PIONEER COMMUNITY ENERGY
GOVERNING BOARD
October 20, 2022
Minutes
Entry No. 1
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:01 PM on October 20, 2022.
Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link:
https: //us06web .zoom. us/i/899672270 73.
Roll Call
p A Title Name
X Chair Alice Dowdin Calvillo
X Vice Chair Jeff Duncan
X Director Wes Heathcock
X Director John Hidahl
X Director Jim Holmes
X Director Greg Janda
X Director Suzanne Jones
X Director Dan Karleskint
X Director Dennis Thomas
Chair Dowdin Calvillo presided over the meeting.
Agenda Review
Agency
City of Auburn
Town of Loomis
City of Colfax
County of El Dorado
County of Placer
City of Rocklin
County of Placer
City of Lincoln
City of Placerville
Reviewed and made no revision to the meeting agenda for October 20, 2022.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Item la, Approve minutes of the September 15, 2022 regular meeting, was removed for separate consideration.
1) Determined pursuant to Government Code Section 54953(e)(l) that, as a result of the COVID-19 state of emergency, conducting in-person public meetings would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy (PCE), including all of the Board-appointed Committees; and 2) Directed that the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy be conducted by teleconferencing, pursuant to Government Code Section 54953(e), with an option for in-person attendance of up to five Directors.
Received Draft Financial Reports for August 2022.
Approved Customer Satisfaction Survey Incentives.
Adopted Resolution 2022-23 approving and authorizing the Executive Director to execute a Memorandum of Understanding with Special District Risk Management Authority (SDRMA).
Governing Board Minutes
October 20, 2022
Approved the Consent Agenda less Item la, Approve minutes of the September 15, 2022 regular meeting.
MOTION: Hidahl/Thomas Vote: 7:0:2.
ROLL CALL: Dowdin Calvillo, Duncan, Heathcock, Hidahl, Holmes, Jones, Thomas.
No/Abstain: None.
Absent: Janda, Karleskint.
Entry No. 3
· Approved the minutes of the September 15, 2022 regular meeting as amended.
MOTION: Holmes/Hidahl Vote: 7:0:2.
ROLL CALL: Dowdin Calvillo, Duncan, Heathcock, Hidahl, Holmes, Jones, Thomas.
No/Abstain: None.
Absent: Janda, Karleskint.
Entry No. 4
Adopted Resolution 2022-24 authorizing the execution and delivery of a clean energy purchase contract and certain other documents in connection with the issuance by the California Community Choice Financing Authority of its clean energy project revenue bonds to finance a 30-year Prepay Transaction.
MOTION: Holmes/Heathcock Vote: 7:0:2.
ROLL CALL: Dowdin Calvillo, Duncan, Heathcock, Hidahl, Holmes, Jones, Thomas.
No/Abstain: None.
Absent: Janda, Karleskint.
Entry No. 5
Adopted Resolution 2022-25 approving the Pioneer Community Energy 2022 Integrated Resource Plan (IRP) in substantive form and authorizing submission of the IRP to the California Public Utilities Commission (CPUC) pursuant to the requirements of CPUC Rulemaking (R.) 20-05-003, under Senate Bill (SB) 350.
Chair Dowd in Calvillo commended staff and expressed appreciation for the presentation and the complexity of this report as well as the inclusion of the Lessons Learned section and the request to not require remittance of so much data in the future.
MOTION: Thomas/Hidahl Vote: 7:0:2.
ROLL CALL: Dowdin Calvillo, Duncan, Heathcock, Hidahl, Holmes, Jones, Thomas.
No/Abstain: None.
Absent: Janda, Karleskint.
Entry No. 5
Received an overview of residential customer outreach updates.
Director Thomas requested tracking Opt-Outs as well. Director Riffey confirmed that Pioneer does have customers opting out on a regular basis and these are tracked as well; and suggested that an additional presentation be prepared after the new year as to include the data from the upcoming automatic enrollment period.
Chair Dowdin Calvillo commented staff on the Solar Webinars; requested follow-up on the success of the mailer in bringing residents to the website; and, suggested for staff to be creative and "dress up" the Pioneer booth to better draw people to the booth and opportunity for engagement. To that, Director Hidahl suggested mini cupcakes to draw families.
Director Hidahl requested opt-out data for solar customers in El Dorado County. Director Riffey responded with information regarding the September automatic enrollment of the solar customers for which the participation rate increase was 2%; and that he will provide data on these customers returning.
Governing Board Minutes
October 20, 2022
Director Riffey also informed the Board of Pioneer's ability to utilize opt-out data to know how many opt-outs are solar customers; reminded them that if a customer had opted out within 60 days of auto-enrollment, they are able to opt back in at any time; and confirmed that new homes built with solar automatically default to Pioneer when built within Pioneer territory and will coordinate with major builders.
Entry No. 6
Heard General Administration Functions, Part II.
A. Board Member Communications
Vice Chair Duncan reported that the Audit & Finance Committee met on September 19, 2022, to receive a presentation from PFM Financial Advisors, who represent and advise Pioneer on the Energy Prepay Bond Transaction. The presentation reviewed the Prepay Bond structure and updated the Committee on the transaction progress. The Committee voted to recommend to the Board approval of the Bond documents being considered at the upcoming Board meeting. In addition, Pisenti & Brinker, Pioneer's independent auditors, presented an overview of the upcoming audit of Pioneer's financial activity for Fiscal Year 2021- 2022.
Director Hidahl announced that he will participate in the November 17 meeting, though he will be in Toronto as speaker at the North State Building Industry Association (BIA) event where he will have opportunity to mention Pioneer Community Energy.
B. Executive Director Communications
Executive Director Eckert introduced Kirstin Kolpitcke, who joined the Pioneer team on September 26, 2022, as our Manager of Legislative and Regulatory Affairs.
Reminded the Board that the November 17 meeting was scheduled to convene at the Placer County Board of Supervisors chamber.
Inquired as to how many Members would be interested in scheduling a tour of the California Independent System Operator (CAISO) facility in Folsom. Found that several are interested, so directed staff to make arrangements to schedule the tour.
Director Jones informed the Board that all Members of the Board of Supervisors will be in Washington, D.C. during that week.
Chair Dowdin Calvillo suggested that the November meeting be held at the Pioneer Community Energy office in Rocklin, then resume the 'road show' schedule in 2023.
In an update regarding Brown Act legislation, General Counsel Khalsa reported that Governor Newsom announced his plan to end the state-of-emergency in February 2023. Then General Counsel proceeded to report that AB 2449 does not supersede the original Brown Act but is in addition to the Act providing an in-person option with the ability to attend remotely twice per year with just cause and without posting the remote location. However, a quorum of the Body must attend in person. General Counsel Khalsa will draft an advice letter for the Executive Director's review and discussion with the Board Chair prior to bringing the item to a future agenda for Board consideration.
Kirstin Kolpitcke, Manager of Legislative and Regulatory Affairs, informed the Board that four Community Choice Aggregators (CCAs) and Rural County Representatives of California (RCRC) are gathering signatures of elected officials on a letter to the California Public Utilities Commission (CPUC) urging them to take action to regulate fast trip outages; the CCAs will be providing Pioneer with names of their local legislators, then Pioneer and RCRC will file the letter with the CPUC.
Governing Board Minutes
October 20, 2022
C. Informational Items
Received the mPOWER Program Report for June 2022 and the Glossary of Terms.
D. Adjournment
The meeting adjourned at 4:29 PM
ATTEST:
Minutes approved as presented by a majority vote of
the Governing Board on November 17, 2022.
~~/ Teresa Willock, Board Secretary