Committee Members
Chair: Greg Janda, City of Rocklin
Vice Chair: Jeff Duncan, Town of Loomis
Daniel Karleskint, City of Lincoln
Dennis Thomas, City of Placerville
The Pioneer Audit & Finance Committee meeting will be live streamed and can be accessed and viewed at the following web link: https://us06web.zoom.us/j/89807858080 Pursuant to AB 361 regarding public meetings held during the COVID-19 emergency, Committee members may attend this Audit & Finance Committee Meeting via teleconference. In order to protect public health and the safety of our Placer and El Dorado County residents, public access will be entirely by remote audio/visual participation, and the meeting will be closed to in-person public participation. Residents who wish to comment should be prepared to use the Zoom platform via computer or telephone. Public comment will be opened for each agenda item in sequence.
How to Participate Using Zoom
You can join the meeting using the following link: https://us06web.zoom.us/j/89807858080 When you join the meeting, you will be muted by default. To inform the Clerk that you would like to make a public comment, you will use the “Raise Hand” feature.
Public Comment via Computer or Smartphone
If you would like to make a comment, you will use the “Raise Your Hand” feature. Please note that you should only raise your hand during the item to which you will comment. Instructions for using the “Raise Hand” feature when using a computer or mobile device can be found at the link below:
https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar Public Comment via telephone (Audio Only Option)
1. Dial 1 (669) 900-6833
2. When asked for the meeting ID, enter 898 0785 8080#
3. When asked for your participant ID, press # to continue
4. You will be muted by default. To inform the Clerk that you would like to make a comment during each agenda item, dial *9 to “Raise your hand.” When it is your turn to speak, the clerk will identify you by the last three digits of your phone number, at that time dial *6 to unmute yourself and state your name and comment for the record. Please note that you should only raise your hand during the item to which you will comment.
Audit & Finance Committee Agenda
December 8, 2022 at 1:00 PM
Pioneer Community Energy Offices
2510 Warren Drive, Suite B, Rocklin, CA 95677
COMMUNITY ENERGY
I. GENERAL ADMINISTRATIVE FUNCTION – PART I
A. CALL TO ORDER
1. Roll Call
B. PUBLIC COMMENT
Persons may address the Audit & Finance Committee on items not on this agenda. Please limit comments to 3 minutes per person The Committee is not permitted to take any action on items addressed under Public Comment.
C. AGENDA REVIEW
II. CONSENT AGENDA
1) APPROVAL OF THE CONSENT AGENDA
All items on the Consent Agenda have been recommended for approval by the Executive Director. All Consent items will be approved by a single vote. Anyone may ask to address Consent items prior to the Committee acting, and the item may be moved for discussion. a) Meeting Minutes for Approval
Approve Minutes of the September 19, 2022 Committee Meeting. 2) Audit Report (DISCUSSION - KOEHN)
a) Receive Audit Report as presented by Pioneer’s independent auditor, Pisenti & Brinker. 3) Rates Discussion (DISCUSSION - KOEHN)
a) Receive presentation on rates.
4) Boardroom and Tenant Improvements (DISCUSSION - KOEHN) a) Receive presentation on proposed boardroom and tenant improvements. 5) Pioneer’s Residential Customers affected by the Mosquito Fire (DISCUSSION - ECKERT) a) Receive presentation on proposed bill forgiveness for Pioneer’s Residential Customers A. ADJOURNMENT
Affidavit of Posting
I, Teresa Willock, Board Clerk, declare under penalty of perjury that the foregoing agenda for the December 8, 2022 meeting of the Pioneer Community Energy Audit & Finance Committee was posted and available for public review on November 30, 2022 at the offices of Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, CA 95677 and on the Pioneer website at: https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
Pioneer Community Energy is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
III. REGULAR AGENDA
IV. GENERAL ADMINISTRATION FUNCTION - PART II
PIONEER COMMUNITY ENERGY
AUDIT & FINANCE COMMITTEE
September 19, 2022
Minutes
Entry No. 1
Heard General Administrative Functions, Part I.
Call to Order
Pioneer Community Energy Audit & Finance Committee met in open session at 1:00 PM on September 19, 2022. Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link: https://us06web.zoom.us/j/83809010684.
In order to protect public health and the safety of our Placer County and El Dorado County citizens, the Public Comment for the Pioneer Audit & Finance Committee Meeting will be offered through the Zoom platform. Public access to The Pioneer Audit & Finance Committee Meeting will be entirely by remote audio/visual participation. Therefore, the meeting will be closed to in-person public participation.
Citizens who wish to comment should be prepared to use the Zoom platform via computer or telephone. Public Comment will be opened for each agenda item in sequence, so be prepared to call in for the specific item you wish to comment on when the Committee Chair announces the item. Calls will not be connected if Public Comment has been closed for that item, and callers will be directed to call back if they are calling for a later agenda item.
Roll Call
P A Title Name
x Chair Greg Janda, City of Rocklin
x Vice Chair Jeff Duncan, Town of Loomis
x Member Dan Karleskint, City of Lincoln
x Member Dennis Thomas, City of Placerville
Public Comment
There were no comments from the public for items not listed on this agenda.
Agenda Review
Reviewed the meeting agenda for September 19, 2022, with no amendments made to the agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved Minutes of the May 11, 2022, Audit & Finance Committee meeting.
MOTION: Karleskint/Thomas. Vote: 4:0:0
ROLL CALL VOTE: Duncan, Janda, Karleskint, Thomas.
No/Abstain: None.
Absent: None.
Entry No. 3
Received presentation from PFM Financial Advisors, who represent and advise Pioneer on the Energy Prepay Bond Transaction. The presentation reviewed the Prepay Bond structure and updated the Committee on the transaction progress. The Committee consensus was to recommend to the Board approval of the Bond documents that will be considered by the Board at the October or November 2022 meeting.
Audit & Finance Committee
September 19, 2022
Entry No. 4
Pisenti & Brinker, Pioneer’s independent auditors, presented an overview of the upcoming audit of Pioneer’s financial activity for Fiscal Year 2021-22.
Entry No. 5
Heard General Administrative Functions, Part II.
The meeting adjourned at 1:54 PM.
ATTEST:
Minutes approved as presented by a majority vote of the Audit & Finance Committee on December 8, 2022.
Teresa Willock, Board Secretary
ORAL PRESENTATIONS ONLY
THERE WILL BE NO WRITTEN
REPORTS FOR THESE ITEMS
ITEMS # 2 - 5