Entry No. 1
PIONEER COMMUNITY ENERGY
AUDIT & FINANCE COMMITTEE
December 8, 2022
Minutes
Heard General Administrative Functions, Part I.
Call to Order
Pioneer Community Energy Audit & Finance Committee met in open session at 1 :03 PM on December 8, 2022. Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link: https://us06web.zoom.us/j/89807858080.
In order to protect public health and the safety of our Placer County and El Dorado County citizens, the Public Comment for the Pioneer Audit & Finance Committee Meeting will be offered through the Zoom platform. Public access to The Pioneer Audit & Finance Committee Meeting will be entirely by remote audio/visual participation. Therefore, the meeting will be closed to in-person public participation.
Citizens who wish to comment should be prepared to use the Zoom platform via computer or telephone. Public Comment will be opened for each agenda item in sequence, so be prepared to call in for the specific item you wish to comment on when the Committee Chair announces the item. Calls will not be connected if Public Comment has been closed for that item, and callers will be directed to call back if they are calling for a later agenda item.
Roll Call
p A Title Name
X Chair Greg Janda, City of Rocklin
X Vice Chair Jeff Duncan, Town of Loomis
X Member Dan Karleskint, City of Lincoln
X Member Dennis Thomas, City of Placerville
Vice Chair Duncan presided over the meeting.
Public Comment
There were no comments from the public for items not listed on this agenda.
Agenda Review
Reviewed the meeting agenda for December 8, 2022, with no amendments made to the agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved Minutes of the September 19, 2022, Audit & Finance Committee meeting.
MOTION: Thomas/Karleskint. Vote: 3: 0: 1
ROLL CALL VOTE: Duncan, Karleskint, Thomas.
No/Abstain: None.
Absent: Janda.
Entry No. 3
Received Audit Report as presented by Pisenti & Brinker, Pioneer's independent auditors.
The presentation reviewed the audit process, reported that the audit for years ended June 30, 2022 and the 2021 financial statements is substantially complete and they expect to report an unmodified opinion based on the audit finding financial statements materially accurate; and that there are no significant deficiencies in internal control to be noted. The audit also included a favorable single audit report covering the CAPP Program funds.
Audit & Finance Committee
December 8, 2022
page 2
Recommended approval of the Audit Report to the Board.
MOTION: Karleskint/Thomas. Vote: 3: 0: 1
ROLL CALL VOTE: Duncan, Karleskint, Thomas.
No/ Abstain: None.
Absent : Janda.
Entry No. 4
Received preview of the 2023 Rate Proposal Outlook and overview of three proposed strategy options.
Recommended approval of Scenario 3, Balance and Programs, to the Board .
MOTION: Thomas/Karleskint. Vote: 3: 0: 1
ROLL CALL VOTE: Duncan, Karleskint, Thomas.
No/ Abstain: None.
Absent: Janda.
Entry No. 5
Received presentation on proposed boardroom and tenant improvements.
Recommended for the Board of Directors to approve tenant improvements, boardroom furniture, and boardroom audio visual equipment; and to approve a budget increase in the amount of $31,000 to complete the improvements.
MOTION: Thomas/Karleskint. Vote: 3: 0: 1
ROLL CALL VOTE: Duncan, Karleskint, Thomas.
No/ Abstain: None.
Absent: Janda.
Entry No. 6
Received presentation on proposed bill forgiveness for Pioneer's Residential Customers affected by the Mosqu ito Fire.
Recommended that the Board approve funding up to $25,000 for bill forgiveness to Pioneer residential customers affected by the Mosquito Fire.
MOTION: Karleskint/Thomas. Vote: 3:0:1
ROLL CALL VOTE: Duncan, Karleskint, Thomas.
No/ Abstain : None.
Absent: Janda.
Entry No. 7
Heard General Administrative Functions, Part II.
Received an update on the Prepay Bond deal which is expected to close on January 4, 2023; to have a 12% discount on Power Purchase Agreements assigned to this prepay transaction; and to have a savings of about 2.5 million dollars per year throughout the agreement.
Recognized and expressed appreciation for departing Committee Members Duncan and Thomas.
The meeting adjourned at 2: 12 PM.
ATTEST:
Minutes approved as presented by a majority vote of the Audit & Finance Committee on September 6, 2023 .
Teresa Willock, Board Secretary