Entry No. 1
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
December 15, 2022
Minutes
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:05 PM on December 15, 2022.
Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link:
https: //us06web. zoom. us/j/8996 722 70 73 .
Roll Call
p A Agency Primary Member or Alternate Member
X County of Placer Jim Holmes Bonnie Gore
X County of Placer Suzanne Jones Bonnie Gore
X City of Colfax Wes Heathcock David Ackerman
X City of Auburn Alice Dowdin Calvillo Rachel Radell-Harris X City of Lincoln Dan Karleskint Paul Joiner
Town of Loomis vacant vacant
X City of Rocklin Greg Janda vacant
X County of El Dorado John Hidahl Lori Parlin
X City of Placerville vacant Michael Saragosa
Due to current vacant positions, no representative was present for Town of Loomis.
Director Holmes notified Chair Dowdin Calvillo that he would need to step away at 3: 15 to join a brief conference call, then would return to meeting thereafter.
Chair Dowdin Calvillo presided over the meeting .•
Public Report of Closed Session
Chair Dowdin Calvillo reported that immediately prior to this meeting, the Board met in Closed Session.
In the matter of Government Code Section 54957, a Public Employee Performance Evaluation of the Executive Director was conducted; and in the matter of Government Code Section 54957.6, a Conference with Labor Negotiators was convened regarding the Executive Director, as an unrepresented employee.
No action was taken.
Agenda Review
Reviewed and made no revision to the meeting agenda for December 15, 2022.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved minutes of the November 17, 2022, regular meeting. l)Determined pursuant to Government Code Section 54953(e)(l) that, as a result of the COVID-19 state of emergency, conducting in-person public meetings would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Governing Board Minutes
December 15, 2022
Energy (PCE), including all the Board-appointed Committees; and 2) Directed that the meetings of the Board of Directors and all other legislative bodies of PCE be conducted by teleconferencing, pursuant to Government Code Section 54953(e), with an option for in-person attendance of up to five Directors.
Received Draft Financial Reports for October 2022.
Adopted Resolution 2022-30 approving the addition of new E-ELEC rates at Pioneer's generation rates discount to PG&E that is consistent with similar Pioneer rate discounts.
Adopted Resolution 2022-31 to 1) Authorize the Executive Director to negotiate and execute a new lease agreement with 2510 Warren LLC, consistent with the terms of the Non-Binding Term Sheet; and 2) Authorize the Executive director to approve changes orders related to this project not to exceed 15% of the total project cost.
Adopted Resolution 2022-32 authorizing the Executive Director to execute an agreement with Alive Media to design and install a new audio and visual system for Pioneer's Board Room not-to-exceed $175,000.00 and increase by $31,000 the Finance Division Operations Budget.
Item ld, Adopt Resolution approving the 2023 Governing Board Meeting Schedule, was pulled from the Consent Agenda for separate consideration.
Approved the Consent Agenda less Item ld, approving the 2023 Governing Board Meeting Schedule.
MOTION: Holmes/Karleskint. Vote: 7:0:1.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Saragosa.
Director Holmes excused himself to join a brief conference call.
Entry No. 3
Discussed Item ld, Adopt Resolution approving the 2023 Governing Board Meeting Schedule, to confirm allowance and interest for option to convene within any of the Member Agencies.
Adopted Resolution 2022-29 approving the 2023 Governing Board Meeting Schedule as presented.
MOTION: Janda/Heathcock. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Holmes, Saragosa.
Entry No. 4
Received the Year-End Financial Statements and the Independent Auditor's Report for the Fiscal Year 2021-
22. MOTION: Hidahl/Janda. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Holmes, Saragosa.
Director Holmes returned to the Board Meeting.
Entry No. 5
Resolution Authorizing a Rate Adjustment in 2023.
Received presentation and discussed the scenarios presented.
Director Janda is in favor of Option 2 as it will increase reserves while providing an increased discount rate.
Director Holmes is also in favor of Option 2 - Balance.
Governing Board Minutes
December 15, 2022
Director Heathcock noted that opt-outs are included in the budget and requested that the dollar value for customers opting back in to also be included.
Received Public Comment
Name Comment (summarized)
Glen Kramer Encouraged the Board to consider Programs as an investment to retain customers.
There were no further comments from the public on this item.
The Board selected option 2 - Balance, for building reserves to a better position and flexibility for next year; and directed staff to add funding of Programs for retention to the budget.
Adopted Resolution 2022-33 approving implementation of Pioneer Commu'nity Energy's Generation Rate changes effective January 1, 2023, using Option 2 - Balance.
MOTION: Janda/Holmes. Vote: 7: 0: 1.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Saragosa.
Director Janda excused himself at 4:30 PM.
Entry No. 6
Approve the Final Report from the Community Programs Advisory Committee and Adopt Resolution that authorizes staff to take action and create a Special Fund for Program purposes.
Director Riffey informed the Board that a bound copy of the final report has been provided to each Member; and introduced Committee Chair McLennan and Vice-Chair Kramer as the presenters on behalf of the Committee.
Chair Dowdin Calvillo expressed her gratitude for the work performed by the Committee. She said that it is clear that they put forth a tremendous amount of time and effort into the recommendations, and that the Board was very appreciative.
Approved the Final Report that includes program recommendations for near- and long-term program development.
MOTION: Karleskint/Hidahl. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint.
No/Abstain: None.
Absent: Janda, Saragosa.
Amended the second resolve within the proposed resolution to read that "the Board may consider, through the normal budget adoption process, the allocation of funds for the purposes of program development and implementation."
In addition, amended the third resolve to read "The Executive Director is authorized to convert the CPAC recommendations into action once funding has been appropriated via the adopted budget." Adopted Resolution 2022-34 as amended.
MOTION: Holmes/Heathcock. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint.
No/Abstain: None.
Absent: Janda, Saragosa.
Director Heathcock excused himself at 4:50 PM.
Governing Board Minutes
December 15, 2022
Entry No. 7
Adopted Resolution 2022-35 authorizing the Executive Director to provide bill forgiveness on the Pioneer Community Energy generation portion of the customer bill for the months of September and October 2022 to Pioneer Community Energy customers whose residences were destroyed due to the 2022 Mosquito Fire in an aggregate amount of bill forgiveness not-to-exceed of $25,000.
MOTION: Hidahl/Jones. Vote: 5:0:3.
ROLL CALL: Dowdin Calvillo, Hidahl, Holmes, Jones, Karleskint.
No/ Abstain: None.
Absent: Heathcock, Janda, Saragosa.
Entry No. 8
Heard General Administration Functions, Part II.
A. Board Member Communications
Director Dowdin Calvillo reported that the Expansion Committee met on December 14, 2022. The discussion included:
Reviewing areas of interest for expansion talks in 2023.
A recommendation to bring to the Board in January a new FTE position that would be focused on expansion as well as working with elected officials from our current member agencies. The new position would be at or near cost-neutral to the budget.
The Committee also recommended to review the Expansion Policy with the Board in early 2023.
Director Karleskint reported that the Audit & Finance Committee met on December 8, 2022, to consider the following items:
Received a presentation from Pisenti & Brinker, Pioneer's independent auditors. The presentation reviewed the audit process, reported that the audit for years ended June 30, 2022, and 2021 financial statements is substantially complete, and they expect to report 1) an unmodified opinion based on the audit finding financial statements materially accurate; and that 2) there are no significant deficiencies in internal control to be noted. The audit also included a favorable single audit report covering the CAPP Program funds. The Committee voted to recommend to the Board approval of the Audit Report.
Received a preview of the 2023 Rate Proposal Outlook. The Committee received staff's presentation of a rates overview and three proposed strategy options, then voted to recommend to the Board approval of Scenario 3 (Balance & Programs).
Received staff's presentation on proposed tenant and boardroom improvements; and voted to recommend to the Board approval of tenant and boardroom improvements and a budget increase in the amount $31,000 to complete the improvements.
Received presentation on proposed bill forgiveness for Pioneer's residential customers affected by the Mosquito Fire. The Board voted to recommend to the Board approval of the bill forgiveness with $25,000 in funding to do so.
Director Hidahl recommended that the Committee Reports be presented prior to the regular agenda items.
Chair Dowdin Calvillo reminded the Board that the Committee recommendations are presented in the staff reports related to the item.
B. Executive Director Communications
Executive Director Eckert reported that as of 3:30 PM, the California Public Utilities Commission was still deliberating on NEM 3.0; staff will provide a report to the Board in January.
Governing Board Minutes
December 15, 2022
C. Informationa I Items
Received the Glossary of Terms.
D. Adjournment
The meeting adjourned at 5:03 PM
ATTEST:
Minutes approved as presented by a majority vote of
the Governing Board on February 16, 2023.
Teresa Willock, Board Secretary