Governing Board and Alternates
Chair: Alice Dowdin Calvillo, City of Auburn
Vice Chair: vacant
Wes Heathcock, City of Colfax
John Hidahl, County of El Dorado
Dan Karleskint, City of Lincoln
Amanda Cortez, Town of Loomis
Jim Holmes, County of Placer
Suzanne Jones, County of Placer
vacant, City of Placerville
Greg Janda, City of Rocklin
Alternate City of Auburn, Rachel Radell-Harris
Alternate City of Colfax, David Ackerman
Alternate County of El Dorado, Lori Parlin
Alternate City of Lincoln, Paul Joiner
Alternate Town of Loomis, Danny Cartwright
Alternate County of Placer, Bonnie Gore
Alternate City of Placerville, Michael Saragosa
Alternate City of Rocklin, David Bass
The Pioneer Board Regular Session will be live streamed and can be accessed and viewed at the following web link: https://us06web.zoom.us/j/89967227073.
Pursuant to AB 361 regarding public meetings held during the COVID-19 emergency, Board members may attend this Pioneer Governing Board Meeting via teleconference. In efforts to protect public health and the safety of our Placer and El Dorado County residents, public access will include attending in person at the meeting location posted on this agenda as well as continued remote audio/visual participation by accessing the zoom meeting link above.
Residents participating by remote access who wish to comment should be prepared to use the Zoom platform via computer or telephone. Public comment will be opened for each agenda item in sequence.
How to Participate Using Zoom
You can join the meeting using the following link https://us06web.zoom.us/j/89967227073.
When you join the meeting, you will be muted by default. To inform the Clerk that you would like to make a public comment, you will use the “Raise Hand” feature.
Public Comment via Computer or Smartphone
If you would like to make a comment, you will use the “Raise Your Hand” feature. Please note that you should only raise your hand during the item to which you will comment. Instructions for using the “Raise Hand” feature when using a computer or mobile device can be found at the link:
https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar Public Comment via telephone (Audio Only Option)
1. Dial 1 (669) 900-6833
2. When asked for the meeting ID, enter 899 6722 7073#
3. When asked for your participant ID, press # to continue You will be muted by default. To inform the Clerk that you would like to make a comment during each agenda item, dial *9 to “Raise your hand.” When it is your turn to speak, the clerk will identify you by the last three digits of your phone number, at that time dial *6 to unmute yourself and state your name and comment for the record. Please note that you should only raise your hand during the item to which you will comment.
Board of Directors Agenda
January 19, 2023
Pioneer Community Energy Offices
2510 Warren Drive, Suite B, Rocklin, CA 95677
2:30 PM Closed Session
3:00 PM Regular Session
'IONEER
CDMMUNITY ENERGY
2:30 PM Call to Order
1) Conference with Labor Negotiators - GC §54957.6
Agency Negotiator: Board Chair
Unrepresented Employee: Executive Director
3:00 PM Call to Order
I. GENERAL ADMINISTRATIVE FUNCTION – PART I
A. CALL TO ORDER
1. Roll Call
B. PUBLIC REPORT OF CLOSED SESSION
C. ANNUAL SELECTION OF OFFICERS
1. Elect a Chair and Vice Chair of the Pioneer Governing Board to for 2023 i. Selection of Chair of the Pioneer Governing Board for 2023 ii. Selection of Vice Chair of the Pioneer Governing Board for 2023 D. AGENDA REVIEW
E. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE JURISDICTIONOF
THE BOARD
Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person. According to State Law (the Brown Act), items must first be noticedon the agenda before any discussion or action. The Board is prohibited from discussingissues not on the agenda brought to them at this time.
II. CONSENT AGENDA
1) APPROVAL OF THE CONSENT AGENDA
All items on the Consent Agenda have been recommended for approval by the Executive Director. All Consent items will be approved by a single vote. Anyone may ask to address Consent items prior to the Board acting, and the item may be moved for discussion. a) ADMINISTRATION
Approve minutes of the December 15, 2022 regular meetings. (ECKERT) b) ADMINISTRATION
1) Determine pursuant to Government Code Section 54953(e)(1) that, as a result of the COVID-19 state of emergency, conducting in-person public meetings would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy (Pioneer), including all of the Board-appointed Committees; and 2) Direct that the meetings of the Board of Directors and all other legislative bodies of Pioneer be conducted by teleconferencing, pursuant to Government Code Section 54953(e), withan option for in-person attendance of up to five Directors. (ECKERT)
REGULAR SESSION
CLOSED SESSION
c) FINANCE & ADMINISTRATION
Receive Draft Financial Reports for November 2022. (KOEHN) d) ADMINISTRATION
Adopt Resolution approving the job description for the Community Outreach Manager position and salary range. (ECKERT)
e) FINANCE & ADMINISTRATION
Adopt Resolution to authorize the Executive Director to execute a second amendmentto the Agreement between Pioneer Community Energy and Pisenti & Brinker LLP for financial audit services, extending the contract term to perform financial audit services for the Fiscal Years ending June 30, 2023 and June 30, 2024 in the amount of $97,300. (KOEHN)
III. REGULAR AGENDA
2) ADMINISTRATION
Adopt Resolutions Commending Director Thomas and Alternate Director Clark-Crets for their Dedicated Service to Pioneer Community Energy (ACTION - ECKERTRECOMMENDATION ) : 1) Adopt Resolution commending Director Thomas for his dedicationand outstanding service in directing Pioneer Community Energy; and 2) Adopt Resolutioncommending Alternate Director Clark-Crets for her dedication and outstanding service indirecting Pioneer Community Energy.
3) LEGISLATIVE & REGULATORY AFFAIRS
Presentation on Biomass (DISCUSSION- KANG)
RECOMMENDATION: Receive a presentation from Pioneer Community Energy on biomass. 4) LEGISLATIVE & REGULATORY AFFAIRS
Legislative and Regulatory Updates (DISCUSSION - KANG)
RECOMMENDATION: Receive an update on Pioneer Community Energy’s legislative and regulatory activities.
5) ADMINISTRATION
Discussion of In-Person and Teleconference Board Meetings Options Available After the End of the State of California COVID-19 State of Emergency (DISCUSSION - ECKERT) RECOMMENDATION: Discuss and provide direction to staff regarding Governing Board preferences with respect to conducting Board meetings after the end of the State of California’s COVID-19 State of Emergency, which is expected to occur on February 28, 2023.
6) ADMINISTRATION
Amendment No. 2 to the Employment Agreement for Executive Director (ACTION -
ECKERT)
RECOMMENDATION: Adopt Resolution approving Amendment No. 2 to the Employment Agreement for Executive Director between Pioneer Community Energy and Don Eckert.
IV. GENERAL ADMINISTRATIVE FUNCTION – PART II
A. BOARD MEMBER COMMUNICATIONS
B. EXECUTIVE DIRECTOR COMMUNICATIONS
C. ITEMS FOR INFORMATION
1. Glossary of Terms
D. ADJOURNMENT
Pioneer Community Energy is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Affidavit of Posting
I, Teresa Willock, Board Secretary, declare under penalty of perjury that the foregoing agenda for the January 19, 2023 regular meeting of the Pioneer Community Energy Governing Board was posted and available for public review on January 16, 2023 at the offices of Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, CA 95677; and was available on the Pioneer website at: https://pioneercommunityenergy.org/about-us/meetings-and-agendas/ All public materials related to an item on this agenda submitted to the Governing Board after distribution of the agenda packet are also made available for public inspection on Pioneer’s website at:
https://pioneercommunityenergy.org/about-us/meetings-and-agendas/ Any document provided at the meeting by staff or by the public will be provided by the Board Clerk upon request by phone at (916) 758-8946, or by email at: [email protected].
Next Regular Meeting Scheduled for:
February 16, 2023 at 3:00 PM
Pioneer Community Energy Offices
2510 Warren Drive, Suite B
Rocklin, CA 95677
Staff Report – Item I-C
To: The Governing Board
From: Don Eckert, Executive Director
Item I-C: Elect a Chair and Vice Chair of the Pioneer Governing Board for 2023 Date: 1/19/2023
RECOMMENDATION
The Pioneer Governing Board elect a Chair and Vice Chair to serve in 2023.
BACKGROUND
Section 5D of the Pioneer Joint Exercise of Powers Agreement specifies that the Governing Board shall select from among themselves a Chair, who shall be the presiding officer of all board meetings and a Vice Chair, who shall serve in the absence of the Chair. The Agreement further specifies the term of office continue for one year.
ANALYSIS & DISCUSSION
There is no analysis & discussion with this recommendation.
STRATEGIC PLAN
The recommendation supports the Local Engagement Priority.
FISCAL IMPACT
There is no fiscal impact with this recommendation.
ATTACHMENTS
There are no attachments.
fJONEER
COMMUNITY ENERGY
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
December 15, 2022
Minutes
Entry No. 1
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:05 PM on December 15, 2022.
Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link:
https://us06web.zoom.us/j/89967227073.
Roll Call
P A Agency Primary Member or Alternate Member
x County of Placer Jim Holmes Bonnie Gore
x County of Placer Suzanne Jones Bonnie Gore
x City of Colfax Wes Heathcock David Ackerman
x City of Auburn Alice Dowdin Calvillo Rachel Radell-Harris x City of Lincoln Dan Karleskint Paul Joiner
Town of Loomis vacant vacant
x City of Rocklin Greg Janda vacant
x County of El Dorado John Hidahl Lori Parlin
x City of Placerville vacant Michael Saragosa
Due to current vacant positions, no representative was present for Town of Loomis.
Director Holmes notified Chair Dowdin Calvillo that he would need to step away at 3:15 to join a brief conference call, then would return to meeting thereafter.
Chair Dowdin Calvillo presided over the meeting.
Public Report of Closed Session
Chair Dowdin Calvillo reported that immediately prior to this meeting, the Board met in Closed Session.
No members of the public were present.
In the matter of Government Code Section 54957, a Public Employee Performance Evaluation of the Executive Director was conducted; and in the matter of Government Code Section 54957.6, a Conference with Labor Negotiators was convened regarding the Executive Director, as an unrepresented employee.
No action was taken.
Agenda Review
Reviewed and made no revision to the meeting agenda for December 15, 2022.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved minutes of the November 17, 2022, regular meeting. 1)Determined pursuant to Government Code Section 54953(e)(1) that, as a result of the COVID-19 state of emergency, conducting in-person public meetings would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy (PCE), including all the Board-appointed Committees; and 2) Directed that the meetings of the Board of Directors and all other legislative bodies of PCE be conducted by teleconferencing, pursuant to Government Code Section 54953(e), with an option for in-person attendance of up to five Directors.
Received Draft Financial Reports for October 2022.
Adopted Resolution 2022-30 approving the addition of new E-ELEC rates at Pioneer’s generation rates discount to PG&E that is consistent with similar Pioneer rate discounts.
Adopted Resolution 2022-31 to 1) Authorize the Executive Director to negotiate and execute a new lease agreement with 2510 Warren LLC, consistent with the terms of the Non-Binding Term Sheet; and 2) Authorize the Executive director to approve changes orders related to this project not to exceed 15% of the total project cost.
Adopted Resolution 2022-32 authorizing the Executive Director to execute an agreement with Alive Media to design and install a new audio and visual system for Pioneer’s Board Room not-to-exceed $175,000.00 and increase by $31,000 the Finance Division Operations Budget.
Chair Dowdin Calvillo requested Item 1d, Adopt Resolution approving the 2023 Governing Board Meeting Schedule, to be pulled from the Consent Agenda for separate consideration.
Approved the Consent Agenda less Item 1d, approving the 2023 Governing Board Meeting Schedule.
MOTION: Holmes/Karleskint. Vote: 7:0:1.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Saragosa.
Director Holmes excused himself to join a brief conference call.
Entry No. 3
Discussed the proposed 2023 Governing Board Meeting Schedule to confirm allowance and interest for option to convene within any of the Member Agencies.
Adopted Resolution 2022-29 approving the 2023 Governing Board Meeting Schedule as presented.
MOTION: Janda/Heathcock. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Holmes, Saragosa.
Entry No. 4
Received the Year-End Financial Statements and the Independent Auditor’s Report for the Fiscal Year 2021-
22. MOTION: Hidahl/Janda. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Holmes, Saragosa.
Director Holmes returned to the Board Meeting.
Governing Board Minutes
December 15, 2022
Entry No. 5
Resolution Authorizing a Rate Adjustment in 2023.
Received presentation and discussed the scenarios presented.
Director Janda is in favor of Option 2 as it will increase reserves while providing an increased discount rate.
Director Holmes is also in favor of Option 2 - Balance.
Director Heathcock noted that opt-outs are included in the budget and requested that the dollar value for customers opting back in to also be included.
Received Public Comment
Name Comment (summarized)
Glen Kramer Encouraged the Board to consider Programs as an investment to retain customers.
There were no further comments from the public on this item.
The Board selected option 2 - Balance, for building reserves to a better position and flexibility for next year; and directed staff to add funding of Programs for retention to the budget.
Adopted Resolution 2022-33 approving implementation of Pioneer Community Energy’s Generation Rate changes effective January 1, 2023, using Option 2 – Balance.
MOTION: Janda/Holmes. Vote: 7:0:1.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Saragosa.
Director Janda excused himself at 4:30 PM.
Entry No. 6
Approve the Final Report from the Community Programs Advisory Committee and Adopt Resolution that authorizes staff to take action and create a Special Fund for Program purposes.
Director Riffey informed the Board that a bound copy of the final report has been provided to each Member; and introduced Committee Chair McLennan and Vice-Chair Kramer as the presenters on behalf of the Committee.
Chair Dowdin Calvillo expressed her appreciation of the Committee for their preparation of the report and recommendations as there is a lot of time and effort invested and the Board does appreciate as volunteers that the Committee stepped and did this for us.
Approved the Final Report that includes program recommendations for near- and long-term program development.
MOTION: Karleskint/Hidahl. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint.
No/Abstain: None.
Absent: Janda, Saragosa.
Amended resolution to authorize the Executive Director to create a Special Fund for Programs and direct that beginning January 2023 a monthly allocation to be determined during Fiscal Year 2022-23 budget be added to the Special Fund for Programs and related administration and Program staffing costs; and to convert the Community Programs Advisory Committee final report recommendations into action.
Governing Board Minutes
December 15, 2022
Adopted Resolution 2022-34 as amended.
MOTION: Holmes/Heathcock. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint.
No/Abstain: None.
Absent: Janda, Saragosa.
Director Heathcock excused himself at 4:50 PM.
Entry No. 7
Adopted Resolution 2022-35 authorizing the Executive Director to provide bill forgiveness on the Pioneer Community Energy generation portion of the customer bill for the months of September and October 2022 to Pioneer Community Energy customers whose residences were destroyed due to the 2022 Mosquito Fire in an aggregate amount of bill forgiveness not-to-exceed of $25,000.
MOTION: Hidahl/Jones. Vote: 5:0:3.
ROLL CALL: Dowdin Calvillo, Hidahl, Holmes, Jones, Karleskint.
No/Abstain: None.
Absent: Heathcock, Janda, Saragosa.
Entry No. 8
Heard General Administration Functions, Part II.
A. Board Member Communications
Director Dowdin Calvillo reported that the Expansion Committee met on December 14, 2022. The discussion included:
Reviewing areas of interest for expansion talks in 2023.
A recommendation to bring to the Board in January a new FTE position that would be focused on expansion as well as working with elected officials from our current member agencies. The new position would be at or near cost-neutral to the budget.
The Committee also recommended to review the Expansion Policy with the Board in early 2023.
Director Karleskint reported that the Audit & Finance Committee met on December 8, 2022, to consider the following items:
Received a presentation from Pisenti & Brinker, Pioneer’s independent auditors. The presentation reviewed the audit process, reported that the audit for years ended June 30, 2022, and 2021 financial statements is substantially complete, and they expect to report 1) an unmodified opinion based on the audit finding financial statements materially accurate; and that 2) there are no significant deficiencies in internal control to be noted. The audit also included a favorable single audit report covering the CAPP Program funds. The Committee voted to recommend to the Board approval of the Audit Report.
Received a preview of the 2023 Rate Proposal Outlook. The Committee received staff’s presentation of a rates overview and three proposed strategy options, then voted to recommend to the Board approval of Scenario 3 (Balance & Programs).
Received staff’s presentation on proposed tenant and boardroom improvements; and voted to recommend to the Board approval of tenant and boardroom improvements and a budget increase in the amount $31,000 to complete the improvements.
Governing Board Minutes
December 15, 2022
Received presentation on proposed bill forgiveness for Pioneer’s residential customers affected by the Mosquito Fire. The Board voted to recommend to the Board approval of the bill forgiveness with $25,000 in funding to do so.
Director Hidahl recommended that the Committee Reports be presented prior to the regular agenda items.
Chair Dowdin Calvillo reminded the Board that the Committee recommendations are presented in the staff reports related to the item.
B. Executive Director Communications
Executive Director Eckert reported that as of 3:30 PM, the California Public Utilities Commission was still deliberating on NEM 3.0; staff will provide a report to the Board in January.
C. Informational Items
Received the Glossary of Terms.
D. Adjournment
The meeting adjourned at 5:03 PM
ATTEST:
Minutes approved as presented by a majority vote of
the Governing Board on January 19, 2023.
Teresa Willock, Board Secretary
Governing Board Minutes
December 15, 2022
Staff Report – Item 1b
To: The Governing Board
From: Inder Khalsa, Acting General Counsel
Item 1b: Determination Under AB 361 Regarding Imminent Risks to Health and Safety and Direction that the Meetings of the Board of Directors and All Other Legislative Bodies Be Conducted Remotely in Accordance with Government Code Section 54953(e)(3) Date: 1/19/2023
RECOMMENDATION
Determine pursuant to Government Code Section 54953(e)(1) that, as a result of the COVID-19 state of emergency, conducting in-person public meetings would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy (PCE), including all of the Board-appointed Committees.
Direct that the meetings of the Board of Directors and all other legislative bodies of PCE be conducted by teleconferencing, pursuant to Government Code Section 54953(e), with an option for in-person attendance of up to five Directors.
BACKGROUND
The Board of Directors and other legislative bodies of PCE have met remotely throughout the COVID-19 pandemic to protect the health and safety of the public and staff. AB 361 authorizes the Board to conduct its meeting remotely provided that certain conditions are met. A state of emergency declared by the Governor must be in place and either of the following apply:
a. State or local officials have imposed or recommended measures to promote social distancing; or b. By a majority vote, the Board determines that meeting in person would present imminent risks to the health and safety of attendees.
(Gov. Code § 54953(e)(1).)
After making this determination, AB 361 requires the Board to make findings reconsidering the circumstances of the state of emergency at least every 30 days to continue holding meetings by teleconference. (Gov. Code § 54953(e)(3).) As Board last made the required findings on March 17, 2022, the recommended action is to make a new determination that meeting in person would present imminent risks to the health or safety of attendees.
ANALYSIS & DISCUSSION
The state of emergency is still in effect and on March 17, 2022, the Board of Directors determined that as a result of the COVID-19 state of emergency, meeting in person would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy. At the March 17 meeting, the Directors provided direction to staff to facilitate meetings with up to five Directors in-person at the Pioneer office, with the remaining Directors and members of the public continuing to participate via video or teleconference.
COVID-19 spreads more easily indoors, and people are more likely to be exposed to COVID-19 when they are closer than 6 feet apart from others for longer periods of time. As discussed during the March 17 Board of Directors meeting, before the rise of COVID-19 Pioneer held its public meetings at the Pioneer offices. The fJONEER
COMMUNITY ENERGY
Agenda Item: 1b Agenda Date: 1/19/2023
Pioneer facilities are not designed to ensure circulation of fresh or outdoor air, and would not allow all Directors and attendees to remain six or more feet apart. The size and unique characteristics of the Pioneer facilities remains a factor for the health and safety risks associated with in-person meetings, including the increased mixing associated with bringing people together from across several communities; the need to enable those who are immunocompromised or unvaccinated, or who live with someone who is immunocompromised or unvaccinated, to be able to safely continue to participate in Pioneer meetings; and the challenge of achieving compliance with safety requirements and recommendations in the Pioneer facilities.
The adoption of the recommended determination does not require the Board to meet remotely. Rather, by determining that holding regular in-person meetings would present imminent risks to the health or safety of attendees, Pioneer may continue to hold public meetings by Zoom, including with the option for a subset of the Directors to attend in-person from the Pioneer offices. Within 30 days after making this determination, and each 30 days thereafter, the Board must reconsider the circumstances of the state of emergency and find that it continues to directly impact the ability of members to meet safely in person.
STRATEGIC PLAN
Strategic Policy 1: Local Engagement, Objective 1.5
FISCAL IMPACT
None
ATTACHMENTS
None
Staff Report – Item 1c
To: The Governing Board
From: Brad Koehn, Director of Finance and Administration Item 1c: Receive Draft Financial Reports for November 2022 Date: 1/19/2023
ACTION REQUESTED
Receive draft Financial Reports for November 2022.
BACKGROUND
The Year-To-Date (YTD) financial reports are produced by Maher Accountancy for Board member and management review. Although these reports are unaudited, they provide the most up-to-date financial data for Pioneer Community Energy. The mPOWER program accepted its last application August 2021 and mPOWER activity is now limited to the administering the outstanding mPOWER Bonds. Financials for the mPOWER program will be included in the audited year end reports. For November 2022, the financial reporting package includes the following reports for the CCA Fund only:
• Statement of Net Position (Balance Sheet) – Accounting of Assets, Liabilities and Net Position as of the reporting period end date for the CCA program. • Statement of Revenues, Expenses, and Changes in Net Position (P&L) – Accounting of all revenues, expenses, and changes in net position on a YTD basis through the reporting period end date for the CCA program.
• Budget to Actuals – Comparison of budget to actuals on a YTD basis through the reporting period end date for the CCA program.
STRATEGIC PLAN
Strategic Priority 5: Financial Stability & Strategic Growth
FISCAL IMPACT
The YTD change in net position through five months of the fiscal year is $7.56 million.
ATTACHMENTS
1. Financial Reports through November 30, 2022
fJONEER
COMMUNITY ENERGY
1 ACCOUNTANTS’ COMPILATION REPORT
Management
Pioneer Community Energy
Management is responsible for the accompanying financial statements of the CCA Program of Pioneer Community Energy (a California Joint Powers Authority) which comprise the statement of net position as of November 30, 2022, and the related statement of revenues, expenses, and changes in net position for the period then ended in accordance with accounting principles generally accepted in the United States of America. We have performed a compilation engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. We did not audit or review the accompanying statements nor were we required to perform any procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an opinion, conclusion, nor provide any assurance on these financial statements.
Management has elected to omit substantially all of the disclosures and the statement of cash flows required by accounting principles generally accepted in the United States of America in these interim financial statements. Pioneer Community Energy’s annual audited financial statements include the note disclosures omitted from these interim statements. If the omitted disclosures were included in these financial statements, they might influence the user’s conclusions about Pioneer Community Energy’s financial position, results of operations, and cash flows. Accordingly, these financial statements are not designed for those who are not informed about such matters.
We are not independent with respect to the Pioneer Community Energy because we performed certain accounting services that impaired our independence.
Maher Accountancy
San Rafael, CA
January 3, 2023
1101 Fifth Avenue, Suite 200 San Rafael, CA 94901 415 459 1249 mahercpa.com MAHER
ACCOUNTANCY
CCA Fund
ASSETS
Current assets
Cash and cash equivalents 17,590,778 $
Investments 15,414,850
Accounts receivable, net of allowance 19,363,732
Accrued revenue 7,925,570
Other receivables 305,551
Interest receivable 30,000
Prepaid expenses 19,417
Deposits 6,841,620
Total current assets 67,491,518
Noncurrent assets
Lease asset, net of amortization 1,517,918
Total noncurrent assets 1,517,918
Total assets 69,009,436
LIABILITIES
Current liabilities
Accrued cost of electricity 12,542,497
Accounts payable 501,259
Other accrued liabilities 298,445
Interest payable 31,149
Deposits 537,857
Note payable 558,870
Lease liability 71,626
Total current liabilities 14,541,703
Noncurrent liabilities
Note payable 9,149,784
Lease liability 1,610,891
Total noncurrent liabilities 10,760,675
Total liabilities 25,302,378
NET POSITION
Unrestricted net position 43,707,058
Total net position 43,707,058 $
PIONEER COMMUNITY ENERGY
STATEMENT OF NET POSITION
As of November 30, 2022
CCA FUND
See accountants' compilation report. 2
CCA Fund
OPERATING REVENUES
Electricity sales, net 90,517,012 $
Total operating revenues 90,517,012
OPERATING EXPENSES
Cost of electricity 79,156,550
Contract services 2,081,124
Staff compensation 1,195,826
General and administration 291,889
Total operating expenses 82,725,389
Operating income (loss) 7,791,623
NONOPERATING REVENUES (EXPENSES)
Investment gains (losses) 130,480
Interest and financing expense (358,784)
Nonoperating revenues (expenses), net (228,304)
CHANGE IN NET POSITION 7,563,319
Net position at beginning of period 36,143,739
Net position at end of period 43,707,058 $
PIONEER COMMUNITY ENERGY
Five Months Ended November 30, 2022
AND CHANGES IN NET POSITION
STATEMENT OF REVENUES, EXPENSES
CCA FUND
See accountants' compilation report. 3
Participation Rates – November 2022
Participation Rate by TOT September 2022 October 2022 November 2022 AUBURN INC 85.91% 85.83% 86.03%
COLFAX INC 88.61% 89.02% 89.30%
LINCOLN INC 83.64% 83.32% 83.51%
LOOMIS INC 89.03% 88.72% 89.07%
PLACERVILLE INC 85.80% 85.43% 88.26%
ROCKLIN INC 91.46% 91.33% 91.57%
UNINC EL DORADO CO 78.12% 77.73% 83.00%
UNINC PLACER CO 85.59% 85.45% 85.64%
Grand Total 83.54% 83.28% 85.52%
4 'IONEER
COMMUNITY ENERGY
5 ACCOUNTANTS’ COMPILATION REPORT
Board of Directors
Pioneer Community Energy
Management is responsible for the accompanying special purpose statement for the CCA Program of Pioneer Community Energy, a California Joint Powers Authority, which comprise the budgetary comparison schedule for the period ended November 30, 2022, and for determining that the budgetary basis of accounting is an acceptable financial reporting framework. We have performed a compilation engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. We did not audit or review the accompanying statement nor were we required to perform any procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an opinion, a conclusion, nor provide any assurance on this special purpose budgetary comparison statement.
The special purpose statement is prepared in accordance with the budgetary basis of accounting, which is a basis of accounting other than accounting principles generally accepted in the United States of America. This report is intended for the information of the Board of Directors of Pioneer Community Energy.
Management has elected to omit substantially all of the note disclosures required by accounting principles generally accepted in the United States of America in these interim financial statements.
Pioneer Community Energy’s annual audited financial statements include the note disclosures omitted from these interim statements. If the omitted disclosures were included in these financial statements, they might influence the user’s conclusions about Pioneer Community Energy’s financial position, results of operations, and cash flows. Accordingly, these financial statements are not designed for those who are not informed about such matters.
We are not independent with respect to Pioneer Community Energy because we performed certain accounting services that impaired our independence.
Maher Accountancy
San Rafael, CA
January 3, 202
1101 Fifth Avenue, Suite 200 San Rafael, CA 94901 415 459 1249 mahercpa.com MAHER
ACCOUNTANCY
2022/23 YTD
Amended
Budget
2022/23 YTD
Actual
2022/23 YTD
Amended
Budget
Variance
(Under) Over
2022/23
YTD
Actual/
Amended
Budget %
2022/23
Amended
Budget
2022/23
Amended
Budget
Remaining
ENERGY REVENUES
Energy Sales $ 89,593,486 $ 91,716,545 $ 2,123,058 102% 199,630,000 $ $ 107,913,455 Green100 Sales 21,432 11,275 53% (10,156) 48,000 36,725 Congestion Revenue Rights 1,339,481 1,132,166 (207,315) 85% 3,000,000 1,867,834 Less Uncollectible Accounts (896,149) (1,210,808) (314,659) 135% (1,996,780) (785,972) Total Operating Revenues 90,058,250 91,649,178 1,590,928 200,681,220 109,032,042
ENERGY EXPENSES
Power Supply 70,230,500 80,288,716 10,058,216 114% 149,977,000 69,688,284 OPERATING MARGIN 19,827,750 11,360,462 (8,467,288) 50,704,220 39,343,758
OPERATING EXPENSES
Administration
Compensation 235,938 215,960 92% (19,979) 566,252 350,292 Contract services 217,219 50,389 (166,830) 23% 546,325 495,936 Operating expenses 333,131 206,261 (126,870) 62% 541,225 334,964 Total Administration expenses 786,288 472,610 (313,679) 1,653,802 1,181,192 Finance
Compensation 310,638 303,035 98% (7,602) 745,530 442,495 Contract services 343,642 241,794 (101,847) 70% 553,350 311,556 Operating expenses 82,493 126,083 153% 43,590 278,983 152,900 Total Finance expenses 736,772 670,913 (65,859) 1,577,863 906,950 Power Procurement
Compensation 340,786 244,623 72% (96,163) 817,886 573,263 Contract services 748,511 372,565 (375,946) 50% 1,285,426 912,861 Operating expenses 21,771 9,225 42% (12,546) 35,450 26,225 Total Power Procurement expenses 1,111,068 626,413 (484,655) 2,138,762 1,512,350 Customer Care
Compensation 178,149 169,427 95% (8,722) 427,557 258,130 Contract services 1,206,255 1,080,492 (125,763) 90% 2,895,012 1,814,520 Operating expenses 10,526 - (10,526) 0% 25,263 25,263
Total Customer Care expenses 1,394,930 1,249,918 (145,012) 3,347,832 2,097,914 Marketing & Communications
Compensation 110,162 40,262 37% (69,900) 264,388 224,126 Contract services 200,027 146,683 73% (53,344) 546,240 399,558 Operating expenses 101,271 82,147 81% (19,124) 243,050 160,903 Total Marketing expenses 411,459 269,092 (142,368) 1,053,678 784,587 Legislative & Regulatory
Compensation 227,770 175,963 77% (51,807) 546,649 370,686 Contract services 149,843 63,246 42% (86,597) 353,808 290,562 Operating expenses 2,188 489 22% (1,699) 5,250 4,761
Total Legislative expenses 379,800 239,698 (140,103) 905,707 666,009 Programs
Compensation 105,133 34,883 33% (70,250) 252,320 217,437 Contract services 58,636 - (58,636) 0% 100,000 100,000
Operating expenses 1,458 1,040 (418) 71% 3,500 2,460
Total Programs expenses 165,228 35,923 (129,305) 355,820 319,897 Total Operating Expenses 4,985,546 3,564,566 (1,420,980) 11,033,464 7,468,898
NON-OPERATING REVENUES (EXPENSES)
Investment gains (losses) 31,250 130,480 418% 99,230 75,000 (55,480) Term Loan Debt Service (395,835) (383,685) 97% 12,150 (540,000) (156,315) Additional Term Loan Principal - - - (2,100,000) (2,100,000) Line/Letter of Credit Fees (125,000) (171,287) 137% (46,287) (250,000) (78,713) Financial Security Requirement (178,000) - 178,000 0% (356,000) (356,000) Nonoperating revenues (expenses), net (667,585) (424,492) 243,093 (3,171,000) (2,746,508) Total Expenses (Energy, Operating, Non-Operating) 75,883,631 84,277,774 8,394,143 164,181,464 79,903,690 Contribution to/(from) Reserves $ 14,174,619 $ 7,371,404 $ (6,803,215) $ 36,499,756 $ 29,128,352
BUDGETARY COMPARISON SCHEDULE
Five Months Ended November 30, 2022
PIONEER COMMUNITY ENERGY
CCA FUND
10NEER
COMAi UNi TY ENERGY
Staff Report - Item ld
To: The Governing Board
From: Don Eckert, Executive Director
Item ld: Adopt Resolution Approving the Job Description for the Community Outreach Manager Position and Salary Range
Date: 1/19/2023
RECOMMENDATION
Adopt Resolution approving the job description for the Community Outreach Manager position and salary range.
EXPANSION COMMITTEE RECOMMENDATION
At the December 14, 2022, Expansion Committee meeting, the Committee received a presentation from staff on areas of interest for expansion and sought direction on adding a position to the table of organization with a primary focus on building relationships with elected officials to support expansion efforts. The Committee unanimously supported bringing the new position to the Board for consideration.
BACKGROUND
Pioneer Community Energy ("Pioneer") enters 2023 with a favorable position on rates compared to Pacific Gas & Electric resulting in significant ratepayer savings. This also favors pursuit of expansion activities.
In 2022, staff made considerable progress in expansion into Nevada County and worked with staff from Yuba Water Agency in support of expanding into Yuba County with successful campaigns with the cities of Grass Valley and Nevada City.
ANAL VSIS & DISCUSSION
In 2023, Pioneer wants to build upon the relationships with staff and elected officials of Nevada and Yuba Counties while also pursuing opportunities with other like-minded communities. The recommended Community Outreach Manager position would support the building of those relationships and conduct strategic community outreach and advocacy.
Highlights of the duties and responsibilities include:
• Identify expansion and growth opportunities for Pioneer • Initiate and develop collaborative relationships with new stakeholders, including potential member staff, elected officials, advocacy groups, and influential customers that may take advantage of Pioneer's many benefits
• Act as a primary point of contact for existing member agency staff and support elected officials as required
• Manage the expansion process through completion
• Participate in public events to distribute information about Pioneer and interact with key external stakeholders
Agenda Item: ld Agenda Date: 1/19/2023
Pioneer's authorized table of organization includes seventeen (17) full-time positions. To maintain operational costs, staff will eliminate the funding of the Senior Manager of Quantitative Analysis and Modelling resulting in a net positive fiscal impact of $9,600.
STRATEGIC PLAN
The recommendation supports the Quality in Service and Financial Stability & Strategic Growth priorities.
FISCAL IMPACT
There is a positive fiscal impact with this recommendation of $9,600 based on difference between the maximum salary of the Senior Manager of Quantitative Analysis & Modeling and the recommendation.
ATTACHMENTS
1. Resolution approving the job description for the Community Outreach Manager position and salary range.
Before the Governing Board of
Pioneer Community Energy
Resolution No.: ____________
The following Resolution was duly passed by the Governing Board of Pioneer Community Energy at a regular meeting held January 19, 2023, by the following vote on roll call:
Ayes:
Noes:
Absent:
Signed and approved by me after its passage.
______________________________
Chair of the Governing Board
Attest:
_______________________
Secretary
WHEREAS, Pioneer Community Energy is a Community Choice Aggregation Program serving the cities of Auburn, Colfax, Lincoln, Rocklin, and Placerville, the town of Loomis, and unincorporated Placer and El Dorado County; and
WHEREAS, the Board adopted the 2021-2024 Strategic Plan identifying expansion with like-minded communities as one of Pioneer Community Energy’s objectives; and WHEREAS, the recommended Community Outreach Manager position supports the expansion efforts; and
WHEREAS, a new job description is necessary for the Community Outreach Manager position; and
WHEREAS, the authorized maximum positions in Pioneer Community Energy’s Table of Organization of 17 approved with the Fiscal Year 2022-23 Budget is not changed with the approval of this new job description.
In the matter of: RESOLUTION APPROVING THE
JOB DESCRIPTION FOR THE COMMUNITY
OUTREACH MANAGER POSITION AND SALARY
RANGE
2 Resolution 2023-__ January 19, 2023
BE IT RESOLVED, the Governing Board of Pioneer Community Energy, State of California, hereby finds, declares, and resolves as follows:
1. The above recitals are true and correct.
2. Approve the Job Description for the Community Outreach Manager position and approve the salary matrix adding the salary range for the Community Outreach Manager position.
3. This Resolution shall take effect immediately upon its adoption.
Exhibit A: Job Description for Community Outreach Manager position Exhibit B: Salary Matrix
Pioneer Community Energy
Job Description
Employee's Name:
Job Title: Community Outreach Manager
Department: Administration
Reports To: Executive Director
FLSA Status: Exempt
Prepared By: HRtoGo
Prepared Date: 1/19/2023
10NEER
Summary: The Community Outreach Manager works under direction of the Executive Director.
This position includes a wide range of responsibilities for advancing Pioneer's electric services and programs by conducting strategic community outreach and advocacy for the agency overall.
Essential Duties and Responsibilities: include the following. Other duties may be assigned. • Identify expansion and growth opportunities for Pioneer. • Initiate and develop collaborative relationships with new stakeholders, including potential member staff, elected officials, advocacy groups, and influential customers that may take advantage of Pioneer's many benefits, including competitive and stable rates, and programs.
• Act as the primary point of contact and maintain open communication channels for existing member agency staff and support elected officials as required. • Participate in public events to distribute information about Pioneer and interact with key external stakeholders.
• Manage the process through completion for securing approval on behalf of new agencies to join Pioneer's Joint Powers Authority.
• Act as a liaison to key external stakeholders by responding to inquiries, delivering presentations to various community groups, participating in on-site visits, emailing, cold-calling, and providing information about Pioneer's programs and services, including cost comparisons
• Work with Pioneer's Customer Care and Marketing teams to plan, organize and implement community outreach efforts to market Pioneer's programs and services to the general public and other stakeholders
• As assigned, assist with the implementation of Pioneer's Strategic Plan.
Supervisory Responsibilities: This job has no supervisory duties.
Measures of Performance: The Community Outreach Manager shall be considered to be performing in an acceptable manner when the following have been accomplished:
1. Analytical Thinking- Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Makes a systematic comparison of two or more alternatives; Notices discrepancies and inconsistencies in available '/DNEER
information; Approaches a complex task or problem by breaking it down into its component parts and considering each part in detail; Weighs the cost, benefits, risks, and chances for success in making a decision; Designs work flows and procedures.
2. Problem Solving- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
3. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
4. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Tailors the content of speech to the level and experience of the audience; Uses appropriate grammar and choice of words in oral speech; Organizes ideas clearly in oral speech; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
5. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
6. Teamwork- Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Listens and responds constructively to other team members' ideas; Offers support for others' ideas and proposals; Is open with other team members about his/her concerns; Expresses disagreement constructively.
7. Professionalism-Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
8. Quality- Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
9. Attendance/Punctuality- Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
10. Dependability- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
'/ONEER
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Bachelor's degree (B.A.) from four-year college or university in communications, public administration, or a related field and four years of experience in community energy outreach , or equivalent experience. Experience working in a public utility and/or a Community Choice Aggregate program is desirable.
Language Skills: Ability to read and interpret documents. Ability to write routine reports, and correspondence. Ability to speak effectively before community groups, governing boards or employees of member and potential member organization.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: To perform this job successfully, an individual should have knowledge of Internet software and the Microsoft Office Suite of products.
Certificates, Licenses, Registrations: A current CA driver's license and proof of auto insurance are required.
Other Skills and Abilities:
• Microsoft Office Suite including Excel, Word , PowerPoint and Adobe Acrobat • Google Suite including Sheets, Docs, and Calendar
• Experience working with diverse cultures and communities such as communities of color, low income, English as a second language, various ages, and socio-economic spectrums
• Ability to engage and coordinate with diverse stakeholders in person, on the phone, and through email to promote and explain Pioneer's services and programs • Establish and maintain working relationships with stakeholders and potential partners • Multitask on several projects while delivering a consistent, high-quality and timely work product
• Work independently to resolve issues quickly and effectively • Work as part of a collaborative team
• Adapt to changing priorities in a fast paced, dynamic environment • Demonstrate patience, tact, courtesy and flexibility
• Fully interpret and explain energy data and statistics to stakeholders in a simple and understandable manner
• Strong interpersonal communication skills
• Sound decision making and creative problem-solving skills • Clear oral and written communication in various environments, potentially under pressure and while being recorded
• Professional and effective engagement with stakeholders and customers '/ONEER
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Acknowledgements: I have reviewed and understand the above job description and believe it to be accurate and complete. I also understand that the company retains the right to change this job description at any time. I also understand that this job description is not a contract for work.
I certify that I possess all of the "Essential Requirements" of the job outlined herein, except as noted here (If none, so state): ____________________ _
I certify that I am fully capable (with or without a reasonable accommodation) of performing all of the essential functions documented herein, and I do not have a physical or mental disability that would jeopardize the health and or safety of my co-workers.
D I do not require an accommodation in order to perform the essential functions of this job as indicated in this job description.
D I require an accommodation in order to perform the essential function of this job as indicated on this job description. The accommodation I require is:
I understand, and fully agree, that this job description does not constitute a written or implied contract for employment and that my employment relationship with the company is "at will," for an unspecified duration, and may be terminated at any time by me or the company as specified by Section 2922 of the California Labor Code.
I understand that I am an exempt employee and therefore, may be required to work in excess of 40 hours per week without overtime compensation.
Employee's Signature Date
Supervisor's Signature Date
Attachment B
SALARY SCHEDULE FISCAL YEAR 2022-23
Class/Position Title Minimum Maximum
Administrative Assistant $50,138 $74,957
Account Representative I $76,275 $114,032
Account Representative 11 $83,903 $125,434
Board Clerk/Executive Assistant $73,182 $109,407
Chief Operatinq Officer $199,593 $298,392
Commercial Coordinator $86,547 $129,386
Community Outreach Manaqer * $117,389 $175,495
Director of Finance and Administration $150,919 $225,623 Director of Public Affairs, Marketing and Programs $150,919 $225,623 Executive Director $221,770 $331,548
Financial and Administrative Analyst I $70,372 $105,205 Financial and Administrative Analyst II $77,409 $115,726 Internal Operations Coordinator $99,529 $148,794
Key Accounts Manager $106,063 $158,564
Legislative and Regulatory Analyst I $88,978 $133,023
Legislative and Regulatory Analyst II $97,876 $146,325
Legislative and Regulatory Manager $117,389 $175,495
Management Analyst $88,978 $133,023
Power Resources Manaqer $112,557 $168,274
Power Resources Analyst I $88,458 $132,245
Power Supply Contract Manager $112,557 $168,274
Program Manager $99,529 $148,794
Program Specialist I $90,479 $135,268
Residential Coordinator $86,547 $129,386
Senior Commercial Coordinator $99,529 $148,794
Senior Financial Analyst $98,350 $147,027
Senior Manaqer, Quantitative Analysis and Modelinq $123,813 $185,101 Senior Residential Coordinator $99,529 $148,794
Staff Report – Item 1e
To: The Governing Board
From: Brad Koehn, Director of Finance and Administrative Services Item 1e: Adopt Resolution to Authorize the Executive Director to Execute a Second Amendment with Pisenti & Brinker LLP for Financial Audit Services Date: 1/19/2023
RECOMMENDATION
Adopt Resolution to authorize the Executive Director to execute a second amendment (Amendment) to the Agreement between Pioneer Community Energy (“Pioneer”) and Pisenti & Brinker LLP (“Pisenti”) for financial audit services, extending the contract term to perform financial audit services for the Fiscal Years ending June 30, 2023 and June 30, 2024 in the amount of $97,300.
BACKGROUND
In the summer of 2020, Pioneer conducted a Request for Proposal (RFP) for financial audit services, specifically to audit Fiscal Year 2019-20. Pioneer received three proposals that were reviewed by a panel consisting of both Pioneer and Placer County Treasurer’s office staff. Pisenti was ranked as the number one choice of all the review panelists and was awarded the single year audit contract for $29,500.
On May 20, 2021, the Board authorized the approval of the first amendment to Pioneer’s agreement with Pisenti to extend the contract for two additional years of audit services for Fiscal Years 2020-21 and 2021-22 at the additional cost of $61,090.
Pisenti has extensive audit experience of Community Choice Aggregators and PACE Programs and has provided excellent services to Pioneer for the audits of Fiscal Years 2019-20, 2020-21, and 2021-22 at competitive rates.
ANALYSIS & DISCUSSION
The Second Amendment extends the contract for two additional years of audit services and identifies payment for services rendered as $33,300 for the Fiscal Year 2022-23 and $35,000 for Fiscal Year 2023-24. The amendment also includes $9,000 to cover Single Audit services performed related to the FY 2021-22 California Arrearage Payment Program (CAPP), and $20,000 contingency for additional work as approved by Pioneer. All other terms of the contract and Scope of Services remains unchanged.
FISCAL IMPACT
The total cost of the contract amendment is $97,300 and will be included in the budgets for the current and upcoming fiscal years according when the services are anticipated to be performed.
ATTACHMENTS
1. Resolution authorizing the Executive Director to execute a Second Amendment with Pisenti & Brinker, LLP for Financial Audit Services
fJONEER
COMMUNITY ENERGY
Before the Governing Board of
Pioneer Community Energy
Resolution No.: ____________
The following Resolution was duly passed by the Governing Board of Pioneer Community Energy at a regular meeting held January 19, 2023, by the following vote on roll call:
Ayes:
Noes:
Absent:
Signed and approved by me after its passage.
______________________________
Chair of the Governing Board
Attest:
_______________________
Secretary
WHEREAS, this Resolution Approving and Authorize the Executive Director to Execute an Agreement with Pisenti & Brinker LLP for Financial Audit Services; and WHEREAS, Summer 2020, Pioneer conducted a Request for Proposal for financial audit services and Pisenti was ranked as the number one choice of all the review panelist; and WHEREAS, Pisenti has extensive audit experience of Community Choice Aggregators; and WHEREAS, Pisenti has provided excellent audit services to Pioneer at competitive rates for the past three audited fiscal years.
BE IT RESOLVED, the Governing Board of Pioneer Community Energy, State of California, hereby finds, declares, and resolves as follows:
1. The above recitals are true and correct.
2. The Governing Board hereby approves and authorize the Executive Director to Execute a Second Amendment with Pisenti & Brinker LLP for Financial Audited Services to audit the fiscal years ending June 30, 2023 and June 30, 2024 for an amount not to exceed $97,300.
3. This Resolution shall take effect immediately upon its adoption.
Attachment: Pisenti & Brinker LLP Agreement
Amendment No. 1
Amendment No. 2
In the matter of: A Resolution Approving and
Authorize the Executive Director to Execute a
Second Amendment with Pisenti & Brinker LLP for
Financial Audit Services
Administering Agency:
Contract Description:
Pioneer Community Energy
Financial Audit Services
CONSULTANT SERVICES AGREEMENT
AMENDMENT NO. 1
THIS AGREEMENT, originally executed July 30, 2020 by and between the Pioneer Community Energy ("Pioneer"), and Pisenti & Brinker LLP ("Contractor"), is hereby amended as described below:
• Reference Exhibit A - Scope of Work:
5. COMPLETION DATE
In accordance with the RFP, audit must be completed on or before December 30th , 2021 for the audit of Fiscal Year 2020-21 and December 29th 2022 for the audit of Fiscal Year 2021-22.
• Reference Exhibit B - Payment for Services Rendered:
The total amount of this contract is increased by $61,090 and allocated by the following Fiscal Year's work: $30,240 for completion of the Fiscal Year 2020-21 audit, and $30,850 for completion of the Fiscal Year 2021-22 audit.
With the exception of the above, all other provisions of this contract are unchanged.
Executed as of the date indicated below:
PIONEER COMMUNITY ENERGY
E-$f~~§D by Donald Eckert
By: on 2Q~1ffi05-27 09:56:44 PDT
Name: Don Eckert
Title: Executive Director
E-Sl1G,~6D by Brett Bradford
By: on 202JJ05-26 17:53:59 PDT
Name: Brett P. Bradford, CPA
Title: Partner
May 27, 2021
Date:
May 26, 2021
Date:
Administering Agency: Pioneer Community Energy
Contract Description: Financial Audit Services
CONSULTANT SERVICES AGREEMENT
AMENDMENT NO. 2
THIS AGREEMENT, originally executed July 30, 2020 by and between the Pioneer Community Energy (“Pioneer”), and Pisenti & Brinker LLP (“Contractor”), is hereby amended as described below:
• Reference Exhibit A – Scope of Work:
1. SCOPE OF WORK TO BE PERFORMED
The Consultant is to express an opinion on Pioneer’s basic financial statements in conformity with generally accepted accounting principles. If requested by Pioneer, Consultant will perform a Single Audit for any qualifying expenses. Pioneer will provide the Consultant with full disclosure to all relevant financial information, subject to any confidentiality or non-disclosure agreements.
5. COMPLETION DATE
In accordance with the RFP, audit must be completed on or before December 29th, 2023 for the audit of Fiscal Year 2022-23 and December 27th, 2024 for the audit of Fiscal Year 2023-24.
• Reference Exhibit B – Payment for Services Rendered:
The total amount of this contract is increased by $97,300 and allocated as follows:
$9,000 for completion of the Fiscal Year 2021-22 Single Audit; $33,300 for completion of the Fiscal Year 2022-23 audit; $35,000 for completion of the Fiscal Year 2023-24 audit; $20,000 for additional work as approved by Pioneer.
With the exception of the above, all other provisions of this contract are unchanged.
Executed as of the date indicated below:
PIONEER COMMUNITY ENERGY:
By:_____________________________ Date: ______________
Name: Don Eckert
Title: Executive Director
By:_____________________________ Date: ______________
Name: Brett P. Bradford, CPA
Title: Partner
Staff Report – Item 2
To: The Governing Board
From: Don Eckert, Executive Director
Item 2: Adopt Resolutions Commending Director Thomas and Alternate Director Clark-Crets for their Dedicated Service to Pioneer Community Energy Date: 1/19/2023
RECOMMENDATION
Adopt Resolutions commending Director Thomas and Alternate Director Clark-Crets for their dedication and outstanding service in directing Pioneer Community Energy (“Pioneer”).
BACKGROUND
As a Councilmember for the City of Placerville, Director Thomas was appointed Alternate Director in March 2021 when the City of Placerville joined Pioneer. Director Thomas was then appointed as the primary Director beginning in February through December of 2022. Director Thomas also served on the Audit & Finance Committee.
As a Councilmember for the Town of Loomis, Alternate Director Clark-Crets was appointed Alternate Director within the first year of Pioneer’s launch in December 2018 and has served in that role through December 2022 and provided leadership to Pioneer when called upon.
ANALYSIS & DISCUSSION
Director Thomas and Alternate Director Clark-Crets have demonstrated outstanding commitment, representation, and leadership for Pioneer and its ratepayers.
STRATEGIC PLAN
The recommendation supports the Local Engagement Priority.
FISCAL IMPACT
There is no fiscal impact with the recommendation.
ATTACHMENTS
1. Resolution commending Director Thomas
2. Resolution commending Alternate Director Clark-Crets fJONEER
COMMUNITY ENERGY
Before the Governing Board of
Pioneer Community Energy
Resolution No.: ____________
The following Resolution was duly passed by the Governing Board of Pioneer Community Energy at a regular meeting held January 19, 2023, by the following vote on roll call:
Ayes:
Noes:
Absent:
Signed and approved by me after its passage.
______________________________
Chair of the Governing Board
Attest:
_______________________
Secretary
WHEREAS, Pioneer Community Energy is a Community Choice Aggregation Program serving the cities of Auburn, Colfax, Lincoln, Rocklin, and Placerville, the town of Loomis, and unincorporated Placer and El Dorado County; and
WHEREAS, City of Placerville Councilmember Dennis Thomas became an Alternate Director on the Pioneer Community Energy Governing Board beginning March 2021; and WHEREAS, Dennis Thomas began serving as Director on the Pioneer Community Energy Governing Board beginning February 2022; and
WHEREAS, Dennis Thomas has served on the Pioneer Community Energy Audit & Finance Committee beginning April 2022; and
WHEREAS, Dennis Thomas has provided outstanding leadership, representation, and guidance for the ratepayers and staff of Pioneer Community Energy.
BE IT RESOLVED, the Governing Board of Pioneer Community Energy, State of California, hereby finds, declares, and resolves as follows:
1. The above recitals are true and correct.
2. The Governing Board hereby commends Dennis Thomas for his dedication and outstanding public service in directing Pioneer Community Energy.
3. This Resolution shall take effect immediately upon its adoption.
In the matter of: RESOLUTION IN APPRECIATION OF
DIRECTOR DENNIS THOMAS FOR OUTSTANDING
SERVICE TO PIONEER COMMUNITY ENERGY
Before the Governing Board of
Pioneer Community Energy
Resolution No.: ____________
The following Resolution was duly passed by the Governing Board of Pioneer Community Energy at a regular meeting held January 19, 2023, by the following vote on roll call:
Ayes:
Noes:
Absent:
Signed and approved by me after its passage.
______________________________
Chair of the Governing Board
Attest:
_______________________
Secretary
WHEREAS, Pioneer Community Energy is a Community Choice Aggregation Program serving the cities of Auburn, Colfax, Lincoln, Rocklin, and Placerville, the town of Loomis, and unincorporated Placer and El Dorado County; and
WHEREAS, Town of Loomis Councilmember Jan Clark-Crets became an Alternate Director on the Pioneer Community Energy Governing Board soon after Pioneer Community Energy’s launch in December 2018; and
WHEREAS, Jan Clark-Crets continued to serve as Alternate Director until December 2022; and WHEREAS, Jan Clark-Crets has provided outstanding leadership, representation, and guidance for the ratepayers and staff of Pioneer Community Energy.
BE IT RESOLVED, the Governing Board of Pioneer Community Energy, State of California, hereby finds, declares, and resolves as follows:
1. The above recitals are true and correct.
2. The Governing Board hereby commends Jan Clark-Crets for her dedication and outstanding public service in directing Pioneer Community Energy.
3. This Resolution shall take effect immediately upon its adoption.
In the matter of: RESOLUTION IN APPRECIATION
OF ALTERNATE DIRECTOR JAN CLARK-CRETS
FOR OUTSTANDING SERVICE TO PIONEER
COMMUNITY ENERGY
Staff Report – Item 3
To: The Governing Board
From: Kirstin Kolpitcke, Legislative and Regulatory Manager Item 3: Biomass Presentation
Date: 1/19/2023
RECOMMENDATION
Receive a presentation from Pioneer Community Energy (Pioneer) on biomass.
BACKGROUND
Pioneer is a leader amongst Community Choice Aggregators (CCAs) in advocating for the procurement of biomass energy due to its unique location in the Sacramento Valley. Using biomass as an energy resource provides many benefits including its contributions to the reduction of wildfire risk, grid resiliency, improved air quality, forest health, and local job creation.
However, not everyone shares similar views (e.g., certain CCAs, legislators, regulators, environmental groups, etc.) due to the many misconceptions about biomass. To help dispel the myths, Pioneer assembled and led a Green Bag Webinar on the “Environmental Benefits and Grid Resilience Contributions of Biomass” (Biomass Presentation) in October 2022. This is the first of a series of upcoming educational sessions that Pioneer is intending to roll out in 2023 to try and promote the use of biomass energy.
ANALYSIS & DISCUSSION
The Biomass Presentation explains what biomass is, the myths surrounding biomass, the benefits of biomass, and potential opportunities due to the passage of AB 843 (enabling CCAs to participate in the Bioenergy Market Adjusting Tariff Program).
What is Biomass?
Biomass is the burning of organic residue waste to produce electricity, traditionally through the direct combustion of organic residues to create heat, which in turn creates high-pressure steam that turns a turbine to drive a generator that produces electricity. This organic residue can create adverse environmental impacts when disposed of using traditional means of pile burning, landfill, or left in-field. Biomass fuel comes from three distinct sources:
• Agricultural byproducts include orchard removal and pruning, rice hulls, and fruit pits • Forest residues and byproducts like sawmill residues, commercial harvesting operations, and small trees and undergrowth cleared from forests for fire suppression, watershed cleanup, and growth enhancement
• Urban wood like construction wood scraps, discarded pallets, clean wood waste from factories, and residues from tree trimmers
There are 23 solid-fuel biomass electric generating facilities in California, distributed across 17 counties.
Biomass generators produce reliable, baseload renewable power that can be scheduled to supply power when it is needed most. Once more than 15 percent of California’s renewable electricity supply, solid-fuel biomass generators now provide only about 6 percent (or 532 MW) of California’s renewables. By way of comparison, biomass accounts for almost 60% of the renewable energy in the European Union. fJONEER
COMMUNITY ENERGY
Agenda Item: 3 Agenda Date: 1/19/2023
Myth: Biomass is Dirty Energy
Reality: Biomass has benefits beyond just replacing fossil fuel. Not only does biomass contribute to air pollution reduction efforts, but it also reduces landfill waste, and prevents the open burning of 1.5 million tons of agricultural and forest waste each year. Biomass also reduces criteria pollutant emissions by up to 98% when compared to open burning.
Reality: An article from the San Francisco Chronicle on October 17, 2022, indicated that wildfire emissions in 2020 essentially negate 18 years of reduction in greenhouse gas emissions, according to a professor from UCLA. In addition, 2020 wildfires in California released approximately 112 million metric tons of CO2 into the atmosphere. Biomass energy produced from forest waste has the added benefit of reducing the threat of devastating wildfires and making our forests more resilient.
Myth: We Can’t Reduce Our Carbon Footprint with Biomass Reality: Biomass is carbon neutral. When combustion is used to generate energy from biomass, it releases greenhouse gases into the atmosphere, but at a much-reduced rate when compared to the fates of other woody waste such as open pile burning. What makes biomass carbon-neutral is the natural way that trees remove carbon from the atmosphere during the photosynthesis process. When these materials are grown in a sustainable way, then the new growth will remove what gets released during electricity generation, refinement, or heating needs.
Myth: Biomass is Outdated and Old Technology
Reality: There is extensive oversight of biomass plant emissions by local air pollution control districts and the U.S. EPA for larger facilities. Existing facilities must meet local air district prohibitory rules and use best controls required at the time of permitting which necessitates the use of add-on controls for particulate matter and nitrogen oxides. New biomass facilities are almost always required to use Best Available Control Technology.
Myth: Biomass Procurement Can Lead to Clearcutting, Deforestation and is Unsustainable Reality: The fact is that biomass procurement can assist with making our forests healthier. First and foremost, the economics of timber harvesting in California dictates that trees will never be harvested solely for fuel. Our forests are overstocked, drought stricken, and fighting for limited resources. With a goal to treat 1 million acres annually by 2025, California will have a tremendous need for years to come to remove this material out of the forests.
Myth: Biomass is Harmful to the Environment
Reality: Before any trees are commercially harvested a Timber Harvest Plan is required, which is a CEQA equivalent document. CalFire serves as the lead agency, with the Department of Fish and Wildlife, the Regional Water Quality Control Boards, and California Geological Survey all participating on the review team.
The Timber Harvest Plan is completed by a Registered Professional Forester that indicates how much will be harvested, how it will be harvested, and any steps necessary to avoid negative impacts to the environment.
The Forest Practice Act ensures that timber harvesting is done in a sustainable manner that preserves and protects fish, wildlife, forests, and streams.
The truth is that biomass has similar emissions and possibly less/negative emissions when compared to other renewables.
Myth: Biomass is Less Reliable, Worse for the Environment, and More Expensive Than Other Renewables Reality: Biomass is baseload energy that reduces landfill waste, reduces wildfire threat, and adds value to what would otherwise be waste.
SB 100 requires 100% of electric retail sales to be from renewable energy and zero-carbon resources by 2045. It is not a matter of which renewable is best, because each has its own set of benefits and challenges.
We need to have all the options on the table with a balanced portfolio and multiple strengths to overcome any one challenge.
Additional Benefits of Biomass
Agenda Item: 3 Agenda Date: 1/19/2023
• Biomass is an industry that needs to be preserved and enhanced for the state to meet its renewable energy (SB 100) and greenhouse-gas emissions reduction (SB 32) targets • Biomass can also be a part of compliance with landfill-disposal reduction goals (SB 1383) for certain cities and counties
• Solid-fuel biomass power generation provides benefits to the electricity grid because it is a reliable, schedulable, baseload generation option
• Biomass is one of a few options to meet a utility’s obligation to procure clean firm resources under Mid-Term Reliability requirements
Planned and New Facilities Under SB 1122
There are multiple facilities in various stages that could provide 40 additional MW of biomass from facilities that are 5 MW or less. One is currently operating, three have an executed power purchase agreement, one is under construction, and three have power purchase agreements in the queue.
Key Biomass Projects for Pioneer under AB 843
• Western Placer Waste Management Authority (3 MW)
The conceptual designs and initial interconnection studies have been completed. The site location is finalized, and a landfill operator chosen. The power purchase agreement signature is ready and awaiting implementation of AB 843.
• Black Oak Mine School District (65kW behind the meter (BTM) project) The plan is to include a small lumber mill to incorporate into the student Regional Occupational Program. An application for a CAL FIRE grant was submitted; however, the project was not funded. The school is looking at alternatives.
• South Tahoe Refuse (125 kW BTM project)
This project is located at the Material Recovery Facility located within the City of South Lake Tahoe. This project is in the preliminary permitting process.
FISCAL IMPACT
None.
ATTACHMENTS
None.
Staff Report – Item 4
To: The Governing Board
From: Kirstin Kolpitcke, Legislative and Regulatory Manager Item 4: Legislative and Regulatory Update
Date: 1/19/2023
RECOMMENDATION
Receive an update on Pioneer Community Energy’s (Pioneer) legislative and regulatory activities.
BACKGROUND
Pioneer’s Board approved legislative and regulatory objectives are as follows:
Pioneer Community Energy supports legislation that enables, protects, and enhances Pioneer’s priorities and ability to serve its customers as determined by the Governing Board of Pioneer Community Energy.
Pioneer’s priorities are:
• To maintain local control for the purpose of preserving the ability to self-procure its power resources, and to self-determine its rates and the energy programs it offers to its residents, businesses, and the communities it serves, through the mechanisms of local governance • To provide lower and more stable rates for its customers • To provide economic benefits to its customers and the communities it serves • To have maximum flexibility to utilize and develop local resources for economic, social, and environmental benefit
Pioneer will support legislation which enables, protects, and enhances the development and expansion of Community Choice Aggregation (CCA) programs, and that supports CCA independence in procurement, program deployment, management, and decision making.
Pioneer will support legislation which allows it to develop and procure local energy generation resources to meet the needs of its electric customers, particularly biomass and other base load resources such as waste to energy.
Pioneer will support legislation which promotes a neutral, fair, and competitive energy market. Pioneer will oppose legislation that jeopardizes Pioneer’s independence to self-procure its power resources, determine its rates and the energy programs it provides to its customers in the present, or could restrict its independence to do so in the future.
On the legislative front, the bills for 2023 have started coming in and Pioneer is reviewing all relevant bills to ascertain what position(s) to take. At the same time, Pioneer will be sponsoring two bills related to biomass in the 2023 session.
On the regulatory side, Pioneer has been involved with several regulatory proceedings including the Power Charge Indifference Adjustment (PCIA) Rates, Net Energy Metering (NEM 3.0), Enhanced Power Safety Settings (EPSS) or “Fast Trips”, and SB 843 Order Instituting Rulemaking (OIR). fJONEER
COMMUNITY ENERGY
Agenda Item: 4 Agenda Date: 1/19/2023
ANALYSIS & DISCUSSION
Legislative
In its pursuit of promoting biomass energy, Pioneer will be sponsoring the following two bills:
1. Extending the Sunset Date of the Bioenergy Market Adjusting Tariff (BioMAT) Program SB 1122 (Rubio, Statutes of 2012) created a bioenergy feed-in tariff within the Renewables Portfolio Standard (RPS) program and required Investor-Owned Utilities (IOUs) to procure 250 MW from new, small-scale bioenergy projects (defined as less than 5 MW in size).
AB 843 (Aguiar-Curry, Statutes of 2021) authorized Community Choice Aggregators (CCAs) to participate in this existing state program. In 2022, the California Public Utilities Commission (CPUC) sought and successfully obtained budget funding to implement AB 843. The CPUC issued an OIR to implement AB 843 on October 26, 2022, which indicates that a proposed decision may not be issued until at least the third quarter of 2023.
Currently, the BioMAT program is set to expire on December 31, 2025. Since AB 843 is not expected to be implemented until the end of 2023, CCAs would have at most two years to use this program that has been available to investor-owned utilities since the passage of SB 1122 in 2012.
Pioneer’s bill would allow the BioMAT program to continue until the 250 MW from new, small-scale bioenergy projects have been procured.
2. Authorizing CCAs to Participate in the Bioenergy Renewable Auction Mechanism (BioRAM) Program SB 859 (Senate Committee on Budget and Fiscal Review, Statutes of 2016) required an investor-owned utility (IOU) and local publicly owned utility (POU) with more than 100,000 customers to procure its proportionate share of 125 megawatts of biomass energy through a five-year financial commitment.
SB 901 (Dodd, Statutes of 2018) required utilities with biomass contracts operative in 2018 that expire before December 31, 2023, to amend those contracts, or seek new contracts that include a five-year extension.
SB 1109 (Caballero, Statutes of 2022) extended the financial commitments of five years to 15 years and required utilities with a contract to procure biomass that expires on or before December 31, 2029, to amend or seek a new contract that includes a five-year extension. SB 1109 also provided an exemption from the extension for utilities that entered into a biomass contract to procure their proportionate share, but the biomass facility filed for bankruptcy, or the contract did not deliver energy to the utility.
Two biomass contracts (Loyalton (18 megawatts) and Roseburg Forest Products Co. (11 megawatts)) were entered into in accordance with SB 859 by POUs. Unfortunately, the operators of Loyalton ceased operations in January 2020 and declared bankruptcy in February. Roseburg Forest Products Co. biomass plant is not connected to CAISO and so the contract did not actually result in the delivery of energy to the utilities. As a result, there are almost 30 megawatts out of the original 125 megawatts that remain unprocured.
Pioneer’s proposal would allow CCAs to procure the remaining megawatts available under the BioRAM program.
Regulatory
1. Negative PCIA Rates – BIG WIN
In the latest PCIA forecast, the market price benchmark was higher than PG&E’s “above market costs” resulting in a negative PCIA rate. Rather than provide a credit from the negative PCIA rate, PG&E proposed that the credit to customers be deferred and later be used to offset any subsequent PCIA payments made by customers. Pioneer via CalCCA argued that changing the methodology was inappropriate.
Agenda Item: 4 Agenda Date: 1/19/2023
On December 15, 2022, the CPUC rejected PG&E’s proposal for a “floor” applicable to the PCIA rate charged to bundled and departed customers of PG&E. Under PG&E’s proposal, the forecast payment to customers would be deferred and would later offset any subsequent forecast of PCIA payments made by customers.
As a result of the efforts through California Community Choice Association (CalCCA), the CPUC found “no persuasive argument for [PG&E’s] proposal. PG&E must continue the current practice and flow through the PCIA adjustment whether positive or negative to all bundled and departed customers.” This is a huge win for Pioneer and all CCAs in PG&E service territory as the negative PCIA results in greater savings for our customers!
2. NEM 3.0
Background
Net Energy Metering is a solar incentive program designed to encourage the adoption of rooftop solar. Since its creation, the NEM tariff has enabled 1.5 million customers to install more than 12,000 MW of solar in California. However, the CPUC found that NEM 2.0 did not align with California’s current reliability and climate change goals. The CPUC unanimously adopted NEM 3.0 on December 15, 2022 (the vote kicked off a 120-day grandfathering window for NEM 2.0; NEM 3.0 takes effect on April 14, 2023).
NEM 3.0 is designed to address two key issues: the cost shift from solar participants to non-solar participants and incentivize battery storage. The CPUC considered the following policy issues in evaluating NEM 3.0: grid reliability, customer affordability, and equity.
Information solar customers will want to understand- the value of solar credits, are there new monthly charges, the payback period, and what sort of legacy period is there before switching to NEM 3.0.
Specific Details of NEM 3.0
• According to the CPUC, NEM 3.0 customers will save an average of $100 a month that increases to $136 a month with solar and battery storage (compared to $204 with NEM 2.0 according to the solar industry).
• The biggest change is the rate at which solar owners are compensated for the excess electricity.
Customers will be credited for the electricity they export based upon the value to the grid using a cost avoidance rate (Avoided Cost Calculator), and not a retail rate. The solar industry states that this change would cut the average export rate from $.30 per kWh to $.08 per kWh, resulting in a 75% reduction in the value of exports).
• $900 million ($630 million for low-income customers) was appropriated in last year’s budget for residential solar plus battery storage.
• There are no new charges or fees for solar customers (beyond what is already charged under NEM
2.0).
• NEM 3.0 is not retroactive (customers remain on NEM 1.0 or 2.0 for the remainder of their 20-year legacy period).
• The legacy period is linked to the customer that causes the system to be installed and not the system itself.
• NEM 3.0 customers are permitted to oversize their generation system up to 50%, based on the last 12 months of usage and customers must attest to expecting to increase their usage to correspond with the system size within 12 months of interconnection.
• NEM 3.0 customers that connect within the first 5 years receive an additional export credit that is locked in for 9 years (based upon ACC plus). The credit is even higher for low-income customers.
These credits decrease each year by 20%, so that if a customer adds solar after the first year of NEM
3.0, the credit is decreased by 20% and is locked in for 9 years. If a customer adds solar after the first two years, the credit is decreased by 40% and locked in for 9 years and so on.
Agenda Item: 4 Agenda Date: 1/19/2023
• PG&E has indicated it will not have NEM 3.0 billing set up by April 15, 2023. PG&E indicates billing will be ready as of December 2023, but customers will not move to NEM 3.0 until their annual true-up date.
• All net charges are paid each month instead of an annual payment under NEM 2.0. NEM 3.0 customers will pay monthly, but still have annual net surplus compensation. • Solar owners that are grandfathered into NEM 2.0 will be able to add battery storage later and remain on NEM 2.0.
• Solar customers that submit a complete interconnection application before NEM 3.0 goes into effect will remain under NEM 2.0 for 20 years (April 14, 2023). • According to the CPUC, customers will be able to pay off their solar systems in 9 years or less (versus an average of 6 years under NEM 2.0 according to the solar industry).
Pioneer’s Solar Customers
Pioneer has 14,591 NEM 1.0 accounts and 23,852 NEM 2.0 accounts. Most of our solar accounts are residential (37,700). Pioneer has a total of 38,443 solar accounts or 24% of our total accounts. Pioneer’s website includes information from the CPUC about NEM 3.0 including an FAQ, factsheet, and press release.
This information will also be incorporated into online solar webinars.
3. EPSS or “Fast Trips”
Due to the efforts of a Joint CCA group, led by Pioneer, in October 2021, the CPUC sent a letter to PG&E that it must immediately work to address customer impacts for communities affected by Fast Trips. In November 2022, Pioneer and several other CCAs drafted a letter and had select members of the Legislature sign and send the letter asking the CPUC to regulate Fast Trips. Both PG&E and the CPUC responded to the Legislature’s letter, with the CPUC indicating it was already requiring the reporting about PG&E’s program and will continue to “review” the issue.
A coalition that included Pioneer, local elected officials, and other CCAs sent a joint letter on December 14, 2022, to the CPUC requesting the CPUC to establish operational expectations and parameters for the use of Fast Trip. The group is waiting for a response to this latest letter before determining the next steps.
The impact of Fast Trip on communities in Pioneer’s territory cannot be understated. Between both El Dorado County and Placer County there were 131 outages through 2022, resulting in 1,210 hours of power loss.
There were 376 outages affecting schools, 8 power outages affecting hospitals, and over 10,000 life support customers lost power because of Fast Trips.
4. AB 843 OIR
Pioneer co-sponsored AB 843 in 2021, which passed unanimously on a bipartisan basis. Last year, the CPUC requested and received budget funding to cover the costs to implement AB 843. On October 28, 2022, the CPUC issued an OIR to implement AB 843, which asked questions about the implementation and laid out the time required for implementation. The schedule assumes implementation in the third quarter of 2023.
Pioneer, along with several other CCAs requested CalCCA to take the lead in responding to the OIR. The response requested the CPUC to consider extending the sunset date of the BioMAT program and for the CPUC to adopt a schedule with workshops to ensure efficient implementation of AB 843 and the equal treatment of CCAs as IOUs.
CalCCA also responded to reply comments indicating that CCAs are 1) focused on establishing a streamlined and collaborative process to ensure expedient implementation of AB 843, 2) want the same rules and cost recovery processes as the IOUs, and 3) want to establish together with the IOUs a workshop starting in February of 2023, with additional workshops, as necessary.
FISCAL IMPACT
None.
ATTACHMENTS
None.
Staff Report – Item 5
To: The Governing Board
From: Don Eckert, Executive Director
Inder Khalsa, Interim General Counsel
Item 5: Discussion of In-Person and Teleconference Board Meetings Options Available After the End of the State of California COVID-19 State of Emergency Date: 1/19/2023
ACTION REQUIRED
Provide direction to Pioneer staff regarding Governing Board preferences with respect to conducting Board meetings after the end of the State of California’s COVID-19 State of Emergency, which is expected to occur on February 28, 2023.
RECOMMENDATION
There is no staff recommendation for this report.
BACKGROUND
On October 17, 2022, Governor Newsom announced that the State of California’s COVID-19 State of Emergency will end on February 28, 2023. While the Governor could extend the State of Emergency past that date, he has not indicated an intent to do so. With the end of the State of Emergency, the Board of Directors (as well as its Brown Act committees) will no longer be able to rely on Senate Bill 361 to conduct fully remote public meetings.
The Ralph M. Brown Act requires that all meetings of a local agency legislative body be open and public and that members of the public be permitted to attend and participate. The Brown Act has long allowed for meetings to occur via teleconferencing, subject to certain requirements: the agenda must identify the teleconference location of each legislative body member that will be participating in the meeting; each teleconference location must be accessible to the public; members of the public must be allowed to address the legislative body at each teleconference location; the meeting agenda must be posted at each teleconference location; and at least a quorum of the legislative body must participate from locations within the boundaries of the agency’s jurisdiction.
With COVID-19 stay at home mandates and social distancing recommendations, it was not feasible to comply with the Brown Act’s teleconferencing requirements, especially the posting of each remote location on the agenda and the requirement that remote locations be open and accessible to the public. In March 2020, Governor Newsom issued Executive Order No. N-29-20 which suspended certain Brown Act requirements, including these, during 2020. AB 361, adopted as urgency legislation in 2021 and effective until January 1, 2024, superseded the Governor’s Executive Order and amended the Brown Act to relax teleconferencing requirements during Governor-proclaimed emergencies.
Under AB 361, the relaxed teleconferencing requirements apply when the state has declared a “state of emergency” and either of the following: (1) state or local officials have imposed or recommended measures to promote social distancing; or (2) the local agency legislative body determines that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. Under AB 361’s relaxed teleconferencing provisions, a legislative body may meet via teleconference without a quorum of members physically present, without having to post agendas at all teleconference locations, without identifying each teleconference location, and without making each teleconference location accessible to the public. To utilize fJONEER
COMMUNITY ENERGY
Agenda Item: 5 Agenda Date: 1/19/2023
these provisions, a legislative body is required to make periodic findings every 30 days. Pioneer has relied on AB 361 to conduct meetings remotely since the legislation was adopted.
ANALYSIS & DISCUSSION
Assuming the Governor acts on his stated intention to end the state of emergency related to COVID-19 on February 28, 2023, agencies will no longer be able to meet remotely pursuant to AB 361, because this statute is only operative during a Governor-proclaimed emergency. Although agencies like Pioneer Community Energy have found that remote public meetings can be held conveniently, transparently, and with robust public participation via online platforms like Zoom and Teams, it is important to note that, absent a Governor-proclaimed emergency or future changes legislative changes, the law does not allow legislative body members to participate remotely in public meetings from home solely for convenience and without substantial additional noticing and transparency requirements. The end of the COVID-19 State of Emergency will substantially change the landscape of remote public meetings in California. This change will impact all public Brown Act bodies, not only the Governing Boards of agencies. Therefore, staff is looking for direction from the Governing Board on how they would like to proceed with Pioneer meetings (including Governing Board meetings as well as Brown Act committees) in the coming year.
Options for Brown Act Meetings After February 28, 2023
1. In Person
Hopefully it goes without saying that one option for the Governing Board would be for Pioneer Brown Act bodies to meet entirely in person in one location, as most bodies did prior to the COVID-19 emergency. The location of meetings could be the same for every regular meeting or it could rotate from one location to another. Regular times and locations are generally set by a resolution of the Governing Board. This option is straightforward, but given Pioneer’s large geographical jurisdiction, would require legislative body members to drive to meetings to attend in person, and inevitably some members may have to drive long distances or in inclement weather conditions. It would also preclude members from participating remotely when they are feeling unwell, have recently been exposed to an illness, or are caring for a family member. For this reason, the Governing Board may determine that it would be desirable for legislative body members to have some ability to participate in meetings remotely.
2. Traditional Brown Act Rules
Another option would be to rely on what we refer to here as the “traditional” Brown Act teleconferencing requirements. As noted above, the Brown Act has long allowed legislative bodies to meet remotely, whether online through a platform like Zoom or Microsoft Teams or by teleconference, as long as each remote location is identified on the agenda, noticed and made open to the public to participate, and a quorum of the legislative body participates from within the agency’s geographical jurisdiction (note that a quorum is not required to be in one physical location under the traditional Brown Act rules). Before COVID-19, a number of agencies with large jurisdictions regularly held meetings by teleconference, with legislative body members participating by phone from multiple different locations in the entity’s jurisdiction, following these rules. This option remains available to Pioneer, and would allow legislative body members to participate from a number of publicly accessible and noticed locations throughout Pioneer’s geographical jurisdiction. This option would not require that a quorum of the Governing Board participate from one location as long as a quorum was somewhere in Pioneer’s geographical location. However, it does require the posting of notice at the remote locations, publication of each remote location on the agenda (posted 72 in advance of the meeting), and the public would have to be allowed to participate from the remote location(s).
Under the traditional Brown Act rules, the Governing Board could establish multiple meeting locations throughout its jurisdiction, perhaps at County or City offices, which can easily be posted and made available to the public.
This approach would shorten driving times for members of the Board and committees and therefore make it Agenda Item: 5 Agenda Date: 1/19/2023
easier to hold meetings during inclement weather. But it would not be a good solution for members who would like to participate in meetings from home, perhaps because they are unwell. The need to list remote locations on the public agenda 72 hours in advance of the meeting, post notices at those locations, and make them accessible to the public makes private residences inconvenient/infeasible for use as remote locations under these rules.
3. AB 2449
Finally, the legislature adopted Assembly Bill 2449 in 2022 to provide local agency legislative bodies with an alternative teleconferencing option starting January 1, 2023. This new legislation does not supersede the traditional Brown Act teleconferencing rules (or even AB 361) but provides an additional option which does allow legislative body members to participate in meetings from home in limited circumstances. But while AB 2449 shares some similarities with AB 361, important differences mean that an agency relying on AB 2449 will be required to have a singular physical meeting space where at least a quorum of the body attends in person. It also strictly limits the circumstances and frequency of remote participation.
Like AB 361, AB 2449 exempts local agencies from certain traditional Brown Act teleconferencing requirements like posting agendas at all teleconference locations, identifying all teleconference locations in the meeting agendas, or making each teleconference location open to the public. Also like AB 361, local agencies relying on teleconferencing under AB 2449 must follow certain requirements for noticing and conducting remote meetings.
Meeting notices and agendas must identify the means by which members of the public may access the meeting and offer public comment. Meeting agendas must identify and include an opportunity for all persons to attend and address the legislative body directly via a call-in option, via an internet-based service option, and at the in-person location of the meeting. In the event of a disruption that prevents the legislative body from broadcasting the meeting to members of the public using the call-in option or internet-based service option, or in the event of a disruption within the agency’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, the legislative body may take no further action on items appearing on the meeting agenda until public access to the meeting via the call-in option or internet-based service option is restored. The legislative body may not require public comments to be submitted in advance of the meeting and must provide an opportunity for the public to address the legislative body and offer comment in real time.
Unlike teleconferencing under the traditional Brown Act requirements or AB 361, AB 2449 requires at least a quorum of the legislative body to participate in person from a singular physical location clearly identified on the agenda, open to the public, and situated within the boundaries of the territory over which the agency exercises jurisdiction. This location would presumably be the body’s regular meeting location (which, again, could be the same each meeting or rotate according to a Board adopted resolution). Further, Members of the legislative body participating remotely pursuant to AB 2449 must publicly disclose at the meeting before any action is taken whether any other individuals 18 years of age or older are present in the room at the remote location with the member, and the general nature of the member’s relationship with any such individuals.
Members must also participate through both audio and visual technology so that the public can remotely hear and visually observe them. To do this, AB 2449 requires either a two-way audiovisual platform or a two-way telephonic service with a live webcasting of the meeting.
Further, AB 2449 limits how frequently and under what circumstances remote participation is allowed. AB 2449 only allows for remote participation by legislative body members in two specified circumstances: (1) “just cause” or (2) “emergency circumstances.”
• Just Cause: “Just cause” means any of the following: (A) a childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely; (B) a contagious illness that prevents a member from attending in person; (C) a need related to a physical or mental disability not otherwise accommodated by the agency’s procedures for receiving and swiftly resolving requests for reasonable Agenda Item: 5 Agenda Date: 1/19/2023
accommodation for individuals with disabilities, consistent with the Americans with Disabilities Act; or (D) travel while on official business of the legislative body or another state or local agency. To participate remotely for just cause, a member must notify the legislative body “at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for just cause.” This notification must include a general description of the circumstances relating to their need to appear remotely at the given meeting. • Emergency Circumstances: “Emergency circumstances” means a physical or family medical emergency that prevents a member from attending a meeting in person. To participate remotely due to emergency circumstances, the member must request the legislative body to allow them to participate in the meeting remotely due to emergency circumstances and the legislative body must take action to approve the request. If the legislative body does not approve the request, the member may not participate via teleconference under AB 2449 at that meeting. The legislative body must request a general description of the circumstances relating to the member’s need to appear remotely at the given meeting. A general description need not exceed 20 words and does not require the member to disclose any medical diagnosis or disability, or any personal medical information that is already exempt under existing law.
A legislative body member is required request to participate remotely at a meeting due to emergency circumstances as soon as possible, and a separate request is required for each meeting in which they seek to participate remotely. The legislative body may approve such a request by a majority vote. If the request is received at least 72 hours before a regular meeting, the legislative body’s action on the request should be included on the agenda. If the request does not allow sufficient time to place proposed action on such a request on the posted agenda for the meeting, the legislative body may take action at the beginning of the meeting.
Finally, for “just cause,” legislative members are only allowed up participate remotely up to two meetings per calendar year. Otherwise, even in emergency circumstances, legislative members may not participate solely by teleconference from a remote location for a period of more than three consecutive months or 20 percent of the regular meetings for the legislative body within a calendar year, or more than two meetings if the legislative body regularly meets fewer than 10 times per calendar year.
In sum, AB 2449 does provide an option for members of a legislative body to participate in public meetings from home, but only infrequently and after complying with numerous procedural requirements. For this reason, staff does not feel that compliance with AB 2449 would be feasible for Pioneer due to the increased administrative burdens placed on Agency staff. In order to facilitate AB 2449 attendance, staff would have to be able to ensure that a quorum will be physically present in a singular location, as well as track the compliance of each member of a Brown Act body at each meeting in order to ensure that Pioneer meetings are compliant with the Brown Act. In some instances, such as when the Governing Board approves a debt/finance transaction, which generally requires a signed General Counsel opinion that the meeting at which the transaction was approved complied with all legal requirements including the Brown Act, last minute remote participation could introduce legal uncertainty with respect to the legal validity of the meeting that could impact the Agency’s ability to close on important financial transactions.
It should also be noted that while an agency could theoretically rely on traditional Brown Act rules to allow some members to participate remotely and AB 2449 to allow a specific member to participate from home, this would only work where a quorum of the body is in one physical location. If the body is spread over several remote locations under the traditional rules, this would could rule out AB 2449 as an option. Further, this option would create even more administrative burdens for staff as well as increase the risk that meetings would need to be cancelled due to lack of quorum under Brown Act requirements.
Due the additional administrative and procedural requirements associated with AB 2449, agencies with larger geographical jurisdictions may wish to choose to follow the traditional Brown Act rules and not rely on AB 2449 at all for remote appearances. For Boards that have appointed alternates, members who are ill or concerned Agenda Item: 5 Agenda Date: 1/19/2023
about exposure to illness could ask their alternate to attend in their stead. We are aware of other similar agencies that have determined or indicated that they will determine that overall, the administrative burden associated with AB 2449 compliance outweigh the benefits provided by the legislation.
Overall, staff is open to Board direction with respect to remote options, but would prefer to provide remote options under the traditional Brown Act rules if that is desired by the Governing Board. Staff feels that reliance on AB 2449 could be infeasible due to the increase in administrative burdens on staff in planning for meetings and ensuring that Pioneer meetings comply with the law.
STRATEGIC PLAN
Strategic Policy 1: Local Engagement, Objective 1.5
FISCAL IMPACT
None foreseeable at this time. Depending on the direction of the Governing Board, minor fiscal impacts could be associated with reservation of in-person facilities or staff administrative costs.
ATTACHMENTS
None
'IONEER
C041M "" • 1,/~RGY
Staff Report - Item 6
To: The Governing Board
From: Inder Khalsa, Assistant General Counsel
Item 6: Amendment No. 2 to the Employment Agreement for Executive Director Date: 1/19/2023
RECOMMENDATION
Adopt Resolution Approving Amendment No. 2 to the Employment Agreement for Executive Director between Pioneer Community Energy ("Pioneer") and Don Eckert.
BACKGROUND
Pioneer and Don Eckert executed an Employment Agreement on July 13, 2020. Pursuant to Section 5 and Section 7 of the Employment Agreement, a performance evaluation and compensation review is to be conducted on at least an annual basis. The performance evaluation and compensation review commenced in December. The Board of Directors met with the designated negotiator, Chair Dowdin-Calvillo, following the performance evaluation to provide direction on a compensation increase.
ANALYSIS & DISCUSSION
Amendment No. 2 to the Employment Agreement for Executive Director proposes the following changes:
1. Increases the Executive Director salary from $292,187.50 to $315,562.50 per year, retroactive to December 15, 2022, when the performance evaluation and compensation review commenced.
STRATEGIC PLAN
Strategic Priority 3: Employer of Choice
FISCAL IMPACT
Adequate budget appropriations exist in the budget to fund the increased salary of $23,375.
ATTACHMENTS
1. Resolution Approving Amendment No. 2 to the Employment Agreement for Executive Director
Before the Governing Board of
Pioneer Community Energy
In the matter of: Resolution Approving
Amendment No. 2 to the Employment
Agreement for Executive Director
Resolution No.: -----
The following Resolution was duly passed by the Governing Board of Pioneer Community Energy at a regular meeting held January 19, 2023, by the following vote on roll call:
Ayes:
Noes:
Absent:
Signed and approved by me after its passage.
Chair of the Governing Board
Attest:
Secretary
WHEREAS, on July 13, 2020, Pioneer Community Energy and Donald Eckert entered into an Employment Agreement for Executive Director; and
WHEREAS, the parties desire to amend the Employment Agreement to provide for an increase in the Executive Director salary effective on December 15, 2022.
BE IT RESOLVED, the Governing Board of Pioneer Community Energy, State of California, hereby finds, declares, and resolves as follows:
1 . The above recitals are true and correct.
2. The Governing Board hereby approves Amendment No. 2 to the Employment Agreement for Executive Director, as attached to this Resolution as Exhibit A.
3. This Resolution shall take effect immediately upon its adoption.
Exhibit A: Amendment No. 2 to Employment Agreement for Executive Director AMENDMENT NO. 2 TO EMPLOYMENT AGREEMENT FOR
EXECUTIVE DIRECTOR
The Employment Agreement dated May 28, 2020, between Pioneer Community Energy (Pioneer) and Donald Eckert, an individual, (Employee) is amended by this Amendment No. 2, dated January 19, 2023.
A. Pioneer and Employee entered into an Employment Agreement (Agreement), as identified above, providing for the employment of Employee as Executive Director of Pioneer, commencing on July 13, 2020.
B. The parties desire to amend the Agreement with this Amendment No. 2 to provide for a salary increase.
NOW, THEREFORE, the parties desire to amend the Agreement as follows:
1. Section 5, titled "SALARY," is amended to read as follows:
"SALARY"
Pioneer agrees to pay Employee a salary of $315,562.50 per year effective on December 15, 2022, the date the Board commenced the public employee performance evaluation.
Annual salary adjustments will be based on Employee's performance evaluations and achievement of goals and objectives agreed upon with the Pioneer Board. Salary is payable in accordance with Pioneer's standard payroll schedule (biweekly).
IN WITNESS WHEREOF, the parties have executed this Amendment No. 2.
Pioneer Community Energy
Chair, Board of Directors
DATE: -----------
ATTEST:
Board Clerk
-2-
Employee
Don Eckert
DATE: ---------
APPROVED AS TO FORM:
Inder Khalsa
General Counsel
'/ONEER
COUUUNf r Y ENERGY
Staff Report - Item IV-B
To: The Governing Board
From: Don Eckert, Executive Director
I tem IV-B : Executive Director Report
Date: 1/19/2023
REPORT
Personnel
Pioneer is currently recruiting for a Customer Care Coordinator(s). Staff is also working with William Jessup University and Sierra College to fill an internship primarily focused on updating the website.
Executive Director Agreements Executed
There are no items to report.
Rates Update
The final PG&E generation and Power Charge Indifferent Adjustment ("PCIA") rates were released on December 30th . Staff is happy to report the final rates supports a 15% discount for customers on the 2017 PCIA vintage (i.e., Placer County) and a 19.5% discount for customers on the 2021 PCIA vintage (i.e., El Dorado County). An average customer will save $200 per year with Pioneer resulting in $46 million of utility bill savings for the service territory in aggerate.
Comm unity Progra ms Advisory Committee ("CPAC" } Update The Chair/Vice Chair of the CPAC presented their final report to the Board in December. The acceptance of the report triggered the sunset of the Committee. However, staff will launch an Executive Director appointed committee in January to build upon the work of the CPAC that will include many members of the CPAC.
Recommendations will be conveyed to the Board as we consider programs funding next fiscal year.
Delinquent Accounts Update
During the pandemic, the CPUC issued a moratorium on custome r account disconnections and fees due to nonpayment. As the moratorium was lifted PG&E started a phased approach to reinitiate their delinquent customer notification and disconnections. This approach included residential disconnections resuming in October of 2022. Due to PG&E resuming residential disconnections, Pioneer staff began sending notifications to delinquent customers on October 28,2022 in alignment with Pioneer's delinquent account policy. Once a notification is sent residential customers have 60 days to payment in full or start a pay plan, commercial customers have 30 days. If these conditions are not met, Pioneer may send the customer back to PG&E.
Since the notifications were sent on October 28, 2022, staff is now processing 700 customers to be sent back to PG&E. Th is consists of 22 commercial customers and 678 residential accounts. The total eligible overdue balance for these customers totals almost $708,000 .
Agenda Item: IV-B Agenda Date: 1/19/2023
Executive Director Power Supply Contracts Executed
The following agreements have been executed by the Executive Director, consistent with the authority delegated by the Board:
Execution
Counterparty Name Date Type
NextEra Energy Marketing, LLC 12/15/2022 Buy
Constellation Energy Generation, LLC 12/15/2022 Buy
Product
Energy
Energy
Start Date End Date Notional Value
1/1/2024 12/31/2024 $ 13,371,029
1/1/2025 12/31/2026 $ 40,223,964
Presentations and Relevant Meetings attended by the Executive Director
1. Participated n CalCCA Weekly/Monthly Board meetings
2. Participated in meeting with Senator Dahle
ATTACHMENTS
1. Agenda Planning Document
2. 2023 Pioneer Rate Schedules
3. Monthly Marketing and Public Outreach Report
4. Quarterly Progress Report on the Strategic Plan
Agenda Planning Document - Pioneer Community Energy
This is a planning document which remains fluid pending staff communication JANUARY 19, 2023 FEBRUARY 16, 2023
BOARD OF 3:00 PM 3:00 PM
DIRECTORS (Post Agenda: JAN 13) (Post Agenda: FEB 10)
Closed Session
2:30 PM
General Function I Agenda Review
Conference with Labor
Negotiators -GC§54957.6
Agency Negotiator: Board Chair
Unrepresented Employee:
Executive Director
Selection of Chair and Vice Chair
(Action-Eckert) GC consult
Agenda Review
Consent Approve meeting minutes Approve meeting minutes 1a DEC 15, 2022 (Eckert) JAN 19, 2023 (Eckert)
1b MONTHLY- reaffirm Pioneer AB 361 MONTHLY- reaffirm Pioneer AB 361 Remote Meeting Continuation Remote Meeting Continuation Findings Findings & receive Leg/Reg update & receive Leg/Reg update (Eckert) GC (Eckert) GC
1c Receive Draft Financials: November Receive Draft Financials: December 2022 (Koehn) 2022 (Koehn)
1d Proposed Community Outreach Budget Policy (Koehn)
Manager(Eckert)
1e Pisenti & Brinker contract Frontier contract re: CPUC public amendment (Koehn) curcose cro11:ram fundinl!: (Riffevl
1f
Regular Recognition of Departing Members Fill vacancies on A&F and Procurement 2 (invites> Thomas, Clark-Crets) (Action- committees (Action-Eckert) Eckert)
3 Biomass Presentation (Discussion- Affirm Committee Members (Action-1 Kang) 2 guest speakers Eckert) 4 Legislative/Regulatory updates Introduce & Authorize 30-Day Notice for (Discussion-Kang) Amendment No. 6 re: expansion
process; and Amendment No. 7 re:
Board Member criteria (Action-Eckert)
5 Post-State of Emergency meeting Mid-Year Budget (Action-Koehn} venue (Discussion-Eckert) GC
6 RES approving Amendment No. 2 to 2023 State of the Utility (Discussion-the Executive Director Employment Eckert) Agreement (Action-GC)
7 Update on Prepay Transaction
(discussion-Eckert)
Updated 1/13/2023
MARCH 16, 2023 IN THE FUTURE
3:00 PM (2023) Special Meeting- CAISO facility tour
(Post Agenda: MAR 10) (2023} Special Meeting- Board Orientation Agenda Review
Approve meeting minutes
FEB 16, 2023 (Eckert)
MONTHLY - reaffirm Pioneer AB 361 Pending determination (February 2023 >) Remote Meeting Continuation Findings
& receive Leg/Reg update (Eckert) GC
Receive Draft Financials: January 2023
(Koehn)
Customer Survey Results (Discussion- (FEB) Bv-Laws Article V Section 5.2 Riffey) Existin�{ommittee members shall be affirmed
by the overning Body each year at its I February meeting Legislative Platform (Action-Kang) 1FEB) Update on Prepay Transaction Data Flow presentation
!APR) Customer Participation (Riffey)
Updates to Pioneer's Brand (Riffey)
Programs Discussion & Funding (Riffey)
(DEC) PH Rates 2024
C:\Users\ TeresaWillock\Pioneer Community Energy\Executive Director - General Documents\Board\Board Meeting Templates Agenda Planning Document - Pioneer Community Energy Updated 1/9/2023 JANUARY 19, 2022 FEBRUARY 16, 2022 MARCH 16, 2022
General Function II Executive Director's Report Executive Director's Report Executive Director's Report Executive Director Report- Quarterly Reports: Leg/Reg; Community Engagement; Reports: Leg/Reg; Strategic Plan report Reports: Leg/Reg; Community Engagement; Update re: Strategic Plan objectives IV-B Strategic Plan Objectives; delinquent Community Engagement; JAN -APR-JULY - OCT accounts; rate schedules
IV-C Informational Items: Glossary of Terms Informational Items: Glossary of Terms Informational Items: Glossary of Terms AUDIT/FINANCE COMMITTEE DATE TBD 2023 DATE IN THE FUTURE Greg Janda, Chair -selection of officers (MAR) 1st meeting convened following Board filling vacancies and vacant, Vice Chair affirming committee members
Dan Karleskint Selection of Officers
vacant By-Laws Article V, Section 5.3
Each committee shall on an annual basis choose its officers, comprised of a Chairperson and Vice-Chairperson
ENERGY PROCUREMENT REVIEW JANUARY 26, 2023 DATE IN THE FUTURE AD HOC COMMITTEE 3:00 PM
John Hidahl, Chair -Mid-Term Reliability Compliance -selection of officers (MAR) 1st meeting convened following Board filling vacancies and Alice Dowdin Calvillo, Vice Chair Filing affirming committee members vacant Selection of Officers
Greg Janda I Ad Hoc Member Limit fewer members than majority of board (<5) I EXPANSION DA TE TBD 2023 AD HOC COMMITTEE DATE IN THE FUTURE Alice Dowdin Calvillo, Chair -selection of officers (MAR) 1st meeting convened following Board filling vacancies and Jim Holmes, Vice Chair affirming committee members
Dan Karleskint Selection of Officers
\ Ad Hoc Member Limit fewer members than majority of board (<5) I C:\Users\TeresaWillock\Pioneer Community Energy\Executive Director - General Documents\Board\Board Meeting Templates PG&E Rate
E-1
EL-1
EM
EML
ES
ESL
ESR
ESRL
ET
ETL
E-1 **
E-6
EL-6
EV-A
EV-B
EV-2
E-TOU-8
EL-TOU-B
E-TOU-C3
E-TOU-D
E-ELEC
Pioneer Community Energy
Electric Generation Rate Schedules
RESIDENTIAL CUSTOMERS
Pioneer Rates
Pioneer Rate Time of Use Period (Gen Only)
E-1 All 0.12872
E-1-P All 0.12357
SUMMER PEAK 0.23858
SUMMER PART-PEAK 0.16809
E-6 SUMMER OFF-PEAK 0.10844
WINTER PART-PEAK 0.13637
WINTER OFF-PEAK 0.10764
SUMMER PEAK 0.26233
SUMMER PART-PEAK 0.14038
EV SUMMER OFF-PEAK 0.10096
WINTER PEAK 0.09703
W INTER PART-PEAK 0.07591
(E Vehicles) W INTER OFF-PEAK 0.07591
SUMMER PEAK 0.18244
SUMMER PART-PEAK 0.14444
EV-2 SUMMER OFF-PEAK 0.10947
WINTER PEAK 0.13410
W INTER PART-PEAK 0.12348
(E Vehicles) WINTER OFF-PEAK 0.10353
SUMMER PEAK 0.22798
E-TOU-B
SUMMER OFF-PEAK 0.12338
WINTER PEAK 0.13788
WINTER OFF-PEAK 0.10490
SUMMER PEAK 0.16968
E-TOU-C3
SUMMER Off-PEAK 0.12426
WINTER PEAK 0.12823
WINTER Off-PEAK 0.11546
SUMMER PEAK 0.19558
E-TOU-D SUMMER Off-PEAK 0.10636
WINTER PEAK 0.16084
WINTER Off-PEAK 0.13102
SUMMER PEAK 0.24652
SUMMER PART-PEAK 0.16228
E-ELEC
SUMMER OFF-PEAK 0.12394
W INTER PEAK 0.10871
WINTER PART-PEAK 0.09174
WINTER OFF-PEAK 0.08039
Pioneer Community Energy
Electric Generation Rate Schedules
COMMERCIAL, INDUSTRIAL AND GENERAL SERVICE CUSTOMERS
TlmaofUsa Pioneer Rates
PG&E Rate Pfoneu Rate Period fGanOnlv)
A-1-A A-1-A SUMMER 0.13880
WINTER 0.10469
A-l·A .. A-1-A-P SUMMER! 0.13325
WINTER 0.10050
SUMMER
PEAK 0.14126
PART-PEAK 0.14126
A-1-B A·l·B OFF-PEAK 0.12025
WINTER
PART-PEAK 0.11512
OFF-PEAK 0.11463
SUMMER
PEAK 0.13561
PART-PEAK 0.13561
A-l·B .. A-1-B-P OFF-PEAK 0.11544
WINTER
PART-PEAK 0.11052
OFF-PEAK 0.11004
SUMMER
PEAK 0.17594
PART-PEAK 0.13409
B-1 B-1 OFF-PEAK 0.11641
WINTER
PEAK 0.12897
OFF-PEAK 0.11528
SUPER OFF-PEAK 0.10132
SUMMER
PEAK 0.17903
PART-PEAK 0,14294
8-1-ST 8-1-ST OFF-PEAK 0.11255
WINTER
PEAK 0,13604
PART-PEAK 0.12555
OFF-PEAK 0.10685
SUPER OFF-PEAK 0.09289
SUMMER
PEAK 0.15142
PART-PEAK 0.15142
A-6 A-6 OFF-PEAK 0.12274
WlNTER
PART-PEAK 0.11476
OFF-PEAK 0.11416
SUMMER
PEAK 0.14536
PART-PEAK 0.14536
A-6"'* A-6-P OFF-PEAK 0.11783
WINTER
PART-PEAK 0.11017
OFF-PEAK 0.10959
SUMMER
PEAK 0.25397
OFF-PEAK 0.10953
B-6 B-6 WINTER
PEAK 0.13461
OFF-PEAK 0.10099
SUPER OFF-PEAK 0.07032
Pioneer Community Energy
Electric Generation Rate Schedules
COMMERCIAL, INDUSTRIAL AND GENERAL SERVICE CUSTOMERS
Trme of Use Pioneer Rates
PG&E Rate Pioneer Rate Period IGenOnlvl
SUMMER 0.13874
A-10-A·S A·lO-A WINTER 0.12025
DEMAND CHARGE($/ KW)SUMMER MAX 0.00000
SUMMER 0.12497
A-10-A·P A·lO·A·P WlNTER 0.10898
DEMAND CHARGE $/KW SUMMER MAX 0.00000
SUMMER
PEAK 0.15016
PART-PEAK 0.15016
OFF-PEAK 0.12740
A-10-B-S A-10-B WINTER
PART-PEAK 0.12073
OFF-PEAK 0.12013
DEMAND CHARGE {$/KWISUMMER MAX 0.00000
SUMMER
PEAK 0.13695
PART-PEAK 0.13695
OFF-PEAK 0.11543
A·lO-B-P A-10-B•P WINTER
PART-PEAK 0.10912
OFF-PEAK 0.10855
DEMAND CHARGE ($/KWlSUMMER MAX 0.00000
SUMMER
PEAK 0.19813
PART-PEAK 0.14570
B-10-S B-10-S OFF-PEAK 0.11801
WINTER
PEAK 0.14879
OFF-PEAK 0.11863
SUPER OFF-PEAK 0.08774
SUMMER
PEAK 0.18333
PART-PEAK 0.13377
B-10-P B-10-P OFF-PEAK 0.10757
WINTER
PEAK 0.13689
OFF-PEAK 0.10830
SUPER OFF-PEAK 0.07742
SUMMER
PEAK 0.16471
PART-PEAK 0.11648
B-10-T B-10-T OFF-PEAK 0.09092
WINTER
PEAK 0.11962
OFF-PEAK 0.09171
SUPER OFF-PEAK 0.06082
Pioneer Community Energy
Electric Generation Rate Schedules
COMMERCIAL, INDUSTRIAL AND GENERAL SERVICE CUSTOMERS
Time of Use
PG&E Ral& Pioneer Rate Period
SUMMER
PEAK
PART-PEAK
OFF-PEAK
E-19-5,V E-19-S WINTER
PART-PEAK
OFF-PEAK
DEMAND CHARGE {$/KW)SUMMER
I PEAK
PART-PEAK
SUMMER
PEAK
PART-PEAK
OFF-PEAK
E-19-P,V E-19-P WINTER
PART-PEAK
OFF-PEAK
DEMAND CHARGE {$/KW)SUMMER I PEAK
PART-PEAK
SUMMER
PEAK
PART-PEAK
OFF-PEAK
E-19-T, V E·l9·T WINTER
PART-PEAK
OFF-PEAK
DEMAND CHARGE ($/KW)SUMMER
1 PEAK
PART-PEAK
SUMMER
PEAK
PART-PEAK
E-19-R-S,V-R-S E-19-R-S OFF-PEAK
WINTER
PART-PEAK
OFF-PEAK
SUMMER
PEAK
PART-PEAK
E-19-R-P,V-R-P E-19-R-P OFF-PEAK
WINTER
PART-PEAK
OFF-PEAK
SUMMER
PEAK
PART-PEAK
E-19-R-T, V-R-T E-19-R-T OFF-PEAK
WINTER
PART-PEAK
OFF-PEAK
Piomu1rReitas
!Gen Onlvl
0.09591
0.09591
0.09084
0.08864
0.08803
11.75000
11.75000
0.08542
0,08542
0,08055
0.07845
0.07789
10.33000
10.33000
0.07647
0.07647
0.07165
0.06959
0.06903
11.42000
11.42000
0.14691
0.14691
0.11874
0.11653
0.11593
0.13022
0.13022
0.10527
0.10317
0.10260
0.12304
0.12304
0.10123
0.00916
0.09860
I
I
I
Pioneer Community Energy
Electric Generation Rate Schedules
COMMERCIAL, INDUSTRIAL AND GENERAL SERVICE CUSTOMERS
Time of Use Pioneer Rates
PG&E Rate Pioneer Rate Period IGenOnlvl
SUMMER
PEAK 0.15105
PART-PEAK 0.11499
OFF-PEAK 0.08948
WINTER
PEAK 0.12815
B-19-S B-19-S OFF-PEAK 0.08938
SUPER OFF-PEAK 0.03737
DEMAND CHARGE ($/KW}SUMMER
I PEAK 18.13000
PART-PEAK 2.64000
DEMAND CHARGE ($/KW)WINTER
I PEAK 2.15000
SUMMER
PEAK 0.13288
PART-PEAK 0.10531
OFF-PEAK 0.08134
WINTER
PEAK 0.11685
B-19-P B-19-P OFF-PEAK 0.08163
SUPER OFF-PEAK 0,03153
DEMAND CHARGE ($/KW)SUMMER
I PEAK 15.33000
PART-PEAK 2.24000
DEMAND CHARGE ($/KW}WINTER
I PEAK 1.57000
SUMMER
PEAK 0,12016
PART-PEAK 0.10859
OFF-PEAK 0.08395
WINTER
PEAK 0.11938
B-19-T B-19-T OFF-PEAK 0.08449
SUPER OFF-PEAK 0.03317
DEMAND CHARGE ($/KW}SUMMER
I PEAK 13.63000
PART-PEAK 3.41000
DEMAND CHARGE ($/KW)WINTER
I PEAK 1.31000
SUMMER
PEAK 0.25350
PART-PEAK 0.13826
B-19-R-S B-19·R-S OFF-PEAK 0.10553
WINTER
PEAK 0.14144
OFF-PEAK 0.10547
SUPER OFF-PEAK 0.07502
SUMMER
PEAK 0.22944
PART-PEAK 0.12443
8-19-R-P B-19-R-P OFF-PEAK 0.09435
WINTER
PEAK 0.12645
OFF-PEAK 0.09444
SUPER OFF-PEAK 0.06400
SUMMER
PEAK 0.19961
PART-PEAK 0.13034
B-19-R-T B-19-R-T OFF-PEAK 0,09451
WINTER
PEAK 0.12332
OFF-PEAK 0.09469
SUPER OFF-PEAK 0.06424
SUMMER
PEAK 0.25350
PART-PEAK 0.13826
B-19-5-5 B-19-5-5 OFF-PEAK 0.10553
WINTER
PEAK 0.14144
OFF-PEAK 0.10547
SUPER OFF-PEAK 0.07502
SUMMER
PEAK 0.22944
PART-PEAK 0.12443
6-19-S-P B-19-S-P OFF-PEAK 0.09435
WINTER
PEAK 0.12645
OFF-PEAK 0.09444
SUPER OFF-PEAK 006400
SUMMER
PEAK 0.19961
PART-PEAK 0.13034
B-19-5-T B·19-S-T OFF-PEAK 0.09451
WINTER
PEAK 012332
OFF-PEAK 009469
SUPER OFF-PEAK 0.06424
I
I
I
I
I
Pioneer Community Energy
Electric Generation Rate Schedules
COMMERCIAL, INDUSTRIAL AND GENERAL SERVICE CUSTOMERS
TlmeofUso Pioneer Rates
PG&E R11to Pioneer Rate Period IGen Onlvl
SUMMER
PEAK 0.09154
PART-PEAK 0.09154
OFF-PEAK 0.08651
E-20-S E-20-S WINTER
PART-PEAK 0.08431
OFF-PEAK 0.08370
DEMAND CHARGE ($/KW)SUMMER I PEAK 11.27000
PART-PEAK 11.27000
SUMMER
PEAK 0.088S9
PART-PEAK 0.088S9
OFF-PEAK 0.08370
E-20-P E-20-P WINTER
PART-PEAK 0.08160
OFF-PEAK 0.08103
DEMAND CHARGE ($/KW)SUMMER I PEAK 12.10000
PART-PEAK 12.10000
SUMMER
PEAK 0.07727
PART-PEAK 007727
OFF-PEAK 0.07245
E-20-T E-20-T WINTER
PART-PEAK 0.07039
OFF-PEAK 0.06983
DEMAND CHARGE ($/KW)SUMMER I PEAK 14.67000
PART-PEAK 14.67000
SUMMER
PEAK 0.13730
PART-PEAK 0.13730
E-20-R-S E-20-R-S OFF-PEAK 0.11148
WINTER
PART-PEAK 0.10928
OFF-PEAK 0.10868
SUMMER
PEAK 0.13379
PART-PEAK 0.13470
E-20-R-P E-20-R-P OFF-PEAK 0.10697
WINTER
PART-PEAK 0.10487
OFF-PEAK 0.10430
SUMMER
PEAK 0.12739
PART-PEAK 0.12739
E-20-R-T E-20-R-T OFF-PEAK 0.10086
WINTER
PART-PEAK 0.09879
OFF-PEAK 0.09823
I
I
I
I
Pioneer Community Energy
Electric Generation Rate Schedules
COMMERCIAL, INDUSTRIAL AND GENERAL SERVICE CUSTOMERS
Time of Use Pioneer Rates
PG&E Rate Pioneer Rate Period (GenOn!v)
SUMMER
PEAK 0.14535
PART-PEAK 0.11274
OFF-PEAK 0.08698
WINTER
PEAK 0.12592
B-20-S B-20-S OFF-PEAK 0.08678
SUPER OFF-PEAK 0.03434
DEMAND CHARGE {$/KW)SUMMER
I PEAK 17.13000
PART-PEAK 2.48000
DEMAND CHARGE {$/KW)WINTER
I PEAK 2.18000
SUMMER
PEAK 0.14217
PART-PEAK 0.10710
OFF-PEAK 0.08264
WINTER
PEAK 0.11985
B-20-P B-20-P OFF-PEAK 0.08270
SUPER OFF-PEAK 0.03001
DEMAND CHARGE {$/KW)SUMMER
I PEAK 19.16000
PART-PEAK 2.64000
DEMAND CHARGE ($/KW)WINTER
I PEAK 2.20000
SUMMER
PEAK 0.12274
PART-PEAK 0.10070
OFF-PEAK 0.07611
WINTER
PEAK 0.11682
B-20-T B-20-T OFF-PEAK 0.07234
SUPER OFF-PEAK 002792
DEMAND CHARGE ($/KW)SUMMER
I PEAK 19.99000
PART-PEAK 4.77000
DEMAND CHARGE ($/KW)WINTER
I PEAK 2.67000
SUMMER
PEAK 0.24466
PART-PEAK 0.13182
B-20-R-S B-20-R-S OFF-PEAK 0.09998
WINTER
PEAK 0.13704
OFF-PEAK 0.09987
SUPER OFF-PEAK 0.06948
SUMMER
PEAK 0.23468
PART-PEAK 0.12512
B-20-R-P B-20-R-P OFF-PEAK 0.09562
WINTER
PEAK 0.12972
OFF-PEAK 0.09566
SUPER OFF-PEAK 0.06528
SUMMER
PEAK 0.23218
PART-PEAK 0.13136
B-20-R-T B-20-R-T OFF-PEAK 0.08865
WINTER
PEAK 0.13122
OFF-PEAK 0.08616
SUPER OFF-PEAK 0.05828
SUMMER
PEAK 0.24466
PART-PEAK 0.13182
B-20-S-S B-20-S-S OFF-PEAK 0.09998
WINTER
PEAK 0.13704
OFF-PEAK 0.09987
SUPER OFF-PEAK 0.06948
SUMMER
PEAK 0.23468
PART-PEAK 0.12512
B-20-S-P 8-20-S-P OFF-PEAK 0.09562
WINTER
PEAK 0.12972
OFF-PEAK 0.09566
SUPER OFF-PEAK 0.06528
SUMMER
PEAK 0.23218
PART-PEAK 0.13136
8-20-5-T B-20-S-T OFF-PEAK 0.08865
WINTER
PEAK 0.13122
OFF-PEAK 0.08616
SUPER OFF-PEAK 0.05828
I
I
I
I
I
I
I
Pioneer Community Energy
Electric Generation Rate Schedules
COMMERCIAL, INDUSTRIAL AND GENERAL SERVICE CUSTOMERS
TimaofU~ PionauRatgs
PG&ERatQ PionGQrRate Pgrfod (GgnOnlvl
SUMMER
PEAK 0.13730
PART-PEAK 0.11354
STANDBY - S STOUS OFF-PEAK 0.08244
WINTER
PART-PEAK 0.11732
OFF-PEAK 0.09323
RESERVATION CHARGE ($/KW} 0.58000
SUMMER
PEAK 0.13730
PART-PEAK 0.11354
STANDBY- P STOUP OFF-PEAK 0.08244
WINTER
PART-PEAK 0.11732
OFF-PEAK 0.09323
RESERVATION CHARGE ($/KW 0.58000
SUMMER
PEAK 0.11156
PART-PEAK 0.09204
STANDBY-T STOUT OFF-PEAK 0.06622
WINTER
PART-PEAK 0.09511
OFF·PEM 0.07528
RESERVATION CHARGE ($/K 0.48000
SUMMER
PEAK 0.11109
PART-PEAK 0.10065
OFF-PEAK 0.08903
5-B-S 5-6-5 WINTER
PEAK 0.10691
OFF-PEAK 0.09001
SUPER OFF-PEAK 0.05248
RESERVATION CHARGE ($/KW 0.88000
SUMMER
PEAK 0.11109
PART-PEAK 0.10065
OFF-PEAK 0.08903
5.5.p 5-B-P WINTER
PEAK 0.10691
OFF-PEAK 0.09001
SUPER OFF-PEAK 0.05248
RESERVATION CHARGE ($/KW 0.88000
SUMMER
PEAK 0.10189
PART-PEAK 0.09171
OFF-PEAK 0.08039
S·B·T S·B·T WINTER
PEAK 0.09789
OFF-PEAK 0.08144
SUPER OFF-PEAK 0.04386
RESERVATION CHARGE $/KW 0.44000
SUMMER
ON-Peak 0.24909
OFF-PEAK 0.09392
SUPER OFF-PEAK 0.07233
BEVl BEV1 WINTER
PART-PEAK 0.24909
OFF-PEAK 0.09392
SUPER OFF-PEAK 0.07233
SUMMER
ON-Peak 0.26502
OFF-PEAK 0.09217
SMS BEV2S SUPER OFF-PEAK 0.07058
WINTER
PART-PEAK 0.26502
OFF-PEAK 0.09217
SUPER OFF-PEAK 0.07058
SUMMER
ON-Peak 0,25620
OFF-PEAK 0.08962
BEV2P BEV2P SUPER OFF-PEAK 0.06905
WINTER
PART-PEAK 0.25620
OFF-PEAK 0.08962
SU~ER OFF-PEAK 0.06905
I
PG&E Rate
AG-1-A
AG-1-B
AG-RA
AG-RB
AG-VA
AG-VB
AG-4-A
AG-4-D
Pioneer Community Energy
Electric Generation Rate Schedules
AGRICULTURAL CUSTOMERS
Pioneer Rate Time of Use Period
SUMMER
AG-1-A WINTER
CONNECTED LOAD ($/HP)SUMMER MAX
I SUMMER
AG-1-B WINTER
DEMAND CHARGE ($/KW)SUMMER MAX
SUMMER
PEAK
OFF-PEAK
AG-RA WINTER
PART-PEAK
OFF-PEAK
CONNECTED LOAD ($/HP)SUMMER
SUMMER
PEAK
OFF-PEAK
W INTER
AG-RB PART-PEAK
OFF-PEAK
DEMAND CHARGE ($/KW)SUMMER
I MAX
PEAK
SUMMER
PEAK
OFF-PEAK
AG-VA WINTER
PART-PEAK
OFF-PEAK
CONNECTED LOAD ($/HP)SUMMER
SUMMER
PEAK
OFF-PEAK
WINTER
AG-VB PART-PEAK
OFF-PEAK
DEMAND CHARGE ($/KW)SUMMER
I
MAX
PEAK
SUMMER
PEAK
OFF-PEAK
AG-4-A WINTER
PART-PEAK
OFF-PEAK
CONNECTED LOAD ($/HP)SUMMER
Pioneer
Rates (Gen
Only)
0.10266
0.0911
2.38000 I
0.11133
0.08577
3.54000
0.10047
0.10047
0.08635
0.08575
1.90000
0 .09483
0.09483
0.08514
0.08453
2.80000
0.00000
0.09728
0.09728
0.08434
0.08374
1.99000
0.09188
0.09188
0.08133
0.08073
2.64000
0.00000
0.09857
0.09857
0.08644
0.08583
1.95000
1 PG&E Rate
AG-Al
AG-A2
AG-B
AG-C
AG-FA
AG-FB
AG-FC
Pioneer Community Energy
Electric Generation Rate Schedules
AGRICULTURAL CUSTOMERS
Pioneer Rate Time of Use Period
SUMMER
PEAK
AG-Al OFF-PEAK
WINTER
PEAK
OFF-PEAK
SUMMER
PEAK
AG-A2 OFF-PEAK
WINTER
PEAK
OFF-PEAK
SUMMER
PEAK
AG-B OFF-PEAK
WINTER
PEAK
OFF-PEAK
SUMMER
PEAK
OFF-PEAK
AG-C WINTER
PEAK
OFF-PEAK
DEMAND CHARGE ($/KW)SUMMER
I MAX
SUMMER
PEAK
AG-FA OFF-PEAK
WINTER
PEAK
OFF-PEAK
SUMMER
PEAK
AG-FB OFF-PEAK
WINTER
PEAK
OFF-PEAK
SUMMER
PEAK
OFF-PEAK
AG-FC WINTER
PEAK
OFF-PEAK
DEMAND CHARGE ($/KW)SUMMER
I MAX
Pioneer
Rates (Gen
Only)
0.22285
0.12112
0.11830
0.09581
0.22285
0.12112
0.11830
0.09581 I
0.23726
0.13265
0.12811
0.10584
0.11375
0.08869
0.10130
0.07961 I
15.27000
0.19376
0.12819
0.11952
0.09704 I
0.20972
0.14061
0.13036
0.10788 I
0.12303
0.09752
0.11077
0.08829
15.27000
3 PG&E Rate
LS-1
LS-2
LS-3
OL-1
TC-1
Pioneer Community Energy
Electric Generation Rate Schedules
STREET AND OUTDOOR LIGHTING
Pioneer Rates
Pioneer Rate Time of Use Period (Gen Only)
STREET LIGHTING All 0.10498
TC-1 All 0.11358
1 1
2 Customer Engagement Update
December 2022 Board Meeting
Types of Engagement
Getting to know our customers:
. Phone Calls & Emails
. In Person Customer Site Visits
. Event Attendance & Sponsorship
. Community Presentations
. Key External Stakeholder
Meetings
. Social Media
. Paid Media
. Earned Media
ii·itiliW
ENGAGE
AWARENESS
tONEER
1/13/2023
1 3
4 Direct Customer Engagement
Phone Calls/Emails
• 910 customer calls ( call
center)
• 87 .8% satisfied with
customer service
• 56 emails
Customer Influence
• Opt Outs Rescinded - 13
• Re-Enrollment- 21
• Retained - 27
Customer Events
• Solar Seminar
• Who is Pioneer Seminar
1DNEER
December External Stakeholder Meetings 1DNEER
• Placer County Biomass
Consortium
• Placer County Regional Economic
Development Stakeholders
Meeting
• Auburn Senior Center
1/13/2023
2 5
6 January Planned Customer Engagement 10NEER
• Colfax City Council
• Auburn City Council
• Loomis Town Council
• Rocklin City Council
• Lincoln City Council
• Placerville City Council
• El Dorado County BOS
• Placer BOS
• Auburn Chamber Govt.
Affairs and Econ
Development
• El Dorado Hill Chamber
• Placer Independent
Resource Center
Social Media
Facebook
• 802 Followers
• 9 Items Posted
• 1,341 Post Impressions
Linkedln
• 200 Followers
• 7 Items Posted
• 38 Post Impressions
• El Dorado County Chamber
Installation Dinner
• Auburn Chamber Installation
Dinner
• Placer Biomass Consortium
• Garden Park HOA
• Shingle Springs/Cameron Park
Chamber
• Weimer/Applegate/Colfax
Municipal Advisory Council
• Radio Interview- KAHi
• Solar Seminars
• Who is Pioneer Seminars
Website
• 1,000 Return Users
• 7,800 New Users
lnstagram
• 22 Followers
• 7 Posts
• 73 Impressions
10NEER
1/13/2023
3 7
8 Other Media
Critical Mention
• 535,303 - Total Radio
Audience
• 37,286- Total Online/Print
Audience
• $2,211 - Total Value
_Ke_y Metrics
Customer Counts
• 85.6% - Participation
• 156,000 customers
1/13/2023
10NEER
Social Media Ads
• 2 Campaigns
• 1 068 Clicks '
Google Ads
• 6 Campaigns
• 5,993 Clicks
• 572,767 Impressions
Print Media
• 2 Ads
• 26,800 Circulation
10NEER
Green100
• 273 _ Total Participants
• 6 - Opt Up
• o - Opt Down
4 STRATEGIC PRIORITY: LOCAL ENGAGEMENT
Reinforce community listening channels by increasing engagement with current, returning, and future customers. Achieve a 920/o_participation rate by Dec. 31, 2023 Grow engagement and reach of communications channels and ensure all platforms are
1.5 I providing engagement opportunities for residents and local businesses a. In 2022, increase social media gresence and following on Facebook by 400% b. Conduct an annual customer survey in winter 2022
c. Increase presence in El Dorado County through targeted social media and digital ad buys
With Pioneer's very competitive rates position recently established by the Board, the priority of staff is public outreach and marketing in 2023 to improve the participation rate. Pioneer enters 2023 with an 85% overall participation rate.
Social media as well as all commun ication channels will be amped up in 2023.
The survey was launched in late 2022. Results of the survey are being compiled and expected to be reported out to the Board in March 2023.
The opt-out for unincorporated El Dorado County is higher than expected. Staff will be working with the Board on improvements to our messaqi~g STRATEGIC PRIORITY: QUALITY IN SERVICE
Objective I Description
Maintain the trust and responsiveness Pioneer customers expect in their service
2.1 lexgeriences
a. Ensure quick response times to customer service inquiries b, Monitor and evaluate Calpine call center and billing services performance quarterly 1111
I I
I Keep Pioneer's rates competitive through policies and programs that ensure stability 2.2 land a choice in gower a. Commit to a policy that strengthens Pioneer's response to rate volatility in the energy market by Dec. 31, 2021
b, Develop cost-effective, grid-resilient product to increase access for the business community members interested in joining Pioneer
I
2.3 !Prioritize community proqrams and develop new service proqrams by Dec. 31, 2022 a, Begin exploring economic development rates to incentivize businesses to move to the territory, using subsidized rates that benefit the community b, Explore rate oroqrams that incentive local solar and biomass oroiect development Comments I
Customer service is important for all of Pioneer's staff. Staff recently implemented procedure changes to improve response times.
A recent review with Calpine resulted in all customer service metrics being achieved Pioneer enters 2023 with a 15% discount to PG&E for Placer County customers and a
19.5% discount for El Dorado County customers. For 2023 alone, Pioneer will have generated $46 million of ratepayer savings over the entire territory.
Communications continue to happen between staff, project developers and potential customers
Work towards this will begin as we approach our cash reserves target. However, our current discounts to PG&E is a bridge towards attracting businesses until economic development rates are implemented
Timing of implementing these programs is contingent on the recommendations of the CPAC and California Public Utilities Commission ("CPUC"l rollout of AB843 procedures STRATEGIC PRIORITY: EMPlOYER O~ CHOICE
Conauct a oiennial compensation ano oenents stuay to ensure compet[ive wa~es ano ennance employee retention
Upnolo rioneer1s company culture tnrou~n internal communication cnannels ana team ll Jen~a~ement o~ortunities
a. Conauct an annual all-staff survey o. leaa ~uarterly team·ouiloin~ activities c. Invest in employee pro[mional aevelopment patnways The oiennial compensation ana oene!ts stuay was completeo in lune mi.
Recommenaations were ta Ken to tne Boara w[n tne fY mm ouoget suomittal.
A new survey will oe laundleoJn im as part oltne ouoget proecm.
Quarteny team ouilain~ events nave oeen occurin~. Nert one is scneaulea in Octooer. Staff irollea out a Tuition~rolessional Development reimoursement poliq oefore tne ena orim.
STRATEGIC PRIORlTY: OPERATIONAL EXCELLENCE
Prior
Objective I Description I Status I Quarter I Comments I There have been no PSPS events in our territory in 2022 but staff has been active in teaming with other CCA's to apply pressure to PG&E through the CPUC to improve the communications to customers on EPSS and limit the frequency and duration of the Continue grid res iliency efforts to mitigate Public Safety Power Shutoff (11PSPS11 ) events events. A regulatory priority in 2023 will be to pressure the CPUC to apply oversight of Maintain zero customer data breach incidents through investment in information
4.5 !technology resources
a. Conduct annual IT cybersecur[y audits and improve employee cybersecurity awareness through training and consistent rressaging
the EPSS proqram.
Protection of our custorrer and employee data is upmost importance for Pioneer. We have achieved excellent results from our cybersecurity audits and will continue to practice due dil~ence to maintain that level.
STRATEGIC PRIORlif: FINANCIAL STABILITY & STRATEGIC GROWTH Obiective I Descriotion
Pursue expansion opportunrries with liKe·minded communities DY initiating conversations wrrh leadership within the 1urisdictions
Maintain participation in legislative and regulatory proceedings that positively impact the Power Charge Indifference Adjustrrent ("PCIA11 ) rate, advocate for cost savin~
5.5 lle~islation and regulations and worK to hold PG&~ accountaDle throu~h le~islation Prior
Status I Quarter IComments I
addendum to Pioneer1s lmplerrentation Plan and Staterrent of Intent was TIied in cemDer 20n to add the cities of Grass Valley and Nevada City in 2024. The decision The Board approved nnancial policies in late 2021 that supports the sustainaDility of Pioneer. The Baord continues to support those policies with prudent rate-setting with a recent rate adjustment in DecemDer 20n. Pioneer expects to reach rrs cash reserve taraets DY end of calendar year 2021
CCAs received an ifr'1ortant victory wrrh the CPU( in forcing PG&~ to recognize a ne~ative PCIA. The PCIA in 202) will De at or Delow zero for most of our service territory. We continue to worK with the CPU( on AB84) implerrentation that supports small Diomass projects. We are worKin~ wrrh legislators to gain support for two Dills that supports Diornass.