Governing Board and Alternates
Chair: Alice Dowdin Calvillo, City of Auburn
Vice Chair: John Hidahl, County of El Dorado
Wes Heathcock, City of Colfax
Holly Andreatta, City of Lincoln
Amanda Cortez, Town of Loomis
Jim Holmes, County of Placer
Suzanne Jones, County of Placer
David Yarbrough, City of Placerville
Greg Janda, City of Rocklin
Alternate City of Auburn, Rachel Radell-Harris
Alternate City of Colfax, Kim Douglass
Alternate County of El Dorado, Lori Parlin
Alternate City of Lincoln, Dan Karleskint
Alternate Town of Loomis, Danny Cartwright
Alternate County of Placer, Bonnie Gore
Alternate City of Placerville, John Clerici
Alternate City of Rocklin, David Bass
The Pioneer Board Regular Session will be live streamed and can be accessed and viewed at the following web link: https://us06web.zoom.us/j/89967227073.
Pursuant to AB 361 regarding public meetings held during the COVID-19 emergency, Board members may attend this Pioneer Governing Board Meeting via teleconference. In efforts to protect public health and the safety of our Placer and El Dorado County residents, public access will include attending in person at the meeting location posted on this agenda as well as continued remote audio/visual participation by accessing the zoom meeting link above.
Residents participating by remote access who wish to comment should be prepared to use the Zoom platform via computer or telephone. Public comment will be opened for each agenda item in sequence.
How to Participate Using Zoom
You can join the meeting using the following link https://us06web.zoom.us/j/89967227073.
When you join the meeting, you will be muted by default. To inform the Clerk that you would like to make a public comment, you will use the “Raise Hand” feature.
Public Comment via Computer or Smartphone
If you would like to make a comment, you will use the “Raise Your Hand” feature. Please note that you should only raise your hand during the item to which you will comment. Instructions for using the “Raise Hand” feature when using a computer or mobile device can be found at the link:
https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar Public Comment via telephone (Audio Only Option)
1. Dial 1 (669) 900-6833
2. When asked for the meeting ID, enter 899 6722 7073#
3. When asked for your participant ID, press # to continue You will be muted by default. To inform the Clerk that you would like to make a comment during each agenda item, dial *9 to “Raise your hand.” When it is your turn to speak, the clerk will identify you by the last three digits of your phone number, at that time dial *6 to unmute yourself and state your name and comment for the record. Please note that you should only raise your hand during the item to which you will comment.
Board of Directors Agenda
February 16, 2023
Pioneer Community Energy Offices
2510 Warren Drive, Suite B, Rocklin, CA 95677
3:00 PM Regular Session
f/ONEER
COMMUNITY ENERGY
3:00 PM Call to Order
I. GENERAL ADMINISTRATIVE FUNCTION – PART I
A. CALL TO ORDER
1. Roll Call
B. COMMITTEE REPORTS
1. Audit & Finance Committee, Chair Janda
2. Energy Procurement ad hoc Committee, Chair Hidahl
3. Expansion ad hoc Committee, Chair Dowdin Calvillo
C. AGENDA REVIEW
D. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE BOARD
Persons may address the Board on items not on this agenda. Please limit comments to 3 minutes per person. According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action. The Board is prohibited from discussing issues not on the agenda brought to them at this time.
II. CONSENT AGENDA
1) APPROVAL OF THE CONSENT AGENDA
All items on the Consent Agenda have been recommended for approval by the Executive Director. All Consent items will be approved by a single vote. Anyone may ask to address Consent items prior to the Board acting, and the item may be moved for discussion. a) ADMINISTRATION
Approve minutes of the December 15, 2022, and January 19, 2023, regular meetings. (ECKERT)
b) ADMINISTRATION
1) Determine pursuant to Government Code Section 54953(e)(1) that, as a result of the COVID-19 state of emergency, conducting in-person public meetings would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy (Pioneer), including all of the Board-appointed Committees; and 2) Direct that the meetings of the Board of Directors and all other legislative bodies of Pioneer be conducted by teleconferencing, pursuant to Government Code Section 54953(e), with an option for in-person attendance of up to five Directors. (ECKERT)
c) FINANCE & ADMINISTRATION
Adopt Resolution approving a Budget Policy. (KOEHN)
REGULAR SESSION
d) PROGRAMS
Adopt Resolution and authorize the Executive Director to execute an agreement between Pioneer Community Energy and Frontier Energy for program services, from February 17, 2023, through December 31, 2023, for an amount not to exceed$119,197. (RIFFEY)
III. REGULAR AGENDA
2) ADMINISTRATION
Affirm Existing Committee Members through January 2024 (ACTION - ECKERT) RECOMMENDATION: Affirm existing committee members to the Energy Procurement Review Committee, the Audit & Finance Committee, and the Expansion Committee through January 2024.
3) ADMINISTRATION
Appoint Board Committee Members (ACTION - ECKERT)
RECOMMENDATION: Appoint members to Pioneer Community Energy’s Energy Procurement Review Committee, Audit & Finance Committee, and Expansion Committee. 4) LEGISLATIVE & REGULATORY AFFAIRS
Presentation on Senate Bill (SB) 1383 (ACTION - KANG)
RECOMMENDATION: 1) Receive a presentation from Pioneer Community Energy on SB 1383; and 2) provide direction to staff to pursue whether Pioneer can procure organic waste requirements on behalf of its member agencies.
5) MARKETING & COMMUNICATIONS
2022 Customer Satisfaction Survey Results (DISCUSSION- RIFFEY) RECOMMENDATION: Receive presentation with results from the 2022 Customer Satisfaction Survey.
6) FINANCE & ADMINISTRATION
Adopt Resolution to Approve Mid-Year Operating Budget Adjustments and the Job Descriptions and Salary Range for Customer Care Coordinator and Customer Care Manager (ACTION - KOEHN)
RECOMMENDATION: Adopt Resolution to approve Mid-Year Operating Budget Adjustments and the Job Descriptions and Salary Range for Customer Care Coordinator and Customer Care Manager.
IV. GENERAL ADMINISTRATIVE FUNCTION – PART II
A. BOARD MEMBER COMMUNICATIONS
B. EXECUTIVE DIRECTOR COMMUNICATIONS
C. ITEMS FOR INFORMATION
1. Glossary of Terms
CI. ADJOURNMENT
Pioneer Community Energy is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Affidavit of Posting
I, Teresa Willock, Board Secretary, declare under penalty of perjury that the foregoing agenda for the February 16, 2023 regular meeting of the Pioneer Community Energy Governing Board was posted and available for public review February 10, 2023 at the offices of Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, CA 95677; and was available on the Pioneer website at: https://pioneercommunityenergy.org/about-us/meetings-and-agendas/ All public materials related to an item on this agenda submitted to the Governing Board after distribution of the agenda packet are also made available for public inspection on Pioneer’s website at:
https://pioneercommunityenergy.org/about-us/meetings-and-agendas/ Any document provided at the meeting by staff or by the public will be provided by the Board Clerk upon request by phone at (916) 758-8946, or by email at: [email protected].
Next Regular Meeting Scheduled for:
March 16, 2023 at 3:00 PM
Pioneer Community Energy Offices
2510 Warren Drive, Suite B
Rocklin, CA 95677
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
December 15, 2022
Minutes
Entry No. 1
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:05 PM on December 15, 2022.
Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link:
https://us06web.zoom.us/j/89967227073.
Roll Call
P A Agency Primary Member or Alternate Member
x County of Placer Jim Holmes Bonnie Gore
x County of Placer Suzanne Jones Bonnie Gore
x City of Colfax Wes Heathcock David Ackerman
x City of Auburn Alice Dowdin Calvillo Rachel Radell-Harris x City of Lincoln Dan Karleskint Paul Joiner
Town of Loomis vacant vacant
x City of Rocklin Greg Janda vacant
x County of El Dorado John Hidahl Lori Parlin
x City of Placerville vacant Michael Saragosa
Due to current vacant positions, no representative was present for Town of Loomis.
Director Holmes notified Chair Dowdin Calvillo that he would need to step away at 3:15 to join a brief conference call, then would return to meeting thereafter.
Chair Dowdin Calvillo presided over the meeting.
Public Report of Closed Session
Chair Dowdin Calvillo reported that immediately prior to this meeting, the Board met in Closed Session.
In the matter of Government Code Section 54957, a Public Employee Performance Evaluation of the Executive Director was conducted; and in the matter of Government Code Section 54957.6, a Conference with Labor Negotiators was convened regarding the Executive Director, as an unrepresented employee.
No action was taken.
Agenda Review
Reviewed and made no revision to the meeting agenda for December 15, 2022.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved minutes of the November 17, 2022, regular meeting. 1)Determined pursuant to Government Code Section 54953(e)(1) that, as a result of the COVID-19 state of emergency, conducting in-person public meetings would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy (PCE), including all the Board-appointed Committees; and 2) Directed that the meetings of the Board of Directors and all other legislative bodies of PCE be conducted by teleconferencing, pursuant to Government Code Section 54953(e), with an option for in-person attendance of up to five Directors.
Received Draft Financial Reports for October 2022.
Adopted Resolution 2022-30 approving the addition of new E-ELEC rates at Pioneer’s generation rates discount to PG&E that is consistent with similar Pioneer rate discounts.
Adopted Resolution 2022-31 to 1) Authorize the Executive Director to negotiate and execute a new lease agreement with 2510 Warren LLC, consistent with the terms of the Non-Binding Term Sheet; and 2) Authorize the Executive director to approve changes orders related to this project not to exceed 15% of the total project cost.
Adopted Resolution 2022-32 authorizing the Executive Director to execute an agreement with Alive Media to design and install a new audio and visual system for Pioneer’s Board Room not-to-exceed $175,000.00 and increase by $31,000 the Finance Division Operations Budget.
Item 1d, Adopt Resolution approving the 2023 Governing Board Meeting Schedule, was pulled from the Consent Agenda for separate consideration.
Approved the Consent Agenda less Item 1d, approving the 2023 Governing Board Meeting Schedule.
MOTION: Holmes/Karleskint. Vote: 7:0:1.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Saragosa.
Director Holmes excused himself to join a brief conference call.
Entry No. 3
Discussed Item 1d, Adopt Resolution approving the 2023 Governing Board Meeting Schedule, to confirm allowance and interest for option to convene within any of the Member Agencies.
Adopted Resolution 2022-29 approving the 2023 Governing Board Meeting Schedule as presented.
MOTION: Janda/Heathcock. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Holmes, Saragosa.
Entry No. 4
Received the Year-End Financial Statements and the Independent Auditor’s Report for the Fiscal Year 2021-
22. MOTION: Hidahl/Janda. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Holmes, Saragosa.
Director Holmes returned to the Board Meeting.
Entry No. 5
Resolution Authorizing a Rate Adjustment in 2023.
Received presentation and discussed the scenarios presented.
Director Janda is in favor of Option 2 as it will increase reserves while providing an increased discount rate.
Director Holmes is also in favor of Option 2 - Balance.
Governing Board Minutes
December 15, 2022
Director Heathcock noted that opt-outs are included in the budget and requested that the dollar value for customers opting back in to also be included.
Received Public Comment
Name Comment (summarized)
Glen Kramer Encouraged the Board to consider Programs as an investment to retain customers.
There were no further comments from the public on this item.
The Board selected option 2 - Balance, for building reserves to a better position and flexibility for next year; and directed staff to add funding of Programs for retention to the budget.
Adopted Resolution 2022-33 approving implementation of Pioneer Community Energy’s Generation Rate changes effective January 1, 2023, using Option 2 – Balance.
MOTION: Janda/Holmes. Vote: 7:0:1.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Janda, Jones, Karleskint.
No/Abstain: None.
Absent: Saragosa.
Director Janda excused himself at 4:30 PM.
Entry No. 6
Approve the Final Report from the Community Programs Advisory Committee and Adopt Resolution that authorizes staff to take action and create a Special Fund for Program purposes.
Director Riffey informed the Board that a bound copy of the final report has been provided to each Member; and introduced Committee Chair McLennan and Vice-Chair Kramer as the presenters on behalf of the Committee.
Chair Dowdin Calvillo expressed her gratitude for the work performed by the Committee. She said that it is clear that they put forth a tremendous amount of time and effort into the recommendations, and that the Board was very appreciative.
Approved the Final Report that includes program recommendations for near- and long-term program development.
MOTION: Karleskint/Hidahl. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint.
No/Abstain: None.
Absent: Janda, Saragosa.
Amended the second resolve within the proposed resolution to read that “the Board may consider, through the normal budget adoption process, the allocation of funds for the purposes of program development and implementation.”
In addition, amended the third resolve to read “The Executive Director is authorized to convert the CPAC recommendations into action once funding has been appropriated via the adopted budget.” Adopted Resolution 2022-34 as amended.
MOTION: Holmes/Heathcock. Vote: 6:0:2.
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint.
No/Abstain: None.
Absent: Janda, Saragosa.
Director Heathcock excused himself at 4:50 PM.
Governing Board Minutes
December 15, 2022
Entry No. 7
Adopted Resolution 2022-35 authorizing the Executive Director to provide bill forgiveness on the Pioneer Community Energy generation portion of the customer bill for the months of September and October 2022 to Pioneer Community Energy customers whose residences were destroyed due to the 2022 Mosquito Fire in an aggregate amount of bill forgiveness not-to-exceed of $25,000.
MOTION: Hidahl/Jones. Vote: 5:0:3.
ROLL CALL: Dowdin Calvillo, Hidahl, Holmes, Jones, Karleskint.
No/Abstain: None.
Absent: Heathcock, Janda, Saragosa.
Entry No. 8
Heard General Administration Functions, Part II.
A. Board Member Communications
Director Dowdin Calvillo reported that the Expansion Committee met on December 14, 2022. The discussion included:
Reviewing areas of interest for expansion talks in 2023.
A recommendation to bring to the Board in January a new FTE position that would be focused on expansion as well as working with elected officials from our current member agencies. The new position would be at or near cost-neutral to the budget.
The Committee also recommended to review the Expansion Policy with the Board in early 2023.
Director Karleskint reported that the Audit & Finance Committee met on December 8, 2022, to consider the following items:
Received a presentation from Pisenti & Brinker, Pioneer’s independent auditors. The presentation reviewed the audit process, reported that the audit for years ended June 30, 2022, and 2021 financial statements is substantially complete, and they expect to report 1) an unmodified opinion based on the audit finding financial statements materially accurate; and that 2) there are no significant deficiencies in internal control to be noted. The audit also included a favorable single audit report covering the CAPP Program funds. The Committee voted to recommend to the Board approval of the Audit Report.
Received a preview of the 2023 Rate Proposal Outlook. The Committee received staff’s presentation of a rates overview and three proposed strategy options, then voted to recommend to the Board approval of Scenario 3 (Balance & Programs).
Received staff’s presentation on proposed tenant and boardroom improvements; and voted to recommend to the Board approval of tenant and boardroom improvements and a budget increase in the amount $31,000 to complete the improvements.
Received presentation on proposed bill forgiveness for Pioneer’s residential customers affected by the Mosquito Fire. The Board voted to recommend to the Board approval of the bill forgiveness with $25,000 in funding to do so.
Director Hidahl recommended that the Committee Reports be presented prior to the regular agenda items.
Chair Dowdin Calvillo reminded the Board that the Committee recommendations are presented in the staff reports related to the item.
B. Executive Director Communications
Executive Director Eckert reported that as of 3:30 PM, the California Public Utilities Commission was still deliberating on NEM 3.0; staff will provide a report to the Board in January.
Governing Board Minutes
December 15, 2022
C. Informational Items
Received the Glossary of Terms.
D. Adjournment
The meeting adjourned at 5:03 PM
ATTEST:
Minutes approved as presented by a majority vote of
the Governing Board on February 16, 2023.
Teresa Willock, Board Secretary
Governing Board Minutes
December 15, 2022
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
January 19, 2023
Minutes
Entry No. 1
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:04 PM on January 19, 2023.
Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link:
https://us06web.zoom.us/j/89967227073.
Roll Call
P A Agency Primary Member or Alternate Member
x County of Placer Jim Holmes Bonnie Gore
x County of Placer Suzanne Jones Bonnie Gore
x City of Colfax Wes Heathcock David Ackerman
x City of Auburn Alice Dowdin Calvillo Rachel Radell-Harris x City of Lincoln Dan Karleskint Paul Joiner
x Town of Loomis Amanda Cortez Danny Cartwright
x City of Rocklin Greg Janda David Bass
x County of El Dorado John Hidahl Lori Parlin
x City of Placerville vacant Michael Saragosa
Town of Loomis and City of Rocklin were absent from this meeting.
Chair Dowdin Calvillo presided over the meeting.
Public Report of Closed Session
Chair Dowdin Calvillo reported that immediately prior to this meeting, the Board met in Closed Session.
In the matter of Government Code Section 54957.6, a Conference with Labor Negotiators was convened regarding the Executive Director, as an unrepresented employee.
No action was taken.
Selection of Chair and Vice Chair of the Pioneer Governing Board for 2023 Elected Director Dowdin Calvillo to serve as Chair of the Pioneer Community Energy Governing Board for 2023, effective immediately.
MOTION: Jones/Saragosa. Vote: 7:0:2
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint, Saragosa.
No/Abstain: None.
Absent: Cortez, Janda.
Elected Director Hidahl to serve as Vice Chair of the Pioneer Community Energy Governing Board for 2023, effective immediately.
MOTION: Holmes/Jones. Vote: 7:0:2
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint, Saragosa.
No/Abstain: None.
Absent: Cortez, Janda.
Agenda Review
Reviewed and revised the meeting agenda for January 19, 2023, as follows:
Item 1a, Approval of December 15, 2022 meeting minutes, was removed for future consideration at the February 16, 2023 meeting.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Item 1a, approval of minutes of the December 15, 2022 regular meetings, was removed for future consideration.
1)Determined pursuant to Government Code Section 54953(e)(1) that, as a result of the COVID-19 state of emergency, conducting in-person public meetings would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy (PCE), including all the Board-appointed Committees; and 2) Directed that the meetings of the Board of Directors and all other legislative bodies of PCE be conducted by teleconferencing, pursuant to Government Code Section 54953(e), with an option for in-person attendance of up to five Directors.
Received Draft Financial Reports for November 2022.
Item 1d, adopt Resolution approving the job description for the Community Outreach Manager position and salary range, was pulled from the Consent Agenda for separate consideration.
Adopted Resolution 2023-2 to authorize the Executive Director to execute a second amendment to the Agreement between Pioneer Community Energy and Pisenti & Brinker LLP for financial audit services, extending the contract term to perform financial audit services for the Fiscal Years ending June 30, 2023 and June 30, 2024 in the amount of $97,300.
Approved the Consent Agenda less Item 1a, approving minutes of the December 15, 2022 regular meeting; and Item 1d, Adopt Resolution approving the job description for the Community Outreach Manager position and salary range.
MOTION: Saragosa/Karleskint. Vote: 7:0:2
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint, Saragosa.
No/Abstain: None.
Absent: Cortez, Janda.
Entry No. 4
Discussed Item 1d, Adopt Resolution approving the job description for the Community Outreach Manager position and salary range.
Adopted Resolution 2023-1 approving the job description for the Community Outreach Manager position and salary range as presented.
MOTION: Heathcock/Holmes. Vote: 7:0:2
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint, Saragosa.
No/Abstain: None.
Absent: Cortez, Janda.
Governing Board Minutes
January 19, 2023
Entry No. 5
Adopt Resolutions Commending Director Thomas and Alternate Director Clark-Crets for their Dedicated Service to Pioneer Community Energy
1) Adopted Resolution 2023-3 commending Director Thomas for his dedication and outstanding service in directing Pioneer Community Energy; and 2) Adopted Resolution 2023-4 commending Alternate Director Clark-Crets for her dedication and outstanding service in directing Pioneer Community Energy.
MOTION: Holmes/Hidahl. Vote: 7:0:2
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint, Saragosa.
No/Abstain: None.
Absent: Cortez, Janda.
Entry No. 6
Presentation on Biomass
Received and discussed a presentation from Pioneer Community Energy on biomass.
Alternate Saragosa excused himself from the meeting.
Entry No. 7
Legislative and Regulatory Updates
Received and discussed an update on Pioneer Community Energy’s legislative and regulatory activities.
Entry No. 8
Discussion of In-Person and Teleconference Board Meetings Options Available After the End of the State of California COVID-19 State of Emergency
Discussed and provided direction to staff regarding Governing Board preferences with respect to conducting Board meetings after the end of the State of California’s COVID-19 State of Emergency, which is expected to occur on February 28, 2023.
General Counsel Khalsa expressed staff concerns for additional work required and increased meeting cancellations due to AB 2449 option; and her concern regarding transparent reporting of meeting the Brown Act requirements which could invalidate financial decisions.
General Counsel recommendation is to move forward with the traditional Brown Act, instead of individual remote locations, to establish remote public locations that would not limit remote participation nor require a physical quorum of members to be present in one location.
Chair Dowdin Calvillo requested clarification regarding the process for Pioneer’s Brown Act committees as well as the Board. General Counsel confirmed it to be the same process and that Pioneer’s only Brown Act committee is the Audit & Finance Committee.
Director Holmes agreed with the traditional Brown Act which allows some remote participation.
Vice Chair Hidahl agreed as well stating that there would be minimal use of AB 249, the traditional Brown Act allows remote public settings and will allow for Grass Valley and Nevada City. Then, in the case of illness or emergency, the alternate members would attend.
Director Karleskint provided clarification for the traditional Brown Act, which requires a physical quorum within one jurisdiction, not in the same room.
Vice Chair Hidahl suggested that permanent remote locations be established at Pioneer, Placer County, El Dorado County.
The Board directed staff to proceed with the traditional Brown Act and to establish the remote public locations.
Governing Board Minutes
January 19, 2023
Director Karleskint requested clarification on the date of completion for the board room improvements; and how many members the room will accommodate.
Staff confirmed that the furniture would be delivered in February and the A/V will take awhile longer. The board room will accommodate up to 11 members without social distancing.
General Counsel Khalsa confirm and report the plan to the Board at the February 16, 2023 meeting.
Entry No. 9
Amendment No. 2 to the Employment Agreement for Executive Director Adopted Resolution 2023-5 approving Amendment No. 2 to the Employment Agreement for Executive Director between Pioneer Community Energy and Don Eckert.
General Counsel Khalsa provided the revised Employment Agreement No. 2 which was finalized in the Closed Session.
MOTION: Holmes/Hidahl. Vote: 6:0:3
ROLL CALL: Dowdin Calvillo, Heathcock, Hidahl, Holmes, Jones, Karleskint.
No/Abstain: None.
Absent: Cortez, Janda, Saragosa.
Entry No. 10
Heard General Administration Functions, Part II.
A. Board Member Communications
There were no reports.
B. Executive Director Communications
Executive Director Eckert reported that Pioneer has a favorable discount to PG&E’s rates and is using strong communication efforts in that area; and, also reported that a Customer Advisory Committee, comprised of former Board Member Jeff Duncan, several members of the Community Programs Advisory Committee, and Pioneer staff, has been established regarding program ideas and implementation.
C. Informational Items
Received the Glossary of Terms.
D. Adjournment
The meeting adjourned at 5:01 PM
ATTEST:
Minutes approved as presented by a majority vote of
the Governing Board on February 16, 2023.
Teresa Willock, Board Secretary
Governing Board Minutes
January 19, 2023
Staff Report – Item 1b
To: The Governing Board
From: Inder Khalsa, Acting General Counsel
Item 1b: Determination Under AB 361 Regarding Imminent Risks to Health and Safety and Direction that the Meetings of the Board of Directors and All Other Legislative Bodies Be Conducted Remotely in Accordance with Government Code Section 54953(e)(3) Date: 2/16/2023
RECOMMENDATION
Determine pursuant to Government Code Section 54953(e)(1) that, as a result of the COVID-19 state of emergency, conducting in-person public meetings would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy (PCE), including all of the Board-appointed Committees.
Direct that the meetings of the Board of Directors and all other legislative bodies of PCE be conducted by teleconferencing, pursuant to Government Code Section 54953(e), with an option for in-person attendance of up to five Directors.
BACKGROUND
The Board of Directors and other legislative bodies of PCE have met remotely throughout the COVID-19 pandemic to protect the health and safety of the public and staff. AB 361 authorizes the Board to conduct its meeting remotely provided that certain conditions are met. A state of emergency declared by the Governor must be in place and either of the following apply:
a. State or local officials have imposed or recommended measures to promote social distancing; or b. By a majority vote, the Board determines that meeting in person would present imminent risks to the health and safety of attendees.
(Gov. Code § 54953(e)(1).)
After making this determination, AB 361 requires the Board to make findings reconsidering the circumstances of the state of emergency at least every 30 days to continue holding meetings by teleconference. (Gov. Code § 54953(e)(3).) As Board last made the required findings on March 17, 2022, the recommended action is to make a new determination that meeting in person would present imminent risks to the health or safety of attendees.
ANALYSIS & DISCUSSION
The state of emergency is still in effect and on March 17, 2022, the Board of Directors determined that as a result of the COVID-19 state of emergency, meeting in person would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy. At the March 17 meeting, the Directors provided direction to staff to facilitate meetings with up to five Directors in-person at the Pioneer office, with the remaining Directors and members of the public continuing to participate via video or teleconference.
COVID-19 spreads more easily indoors, and people are more likely to be exposed to COVID-19 when they are closer than 6 feet apart from others for longer periods of time. As discussed during the March 17 Board of Directors meeting, before the rise of COVID-19 Pioneer held its public meetings at the Pioneer offices. The fJONEER
COMMUNITY ENERGY
Agenda Item: 1b Agenda Date: 2/16/2023
Pioneer facilities are not designed to ensure circulation of fresh or outdoor air, and would not allow all Directors and attendees to remain six or more feet apart. The size and unique characteristics of the Pioneer facilities remains a factor for the health and safety risks associated with in-person meetings, including the increased mixing associated with bringing people together from across several communities; the need to enable those who are immunocompromised or unvaccinated, or who live with someone who is immunocompromised or unvaccinated, to be able to safely continue to participate in Pioneer meetings; and the challenge of achieving compliance with safety requirements and recommendations in the Pioneer facilities.
The adoption of the recommended determination does not require the Board to meet remotely. Rather, by determining that holding regular in-person meetings would present imminent risks to the health or safety of attendees, Pioneer may continue to hold public meetings by Zoom, including with the option for a subset of the Directors to attend in-person from the Pioneer offices. Within 30 days after making this determination, and each 30 days thereafter, the Board must reconsider the circumstances of the state of emergency and find that it continues to directly impact the ability of members to meet safely in person.
STRATEGIC PLAN
Strategic Policy 1: Local Engagement, Objective 1.5
FISCAL IMPACT
None
ATTACHMENTS
None
Staff Report – Item 1c
To: The Governing Board
From: Brad Koehn, Director of Finance and Administration Item 1c: Adopt a Resolution Approving a Budget Policy
Date: 2/16/2023
RECOMMENDATION
Adopt a Resolution Approving a Budget Policy.
BACKGROUND
Pioneer Community Energy’s (“Pioneer”) budget is the annual official financial plan for the organization.
Historically, Pioneer has followed a budget development process that provided opportunities for input from the Audit and Finance Committee, the Board, and the public before the final budget adoption.
ANALYSIS & DISCUSSION
The Budget Policy would formalize Pioneer’s budget development process with the objective to provide a budget that implements Pioneer’s mission, vision, and values.
Budget Strategies include:
o Strategic Focus - Reflects the priorities of the Board and communities Pioneer serves; o Fiscal Control and Accountability - Financial activities should be fiscally sound and accountable to the Board;
o Clarity – Financial planning and reporting should be clear and easy to understand; o Long-term Planning- Long-term financial planning provides context to the annual budget and emphases long-term sustainability;
o Flexible and Cost-effective Responses – Financial management practices that encourage a mission driven organization.
The budget should include:
a) Estimation of revenues, expenditures, contribution to/from reserves for the next fiscal year budget and comparison to the prior fiscal year amended budget.
b) Reserve target and estimated reserve measurements to the target. c) A five-year long-range financial plan.
The budget will be developed according to the following schedule:
• April/May - proposed Budget is presented to the Audit and Finance Committee for discussion and input with an opportunity for public comments.
• May – after the Audit and Finance Committee the proposed Budget is presented to the Board with an opportunity for public comments.
• June – a recommended Budget is submitted to the Board • July 1st – start of the new Fiscal Year with the adopted Budget. fJONEER
COMMUNITY ENERGY
Agenda Item: 1c Agenda Date: 2/16/2023
Acknowledging that the Budget is a ‘living’ document and subject to power expenditures that can be volatile, including the possibility of significant events such as extreme weather, drought, pandemics, and wildfires that may adversely impact Pioneer’s actual revenues and expenses, periodic reports to the Board are imperative.
Quarterly fiscal year to date actuals for revenue and expenses to budget will be provided to the Board. A Mid-Year report will report on fiscal year activity and likely fiscal year end projections with any recommended Budget adjustments that were unanticipated in the original adopted Budget.
STRATEGIC PLAN
Strategic Priority: Financial Stability & Strategic Growth – Pioneer operates in a manner that ensures financial stability and delivers customer value.
FISCAL IMPACT
No Fiscal Impact, but the approval of a Budget Policy formalizes the development process of the Budget and purposefully incorporates input of the public, Audit and Finance Committee members and Board members.
ATTACHMENTS
1) Resolution Establishing a Budget Policy.
Before the Governing Board of
Pioneer Community Energy
Resolution No.: ____________
The following Resolution was duly passed by the Governing Board of Pioneer Community Energy at a regular meeting held February 16, 2023, by the following vote on roll call:
Ayes:
Noes:
Absent:
Signed and approved by me after its passage.
______________________________
Chair of the Governing Board
Attest:
_______________________
Secretary
WHEREAS, it is best practice to establish a formal Budget Policy; and WHEREAS, the Board values a budget development process that purposefully provides input from the Pioneer Board members in a public setting and allows for public input before final budget adoption; and
WHEREAS, Budget development strategies include Strategic Focus, Fiscal Control and Accountability, Clarity, Long-term Planning, and Flexible and Cost-effective Responses; and WHEREAS, periodic reports to the Board including on a quarterly basis and a mid-year Budget report are imperative.
BE IT RESOLVED, the Governing Board of Pioneer Community Energy, State of California, hereby finds, declares, and resolves as follows:
1. The above recitals are true and correct.
2. The Budget Policy is established as provided in Exhibit A attached to this resolution and incorporated herein.
3. This Resolution shall take effect immediately upon its adoption.
Exhibit A: FP11 - Budget Policy
In the matter of: Adopt a Resolution Approving a
Budget Policy
FP11
Category: Finance
Page | 1 Proposed: January 19, 2023
BUDGET POLICY
I. PURPOSE
Pioneer Community Energy (“Pioneer”) values a budget
development process that purposefully provides input from the Pioneer Board members in a public setting and allows for public input before final budget adoption.
II. OBJECTIVE
To provide to the Board and the public a budget that implements Pioneer’s mission, vision, and values.
III. BUDGET STRATEGIES
To implement Pioneer’s mission, vision and values, the strategies below will be used in making budget decisions during the budget development process:
• Strategic Focus – Pioneer’s financial management should be strategic, reflecting priorities of the Board and the
communities in Pioneer’s service area.
• Fiscal Control and Accountability – Pioneer’s financial activities should be fiscally sound and accountable to the Board through the Executive Director.
• Clarity – Pioneer’s financial planning and reporting should be clear and easy to understand so that all participants, the Board, the communities Pioneer serves, and staff can
productively participate in decision making.
• Long-term Planning – Pioneer’s financial planning should include the perspective of Pioneer’s long-term sustainability. • Flexible and Cost-effective Responses – Pioneer’s
financial management practices should encourage a mission-driven organization that responds quickly and f/ONEER
COMMUNITY ENERGY
FP11
Category: Finance
Page | 2 Proposed: January 19, 2023
straightforwardly to customer demands. Pioneer’s
management should be flexible in responding to opportunities for delivering better service, proactively monitor revenues and cash, and cost effectively manage ongoing operating costs.
IV. ANNUAL BUDGET AND FINANCIAL PLAN
Pioneer’s annual budget represents the official financial and organizational plan by which Pioneer’s resources are implemented for the ensuing fiscal year. It is also a strategic and financial plan.
The Executive Director (or designee) will present an annual budget and financial plan stemming from the following information:
• Estimated revenues, expenditures, and contribution to/from reserves for the next fiscal year budget and comparison to prior fiscal year amended budget.
• Identify Reserve target and estimated current and next fiscal year measurements to the target.
• Long-range Financial Plans, which will include projected revenues, expenditures, and reserve balances for the next five-year period.
V. BUDGET DEVELOPMENT AND CALENDAR
A. Triennial Board Strategic Planning sessions create, confirm, and modify Pioneer’s Mission, Vision, Values, Goals and Action items.
B. The budget is prepared by Pioneer staff under the direction of the Executive Director and in alignment with Pioneer’s
Mission, Vision, Values, Goals and Action items.
C. The Budget will reflect all power, operating, capital, debt, and program expenses.
D. The Budget will be developed considering the long-range financial plan and Pioneer’s sustainability and financial health. f/ONEER
COMMUNITY ENERGY
FP11
Category: Finance
Page | 3 Proposed: January 19, 2023
E. During April/May of each year, a proposed Budget will be presented to the Audit and Finance Committee for discussion and input with an opportunity for public comments.
F. During May, but after the Audit and Finance Committee meeting, a proposed Budget will be presented to the Board for discussion and input with an opportunity for public comments.
G. A recommended Budget will be submitted to the Board for adoption in June.
H. Timing of a rate discussion will be informed by Minimum Cash Reserve targets, Long-range Financial Plan, Rate Threshold to Pioneer’s competitor, Debt Coverage Ratio, and Inflationary pressures.
I. Rate discussions may happen at any time in the year, but typically will align with the competitor Annual Electric True-Up rate change.
J. July 1st, start of the new Fiscal Year with the adopted Budget.
VI. PERIODIC REPORTS
• Acknowledging that Pioneer’s Budget is a ‘living’ document and that power expenditures can be volatile with significant events such as extreme weather, drought, pandemics, and wildfires possibly causing adverse impact to Pioneer’s actual revenues and expenses, periodic reports to the Board are imperative.
• Quarterly fiscal year to date revenue and expenses actuals to budget reports will be provided to the Board.
• A Mid-Year (February) report on fiscal year activity and likely fiscal year end projections will be presented to the Board with any recommended Budget adjustments that were
unanticipated in the original adopted Budget.
f/ONEER
COMMUNITY ENERGY
Staff Report – Item 1d
To: The Governing Board
From: Mark Riffey, Director, Public Affairs, Marketing and Programs Item 1d: Authorize Executive Director to Execute Agreement with Frontier Energy for Consulting Services in Support of Obtaining Public Purpose Program Funding Date: 2/16/2023
RECOMMENDATION
Adopt a Resolution and authorize the Executive Director to execute an agreement between Pioneer Community Energy (“Pioneer”) and Frontier Energy (“Frontier”) for program services, from February 17, 2023, through December 31, 2023 for an amount not to exceed $119,197.
BACKGROUND
In 2022, based on recommendations from the Community Programs Advisory Committee (CPAC), staff began researching the viability of securing California Public Utilities Commission (CPUC) Public Purchase Program (PPP) funds to support the offering of programs in the near future. This process is called the ‘Elect to Administer” application process.
The California Public Utilities Commission authorized Investor-Owned Utilities (IOU) to collect PPP funding from all ratepayers to support a variety of programs, including energy efficiency programs and low-income focused programs, through a separate surcharge on a customer’s bill. The PPP funds are collected as a line item that is a component of the PG&E bundled electric rate. The charge is a per kWh rate that most customers contribute to on their monthly bill. These funds support programs throughout the IOU’s entire service territory. An earlier study discovered that close to 90% of the PPP Funds collected from Pioneer customers were paid out to customers located in other regions of the state. Pioneer’s pursuit of these funds will guarantee that the PPP funds collected in our service territory will stay in our service territory.
Pioneer conducted information gathering meetings with several Community Choice Aggregators (CCAs) that have already completed the “Elect to Administer” process. The objective was to glean lessons learned and feedback on available consultants to assist with the process.
In pursuing the PPP funds, there are two options. First, is the “Elec to Administer.” Second, is the “Apply to Administer.” It was determined to pursue the “Elect to Administer” option for a variety of reasons. The “Elect to Administer” process is: (a) easier and quicker because it doesn’t require a full CPUC proceeding, (b) potentially less challenging since less information and fewer upfront resources are required to launch the program, and (c) it allows Pioneer to access funding more quickly and allows energy efficiency program services to be offered to customers in a more timely manner. The “Apply to Administer” process is significantly longer, significantly more complicated, and requires a great deal more staff support.
In addition to the CCA meetings, Pioneer staff met with CPUC staff to better understand the process and assure a successful application submittal.
The consensus among CCA’s was the identification of the most qualified vendor, Frontier, to assist with the application process. Pioneer met with Frontier to better understand the process and Frontier’s role in the process. fJONEER
COMMUNITY ENERGY
Agenda Item: 1d Agenda Date: 2/16/2023
ANALYSIS & DISCUSSION
Due to the large administrative burden and specialty skills required, Pioneer recommends hiring a consultant to manage the process and support Pioneer staff in the creation of the advice letter to the CPUC.
Frontier has successfully provided similar support to other CCAs through the PPP funding request process.
Frontier will take the lead and make recommendations to Pioneer in the preparation of a cost analysis, general programs design, and the submittal of an advice letter to the CPUC.
Scope of services include:
1. Funding Determination – evaluate the maximum PPP funding available to Pioneer.
2. Market Assessment – conduct a market assessment and potential that assist in program development.
3. Program Ideation and Design – Align Pioneer’s goals with the market assessment and customer priorities.
4. Stakeholder Coordination – Provide regulatory and legislative guidance in the presentation of programs.
5. Cost Effectiveness and Technical Assistance – Research energy efficiency measures relevant to program concepts.
6. Tier 3 Advice Letter – Author the program plan and Advice Letter content.
7. On-Call, As-Needed Services – Respond to questions and comments on the advice letter.
8. Project Management – Keep the effort on schedule with Pioneer and the CPUC.
Sole Source Procurement
Under Pioneer’s Procurement Policy, “A sole source may be designated when it is apparent that a needed product or service is uniquely available from the source or for all practical purposes, it is justifiably in the best interest of Pioneer.”
Staff recommends that competitive solicitation requirement be dispensed and award the Frontier contract as a sole source procurement for the following reasons:
• Frontier has supported several other CCAs in their program design and advice letters to the CPUC. • Frontier is familiar with both program design and the CPUC proceedings. • Staff researched other options but was unable to find an alternative that could provide the same expertise and resource.
STRATEGIC PLAN
Strategic Priority: Local Engagement – Grow our relationship with residents and businesses.
Strategic Priority: Local Engagement - Listen to our customers Strategic Priority: Quality In Service – Launch community requested programs
FISCAL IMPACT
The fiscal impact of this recommendation is $119,197 included in the current Fiscal Year 2022/2023 budget.
ATTACHMENTS
1. Resolution authorizing the execution of agreement with Frontier Energy for program services.
Before the Governing Board of
Pioneer Community Energy
Resolution No.: ____________
The following Resolution was duly passed by the Governing Board of Pioneer Community Energy at a regular meeting held February 16, 2023, by the following vote on roll call:
Ayes:
Noes:
Absent:
Signed and approved by me after its passage.
______________________________
Chair of the Governing Board
Attest:
_______________________
Secretary
WHEREAS, the 2020 and 2021 customer satisfaction surveys indicated ratepayers desire for program offerings; and
WHEREAS, in 2022, the Community Programs Advisory Committee (CPAC) encouraged staff to pursue securing California Public Utilities Commission (CPUC) Public Purchase Program (PPP) funds to support the offering of programs in the near future; and WHEREAS it was determined pursuit of the “Elect to Administer” option will require less staff resources, less time, and a lower cost option allowing Pioneer to offer programs to customers in a timely manner; and
WHEREAS, the work to be conducted under this contract aligns with a number of strategic priorities, including Listening to our Customers, Growing our relationship with residents and businesses, and Launching community requested programs.
BE IT RESOLVED, the Governing Board of Pioneer Community Energy, State of California, hereby finds, declares, and resolves as follows:
1. The above recitals are true and correct.
2. The Executive Director is authorized to finalize and execute an agreement with Frontier Energy for program services for an amount not to exceed $119,197 pursuant to the terms described in the staff report and the contract is included under Exhibit A attached to this resolution and incorporated herein.
3. This Resolution shall take effect immediately upon its adoption.
Exhibit A: Frontier Energy contract
In the matter of: ADOPT RESOLUTION AUTHORIZING
EXECUTIVE DIRECTOR TO EXECUTE AGREEMENT
WITH FRONTIER ENERGY FOR PROGRAM SERVICES
- 1 -
Administering Agency: Pioneer Community Energy
Contract No. _____________
Contract Description: ___________________________
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made at Rocklin, California, as of February 17, 2023, by and between Pioneer Community Energy, ("Pioneer"), and Frontier Energy ("Consultant"), who agree as follows:
1. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide the services described in Exhibit A. Consultant shall provide said services at the time, place, and in the manner specified in Exhibit A.
2. Payment. Pioneer shall pay Consultant for services rendered pursuant to this Agreement at the time and in the amount set forth in Exhibit B. The payment specified in Exhibit B shall be the only payment made to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all billings for said services to Pioneer in the manner specified therein, or, if no manner be specified, then according to the usual and customary procedures which Consultant uses for billing clients similar to Pioneer. The amount of the contract shall not exceed One hundred thousand nineteen, one hundred and ninety-seven Dollars ($119,197).
3. Facilities, Equipment and Other Materials, and Obligations of Pioneer. Unless otherwise specified in Exhibit C, Consultant shall, at its sole cost and expense, furnish all facilities, equipment, and other materials which may be required for furnishing services pursuant to this Agreement.
4. Exhibits. All exhibits referred to herein will be attached hereto and by this reference incorporated herein.
5. Time for Performance. Time is of the essence. Failure of Consultant to perform any services within the time limits set forth in Exhibit A shall constitute material breach of this contract.
6. Independent Consultant. At all times during the term of this Agreement, Consultant shall be an independent Consultant and shall not be an employee of Pioneer. Pioneer shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement. Pioneer shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement.
7. Licenses, Permits, Etc. Consultant represents and warrants to Pioneer that it has all licenses, permits, qualifications, and approvals of whatsoever nature, which are legally required for Consultant to practice its profession. Consultant represents and warrants to Pioneer that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for Consultant to practice its profession at the time the services are performed.
8. Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary for the satisfactory performance of Consultant's obligations pursuant to this Agreement. Neither party shall be considered in default of this Agreement to the extent performance is prevented or delayed by any cause, present or future, which is beyond the reasonable control of the party.
- 2 -
9. Hold Harmless and Indemnification Agreement. At all times during the performance of this agreement, Consultant agrees to protect, defend, and indemnify Pioneer in accordance with the provisions contained in Exhibit D.
10. Insurance. Consultant shall file with Pioneer concurrently herewith a Certificate of Insurance, in companies acceptable to Pioneer, with a Best's Rating of no less than A-:VII, for the coverage shown in Exhibit D. All costs of complying with these insurance requirements shall be included in Consultant’s fee(s). These costs shall not be considered a “reimbursable” expense under any circumstances.
11. Consultant Not Agent. Except as Pioneer may specify in writing Consultant shall have no authority, express or implied, to act on behalf of Pioneer in any capacity whatsoever as an agent.
Consultant shall have no authority, express or implied pursuant to this Agreement to Bind Pioneer to any obligation whatsoever.
12. Assignment Prohibited. Consultant may assign its rights and obligations under this Agreement only upon the prior written approval of Pioneer, said approval to be in the sole discretion of Pioneer.
13. Personnel.
A. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that Pioneer, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by Consultant to perform services pursuant to this Agreement, including those members of the Project Team as explained below, Consultant shall remove any such person immediately upon receiving notice from Pioneer of the desire of Pioneer for removal of such person or persons.
B. Notwithstanding the foregoing, if specific persons are designated as the “Project Team” in Exhibit A, Consultant agrees to perform the work under this agreement with those individuals identified. Reassignment or substitution of individuals or subcontractors named in the Project Team by Consultant without the prior written consent of Pioneer shall be grounds for cancellation of the agreement by Pioneer, and payment shall be made pursuant to Section 15 (Termination) of this Agreement only for that work performed by Project Team members.
14. Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. All products of whatsoever nature which Consultant delivers to Pioneer pursuant to this Agreement shall be prepared in a substantial first class and workmanlike manner and conform to the standards or quality normally observed by a person practicing in Consultant's profession.
15. Termination.
A. Pioneer shall have the right to terminate this Agreement at any time by giving notice in writing of such termination to Consultant. In the event Pioneer shall give notice of termination, Consultant shall immediately cease rendering service upon receipt of such written notice, pursuant to this Agreement. In the event Pioneer shall terminate this Agreement:
1) Consultant shall deliver copies of all writings prepared by it pursuant to this Agreement. The term "writings" shall be construed to mean and include: handwriting, typewriting, printing, Photostatting, photographing, and every other means of recording - 3 -
upon any tangible thing any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof. 2) Pioneer shall have full ownership and control of all such writings delivered by Consultant pursuant to this Agreement.
3) Pioneer shall pay Consultant the reasonable value of services rendered by Consultant to the date of termination pursuant to this Agreement not to exceed the amount documented by Consultant and approved by Pioneer as work accomplished to date; provided, however, that in no event shall any payment hereunder exceed the amount of the agreement specified in Exhibit B, and further provided, however, Pioneer shall not in any manner be liable for lost profits which might have been made by Consultant had Consultant completed the services required by this Agreement. In this regard, Consultant shall furnish to Pioneer such financial information as in the judgment of Pioneer is necessary to determine the reasonable value of the services rendered by Consultant. The foregoing is cumulative and does not affect any right or remedy, which Pioneer may have in law or equity.
B. Consultant may terminate its services under this Agreement upon thirty- (30) working days’ advance written notice to Pioneer.
16. Contract Term. The term of this Agreement shall commence on February 17, 2023, and shall terminate on December 31, 2023, unless terminated earlier as set forth herein.
17. Non-Discrimination. Consultant shall not discriminate in its employment practices because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation in contravention of the California Fair Employment and Housing Act, Government Code section 12900 et seq.
18. Records. Consultant shall maintain, at all times, complete detailed records with regard to work performed under this agreement in a form acceptable to Pioneer, and Pioneer shall have the right to inspect such records at any reasonable time. Notwithstanding any other terms of this agreement, no payments shall be made to Consultant until Pioneer is satisfied that work of such value has been rendered pursuant to this agreement. However, Pioneer shall not unreasonably withhold payment and, if a dispute exists, the withheld payment shall be proportional only to the item in dispute.
19. Ownership of Information. All professional and technical information developed under this Agreement and all work sheets, reports, and related data shall become the property of Pioneer, and Consultant agrees to deliver reproducible copies of such documents to Pioneer on completion of the services hereunder. Pioneer agrees to indemnify and hold Consultant harmless from any claim arising out of reuse of the information for other than this project.
20. Waiver. One or more waivers by one party of any major or minor breach or default of any provision, term, condition, or covenant of this Agreement shall not operate as a waiver of any subsequent breach or default by the other party.
21. Conflict of Interest. Consultant certifies that no official or employee of Pioneer, nor any business entity in which an official of Pioneer has an interest, has been employed or retained to solicit or aid in the procuring of this agreement. In addition, Consultant agrees that no such person will be employed in the performance of this agreement without immediately notifying Pioneer. - 4 -
22. Entirety of Agreement. This Agreement contains the entire agreement of Pioneer and Consultant with respect to the subject matter hereof, and no other agreement, statement, or promise made by any party, or to any employee, officer or agent of any party, which is not contained in this Agreement, shall be binding or valid.
23. Alteration. No waiver, alteration, modification, or termination of this Agreement shall be valid unless made in writing and signed by all parties, except as expressly provided in Section 15, Termination.
24. Governing Law. This Agreement is executed and intended to be performed in the State of California, and the laws of that State shall govern its interpretation and effect. Any legal proceedings on this agreement shall be brought under the jurisdiction of the Superior Court of County of Placer, State of California, and Consultant hereby expressly waives those provisions in California Code of Civil Procedure §394 that may have allowed it to transfer venue to another jurisdiction.
25. Notification. Any notice or demand desired or required to be given hereunder shall be in writing and deemed given when personally delivered or deposited in the mail, postage prepaid, and addressed to the parties as follows:
PIONEER COMMUNITY ENERGY: CONSULTANT:
Pioneer Community Energy Frontier Energy
Attn: Eric Acedo Nancy Barba, Director
2510 Warren Drive Suite B 12949 Alcosta Blvd. Suite 101 Rocklin, CA 95677 San Ramon, CA 94583
[email protected] [email protected] Phone: (916) 758-8943 Phone: (213) 213-1978
Any notice so delivered personally shall be deemed to be received on the date of delivery, and any notice mailed shall be deemed to be received five (5) days after the date on which it was mailed. - 5 -
Executed as of the day first above stated:
PIONEER COMMUNITY ENERGY
By: _____________________________
Printed Name/Title: Don Eckert, Executive Director
Approved as to Form – General Counsel:
By: _____________________________
Printed Name/Title: Inder Khalsa, General Counsel
Frontier Energy
By: _____________________________
Name: Jean Krausse
Title: Vice President
*If Consultant is a corporation, this agreement must be signed by a corporate officer, either the President or Vice President, unless an authenticated corporate resolution is attached delegating authority to a single officer or other officers to bind the corporation.
Exhibits
A. Scope of Services
B. Payment for Services Rendered
C. Facilities, Equipment and Other Obligations of Pioneer D. Hold Harmless Agreement and Insurance Requirements
to Consultant Services Agreement
EXHIBIT A
SCOPE OF SERVICES
Frontier Energy will support PIONEER with their Elect to Administer filing by leveraging experience in both program design and CCA administration to deliver a successful program plan for timely certification. To accomplish this task, Frontier Energy proposes the following tasks:
1. Funding Determination: work collaboratively with Pioneer to evaluate the maximum rate payer Public Purpose Program (PPP) funding available for program administration. In collaboration with client, we will:
• Review the calculation performed to confirm accuracy and make recommendations. • Provide a recommendation on the feasibility of available funding to deliver a cost-effective program. • If funding availability proves unfeasible, the remaining tasks will not be performed.
Deliverables:
• Kick off meeting
• Program funding determination results
2. Market Assessment: in collaboration with Pioneer, the team will conduct a market assessment, including market characterization and market potential. This assessment will be undertaken in two steps: 1. An initial, less detailed market scan and evaluation of IOU programs to inform a gaps analysis; 2. A detailed data analysis of the specific sectors that will be proposed for program funding. In collaboration with client, we will:
• Conduct a market assessment, including market characterization and market potential • Perform research to inform this assessment consistent with client-provided information and available budget
• Support with data requests to PG&E, and analyze data received Deliverables:
• Initial market scan for gaps analysis
• Written market assessment for incorporation into ETA documentation
3. Program Ideation and Design: Frontier Energy will work collaboratively with Pioneer to study CCA customer priorities and facilitate discussion on potential programs. We will review available program participation, review customer outreach and engagement channels, as well as consider existing project and program opportunities that can be leveraged. We will collaborate with the client to understand how Pioneer program goals align with Market Assessment and customer priorities. This will start with two to four interactive and collaborative work sessions with the client to focus and refine the proposed sectors, strategies, and goals for Pioneer programs. We will:
• Facilitate discussion with client on potential program designs • Review existing Pioneer program participation
• Identify high opportunity energy savings potential and targets by building type and demographic/customer segments using the California Potential and Goals Study, the California Energy Commission’s Residential Appliance Saturation Study and associated
to Consultant Services Agreement
Database, the American Community Survey, the Construction Industry Research Board, and other primary and secondary sources and reports
• Review customer outreach and engagement channels, as well as consider existing project and program opportunities that can be leveraged
• Develop 2 to 3 high-level program design concepts and obtain Pioneer feedback Deliverables:
• Two to four program design work sessions to develop initial program strategy • 2 to 3 high-level program design concepts, including discussion of target customers, eligible measures, energy savings potential and energy savings platform/approach, and alignment/coordination with other active programs
4. Stakeholder coordination: at the direction of Pioneer, the Frontier Energy will:
• Collaborate and inform coordination with regulatory and Pioneer stakeholders. • Support Pioneer in socializing the Program Plan with Energy Division staffers and regulatory stakeholders.
• Support responses to questions and comments.
• Prepare draft presentations for use in stakeholder meetings. • Support client’s discussion, comments and revisions on ETA submittals with CPUC staff • Support client counsel with inputs to regulatory filing protocol • Support with CPUC engagement
• Provide relative legislative and regulatory guidance
Deliverables:
• Stakeholder coordination support including agenda development • Up to 2 draft presentations summarizing proposed program designs and associated Pioneer program and customer service goals
5. Cost effectiveness and Technical Assistance: based on proposed program concepts, the Frontier Energy will:
• Research energy efficiency measures relevant to program concepts. • Prepare cost-effectiveness calculations and estimated savings impacts in line with CPUC targets and requirements.
Deliverables:
• Up to 6 iterations of Cost Effectiveness Tool (CET) inputs and outputs, including resulting Total Resource Cost (TRC) and other cost-effectiveness calculations, for review and comment by client
to Consultant Services Agreement
6. Tier 3 advice letter: Frontier Energy will collaborate with Pioneer to author the program plan and respond to criteria of Public Utility Code 381.1 (e)-(f). Our team will describe programs proposed with appropriate detail. This includes:
• Assist with review of Pioneer drafted Advice Letter
• Describe proposed programs with appropriate detail
• Support development of: program budgets; strategic framework, initial goals and intervention strategies, and detailed strategies and narratives. • Integrate findings as necessary from Market Assessment and Cost-Effectiveness tasks Deliverables:
• Program plan and Advice Letter content necessary for ETA submittal
7. On-call As-Needed Services: Frontier Energy will provide on-call and as-needed services related to refinement, finalizing the ETA advice letter, and response to comments and questions from the CPUC. Additional work in this section requires written authorization from Pioneer. This task may include, but is not limited, to the following:
• One (1) re-run of the cost-effectiveness tool that considers PG&E’s budget from program year 2024
• Review for measure applicability of new technical direction • Prepare and attend meetings with stakeholders
• Provide technical assistance to include written drafts of responses to questions from CPUC and California Public Advocates
• Attendance at meetings with the Energy Division;
• Support preparation and presentation for Energy Division meeting • Review drafts of "Roles and Responsibilities" and provide feedback to identify gaps and opportunities
8. Project Management: Frontier Energy will host regular meetings with the Pioneer Team to keep the effort on schedule; strategize and sequence Pioneer engagement with the CPUC, and provide direction, input, and feedback on required content drafted by Pioneer staff. Invoices will be provided monthly within the allocated budget.
to Consultant Services Agreement
EXHIBIT B
PAYMENT FOR SERVICES RENDERED
Maximum Limit & Fee Schedule
The total amount for services rendered not to exceed $119,197.
The maximum hourly rate shall not exceed $324 per hour.
Task
Number Task Name Cost
President
Funding Determination
Market Assessment
Program Ideation & Design
Stakeholder Coordination
Cost Effectiveness & Technical
Assistance
Tier 3 Advice Letter
On-call As-Needed Services
Project Management
Frontier Energy
Category
Vice President
Sr. Director
Director/ Principal Consultant
Sr. Manager/ Engineering Manager
Manager
Sr. Engineer/ Sr. Program Manager
Engineer/ Program Manager
Sr. Program Consultant/ Sr. Analyst
Program Consultant/ Analyst
Sr. Program Coordinator/ Sr. Technician
Program Coordinator /Technician
Program Associate/ Direct Install Technician
Administrative
10,110
15,960
20,276
13,470
27,000
14,815
10,836
6,730
Total 119,197
2023 2024
Rate ($) Rate ($)
306 324
301 319
301 319
281 298
250 265
222 235
202 214
168 178
153 162
133 141
112 119
97 103
81 86
75 80
to Consultant Services Agreement
Invoices
Invoices shall include a list of work performed by billable hour including date, hours and services provided.
Invoices shall be submitted on a monthly basis. Work performed by Consultant will be subject to final acceptance by Pioneer.
Reimbursable Expenses
Administrative, overhead, secretarial time or overtime, word processing, photocopying, in house printing, insurance and other ordinary business expenses are included within the scope of payment for services and are not reimbursable expenses. Travel expenses must be authorized in advance in writing by Pioneer.
Submit all invoices to: Pioneer Community Energy
Attn: Eric Acedo
[email protected]
2510 Warren Drive, Suite B
Rocklin, CA 95677
to Consultant Services Agreement
EXHIBIT C
FACILITIES, EQUIPMENT, AND OTHER
MATERIALS, AND OBLIGATIONS OF PIONEER
(Specify all equipment and facilities to be provided or made available by Pioneer, and any other Pioneer obligations.)
NOT APPLICABLE
to Consultant Services Agreement
EXHIBIT D
HOLD HARMLESS AGREEMENT
AND INSURANCE REQUIREMENTS
1. HOLD HARMLESS AND INDEMNIFICATION AGREEMENT
The CONSULTANT hereby agrees to protect, defend, indemnify, and hold PIONEER free and harmless from any and all losses, claims, liens, demands, and causes of action of every kind and character including, but not limited to, the amounts of judgments, penalties, interest, court costs, legal fees, and all other expenses incurred by PIONEER arising in favor of any party, including claims, liens, debts, personal injuries, death, or damages to property (including employees or property of PIONEER) and without limitation by enumeration, all other claims or demands of every character occurring or in any way incident to, in connection with or arising directly or indirectly out of, the contract or agreement. CONSULTANT agrees to investigate, handle, respond to, provide defense for, and defend any such claims, demand, or suit at the sole expense of the CONSULTANT.
CONSULTANT also agrees to bear all other costs and expenses related thereto, even if the claim or claims alleged are groundless, false, or fraudulent. This provision is not intended to create any cause of action in favor of any third party against CONSULTANT or PIONEER or to enlarge in any way the CONSULTANT'S liability but is intended solely to provide for indemnification of PIONEER from liability for damages or injuries to third persons or property arising from CONSULTANT'S performance pursuant to this contract or agreement.
As used above, the term PIONEER means Pioneer or its officers, agents, employees, and volunteers.
2. INSURANCE:
CONSULTANT shall file with PIONEER concurrently herewith a Certificate of Insurance, in companies acceptable to PIONEER, with a Best's Rating of no less than A-:VII showing.
3. WORKER'S COMPENSATION AND EMPLOYERS LIABILITY INSURANCE:
Worker's Compensation Insurance shall be provided as required by any applicable law or regulation.
Employer's liability insurance shall be provided in amounts not less than one million dollars ($1,000,000) each accident for bodily injury by accident, one million dollars ($1,000,000) policy limit for bodily injury by disease, and one million dollars ($1,000,000) each employee for bodily injury by disease.
If there is an exposure of injury to CONSULTANT'S employees under the U.S. Longshoremen's and Harbor Worker's Compensation Act, the Jones Act, or under laws, regulations, or statutes applicable to maritime employees, coverage shall be included for such injuries or claims.
Each Worker's Compensation policy shall be endorsed with the following specific language:
Cancellation Notice - “This policy shall not be changed without first giving thirty (30) days prior written notice and ten (10) days prior written notice of cancellation for non-payment of premium to Pioneer Community Energy”.
Waiver of Subrogation - The workers’ compensation policy shall be endorsed to state that the workers’ compensation carrier waives its right of subrogation against Pioneer, its officers, directors, officials,
to Consultant Services Agreement
employees, agents or volunteers, which might arise by reason of payment under such policy in connection with performance under this agreement by the CONSULTANT.
CONSULTANT shall require all SUBCONTRACTORS to maintain adequate Workers' Compensation insurance. Certificates of Workers' Compensation shall be filed forthwith with Pioneer upon demand.
4. GENERAL LIABILITY INSURANCE:
A. Comprehensive General Liability or Commercial General Liability insurance covering all operations by or on behalf of CONSULTANT, providing insurance for bodily injury liability and property damage liability for the limits of liability indicated below and including coverage for:
(1) Contractual liability insuring the obligations assumed by CONSULTANT in this Agreement.
B. One of the following forms is required:
(1) Comprehensive General Liability;
(2) Commercial General Liability (Occurrence); or
(3) Commercial General Liability (Claims Made).
C. If CONSULTANT carries a Comprehensive General Liability policy, the limits of liability shall not be less than a Combined Single Limit for bodily injury, property damage, and Personal Injury Liability of:
→One million dollars ($1,000,000) each occurrence
→Two million dollars ($2,000,000) aggregate
D. If CONSULTANT carries a Commercial General Liability (Occurrence) policy:
(1) The limits of liability shall not be less than:
→One million dollars ($1,000,000) each occurrence (combined single limit for bodily injury and property damage)
→One million dollars ($1,000,000) for Products-Completed Operations →Two million dollars ($2,000,000) General Aggregate
(2) If the policy does not have an endorsement providing that the General Aggregate Limit applies separately, or if defense costs are included in the aggregate limits, then the required aggregate limits shall be two million dollars ($2,000,000).
E. Special Claims Made Policy Form Provisions:
CONSULTANT shall not provide a Commercial General Liability (Claims Made) policy without the express prior written consent of PIONEER, which consent, if given, shall be subject to the following conditions:
(1) The limits of liability shall not be less than:
to Consultant Services Agreement
→One million dollars ($1,000,000) each occurrence (combined single limit for bodily injury and property damage)
→One million dollars ($1,000,000) aggregate for Products Completed Operations →Two million dollars ($2,000,000) General Aggregate
(2) The insurance coverage provided by CONSULTANT shall contain language providing coverage up to one (1) year following the completion of the contract in order to provide insurance coverage for the hold harmless provisions herein if the policy is a claims-made policy.
Conformity of Coverages - If more than one policy is used to meet the required coverages, such as a separate umbrella policy, such policies shall be consistent with all other applicable policies used to meet these minimum requirements. For example, all policies shall be Occurrence Liability policies or all shall be Claims Made Liability policies, if approved by Pioneer as noted above. In no cases shall the types of polices be different.
5. ENDORSEMENTS:
Each Comprehensive or Commercial General Liability policy shall be endorsed with the following specific language:
A. "Pioneer Community Energy, its officers, agents, employees, and volunteers are to be covered as insured for all liability arising out of the operations by or on behalf of the named insured in the performance of this Agreement."
B. "The insurance provided by the Consultant, including any excess liability or umbrella form coverage, is primary coverage to Pioneer Community Energy with respect to any insurance or self-insurance programs maintained by Pioneer Community Energy and no insurance held or owned by Pioneer Community Energy shall be called upon to contribute to a loss." C. “This policy shall not be changed without first giving thirty (30) days prior written notice and ten (10) days prior written notice of cancellation for non-payment of premium to Pioneer Community Energy.”
6. AUTOMOBILE LIABILITY INSURANCE:
Automobile Liability insurance covering bodily injury and property damage in an amount no less than one million dollars ($1,000,000) combined single limit for each occurrence.
Covered vehicles shall include owned, non-owned, and hired automobiles/trucks.
7. PROFESSIONAL LIABILITY INSURANCE:
Professional liability insurance which includes coverage for the professional acts, errors and omissions of Consultant in the amount of at least $1,000,000.
8. PRIVACY AND CYBERSECURITY LIABILITY INSURANCE:
Privacy and cybersecurity liability (including costs arising from data destruction, hacking or intentional breaches, crisis management activity related to data breaches, and legal claims for security breach, privacy violations, and notification costs of at least $5,000,000 US per occurrence.
to Consultant Services Agreement
9. ADDITIONAL REQUIREMENTS:
Premium Payments - The insurance companies shall have no recourse against PIONEER and funding agencies, its officers and employees or any of them for payment of any premiums or assessments under any policy issued by a mutual insurance company.
Policy Deductibles - The CONSULTANT shall be responsible for all deductibles in all of the CONSULTANT’s insurance policies. The maximum amount of allowable deductible for insurance coverage required herein shall be $25,000.
CONSULTANT’s Obligations - CONSULTANT’s indemnity and other obligations shall not be limited by the foregoing insurance requirements and shall survive the expiration of this agreement.
Verification of Coverage - CONSULTANT shall furnish Pioneer with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by Pioneer before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to provide them. Pioneer reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Material Breach - Failure of the CONSULTANT to maintain the insurance required by this agreement, or to comply with any of the requirements of this section, shall constitute a material breach of the entire agreement.
Staff Report – Item 2
To: The Governing Board
From: Don Eckert, Executive Director
Item 2: Affirm Existing Committee Members through January 2024 Date: 2/16/2023
RECOMMENDATION
Affirm existing committee members to the Energy Procurement Review Committee, the Audit & Finance Committee, and the Expansion Committee through January 2024.
BACKGROUND
At the February 17, 2022, Governing Board meeting, the Board approved amendment No. 6 to the Pioneer Community Energy (“Pioneer”) Bylaws establishing procedures related to ad hoc and standing committees.
Section 5.2. Membership. The membership of any such committee shall be approved by the Governing Body by majority vote. Except as otherwise provided by the Governing Body, existing committee members shall be affirmed by the Governing Body each year at its February meeting, or as soon thereafter as in reasonably practicable, unless they provide advance notice to the Chairperson of the Authority that they desire to step down from the committee; they are otherwise removed or replaced by the Governing Body; or the committee is dissolved. The Governing Body may remove a committee member from a committee, with or without cause, by a majority vote. The Governing Body shall fill any vacancy in accordance with the provisions of these Bylaws.
ANALYSIS & DISCUSSION
Staff has not received notification that an existing committee member wishes to step down from their current assignment(s). The following table shows the current membership for Pioneer’s committees.
STRATEGIC PLAN
The recommendation supports the Operational Excellence priority.
FISCAL IMPACT
There is no fiscal impact with the recommendation.
ATTACHMENTS
There are no attachments with this report.
Audit & Finance Committee Expansion Committee Energy Procurement Review Committee Greg Janda (Chair) - Rocklin Alice Dowdin Calvillo (Chair) - Auburn John Hidahl (Chair) - El Dorado County Jim Holmes (Vice Chair) - Placer County Alice Dowdin Calvillo (Vice Chair) - Auburn Greg Janda - Rocklin
COMMUNITY ENERGY
Staff Report – Item 3
To: The Governing Board
From: Don Eckert, Executive Director
Item 3: Appoint Board Committee Members
Date: 2/16/2023
RECOMMENDATION
Appoint members to Pioneer Community Energy’s (“Pioneer”) Energy Procurement Review Committee, Audit & Finance Committee, and Expansion Committee.
BACKGROUND
Section 6E of Pioneer’s Joint Exercise of Powers Agreement states “The Board may establish any advisory commissions, boards, and committees as the Board deems appropriate to assist the Board in carrying out its functions and implementing the CCA Program, other energy programs, and the provisions of this Agreement which shall comply with the requirements of the Brown Act. The Board may establish rules, regulations, policies, bylaws or procedures to govern any such commissions, boards, or committees.” The Governing Board has experienced a recent turnover resulting in vacancies on Pioneer’s various committees.
Issues in the areas of energy procurement, finance and expansion are expected and it is important to appoint replacements early in the year.
ANALYSIS & DISCUSSION
Energy Procurement Review Ad Hoc Committee (“EPRC”)
The Executive Director is authorized to execute energy contracts greater than five (5) years in length (from contract execution date) subject to the review and approval by the EPRC. Long-term power purchase agreements (“PPAs”) are periodically necessary to fulfill mandatory requirements (e.g., Renewables Portfolio Standard), and for portfolio optimization. The role of the EPRC is to review pending long-term PPAs or other significant energy procurement issues. The table below shows the composition of the committee, the current roster, and vacancies:
Audit & Finance Committee
The purpose of the Audit & Finance Committee is to oversee the accounting and financial reporting process, the annual audit of Pioneer’s financial statements by the independent auditor, budgeting, rate-setting, monitor internal controls, review administrative policies, and oversee investment strategies. The Committee will meet a minimum of twice a year for the opening and closing of the financial audit but usually meet three to four times per year. The Committee reports to the Governing Board and is a Brown-Act meeting. The table below shows the composition of the committee, the current roster, and vacancies:
Composition Current Roster Action Needed
-4 Board Members John Hidahl, Chair, El Dorado County 1 Vacancy -General Counsel Alice Dowdin Calvillo, Vice Chair, Auburn -Legal Consultant specializing in Greg Janda, Rocklin
long-term PPA's
COMMUNITY ENERGY
Agenda Item: 3 Agenda Date: 2/16/2023
Expansion Ad-Hoc Committee
The purpose of the Expansion Committee is discussing strategies, receive updates and provide guidance regarding opportunities to expand Pioneer’s service territory. The table below shows the composition of the committee, the current roster, and vacancies:
STRATEGIC PLAN
The recommendation supports the Operational Excellence priority.
FISCAL IMPACT
There is no fiscal impact with the recommendation.
ATTACHMENTS
There are no attachments with this report.
Composition Current Roster Action Needed
-4 Board Members Greg Janda, Chair, Rocklin 3 Vacancies -Independent Auditor
-General Counsel
Composition Current Roster Action Needed
-3 Board Members Alice Dowdin Calvillo, Chair, Auburn 1 Vacancy -General Counsel Jim Holmes, Vice Chair, Placer County
Staff Report – Item 4
To: The Governing Board
From: Kirstin Kolpitcke, Legislative and Regulatory Manager Item 4: Presentation on Senate Bill (SB) 1383
Date: 2/16/2023
ACTION REQUIRED
Provide direction to staff to pursue whether Pioneer can procure organic waste requirements on behalf of its member agencies.
RECOMMENDATION
Receive a presentation from Pioneer Community Energy (Pioneer) on SB 1383.
BACKGROUND
SB 1383 (Statutes of 2016) requires local jurisdictions to procure an annual target amount of organic waste products. Pioneer’s Board members have requested Pioneer staff (Staff) to determine whether Pioneer’s procurement of biomass energy qualifies for and can count towards their SB 1383 compliance requirements.
In addition to answering that question, Staff also identified a way forward that may be beneficial for its member agencies.
In searching for answers and solutions, Staff watched a webinar put together by Greenleaf Power and CalRecycle on SB 1383 compliance and had follow up meetings with CalRecycle and Rural County Representatives of California to discuss how local governments might be able to achieve their organic waste procurement targets through biomass.
ANALYSIS & DISCUSSION
SB 1383 establishes targets for local jurisdictions to achieve a 75% reduction in the level of organic waste from 2014 levels by 2025. SB 1383 is supposed to reduce organic waste through:
• Collection and Recycling Requirements by Local Jurisdictions • Procurement of Recycled Organic Products by Local Jurisdictions • Recovery of 20% of Edible Food Through the Establishment of Food Recovery Programs by Local Jurisdictions
• Capacity Planning by Counties for Necessary Waste Recycling and Food Capacity to Divert Organic Waste from Landfills
This analysis focuses solely on “Procurement of Recycled Organic Products by Local Jurisdictions” as it is the most relevant to Pioneer’s efforts for its member agencies. The SB 1383 regulations were adopted in November of 2020, with an implementation date of January 1, 2022. However, SB 619 (Statutes of 2021) delayed penalties against local jurisdictions that did not meet organic waste recycling requirements before January 1, 2023, unless the local jurisdiction did not make a reasonable attempt to comply. In 2022, AB 1985 delayed and created a ramp up period for local jurisdictions to meet their organic waste targets. fJONEER
COMMUNITY ENERGY
Agenda Item: 4 Agenda Date: 2/16/2023
Procurement of Organic Waste Products
As of January 1, 2023, local jurisdictions are required to procure a specified quantity of organic waste products annually to meet their target. For 2023, the target is 30% of the total target, 2024 requires 65% of organic waste targets and by 2025, and thereafter, local jurisdictions are required to meet 100% of their organic waste procurement targets.
There are four types of organic waste products that comply with the SB 1383 organic waste procurement regulations:
• Compost
• Mulch
• Renewable energy from anaerobic digestion
• Electricity produced from biomass compliant feedstock (focus of this analysis) Estimated Procurement Targets
Each jurisdiction’s procurement target is based upon its population multiplied by the procurement target of .08 tons. Pioneer’s jurisdictions have the following procurement targets in tons by year:
Greenleaf Model
Greenleaf Power (a biomass plant owner/operator) reached out to CalRecycle and offered to put together a webinar on how jurisdictions might meet their organic waste procurement requirements. Greenleaf Power owns and operates a 45MW facility (Desert View Power) that is located in Riverside County. Desert View Power has 6 different local counties sending their municipal tree-trimmings and other woody waste for processing.
Greenleaf collects SB 1383 biomass eligible material from local transfer stations and is offering to sell the eligible "attributes” to local jurisdictions to comply with their procurement targets. Greenleaf is offering to sell a single ton of urban wood waste that will be burned for the purposes of producing biomass energy for $32.50 (which is the equivalent of 650 kwh of biomass energy). 100% (2025+) 65% (2024) 30% (2023)
Placerville 871 566 261
Unincorp. El Dorado Co. 12,886 8,376 3,866
Grass Valley 1,021 664 306
Nevada City 246 159 74
Auburn 1,155 751 347
Colfax 174 113 52
Lincoln 3,970 2,581 1,191
Loomis 545 354 164
Rocklin 5,638 3,665 1,691
Unincorp. Placer County 9,169 5,960 2,751
Agenda Item: 4 Agenda Date: 2/16/2023
Energy Usage, Estimated Targets, and Cost of Compliance of Local Jurisdictions 2023 Estimated Targets and Costs
2024 Estimated Targets and Costs
2025+ Estimated Targets and Costs
2022 Energy Max. Tons 2023Target Cost
Usage kwh kwh Per Ton Procurable in Tons Price Per Ton 2023 Placerville 2,612,315 658 3,970 261 $ 32.50 $8,483
ED. County 4,281 ,309 658 6,507 3,867 $ 32.50 $125,678
Auburn (w/o OM I) 1,214,993 658 1,846 347 $ 32 .50 $11 ,278 Auburn (with OMI) 2,198,649 658 3,341 347 $ 32.50 $1 1,278 Colfax 876,129 658 1,332 52 $ 32.50 $1 ,697
Lincoln 3,821 ,239 658 5,807 1,191 $ 32.50 $38,708
Loomis 218,204 658 332 164 $ 32 .50 $5,314
Rocklin 4,818,077 658 7,322 1,691 $ 32.50 $54,971
Placer County 7,903,404 658 12,011 2,751 $ 32.50 $89,398 $335,524
2022 Energy Max. Tons 2024 Target Cost
Usage kwh kwh Per Ton Procurable in Tons Price Per Ton 2024 Placerville 2,612,315 658 3,970 566 $ 32.50 $18,395
E.D. County* 4,281 ,309 658 6,507 8,376 $ 32 .50 $272,220 Auburn (w/o OMI) 1,214,993 658 1,846 751 $ 32.50 $24,408 Auburn (with OMI) 2,198,649 658 3,341 751 $ 32 .50 $24,408 Colfax 876,129 658 1,332 113 $ 32.50 $3,673
Lincoln 3,821 ,239 658 5,807 2,581 $ 32.50 $83,883
Loomis 218,204 658 332 354 $ 32.50 $11 ,505
Rocklin 4,818,077 658 7,322 3,665 $ 32.50 $119,113
Placer County 7,903,404 658 12,011 5,960 $ 32 .50 $193,700 $726,895
2022 Energy Max. Tons 2025 Target Cost
Usage kwh kwh PerTon Procurable in Tons Price Per Ton 2025 Placerville 2,612 ,315 658 3,970 871 $ 32.50 $28,308
E.D. County* 4,281,309 658 6,507 12,886 $ 32.50 $418,795 Auburn (w/o OMI) 1,214,993 658 1,846 1,155 $ 32.50 $37,538 Auburn (with OMI) 2,198,649 658 3,341 1,155 $ 32.50 $37,538 Colfax 876,129 658 1,332 174 $ 32.50 $5,655
Lincoln 3,821 ,239 658 5,807 3,970 $ 32.50 $129,025
Loomis * 218,204 658 332 545 $ 32.50 $17,713
Rocklin 4,818,077 658 7,322 5,638 $ 32.50 $183,235
Placer County 7,903,404 658 12,011 5,960 $ 32.50 $193,700 $1 ,013,968
* Any targets that exceed the Max Tons Procurable must be met through purchase of either compost or mulch Agenda Item: 4 Agenda Date: 2/16/2023
Example
A jurisdiction, such as Colfax, that is required to procure 52 tons of organic waste products in 2023 could potentially enter into an agreement with Desert View Power for $1,697 to meet all their SB 1383 procurement requirement. The transfer stations are required to track where the feedstock came from and verify that it is SB 1383 compliant material. Desert View Power must track how much material they received and its origin.
Colfax would be required to show how much energy usage they have for their municipal buildings and is capped at how much SB 1383 compliant biomass feedstock they can procure based upon the total kwh the jurisdiction uses. Since Colfax used just over 876,000 kwh in 2022, the maximum number of tons of eligible feedstock they could procure is 1,331. Since Colfax’s target in 2023 is 30% of 174, Colfax will need to procure 52 tons in 2023. 52 tons is less than their maximum procurement of 1,331 tons. Given the numbers, Colfax could choose to meet 100% of their procurement targets through procuring biomass attributes.
CalRecycle Disclosures
Pioneer has reached out to CalRecycle to confirm that the model that Greenleaf is offering can satisfy a local jurisdiction’s organic waste procurement requirements. While CalRecycle indicated that they do not approve models, they do help to make sure that there is clarity on what is required. Greenleaf met with CalRecycle on more than one occasion to understand the regulatory requirements and to make sure that they were presenting their information accurately per the regulations and the information that CalRecycle has on their SB 1383 website. CalRecycle also reviewed the presentation to ensure that Greenleaf was conveying information accurately.
While CalRecycle’ s participation in the webinar is an indicator that what Greenleaf proposed and presented is a viable pathway for procurement of electricity from biomass, before proceeding with any sort of agreement, it is advisable to reach out to CalRecycle to discuss what contracts or agreements are in place as well as your jurisdiction’s understanding of what is necessary for compliance with the regulations.
CalRecycle FAQs
Q: Would organic waste products that a jurisdiction procures need to be sourced from the jurisdiction’s generated organic waste, produced in the jurisdiction, or used within the jurisdiction? A: No.
Q: Can regional agencies and special districts coordinate procurement requirements on behalf of their individual member jurisdictions?
A: Yes.
Q: What if a jurisdiction’s calculated procurement target exceeds the quantity of recovered organic waste that it can use?
A: A jurisdiction may qualify to reduce its procurement target if the target, based on population size, exceeds the total amount of transportation fuel, electricity, and gas used for heating applications procured in the previous year.
Q: How can a jurisdiction procure SB 1383-eligible biomass electricity from the electric grid to meet its procurement target?
A: A jurisdiction can procure eligible electricity through a contract with a biomass plant generating and exporting electricity to the grid. A jurisdiction could claim some portion of the facility’s biomass electricity towards its procurement target, not exceeding the amount that the jurisdiction consumes from the utility for its municipal operations.
Q: Do all sources of biomass electricity eligible to count towards a jurisdiction’s procurement target? A: No. For electricity from a biomass conversion facility to count towards a jurisdiction’s recovered organic waste product procurement target, the biomass facility must receive its feedstock directly from 1) a compostable material handling facility, other than a chipping and grinding facility, 2) a transfer/processing facility, or 3) a solid waste landfill.
Agenda Item: 4 Agenda Date: 2/16/2023
CalRecycle encourages jurisdictions to seek counsel from their legal advisors when developing a direct service provider agreement to ensure the agreement meets all regulatory requirements. Documentation should show:
• The procurement compliance attribute is being supplied exclusively to the jurisdiction and there are no duplicate sales
• The total quantity of biomass electricity exported, and the total quantity of electricity procured to demonstrate procurement is not in excess of actual generated supply • The total quantity procured does not exceed the amount used for municipal operations
FISCAL IMPACT
There is no fiscal impact with this report. However, if the Board provides direction for Pioneer to pursue procurement on behalf of our member agencies, the fiscal impact will be presented at a future time.
ATTACHMENTS
There are no attachments with this report.
Staff Report – Item 5
To: The Governing Board
From: Mark Riffey, Director, Public Affairs, Marketing and Programs Item 5: 2022 Customer Satisfaction Survey Results
Date: 2/16/2023
RECOMMENDATION
Receive a presentation with the results from the 2022 Customer Satisfaction Survey.
BACKGROUND
In late 2020/early 2021, Pioneer Community Energy’s (Pioneer) launched its inaugural customer survey. The survey provided intelligence on what was important to our customers and opinions of Pioneer. As a result of the responses, opportunities for improvement were learned and action was taken. For example, the survey showed customers desired a 100% renewable energy rate option which is the genesis of our current Green100 rate.
A second survey was launched in late 2022 to again provide intelligence to staff of what is important to our ratepayers and where we can improve. The survey consisted of questions that were asked in the previous survey to provide comparisons plus additional questions were asked related to areas of interest and/or new energy related topics.
ANALYSIS & DISCUSSION
The 2022 survey was completed with a much higher degree of customer participation. Residential customer responses exceeded 1,100 versus 500 in 2020. Non-residential customer responses were 74 versus 49 in 2020.
The increased response rate indicates a desire by customers to take part in the survey and an increased awareness of Pioneer.
The survey results highlight a number of opportunities for Pioneer to further advance their relationship with customers and impact in the region. The key findings include:
1. Customers desire a “Green” rate program at 50 to 75 percent
2. Customers prefer communication via email
3. Customers desire programs that do not impact rates
4. Enhance small business outreach efforts
STRATEGIC PLAN
Strategic Priority: Local Engagement – Listen to our customers Strategic Priority: Local Engagement – Grow our relationships with our residents and businesses Strategic Priority: Quality in Service – Ensure the highest quality customer service Strategic Priority: Quality in Service – Launch community requested programs
FISCAL IMPACT
There is no fiscal impact with this recommendation.
ATTACHMENTS
There are no attachments with this report.
fJONEER
COMMUNITY ENERGY
Staff Report – Item 6
To: The Governing Board
From: Brad Koehn, Director of Finance and Administrative Services Item 6: Adopt Resolution to Approve Mid-Year Operating Budget Adjustments and the Job Descriptions and Salary Range for Customer Care Coordinator and Customer Care Manager
Date: 2/16/2023
RECOMMENDATION
Staff recommends the Board Adopt Resolution to Approve Mid-Year Operating Budget Adjustments and the Job Descriptions and Salary Range for Customer Care Coordinator and Customer Care Manager.
BACKGROUND
The 2022-23 Mid-Year Budget provides support for Pioneer Community Energy (“Pioneer”) operations and maintains current generation rates that were effective January 1, 2023. The Revised column displays the Board amended Budget for Boardroom audio and visual upgrades and the Executive Director approved budget movement between line items which do not increase the Budget. The table below is a high-level summary of the budget and recommended mid-year adjustments:
$ in Thousands Difference
Recommended Revised vs.
Adopted Revised Mid-Year Mid-Year
Total Energy Revenues $200,681 $200,681 $213,353 $12,672 Power Supply $149,977 $149,977 $177,984 $28,007
Operating Margin $50,704 $50,704 $35,369 ($15,335)
Total Operating Expenses $11,002 $11,033 $11,033 $0
Debt Service Total $3,656 $3,656 $3,656 $0
Total Expenses $164,635 $164,666 $192,673 $28,007
Total Non-Operating Revenue $75 $75 $75 $0
Contribution to/(from) Net Position $36,121 $36,090 $20,755 ($15,335)
ANALYSIS & DISCUSSION
The 2022-23 Mid-Year Budget is balanced and presents Pioneer in stable financial condition. The projected balance available for reserves of $20.8 million is a $15.3 million decrease compared to the Revised Budget.
Energy revenues are projected at $213.4 million which is a $12.7 million increase. The primary drivers are the rate changes effective in January and year-to-date performance. fJONEER
COMMUNITY ENERGY
Agenda Item: 6 Agenda Date: 2/16/2023
Energy supply expenses are projected at $178.0 million which is a $28.0 million increase. The primary drivers are the impacts of the September 2022 heat wave, increase contingency for weather induced price pressures on power supply and current market conditions. Operating expenses net of power supply are flat.
Operating Revenues
The January 1, 2023, rate adjustments was effective and will result in increased Energy Sales of approximately $10.5 million. The rate adjustments support a 15% discount compared to PG&E’s generation rate for Placer County ratepayers and a 19.5% discount for El Dorado County ratepayers.
The Green 100 program revenues have been adjusted to reflect year-to-date performance. With Pioneer’s Green100 rate less than PG&E’s rates, marketing efforts will be made to target increased participation.
Congestion Revenue Rights (CRR) are financial instruments that are issued to Pioneer from CAISO that are intended to offset/manage variability in congestion costs. CRR’s are acquired primarily for offsetting integrated forward market congestion costs that occur in the day ahead market and are charged to Pioneer by CAISO.
Pioneer has an agreement with a broker that monetizes the CRR’s when it makes economic sense. Typically, there is monthly CRR activity with a once-a-year annual auction that took place in November. With the annual auction numbers now known a $3 million increase in revenues is anticipated.
After adjusting for an increase in uncollectable accounts for both projected and past activity, the net revenue increase is $12.7 million. The table below illustrates the changes:
$ in Thousands Difference
Recommended Revised vs.
Adopted Revised Mid-Year Mid-Year
Energy Sales $199,630 $199,630 $210,160 $10,530
Green 100 $48 $48 $30 ($18)
Congestion Revenue Rights $3,000 $3,000 $6,000 $3,000
Less Uncollectible Accounts ($1,997) ($1,997) ($2,837) ($840) Total Energy Revenues $200,681 $200,681 $213,353 $12,672 Energy Supply Expenses
There has been significant changes and developments during the fiscal year since the adoption of the FY 2022-23 Budget in June 2022. The year has experienced volatile and increasing power costs and the excessive heat wave in September materially impacted Pioneer’s energy costs. Although Pioneer’s hedging strategy positioned Pioneer very favorably compared to the financial pro forma for the September period, the real costs of the excessive heat extending over such a long period were unprecedent. A budget adjustment to Power Supply is necessary and the adjustment will better align Pioneer with a) the power expenses actually experienced, b) the anticipated impact of the balance of the year costs considering forward power pricing and existing contract costs, and c) a contingency for weather related power costs.
Operating Expenses
Overall, non-energy operating expenses (compensation, contract services and operating expenses) are at less than 44% of budget. During the balance of the year there will be an increased effort and additional resources focused on reducing the ‘opt out’ rate and there are some contract costs that are exceeding budget estimates.
However, these expenses can be met with budget transfers from other accounts with no overall increase in the Operating Expense budget and no need to request additional budget appropriations.
Non-Operating Revenues
Agenda Item: 6 Agenda Date: 2/16/2023
Investment gains (losses) display a large swing between November’s year to date gain of $130 thousand to December net loss of $90 thousand, a swing of over $200 thousand. These unrealized losses in the Local Agency Investment Fund (“LAIF”) reflects fair market value adjustments in response to interest rate changes and not indicative of changes to Pioneer’s cash position. While LAIF holds onto those investments to maturity the unrealized loss disappears and the investment gains from interest earning continue to accrue. No adjustment to the budget is being recommended.
Non-Operating Expenses Debt Service
The regular term loan Debt Service costs are in line with expectations. The term loan additional principal of $2.1 million was paid in January resulting in avoided interest expense of $1.2 million for the life of the loan.
Reserves
The Board approved an updated Reserve Policy October 2021 which established a minimum reserve target of 160 days of cash liquidity that is to be reached within three to five years. The Board considered several components when establishing the Reserve target including annual operating expense, power supply expenses, power market cost fluctuations, and debt service. Beyond those considerations another important benefit of Pioneer advancing to the reserve target is the opportunity to receive a credit rating that could result in Pioneer receiving more competitive power bids. Fiscal Year 2022-23 progress towards the reserve target has been muted by the increased power costs and even with the adjusted rates approved by the Board during December 2022 the contribution to cash liquidity is significantly less than what was projected in the original budget.
The mid-year adjustments to revenues and expense results in the expectation that the contribution to Net Position will end the year at $20.8 million with an expected year end Net Position of $57.2 million. The Net Position is an indicator that provides the likely direction for building or drawing down cash reserves, but Net Position and Reserves are not identical. The graph below shows Pioneer’s expense coverage days at the end of FY 2021-22 and projected at the end of this fiscal year:
RESERVES
$90,000
$80,000
$70,000
~ $60,000
C:
105Days
~
~ $50,000
0 ~ $40,000
90 Days
,5 $30 000 87 Days
~ '
$20,000
$10,000
$0
FY22 FY23 FY23
(Dec 2022) (Jun 2023)
Agenda Item: 6 Agenda Date: 2/16/2023
Table of Organization
The Mid-Year Budget maintains funding of seventeen (17) full-time equivalent positions. Staff recommends the reclassification of one position and the introduction of a new position to better align with the needs of the agency. The position changes include:
• Customer Care Coordinator – reclassified from Residential Coordinator. The reclassification includes no change to the salary range, but the job description changes provide flexibility to respond to customer calls and cross training.
• Customer Care Manager – a new position that will include supervisory duties of the Customer Care Coordinator. This position will be partially funded by vacating the Sr. Residential Coordinator position.
The delta between the maximum salary of the Sr. Residential Coordinator and Customer Care Manager is $10,200. The salary range is the same as the Key Accounts Manager position.
The organizational chart on the following page references the recommended changes in purple:
FISCAL IMPACT
The FY 2022-23 Mid-Year Operating Budget adjustments will result in revenues of $213.4 million, and the adjustment to power supply costs results in total expenses of $192.7 million resulting in a contribution to Net Position of $20.8 million.
ATTACHMENTS
1. Resolution Adopting the FY 2022-23 Mid-Year Operating Budget and approval of Job Descriptions
2. December 2022 Financial Reports - Draft
17 Full-time Positions
o 2 Repurposed Positions
Chief Operating
Officer
Power Resources
Manager
Power Supply
Contracts Manager
Governing Board
Executive Director
Board Clerk/
Executive Assistant
Community
Outreach Manager
Director of Finance
& Administration
Internal Operations
Coordinator
Senior Financial
Analyst
Financial &
Amnimstrative
Analyst!
Director of Public
Affaini, Marketing &
Programs
Key Accounts
Manager
Program Manager
Marketing Intern
(Part-time)
Before the Governing Board of
Pioneer Community Energy
Resolution No.: ____________
The following Resolution was duly passed by the Governing Board of Pioneer Community Energy at a regular meeting held February 16, 2023, by the following vote on roll call:
Ayes:
Noes:
Absent:
Signed and approved by me after its passage.
______________________________
Chair of the Governing Board
Attest:
_______________________
Secretary
WHEREAS, the Governing Board of Pioneer Community Energy (“Pioneer”) adopted the Fiscal Year 2022-23 Operating Budget (“Adopted Budget”) on June 16, 2022; and WHEREAS, the Adopted Budget was approved during a time of volatile and increasing power costs; and
WHEREAS, the Governing Board understands that financial projections are highly uncertain, and that Pioneer’s revenues and electricity costs vary due to factors such as weather-driven impacts on heating/cooling demand, economic conditions, changes in wholesale energy market prices and changes in customer usage patterns, and that actual revenues and costs can vary significantly over the course of a fiscal year due to unforeseen factors outside of Pioneer’s control: and
WHEREAS, the Board has established a Reserve Target of 160 days of cash liquidity to be reached in a 3 to 5 year timeframe; and
WHEREAS, the Board has approved a rate adjustment that was effective January 1, 2023, while maintaining a rate discount of 15% to 19.5% compared to PG&E’s rates plus the Power Cost Indifference Adjustment (PCIA) that PG&E charges Pioneer customers; and In the matter of: Adopt Resolution to Approve
Mid-Year Operating Budget Adjustments and the
Job Descriptions and Salary Range for Customer
Care Coordinator and Customer Care Manager
Customer Care Manager
Resolution No. ___
February 16, 2023
2 WHEREAS, future power purchase costs, energy sales uncertainty; and weather-driven impacts, economic conditions, changes in wholesale energy market prices, changes in customer usage patterns are difficult to forecast and will impact actual revenues and expense; and
WHEREAS, the Board considers the Budget a ‘living’ document; and WHEREAS, the Marketing Division has existing job descriptions for Residential Coordinator, Commercial Coordinator and Senior Commercial Coordinator; and WHEREAS, Customer Care Coordinator and Customer Care Manager are more broadly based job descriptions that would be beneficial to serve Pioneer Customers; and WHEREAS, the Fiscal Year 2022-23 authorized positions of 17 is unchanged; and WHEREAS, the salary range will be identical for the Customer Care Coordinator, Commercial Coordinator, and Residential Coordinator positions; and WHEREAS, the salary range for the Customer Care Manager will be aligned with the Key Accounts Manager; now therefore
BE IT RESOLVED, the Governing Board of Pioneer Community Energy, State of California, hereby finds, declares, and resolves as follows:
1. The above recitals are true and correct.
2. Approve the Pioneer Community Energy FY 2022-23 Mid-Year Operating Budget as shown in Exhibit A attached hereto and incorporated by reference.
3. Approve the Customer Care Coordinator and Customer Care Manager job descriptions as shown in Exhibit B attached hereto and incorporated by reference.
4. Approve the Salary Schedule as shown in Exhibit C attached hereto and incorporated by reference that includes the Customer Care Coordinator and Customer Care Manager with no other modifications.
5. This resolution shall take effect immediately.
Attachments:
Exhibit A: Fiscal Year 2022-23 Mid-Year Operating CCA Budget Exhibit B: Customer Care Coordinator and Customer Care Manager job descriptions Exhibit C: Salary Schedule including the Customer Care Coordinator and Customer Care Manager salary ranges.
Exhibit A
Recommended Difference
ENERGY REVENUES Adopted Revised Mid-Year Revised to Mid-Year Energy Sales $199,630,000 $199,630,000 $210,160,000 $10,530,000 Green 100 $48,000 $48,000 $30,000 ($18,000)
Congestion Revenue Rights $3,000,000 $3,000,000 $6,000,000 $3,000,000 Less Uncollectable Accounts ($1,996,780) ($1,996,780) ($2,837,000) ($840,220) TOTAL ENERGY REVENUES $200,681,220 $200,681,220 $213,353,000 $12,671,780
ENERGY EXPENSES
Power Supply $149,977,000 $149,977,000 $177,984,000 $28,007,000 OPERATING MARGIN $50,704,220 $50,704,220 $35,369,000 ($15,335,220) Recommended Difference
OPERATING EXPENSES Adopted Revised Mid-Year Revised to Mid-Year Administration
Compensation $566,252 $566,252 $566,252 $0
Contract Services $431,325 $546,325 $546,325 $0
Operating Expenses $656,225 $541,225 $541,225 $0
Administration Total $1,653,802 $1,653,802 $1,653,802 $0 Finance
Compensation $745,530 $745,530 $745,530 $0
Contract Services $603,350 $553,350 $553,350 $0
Operating Expenses $197,983 $278,983 $278,983 $0
Finance Total $1,546,863 $1,577,863 $1,577,863 $0
Power Procurement
Compensation $1,003,149 $817,886 $817,886 $0
Contract Services $1,285,426 $1,285,426 $1,285,426 $0
Operating Expenses $35,450 $35,450 $35,450 $0
Power Procurement Total $2,324,025 $2,138,762 $2,138,762 $0 Customer Care
Compensation $427,557 $557,557 $557,557 $0
Contract Services $2,895,012 $2,895,012 $2,895,012 $0
Operating Expenses $25,263 $25,263 $25,263 $0
Customer Care Total $3,347,832 $3,477,832 $3,477,832 $0 Marketing
Compensation $264,388 $264,388 $264,388 $0
Contract Services $546,240 $546,240 $546,240 $0
Operating Expenses $243,050 $243,050 $243,050 $0
Marketing Total $1,053,678 $1,053,678 $1,053,678 $0
Legislative & Regulatory
Compensation $361,386 $546,649 $546,649 $0
Contract Services $353,808 $353,808 $353,808 $0
Operating Expenses $5,250 $5,250 $5,250 $0
Legislative & Regulatory Total $720,444 $905,707 $905,707 $0 Programs
Compensation $252,320 $122,320 $122,320 $0
Contract Services $100,000 $100,000 $100,000 $0
Operating Expenses $3,500 $3,500 $3,500 $0
Programs Total $355,820 $225,820 $225,820 $0
By Expenses Type
Compensation $3,620,582 $3,620,582 $3,620,582 $0
Contract Services $6,215,161 $6,280,161 $6,280,161 $0
Operating Expenses $1,166,721 $1,132,721 $1,132,721 $0
Total Operating Expenses $11,002,464 $11,033,464 $11,033,464 $0 Debt Service
Term Loan Principal $540,000 $540,000 $540,000 $0
Term Loan Interest $410,000 $410,000 $410,000 $0
Additional Term Loan Principal $2,100,000 $2,100,000 $2,100,000 $0 Line/Letter of Credit Fees $250,000 $250,000 $250,000 $0 Financial Security Requirement $356,000 $356,000 $356,000 $0 Debt Service Total $3,656,000 $3,656,000 $3,656,000 $0
Total Expenses (Energy, Operating, Debt Service) $164,635,464 $164,666,464 $192,673,464 $28,007,000 Non Operating Revenue $75,000 $75,000 $75,000 $0
Contribution to/(from) Net Position $36,120,756 $36,089,756 $20,754,536 ($15,335,220)
PIONEER COMMUNITY ENERGY (CCA)
Budget for FY 2022-2023
Pioneer Community Energy
Job Description
Employee’s Name:
Job Title: Customer Care Coordinator
Department: Customer Care
Reports To: Director of Public Affairs, Marketing and Programs FLSA Status: Non-Exempt
Prepared By: HRtoGO
Prepared Date: 2/2023
Summary: To develop and implement strategies related to customer care, customer communications, and program support as it relates to Pioneer’s customers; to provide support to customers regarding billing analysis; and to support communications and marketing efforts.
Essential Duties and Responsibilities: include the following. Other duties may be assigned. • Receive, research and respond to customer questions and concerns; review, research and respond to questions related to billing and programs available to customers. • Conducting customer visits, in person, and communicate with assigned commercial customers on a regular basis developing a relationship with each of them. • Prepare and provide detailed solar analysis and educate customers regarding solar systems and solar billing.
• Preparing and providing detailed billing analysis.
• Provide support to customers as it relates to energy efficiency. • Process and track customer opt outs, opt ups and re-enrollments. • Develop a variety of customer communication and outreach materials; create and post website and social media content; participate in community outreach events and make presentations regarding the services provided by Pioneer. • Develop marketing materials and support efforts related to messaging and advertisement campaigns.
• Evaluate outreach opportunities and make recommendations to management regarding Pioneer’s participation.
• Attend and staff booth at community events, interacting and educating customers regarding Pioneer’s services and programs.
• Prepare and ensure the dissemination of mailers related to polices and regulations impacting residential customers.
• Coordinate with other CCA’s and PG&E regarding the creation of the annual joint rate mailer; coordinate for the production and dissemination to Pioneer customers. • Provide billing related support including the maintenance and security of customer data, coordinating with PG&E on a variety of matters including customer service, data provisions, outages, infrastructure issues, and usage reports. • Participate in a variety of working groups as assigned by management. • Support call center by responding to escalated customer service matters and preparing/editing customer service scripts.
f/:,/ONEER
• Research and evaluate programs provided by PG&E and other CCA’s for their benefit to Pioneer customers.
• Prepare and present a variety of reports and communications that include supporting statistical data; make presentations to the Board of Directors, member agencies, outside organizations and the public.
• Build and maintain positive working relationships with co-workers, Board of Directors, other Authority employees and the public using principles of good customer service. • Perform related duties as assigned.
Supervisory Responsibilities: This job has no supervisory duties.
Measures of Performance: The Customer Care Coordinator shall be considered to be performing in an acceptable manner when the following have been accomplished:
1. Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
2. Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Tailors the content of speech to the level and experience of the audience; Uses appropriate grammar and choice of words in oral speech; Organizes ideas clearly in oral speech; Responds well to questions; Remains open to other’s ideas and tries new things; Participates in meetings.
3. Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
4. Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Listens and responds constructively to other team members’ ideas; Offers support for others’ ideas and proposals; Is open with other team members about his/her concerns; Expresses disagreement constructively.
5. Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
6. Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
7. Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
f/:,/ONEER
8. Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
9. Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
10. Customer Orientation – Quickly and effectively solves customer problems; Talks to customers to find out what they want and how satisfied they are with what they are getting; Lets customers know that he/she is willing to work with them to meet their needs; Finds ways to measure and track customer satisfaction.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Major course work in Business Administration, Engineering, Communications, or a related field.
Four years of increasingly responsible customer-facing experience.
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports, and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: To perform this job successfully, an individual should have knowledge of Internet software and the Microsoft Office Suite of products. Knowledge of basic office equipment should include Internet and email, copy and fax machines, postage meter and telephone.
Certificates, Licenses, Registrations: A current CA driver’s license and proof of auto insurance are required.
f/:,/ONEER
Other Skills and Abilities:
• Develop and maintain effective business relationships with Pioneer’s customers as it relates to energy efficiency, conservation and renewable energy. • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and policy and procedures. • Analyze, organize and summarize complex customer data. • Develop effective and compelling presentations.
• Develop and maintain effective relationships with Pioneer’s customers. • Develop and implement marketing and community outreach campaigns. • Establish and maintain effective working relationships with those contacted in the course of work.
Other Qualifications:
• Utility billing structures, bill presentment, and program operations. • Principles and practices of electric utility energy transmission and distribution. • Electric energy efficiency, electric renewable generation, and electric conservation programs.
• Principles of effective customer management.
• Marketing campaign development and execution.
• Development and implementation of new policies and practices related to customer service account operations in an electric utility.
• Principles of program and project management.
• Best practices related to communications platforms and tools including digital and social media platforms.
• Advance Customer service and negotiation skills.
• Pertinent local, State, and Federal ordinances, rules, and regulations.
Physical and Emotional Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The inability to cope with a stressful work environment does not constitute a protected disability.
While performing the duties of this job, the employee is frequently required to sit. The employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; balance; kneel, crouch, crawl and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable f/:,/ONEER
accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Acknowledgements: I have reviewed and understand the above job description and believe it to be accurate and complete. I also understand that the company retains the right to change this job description at any time. I also understand that this job description is not a contract for work.
I certify that I possess all of the “Essential Requirements” of the job outlined herein, except as noted here (If none, so state):
I certify that I am fully capable (with or without a reasonable accommodation) of performing all of the essential functions documented herein, and I do not have a physical or mental disability that would jeopardize the health and or safety of my co-workers.
I do not require an accommodation in order to perform the essential functions of this job as indicated in this job description.
I require an accommodation in order to perform the essential function of this job as indicated on this job description. The accommodation I require is:
__________________________________________________________________ I understand, and fully agree, that this job description does not constitute a written or implied contract for employment and that my employment relationship with the company is “at will,” for an unspecified duration, and may be terminated at any time by me or the company as specified by Section 2922 of the California Labor Code.
________________________________________ _____________________ Employee’s Signature Date
________________________________________ _____________________ Supervisor’s Signature Date
l/:,10NEER
Exhibit B
Pioneer Community Energy
Job Description
Employee’s Name:
Job Title: Customer Care Manager
Department: Customer Care
Reports To: Director of Public Affairs, Marketing and Programs FLSA Status: Exempt
Prepared By: HRtoGO
Prepared Date: 1/2023
Summary: The Customer Care Manager plans, organizes, directs and coordinates the activities of the Customer Care function within the Customer Care Division including call center, billing, customer questions and concerns, and PG&E relationships; coordinates Customer Care activities with other divisions; and provides highly complex staff assistance to the Director. Develop and implement strategies related to customer care, customer communications, and program support as it relates to Pioneer’s customers; to provide support to customers regarding billing analysis; and to support communications and marketing efforts.
Essential Duties and Responsibilities: include the following. Other duties may be assigned.
• Receive, research and respond to customer questions and concerns; review, research and respond to questions related to billing and programs available to customers.
• Plans, prioritizes and reviews the performance of staff assigned to customer care.
• Prepare and provide detailed solar analysis and educate customers regarding solar systems and solar billing.
• Provide support to customers as it relates to energy efficiency. • Process and track customer opt outs, opt ups and re-enrollments. • Develop and implement customer care program goals, objectives, policies and procedures.
• Develops methods and schedules to accomplish assignments, ensures work is completed in a timely and accurate manner.
• Develop a variety of customer communication and outreach materials; create and post website and social media content; participate in community outreach events and make presentations regarding the services provided by Pioneer.
• Support efforts related to messaging and advertisement campaigns. !/1,/•lllfllrO.J A-' A!.'Jt:JNi
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• Ensure the proper management of Pioneer’s customer data, ensuring that Pioneer is in compliance with customer notification, contact and privacy laws and regulations.
• Evaluate outreach opportunities and make recommendations to the Director regarding Pioneer’s participation.
• Attend and staff booth at community events, interacting and educating customers regarding Pioneer’s services and programs.
• Represents Pioneer to outside groups and organizations. • Prepare and ensure the dissemination of mailers related to polices and regulations impacting residential customers.
• Coordinate with other CCA’s and PG&E regarding the creation of the annual joint rate mailer; coordinate for the production and dissemination to Pioneer customers.
• Provide billing related support including the maintenance and security of customer data, coordinating with PG&E on a variety of matters including customer service, data provisions, outages, infrastructure issues, and usage reports.
• Participate in a variety of working groups assigned by the Director. • Support call center by responding to escalated customer service matters and preparing/editing customer service scripts.
• Research and evaluate programs provided by PG&E and other CCA’s for their benefit to Pioneer customers.
• Prepare and present a variety of reports and communications that include supporting statistical data; make presentations to the Board of Directors, member agencies, outside organizations and the public.
• Build and maintain positive working relationships with co-workers, Board of Directors, other Authority employees and the public using principles of good customer service.
• Perform related duties as assigned.
Supervisory Responsibilities: May exercise technical and functional supervision over assigned staff in accordance with the organization’s policies and applicable laws. Duties may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance and disciplining employees; addressing complaints and resolving problems.
Measures of Performance: The Customer Care Manager shall be considered to be performing in an acceptable manner when the following have been accomplished:
1. Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to !/1,/•lllfllrO.J A-' A!.'Jt:JNi
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improve service; Responds to requests for service and assistance; Meets commitments.
2. Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Tailors the content of speech to the level and experience of the audience; Uses appropriate grammar and choice of words in oral speech; Organizes ideas clearly in oral speech; Responds well to questions; Remains open to other’s ideas and tries new things; Participates in meetings.
3. Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
4. Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Listens and responds constructively to other team members’ ideas; Offers support for others’ ideas and proposals; Is open with other team members about his/her concerns; Expresses disagreement constructively.
5. Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
6. Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
7. Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
8. Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
9. Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long !/1,/•lllfllrO.J A-' A!.'Jt:JNi
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hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.
10.Customer Orientation – Quickly and effectively solves customer problems; Talks to customers to find out what they want and how satisfied they are with what they are getting; Lets customers know that he/she is willing to work with them to meet their needs; Finds ways to measure and track customer satisfaction.
11.Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
12.Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
13.Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services.; Continually works to improve supervisory skills.
14.Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
15.Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
16.Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity.
17.Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Has an in-depth understanding of competitive products and services within the marketplace; Develops and proposes a long term strategy for the organization based on an analysis of the industry and marketplace. !/1,/•lllfllrO.J A-' A!.'Jt:JNi
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Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Bachelor’s degree (B.A.) from four-year college or university; or four to five years related experience and/or training; or equivalent combination of education and experience. Major course work in Business Administration, Engineering, Communications, or a related field.
Four years of increasingly responsible customer-facing experience.
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports, and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills: To perform this job successfully, an individual should have knowledge of Internet software and the Microsoft Office Suite of products.
Certificates, Licenses, Registrations: A current CA driver’s license and proof of auto insurance are required.
Other Skills and Abilities:
• Develop and maintain effective business relationships with Pioneer’s customers as it relates to energy efficiency, conservation and renewable energy.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and policy and procedures.
• Analyze, organize and summarize complex customer data. • Develop effective and compelling presentations.
• Develop and maintain effective relationships with the Authority’s residential customers.
• Develop and implement marketing and community outreach campaigns. !/1,/•lllfllrO.J A-' A!.'Jt:JNi
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• Establish and maintain effective working relationships with those contacted in the course of work.
Other Qualifications:
• Utility billing structures, bill presentment, and program operations. • Principles and practices of electric utility energy transmission and distribution.
• Electric energy efficiency, electric renewable generation, and electric conservation programs.
• Principles of effective customer management.
• Marketing campaign development and execution.
• Development and implementation of new policies and practices related to customer service account operations in an electric utility. • Principles of program and project management.
• Best practices related to communications platforms and tools including digital and social media platforms.
• Advance Customer service and negotiation skills.
• Pertinent local, State, and Federal ordinances, rules, and regulations.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. !/1,/•lllfllrO.J A-' A!.'Jt:JNi
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Acknowledgements: I have reviewed and understand the above job description and believe it to be accurate and complete. I also understand that the company retains the right to change this job description at any time. I also understand that this job description is not a contract for work.
I certify that I possess all of the “Essential Requirements” of the job outlined herein, except as noted here (If none, so state):
I certify that I am fully capable (with or without a reasonable accommodation) of performing all of the essential functions documented herein, and I do not have a physical or mental disability that would jeopardize the health and or safety of my co-workers.
I do not require an accommodation in order to perform the essential functions of this job as indicated in this job description.
I require an accommodation in order to perform the essential function of this job as indicated on this job description. The accommodation I require is:
________________________________________________________________ I understand, and fully agree, that this job description does not constitute a written or implied contract for employment and that my employment relationship with the company is “at will,” for an unspecified duration, and may be terminated at any time by me or the company as specified by Section 2922 of the California Labor Code.
I understand that I am an exempt employee and therefore, may be required to work in excess of 40 hours per week without overtime compensation. ________________________________________ _____________________ Employee’s Signature Date
________________________________________ _____________________ Supervisor’s Signature Date
!/1,/•lllfllrO.J A-' Jt:1Ni 1 A!
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Class/Position Title Minimum Maximum
Administrative Assistant $50,138 $74,957
Account Representative I $76,275 $114,032
Account Representative II $83,903 $125,434
Board Clerk/Executive Assistant $73,182 $109,407
Chief Operating Officer $199,593 $298,392
Commercial Coordinator $86,547 $129,386
Community Outreach Manager $117,389 $175,495
Customer Care Coordinator * $86,547 $129,386
Customer Care Manager * $106,063 $158,564
Director of Finance and Administration $150,919 $225,623 Director of Public Affairs, Marketing and Programs $150,919 $225,623 Executive Director $221,770 $331,548
Financial and Administrative Analyst I $70,372 $105,205 Financial and Administrative Analyst II $77,409 $115,726 Internal Operations Coordinator $99,529 $148,794
Key Accounts Manager $106,063 $158,564
Legislative and Regulatory Analyst I $88,978 $133,023
Legislative and Regulatory Analyst II $97,876 $146,325
Legislative and Regulatory Manager $117,389 $175,495
Management Analyst $88,978 $133,023
Power Resources Manager $112,557 $168,274
Power Resources Analyst I $88,458 $132,245
Power Supply Contract Manager $112,557 $168,274
Program Manager $99,529 $148,794
Program Specialist I $90,479 $135,268
Residential Coordinator $86,547 $129,386
Senior Commercial Coordinator $99,529 $148,794
Senior Financial Analyst $98,350 $147,027
Senior Manager, Quantitative Analysis and Modeling $123,813 $185,101 Senior Residential Coordinator $99,529 $148,794
* New to the Salary Matrix
SALARY SCHEDULE FISCAL YEAR 2022-23
Exhibit C
1 ACCOUNTANTS’ COMPILATION REPORT
Management
Pioneer Community Energy
Management is responsible for the accompanying financial statements of the CCA Program of Pioneer Community Energy (a California Joint Powers Authority) which comprise the statement of net position as of December 31, 2022, and the related statement of revenues, expenses, and changes in net position for the period then ended in accordance with accounting principles generally accepted in the United States of America. We have performed a compilation engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. We did not audit or review the accompanying statements nor were we required to perform any procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an opinion, conclusion, nor provide any assurance on these financial statements.
Management has elected to omit substantially all of the disclosures and the statement of cash flows required by accounting principles generally accepted in the United States of America in these interim financial statements. Pioneer Community Energy’s annual audited financial statements include the note disclosures and statement of cash flows omitted from these interim statements. If the omitted disclosures and the statement of cash flows were included in these financial statements, they might influence the user’s conclusions about Pioneer Community Energy’s financial position, results of operations, and cash flows. Accordingly, these financial statements are not designed for those who are not informed about such matters.
We are not independent with respect to the Pioneer Community Energy because we performed certain accounting services that impaired our independence.
Maher Accountancy
San Rafael, CA
January 31, 2023
1101 Fifth Avenue, Suite 200 San Rafael, CA 94901 415 459 1249 mahercpa.com MAHER
ACCOUNTANCY
CCA Fund
ASSETS
Current assets
Cash and cash equivalents 16,736,288 $
Investments 23,159,431
Accounts receivable, net of allowance 20,712,581
Accrued revenue 9,818,346
Other receivables 110,750
Interest receivable 45,000
Prepaid expenses 32,797
Deposits 6,240,382
Total current assets 76,855,575
Noncurrent assets
Lease asset, net of amortization 1,508,250
Total noncurrent assets 1,508,250
Total assets 78,363,825
LIABILITIES
Current liabilities
Accrued cost of electricity 16,135,797
Accounts payable 860,331
Other accrued liabilities 376,660
Interest payable 32,035
Deposits 580,956
Note payable 560,663
Lease liability 72,191
Total current liabilities 18,618,633
Noncurrent liabilities
Note payable 9,102,259
Lease liability 1,604,544
Total noncurrent liabilities 10,706,803
Total liabilities 29,325,436
NET POSITION
Net investment (deficit) in capital assets (168,485)
Unrestricted net position 49,206,874
Total net position 49,038,389 $
PIONEER COMMUNITY ENERGY
STATEMENT OF NET POSITION
As of December 31, 2022
CCA FUND
See accountants' compilation report. 2
CCA Fund
OPERATING REVENUES
Electricity sales, net 107,653,382 $
Total operating revenues 107,653,382
OPERATING EXPENSES
Cost of electricity 89,494,037
Contract services 2,988,744
Staff compensation 1,450,792
General and administration 338,634
Total operating expenses 94,272,207
Operating income (loss) 13,381,175
NONOPERATING REVENUES (EXPENSES)
Investment gains (losses) (90,307)
Interest and financing expense (396,218)
Nonoperating revenues (expenses), net (486,525)
CHANGE IN NET POSITION 12,894,650
Net position at beginning of period 36,143,739
Net position at end of period 49,038,389 $
PIONEER COMMUNITY ENERGY
Six Months Ended December 31, 2022
AND CHANGES IN NET POSITION
STATEMENT OF REVENUES, EXPENSES
CCA FUND
See accountants' compilation report. 3
Participation Rates – December 2022
Participation Rate by TOT October 2022 November 2022 December 2022 AUBURN INC 85.83% 86.03% 85.91%
COLFAX INC 89.02% 89.30% 89.04%
LINCOLN INC 83.32% 83.51% 83.48%
LOOMIS INC 88.72% 89.07% 89.12%
PLACERVILLE INC 85.43% 88.26% 88.60%
ROCKLIN INC 91.33% 91.57% 91.57%
UNINC EL DORADO CO 77.73% 83.00% 83.11%
UNINC PLACER CO 85.45% 85.64% 85.58%
Grand Total 83.28% 85.52% 85.55%
4 'IONEER
COMMUNITY ENERGY
5 ACCOUNTANTS’ COMPILATION REPORT
Board of Directors
Pioneer Community Energy
Management is responsible for the accompanying special purpose statement for the budgetary comparison schedule CCA Program of Pioneer Community Energy, a California Joint Powers Authority, for the period ended December 31, 2022, and for determining that the budgetary basis of accounting is an acceptable financial reporting framework. We have performed a compilation engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. We did not audit or review the accompanying statement nor were we required to perform any procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an opinion, a conclusion, nor provide any assurance on this special purpose budgetary comparison statement.
The special purpose statement is prepared in accordance with the budgetary basis of accounting, which is a basis of accounting other than accounting principles generally accepted in the United States of America. This report is intended for the information of the Board of Directors of Pioneer Community Energy.
Management has elected to omit substantially all of the note disclosures required by accounting principles generally accepted in the United States of America in these interim financial statements.
Pioneer Community Energy’s annual audited financial statements include the note disclosures omitted from these interim statements. If the omitted disclosures were included in these financial statements, they might influence the user’s conclusions about Pioneer Community Energy’s financial position, results of operations, and cash flows. Accordingly, these financial statements are not designed for those who are not informed about such matters.
We are not independent with respect to Pioneer Community Energy because we performed certain accounting services that impaired our independence.
Maher Accountancy
San Rafael, CA
January 31, 2023
1101 Fifth Avenue, Suite 200 San Rafael, CA 94901 415 459 1249 mahercpa.com MAHER
ACCOUNTANCY
2022/23 YTD
Amended
Budget
2022/23 YTD
Actual
2022/23 YTD
Amended
Budget
Variance
(Under) Over
2022/23
YTD
Actual/
Amended
Budget %
2022/23
Amended
Budget
2022/23
Amended
Budget
Remaining
ENERGY REVENUES
Energy Sales $ 109,079,880 106,434,829 $ 2,645,050 $ 102% 199,630,000 $ 90,550,120 $ Green100 Sales 25,773 13,536 53% (12,237) 48,000 34,464 Congestion Revenue Rights 5,506,658 1,610,774 3,895,884 342% 3,000,000 (2,506,658) Less Uncollectible Accounts (1,064,606) (1,440,033) (375,427) 135% (1,996,780) (556,747) Total Operating Revenues 113,160,041 107,006,770 6,153,270 200,681,220 87,521,179
ENERGY EXPENSES
Power Supply 95,000,695 82,737,463 12,263,232 115% 149,977,000 54,976,305 OPERATING MARGIN 18,159,346 24,269,307 (6,109,961) 50,704,220 32,544,874
OPERATING EXPENSES
Administration
Compensation 261,503 283,126 (21,623) 92% 566,252 304,749 Contract services 55,942 405,663 (349,721) 14% 546,325 490,383 Operating expenses 242,890 239,288 3,602 102% 541,225 298,335 Total Administration expenses 560,335 928,076 (367,741) 1,653,802 1,093,467 Finance
Compensation 366,687 372,765 (6,078) 98% 745,530 378,843 Contract services 281,427 323,600 (42,173) 87% 553,350 271,923 Operating expenses 144,589 179,992 (35,402) 80% 278,983 134,394 Total Finance expenses 792,703 876,357 (83,653) 1,577,863 785,160 Power Procurement
Compensation 294,860 408,943 (114,083) 72% 817,886 523,026 Contract services 900,581 825,213 75,368 109% 1,285,426 384,845 Operating expenses 23,725 10,136 43% (13,589) 35,450 25,314 Total Power Procurement expenses 1,205,578 1,257,881 (52,303) 2,138,762 933,184 Customer Care
Compensation 205,816 278,779 (72,962) 74% 557,557 351,741 Contract services 1,299,112 1,447,506 (148,394) 90% 2,895,012 1,595,900 Operating expenses 12,632 517 4% (12,114) 25,263 24,746 Total Customer Care expenses 1,505,445 1,738,916 (233,471) 3,477,832 1,972,387 Marketing & Communications
Compensation 47,824 132,194 36% (84,370) 264,388 216,564 Contract services 207,293 249,486 (42,193) 83% 546,240 338,948 Operating expenses 90,149 121,525 74% (31,376) 243,050 152,901 Total Marketing expenses 345,266 503,205 (157,939) 1,053,678 708,412 Legislative & Regulatory
Compensation 220,655 273,325 (52,670) 81% 546,649 325,994 Contract services 101,736 176,904 (75,168) 58% 353,808 252,072 Operating expenses 2,625 878 33% (1,747) 5,250 4,372
Total Legislative expenses 323,269 452,854 (129,584) 905,707 582,438 Programs
Compensation 61,160 41,775 68% (19,385) 122,320 80,545
Contract services 64,546 - (64,546) 0% 100,000 100,000
Operating expenses 1,750 1,040 (710) 59% 3,500 2,460
Total Programs expenses 42,815 127,456 (84,641) 225,820 183,005 Total Operating Expenses 5,884,743 4,775,410 (1,109,333) 11,033,464 6,258,054
NON-OPERATING REVENUES (EXPENSES)
Investment gains (losses) 37,500 (90,307) (127,807) -241% 75,000 165,307 Term Loan Debt Service (461,452) (475,002) 13,550 97% (540,000) (78,548) Additional Term Loan Principal (2,100,000) - 2,100,000 0% (2,100,000) (2,100,000) Line/Letter of Credit Fees (171,287) (125,000) (46,287) 137% (250,000) (78,713) Financial Security Requirement - 356,000 0% (356,000) (356,000) (356,000) Nonoperating revenues (expenses), net (3,018,502) (723,046) 2,295,456 (3,171,000) (2,447,954) Total Expenses (Energy, Operating, Non-Operating) 91,640,708 100,499,151 8,858,443 164,181,464 63,682,313 Contribution to/(from) Reserves $ 15,366,062 $ 12,660,890 $ (2,705,172) $ 36,499,756 $ 23,838,866
BUDGETARY COMPARISON SCHEDULE
Six Months Ended December 31, 2022
PIONEER COMMUNITY ENERGY
CCA FUND
Staff Report – Item IV-B
To: The Governing Board
From: Don Eckert, Executive Director
Item IV-B: Executive Director Report
Date: 2/16/2023
REPORT
Personnel
An offer was made and accepted to close out the recruitment of the Customer Care Coordinator position. Our newest employee will be introduced to the Board in March.
There is an active recruitment for the Community Outreach Manager position with interviews expected to begin in early March.
Executive Director Agreements Executed
The following agreements have been executed by the Executive Director, consistent with the authority delegated by the Board:
1. NewGen Strategies and Solutions, LLC, Amendment, Joint Representation Agreement with other Community Choice Aggregators, PG&E 2020 ERRA Compliance proceedings through December 31, 2023, no change in budget.
2. NewGen Strategies and Solutions, LLC, Amendment 2, Joint Representation Agreement with other Community Choice Aggregators, PG&E 2019 ERRA Compliance proceedings through December 31, 2023, no change in budget.
Five-Year Anniversary
Pioneer launched in February 2018 and this month marks our five-year anniversary. A celebration event will be planned later this year with details forthcoming.
Board Education Workshop
The Governing Board will have three new Board Members this year with another two new members joining in late spring through our expansion efforts with Nevada City and City of Grass Valley. Staff will launch a Board Education Workshop in April.
Board Meetings Post State of Emergency Effective March 1, 2023 We currently can accommodate all Board Members at our Rocklin office with improvements to the boardroom ongoing. New furniture is mostly installed except for the new podium and chairs. The podium is delayed, and we are waiting on an updated timeline. The chairs are set to arrive in the beginning of March.
The contract with Alive Media to design and install a new audio-visual system has been signed and the design process has begun. The design phase is expected to take 4 – 6 weeks. Once the design process is complete, Alive Media will begin procuring the equipment needed for the installation, this phase is expected to take fJONEER
COMMUNITY ENERGY
Agenda Item: IV-B Agenda Date: 2/16/2023
between 1 – 6 months due to supply issues. Once all the equipment is received the installation phase will begin. This phase is designed to be completed between Board meetings to avoid any disruption.
Staff has been working with Placer and El Dorado Counties to reserve a remote location for Board meetings starting with the March 16, 2023, meeting. We have confirmed a location at El Dorado County’s facility. We are currently working with Placer County to identify a room that is suitable.
Climate Credit
The climate credit provides ratepayers with their share of the benefits of California’s Cap-and-Trade Program.
Accelerating the California Climate Credit will help mitigate large and unexpected bill increases resulting from higher natural gas prices this winter season. These credits are distributed twice a year, in April and October.
Most residents receive a natural gas credit in April, and electric credits in April and October. With large utility bills driven by natural gas prices this year, the California Public Utilities Commission will be accelerating the credit this year with most ratepayers seeing a $90-$120 credit.
Ribbon Cutting Event at Edwards Air Force Base
Pioneer is an off taker of the Edwards Sanborn Solar and Energy Storage Project located in Kern County receiving 100,000 MWhs per year or enough renewable energy to power 13,000 homes. The project includes nearly 2 million solar panels with much of it located at Edwards Air Force Base in Mojave, CA. Pioneer was represented at the ribbon cutting event in February to celebrate the project. Attendees included representatives from the Department of Defense, personnel from the Air Force and officials from Washington, DC.
Biomass Tour
Pioneer is partnering with California Biomass Energy Alliance and Rio Bravo Biomass Facility which will also host a tour of the facility on Thursday, March 16th. The goal is to educate key staff and legislators about the benefits of biomass. Considering Pioneer’s biomass focused legislative agenda, this opportunity to participate is timely and relevant.
Transitional Bundled Service Electric Community Price (“TBCC”) The TBCC applies to any Community Choice Aggregator (“CCA”) customer that elects to opt-out and return to their Investor Owned Utility (e.g. PG&E) immediately and forego the six-month notice. By foregoing the six-month notice, the IOU is now at risk to serve the customer by procuring power which may be above current rates for cost recovery. The TBCC is added to the PG&E bill for the first six-months after opting out and is based on current market prices for power. Recently, customers have informed Pioneer their bill has increased 200%- 300% by opting-out. Pioneer has responded by enhancing messaging to inform customers of this risk when considering the option to leave Pioneer.
Executive Director Power Supply Contracts Executed
The following agreements have been executed by the Executive Director, consistent with the authority delegated by the Board:
Presentations and Relevant Meetings attended by the Executive Director
1. Participated n CalCCA Weekly/Monthly Board meetings
2. Participated in meeting with Assemblymember Megan Dahle
3. Participated in meeting with Assemblymember James Gallagher
4. Attended Auburn Chamber Officer Installation and Awards R
5. Attended Edwards Solar Array Ribbon Cutting Event in Mojave, CA Counterparty Name
Execution
Date Type Product Start Date End Date
Notional
Value
Powerex Corp. 1/30/2023 Sell Pioneer Large Hydro 2/1/2023 12/31/2023 $670,500 NextEra Energy Marketing, LLC 1/18/2023 I I Sell Pioneer North System 10/1/2023 11/30/2023 $399,000 Agenda Item: IV-B Agenda Date: 2/16/2023
ATTACHMENTS
1. Agenda Planning Document
2. Monthly Legislative and Regulatory Report
3. Monthly Marketing and Public Outreach Report
Agenda Planning Document – Pioneer Community Energy Updated 2/10/2023 C:\Users\TeresaWillock\Pioneer Community Energy\Executive Director - General Documents\Board\Board Meeting Templates
BOARD OF
DIRECTORS
FEBRUARY 16, 2023
3:00 PM
(Post Agenda: FEB 10)
MARCH 16, 2023
3:00 PM
(Post Agenda: MAR 10)
APRIL 20, 2023
3:00 PM
(Post Agenda: APR 14)
IN THE FUTURE
(2023) Special Meeting- CAISO facility tour
(2023) Special Meeting- Board Orientation
General Function I Introduce New Directors (Chair) Agenda Review Agenda Review Agenda Review
Consent
1a
Minutes for Approval
DEC 15, 2022
JAN 19, 2023
Minutes for Approval
FEB 16, 2023
Minutes for Approval
MAR 16, 2023
1b MONTHLY – reaffirm Pioneer AB 361
Remote Meeting Continuation
Findings & receive Leg/Reg update
(Eckert) GC
Receive Draft Financials: January 2023
(Koehn)
Receive Draft Financials: February 2023
(Koehn)
1c Budget Policy (Koehn)
1d Frontier contract re: CPUC public
purpose program funding (Riffey)
1e
1f
Regular
2 Affirm Committee Members (Action-Eckert)Legislative Platform (Kang) Outreach Efforts summary (Discussion-Riffey)(APR) Customer Participation (Riffey) Updates to Pioneer’s Brand (Riffey)
3 Fill Committee Vacancies
A&F (3); EPRC (1); Expansion (1)
(Action-Eckert)
Expansion Policy discussion
(Discussion-Eckert)
Data Flow presentation
4 Mid-Year Budget (Action-Koehn) Update on Prepay Transaction (Discussion-Eckert)
Contract Renewal -Calpine Data
Management
5 Customer Survey Results (Discussion-Riffey)
Green75 – new hybrid renewable rate;
RES-BCT
6 SB 1383 Requirements (Discussion –
Kang)
2023 State of the Utility (Discussion-Eckert)
7 8 (DEC) Public Hearing - Rates 2024
General Function II
IV-B
Executive Director’s Report
Reports: Leg/Reg; Community Engagement;
update/timeline on Boardroom
improvements; TBCC update
Executive Director’s Report
Reports: Leg/Reg; Community Engagement;
Executive Director’s Report
Reports: Leg/Reg; Community Engagement;
Strategic Plan objectives update;
Executive Director Report - Quarterly
Update re: Strategic Plan objectives
JAN – APR – JULY - OCT
IV-C Informational Items: Glossary of Terms Informational Items: Glossary of Terms Informational Items: Glossary of Terms I J
n
-
Agenda Planning Document – Pioneer Community Energy Updated 2/10/2023 C:\Users\TeresaWillock\Pioneer Community Energy\Executive Director - General Documents\Board\Board Meeting Templates
AUDIT/FINANCE COMMITTEE
DATE TBD
May 2023 DATE IN THE FUTURE
Greg Janda, Chair
vacant, Vice Chair
vacant
vacant
-selection of officers
-budget preview
(MAR) Selection of Officers - 1st meeting convened following Board filling vacancies and affirming committee members.
ENERGY PROCUREMENT REVIEW
AD HOC COMMITTEE
MARCH 1, 2023
3:00 PM DATE IN THE FUTURE
John Hidahl, Chair
Alice Dowdin Calvillo, Vice Chair
Greg Janda
vacant
-selection of officers
-update on Mid-Term Reliability
Procurement
-approve Long-Term PPA for MTR
compliance
(MAR) Selection of Officers - 1st meeting convened following Board filling vacancies and affirming committee members.
EXPANSION
AD HOC COMMITTEE
DATE TBD
APRIL 2023 DATE IN THE FUTURE
Alice Dowdin Calvillo, Chair
Jim Holmes, Vice Chair
vacant
-selection of officers
-definition of “like-minded”
(MAR) Selection of Officers - 1st meeting convened following Board filling vacancies and affirming committee members.
By-Laws Article V, Section 5.3
Each committee shall on an annual basis choose its officers, comprised of a Chairperson and Vice-Chairperson
Ad Hoc Member Limit fewer members than majority of board (<5) Ad Hoc Member Limit fewer members than majority of board (<5) I I
I I
February 16, 2023 - Pioneer Community Energy Legislative and Regulatory Update Pioneer Community Energy Legislative and Regulatory Update February 16, 2023
Legislative Affairs
California Legislature, Capitol, and California Public Utilities Commission (CPUC) Update:
The 2023-2024 Legislative Session commenced on December 5, 2022. The full Legislature returned on January 4, 2023. New legislation introduction will continue through the February 17, 2023 bill introduction deadline. It is anticipated that by the bill introduction deadline there will be over 2,000 bills introduced in the Assembly and the Senate. Pioneer staff is currently monitoring 19 bill measures of potential impact in both Houses of the Legislature, all but seven are spot or intent bills. Spot bills make technical, non-substantive changes in the law and act as placeholders for later proposals; they must be amended prior to being heard in committee. As these bills are amended, the Board will be apprised of potential impact to Pioneer and CCAs as appropriate.
As a result of the November 8, 2022 General Election, there has been significant Legislator turnover in 2023.
This turnover has altered the composition of two important legislative committees: the Assembly Utilities and Energy Committee and the Senate Utilities, Energy, and Communications Committee.
Assembly Utilities and Energy Committee Members: Bold indicates new members to the committee.
Eduardo Garcia (D-Coachella Valley), Chair
Jim Patterson (R-Fresno), Vice Chair
Rebecca Bauer-Kahan (D-Orinda)
Lisa Calderon (D-Los Angeles)
Wendy Carrillo (D-Los Angeles)
Phillip Chen (R-Brea)
Damon Connolly (D-San Rafael)
Chris Holden (D-Pasadena)
Devon Mathis (R-South Joaquin Valley)
Al Muratsuchi (D-Torrance)
Eloise Gómez Reyes (D-Inland Empire)
Miguel Santiago (D-Los Angeles)
Pilar Schiavo (D-Santa Clarita)
Phil Ting (D-San Francisco)
Greg Wallis (R-Riverside County)
Senate Utilities, Energy, and Communications Committee Members:
Steven Bradford (D-Gardena), Chair
Brian Dahle (R-Bieber), Vice-Chair
'IONEER
COMMUNITY ENERGY
February 16, 2023 - Pioneer Community Energy Legislative and Regulatory Update Angelique Ashby (D-Sacramento)
Josh Becker (D-Menlo Park)
Anna M. Caballero (D-Merced)
Bill Dodd (D-Napa)
María Elena Durazo (D-Los Angeles)
Susan Talamantes Eggman (D-Stockton)
Lena A. Gonzalez (D-Long Beach)
Shannon Grove (R-Bakersfield)
Mike McGuire (D-Healdsburg)
Dave Min (D-Irvine)
Josh Newman (D-Fullerton)
Susan Rubio (D-Baldwin Park)
Kelly Seyarto (R-Murrieta)
Nancy Skinner (D-Berkeley)
Henry I. Stern (D-Los Angeles)
Scott Wilk (R-Santa Clarita)
In addition to turnover at the Legislature, there has also been some turnover at the CPUC. Karen Douglas was appointed to the CPUC by Governor Gavin Newsom on December 22, 2022. Douglas replaces outgoing Commissioner Clifford Rechtschaffen. Commissioner Douglas was previously Senior Advisor for Energy in the Office of Governor Newsom since 2022. She was a California Energy Commission (CEC) Member from 2008 to 2022. She was Director of the California Climate Initiative for the Environmental Defense Fund from 2005 to 2008. She held several positions at the Planning and Conservation League from 2001 to 2005, including Acting Executive Director and General Counsel. Commissioner Douglas earned a Juris Doctor degree from Stanford Law School and a Master of Public Policy degree in Environmental Policy from the University of Colorado Boulder.
On January 10, 2023, Governor Gavin Newsom released his 2023-2024 Proposed Budget. The Proposed Budget introduction is the first in a series of steps in budget negotiations that must culminate in the budget’s passing by June 15, 2023, prior to the beginning of the next fiscal year. The $291 billion Proposed Budget projects a revenue shortfall of $29.5 billion and a $22.5 billion budget gap. The Proposed Budget seeks to close this gap and potential future gaps by implementing several measures: delayed spending, pullbacks and reductions, fund shifts, “trigger reductions” that may be restored in 2024-2025, and borrowed funds from loans and special funds. Budget reductions in the energy sector that may impact Pioneer include: a $270 million reduction from the CPUC Residential Solar and Storage programs for low-income customers, a $50 million reduction from the Long Duration Energy Storage Program at the CEC to support California’s clean energy transition, and a $400 million reduction from the California Arrearage Payment Program (CAPP) which helps customers pay utility arrearages resulting from the COVID-19 pandemic. As of February 2023, the cuts listed above are just proposed; Pioneer will be tracking the status of these budget proposals throughout the budget process.
Pioneer Legislative Update
Pioneer staff continues legislative engagement internally, with CalCCA, individual CCAs, and other stakeholders.
Pioneer staff will continue to independently engage, advocating with the Board, Member Agencies, and our February 16, 2023 - Pioneer Community Energy Legislative and Regulatory Update Legislative Representatives on key legislative matters during the 2023-2024 session. Pioneer staff has met with all State Legislative Representatives in its territory, has begun developing relationships with Representatives and their offices, and has discussed priorities for the 2023-2024 Legislative Session.
Pioneer’s legislative efforts continue to focus on the issues of bioenergy and biomass, grid resiliency and reliability, Public Safety Power Shutoff (PSPS), Enhanced Powerline Safety Settings (EPSS) and wildfire mitigation, microgrid development, addressing Power Charge Indifference Adjustment (PCIA) volatility, and preparing to avoid and oppose potentially threatening bills. Pioneer staff will keep the Board apprised as the 2023-2024 Legislative Session unfolds.
2023 Pioneer Bill Proposals:
1. Extend the sunset date of the BioMAT program.
• Assembly Member Aguiar Curry has agreed to introduce this provision in a comprehensive biomass bill proposal.
• Pioneer will be supporting this component of the bill.
2. Allow CCAs to participate in the BioRAM program.
• Senator Alvarado-Gil has agreed to author this proposal and Senator Dahle has agreed to co-author this bill as a bi-partisan and local measure.
Regulatory Proceedings
Below is a summary table of the key issues, followed by further detail on activities since our last Board Meeting on a few ongoing priority Pioneer regulatory Proceedings and matters. More updates will follow at future Board meetings as regulatory proceedings and matters evolve.
Proceeding Issue Pioneer Position
R.22-10-010 Order Instituting Rulemaking (OIR)
to Implement AB 843 (2022) – The
Bioenergy Adjusting Tariff
Program
Expeditiously implement AB 843
to allow CCA access to the BioMAT
program for future subsidies for
biomass procurement and extend
sunset date indefinitely until all
MWs have been filled
A.20-02-009; A.21-03-008; A.21-
06-001; A.22-05-029
PG&E 2019 Energy Resource
Recovery Account (ERRA)
Compliance Application; PG&E
2020 ERRA Compliance
Application; 2021 ERRA
Compliance Application; 2022
ERRA Compliance Application;
2023 ERRA Compliance
Application
Reduce the ERRA impact on the
PCIA; increase data transparency
from the IOUs
February 16, 2023 - Pioneer Community Energy Legislative and Regulatory Update R.20-08-020 Rulemaking to develop a
successor to existing Net Energy
Metering (NEM) tariffs and to
review and refine existing NEM
tariffs
Mitigate impacts to Pioneer NEM
customers
R.17-06-026 Power Charge Indifference
Adjustment (PCIA)
Reduce the PCIA and rate volatility
for CCA customers; increase data
transparency from the IOUs
R.17-09-020; R.19-11-009; R.21-
10-002
Resource Adequacy (RA) Reform &
Implementation Tracks
Refine the current RA Program
construct; reduce volatility of RA
prices; increase RA procurement
availability and grid reliability
R.18-12-005 Utility De-energization, Public
Safety Power Shutoffs (PSPS), and
Enhanced Powerline Safety
Settings (EPSS)
Reduce impacts of PSPS and EPSS
events; increase coordination and
communications with IOUs to
ensure public safety during de-energization; limit PSPS and EPSS impacts on CCA load scheduling
• AB 843 OIR:
• The OIR was opened on October 20, 2022, to examine issues in the implementation of AB 843 which Pioneer and other CCAs championed in 2021. All CCAs, including Pioneer, have party status in the Proceeding. The preliminary schedule anticipates a Decision in Q3 2023. There was an opportunity in Opening Comments to push for a more aggressive schedule. • CalCCA filed Opening Comments on November 28, 2022 and Reply Comments on December 13, 2022. In both Opening Comments and Replies, CalCCA and most parties, including the IOUs, are aligned on the implementation: seeking same treatment for CCAs as the IOUs in the BioMAT Program.
• A Prehearing Conference (PHC) is anticipated in Q1 2023; Scoping Memo in Q1 2023; PD Q3 2023. CalCCA met with Energy Division (ED) Staff on January 26, 2023 to discuss the proceeding schedule, and the scheduling of the PHC. The Proceeding has been reassigned to a new Commissioner, John Reynolds, and a new ALJ, Rajan Mutialu; ED explained that they delayed issuing a PHC notice until after the reassignments took place. Next step will be a Ruling scheduling the PHC. Pioneer and CalCCA are pushing and urging for this Proceeding to move quickly.
• CPUC has hired a staff person to implement AB 843. Staff at Pioneer have spoken to Brad Hill from the CPUC to emphasize the importance of AB 843 and gave him the contact information for other CCAs interested in biomass.
• Net Billing Tariff (NEM 3.0): This Proceeding proposes to create a successor Program to NEM 2.0 to February 16, 2023 - Pioneer Community Energy Legislative and Regulatory Update address some of the identified issues with the existing Program. The objective is to increase equity and eliminate cost shifts onto lower income customers who are subsidizing, to some degree, residential solar owners. The PD was voted out unanimously at the December 15, 2022 Commission Voting Meeting and new solar customers that sign up after April 14, 2023 will be placed on NEM 3.0. There was a presentation given at last month’s Board meeting regarding how the new Net Billing Tariff will work. Pioneer’s website includes information from the CPUC about NEM 3.0 including an FAQ, factsheet, and press release. This information will also be incorporated into online solar webinars. • PG&E ERRA Compliance and ERRA Forecast:
o The ERRA Proceeding acts as a review of an IOU’s prior year portfolio management and accounting and seeks to identify errors and discrepancies between PG&E’s revenue requirements vis-à-vis collected revenues through the IOU’s General Rate Case which ultimately affects CCA rates through the Power Charge Indifference Adjustment (PCIA). • 2019 PG&E ERRA Compliance: a December 19, 2022 PD was issued disallowing under collected PSPS revenues from 2019 and adopting a calculation methodology. On January 9, 2023, Opening Comments of the Joint CCAs, Joint IOUs, and Public Advocates Office (PAO) were submitted. CalCCA argued that wholesale generation revenue should be included in the disallowance as the record plainly establishes imprudence in the Joint IOUs’ PSPS actions. The Joint IOUs argue to the contrary. The Joint IOUs Reply Comments recommend: 1) the Commission should adopt the PD's exclusion of unrealized wholesale generation revenues as the PD correctly found that it would be overly punitive to include this category of revenues whose calculation is highly speculative, overly complicated, and prone to error; 2) the CCA Parties’ Opening Comments merely relitigate past issues already adjudicated by the PD rather than demonstrating factual or legal error committed by the PD. The Utility Reform Network’s (TURN) Reply Comments argue that the Commission should reject another attempt by the IOUs to reduce shareholder funding of under collected balances caused by PSPS events. The PD further states that the IOUs shall forgo collection in rates from customers of all authorized revenue requirement equal to estimated unrealized volumetric sales and unrealized revenue resulting from PSPS events. The PD has already carefully considered the parties’ positions regarding which rate components should be included in the calculation of the unrealized revenues, and TURN believes that the PD establishes a fair and reasonable set of criteria.
Adopting the IOUS' position would result in a reduction in shareholder funding of under collected balances caused by PSPS events. The PD was scheduled to be voted on at the February 2, 2023 Voting Meeting but has been delayed until February 23, 2023. • 2023 PG&E ERRA Forecast: PG&E filed their annual Forecast Application on May 31, 2022, forecasting its electric procurement cost revenue requirement and electricity sales for 2023.
New Market Price Benchmarks (MPB) arrived: higher energy and RA prices add significant value to the PCIA calculation; that additional value would be enough to turn the forecasted PCIA amount negative. On October 17, 2022, PG&E filed its October ERRA Forecast Update, including negative PCIA rates across several vintages. Drivers for the negative PCIA include higher brown power market prices, higher RA prices, lower RPS prices, an under collection of the ERRA, and an over collection of the PABA. PG&E fought the negative PCIA and crediting for February 16, 2023 - Pioneer Community Energy Legislative and Regulatory Update it, despite SCE and SDGE already having a negative PCIA and crediting for it. Joint CCAs argued for uniform treatment for all the IOUs. Further Updates came on November 15, 2022 and another on December 30, 2022; the PCIA remained negative for several PG&E vintages. A PD was issued on November 28, 2022. The PD was a huge win for the Joint CCAs, eliminated a PCIA floor; vintages with forecasted negative indifference amounts will receive credits for those amounts. A Final Decision came at the December 15, 2022 Commission Voting Meeting.
Actual rates were submitted via Tier 1 Advise Letter on December 30, 2022 and went into effect on January 1, 2023.
• As reported at last month’s Board meeting, the latest PCIA forecast indicated that the market price benchmark was higher than PG&E’s “above market costs” resulting in a negative PCIA rate. Rather than provide a credit from the negative PCIA rate, PG&E proposed that the credit to customers be deferred and later be used to offset any subsequent PCIA payments made by customers. Pioneer via CalCCA argued that changing the methodology was inappropriate. • On December 15, 2022, the CPUC rejected PG&E’s proposal for a “floor” applicable to the PCIA rate charged to bundled and departed customers of PG&E. • As a result of the efforts through CalCCA, the CPUC found “no persuasive argument for [PG&E’s] proposal. PG&E must continue the current practice and flow through the PCIA adjustment whether positive or negative to all bundled and departed customers.” This is a huge win for Pioneer and all CCAs in PG&E service territory as the negative PCIA results in greater savings for our customers!
• Power Charge Indifference Adjustment:
• This Proceeding seeks to improve the methodology used in the ERRA Proceeding to determine the PCIA.
• Phase 2 of the Proceeding created three Working Groups to formulate processes to address additional PCIA proposals.
Working Group 3 (Portfolio Optimization) sought to resolve issues on portfolio optimization and resource allocation. A PD on Working Group 3 matters was issued on April 5, 2021. The Decision was unfavorable and did not address Working Group 3 recommendations. CalCCA submitted comments on the Decision focusing on addressing the Working Group 3 recommendations that the PD disregarded or pushed to a later date. CalCCA filed an Application for Rehearing (AfR) on the PCIA Cap and Portfolio Optimization Decision. On April 7, 2022, the CPUC rejected the AfR and declined to revisit the aspects of the Decision that the AfR challenged. On May 11, 2022, SJCE and 3CE filed a Petition for Writ of Review with the California 6th Court of Appeals challenging the CPUC PCIA Working Group 3 Decision. The Petition’s arguments were that the CPUC treated this proceeding as quasi-legislative, when it was a rate setting proceeding; the Petition also argues that the CPUC made a legal error and did not consider the Working Group 3 reports. A Ruling is pending. The Voluntary Allocation Market Offer (VAMO) process is continuing in the Renewables Portfolio Standard (RPS) proceeding. On June 24, 2022, an Amended Scoping Ruling extended the statutory deadline to June 30, 2023, to address remaining issues in Phase 2: GHG free resources, long-term fixed price transactions in the RPS adder, calculation February 16, 2023 - Pioneer Community Energy Legislative and Regulatory Update of Energy Index MPB, and VAMO. An August 4, 2022 ALJ Ruling requested stakeholder comments on long-term fixed-price RPS transactions and provided a Staff Proposal for Incorporating Long-Term RPS Transactions into the RPS MPB. Comments were filed in late August; Reply Comments were filed on September 9, 2022. A PD is expected by the end of February 2023.
Phase I: Track 2: an additional Staff Proposal was issued on September 12, 2022 on the RPS MPB, how to value GHG-free resources in the PCIA, and how to address data access issues. The Proposal sought to adopt GHG-free MPB for PCIA calculations and to work with staff to develop the details of this approach. ED held a workshop on November 18, 2022 to discuss the Staff Proposal.
• CalCCA submitted Comments on the Staff Proposal on November 7, 2022 addressing whether GHG-Free Resources are under-valued in the PCIA methodology. CalCCA supports the Staff Proposal to establish an MPB for GHG-Free Resources. Replies were filed on November 30, 2022. CalCCA filed Comments stating that: 1) The CPUC should maintain the existing RPS MPB methodology without change; Proposals to incorporate long-term fixed-price contracts into the RPS MPB calculation, while responsive to the Commission’s directive in D.19-10-020, do not align with the determination of other MPBs and should be rejected, as they are vulnerable to a wide range of inaccuracy and impose an increased administrative burden; 2) The CPUC should recognize GHG-Free value in the IOUs’ PCIA portfolios in a way that ensures all customers – bundled and unbundled – share this value in proportion to their responsibility for PCIA costs; while CalCCA prefers the existing interim GHG-Free energy allocation process as administered by PG&E and SCE, the Staff’s proposed MPB is also a workable solution; 3) The Commission should adopt a modified version of the Joint IOUs' June 13, 2022 proposal to apply a portfolio weight to the Energy Index MPB. The Joint IOUs have agreed to provide the portfolio weighting factors as part of their May 15 ERRA applications and provide data to facilitate a review of the three-year historical average calculations in the ERRA Forecast cases; further modifications to the Joint IOUs’ proposal, to remove or add resources from historical CAISO data, should be rejected except to reflect removal of the Diablo Canyon nuclear power plant from PG&E’s PCIA-eligible resource portfolio. A PD is expected by the end of February 2023 on GHG-free Resource Valuation MPB, Energy Index MPB, and RPS MPB.
• Resource Adequacy:
• R.21-10-002 established a Reform Track and an Implementation Track for RA compliance year 2023.
• Reform Track (formerly known as Track 3B.2): Slice of Day proposals and implementation February 16, 2023 - Pioneer Community Energy Legislative and Regulatory Update topics were discussed through five workshops conducted in the fall of 2021 through the end of 2021. A Workshop Report was released in February 2022. The Workshop process was intended to lead to significant changes to the RA Program starting in 2024. A PD earlier this year adopted Local Capacity Obligations for 2023-2025, Flexible Capacity Obligations for 2023, and Reform Track Framework; Comments were filed on June 9, 2022, and Reply Comments were filed on June 14, 2022. Three Workstreams to resolve Slice of Day implementation details were ongoing from July and concluded in October 2022. The Final RA Reform Working Group Report and Proposals developed through these Workstreams were filed and served on November 15, 2022. CalCCA submitted Comments on the Report and Proposals on December 1, 2022. The Comments focused primarily on the need to test that sufficient RA resources exist for LSEs to meet their requirements, if not, to allow a process for LSEs to receive waivers and the need to test whether hourly transactability is a necessary feature of the initial Slice of Day implementation. Reply Comments were filed on December 12, 2023. Implementation Track Proposals were filed on January 20, 2023. Opening and Reply Comments will be filed on February 17 and February 27, 2023.
• Implementation Track: seeks to address System, Flexible, and Local RA capacity requirements and all other issues relating to RA procurement obligations and Program implementation details. Phase 2 is addressing Flexible Capacity Requirements, Local Capacity Requirements, modifications to the Planning Reserve Margin (PRM), and Qualifying Capacity (QC) Counting.
Proposals were filed January 21, 2022. On May 20, 2022, a PD was issued addressing RA requirements and Phase 2 Implementation Issues. Phase 3 will deal with 2024 requirements for flexible RA and the 2024-2026 local RA requirements. Phase 3 is anticipated to conclude summer 2023.
• On September 30, 2022, CalCCA filed a Petition for Modification (PFM) addressing deadlines and penalties for System and Flex RA procurement due to the uncertainty created by the PG&E Central Procurement Entity’s (CPE) failure to meet its Local RA procurement requirements, RA market scarcity, and the lack of justification for having a penalty waiver process for the CPE on Local RA but not for LSEs on Flex or System RA. The Commission issued a PD denying CalCCA’s PFM on November 9, 2022. The PD argues that because D.20-06-002 gave Energy Division the flexibility not to send deficiency notices to LSEs for year-ahead RA obligations until after January 1, 2023, and that no new or changed facts were presented by the PFM, there is insufficient basis to warrant modification. CalCCA filed comments on November 29, 2022 opposing the PD and reiterating the same arguments as presented in the PFM. • On January 10, 2023, CalCCA Regulatory Committee held a vote on Local RA CPE Reform Proposals. These Proposals and this vote were a reaction to RA scarcity, time-sensitive RA issues, and the disruptions to 2023 RA procurement created by the CPE's (PG&E) failure, in its first year, to meet its local RA requirements which introduced significant uncertainty for LSEs to meet their own System and Flexible RA requirements. CalCCA’s Proposal and subsequent Comments on the assigned Commissioner’s Amended Scoping Memo and Ruling were filed on January 20, 2023. The Comments included four components: transparency enhancements, timeline changes, and modifications to the self-showing incentive mechanism. 1) Transparency Enhancements: ensure each annual compliance report includes current requirements as well February 16, 2023 - Pioneer Community Energy Legislative and Regulatory Update as other proposed additions; the proposed additions are: If any offers or self-showings were not selected by the CPE, why were they not selected (price, inability to negotiate contract terms, other); amount of local capacity not offered or self-shown. 2) Timeline Change: CPEs to lock in procurement two years forward. Regardless of unmet need, the CPE process would be complete at this point; CAISO conducts local backstop immediately after CPE procurement two years forward; CPE and backstop credits allocated to LSEs; LSEs have at least one year after credits allocated to conduct procurement prior to year ahead showings. 3) Incentives: change the basis of the LCR-RCM away from the local RA premium, which currently is very small, if not zero, in all local capacity areas; 4) that the Commission should revisit the requirement that import RA be from a firm energy import, and the Commission should modify the import RA bidding rules to attract additional RA capacity to California. A Workshop on Implementation Track Phase 3 Proposals is scheduled for February 8, 2023; February 17, 2023 Comments on Phase 3 Proposals are due; Replies are due February 27, 2023. • Utility Deenergization, PSPS, and EPSS:
Pioneer staff is leading an effort among Joint CCAs and other stakeholders asking the CPUC for the consideration of EPSS issues in the Deenergization or its own Proceeding. Pioneer, along with Joint CCAs, Joint Local Governments, and Rural County Representatives of California (RCRC), filed a motion with the CPUC on July 12, 2022, to consider EPSS issues in the Deenergization or its own Proceeding. The arguments in the motion are to treat EPSS events with the same regulations and oversight as PSPS events. Joint CCAs, Joint Local Governments, and RCRC held three ex parte meetings with Commissioners and staff from the CPUC. The meetings were overall successful; the parties seem to have gained some traction presenting their arguments. It, however, remains to be seen how the CPUC will address concerns with the Fast Trip and EPSS Programs. On November 7, 2022, Pioneer, along with the other Joint Parties, filed a letter with the CPUC regarding Fast Trip and EPSS issues and concerns; the letter was also sent to the Governor’s Office and several others requesting that the Programs be regulated as the PSPS Program is. The letter contained signatures from Senator Dodd, Senator Laird, Senator Dahle, Senator Nielsen, Assembly Member Dahle, Assembly Member Gallagher, and Assembly Member Wood. PG&E quickly responded to the letter defending its EPSS program and arguing against further oversight or regulation of the program. CPUC President Alice Reynolds responded to Assembly Member Levine’s November 2, 2022 letter in the PSPS Proceeding regarding fast trip and EPSS impacts and oversight. In her response, she pointed to existing CPUC oversight of PG&E’s EPSS Program, including monthly reporting, regulatory obligations under the Office of Energy Infrastructure Safety, and requirements under PG&E’s Wildfire Mitigation Plan focusing increased attention to avoidance of adverse EPSS impacts.
Another letter by the Joint Parties was sent to President Reynolds on December 14, 2022 further demonstrating the severe impacts of EPSS events, especially in rural areas, and again calling for increased regulation of the fast trip programs. CPUC action is still to be determined.
Pioneer is looking at a few options in response to further elevate the issues with EPSS events:
seeking CalCCA involvement to weigh in, a potential press conference to highlight issues with EPSS impacts, and possibly a legislative oversight hearing on the topic.
February 16, 2023 - Pioneer Community Energy Legislative and Regulatory Update CPUC, CEC, and Legislative efforts to address the impacts of spiking natural gas prices. On February 2, 2023, the CPUC voted to accelerate the California Climate Credit to help California families with high gas bills. The $90-$120 credit will be applied to residential utility customer bills starting in March for customers of PG&E, Southern California Edison, San Diego Gas & Electric, and Southern California Gas Company. The CPUC and the CEC held an en banc hearing on February 7, 2023 bringing together market experts to examine possible drivers behind the natural gas price spikes and explore potential state actions that can be taken to alleviate the impact on utility customers. Additionally, the Assembly Utilities and Energy Committee will hold an informational hearing on February 22, 2023 to explore energy affordability issues and present challenges. 2/10/2023
1 Customer Engagement Update
January 2023 Board Meeting
Types of Engagement
Getting to know our customers: • Phone Calls & Emails
• In Person Customer Site Visits
• Event Attendance & Sponsorship
• Community Presentations
• Key External Stakeholder
Meetings
• Social Media
• Paid Media
• Earned Media
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2 Direct Customer Engagement
Phone Calls/Emails
• 1,448 customer calls (call
center)
• 91.3% satisfied with
customer service
• 119 emails
Customer Influence
• Opt Outs Rescinded – 5
• Re-Enrollment – 12
• Retained – 19
Customer Events
• Solar Seminar
• Who is Pioneer Seminar
February Planned Customer Engagement
• Pollock Pines Community
Economic Development
Assoc.
• Shingle Springs
Community Center Board
Meeting
• Lincoln Chamber
Installation Dinner
• Lincoln Hills Foundation
Board Meeting
• El Dorado County
Business Meeting
• Garden Park HOA
Meeting
• Shingle Springs/Cameron Park
Chamber Lunch Sponsorship
• El Dorado County Chamber Mixer
• Auburn Chamber GAED
• Rocklin Joint Government Affairs
• El Dorado Hills Chamber
• Loomis Chamber
• Granite Bay Municipal Advisory
Council
• Solar Seminars
• Who is Pioneer Seminars
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3 Social Media
Website
• 5,500 Users
Facebook
• 809 Followers
• 11 Items Posted
• 4,945 Post Impressions
LinkedIn
• 204 Followers
• 6 Items Posted
• 386 Post Impressions
Instagram
• 27 Followers
• 6 Posts
• 97 Impressions
Other Media
Critical Mention
• 2,012,038 – Total Radio
Audience
• 478,137 – Total Online/Print
Audience
• $5,776 – Total Value
Social Media Ads
• 1 Campaigns
• 600 Clicks
• 48,592 Reach
Google Ads
• 2 Campaigns
• 641 Clicks
• 98,049 Impressions
Print Media
• 3 Ads
• 49,950 Circulation
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4 Key Metrics
Green100
• 279 - Total Participants
• 3 - Opt Up
• 0 - Opt Down
Customer Counts
• 84.4% - Participation
• 156,000 customers
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Pioneer Community Energy
Glossary of Terms
CAISO – California Independent System Operator - a non-profit independent system operator that oversees the operation of the California bulk electric power system, transmission lines and electricity market generated and transmitted by its members (~80% of California’s electric flow). Its stated mission is to “operate the grid reliably and efficiently, provide fair and open transmission access, promote environmental stewardship and facilitate effective markets and promote infrastructure development. CAISO is regulated by FERC and governed by a five-member governing board appointed by the governor.
CALCCA – California Community Choice Association – Association made up of Community Choice Aggregation (CCA) groups which represents the interests of California’s community choice electricity providers.
CARB – California Air Resources Board – The CARB is charged with protecting the public from the harmful effects of air pollution and developing programs and actions to fight climate change in California.
CEC – California Energy Commission
CPUC – California Public Utility Commission
C&I – Commercial and Industrial – Business customers
CP – Compliance Period – Time period to become RPS compliant, set by the CPUC (California Public Utilities Commission)
DA – Direct Access – An option that allows eligible customers to purchase their electricity directly from third party providers known as Electric Service Providers (ESP).
DA Cap – the maximum amount of electric usage that may be allocated to Direct Access customers in California, or more specifically, within an Investor-Owned Utility service territory.
DA Lottery – a random drawing by which DA waitlist customers become eligible to enroll in DA service under the currently-applicable Direct Access Cap.
DA Waitlist – customers that have officially registered their interest in becoming a DA customer but are not yet able to enroll in service because of DA cap limitations.
DAC – Disadvantaged Community
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DASR – Direct Access Service Request – Request submitted by C&I to become direct access eligible.
Demand - The rate at which electric energy is delivered to or by a system or part of a system, generally expressed in kilowatts (kW), megawatts (MW), or gigawatts (GW), at a given instant or averaged over any designated interval of time. Demand should not be confused with Load or Energy.
DER – Distributed Energy Resource – A small-scale physical or virtual asset (e.g. EV charger, smart thermostat, behind-the-meter solar/storage, energy efficiency) that operates locally and is connected to a larger power grid at the distribution level.
Distribution - The delivery of electricity to the retail customer’s home or business through low voltage distribution lines.
DLAP – Default Load Aggregation Point – In the CAISO’s electricity optimization model, DLAP is the node at which all bids for demand should be submitted and settled. Pioneer settles its CAISO load at the PG&E DLAP as Pioneer is in the PG&E transmission access charge area.
DR – Demand Response - An opportunity for consumers to play a significant role in the operation of the electric grid by reducing or shifting their electricity usage during peak periods in response to time-based rates or other forms of financial incentives.
DWR – Department of Water Resources – DWR manages California’s water resources, systems, and infrastructure in a responsible, sustainable way.
ELCC – Effective Load Carrying Capacity – The additional load met by an incremental generator while maintaining the same level of system reliability. For solar and wind resources the ELCC is the amount of capacity which can be counted for Resource Adequacy purposes.
EPIC – Electric Program Investment Charge – The EPIC program was created by the CPUC to support investments in clean energy technologies that provide benefits to the electricity ratepayers of PG&E, San Diego Gas & Electric Company (SDG&E), and Southern California Edison Company (SCE)
ERRA – Energy Resource Recovery Account – ERRA proceedings are used to determine fuel and purchased power costs which can be recovered in rates. The utilities do not earn a rate of return on these costs, and only recover actual costs. The costs are forecast for the year ahead.
If the actual costs are lower than forecast, then the utility gives money back, and vice versa.
ESP – Energy Service Provider - An energy entity that provides service to a retail or end-use customer.
EV – Electric Vehicle
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GHG – Greenhouse gas - water vapor, carbon dioxide, tropospheric ozone, nitrous oxide, methane, and chlorofluorocarbons (CFCs). A gas that causes the atmosphere to trap heat radiating from the earth. The most common GHG is Carbon Dioxide, though Methane and others have this effect as well.
GRC – General Rate Case – Proceedings used to address the costs of operating and maintaining the utility system and the allocation of those costs among customer classes. For California’s three large IOUs, the GRCs are parsed into two phases. Phase I of a GRC determines the total amount the utility is authorized to collect, while Phase II determines the share of the cost each customer class is responsible and the rate schedules for each class. Each large electric utility files a GRC application every three years for review by the Public Advocates Office and interested parties and approval by the CPUC.
GWh – Gigawatt-hour - The unit of energy equal to that expended in one hour at a rate of one billion watts. One GWh equals 1,000 megawatt-hours.
IEP – Independent Energy Producers – California’s oldest and leading nonprofit trade association, representing the interest of developers and operators of independent energy facilities and independent power marketers.
IOU – Investor Owned Utility – A private electricity and natural gas provider.
IRP – Integrated Resource Plan – A plan which outlines an electric utility’s resource needs in order to meet expected electricity demand long-term.
kW – Kilowatt – Measure of power where power (watts) = voltage (volts) x amperage (amps) and 1 kW = 1000 watts
kWh – Kilowatt-hour – This is a measure of consumption. It is the amount of electricity that is used over some period of time, typically a one-month period for billing purposes. Customers are charged a rate per kWh of electricity used.
LCFS – Low Carbon Fuel Standard – A CARB program designed to encourage the use of cleaner low-carbon fuels in California, encourage the production of those fuels, and therefore, reduce greenhouse gas emissions.
LCR – Local (RA) Capacity Requirements – The amount of Resource Adequacy capacity required to be demonstrated in a specific location or zone.
LMP – Locational Marginal Price – Each generator unit and load pocket is assigned a node in the CAISO optimization model. The model will assign a LMP to the node in both the day- ahead and real time market as it balances the system using the least cost. The LMP is comprised of three components: the marginal cost of energy, congestion and losses. The LMP is used to financially settle transactions in the CAISO.
Load - An end use device or customer that receives power from an energy delivery system.
Load should not be confused with Demand, which is the measure of power that a load receives or requires. See Demand.
SE – Load-serving Entity – Entities that have been granted authority by state, local law or regulation to serve their own load directly through wholesale energy purchases and have chosen to exercise that authority.
NEM – Net Energy Metering – A program in which solar customers receive credit for excess electricity generated by solar panels.
NRDC – Natural Resources Defense Council
OIR – Order Instituting Rulemaking - A procedural document that is issued by the CPUC to start a formal proceeding. A draft OIR is issued for comment by interested parties and made final by vote of the five Commissioners of the CPUC.
MW – Megawatt – measure of power. A megawatt equals 1,000 kilowatts or 1 million watts.
MWH – Megawatt-hour – measure of energy
NP-15 – North Path 15 – NP-15 is a CAISO pricing zone usually used to approximate wholesale electricity prices in northern California in PG&E’s service territory.
PCC1 – RPS Portfolio Content Category 1 – Bundled renewables where the energy and REC are dynamically scheduled into a California Balancing Authority (CBA) such as the CAISO. Also known as “in-state” renewables.
PCC2 – RPS Portfolio Content Category 2 – Bundled renewables where the energy and REC are from out-of-state and not dynamically scheduled to a CBA.
PCC3 – RPS Portfolio Content Category 3 – Unbundled REC PCIA or “exit fee” - Power Charge Indifference Adjustment (PCIA) is an “exit fee” based on stranded costs of utility generation set by the California Public Utilities Commission. It is calculated annually and assessed to customers of CCAs and paid to the IOU that lost those customers as a result of the formation of a CCA.
PCL – Power Content Label – A user-friendly way of displaying information to California consumers about the energy resources used to generate the electricity they sell, as required by AB 162 (Statue of 2009) and Senate Bill 1305 (Statutes of 1997).
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PD – Proposed Decision – A procedural document in a CPUC Rulemaking process that is formally commented on by Parties to the proceeding. A PD is a precursor to a final Decision voted on by the five Commissioners of the CPUC.
Pnode – Pricing Node – In the CAISO optimization model, it is a point where a physical injection or withdrawal of energy is modeled and for which a LMP is calculated.
PPA – Power Purchase Agreement – A contract used to purchase the energy, capacity and attributes from a renewable resource project.
RA – Resource Adequacy - Under its Resource Adequacy (RA) program, the California Public Utilities Commission (CPUC) requires load-serving entities—both independently owned utilities and electric service providers—to demonstrate in both monthly and annual filings that they have purchased capacity commitments of no less than 115% of their peak loads.
RE – Renewable Energy - Energy from a source that is not depleted when used, such as wind or solar power.
REC - Renewable Energy Certificate - A REC is the property right to the environmental benefits associated with generating renewable electricity. For instance, homeowners who generate solar electricity are credited with 1 solar REC for every MWh of electricity they produce.
Utilities obligated to fulfill an RPS requirement can purchase these RECs on the open market.
RPS - Renewable Portfolio Standard - Law that requires CA utilities and other load serving entities (including CCAs) to provide an escalating percentage of CA qualified renewable power (culminating at 33% by 2020) in their annual energy portfolio.
SCE – Southern California Edison
SDG&E – San Diego Gas & Electric
SGIP – Self-Generation Incentive Program – A program which provides incentives to support existing, new, and emerging distributed energy resources (storage, wind turbines, waste heat to power technologies, etc.)
TCR EPS Protocol – The Climate Registry Electric Power Sector Protocol – Online tools and resources provided by The Climate Registry to assist organizations to measure, report, and reduce carbon emissions.
Time-of-Use (TOU) Rates — The pricing of delivered electricity based on the estimated cost of electricity during a particular time-block. Time-of-use rates are usually divided into three or four time-blocks per 24-hour period (on-peak, mid-peak, off-peak and sometimes super off-peak) and by seasons of the year (summer and winter). Real time pricing differs from TOU rates in that it is based on actual (as opposed to forecasted) prices that may fluctuate many Page | 6
times a day and are weather sensitive, rather than varying with a fixed schedule.
TURN – The Utility Reform Network - A ratepayer advocacy group charged with ensuring that California IOUs implement just and reasonable rates.
Unbundled RECs - Renewable energy certificates that verify a purchase of a MWH unit of renewable power where the actual power and the certificate are “unbundled” and sold to different buyers.
VPP – Virtual Power Plant – A cloud-based network that leverages an aggregation of distributed energy resources (DERs) to shift energy demand or provide services to the grid. For example, thousands of EV chargers could charge at a slower speed and hundreds of home batteries could discharge to the grid during a demand peak to significantly reduce the procurement of traditional supply resources.