Entry No. 1
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
February 16, 2023
Minutes
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:00 PM on February 16, 2023.
Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the meeting was conducted via live streamed teleconference accessed and viewed at the following web link:
https://us06web.zoom.us/j/89967227073 .
Roll Call
p A Agency Primary Member
X City of Auburn Chair
Alice Dowdin Calvillo
X County of El Dorado Vice Chair
John Hidahl
X City of Colfax Wes Heathcock
X City of Lincoln Holly Andreatta
X Town of Loomis Amanda Cortez
X County of Placer Jim Holmes
X County of Placer Suzanne Jones
X City of Placerville David Yarbrough
X City of Rocklin Greg Janda
Chair Dowdin Calvillo presided over the meeting.
Committee Reports
or Alternate Member
Rachel Radell-Harris
Lori Parlin
Kim Douglass
Dan Karleskint
Danny Cartwright
Bonnie Gore
John Clerici
David Bass
Committee Chair Hidahl reported that on January 26, 2023, Director Dowdin Calvillo, Director Janda, and he attended the ad hoc Energy Procurement Review Committee. Pioneer staff and support including Executive Director, Chief Operating Officer, Commercial Counsel, General Counsel, Regulatory Counsel, Finance Director, and Technical Consultants also were in attendance.
The Committee reviewed, discussed, asked questions, and approved the Executive Director's execution of a long-term battery storage contract with NRG that will enable Pioneer to be compliant with the Mid-Term Reliability's 2023 requirements.
The Committee also reviewed and approved a compliance hedging strategy that would provide greater compliance certainty.
Agenda Review
Reviewed and made no revision to the meeting agenda for February 16, 2023.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved minutes of the December 15, 2022, and January 19, 2023, regular meetings.
Governing Board Minutes
February 16, 2023
1) Determined pursuant to Government Code Section 54953(e)(l) that, as a result of the COVID-19 state of emergency, conducting in-person public meetings would present imminent risks to the health or safety of attendees at the meetings of the Board of Directors and all other legislative bodies of Pioneer Community Energy (Pioneer), including all of the Board-appointed Committees; and 2) Directed that the meetings of the Board of Directors and all other legislative bodies of Pioneer be conducted by teleconferencing, pursuant to Government Code Section 54953(e), with an option for in-person attendance of up to five Directors.
Adopted Resolution 2023-6 approving Budget Policy.
Adopted Resolution 2023-7 and authorized the Executive Director to execute an agreement between Pioneer Community Energy and Frontier Energy for program services, from February 17, 2023, through December 31, 2023, for an amount not to exceed $119,197.
MOTION: Andreatta/Hidahl. Vote: 8:0:1
ROLL CALL: Andreatta, Cortez, Heathcock, Hidahl, Janda, Jones, Yarbrough, Dowdin Calvillo.
No/Abstain: None.
Absent: Holmes.
Entry No. 3
Affirmed existing committee members to the Energy Procurement Review Committee, the Audit & Finance Committee, and the Expansion Committee through January 2024.
Energy Procurement Review ad hoc Committee
John Hidahl
Alice Dowdin Calvillo
Greg Janda
Audit & Finance Committee
Greg Janda
Expansion ad hoc Committee
Dowdin Calvillo
Holmes
MOTION: Hidahl/Jones. Vote: 8:0: 1.
ROLL CALL: Andreatta, Cortez, Heathcock, Hidahl, Janda, Jones, Yarbrough, Dowdin Calvillo.
No/Abstain: None.
Absent: Holmes.
Director Holmes arrived prior to the Regular Agenda item 3, Appoint Board Committee Members.
Entry No. 4
Appointed Director Cortez to the ad hoc Energy Procurement Review Committee through January 2024.
Appointed Directors Hidahl, Andreatta, and Heathcock to the Audit & Finance Committee through January 2024.
Appointed Director Yarbrough to the ad hoc Energy Procurement Review Committee through January 2024.
MOTION: Dowdin Calvillo/Holmes. Vote: 9:0:0
ROLL CALL: Andreatta, Cortez, Heathcock, Hidahl, Holmes, Janda, Jones, Yarbrough, Dowdin Calvillo.
No/Abstain: None.
Absent: None.
Governing Board Minutes
February 16, 2023
Entry No. 5
1) Received a presentation from Pioneer Community Energy on SB 1383; and 2) provided direction to staff to pursue whether Pioneer can procure organic waste requirements on behalf of its member agencies.
The Board consensus was in support of staff cautiously pursuing the cost and process for procuring organic waste requirements on behalf of the member agencies, then return to the Board with more information.
Entry No. 6
Received and discussed a presentation with results from the 2022 Customer Satisfaction Survey and heard public comments regarding solar true ups, NEM process, and suggestion to produce YouTube tutorial videos.
Entry No. 7
Adopted Resolution 2023-8 approving Mid-Year Operating Budget Adjustments and the Job Descriptions and Salary Range for Customer Care Coordinator and Customer Care Manager.
MOTION: Holmes/Janda. Vote: 9:0:0.
ROLL CALL: Andreatta, Cortez, Heathcock, Hidahl, Holmes, Janda, Jones, Yarbrough, Dowdin Calvillo.
No/Abstain: None.
Absent: None.
Entry No. 8
Heard General Administration Functions, Part II.
A. Board Member Communications
Chair Dowdin Calvillo commented that the Auburn City Council had adopted Greenl00 100% renewable option by unanimous vote and how it has helped in meeting compliance for their city; and encouraged the other Member Agencies to consider moving to Greenl00 as well.
Chair Dowdin Calvillo also announced that 2023 is the five-year anniversary of Pioneer Community Energy and there are plans for a celebration in the summer.
Vice Chair Hidahl reported that a remote public location for Pioneer Board meetings has been established at the El Dorado County Board of Supervisors building which allows for a regional remote location.
Vice Chair Hidahl also commended Pioneer staff for being extremely helpful to inform the public regarding EPSS/PSPS events, and commented that communication is a community benefit.
B. Executive Director Communications
Executive Director Eckert reported that Alexia Retallack will be coordinating the five-year anniversary celebration; that staff is working with Placer County to establish a remote public location for Pioneer Board meetings; welcomed the newly appointed Members to the Pioneer Board; and commented how Pioneer is looking forward to additional Members from Grass Valley and Nevada City to be joining the Board soon .
C. Informational Items
Received the Glossary of Terms.
D. Adjournment
The meeting adjourned at 4:53 PM
ATTEST:
Minutes approved as presented by a majority vote of
the Governing Board on March 16, 2023.
Teresa Willock, Board Secretary