Entry No. 1
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
May 25 2023
Minutes
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:00 PM on May 25, 2023. Pursuant to Government Code section 54953(e) and other applicable provisions of the Brown Act, the Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California, 95677; was accessible for viewer participation on the Zoom platform at the following link at: https: //us06web.zoom.us/j/ 89967227073 ; and, was live streamed for viewing on the Pioneer website at: https: //pioneercom mun ityenergy.orq/ a bout-us/meetings-and -agendas/ .
Roll Call
p A Agency Primary Member
X City of Auburn Chair
X Alice Dowdin Calvillo
X County of El Dorado Vice Chair
X John Hidahl
X City of Colfax X Wes Heathcock
X City of Grass Valley X Gary Petersen
X City of Lincoln X Holly Andreatta
X Town of Loomis X Amanda Cortez
X Nevada City X Tom Ivy
X County of Placer X Jim Holmes
X County of Placer X Suzanne Jones
X City of Placerville X David Yarbrough
X City of Rocklin X Greg Janda
Chair Dowdin Calvillo presided over the meeting.
Agenda Review
or Alternate Member
Rachel Radell-Harris
Lori Parlin
Kim Douglass
vacant
Dan Karleskint
Danny Cartwright
Jan Arbuckle
Bonnie Gore
John Clerici
David Bass
Reviewed and made no revision to the meeting agenda for May 25, 2023.
Public Comment
There were no comments from members of the public on items not listed on this agenda .
Entry No. 2
Acted on the Consent Agenda as follows:
Approved minutes of the April 20, 2023, regular meeting.
Received Quarterly Financial Reports through March 31, 2023.
Adopted Resolution 2023-12 approving plan to delay compliance with Uploading Time Varying Rates to the Market Informed Demand Automation Server (MIDAS) database.
Received and approved the revised 2023 Pioneer Legislative Policy and Platform that includes the following updates: added AB 50 (Wood), AB 538 (Holden), AB 557 (Hart), AB 643 (Berman), SB 83 (Wiener), SB 529 (Gonzalez), and SB 537 (Becker) to "support" positions, and added AB 1373 (Garcia) to "oppose unless amended."
Governing Board Minutes
May 25 2023
page 2
Adopted Resolution 2023-13 approving and authorizing the Executive Director to execute a renewal agreement with Maher Accountancy for accounting services from July 1, 2023, through June 30, 2024 for an amount not to exceed $195,800.
MOTION: Holmes/Cortez Vote: 8:0:3
ROLL CALL: Andreatta, Cortez, Holmes, Ivy, Janda, Jones, Petersen, Dowdin Calvillo.
No/Abstain: None.
Absent: Heathcock, Hidahl, Yarbrough.
Vice Chair Hidahl, Director Heathcock, and Director Yarbrough joined the meeting immediately following the Consent Agenda.
Entry No. 3
Decision on Pursuit of Public Purpose Program Funding
Received a report from Nancy Barba of Frontier Energy and provided direction as it relates to the next steps in pursuit of submitting an Elect to Administer application to the California Public Utilities Commission to secure funds from the CPUC's public purpose program.
Directed staff to first wait and see the outcome of CalChoice Petition for Modification.
Entry No. 4
Cybersecurity Assessment and Information Technology Review Received a report from Chris White of Hutchinson & Bloodgood on the annual Cybersecurity Assessment and Information Technology Review.
Executive Director Eckert commented that this assessment proves that Pioneer's customer data is well-protected.
Finance & Administration Director Koehn expressed appreciation for the presenter; and recognized Internal Operations Coordinator Lund as Pioneer's point person for Information Technology.
Entry No. 5
Update on California Market Prices for Pioneer's Power Procurement Received an update from Pioneer Community Energy staff regarding California market prices for Energy, Renewable Energy Certificates and Resource Adequacy.
Entry No. 6
Proposed Fiscal Year 2023-24 Budget
Received a presentation on the Proposed Fiscal Year 2023-24 Budget and provided direction as appropriate.
The Recommended Budget will be brought to the Board for approval at the June 15, 2023 Board meeting.
Requested CCA staff-to-load comparison to include added use of consultants in addition to Full-Time Employees.
Chief Operating Officer Kang commented that consultant use for all CCAs is very similar due to the nature of business.
Suggested building reserves and keeping rates lower rather than launching programs just yet.
Inclined to consider some programs, but maybe not $4M; suggested to raise efforts to increase the participation rates.
For the sake of bringing a complete Recommended Budget in June, Executive Director Eckert requested designating one percent ($2M) of the revenue to Programs.
Governing Board Minutes
May 25, 2023
page 3
The Board agreed to the budget recommendation by consensus, and recommended program #3 (Residential EV), #6 (Residential EE); and #7 (High Schools); as programs with the greatest cost-benefit leverage.
Staff will incorporate feedback from the Audit & Finance Committee, Employee Health & Welfare ad hoc Committee, and the Board of Directors into a Recommended Budget for consideration on June 15, 2023.
Entry No. 7
Heard General Administration Functions, Part II.
Board Member Communications
Committee Chair Dowdin Calvillo reported that the Employee Health & Welfare ad hoc Committee met on May 1, and 22, 2023; and will convene with the Board in a Closed Session at 2:30 PM on June 15, 2023.
Committee Chair Janda reported that the Finance & Audit Committee met on May 22, 2023. The Committee received a Summary Findings and Recommendations presentation from Hutchinson and Bloodgood regarding the 2023 Cybersecurity Review. The Committee also received the FY 2023-24 Proposed Budget presentation from staff and the Committee provided budget input and feedback.
Executive Director Communications
Executive Director Eckert reported that Pioneer staff had processed the NEM Annual cash out of $1.lM to 5,600 customers.
Executive Director Eckert announced that a Board Workshop has been scheduled at 3: 00 PM on Thursday, June 1; and that upcoming public outreach is scheduled for the Auburn Home Show and the El Dorado County Fair.
Executive Director Eckert informed the Board of the Income-Based Utility Rating which is based upon household income levels; and will continue to apprise the Board on findings.
Executive Director Eckert commented that Board Chair Dowdin Calvillo attended the CalCCA Annual Conference.
Informational Items
Received the Glossary of Terms.
Adjournment
The meeting adjourned at 5:21 PM.
ATTEST:
Minutes approved as presented by a majority vote of
the Governing Board on June 15, 2023.
Teresa Willock, Board Secretary