Entry No. 1
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
Ju ne 15, 2023
Minutes
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:00 PM on June 15, 2023. Pursuant to Government Code section 54953( e) and other applicable provisions of the Brown Act, the Members convened in person and the meeting was accessible to the publ ic at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California, 95677; was accessible for viewer participation on the Zoom platform at the following link at: https://us06web.zoom.us/j/89967227073 ; and, was live streamed for viewing on the Pioneer website at: https : //pioneerco mmunityenergy.org/about-us/meetinqs-a nd-agendas/.
Roll Call
p A Agency Primary Member or Alternate Member
X City of Auburn Chair
X Alice Dowdin Calvil lo Rachel Radell-Harris
X County of El Dorado Vice Chair
X John Hidahl Lori Parlin
X City of Colfax vacant Kim Douglass
X City of Grass Valley Tom Ivy Jan Arbuckle
X City of Lincoln X Holly Andreatta Dan Karleskint
X Town of Loomis X Amanda Cortez Danny Cartwright
X Nevada City X Gary Petersen vacant
X County of Placer X Jim Holmes Bonnie Gore
X County of Placer X Suzanne Jones
X City of Placerville X David Yarbrough John Clerici
X City of Rocklin X Greg Janda David Bass
The Cities of Colfax and Grass Valley were not represented at this meeting.
Chair Dowdin Calvillo presided over the meeting.
Public Report of Closed Session
Immediately prior to this meeting, the Board met in closed session pursuant to GC §54957 .6, for a Conference with Labor Negotiators regarding unrepresented employees.
Chair Dowdin Calvillo reported that no action was taken.
Agenda Review
Reviewed and made no revision to the meeting agenda for June 15, 2023.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved minutes of the May 25, 2023 regular meeting and the June 1, 2023 special meeting.
Received Quarterly Financial Reports through April 30, 2023.
Minutes
June 15, 2023
Adopted Resolution 2023-14 authorizing the Executive Director to sign a two-year contract for technical support with Pacific Energy Advisors, Inc. (PEA) in an amount not to exceed $860,712. Monthly fixed payments over the 2-year period 9/1/2023 - 8/31/2025 average $32,113 (totaling $770,712), plus a $90,000 budget for expansion analyses and filings.
Adopted Resolution 2023-15 authorizing the Executive Director to execute a second amendment to the agreement with Richards, Watson & Gershon for legal services.
Adopted Resolution 2023-16 adjusting the Salary Schedule, Approve a Cost-of-Living Adjustment, Authorize establishment of a Flexible Spending Account program, and an additional Employer Contribution to Employee Retirement accounts and direct a compensation study every three years.
MOTION: Holmes/Hidahl. Vote: 9:0:2.
ROLL CALL: Andreatta, Cortez, Dowdin Calvillo, Hidahl, Holmes, Janda, Jones, Petersen, Yarbrough.
No/Abstain: None.
Absent: Douglass, Ivy.
Entry No. 3
Commending Director Heathcock for His Dedicated Service to Pioneer Community Energy Adopted Resolution 2023-17 commending Director Heathcock for his dedication and outstanding service in directing Pioneer Community Energy.
MOTION: Andreatta/Cortez. Vote: 9:0:2.
ROLL CALL: Andreatta, Cortez, Dowdin Calvillo, Hidahl, Holmes, Janda, Jones, Petersen, Yarbrough.
No/Abstain: None.
Absent: Douglass, Ivy.
Entry No. 4
Overview of Public Outreach
Provided direction on funding for public outreach and marketing activities for the remainder of 2023.
Board agreed by consensus in directing staff to proceed with Option 4, reaching all households at $695,550 for SOM impressions including one year of television programming through KCRA, a Wildfire and Weather sponsorship, and a Story Studio package; then, revisit in six months to one year. 4:25 PM - Chair Dowdin Calvillo called a brief recess.
4:36 PM - Chair Dowdin Calvillo resumed the meeting. All Members were present.
Entry No. 5
Fiscal Year 2023-24 Budget
Received a presentation on the Recommended Fiscal Year 2023-24 Budget and adopted Resolution 2023- 18 approving Fiscal Year 2023-24 Budget.
MOTION: Holmes/Hidahl. Vote: 9:0:2.
ROLL CALL: Andreatta, Cortez, Dowdin Calvillo, Hidahl, Holmes, Janda, Jones, Petersen, Yarbrough.
No/Abstain: None.
Absent: Douglass, Ivy.
Entry No. 6
Heard General Administration Functions, Part II.
Board Member Communications
There were no communications from the Board Members.
Executive Director Communications
Executive Director Eckert announced that Pioneer Community Energy staff were participating in the El Dorado County Fair through the weekend; and reported that staff had provided a contract for utilizing a SB 1383 solution to interested Member Agencies which will have through July to take action.
Minutes
June 15, 2023
Director Jones inquired as to the value of Pioneer Community Energy participating in the Placer County Fair.
Executive Director Eckert mentioned participation at other Placer County events such as the Mandarin Festival, and recommended staff using a rotating schedule moving forward.
Chair Dowdin Calvillo encouraged some level of sponsorship of local teams or events.
Legislative and Regulatory Affairs Manager Kolpitcke announced tentative plans for an upcoming tour of the Sierra Pacific Industries biomass and sawmill facility located in Lincoln, to which Legislators from Member Agencies and interested Board Members will be invited. More details to be provided.
Informational Items
Received the Glossary of Terms.
Adjournment
The meeting adjourned at 4:50 PM.
ATTEST:
Minutes approved as presented by a majority vote of
the Governing Board on June 15, 2023.
Teresa Willock, Board Secretary