Entry No. 1
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
REGULAR MEETING MINUTES
October 19, 2023
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:00 PM on July 20, 2023. The Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California 95677; at Placer County Board of Supervisors - Roseville District Office, 2200 Douglas Blvd., Bldg. A, Suite 260, Roseville, California 95661; and was accessible for viewer participation on the Zoom platform at the following link: https://us06web.zoom.us/j/89967227073 ; and, was live streamed for viewing on the Pioneer website at:
https://pioneercommunityenerqy.orq/about-us/meetinqs-and-aqendas/.
Roll Call
Present: City of Colfax (Lomen), County of El Dorado (Hidahl), City of Grass Valley (Ivy), City of Lincoln (Andreatta), Nevada City (Petersen), County of Placer (Jones), City of Placerville (Yarbrough), and City of Rocklin (Janda).
Absent: City of Auburn (Dowdin Calvillo), Town of Loomis (Cortez), and County of Placer (Holmes).
Director Lomen arrived following the Consent Agenda.
Director Jones informed staff that she would excuse herself at 4:00 PM due to a scheduling conflict.
Vice Chair Hidahl presided over the meeting.
Agenda Review
Reviewed and made no revision to the meeting agenda for October 19, 2023 .
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved minutes of the September 28, 2023 special meeting as amended.
Received Fiscal Year 2023-24 Draft Financial Reports through August 2023.
MOTION: Andreatta. SECOND: Janda. Vote: 7:0:4.
Ayes: Andreatta, Hidahl, Ivy, Janda, Jones, Petersen, Yarbrough .
Noes: None.
Absent: Cortez, Dowdin Calvillo, Holmes, Lomen.
Entry No. 3
Partnership with Participate.Energy
Received presentation and provided direction to staff about introducing Participate.Energy to Pioneer Community Energy's customers with the goal of offering microgrid solutions.
October 19, 2023 - page 2
Executive Director Eckert informed the Board that this program would help Pioneer in retention, value, and resource adequacy potential.
Direction:
The Board requested that a couple of scenarios be presented; requested more analysis to be done and confirmed no cost to Pioneer for analysis; requested more information about the collective microgrid system.
Entry No. 4
Adopt Resolution Approving Amendments to the Energy Risk Management Policy Received presentation and discussed updates made to the Energy Risk Management Policy as: (1) minor changes to improve clarity - no policy shift; (2) expansion jurisdictions added; (3) clarity regarding lower rates and competitiveness; (4) clarified the Technical Procurement Advisor non-voting Risk Oversight Committee member is selected by the Executive Director; and (5) clarified sections to align regarding Energy Procurement Review Committee approval of contracts greater than 5 years.
Staff recommended the Board to adopt resolution approving the Energy Risk Management Policy that replaces existing policy approved by the Risk Oversight Committee; and informed the Board that next steps include required biennial review by the Board and annual review by staff; and that revisions would be brought to the Board sooner if warranted.
Adopted Resolution 2023-29 approving amendments to Pioneer Community Energy's Energy Risk Management Policy.
MOTION: Andreatta. SECOND: Yarbrough. Vote: 7:0:4.
Ayes: Andreatta, Hidahl, Ivy, Janda, Lomen, Petersen, Yarbrough.
Noes: None.
Absent: Cortez, Dowdin Calvillo, Holmes, Jones.
Entry No. 5
End of Legislative Session Update
Received an update on the end of session legislative activities including the following bills that Pioneer Community Energy (Pioneer) had a position on: AB 538 (Holden), AB 557 (Hart), AB 625 (Aguiar-Curry), AB 643 (Berman), AB 704 (Patterson), AB 998 (Connolly), AB 1373 (Garcia), SB 83 (Weiner), SB 410 (Becker), SB 488 (Alvarado-Gil), SB 529 (Gonzalez), and SB 537 (Becker).
Entry No. 6
Authorize the Preparation of the Second Amended and Restated Joint Exercise of Powers Agreement for Pioneer Community Energy
Received presentation on preparation of a Second Amended and Restated Joint Exercise of Powers Agreement (JPA) by making non-substantive administrative updates to the document and eliminating the requirement that each Member Agency adopt resolutions approving new members to the JPA as described.
Discussed and provided direction for General Counsel to return with the amended language including provision for certain amendments to be approved by two-thirds majority vote by the Board; and provision for certain amendments including additional new members and amending central powers to be approved by each member agency prior to the Board vote.
General Counsel will return with the amended language including the two options discussed for Board approval to move forward with notification, member agency vote, and the Board's final adoption.
October 19, 2023 - page 3
Entry No. 7
Update on Expansion into Unincorporated Nevada County
Received an update of Pioneer Community Energy's expansion efforts into Unincorporated Nevada County.
Entry No. 8
Heard General Administration Functions, Part II.
Board Member Communications
Director Andreatta informed staff that the December 14, 2023 meeting conflicts with the scheduled meeting for the Placer County Air Pollution Control District Board of which she, and other Pioneer Board Members are members of that Board.
Executive Director Communications
Executive Director Eckert extended Board Chair Dowdin Calvillo's apology as she was unable to attend today's meeting due to illness; and, reminded the Board of the upcoming event celebrating Pioneer's 5-Year Anniversary on November 1, 2023 from 5:00-7:00 PM at the Blue Goose in Loomis.
Informational Items
Received the Glossary of Terms.
Adjournment
The meeting adjourned at 5:02 PM.
ATTEST:
Minutes approved as presented by a majority vote of the Governing Board on November 16, 2023.
Teresa Willock, Board Secretary