Pioneer Community Energy
Audit & Finance Committee
December 6, 2023
3:00 PM
2510 Warren Drive, Suite B, Rocklin, CA 95677
This regular meeting will convene in person at the address printed above, be accessible on the Zoom platform at the following link: https://us06web.zoom.us/j/88361414283; and live streamed for viewing on the Pioneer website:
https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
Members of the public may participate in person or by remote audio/visual access. Those who participate remotely and wish to comment should be prepared to use the Zoom platform via computer or telephone. Public comment will be opened for each agenda item in sequence.
How to Participate Using Zoom
You can join the meeting using the following link:
https://us06web.zoom.us/j/88361414283. When you join the meeting, you will be muted by default. To inform the Clerk that you would like to make a public comment, you will use the “Raise Hand” feature.
Public Comment via Computer or Smartphone
If you would like to make a comment, you will use the “Raise Your Hand” feature.
Please note that you should only raise your hand during the item to which you will comment. Instructions for using the “Raise Hand” feature when using a computer or mobile device can be found at the link:
https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar Public Comment via telephone (Audio Only Option)
1. Dial 1 (669) 900-6833
2. When asked for the meeting ID, enter 883 6141 4283#
3. When asked for your participant ID, press # to continue You will be muted by default. To inform the Clerk that you would like to make a comment during each agenda item, dial *9 to “Raise your hand.” When it is your turn to speak, the clerk will identify you by the last three digits of your phone number, at that time dial *6 to unmute yourself and state your name and comment for the record. Please note that you should only raise your hand during the item to which you will comment.
Committee Members
Greg Janda
Chair
City of Rocklin
Greg Janda
David Bass, Alternate
County of El Dorado
John Hidahl
Lori Parlin, Alternate
City of Lincoln
Holly Andreatta
Dan Karleskint, Alternate
City of Nevada City
Gary Petersen
I. GENERAL ADMINISTRATIVE FUNCTION – PART 1
A. CALL TO ORDER
1. Roll Call
B. AGENDA REVIEW
C. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE BOARD
Persons may address the Committee on items not on this agenda. Please limit comments to 3 minutes per person. According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action. The Committee is prohibited from discussing issues not on the agenda brought to them at this time.
II. CONSENT AGENDA
1) APPROVAL OF THE CONSENT AGENDA
All items on the Consent Agenda have been recommended for approval by the Executive Director. All Consent items will be approved by a single vote. Anyone may ask to address Consent items prior to the Committee acting, and the item may be moved for discussion. a) Approve minutes of the September 6, 2023 regular meeting.
III. REGULAR AGENDA
2) Audit Update (KOEHN)
Receive an audit update from Pioneer’s Independent Auditors, Pisenti & Brinker. 3) Rates Discussion (KOEHN)
Receive presentation on rates.
4) Internal Controls (KOEHN)
Receive an overview of accounting process Internal Controls.
IV. GENERAL ADMINISTRATIVE FUNCTION – PART 2
A. ADJOURNMENT
Accommodations
Pioneer Community Energy is committed to ensuring that persons with disabilities are provided the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Affidavit of Posting
I, Teresa Willock, Board Clerk, declare under penalty of perjury that the foregoing agenda for the December 6, 2023 meeting of the Pioneer Community Energy Audit & Finance Committee was posted and available for public review on December 1, 2023 at the offices of Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, CA 95677; and on the Pioneer website at: https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
All public materials related to an item on this agenda submitted to the Audit & Finance Committee after distribution of the agenda packet are also made available for public inspection on Pioneer’s website at:
https://pioneercommunityenergy.org/about-us/meetings-and-agendas/ Any document provided at the meeting by staff or by the public will be provided by the Board Clerk upon request by phone at (916) 758-8946, or by email at: [email protected].
DRAFT
PIONEER COMMUNITY ENERGY
AUDIT & FINANCE COMMITTEE
September 6, 2023
Minutes
Entry No. 1
Heard General Administrative Functions, Part I.
Call to Order
Pioneer Community Energy Audit & Finance Committee met in open session at 3:03 PM on September 6, 2023. The Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California, 95677; at remote locations: 330 Fair Lane, Placerville, CA 95667; 317 Broad Street, Nevada City, CA 95959; 1200 State Highway 193, Lincoln, CA 95648; and was accessible for viewer participation on the Zoom platform at the following link:
https://us06web.zoom.us/j/81066158564; and live streamed for viewing on the Pioneer website:
https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
Roll Call
Committee Chair Janda (Rocklin); Director Andreatta (Lincoln); Director Hidahl (El Dorado County); and Director Petersen (Nevada City).
Chair Janda presided over the meeting.
Public Comment
There were no comments from the public regarding items not listed on this agenda.
Agenda Review
Reviewed the meeting agenda for September 6, 2023, with no amendments made to the agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved Minutes of the December 8, 2022 and May 22, 2023 Audit & Finance Committee regular meetings.
MOTION: Andreatta/Hidahl. Vote: 4:0:0.
ROLL CALL VOTE: Andreatta, Hidahl, Janda, Petersen.
No/Abstain: None.
Absent: None.
Entry No. 3
Received an overview of the Audit kick-off from the independent auditor, Brett Bradford, Pisenti & Brinker LLP.
Committee Chair Janda expressed the Committee’s appreciation for the work conducted.
The auditor informed the Committee that a final report would be available after remediation is completed.
Entry No. 4
Heard General Administrative Functions, Part II.
Executive Director Eckert requested that the Committee convene during the week of December 4, 2023.
The meeting adjourned at 3:10 PM.