Entry No. 1
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
REGULAR MEETING MINUTES
February 15, 2024
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3: 00 PM on January 18, 2024. The Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California 95677; and was accessible for viewer participation on the Zoom platform at the following link: https://us06web.zoom .us/j/89967227073 ; and, was live streamed for viewing on the Pioneer website at: https: //pioneercommunityenergy.org/about-us/meetings-and -agendas/ .
Roll Call
Present: City of Auburn (Dowdin Calvillo), County of El Dorado (Parlin), City of Grass Valley (Ivy), City of Lincoln (Karleskint), Nevada City (Petersen), County of Placer (Holmes), City of Placerville (Yarbrough), and City of Rocklin (Janda).
Absent: City of Colfax (Lomen), Town of Loomis (Ring), County of Placer (Jones).
Director Karleskint arrived at 3: 05 PM.
Director Petersen informed the Board of a scheduling conflict causing an early departure from this meeting.
Chair Dowdin Calvillo presided over the meeting.
Public Report of Closed Session
Chair Dowdin Calvillo reported that immediately prior to this meeting, the Board met in Closed Session.
In the matter of Government Code Section 54957, a Public Employee Performance Evaluation of the Executive Director was conducted; and in the matter of Government Code Section 54957.6, a Conference with Labor Negotiators was convened regarding the Executive Director, as an unrepresented employee.
No action was taken.
Agenda Review
Reviewed and revised the meeting agenda for February 15, 2024 as follows:
Pulled Item 3, Adopt Resolutions Commending Director Andreatta and Director Cortez for their Dedicated Service to Pioneer Community Energy, from the agenda to a future date.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
a) Approved the revised minutes of the November 16, 2023 regular meeting; and, the minutes of the December 14, 2023 and January 18, 2024 regular meetings. b) Adopted Resolution 2024-4 approving the Mid-Year Operating Budget Adjustments. c) Adopted Resolution 2024-5 approving Employee Recruitment Incentive Program.
February 15, 2024 - page 2
d) Affirmed existing committee members to the Audit & Finance Committee, the Energy Procurement Review ad hoc Committee, and the Expansion ad hoc Committee through January 2025. e) Appointed Director Petersen to Pioneer Community Energy's (Pioneer) Energy Procurement Review Committee to fill the vacancy created with the departure of Director Cortez; and Director Ring to the Audit & Finance Committee to fill the vacancy created with the departure of Director Andreatta. f) Received update regarding the Conflict of Interest Code Amendment for Pioneer Community Energy as a Multi-County Agency; and, next steps for filing Form 700-Statements of Economic Interests with the Fair Political Practices Commission.
Approved the Consent Agenda less Item la, Approval of the revised minutes of the November 16, 2023 regular meeting; and the minutes of the December 14, 2023 and January 18, 2024 regular meetings, which was pulled for separate consideration.
MOTION: Holmes. SECOND: Janda. Vote: 7:0:4.
ROLL CALL: Dowdin Calvillo, Holmes, Ivy, Janda, Parlin, Petersen, Yarbrough.
No/Abstain: None.
Absent: Jones, Karleskint, Lomen, Ring.
Entry No. 3
Approved Consent Agenda Item la, Approval of the revised minutes of the November 16, 2023 regular meeting; and the minutes of the December 14, 2023 and January 18, 2024 regular meetings, as amended to approve the minutes of the December 14, 2023 regular meeting; and to pull the minutes of the November 16, 2023 and January 18, 2024 regular meetings for revision and consideration at the March 21, 2024 meeting.
MOTION: Holmes. SECOND: Petersen. Vote: 7:0:4.
ROLL CALL: Dowdin Calvillo, Holmes, Ivy, Janda, Parlin, Petersen, Yarbrough.
No/Abstain: None.
Absent: Jones, Karleskint, Lomen, Ring.
Entry No. 4
Received report on Pioneer Community Energy receiving an investment grade credit rating from Standard & Poor's Global Ratings ("S&P") of A- with a long-term outlook of stable.
Entry No. 5
Adopt Resolution Approving and Authorizing the Executive Director to Execute Any and All Documents and Agreements with Participate.Energy LLC and Tesla for Program Services Adopted Resolution 2024-6 approving and authorizing the Executive Director to execute any and all documents and agreements with Participate.Energy LLC and Tesla for program services.
MOTION: Holmes. SECOND: Janda. Vote: 7:0:4.
ROLL CALL: Dowdin Calvillo, Holmes, Ivy, Janda, Karleskint, Parlin, Yarbrough.
No/Abstain: None.
Absent: Jones, Lomen, Petersen, Ring.
February 15, 2024 - page 3
Entry No. 6
Update on the Implementation of Bioenergy Market Adjusting Tariff (BioMAT) Received update on the implementation of BioMAT.
Entry No. 7
Second Amended and Restated Joint Powers Authority Update Discussed as a follow-up to the resolution that approved the Second Amended and Restated Joint Powers Agreement for Pioneer Community Energy at the January 18, 2024, Governing Board Meeting.
General Counsel Khalsa provided clarification regarding Section 14, Member Agency withdrawal or termination would not be amendment; Section 19, Member Agency approval of the addition of new members; and Section 4, Basic Powers, would require a vote by the Board. All amendments would still require a 30-day Notification to each Member Agency.
There were no suggestions or further changes requested at this time .
Director Janda confirmed that he would speak to his Council's concerns; and put the item back on the City of Rocklin Council agenda.
Entry No. 8
Heard General Administration Functions, Part II.
Board Member Communications
Chair Dowdin Calvillo informed the Board that in the five-year history of Pioneer Community Energy, it has not been represented at Cap-to-Cap; and announced that she will be representing Pioneer Community Energy at Cap-to-Cap on the Wildfire Committee regarding Biomass.
Executive Director Communications
Executive Director Eckert informed the Board of the CalCCA Annual Conference which will be held April 16- 18 in San Jose; and extended an invitation for any members who may be interested in attending.
Executive Director Eckert also announced and congratulated City of Grass Valley for moving up to Greenl00; introduced Patrick Enright as Pioneer's General Counsel point person, in addition to General Counsel Khalsa; and announced the retirement of Alexia Retallack, Customer Care Manager, with an invitation to join her celebration on February 27.
Informational Items
Received the Glossary of Terms.
Adjournment
The meeting adjourned at 4:45 PM.
ATTEST:
Minutes approved as presented by a majority vote
of the Governing Board on March 21, 2024.
Teresa Willock, Board Secretary