Entry No. 1
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
REG ULAR MEETING MINUTES
March 21, 2024
Heard General Admin istration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 3:00 PM on March 21, 2024. The Mem bers convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California 95677; was accessible for viewer participation on the Zoom platform at the following link : https://us06web.zoom.us/j/89020017279 ; and, was live streamed for viewing on the Pioneer website at: https://pioneercommunityenerqy.orq/about-us/meetinqs-and-aqendas/.
Roll Call
Present: City of Auburn (Dowdin Calvillo), City of Colfax (Lomen), County of El Dorado (Hidahl), City of Grass Valley (Ivy), City of Lincoln (Karleskint), City of Loomis (Ring), Nevada City (Petersen), Cou nty of Placer (Holmes), and City of Rocklin (Janda).
Absent: County of Placer (Jones), City of Placerville (Yarbrough).
Chair Dowdin Calvillo presided over the meeting.
Agenda Review
Reviewed and made no revision to the meeting agenda for March 21, 2024.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
a) Approved revised minutes of the November 16, 2023 and January 18, 2024 regular meetings; and the minutes of the February 15, 2024 regular meeting. b) Received Fiscal Year 2023-2024 Draft Financial Reports through January 2024.
Item le, Adopt Resolution approving Amendment No. 3 to the Employment Agreement for Executive Director between Pioneer Community Energy and Mr. Don Eckert, was pulled for separate consideration. d) Adopted Resolution 2024-8 approving the job description and salary range for the Communications Coordinator position.
Approved the Consent Agenda less Item le, Adopt Resolution approving Amendment No. 3 to the Employment Agreement for Executive Director between Pioneer Community Energy and Mr. Don Eckert, which was pulled for separate consideration.
MOTION: Holmes/Hidahl. Vote: 9:0:2.
ROLL CALL: Dowdin Calvillo, Hidahl, Holmes, Ivy, Janda, Karleskint, Lomen, Petersen, Ring.
No/Abstain: None.
Absent: Jones, Yarbrough.
March 21, 2024 - page 2
Entry No. 3
Considered Consent Agenda Item le which had been pulled for separate consideration; then, adopted Resolution 2024-7 approving Amendment No. 3 to the Employment Agreement for Executive Director between Pioneer Community Energy and Mr. Don Eckert.
MOTION: Holmes/Ring. Vote: 9:0:2.
ROLL CALL: Dowdin Calvillo, Hidahl, Holmes, Ivy, Janda, Karleskint, Lomen, Petersen, Ring.
No/ Abstain: None.
Absent: Jones, Yarbrough.
Entry No. 4
Kick-Off of Fiscal Years 2024-2027 Strategic Planning Process Received report to kick-off the Fiscal Years 2024-2027 strategic planning process.
Facilitator Kim Tucker encouraged the Board Members to be prepared to discuss the Strategic Plan at the April 25 meeting; and invited any member to meet with her prior to that meeting.
Entry No. 5
Pioneer Community Energy's Load Management Standards Compliance Plan Adopted Resolution 2024-9 approving Pioneer Community Energy's Load Management Standards (LMS) Compliance Plan and authorizing the Plan to be delivered to California Energy Commission.
MOTION: Holmes/Petersen. Vote: 9:0:2.
ROLL CALL: Dowdin Calvillo, Hidahl, Holmes, Ivy, Janda, Karleskint, Lomen, Petersen, Ring.
No/Abstain: None.
Absent: Jones, Yarbrough.
Entry No. 6
Approval Authorizing the Executive Director to Launch a Heating Ventilation Air-Conditioning Tune-Up Program
Staff confirmed that $500,000 will be allocated which will cover staff time and program costs and will be used until exhausted.
Discussed conducting a review of customer benefit at the end of year for review prior to the following year; benefitting owner-occupied homes; suggesting one rebate per household and per owner; and adding a stipulation for service provider businesses to be within Pioneer territory.
Approved the item as presented1 then when reviewing the program data, check on where the contractors are from and strongly suggest adding contractor business and use of a preferred service provider list for customers.
Approved and authorized the Executive Director to launch a Heating Ventilation Air-Conditioning ("HVAC") Tune-Up Program that enables Pioneer Community Energy to offer rebates to residential customers who receive a HVAC tune-up.
MOTION: Holmes/Lomen. Vote: 9:0:2.
ROLL CALL: Dowdin Calvillo, Hidahl, Holmes, Ivy, Janda, Karleskint, Lomen, Petersen, Ring.
No/Abstain: None.
Absent: Jones, Yarbrough.
March 21, 2024 - page 3
Entry No. 7
Programs Progress Report
Received a progress report on Board-approved programs and other related activity.
Discussed customer privacy regarding customer providing utility billing information for the program. Staff confirmed that there is specific information on steps to redact any personal information prior to uploading their utility bills; and that staff would follow up with Electrum regarding these concerns.
Entry No. 8
State of the Utility
Received a report on the State of Pioneer Community Energy.
Entry No. 9
Heard General Administration Functions, Part II.
Board Member Communications
Director Hidahl expressed interest in inviting Participate.Energy to present at an upcoming El Dorado County Board of Supervisors meeting to which the City of Placerville would be invited to attend.
Chair Dowdin Calvillo informed the Board that she will be representing Pioneer Community Energy at Cap-to-Cap on the Wildfire Committee regarding Biomass.
Chief Executive Officer Communications
Chief Executive Officer Eckert informed the Board of the recent BioMass tour to Sierra Pacific Industries which was attended by seven legislators and that a tour will also be coordinated for interested Pioneer Board Members.
Chief Executive Officer Eckert also extended an invitation to the board members to attend the CalCCA Annual Conference scheduled for April 16-18 in San Jose; and that next month's board meeting will be held on April 25 due to staff attending the CalCCA conference.
Informational Items
Received the Glossary of Terms.
Adjournment
The meeting adjourned at 4:42 PM.
ATTEST:
Minutes approved as presented by a majority vote
of the Governing Board on April 25, 2024.
Teresa Willock, Board Secretary