PIONEER COMMUNITY ENERGY
GOVERNING BOARD
MINUTES
May 16, 2024
Entry No. 1
Heard General Administration Functions, Part I.
Call to Order
Pioneer Community Energy Governing Board met in open session at 2:45 PM on May 16, 2024. The Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California 95677; was accessible for viewer participation on the Zoom platform at the following link: https://us06web.zoom.us/j/89020017279 ; and, was live streamed for viewing on the Pioneer website at: https://pioneercommunityenergy.org/about-us/meetinqs-and-agendas/.
Roll Call
Present: City of Auburn (Dowdin Calvillo), County of El Dorado (Hidahl), City of Grass Valley (Ivy), City of Lincoln (Karleskint), Town of Loomis (Ring), Nevada City (Petersen), County of Placer (Holmes), County of Placer (Jones), City of Placerville (Yarbrough), and City of Rocklin (Janda).
Absent: City of Colfax (Lomen).
Chair Dowdin Calvillo presided over the meeting.
Closed Session
Adjourned to Closed Session at 2:46 PM with expected time of 3:00 PM to reconvene Regular Session.
Conference with Labor Negotiators pursuant to Government Code §54957 .6 Agency Negotiator: Board Chair
Unrepresented: Chief Executive Officer
Reconvened in Regular Session at 3:13 PM.
Public Report of Closed Session
In the matter of Conference with Labor Negotiators pursuant to Government Code §54957.6, no reportable action was taken.
Agenda Review
Reviewed and revised the meeting agenda for May 16, 2024, removing Item 5, Second Amended and Restated JPA Update, from this meeting agenda to a future date.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved the Consent Agenda less item ld, Adopt resolution approving the first amendment increasing the contract with Greenlite Lighting Corp USA, by $750,000.00 not-to-exceed dollar amount of $1,012,400.00 for LED Lighting Program Services, which was pulled for separate consideration. a) Approved the minutes of the April 25, 2024, special meeting.
May 16, 2024 - page 2
b) Received Fiscal Yar 2023-24 Draft Financial Reports through March 2024. c) Adopted Resolution 2024-14 approving the First Amendment with ZGlobal Inc., increasing the contract by $520,000 to a Not-To-Exceed Dollar Amount of $855,000, extending the termination date to June 30, 2027, and adding Portfolio Assessment and Reporting and Resource Adequacy Import Management Services to the current Scheduling Coordinator Services. e) Adopted Resolution 2024-16 approving and authorizing the Chief Executive Officer to execute an agreement with Niemela Pappas and Associates for Lobbying Services for an amount not to exceed $120,000 annually.
MOTION: Holmes/Jones. Vote: 10:0:1.
ROLL CALL: Dowdin Calvillo, Hidahl, Holmes, Ivy, Janda, Jones, Karleskint, Petersen, Ring, Yarbrough.
No/Abstain: None.
Absent: Lomen.
Entry No. 3
Considered Consent Agenda Item ld, Adopt resolution approving the first amendment increasing the contract with Greenlite Lighting Corp USA, by $750,000.00 not-to-exceed dollar amount of $1,012,400.00 for LED Lighting Program Services, which had been pulled for separate consideration.
Program Manager Garcia informed the Board that Pioneer has been working with Greenlite since January 2024 and has quickly depleted the original allocation for this program which provides a rebate program for LED lightbulb products which are currently stocked in 14 stores throughout the Pioneer territory. Pioneer is requesting additional funding to extend the program through the end of the calendar year and would include adding Dollar Tree stores, seven of which are in the Pioneer territory including Lincoln and Rocklin, reaching customers in the southern Placer County area.
Chief Executive Officer Eckert suggested that the Board move forward with approving an additional $350,000 for a not-to-exceed program cost of $612,000.
To ensure cost savings to the customer, staff will provide clarification that the Greenlite program provides a multi-pack of LED lightbulbs for $1.25; and confirm that the current Dollar Tree cost is $1.25 per lightbulb.
Adopted Resolution 2024-15 as amended, approving the first amendment increasing the contract with Greenlite Lighting Corp USA, by $350,000.00 not-to-exceed dollar amount of $612,400.00 for LED Lighting Program Services.
MOTION: Holmes/Jones. Vote: 10:0:1.
ROLL CALL: Dowdin Calvillo, Hidahl, Holmes, Ivy, Janda, Jones, Karleskint, Petersen, Ring, Yarbrough.
No/Abstain: None.
Absent: Lomen.
Entry No. 4
Uplight Program
Adopted Resolution 2024-17 approving and authorizing the Chief Executive Officer to enter into an agreement with Uplight to execute a residential demand response program for an amount not to exceed $836,118.
MOTION: Hidahl/Holmes. Vote: 9: 1: 1.
ROLL CALL: Dowdin Calvillo, Hidahl, Holmes, Ivy, Janda, Jones, Petersen, Ring, Yarbrough.
No/Abstain: Karleskint.
Absent: Lomen.
May 16, 2024 - page 3
Entry No. 5
Goals and Metrics for the Fiscal Year 2024-2027 Strategic Plan Provided direction on the Priorities for Pioneer as part of the development of Pioneer Community Energy's Fiscal Year 2024-2027 Strategic Plan.
Received and discussed presentation from facilitator, Kim Tucker.
Agreed to option 2, Fiscally Strong and Resilient, in naming the Financial priority_,_ Next steps will include staff review and discussion then presentation to the Board of Directors on June 20, 2024, with a formal adoption at the September 19, 2024 Board of Directors meeting. 4:39 PM - Chair Dowdin Calvillo called a short recess.
4:46 PM - Chair Dowdin Calvillo reconvened the meeting.
Entry No. 6
Proposed Fiscal Year 2024-25 Budget
Received a presentation on the Proposed Fiscal Year 2024-25 Budget and provided direction as appropriate.
The Recommended Budget will be brought to the Board for approval at the June 20, 2024 Board Meeting.
Received and discussed presentation from Finance & Administration Director Koehn.
Next steps will be to incorporate feedback from the Board of Directors, Audit & Finance Committee, and the Employee Health & Welfare ad hoc Committee; then, to present the recommended budget to the Board of Directors at the June 20, 2024 meeting.
5:00 PM - Director Hidahl dismissed himself from the meeting.
Entry No. 7
Heard General Administration Functions, Part II.
Board Member Communications
Committee Chair Dowdin Calvillo reported that the Expansion ad hoc Committee met on April 29, 2024. All Committee Members were present. The Com!T)ittee selected her as Committee Chair and selected David Yarbrough as Committee Vice Chair; received and discussed a presentation on Expansion Opportunities with no objections to the prospective agencies; and, by consensus, the Committee recommended moving forward in the process toward submitting an Implementation Plan Amendment in December 2024 with an expected launch in 2027 instead of starting over in 2025. The next meeting of the Committee will be in late August or early September to review the Impact Assessment Studies, then to the Board of Directors in September.
Committee Chair Janda reported that the Energy Procurement Review ad hoc Committee met on May 1, 2024. All Committee Members, Pioneer staff and support including Commercial Counsel and General Counsel were present. The Committee selected him as Committee Chair and selected Gary Petersen as Committee Vice Chair; reviewed, discussed, asked questions, and approved the Chief Executive Officer's execution of any power purchase agreements (PPAs) forthcoming from the BioMAT program to help produce more biomass energy; and a PPA with Shell Energy North America that will help Pioneer meet its midterm reliability resource adequacy requirements.
May 16, 2024 - page 4
Committee Chair Janda also reported that the Audit & Finance Committee met on May 9, 2024. All Committee Members were present. The Committee approved the meeting minutes of January 3, 2024; received and discussed a presentation from consultant MGT on Cybersecurity Maturity Assessment Results finding that Pioneer Community Energy's cybersecurity maturity is determined as broadly satisfactory; received and provided recommendation of the Fiscal Year 2024-2025 proposed budget to the Board of Directors; and received an update on the CAPP 1 Compliance Audit which was for a federal program implemented during COVID for customer account arrearage.
Director Ring informed the Board that Item 5, Second Amended and Restated JPA Update, pulled from this meeting agenda will be discussed by the Loomis Town Council on June 11, 2024.
Director Holmes announced that the Mountain Counties Water Resources Association had its inaugural legislative meeting at the state capitol with a reception sponsored by Pioneer Community Energy.
Chief Executive Officer Communications
Chief Executive Officer (CEO) Eckert introduced Nick Yurashku, who recently joined Pioneer as the Manager of Quantitative Analysis & Modeling.
CEO Eckert also informed the Board that 8,989 customers will be receiving Net Energy Metering annual cash out checks totaling $1.2 million. Pioneer pays a premium half-cent over the PG&E rate; however, there have been some complaints about the cash out amounts being less than the previous year. The lower amount is due to the wholesale generation prices being higher in 2022 then coming down in 2023. CEO Eckert commended Customer Care Coordinator Nicole Sena for fielding these customer calls with no reported opt-outs.
CEO Eckert announced that just prior to this meeting, he had received word from the County Administrator of Sutter County regarding their readiness to join Pioneer and requested we proceed with the Impact Assessment Study.
Informational Items
Received the Glossary of Terms.
Adjournment
The meeting adjourned at 5:25 PM.
ATTEST:
Minutes approved as presented by a majority
vote of the Governing Board on June 20, 2024.
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Teresa Willock, Board Secretary