Entry No. 1
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
MEETING MINUTES
June 20, 2024
Heard General Administration Functions, Part I.
Call to Order
On June 20, 2024, Chair Dowdin Calvillo opened the Pioneer Community Energy Board of Directors meeting at 2:31 PM; finding no quorum, the meeting was recessed until further notice.
Chair Dowdin Calvillo reopened the meeting at 2:42 PM with a quorum of Directors present.
The Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California 95677; remote location at 2200 Douglas Blvd., Bldg.
A, Suite 260, Roseville, California 95661; was accessible for viewer participation on the Zoom platform at the following link: https://us06web.zoom.us/i/89020017279 ; and, was live streamed for viewing on the Pioneer website at: https: //pioneercom mun ityenergy.org/a bout-us/meetings-and-agendas/.
Roll Call
Present: City of Auburn (Dowd in Calvillo), City of Colfax (Lomen), County of El Dorado (Parlin), City of Grass Valley (Arbuckle), Nevada City (Petersen), County of Placer (Jones).
Absent: Town of Loomis (Ring), County of Placer (Holmes), City of Lincoln (Karleskint), City of Placerville (Yarbrough), and City of Rocklin (Janda).
Closed Session
Adjourned to Closed Session at 2:42 PM with expected time of 3:00 PM to reconvene Regular Session.
CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE §54957.6 1) Conference with Labor Negotiators - GC §54957.6
Agency Negotiator: Board Chair
Unrepresented Employee: Executive Director
2) Conference with Labor Negotiators - GC §54957 .6
Unrepresented Employee: All Employees
County of Placer (Holmes) arrived and joined Closed Session at 2:50 PM.
Town of Loomis (Ring) arrived and joined Closed Session at 2:51 PM.
Reconvened in Regular Session at 3:12 PM.
Public Report of Closed Session
In the matter of Conference with Labor Negotiators pursuant to Government Code §54957.6 regarding modifications to the employee welfare and benefits, the Board took action recommending this Board to adopt recommendations made by the Employee Health and Welfare ad hoc committee which will be placed on the July 18, 2024 Board meeting agenda.
In the matter of Conference with Labor Negotiators pursuant to Government Code §54957 .6 regarding the Executive Director Employment Agreement Amendment No. 4, the Board took action recommending this Board to approve an extension for the Executive Director for three years and to make changes to his medical, dental, and vision benefit package which will be voted on in today's open session.
June 20, 2024 - page 2
Agenda Review
Reviewed and revised with no objection, the meeting agenda for June 20, 2024, by (1) removing Item lf, Pioneer Community Energy's 2024-2027 Strategic Plan, from this consent agenda to the regular agenda for July 18, 2024; and, (2) moving Item 2, Presentation from Dr. Ahmad Faruqui, to follow Items 3 and 4.
Public Comment
There were no comments from members of the public on items not listed on this agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved the Consent Agenda less (1) item le, adopting a resolution establishing a Board Member (Directors) Reimbursement Policy, which was pulled for separate consideration; and, (2) less item lf, approving Pioneer Community Energy's 2024-2027 Strategic Plan, which was pulled from this consent agenda to the regular agenda for July 18, 2024.
a) Approved the minutes of the May 16, 2024, special meeting. b) Received Fiscal Yar 2023-24 Draft Financial Reports through April 2024. c) Adopted Resolution 2024-18 approving and authorizing the Chief Executive Officer to execute a renewal agreement with Maher Accountancy for accounting services from July 1, 2024 through June 30, 2025 for an amount not to exceed $206,714.
d) Adopted Resolution 2024-19 approving Amendment No. 4 to the Employment Agreement for Executive Director/Chief Executive Officer between Pioneer Community Energy and Mr. Don Eckert.
MOTION: Holmes/Arbuckle. Vote: 8:0:3.
ROLL CALL: Arbuckle, Dowdin Calvillo, Holmes, Jones, Lomen, Parlin, Petersen, Ring.
No/Abstain: None.
Absent: Janda, Karleskint, Yarbrough.
Entry No. 3
Considered Consent Agenda Item le, Adopt resolution establishing a Board Member (Directors) Reimbursement Policy, which had been pulled for separate consideration.
Adopted Resolution 2024-20 establishing a Board Member (Directors) Reimbursement Policy, as presented.
MOTION: Holmes/Lomen. Vote: 8:0:3.
ROLL CALL: Arbuckle, Dowdin Calvillo, Holmes, Jones, Lomen, Parlin, Petersen, Ring.
No/Abstain: None.
Absent: Janda, Karleskint, Yarbrough.
Entry No. 4
Adopt Resolution Approving Fiscal Year 2024-25 Budget
Adopted Resolution 2024-21 approving the recommended Fiscal Year 2024-25 Budget; approving the job descriptions for the Information Technology Analyst, Information Technology Administrator, and Project Development Manager; and approving the June 2024 Salary Schedule.
June 20, 2024 - page 3
MOTION: Holmes/Petersen. Vote: 8:0:3.
ROLL CALL: Arbuckle, Dowdin Calvillo, Holmes, Jones, Lomen, Parlin, Petersen, Ring.
No/Abstain: None.
Absent: Janda, Karleskint, Yarbrough.
Entry No. 5
Revised Second Amended and Restated JPA Update
Adopted Resolution 2024-22 of the Governing Board of Pioneer Community Energy approving the Revised Second Amended and Restated Joint Powers Agreement for Pioneer Community Energy with any changes requested by the Governing Body.
MOTION: Petersen/Lomen. Vote: 8:0:3.
ROLL CALL: Arbuckle, Dowdin Calvillo, Holmes, Jones, Lomen, Parlin, Petersen, Ring.
No/Abstain: None.
Absent: Janda, Karleskint, Yarbrough.
The Revised Second Amended and Restated JPA was approved by two-thirds majority of the Board of Directors, and will move forward to the Member Agencies for 100% approval. The Revised Second Amended and Restated JPA will be effective after all Member Agencies have formally approved.
Entry No. 6
Guest Presentation - Dr. Ahmad Faruqui
Received a presentation on How the Golden State Lost Its Way on the Road to Electrification. 4:00 PM - Directors Holmes and Jones dismissed themselves from the meeting due to scheduling conflicts.
Entry No. 7
Heard General Administration Functions, Part II.
Chief Executive Officer Communications
Chief Executive Officer (CEO) Eckert introduced two of Pioneer Community Energy's new employees - Kelly Neuer, Customer Care Coordinator, and Jake Trumbull, Communications Coordinator.
CEO Eckert also informed the Board that Pioneer has been represented at El Dorado County Fair for the last two years, and will be at the Placer County Fair this week. Pioneer sponsored the Wheelbarrow Races and had banner opportunities at the El Dorado County Fair this past week.
CEO Eckert concluded by acknowledging and expressing appreciation for Patrick Enright, Inder Khalsa, and other members of Richards, Watson & Gershon (RWG) as General Counsel. Pioneer's relationship with RWG began in 2021. This year, a Request for Proposals was issued, and Pioneer will be transitioning to a new General Counsel from the firm of Colantuono, Highsmith & Whatley in July.
Informational Items
Received the Glossary of Terms.
Adjournment
The meeting adjourned at 4:44 PM.
ATTEST:
Minutes approved as presented by a majority
vote of the Governing Board on July 18, 2024.
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Teresa Willock, Board Secretary