PIONEER COMMUNITY ENERGY
GOVERNING BOARD
MINUTES
Entry No. 1
February 27, 2025
REGULAR MEETING
Heard General Administrative Functions - Part I
Call to Order
Pioneer Community Energy Governing Board met in regular session at 3 :00 PM on February 27, 2025. The Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California 95677; for viewer participation on the Zoom platform at the following link: https://us06web.zoom.us/j/89020017279; and, was live streamed for viewing on the Pioneer website at: https://pioneercommunityenerqy.orq/about-us/meetinqs-and-aqendas/.
Roll Call
Present : City of Auburn (Dowdin Calvillo), City of Colfax (Lomen), City of Lincoln (Pearl), Town of Loomis (Ring), City of Placerville (Carter), City of Rocklin (Janda).
Absent: County of El Dorado (Parlin), City of Grass Valley (Ivy), Nevada City (Petersen), County of Placer (DeMattei), County of El Placer (Jones).
Chair Dowd in Calvillo presided over the meeting.
Director Ivy joined the meeting at 3:02.
Agenda Review
Reviewed and made no revision to the meeting agenda for February 27, 2025.
Public Comment
There were no comments from members of the public on items not listed on this agenda .
Director Ivy joined the meeting at 3:02.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved the minutes of the special and regular meetings of January 16, 2025.
Adopted Resolution 2025-4 to Modify the Procurement Policy.
Received Fiscal Year 2024-25 Draft Quarterly Financial Reports through December 2024.
Adopted Resolution 2025-5 to authorize an increase of staffing positions by one to a total of 22 full-time staffing positions.
Affirmed existing committee members to the Audit & Finance Committee, the Energy Procurement Review Committee, and the Expansion Committee through January 2026.
Audit & Finance Energy Procurement Review
Director Janda - Chair Director Janda - Chair
Director Petersen Director Dowdin Calvillo
Director Ring Director Petersen
MOTION: Lomen/Pearl. Vote: 7:0:4
ROLL CALL: Carter, Dowdin Calvillo, Ivy, Janda, Lomen, Pearl, Ring.
No/Abstain: None.
Absent: DeMattei, Jones, Parlin, Petersen.
Director DeMattei joined the meeting at 3:03.
Entry No. 3
February 27, 2025 - page 2
Expansion
Director Dowdin Calvillo - Chair
Appoint Members to the Energy Procurement Review Committee, Audit & Finance Committee, and the Expansion Committee through January 2026
Appointed members to Pioneer Community Energy's Audit & Finance Committee, Energy Procurement Review Committee, and Expansion Committee through January 2026.
Audit & Finance Energy Procurement Review Expansion
Director Pearl Director Carter Director Ivy
Director Lomen Director Jones
Director Parlin
MOTION: Dowdin Calvillo/Pearl. Vote: 8:0:3
ROLL CALL: Carter, DeMattei, Dowdin Calvillo, Ivy, Janda, Lomen, Pearl, Ring.
No/Abstain: None.
Absent: Jones, Parlin, Petersen.
Director Jones joined the meeting at 3: 12.
Entry No. 4
Resolution Authorizing an Agreement with ProPose LLC dba Sagent for Marketing and Communications Services
Adopted Resolution 2025-6 authorizing the Chief Executive Officer to execute an agreement with ProPose LLC dba Sagent for marketing and communication services for an amount not to exceed $300,000 for a one-year period.
Board Chair Dowdin Calvillo commended the immediate past marketing firm on their phenomenal work; and acknowledged that they did not respond to the Request For Proposals this round, so they were not considered.
Board Chair Dowdin Calvillo continued in mentioning that the Pioneer website was international award-winning and the chat box was very well respected and well known; then, questioned if changes to the website would be suggested as part of the firm's marketing efforts? The website continues to be phenomenal in regard to clicks as well as the format and chat box being tremendous for Pioneer so she hesitates in wanting to change that.
Presenters from Sagent responded that they have only experienced Pioneer's website as individuals and would like to find a way that when people land on the page they can see multiple programs in one view.
The primary purposes being to review content and making sure it is understandable for everybody, in layman's terms; and, wherever people land on the website that they are accessing the desired information.
February 27, 2025 - page 3
This is more a matter of shifting things around versus doing a complete overhaul to the face of the website.
Following their discovery process they will make formal recommendations.
CEO Eckert expressed appreciation for Board Chair Dowdin Calvillo in mentioning the former marketing team, JSR Strategies, because they did do a wonderful job on the website and on the branding.
CEO Eckert also confirmed that the primary focus of this contract will be toward marketing and communications regarding programs.
Sagent confirmed that the total contract amount includes media and advertisements costs.
MOTION: DeMattei/Ring. Vote: 9: 0: 2
ROLL CALL: Carter, DeMattei, Dowdin Calvillo, Ivy, Janda, Jones, Lomen, Pearl, Ring.
No/Abstain: None.
Absent: Parlin, Petersen.
Entry No. 5
Resolution Approving Amendment No. 6 to the Amended and Restated Joint Powers Agreement for Pioneer Community Energy
Adopted Resolution 2025-7 approving Amendment No. 6 to the Amended and Restated Joint Powers Agreement for Pioneer Community Energy to incorporate administrative changes and prior amendments into a single document. Effective Date: February 27, 2025.
MOTION: Ivy/Pearl. Vote: 9:0:2
ROLL CALL: Carter, DeMattei, Dowdin Calvillo, Ivy, Janda, Jones, Lomen, Pearl, Ring.
No/Abstain: None.
Absent: Parlin, Petersen.
Entry No. 6
Resolution Approving Amendment No. 7 to the Amended and Restated Joint Exercise of Powers Agreement
Adopted Resolution 2025-8 Approving Amendment No. 7 to the Amended and Restated Joint Exercise of Powers Agreement for Pioneer Community Energy Expanding Pioneer Community Energy's Joint Powers Authority Membership. Effective Date: Immediately upon certification of Addendum No. 3 to the Implementation Plan and Statement of Intent.
Proposed Member Agencies: Butte County, Glenn County, Nevada County, Sutter County, Tuolumne County, Cities of Chico, Live Oak, Orland, Oroville, Sonora, Willows, Yuba City, and Town of Paradise.
MOTION: Ring/Pearl. Vote: 9:0:2
ROLL CALL: Carter, DeMattei, Dowdin Calvillo, Ivy, Janda, Jones, Lomen, Pearl, Ring.
No/Abstain: None.
Absent: Parlin, Petersen.
Entry No. 7
Resolution Approving Addendum No. 3 to the Implementation Plan and Statement of Intent Adopted Resolution 2025-9 approving Addendum No. 3 to the Pioneer Community Energy's Community Choice Aggregation Implementation Plan and Statement of Intent to address Pioneer's proposed expansion into the Cities of Chico, Live Oak, Orland, Oroville, Sonora, Yuba City, and Willows, the Town of Paradise February 27, 2025 - page 4
and unincorporated Counties of Butte, Glenn, Nevada, Sutter, and Tuolumne, and authorizing the Chief Executive Officer to submit Addendum No. 3 to the California Public Utilities Commission.
MOTION: Ivy/DeMattei. Vote: 9:0:2
ROLL CALL: Carter, DeMattei, Dowdin Calvillo, Ivy, Janda, Jones, Lomen, Pearl, Ring .
No/Abstain: None.
Absent: Parlin, Petersen.
Entry No. 8
Resolution Authorizing Chief Executive Officer to Expand the GridGen Program Adopted Resolution 2025- 10 authorizing Chief Executive Officer to expand the Grid Gen Prog ram to include Residential Customers with Solar, Residential Customers enrolled in the California Alternative Rates for Energy Programs, and Commercial and Industrial Customers.
MOTION: Janda/Carter. Vote: 9:0:2
ROLL CALL: Carter, DeMattei, Dowdin Calvillo, Ivy, Janda, Jones, Lomen, Pearl, Ring.
No/Abstain: None.
Absent: Parlin, Petersen.
Director Janda excused himself from the meeting at 4:35 PM due to a scheduling conflict.
Entry No. 9
Heard General Administrative Function - Part II
Board Member Communications
Board Chair Dowdin Calvillo informed the Board that she and staff visited the State Capitol yesterday to meet with about ten legislators and staff members who represent Pioneer's existing footprint and legislators representing areas to which we are expanding. We were met with an overall very positive reception and found excitement from new representatives about what will be offered for their customers. Board Chair Dowd in Calvillo also extended her appreciation to staff for making the arrangements for this very beneficial event.
Board Chair Dowd in Calvillo requested staff to assemble a list of contact information for the Board Members and for the Board Members to provide their preferred contact information to the Board Clerk who will assemble and distribute a list to the Members.
Chief Executive Officer Communications
Informed the Board that Pioneer will be fully staffed by end of March, including the Project Development Manager, the Manager of Legislative and Regulatory Affairs, and the Power Resources Contracts Manager.
Items for Information
Received the Glossary of Terms.
Adjournment
The meeting adjourned at 4:37 PM.
ATTEST:
Minutes approved as presented by a majority vote
of the Governing Board on March 20,2025.
Teresa Willock, Board Secretary