Pioneer Community Energy
Audit & Finance Committee
REGULAR MEETING
May 12, 2025
3:30 PM
2510 Warren Drive, Suite B, Rocklin, CA 95677
This regular meeting will convene in person at the address printed above; be accessible on the Zoom platform at the following link:
https://us06web.zoom.us/j/84036514726; and live streamed for viewing on the Pioneer website:
https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
Members of the public may participate in person or by remote audio/visual access.
Those who participate remotely and wish to comment should be prepared to use the Zoom platform via computer or telephone. Public comment will be opened for each agenda item in sequence.
How to Participate Using Zoom
You can join the meeting using the following link:
https://us06web.zoom.us/j/84036514726.
When you join the meeting, you will be muted by default. To inform the Clerk that you would like to make a public comment, you will use the “Raise Hand” feature.
Public Comment via Computer or Smartphone
If you would like to make a comment, you will use the “Raise Your Hand” feature. Please note that you should only raise your hand during the item to which you will comment. Instructions for using the “Raise Hand” feature when using a computer or mobile device can be found at the link:
https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar Public Comment via telephone (Audio Only Option)
1. Dial 1 (669) 900-6833
2. When asked for the meeting ID, enter 840 3651 4726#
3. When asked for your participant ID, press # to continue You will be muted by default. To inform the Clerk that you would like to make a comment during each agenda item, dial *9 to “Raise your hand.” When it is your turn to speak, the clerk will identify you by the last three digits of your phone number, at that time dial *6 to unmute yourself and state your name and comment for the record. Please note that you should only raise your hand during the item to which you will comment.
Committee Members
David Ring
Chair
Richard Pearl
Vice Chair
City of Lincoln
Richard Pearl
John Reedy, Alternate
Town of Loomis
David Ring
Danny Cartwright, Alternate
City of Nevada City
Gary Petersen
Lou Ceci, Alternate
City of Rocklin
Greg Janda
David Bass, Alternate
Plf)NEER
COMMUNITY ENERGY
I. GENERAL ADMINISTRATIVE FUNCTION – PART 1
A. CALL TO ORDER
1. Roll Call
B. AGENDA REVIEW
C. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE BOARD
Persons may address the Committee on items not on this agenda. Please limit comments to 3 minutes per person. According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action. The Committee is prohibited from discussing issues not on the agenda brought to them at this time.
II. CONSENT AGENDA
1) APPROVAL OF THE CONSENT AGENDA
All items on the Consent Agenda have been recommended for approval by the Chief Executive Officer. All Consent items will be approved by a single vote. Anyone may ask to address Consent items prior to the Committee acting, and the item may be moved for discussion. a) Approve minutes of the January 9, 2025 and April 7, 2025 regular meetings.
III. REGULAR AGENDA
2) Fiscal Year 2025-26 Budget Preview (KOEHN)
Receive and provide recommendation of the proposed Fiscal Year 2025-26 budget to the Board of Directors.
3) Facility Options (KOEHN)
Provide direction on facility options in preparation for expansion of the Governing Board and additional staff.
IV. GENERAL ADMINISTRATIVE FUNCTION – PART 2
A. CHIEF EXECUTIVE OFFICER’S REPORT
B. ADJOURNMENT
Accommodations
Pioneer Community Energy is committed to ensuring that persons with disabilities are provided with the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Affidavit of Posting
I, Teresa Willock, Board Secretary, declare under penalty of perjury that the foregoing agenda for the May 12, 2025 meeting of the Pioneer Community Energy Audit & Finance Committee was posted and available for public review on May 7, 2025, at the offices of Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, CA 95677; and on the Pioneer website at: https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
All public materials related to an item on this agenda submitted to the Audit & Finance Committee after distribution of the agenda packet are also made available for public inspection on Pioneer’s website at:
https://pioneercommunityenergy.org/about-us/meetings-and-agendas/ Any document provided at the meeting by staff or by the public will be provided by the Board Clerk upon request by phone at (916) 758-8946, or by email at: [email protected].
DRAFT
PIONEER COMMUNITY ENERGY
AUDIT & FINANCE COMMITTEE
January 9, 2025
Minutes
Entry No. 1
Heard General Administrative Functions, Part I.
Call to Order
Pioneer Community Energy Audit & Finance Committee met in open session at 3:00 PM on January 9, 2025.
The Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California, 95677; was accessible for viewer participation on the Zoom platform at the following link: https://us06web.zoom.us/j/85139166814; and live streamed for viewing on the Pioneer website: https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
Roll Call
Committee Chair Janda (Rocklin) and Director Ring (Loomis).
Chair Janda presided over the meeting.
Public Comment
There were no comments from the public regarding items not listed on this agenda.
Agenda Review
Reviewed the meeting agenda for January 9, 2025, with no amendments made to the agenda.
Entry No. 2
Acted on the Consent Agenda as follows:
Approved Minutes of the May 9, 2024, Audit & Finance Committee regular meeting.
MOTION: Janda/Ring. Vote: 2:0:1.
ROLL CALL VOTE: Janda, Ring.
Absent: Petersen.
Entry No. 3
Financial Audit
Received a report from independent auditor, Pisenti & Brinker, for audits of the three years-ended June 30, 2024, and 2023 financial statements with unmodified opinion as the financial statements are materially accurate with no significant deficiencies or material weakness in internal control noted.
Chief Executive Officer Eckert expressed appreciation for Finance & Administration Director Koehn and staff; and to Pioneer Community Energy staff for adherence to policy and internal controls.
Finance & Administration Director Koehn expressed appreciation and acknowledged Maher Accountancy.
Entry No. 4
Procurement Policy Modifications
Considered the Procurement Policy Modifications recommendation.
Received staff presentation and agreed to the proposed modifications which will be prepared by General Counsel and presented to the Board of Directors for consideration.
ITEM 1a
2 Entry No. 5
2025 Rates
Received a report on 2025 Rates from Chief Executive Officer Eckert; provided direction to staff; and, recommended the Board of Directors consider a four percent discount. The Committee also suggested for staff to only use the summary slide in the presentation to the Board of Directors, without each detailed slide.
The meeting adjourned at 4:06 PM
Audit & Finance Committee
January 9, 2025
DRAFT
PIONEER COMMUNITY ENERGY
AUDIT & FINANCE COMMITTEE
April 7, 2025
Minutes
Entry No. 1
Heard General Administrative Functions, Part I.
Call to Order
Pioneer Community Energy Audit & Finance Committee met in open session at 11:00 AM on April 7, 2025.
The Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California, 95677; was accessible for viewer participation on the Zoom platform at the following link: https://us06web.zoom.us/j/85139166814; and live streamed for viewing on the Pioneer website: https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
Roll Call
Committee Chair Janda (Rocklin), Director Pearl (Lincoln), and Director Ring (Loomis).
Chair Janda presided over the meeting.
Public Comment
There were no comments from the public regarding items not listed on this agenda.
Agenda Review
Reviewed the meeting agenda for April 7, 2025, with no amendments made to the agenda.
Entry No. 2
Selection of Officers
Director Janda nominated Director Ring as Committee Chair for 2025.
Director Ring accepted the nomination and all members were in agreement.
Director Ring nominated Director Pearl as Committee Vice Chair for 2025.
Director Pearl accepted the nomination and all members were in agreement.
Entry No. 3
Chief Executive Officer Eckert informed the Committee that they will meet again in May to discuss the first draft of the FY 2025/26 Budget and Facility Options.
The meeting adjourned at 11:18 AM.
ITEM 1a