PIONEER COMMUNITY ENERGY
AUDIT & FINANCE COMMITTEE
May 12, 2025
Minutes
Entry No. 1
Heard General Administrative Functions, Part I.
Call to Order
Pioneer Community Energy Audit & Finance Committee met in open session at 3:30 PM on May 12, 2025.
The Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California, 95677; was accessible for viewer participation on the Zoom platform at the following link: httos://us06web.zoom.us/j/85139166814; and live streamed for viewing on the Pioneer website: httos://oioneercommunityenergy.org/about-us/meetinqs-and-aqendas/.
Roll Call
Committee Chair Ring (Town of Loomis), Vice Chair Pearl (City of Lincoln), and Director Petersen (City of Nevada City) were present.
Chair Ring presided over the meeting.
Public Comment
There were no comments from the public regarding items not listed on this agenda.
Agenda Review
Reviewed the meeting agenda for May 12, 2025, with no amendments made to the agenda.
Entry No. 2
Consent Agenda
Acted on the Consent Agenda as follows:
Approved the minutes of the prior Audit & Finance Committee meetings.
MOTION: Pearl/Petersen. Vote: Unanimous.
Entry No. 3
Fiscal Year 2025-26 Budget Review
Received a presentation on the proposed Fiscal Year 2025-26 budget.
Chief Executive Officer Don Eckert introduced the item and invited Director of Finance & Administration Brad Koehn to present the proposed Fiscal Year 2025-26 budget. Mr. Koehn presented an overview of the budget, including the strategic framework informing budget development, projected revenues and expenditures, power supply cost trends, reserve levels, and preparation for anticipated service territory expansion. He discussed alignment of the proposed budget with the Board-adopted 2025-2027 Strategic Plan priorities, including maintaining rate competitiveness, fiscal resilience, customer programs, and operational efficiency.
Mr. Koehn reviewed projected power supply cost increases associated with forward procurement and hedging strategies, including market volatility and extreme weather contingencies, and discussed reserve policy targets and projected days of liquidity. He also addressed the proposed limited contribution from Audit & Finance Committee
May 12, 2025
reserves, the temporary nature of the projected draw, anticipated program funding levels, and proposed staffing additions to support expansion, regulatory engagement, customer outreach, and power resource management.
Committee members asked clarifying questions regarding reserve projections under future expansion scenarios, the relationship between reserves measured in dollars versus days of liquidity, and the impacts of projected customer growth on reserve targets.
No formal action was taken.
Entry No. 4
Facility Planning and Space Needs
Received an overview of facility planning considerations.
Chief Executive Officer Don Eckert introduced the item and invited Director of Finance & Administration Brad Koehn to present information regarding facility planning and space needs. Mr. Koehn provided an overview of current facility limitations and workspace considerations in anticipation of organizational growth, including expansion of the Governing Board and additional staffing. Discussion addressed limitations of the existing boardroom configuration, potential facility options to accommodate larger meetings and increased staff, and timing considerations associated with anticipated service territory expansion.
The Committee provided general direction to staff to continue evaluating facility options and to return with additional analysis at a future meeting.
No formal action was taken.
Entry No. 5
Chief Executive Officer's Report
Chief Executive Officer Eckert provided brief updates related to ongoing budget development, anticipated Board discussions, and next steps in the Fiscal Year 2025-26 budget process.
The meeting adjourned at 5:00 PM.
ATTEST:
Minutes approved as presented by a majority vote of
the Audit & Finance Committee on January 6, 2026.
~rllieb
Teresa Willock, Board Secretary
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