Pioneer Community Energy
Governance Committee
September 11, 2025
3:00 PM
Pioneer Community Energy Board Room
2510 Warren Drive, Suite B, Rocklin, CA 95677
This regular meeting will convene in person at the address printed above; be accessible on the Zoom platform at the following link:
https://us06web.zoom.us/j/81465079094;
and live streamed for viewing on the Pioneer website:
https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
Members of the public may participate in person or by remote audio/visual access. Those who participate remotely and wish to comment should be prepared to use the Zoom platform via computer or telephone. Public comment will be opened for each agenda item in sequence.
How to Participate Using Zoom
You can join the meeting using the following link:
https://us06web.zoom.us/j/81465079094.
When you join the meeting, you will be muted by default. To inform the Clerk that you would like to make a public comment, you will use the “Raise Hand” feature.
Public Comment via Computer or Smartphone
If you would like to make a comment, you will use the “Raise Your Hand” feature. Please note that you should only raise your hand during the item to which you will comment. Instructions for using the “Raise Hand” feature when using a computer or mobile device can be found at the link:
https://support.zoom.us/hc/en-us/articles/205566129-Raising-your-hand-in-a-webinar Public Comment via telephone (Audio Only Option)
1. Dial 1 (669) 900-6833
2. When asked for the meeting ID, enter 814 6507 9094#
3. When asked for your participant ID, press # to continue You will be muted by default. To inform the Clerk that you would like to make a comment during each agenda item, dial *9 to “Raise your hand.” When it is your turn to speak, the clerk will identify you by the last three digits of your phone number, at that time dial *6 to unmute yourself and state your name and comment for the record. Please note that you should only raise your hand during the item to which you will comment.
Committee Members
City of Auburn
Alice Dowdin Calvillo, Chair
Board of Directors
Expansion ad hoc Committee
City of Rocklin
Greg Janda, Vice Chair
Board of Directors
Town of Loomis
David Ring, Chair
Audit & Finance Committee
City of Nevada City
Gary Petersen, Chair
Energy Procurement Review
ad hoc Committee
Plf)NEER
COMMUNITY ENERGY
I. GENERAL ADMINISTRATIVE FUNCTION – PART 1
A. CALL TO ORDER
1. Roll Call
B. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THIS COMMITTEE
Persons may address the Committee on items not on the agenda and within the jurisdiction of this Committee. Please limit comments to 3 minutes per person. According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action, so the Committee is prohibited from discussing issues not on the agenda brought to them at this time.
C. ADJOURN TO CLOSED SESSION
Conference with Labor Negotiator - Government Code §54957.6 Agency Negotiator: Don Eckert, Chief Executive Officer; Brad Koehn, Director of Finance & Administration.
Unrepresented Employees: All Employees.
D. RECONVENE OPEN SESSION
1. Roll Call
E. PUBLIC REPORT OF CLOSED SESSION
F. AGENDA REVIEW
II. CONSENT AGENDA
1) APPROVAL OF THE CONSENT AGENDA
All items on the Consent Agenda have been recommended for approval by the Chief Executive Officer. All Consent items will be approved by a single vote. Anyone may ask to address Consent items prior to the Committee acting, and the item may be moved for discussion. a) ADMINISTRATION
Approve minutes of the April 15, 2025 regular meeting. (ECKERT) III. REGULAR AGENDA
[NO ITEMS FOR THE REGULAR AGENDA]
III. GENERAL ADMINISTRATIVE FUNCTION – PART 2
A. CHIEF EXECUTIVE OFFICER’S REPORT
B. ADJOURNMENT
Accommodations
Pioneer Community Energy is committed to ensuring that persons with disabilities are provided with the resources to participate fully in its public meetings. If you are hearing impaired, we have listening devices available. If you require additional disability-related modifications or accommodations, including auxiliary aids or services, please contact the Clerk of the Board. If requested, the agenda shall be provided in appropriate alternative formats to persons with disabilities. All requests must be in writing and must be received by the Clerk five business days prior to the scheduled meeting for which you are requesting accommodation. Requests received after such time will be accommodated only if time permits.
Affidavit of Posting
I, Teresa Willock, Board Secretary, declare under penalty of perjury that the foregoing agenda for the September 11, 2025 meeting of the Pioneer Community Energy Governance Committee was posted and available for public review on September 8, 2025, at the offices of Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, CA 95677; and on the Pioneer website at:
https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
All public materials related to an item on this agenda submitted to the Governance Committee after distribution of the agenda packet are also made available for public inspection on Pioneer’s website at:
https://pioneercommunityenergy.org/about-us/meetings-and-agendas/ Any document provided at the meeting by staff or by the public will be provided by the Board Clerk upon request by phone at (916) 758-8946, or by email at: [email protected].
DRAFT
PIONEER COMMUNITY ENERGY
GOVERNANCE COMMITTEE
April 15, 2025
Minutes
Entry No. 1
Heard General Administrative Functions, Part I.
Call to Order
Pioneer Community Energy Governance Committee met in open session at 4:00 PM on April 15, 2025. The Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California, 95677; at remote location Nevada City – City Hall, Wetherall Conference Room, 317 Broad Street, Nevada City, CA 95959; was accessible for viewer participation on the Zoom platform at the following link: https://us06web.zoom.us/j/88492687810; and live streamed for viewing on the Pioneer website: https://pioneercommunityenergy.org/about-us/meetings-and-agendas/.
Roll Call
Director Dowdin Calvillo (Auburn) - Board of Directors Chair; Expansion ad hoc Committee Chair Director Janda (Rocklin) - Board of Directors Vice Chair Director Petersen (Nevada City) - Energy Procurement Review ad hoc Committee Chair Director Ring (Loomis) - Audit & Finance Committee Chair Director Dowdin Calvillo presided over the meeting.
Agenda Review
Reviewed and made no revision to the meeting agenda for April 15, 2025.
Public Comment
There were no comments from the public regarding items not listed on this agenda.
Consent Agenda
There were no items on the Consent Agenda.
Entry No. 2
General Governance of the Board with regard to Expansion Discussed the General Governance of the Board with regard to Expansion and Member Voting with a consensus to (1) not make changes to the voting structure prior to the new members joining the Board; and, (2) to have future discussions regarding committee structure, regional representation, and remote participation.
Entry No. 3
Timing of New Members Joining the Pioneer Board of Directors Considered and discussed the timing of new Members joining the Board of Directors.
The Committee agreed in recommending that the new Members join the Board on July 1, 2027; and for that recommendation to be made to the Board at the May 15, 2025 meeting.
MOTION: Dowdin Calvillo/Petersen. Vote: 4:0:0.
ROLL CALL VOTE: Dowdin Calvillo, Janda, Petersen, Ring.
NOES: None.
ABSENT: None.
ITEM 1a
DRAFT - Governance Committee Meeting Minutes
April 15, 2025
2 Entry No. 5
Overview of the Triennial Compensation Study
Received an overview of the Triennial Compensation Study.
The Committee (1) approved the commissioning of the Compensation Study; (2) approved the list of survey agencies less Orange County Power Authority; and, (3) requested staff to schedule a closed session meeting of the Committee in late June/early July to discuss the preliminary results of the Compensation Study prior to the July 17, 2025 Board of Directors meeting.
MOTION: Janda/Ring. Vote: 4:0:0.
ROLL CALL VOTE: Dowdin Calvillo, Janda, Petersen, Ring.
NOES: None.
ABSENT: None.
Entry No. 6
Heard General Administration Functions, Part II.
CHIEF EXECUTIVE OFFICER’S REPORT
CEO Eckert commended the Committee with a “Great job!” on this commencement meeting of the Governance Committee.
The meeting adjourned at 5:27 PM