Entry No. 1
PIONEER COMMUNITY ENERGY
GOVERNING BOARD
SPECIAL & REGULAR MEETING
November 20, 2025
MINUTES
Heard General Administrative Functions - Part I
Call to Order
The Pioneer Community Energy Board of Directors met in open session for a duly noticed Special Meeting on Thursday, November 20, 2025, at 2:30 p.m. The Members convened in person and the meeting was accessible to the public at Pioneer Community Energy, 2510 Warren Drive, Suite B, Rocklin, California 95677; and, the meeting was accessible for viewer participation on the Zoom platform at the following link:
https://us06web.zoom.us/j/89020017279; and, was live streamed for viewing on the Pioneer website:
https: //pioneercom mun ityenergy .org/about-us/meetings-and-agendas/.
Director Petersen participated remotely from Nevada City - City Hall, Wetherall Conference Room, 317 Broad Street, Nevada City, CA 95959.
Roll Call
Present: City of Auburn (Dowdin Calvillo), City of Colfax (Lomen), County of El Dorado (Parlin), City of Grass Valley (Ivy), City of Lincoln (Pearl), Town of Loomis (Ring), Nevada City (Petersen), County of Placer (Jones), City of Placerville (Carter), City of Rocklin (Janda).
Absent: County of Placer (DeMattei).
Chair Dowdin Calvillo presided over the meeting .
No public comment was offered on items not on the agenda.
Entry No. 2
Adjournment to Closed Session/ Public Report of Closed Session The Board adjourned to closed session for: (1) Conference with Legal Counsel - Existing Litigation (Government Code §54956.9(d)(1)), Kolpitcke v. Pioneer Community Energy (Case No. S-CV-0054062) The Board reconvened in open session.
No reportable action was taken.
Entry No. 3
Heard General Administrative Functions - Part II (Regular Meeting) Call to Order
The Regular Meeting of the Pioneer Community Energy Board of Directors was called to order at 3:03 p.m. on November 20, 2025.
Director Petersen participated remotely from Nevada City - City Hall, Wetherall Conference Room, 317 Broad Street, Nevada City, CA 95959.
November 20, 2025 - page 2
Roll Call
Present: City of Auburn (Dowdin Calvillo), City of Colfax (Lomen), County of El Dorado (Parlin), City of Grass Valley (Ivy), City of Lincoln (Pearl), Town of Loomis (Ring), Nevada City (Petersen), County of Placer (Jones), City of Placerville (Carter), City of Rocklin (Janda).
Absent: County of Placer (DeMattei).
Chair Dowd in Calvillo presided over the meeting.
Agenda Review
Reviewed and made no revision to the meeting agenda for November 20, 2025.
Entry No. 4
Acted on the Consent Agenda as follows:
Approved the minutes of the October 16, 2025 regular meeting.
Adopted Resolution 2025-42 approving Five Information Technology Policies and Procedures.
Adopted Resolution 2025-43 approving a Modified Sponsorship Program.
MOTION: Dowdin Calvillo/Pearl. Vote: 10:0: 1
ROLL CALL: Carter, Dowdin Calvillo, Ivy, Janda, Jones, Lomen, Parlin, Pearl, Petersen, Ring.
No/ Abstain: None.
Absent: DeMattei.
Entry No. 5
End of Legislative Session Update
Received an update on the end of the 2025 legislative session.
Chief Executive Officer Don Eckert introduced the item and invited representatives Erin and Cassandra from Niemela Pappas & Associates to present the legislative update. The presentation summarized major statewide priorities, including affordability, wildfire mitigation, infrastructure streamlining, and reauthorization of the Cap-and-Invest program.
Legislative & Regulatory Manager Lee Ewing provided a detailed review of bills tracked by Pioneer during the session, including AB 825, AB 706, AB 66, SB 88, and AB 1227, and discussed regulatory outcomes achieved through CalCCA and partner firms.
Counsel reviewed implementation of SB 827 (ethics and fiscal training requirements) and SB 707 (Brown Act changes).
No Board comments were offered.
No formal action was taken.
Entry No. 6
Presentation on Recipients of the Calpine Energy Solutions Community Benefits Program Received a presentation recognizing the 2025 recipients of the Calpine Energy Solutions Community Benefits Program.
November 20, 2025 - page 3
Director of Community Relations Gina Stassi-Vanacore introduced the item and presented the 2025 Community Benefits Program awards. The recipients included Feeding the Foothills ($25,000), Silver Wishes ($10,000), and KVMR Public Radio ($25,000). Ms. Stassi-Vanacore described evaluation criteria, program participation, and the projected community impacts, including an estimated 150,000 meals facilitated by the Feeding the Foothills grant.
Board members expressed appreciation for Calpine's partnership and acknowledged the positive outcomes for local organizations.
No formal action was taken.
Entry No. 7
Update on Microgrid Incentive Program (MIP) Applications Received an update on Pioneer's Microgrid Incentive Program applications.
Chief Executive Officer Don Eckert introduced the item and invited Power Supply Contracts Manager Kristoffer Antigua to present the update on the four proposed microgrid projects serving Georgetown, Foresthill, Grass Valley, and Nevada City. Mr. Antigua reported that PG&E confirmed all four sites qualify under the MIP program and described the selection of engineering partners PAE Engineers and Arup. He provided an overview of project design features, including biomass-plus-storage and battery-supported microgrids intended to serve schools, county buildings, water district facilities, and other critical infrastructure. Applications will be submitted by December 17, 2025, with award notifications anticipated in early 2026.
Board members discussed community reliability needs. Director Parlin commented on the challenges associated with temporary microgrids in El Dorado County, and Director Ivy noted generator reliability concerns in Grass Valley. Directors expressed support for the proposed microgrid applications.
No formal action was taken.
Entry No. 8
Adopt Resolution Authorizing the Chief Executive Officer to Execute All Documents to Modify Agreements with Columbia Bank
Adopted Resolution 2025-44 authorizing the Chief Executive Officer to execute all documents and agreements necessary to modify Pioneer's Line of Credit and Letter of Credit agreements with Columbia Bank, increasing the combined authorization from $30 million to $50 million, including $20 million for Letters of Credit and $30 million for working capital.
Director of Finance & Administration Brad Koehn introduced the item and presented the proposed modification, noting the operational and strategic need for expanded credit capacity in light of potential PCIA fluctuations.
Directors expressed support for the measure.
Director of Finance & Administration Koehn presented a resolution authorizing the Chief Executive Officer to execute all documents necessary to modify Pioneer's agreements with Columbia Bank, increasing the combined Line of Credit and Letter of Credit structure to $50 million, with $20 million allocated for Letters of Credit and $30 million for working capital.
MOTION: Ring/Carter. Vote: 10:0: 1
ROLL CALL: Carter, Dowdin Calvillo, Ivy, Janda, Jones, Lomen, Parlin, Pearl, Petersen, Ring.
No/Abstain: None.
Absent: DeMattei.
Entry No. 9
Receive Draft Fiscal Year 2025-26 Quarterly Financial Reports November 20, 2025 - page 4
Received the draft Fiscal Year 2025-26 quarterly financial reports through September 30, 2025.
Received the draft Fiscal Year 2025-26 quarterly financial reports through September 30, 2025. Staff provided an overview of year-to-date revenue and expenditure variances, operating margin, and reserve position, and discussed anticipated PCIA impacts pending final January rate updates.
Director of Finance & Administration Brad Koehn introduced the item and invited Senior Financial Analyst Eric Acedo to present the quarterly financial update. Mr. Acedo summarized year-to-date revenues and expenditures, major variances, operating margin trends, and Pioneer's reserve position. He also discussed anticipated impacts to the Power Charge Indifference Adjustment (PCIA) pending final rate updates in January.
No Board comments were offered.
No formal action was taken.
Entry No. 10
Heard General Administrative Function - Part II
Board Member Communications
None.
Chief Executive Officer Communications
Chief Executive Officer Eckert expressed appreciation to Calpine for hosting the recent Geysers geothermal facility tour, noting Board and staff participation. He also provided brief updates on ongoing agency operations and upcoming Board calendar items.
Items for Information
Received the Glossary of Terms.
Adjournment
The meeting adjourned at 4:26 PM.
ATTEST:
Minutes approved as amended by a majority vote
of the Governing Board _on December 18, 2025.
Board
~~ Secretary