Attachment 3 – Detailed Project Cost Breakdown
139
Employees
TLW DPT, JTL ARB BTF PMG, TOR,
BLW, DCL
ETA, ZDJ FMT, NTN, RAO JTM, MJB RCP LWC GKK NSG CEM, RJM, NRP Cost Range
$225 $200 $175 $175 $160 $140 $110 $90 $100 $100 $90 $90 $75 $300 Title
Principal
Engineer
Engineering
Manager
Supervising
Engineer
Senior
Electrical
Engineer
Senior Engineer Associate
Engineer Assistant Engineer Project Engineer Permit Specialist Architect Drafters Engineering Technician Administration Survey Equipment Hourly Cost $ 225 $ 175$ 175$ 200 $ 160 $ 140 $ 110 $ 100$ 100$ 90 90$ $ 90 $ 300$ 75 Contract Line Item:
Proposal time 6 6 $2,250
Admin time 8 $600
$2,850
Discovery/Site review
Kickoff meeting with client 2 2 3 $900
$900
Electrical design
Common to All
Elect. Notes and details 8 $1,120
(2) port locations - 4 total (Common Items) -
Load Calcs 2 8 $1,000
One-Line and grounding diagrams 2 $180
equipment specification 2 $180
conduit and conductor schedule 1 2 $320
Equipment specificaton 4 4 $920
Overcurrent Protection design 2 $180
drafting 4 $360
$4,260
(4) port locations - 6 total (Common Items)
Load Calcs 2 8 $1,000
One-Line and grounding diagrams 2 $180
equipment specification 2 $180
conduit and conductor schedule 1 2 $320
Equipment specificaton 4 $560
Overcurrent Protection design 2 $180
drafting 4 $360
PM oversite/review 2 8 1 $1,890
$4,670
Civil Supporting Activities
survey and site visit 8 8 $1,840
Survey Data Processing 8 $720
preliminary layout plan 2 2 4 $890
ADA pathway layout, details, and notes 2 8 $1,000
UG utility plan 4 $360
ESCP 2 $180
OT and anchorage calcs 2 $180
struct. Details 4 $360
drafting 2 6 $720
PM oversite/review 1 1 $375
Jursidictional Plan Check 4 $616
Above x10 separate locations $72,410
Other
Project Cost Estimate 12 $1,680
Technical Specifications 16 $2,240
Bi-weekly updates and as needed meetings 4 4 $1,260
$5,180
Construction support and RFI responses
Bid Assistance Submittal Review 8 $1,120
RFI responses 12 $1,680
Construction Assistance 12 $1,680
$4,480
Mileage $0
hour sum 0 7 17 8 0 103 0 87 0 0 10 0 8 0 240
hours cost $ - $ 1,400 $ 2,975 $ 1,400 $ - $ 14,420 $ - $ 7,830 $ - $ - $ 900 $ - $ 600 $ - cost & mileage sum $ 90,080
plus 10% cont (Most work) $99,088.00
140
ID Task
Mode
Task Name Duration Start Finish
1 RCEA’s RFP 23-501 for Design and Engineering Services for the Electric Vehicle Charging Network Phase II
58 days Mon 10/2/23 Wed
12/20/23
2 Kickoff meeting with client 1 day Mon 10/2/23 Mon 10/2/23 3 Site visit - see existing, site measurements for equipment siting 16 days Tue 10/3/23 Tue 10/24/23 4 Location 1 survey/visit 1.5 days Tue 10/3/23 Wed 10/4/23 5 Location 2 survey/visit 1.5 days Wed 10/4/23 Thu 10/5/23 6 Location 3 survey/visit 1.5 days Thu 10/5/23 Fri 10/6/23 7 Location 4 survey/visit 1.5 days Mon 10/9/23 Tue 10/10/23 8 Location 5 survey/visit 1.5 days Tue 10/10/23 Wed 10/11/23 9 Location 6 survey/visit 1.5 days Wed 10/11/23Thu 10/12/23 10 Location 7 survey/visit 1.5 days Thu 10/12/23 Fri 10/13/23 11 Location 8 survey/visit 1.5 days Mon 10/16/23Tue 10/17/23 12 Location 9 survey/visit 1.5 days Tue 10/17/23 Wed 10/18/23 13 Location 10 survey/visit 1.5 days Wed 10/18/23Thu 10/19/23 14 Preliminary site plan, project info, cover sheets 4 days Thu 10/19/23 Tue 10/24/23 15 EV Station and Infrastructure Design** 41 days Wed 10/4/23 Wed 11/29/23 16 Elect. Notes and details Wed 10/4/23
17 2 Port 25 days Wed 10/4/23 Tue 11/7/23
18 Panel sizing and equipment specification 23 days Wed 10/4/23 Fri 11/3/23 19 One-Line 23 days Wed 10/4/23 Fri 11/3/23
20 Equipment schedule 23 days Wed 10/4/23 Fri 11/3/23
21 Conductor schedule 23 days Wed 10/4/23 Fri 11/3/23
22 Technical specifications 23 days Wed 10/4/23 Fri 11/3/23 23 PM oversite/review comment incorp 2 days Mon 11/6/23 Tue 11/7/23 24 4 Port 18 days Mon 11/6/23 Wed 11/29/23
25 Panel sizing and equipment specification 16 days Mon 11/6/23 Mon 11/27/23 26 One-Line 16 days Mon 11/6/23 Mon 11/27/23
27 Equipment schedule 16 days Mon 11/6/23 Mon 11/27/23
28 Conductor schedule 16 days Mon 11/6/23 Mon 11/27/23
29 Technical specifications 16 days Mon 11/6/23 Mon 11/27/23 30 PM oversite/review comment incorp 2 days Tue 11/28/23 Wed 11/29/23 31 Civil layout plan/drawing 56 days Wed 10/4/23 Wed 12/20/23 32 Drafting 38 days Wed 10/4/23 Fri 11/24/23
33 ADA plans and details 38 days Wed 10/4/23 Fri 11/24/23 34 UG utility plan and details 38 days Wed 10/4/23 Fri 11/24/23 35 ESCP 38 days Wed 10/4/23 Fri 11/24/23
36 OT and anchorage calcs 38 days Wed 10/4/23 Fri 11/24/23 37 Structural details for plans 38 days Wed 10/4/23 Fri 11/24/23 28 3 8 13 18 23 28 2 7 12 17 22 27 2 7 12 17
October 2023 November 2023 December 2023
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Project: RCEA - Schedule
Date: Mon 9/25/23
141
ID Task
Mode
Task Name Duration Start Finish
38 30% Plan review with client 1 day Wed 10/25/23Wed 10/25/23 39 65% Plan submittal for client review and comment 5 days Mon 11/13/23Fri 11/17/23 40 PM oversite/review comment incorporation 14 days Mon 11/27/23Thu 12/14/23 41 95% Submittal for client review and jurisdictional plancheck 1 day Thu 11/30/23 Thu 11/30/23 42 Plancheck responses and plan updates(2 weeks assumed for jurisdictional Comments)
4 days Thu 12/14/23 Tue 12/19/23
43 100% Project Submittal 1 day Wed 12/20/23Wed 12/20/23 28 3 8 13 18 23 28 2 7 12 17 22 27 2 7 12 17
October 2023 November 2023 December 2023
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Project: RCEA - Schedule
Date: Mon 9/25/23
142
STAFF REPORT
Agenda Item # 9.1
AGENDA DATE: September 28, 2023
TO: Board of Directors
PREPARED BY: Eileen Verbeck, Deputy Executive Director
SUBJECT: Approval of Resolution No 2023-07, Accepting Real Property Interests in Assessor’s Parcel Number 001-131-007, 805 3rd Street, Eureka CA.
BACKGROUND
Prior to May 2023, Redwood Coast Energy Authority operated out of a single leased facility at 633 Third Street in Eureka (6,202 SF). Staff additions have caused RCEA to exceed the capacity of this office space (e.g. the maximum allowable occupancy of the facility’s largest room is not sufficient to allow for a full staff meeting with all employees in attendance). In May of 2023, RCEA rented a second office location at 917 3rd Street to provide enough office space for existing staff.
Since 2020, RCEA has been working toward acquisition of an office building that would provide enough office space for existing staff, provide an on-site location for public meetings, and a space open to the public for educational and outreach material. In 2020 RCEA identified the need for a minimum of 10,000 SF for office space and public meetings. Since that time RCEA’s staffing has increased and it is likely that we will need a minimum of 15,000 SF to meet existing and future needs. RCEA has been unsuccessful in locating an existing building that meets the needs of the organization. Per Board direction, staff began looking for vacant lots that could be purchased to develop a building for RCEA’s needs.
RCEA staff located Assessor’s Parcel Number 001-131-007, 805 3rd Street, which is a vacant lot situated at the northeast corner of Third and I Streets. The lot is 6,600 square feet and located in the City of Eureka’s Office and Multi-Family Residential Zone (OR). The lot is in the City of Eureka’s Parking Assessment District, which does not require parking for non-residential uses.
Per Eureka Municipal Code Sec. 10-5.201, there are no setbacks in the OR zone district.
Maximum height of buildings in this zone is 100 feet tall or a limit of 250 percent maximum floor area (the total amount of gross floor area a building contains divided by the area of the lot). For example, if the footprint of the building is 5,500 SF, the building could be three stories tall for a total of 16,500 SF.
The RCEA Board of Director’s Building Relocation ad hoc subcommittee authorized the Executive Director to enter negotiations for the subject parcel in June 2023. 143
SUMMARY
On June 15, 2023, the Executive Director entered Real Property negotiations for the subject parcel. RCEA received a Statement of Value for an adjacent vacant lot at 2nd and I Street in May of 2023. The sellers are amenable to the purchase price based on the statement of value received for 2nd and I Street (adjusted for lot size). On June 22, 2023, the RCEA Board of Directors authorized the Executive Director to enter into a Purchase and Sale Agreement, which was executed on August 21, 2023.
FINANCIAL IMPACT
The FY 2023-2024 budget included funding for the acquisition of property. The proposed $285,000 purchase price and the buyer’s portion of escrow fees (100%) have been included in the budget.
Staff will come back to the Board with decisions on the development of the property and any Request for Qualifications and Request for Proposals that will be issued for the planning and development of the site.
STAFF RECOMMENDATION
1. Approval of Resolution No 2023-07, Accepting Real Property Interests in Assessor’s Parcel Number 001-131-007, 805 3rd Street, Eureka CA.
2. Approve the expenditure of $285,000 plus closing fees and costs estimated to be less than $5,000 for the acquisition of real property at 805 3rd Street, Eureka, CA, APN 001- 131-007.
ATTACHMENTS
1. Resolution 2023- 07, A Resolution of the Board of directors of the Redwood Coast Energy Authority Accepting a Fee Title Interest in APN 001-131-007 from Greg Casagrande and Lisa Casagrande, Trustees of the Casagrande Revocable Trust UAD April 5, 2019, and Darcy Casagrande.
144
RESOLUTION NO. 2023-7
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE REDWOOD COAST ENERGY AUTHORITY
ACCEPTING A FEE TITLE INTEREST IN APN 001-131-007
FROM GREG CASAGRANDE AND LISA CASAGRANDE, TRUSTEES OF THE CASAGRANDE REVOCABLE TRUST UAD APRIL 5, 2019,
AND DARCY CASAGRANDE
WHEREAS, the Redwood Coast Energy Authority (RCEA), as Purchaser, and Greg Casagrande and Lisa Casagrande, Trustees of the Casagrande Revocable Trust uad April 5, 2019, and Darcy Casagrande, as Seller, entered into a Purchase and Sale Agreement dated August 21, 2023, for the acquisition of real property located at 805 3rd Street, Eureka, CA, identified as Assessor’s Parcel No. 001-131-007; and
WHEREAS, said real property is more particularly described in Exhibit A, attached hereto (the “Property”); and
WHEREAS, RCEA has completed a due diligence investigation of the Property and the parties now seek to close escrow and convey the Property to RCEA.
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Redwood Coast Energy Authority as follows:
1. The Board of Directors of the Redwood Coast Energy Authority hereby accepts the conveyance by Greg Casagrande and Lisa Casagrande, Trustees of the Casagrande Revocable Trust uad April 5, 2019, and Darcy Casagrande, of a fee title interest in Assessor’s Parcel Number 001-131-007, located at 805 3rd Street and more particularly described in Exhibit A, attached hereto and incorporated herein.
2. The Executive Director is authorized and directed to execute a Certificate of Acceptance evidencing this Resolution, and all other documents and instruments as necessary to implement this Resolution, close escrow on the Property, and complete the Property transaction.
This Resolution shall be effective upon its adoption.
Adopted this ____ day of , 2023
ATTEST:
Sheri Woo, Chair of the Board Lori Taketa, Clerk of the Board Date: Date:
145
CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 2023-7 passed and adopted at a regular meeting of the Redwood Coast Energy Authority, County of Humboldt, State of California, held on the ___ day of , 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
Clerk of the Board, Redwood Coast Energy Authority
146
EXHIBIT "A"
Legal Description
APN: 001-131-007
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF EUREKA, COUNTY OF HUMBOLDT, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS:
Lot 14 in Block 18 of the City of Eureka according to the Map thereof on file in the Recorder's Office of Humboldt County, California, in Book 1 of Maps, Page 16, said Lot being 60 feet by 110 feet in size and situated at the Northeast corner of Third and I Streets. 147
RCEA Office
633 3rd Street
RCEA Board of Directors Meeting
September 28, 2023
RCEA Board of Directors Meeting
September 28, 2023
• 6,600 SF vacant lot
• Zoned Office and Multi Family Residential
(OR)
• No Parking Requirements
• No Setbacks
• $285,000 Purchase Price
148
STAFF REPORT
Agenda Item # 10.1
AGENDA DATE: September 28, 2023
TO: Board of Directors
FROM: Matthew Marshall, Executive Director
SUBJECT: Executive Director’s Report
SUMMARY
Executive Director Matthew Marshall will provide updates on topics as needed.
RECOMMENDED ACTION
None. (Information only.)
149
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intentionally
left blank.
150