Redwood Coast Energy Authority
633 3rd Street, Eureka, CA 95501
Phone: (707) 269-1700 Toll-Free (800) 931-7232 Fax: (707) 269-1777 E-mail: [email protected] Web: www.redwoodenergy.org
BOARD OF DIRECTORS REGULAR MEETING AGENDA
Wharfinger Building, Bay Room (downstairs) August 22, 2024 1 Marina Way, Eureka, CA 95501 Thursday, 3:30 p.m.
Any member of the public needing special accommodation to participate in this meeting or access the meeting materials should email [email protected] or call (707) 269- 1700 at least 3 business days before the meeting. Assistive listening devices are available.
Pursuant to Government Code section 54957.5, all writings or documents relating to any item on this agenda which have been provided to a majority of the Board, including those received less than 72 hours prior to the Committee’s meeting, will be made available to the public at www.RedwoodEnergy.org.
NOTE: Speakers wishing to distribute materials to the Board at the meeting, please provide 13 copies to the Board Clerk.
THIS IS A HYBRID IN-PERSON AND VIRTUAL MEETING.
The RCEA Board of Directors holds in-person hybrid meetings. When attending, please socially distance as much as possible and be courteous to those who choose to wear a mask.
To participate in the meeting online, go to https://us02web.zoom.us/j/81972368051. To participate by phone, call (669) 900-6833 or (253) 215-8782. Enter webinar ID: 819 7236 8051.
To make a comment during the public comment periods, raise your hand in the online Zoom webinar, or press star (*) 9 on your phone to raise your hand. You will continue to hear the meeting while you wait. When it is your turn to speak, a staff member will prompt you to unmute your phone or computer. You will have 3 minutes to speak.
You may submit written public comment by email to [email protected].
Please identify the agenda item number in the subject line. Comments will be included in the meeting record but not read aloud during the meeting.
While downloading the Zoom application may provide a better meeting experience, Zoom does not need to be installed on your computer to participate. After clicking the webinar link above, click “start from your browser.”
1 RCEA August 22, 2024, Board of Directors Meeting Agenda
OPEN SESSION Call to Order
1. ROLL CALL - REMOTE DIRECTOR PARTICIPATION
1.1. Approve teleconference participation request for this meeting by Director pursuant to Brown Act revisions of AB 2449 due to an emergency circumstance to be briefly described.
2. REPORTS FROM MEMBER ENTITIES
3. ORAL AND WRITTEN COMMUNICATIONS
This time is provided for people to address the Board or submit written communications on matters not on the agenda.
At the conclusion of all oral communications, the Board may respond to statements. Any request that requires Board action will be set by the Board for a future agenda or referred to staff.
4. CONSENT CALENDAR
All matters on the Consent Calendar are considered to be routine by the Board and are enacted in one motion. There is no separate discussion of any of these items. If discussion is required, that item is removed from the Consent Calendar and considered separately. At the end of the reading of the Consent Calendar, Board members or members of the public can request that an item be removed for separate discussion.
4.1 Approve Minutes of June 27, 2024, Board Meeting.
4.2 Approve Disbursements Reports.
4.3 Accept Financial Reports.
4.4 Accept Quarterly Budget Report for Fiscal Year 2023-2024 Q4.
4.5 Authorize the Executive Director to Execute Amendment No. 4 to the Agreement for Professional Services with Aiqueous for Demand-Side Management Database Operation Services to Extend Services through June 2025 for a Total Amended Budget of $373,950.
4.6 Adopt Resolution 2024-09 of the Redwood Coast Energy Authority Authorizing Access to Summary Criminal History Information for Employment, Licensing or Certification Purposes.
4.7 Approve Revised Community Advisory Committee Charter.
4.8 Appoint Benjamin Fordham to the Community Advisory Committee County 3 Seat for a Term Ending on March 31, 2026.
5. REMOVED FROM CONSENT CALENDAR ITEMS
Items removed from the Consent Calendar will be heard under this section.
COMMUNITY CHOICE ENERGY (CCE) BUSINESS (Confirm CCE Quorum) Items under this section of the agenda relate to CCE-specific business matters that fall under RCEA’s CCE voting provisions, with only CCE-participating jurisdictions voting on these matters with weighted voting as established in the RCEA joint powers agreement.
6. OLD CCE BUSINESS
6.1. Energy Risk Management Quarterly Report
Accept Energy Risk Management Quarterly Report and 2024 California Summer Market Conditions Assessment.
2 RCEA August 22, 2024, Board of Directors Meeting Agenda
6.2. Feed-In Tariff Redesign
1. Authorize issuance of the redesigned Feed-In Tariff Program with terms and conditions consistent with the revised Tariff Schedule and Power Purchase Agreement.
2. Authorize the Executive Director to approve administrative revisions to the Feed-In Tariff Schedule and Power Purchase Agreement, in consultation with legal counsel in the instance of the power Purchase Agreement, on condition that the revisions do not fundamentally change the terms and conditions of the program or measurably increase risk exposure for RCEA.
7. NEW CCE BUSINESS – None.
END OF COMMUNITY CHOICE ENERGY (CCE) BUSINESS
8. OLD BUSINESS
8.1 Tumbleweed Long Duration Energy Storage Amendment
Authorize RCEA’s continued participation in the Tumbleweed Energy Storage Services Agreement under the terms of the Second Amendment.
9. NEW BUSINESS – None.
10. STAFF REPORTS
10.1 Interim Executive Director’s Report on Tribal Energy Resilience and Sovereignty Grant Award and Other Topics
11. FUTURE AGENDA ITEMS
Any request that requires Board action will be set by the Board for a future agenda or referred to staff.
12. CLOSED SESSION
12.1 Public Employment, pursuant to Government Code Section 54957: Executive Director recruitment.
13. RECONVENE TO OPEN SESSION
14. CLOSED SESSION REPORT
15. ADJOURNMENT
NEXT REGULAR MEETING
Thursday, September 26, 2024, 3:30 p.m.
Wharfinger Building downstairs Bay Room, 1 Marina Way, Eureka, CA 95501 Online and phone participation will also be possible via Zoom. 3 This page
intentionally
left blank.
4
STAFF REPORT
Agenda Item # 1.1
AGENDA DATE: August 22, 2024
TO: RCEA Board of Directors
FROM: Eileen Verbeck, Interim Executive Director
SUBJECT: Member Teleconference Participation
BACKGROUND
Since emergency Brown Act meeting law changes went into effect in 2020 due to the COVID-19 public health emergency, the RCEA Board of Directors, Community Advisory Committee (CAC) and the subcommittees of those bodies met online with no physical, public meeting location.
Governor Newsom signed AB 361 into law in September 2021, which allowed these bodies to continue meeting completely virtually without publishing each member’s participation location while the COVID state of emergency continued and state or local officials recommended social distancing measures or the RCEA Board determined that meeting in person posed health and safety risks.
The COVID-19 State of Emergency ended on February 28, 2023, and RCEA Board and CAC meetings returned to meeting in-person at a physical location, with allowances under existing Brown Act rules or new AB 2449 Brown Act rules should a Board or CAC member need to participate from a remote location for certain reasons. If another state of emergency is declared, these bodies may be able to return to completely remote meetings.
SUMMARY
RCEA Board Directors may attend up to two meetings per year from a remote location without making the location accessible to the public for the following reasons:
1. “Just cause”
a. To provide childcare or caregiving need to a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner;
b. Due to a contagious illness that prevents the member from attending in-person; c. Due to a need related to a physical or mental disability as defined in Government Code sections 12926 and 12926.1 not otherwise accommodated; and d. Due to travel while on official business of the legislative body or another state or local agency.
2. “Emergency circumstance” due to a physical or family medical emergency that prevents the member from attending in person.
If a Board Director would like to attend the meeting remotely due to an emergency circumstance, the Board will take action by majority vote to approve the Director’s remote participation. A vote is not necessary for a request to attend remotely for just cause. A brief 5
description, protecting the Director’s (or Director’s family member’s) medical privacy, needs to be provided in both cases.
The remotely participating Board Director needs to publicly disclose at the meeting before any action (vote) is taken, whether anyone 18 years of age or older is present in the room at the remote location with the Director, and the general nature of the individual’s relationship with the Director.
If the Board Director anticipates needing to participate remotely for more than 2 meetings per year, staff recommends arranging for a publicly and ADA accessible space with visual and audio meeting capabilities from which to participate.
Staff asks to be notified one-week in advance, if possible, of remote meeting attendance so the Director’s publicly and ADA accessible remote meeting address can be published in the agenda, if required per Brown Act open meeting laws.
Current Remote Participation Requests
As of the writing of this staff report, there have been no remote director participation for “just cause” or “emergency circumstances” requests.
RECOMMENDED ACTION (if needed)
Approve teleconference participation request for this meeting by Director pursuant to Brown Act revisions of AB 2449 due to an emergency circumstance to be briefly described. 6 Redwood Coast Energy Authority
633 3rd Street, Eureka, CA 95501
Phone: (707) 269-1700 Toll-Free (800) 931-7232 Fax: (707) 269-1777 E-mail: [email protected] Web: www.redwoodenergy.org
BOARD OF DIRECTORS DRAFT MEETING MINUTES
Wharfinger Building, downstairs Bay Room June 27, 2024
1 Marina Way, Eureka, CA 95501 Thursday, 3:30 p.m.
Chair Sarah Schaefer called a regular meeting of the Board of Directors of the Redwood Coast Energy Authority to order on the above date at 3:30 p.m. Notice of this meeting was posted on June 21, 2024.
PRESENT: Natalie Arroyo, Skip Jorgensen, Kris Mobley, Jason Ramos, Elise Scafani, Chair Sarah Schaefer, Jack Tuttle, Frank Wilson, Sheri Woo. ABSENT: Vice Chair Scott Bauer, Frankie Myers.
STAFF AND OTHERS PRESENT: Infrastructure Projects Senior Manager Mike Avcollie, Business Planning and Finance Director Lori Biondini, Regulatory and Legislative Policy Manager Faith Carlson, Power Resources Director Richard Engel, Human Resources Manager Kristy Siino, Board Clerk Lori Taketa, Interim Executive Director Eileen Verbeck.
Closed session: Tripepi Smith staff members Christine Martin, Kylie Sun.
REPORTS FROM MEMBER ENTITIES
Director Arroyo visited Klamath River dam removal sites and spoke of unintentional equity consequences of past energy projects. The Director reminded the Board about making the best decisions possible for offshore wind.
There were no non-agenda public comments at this meeting.
CONSENT CALENDAR
4.1 Approve Minutes of May 23, 2024, Board Meeting.
4.2 Approve Disbursements Report.
4.3 Accept Financial Reports.
4.4 Approve Resolution 2024-6 Approving the Form of and Authorizing the Execution of the Long-Term Portfolio Content Category 3 Purchase Agreement with Sol Systems, LLC.
4.5 Adopt Resolution 2024-7 Adopting Amended Board Operating Guidelines to Include Revised Meeting Procedures and Transparency Requirements and an Amended Conflict of Interest Code Due to Changed Board Membership.
Authorize the Board Clerk to Submit the Amended Conflict of Interest Code to the Humboldt County Board of Supervisors as the Code Reviewing Body.
No Board nor community member requested consent calendar item discussion.
M/S: Mobley, Scafani: Approve Consent Calendar items.
7 RCEA June 27, 2024, Board of Directors DRAFT Meeting Minutes
The motion passed with a unanimous vote. Ayes: Arroyo, Jorgensen, Mobley, Scafani, Schaefer, Tuttle, Wilson, Woo. Noes: None. Absent: Bauer, Myers, Abstain: Ramos.
COMMUNITY CHOICE ENERGY (CCE) BUSINESS
NEW CCE BUSINESS
7.1. Income Graduated Fixed Charge (IGFC) Presentation (Information only) Regulatory and Legislative Policy Manager Carlson and Power Resources Director Engel reported on an upcoming income-based fixed charge for residential electricity service that was introduced through the legislature and that the California Public Utilities Commission (CPUC) is preparing for implementation in 2026. The new billing method may lower electricity bills for low-income households. Despite that intention, staff analysis shows that RCEA’s coastal customers will likely see higher bills, including many FERA and CARE customers who receive low-income discounts. RCEA’s inland customers who use more electricity for cooling and heating will probably see bill savings. Staff will report on the fixed charge billing changes as the CPUC makes adjustments.
The directors discussed advocacy opportunities. Since many customers who will see bill relief are non-CCA, low-income residents living in the Central Valley, CalCCA with its relatively higher-income and largely coastal customer base is reluctant to advocate against the new system. RCEA is unusual as a CCA in its high percentage of low-income customers.
EPIC Climate Attorney Matt Simmons supported RCEA negotiating a low-income coastal exception with the CPUC. Increasing electricity use as homes switch from natural gas or propane to electricity may help more RCEA customers see bill savings.
7.2. Community Choice Energy Program Procurement Target Adjustment Power Resources Director Engel reported on combined effects of the current energy market, coming regulation changes, and RCEA’s procurement goals. Renewable energy prices have risen dramatically. PG&E is lowering customer energy rates in the coming year. Since RCEA charges less for electricity than PG&E, RCEA’s revenues are thus reduced. The CPUC’S new slice-of-day resource adequacy (RA) procurement framework requires RCEA to buy more, very expensive, RA for which all utilities are competing. If RCEA follows its current procurement policy, the agency will deplete its cash reserves in three years. The Board can choose to spend down RCEA’s cash reserves, reduce RCEA’s renewable energy procurement goal to the less aggressive state-mandated goal, or raise customer rates.
Determining RCEA’s rates based on cost of service may protect the agency from some volatility, but RCEA risks losing some customers if rates are higher than PG&E’s.
Environmental Protection Information Center Executive Director Tom Wheeler opposed the procurement goal adjustment, arguing that RCEA was not created solely to provide cheaper electricity than PG&E. Due to extremely high atmospheric CO2 levels Mr. Wheeler said RCEA should aim for a 100% non-carbon and renewable energy portfolio by 2030, at least.
EPIC Climate Attorney Matt Simmons opposed the procurement goal adjustment and supported using the agency’s reserves to keep its renewable energy goals. 8 RCEA June 27, 2024, Board of Directors DRAFT Meeting Minutes
Colin Fiske, commenting as a member of the public and not as a member of RCEA’s Community Advisory Committee, opposed adjusting procurement goals and supported setting rates independently to keep promises to customers.
The directors discussed the large cash reserve requirement, which increases as energy prices increase. Keeping less than 180 days cash on hand would make RCEA subject to additional CPUC scrutiny and oversight. Meeting the cash reserve goal will lower RCEA’s energy transaction costs and help weather volatile energy market swings without having to increase rates for customers. Staff reminded the Board of RCEA’s 2021 cash reserve depletion. The agency continued operations at that time with a loan and assistance from the Blue Lake Rancheria and MCE. The directors supported reconsidering the procurement target reduction at the earliest opportunity.
M/S: Mobley, Scafani: Adopt Resolution 2024-8 Adopting the State Target for Renewable Electricity Procurement for Calendar Years 2024 and 2025.
The motion passed with a unanimous vote. Ayes: Arroyo, Jorgensen, Mobley, Scafani, Schaefer, Tuttle, Wilson. Noes: None. Absent: Bauer, Myers, Abstain: None. Non-Voting: Ramos, Woo.
END COMMUNITY CHOICE ENERGY (CCE) BUSINESS
OLD BUSINESS
8.1 Fiscal Year 2024-25 Proposed Budget
Interim Executive Director Verbeck and Business Planning and Finance Director Biondini presented the proposed 2024-2025 fiscal year budget, including these cost-saving measures:
postponing departmental budget requests and office building design and engineering work, freezing unfilled staff positions, and reducing the energy efficiency rebate budget. Previously-approved CPUC Rural Regional Energy Network program funding was not included in the proposed budget while staff waits for a CPUC Rural REN implementation decision. If program implementation is approved, the Rural REN funds will offset some personnel costs and provide additional program funding. The directors requested mid-year reconsideration of funding the third-party classification and compensation review.
M/S: Jorgensen, Arroyo: Adopt proposed Fiscal Year 2024-2025 budget.
The motion passed with a unanimous vote. Ayes: Arroyo, Jorgensen, Mobley, Ramos, Scafani, Schaefer, Tuttle, Wilson, Woo. Noes: None. Absent: Bauer, Myers, Abstain:
None.
NEW BUSINESS
9.1 Rural Electric Vehicle Charging CEC Grant Construction Contracts Award Director Tuttle recused himself at 4:43 p.m., stating that recommended awardee Hooven & Reese is a work client. Director Mobley stated she is not related to the Mobley Construction owners. Director Mobley is employed by but has no ownership interest in Beacom Construction, an unsuccessful bidder. Director Mobley participated in this discussion. 9 RCEA June 27, 2024, Board of Directors DRAFT Meeting Minutes
Transportation Projects Senior Manager Avcollie described RCEA’s California Energy Commission rural electric vehicle grant to construct 10 EV charging sites. Staff prioritized building the most remote and under-served Orleans, Redway and Garberville sites first.
Construction costs have risen significantly since staff submitted the grant application. Staff’s request for additional CEC funds was denied. The McLean Foundation will help fund higher-than-expected costs at the Garberville site. Staff expect the remaining, centrally-located sites to be more cost efficient and are investigating funding sources in case of additional shortfalls.
Member of the public Matt Simmons strongly supported the project, saying friends in Orleans will appreciate EV charger access.
M/S: Mobley, Scafani: Award contracts for the installation of electric vehicle charging stations for the RCEA North Coast Plug-In Electric Vehicle Charging Network Expansion Project to:
Mobley Construction Inc. in the amount of $97,153 for the Orleans site; Hooven & Reese Inc. in the amount of $96,110 for the Redway and Garberville sites; and
Hooven & Reese Inc. in the amount of $166,568.36 for the Fortuna and Eureka sites;
and authorize the Executive Director to execute all applicable documents subject to RCEA General Counsel review.
The motion passed with a unanimous vote. Ayes: Arroyo, Jorgensen, Mobley, Ramos, Scafani, Schaefer, Wilson, Woo. Noes: None. Absent: Bauer, Myers. Abstain: Tuttle (recused).
Director Tuttle rejoined the meeting at 4:58 p.m.
STAFF REPORTS
10.1 Interim Executive Director’s Report (Information only) The Yurok, Hoopa Valley, Blue Lake Rancheria and Karuk Tribes and RCEA staff will participate in Department of Energy grant interviews. Staff received annual Humboldt Sawmill Company alternate biomass use information, will ask the Biomass Technical Advisory Group and Community Advisory Committee to study the report and comment, and present the report and comments to the Board in September. There was no public comment on this item.
CLOSED SESSION
12.1 Public Employment, pursuant to Government Code Section 54957: Executive Director recruitment.
There was no public comment on the closed session agenda item. The Directors convened in closed session at 5:08 p.m. and reconvened to open session at 5:51 p.m. Chair Schaefer stated there was no closed session report and adjourned the meeting at 5:51 p.m.
Lori Taketa, Board Clerk
10 Accrual Basis Redwood Coast Energy Authority
Disbursements Report
As of May 31, 2024
Type Date Num Name Memo Amount
Liability Check 05/01/2024 ACH EDD Paydate 05/01/24, Final -57.50 Liability Check 05/01/2024 ACH Internal Revenue Service Paydate 05/01/24, Final -386.00 Paycheck 05/01/2024 ACH Term Employee Paycheck, Final -1,275.99 Liability Check 05/03/2024 ACH CICCS Coalition for Controlling Insurance Invoice 2024-4, April 2024 EAP -64.94 Bill Pmt -Check 05/03/2024 ACH Viridity Energy Solutions, Inc. Tierra Buena RA-April 2024 -16,900.00 Bill Pmt -Check 05/03/2024 WIRE CA Community Power FY 2023-24 Funding for 4 projects -34,503.00 Check 05/03/2024 17237-99 NEM Customers 2024 NEM Yearly Payout -22,480.39 Check 05/03/2024 17300 City of Arcata 2024 NEM Annual Payout -234.42 Check 05/03/2024 17301-99 NEM Customers 2024 NEM Yearly Payout -40,077.86 Check 05/03/2024 17400-99 NEM Customers 2024 NEM Yearly Payout -38,161.51 Check 05/03/2024 17500-99 NEM Customers 2024 NEM Yearly Payout -41,739.07 Check 05/03/2024 17600-22 NEM Customers 2024 NEM Yearly Payout -8,004.74 Check 05/03/2024 17623 CCE Customer CCE Equipment Rebate - Res #240305-1949 -50.00 Check 05/03/2024 17624 CCE Customer CCE Equipment Rebate - Res #240415-2026 -100.00 Check 05/03/2024 17625 CCE Customer CCE Equipment Rebate - Res #240415-2027 -100.00 Check 05/03/2024 17626 CCE Customer CCE Equipment Rebate - Res #240413-2023 -100.00 Check 05/03/2024 17627 CCE Customer CCE Equipment Rebate - Res #240413-2022 -100.00 Check 05/03/2024 17628 CCE Customer CCE Equipment Rebate - Res #240416-2030 -150.00 Check 05/03/2024 17629 CCE Customer CCE Equipment Rebate - Res #240414-2025 -450.00 Check 05/03/2024 17630 CCE Customer CCE Heat Pump Rebate - Res #240319-1979 -700.00 Check 05/03/2024 17631 CCE Customer CCE Heat Pump Rebate - Res #240315-1971 -800.00 Check 05/03/2024 17632 Willdan Energy Solutions Humboldt Transit Authority-133 V St -700.00 Check 05/03/2024 17633 CCE Customer CCE Equipment Rebate - Res #240321-1997 -50.00 Check 05/03/2024 17634 CCE Customer CCE Equipment Rebate - Res #240321-1997 -150.00 Bill Pmt -Check 05/03/2024 17635 Alber's Tractor and Ag Work Mowing services for ACV solar site -650.00 Bill Pmt -Check 05/03/2024 17636 AM Conservation RES Kit supplies -780.81 Bill Pmt -Check 05/03/2024 17637 AT&T Router charges - ACV: 03/19-04/18/24 -163.00 Bill Pmt -Check 05/03/2024 17638 Avcollie, M. April 2024 mileage reimbursement -150.75 Bill Pmt -Check 05/03/2024 17639 Bithell, M. March & April 2024 Mileage -75.04 Bill Pmt -Check 05/03/2024 17640 Braun Blaising & Wynne Legal Services - Regulatory -March 2024 -6,466.43 Bill Pmt -Check 05/03/2024 17641 Chad Johnson Heat Pump Workshop Video Services -100.00 Bill Pmt -Check 05/03/2024 17642 Engel, R. CalCCA Conf: Parking and Gas -233.54 Bill Pmt -Check 05/03/2024 17643 Eureka Rubber Stamp Qty 2 Board meeting nameplates -34.20 Bill Pmt -Check 05/03/2024 17644 Gwynn, J. CalCCA Conf: Parking and Mileage -522.80 Bill Pmt -Check 05/03/2024 17645 Hand Therapy Center Ergonomic evaluations for 2 employees -500.00 Bill Pmt -Check 05/03/2024 17646 Humboldt Bay Coffee Co. April 2024 Coffee -69.20 Bill Pmt -Check 05/03/2024 17647 Mission Uniform & Linen April 2024 Mat Services -28.68 Bill Pmt -Check 05/03/2024 17648 Newport Group Participant Fees, 457(b) - 04/01-06/30/2024 -1,003.48 Bill Pmt -Check 05/03/2024 17649 Novotny, F. CalCCA Conf: Parking & Gas -159.58 Bill Pmt -Check 05/03/2024 17650 NYLEX.net, Inc. Onsite Network Support Services - April -3,855.00 Bill Pmt -Check 05/03/2024 17651 O&M Industries 917 3rd St Heater Diagnostic and Fan Install -499.83 Bill Pmt -Check 05/03/2024 17652 Perez, A. CalCCA Conf: Parking, Mileage & Toll -314.73 Bill Pmt -Check 05/03/2024 17653 PG&E EV Account EV Stations 03/15-04/15/2024 -1,393.17 Bill Pmt -Check 05/03/2024 17654 PG&E Office Utility 03/15-04/15/2024 utilities for 633 3rd Street -1,281.58 Bill Pmt -Check 05/03/2024 17655 Premier Financial Group 401(a) & 457(b) Advisory Fee for Q2 2024 -5,630.08 Bill Pmt -Check 05/03/2024 17656 Rodriguez, Louis Mileage reimbursement - April 2024 -34.84 Bill Pmt -Check 05/03/2024 17657 Scrapper's Edge Printing services - April 2024 -47.88 Bill Pmt -Check 05/03/2024 17658 Shred Aware Shredding services - April 2024 -68.95
11 Accrual Basis Redwood Coast Energy Authority
Disbursements Report
As of May 31, 2024
Type Date Num Name Memo Amount
Bill Pmt -Check 05/03/2024 17659 Sport & Cycle April 2024 E-Bike Voucher -500.00 Bill Pmt -Check 05/03/2024 17660 Yakovleva, Vera A. CalCCA Conf: Transportation -12.00 Check 05/10/2024 ACH VISA April 2024 Statement 03/21/2024-05/06/2024 -22,463.42 Liability Check 05/10/2024 ACH EDD Paydate 05/10/24 -7,122.92 Liability Check 05/10/2024 ACH Internal Revenue Service Paydate 05/10/24 -32,358.71 Liability Check 05/10/2024 ACH Ascensus 401(a) Paydates 05/01/24 & 05/10/24 -12,451.71 Liability Check 05/10/2024 ACH Ascensus 457(b) Paydates 05/01/24 & 05/10/24 -12,130.53 Bill Pmt -Check 05/10/2024 ACH Humboldt Sawmill Co. April 2024 Electricity Generation -507,616.33 Bill Pmt -Check 05/10/2024 ACH Leapfrog Power, Inc April 2024 Resource Adequacy -36,740.00 Bill Pmt -Check 05/10/2024 17661 AM Conservation ResKit supplies May 2024 -1,843.04 Bill Pmt -Check 05/10/2024 17662 Arcata Technology Center Site Host Reimbursement 01/01-03/31/2024 -898.41 Bill Pmt -Check 05/10/2024 17663 AT&T ACV internet charges: 04/29-05/28/24 -879.96 Bill Pmt -Check 05/10/2024 17664 AT&T Long Distance Phone charges 04/25 - 05/24/2024 -126.69 Bill Pmt -Check 05/10/2024 17665 Bidwell Consulting Services, Inc. Prep of forms for amending trustees -350.00 Bill Pmt -Check 05/10/2024 17666 Biondini, L. Employee Purchase Reimb- FedEx Shipping -35.55 Bill Pmt -Check 05/10/2024 17667 Blue Lake Rancheria Site Host Reimbursement 01/01-03/31/2024 -550.72 Bill Pmt -Check 05/10/2024 17668 Boudreau, D. Mileage Reimburement Apr 2024 -20.10 Bill Pmt -Check 05/10/2024 17669 Carter Properties, LLC 917 3rd Street Office -May 2024 increase -75.00 Bill Pmt -Check 05/10/2024 17670 City of Arcata Site Host Reimbursement 01/01-03/31/2024 -686.00 Bill Pmt -Check 05/10/2024 17671 City of Arcata April 2024 Excessive Energy Use Tax -2,227.49 Bill Pmt -Check 05/10/2024 17672 City of Arcata April 2024 Utility User Tax -15,508.63 Bill Pmt -Check 05/10/2024 17673 City of Blue Lake Site Host Reimbursement 01/01-03/31/2024 -228.45 Bill Pmt -Check 05/10/2024 17674 City of Eureka-Water 917 & 633 3rd Street -351.89 Bill Pmt -Check 05/10/2024 17675 City of Trinidad Site Host Reimbursement 01/01-03/31/2024 -714.33 Bill Pmt -Check 05/10/2024 17676 Developed Employment Services, LLC. 633 3rd St. Yard work -116.34 Bill Pmt -Check 05/10/2024 17677 Diamond, Nancy May 2024 legal & regulatory services -15,247.00 Bill Pmt -Check 05/10/2024 17678 Donald Dame CCE Consulting services- Apr 2024 -320.25 Bill Pmt -Check 05/10/2024 17679 Hilson, D. Mileage reimbursement - Apr 2024 -75.64 Bill Pmt -Check 05/10/2024 17680 HireRight Background screening: new hire -125.12 Bill Pmt -Check 05/10/2024 17681 Law Office of David Peffer Dec 2023 & Jan 2024 RuralREN services -30,494.00 Bill Pmt -Check 05/10/2024 17682 Local Worm Guy Apr 2024 Compost service 633 & 917 3rd St -60.00 Bill Pmt -Check 05/10/2024 17683 McKinleyville Chamber of Commerce 2024 Annual Membership Dues -267.00 Bill Pmt -Check 05/10/2024 17684 Mission Uniform & Linen Janitorial Supplies for 633 3rd St -46.87 Bill Pmt -Check 05/10/2024 17685 Nicklas, Alida M Mileage reimbursement - April 2024 -60.97 Bill Pmt -Check 05/10/2024 17686 North Coast Cleaning 633 & 917 3rd St. April Cleaning Services -1,090.00 Bill Pmt -Check 05/10/2024 17687 North Coast Unified Air Quality Site Host Reimbursement 01/01-03/31/2024 -895.48 Bill Pmt -Check 05/10/2024 17688 Open Door Site Host Reimbursement 01/01-03/31/2024 -569.07 Bill Pmt -Check 05/10/2024 17689 Pierson Building Center 633 3rd St: Facility supplies -9.71 Bill Pmt -Check 05/10/2024 17690 Recology Act 060703330, 633 3rd St. Apr 2024 -105.52 Bill Pmt -Check 05/10/2024 17691 Recology Act 061371327, 917 3rd St. Apr 2024 -71.48 Bill Pmt -Check 05/10/2024 17692 Rennie, J Mileage reimbursement - April 2024 -83.75 Bill Pmt -Check 05/10/2024 17693 Revolution Bicycles April 2024 E-Bike Voucher -500.00 Bill Pmt -Check 05/10/2024 17694 Security Lock & Alarm May 2024 alarm servicing -1,044.00 Bill Pmt -Check 05/10/2024 17695 St. Joseph Hospital Site Host Reimbursement 01/01- 03/31/2024 -1,910.14 Bill Pmt -Check 05/10/2024 17696 Stitch Witch Logo gear order - 100% Balance -96.57 Bill Pmt -Check 05/10/2024 17697 Times Printing Company NEM check envelopes -750.93 Bill Pmt -Check 05/10/2024 17698 Times Printing Company Move-in & Late Notices invoices -2,140.97 Check 05/10/2024 17699-712 NEM Customers NEM Account Closeouts -1,816.97
12 Accrual Basis Redwood Coast Energy Authority
Disbursements Report
As of May 31, 2024
Type Date Num Name Memo Amount
Check 05/10/2024 17713 CCE Customer CCE Equipment Rebate - Res #240410-2020 -150.00 Check 05/10/2024 17714 CCE Customer CCE Equipment Rebate - Res #240425-2044 -150.00 Check 05/10/2024 17715 CCE Customer CCE Equipment Rebate - Res #240416-2031 -200.00 Check 05/10/2024 17716 CCE Customer CCE Equipment Rebate - Res #240301-1940 -300.00 Check 05/10/2024 17717 CCE Customer CCE Heat Pump Rebate - Res #240327-2002 -700.00 Check 05/10/2024 17718 CCE Customer CCE Heat Pump Rebate - Res #240201-1873 -1,325.00 Check 05/10/2024 17719 CCE Customer CCE Heat Pump Rebate - Res #240405-2016 -2,175.00 Check 05/10/2024 17720 McKinleyville Union School District CCE Equip Non-Res Rebate #240102-1795 -1,000.00 Check 05/10/2024 17721 McKinleyville Union School District CCE Equip Non-Res Rebate #240102-1797 -1,000.00 Check 05/10/2024 17722 CCE Customer CCE Heat Pump Rebate - Res #240324-1146 -975.00 Check 05/10/2024 17723 CCE Customer CCE Heat Pump Rebate - Res #230911-1582 -900.00 Check 05/10/2024 17724 NEM Customer 2024 NEM Yearly Payout -601.74 Paycheck 05/10/2024 ACH Employees Payroll -80,142.94
Bill Pmt -Check 05/13/2024 ACH The Energy Authority Special Invoice- Capacity Sales July 2024 -1,946,970.51 Bill Pmt -Check 05/15/2024 ACH The Energy Authority TEA Invoice #TEA 42024 April 2024 -2,546,305.44 Bill Pmt -Check 05/16/2024 ACH PG&E EV Account H St EV station 04/05-05/05/2024 -305.26 Bill Pmt -Check 05/17/2024 WIRE PG&E Voluntary Allocation November 2023 VA Long term & Short term -63,599.70 Bill Pmt -Check 05/20/2024 ACH The Energy Authority CAISO Invoice #CISO051524-MAY -1,696.28 Check 05/22/2024 Debit Umpqua Service Charge -240.43
Liability Check 05/24/2024 ACH CICCS Coalition for Controlling Insurance Invoice 2024-5, May 2024 EAP -64.94 Liability Check 05/24/2024 ACH EDD Paydate 05/24/24 -7,018.83 Liability Check 05/24/2024 ACH Internal Revenue Service Paydate 05/24/24 -32,048.01 Liability Check 05/24/2024 ACH Keenan Health Insurance June 2024 Coverage -39,693.09 Liability Check 05/24/2024 ACH Principal Life Insurance Company June 2024 Coverage -108.08 Liability Check 05/24/2024 ACH Ascensus 401(a) Paydate 05/24/24 -12,023.16 Liability Check 05/24/2024 ACH Ascensus 457(b) Paydate 05/24/24 -11,926.53 Bill Pmt -Check 05/24/2024 ACH CalPine Corporation Calpine April 2024 services -63,812.33 Bill Pmt -Check 05/24/2024 ACH Snow Mountain Hydro, LLC Apr 2024 Electricity Generation -173,035.52 Check 05/24/2024 17725-99 NEM Customers 2024 NEM Yearly Payout -26,944.48 Check 05/24/2024 17800-99 NEM Customers 2024 NEM Yearly Payout -43,451.75 Check 05/24/2024 17900-99 NEM Customers 2024 NEM Yearly Payout -37,499.31 Check 05/24/2024 18000-99 NEM Customers 2024 NEM Yearly Payout -35,697.26 Check 05/24/2024 18100-99 NEM Customers 2024 NEM Yearly Payout -33,662.33 Check 05/24/2024 18200-57 NEM Customers 2024 NEM Yearly Payout -17,348.26 Liability Check 05/24/2024 18258 Ameritas - Dental June 2024 coverage -2,623.24 Liability Check 05/24/2024 18259 Ameritas - Vision June 2024 coverage -489.76 Bill Pmt -Check 05/24/2024 18260 Alber's Tractor and Ag Work Mowing services for ACV solar site -800.00 Bill Pmt -Check 05/24/2024 18261 Amazon.com Monthly billing - April 2024 -1,560.53 Bill Pmt -Check 05/24/2024 18262 Carter Properties, LLC 917 3rd Street Office Lease - June 2024 rent -2,375.00 Bill Pmt -Check 05/24/2024 18263 City of Eureka - REVNet Site Host Reimbursement 1/1-3/31/2024 -1,108.70 Bill Pmt -Check 05/24/2024 18264 Enterprise Car rentals April 2024 -564.60 Bill Pmt -Check 05/24/2024 18265 Eureka Humboldt Fire Extinguisher Co. Inc CO2 Fire extinguisher for 633 3rd St -414.06 Bill Pmt -Check 05/24/2024 18266 HSU - Sponsored Programs Foundation ACV Op Support: Feb & March 2024 -11,409.00 Bill Pmt -Check 05/24/2024 18267 Humboldt Bay Coffee Co. Office Coffee-917 3rd St -17.30 Bill Pmt -Check 05/24/2024 18268 Humboldt County Fair Application and Booth Fee -275.00 Bill Pmt -Check 05/24/2024 18269 International Inst. of Municipal Clerks Annual Membership Fee-Lori Taketa -225.00 Bill Pmt -Check 05/24/2024 18270 Mission Uniform & Linen May 2024 Mat Cleaning Service -28.68 Bill Pmt -Check 05/24/2024 18271 NYLEX.net, Inc. Onsite network support services - June 2024 -3,690.00
13 Accrual Basis Redwood Coast Energy Authority
Disbursements Report
As of May 31, 2024
Type Date Num Name Memo Amount
Bill Pmt -Check 05/24/2024 18272 Optimum Business-633 633 3rd St: Phone & Internet access - May -1,102.64 Bill Pmt -Check 05/24/2024 18273 Pacific Paper Company Office Supplies: Envelopes -39.31 Bill Pmt -Check 05/24/2024 18274 PG&E - ACV ACV site utilities 03/28-04/26/2024 -238.70 Bill Pmt -Check 05/24/2024 18275 PG&E CCA Apr 2024 CCE Billing Charges -21,692.79 Bill Pmt -Check 05/24/2024 18276 PG&E Office Utility 04/08-05/06/2024 utilities for 917 3rd Street -425.67 Bill Pmt -Check 05/24/2024 18277 Ramone's Bakery Battery Storage Vendor Event - catering -140.10 Bill Pmt -Check 05/24/2024 18278 Shafer's Ace May 2024 facility repairs purchases -197.48 Bill Pmt -Check 05/24/2024 18279 Sport & Cycle May 2024 E-Bike Voucher #DEQSKJ -500.00 Bill Pmt -Check 05/24/2024 18280 Times Printing Company NEM Payout Envelopes and insert service -139.95 Bill Pmt -Check 05/24/2024 18281 Ubeo Business Services 633 3rd St Printer Charges: 04/06-05/05/24 -199.66 Bill Pmt -Check 05/24/2024 18282 Winzler, John Office Lease - 633 3rd Street, June 2024 -7,946.31 Check 05/24/2024 18284 NEM Customer 2023 NEM Yearly Payout -949.25 Check 05/24/2024 18285 NEM Customer 2024 NEM Yearly Payout -1,740.48 Check 05/24/2024 18286 CCE Customer CCE Equipment Rebate - Res #240516-2088 -50.00 Check 05/24/2024 18287 CCE Customer CCE Equipment Rebate - Res #240503-2074 -100.00 Check 05/24/2024 18288 CCE Customer CCE Equipment Rebate - Res #240502-2065 -100.00 Check 05/24/2024 18289 CCE Customer CCE Equipment Rebate - Res #240516-2089 -400.00 Check 05/24/2024 18290 CCE Customer CCE Equipment Rebate - Res #240508-2081 -450.00 Check 05/24/2024 18291 CCE Customer CCE Heat Pump Rebate - Res #240402-2012 -700.00 Check 05/24/2024 18292 CCE Customer CCE Heat Pump Rebate - Res #240416-2029 -800.00 Check 05/24/2024 18293 CCE Customer CCE Heat Pump Rebate - Res #240409-2018 -825.00 Check 05/24/2024 18294 CCE Customer CCE Heat Pump Rebate - Res #240514-2084 -900.00 Check 05/24/2024 18295 CCE Customer CCE Heat Pump Rebate - Res #240430-2062 -900.00 Check 05/24/2024 18296 CCE Customer CCE Heat Pump Rebate - Res #240424-2038 -950.00 Check 05/24/2024 18297 CCE Customer CCE Heat Pump Rebate - Res #240306-1957 -1,200.00 Check 05/24/2024 18298 Willdan Energy Solutions County of Humboldt-3561 Boeing & 3000 Airport Rd -2,800.00 Check 05/24/2024 18299 CCE Customer Res EVSE rebate #REVSE44 -299.89 Paycheck 05/24/2024 ACH Employees Payroll -78,951.14
Bill Pmt -Check 05/28/2024 ACH The Energy Authority CAISO Invoice #CISO052224-MAY -3,907.27 Liability Check 05/31/2024 ACH Colonial Life May 2024 Premiums -2,387.76 TOTAL -6,284,874.10
14 Accrual Basis Redwood Coast Energy Authority
Disbursements Report
As of June 30, 2024
Type Date Num Name Memo Amount
Liability Check 06/07/2024 ACH Ascensus 401(a) Paydate 06/07/24 -12,215.89 Liability Check 06/07/2024 ACH Ascensus 457(b) Paydate 06/07/24 -12,227.53 Liability Check 06/07/2024 ACH EDD Paydate 06/07/24 -7,213.38 Liability Check 06/07/2024 ACH Internal Revenue Service Paydate 06/07/24 -32,673.31 Bill Pmt -Check 06/07/2024 ACH CalCCA 2024-2025 PG&E ERRA Special Assessment -2,555.18 Bill Pmt -Check 06/07/2024 ACH Leapfrog Power, Inc May 2024 RA Invoice -36,740.00 Bill Pmt -Check 06/07/2024 ACH Viridity Energy Solutions, Inc. Tierra Buena RA-May 2024 -16,900.00 Check 06/07/2024 ACH VISA VISA 2291: May 2024 Stmt 04/19-05/21/2024 -11,404.37 Check 06/07/2024 ACH VISA VISA 4133: May 2024 Stmt 04/19-05/21/2024 -415.39 Bill Pmt -Check 06/07/2024 WIRE PG&E Voluntary Allocation December 2023 - VA Long term & Short term -89,263.80 Check 06/07/2024 18300 NEM Customer 2024 NEM Yearly Payout-Reissued -302.33 Check 06/07/2024 18301 CCE Customer Res EVSE rebate #REVSE46 -295.78 Check 06/07/2024 18302 CCE Customer Res EVSE rebate #REVSE45 -198.00 Check 06/07/2024 18303 CCE Customer CCE Equipment Rebate - Res #240528-2101 -50.00 Check 06/07/2024 18304 CCE Customer CCE Equipment Rebate - Res #240516-2086 -100.00 Check 06/07/2024 18305 CCE Customer CCE Equipment Rebate - Res #230502-1281 -310.00 Check 06/07/2024 18306 CCE Customer CCE Equipment Rebate - Res #240519-2091 -500.00 Check 06/07/2024 18307 CCE Customer CCE Heat Pump Rebate - Res #240312-1968 -1,050.00 Check 06/07/2024 18308 CCE Customer CCE Heat Pump Rebate - Res #240522-2097 -1,837.50 Bill Pmt -Check 06/07/2024 18309 Adventures Edge May 2024: 4 E-Bike Vouchers -2,050.00 Bill Pmt -Check 06/07/2024 18310 Alber's Tractor and Ag Work May 2024 ACV mowing services -1,900.00 Bill Pmt -Check 06/07/2024 18311 AT&T Router charges - ACV: 04/19-05/18/24 -163.00 Bill Pmt -Check 06/07/2024 18312 Baker Tilly US, LLP Audit services - period ending 5/30/24 -24,150.00 Bill Pmt -Check 06/07/2024 18313 Boudreau, D. Mileage & Employee Reimb - ACV supplies -113.67 Bill Pmt -Check 06/07/2024 18314 Braun Blaising & Wynne Legal Services - Regulatory -April 2024 -1,327.15 Bill Pmt -Check 06/07/2024 18315 City Clerks Association of California 2024 Membership Dues for Lori Taketa -250.00 Bill Pmt -Check 06/07/2024 18316 Developed Employment Services, LLC. 633 3rd St. Yard work -116.34 Bill Pmt -Check 06/07/2024 18317 Donald Dame CCE Consulting services- May 2024 -306.25 Bill Pmt -Check 06/07/2024 18318 Engel, R. TEA Meeting: Per Diem Meals 6/19-6/21/24 -183.00 Bill Pmt -Check 06/07/2024 18319 Frontier Energy, Inc. March 2024 & April 2024 DSM consulting -2,241.00 Bill Pmt -Check 06/07/2024 18320 Gwynn, J. TEA Meeting: Per Diem Meals 6/19-6/21/24 -183.00 Bill Pmt -Check 06/07/2024 18321 Hilson, D. Mileage reimbursement - May 2024 -47.50 Bill Pmt -Check 06/07/2024 18322 Humboldt Bay Coffee Co. May 2024 office coffee -77.85 Bill Pmt -Check 06/07/2024 18323 Humboldt Transit Authority Bus Rides for RCEA Staff Jan-Mar 2024 -144.90 Bill Pmt -Check 06/07/2024 18324 Ink People Black Humboldt-Juneteenth 2024 sponsorship -500.00 Bill Pmt -Check 06/07/2024 18325 Kullmann, S. CCEC Forum & LGSEC Meeting: Per Diem Meals 6/24-6/27/24-178.00 Bill Pmt -Check 06/07/2024 18326 Local Worm Guy May 2024 Compost service 633 & 917 3rd St -72.00 Bill Pmt -Check 06/07/2024 18327 Mission Uniform & Linen May and June 2024 invoices -177.32 Bill Pmt -Check 06/07/2024 18328 Pacific Paper Company Office Supplies: Legal Pads -41.49 Bill Pmt -Check 06/07/2024 18329 PG&E EV Account EV stations 04/16-05/14/2024 -1,770.55 Bill Pmt -Check 06/07/2024 18330 PG&E Office Utility 04/16-05/14/2024 utilities for 633 3rd Street -1,154.01 Bill Pmt -Check 06/07/2024 18331 Revolution Bicycles May 2024: 2 E-Bike Vouchers -1,500.00 Bill Pmt -Check 06/07/2024 18332 Rodriguez, Louis Mileage reimbursement - May 2024 -104.52 Bill Pmt -Check 06/07/2024 18333 Security Lock & Alarm 633 3rd St: Service Call for Keypad low battery -70.00 Bill Pmt -Check 06/07/2024 18334 Siino,K. Refreshments for LCW Training Session -103.00 Bill Pmt -Check 06/07/2024 18335 Taketa, L. Mileage Reimb & Employee Reimb -53.69 Bill Pmt -Check 06/07/2024 18336 Terry, P. CCEC Forum : Per Diem Meals 6/24-6/27/24 -162.00 Bill Pmt -Check 06/07/2024 18337 Times Printing Company May 2024 Move-In & Late Notices Invoices -2,208.62
15 Accrual Basis Redwood Coast Energy Authority
Disbursements Report
As of June 30, 2024
Type Date Num Name Memo Amount
Paycheck 06/07/2024 ACH Employees Payroll -81,142.58
Bill Pmt -Check 06/10/2024 ACH The Energy Authority CAISO Invoice #CISO060524-MAY -3,487.02 Bill Pmt -Check 06/10/2024 18338 California State Controller Stale checks Report ID: 1341945 -200.24 Bill Pmt -Check 06/14/2024 ACH CalPine Corporation Calpine May 2024 Costs -63,861.67 Bill Pmt -Check 06/14/2024 ACH Humboldt Sawmill Co. May 2024 Electricity Generation -794,415.49 Bill Pmt -Check 06/14/2024 ACH Snow Mountain Hydro, LLC May 2024 Electricity Generation -123,466.39 Check 06/14/2024 18339 NEM Customer 2024 NEM Yearly Payout Reissued -115.50 Check 06/14/2024 18340 NEM Customer 2024 NEM Yearly Payout Reissued -127.17 Check 06/14/2024 18341 NEM Customer 2024 NEM Yearly Payout Reissued -303.71 Check 06/14/2024 18342 NEM Customer NEM Account Closeout -28.64 Check 06/14/2024 18343 NEM Customer NEM Account Closeout -132.58 Check 06/14/2024 18344 NEM Customer NEM Account Closeout -27.11 Check 06/14/2024 18345 NEM Customer NEM Account Closeout -5.28 Check 06/14/2024 18346 NEM Customer NEM Account Closeout -3.41 Check 06/14/2024 18347 NEM Customer NEM Account Closeout -80.89 Check 06/14/2024 18348 Yurok Indian Housing Authority NEM Account Closeouts -137.34 Check 06/14/2024 18349 CCE Customer Res EV rebate #EV1 -2,000.00 Check 06/14/2024 18350 CCE Customer Res EV rebate #EV2 -2,000.00 Check 06/14/2024 18351 CCE Customer Res EV rebate #EV3 -2,000.00 Check 06/14/2024 18352 CCE Customer Res EV rebate #EV4 -2,000.00 Bill Pmt -Check 06/14/2024 18353 Amazon.com Monthly billing - May 2024 -2,081.49 Bill Pmt -Check 06/14/2024 18354 Bithell, M. May 2024 mileage and purchase reimb. -82.82 Bill Pmt -Check 06/14/2024 18355 City of Arcata May 2024 Excessive Energy Use Tax -486.80 Bill Pmt -Check 06/14/2024 18356 City of Arcata May 2024 Utility User Tax -14,172.10 Bill Pmt -Check 06/14/2024 18357 Diamond, Nancy May 2024 legal & regulatory services -13,649.20 Bill Pmt -Check 06/14/2024 18358 Kullmann, S. RuralRen Meeting.: Per Diem Meals 6/11-6/12/24 -64.00 Bill Pmt -Check 06/14/2024 18359 Lost Coast Communications Radio spots -EV Rebate Program-May 2024 -540.00 Bill Pmt -Check 06/14/2024 18360 North Coast Cleaning 917 3rd St: May 2024 monthly cleaning service -550.00 Bill Pmt -Check 06/14/2024 18361 Optimum Business-633 633 3rd St: Phone & Internet - 05/28-06/27/2024 -1,102.64 Bill Pmt -Check 06/14/2024 18362 Recology Act 061371327, 917 3rd St. May 2024 -71.48 Bill Pmt -Check 06/14/2024 18363 Recology Act 060703330, 633 3rd St. May 2024 -105.52 Bill Pmt -Check 06/14/2024 18364 SDRMA P&L P&L 2024-25 Insurance package invoice -99,549.70 Bill Pmt -Check 06/14/2024 18365 SDRMA WC FY 24-25 compensation program invoice -65,812.84 Bill Pmt -Check 06/14/2024 18366 Taketa, L. Oct 2023 Mileage Reimb -33.01 Bill Pmt -Check 06/14/2024 18367 Terry, P. RuralRen Meeting.: Per Diem Meals 6/11-6/12/24 -64.00 Bill Pmt -Check 06/14/2024 18368 Tripepi Smith and Associates, Inc. M1 of Executive Director Recruitment -5,500.00 Bill Pmt -Check 06/14/2024 18369 Ubeo Business Services 633 3rd St Printer Charges: 05/06-06/05/24 -199.81 Bill Pmt -Check 06/14/2024 18370 Whitchurch Engineering, Inc EVCS Project-Feb 2024-May 2024 Services -13,403.75 Bill Pmt -Check 06/14/2024 18371 Yakovleva, Vera A. CALCCA LegCom.: Per Diem Meals 6/27-6/29/24 -126.00 Bill Pmt -Check 06/14/2024 18372 AT&T Internet 05/29-06/28/24 for ACV -879.96 Check 06/14/2024 18373 NEM Customer NEM Account Closeout -49.01 Bill Pmt -Check 06/17/2024 ACH The Energy Authority TEA Invoice #TEA 52024 May 2024 -4,294,253.15 Liability Check 06/21/2024 ACH Ascensus 401(a) Paydate 06/21/24 -12,548.22 Liability Check 06/21/2024 ACH CICCS Coalition for Controlling Insurance June 2024 EAP premiums -64.94 Liability Check 06/21/2024 ACH EDD Paydate 06/21/24 -7,722.67 Liability Check 06/21/2024 ACH Internal Revenue Service Paydate 06/21/24 -34,381.97 Liability Check 06/21/2024 ACH Keenan Health Insurance July 2024 Coverage -36,404.79 Liability Check 06/21/2024 ACH Principal Life Insurance Company July 2024 Coverage -108.08
16 Accrual Basis Redwood Coast Energy Authority
Disbursements Report
As of June 30, 2024
Type Date Num Name Memo Amount
Liability Check 06/21/2024 ACH Ascensus 457(b) Paydate 06/21/24 -12,236.89 Bill Pmt -Check 06/21/2024 ACH Intuit Intuit Payroll Services - annual -850.00 Paycheck 06/21/2024 18374 Empoyee - new hire Pay Period: 06/02/24-06/15/24 -1,133.91 Liability Check 06/21/2024 18375 Ameritas - Dental July 2024 Coverage -2,381.92 Liability Check 06/21/2024 18376 Ameritas - Vision July 2024 Coverage -442.84 Bill Pmt -Check 06/21/2024 18377 Verbeck, E. RuralRen Meeting Travel Reimbursement -446.31 Paycheck 06/21/2024 ACH Employees Payroll -83,483.97
Check 06/22/2024 Debit Umpqua Service Charge -396.81
Liability Check 06/28/2024 ACH Ascensus Paydate 06/28/24 Term Employee Final -471.51 Liability Check 06/28/2024 ACH EDD Paydate 06/28/24 Term Employee Final -337.52 Liability Check 06/28/2024 ACH Internal Revenue Service Paydate 06/28/24 Term Employee Final -1,349.32 Liability Check 06/28/2024 ACH Ascensus Paydate 06/28/24 Term Employee Final -136.14 Liability Check 06/28/2024 ACH Colonial Life June 2024 Premiums -2,387.76 Bill Pmt -Check 06/28/2024 ACH PG&E - ACV ACV site utilities 04/27-05/28/2024 -169.28 Bill Pmt -Check 06/28/2024 ACH PG&E EV Account H St EV station 05/06-06/04/2024 -256.17 Bill Pmt -Check 06/28/2024 ACH PG&E Office Utility 05/07-06/05/2024 utilities for 917 3rd Street -384.32 Bill Pmt -Check 06/28/2024 WIRE PG&E Voluntary Allocation January 2024 - VA Long term & Short term -260,864.39 Bill Pmt -Check 06/28/2024 WIRE USDA Loan Payment Q2-2024 -97,830.83 Check 06/28/2024 18378 NEM Customer 2023 NEM Yearly Payout Reissued -257.04 Check 06/28/2024 18379 NEM Customer 2024 NEM Yearly Payout -268.26 Check 06/28/2024 18380 NEM Customer 2024 NEM Yearly Payout -647.29 Check 06/28/2024 18381 NEM Customer 2024 NEM Yearly Payout -411.74 Check 06/28/2024 18382 NEM Customer 2024 NEM Yearly Payout -286.46 Check 06/28/2024 18383 NEM Customer 2024 NEM Yearly Payout -371.55 Check 06/28/2024 18384 NEM Customer 2024 NEM Yearly Payout -4,641.93 Check 06/28/2024 18385 CCE Customer CCE Equipment Rebate - Res #240528-2102 -50.00 Check 06/28/2024 18386 CCE Customer CCE Equipment Rebate - Res #240531-2106 -50.00 Check 06/28/2024 18387 CCE Customer CCE Equipment Rebate - Res #240523-2098 -100.00 Check 06/28/2024 18388 CCE Customer CCE Equipment Rebate - Res #240612-2121 -150.00 Check 06/28/2024 18389 CCE Customer Res EVSE rebate #REVSE47 -199.50 Check 06/28/2024 18390 CCE Customer Res EVSE rebate #REVSE48 -338.68 Check 06/28/2024 18391 CCE Customer Res EVSE rebate #REVSE49 -295.78 Check 06/28/2024 18392 CCE Customer Res EVSE rebate #REVSE50 -328.53 Check 06/28/2024 18393 CCE Customer Res EV rebate #EV7 -1,000.00 Check 06/28/2024 18394 CCE Customer Res EV rebate #EV9 -2,000.00 Check 06/28/2024 18395 CCE Customer Res EV rebate #EV10 -1,000.00 Check 06/28/2024 18396 CCE Customer Res EV rebate #EV11 -4,000.00 Check 06/28/2024 18397 CCE Customer Res EV rebate #EV13 -2,000.00 Check 06/28/2024 18398 CCE Customer Res EV rebate #EV15 -4,000.00 Bill Pmt -Check 06/28/2024 18399 Aiqueous, LLC Apr 2024: database services -1,413.00 Bill Pmt -Check 06/28/2024 18400 Alber's Tractor and Ag Work Mowing services for ACV solar site -1,200.00 Bill Pmt -Check 06/28/2024 18401 Ascensus 12/01/2023-02/29/2024 Recordkeeping Fee -1,000.00 Bill Pmt -Check 06/28/2024 18402 AT&T Long Distance Phone charges 05/25 - 06/24/2024 -106.24 Bill Pmt -Check 06/28/2024 18403 Carter Properties, LLC 917 3rd Street Office Lease - July 2024 rent -2,375.00 Bill Pmt -Check 06/28/2024 18404 City of Eureka-Water 633 & 917 3rd Street Water -327.03 Bill Pmt -Check 06/28/2024 18405 Developed Employment Services, LLC. 633 3rd St. Yard work -116.34 Bill Pmt -Check 06/28/2024 18406 Engel, R. TEA Meeting: Lodging, Parking, Taxi -797.19 Bill Pmt -Check 06/28/2024 18407 Gwynn, J. TEA Meeting: Lodging & Parking -747.85
17 Accrual Basis Redwood Coast Energy Authority
Disbursements Report
As of June 30, 2024
Type Date Num Name Memo Amount
Bill Pmt -Check 06/28/2024 18408 Humboldt Bay Coffee Co. Office Coffee-917 3rd St -34.60 Bill Pmt -Check 06/28/2024 18409 Mission Uniform & Linen June 2024 invoices -184.41 Bill Pmt -Check 06/28/2024 18410 North Coast Cleaning 633 3rd St: May 2024 monthly cleaning service -540.00 Bill Pmt -Check 06/28/2024 18411 Northern CA Safety Consortium CPR & First Aid Training- V. Yakovleva -85.00 Bill Pmt -Check 06/28/2024 18412 NYLEX.net, Inc. Onsite network support services - July 2024 -3,690.00 Bill Pmt -Check 06/28/2024 18413 Pacific Paper Company Office Supplies: Paper -51.34 Bill Pmt -Check 06/28/2024 18414 PG&E CCA May 2024 CCE Billing Charges -21,635.18 Bill Pmt -Check 06/28/2024 18415 PG&E EV Account EV stations 05/15-06/12/2024 -1,903.90 Bill Pmt -Check 06/28/2024 18416 PG&E Office Utility 05/15-06/12/2024 utilities for 633 3rd Street -1,137.60 Bill Pmt -Check 06/28/2024 18417 Ramone's Bakery Congressman Huffman Meeting- refreshments -146.17 Bill Pmt -Check 06/28/2024 18418 Shred Aware Shredding services - June 2024 -68.95 Bill Pmt -Check 06/28/2024 18419 Stitch Witch Logo gear order - 100% Balance -59.68 Bill Pmt -Check 06/28/2024 18420 Times Printing Company Late notice letters & postage -476.50 Bill Pmt -Check 06/28/2024 18421 Winzler, John Office Lease - 633 3rd St. July 2024 rent -7,946.31 Bill Pmt -Check 06/28/2024 18422 Braun Blaising & Wynne Legal Services - Regulatory -May 2024 -2,583.50 Paycheck 06/28/2024 ACH Term Employee Paycheck - final -3,062.22 Check 06/30/2024 ACH VISA VISA 4133: June 2024 Stmt 05/22-06/20/2024 -42.93 Check 06/30/2024 ACH VISA VISA 2291: June 2024 Stmt 05/22-06/20/2024 -11,495.83 TOTAL -6,498,327.71
18 Redwood Coast Energy Authority
Profit & Loss Budget vs. Actual
July 2023 through May 2024
Jul '23 - May 24 Budget % of Budget
Ordinary Income/Expense
Income
Total 4 GRANTS AND DONATIONS 7,450.00 0.00 100.0%
5 REVENUE EARNED
Total 5000 · Revenue - government agencies 324,810.32 586,099.00 55.42% Total 5100 · Revenue - program related 210,967.66 155,000.00 136.11% Total 5300 · Revenue - interest on deposits 2,486.12 0.00 100.0% Total 5400 · Revenue-nongovernment agencies 529,720.15 582,802.00 90.89% Total 5500 · Revenue - Electricity Sales 69,834,747.68 85,206,156.00 81.96% Total 5 REVENUE EARNED 70,902,731.93 86,530,057.00 81.94% Total Income 70,910,181.93 86,530,057.00 81.95%
Gross Profit 70,910,181.93 86,530,057.00 81.95%
Expense
Total 6 WHOLESALE POWER SUPPLY 56,036,488.00 65,436,704.00 85.64% Total 7 PERSONNEL EXPENSES 4,384,891.93 5,148,499.00 85.17% Total 8.1 FACILITIES AND OPERATIONS 586,844.11 1,537,574.00 38.17% Total 8.2 COMMUNICATIONS AND OUTREACH 92,643.67 160,485.00 57.73%
8.4 PROFESSIONAL & PROGRAM SRVS
8400 · Regulatory 182,831.66 205,000.00 89.19%
8410 · Contracts - Program Related Ser 289,188.61 640,900.00 45.12% 8420 · Accounting 85,223.84 191,000.00 44.62%
8430 · Legal 237,708.90 230,000.00 103.35%
8450 · Wholesale Services - TEA 753,797.15 766,853.00 98.3% 8460 · Procurement Credit - TEA 172,538.90 414,075.00 41.67% 8470 · Data Management - Calpine 720,588.55 887,187.00 81.22% Total 8.4 PROFESSIONAL & PROGRAM SRVS 2,441,877.61 3,335,015.00 73.22% Total 8.5 PROGRAM EXPENSES 261,913.83 290,014.00 90.31% Total 8.6 INCENTIVES & REBATES 308,403.20 402,575.00 76.61% Total 9 NON OPERATING COSTS 99,753.28 129,500.00 77.03% Total Expense 64,212,815.63 76,440,366.00 84.0%
Net Ordinary Income 6,697,366.30 10,089,691.00 66.38%
Net Income 6,697,366.30 10,089,691.00 66.38%
19 Redwood Coast Energy Authority
Balance Sheet
As of May 31, 2024
May 31, 24
ASSETS
Current Assets
Checking/Savings
1010 · Petty Cash 300.00
1060 · Umpqua Checking Acct 0560 129,342.43
1071 · Umpqua Deposit Cntrol Acct 8215 21,491,329.88
1075 · Umpqua Reserve Account 2300 1,700,000.00
1077 · JP Morgan Chase Act 74999 399,967.48
Total Checking/Savings 23,720,939.79
Total Accounts Receivable 56,498.13
Other Current Assets
1101 · Allowance for Doubtful Accounts -6,671,083.41
1103 · Accounts Receivable-Other 17,976,222.92
1120 · Inventory Asset 22,283.18
1205 · Prepaid Insurance -6,266.59
1210 · Retentions Receivable 661.50
Total Other Current Assets 11,321,817.60
Total Current Assets 35,099,255.52
Total Fixed Assets 9,523,432.56
Other Assets
1700 · Security Deposits 4,201,251.76
Total Other Assets 4,201,251.76
TOTAL ASSETS 48,823,939.84
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Total Accounts Payable 4,928,903.20
Total Credit Cards 15,307.32
Other Current Liabilities
2002 · Deposits Refundable 2,624,295.01
2011 · NEM Escrow Liability 104,609.36
Total 2100 · Payroll Liabilities 166,018.98
2200 · Accrued Expenses
2221 · State Consumer Surcharge 28,568.87
Total 2200 · Accrued Expenses 28,568.87
Total Other Current Liabilities 2,923,492.22
Total Current Liabilities 7,867,702.74
Total Long Term Liabilities 6,011,214.32
Total Liabilities 13,878,917.06
Equity
3900 · Fund Balance 28,247,656.48
Net Income 6,697,366.30
Total Equity 34,945,022.78
TOTAL LIABILITIES & EQUITY 48,823,939.84
20 Redwood Coast Energy Authority
Profit & Loss Budget vs. Actual
July 2023 through June 2024
Jul '23 - Jun 24 Budget % of Budget
Ordinary Income/Expense
Income
Total 4 GRANTS AND DONATIONS 7,450.00 0.00 100.0%
5 REVENUE EARNED
Total 5000 · Revenue - government agencies 324,810.32 586,099.00 55.42% Total 5100 · Revenue - program related 1,697,358.43 155,000.00 1,095.07% Total 5300 · Revenue - interest on deposits 2,638.22 0.00 100.0% Total 5400 · Revenue-nongovernment agencies 564,272.65 582,802.00 96.82% Total 5500 · Revenue - Electricity Sales 76,186,802.56 85,206,156.00 89.42% Total 5 REVENUE EARNED 78,775,882.18 86,530,057.00 91.04% Total Income 78,783,332.18 86,530,057.00 91.05%
Gross Profit 78,783,332.18 86,530,057.00 91.05%
Expense
Total 6 WHOLESALE POWER SUPPLY 60,477,742.56 65,436,704.00 92.42% Total 7 PERSONNEL EXPENSES 4,896,517.32 5,148,499.00 95.11% Total 8.1 FACILITIES AND OPERATIONS 737,553.55 1,537,574.00 47.97% Total 8.2 COMMUNICATIONS AND OUTREACH 96,693.13 160,485.00 60.25%
8.4 PROFESSIONAL & PROGRAM SRVS
8400 · Regulatory 214,852.54 205,000.00 104.81%
8410 · Contracts - Program Related Ser 289,451.11 640,900.00 45.16% 8420 · Accounting 96,878.84 191,000.00 50.72%
8430 · Legal 251,206.10 230,000.00 109.22%
8450 · Wholesale Services - TEA 824,274.12 766,853.00 107.49% 8460 · Procurement Credit - TEA 177,843.51 414,075.00 42.95% 8470 · Data Management - Calpine 784,383.76 887,187.00 88.41% Total 8.4 PROFESSIONAL & PROGRAM SRVS 2,638,889.98 3,335,015.00 79.13% Total 8.5 PROGRAM EXPENSES 293,120.08 290,014.00 101.07% Total 8.6 INCENTIVES & REBATES 341,213.95 402,575.00 84.76% Total 9 NON OPERATING COSTS 128,887.19 129,500.00 99.53% Total Expense 69,610,617.76 76,440,366.00 91.07%
Net Ordinary Income 9,172,714.42 10,089,691.00 90.91%
Net Income 9,172,714.42 10,089,691.00 90.91%
21 Redwood Coast Energy Authority
Balance Sheet
As of June 30, 2024
Jun 30, 24
ASSETS
Current Assets
Checking/Savings
1010 · Petty Cash 300.00
1060 · Umpqua Checking Acct 0560 35,144.92
1071 · Umpqua Deposit Cntrol Acct 8215 20,463,990.92
1075 · Umpqua Reserve Account 2300 1,700,000.00
1077 · JP Morgan Chase Act 74999 399,967.48
Total Checking/Savings 22,599,403.32
Total Accounts Receivable 62,067.06
Other Current Assets
1101 · Allowance for Doubtful Accounts -6,868,504.15
1103 · Accounts Receivable-Other 19,230,937.67
1120 · Inventory Asset 22,283.18
1205 · Prepaid Insurance 65,812.84
1210 · Retentions Receivable 661.50
Total Other Current Assets 12,451,191.04
Total Current Assets 35,112,661.42
Total Fixed Assets 9,524,822.41
Other Assets
1700 · Security Deposits 4,201,403.86
Total Other Assets 4,201,403.86
TOTAL ASSETS 48,838,887.69
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Total Accounts Payable 4,093,698.24
Total Credit Cards 1,544.69
Other Current Liabilities
2002 · Deposits Refundable 946,545.01
2011 · NEM Escrow Liability 104,145.10
Total 2100 · Payroll Liabilities 330,463.85
Total Other Current Liabilities 1,381,153.96
Total Current Liabilities 5,476,396.89
Total Long Term Liabilities 5,942,119.90
Total Liabilities 11,418,516.79
Equity
3900 · Fund Balance 28,247,656.48
Net Income 9,172,714.42
Total Equity 37,420,370.90
TOTAL LIABILITIES & EQUITY 48,838,887.69
22
STAFF REPORT
Agenda Item # 4.4
AGENDA DATE: August 22, 2024
TO: Board of Directors
PREPARED BY: Lori Biondini, Business Planning and Finance Director SUBJECT: Fiscal Year 2023-2024 Q4 Budget versus Actuals
SUMMARY
The June 2024 Profit and Loss Budget versus Actual report presented this month reflects RCEA’s actual income and expense through the fourth quarter (Q4) of the 2023-2024 fiscal year. Actuals are generally expected to be at 100% of their respective budget amounts. Net income is at 91% of the amount budgeted; the largest drivers are electricity sales revenue and wholesale power expense, which are at 89% and 92%.
Revenue Updates
State Contracts and Grants - $324,810
This category income remains at 55% of the budget amount and includes grant funds from the California Energy Commission (CEC) to install new electric vehicle (EV) charging stations in Humboldt County. This year’s budget assumed reimbursed funds for construction costs, however, delays in soliciting for and implementing site construction resulted in less revenue and less corresponding expense (Facilities and Operations) this fiscal year.
Program Fees - $1,697,358
This category typically includes revenues collected through RCEA’s EV charging network, as well as fees for other programs. This fiscal year, RCEA received large, unbudgeted construction delay damage payments from developer counterparties that failed to meet agreed-upon project milestones.
The Fairhaven Energy Storage project development security was realized as Program Fee revenue in Q4 and is meant to offset the cost of replacement energy products (Wholesale Power Supply).
Non-Government Contracts - $564,273
This category is at 97% of the budget amount and includes the revenue for implementing the Local Government Partnership program with PG&E (Personnel). The budget total for the fiscal year also includes remaining CEC sub-award funds for the Airport Microgrid which were invoiced and paid in Q2.
Electricity Sales - $76,186,803
Revenue from electricity sales is at 89% of the budget amount, or about $9M less.
Expense Updates
Wholesale Power Supply - $60,477,743
Power costs are at 92% of the budget amount, or about $5M less. 23
Personnel - $4,896,517
Expenses associated with personnel are at 95% of the budget amount, or about $250,000 less than expected.
Facilities and Operations - $737,554
This category is at 48% of the budget amount. This year’s budget included design and preliminary development costs of RCEAs new office space and EV charging station installation expense, which are both expected to be delayed into a future fiscal year.
Communications and Outreach - $96,693
This category is at 60% of the budget amount. Staff vacancies and late-launching customer programs resulted in less than expected advertising and event costs.
Professional and Program Services - $2,638,890
This category is at 79% of the budget amount. Legal, regulatory, and wholesale energy services expense is more than expected, however, savings on other line items in this category were significant.
RCEA spent around $236,000 less on energy procurement credit fees, for example, due to growing and maintaining cash reserves.
Program Expenses - $293,120
This category is at 101% of the budget amount, or about $3,000 more than expected. This category includes reimbursements to RCEA’s EV charging network site hosts and corresponds with higher-than-expected network usage/revenue.
Incentives and Rebates - $341,214
About $400,000 was budgeted for customer incentives and rebates for the fiscal year. Because the EV, EV service equipment, and e-bike rebate programs were not launched until Spring 2024, leaving a relatively short window for customer uptake during the 2023-2024 fiscal year, those programs were extended into the current 2024-2025 fiscal year and unexpended funds included in the adopted budget.
Non-Operating Costs - $128,887
This line item accounts for interest on long-term debt and other banking fees and is right on budget.
RECOMMENDED ACTIONS
Accept Quarterly Budget Report for Fiscal Year 2023-2024 Q4.
ATTACHMENTS
1. June 2024 Profit and Loss Budget versus Actual*
2. June 2024 Balance Sheet*
*Included in this Board packet as agenda items 4.3 – 3 and 4.3 – 4. 24
STAFF REPORT
Agenda Item # 4.5
AGENDA DATE: August 22, 2024
TO: Board of Directors
PREPARED BY: Stephen Kullmann, Demand Side Management Director Lexie Perez, Grants & Contracts Manager
SUBJECT: Aiqueous Professional Services Agreement Amendment
BACKGROUND
RCEA’s Demand Side Management (DSM) Department entered into a professional services agreement with Aiqueous on January 1, 2021, which was amended August 1, 2022, December 27, 2023, and May 4, 2024. The agreement was for the development and maintenance of a database for the management, processing, and tracking of DSM customer programs. The database, PowerPath, is built on the Salesforce platform and has been in use for both internally-and externally-funded DSM programs.
SUMMARY
This amendment will extend the Professional Services Agreement for one additional year through the end of the current fiscal year, June 30, 2025, at an incremental increased cost of $39,950.
The resulting amended, not-to-exceed agreement budget of $373,950 for services from January 2021 through June 2025 includes both licensing and database support.
With the proposed launch of the RuralREN North, staff intends to resolicit for database services for both RCEA’s in house program offerings and RuralREN North programs. Solutions may include expanding the PowerPath tool, working with a different provider, or moving to a new solution from Aiqueous. Due to the delay of the RuralREN launch, staff recommends continuing with the existing PowerPath tool in its current configuration to serve our ongoing programs until such time as the RuralREN North is approved.
ALIGNMENT WITH RCEA’S STRATEGIC PLAN
Aiqueous’ PowerPath database supports staff work on all initiatives grouped under the following umbrella strategies:
2.1 Integrated Demand Side Management Strategies
2.2 Energy Efficiency and Conservation.
25
Managing customer programs in a comprehensive database allows RCEA to reach effectively more customers with energy efficiency services.
EQUITY IMPACTS
Organized customer data allows RCEA to better analyze and target programs to serve customers equitably.
FINANCIAL IMPACT
The extension cost of $39,950 is included in the approved in this fiscal year’s Demand Side Management Department software budget.
STAFF RECOMMENDATION
Authorize the Executive Director to execute Amendment No. 4 to the Agreement for Professional Services with Aiqueous for Demand-Side Management Database Operation Services to extend services through June 2025 for a total amended budget of $373,950.
ATTACHMENTS
1. Amendment No. 4 to Agreement for Professional Services between the Redwood Coast Energy Authority and Aiqueous, LLC
26 Aiqueous – RCEA Professional Services Agreement
Amendment No. 4 Page 1 of 8
AMENDMENT NO. 4 TO
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE REDWOOD COAST ENERGY AUTHORITY AND
AIQUEOUS, LLC
This is an amendment (“Amendment”) to that certain Agreement by and between the Redwood Coast Energy Authority (“RCEA”), a Joint Powers Authority, and Aiqueous, LLC (“CONSULTANT”), a limited liability company organized under the laws of Texas, entitled “Agreement For Professional Services Between The Redwood Coast Energy Authority And Aiqueous, LLC” dated January 1, 2021 and amended August 1, 2022, December 27, 2023, and May 4, 2024 (“Agreement”). This Amendment is effective as of _________________, 2024.
RECITALS
WHEREAS, RCEA has need for continued professional consulting services to support a comprehensive database solution to manage its Demand Side Management programs; WHEREAS, the Parties wish to amend the Agreement to revise the term of the agreement accordingly with no revisions to the compensation due.
NOW, THEREFORE, based on the conditions recited herein and made a material part hereof, the parties agree as follows:
1. Term. Section 2 shall be replaced in its entirety with the following:
“(a) Commencement, Termination. Services by CONSULTANT shall commence upon the full execution of this Agreement by both parties. Unless earlier terminated pursuant to the Section 7, the term of this Agreement shall be effective through June 30, 2025. (b) Renewal. For purposes of providing Technical Support Services, this Agreement may be renewed for additional 12-month periods upon the express written agreement of the parties.
(c) Software License Renewal. Software licenses required for RCEA’s use of the database shall be renewed as needed during the duration of this Agreement including any renewal period.”
2. Compensation and Billing. Section 3 shall be replaced in its entirety with the following:
“(a) Compensation. CONSULTANT shall be paid for Services, based on, and not to exceed, the schedule set forth in Exhibit A.
(b) Billing and Payment Terms. CONSULTANT shall submit invoices no more frequently than monthly and the final bill upon completion of Services. Invoices shall contain a time summary of work performed by each person for whom charges are billed. Invoices for technology licenses will be sent when software licenses are activated, renewed, or extended. Invoices for Prepaid Support will be sent prior to the beginning of the period covered by the Prepaid support. Invoices shall be sent to RCEA, 633 3rd Street, Eureka, CA 95501, Attention: Accounting, or emailed to [email protected]. If RCEA disputes an invoice in good faith, it may withhold that portion so contested and shall pay the undisputed amount. RCEA may withhold all or any portion of the funds provided for by this Agreement in the event that the CONSULTANT has materially violated, or threatens to materially violate, any term, provision, or condition of this Agreement; or the CONSULTANT fails to maintain reasonable progress toward completion of the Services 27 Aiqueous – RCEA Professional Services Agreement
Amendment No. 4 Page 2 of 8
or any component thereof. RCEA shall make payment to CONSULTANT within thirty (30) working days after approval of the invoice.
(c) Taxes. Payments due to CONSULTANT under this Agreement shall be net of all sales, value-added, use or other taxes and obligations.”
3. Amendment to Exhibit A.
Exhibit A to the Agreement shall be replaced in its entirety with Exhibit A attached hereto (and which includes Attachment A-1 and Attachment A-2 embedded therein).
4. Ratification of Agreement.
The terms and conditions of the Agreement, including all exhibits and attachments, are ratified in their entirety except to the extent inconsistent with the terms and provisions of this Amendment.
In the event of such inconsistency, this Amendment shall control.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 4 on the date and year first herein above written.
RCEA: CONSULTANT:
__________________________________ __________________________________ Eileen Verbeck, Interim Executive Director Jon Ezrine, CEO Redwood Coast Energy Authority AIQUEOUS
Date: _______________________ Date: _______________________ 28 Aiqueous – RCEA Professional Services Agreement
Amendment No. 4 Page 3 of 8
EXHIBIT A: SCOPE OF SERVICES
STAGE 1. KICKOFF AND DISCOVERY
Task 1.1: Kickoff Meetings
AIQUEOUS and RCEA will schedule a defined set of meetings during which time AIQUEOUS will get a deeper dive into the current and near-future business processes, system architectures, tracking and reporting requirements, and legacy data migration. AIQUEOUS will also request the gathering of all program forms and manuals, business processes, work instructions legacy data sets, and information architecture necessary for systems to be integrated as part of the Discovery process.
Task 1.2: Needs Assessment Expansion
AIQUEOUS will review and build on the Desired Database User Functions (AIQUEOUS Proposal Appendix 8) with RCEA, working to define, prioritize, and create a list of desired user functions. AIQUEOUS will work with RCEA to determine at what stages implementation of those functions will occur. The JIRA system will be used to continually define, modify, prioritize, and schedule the desired functions.
Task 1.3: Establish Acceptance Criteria
AIQUEOUS and RCEA will establish the acceptance criteria for the platform and the expected performance of the platform to inform the quality assurance (QA) process to be implemented during User Acceptance Testing.
Task 1.4: Project Plan
Following Discovery, AIQUEOUS will provide a detailed Project Plan for RCEA review to capture tasks and subtasks along with sequences and timelines. Any adjustments to the Scope of Services will be captured in an addendum to the Professional Services Agreement before proceeding to implementation.
Stage 1 Key Deliverables
From AIQUEOUS:
1. Written summaries from Discovery Meetings
2. Requirements Gathering Documentation stored in a common drive
3. Documentation of communications: meeting notes stored in common drive
4. Provision of central requirements tracking system – JIRA
5. Creation of individual tickets for development in JIRA
6. Documentation of data security certifications and protocols From RCEA:
7. Scheduling and securing attendance at Kickoff and discovery meetings by appropriate RCEA staff and team representatives
8. Review and edits to written notes from Discovery meetings
9. Provide documentation of RCEA data security requirements
10. Identification of any RCEA third-party users whose input needs to be considered for POWERPATH
11. Identification and training of primary POC users for JIRA Service Desk STAGE 2. INITIAL CONFIGURATION
Task 2.1: Configuration
AIQUEOUS will begin by deploying POWERPATH, the online application, document and signature solutions according to the architecture defined in Stage 1 to present a functionally viable product to RCEA team for feedback and refinement. AIQUEOUS will conduct a gap analysis and prioritize the buildout. JIRA Service Desk will serve as the tool for prioritization and structuring the spring schedule. 29 Aiqueous – RCEA Professional Services Agreement
Amendment No. 4 Page 4 of 8
Task 2.2: Implementation Sprints
AIQUEOUS follows a 2-Week Deployment Schedule and Process using Sprint Cycles. POWERPATH will be installed on all copies of the RCEA environment, including Partial, Developer and Full Sandboxes and the Production environments. Configuration will start in a Partial Copy and/or Development Sandbox.
2.3 Data migration
AIQUEOUS will work with RCEA to map and migrate legacy program data into POWERPATH. AIQUEOUS will review the submitted data fields and propose an architecture in ECOiQ that can scalably capture those data and accommodate future data sources and review that architecture with RCEA. AIQUEOUS will work with RCEA to create a test data migration and integration deployment in a POWERPATH Sandbox for Final Configuration, user acceptance testing (UAT) and training. AIQUEOUS will work proactively with RCEA to identify data architecture and quality issues and communicate those via updates with the project team.
STAGE 2 KEY DELIVERABLES
For AIQUEOUS:
1. Host a regular meeting cadence to manage project
2. Initial build-out in sprints
3. Integration Test Plan for legacy data migration
4. Host walk-through of initial build outs / configuration
5. Documentation of communications: meeting notes stored in shared location
6. Data Dictionary – documents to provide field mapping, translations, and clarification between all systems
7. Ongoing requirements documentation through JIRA Service Desk For RCEA:
8. Sign off on priority schedule and Backlog items
9. Sign-off on data mapping and upload process
10. Attendance by appropriate staff of walk-through of initial buildouts STAGE 3. FINAL CONFIGURATION
Task 3.1: Finalize Configuration
AIQUEOUS will focus on building dashboards, reports, and approval processes to further meet RCEA’s expectations. The AIQUEOUS project team will also build online applications, communication email templates, program eligibility validation rules, and any program-specific workflows.
Task 3.2: Refine Roles and Permissions
AIQUEOUS will refine roles and permissions across all users and ensure that appropriate Salesforce Best Practices are implemented consistent with RCEA Organizational Practices.
STAGE 3 KEY DELIVERABLES
For AIQUEOUS:
1. Ongoing regular meeting cadence to manage project
2. Final build-out in sprints
3. Configuration of online applications, communication email templates, program eligibility, validation roles, and any program-specific workflows
4. Scripts and feedback mechanism for mini UAT on dashboards, reports, and workflows
5. Ongoing documentation of communications; meeting notes stored in shared location
6. Ongoing requirements documentation through JIRA Service Desk For RCEA:
7. Test data for upload from relevant data systems
8. Pre-UAT participation and sign-off
30 Aiqueous – RCEA Professional Services Agreement
Amendment No. 4 Page 5 of 8
STAGE 4. USER ACCEPTANCE TESTING
4.1: User Acceptance Testing (UAT)
AIQUEOUS will work with the RCEA Admins to coordinate user acceptance testing by appropriate RCEA Staff. Through the process of UAT, AIQUEOUS will capture and manage any errors or inconsistencies through tickets created in JIRA Service Desk. Tickets created during UAT will be informed, qualified, and prioritized, in terms of urgency and priority. The AIQUEOUS team will secure the RCEA Administrators’ “acceptance” of Ticket resolution according to their urgency/priority as well as “acceptance” of each business process.
Task 4.2: Quality Assurance
AIQUEOUS will work with RCEA to establish the different scripts to be tested for business rules, workflows, savings calculations, UI / UX and reporting. In parallel, AIQUEOUS will develop and implement tests on the data integration and perform “smoke / sanity” testing on key participant and user access points.
AIQUEOUS will provide a QA Report showing test execution and bug status.
Task 4.3: Live Testing
Once all testing is completed and passed by both AIQUEOUS and Client within the Full Copy Sandbox, the AIQUEOUS team will provide access for all additional users. Appropriate security and permission sets will be established prior to granting access.
STAGE 4 KEY DELIVERABLES
For AIQUEOUS:
1. UAT Test Plan
2. Use cases (scripts) and feedback mechanism for full, end-to-end UAT
3. Beta Tester training and documentation: i.e. Word / Excel / Google doc instructions, recorded webinars and feedback templates
4. Ongoing documentation of communications: meeting notes stored in shared location
5. Ongoing requirements documentation through JIRA Service Desk For RCEA:
6. Confirmation/acceptance of UAT schedule
7. Secure RCEA resources to participate in UAT according to schedule
8. UAT feedback informed by SLA
9. Sign-off on UAT
STAGE 5. TRAINING
Task 5.1: Training
AIQUEOUS will work with the RCEA Administrators to schedule and coordinate training for various RCEA Project Managers and other staff. Training will take place remotely via recorded sessions. The AIQUEOUS Team will begin by providing an overview of the core POWERPATH functionality to all RCEA platform users.
Following this, tailored training and user guides will be provided for specific RCEA groups of users to cover system functionality for their roles/responsibilities. Optional one-on-one sessions with staff can also be scheduled during the on-site training week.
Task 5.2: Training Materials
All training materials – recordings, PowerPoints, and PDFs – are provided and will continue to be available to RCEA staff through JIRA Service Desk. Additionally, internal staff can enhance their understanding of the Salesforce platform using Salesforce’s Trailhead website.
STAGE 5 KEY DELIVERABLES
For AIQUEOUS:
31 Aiqueous – RCEA Professional Services Agreement
Amendment No. 4 Page 6 of 8
1. Training materials
2. User guides
3. In person training sessions
4. Recorded posting of training sessions
For RCEA
5. Acceptance of Training Schedule
6. Securing RCEA staff participation at training sessions STAGE 6. STABILIZATION & NEXT 90
Task 6.1: Stabilization & Next 90
The first six months after the launch will be considered a “Stabilization and Next 90 Period” for the platform. AIQUEOUS will transition to open status meetings with RCEA staff to ensure the platform continues to meet RCEA’s expectations and business requirements. Through the stabilization and next 90 period and into ongoing support, RCEA staff will also be able to submit tickets through the JIRA online ticketing system, and the AIQUEOUS Team will work to resolve these issues in a timely manner based on the priority and urgency level of each ticket. The tasks associated with next 90 work will be agreed upon by both parties and tracked separately in the JIRA online ticketing system. After the stabilization and next 90 period which will occur when all identified next 90 tasks are complete, the product will be considered complete but RCEA reserves the right to request additional program modules as needed during the ongoing support phase.
Task 6.2: Design Document
Once AIQUEOUS and RCEA have determined that the Stabilization period has ended, AIQUEOUS will provide a High-Level Design Document – a design report that articulates the technical configurations made on POWERPATH to incorporate business processes and integrations.
Task 6.3: Data Backup
AIQUEOUS will use Salesforce’s native capability to create a weekly backup of RCEA’s POWERPATH data.
Salesforce creates a data backup which will be downloaded onto RCEA’s secure environment.
STAGE 6 KEY DELIVERABLES
For AIQUEOUS:
1. High Level Design Document
2. Host a regular meeting cadence through stabilization and then support For RCEA:
3. Final sign-off and acceptance of platform following stabilization
4. Ongoing meetings with AIQUEOUS support and maintenance team STAGE 7. ONGOING SUPPORT
Task 7.1: Incident Management and Feature or Service Request Management – prior to July 2024 AIQUEOUS will track incident management and feature or service request management through the JIRA online ticketing system. Incident management will be addressed according to assigned Priority and Urgency levels as defined in the Service Level Agreement. Incident management tickets will be categorized as “support”, “next 90”, “bug fix”, “gift hours”, or other established categories as applicable and agreed upon. Future feature additions or refinements will be prioritized and bundled for development for staged Releases. Each feature request will include a level of effort estimate, will be approved by RCEA, tested by AIQUEOUS and RCEA in the Sandbox, and migrated to production environment, as updated versions of RCEA’s configured POWERPATH.
Ongoing and maintenance support has hours caps, pursuant to the Budget table below. 32 Aiqueous – RCEA Professional Services Agreement
Amendment No. 4 Page 7 of 8
Task 7.2: Ongoing Training
RCEA will have the responsibility to designate “super users” of the POWERPATH platform from among RCEA staff. These super users’ responsibility will be to receive initial training on releases and features and to deliver trainings to RCEA staff in the event of new releases, new features, and staff turnover and onboarding.
For new releases, AIQUEOUS will develop training materials, walk the super users through the training, and update the training materials in response to feedback. RCEA super users will then train RCEA staff on the new releases.
Task 7.3: Ongoing Support - beginning July 2024
See Attachment A-1 “Support” for a description of the support model beginning in July 2024.
STAGE 7 KEY DELIVERABLES
For AIQUEOUS:
1. Maintain and manage Online Ticketing System
2. Provide Training to super users
For RCEA:
3. Designate “Super users” for future training
STAGE 8. PROGRAM CLOSEOUT
Task 8.1 Winding Down
Upon a program sunset, RCEA will work with AIQUEOUS to migrate the data into a desired format for archiving.
Task 8.2 Physical Delete
AIQUEOUS will then submit a ticket to Salesforce on RCEA’s behalf to purge specific program records.
The data will be fully removed from POWERPATH.
Task 8.3 Miscellaneous Additional Services and Fees
As requested/approved by RCEA, this task allows for additional expenses for services and fees related to the Program.
STAGE 8 KEY DELIVERABLES
For AIQUEOUS:
1. Migrate data or provide training to migrate data into desired format for archiving
2. Submit ticket to Salesforce for Physical Delete
For RCEA:
3. Provide information about the desired format for archiving 33 Aiqueous – RCEA Professional Services Agreement
Amendment No. 4 Page 8 of 8
COMPENSATION
CONSULTANT will perform the above services on a time and materials basis for a not-to-exceed amount of $373,950. Time and licensing fees and will be billed at the fixed rates displayed in the fee schedule according to the budget table below.
Billable Item Description Rate Quantity Not to Exceed
Amounts
A. Stages 1-5 services Labor
Project Team:
$150/hour
Engineering:
$135/hour
625.5 hours $94,470
B. Stage 6 services
Stabilization Labor $150/hour 245 hours $36,750
“Next 90” Labor $150/hour 144 hours $21,510
C. Stage 7: Aug. – Dec.
2022 services Labor $150/hour 18 hours/month($2,700/month) $13,348.50 D. Stage 7: Jan 2023 –
Jun 2025 services
Labor $150/hour 18 hours/month
($2,700/month) $36,939
Prepaid Support
Amendment #4 Labor –
up to 40 hours, 9/1/24-
6/30/25
Flat fee 1 $6,000
E. Stage 8 services &
misc. additional
services and fees
Labor
$150/hour for labor
and fees at actual
cost
n/a $10,230.73
F. Licensing
POWERPATH user
licenses
Annual fees for Lite
and power users
approx. 5 Super
licenses & 20 Lite
licenses
$96,517.96
FormStack Go Online
form fees Annual fee 3 years $17,837.50
Amendment #3
POWERPATH and
FormStack licenses
5/5/2024 – 6/30/2024
Prorated fees 56 days $5,764.98
Amendment #4
POWERPATH and
FormStack 7/1/24-
6/30/25
See Attachment B-1 1 year $34,581.33
Total Not To Exceed Amount: $373,950
34 A-1
ATTACHMENT A-1: SUPPORT
Redwood Coast Energy is declining a Premier Support package. The Support Services beyond Standard Support to be delivered by Brillion are described below as Prepaid Support Hours (40) and beyond the normal course of Standard Support Brillion provides to RCEA as part of the on-going PowerPath Annual Licensing.
The terms of Support shall be one year and begin July 1, 2024 and conclude on June 30, 2025.
Item Quantity Total Price
Prepaid Support 40 hours $6,000
Support Description. Brillion will provide support to Customer through the support portal, telephone and email (“Support”) as defined in the Service Availability – Initial Contact and Response section below.
Service Availability – Initial Contact and Response
Request for Support. Authorized Users will make Support requests by submitting a request via Brillion’s customer support web portal [email protected] Coverage parameters specific to the services covered in this Schedule are as follows:
• Support Community: Monitored 6:00 A.M. to 8:00 P.M. Monday – Friday, Eastern Time Zone.
o Service Requests received outside of office hours will be collected; no action, however, can be guaranteed until the next business day. o
• Brillion shall not offer support on the following days; inquiries received during these holidays will be addressed on the next business day.
Day or Date Official Name
January 1 New Year's Day
Third Monday in January Martin Luther King, Jr. Day
Last Monday in May Memorial Day
July 4 Independence Day
First Monday in September Labor Day
Fourth Thursday in November Thanksgiving Day
Friday after Thanksgiving Day after Thanksgiving
December 24 Christmas Eve
December 25 Christmas
35 A-1
Service Tiers
Standard and Premier Support activities are defined as follows.
Standard Support
• Answer “How-to” questions on using the system
• Access to knowledge base and relevant documentation
• Address bugs and defects on work delivered by Brillion • Regular Customer Support calls
• User access request and new user support
• Troubleshoot integrations owned and maintained by Brillion, including renewal of certificates and tokens
• Troubleshoot third-party tools provided by Brillion
• Software release training & specifications
• Consult on Salesforce updates
Premier Support (only if purchased by Customer as specified on the Order Form) • Update existing and basic new configurations (including fields, flows, validations) • Configure Payment processing and inspections
• Updates to existing reports and dashboards
• Update measures and templates
• Page layout changes
• Cloning programs and measures for rollover activities • 2 hours of training per month with scheduling (including data manipulation, configuration, etc.)
• Run healthchecks and work with Salesforce to resolve outstanding issues • Salesforce Healthcheck report is inherent to Salesforce platform • Support requests to resolve report findings will be tracked against Premier Support • Sandbox refreshes (if applicable)
• Priority queue
36 A-1
Inquiry Settlement (Service Defect) Request and Response The following definitions will be used for this Schedule. • CRITICAL: Defect Severity Level 1 (S1) – Defined as application is not available to all or substantial number of users and production processing is not available for any business purposes. (i.e. software does not operate. Excludes Internet connectivity issues). • HIGH: Defect Severity Level 2 (S2) – Defined as part of production application is not working and there is no workaround; major functionality is inoperable or unusable for a small number of users. Also defined as software does not meet in-scope business requirements without a manual work-around or a specific in-scope module of the software is not usable without a manual work-around.
• MEDIUM: Defect Severity Level 3 (S3) – Defined as part of the application is not working for in-scope software features as intended, but a reasonable, jointly agreed-upon work-around exists leaving the essential functions intact and operable. • LOW: Defect Severity Level 4 (S4) – Defined as minor cosmetic problems within in-scope features of the software that do not impact the established business processes. • General support (G) – General end user questions about in-scope functionality • Training requests (T) – Requests for training on in-scope features Inquiry Settlement (Service Defect) Request and Response Table Note: General support and Training requests will be prioritized and assessed as part of the support queue
Request Type Response Time Initial
Assessment
Update
Frequency
Maximum
Resolution Time
S1 Critical During Business
hours:
30 minutes
Outside business
hours:
2 hours
2 business hours 2 business
hours
16 business hours
S2 High 2 business hours 4 business hours 4 business
hours
24 business hours
37 A-1
S3 Medium 8 business hours 16 business
hours
Weekly 40 business hours
S4 Low None. 24 business
hours
Weekly Prioritized as part
of product
roadmap
Inquiry Resolution Reporting
Brillion agrees to report on Inquiry Resolution metrics to Customer at least once every ninety days.
Professional Services
For scopes of work with estimated Level of Effort greater than 20 hours, estimates will be provided to be delivered by Professional Services at the following hourly rates. This typically includes new configuration, automations, programs, integrations. Scopes of work will include relevant QA, deployment, and training required:
• Project Manager - $180 per hour
• Business Analyst - $180 per hour
• Technical Leadership - $225 per hour
• Development & QA - $200 per hour
38 Attachment A-2: Annual License Fee
POWERPATH License Renewal will be billed annually. Payment for POWERPATH licenses and products will be due in full commencing with the Start Date of July 1 s
, 2024, as defined in the
Master Products Table below.
Pricing includes all ongoing maintenance, upgrades, and services.
POWERPATH LICENSE
(7/1/2024-6/30/2025)
QTY Cost
POWERPATH Access Fee 1 $1,201.18
POWERPATH Admin License 2 $4,052.92*
POWERPATH User License 4 $10,807.80
POWERPATH Lite User License 12 $5,675.57**
POWERPATH Full Sandbox 1 $7,169.78
Formstack Core 1 $3,112.50
Sub Total $32,019.75
Total – 1 year Renewal with Uplift $34,581.33
The above schedule includes:
Credit for January 2025 – June 2025 (6 months) for reduction of users below. * 1 Admin $1350.98
* 3 Lite users $810.81
If additional licenses or products are required during the renewal term, an order form will be created by Brillion - according to the current price structure. All additional licenses added during the contract term are billed at an annual rate. In some cases, additional license added may be prorated and co-termed to the annual renewal date of July 1st,2024.
The products included in this document are provisioned by Brillion for use by Redwood Coast Energy Authority . PowerPath licenses and products are issued on an annual basis.
A-2
39 This page
intentionally
left blank.
40 STAFF REPORT
Agenda Item # 4.6
AGENDA DATE: August 22, 2024
TO: Board of Directors
PREPARED BY: Kristy Siino, Human Resources Manager
SUBJECT: Adopt Revised Resolution No 2024-9 Authorizing RCEA to Access Criminal History Information for Personnel Administration Purposes
SUMMARY
California Penal Code Section 11105(b)(11) and 13300(b)(11) allow cities, counties, districts and joint powers authorities to access state and federal level summary criminal history information for employment (including volunteers and contract employees). RCEA has utilized a vendor to query local and State criminal history by requesting this information directly from the Courts. This method of criminal background check can result in a time delay in receiving the information necessary prior to hire. The action before the Board will allow RCEA to submit these requests directly to the California Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) through electronic fingerprints.
The Board had previously approved this action at their December 16, 2021, regular meeting with Resolution No. 2021-9. However, upon submission, the California Department of Justice and Federal Bureau of Investigations were not able to accept the resolution as it was written.
Staff have continued to engage with DOJ staff to find a solution and were notified in August 2024 that suitable language was presented, and upon approval by the Board, would be likely to be finalized with the FBI.
FINANCIAL IMPACT
There are no financial impacts to authorizing RCEA access to local, State and Federal criminal history information through the Department of Justice. The fees paid to the vendor conducting the criminal background check will be used to cover the charges for fingerprinting.
STAFF RECOMMENDATION
Adopt Resolution 2024-9 of the Redwood Coast Energy Authority Authorizing Access to Summary Criminal History Information for Employment, Licensing or Certification Purposes. 41 ATTACHMENTS:
1. Resolution No. 2021-9
2. Resolution 2024-9 Authorizing Redwood Coast Energy Authority to Access Criminal History Information for Personnel Administration Purposes 42 RESOLUTION NO. 2021-9
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE REDWOOD COAST ENERGY AUTHORITY
AUTHORIZING THE DEPUTY EXECUTIVE DIRECTOR OF THE REDWOOD COAST
ENERGY AUTHORITY TO ACCESS CRIMINAL HISTORY INFORMATION
FOR PERSONNEL ADMINISTRATION PURPOSES
WHEREAS, Penal Code Sections 11105(b)(11) authorize cities, counties, districts and joint powers authorities to access state and local summary criminal history information for employment, licensing or certification purposes; and
WHEREAS, Penal Code Section 11105(b)(11) authorizes cities, counties and districts to access federal level criminal history information by transmitting fingerprint images and related information to the Department of Justice to be transmitted to the Federal Bureau of Investigation; and
WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) require that there be a requirement or exclusion from employment, licensing, or certification based on specific criminal conduct on the part of the subject of the record; and
WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) require the city council, board of supervisors, or governing body of a city, county, district or joint powers authority to specifically authorize access to summary criminal history information for employment, licensing, or certification purposes.
NOW THEREFORE, BE IT RESOLVED, by the Board of Directors of the Redwood Coast Energy Authority that the Deputy Executive Director, or designee, of the Redwood Coast Energy Authority is hereby authorized to access state and federal level summary criminal history information for employment (including volunteer and contract employee) purposes and may not disseminate the information to a private entity.
Adopted this 16th day of December, 2021
ATTEST:
______________________________ ____________________________ Sheri Woo, RCEA Board Chair Lori Taketa, Clerk of the Board Date: _________________________ Date: ________________________ DocuSign Envelope ID: F68C05E0-AF91-4708-B1BD-3BDBF3AC92E2 12/21/2021 12/21/2021
43 CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution 2021-9 passed and adopted at a regular meeting of the Redwood Coast Energy Authority, County of Humboldt, State of California, held on the 16th day of December, 2021, by the following vote:
AYES: Avis, Curran, Grover, Losey, Schaefer, F. Wilson, Woo.
NOES: None.
ABSENT: Bauer, M. Wilson.
ABSTENTIONS: None.
Clerk of the Board, Redwood Coast Energy Authority
DocuSign Envelope ID: F68C05E0-AF91-4708-B1BD-3BDBF3AC92E2 44 Rev. 20230213
RESOLUTION NO. 2024-09
OF THE REDWOOD COAST ENERGY AUTHORITY
AUTHORIZING ACCESS TO SUMMARY CRIMINAL HISTORY INFORMATION
FOR EMPLOYMENT, LICENSING OR CERTIFICATION PURPOSES
WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) authorize cities, counties, districts and joint powers authorities to access state and local summary criminal history information for employment, licensing or certification purposes; and
WHEREAS, Penal Code Section 11105(b)(11) authorizes cities, counties, districts and joint powers authorities to access federal level criminal history information by transmitting fingerprint images and related information to the Department of Justice to be transmitted to the Federal Bureau of Investigation; and
WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) require that there be a requirement or exclusion from employment, licensing, or certification based on specific criminal conduct on the part of the subject of the record; and
WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) require the city council, board of supervisors, governing body of a city, county or district or joint powers authority to specifically authorize access to summary criminal history information for employment, licensing, or certification purposes.
NOW THEREFORE, BE IT RESOLVED, that the Redwood Coast Energy Authority is hereby authorized to access state and federal level summary criminal history information for employment with Redwood Coast Energy Authority (including volunteers and contract employees) and may not disseminate the information to a private entity; and
BE IT FURTHER RESOLVED that the Redwood Coast Energy Authority shall not consider a person who has been convicted of a violent or serious felony or misdemeanor eligible for employment (including volunteers and contract employees, if applicable).
The Clerk of the Redwood Coast Energy Authority shall certify as to the adoption of this Resolution.
Passed, approved and adopted this day of 2024.
ATTEST:
______________________________ ____________________________ Sarah Schaefer, RCEA Board Chair Lori Taketa, Clerk of the Board Date: _________________________ Date: ________________________ 45 Rev. 20230213
CLERK'S CERTIFICATE
I hereby certify that the foregoing is a true and correct copy of Resolution No. 2024-09 passed and adopted at a regular meeting of the Redwood Coast Energy Authority, County of Humboldt, State of California, held on the 22nd day of August, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
Clerk of the Board, Redwood Coast Energy Authority
46
STAFF REPORT
Agenda Item # 4.7
AGENDA DATE: August 22, 2024
TO: Board of Directors
PREPARED BY: Eileen Verbeck, Interim Executive Director Lori Taketa, Board Clerk
SUBJECT: Community Advisory Committee Charter Amendments
BACKGROUND
The RCEA Board of Directors created a nine-member Citizen’s Advisory Committee in June 2016. The Board formed the Committee to help engage the public and relay community input to the Board on the proposed Community Choice Energy program. The Committee’s original charter outlined the group’s 2016 community workshop assignments. When the Board revised its Operating Guidelines in December 2017, it approved continuing and renaming the Community Advisory Committee (CAC) and expanded the body to 15 members.
Other CAC Charter Revisions to Date
August 2018 Chair and Vice-Chair election procedures outlined Staggered member term expiration dates set
May 2022 Every other month meeting schedule set
Chair and Vice Chair term end dates revised
Committee members’ term end dates specified
Draft meeting minutes distribution timeline revised
SUMMARY
In recent meetings, CAC Charter decision-making limitations came to light. In March 2024, the CAC could not reach a consensus recommendation to the Board for biomass energy procurement. Two proposed recommendations could not gain the required super majority vote of the full committee, or two-thirds positive vote, to reach a fallback decision. In May 2024, it was unclear whether all eight members in attendance needed to vote “aye” to pass any action, as the Charter is silent on what constitutes a passing vote when consensus is not possible and a super majority of the full committee (10 members) is not present. Three CAC seats have been vacant since March 31, increasing chances that a super majority of 10 will not be present at each meeting.
For the CAC to continue its work despite ongoing vacancies, the CAC and its Charter Revision Subcommittee approved and recommend the following revisions:
47
• If a consensus cannot be reached in a timely fashion and there is significant disagreement over direction, the decision will fall back to an affirmative vote of a majority of members in attendance provided a quorum is present, instead of a super majority or two-thirds of the full committee vote. This vote will be conducted by roll call.
• In the event of a fall back decision, the Board will be provided a broad range of thinking underlying the CAC’s recommendations, including a summary of dissenting opinions.
• A quorum to conduct business will be 50% + 1 of the appointed committee membership, instead of the full committee, which includes vacant seats.
ALIGNMENT WITH RCEA’S STRATEGIC PLAN
The CAC supports the RCEA Board’s public engagement efforts and goals, which in turn support RCEA’s mission. This administrative change helps the CAC function more efficiently to that end.
EQUITY IMPACTS
The Community Advisory Committee is one avenue for RCEA to learn whether its programs serve all racial and economic segments of our local community, including marginalized groups, equitably. Administrative measures to support the CAC are intended to support its diversity, equity and inclusion functions.
FINANCIAL IMPACT
None.
STAFF RECOMMENDATION
Approve Revised Community Advisory Committee Charter.
ATTACHMENTS
1. Draft Revised Community Advisory Committee Charter (redlined version). 48 RCEA CAC CHARTER 1
REDWOOD COAST ENERGY AUTHORITY
COMMUNITY ADVISORY COMMITTEE CHARTER
Adopted 6-20-16, Revised 8-21-18, 5-10-22
Public Engagement Process
Purpose of Redwood
Coast Energy
Authority
The Redwood Coast Energy Authority (RCEA) is a Joint Powers Authority whose members include the County of Humboldt, the Cities of Arcata, Blue Lake, Eureka, Ferndale, Fortuna, Rio Dell, and Trinidad, and the Humboldt Bay Municipal Water District.
RCEA's purpose is to develop and implement sustainable energy initiatives that reduce energy demand, increase energy efficiency, and advance the use of clean, efficient and renewable resources available in the region.
Purpose of Public
Engagement
▪ Provide clarity to the public and the board on RCEA programs, particularly the Community Choice Energy Program (CCE)
• Provide education to increase understanding and awareness of RCEA programs
• Build trust and confidence in the programs with the public ▪ Create inclusion for members of the public so they are—and feel—heard and understood
▪ Build community support for RCEA programs
▪ Provide input to the board and staff before decisions are made ▪ Engage a broad diversity of community stakeholders
▪ Ensure that RCEA decisions are made in alignment with explicitly stated criteria
Goals and Desired
Outcomes of Public
Engagement
▪ Community enthusiasm and support for RCEA decisions
▪ High participation in the public engagement process
▪ Establish and maintain high standards for public engagement strategies and processes
▪ High CCE customer participation rate (>90%)
RCEA Public Engagement Principles
Accountability and
Transparency
RCEA will enable the public to participate in decision making by providing clear information on the issues, the ways to participate, and how their participation contributes to the decision.
Fairness and Respect RCEA will maintain a safe environment that cultivates and supports respectful public engagement.
49 Accessibility RCEA will respect and encourage participation by providing ample public notice of opportunities, resources, and accommodations that enable all to participate.
Predictability and
Consistency
RCEA will prepare the public to participate by providing meeting agendas, discussion guidelines, notes, and information on next steps.
Efficient Use of
Resources
RCEA will balance its commitment to provide ample opportunities for public involvement with its commitment to delivering government services efficiently and using RCEA resources wisely to make effective forward progress on RCEA’s goals.
Evaluation RCEA will monitor and evaluate its public participation efforts to identify and act on opportunities to improve its processes.
Charter of the Community Advisory Committee
Role ▪ The role of the Community Advisory Committee is to support RCEA public engagement efforts and to provide decision-making support and input to the RCEA Board. ▪ The Community Advisory Committee is a Brown Act body and will abide by that Act’s open meeting rules.
▪ When the need arises, the committee will help plan and conduct community meetings to educate and/or get input from the public on RCEA programs. This may include:
• Helping develop the content and process for the meetings • Participating in and assisting with facilitating the meetings • Understanding and summarizing the feedback from the
meetings
• Providing the RCEA Board with a synthesis of the feedback from the meetings
• Making recommendations to the board based on the
feedback from the meetings.
Advisory Committee
Decision-Making
Process
It is the intent of the Community Advisory Committee to reach consensus in recommendations to the RCEA Board. Agree on the recommendations to the RCEA Board by consensus. In
other words, every Advisory Committee member:
▪ Understands the decision
▪ Has had a chance to express their concerns
▪ States that they are willing to actively support the
decision(s).
Every effort will be made to reach consensus. When consensus on any recommendation cannot be reached in a timely fashion and there is significant disagreement over direction, the decision will "fallback to" and be made by a super majority (two-thirds) of the full committee.an affirmative vote of a majority of its members in attendance provided a quorum is present. This vote will be conducted by roll call. In the event of a "fallback decision," the board will request that the broad range of thinking underlying the recommendations be reported, including a 50 RCEA CAC CHARTER 3
summary of dissenting opinions and the vote count including the names of the Committee members and how they voted. The RCEA Board will make the final decision.
Advisory Committee
Decision-Making
Process (continued)
Quorum to conduct business is 50%+1 (8) of the appointed committee membership.
This committee is advisory in nature and shall have no final decision-making authority. Any activity or recommendation from this committee requiring policy direction or action shall be presented to the Executive Director and/or the RCEA Board Liaison who will refer the request to the board.
RCEA Board Liaison
Member(s) Role
▪ Contribute content knowledge and board perspective
▪ Encourage participation and help create a civil,
collaborative environment
▪ Communicate committee recommendations and
perspectives to the board
▪ Participate as a non-voting committee member.
▪ Attend all agreed-upon meetings. If the Board liaison is unable to participate, they will request that the alternate Board liaison attend the meeting.
Committee Member’s Role ▪ Participate actively and fully in committee work to achieve the charter
▪ Surface issues and work to resolve them collaboratively ▪ Take responsibility for assignments between meetings and preparing for meetings
▪ Actively solicit and encourage participation in community meetings
▪ Actively challenge themselves to understand different perspectives on the committee and from the public
▪ Attend all agreed-upon meetings. If a committee member is unable to participate fully and has frequent absences, the board will replace the member.
▪ Appointments are two years long, staggered, and expire on March 31st.
Chair/Vice Chair Roles ▪ The duty of the chair will be to:
• Facilitate meetings, or request staff assistance
to facilitate meetings
• On an as-needed basis, call special meetings
between regularly scheduled meetings
• Encourage participation and help create a civil,
collaborative environment
• Make sure each committee members' thoughts
and ideas are heard and that input and
51 feedback from the public is fairly considered for
each discussion item
• Help group stay focused on task and build
agreements.
▪ Vice chair fulfils these roles when the chair is unavailable. ▪ Individual nominations for each role will be made at a regular or specially scheduled CAC meeting.
▪ The election of the chair and vice chair shall be held during the first quarter of each calendar year.
• The term shall be one year, expiring on March
31st.
• No member will be allowed to serve as chair or
vice chair for more than two consecutive terms.
• Selection of nominees will follow the CAC
decision-making process outlined above.
Should consensus or super-majority not be
possible, the CAC will appoint the member with
the most votes to the role of chair and the
member with the second-highest vote count to
vice chair.
RCEA Supporting Staff
Roles
▪ A staff member or members will capture committee
members' and the public’s ideas during meetings and
document meeting notes.
▪ Staff will provide guidance and content expertise, or request content advice and expertise from technical experts as needed.
▪ Provide support for scheduling and noticing meetings, transcribing notes, preparing documents for the committee and board.
▪ Help plan and facilitate committee and community
meetings.
Proposed Ground Rules ▪ Listen carefully — try to understand, first. ▪ Ask questions to increase your understanding of others' points of view.
▪ Be open to divergent views.
▪ Keep the "good of the whole" in mind at all times.
▪ Help the group stay on track.
▪ Share the "air time."
▪ One speaker at a time (avoid interrupting each other). ▪ End group meetings with an evaluation of how you are
doing as a committee.
▪ Have fun!
Meeting Procedures ▪ Plan outcomes and agenda for each meeting beforehand. ▪ Review and agree on outcomes and agenda at start of
each meeting.
▪ Close each meeting by summarizing agreements, action
items and evaluating committee functioning.
52 RCEA CAC CHARTER 5
▪ Distribute meeting notes within a reasonable amount of time following each meeting.
▪ Distribute meeting agendas prior to the meetings.
53 This page
intentionally
left blank.
54
STAFF REPORT
Agenda Item # 4.8
AGENDA DATE: August 22, 2024
TO: Board of Directors
PREPARED BY: Lori Taketa, Clerk of the Board
Eileen Verbeck, Deputy Executive Director
SUBJECT: Community Advisory Committee County Seat 3 Appointment
BACKGROUND
RCEA‘s Board established the Community Advisory Committee (CAC) to support RCEA public engagement efforts and provide decision-making support and input. In their advisory and outreach capacities, CAC members helped educate Humboldt County residents about community choice aggregation, gathered community energy priority input during the CCE program’s launch period and more recently contributed time and effort towards providing feedback on proposed customer programs and prioritizing critical facilities for which to pursue resilience funding.
The Board’s public engagement efforts outlined in the Board Operating Guidelines are meant to engage a broad diversity of community stakeholders. To that end, each Board member recommends one CAC member for appointment. The County representative may recommend three individuals in order to accommodate outlying/unincorporated communities. Three of the CAC’s Board member-nominated seats have remained vacant for up to a year. CAC Charter changes proposed at this meeting will lessen the chances of not achieving a meeting quorum.
SUMMARY
Director Arroyo (County) is nominating Benjamin Fordham to the Community Advisory Committee for a term ending March 31, 2026.
Representing Jurisdiction Member Name Term Expiration
At-Large Colin Fiske 3/31/2026
At-Large Pliny McCovey 3/31/2026
Appointed Members
Arcata Norman Bell 3/31/2025
Blue Lake Kit Mann 3/31/2025
Blue Lake Rancheria Michael Shackelford 3/31/2026
County 1 Luna Latimer 3/31/2025
County 2 Christopher Honar, Chair 3/31/2025
County 3 Vacancy 3/31/2026
Eureka Deborah Dukes 3/31/2025
Ferndale Dennis Leonardi 3/31/2026
Fortuna Elizabeth Burks 3/31/2026
55
HBMWD Ethan Lawton, Vice Chair 3/31/2026
Rio Dell Vacancy 3/31/2026
Trinidad Richard Johnson 3/31/2025
Yurok Tribe Vacancy 3/31/2026
Nominee Profile
Benjamin Fordham is a sustainability professional who has lived in Humboldt County for 40 years. He has expertise in renewable energy and climate action planning for cities and counties and has assisted with program scenario analysis for East Bay Community Energy. His reason for wanting to serve on the CAC “…is to contribute to RCEA’s decision-making process by acting as part of the conduit between RCEA and the Community.” He states, “I am interested in serving my community in this capacity and would be proud to support RCEA.” Mr. Fordham has been invited to attend this meeting and may be available to introduce himself or answer questions from the Board.
ALIGNMENT WITH RCEA’S STRATEGIC PLAN
The CAC’s work focus is to support RCEA public engagement efforts and provide decision-making support and input to the Board for the successful implementation of the agency’s work goals outlined in the RePower Humboldt strategic plan.
EQUITY IMPACTS
The CAC supports implementation of RePower Humboldt strategic plan goals. Membership may help benefit underserved population segments, promote racially-diverse inclusion in energy infrastructure or policy decision making, access to energy, energy efficiency services and freedom from pollution. Staff recommends considering these goals as well as Committee member diversity and inclusion when appointing members to fill these vacancies.
FINANCIAL IMPACT
N/A.
STAFF RECOMMENDATION
Appoint Benjamin Fordham to the Community Advisory Committee County 3 seat for a term ending on March 31, 2026.
ATTACHMENTS
None.
56
STAFF REPORT
Agenda Item # 6.1
AGENDA DATE: August 22, 2024
TO: Board of Directors
PREPARED BY: Jaclyn Harr, TEA Account Director – California Richard Engel, Director of Power Resources
SUBJECT: Energy Risk Management Quarterly Report
BACKGROUND
The RCEA Board of Directors adopted an Energy Risk Management Policy in December 2016, most recently revised in December 2022 and with an Addendum A adopted in May 2024 (RCEA-ERMP-Approved-Dec-2022.pdf), to establish functions and procedures to manage the risks associated with the Community Choice Energy (CCE) program’s power procurement activities. In accordance with this policy, a quarterly update on activities and projected financial performance is presented to the Board during business meetings.
SUMMARY
The Energy Authority (TEA) California Account Director Jaclyn Harr and RCEA staff will provide an energy risk management quarterly update. In addition to the risk update, RCEA’s “2024 California Summer Market Conditions Assessment” will be presented.
ALIGNMENT WITH RCEA’S STRATEGIC PLAN
Not applicable.
EQUITY IMPACTS
Not applicable.
RECOMMENDED ACTION
Accept Energy Risk Management Quarterly Report and 2024 California Summer Market Conditions Assessment.
ATTACHMENTS
Redwood Coast Energy Authority: 2024 California Summer Market Conditions Assessment Energy Risk Management Quarterly Report slides will be presented at the meeting. 57 Redwood Coast Energy Authority:
2024 California Summer Market Conditions Assessment
Prepared by The Energy Authority (TEA), July 2024
CAISO Grid Conditions Summary
The California Independent System Operator’s (CAISO) 2024 Summer Loads and Resources assessment indicates continued improvement in expected available resource capacity for the 2024 summer season.
California’s anticipated capacity sufficiency is primarily driven by accelerated resource development, average to slightly above average hydro conditions and a reduced demand forecast, all of which has more than offset generation retirements. When combined with the transition of gas-fired once-through cooling generation into the state’s strategic reliability reserves pool, projected capacity margins exceed demand and reserve requirements, and meet reliability performance target levels. Target levels are maintained during the early evening hours when solar output wanes; however, the CAISO assessment highlights that there remains consistent risk across the hours ending between 19:00 and 21:00 (i.e. net-peak demand risk), but significantly lower risk is anticipated leading up to the hour ending at 19:00 (i.e. evening ramp risk). This change from previous years is attributed in part to the larger fleet of storage resources available to manage the rapid decline of solar output during these hours each day.
The CAISO’s fleet of emergency resource programs, such as the State Power Augmentation Project (SPAP) and the Electricity Supply Strategic Reliability Reserve Program (ESSRRP), have continued to grow in breadth and depth moving into the 2024 summer season, with the ESSRRP combined with available emergency assistance on the interties now totaling approximately 3,450 megawatts (MW). These programs generally trigger based on various CAISO emergency notifications and add emergency capacity and reserve resources to support the grid specifically during extreme events, as outlined in CAISO’s Emergency Procedure 44201
. Additionally, demand-side programs administered by the California Energy Commission (CEC) and California Public Utilities Commission (CPUC) like the Demand Side Grid Support Program (DSGS) and the Distributed Electricity Backup Assets (DEBA) program focus on load reduction as a means of ensuring grid reliability. These initiatives collectively contribute to improving grid conditions and enhancing overall system preparedness for the summer of 2024.
While TEA’s analysts generally support the CAISO’s observations included in its Summer 2024 Assessment, four key areas of uncertainty call for tempered confidence in the CAISO’s ability to maintain reliable operations during the summer 2024 season:
• Potential for coincident heat event or wildfires to stress inter-regional deliveries; • Potential over-confidence in expected level of intertie imports, marked at 6,256 MW in September in the multi-hour stack analysis, given west-wide capacity and energy market conditions as well as ongoing challenges with CPUC Import Resource Adequacy (RA) policy; 1 CAISO Operating Procedure 4420, System Emergency: http://www.caiso.com/Documents/4420.pdf 58 • Potential for state-of-charge management of storage fleet by individual resources to deliver sub-optimal dispatch availability over evening peak hours; and • Potential for uncertainty in Western Energy Imbalance Market (WEIM) transfers during tight regional or west-wide system conditions to challenge real-time market stability.
CAISO Grid Conditions – Deeper Dive
New Power Plants
The CPUC adopted its 2023 Preferred System Plan (PSP) portfolio in February 2024, which includes planned capacity additions of over 7 gigawatts (GW), primarily 4-hour Lithium-ion batteries (4.3 GW) and solar resources (3 GW), while phasing out 2.2 GW of gas capacity from the portfolio. The CAISO’s 2024 Summer Assessment stochastic model analysis of the CPUC’s preferred portfolio was adjusted to the anticipated online portfolio as of June 30, 2024, which only impacts the Natural Gas, Solar, and 4-Hour Battery figures as shown in the following table.
(“Total installed capacity by fuel type in CAISO’s 2024 stochastic model” Source: CAISO 2024 Summer Assessment Report, Table 1.1, p. 8)
While the lag in resource development relative to the PSP is notable, actual and expected additions from September 1, 2023, through June 30, 2024, total 9,071 MW of total nameplate capacity, primarily comprised of battery and solar resources, as shown in the following table:
(“Actual and expected additions from September 1, 2023 through June 30, 2024 (MW)” Source: CAISO 2024 Summer Assessment Report, Table E.1, p. 6)
59 Hydro Generation
The 2024 hydro conditions, while not as robust as 2023, in most areas of the state ranged from near to slightly-above historical averages as of Spring 2024. For planning purposes, the CAISO default study assumes average historical hydro generation as represented by the 2010-2011 hydro year in its probabilistic study (approximately 8,500 MW) and approximately 7,000 MW of Net-Qualifying Capacity (NQC) from hydro resources in its multi-hour stack analysis.
Note: sizes of circles are proportional to total storage capacity of each reservoir. Source: Commodity Weather Group, 6/13/2024
60 (note: “kaf” in above graph means thousands of acre-feet. Source: engaging-data.com, 6/12/2024) Stack Analysis of Available CAISO Resources
The CAISO's deterministic stack analysis is used to evaluate resource procurement targets and minimum resource needs under the CPUC Resource Adequacy program. It provides an additional perspective on the expected capacity available for summer 2024 and the level of reliability under different load levels and import conditions. In this analysis, reserve margins are interpreted differently from the Loss of Load Expectation (LOLE) approach and focus specifically on resources available during peak load times. The CAISO considered various parameters including North American Electric Reliability Corporation (NERC) requirements, unloaded capacity, forced outage rates, and load forecast levels. For 2024, the CAISO 61 applied a planning reserve margin (PRM) of 18.5% to its 1-in-2 load forecast level, derived from the CEC’s 2023 Integrated Energy Policy Report (IEPR) planning forecast for a peak day in each summer month. As such, this assessment effectively forecasts resource sufficiency and reliable service during real-time operations in the face of peak load conditions. For 2024, in acknowledgement of the growing impact of battery storage resources on the grid, the assessment also includes a sensitivity regarding charging demand across the operating day. The CAISO includes both existing and expected new resources in this analysis, as represented in the table above, but excludes resources contracted under the SRR program.
Notably, the analysis includes expected imports as derived from an average of historical intertie monthly RA showings from 2016 through 2023. In total, the multi-hour stack analysis indicates a surplus of at least 3,428 MW during peak net load hours ending 18 through 22 in September, as shown in the following figure:
(“Multi-hour stack analysis for September peak days with charging load sensitivity”. Source: CAISO 2024 Summer Assessment Report, Figure 1.7, p 22)
Redwood Coast Energy Authority Summer 2024 Readiness
A short summary of RCEA’s work in ensuring local and statewide grid reliability is described below.
Energy Hedging
RCEA utilizes a programmatic approach to hedging that incrementally fills energy deficits through bilateral procurement from market counterparties. The program is designed to ensure the utility is fully hedged to levels set in RCEA’s energy risk management policy for summer periods prior to the onset.
This approach means that RCEA’s exposure to volatile energy prices that may occur during summer heat events is significantly mitigated. Care is taken to ensure load variation is accounted for when determining the appropriate hedge volumes. As of early June 2024, RCEA had met all of its targeted procurement of energy hedges for Q3 2024:
62 (Note: HLH in the figure refers to heavy load hours, defined as Monday through Saturday, hour ending 0700 through hour ending 2200. Source: The Energy Authority) Resource Adequacy
RCEA actively monitors its resource adequacy position (RA) and pursues forward procurement of RA-only products or generation resources through Power Purchase Agreements (PPAs) to meet its assigned RA obligations. Like many similarly situated entities, RCEA has been impacted by delays in the online date of resources that has made RA position management challenging. Further complicating this matter has been the extreme illiquidity in RA markets, which are opaque and require a combination of both formal and informal solicitation approaches to secure this product. Nonetheless, RCEA expects to fully meet its RA procurement requirements for Summer 2024. While it has not yet fully procured all RA for all summer months, RCEA is in commercial agreement to contract for all of its needed RA.
New Resources
RCEA continues to pursue new clean capacity resources and has over 100 MW of new capacity resources in development that it has contracted for. While different types of new resources provide different degrees of carrying capacity on the grid, RCEA’s goals for resource procurement will provide it with a substantial amount of clean peaking energy in the years to come. RCEA has not yet brought any new resources online this year due to development delays outside of its control. Nevertheless, RCEA plans on expanding its renewable energy portfolio in the coming years with further procurement of renewable resources that can be paired with storage assets to provide clean dispatchable peaking energy when needed. This will not only provide support to the power grid, but will also reduce costs to RCEA.
Existing Resources
The majority of RCEA’s existing fleet of resources are expected to provide summer capacity. Largest among them is Humboldt Sawmill Company’s (HSC) biomass plant, which has provided reliable capacity during peak hours and has a steady generation shape that allows it to have a relatively high load carrying capacity when compared to other types of renewables. RCEA’s Airport Microgrid not only reduces RCEA’s draw on the power grid during the summer but also serves as a source of local 63 emergency power during a potential blackout condition. Cove Mountain Hydro, however, has gone offline for the summer as expected, as reduced waterflow over the summer months eliminates the ability of the facility to generate meaningful amounts of electricity, which is typical for most run-of-rive hydro facilities like Cove Mountain Hydro. RCEA also contracts for resource adequacy from energy storage and demand response resources that help to ensure grid reliability during critical periods.
Public Safety Power Shutoffs (PSPS)
RCEA staff has developed protocols regarding communication with its scheduling coordinator, The Energy Authority, as well as with PG&E in anticipation of PSPS events that may impact Humboldt County. In the case of a PSPS event and other transmission outages, PG&E may island the Humboldt County Local Capacity Area using its Humboldt Bay Generating Station (HBGS), reducing the risk of significant blackout events for Humboldt residents compared to previous years. An unfortunate consequence of this islanding is that PG&E deems it operationally necessary to disconnect other generators such as HSC and the Airport Microgrid for local grid stability. However, the HBGS plant has sufficient capacity to meet local peak loads during islanded operation.
Volatile Incoming Pricing Event Response (VIPER)
New to this year, RCEA and The Energy Authority have collaborated to codify staff protocols should an event occur that is expected to impact grid operations and/or pricing. Events of this nature include unexpected outages by large generators or transmission lines, widespread wildfires or PSPS events, or high temperatures within California or west-wide, as occurred in the first half of July. VIPER protocols include review of potential portfolio and/or financial risks during an event, mitigation measures where appropriate, and increased collaboration and communication between RCEA and TEA staff before, during, and after an event.
64 RCEA
Energy Risk Management
Quarterly Report
August 2024 Board Meeting
Agenda
• 2024 Summer Assessment
• Diablo Canyon Power Plant – Nuclear Allocation
• Financial Update
2 2024 Summer Assessment
• Completed in May/early June each year
• CAISO Summer Assessment: Limited concern regarding summer market conditions
• Reduced demand forecast
• Average to slightly above average hydro conditions
• Accelerated resource development
• RCEA Utility Summer Assessment
• Met hedging requirements per hedging policy
• Average of 116% hedged around the clock for June-August • Met RA compliance requirements to support grid reliability 3 Diablo Canyon Power Plant Allocation
4 No Additional Carbon Free
Procurement
Existing RE + CF % 89% 83%
Additional CF Hydro Procurement 0 0
DCCP Allocation 0 0
Final RE + CF % 89% 83%
Calendar Year Net Revenue $(4,700,000) $2,500,000
Procure Carbon-Free Hydro to
Meet Board Goal
Existing RE + CF % 89% 83%
Additional CF Hydro Procurement 68,732 100,509
DCCP Allocation 0 0
Final RE + CF % 100% 100%
Calendar Year Net Revenue $(6,800,000) $(40,000)
Accept Free DCCP Allocation +
Procure Carbon-Free Hydro to
Meet Board Goal
Existing RE + CF % 100% 100%
Additional CF Hydro Procurement 27,357 59,133
DCCP Allocation 41,375 41,375
Final RE + CF % 100% 100%
Calendar Year Net Revenue $(5,600,000) $1,000,000
2025 2026
Diablo Canyon Power Plant Allocation - Visually
5 No Additional Carbon Free Procurement
Accept Free DCCP Allocation + Procure
Carbon-Free Hydro to Meet Board Goal
Overview of Financial Drivers
$ changes shown are relative to April Board update
6 Revenues:
• 2024 RCEA rates updated in concert with PG&E rates changes • +$742K in 2024 (offset by lower-than-expected loads)
• Updated PG&E rate forecast for 2025 & 2026
• -$4.7MM impact in 2025; -$1.5MM impact in 2026
Net Power Costs:
• Forward energy prices decreased over forecast horizon • 2024 down 17% (average hedged: ~107%); 2025 down 13% (average hedged: ~86%); 2026 down 9% (average hedged: ~64%)
• Removal of Carbon-Free Goal of 100% for 2025 had $4.4MM positive impact • Increased prices for environmental products (RECs & Carbon-Free) • Significant modeling changes for Slice-of-Day RA + Initial Procurement for 2025 has $13MM positive impact
Annual Net Revenue Forecast
7 2024 2025 2026
Apr Board $12,100,000 $(18,200,000) $2,200,000
Aug Board $12,000,000 $(4,700,000) $(200,000)
-$20M
-$15M
-$10M
-$5M
$0M
$5M
$10M
$15M
Forecasted PG&E Generation Rate & PCIA
8 $-
$20
$40
$60
$80
$100
$120
$140
$160
$180
$/MWh
Apr Gen Rate Aug Gen Rate Apr PCIA Aug PCIA
Forward Energy Prices for RCEA
9 $-
$20
$40
$60
$80
$100
$120
$/MWh
Apr Board Forward On-Peak Aug Board Forward On-Peak Apr Board Forward Off-Peak Aug Board Forward Off-Peak 10 Cash Balance History & Projection
$0M
$5M
$10M
$15M
$20M
$25M
$30M
Jan-19
Mar-19
May-19
Jul-19
Sep-19
Nov-19
Jan-20
Mar-20
May-20
Jul-20
Sep-20
Nov-20
Jan-21
Mar-21
May-21
Jul-21
Sep-21
Nov-21
Jan-22
Mar-22
May-22
Jul-22
Sep-22
Nov-22
Jan-23
Mar-23
May-23
Jul-23
Sep-23
Nov-23
Jan-24
Mar-24
May-24
Jul-24
Sep-24
Nov-24
Jan-25
Mar-25
May-25
Jul-25
Sep-25
Cash Balance Historical + Projected
Cash Balance Historical + Projected
11 Two-Year Cash Projection
Aug - Dec 2024 CY 2025 Jan - Jul 2026
Min Avg Ending Min Avg Ending Min Avg Ending
Apr Board $27.4M $32.8M $34.6M $28.2M $34.4M $41.1M $9.6M $17.0M $22.2M Aug Board $20.8M $23.9M $25.1M $20.8M $23.8M $23.3M $17.5M $21.1M $22.1M $0M
$5M
$10M
$15M
$20M
$25M
$30M
$35M
$40M
$45M
Apr Board Aug Board
STAFF REPORT
Agenda Item # 6.2
AGENDA DATE: August 22, 2024
TO: Board of Directors
PREPARED BY: Jocelyn Gwynn, Senior Power Resources Manager SUBJECT: Feed-In Tariff Program Redesign
BACKGROUND
In 2019, the Board authorized staff the launch of RCEA’s Feed-In Tariff (FIT) program. This program offers above-market, fixed pricing for new renewable energy generation in Humboldt County less than one megawatt in capacity per project. The program utilizes a market-adjusting tariff that periodically adjusts the FIT price up or down depending on the rate of capacity uptake.
Since the inception of the FIT Program, RCEA has contracted six 20-year power purchase agreements (PPA), two of which are still active. The four PPAs for the Hatchery Road Solar projects near Blue Lake totaling approximately 4 MW were terminated in early 2023 due to excessive interconnection costs rendering the projects uneconomic. The North Coast Highway Solar (NCHS) 1 & 2 projects near Hydesville totaling approximately 2 MW are still being developed by EDPR. Substantial development progress has been made on the projects but they are nonetheless delayed to 2025.
In May 2020, prior to the Hatchery Road PPA terminations, the Board directed staff to develop a second phase of the FIT Program with an additional 6 MW of capacity, adjusted pricing and other potential modifications. Staff were working on that when pandemic-era financial challenges befell the organization and contracted FIT projects were significantly delayed, causing staff to pause discretionary spending and programs including the expanded FIT Program.
Since January 2023, RCEA’s FIT Program has had 4.5 MW of capacity available with no applications, even with the offered price reaching its maximum of $90/MWh in late 2023. Staff believe the program terms are out of date and the remaining capacity will not be subscribed until the second phase of the program is launched with terms that align with current market conditions.
SUMMARY
Staff are seeking Board approval of the redesigned FIT Program including the Tariff and standard PPA. The program was developed based on 1) work that was done by staff in 2020 before pausing, 2) a survey of current FITs offered by CCAs and municipal utilities, 3) updated pricing analysis based on current forward projections and recent historical trends, and 4) lessons learned from staff’s experience managing the program to date.
65
The following describe the substantive changes to the program:
1. Program and Project Size
a. Increase in the overall program size from 12.5 MW to 17 MW, resulting in an additional 15 MW of generation capacity subject to phase two of the FIT Program, beyond the 2 MW that were contracted under phase one.
b. Energy storage does not count toward the cap since it is not actual generation, which could result in up to 22.5 MW of storage capacity, or 150% of the generation capacity, additionally.
c. Increase in the size of allowed individual projects from under 1 MW to up to 5 MW.
2. Reliability
a. Requirement that projects greater than or equal to 1 MW must provide resource adequacy (RA).
b. Solar projects greater than or equal to 1 MW must include energy storage.
3. Compensation Structure
a. Energy pricing based on time of generation to compensate energy storage and other non-solar technologies that deliver during the evening hours, instead of flat pricing
b. Addition of a capacity payment for projects that provide resource adequacy.
4. Energy Pricing
a. Increase in the starting price for energy from $80/MWh to $90/MWh b. Additional premium of $30/MWh for energy generated during the evening peak hours of 5 - 9 p.m.
c. Increase in the price ceiling from $10/MWh to $20/MWh above the starting price d. Removal of the price floor.
5. Market Adjusting Mechanism
a. Price change trigger is based on number of applications received during a period (0-3 applications) instead of program capacity subscribed (0-2 MW). b. Increase in the period length from 2 months to 3 months to reduce administrative burden and allow for more time for applicants to prepare applications. c. Increase in the price rate of change between periods from $2/MWh to $5/MWh, so the optimal market price for local development is achieved sooner.
6. Collateral
a. Applicants must post the $20/kW collateral requirement with RCEA at time of application, instead of posting a reservation deposit and then posting the collateral requirement post-execution.
b. The collateral requirement for projects that include energy storage is double the rate than for projects that are generation-only, since they will presumably include double the capacity on average.
These changes as well as other administrative and procedural updates have been incorporated into the attached FIT Tariff Schedule. Additionally, a new FIT PPA is attached, which was developed with the intent to align the terms more closely with RCEA’s other long-term power contracts. This will make managing the FIT contracts easier and will uphold FIT counterparties to 66
similar (but somewhat less stringent, due to the generally smaller FIT project scale) standards as other RCEA counterparties.
Additionally, the following documents will be developed or revised by staff and are not being brought to the Board for approval, since they do not contain any programmatic terms and conditions not otherwise stated in the Tariff and/or PPA. • FIT Application
• FIT Generation Forecast
• FIT Process Timeline
• List of EnviroStor Brownfield Sites
Lastly, staff are requesting that the Board delegate authority to staff to make administrative amendments to the FIT documents (Tariff, PPA, Application, and others listed above) so that they can be cleaned up and formatted before publishing, and then periodically updated to ensure the guidance is consistent with external information sources referenced therein (County’s GIS portal, EnviroStor database, etc.). If approved, staff will continue to bring proposed substantive revisions to programmatic terms and conditions to the Board for approval.
ALIGNMENT WITH RCEA’S STRATEGIC PLAN
The FIT program and projects advance many of the agency’s strategic goals, a subset of which are:
• 4.1.1 Maximize the Use of Local Renewable Energy to the Extent Technically and Economically Feasible and Prudent.
• 4.1.7.3 Provide Feed-In-Tariff Power Procurement Program for Small Generators. • 4.1.8.2 Procure Local Solar Energy.
EQUITY IMPACTS
Not applicable – individual FIT projects will be brought to the Board for approval and associated equity impacts will be discussed on a case-by-case basis.
FINANCIAL IMPACT
The FIT pricing analysis was conducted on an avoided-cost basis, meaning the starting prices were set by calculating the value of the energy, environmental attributes and capacity attributes that RCEA would have to buy on a short-term basis in lieu of the program. Thus, the program has been designed to be revenue neutral assuming all the capacity is contracted at the starting price with no bonus incentive payments. Depending on how the market adjusting mechanism raises or lowers the price and whether projects are eligible for the incentive bonus price adders, the program could result in between -$15 million and $12 million in net revenue over the 20-year life of the contracts1
. Depending on the bonus incentives for which projects are eligible, 5-20% of the program cost could be front-loaded in the first five years of delivery, which staff 1 Assumes the program is fully subscribed by solar or solar plus storage, not other technology types. 67
reasonably expect to start in 2027 at the soonest. Financial impact analysis of each project will be presented to the Board when individual contracts are being brought for consideration.
STAFF RECOMMENDATION
1. Authorize issuance of the redesigned Feed-In Tariff Program with terms and conditions consistent with the revised Tariff Schedule and Power Purchase Agreement.
2. Authorize the Executive Director to approve administrative revisions to the Feed-In Tariff Schedule and Power Purchase Agreement, in consultation with legal counsel in the instance of the Power Purchase Agreement, on condition that the revisions do not fundamentally change the terms and conditions of the program or measurably increase risk exposure for RCEA.
ATTACHMENTS
Feed-In Tariff Schedule
FIT Power Purchase Agreement
Agreement is available online at
https://redwoodenergy.org/wp-content/uploads/2024/08/6.2-3-RCEA-FIT-2.0-PPA_Approval-Draft.pdf. 68 Blue Lake Rancheria • Yurok Tribe • County of Humboldt • Arcata • Blue Lake • Eureka • Ferndale • Fortuna • Rio Dell • Trinidad • Humboldt Bay Municipal Water District 1 RCEA FEED-IN TARIFF SCHEDULE
I. Applicability
This Feed-In Tariff (“FIT”) Schedule is available to qualifying applicants who wish to sell renewable energy to Redwood Coast Energy Authority (“RCEA”) from an eligible distributed renewable generating resource (“Project”). RCEA reserves the right to revise this FIT Schedule, the related FIT Application and the terms of the standard RCEA FIT Power Purchase Agreement (“PPA”) from time to time. RCEA is not obligated to enter into a FIT PPA with any applicant, and RCEA has no binding obligation under or in connection with this FIT Schedule until a related FIT PPA is approved by the RCEA Board of Directors and duly executed by and between RCEA and an applicant for a Project. Capitalized terms not otherwise defined herein are defined in the standard FIT PPA.
Schedule Effective Date: This Tariff Schedule applies to FIT applications received after _______, 2024 (“Schedule Effective Date”). Applications received prior to the Schedule Effective Date are subject to the first phase of RCEA’s Feed-In Tariff; documents pertaining to this earlier FIT phase are available on RCEA’s website.
II. Program Capacity
The total generating capacity available for contracting under RCEA’s FIT program as of the Schedule Effective Date is fifteen (15) megawatts (“MW”) alternating current (“AC”). The program will continue until there is no remaining available generating capacity, or until RCEA decides at its discretion to stop accepting new applications. If there is generating capacity remaining in the program, but not enough to accommodate the next Project application, then the Project will be presented to the RCEA Board of Directors for consideration at a publicly noticed meeting.
III. Eligibility Criteria
A Project must meet the following criteria:
New Resource. The Project must be new, meaning it must not have produced or delivered electric energy prior to the date on which its FIT Application is received by RCEA.
Small-Scale. The nameplate generating capacity of any Project must be less than or equal to 5 MW AC.
Location. The Project must be located entirely within the Humboldt Local Capacity Area, as such area is defined on the date of FIT Application submittal.
RPS Compliant. The Project must be certified by the California Energy Commission (“CEC”) as an Eligible Renewable Energy Resource (“ERR”) as described in the most current edition of the CEC Renewables Portfolio Standard (“RPS”) Eligibility Guidebook. ERR fuel sources include, but are not limited to, the following:
Biomass Biodiesel
Highlighted text is new
or substantively revised.
69 FEED IN TARIFF
2 Fuel cells using renewable fuels Digester gas
Landfill gas Municipal solid waste
Ocean wave Ocean thermal
Tidal current Solar Photovoltaic
Small hydroelectric Solar thermal
Wind Geothermal
Energy Storage. If the Project is 1-5 MW AC in size, it must be paired with a non-greenhouse gas emitting energy storage facility with an installed capacity that is at least 50% and no more than 150% of the generator AC installed capacity. The contracted storage capacity does not count toward the total programmatic capacity or the maximum capacity that any one applicant can contract for. If the Project is less than 1 MW AC in size then it does not need to include storage.
Resource Adequacy. If the Project is 1-5 MW AC in size, it must seek Full Capacity Deliverability Status (“FCDS”) in its interconnection process to deliver resource adequacy (“RA”) to RCEA in exchange for the Capacity Rate in the FIT PPA. If the Project is less than 1 MW AC in size, it must be Energy-Only and is exempt from the RA provisions in the FIT PPA.
Interconnection. The Project must interconnect using Pacific Gas & Electric Company’s (“PG&E”) Wholesale Distribution Access Tariff (“WDAT”) to be eligible. Electric interconnection of the Project, including execution of all applicable agreements and payment of all related costs, shall be the sole responsibility of the FIT applicant and shall be completed consistent with interconnection requirements specified by PG&E and the California Independent System Operator (“CAISO”), as appropriate.
Bundled Product. The product sold by a Project and purchased by RCEA shall include all electric energy net of station service, environmental attributes (including Renewable Energy Certificates, or “RECs”, which shall be transferred to RCEA using the Western Renewable Energy Generation Information System, or “WREGIS”), and capacity attributes (including System Resource Adequacy, or “RA”) if applicable. For the sake of clarity, environmental attributes shall include all emission reduction benefits associated with the generation of renewable electricity by the Project as well as other attributes. Projects will need to be registered with WREGIS and shall transfer all RECs to RCEA’s account on a monthly basis.
Permits. The FIT applicant must obtain all necessary permits from the applicable authority having jurisdiction (“AHJ”) and shall maintain such permits, as may be required, for the duration of the FIT PPA term.
Agricultural Land Use. Projects may not be developed on Prime Agricultural land and are discouraged from being developed on Farmland of Statewide Importance or Prime Farmland if Irrigated. These land use designations may be determined by consulting the County of Humboldt’s WebGIS portal http://webgis.co.humboldt.ca.us/HCEGIS2.0/, by selecting the “Prime Agricultural Soils” and most current NRCS Soils layers within the Natural Resources layer group.
IV. Pricing
Renewable Rate. Projects will be paid the FIT base price in effect at the time the FIT application is received by RCEA staff (“Renewable Rate”), unless the application is deficient, in which case the base price is the Renewable Rate that is in effect at the time the deficiencies are fully cured. The Renewable Rate excludes bonus incentives the FIT Project may be eligible for. The initial Renewable Rate will vary based on time of generation as set forth in the following table. 70 FEED IN TARIFF
3 Period Time of Day (Pacific Prevailing
Time)
Initial
Renewable Rate
Non-Evening
Peak Hour Ending 01 – 17 and 22 – 24 $90.00/MWh
Evening Peak Hour Ending 18 – 21 $120.00/MWh
Capacity Rate. Projects that are eligible to provide RA will receive a fixed capacity payment of seven dollars ($7.00) per kilowatt-month based on the Net Qualifying Capacity of the Project, in addition to the Renewable Rate and any bonus incentives.
Market Adjusting Mechanism. The Renewable Rate is subject to periodic adjustments based on the number of applications received in a three-month period, according to the following schedule. Up to three (3) applications will be accepted in each period. If zero (0) applications are received within a period, the Renewable Rate for the next period will increase by five dollars ($5.00) per MWh. If one (1) application is received within a period, the Renewable Rate in the next period will stay the same. If two (2) or three (3) applications are received within a period, the base price for the next period will decrease by five dollars ($5.00) per MWh. The base price for each new period will be available on RCEA’s website by the first business day of the period.
Applications in a Three-Month
Period
Change in
Price
0 + $5/MWh
1 No change
2 or 3 - $5/MWh
In the event of early termination of a FIT PPA, RCEA reserves the right to deny reapplication by the Seller or Seller’s Affiliate for the same Project, to be determined in RCEA’s sole discretion, at a higher price than the Renewable Rate the PPA was originally awarded.
Price Ceiling. While the Renewable Rate may adjust upward or downward from the initial base price, the Renewable Rate may not exceed one hundred ten dollars ($110.00) per MWh for non-evening peak hours and one hundred forty dollars ($140.00) per MWh for evening peak hours. The price ceiling does not include bonus incentives. When applicable, bonus incentives may cause the aggregate price awarded to a Project to exceed the price ceiling.
Bonus Incentives. RCEA may adjust FIT pricing for certain Projects that meet the following criteria:
Bonus Criteria Bonus
Amount Bonus Payout Period
EnviroStor Brownfield $10 / MWh Paid during first 5
contract years of Eligible
Resource operation.
Previously Developed Site $5 / MWh
Local Business $5 / MWh
71 FEED IN TARIFF
4 Bonus payments, if any, will be added to the contract base price for the first five (5) years of the delivery period. After that, the price will revert to the base price in effect at the time the Project application was received. Required documentation must be submitted with the application package to apply for a bonus incentive, as outlined in the FIT Application. Information on how to qualify for each bonus incentive is as follows:
EnviroStor Brownfield. At least fifty percent (50%) of the Project footprint must be on a site that is identified as a brownfield by the Department of Toxic Substances Control’s data management system, EnviroStor. A list of eligible sites may be found at https://redwoodenergy.org/fit/.
Previously Developed Site. A site is considered previously developed for purposes of this Tariff Schedule if it either contains or has contained structures, or was used for parking, loading or storage related to a previous or existing land use other than agricultural grazing or crop production within the last twenty (20) years. To qualify for this bonus incentive, the previously developed land must make up at least twenty percent (20%) of the Project footprint. Development documentation, in the form of building permits or verifiable ground, aerial, or satellite photography, as solely determined by RCEA, must be provided by the FIT applicant. The Previously Developed Site bonus cannot be claimed in addition to the EnviroStor Brownfield bonus.
Local Business. To qualify for this bonus incentive the applicant or prime contractor must be headquartered and possess a business license in Humboldt County.
V. FIT Power Purchase Agreement
Term. All Projects shall execute RCEA’s FIT PPA which is a standard, non-negotiable, twenty-year contract. Capitalized terms not otherwise defined herein are defined in the FIT PPA.
Forecasting. Generation forecasts will be required at the time of application and updated on an as needed basis during construction and throughout the Delivery Term.
Energy Production. If the Facility over-generates beyond 115% of Expected Energy in any contract year, compensation will be at 50% of the Renewable Rate for surplus generation. If the Facility under-generates by more than 50% of the Expected Energy in a Contract Year, RCEA has the right to terminate the contract.
VI. Application
Collateral. For an application to be deemed complete, the applicant must submit a non-refundable application fee of $500 and post the Collateral Requirement within three (3) business days of application submission. The Collateral Requirement is twenty dollars ($20.00) per kW AC of Guaranteed Capacity if the Facility does not include a Storage Facility, or forty dollars ($40.00) per kW AC of Guaranteed Capacity if the Facility includes a Storage Facility. The application fee and Collateral Requirement can be mailed as two separate checks to the address below, or transmitted electronically to RCEA. If the latter is selected on the application, RCEA will send electronic remittance instructions to the applicant via email upon receipt of their application.
Redwood Coast Energy Authority
Attn: Accounting
633 3rd St.
Eureka, CA 95521
72 FEED IN TARIFF
5 The Collateral Requirement will be held by RCEA until 1) the FIT PPA Delivery Term ends, 2) an Early Termination Date occurs under the FIT PPA, 3) RCEA’s rejection of the FIT application due to incompleteness, nonconformance, and/or applicant heterogeneity, or 4) inability to obtain approval of the FIT PPA from the RCEA Board of Directors.
Development Status. At the time of FIT application to RCEA, the Project must have achieved the following milestones, for which documentation is required with the application:
1) Full site control obtained for the duration of the FIT PPA term; 2) Initial interconnection study complete; and
3) Initial consultation with the AHJ regarding any discretionary permits has taken place.
Application Timeline. Applications are accepted while there is programmatic capacity available. RCEA staff will review applications for completeness within ten (10) business days of receipt. A complete application includes all the documentation listed in the application checklist. A conforming application meets all the project and applicant eligibility criteria set forth in this Tariff Schedule. Once an application is deemed complete and conforming, RCEA staff will bring the FIT PPA to the RCEA Board of Directors for approval at their next publicly noticed meeting. Even applications that are deemed complete and conforming by RCEA staff may be denied approval by the RCEA Board of Directors at their complete discretion. Applicants are expected to execute the FIT PPA within three (3) business days of Board approval, with an Expected COD that is within thirty (30) months of FIT PPA execution.
Cure Period. If there are deficiencies or errors in the application, the applicant will have ten (10) business days to provide corrections after being informed by RCEA, although they are encouraged to submit corrections as soon as possible. The applicant will retain their place in the queue during this curing period. If the applicant fails to correct those errors in the ten-business day window their place in the queue will be forfeited.
Applicant Heterogeneity. Any single applicant or its parent company is allowed to contract no more than 5 MW AC of generation capacity under RCEA’s FIT program, unless no capacity has been subscribed in several program periods in which case RCEA reserves the right to waive this heterogeneity clause. If there are three (3) or more applications in a given period, including more than one application from one applicant, RCEA reserves the right to adjust the application placement in the queue such that contracts are awarded first to different applicants to maximize heterogeneity.
Queue. All applications submitted will be processed on a first come-first served basis and contracts will be brought to the RCEA Board of Directors for approval in the order that they are deemed complete and conforming by RCEA staff.
73 This page
intentionally
left blank.
74 Feed-In Tariff Program Redesign
Presentation to RCEA Board of Directors
Jocelyn Gwynn, Senior Power Resources Manager
August 22, 2024
Feed-In Tariff (FIT) Program Overview
• Develop small-scale, local renewable energy generation • Public, above-market pricing
• First-come first-served
application process
• Standard 20-year contract
• Market adjusting pricing changes
based on program uptake
• 6 MW initial programmatic capacity
FIT Program History
2019: Program launch
2020: Six FIT PPAs signed (Hatchery Road &
North Coast Highway Solar) and program
expansion approved
2021: Contracted projects delayed and program
expansion/redesign paused
2022: Hatchery Road PPAs approved at higher
prices
2023: Hatchery Road PPAs terminated
Program &
Project Size
Current programmatic: 12.5 MW
Proposed programmatic: 17 MW
0 2
4 6
8 10
12 14
16 18
2019 2020-2022 2023 2024*
Megawatts
FIT Capacity Over Time
Contracted Available Approved but not available
Current per project: <1 MW
Proposed per project: ≤5 MW
*Assumes Board
approval of
proposed FIT
Reliability
Current: n/a
Proposed: projects ≥1 MW must
• Provide resource adequacy (RA)
• If solar generation, be paired
with energy storage
Pricing and Compensation
Current: $80/MWh starting price ($70 min, $90 max)
Proposed:
• Energy pricing based on time of generation
• $90/MWh starting price (no min, $110 max)
• $30/MWh premium for generation 5-9 p.m. ($140 max)
• Capacity payment for RA – $7/kW-month
Market Adjusting Mechanism
Current:
Proposed:
Applications in a
Three-Month Period Change in Price
0 + $5/MWh
1 No change
2 or 3 - $5/MWh
Maximum of 3 applications
accepted per 3-month period
Financial Impact
• Avoided cost-based analysis — prices set based on cost of power RCEA would otherwise need to buy
• Designed to be cost-neutral if capacity subscribed at initial starting prices
• If prices decrease, program could be financially positive • If prices increase, program could be financially negative • Individual contracts to be brought to the Board for approval
STAFF REPORT
Agenda Item # 8.1
AGENDA DATE: August 22, 2024
TO: Board of Directors
PREPARED BY: Richard Engel, Director of Power Resources Jocelyn Gwynn, Senior Power Resources Manager
SUBJECT: CC Power Tumbleweed Long-Duration Storage Amendment
BACKGROUND
In February 2022, the Board approved RCEA entering a joint procurement of the Tumbleweed Long-Duration Storage (LDS) project through California Community Power (CC Power) which is a joint powers agency made up of multiple community choice aggregators (CCAs) and was created for the purpose of aggregating CCA buying power and taking advantage of economies of scale. The Tumbleweed LDS project was procured in response to the California Public Utilities Commission’s (CPUC) Mid-Term Reliability procurement mandate for development of new long-lead time resources including LDS capacity, which is defined as storage that can discharge to the grid for eight or more hours. The project is 75 MW / 300 MWh and RCEA’s share is 3.6%, or 2.7 MW / 21.7 MWh.
Since execution of the Tumbleweed Energy Storage Services Agreement (ESSA) by CC Power and the developer, Rev Renewables, the agreement has been amended once to increase the capacity from 50 MW to 75 MW, under which the Board authorized RCEA’s continued participation in January 2023. Since then, Rev has been working to develop the project in advance of the 2026 contractual commercial operation date (COD). Earlier this year, they came to CC Power requesting amendment of the ESSA’s commercial terms under the premise that the project is no longer economic at the contracted price given increases in equipment costs and uncertainty related to tariffs on Chinese imports depending on the 2024 presidential election outcome. Since then, CC Power staff, consultants and member CCA staff have been analyzing and deliberating what is the best path forward, and under the direction of the CC Power Board of Directors, comprised of EDs/CEOs from each member CCA, has negotiated an amendment with the counterparty.
SUMMARY
Staff are seeking Board approval of RCEA’s continued participation in the Tumbleweed LDS contract under the terms of the Second Amendment to the ESSA, including 1) a 15-21% contract price increase that would be indexed to the import tariff rate on Chinese goods up to a cap, 2) removal of language that entitles CC Power to a share of the tax benefits from the project, 3) increase in the penalty rate if the project is unable to provide the expected amount of resource 75
adequacy (RA) during the delivery term, and 4) opportunity to procure RA from the partially-built project at below-market pricing for about a year and a half before of the contractual COD. This amendment is expected to be voted on by the CC Power Board of Directors on August 21, and must be executed by September 1 so that the developer can secure supply in time for the batteries to be imported before any potential increases to the Chinese import tariff rate, which is currently
10.9% and could be increased to 60% or more. If batteries are successfully imported before the potential tariff increase goes into effect, the contract price increase would be at the low end of the range provided above.
ALIGNMENT WITH RCEA’S STRATEGIC PLAN
Energy storage projects contribute to RCEA’s strategic goals by aligning its supply of renewable and zero-emission energy resources with load hour by hour, thereby maximizing use of these clean resources in its power portfolio. Specific goals supported by the CC Power LDS projects are as follows:
• 4.1.2 Minimize Greenhouse Gas Emissions Associated with RCEA’s CCE Program. • 4.1.4 Maximize Renewable Energy Content of RCEA’s CCE Program.
EQUITY IMPACTS
Consistent with the CC Power Board direction for enhanced contracting conditions, the projects will be constructed under a project labor agreement, thus assuring payment of prevailing wages and use of apprenticeship programs. The projects will also adhere to CC Power environmental and environmental justice conditions.
FINANCIAL IMPACT
In a worst-case scenario where 1) the batteries are not imported in time, 2) a 75% Chinese import tariff rate goes into effect, and 3) other members default on the contract triggering step-up requirements at the start of the delivery term, the price increase under the amendment would result in an increase in notional costs to RCEA of $2.5 million over the 15-year term of the contract, starting in FY 2026-2027. More realistically, it is expected that the notional cost increase would be around $1.5 million, based on the batteries being imported at the current tariff rate and no step-up provisions being triggered. Staff believes the value of ensuring RCEA’s MTR compliance outweighs the additional cost, and that shopping for a different LDS contract is unlikely to yield a better deal delivered in time for compliance needs.
The participating CCAs expected to realize a substantial financial benefit from the tax credit sharing provisions of the ESSA. The ESSA was developed prior to passage of the Inflation Reduction Act (IRA), which offers a windfall to the developer in the form of a substantial tax benefits for energy storage projects. However, with the unexpected project cost increases and tariff uncertainty described above, Rev Renewables determined that sharing the IRA tax benefits with CC Power would make the project financially infeasible. Conceding the sharing of tax benefits will be minimally offset by expected financial savings via the short-term RA transaction mentioned above in advance of the project’s full commercial operation. 76
If the Board does not authorize RCEA’s continued participation in the project, then CC Power would need to seek to reduce our entitlement share under the Project Participation Share Agreement (PPSA) by finding another member or external buyer that will purchase our share at a market value. If the market value is lower than the amended contract price, then RCEA would need to pay the difference, and if a buyer for our share is not secured then RCEA would need to pay for and take its share of product at the amended contract price, per the terms of the PPSA.
STAFF RECOMMENDATION
Authorize RCEA’s continued participation in the Tumbleweed Energy Storage Services Agreement under the terms of the Second Amendment.
ATTACHMENTS
Second Amendment to the Tumbleweed Energy Storage Services Agreement Note: The Energy Storage Services Agreement amendment was not available at the time of agenda publication. It will be available for public viewing by 5 p.m. on Wednesday, August 21, 2024, at www.RedwoodEnergy.org and at RCEA offices at 633 Third Street, Eureka, CA. 77 Attachment added on 8/21/24.
Tumbleweed Long-Duration Storage
Amendment to Agreement between Project
Developer and California Community Power JPA
Presentation to RCEA Board of Directors
August 22, 2024
Background
• Feb. 2022: Board approved RCEA joining other CCAs through CC Power JPA in procuring long-duration storage from Rev Renewables’ Tumbleweed long-duration battery energy storage project located in Rosamond, CA (Kern Co.)
• Needed for compliance with CPUC’s Mid-Term Reliability procurement mandate
• 75 MW project, due to come fully online in 2026
• RCEA’s share = 2.7 MW/21.7 MWh of 8-hour storage (3.6% of project) • Developer seeking price increase due to higher equipment costs and tariff uncertainty on imported batteries
• CC Power has arrived at a negotiated amendment
Summary of Amendment Terms
Amendment is between CC Power and Rev Renewables*
Increases price 15-21%, depending how much tariffs on Chinese batteries are raised by a set date
CC Power no longer entitled to a share of project’s tax benefits Increases penalty if project fails to deliver resource adequacy Allows for CCAs to obtain optional resource adequacy from project before it reaches full commercial operation
= terms less favorable to CCAs = terms favorable to CCAs *Separate Project Participation Share Agreement (PPSA) sets terms of each CCA’s participation as ultimate off-takers of the storage Financial Impact; Alternatives
• Worst-case scenario = delayed delivery of batteries, maximum tariff increase, other CCAs withdraw triggering step-up provisions RCEA increased total cost of $2.5M over 15-year term
• More likely scenario $1.5M cost increase over 15-year term • Alternative to accepting amendment is to seek a different contract for MTR compliance – unlikely to be delivered on time, at a price below Rev Renewables’ increased price
• Risk from exiting CC Power PPSA: RCEA obligated to find another CC Power member or external buyer to take RCEA’s project share. If they are not willing to pay full amended contract price, RCEA is responsible for paying the difference, with no product to show for it. • Staff therefore recommend accepting amendment terms
STAFF REPORT
Agenda Item # 10.1
AGENDA DATE: August 22, 2024
TO: Board of Directors
FROM: Eileen Verbeck, Interim Executive Director
SUBJECT: Interim Executive Director’s Report
SUMMARY
Interim Executive Director Eileen Verbeck will provide updates on the Tribal Energy Resilience and Sovereignty (TERAS) grant award and other topics as needed.
RECOMMENDED ACTION
None. (Information only.)
78 Sandrini Module Install August 2024