BOARD OF DIRECTORS REGULAR MEETING AGENDA
Wharfinger Building, upstairs Great Room September 25, 2025 1 Marina Way, Eureka, CA 95501 Thursday, 3:30 p.m.
Anyone needing special accommodation to participate in this meeting or access the meeting materials should email [email protected] or call (707) 269-1700 at least 3 business days before the meeting. Assistive listening devices are available.
Pursuant to Government Code section 54957.5, all writings or documents relating to any item on this agenda which have been provided to a majority of the Board, including those received less than 72 hours prior to the meeting, will be made available at www.RedwoodEnergy.org.
NOTE: If you wish to distribute materials to the Board at the meeting, please provide 13 copies to the Board Clerk.
THIS IS A HYBRID IN-PERSON AND VIRTUAL MEETING.
As a courtesy, the public may participate remotely through the Zoom platform. RCEA cannot guarantee uninterrupted teleconference access. When technical difficulties arise, the meeting will continue unless otherwise required by law, such as when a Board member attends the meeting remotely pursuant to certain Brown Act provisions.
The only way to guarantee that the Board receives your comment is to attend the meeting in person or submit your comment in writing before the meeting.
To participate in the meeting online, go to https://us02web.zoom.us/j/81972368051.
To participate by phone, call (669) 900-6833. Enter webinar ID: 819 7236 8051.
To make a public comment, raise your hand in the Zoom webinar, or press star (*) 9 on your phone. Staff will ask you to unmute your phone or computer when it is your turn. You will have 3 minutes to speak.
Email written comments to [email protected]. Identify the agenda item number in the subject line. Comments will be included in the meeting record but not read aloud during the meeting.
1 RCEA September 25, 2025, Board of Directors Meeting Agenda
OPEN SESSION Call to Order
1. ROLL CALL - REMOTE DIRECTOR PARTICIPATION
1.1. Approve teleconference participation request for this meeting by Director pursuant to Brown Act revisions of AB 2449 due to an emergency circumstance to be briefly described.
2. REPORTS FROM MEMBER ENTITIES
3. ORAL AND WRITTEN COMMUNICATIONS
This time is provided for people to address the Board or submit written communications on matters not on the agenda. At the conclusion of all oral communications, the Board may respond to statements. Any request that requires Board action will be set by the Board for a future agenda or referred to staff.
4. CONSENT CALENDAR
All matters on the Consent Calendar are considered to be routine by the Board and are enacted in one motion. There is no separate discussion of any of these items. If discussion is required, that item is removed from the Consent Calendar and considered separately. At the end of the reading of the Consent Calendar, Board members or members of the public can request that an item be removed for separate discussion.
4.1 Approve Minutes of August 28, 2025, Board Meeting.
4.2 Accept Disbursements Report for July 2025, and Financial Reports for This Fiscal Year Through July 2025.
4.3 Hold Regular RCEA Board Meetings Beginning October 23, 2025, at Wharfinger Building Downstairs Bay Room, 1 Marina Way, Eureka, at 3:30 p.m.
4.4 Award Software Development and Support Services Agreement to Frontier Energy to Perform Database Development and Implementation Services for the Northern Rural Energy Network for a Not-to-Exceed Value of $855,500 and Authorize the Executive Director to Execute All Applicable Documents.
5. REMOVED FROM CONSENT CALENDAR ITEMS
Items removed from the Consent Calendar will be heard under this section.
6. OLD BUSINESS
6.1 Financial Audit for Fiscal Years Ending June 30, 2025 & 2024 Accept and Approve Redwood Coast Energy Authority Financial Statements June 30, 2025, and 2024, and Associated Independent Auditors’ Report by Baker Tilly US, LLP. 2 RCEA September 25, 2025, Board of Directors Meeting Agenda
COMMUNITY CHOICE ENERGY (CCE) BUSINESS (Confirm CCE Quorum) Items under this section of the agenda relate to CCE-specific business matters that fall under RCEA’s CCE voting provisions, with only CCE-participating jurisdictions voting on these matters with weighted voting as established in the RCEA joint powers agreement.
7. CCE BUSINESS CONSENT CALENDAR – None.
8. OLD CCE BUSINESS - None.
9. NEW CCE BUSINESS
9.1. Long-Term Renewables Portfolio Standard Request for Offers
1. Authorize staff to issue the Request for Offers for Long-Term Renewables Portfolio Standard Resources.
2. Establish an ad hoc Board offer review committee and authorize it to take the following actions provided they are consistent with the request for offers: (i) approve shortlisted offers, (ii) replace offers on the shortlist as needed, and (iii) approve continued negotiations with a shortlisted respondent in the event their offer materially changes.
3. Authorize staff to engage with the shortlisted respondents, including execution of exclusivity agreements, collection of shortlist deposits, and negotiation of contract terms, prior to full Board review and approval of resulting contracts.
END OF COMMUNITY CHOICE ENERGY (CCE) BUSINESS
10. OLD BUSINESS
10.1 Report on Federal Government Activity
Receive Federal Activity Report.
Note: This staff report was not available at the time of agenda publication. It will be made available at https://redwoodenergy.org/about/governance/public-meetings/ by 5 p.m. on Tuesday, September 23, 2025, and at RCEA offices, 633 Third Street, Eureka, CA. Additional note: This staff report was published on September 22, 2025.
10.2 Annual Humboldt Sawmill Company Alternative Biomass Use Report (Information only)
3 RCEA September 25, 2025, Board of Directors Meeting Agenda
11. NEW BUSINESS (continued)
11.1 Study Session on Data Center Local, State and National Impacts (Information only)
12. STAFF REPORTS
12.1 Executive Director’s Report
13. FUTURE AGENDA ITEMS
Any request that requires Board action will be set by the Board for a future agenda or referred to staff.
14. ADJOURNMENT
NEXT REGULAR MEETING
Thursday, October 23, 2025, 3:30 p.m.
Wharfinger Building upstairs Great Room, 1 Marina Way, Eureka, CA 95501 Online and phone participation will also be possible via Zoom. 4
STAFF REPORT
Agenda Item # 1.1
AGENDA DATE: September 25, 2025
TO: RCEA Board of Directors
FROM: Eileen Verbeck, Deputy Executive Director
SUBJECT: Member Teleconference Participation
BACKGROUND
Since emergency Brown Act meeting law changes went into effect in 2020 due to the COVID-19 public health emergency, the RCEA Board of Directors, Community Advisory Committee (CAC) and the subcommittees of those bodies met online with no physical, public meeting location.
Governor Newsom signed AB 361 into law in September 2021, which allowed these bodies to continue meeting completely virtually without publishing each member’s participation location while the COVID state of emergency continued and state or local officials recommended social distancing measures or the RCEA Board determined that meeting in person posed health and safety risks.
The COVID-19 State of Emergency ended on February 28, 2023, and RCEA Board and CAC meetings returned to meeting in-person at a physical location, with allowances under existing Brown Act rules or new AB 2449 Brown Act rules should a Board or CAC member need to participate from a remote location for certain reasons. If another state of emergency is declared, these bodies may be able to return to completely remote meetings.
SUMMARY
RCEA Board Directors may attend up to two meetings per year from a remote location without making the location accessible to the public for the following reasons:
1. “Just cause”
a. To provide childcare or caregiving need to a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner;
b. Due to a contagious illness that prevents the member from attending in-person; c. Due to a need related to a physical or mental disability as defined in Government Code sections 12926 and 12926.1 not otherwise accommodated; and d. Due to travel while on official business of the legislative body or another state or local agency.
2. “Emergency circumstance” due to a physical or family medical emergency that prevents the member from attending in person.
If a Board Director would like to attend the meeting remotely due to an emergency circumstance, the Board will take action by majority vote to approve the Director’s remote participation. A vote is not necessary for a request to attend remotely for just cause. A brief 5
description, protecting the Director’s (or Director’s family member’s) medical privacy, needs to be provided in both cases.
The remotely participating Board Director needs to publicly disclose at the meeting before any action (vote) is taken, whether anyone 18 years of age or older is present in the room at the remote location with the Director, and the general nature of the individual’s relationship with the Director.
If the Board Director anticipates needing to participate remotely for more than 2 meetings per year, staff recommends arranging for a publicly and ADA accessible space with visual and audio meeting capabilities from which to participate.
Staff asks to be notified one-week in advance, if possible, of remote meeting attendance so the Director’s publicly and ADA accessible remote meeting address can be published in the agenda, if required per Brown Act open meeting laws.
Current Remote Participation Requests
As of the writing of this staff report, there have been no remote director participation for “just cause” or “emergency circumstances” requests.
RECOMMENDED ACTION (if needed)
Approve teleconference participation request for this meeting by Director pursuant to Brown Act revisions of AB 2449 due to an emergency circumstance to be briefly described. 6 BOARD OF DIRECTORS DRAFT MEETING MINUTES
Wharfinger Building, Great Room August 28, 2025
1 Marina Way, Eureka, CA 95501 Thursday, 3:30 p.m.
Chair Scott Bauer called a meeting of the Board of Directors of the Redwood Coast Energy Authority to order on the above date at 3:36 p.m. Notice of this meeting was posted on August 21, 2025.
PRESENT: Natalie Arroyo, Chair Scott Bauer, Carlos Diaz, Michael Gerace, Skip Jorgensen, Alt. Dir. Cheryl Kelly, Elise Scafani, Sarah Schaefer, Frank Wilson, Vice Chair Sheri Woo.
ABSENT: Jason Ramos, Jack Tuttle.
STAFF AND OTHERS PRESENT: Information Technology Technician Ken Beals, Executive Director Elizabeth Burks, Legal Counsel Nancy Diamond, Power Resources Director Richard Engel, Power Resources Specialist Forrest Novotny, Board Clerk Lori Taketa, Deputy Executive Director Eileen Verbeck.
REPORTS FROM MEMBER ENTITIES
Vice Chair Woo asked the group to encourage people to run for the Humboldt Bay Municipal Water District Board District 3 vacancy. Director Arroyo reported that the Humboldt County Board of Supervisors passed a non-street light lighting ordinance for the unincorporated areas of the county.
CONSENT CALENDAR
3.1 Approve Minutes of July 24, 2025, Board Meeting.
3.2 Accept Disbursements Report for June 2025, and Financial Reports for This Fiscal Year Through June 2025.
3.3 Receive Federal Activity Report.
3.4 Approve Sole-Source Procurement of a Two-Year Software-as-a-Service (SaaS) Agreement with BlastPoint, Inc. for Northern Rural Energy Network (NREN) Customer Analytics and Outreach, Not-to-Exceed $250,000, and Authorize the Executive Director to Execute All Applicable Documents. 7 RCEA August 28, 2025, Board of Directors Meeting DRAFT Minutes
3.5 Authorize the Purchase of a Sixth Sun Titan L30 Power Trailer from RPS Solar Pumps for the Energy-Resilient Fire Services in High-Threat Communities Project and Amend the Total Not-to-Exceed Amount from $157,101 to $188,522 and Authorize the Executive Director to Execute All Applicable Documents in Fulfillment of Regional Resilience Grant Program Requirements.
M/S: Wilson, Schaefer: Approve Consent Calendar items.
The motion passed with a unanimous vote. Ayes: Arroyo, Bauer, Diaz, Gerace, Jorgensen, Kelly, Scafani, Schaefer, Wilson, Woo. Noes: None. Absent: Ramos.
Abstain: None.
COMMUNITY CHOICE ENERGY (CCE) BUSINESS - Chair Bauer confirmed that a CCE quorum was present.
NEW CCE BUSINESS
6.1 RCEA’s Community Choice Energy 2024 Power Sources
Power Resources Specialist Novotny described the state power source reporting requirements and outlined where RCEA’s REpower and REpower+ electricity comes from. Despite temporarily halting RCEA’s higher-than-state-targets renewable energy procurement strategy last year due to forecasted poor financial conditions, RCEA is on track to achieve its 100% carbon-free and renewable electricity portfolio goal on schedule in 2025. The group discussed that the goal may be difficult to maintain in the volatile energy and political environment and how public messaging must take this uncertainty into account. There were no public comments.
M/S: Arroyo, Schaefer: Adopt Resolution 2025-5 Approving and Attesting to the Veracity of RCEA’s 2024 Power Source Disclosure Report.
The motion passed with a unanimous vote. Ayes: Arroyo, Bauer, Diaz, Jorgensen, Kelly, Scafani, Schaefer, Wilson. Noes: None. Absent: Ramos. Abstain: None. Non-Voting:
Gerace, Woo.
STAFF REPORTS
7.1Executive Director’s Report
Staff expect to hear from the Federal Department of Energy about the Tribal Energy Resilience and Sovereignty project funding status soon. The Karuk Tribe has withdrawn from the project and the group is working with Schatz Energy Research Center to identify minimum viable solar microgrid and battery storage projects within the original, larger plan for which funding can be pursued. Staff are providing NewGen Strategies and Solutions data to begin the cost-of-service analysis. Customers have reserved almost all RCEA’s new and used electric vehicle rebates and the soon-to-be-launched e-bike rebate program is already oversubscribed. There are 200 customers on the e-bike voucher waiting list. Executive Director Burks listed the many community outreach 8 RCEA August 28, 2025, Board of Directors Meeting DRAFT Minutes
events and presentations in which the Community Strategies team have participated.
Staff will send Board directors invitations to the Foster Avenue Solar Project ribbon cutting. RCEA received 114 customer calls in July about billing concerns, solar program checks, collection agency notices and opt out requests. Of the 18 opt out requests, 9 customers decided to stay with RCEA when staff explained what RCEA does. The directors clarified that RCEA’s electricity load is smaller due to loss of cannabis industry customers and a lack of large industrial customers rather than customers switching back to PG&E electricity generation service. Staff will provide the Board with a list of federal tax credits which are ending much sooner than originally planned, as well as brief responses to common customer questions, “Who is RCEA?” and “Is RCEA an extra charge on my electricity bill?” There were no public comments.
FUTURE AGENDA ITEMS
Director Gerace requested a staff report on efforts by other agencies to oppose unilateral Federal government shutdowns of renewable energy projects, including those that are already underway.
Chair Bauer adjourned the meeting at 4:16 p.m.
Lori Taketa
Board Clerk
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STAFF REPORT
Agenda Item # 4.2
AGENDA DATE: September 25, 2025
TO: Board of Directors
PREPARED BY: Lori Biondini, Business Planning and Finance Director SUBJECT: Profit & Loss, Balance Sheet and Monthly Disbursements Reports
SUMMARY
The attached Disbursements Report lists RCEA’s checks, debits, and electronic payments made during the period identified on the report. The Business Planning and Finance Director certifies that the disbursements were drawn in payment of demands conforming to RCEA’s adopted Financial Policy and budget.
The Financial Reports (Profit & Loss Budget vs. Actual and Balance Sheet) are presented to keep the Board apprised of current agency receipts and spending relative to budget line items.
ALIGNMENT WITH RCEA’S STRATEGIC PLAN
Agency financial tracking and reporting are necessary administrative functions supporting RCEA strategic plan goal implementation.
EQUITY IMPACTS
Not applicable.
FINANCIAL IMPACT
The disbursements presented were drawn in payment of demands included within the adopted budget.
STAFF RECOMMENDATION
Accept disbursements report for July 2025, and financial reports for this fiscal year through July 2025.
ATTACHMENTS
1. Disbursements Report for July 1 through July 31, 2025
2. Profit & Loss Budget vs. Actual Report, July 2025 through July 2025
3. Balance Sheet as of July 31, 2025
11 Accrual Basis Redwood Coast Energy Authority
Disbursements Report
As of July 31, 2025
Type Date Num Name Memo Amount
Bill Pmt -Check 07/01/2025 ACH The Energy Authority Environmental purchases May 2025 -476,470.15 Liability Check 07/03/2025 ACH Ascensus 07/03/2025 Payroll -15,016.24 Liability Check 07/03/2025 ACH Ascensus 07/03/2025 Payroll -14,177.18 Liability Check 07/03/2025 ACH EDD 07/03/2025 Payroll -8,692.35 Liability Check 07/03/2025 ACH Internal Revenue Service 07/03/2025 Payroll -37,999.35 Bill Pmt -Check 07/03/2025 ACH CA Community Power Phase 2 Costs for Power Projects -118,272.90 Bill Pmt -Check 07/03/2025 ACH CalCCA Operational Member dues Q1 FY 25/26 -33,901.61 Bill Pmt -Check 07/03/2025 ACH CalPine Corporation May 2025 Services -87,771.84 Bill Pmt -Check 07/03/2025 ACH PG&E Voluntary Allocation Feb 2025 Forecast Price -18,162.76 Check 07/03/2025 21100 NEM Customer 2025 NEM Yearly Payout -169.90 Check 07/03/2025 21101 NREN Customer NREN RES HP Rebate 250422-2554 -1,287.00 Check 07/03/2025 21102 NEM Customer 2024 NEM Yearly Payout- Reissue -179.78 Check 07/03/2025 21103 NEM Customer 2025 NEM Yearly Payout -1,923.23 Check 07/03/2025 21104 NREN Customer NREN RES Equip. Rebate 250614-2685 -600.00 Check 07/03/2025 21105 CCE Customer CCE EV Rebate: EV46 -2,000.00 Bill Pmt -Check 07/03/2025 21106 Advanced Security Systems 07/01-09/30/25 Security Monitoring -285.00 Bill Pmt -Check 07/03/2025 21107 Alber's Tractor and Ag Work Mowing services for RCAM -800.00 Bill Pmt -Check 07/03/2025 21108 AM Conservation Group, Inc. NREN Res Kits: Batch #5 Qty 31 -2,288.18 Bill Pmt -Check 07/03/2025 21109 AT&T RCAM data charges 06/07-07/06/25 -330.21 Bill Pmt -Check 07/03/2025 21110 AT&T RCAM router charge - 05/19-06/18/25 -163.00 Bill Pmt -Check 07/03/2025 21111 Bishop, M. Per Diem: CCEC Conference San Jose -206.00 Bill Pmt -Check 07/03/2025 21112 Bithell, M. June 2025 Mileage & Purchase Reimb -113.85 Bill Pmt -Check 07/03/2025 21113 Busick, B. June 2025 Mileage -106.54 Bill Pmt -Check 07/03/2025 21114 City of Arcata May 2025 Excess Energy User Tax -993.01 Bill Pmt -Check 07/03/2025 21115 City of Arcata May 2025 Utility User Tax -12,475.66 Bill Pmt -Check 07/03/2025 21116 City of Eureka - Wharfinger&NEM Venue Rental: Board mtg & Staff Director mtg -910.00 Bill Pmt -Check 07/03/2025 21117 County of Ventura NREN: Civicwell 2025 Membership -126,199.42 Bill Pmt -Check 07/03/2025 21118 CPH Sponsored Programs Foundation TO8 April 2025 & TO10 May-June 2025 -3,781.38 Bill Pmt -Check 07/03/2025 21119 Daynard Electric 633 3rd st. Electrical repairs -250.00 Bill Pmt -Check 07/03/2025 21120 Dell USA 2 x Dell Latitude 5450 BTX Base -3,440.28 Bill Pmt -Check 07/03/2025 21121 Donnelly, S. Per Diem: CCEC Conference San Jose -272.00 Bill Pmt -Check 07/03/2025 21122 Fortuna Chamber of Commerce 7/2025-7/2026 Membership Dues -400.00 Bill Pmt -Check 07/03/2025 21123 Frontier Energy, Inc. NREN: Program Consulting - May 2025 -21,943.00 Bill Pmt -Check 07/03/2025 21124 Fukui, R. Per Diem: CCEC Conference San Jose -272.00 Bill Pmt -Check 07/03/2025 21125 Gallagher Benefit Services, Inc 2025 Class & Comp Study: Invoice #3 -29,700.00 Bill Pmt -Check 07/03/2025 21126 Hooven & Co., Inc. 6th St, EV Charging Stations Construction -23,736.85 Bill Pmt -Check 07/03/2025 21127 Hooven & Reese, Inc. Three locations EV Charging Stations install -52,509.15 Bill Pmt -Check 07/03/2025 21128 Humboldt Bay Coffee Co. Office Coffee- 633 3rd St. -51.90 Bill Pmt -Check 07/03/2025 21129 Kerekes, C. Per Diem: CCEC Conference San Jose -206.00 Bill Pmt -Check 07/03/2025 21130 Kullmann, S. Per Diem: CCEC Conference San Jose -272.00 Bill Pmt -Check 07/03/2025 21131 Mattio, B. Per Diem: CCEC Conference San Jose -272.00 Bill Pmt -Check 07/03/2025 21132 Means, M. Per Diem: CCEC Conference San Jose -206.00 Bill Pmt -Check 07/03/2025 21133 Mission Linen & Uniform Service June 2025 Mat cleaning and janitorial -277.82 Bill Pmt -Check 07/03/2025 21134 North Coast Cleaning Services, Inc. 917 & 633 3rd st. Deep cleaning -325.00 Bill Pmt -Check 07/03/2025 21135 NYLEX.net, Inc. Onsite network support services - July 2025 -4,059.00 Bill Pmt -Check 07/03/2025 21136 Pacific Paper Company RCAM equipment label protection -10.99 Bill Pmt -Check 07/03/2025 21137 PG&E-Office Utility 633 3rd office 05/14-06/12/2025 -1,229.96 Bill Pmt -Check 07/03/2025 21138 PG&E - ACV- 6674-0 RCAM 04/25/25- 05/31/25 -203.19
12 Accrual Basis Redwood Coast Energy Authority
Disbursements Report
As of July 31, 2025
Type Date Num Name Memo Amount
Bill Pmt -Check 07/03/2025 21139 Quarles & Brady LLP May 2025 Legal Services for GRIP Award -590.00 Bill Pmt -Check 07/03/2025 21140 Recology Humboldt County 917 3rd St. June 2025 -74.54 Bill Pmt -Check 07/03/2025 21141 Recology Humboldt County 633 3rd St. June 2025 -110.05 Bill Pmt -Check 07/03/2025 21142 Rodriguez, Louis June 2025 Mileage -36.40 Bill Pmt -Check 07/03/2025 21143 Smith, S. Per Diem: CCEC Conference San Jose -272.00 Bill Pmt -Check 07/03/2025 21144 Taketa, L. June 2025 Mileage & Purchase Reimb -95.09 Bill Pmt -Check 07/03/2025 21145 Terry, P. Per Diem: CCEC Conference San Jose -272.00 Bill Pmt -Check 07/03/2025 21146 Times Printing Company Move-in mailers, printing and postage -1,421.36 Bill Pmt -Check 07/03/2025 21147 Westside Community Improvement Assn. Venue Rental: 11/24, 1/25, 3/25 CAC mtgs -637.50 Bill Pmt -Check 07/03/2025 21148 Witte, M. Per Diem: CCEC Conference San Jose -206.00 Bill Pmt -Check 07/03/2025 21149 Special District Risk Managment P&L P&L 2025-26 Insurance package invoice -92,990.36 Bill Pmt -Check 07/03/2025 21150 PG&E CCA May 2025 Customer Billing Services -21,812.21 Paycheck 07/03/2025 ACH Employees 07/03/2025 Payroll -91,780.74 Bill Pmt -Check 07/08/2025 ACH The Energy Authority CISO070225 -55,963.56 Bill Pmt -Check 07/14/2025 ACH The Energy Authority CISO070925 -99,168.20 Bill Pmt -Check 07/15/2025 ACH The Energy Authority Monthly TEA Invoice June 2025 -2,875,452.62 Check 07/17/2025 ACH VISA VISA 2291: Stmt 05/21/2025-06/20/2025 -12,722.66 Liability Check 07/18/2025 ACH Ascensus 7/18/25 Payroll -14,786.06 Liability Check 07/18/2025 ACH Ascensus 7/18/25 Payroll -13,270.26 Liability Check 07/18/2025 ACH CICCS Coalition for Controlling Insurance July 2025 Premiums -66.98 Liability Check 07/18/2025 ACH EDD 7/18/2025 Payroll -8,955.04 Liability Check 07/18/2025 ACH Internal Revenue Service 7/18/25 Payroll -39,044.17 Liability Check 07/18/2025 ACH Keenan August 2025 Premiums -49,356.26 Bill Pmt -Check 07/18/2025 ACH Aiqueous, LLC Support and license fees per Amedment #6 -37,410.75 Bill Pmt -Check 07/18/2025 ACH CalPine Corporation June 2025 Services -68,135.81 Bill Pmt -Check 07/18/2025 ACH EDPR CA Solar Park LLC II June 2025 Electricity Generation -825,304.27 Bill Pmt -Check 07/18/2025 ACH Humboldt Sawmill Co. June 2025 Electricity Generation -747,485.39 Bill Pmt -Check 07/18/2025 ACH Leapfrog Power, Inc June 2025 RA Invoice -36,740.00 Bill Pmt -Check 07/18/2025 ACH Mendocino Council of Governments NREN: Budget Payment for Set-up Activites -30,000.00 Bill Pmt -Check 07/18/2025 ACH Snow Mountain Hydro, LLC June 2025 Electricity Generation -15,004.51 Bill Pmt -Check 07/18/2025 ACH Sonoma Clean Power Authority June 2025 - Flex RA sale - Monthly -261,000.00 Bill Pmt -Check 07/18/2025 ACH Viridity Energy Solutions, Inc. June 2025 Tierra Buena RA -16,900.00 Liability Check 07/18/2025 ACH Colonial Life August 2025 Premiums -3,268.60 Liability Check 07/18/2025 ACH Principal Life Insurance Company August 2025 Premiums -129.88 Liability Check 07/18/2025 21151 Ameritas - Dental August 2025 Premiums -2,876.60 Liability Check 07/18/2025 21152 Ameritas - Vision August 2025 Premiums -513.84 Check 07/18/2025 21153 CCE Customer CCE EV Rebate: EV51 -2,000.00 Check 07/18/2025 21154 CCE Customer CCE EV Rebate: EV45 -2,000.00 Check 07/18/2025 21155 CCE Customer CCE EV Rebate: EV48 -2,000.00 Check 07/18/2025 21156 NEM Customer 2025 NEM Annual Payout -403.80 Check 07/18/2025 21157 NEM Customer 2025 NEM Annual Payout -681.07 Check 07/18/2025 21158-81 NEM Customers 2025 NEM Account Closeout -3,194.76 Bill Pmt -Check 07/18/2025 21182 AM Conservation Group, Inc. NREN Res Kits -5,231.48 Bill Pmt -Check 07/18/2025 21183 Amazon.com Monthly billing - June 2025 -669.43 Bill Pmt -Check 07/18/2025 21184 AT&T RCAM data charges 06/29-07/28-2025 -642.50 Bill Pmt -Check 07/18/2025 21185 AT&T Long Distance Phone charges 06/25 - 07/24/2025 -235.31 Bill Pmt -Check 07/18/2025 21186 City of Eureka-Water 633 & 917 June 2025 -377.47 Bill Pmt -Check 07/18/2025 21187 CPH Sponsored Programs Foundation TO9 and TO11 May 2025 services -5,262.25
13 Accrual Basis Redwood Coast Energy Authority
Disbursements Report
As of July 31, 2025
Type Date Num Name Memo Amount
Bill Pmt -Check 07/18/2025 21188 Department of Justice Customer 165251, Fingerprinting Fee -49.00 Bill Pmt -Check 07/18/2025 21189 Donald Dame CCE Consulting services- June 2025 -232.75 Bill Pmt -Check 07/18/2025 21190 Ed The Plumber Fitz It Right Plumbing LLC 633 3rd St. toilet repair -326.00 Bill Pmt -Check 07/18/2025 21191 Energy Resources Integration, LLC NREN Commercial Sector Needs Assesment -17,952.00 Bill Pmt -Check 07/18/2025 21192 EAN Services, LLC Car rental June 2025: RRGP site visits -396.59 Bill Pmt -Check 07/18/2025 21193 Humboldt Bay Coffee Co. Office Coffee- 917 3rd St. -34.60 Bill Pmt -Check 07/18/2025 21194 Law Offices of Nancy Diamond June 2025 Legal Services -14,190.75 Bill Pmt -Check 07/18/2025 21195 Mission Linen & Uniform Service 633 & 917 June 2025 Mat service and supplies -110.47 Bill Pmt -Check 07/18/2025 21196 North Coast Cleaning Services, Inc. 633 & 917 June 2025 cleaning service -1,090.00 Bill Pmt -Check 07/18/2025 21197 NYLEX.net, Inc. Move VMs to New Server, Upgrade OS -700.00 Bill Pmt -Check 07/18/2025 21198 Optimum Business-633 633 3rd St: Phone & Internet 06/28-07/27/2025 -1,101.95 Bill Pmt -Check 07/18/2025 21199 PG&E- EV VOID: misprint 0.00 Bill Pmt -Check 07/18/2025 21200 PG&E - ACV- 6674-0 RCAM 06/01/25- 06/30/25 -416.81 Bill Pmt -Check 07/18/2025 21201 Rennie, J June 2025 Mileage and purchase reimb. -275.64 Bill Pmt -Check 07/18/2025 21202 Times Printing Company Mailers printing and postage -1,841.13 Bill Pmt -Check 07/18/2025 21203 Ubeo Business Services Printer Charges: 06/06-07/05/25 -180.44 Bill Pmt -Check 07/18/2025 21204 PG&E- EV May & June 2025 RevNET -1,747.27 Bill Pmt -Check 07/18/2025 21205 Carter Properties 917 3rd Office Lease - Aug 2025 -2,450.00 Bill Pmt -Check 07/18/2025 21206 Winzler, John 633 3rd Office Lease - Aug. 2025 -8,144.97 Paycheck 07/18/2025 ACH Employees 07/18/2025 Payroll -94,328.87 Bill Pmt -Check 07/21/2025 ACH The Energy Authority CISO071625 -62,144.64 Check 07/22/2025 Debit Umpqua Bank Service Charge -95.32 Check 07/22/2025 Debit Umpqua Bank Service Charge -465.05 Bill Pmt -Check 07/31/2025 ACH CA Dept. of Tax & Fee Administration Electrical Energy Surcharge Return Q2 2025 -38,010.00 Bill Pmt -Check 07/31/2025 ACH The Energy Authority Environmental purchases June 2025 -623,529.85 TOTAL -7,421,279.56
14 Redwood Coast Energy Authority
Profit & Loss Budget vs. Actual
July 2025
Jul 25 Budget % of Budget
Ordinary Income/Expense
Income
5 REVENUE EARNED
Total 5000 · Revenue - government agencies 2,447,267.50 11,331,517.00 21.6% Total 5100 · Revenue - program related 7,612.79 77,000.00 9.89% Total 5300 · Revenue - interest on deposits 72,523.66
Total 5400 · Revenue-nongovernment agencies 69,121.25 296,090.00 23.35% Total 5500 · Revenue - Electricity Sales 6,407,012.28 71,539,945.00 8.96% Total 5 REVENUE EARNED 9,003,537.48 83,244,552.00 10.82% Total Income 9,003,537.48 83,244,552.00 10.82%
Gross Profit 9,003,537.48 83,244,552.00 10.82%
Expense
Total 6 WHOLESALE POWER SUPPLY 3,713,543.32 57,617,586.00 6.45% Total 7 PERSONNEL EXPENSES 249,245.50 6,404,096.00 3.89% Total 8.1 FACILITIES AND OPERATIONS 271,191.44 2,171,607.00 12.49% Total 8.2 COMMUNICATIONS AND OUTREACH 7,378.73 363,250.00 2.03%
8.4 PROFESSIONAL & PROGRAM SRVS
8400 · Regulatory 22,589.32 150,000.00 15.06%
Total 8410 · Contracts - Program Related Ser 968,681.23 3,610,716.00 26.83% 8420 · Accounting 3,150.00 228,000.00 1.38%
8430 · Legal 14,147.50 249,000.00 5.68%
8450 · Wholesale Services - TEA 76,987.86 896,946.00 8.58% 8460 · Procurement Credit - TEA 12,154.39 572,390.00 2.12% 8470 · Data Management - Calpine 68,288.89 808,002.00 8.45% 8480 · Customer Billing - PG&E 0.00 256,634.00 0.0%
Total 8.4 PROFESSIONAL & PROGRAM SRVS 1,165,999.19 6,771,688.00 17.22% Total 8.6 INCENTIVES & REBATES 31,701.87 1,622,655.00 1.95% Total 9 NON OPERATING COSTS 560.37 129,200.00 0.43%
Total Expense 5,439,620.42 75,080,082.00 7.25%
Net Ordinary Income 3,563,917.06 8,164,470.00 43.65%
Net Income 3,563,917.06 8,164,470.00 43.65%
15 Redwood Coast Energy Authority
Balance Sheet
As of July 31, 2025
Jul 31, 25
ASSETS
Current Assets
Checking/Savings
1010 · Petty Cash 300.00
1060 · Umpqua Checking Acct 0560 88,506.92
1071 · Umpqua Deposit Cntrol Acct 8215 6,304,043.78
1075 · Umpqua Reserve Account 2300 21,750,323.28
1077 · JP Morgan Chase Act 74999 399,967.48
1078 · CA CLASS Reserve Fund 0001 8,021,857.04
Total Checking/Savings 36,564,998.50
Total Accounts Receivable 2,853,794.68
Other Current Assets
1101 · Allowance for Doubtful Accounts -8,820,483.09
1103 · Accounts Receivable-Other 18,710,964.24
1120 · Inventory Asset 21,822.24
1205 · Prepaid Insurance 23,158.10
1210 · Retentions Receivable 62,595.59
Total Other Current Assets 9,998,057.08
Total Current Assets 49,416,850.26
Total Fixed Assets 9,880,692.85
Other Assets
1700 · Security Deposits 683,042.46
Total Other Assets 683,042.46
TOTAL ASSETS 59,980,585.57
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Total Accounts Payable 4,828,150.83
Total Credit Cards 24,654.51
Other Current Liabilities
2002 · Deposits Refundable 1,079,170.01
2011 · NEM Escrow Liability 441,866.58
2013 · Unearned Revenue 4,402,908.66
Total 2100 · Payroll Liabilities 231,430.03
Total 2200 · Accrued Expenses 12,940.24
Total Other Current Liabilities 6,168,315.52
Total Current Liabilities 11,021,120.86
Total Long Term Liabilities 5,665,742.22
Total Liabilities 16,686,863.08
Equity
3900 · Fund Balance 39,729,805.43
Net Income 3,563,917.06
Total Equity 43,293,722.49
TOTAL LIABILITIES & EQUITY 59,980,585.57
16 STAFF REPORT
Agenda Item # 4.3
AGENDA DATE: September 25, 2025
TO: Board of Directors
PREPARED BY: Lori Taketa, Board Clerk
Eileen Verbeck, Deputy Executive Director
SUBJECT: Board Meeting Location Change
SUMMARY
To address meeting venue audio issues, RCEA staff reserved the downstairs meeting room at the Wharfinger Building for public Board meetings beginning with the Thursday, October 23, 2025, regular Board meeting.
The attached revised 2025 meeting calendar reflects these changes.
STAFF RECOMMENDATION
Hold regular RCEA Board meetings beginning October 23, 2025, at 3:30 p.m. at the Wharfinger Building’s Downstairs Bay Room, 1 Marina Way, Eureka.
FINANCIAL IMPACT
Moving Board meetings back to the Bay Room will save RCEA approximately $750 this fiscal year on room rental fees. To address any future audio issues, staff purchased meeting audio equipment ($7,500) that will be used both at the Wharfinger Building and at any future public meetings or alternate meeting venues. Both meeting room rental and audio equipment are covered in the adopted budget for this fiscal year.
ATTACHMENT:
• 2025 RCEA Board of Directors meeting calendar with revised locations 17 Redwood Coast Energy Authority
Board of Directors
2025 REGULAR MEETING SCHEDULE (revised)
Meetings begin at 3:30 p.m.
*Starting October 23, meetings will be held at the Wharfinger Building Downstairs Bay Room, 1 Marina Way, Eureka, CA 95501.
February 27 (4th Thursday)
March 27 (4th Thursday)
April 24 (4th Thursday)
May 22 (4th Thursday)
June 26 (4th Thursday)
July 24 (4th Thursday)
August 28 (4th Thursday)
September 25 (4th Thursday)
October 23 (4th Thursday) Downstairs, Wharfinger Building November 24 (4th Monday, due to the holiday)
December 22 (4th Monday, due to the holiday)
January 22, 2026 (4th Thursday)
RCEA Board of Directors meetings are conducted in-person and online via Zoom when required by certain Brown Act open meeting law provisions and barring technical difficulties. Meeting recordings are also aired on Access Humboldt / Optimum Cable Channel 10 on Saturdays at 2 p.m. and archived on Internet Archive, https://archive.org/.
18
STAFF REPORT
Agenda Item 4.4
AGENDA DATE: September 25, 2025
TO: Board of Directors
PREPARED BY: Patricia Terry, Senior Portfolio Manager, Northern Rural Energy Network Lexie Perez, Senior Contracts and Grants Manager
SUBJECT: NREN Database Development Services Contract Award Background
The California Public Utilities Commission (CPUC) issued Decision D.24-09-031, effective September 26, 2024, that approves the Northern California Rural Regional Energy Network (also known as Northern Rural Energy Network or NREN) to deliver energy efficiency programs to underserved rural customers. For program and project tracking, rebate processing, and regulatory reporting, NREN currently uses a Salesforce database that is no longer supported by the company that developed it.
NREN is seeking a new database solution to support NREN program implementation and administration.
Summary
On May 19, 2025, RCEA, serving as Lead Portfolio Administrator of NREN, issued a request for proposals (RFP-25-605), a solicitation for database development and implementation services related to the program tracking and administrative reporting. Staff sent the request to multiple qualified firms and posted it publicly on RCEA’s website.
On July 25, 2025, RCEA received 16 complete, responsive, and responsible bids for database development services from the following firms: Andersen Lab, Brillion, BuzzClan, EcoMetricx/Clean Peaks Energy Solutions, FedTec, Frontier Energy, Future Energy Enterprises, Ginisis Group, Intellectyx, Inzata, Ivoyant LLC, Larios, Netkinetix Inc, Recurve Analytics, V3iT, and Vorosoft.
A selection committee of three RCEA staff and one Sierra Business Council (SBC) staff reviewed the proposals and scored them using the following criteria:
1) qualifications and experience providing similar services to other clients, 2) approach to database development and implementation, and ongoing support, 3) Demonstrated capacity to handle all aspects of the work within the specified time frame, 4) Ability of the proposed solution to meet the required and desired functionality stated in the request,
5) degree of acceptance of RCEA’s Database Software Development Agreement, and 6) costs and fees.
The evaluation committee followed up with the top three scoring respondents to conduct reference checks and interviews, during which they provided clarifications about their proposals and demonstrated their database capabilities. After completing the evaluation, the highest-scoring proposal was from Frontier Energy.
19
Frontier Energy is highly qualified to perform database development, as demonstrated by their proposal and qualifications. Per the request, significant weight was given to experience, proposed methodology, and ability of the proposed database to meet the required and desired functionality for NREN programs. During the Frontier Energy interview and demonstration, they demonstrated their understanding of the required and desired functionality by putting together a functioning form that allows a customer to submit a rebate application directly into the database system. Their project management team already has a strong understanding of energy efficiency program implementation.
Frontier Energy’s team has substantial experience developing databases for the CPUC-funded energy efficiency programs.
The database solution proposed by Frontier Energy will be built using Salesforce, a platform that is familiar to RCEA staff and on which NREN staff have also received training.
FINANCIAL IMPACTS
This professional services agreement has a not-to-exceed budget of $855,500 including development of the database, two years of licensing and support, and costs for close out of the database should NREN funding be discontinued beyond 2027. These expenses will be recovered through NREN revenue.
EQUITY IMPACTS
Regional Energy Networks in general, and the NREN in particular, are designed to reach customers that otherwise are not being reached by existing ratepayer-funded programs. The NREN database will support the implementation and reporting for programs that will ensure that hard-to-reach, disinvested, disadvantaged, and underserved rural residential customers receive the support they need from NREN’s energy programs.
RECOMMENDED ACTIONS
Award software development and support services agreement to Frontier Energy to perform database development and implementation services for the Northern Rural Energy Network for a not-to-exceed value of $855,500 and authorize the Executive Director to execute all applicable documents.
ATTACHMENTS
A. Frontier Energy Proposal for Database Development Services B. Frontier Energy Budget Proposal and Proposed Database Functions Form C. Software Development and Support Services Agreement Draft
20 21
Page i | Redwood Coast Energy Authority | Database Development Services Table of Contents
A. Cover Letter........................................................................................................................................................ 1 Proposed Software .......................................................................................................................................... 1 A Highly Experienced Team.......................................................................................................................... 3 Financial Relationships ................................................................................................................................... 4 B. Company Information .................................................................................................................................... 5 About Frontier................................................................................................................................................... 5 Exhibit A............................................................................................................................................................... 7 C. Statement of Qualifications.......................................................................................................................... 9 Qualifications and Experience ..................................................................................................................... 9 Product Description.......................................................................................................................................32 Scope of Services Approach and Timeline............................................................................................35 References.........................................................................................................................................................43 D. Project Fee Schedule.....................................................................................................................................45 E. Contract Execution.........................................................................................................................................46 22
A.Cover Letter
Redwood Coast Energy Authority
633 Third Street
Eureka, CA 95501
RE: RFP-25-605 – Database Development Services
Selection Committee:
Frontier Energy, Inc. (Frontier) is pleased to submit this proposal in response to Redwood Coast Energy Authority (RCEA)’s RFP to develop and implement a database for the Northern Rural Energy Network (NREN). The Frontier team brings strong qualifications for developing software solutions for energy program portfolios and a thorough understanding of program implementation and regulatory reporting to the California Public Utilities Commission (CPUC) on behalf of program administrators, such as regional energy networks, and community choice aggregators, including RCEA.
Proposed Software
Based on in-house consultations, we are proposing
Salesforce’s Energy & Utilities Cloud as the optimal
choice for administering the NREN portfolio of programs.
Given that RCEA is currently using Salesforce, we
anticipate that data transfers to the new NREN platform would be streamlined and RCEA staff’s familiarity with
the software could prove advantageous. Additionally, our confidence that Salesforce will provide the best fit for NREN rests on the platform’s innate strengths:
functionality, security, flexibility, and cost-effectiveness.
Aligned with NREN’s Functionality Requirements
Salesforce’s Energy & Utilities Cloud is an industry-specific platform tailored for managing energy and utility programs. This solution is built on Salesforce’s trusted, secure, and scalable cloud infrastructure and leverages proven, pre-configured data structures, and user-friendly workflows. Salesforce has been fully demonstrated to meet the requirements of similar programs such as Bay Area Regional Energy Network (BayREN)’s Bay Area Multifamily Building Enhancements (BAMBE) program.
Trusted Security and Compliance
Salesforce is audited annually to SOC 2 Type 2, covering security, availability, and confidentiality. Frontier will consult on and recommend appropriate Salesforce security settings and permissions (profiles, permission sets, multifactor authentication, etc.) for RCEA and NREN.
Frontier will assess the need for Salesforce’s Energy & Utility Cloud with Shield. The addition of Salesforce Shield would offer RCEA and NREN greater visibility and control over how data is accessed and used, supporting compliance with ISO 27000 series, NIST SP 800-53, and SOC 2 Our confidence that Salesforce
will provide the best fit for
NREN rests on the platform’s
innate strengths: functionality,
security, flexibility, and cost-effectiveness.
23
Type 2 standards. It also provides key tools to aid in breach mitigation, internal audits, and long-term data governance. While optional, Shield is highly beneficial for agencies managing utility and customer data at scale.
Designed for Flexibility and Ease-of-Use
Salesforce offers a flexible and configurable web-based platform that provides users with a friendly interface. Features such as customizable dashboards, automated workflows, mobile access, and strong reporting capabilities make it well-suited for the environment of energy program management, where multiple parties need access to sensitive data. As programs and their reporting requirements evolve, Salesforce can be readily adapted to keep pace.
Built for Cost-Effectiveness
Our proposed solution is designed to be both scalable
and cost-effective. While Salesforce offers powerful
optional features such as Salesforce Shield for advanced encryption and audit logging, and Salesforce Dialer for integrated calling, these are not required to meet the
baseline security or functionality needs outlined in the RFP. We are recommending these features as add-ons
only if RCEA and its partners require additional layers of control and communication tools. Additionally, several
third-party dialer solutions—many with flexible licensing and lower cost—can be integrated as needed, giving
RCEA control over both budget and functionality.
What makes our response particularly cost-effective is the deep familiarity Frontier and our subcontractor Infoglen, LLC have with setting up Salesforce instances for public and energy-focused programs that are similar in structure and scale. Our team has already built out account and contact management systems, automated workflows, program and event tracking modules, and public-facing interfaces within Salesforce—dramatically reducing the configuration time and associated cost for RCEA. By building on proven frameworks and leveraging components we have already tested and refined, we avoid starting from scratch. This lowers both upfront development costs and long-term maintenance needs. Our experience also allows us to anticipate common implementation pitfalls and navigate them efficiently, leading to smoother deployment and fewer change orders.
Finally, Salesforce’s licensing model offers competitive rates compared to custom-built or less mature platforms, especially when accounting for security, reliability, and long-term support.
In short, we are confident that our team’s expertise and the flexible architecture of Salesforce will allow us to deliver a high-impact solution at a lower total cost of ownership than many alternatives.
Our team has already built out
account and contact
management systems,
automated workflows, program
and event tracking modules, and
public-facing interfaces within
Salesforce—dramatically
reducing the configuration time
and associated cost for RCEA.
24
A Highly Experienced Team
The Frontier team has a thorough understanding of the software requirements and needs of energy program administrators from early development through ongoing deployment. Core competencies of our team include:
Expert Salesforce Implementation for Energy and Utility Programs Frontier’s certified Salesforce Developer and Administrator bring experience providing similar Salesforce solutions in highly regulated environments. Their experience encompasses BayREN’s BAMBE program and the Technology and Equipment for Clean Heating (TECH) Clean California program (contractor management).
Proven Success with CPUC Regulatory Reporting and Compliance To ensure the database aligns with NREN programs and their tracking and reporting requirements, we are proposing Frontier staff from demand-side management (DSM) who will contribute subject matter expertise from the implementation perspective. Having their input will provide a necessary layer of vetting to ensure the NREN database can serve multiple user types and programs with diverse requirements.
Robust ISO and SOC-Level Data Security and Governance
Frontier and subcontractor Infoglen maintain a rigorous, enterprise-grade approach to data security and governance: both are ISO 27001-certified—with Infoglen holding ISO 27001:2022 for its Salesforce implementations—and Frontier holding SOC 2 Type 2 attestations covering data security, software development, hosting, and data management. We adhere to NIST frameworks, General Data Protection Regulation/California Consumer Privacy Act, enforce strict third-party confidentiality agreements, and deploy industry-standard safeguards like encryption and spam/malware filtering. With annual independent audits and certifications available upon request, we demonstrate strong transparency and accountability in protecting sensitive data.
Empowering Users Through Intuitive Training and Support In addition to live trainings and written materials, we have developed a robust library of video tutorials to support users across multiple Salesforce organizations (orgs) and programs such as TECH, BAMBE, the Frontier Food Service Technology Center (FSTC), and more. These tutorials, which can be made available to NREN Salesforce users as well, serve as quick-reference guides and onboarding tools for both internal staff and external partners. Topics include both system navigation and deeper functionality, such as:
• Contact creation and best practices for data entry
• User layout customization, including tab order and navigation tips • Chatter and Chatter groups – how to post updates, tag users, set up email alerts, and view Chatter history
• Sales pipeline overview – walking users through lead conversion to Contact and Account records
• List views – creating and managing personalized views for improved usability • Related lists – customizing record layouts for relevant, role-specific data 25
• Email Builder (Lightning Templates) – building and sending templated communications • Email alerts – setting up notifications based on user actions or data field changes These resources allow users to learn at their own pace and revisit instructions as needed.
Because they are program agonistic, these tutorials can provide NREN users with resources that do not need to be developed from scratch. Frontier continues to update and expand this library as new features are rolled out, ensuring users always have accessible, relevant guidance.
For added support, Frontier will work with Infoglen, a San Jose-based technology firm and a certified Salesforce Crest Consulting Partner. Infoglen specializes in delivering high-quality AI-powered Salesforce solutions tailored to the unique needs of public agencies, nonprofits, and mission-driven programs. Their expertise spans strategic consulting, technical architecture, business process automation, and user experience design.
Infoglen has been a trusted partner to Frontier on multiple key initiatives, including TECH, BAMBE, and the FSTC. On these projects, Infoglen has supported both high-level strategic development and hands-on execution—ranging from gathering business requirements and designing scalable system architecture to building complex automation, crafting business logic, and refining user-facing interfaces. Infoglen’s developers work in close collaboration with Frontier’s internal team, enabling us to move quickly and efficiently through all phases of implementation. Based on our ongoing collaboration and positive outcomes across past engagements, we have full confidence in Infoglen’s capabilities and their ability to integrate seamlessly with Frontier’s team to meet the needs of RCEA and NREN.
Together, the Frontier–Infoglen team brings deep, proven experience supporting complex Salesforce projects. We will guide RCEA and its partners through every step of the five project phases—from discovery and design to launch, training, ongoing support, and closeout—with a focus on transparency, accountability, and long-term success.
Financial Relationships
Over the past five years, Frontier and its employees have not had any known financial relationships involving RCEA employees and Board members. Frontier evaluates all contracts for conflicts of interest during its contract review process. Independence of the reviewer, the executor, and other parties involved with the agreement is maintained throughout this process.
In addition, each employee is required to complete a Conflict-of-Interest disclosure which includes conflicts of interest related to projects and contracts, at least annually. Conflicts of interest are identified and addressed in this process by Frontier’s general counsel and executive team.
Should you have any questions regarding this response, please do not hesitate to contact me.
We appreciate the opportunity to collaborate with RCEA and look forward to your consideration.
Sincerely,
Jean Krausse
Vice President
26 27
28
• Multi‐factor authentication is enforced for all internal users. • Salesforce provides built-in Security Health Checks, vulnerability scanning, and incident response protocols that can be reviewed by RCEA auditors at any time. • Third-party and subcontractor oversight
• Any AppExchange partner or integration tool Frontier employs will have at least SOC 2 Type 2 and ISO 27001 certifications.
• Frontier will supply RCEA with a Supplier Security Addendum, confirming that all subcontractors meet the same security standards.
• Audit and reporting
• Scheduled, quarterly internal scans and an annual third-party penetration test will be performed, and results shared with RCEA.
• RCEA may perform on-site or remote audits of our Salesforce configuration, Shield logs, and monitoring dashboards at any time. We will promptly address any findings.
Exhibit A
For more information about Frontier, see Exhibit A - Firm’s Business Information below. 29 30
C. Statement of Qualifications
Qualifications and Experience
Frontier has played a foundational role in the development and implementation of California’s first regional energy networks (RENs), particularly through its leadership in launching and supporting the Bay Area Regional Energy Network (BayREN). Our technical expertise, outreach capabilities, and program management experience significantly contributed to the success of BayREN and helped shape the broader REN model adopted across the state.
Since 2021, the Frontier team has provided RCEA with comprehensive regulatory reporting support to the California Public Utilities Commission (CPUC), offering strategic guidance on program measure selection and implementation. We actively participate in all relevant CPUC coordination groups to ensure our clients remain current on regulatory requirements and expectations.
This deep understanding of REN operations and regulatory frameworks, combined with our ongoing partnership with
RCEA, positions Frontier to deliver strategically aligned technical solutions. Our software expertise includes extensive hands-on experience implementing Salesforce solutions for other RENs, ensuring seamless integration of database
development services.
Recent and Related Experience
Tri-County Regional Energy Network (3C-REN) Home Energy Savings – 2019 to present
Home Energy Savings provides residential incentives for EE upgrades. For single family homes with one to four units, the program offers contractor incentives for projects that save energy, currently using a population normalized metered energy consumption (NMEC) program design.
For multifamily properties with five or more units, the program offers technical assistance to identify energy-saving opportunities. The program pays incentives to property owners for implemented energy upgrades that reduce energy usage and greenhouse gas emissions.
Frontier has provided comprehensive services for both the single-family and multifamily program, including data integration and analysis for CPUC energy program reporting. For the single-family program, Frontier delivered Salesforce administration, development, and data Integration services and for the multifamily program, our team focused on custom Salesforce development and user training.
Our software expertise
includes extensive hands-on
experience implementing
Salesforce solutions for other
RENs, ensuring seamless
integration of database
development services.
31
Cross-Program Data Integration and Analysis
To evaluate the effectiveness of Home Energy Savings in reaching its target demographics, Frontier has developed a comprehensive analytical approach that combines geographic mapping with demographic analysis.
For the past few years, Frontier has assisted 3C-REN with its annual reporting by quantifying the impact its programs have had on hard-to-reach and underserved communities. Project sites and other addresses of note were geocoded and mapped, and the intersection of these address’ coordinate points with their respective state, county, census tract, census-designated-place, and/or tribal land affiliation were calculated in R using these geographies’ shapefiles. Once paired with a tract, demographic information was queried from the U.S. Census data lake and similarly paired with each tract, allowing one to determine accurate estimates for entities existing in a tract for variables such as income. At this point, determining address traits from external census-tract-based datasets such as CalEnviroscreen 4.0 is also possible. Frontier then used this new information to classify addresses according to various pre-defined metrics such as hard-to-reach, underserved as defined by the CPUC, disadvantaged communities, and disadvantaged workers, tallying and reporting on these totals as percentages of the overall program populations.
Training and Documentation
As part of our training and documentation efforts, Frontier has provided a comprehensive set of resources to help
teams become confident and self-sufficient in Salesforce.
We conducted live training sessions via webcam, including interactive walk-throughs for Energy Solutions staff
focused on Case workflows and the use of Omni-Channel
queues. To support broader adoption, we also produced a library of short screencasts—each five to eight minutes in length—covering essential topics such as Contact creation, user layout customization, best practices for Chatter, pipeline tracking, the Lightning Email Builder, and tips for using custom list views. These videos are paired with detailed, step-by-step PDF job aids that mirror the content, ensuring that both visual and written guidance is available to all users at their own pace.
Single-Family Services
To support 3C-REN’s single-family efforts, on a day-to-day basis, our Salesforce admin and developer teams handle a range of responsibilities to keep systems running smoothly and aligned with program needs. This includes managing user access and permissions, maintaining data quality, updating picklists and page layouts, and responding to user requests or support tickets. Our admin routinely monitors scheduled Flows and automations to ensure records are being created, updated, or escalated as expected, and works closely with program staff to make minor system adjustments that help improve usability or workflow.
From the development side, our team regularly creates and updates Flows, Apex classes, and Lightning Web Components (LWCs) to meet evolving program requirements. For the 3C-REN As part of our training and
documentation efforts, Frontier
has provided a comprehensive
set of resources to help teams
become confident and self-sufficient in Salesforce.
32
Single Family project, we designed and implemented a Power Automate-based SFNMEC import tool that reads spreadsheet data and automatically creates or updates projects and project measure records in Salesforce. This tool significantly reduced manual entry and ensured alignment with the program’s reporting structure. We also supported efforts like creating custom page layouts tailored to staff roles, implementing validation rules to catch data entry errors, and troubleshooting integrations with other platforms.
Whether addressing backend configuration, user-facing interfaces, or program-specific automations, our team is engaged daily in keeping the system responsive, reliable, and easy to use.
Multifamily Services
To support 3C-REN’s multifamily efforts, our development work extended into more advanced functionality, including the creation of a custom document signature tool built entirely within Salesforce. This tool mimics the core features of platforms like DocuSign, allowing users to preview documents, initiate a signature request, and track status—all from within the project record. Once a document is signed, the system automatically stores the file and updates the associated project record to reflect that the signature step is complete. This has streamlined a previously manual process, improved turnaround times, and eliminated the need for costly third-party licensing. In addition to this tool, we have continued to support the multifamily team with custom intake forms, automated communications, and user training to ensure the system is intuitive and aligned with real-world workflows.
BayREN BAMBE Program – 2013 to present
The BAMBE program helps owners of multifamily properties in the Bay Area improve energy and water efficiency. It offers no-cost technical consulting and cash rebates for building upgrades, such as HVAC, water heaters, lighting, insulation, gas-to-electric conversions, and more, that reduce energy use by at least 10%. The program also provides extra incentives for electrification measures and for properties in communities facing health, heat, or housing burdens.
On the technical side, Frontier assisted in a comprehensive overhaul of the program’s Salesforce instance, driving strategic enhancements to calculations, metrics, pricebooks, and layout configurations. Additionally, we orchestrated seamless integrations, including the optimization of lead intake processes, to streamline operations and maximize system efficiency.
Contractor Management for the TECH Clean California Program – 2021 to present
The TECH Clean California Initiative is a $ million statewide program designed to drive market adoption of low-emissions space and water heating technologies for existing single and multifamily homes across California.
33
For this program, Frontier led the full development and ongoing maintenance of a customized Salesforce database tailored to the program’s unique operational and reporting needs. This included designing and building data models to support contractor intake, project tracking, rebate processing, and inspection workflows. We implemented a structured hierarchy for Accounts, Contacts, and Program records, along with flows and validation rules to ensure data accuracy and completeness at every step. Frontier also created LWCs to streamline complex user interactions and built robust automations to handle everything from application intake to milestone-based notifications and approvals. In addition, we configured detailed dashboards and reporting tools to allow program staff and
stakeholders to track performance in real-time. As the
TECH program evolved, we continuously updated the
system architecture to incorporate new funding
requirements, partners, and user roles, ensuring long-term scalability and compliance. Regular data hygiene processes, role-based access controls, and audit logging were also implemented to maintain the integrity and security of
sensitive program data.
Quality HVAC (QHVAC) Service Program – 2023 to present
The Program aims to create a network of well-educated, trained, and energized HVAC trade allies and contractors. The Program offers a streamlined enrollment process, comprehensive training, and incentives for Quality Maintenance Plans, Quality Maintenance Calls, Quality Bids, and Quality Installations at a basic or enhanced tier, and provides extra incentives, training, and tools to Quality Contractors who routinely provide higher quality services.
For the QHVAC program, Frontier has developed an external intake form using Formstack, which is integrated with Salesforce to streamline the submission process for contractors and other stakeholders. This form captures essential project and contact details and feeds the information directly into Salesforce, triggering automated record creation and workflow logic.
In addition, Frontier developed a robust Visualforce intake form that integrates with the Google Places API to provide real-time address lookup and parsing, and we implemented CSLB license validation to ensure contractor information is complete and accurate before submission. The form is designed to identify and update existing Account or Contact records only when key fields—such as company name or address—have changed, reducing duplicate records and preserving data integrity. Upon submission, the system automatically creates a new QHVAC Project record and attaches any uploaded files directly to that project.
In addition to these customizations, we have handled all typical Salesforce administrative work for QHVAC, including setting up user roles, permission sets, profiles, and page layouts to ensure proper access and security. We created Flows that automate key parts of the program process, such as confirmation emails, assignment rules, and document status tracking. We also support internal users with day-to-day tasks like modifying picklists, customizing list views, and training staff on how to use the system and the custom Lightning components we have built. Altogether, As the TECH program evolved,
we continuously updated the
system architecture to
incorporate new funding
requirements, partners, and
user roles, ensuring long-term
scalability and compliance.
34
these efforts have allowed the QHVAC program to operate efficiently, securely, and with a high degree of user confidence in the platform.
Sensitive Customer Information
Frontier Energy takes a multi-layered approach to handling sensitive information—particularly Personally Identifiable Information (PII) and contractor licensing data—within Salesforce. Data is submitted through a secure Visualforce intake form and an external Formstack form, both of which are served over HTTPS and protected by reCAPTCHA and session timeout controls to prevent unauthorized or automated submissions. These forms include CSLB license validation and Google Places application programming interface (API) integration to ensure accurate data capture and reduce manual entry errors that can compromise data integrity.
Once submitted, data is routed directly into Salesforce using pre-validated Apex logic that checks for duplicate or conflicting records before creating or updating Accounts, Contacts, and Project_QHVAC_T1__c records. Sensitive fields, including email addresses, mailing addresses, and license numbers, are protected with field-level security and role-based access controls. Only designated users have visibility into sensitive data, and all access is logged for audit purposes.
Approach to the Development and Implementation of Database Solutions The Frontier team’s approach to database development and implementation emphasizes clarity, collaboration, and responsiveness:
Adherence to Budget and Schedule
Frontier is committed to delivering projects on time and within budget through our structured, flexible approach. We use clearly defined sprints and regular status updates to stay aligned with both budget and timelines.
For comprehensive details on our systematic approach to performing the scope of services, including our sprint-based methodology, please refer to the Scope of Services Approach. See the Scope of Services Timeline for a detailed breakdown of all proposed services, organized by phases and associated tasks.
Quality Assurance (QA) and User Testing
Rigorous internal QA, comprehensive user acceptance testing, and close collaboration with RCEA stakeholders will ensure the system meets all specified requirements prior to deployment.
Technical Support
Frontier will provide ongoing, proactive support including routine security checks, regular Salesforce updates, and responsive issue tracking and resolution to ensure continuous, reliable system operation.
35 36
Program Consultant, Will Wright will contribute financial, analytical, and program design expertise. Together they will collaborate with Nancy to ensure all project aspects will be supported by specialized knowledge and experience.
37
Resumes of Key Personnel
Nancy Barba | Portfolio Director
Nancy joined Frontier in 2010. She brings a rich background in program management, stakeholder engagement, and community outreach. Her effective communication skills and ability to manage diverse priorities contribute to her engaged, results-driven leadership. She is a portfolio director in the market engagement discipline bridging resources and expertise to operationalize regulatory guidance. In that role, she interfaces with clients to develop, expand, and deliver solutions, including the delivery of program launch and implementation activities, marketing and outreach, energy analysis, cost-effectiveness, and stakeholder relations. She works closely with utilities, RENs, and community choice aggregators leading regulatory and technical support, program design, implementation, marketing and outreach, and financing.
EDUCATION/CERTIFICATIONS/TRAINING
B.S., Business Administration, California State University, Long Beach LEED AP O+M
Certified Green Building Professional
Certified GreenPoint Advisor
FRONTIER ENERGY EXPERIENCE
RCEA, May 2021 to present
• Provide oversight to monthly, quarterly, and annual reporting support to the CPUC. • Advise on program measure selection and implementation. • Attend CPUC Reporting Peer Coordination Group calls, and all reporting subgroups, to keep clients informed of regulatory reporting updates and expectations.
Inland Regional Energy Network (I-REN) Codes & Standards Programs, I-REN, February 2023 to present
• Oversee activities to increase compliance with California Energy Code Title 24 Part 6. • Support program strategy and implementation of trainings and forums for Codes & Standards curriculum.
• Direct technical assistance and reach code implementation support.
BayREN, May 2021 to 2023
• Oversee and coordinate regulatory activities; program design and development activities; and associated budgets, contracts, and reporting.
• Support successful filings of annual budget advice letters (ABALs), program implementation plans, joint cooperation memos (JCMs), and other required regulatory documents for program administrators.
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BayREN Administration, Data, Outreach, Training and Engagement, BayREN, January 2022 to present
• Oversee activities to increase compliance with California Energy Code Title 24 Part 6. • Support program strategy and implementation of trainings and forums for Codes & Standards curriculum.
I-REN, Western Riverside Council of Governments, April 2019 to present • Oversee and consult on regulatory activities; program design and development activities; and associated budgets, metrics, and energy savings.
• Advise on regulatory matters, including proceedings, participation in the California Energy Efficiency Coordinating Committee process, filing comments, and navigating regulatory the complexities of becoming a CPUC-funded REN.
3C-REN, June 2018 to present
• Oversee and coordinate regulatory activities; program design and development activities; and associated budgets, contracts, and reporting.
• Support program design including measure selection and strategic customer engagement for workforce, single family, and multifamily programs. • Support successful filings of ABALs, program implementation plans, JCMs, and other required regulatory documents for program administrators.
The Energy Network (Southern California Regional Energy Network [SoCalREN]), January 2013 – May 2017
• Oversaw the design and implementation of residential and commercial financing programs.
Shaped contractor recruitment and engagement by directing resources and services to participating contractors. Activities included contractor account management oversight, systems and procedures management, pipeline design and management, investor relationship management, stakeholder coordination, and reporting oversight. 39
Jason Cavaliere | Director
Jason is a senior technology leader with over 25 years of experience delivering complex software solutions across the public and private sectors. As Software Development Director, he leads cross-functional teams building custom platforms for utilities, municipalities, and energy program administrators. Jason brings deep technical expertise and a strong focus on operational excellence, scalable architecture, and team development. He has successfully led CRM implementations, modernized legacy systems, and launched data-driven products that improve regulatory compliance, customer engagement, and field operations.
EDUCATION/CERTIFICATIONS/TRAINING
Certified Scrum Master (CSM) – Agile University
FRONTIER ENERGY EXPERIENCE
April 2025 to present
• Lead a multidisciplinary team of engineers and analysts delivering custom software solutions for municipal and energy-sector clients.
• Oversee project planning, resource allocation, and execution to ensure alignment with business goals and client expectations.
• Mentor team leads and refines development processes to enhance efficiency and quality. • Drive cross-functional collaboration to improve delivery speed, scalability, and overall product quality.
• Successfully manage multiple concurrent projects from inception through launch. • Balance technical complexity, stakeholder input, and budget constraints across all projects.
PRIOR EXPERIENCE
Senior Software Engineer, Amazon, Austin, TX, 2020 – 2025 • Provided architectural oversight and technical leadership across six engineering teams. • Guided org-wide compliance efforts for global privacy regulations, aligning legal, security, and engineering priorities.
• Served as a mentor and design advisor to teams of varying maturity, fostering long-term technical growth and consistency.
Software Architect, LASO, Austin, TX, 2015 – 2020
• Championed cloud migration and DevOps culture, guiding engineering teams through transformational change.
• Established front-end standards and mentored developers through architectural shifts and tooling adoption.
• Led key initiatives in automation, reducing operational burden and enabling team focus on innovation.
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Senior Software Architect, BuildASign, Austin, TX, 2012 – 2015 • Led modernization of system architecture and CI/CD practices, enabling faster, safer deployments.
• Drove adoption of high-reliability design principles across engineering. • Mentored staff engineers and helped establish reusable architectural patterns. 41
Marc Garcia | Program Consultant
As a Lead Salesforce Developer, Marc is responsible for the maintenance and enhancement of six Salesforce Orgs. His expertise lies in developing flows, custom objects/components, and maintaining the Knowledge Base to ensure seamless operations. He is proficient in using Power Automate and Power BI to create and maintain custom logs and reports, enhancing the efficiency of business processes.
His technical skills extend to using structured query language (SQL) Server Management Studio for querying the company database and creating report definition languages (RDLs) for reporting directly from our CRM. He has successfully created a quality control (QC) tool that uses Excel, Salesforce, Smartsheet, and Power Automate to verify and summarize cumulative interest calculations. This tool has significantly improved the accuracy and efficiency of financial reporting.
EDUCATION/CERTIFICATIONS/TRAINING
B.A., Art Practice, University of California, Berkeley, 2005
FRONTIER ENERGY EXPERIENCE
2022 to present
• Lead Salesforce Developer. Responsible for Salesforce Org Maintenance across six different Orgs. Develop flows, custom objects/ components, Knowledge Base maintenance. • Use Power Automate and Power BI to create and maintain various custom logs and reports. • Use SQL Server Management Studio to query company database and create RDLs for reporting directly from our CRM.
• Created a QC tool using Excel, Salesforce, Smartsheet and Power Automate to verify and summarize cumulative interest calculations.
2013 to 2022
• Perform all functions of accounts payable and ensure proper posting of accounts receivable. • Monitor accounts payable aging and assist the accounting manager with payment scheduling and project budget tracking.
• Responsible for California Energy Commission (CEC) proposal budget creation, company web portal maintenance and support, and other assignments as per the accounting supervisor.
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Charley Misura | Senior Program Coordinator
Charley Misura is a Certified Salesforce Administrator with expertise in driving project success and maximizing efficiency across diverse business lines and programs, including the TECH initiative, BAMBE multifamily, 3C-REN, commercial food service, and the California Statewide QHVAC program.
Charley is proficient in leveraging Salesforce capabilities to streamline operations, enhance customer relationship management, and optimize business processes. He is skilled in implementing and customizing Salesforce solutions to meet unique business requirements, improving productivity, and driving revenue growth. Charley is also experienced in collaborating with cross-functional teams to support and lead projects, ensuring alignment with organizational goals and objectives. He has the proven ability to communicate effectively with stakeholders at all levels and deliver results in dynamic, fast-paced environments.
EDUCATION/CERTIFICATIONS/TRAINING
Salesforce Administrator Certificate
FRONTIER ENERGY EXPERIENCE
February 2023 to present
TECH Clean California/Self-Generation Incentive Program (SGIP)/Learn and Earn, February 2023 to present
• Engineered efficient processes and comprehensive reporting mechanisms to meticulously track metrics across the entire Salesforce platform, enhancing responsiveness to client requirements. Spearheaded the development and refinement of case management and lead intake systems to optimize workflow efficiency and client engagement.
BAMBE, February 2023 to present
• Assisted in a comprehensive overhaul of the program’s Salesforce instance, driving strategic enhancements to calculations, metrics, pricebooks, and layout configurations. Additionally, orchestrated seamless integrations, including the optimization of lead intake processes, to streamline operations and maximize system efficiency.
California Statewide QHVAC Program, February 2023 to present • Engineered multiple integrations, notably linking TalentLMS for comprehensive training completion tracking, Zapier for seamless cross-platform functionality, and Formstack for streamlined account surveys and lead intake processes. Additionally, implemented mechanisms to monitor contractor project completions, ensuring thorough oversight of project milestones. Proactively designed Salesforce configurations to enhance user accessibility and comprehension, facilitating client engagement through informative meetings, and collaborative information-gathering sessions. 43
Kate Rathbun, Program Manager
Having worked with over thirty leading organizations on climate and energy over the past decade, Kate has had the pleasure of leading and supporting efforts throughout California. Kate’s diverse experience has spanned the residential, commercial, multifamily, foodservice and financing sectors in program implementation, marketing, contractor management, and emerging technologies.
EDUCATION/CERTIFICATIONS/TRAININGS
B.S., Environmental Science, University of Florida
Building Science Principles Certificate of Knowledge, Building Performance Institute Title 24 Building Energy Code Training (BECT)
FRONTIER ENERGY EXPERIENCE
April 2016 to present
• Oversees four direct reports and project teams to deploy core deliverables that broaden program visibility and reach, deepen engagement, and increase uptake of energy solutions. • Completes and tracks annual project and resource planning, program budgets, schedules, scopes of work, negotiations, and reporting deliverables. • Expanding codes and standards training and technical assistance within I-REN and 3C-REN territories to encourage Title 24 building code compliance. • Establishing a career pipeline through workforce education and training that can bring unemployed and underemployed people into the HVAC industry.
Codes and Standards Program, Inland Regional Energy Network, March 2023 to present • Manage contracts including scope of work, deliverables, and negotiations. • Supported initial outreach and interviewing of industry partners to make trainings more accessible to workers from disadvantaged communities.
• Conducted research and developed a report of focus topics for trainings based on industry report recommendations.
• Developed the 2023 Market Needs Assessment: Codes and Standards and Workforce Education and Training Report, which included an analysis of market survey results, takeaways and recommendations for types of industry players, building department resources, compliance, permit tracking, reach codes, and training.
Multifamily Home Energy Savings Program, 3C-REN, January 2023 to December 2023 • Supported initial outreach and marketing to property managers and owners to make incentives more accessible to disadvantaged communities. • Developed a multifamily market characterization assessment to inform 3C-REN’s multifamily program RFP requirements and program design. Delivered a full report of this assessment; an overview of existing multifamily programs and practices; potential electrification 44
technologies; possible implementation approaches; evaluation, measurement, and verification (EM&V) approaches, and final recommendations.
TECH Clean California Initiative, Energy Solutions, September 2021 to present • Create a California network of skilled contractors (HVAC, plumbers, general, electricians, and builders) that will use TECH Clean California incentives. • Drive adoption of all-electric space and water heating technologies for existing homes across California to help advance the State’s mission to achieve carbon neutrality by 2045. • Lead development of marketing and communications plan, stakeholder partnerships and other strategic channel networks.
• Manage contractor-facing marketing, education, and outreach for enrolled companies and leads, including messaging, events, partnerships, collateral, resources, and strategy.
Energy Codes Connect/Building Performance Training Programs, 3C-REN, June 2019 to present
• Supported initial outreach and interviewing of industry partners to make trainings more accessible to workers from disadvantaged communities.
• Conducted research and developed a report of 2021 focus topics for trainings based on industry report recommendations.
• Developed the 2019 Market Needs Assessment: Codes and Standards and Workforce Education and Training Report, which included an analysis of market survey results, takeaways and recommendations for types of industry players, building department resources, compliance, permit tracking, reach codes, and training. • Support as needed on code compliance event preparation and collateral development. 45
Emily Carter | Program Consultant
Emily Carter brings technical knowledge of building science and energy modeling to support Frontier clients’ energy efficiency initiatives. Her expertise lies in thermal envelopes, renewable energy, and HVAC systems for single family, multifamily, and commercial buildings. Emily utilizes this knowledge to address gaps in achieving energy efficiency measures including Title 24 Part 6 code compliance, Energy Star, and Department of Energy’s Zero Energy Ready programs. Emily has also participated in various solar rebate and tax programs including Self-Generation Incentive Program (SGIP) and utility incentives. At Frontier, Emily supports multiple Regional Energy Networks (RENs) by providing technical and regulatory support for compliance with CPUC and CEC regulations, technical assistance for the energy code, tracking equity and market segment indicators, and developing an evaluation, measurement, and verification (EM&V) plan for I-REN’s three sectors. Emily also supports regional energy networks (RENs) by drafting public comments for code cycles and ensuring they stay informed about relevant rulemakings that impact their programs.
EDUCATION/CERTIFICATIONS/TRAININGS
M.S., Environmental Policy and Management, University of Denver B.S., Biology, University of California at Los Angeles
Home Energy Rating System (HERS) Energy Modeler Certification
FRONTIER ENERGY EXPERIENCE
NREN, Technical and Regulatory Support
• Provide regulatory support for NREN, including business plan updates, regulatory filings, and advice letter development.
• Assisted leading JCM by drafting content, facilitating meetings with investor-owned utilities, incorporating stakeholder feedback, and managing collaboration between agencies. • Support regulatory reporting systems and tools, including CEDARS templates, QA/QC protocols, and financial tracking structures to ensure accurate and timely monthly, quarterly, and annual submissions.
• Ongoing regulatory support for CPUC and other stakeholder activities.
AEA, CEC Equitable Building Decarbonization Program, January 2025 to present • Assisted leading the development of the workforce plan and contractor enrollment plan for the CEC EBD program.
• Led coordination among multiple parties to ensure a collaborative environment. • Assisted leading the development of the Request for Qualifications and its relevant documents as part of the workforce plan.
I-REN, Codes & Standards Program, January 2024 to present • Provide technical support for reach codes development and code assistance. • Track equity and market support segment indicators.
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• Support planning for trainings and forums; develop and teach trainings. • Create and implement education and outreach strategies. • Assist with stakeholder engagement and materials development.
I-REN, EM&V Studies, February 2024 to present
• Develop an EM&V plan for all three of I-REN’s sectors. • Plan individual EM&V studies for each of I-REN’s sectors. • Propose budgets and implementation plans for each EM&V study.
CCAs, Elect to Administer Energy Efficiency Program Plans and Advice Letters, August 2024 to present
• Clients have included Clean Energy Alliance and California Choice Energy Authority. • Assisted leading the development of Elect to Administer applications including program plans and advice letters.
• Coordinated with clients to ensure their understanding of cost-effectiveness test results.
Code and Regulations Support, February 2024 to present
• Monitor CEC and air quality management district (AQMD) rulemakings for REN program impacts.
• Draft public comments on behalf of RENs for code cycles. 47
Will Wright, Program Consultant
PROFILE
Will brings financial, analytical, and program design expertise to regional energy and water efficiency initiatives. Since joining Frontier in April 2024, Will has supported capital planning and regulatory strategy for TECH Clean California’s financing programs, developed financial QC processes, and contributed to loan documentation for emerging financing pilots. In parallel, he leads design and implementation efforts for BayREN’s Water Upgrades Save program, including launching a new outdoor offering, refining utility recruitment tools, and guiding expansion into multifamily and commercial sectors.
EDUCATION
B.A., Public Policy, University of Michigan
Focus on Energy and Environmental Policy
FRONTIER ENERGY EXPERIENCE
April 2024 to present
RCEA, May 2025 to present
• Supported the design and development of a novel financing program in an underserved region.
Water Upgrades Save, BayREN, April 2024 to present
• Designed and launched an outdoor water efficiency offering for single-family residential customers under the Tariff On-Bill (TOB) program.
• Prepared and reviewed monthly financing reconciliation reports to ensure accuracy and transparency.
• Redesigned the Utility Scorecard tool to enhance partner engagement and streamline utility recruitment.
• Advised on marketing strategies to boost customer participation and support expansion into multifamily and commercial sectors.
TECH Clean California, Energy Solutions, April 2024 to present • Forecasted Loan Loss Reserve (LLR) usage for the financing partnership between TECH and the California Alternative Energy and Advanced Transportation Financing Authority (CAEATFA) to inform capital planning and program timelines • Conducted data analysis to evaluate the performance of the LLR within the CAEATFA/TECH partnership.
• Supported the development of loan documentation for Silicon Valley Clean Energy’s TOB Pilot
• Created and implemented a financial QC process to track and verify program fund utilization • Monitored regulatory developments to inform program design and compliance strategies 48
Bay Area Multifamily Building Enhancement Program, BayREN, August 2024 to present • Manage applications for multifamily EE and decarbonization programs by means of conducting outreach to and assessing the needs of property owners and managers. Review participating projects for accuracy and alignment with program criteria. • Continuously improve and update policies and procedures for program implementation through streamlined coordination and communication efforts as well as technical database management.
• Undertake monthly and quarterly reporting, billing, and projection efforts as well as yearly contract review to support holistic program implementation. 49
Exhibit B – List of Subcontractor(s)
Frontier will subcontract to Infoglen, a San Jose-based tech company and Salesforce Crest Consulting Partner specialized in delivering high-quality custom AI-powered solutions to organizations across various industries. As part of the Frontier team, they will provide Salesforce development support. This includes assisting with gathering business requirements, helping with architecture, developing business logic, automations, and helping to design the UI and end-user experience. See Exhibit B below.
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Infoglen’s Relevant Experience
The following relevant Infoglen experience includes performing services for Frontier’s Food Service Technology Center (FSTC) and other projects.
Account and Contact Management
Infoglen has implemented robust account and contact management systems for FSTC operations. Their work included:
• Classifying and structuring accounts (e.g., customers, rep groups, associations). • Designing account hierarchies to manage parent/child relationships. • Customizing Salesforce contact records to capture engagement, interests, associations, and full activity histories.
• Integrating intake forms to auto-create or tag contacts with related events, enhancing data cleanliness and usability.
Custom Web Forms and External Interfaces
Infoglen developed branded, externally facing web forms using Salesforce Experience Cloud, enabling external stakeholders (e.g., vendors and partners) to:
• Submit event requests with built-in vetting and approval workflows. • Interact with FSTC processes seamlessly via a secure, intuitive web interface.
Event and Program Management
Their solution includes a fully customized Event Management Module, which supports:
• Creation and tracking of one-time and recurring events. • RSVP, attendance, and consent tracking.
• Print-friendly checklists and asset tracking.
• A self-service module that empowers staff to manage event templates and logistics without admin overhead.
User Management and Role-Based Access
Infoglen configured Salesforce’s native security model, including:
• Profiles, roles, and permission sets for internal and external users. • Sharing settings to protect sensitive data while ensuring usability.
Email Notifications and Alerts
Leveraging Salesforce Flows and Apex, they implemented:
• Automated email alerts to internal staff and external participants tied to key actions and timelines.
• Approval notifications and event-related communications. 52
Marketing and Campaign Support
Infoglen enabled the FSTC team to manage outbound campaigns and marketing initiatives within Salesforce, including:
• Campaign setup and tracking.
• Creation and management of email templates.
Project Implementation and Support
The Infoglen team successfully completed a 12-week Salesforce implementation for FSTC, including:
• Sprint-based agile delivery.
• Weekly demos and stakeholder feedback loops.
• Hyper-care support after go-live to ensure stability.
Technical Expertise and Team Composition
Their team included:
• A Salesforce Architect/Lead Developer responsible for architecture, solution design, and integrations.
• A Salesforce Developer/Admin to handle APEX, LWCs, flows, configurations, and deployments.
• Offshore and onshore collaboration model to balance cost efficiency and strategic oversight. 53
Product Description
Built to Deliver All Required and Desired Functions
The Salesforce-based solution will include all the key features requested in Attachment 2 of the RFP. This includes tracking customer and project information, detailed and customizable reports, easy-to-use dashboards, automated workflows, and seamless integrations with other systems such as Geographic Information System (GIS) and billing.
Figure 4. Sample Salesforce dashboard
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Optional Add Ons That Strengthen Trust and Tailor Fit
To support RCEA’s robust data protection requirements and tailored program management needs, we recommend implementing complementary Salesforce solutions that enhance communication capabilities, strengthen security protocols, and provide industry-specific functionality.
For call logging, we recommend Salesforce Dialer to support RCEA’s logging and monitoring needs. This optional add-on makes it easy for staff to log, track, and analyze customer calls directly within Salesforce. By capturing call details in real time, RCEA can more easily identify recurring questions or pain points and proactively address them, improving customer satisfaction and reducing follow-up workload. It is a powerful tool for staying ahead of potential issues and making data-informed decisions about program support.
Salesforce Shield, an add-on that provides enhanced encryption and audit trails for sensitive data, is recommended for data security. Shield typically costs around 30% of Salesforce license fees annually, depending on final license volume and discounts.
Figure 5. Sample Salesforce dashboard
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Lastly, we are proposing Salesforce’s Energy & Utilities Cloud, an industry-specific platform tailored specifically for managing energy and utility programs. This solution is built on Salesforce’s trusted, secure, and scalable cloud infrastructure and leverages proven, pre-configured data structures and user-friendly workflows designed specifically for programs like those at Northern Rural Energy Network (NREN).
Database Structure and Flows
Database Structure
The database structure is organized around standard Salesforce objects enhanced with specialized objects unique to the Energy & Utilities Cloud. Key components include:
• Accounts and contacts: Store detailed customer and business information. • Service points and assets: Track equipment, meter information, and specific locations receiving service.
• Program enrollments: Manage customer enrollment statuses and participation across different energy or utility programs.
• Cases and work orders: Handle customer service requests, inspections, installations, or maintenance tasks.
• Projects and applications: Manage application intake, incentive processing, and overall project tracking from initiation through completion.
These objects are connected via intuitive relationships that clearly show how customers, locations, assets, and programs interact, providing a clear, holistic view of all relevant data.
Flows and Workflows
Pre-built workflows guide users step-by-step through common processes, including:
• Program application intake and validation.
• Automated verification of eligibility criteria.
• Streamlined review and approval steps.
• Notifications and alerts for key program milestones.
• Automated data checks to maintain accuracy and consistency.
We will further customize these workflows based on RCEA's specific business rules and compliance requirements.
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Scope of Services Approach and Timeline
Scope of Services Approach
The Frontier team will deliver the full scope of services as shown in Figure 6 and listed below.
Figure 6. Overview of services
Phase 1 – Development
1.1. Kickoff Meeting(s)
• We will meet with RCEA staff immediately after contract execution to introduce our core database team and gather detailed program requirements. • We will provision a Salesforce sandbox that mirrors RCEA’s security posture (profiles, sharing rules, Shield settings) so that RCEA’s team can see our security controls in action from day one.
1.2. Needs Assessment
• Through workshops and interviews with RCEA program managers, we will:
1. Review existing data sources (e.g., legacy SQL databases and spreadsheets).
2. Draft an initial data model in Salesforce, showing how Accounts, Contacts, and custom Program objects will relate.
3. Identify which fields must be encrypted, how PII will be classified, and what reports are needed.
• We will deliver a Needs Assessment Report that includes:
o A detailed data model (Entity Relationship Diagram or ERD) with field definitions and security requirements. An ERD is a visual map of how Salesforce objects (tables) relate to each other.
o Clear descriptions of each user role and their access needs. o A project plan with high-level timeline and milestones.
Phase 1: Development
Kickoff
Needs Assessment
Discovery
Project Plan
Phase 2:
Implementation
Initial Build
Implementation Sprints
Data Migration
Final Configuration
User Acceptance Testing
Phase 3:
Launch
Training
Administrator Training
Stabilization/Post-Go-Live Support
Product Finalization &
Acceptance
Phase 4: Ongoing
Support
Quarterly reviews
Monthly Security Checks
Emergency Support
On-call Administrator
Phase 5: Closeout
Data Export & Archival
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1.3. Discovery
• We will gather any remaining information needed to finalize our solution:
o Confirm integration points (which are connections between Salesforce and other systems) with platforms such as GIS or billing systems. o Determine any required data transformations (which change data formats or units to make them compatible with Salesforce or reporting needs), such as converting raw meter reads into standardized usage records. • We will deliver a Solution Options Document that compares:
o Using Salesforce’s standard objects and the Energy & Utilities package versus building fully custom objects.
o Bulk CSV imports versus real-time API integrations.
o Each option’s security implications.
1.4. Project Plan
• We will present a detailed Project Plan aligned with 2-week “sprints,” each associated with a sandbox refresh:
1. Sprint 1: Core data model and baseline security settings (profiles, permission sets, and sharing).
2. Sprint 2: UI design using Lightning record pages (which are customizable screens users interact with) and simple Lightning Flows (which are Salesforce's way of building guided workflows) for data intake.
3. Sprint 3: Prototype integrations with external systems and sample reports.
4. Sprint 4: User Acceptance Testing (UAT) preparation—deploying to a QA sandbox (a testing version of Salesforce used to simulate final use before launch), loading sample data, and running initial security reviews.
5. Sprint 5: Final production prep, end-to-end testing, and go-live readiness.
We will assign our Salesforce Administrator to lead metadata configuration and documentation, and our Salesforce Developer to build any custom code or integrations needed.
Phase 2 – Implementation
2.1. Configuration and Initial Build
• Energy & Utilities Cloud setup:
o Install the managed package and configure the standard Program object for RCEA’s programs (e.g., energy efficiency and customer assistance). o Add any RCEA-specific fields and mark sensitive fields for encryption. • Custom objects and flows:
o Create custom objects (e.g., Program Applications and Incentive Payments) and Lightning Flows to guide data entry.
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o Adjust Account and Contact layouts to surface PII (name, address, phone, and email) while respecting encryption and sharing rules.
• Security setup:
o Configure profiles, permission sets, and sharing rules so that staff see only the data they are entitled to (e.g., a Program Manager in one region will not see customer PII from another region).
2.2. Implementation Sprints
1. Sprint 1 (Weeks 1–2)
o Build the data model in the Dev sandbox, a development version of Salesforce for building and testing.
o Establish all security controls: private organization-wide defaults (which restrict all data unless explicitly shared), role hierarchy (which defines who reports to whom and their access levels), sharing rules, and encrypted fields. o Create the initial page layouts and record types for core objects.
2. Sprint 2 (Weeks 3–4)
o Develop Lightning Flows for program intake (e.g., guiding staff or partners through an application form).
o If required, set up an Experience Cloud site (which allows partners or customers to access a branded external portal connected to Salesforce) for external partners to submit data without seeing the main Salesforce UI.
o Configure a Connected App or OAuth integration stub (which secures third-party system connections to Salesforce) for later API work.
3. Sprint 3 (Weeks 5–6)
o Build and test an integration to RCEA’s billing or GIS system. We can use Power Automate or a simple Apex callout depending on RCEA’s preference. o Create sample dashboards in Salesforce’s reporting engine (or Einstein Analytics, if chosen) to show program metrics.
o Write any necessary Apex classes (Salesforce's programming language) for tasks like eligibility checks, along with unit tests to ensure code reliability and reach at least 90% coverage required for deployment.
4. Sprint 4 (Weeks 7–8)
o Refresh the QA sandbox from Dev, deploy all configuration via Change Sets or continuous integration (CI)/ continuous deployment (CD), and load a small subset of RCEA data for testing.
o Run an internal security review: verify that encrypted fields are not exposed, check sharing settings, and review Event Monitoring logs for any anomalies.
5. Sprint 5 (Weeks 9–10)
o Prepare the Production org: migrate all metadata, finalize user profiles, and set up any final permissions.
o Conduct a final round of testing (functional, performance, and security). o Train key RCEA staff on the new features and security dashboard. 59
Deliverables at the end of Phase 2 include:
• A “Walkthrough Deck” (video recordings and documentation) for each sprint. • A “Data Dictionary & Security Matrix” that lists every Salesforce field, its type, whether it is encrypted, and who can access it.
2.3. Data Migration
• We will use Salesforce Data Loader or the bulk API to import legacy data. If any records need substantial transformation (e.g., converting usage readings into a standard format), we will stage them in an Azure SQL database (a temporary storage area to clean and convert data) before being imported to Salesforce.
• We will ensure all PII fields are encrypted on import. • Validation will consist of Salesforce Object Query Language (SOQL) queries (similar to SQL) and custom reports to confirm record counts and data integrity (e.g., matching the total number of households or total kWh with the legacy system).
Deliverable: a “Data Migration Plan and Scripts” document that includes • Detailed field-to-field mappings (legacy field → Salesforce field). • Instructions for running the migration and a checklist for post-migration reconciliation.
2.4. Finalize Configuration
• We will build and fine-tune reports and dashboards so that RCEA leadership can immediately see:
o How many households are enrolled in each program.
o Total incentives disbursed to date.
o PII-related security summaries (e.g., how many users with access to encrypted fields).
• We will complete all automation: record-triggered flows, validation rules, and approval processes (e.g., requiring a manager’s approval on large incentives). • A final security review (using Salesforce’s Health Check) will confirm that no high-risk settings remain.
Deliverable: a “Final Configuration Audit & Report,” signed by Frontier’s Security Lead and RCEA’s IT Security Officer.
2.5. UAT
• We will provide RCEA with detailed UAT scripts covering:
1. Entering new program applications.
2. Running reports and verifying the data matches expectations.
3. Attempting to access data that a user should not see (to confirm sharing rules).
4. Reviewing encrypted fields (confirming only authorized users can see decrypted data).
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• At least five RCEA representatives (Program Manager, Data Analyst, IT Security, Database Administrator, and Finance) will formally sign off in writing once all test cases pass and any defects are resolved.
Deliverable: “User Acceptance Testing Sign-Off” document, confirming RCEA’s approval to move into Phase 3.
Phase 3 – Launch
3.1. Training
• We will develop user-friendly user manuals (PDF and online) covering:
o How to navigate the new Salesforce Lightning interface. o How to enter and update program applications.
o How to run and customize essential reports and dashboards. o How to handle data imports via Data Loader.
• We will host a full-day, hands-on training session for up to 30 RCEA staff, spread across the NREN territory. During this workshop, we will demonstrate each workflow and answer questions in real time.
• All sessions will be recorded, and the recordings, along with presentation slides, will be provided to RCEA for future reference.
Deliverables:
• 3.1.1 – User manuals (PDF and online help pages).
• 3.1.2 – Training video recordings, made available in RCEA’s secure repository.
3.2. Administrator Training (Train-the-Trainer)
• We will conduct a specialized workshop for RCEA’s in-house Database Administrator, teaching them how to:
o Add or remove fields, adjust picklist values, and update page layouts. o Create new validation rules, workflow rules, and Lightning Flows for simple business changes.
o Manage Shield settings (Salesforce’s suite of security tools) including rotating encryption keys, reviewing Event Monitoring logs, and generating compliance reports.
• We will supply a concise administrator playbook that includes step-by-step instructions for common tasks (for example, adding a new region or program) and troubleshooting tips.
Deliverables:
• 3.2.1 – Administrator playbook.
• 3.2.2 – Workflow and automation recipes.
• 3.2.3 – Shield administration guide.
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3.3. Stabilization (Post-Go-Live Support)
• For four to six weeks after launch, Frontier will maintain daily check-in calls with RCEA’s core team to log and address any errors or usability concerns. • All issues will be tracked in a shared ticketing system (e.g., Jira or Salesforce Cases), with a 24- to 48-hour turnaround on high-priority items.
• We will circulate a weekly “Metrics & Feedback” report summarizing:
o Number of open issues by severity.
o User adoption metrics (logins, feature usage).
o Any security alerts from Event Monitoring.
Deliverable:
• 3.3.1 – Stabilization Issues Log & Resolution Report, updated weekly until all critical items are closed.
3.4. Product Finalization and Acceptance
• Frontier will demonstrate the complete solution:
o Program intake workflows, showing how staff submit and track applications. o A sample data load of actual RCEA records.
o Security features in action (e.g., encrypted fields, Event Monitoring dashboards). • RCEA’s Database Administrators and IT Security Officer will provide written confirmation that all requirements (including those in Appendix 2) are fully met.
Deliverable:
• 3.4.1 – Final Acceptance Certificate, signed by RCEA and Frontier leadership.
Phase 4 – Ongoing Support
4.1. Technical Support
• We offer two models of support after go-live:
1. Annual support contract (flat fee): Covers up to 100 hours of service per year.
This includes platform updates, user provisioning, minor configuration changes, and Tier 1/Tier 2 user assistance.
2. Hourly rate support: $140 per hour for any work beyond the annual package (e.g., major data imports, custom code enhancements, or large-scale process changes).
• Support activities include:
o Quarterly reviews of Salesforce’s seasonal updates, highlighting any new features or changes that might affect RCEA’s configuration.
o Monthly security health checks and remediation recommendations. o Emergency support with a guaranteed two-hour response for production critical issues.
62
• Our Salesforce Administrator will remain the on-call system administrator, and our Developer will be available for deeper code or integration tasks.
Phase 5 – Closeout
5.1 and 5.2. Program Closeout and Data Export and Archival • If RCEA’s funding ends (currently slated for 2027) or the contract is terminated, we will export all critical data via:
1. Salesforce data export service or the bulk API to generate CSV files containing Accounts, Contacts, custom Program records, and any related objects.
2. Shield field audit trail exports to capture change history on all encrypted fields. • We will provide:
o CSV files for each object, including PII and program data as requested. o A “Data Dictionary” explaining each field and the values of any picklists or record types.
o Metadata backups (unmanaged package) containing object definitions, page layouts, Lightning Flows, and Apex code.
o A final runbook for “wind-down” steps: disabling integrations, revoking OAuth tokens, and archiving metadata.
Deliverable:
• 5.2.1 – Data Tables and Closeout Package, including all exports, documentation, and final closeout report.
63
Scope of Services Timeline
Frontier has outlined a detailed timeline for the proposed SOW, organized by phases and associated tasks below. We are able to meet the target schedule provided by RCEA in the RFP.
Table 1. Detailed timeline of the proposed scope of services schedule 2025
Phase/ Task Q4 Q1 Q2 Q3 Q4 Q1 Q2
Phase 1: Development
1.1 Kickoff Meeting(s) ✓
1.2 Needs Assessment ✓
1.3 Discovery ✓ ✓
1.4 Project Plan Completion ✓ ✓
Phase 2: Implementation
2.1 Product Development / Configuration ✓
2.2 Implementation Sprints ✓
2.3 Data Migration ✓
2.4 Final Configuration ✓ ✓
2.5 User Acceptance Testing ✓ ✓
Phase 3: Launch & Training
3.1 Training ("Train-the-Trainer") ✓
3.2 Staff/Admin Training ✓
3.3 Stabilization & Issue Resolution ✓
3.4 Product Finalization & Acceptance ✓ ✓
Phase 4: Ongoing Support & Maintenance
4. Ongoing Support & Maintenance ✓ ✓ ✓ ✓
Phase 5: Closeout ✓ ✓
2026 2027
64 65
66 67
E. Contract Execution
Provision: Exhibit C - Insurance Requirements, Section 7.5 Proposed Revision: Delete Section 7.5
Reason: Frontier cannot comply because our coverage model splits this protection between Professional Liability and Cyber policies rather than maintaining a standalone Tech E&O policy. 68 RFP-25-605 Budget Proposal
Rates
Hours Cost Hours Cost Hours Cost 2025
Sr. Director
Director / Principal Consultant
Sr. Manager / Engineering Manager
Manager
Sr. Engineer / Sr. Program Mgr
Engineer / Program Mgr
Sr. Program Consultant / Sr. Analyst
Program Consultant / Analyst
Sr. Program Coordinator / Sr. Technician
Program Coordinator / Technician
Program Associate
Administrative
Labor Total $ 74,788.00 $ 74,788.00
Expense- subcontractor 0
Expense- product access and licensing fees
Expense- configuration/set-up fees 0
Expense- other (list): travel for in person meeting
Non Labor Total $
Task Subtotal $ 78,763.00 $ 78,763.00
TASK 2 – IMPLEMENTATION
Rates
2025
Rates
2026
Sr. Director
Director / Principal Consultant
Sr. Manager / Engineering Manager
Manager
Sr. Engineer / Sr. Program Mgr
Engineer / Program Mgr
Sr. Program Consultant / Sr. Analyst
Program Consultant / Analyst
Sr. Program Coordinator / Sr. Technician
Program Coordinator / Technician
Program Associate
Administrative
Labor Total $ 15,880.00 $ 70,720.00 $ 86,600.00
Instructions: Provide estimated number of hours and associated costs for each job title for Phases 1 through 3 (yellow cells). Add rows as necessary for Labor and Expense-other. Do not provide hours for Non Labor expenses. Subcontractor Budget Template(s) must be completed for any Subcontractor with budget allocation that is $100,000 or more of total requested budget.
TASK 1 –DEVELOPMENT
2025 2026 Totals
Budget Proposal 1 of 4
69 Expense-other subcontractor 0
Expense- product access and licensing fees
Expense- configuration/set-up fees 0
Expense-other (list): travel for in person meeting
Non Labor Total $ $ $
Task Subtotal $ 15,880.00 $ 171,220.00 $ 187,100.00
TASK 3 – LAUNCH
Rates
2025
Rates
2026
Sr. Director
Director / Principal Consultant
Sr. Manager / Engineering Manager
Manager
Sr. Engineer / Sr. Program Mgr
Engineer / Program Mgr
Sr. Program Consultant / Sr. Analyst
Program Consultant / Analyst
Sr. Program Coordinator / Sr. Technician
Program Coordinator / Technician
Program Associate
Administrative
Labor Total $ - $ 36,280.00 $ 36,280.00
Expense-other subcontractor
Expense- product access and licensing fees
Expense- configuration/set-up fees
Expense-other (list)
Non Labor Total $ - $ - $ -
Task Subtotal $ - $ 36,280.00 $ 36,280.00
PHASES 1-3 GRAND TOTAL $ 94,643.00 $ 207,500.00 $ 302,143.00 Hours Cost Hours Cost Hours Cost
Sr. Director N/A 0 N/A 0 N/A 0
Director / Principal Consultant N/A 0 N/A 0 N/A 0
Sr. Manager / Engineering Manager N/A 0 N/A 0 N/A 0
Manager N/A 0 N/A 0 N/A 0
Sr. Engineer / Sr. Program Mgr N/A 0 N/A 0 N/A 0
Engineer / Program Mgr N/A 0 N/A 0 N/A 0
Sr. Program Consultant / Sr. Analyst N/A 0 N/A 0 N/A 0
Program Consultant / Analyst N/A 0 N/A 0 N/A 0
Sr. Program Coordinator / Sr. Technician N/A 0 N/A 0 N/A 0 Description of support hours allocated and
estimated licensing and product fees that
substantiate the fee
Add on fees include Salesforce Shield,
Salesforce Dialer and Monday.com
2026 Totals
PHASES 1-3 OPTIONAL ADD ONS
2025
Budget Proposal 2 of 4
70 Program Coordinator / Technician N/A 0 N/A 0 N/A 0
Program Associate N/A 0 N/A 0 N/A 0
Administrative N/A 0 N/A 0 N/A 0
Labor Total 0 $ - 0 $ - 0 $ -
Expense-other subcontractor
Expense- product access and licensing fees
Expense- configuration/set-up fees
Expense-other (list)
Non Labor Total $ 41,436.00 $ 41,436.00 $ 82,872.00
PHASES 1-3 OPTIONAL ADD ONS TOTAL $ 41,436.00 $ 41,436.00 $ 82,872.00 TASK 4 – ONGOING SUPPORT Hours Cost
Rates
2027
Sr. Director
Director / Principal Consultant
Sr. Manager / Engineering Manager
Manager
Sr. Engineer / Sr. Program Mgr
Engineer / Program Mgr
Sr. Program Consultant / Sr. Analyst
Program Consultant / Analyst
Sr. Program Coordinator / Sr. Technician
Program Coordinator / Technician 0 0
Program Associate 0 0
Administrative 0 0
Labor Total $ 10,524.00
Expense-other subcontractor
Expense- product access and licensing fees
Expense- configuration/set-up fees
Expense-other (list)
Non Labor Total $
Task Subtotal $
ANNUAL TOTAL $ 266,724.00
Annual Fee Escalation (if applicable)
licensing fees include Salesforce Shield, Salesforce Dialer and Monday.com integration
integration
Description of support hours allocated and estimated
licensing and product fees that substantiate the fee
Monthly
Budget Proposal 3 of 4
71 TASK 5 – CLOSEOUT Hours Cost
Rates
2027
Sr. Director
Director / Principal Consultant
Sr. Manager / Engineering Manager
Manager
Sr. Engineer / Sr. Program Mgr
Engineer / Program Mgr
Sr. Program Consultant / Sr. Analyst
Program Consultant / Analyst
Sr. Program Coordinator / Sr. Technician
Program Coordinator / Technician
Program Associate
Administrative
Labor Total $ 19,980.00
Expense-other subcontractor
Expense- product access and licensing fees
Expense- configuration/set-up fees
Expense-other (list)
Non Labor Total $ -
Task Subtotal $ 19,980.00
TOTAL $ 19,980.00
Budget Proposal 4 of 4
72 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 1
SOFTWARE DEVELOPMENT AND SUPPORT SERVICES AGREEMENT
BETWEEN THE REDWOOD COAST ENERGY AUTHORITY AND
FRONTIER ENERGY, INC.
This Agreement is made and entered into by and between the Redwood Coast Energy Authority (“RCEA”), a Joint Powers Authority, and Frontier Energy, Inc., (“CONSULTANT”), a professional consulting firm. (“Consultant”). RCEA and Consultant are hereinafter also referred to collectively as the “Parties” and individually as a “Party”. This Agreement is effective __________________.
RECITALS
WHEREAS, RCEA solicited proposals for software database development and technical support services related to program tracking and administrative reporting for the Northern California Rural Regional Energy Network (“NREN”);
WHEREAS, Consultant has the demonstrated qualifications, skills and training necessary to perform the NREN database services needed by RCEA, and RCEA desires to retain Consultant to complete said services based on the terms and conditions below.
NOW, THEREFORE, based on the conditions recited herein and made a material part hereof, the Parties agree as follows:
1. Definitions.
1.1 “Confidential Information” means Personal Identifying Information, Personal Data, or confidential utility usage data when associated with any information that can reasonably be used to identify as individual, family, household, residence, or non-residential RCEA customer, except that Confidential Information does not include usage information from which identifying information has been removed such that an individual, family, household or residence, or non-residential customer cannot reasonably be identified or re-identified.
1.2 “Documentation” means the technical publications relating to the use of the Software Product, such as reference, installation, administrative and programmer manuals, provided by Consultant to RCEA.
1.3 “Errors, Defects and Malfunctions” means either a deviation between the function of the Software Product and the Documentation furnished by Consultant for the Software Product, or a failure of the Software Product which degrades the use of the Software Product.
1.4 “Fix” means repair or replacement of source, object or executable code in the Software Product to remedy an Error, Defect or Malfunction.
1.5 “Patch” means a temporary repair or replacement of code in the Software to remedy an Error, Defect or Malfunction. Patches may be made permanent and released in Software Product updates.
1.6 “Non-Public Data” means data, other than Personal Data, that is not subject to distribution to the public as public information. It is deemed to be sensitive and confidential by the RCEA because it contains information that is exempt by statute, ordinance or administrative rule from access by the general public as public information. 73 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 2
1.7 “Personal Data” means data that includes information relating to a person that identifies the person by name and has any of the following Personally Identifiable Information (PII):
government-issued identification numbers (e.g. Social Security, driver’s license, passport); financial account information, including account number, credit or debit card numbers.
1.8 “Personally Identifiable Information” (PII) means a combination of data elements such as Social Security number, driver’s license or other government-issued identification number, passport number, financial account number, or credit or debit card number in combination with security codes that, when linked to the individual’s first name or first initial and their last name, and not encrypted or otherwise could lead to the loss, theft or unauthorized use of the individual’s personal information.
1.9 “Priority Category” means one of three priority levels assigned to an Error, Defect or Malfunction, designating the urgency of correcting an Error, Defect or Malfunction.
Assignment of a Priority Category to an Error, Defect or Malfunction is based on RCEA’s determination of the severity of the Error, Defect or Malfunction and Consultant’s reasonable analysis of the priority of the Error, Defect or Malfunction. Priority Categories are as follows: Priority Category 1: An Error, Defect or Malfunction which renders the Software Product inoperative; or causes the Software to fail catastrophically; Priority Category 2: An Error, Defect or Malfunction which substantially degrades the performance of the Software Product, but does not prohibit RCEA’s use of the Software; Priority Category 3: An Error, Defect or Malfunction which causes only a minor impact on the use of the Software Product.
1.10 “Product,” “Software,” or “Software Product” means one or more of the proprietary computer software programs identified in Exhibit A all related materials, Documentation, all corrections, Patches, revisions, updates, enhancements and new modules or items thereto, and other written information received by RCEA from Consultant, whether in machine-readable or printed form.
1.11 “Product Development Services” means those phases of the Services for professional services associated with Software Product development, testing and launch as more fully described in Exhibit A, “Scope of Services.”
1.12 “RCEA Data” means data in electronic form input or collected through the Service from RCEA, including but not limited to Confidential Information, Non-Public Data, and Personal Data.
1.13 “Services” means the totality of the work performed and services provided by Consultant under this Agreement as specifically described in Exhibit A, “Scope of Services”.
1.14 “Software Product,” “Software,” or “Product” means one or more of the proprietary computer software programs identified in Exhibit A, all related materials, Documentation, all corrections, Patches, revisions, updates, enhancements and new modules or items thereto, and other written information received by RCEA from Consultant, whether in machine-readable or printed form.
1.15 “Source Code” means the human readable compliable form of the Software Product to be provided by Consultant.
1.16 “Support Services” means those phases of the Services for maintenance and technical 74 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 3 support of the developed Software Product including, but not limited to, providing assistance as necessary to cause the Software Product to perform in accordance with the specifications of the Services and providing updates as required for security or to assure functionality under operating system updates, as more fully described in Exhibit A, “Scope of Services.”
1.17 “Workaround” means a change in the procedures followed or end user operation of the Software Product to avoid an Error, Defect or Malfunction without significantly impairing functionality or degrading the use of the Software Product.
2. Scope of Services.
2.1 Services Defined. Consultant agrees to provide and perform the services described in Exhibit A, “Scope of Services” (“Services”). The term Services when used in this Agreement unless otherwise stated includes both Product Development Services and Support Services. All Services shall be provided in accordance with the terms and conditions of this Agreement.
2.2 Support Services. Consultant shall provide Support Services at a level of service that meets or exceeds the following service levels based on Priority Categories:
2.2.1 Priority Category 1 Protocol: Within four hours, Consultant assigns a product technical specialist(s) to diagnose and correct the Error, Defect or Malfunction; thereafter, Consultant shall provide ongoing communication about the status of the correction; shall proceed to immediately provide a Fix, a Patch or a Workaround; and exercise all commercially reasonable efforts to include a Fix or Patch for the Error, Defect or Malfunction in the next Software Product upgrade. Consultant will escalate resolution of the problem to personnel with successively higher levels of technical expertise until the Error, Defect or Malfunction is corrected.
2.2.2 Priority Category 2 Protocol: Within twenty-four hours, Consultant assigns a product technical specialist(s) to diagnose the Error, Defect or Malfunction and to commence correction of the Error, Defect or Malfunction; to immediately provide a Workaround; to provide escalation procedures as reasonably determined by Consultant’s staff; and to exercise all commercially reasonable efforts to include a Fix or Patch for the Error, Defect or Malfunction in the next Software maintenance release.
2.2.3 Priority Category 3 Protocol: Consultant may include a Fix or Patch in the next Software Product upgrade.
2.2.4 Hotline Support. Consultant shall provide remote access hotline support to RCEA to initiate resolution of Priority 1 and Priority 2 Errors, Defects and Malfunctions.
Hotline support shall be made available by phone between the hours of 8 a.m. and 6 p.m. Pacific time Monday through Friday, except legal holidays. Hotline support shall be available by online application, electronic bulletin board, electronic mail or other service 24-hours a day, seven-days a week. Responses to questions posted by electronic means will be made within the time frame established under Priority Protocols for an Error, Defect or Malfunction in the Software Product. 75 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 4
2.3 Warranty Period. Consultant warrants that the Software Product, and any updates thereto, will be free from defects as to design, material, and workmanship and will perform in accordance with specifications set forth in this Agreement for a period of one year beginning at the time of RCEA’s final acceptance of the Software Product (“Warranty Period”). During the Warranty Period, Consultant shall Fix any Errors, Defects or Malfunctions to ensure the Software Product meets the initially defined scope as part of the development contract at no additional cost.
3. Term of Agreement.
3.1 Product Development Services Term. The term of the Product Development Services shall commence on____________ and expire upon RCEA’s acceptance of the final Software Product, unless earlier terminated as otherwise provided herein. Consultant shall complete all Services in accordance with the time schedule set forth in Exhibit A.
3.2 Support Services Term. The term of the Support Services shall commence on date of RCEA’s Software Product acceptance and expire one year thereafter, unless earlier terminated as otherwise provided herein. The Support Services Term of this Agreement shall automatically renew for additional one (1) year terms. Either Party may elect to not renew the Agreement by providing written notice to the other as follows: (a) in the event the Consultant desires to not renew the Agreement, written notice of nonrenewal shall be provided to RCEA no less than 180 days in advance of the annual renewal date; (b) in the event RCEA desires to not renew the Agreement, written notice of nonrenewal shall be provided to the Consultant no less than thirty (30) days prior to the annual renewal date.
4. Compensation. Consultant shall be paid for Services completed based on the rate and budget attached hereto and incorporated herein as Exhibit B, “Compensation” for a maximum amount not to exceed Eight Hundred Fifty Five Thousand Five Hundred Dollars ($855,500).
5. Payment.
5.1 Product Development Services. Consultant shall submit invoices no more frequently than monthly for Product Development Services completed in the prior month and the final bill for Product Development Services upon RCEA’s acceptance of the Product.
5.2 Support Services. Upon RCEA’s acceptance of the Product, RCEA will pay Support Services Fees set forth in Exhibit B.
5.3 General. Invoices shall contain a time summary of work performed by each person for whom charges are billed. Invoices shall be sent to RCEA, 633 3rd Street, Eureka, CA 95501, Attention: Accounting, or emailed to [email protected]. If RCEA disputes an invoice, it may withhold that portion so contested and shall pay the undisputed amount. RCEA may withhold all or any portion of the funds provided for by this Agreement in the event that the Consultant has materially violated, or threatens to materially violate, any term, provision, or condition of this Agreement; or the Consultant fails to maintain reasonable progress toward completion of the Services or any component thereof. RCEA shall make payment to Consultant within thirty (30) working days after approval of the invoice. Consultant is not entitled to any payments until RCEA approves the goods and/or Services delivered pursuant to this Agreement. Payments to Consultant by RCEA shall not excuse Consultant from its obligation to replace unsatisfactory delivery of goods and/or Services even if the unsatisfactory character may not have been apparent or 76 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 5 detected at the time such payment was made. Goods and/or Services delivered pursuant to this Agreement that do not conform to the requirements of this Agreement may be rejected by RCEA and in such case must be replaced by Consultant without delay at no cost to the RCEA.
6. Grant of License. Subject to the terms and conditions of this Agreement, Consultant grants to RCEA a non-exclusive and non-transferable perpetual license as necessary for RCEA to use the Software Product.
7. Standard of Care. The standard of care for all Services performed or furnished by Consultant under this Agreement will be the care and skill required by current, good, and sound professional practices and procedures, and in conformance with generally accepted standards ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality. Consultant shall be responsible for the professional and technical soundness, accuracy, and adequacy of all designs, drawings, specifications, and other work and materials furnished under this Agreement.
8. Hold Harmless and Indemnification.
8.1 General Indemnification. To the fullest extent permitted by law (including, without limitation, California Civil Code Sections 2782 and 2782.8), Consultant shall hold harmless, defend and indemnify RCEA, its officers, agents, employees, and volunteers from and against all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant, and its subcontractors if any, not to exceed Consultant’s proportionate percentage of fault.
8.2 If this Agreement is not for professional services subject to California Civil Code § 2782.8(a) or Consultant is not a professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, Consultant shall indemnify and hold harmless RCEA and its board, committees, officials, employees and agents (collectively “Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or sub-Consultants or any entity or individual for which Consultant shall bear legal liability in the performance of professional services under this Agreement.
8.3 Infringement Indemnification. Consultant agrees to indemnify, hold harmless and defend (or at Consultant’s option, settle) any third-party claim, suit or action brought against RCEA to the extent that it is based upon (i) a claim that the Software Product infringes or misappropriates the intellectual property rights of any third-party, or (ii) to the extent that it is caused in whole or in part by the gross negligence or willful misconduct of Consultant; and, will pay any costs, damages and reasonable attorneys’ fees attributable to such claim that are awarded against RCEA. Consultant will have no liability under this Section to the extent that any third-party claims described herein are based on (i) any use of the Software by RCEA in a manner that violates this Agreement or the instructions given to RCEA by Consultant; (iii) any use of the Software in a manner that it was not intended; (iv) RCEA’s commercially reasonable failure to incorporate updates or upgrades that would have avoided the alleged infringement; (v) RCEA’s breach of this Agreement and failure to cure after notice thereof; and/or (vi) RCEA’s modifications to the Software made without Consultant’s written consent.
77 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 6
8.4 Survival of Obligation. Consultant’s responsibility for such defense and indemnity shall survive termination or completion of this Agreement for the full period of time allowed by law. Consultant’s responsibility for defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.
8.5 No Liability Limitation. The defense and indemnification obligations of the Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.
7. Insurance. Consultant agrees to maintain, at a minimum, the insurance coverage as set out below in Exhibit C “Insurance Requirements.” Failure to maintain the required insurance shall be grounds for termination of this Agreement.
8. Independent Contractor Status. Consultant shall perform all Services as an independent contractor. No person performing any of the Services shall be considered an officer, agent, servant or employee of RCEA, nor shall any such person be entitled to any benefits, including but not limited to Workers Compensation Benefits, available or granted to employees of RCEA.
Consultant shall be solely responsible for the acts or omissions of its officers, agents, employees, and subcontractors. Nothing herein shall be construed as creating a partnership or joint venture between RCEA and Consultant.
9. Assignment. Neither party shall assign its obligations under this Agreement without the prior written consent of the other. For avoidance of doubt, a change in control of Consultant shall be deemed an assignment and subject to advance written consent of RCEA, which shall not be reasonably withheld. Any assignment in violation of this provision shall be void, and shall be cause for immediate termination of this Agreement. Subject to the provisions of this Section, this Agreement shall be binding upon and inure to the benefit of the respective successors and assigns of the Parties.
10. Subcontracting. Consultant shall not subcontract any portion of the work required by this Agreement without prior written approval of the RCEA, except for any subcontract work identified in this Agreement. If Consultant shall cause any part of the Services to be performed by a subcontractor, the provisions of this Agreement shall apply to such subcontractor, and Consultant shall be liable hereunder for all acts and negligence of the subcontractor.
11. Books of Record and Audit Provisions. Consultant shall maintain on a current basis complete books and records relating to this Agreement. The books and records shall be original entry books with a general ledger itemizing all debits and credits for the work. In addition, the Consultant shall maintain detailed payroll records. These documents and records shall be retained for at least four years from the completion of this Agreement. The Consultant will permit RCEA to audit all books, accounts or records relating to this Agreement.
12. Suspension, Termination.
12.1 Suspension for Convenience. At any time and for any reason, RCEA may temporarily suspend the Services upon five days’ written notice to Contractor. In such event, Contractor shall perform no additional Services under this Agreement until RCEA has provided written notice to Contractor to re-commence Services.
12.2 Termination for Convenience. This Agreement may be canceled at any time by RCEA 78 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 7 upon RCEA’s determination that termination is in RCEA’s best interest. Termination for convenience shall be effected upon written notification to Consultant specifying the termination date. Consultant is entitled to receive payment for acceptable services performed and costs incurred up to and including the date on which termination occurs.
Consultant shall be entitled to no further compensation for Services performed after such date. Consultant will deliver to RCEA all data and originals of all plans, drawings, specifications, reports, computer programs, operating manuals, notes, and other written or graphic work and other materials prepared or produced under this Agreement, whether completed or incomplete, and all such material shall become the property of RCEA upon the date to cease work.
12.3 Termination for Cause.
12.3.1 Consultant Performance Deficiencies. If at any time RCEA believes Consultant may not be adequately performing its obligations under this Agreement or may fail to complete the Services as required by this Agreement, RCEA may provide written notice to Consultant of Consultant’s deficiencies. In addition, RCEA may request from Consultant written assurances of performance and a written plan to correct observed deficiencies in Consultant's performance. Consultant’s failure to provide a written assurances and/or a written plan to correct will constitute grounds for RCEA to declare a default under this Agreement without requiring further notice to cure.
12.3.2 Consultant Breach, Cure, Default. Except as otherwise provided in this Agreement, prior to declaring default, RCEA shall send written notice of breach to Consultant, which shall provide an opportunity to cure such breach within ten (10) calendar days after the date of notice from RCEA. If such failure is not curable within such ten (10) day period, Consultant shall be given the opportunity to cure the breach within such period of time as is reasonably necessary to accomplish such cure, provided that Consultant submits to RCEA within the initial 10-day cure period a written plan acceptable to RCEA to cure said breach, and then diligently commences and continues such cure according to the written plan.
12.4 Data at Termination. In the event of Agreement termination, Consultant shall implement an orderly return of RCEA Data in tables in Comma Separated Values (CSV) or another mutually agreeable format using the functionality of the services at a time agreed to by the Parties. In addition, Consultant shall ensure the subsequent secure disposal of RCEA Data by providing read-only access to the RCEA's Data for a period of 90 days after Agreement termination; and, no less than 30 days after the read-only access period, Consultant shall erase all copies of RCEA Data so that no copy of RCEA Data remains or can be accessed or restored in any way. Consultant shall deliver a written certificate of destruction to RCEA.
13. Ownership of Results/Works for Hire.
13.1 Ownership of Results. Any interest of Consultant or its subcontractors, in the Software Product or other deliverables under this Agreement, including any drawings, plans, specifications, blueprints, studies, reports, memoranda, computation sheets, computer files and media or other documents prepared by Consultant or its subcontractors for the purposes of this Agreement, shall become the property of and will be transmitted to RCEA. 79 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 8
13.2 Works for Hire. Any and all work, artwork, copy, posters, billboards, photographs, videotapes, audiotapes, systems designs, software, reports, designs, specifications, drawings, diagrams, surveys, Source Codes or any original works of authorship created by Consultant or its subcontractors in connection with the Services shall be works for hire as defined under Title 17 of the United States Code, and all copyrights in such works are the property of RCEA. In the event that it is ever determined that any such works created by Consultant or its subcontractors under this Agreement are not works for hire under U.S. law, Consultant hereby assigns all copyrights to such works to RCEA.
13.3 Intellectual Property. Consultant shall retain all right, title, and interest in and to the Software Product, including without limitation all software used to provide the Software Product and all logos and trademarks reproduced through the Software Product, and this Agreement does not grant RCEA any intellectual property rights in or to the Software Product or any of its components.
14. Security.
14.1 Security Standard. Consultant shall implement and maintain appropriate administrative, technical and organizational security measures to safeguard against unauthorized access, disclosure or theft of Personal Data and Non-Public Data. Such security measures shall, at a minimum, be protective as ISO-27000 series, NIST SP 800-53, or SOC 2 Type 2.
Consultant agrees to participate in scheduled and random data security and privacy compliance audits, and to correct identified failures.
14.2 RCEA Data Security Policy. Consultant acknowledges RCEA may provide it with Confidential Information subject to legal data security requirements with which RCEA must comply. As an express condition precedent to receiving Confidential Information, Consultant agrees to comply with all terms of RCEA’s Data Security Policy.
15. Representations and Warranties.
15.1 Conformity to Specifications. Consultant warrants that the Software Product and any updates and improvements will be free from defects as to design, material, and workmanship and will perform in accordance with the specifications for the Product required by this Agreement for a period beginning at the time of RCEA’s final acceptance of the Product or update and continuing for 1 year thereafter (“Warranty Period”). During the Warranty Period, Consultant shall Fix the Software Product at its sole cost.
16. Supplier Ethics. Additionally, Consultant shall at all times comply with RCEA’s supplier ethics standards set forth in Section 2.4 of RCEA’s Procurement Policy (https://redwoodenergy.org/wp-content/uploads/2024/10/RCEA-Purchasing-and-Procurement-Policy-1.pdf).
17. Assignment. Neither Party shall assign its obligations under this Agreement without the prior written consent of the other. For avoidance of doubt, a change in control of Consultant shall be deemed an assignment and subject to advance written consent of RCEA, which shall not be reasonably withheld. Any assignment in violation of this provision shall be void, and shall be cause for immediate termination of this Agreement. Subject to the provisions of this Section, this Agreement shall be binding upon and inure to the benefit of the respective successors and assigns of the parties.
18. Subcontracting. Consultant may not subcontract any portion of the Service without prior written 80 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 9 approval from RCEA. The provisions of this Agreement shall apply to any approved subcontractor. Consultant shall be liable to RCEA for all losses incurred hereunder due to the negligent acts and omissions of the subcontractor.
19. Nondiscriminatory Employment. Consultant shall not discriminate against any employee or application for employment because of race, color, religion, age, sex, national origin, political affiliation, ancestry, marital status or disability. This policy does not require the employment of unqualified persons.
20. Entirety of Contract. This Agreement shall constitute the entire agreement between the parties relating to the subject matter of this agreement, and shall supersede any previous agreements, promises, representation, understanding and negotiation, whether oral or written, concerning the same subject matter. Any and all act which may have already been consummated pursuant to the terms which are embodied in this Agreement are hereby ratified.
21. Amendment. No addition to, or alteration of, the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto.
22. Designation of Representative. Consultant and RCEA shall designate specific individuals to act as representatives (each, a “Designated Representative”), who shall have authority to transmit instructions, receive information, and implement the Agreement on behalf of each respective party. Either Party may change its Designated Representative or the address of its Designated Representative by giving reasonable notice to the other Party.
23. Notices. All notices or other communications required or permitted to be given hereunder shall be in writing and shall be deemed to have been given when delivered if personally delivered, or three (3) business days after mailing if mailed by certified mail, postage prepaid, return receipt requested, and shall be addressed as follows:
Notices shall be given to RCEA at the following address:
Redwood Coast Energy Authority
633 3rd Street
Eureka, CA 95501
Notices shall be given to Consultant at the following address:
______________________
______________________
______________________
24. Compliance with Applicable Laws. Consultant shall comply with any and all applicable federal, state and local laws affecting the Services covered by this Agreement.
25. Jurisdiction and Venue. This Agreement shall be construed in accordance with the laws of the State of California, and the parties hereto agree that venue shall be in Humboldt County, California.
26. Headings. The headings of this Agreement are for purposes of reference only and shall not limit or define the meaning of the provisions of this Agreement.
27. Severability. If any paragraph, section, sentence, clause or phrase contained in this Agreement 81 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 10 shall become illegal, null or void or against public policy, for any reason, or shall be held by any court of competent jurisdiction to be illegal, null or void or against public policy, the remaining paragraphs, sections, sentences, clauses or phrases contained in this Agreement shall not be affected thereby.
28. Waiver. The waiver of any breach of any provision hereunder by any party hereto shall not be deemed to be a waiver of any preceding or subsequent breach hereunder.
29. Authority. Each of the undersigned hereby warrants that he/she has authority on behalf of his or her principal to execute this agreement.
30. Counterpart Signatures. This Agreement may be signed in separate counterparts including through the use of verified electronic signature and .pdf. All counterparts when signed shall constitute an enforceable agreement.
31. Exhibits. The following Exhibits are attached hereto and incorporated herein by this reference:
• Exhibit A: Scope of Work
• Exhibit B: Compensation
• Exhibit C: Insurance Requirements
IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective on the date and year first hereinabove written.
RCEA: CONSULTANT:
_______________________________ _________________________________ Elizabeth Burks, Executive Director Name:
Redwood Coast Energy Authority Title:
Date: __________________________ Date: __________________________ 82 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 11 EXHIBIT A: SCOPE OF WORK
CONSULTANT agrees to perform the following services for RCEA:
Overview of Services
Phase 1 – Development
1.1 Kickoff Meeting(s)
• CONSULTANT will meet with RCEA staff immediately after contract execution to introduce our core database team and gather detailed program requirements. • CONSULTANT will provision a Salesforce sandbox that mirrors RCEA’s security posture (profiles, sharing rules, Shield settings) so that RCEA’s team can see our security controls in action from day one.
1.2 Needs Assessment
• Through workshops and interviews with RCEA program managers, CONSULTANT will:
1. Review existing data sources (e.g., legacy SQL databases and spreadsheets).
2. Draft an initial data model in Salesforce, showing how Accounts, Contacts, and custom Program objects will relate.
3. Identify which fields must be encrypted, how PII will be classified, and what reports are needed.
Deliverable:
• 1.2.1 - A Needs Assessment Report that includes:
o A detailed data model (Entity Relationship Diagram or ERD) with field definitions and security requirements. An ERD is a visual map of how Salesforce objects (tables) relate to each other.
o Clear descriptions of each user role and their access needs. o A project plan with high-level timeline and milestones.
1.3 Discovery
• CONSULTANT will gather any remaining information needed to finalize our solution:
o Confirm integration points (which are connections between Salesforce and other systems) with platforms such as GIS or billing systems.
o Determine any required data transformations (which change data formats or units to make them compatible with Salesforce or reporting needs), such as converting raw meter reads 83 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 12 into standardized usage records.
Deliverable:
• 1.3.1 - A Solution Options Document that compares:
o Using Salesforce’s standard objects and the Energy & Utilities package versus building fully custom objects.
o Bulk CSV imports versus real-time API integrations.
o Each option’s security implications.
1.4 Project Plan
• CONSULTANT will present a detailed Project Plan aligned with 2-week “sprints,” each associated with a sandbox refresh:
1. Sprint 1: Core data model and baseline security settings (profiles, permission sets, and sharing).
2. Sprint 2: UI design using Lightning record pages (which are customizable screens users interact with) and simple Lightning Flows (which are Salesforce's way of building guided workflows) for data intake.
3. Sprint 3: Prototype integrations with external systems and sample reports.
4. Sprint 4: User Acceptance Testing (UAT) preparation—deploying to a QA sandbox (a testing version of Salesforce used to simulate final use before launch), loading sample data, and running initial security reviews.
5. Sprint 5: Final production prep, end-to-end testing, and go-live readiness.
CONSULTANT will assign our Salesforce Administrator to lead metadata configuration and documentation, and our Salesforce Developer to build any custom code or integrations needed.
Deliverable:
• 1.4.1 - A Project Plan
Phase 2 – Implementation
2.1 Configuration and Initial Build
• Energy & Utilities Cloud setup:
o Install the managed package and configure the standard Program object for RCEA’s programs (e.g., energy efficiency and customer assistance). o Add any RCEA-specific fields and mark sensitive fields for encryption. • Custom objects and flows:
o Create custom objects (e.g., Program Applications and Incentive Payments) and Lightning Flows to guide data entry.
o Adjust Account and Contact layouts to surface PII (name, address, phone, and email) while respecting encryption and sharing rules.
• Security setup:
o Configure profiles, permission sets, and sharing rules so that staff see only the data they are entitled to (e.g., a Program Manager in one region will not see customer PII from another region).
2.2 Implementation Sprints
1. Sprint 1 (Weeks 1–2)
84 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 13 o Build the data model in the Dev sandbox, a development version of Salesforce for building and testing.
o Establish all security controls: private organization-wide defaults (which restrict all data unless explicitly shared), role hierarchy (which defines who reports to whom and their access levels), sharing rules, and encrypted fields.
o Create the initial page layouts and record types for core objects.
2. Sprint 2 (Weeks 3–4)
o Develop Lightning Flows for program intake (e.g., guiding staff or partners through an application form).
o If required, set up an Experience Cloud site (which allows partners or customers to access a branded external portal connected to Salesforce) for external partners to submit data without seeing the main Salesforce UI.
o Configure a Connected App or OAuth integration stub (which secures third-party system connections to Salesforce) for later API work.
3. Sprint 3 (Weeks 5–6)
o Build and test an integration to RCEA’s billing or GIS system. CONSULTANT can use Power Automate or a simple Apex callout depending on RCEA’s preference. o Create sample dashboards in Salesforce’s reporting engine (or Einstein Analytics, if chosen) to show program metrics.
o Write any necessary Apex classes (Salesforce's programming language) for tasks like eligibility checks, along with unit tests to ensure code reliability and reach at least 90% coverage required for deployment.
4. Sprint 4 (Weeks 7–8)
o Refresh the QA sandbox from Dev, deploy all configuration via Change Sets or continuous integration (CI)/ continuous deployment (CD), and load a small subset of RCEA data for testing.
o Run an internal security review: verify that encrypted fields are not exposed, check sharing settings, and review Event Monitoring logs for any anomalies.
5. Sprint 5 (Weeks 9–10)
o Prepare the Production org: migrate all metadata, finalize user profiles, and set up any final permissions.
o Conduct a final round of testing (functional, performance, and security). o Train key RCEA staff on the new features and security dashboard.
Deliverables:
• 2.2.1 - A “Walkthrough Deck” (video recordings and documentation) for each sprint. • 2.2.2 - A “Data Dictionary & Security Matrix” that lists every Salesforce field, its type, whether it is encrypted, and who can access it.
2.3 Data Migration
• CONSULTANT will use Salesforce Data Loader or the bulk API to import legacy data. If any records need substantial transformation (e.g., converting usage readings into a standard format), CONSULTANT will stage them in an Azure SQL database (a temporary storage area to clean and convert data) before being imported to Salesforce.
• CONSULTANT will ensure all PII fields are encrypted on import. 85 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 14 • Validation will consist of Salesforce Object Query Language (SOQL) queries (similar to SQL) and custom reports to confirm record counts and data integrity (e.g., matching the total number of households or total kWh with the legacy system).
Deliverable:
• a “Data Migration Plan and Scripts” document that includes o Detailed field-to-field mappings (legacy field → Salesforce field). o Instructions for running the migration and a checklist for post-migration reconciliation.
2.4 Finalize Configuration
• CONSULTANT will build and fine-tune reports and dashboards so that RCEA leadership can immediately see:
o How many households are enrolled in each program.
o Total incentives disbursed to date.
o PII-related security summaries (e.g., how many users with access to encrypted fields). • CONSULTANT will complete all automation: record-triggered flows, validation rules, and approval processes (e.g., requiring a manager’s approval on large incentives). • A final security review (using Salesforce’s Health Check) will confirm that no high-risk settings remain.
Deliverable:
• 2.4.1 - a “Final Configuration Audit & Report,” signed by CONSULTANT’s Security Lead and RCEA’s IT Security Officer.
2.5 UAT
• CONSULTANT will provide RCEA with detailed UAT scripts covering:
1. Entering new program applications.
2. Running reports and verifying the data matches expectations.
3. Attempting to access data that a user should not see (to confirm sharing rules).
4. Reviewing encrypted fields (confirming only authorized users can see decrypted data).
• At least five RCEA representatives (Program Manager, Data Analyst, IT Security, Database Administrator, and Finance) will formally sign off in writing once all test cases pass and any defects are resolved.
Deliverable:
• 2.5.1 - “User Acceptance Testing Sign-Off” document, confirming RCEA’s approval to move into Phase 3.
Phase 3 – Launch
3.1 Training
• CONSULTANT will develop user-friendly user manuals (PDF and online) covering:
o How to navigate the new Salesforce Lightning interface. o How to enter and update program applications.
o How to run and customize essential reports and dashboards. o How to handle data imports via Data Loader.
• CONSULTANT will host a full-day, hands-on training session for up to 30 RCEA staff, spread across the NREN territory. During this workshop, CONSULTANT will demonstrate each 86 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 15 workflow and answer questions in real time.
• All sessions will be recorded, and the recordings, along with presentation slides, will be provided to RCEA for future reference.
Deliverables:
• 3.1.1 – User manuals (PDF and online help pages).
• 3.1.2 – Training video recordings, made available in RCEA’s secure repository.
3.2 Administrator Training (Train-the-Trainer)
• CONSULTANT will conduct a specialized workshop for RCEA’s in-house Database Administrator, teaching them how to:
o Add or remove fields, adjust picklist values, and update page layouts. o Create new validation rules, workflow rules, and Lightning Flows for simple business changes.
o Manage Shield settings (Salesforce’s suite of security tools) including rotating encryption keys, reviewing Event Monitoring logs, and generating compliance reports. • CONSULTANT will supply a concise administrator playbook that includes step-by-step instructions for common tasks (for example, adding a new region or program) and troubleshooting tips.
Deliverables:
• 3.2.1 – Administrator playbook.
• 3.2.2 – Workflow and automation recipes.
• 3.2.3 – Shield administration guide.
3.3 Stabilization (Post-Go-Live Support)
• For four to six weeks after launch, CONSULTANT will maintain daily check-in calls with RCEA’s core team to log and address any errors or usability concerns. • All issues will be tracked in a shared ticketing system (e.g., Jira or Salesforce Cases), with a 24- to 48-hour turnaround on high-priority items.
• CONSULTANT will circulate a weekly “Metrics & Feedback” report summarizing:
o Number of open issues by severity.
o User adoption metrics (logins, feature usage).
o Any security alerts from Event Monitoring.
Deliverable:
• 3.3.1 – Stabilization Issues Log & Resolution Report, updated weekly until all critical items are closed.
3.4 Product Finalization and Acceptance
• CONSULTANT will demonstrate the complete solution:
o Program intake workflows, showing how staff submit and track applications. o A sample data load of actual RCEA records.
o Security features in action (e.g., encrypted fields, Event Monitoring dashboards). • RCEA’s Database Administrators and IT Security Officer will provide written confirmation that all requirements (including those in Appendix 2) are fully met.
Deliverable:
• 3.4.1 – Final Acceptance Certificate, signed by RCEA and CONSULTANT leadership. 87 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 16 Phase 4 – Ongoing Support
4.1 Technical Support
• CONSULTANT will provide continued technical support for the database. At minimum this would include security updates, platform updates, and basic technical support to users such as addressing access or adding new users.
• Support activities include:
o Quarterly reviews of Salesforce’s seasonal updates, highlighting any new features or changes that might affect RCEA’s configuration.
o Monthly security health checks and remediation recommendations. o Emergency support with a guaranteed two-hour response for production critical issues. • Our Salesforce Administrator will remain the on-call system administrator, and our Developer will be available for deeper code or integration tasks.
Phase 5 – Closeout
5.1 and 5.2. Program Closeout and Data Export and Archival • If RCEA’s funding ends (currently slated for 2027) or the contract is terminated, CONSULTANT will export all critical data via:
1. Salesforce data export service or the bulk API to generate CSV files containing Accounts, Contacts, custom Program records, and any related objects.
2. Shield field audit trail exports to capture change history on all encrypted fields. • CONSULTANT will provide:
o CSV files for each object, including PII and program data as requested. o A “Data Dictionary” explaining each field and the values of any picklists or record types. o Metadata backups (unmanaged package) containing object definitions, page layouts, Lightning Flows, and Apex code.
o A final runbook for “wind-down” steps: disabling integrations, revoking OAuth tokens, and archiving metadata.
Deliverable:
• 5.2.1 – Data Tables and Closeout Package, including all exports, documentation, and final closeout report.
Scope of Services Timeline
CONSULTANT will perform the services indicated above according to the timeline below:
Task Due Date
Kick-Off Meeting October 6, 2025
Phase 1 Completion November 4, 2025
Phase 2 Completion Mid-February, 2026
Phase 3 Completion March 6, 2026
Phase 4 Support Ongoing
88 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 17 EXHIBIT B: COMPENSATION
CONSULTANT will perform the above services for a total not-to-exceed amount of $855,500.
Product Development Services & Closeout Services
CONSULTANT will perform Product Development Services and Closeout Services on a time and materials basis. Time will be billed at the fixed hourly rates displayed in the fee schedule according to the Product Development Services budget table and Closeout Services budget table below.
Fee Schedule
Category 2025 2026
President
Vice President
Sr. Director
Director / Principal Consultant
Sr. Manager / Engineering Manager
Manager
Sr. Engineer / Sr. Program Manager
Engineer / Program Manager
Sr. Program Consultant / Sr. Analyst
Program Consultant / Analyst
Sr. Program Coordinator / Sr. Technician
Program Coordinator / Technician
Program Associate / Direct Install Technician
Administrative
Product Development Services Budget Table
Description Estimated Total
Phase 1 $78,763
Phase 2 $187,100
Phase 3 $36,280
Phase 1-3 Total $302,143
Closeout Services Budget Table
Description Estimated Total
Phase 5 $19,980
89 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 18 Support Services
CONSULTANT will perform Support Services on a fee basis according to the Support Services budget table below.
Product Development Services Budget Table
Description Rate
Phase 4 Annual Support Fee $_____
Phase 4 Annual License Fees $_____
The Annual Support Fee covers up to 100 hours of service per year. This includes platform updates, user provisioning, minor configuration changes, and Tier 1/Tier 2 user assistance.
Support activities for any work beyond the annual package that includes 100 hours of service per year (e.g., major data imports, custom code enhancements, or large-scale process changes) will be billed per hour at a rate of $140.
90 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 19 EXHIBIT C: INSURANCE REQUIREMENTS
1. General: All insurance carriers shall have an A.M. Best’s rating of A- or better and a minimum financial size VII. Said coverage shall include an endorsement to add RCEA, its officers, agents and employees, as additional insureds with respect to liability arising out of or connected with the services to be provided under this Contract. Said coverage shall additionally be endorsed to specify that the Consultant’s insurance is primary and that insurance or self-insurance maintained by RCEA shall not contribute with it. Prior to execution of the Agreement, and subsequently upon request, Consultant shall furnish RCEA with certificates of insurance and endorsements of all required insurance. Said documentation shall state that coverage shall not be cancelled except after thirty (30) days prior written notice has been given to RCEA. In the event Consultant subcontracts any part of the Services, each subcontractor shall be bound by the same terms and conditions concerning insurance as required by this Agreement will be made a part of any such subcontract or agreement. RCEA reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice.
1.1 Workers’ Compensation and Employers’ Liability Insurance: Consultant shall provide Workers' Compensation and Employers’ Liability insurance for Consultant’s employees and agents to the extent required by law for workers compensation and $1,000,000 per accident for Employer liability.
1.2 Commercial General Liability: Consultant shall maintain $2,000,000 minimum commercial general liability insurance coverage on an occurrence basis, including products and completed operations, property damage, bodily injury and personal and advertising injury.
1.3 Business Auto: Consultant shall maintain at a minimum $1,000,000 business automobile insurance coverage each occurrence, including coverage for owned, non-owned and hired vehicles.
1.4 Professional or Errors and Omissions Insurance. Consultant shall maintain such Professional or Errors and Omissions Insurance as will provide protection from any claim arising out of any negligent act, error or omission in rendering or failing to render professional services either committed or alleged to have been committed by Consultant or by anyone employed by Consultant to perform or furnish any of the Services, or by anyone for whose acts any of them may be liable. Such coverage shall not be less than $2,000,000 single limit, any one claim and $5,000,000 annual aggregate.
1.5 Cyber Liability Insurance: CONSULTANT shall maintain a cyber/network privacy insurance policy that provides coverage for any and all liabilities, damages, claims, losses, costs and expenses, of any kind, that may be incurred by or asserted against RCEA resulting from or related to: (1) any act, error, of omission of negligence relates to CONSULTANT’s technology and/or professional services; (2) intellectual property infringement arising out of software and/or content; (3) breaches of security; (4) violation or infringement of any right to privacy, or any breach of federal, state, local, or foreign security and/or privacy laws of regulations; and (5) theft, damage, destruction, or corruption of any RCEA data or any employee, or customer of RCEA’s data, including without limitation, unauthorized access, unauthorized use, identity theft, theft of personally identifiable information or confidential information, transmission of a computer virus or other type of malicious code. Minimum limits of $2,000,000 per occurrence. Such insurance must cover all of the foregoing without limitation if caused by an independent company working on behalf of the CONSULTANT, in performing Services under this Agreement.
1.6 Insurance Reductions, Waivers. RCEA may, in its sole discretion, reduce or waive any insurance coverage requirements provided herein based on an analysis of the availability of insurance coverage for the type of professional Consultant retained by this Agreement, the type of risk exposure for 91 RCEA – Frontier Energy, Inc. – 2025
Software Development And Support Services Agreement Page 20 RCEA, and the financial capability of Consultant to bear the risk of losses without insurance. Any specific insurance coverage reductions or waivers shall be itemized in his Exhibit D. 92
STAFF REPORT
Agenda Item # 6.1
AGENDA DATE: September 25, 2025
TO: Board of Directors
PREPARED BY: Lori Biondini, Business Planning and Finance Director SUBJECT: Financial Audit for Fiscal Years Ending June 30, 2025 & 2024
SUMMARY
RCEA has engaged Baker Tilly US, LLP to prepare audited financial statements for the fiscal years ending June 30, 2025, and 2024. Baker Tilly staff, led by Ryan Theiler, Senior Manager in their Energy & Utilities division, completed field work in August and have now presented RCEA staff with the final Financial Statements and accompanying auditor’s reports. Jodi Dobson, Partner at Baker Tilly will present the statements and findings to the RCEA Board.
RECOMMENDED ACTION
Accept and Approve Redwood Coast Energy Authority Financial Statements June 30, 2025, and 2024 and Associated Independent Auditors’ Report by Baker Tilly US, LLP.
ATTACHMENTS
1. Reporting and insights from 2025 and 2024 audit: Redwood Coast Energy Authority June 30, 2025, and 2024
2. Redwood Coast Energy Authority Financial Statements June 30, 2025, and 2024 93 This page
intentionally
left blank.
94 Reporting and insights
from 2025 and 2024 audit:
Redwood Coast Energy
Authority
June 30, 2025 and 2024
95 THIS COMMUNICATION IS INTENDED SOLELY FOR THE INFORMATION AND USE OF THOSE CHARGED WITH GOVERNANCE, AND, IF APPROPRIATE, MANAGEMENT, AND IS NOT INTENDED TO BE AND SHOULD NOT BE USED BY ANYONE OTHER THAN THESE SPECIFIED PARTIES.
BAKER TILLY ADVISORY GROUP, LP AND BAKER TILLY US, LLP, TRADING AS BAKER TILLY, ARE MEMBERS OF THE GLOBAL NETWORK OF BAKER TILLY INTERNATIONAL LTD., THE MEMBERS OF WHICH ARE SEPARATE AND INDEPENDENT LEGAL ENTITIES. BAKER TILLY US, LLP IS A LICENSED CPA FIRM THAT PROVIDES ASSURANCE SERVICES TO ITS CLIENTS. BAKER TILLY ADVISORY GROUP, LP AND ITS SUBSIDIARY ENTITIES PROVIDE TAX AND CONSULTING SERVICES TO THEIR CLIENTS AND ARE NOT LICENSED CPA FIRMS. NON-ATTEST SERVICES ARE PROVIDED BY BAKER TILLY ADVISORY GROUP, LP.
Executive summary
September 15, 2025
To the Board of Directors
Redwood Coast Energy Authority
633 3rd Street
Eureka, CA 95501
We have completed our audit of the financial statements of Redwood Coast Energy Authority (the Authority) for the years ended June 30, 2025 and 2024, and have issued our report thereon dated September 15, 2025. This letter presents communications required by our professional standards.
Your audit should provide you with confidence in your financial statements. The audit was performed based on information obtained from meetings with management, data from your systems, knowledge of the Authority's operating environment and our risk assessment procedures. We strive to provide you clear, concise communication throughout the audit process and of the final results of our audit.
Additionally, we have included information on key risk areas Redwood Coast Energy Authority should be aware of in your strategic planning. We are available to discuss these risks as they relate to your organization's financial stability and future planning.
If you have questions at any point, please connect with us:
• Jodi Dobson, Principal: [email protected] or +1 (608) 240 2469 • Ryan Theiler, Senior Manager: [email protected] or +1 (608) 240 2571 Sincerely,
Baker Tilly US, LLP
Jodi Dobson, Principal, CPA
96 © 2025 Baker Tilly US, LLP Page | 3
Responsibilities
Our responsibilities
As your independent auditor, our responsibilities include:
• Planning and performing the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. Reasonable assurance is a high level of assurance. • Assessing the risks of material misstatement of the financial statements, whether due to fraud or error. Included in that assessment is a consideration of the Authority's internal control over financial reporting.
• Performing appropriate procedures based upon our risk assessment. • Evaluating the appropriateness of the accounting policies used and the reasonableness of significant accounting estimates made by management.
• Forming and expressing an opinion based on our audit about whether the financial statements prepared by management, with the oversight of the Board of Directors:
• Are free from material misstatement
• Present fairly, in all material respects and in accordance with accounting principles generally accepted in the United States of America
• Performing tests related to compliance with certain provisions of laws, regulations, contracts and grants, as required by Government Auditing Standards
• Our audit does not relieve management or the Board of Directors of their responsibilities.
We are also required to communicate significant matters related to our audit that are relevant to the responsibilities of the Board of Directors, including:
• Internal control matters
• Qualitative aspects of the Authority's accounting practice including policies, accounting estimates and financial statement disclosures
• Significant unusual transactions
• Significant difficulties encountered
• Disagreements with management
• Circumstances that affect the form and content of the auditors' report • Audit consultations outside the engagement team
• Corrected and uncorrected misstatements
• Other audit findings or issues
97 © 2025 Baker Tilly US, LLP Page | 4
Audit status
Significant changes to the audit plan
There were no significant changes made to either our planned audit strategy or to the significant risks and other areas of emphasis identified during the performance of our risk assessment procedures. 98 © 2025 Baker Tilly US, LLP Page | 5
Audit approach and results
Planned scope and timing
Audit focus
Based on our understanding of the Authority and environment in which you operate, we focused our audit on the following key areas:
• Key transaction cycles
• Areas with significant estimates
• Implementation of new accounting standards
Our areas of audit focus were informed by, among other things, our assessment of materiality. Materiality in the context of our audit was determined based on specific qualitative and quantitative factors combined with our expectations about the Authority's current year results.
Key areas of focus and significant findings
Significant risks of material misstatement
A significant risk is an identified and assessed risk of material misstatement that, in the auditor's professional judgment, requires special audit consideration. Within our audit, we focused on the following areas below.
Significant risk areas Testing approach Conclusion
Management override of
controls
Incorporate unpredictability into
audit procedures, emphasize
professional skepticism and
utilize audit team with industry
expertise
Procedures identified provided
sufficient evidence for our audit
opinion
Improper revenue recognition
due to fraud
Confirmation or validation of
certain revenues supplemented
with detailed predictive analytics
based on non-financial data and
substantive testing of related
receivables
Procedures identified provided
sufficient evidence for our audit
opinion
Potential for inaccurate billing
data from Pacific Gas &
Electric (PG&E)
Review Calpine SOC report and
perform walkthrough to assess
the procedures established to
validate the data
Procedures identified provided
sufficient evidence for our audit
opinion
99 © 2025 Baker Tilly US, LLP Page | 6
Other areas of emphasis
We also focused on other areas that did not meet the definition of a significant risk, but were determined to require specific awareness and a unique audit response.
Other areas of emphasis
Cash and investments Revenues and receivables General disbursements Payroll Financial reporting and required
disclosures
Long-term debt
Capital assets including
infrastructure
Net position calculations
Internal control matters
We considered the Authority's internal control over financial reporting as a basis for designing our audit procedures for the purpose of expressing an opinion on the financial statements. We are not expressing an opinion on the effectiveness of the Authority's internal control.
Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that were not identified.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis.
A material weakness is a deficiency or combination of deficiencies in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected, on a timely basis. We identified the following deficiencies as material weaknesses.
• Financial statement close process
Properly designed systems of internal control provide your organization with the ability to process and record accurate monthly and year-end transactions and annual financial reports.
Our audit includes a review and evaluation of the internal controls relating to financial reporting.
Common attributes of a properly designed system of internal control for financial reporting are as follows:
• There is adequate staffing to prepare financial reports throughout the year and at year-end. • Material misstatements are identified and corrected during the normal course of duties. • Complete and accurate financial statements, including footnotes, are prepared. • Financial reports are independently reviewed for completeness and accuracy. 100
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• Analysis for Allowance of Doubtful Accounts
During our testing, it was noted that RCEA does not currently perform a detailed analysis to support the reasonableness of its allowance for doubtful accounts in relation to its accounts receivable balance. Initially, the percentage of allowance to the accounts receivable was 68% and 53% for fiscal year 2025 and 2024, respectively. We deemed that to be too high based on RCEA's historical collection data and current trends and made material audit entries to correct both fiscal year 2024 and 2025. Management was in agreeance with these entries. Furthermore, we recommend that RCEA perform a semi-annual or annual analysis of its accounts receivable aging to assess the reasonableness of the allowance. This should include assigning reserve percentages to aging buckets based on historical collection trends, identifying inactive accounts over 90 days for potential write-off, and reviewing balances for customers that have gone out of business. Any write-offs should be recorded as a reduction to both the allowance and accounts receivable and tracked as reconciling items against Calpine's account receivable aging report.
Our evaluation of the internal controls over financial reporting has identified control deficiencies that are considered material weakness surrounding the preparation of financial statements and footnotes, adjusting journal entries identified by the auditors, and an independent review of financial reports.
Management has not prepared financial statements that are in conformity with generally accepted accounting principles. In addition, we have recommended material adjusting journal entries.
Other comments and recommendations
During our testing, we noted compliance-related control deficiencies regarding the entity's obligations under Rural Utility Service (RUS) requirements. Specifically, the entity failed to meet the deadline for submitting 2024 audited financial statements and relied on the auditor to prepare the financial statements, which included material journal entries. While these deficiencies are not expected to result in material misstatements, they reflect gaps in the entity's compliance processes and documentation controls. We recommend that the Authority establish formal procedures and timelines for preparing and submitting required RUS documentation, including assigning responsibility for timely review and approval.
Additionally, the Authority should evaluate whether internal resources can be allocated to prepare financial statements independently and implement additional review layers to ensure the RUS requirements are being met.
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Required communications
Qualitative aspect of accounting practices
• Accounting policies: Management is responsible for the selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we have advised management about the appropriateness of accounting policies and their application. The significant accounting policies used by the Authority are described in Note 1 to the financial statements. As described in Note 1, the Authority changed accounting policies related to compensated absences by adopting GASB No. 101 in 2025. The Authority did not restate 2024 for this change as the impact was not material. The Authority evaluated GASB No. 102 and determined it not to be applicable. We noted no transactions entered into by the Authority during the year for which accounting policies are controversial or for which there is a lack of authoritative guidance or consensus or diversity in practice. • Accounting estimates: Accounting estimates, including fair value estimates, are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements, the degree of subjectivity involved in their development and because of the possibility that future events affecting them may differ significantly from those expected. The following estimates are of most significance to the financial statements:
Estimate
Management's process to
determine
Baker Tilly's conclusions
regarding reasonableness
Unbilled revenue Evaluate the July Calpine
monthly usage report and
calculation of the estimated
portion related to June
Reasonable in relation to the
financial statements as a whole
Allowance for doubtful
accounts
Estimated at 3% of electricity
sales
Reasonable in relation to the
financial statements as a whole
There have been no significant changes made by management to either the processes used to develop the particularly sensitive accounting estimates, or to the significant assumptions used to develop the estimates noted above.
• Financial statement disclosures: The disclosures in the financial statements are neutral, consistent and clear.
Significant unusual transactions
There have been no significant transactions that are outside the normal course of business for the Authority or that otherwise appear to be unusual due to their timing, size or nature.
Significant difficulties encountered during the audit
We encountered no significant difficulties in dealing with management and completing our audit. 102
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Disagreements with management
Professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter that could be significant to the financial statements or the auditors' report. We are pleased to report that no such disagreements arose during the course of our audit.
Audit report
There have been no departures from the auditors' standard report.
Uncorrected misstatements and corrected misstatements
Professional standards require us to accumulate misstatements identified during the audit, other than those that are clearly trivial and to communicate accumulated misstatements to management.
Management is in agreement with the misstatements we have identified, and they have been corrected in the financial statements. The schedule within the attachments summarizes the material corrected misstatements, that, in our judgment, may not have been detected except through our auditing procedures. The internal control matters section of this report describes the effects on the financial reporting process indicated by the corrected misstatements, other than those that we consider to be of a lesser magnitude than significant deficiencies and material weaknesses.
Other audit findings or issues
We encountered no other audit findings or issues that require communication at this time We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Authority's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention.
Management's consultations with other accountants
In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing or accounting matters.
Written communications between management and Baker Tilly The attachments include copies of other material written communications, including a copy of the management representation letter.
Compliance with laws and regulations
We did not identify any non-compliance with laws and regulations during our audit.
Fraud
We did not identify any known or suspected fraud during our audit. 103
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Going concern
Pursuant to professional standards, we are required to communicate to you, when applicable, certain matters relating to our evaluation of the Authority's ability to continue as a going concern for a reasonable period of time but no less than 12 months from the date of the financial statements, including the effects on the financial statements and the adequacy of the related disclosures, and the effects on the auditor's report. No such matters or conditions have come to our attention during our engagement.
Independence
We are not aware of any relationships between Baker Tilly and the Authority that, in our professional judgment, may reasonably be thought to bear on our independence.
Related parties
We did not have any significant findings or issues arise during the audit in connection with the Authority's related parties.
Non-attest services
The following nonattest services were provided by Baker Tilly:
• Financial statement preparation
• Adjusting journal entries
• Grant advisory services
None of these nonattest services constitute an audit under generally accepted auditing standards, including Government Auditing Standards.
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Audit committee resources
Our business is to know every aspect of yours and to maintain a constant lookout for what's next. We invite you to learn about some of the trending challenges and opportunities for public sector organizations like yours and how Baker Tilly can help.
To explore more trending topics and regulatory updates, visit our resource page at https://www.bakertilly.com/insights/audit-committee-resource-page.
Funding evaluation and pursuit
Public sector organizations may be eligible for grants, tax credits and other financial incentives through funding opportunities such as the Inflation Reduction Act, the Clean Communities Investment Accelerator, and the Infrastructure Investment and Jobs Act.
Baker Tilly can help you navigate, understand and pursue various federal and state funding sources through grant research and tracking, advising and writing, and management and compliance services.
Digital transformation
Digitizing public services can be a game changer for governments. Streamlining inefficient processes, providing digital access and delivery of services to meet public expectations, implementing technology to protect constituent data, leveraging information to make data-driven decisions and migrating outdated on-premises systems to the cloud are crucial to an entity's success.
Through these types of digital services, Baker Tilly can help you scale with future demand and be better positioned to rapidly respond to changing demands.
Cybersecurity
Public sector organizations face significant challenges from cyber threats and IT regulations. It can feel like you are on the defense keeping up with the latest risks, regulations and emerging trends. To mitigate risk, you must understand your organization's unique vulnerabilities, cybersecurity processes and controls.
Baker Tilly can help enhance your cybersecurity posture and ensure compliance, with solutions in IT compliance and security and cybersecurity and data protection to safeguard your data and navigate complex risk environments. 105
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Management representation letter
106
107
108
109
110
111
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Client service team
Jodi Dobson, CPA
Principal
4807 Innovate Lane
Madison, Wisconsin 53718
United States
T +1 (608) 240 2469
[email protected]
Ryan Theiler, CPA
Senior Manager
4807 Innovate Lane
Madison, Wisconsin 53718
United States
T +1 (608) 240 2571
[email protected]
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Accounting changes relevant to Redwood
Coast Energy Authority
Future accounting standards update
GASB
statement
number Description
Potentially
impacts
you Effective date
103 Financial reporting model improvements 6/30/2026
104 Disclosure of certain capital assets 6/30/2026
Further information on upcoming GASB pronouncements.
Changes to the financial reporting model
GASB Statement 103, Financial Reporting Model Improvements, builds on Statement 34 by providing key targeted improvements to the financial reporting model. Its requirements are designed to:
• Enhance the effectiveness of governmental financial reports in providing information essential for decision making and assessing a government's accountability, and • Address certain application issues.
The targeted improvements contained in Statement 103 establish or modify existing accounting and financial reporting requirements related to:
• Management's discussion and analysis - While the overall requirements do not substantially change management's discussion and analysis, the modifications are meant to improve the analysis included in this section and provide details about the items that should be discussed as currently known facts, decisions, or conditions expected to have a significant financial effect in the subsequent period.
• Unusual or infrequent items (previously known as extraordinary and special items) - The new Statement simplifies GASB literature by eliminating the separate presentation of extraordinary and special items. Under the requirement of Statement 103, applicable items will either be identified as unusual or infrequent, or both.
• Presentation of the proprietary fund statement of revenues, expenses, and changes in fund net position - The changes are designed to improve consistency around the classification of items in these statements by better defining what should be included in operating revenues and expenses and nonoperating revenues and expenses including, for example, the addition of subsidies received or provided as a new category of nonoperating revenues and expenses. • Major component unit information, and Budgetary comparison information - Statement 103 is designed to improve the consistency of the reporting of major component unit information and budgetary comparison information by specifying required placement of that information. 114
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Revisions to disclosures for certain capital assets
Governments are required to provide information on capital assets in the footnotes to the financial statements as outlined in GASB Statement No. 34. Recent standards have impacted the accounting and reporting for capital assets and as a result GASB issued Statement No. 104, Disclosure of Certain Capital Assets to provide enhanced disclosures for certain capital assets, including (a) Lease assets reported under Statement No. 87, intangible right-to-use assets reported under Statement No. 94 and subscription assets reported under Statement No. 96 should all be disclosed separately, and by major class of underlying asset. In addition, if there are any other intangible assets reported they should also be disclosed separately. (b) Capital assets that are held for sale should have the ending balance with separate disclosure for historical cost and related accumulated depreciation as well as any outstanding debt for which the asset is pledged as collateral disclosed by major class of asset. Assets held for sale are defined as those for which the government has decided to pursue the sale, and it is probable that the sale will be finalized within one year of the financial statement date.
While these changes are focused on footnote disclosures it is important to plan ahead to ensure the required information is available for implementation.
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Material corrected misstatements
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Redwood Coast Energy Authority 311
Year End: June 30, 2025 Associate Sr. Associate Manager Normal adjusting journal entries RT18036 8/11/2025
Date: 7/1/2024 To 6/30/2025 Partner Review IR/CDR
Account No: 25A01 To 25A99 JD1877 8/25/2025
Number Date Name Account No Reference Annotation Debit Credit 25A01 6/30/2025 NEM Escrow Liability 2011 EF C.102 139,641.68 25A01 6/30/2025 NEM Rebates 5512 EF C.102 139,641.68
To true-up the NEM Escrow
Liability to the amount on the Calpine AR Aging Report. 25A02 6/30/2025 Revenue- nongovernment agencies 5400 EF U.400 40,000.00 25A02 6/30/2025 HSU-SPF 5429 EF U.400 40,000.00
To move the $40,000 receipt of
cash from Humboldt State University for pre-award legal expenses for the large Department of Energy grant from capital contributions to other operating revenue. 25A03 6/30/2025 Construction in Progess - ACV 1501 EF 196,000.00 25A03 6/30/2025 RCAM Decommissioning Fund 2705 EF 196,000.00 To true-up the balance for TBs
1501 and 2705 related to RCAM - Decommissiong Fund for Microgrid ARO. See wp U.200, U.300, and 331 for more information.
25A04 6/30/2025 Allowance for Doubtful Accounts 1101 EF C.105 1,302,126.50 25A04 6/30/2025 Uncollectable Accounts 5580 EF C.105 1,302,126.50 To true up bad debt collections
and the allowance for doubtful accounts.
1,677,768.18 1,677,768.18
Net Income (Loss) 2,595,314.01
9/5/2025
10:58 AM Page 1
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Redwood Coast Energy Authority 310
Year End: June 30, 2025 Associate Sr. Associate Manager Normal adjusting journal entries RT18036 8/11/2025
Date: 7/1/2023 To 6/30/2024 Partner Review IR/CDR
Account No: 24A01 To 24A99 JD1877 8/25/2025
Number Date Name Account No Reference Annotation Debit Credit 24A01 6/30/2024 Allowance for Doubtful Accounts 1101 EF C.105 2,049,511.00 24A01 6/30/2024 Uncollectable Accounts 5580 EF C.105 2,049,511.00 To true up bad debt collections
and the allowance for doubtful accounts.
2,049,511.00 2,049,511.00
Net Income (Loss) 2,595,314.01
9/5/2025
10:58 AM Page 1
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Two-way audit communications
As part of our audit of your financial statements, we are providing communications to you throughout the audit process. Auditing requirements provide for two-way communication and are important in assisting the auditor and you with more information relevant to the audit.
As this past audit is concluded, we use what we have learned to begin the planning process for next year's audit. It is important that you understand the following points about the scope and timing of our next audit:
a. We address the significant risks of material misstatement, whether due to fraud or error, through our detailed audit procedures.
b. We will obtain an understanding of the five components of internal control sufficient to assess the risk of material misstatement of the financial statements whether due to error or fraud, and to design the nature, timing and extent of further audit procedures. We will obtain a sufficient understanding by performing risk assessment procedures to evaluate the design of controls relevant to an audit of financial statements and to determine whether they have been implemented. We will use such knowledge to:
• Identify types of potential misstatements.
• Consider factors that affect the risks of material misstatement. • Design tests of controls, when applicable, and substantive procedures. c. We will not express an opinion on the effectiveness of internal control over financial reporting or compliance with laws, regulations and provisions of contracts or grant programs d. The concept of materiality recognizes that some matters, either individually or in the aggregate, are important for fair presentation of financial statements in conformity with generally accepted accounting principles while other matters are not important. In performing the audit, we are concerned with matters that, either individually or in the aggregate, could be material to the financial statements. Our responsibility is to plan and perform the audit to obtain reasonable assurance that material misstatements, whether caused by errors or fraud, are detected.
Our audit will be performed in accordance with auditing standards generally accepted in the United States of America.
We are very interested in your views regarding certain matters. Those matters are listed here:
a. We typically will communicate with your top level of management unless you tell us otherwise. b. We understand that the governing board has the responsibility to oversee the strategic direction of your organization, as well as the overall accountability of the entity. Management has the responsibility for achieving the objectives of the entity. c. We need to know your views about your organization's objectives and strategies, and the related business risks that may result in material misstatements. d. We anticipate that the Authority will receive an unmodified opinion on its financial statements. e. Which matters do you consider warrant particular attention during the audit, and are there any areas where you request additional procedures to be undertaken? f. Have you had any significant communications with regulators or grantor agencies? g. Are there other matters that you believe are relevant to the audit of the financial statements? 119
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Also, is there anything that we need to know about the attitudes, awareness and actions of the governing body concerning:
a. The entity's internal control and its importance in the entity, including how those charged with governance oversee the effectiveness of internal control? b. The detection or the possibility of fraud?
We also need to know if you have taken actions in response to developments in financial reporting, laws, accounting standards, governance practices, or other related matters, or in response to previous communications with us.
With regard to the timing of our audit, here is some general information. If necessary, we may do preliminary financial audit work during the months of April-June, and sometimes early in July. Our final financial fieldwork is scheduled during the summer to best coincide with your readiness and report deadlines. After fieldwork, we wrap up our financial audit procedures at our office and may issue drafts of our report for your review. Final copies of our report and other communications are issued after approval by your staff. This is typically 6-12 weeks after final fieldwork, but may vary depending on a number of factors.
Keep in mind that while this communication may assist us with planning the scope and timing of the audit, it does not change the auditor's sole responsibility to determine the overall audit strategy and the audit plan, including the nature, timing and extent of procedures necessary to obtain sufficient appropriate audit evidence.
We realize that you may have questions on what this all means, or wish to provide other feedback. We welcome the opportunity to hear from you.
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Redwood Coast Energy Authority
Financial Statements
June 30, 2025 and 2024
121
Redwood Coast Energy Authority
Table of Contents
June 30, 2025 and 2024
Page
Independent Auditors' Report 1
Financial Statements
Statements of Net Position 4
Statements of Revenues, Expenses and Changes in Net Position 5 Statements of Cash Flows 6
Notes to the Basic Financial Statements 8
Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards 18
Independent Auditors' Report on Compliance With Aspects of Contractual Agreements and Regulatory Requirements for Electric Borrowers 20
Schedule of Findings and Responses 22
122
Independent Auditors' Report
To the Board of Directors of
Redwood Coast Energy Authority
Report on the Audit of the Financial Statements
Opinion
We have audited the accompanying financial statements of Redwood Coast Energy Authority (RCEA), as of and for the years ended June 30, 2025 and 2024, and the related notes to the financial statements, which collectively comprise the RCEA's basic financial statements as listed in the table of contents.
In our opinion, the accompanying financial statements referred to above present fairly, in all material respects, the financial position of RCEA as of June 30, 2025 and 2024, and the changes in financial position and cash flows for the years then ended in accordance with accounting principles generally accepted in the United States of America.
Basis for Opinion
We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (Government Auditing Standards). The 2024 audit was not conducted in accordance with the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (GAS). Our responsibilities under those standards are further described in the Auditors' Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the RCEA and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audits. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America; and for the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the RCEA's ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. 1 Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are members of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Baker Tilly US, LLP is a licensed CPA firm that provides assurance services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and consulting services to their clients and are not licensed CPA firms.
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Auditors' Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors' report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.
In performing an audit in accordance with GAAS and Government Auditing Standards, we:
Exercise professional judgment and maintain professional skepticism throughout the audit. Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the RCEA's internal control. Accordingly, no such opinion is expressed. Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.
Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the RCEA's ability to continue as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings and certain internal control-related matters that we identified during the audit.
Required Supplementary Information
Management has omitted the Management Discussion and Analysis that accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial statements.
Such missing information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic or historical context. Our opinion on the basic financial statements is not affected by this missing information. 2 124
Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated September 15, 2025 on our consideration of RCEA's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of RCEA's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering RCEA's internal control over financial reporting and compliance.
Madison, Wisconsin
September 15, 2025
3 125
2025 2024
Assets
Current Assets
Cash and cash equivalents $ 22,170,517 37,635,310 $
Accounts receivable, net of allowance 6,132,604 7,104,667 Unbilled revenue 3,050,773 3,733,793
Other receivable 800,012 438,195
Prepaid expenses 65,813 24,840
Inventory 22,644 21,822
Deposits 4,201,404 682,699
Total current assets 38,098,850 47,986,243
Noncurrent Assets
Restricted assets:
Reserve fund 389,289 383,271
Plant in service 747,292 812,562
Accumulated depreciation (319,266) (399,830)
Construction work in progress 9,399,476 9,089,891
Total noncurrent assets 9,907,206 10,195,479
Total assets $ 48,006,056 58,181,722 $
Liabilities and Net Position
Current Liabilities
Accounts payable $ 1,540,637 $ 889,818
Accrued cost of electricity 5,394,365 2,880,751
Accrued wages 149,118 167,666
Accrued compensation 181,346 349,559
Security deposits 1,049,170 946,545
Current liabilities payable from restricted assets:
Current portion of revenue bonds 276,378 276,378
Total current liabilities 8,777,775 5,323,956
Noncurrent Liabilities
Revenue bonds 5,389,364 5,665,742
Advances from grantors 4,402,909 -
Total noncurrent liabilities 9,792,273 5,665,742
Total liabilities 10,989,698 18,570,048
Net Position
Net investment in capital assets 4,529,737 3,965,086
Unrestricted 33,051,272 35,081,937
Total net position 37,016,358 39,611,674
Total liabilities and net position $ 48,006,056 58,181,722 $ Redwood Coast Energy Authority
Statements of Net Position
June 30, 2025 and 2024
See notes to basic financial statements
4 126
2025 2024
Revenues
Charges for service $ 77,939,425 67,883,895 $
Grant revenue 9,090,996 3,148,371
Other operating revenue 2,638 554,543
Total operating revenues 81,090,434 77,529,434
Operating Expenses
Purchased power 60,169,567 63,809,443
Operation and maintenance 9,018,857 10,932,314
Depreciation 62,890 80,564
Total operating expenses 69,251,314 74,822,321
Operating income 2,707,113 11,839,120
Nonoperating Revenues (Expenses)
Interest expense (118,075) (111,797)
Nonoperating revenues (118,075) (111,797)
Income before contributions 2,595,316 11,721,045
Capital Contributions 182,802 -
Change in net position 2,595,316 11,903,847
Net Position, Beginning 25,112,511 37,016,358
Net Position, Ending $ 37,016,358 39,611,674 $
Redwood Coast Energy Authority
Statements of Revenues, Expenses and Changes in Net Position Years Ended June 30, 2025 and 2024
See notes to basic financial statements
5 127
2025 2024
Cash Flows From Operating Activities
Received from customers $ 75,789,899 70,557,963 $
Received from grants 3,012,297 13,493,905
Paid to suppliers for goods and services (63,764,408) (62,825,364) Paid to employees for operating payroll (4,821,204) (5,004,699) Net cash flows from operating activities 10,216,584 16,221,805 Cash Flows From Capital and Related Financing Activities Acquisition and construction of capital assets (511,015) (374,855) Capital contributions received 182,802 -
Debt retired (276,378) (276,378)
Interest paid (118,075) (111,797)
Net cash flows from capital and related financing activities (722,666) (763,030) Net change in cash and cash equivalents 9,493,918 15,458,775 Cash and Cash Equivalents, Beginning 13,065,888 22,559,806 Cash and Cash Equivalents, Ending $ 22,559,806 38,018,581 $ Redwood Coast Energy Authority
Statements of Cash Flows
Years Ended June 30, 2025 and 2024
See notes to basic financial statements
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2025 2024
Redwood Coast Energy Authority
Statements of Cash Flows
Years Ended June 30, 2025 and 2024
Reconciliation of Operating Income to Net Cash Flows From Operating Activities
Operating income $ 11,839,120 2,707,113 $
Noncash items in operating income:
Depreciation 62,890 80,564
Changes in assets and liabilities:
Accounts receivable (157,111) 972,063
Unbilled revenue (697,249) 683,020
Other receivables (723,303) 361,817
Advances from grantors (136,075) 4,402,909
Inventory (3,481) 822
Deposits (46,808) 3,518,705
Prepaid expenses (44,908) 40,973
Accounts payable 94,807 650,819
Accrued cost of electricity 558,429 2,513,614
Accrued compensation and wages 44,773 186,761
Security deposits (574,500) 102,625
Net cash flows from operating activities $ 10,216,584 16,221,805 $ Reconciliation of Operating Income to Net Cash Flows From Operating Activities
Cash and cash equivalents $ 22,170,517 37,635,310 $
Reserve fund 389,289 383,271
Cash and cash equivalents $ 22,559,806 38,018,581 $
See notes to basic financial statements
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Redwood Coast Energy Authority
Notes to Basic Financial Statements
June 30, 2025 and 2024
8 1. Summary of Significant Accounting Policies
Reporting Entity
The Redwood Coast Energy Authority (RCEA) is a joint powers authority formed in 2003 under California Government Code Section 6500 to develop and implement sustainable energy initiatives that reduce energy demand, increase energy efficiency and advance the use of clean, efficient and renewable resources available in the Humboldt County region of California. The member agencies of RCEA are the County of Humboldt, the Humboldt Bay Municipal Water District, the cities of Arcata, Blue Lake, Eureka, Ferndale, Fortuna, Rio Dell and Trinidad. RCEA is governed by a Board of Directors comprised of representatives of the member agencies.
RCEA began the delivery of electricity in May 2017. RCEA provides electric service to retail customers as a Community Choice Aggregation Program (CCA) under the California Public Utilities Code Section 366.2. Electricity is acquired from commercial suppliers and delivered through existing physical infrastructure and equipment managed by the California Independent System Operator and PG&E.
Basis of Accounting
RCEA's financial statements are prepared in accordance with generally accepted accounting principles (GAAP). The Governmental Accounting Standards Board (GASB) is responsible for establishing GAAP for state and local governments through its pronouncements.
RCEA's operations are accounted for as a governmental enterprise fund and are reported using the economic resources measurement focus and the accrual basis of accounting - similar to business enterprises. Accordingly, revenues are recognized when they are earned, and expenses are recognized at the time liabilities are incurred. Enterprise fund-type operating statements present increases (revenues) and decreases (expenses) in total net position.
When both restricted and unrestricted resources are available for use, it is RCEA's policy to use restricted resources first, then unrestricted resources as they are needed.
Preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates.
Cash and Cash Equivalents
For purposes of the statement of cash flows, RCEA has defined cash and cash equivalents to include cash on hand, demand deposits and short-term investments with an original maturity of three months or less.
Restricted Assets
Mandatory segregations of assets are presented as restricted assets. Such segregations are required by bond agreements and other external parties. Current liabilities payable from these restricted assets are so classified. The restricted assets included relate to the debt service for the
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Redwood Coast Energy Authority
Notes to Basic Financial Statements
June 30, 2025 and 2024
9 Accounts Receivable
Accounts receivable represent program revenues which have been earned for which the related cash has not been received. Accounts receivable was as follows:
2025 2024
Accounts receivable from customers $ 14,888,075 $ 15,072,439 Allowance for uncollectible accounts (8,755,471) (7,967,772)
Total $ 6,132,604 $ 7,104,667
The majority of account collections occur within the first few months following customer invoicing.
RCEA estimates that a portion of the billed amounts will not be collected. The allowance for uncollectible accounts at the end of a period includes amounts billed during the current and prior fiscal years.
Unbilled Revenue
RCEA records an estimate for unbilled revenues earned from the dates its customers were last billed to the end of the fiscal year. On June 30, 2025 and 2024, unbilled revenues were $3,050,773 and $3,733,793, respectively.
Inventory
Inventory is generally used for construction, operation and maintenance work, not for resale.
Inventory is valued at the lower of cost or market utilizing the average cost method and charged to construction or expense when used.
Deposits
Various energy contracts entered into by RCEA require RCEA to provide a supplier with a security deposit. These deposits are generally held for the term of the contract. Deposits are classified as current or noncurrent depending on the length of the time the deposits are expected to be held.
Capital Assets and Depreciation
Capital assets are generally defined by RCEA as assets with an initial, individual cost of more than $2,000 and an estimated useful life in excess of one year.
Capital assets of RCEA are recorded at cost or the estimated acquisition value at the time of contribution to RCEA. Major outlays for capital assets are capitalized as projects are constructed.
Depreciation is computed according to the straight-line method over estimated useful lives of five to ten years for equipment. Leasehold improvements are depreciated over the shorter of 1) the useful life of the leasehold improvement or 2) the remaining years of the lease.
Advances From Grantor
RCEA received grant funding from various grantors. The amount in this category represents funds received by RCEA, but not yet expended to carry out specific goals as required by the terms and conditions of the grant agreement. Grant revenue will be recognized as the objectives of the grant agreement are carried out.
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Redwood Coast Energy Authority
Notes to Basic Financial Statements
June 30, 2025 and 2024
10 Long-Term Obligations
Long-term debt and other obligations are reported as liabilities. Bond premiums and discounts are amortized over the life of the bonds using the straight-line method. Gains or losses on prior refundings are amortized over the remaining life of the old debt or the life of the new debt, whichever is shorter. The balance at year end for premiums and discounts is shown as an increase or decrease in the liability section of the statement of net position. The balance at year end for the loss on refunding is shown as a deferred outflow in the statement of net position.
Accrued Compensation and Accrued Wages
RCEA pays employees bi-weekly and fully pays its obligation for health benefits and contributions to its defined contribution retirement plan each month. RCEA provides compensated time off, and the related liability is recorded in these financial statements. Under terms of employment, employees are granted sick leave and vacations in varying amounts. Vacation and sick leave pay is accrued when earned in the financial statements. RCEA is not obligated to provide postemployment healthcare or other fringe benefits and, accordingly, no related liability is recorded in these financial statements.
Security Deposits
Various energy contracts entered into by RCEA require the supplier to provide RCEA with a security deposit. These deposits are generally held for the term of the contract or until the completion of certain benchmarks. Deposits are classified as current or noncurrent depending on the length of time the deposits will be held.
Net Position
Net position is presented in the following components:
Investment in Capital Assets - This component of net position consists of capital assets, net of accumulated depreciation and is reduced by outstanding borrowings that are attributable to the acquisition, construction or improvement of those assets.
Restricted - This component of net position consists of net assets subject to external constraints on their use imposed by creditors (such as through debt covenants), grantors, contributors or laws or regulations of other governments or constraints imposed by law through constitutional provisions or enabling legislation.
Unrestricted - This component of net position consists of net position that does not meet the definition of "investment in capital assets" or "restricted".
Revenue and Expenses
RCEA distinguishes operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with RCEA's principal ongoing operations. The principal operating revenues of RCEA include revenues derived from the provision of electricity to retail customers. RCEA receives operating revenues both from retail customers and from granting agencies funding specific program offerings. Electricity sales are reported net of changes to the allowance for uncollectable accounts.
Operating expenses for RCEA include the cost of sales and services, administrative expenses and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses.
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Redwood Coast Energy Authority
Notes to Basic Financial Statements
June 30, 2025 and 2024
11 Revenue Recognition
RCEA recognizes revenue on an accrual basis. This includes invoices issued to customers during the reporting period and electricity estimated to have been delivered but not yet billed. Management estimates that a portion of the billed amounts will be uncollectible. Accordingly, an allowance for uncollectible accounts has been recorded. RCEA's methodology used to calculate the allowance for doubtful accounts considers the impacts of the recession and the suspension of customer electricity disconnections.
Grant Revenue
Grant revenue includes funds from the California Energy Commission (CEC) for the design and installation of electric vehicle charging stations in Humboldt County; funds from the Governor's Office of Planning and Research for design and installation of solar plus storage energy generation systems at remote fire stations throughout the County; and from the Local Government Partnership (LGC) program through Pacific Gas and Electric (PG&E) to assist public entities in identifying and implementing energy savings projects.
Capital Contributions
Cash and capital assets are contributed to the RCEA from customers or external parties. The value of property contributed to the RCEA are reported as revenue on the statements of revenues, expenses and changes in net position.
Electrical Power Purchased
During the normal course of business, RCEA purchases electrical power from numerous suppliers.
Electricity costs include the cost of energy and capacity arising from bilateral contracts with energy suppliers as well as wholesale sales and generation credits, and load and other charges arising from RCEA's participation in the CAISO's centralized market. The cost of electricity and capacity is recognized as "Purchased Power" in the Statements of Revenues, Expenses and Changes in Net Position.
Income Taxes
RCEA is a joint powers authority under the provisions of the California Government Code and is not subject to federal or state income or franchise taxes.
Recent Accounting Pronouncements, Adopted
In June 2022, GASB issued SGAS No. 101, Compensated Absences (GASB No. 101), to better meet the information needs of financial statement users by updating the recognition and measurement guidance for compensated absences. The unified recognition and measurement model in this Statement will result in a liability for compensated absences that more appropriately reflects when a government incurs an obligation. This statement is effective in 2025. The implementation impacted the Statements of Net Position and the Statements of Revenues, Expenses and Changes in Net Position when the accrual of these additional leave liabilities and the associate salary-related payments and the related expenses were recorded. RCEA did not restate 2024 for this change as the impact was not material.
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Redwood Coast Energy Authority
Notes to Basic Financial Statements
June 30, 2025 and 2024
12 In June 2023, the Governmental Accounting Standards Board issued Statement No. 102, Certain Risk Disclosures (GASB No. 102), to enhance transparency regarding risks arising from certain concentrations and constraints that could significantly impact a government's financial position or operations. The Statement requires disclosure of risks that meet specific criteria related to timing and likelihood of occurrence. This statement is effective in 2025. After evaluation, RCEA concluded that the provisions of GASB No. 102 are not applicable to its operations, as no qualifying concentrations or constraints were identified. Accordingly, no changes were made to the financial statements in connection with this Statement.
The Governmental Accounting Standards Board (GASB) Has Approved the Following GASB has approved GASB Statement No. 103, Financial Reporting Model Improvements and GASB Statement No. 104, Disclosure of Certain Capital Assets. When they become effective, application of these standards may result in restating of these financial statements. Management is evaluating the effects of these new pronouncements.
2. Cash and Cash Equivalents
As of June 30, 2025 and 2024, RCEA maintains its cash in both interest-earning and noninterest-earning bank accounts with Umpqua Bank.
California Government Code Section 16521 requires banks to collateralize amounts of public funds in excess of the FDIC limit of $250,000 in an amount equal to 110% of deposit balances.
Investment Policy
RCEA has adopted an investment policy. That policy follows state statues for allowable investments.
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Redwood Coast Energy Authority
Notes to Basic Financial Statements
June 30, 2025 and 2024
13 3. Capital Assets
A summary of changes in capital assets for 2025 follows:
Balances
July 1, 2024 Increases Decreases
Balances
June 30, 2025
Capital assets, not being
depreciated:
Land and land rights $ 286,880 $ - $ - $ 286,880
Total capital assets not
being depreciated 286,880 - - 286,880
Capital assets being
depreciated:
Leasehold improvements 45,972 - - 45,972
Equipment 414,440 65,270 - 479,710
Total capital assets
being depreciated 460,412 65,270 - 525,682
Total capital assets 747,292 65,270 - 812,562
Less accumulated depreciation:
Leasehold improvements (22,821) (2,298) - (25,119)
Equipment (296,445) (78,266) - (374,711)
Total accumulated
depreciation (319,266) (80,564) - (399,830)
Construction in progress 9,089,891 309,585 - 9,399,476
Capital assets, net $ 9,517,917 $ 294,291 $ - $ 9,812,208
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Redwood Coast Energy Authority
Notes to Basic Financial Statements
June 30, 2025 and 2024
14 A summary of changes in capital assets for 2024 follows:
Balances
July 1, 2023 Increases Decreases
Balances
June 30, 2024
Capital assets, not being
depreciated:
Land and land rights $ - $ 286,880 $ - $ 286,880
Total capital assets not
being depreciated - 286,880 - 286,880
Capital assets being
depreciated:
Leasehold improvements 45,972 - - 45,972
Equipment 363,950 50,490 - 414,440
Total capital assets
being depreciated 409,922 50,490 - 460,412
Total capital assets 409,922 337,370 - 747,292
Less accumulated depreciation:
Leasehold improvements (20,523) (2,298) - (22,821)
Equipment (235,853) (60,592) - (296,445)
Total accumulated
depreciation (256,376) (62,890) - (319,266)
Construction in progress 8,916,246 173,645 - 9,089,891
Capital assets, net $ 9,069,792 $ 448,125 $ - $ 9,517,917
4. Long-Term Obligations
The following bonds have been issued:
Date Purpose Final Maturity Interest Rate
Original
Amount
Outstanding
Amount
6/30/2025
Outstanding
Amount
6/30/2024
6/1/2021
To finance the construction of
electric distribution facilities,
United States Department of
Agriculture (USDA), Rural
Utilities Service (RUS) 1/2/2046 1.79% $ 6,287,592 $ 5,665,742 $ 5,942,120* * The debt noted is directly placed with a third party.
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Redwood Coast Energy Authority
Notes to Basic Financial Statements
June 30, 2025 and 2024
15 Revenue bonds debt service requirements to maturity follows:
Years Ending
June 30: Principal Interest Total
2026 $ 276,378 $ 101,237 $ 377,615
2027 276,378 96,268 372,646
2028 276,378 91,494 367,872
2029 276,378 86,629 363,007
2030 276,378 81,135 357,513
2031-2035 1,381,890 332,417 1,714,307
2036-2040 1,381,890 208,045 1,589,935
2041-2045 1,381,890 83,689 1,465,579
2046-2050 138,182 953 139,135
Total $ 5,665,742 $ 1,081,867 $ 6,747,609
All RCEA revenues net of specified operating expenses are pledged as security of the above revenue bonds until the bonds are defeased. Principal and interest paid for 2025 and 2024 were $388,175 and $394,453, respectively. Total customer gross revenues as defined for the same periods were $77,529,434 and $81,090,434. Annual principal and interest payments are expected to require 0.5% and 0.5% of gross revenues on average, respectively.
Debt Coverage
Under terms of the resolutions providing for the issue of revenue bonds, revenues less operating expenses must exceed 1.25 times the annual debt service of the bonds in 2025 and 2024. The coverage only includes revenue debt and does not include general obligation or other debt. The coverage requirement was met in 2025 and 2024.
Long-Term Obligation Summary
Long-term obligation activity for the year ended June 30, 2025 is as follows:
July 1, 2024 Additions Reductions June 30, 2025
Due Within
One Year
Revenue bonds $ 5,942,120 $ - $ 276,378 $ 5,665,742 $ 276,378 Advances from grantors - 4,402,909 - 4,402,909 -
Total $ 5,942,120 $ 4,402,909 $ 276,378 $ 10,068,651 $ 276,378 Long-term obligation activity for the year ended June 30, 2024 is as follows:
July 1, 2023 Additions Reductions June 30, 2024
Due Within
One Year
Revenue bonds $ 6,218,491 $ - $ 276,378 $ 5,942,120 $ 276,378 Advances from grantors 136,075 - 136,075 - -
Total $ 6,354,566 $ - $ 412,453 $ 5,942,120 $ 276,378
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Redwood Coast Energy Authority
Notes to Basic Financial Statements
June 30, 2025 and 2024
16 5. Grants
RCEA administers various grants from the California Public Utilities Commission (CPUC), California Energy Commission and other sources. Grant revenues are recognized when a corresponding eligible expense is incurred.
6. Defined Contribution Retirement Plan
The Redwood Coast Energy Authority Plan (Plan) is a defined contribution 401(a) retirement plan established by RCEA to provide benefits upon retirement to its employees. The Plan is administered by Ascensus, LLC. As of June 30, 2025, there were 35 plan members. RCEA is required to contribute a flat rate of $4,000 per year plus 4% of annual covered payroll to the Plan and up to an additional 3% of salary as match contribution. RCEA contributed $361,500 and $354,944 during the fiscal years ended June 30, 2025 and 2024, respectively. Plan provisions and contribution requirements are established and may be amended by the Board of Directors.
7. Deferred Compensation Plan
RCEA offers a deferred compensation plan to eligible employees under Internal Revenue Code (IRC) Section 457(b). This plan allows employees to voluntarily defer a portion of their compensation on a pre-tax basis, thereby reducing their current taxable income and allowing for tax-deferred growth of retirement savings. The plan is designed to supplement other retirement benefits and provide employees with additional financial security in retirement. Participation in the plan is optional and available to all full-time employees. In addition to employee contributions, the employer makes discretionary contributions to the plan. For the fiscal years ended June 30, 2025 and June 30, 2024, the employer contributions totaled $322,279 and $331,850, respectively.
8. Risk Management
RCEA is covered for general business, liability, automobile and errors and omissions through the Special Districts Risk Management Authority (SDRMA), a public entity risk pool. As a member of a public entity risk pool, RCEA is responsible for appointing an employee as a liaison between RCEA and SDRMA, implementing all policies of the SDRMA and promptly paying all contributions. SDRMA is responsible for providing insurance coverage as agreed upon, assisting RCEA with implementation, providing claims adjusting and defending any civil action brought against an officer of RCEA.
RCEA is exposed to various insurable risks of loss related to torts; theft of, damage to and destruction of assets; and errors and omissions. During the year, RCEA purchased insurance policies from investment-grade commercial carriers to mitigate risks that include those associated with earthquakes, theft, general liability, errors and omissions and property damage. Settled claims have not exceeded the commercial liability in any of the past three years. There were no significant reductions in coverage compared to the prior year.
On July 12, 2018, RCEA's Board adopted the Energy Risk Management Policy (ERMP). The ERMP establishes RCEA's Energy Risk Program and applies it to all power procurements and related business activities that may impact the risk profile of RCEA. The ERMP documents the framework by which RCEA staff and consultants will identify and quantify risk, develop and execute procurement strategies, develop controls and oversight and monitor and measure and report on the effectiveness of the ERMP. Risks covered by the ERMP include market price risk, credit risk, volumetric risk, operational risk, opt-out risk, legislative and regulatory risk and other risks arising from operating as a Community Choice Aggregation and participating in California energy markets. The Board approved updates to the ERMP in July 2019, July 2020, July 2021 and June 2025.
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Redwood Coast Energy Authority
Notes to Basic Financial Statements
June 30, 2025 and 2024
17 RCEA maintains other risk management policies, procedures and systems that help mitigate and manage credit, liquidity, financial, regulatory and other risks not covered by the ERMP.
Credit guidelines include a preference for transacting with investment-grade counterparties, evaluating counterparties' financial condition and assigning credit limits as applicable. These credit limits are established based on risk and return considerations under terms customarily available in the industry. In addition, RCEA enters into netting arrangements whenever possible and where appropriate obtains collateral and other performance assurances from counterparties.
9. Purchase Commitments
Construction
On June 30, 2025, RCEA had open construction contracts for $366,594. As of year-end, $7,233,639 has been expended.
Power and Electric Capacity
In the ordinary course of business, RCEA enters into various power purchase and energy storage agreements in order to acquire renewable and other energy and electric capacity. The price and volume of purchased power may be fixed or variable. Variable pricing is generally based on the market price of electricity at the date of delivery. Variable volume is generally associated with contracts to purchase energy from as-available resources such as solar, wind and hydro-electric facilities.
RCEA enters into power purchase and energy storage agreements in order to comply with state law and elective targets for renewable and greenhouse gas (GHG) free products and to ensure stable and competitive electric rates for its customer.
The following table represents the expected, undiscounted, contractual commitments for energy storage, power and electric capacity outstanding as of June 30, 2025:
Years Ending
June 30:
2026 $ 19,935,491
2027 19,933,163
2028 19,928,339
2029 19,923,443
2030 19,918,619
2031-2035 65,313,437
2036-2040 44,731,566
2041-2045 5,865,336
Total $ 215,549,394
10. Subsequent Events
RCEA evaluated subsequent events through the date the financial statements were available to be issued, for events requiring recording or disclosure in the financial statements. 139
18 Report on Internal Control
Over Financial Reporting and on Compliance
and Other Matters Based on an Audit of
Financial Statements Performed in Accordance
With Government Auditing Standards
Independent Auditors' Report
To the Board of Directors of
Redwood Coast Energy Authority
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States (Government Auditing Standards) and 7 CFR Part 1773, Policy on Audits of Rural Utility Service (RUS) Borrowers, the financial statements of Redwood Coast Energy Authority (the RCEA), which comprise the RCEA's statement of net position as of June 30, 2025 and 2024, and the related revenues, expenses and changes in net position, and cash flows for the year then ended, and the related notes to the financial statements, and have issued our report thereon dated September 15, 2025.
Report on Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the RCEA's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the RCEA's internal control. Accordingly, we do not express an opinion on the effectiveness of the RCEA's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. We identified certain deficiencies in internal control, described in the accompanying schedule of findings and questioned costs as items 2024-001/2025-001, that we consider to be material weaknesses.
Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are members of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Baker Tilly US, LLP is a licensed CPA firm that provides assurance services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and consulting services to their clients and are not licensed CPA firms.
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19 Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the RCEA's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
Purpose of This Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
Madison, Wisconsin
September 15, 2025
141
20 Independent Auditors' Report on
Compliance With Aspects of Contractual Agreements and
Regulatory Requirements for Electric Borrowers
To the Board of Directors of
Redwood Coast Energy Authority
We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the accompanying financial statements of Redwood Coast Energy Authority, as of June 30, 2025 and the related notes to the basic financial statements, which collectively comprise the Redwood Coast Energy Authority's financial statements as listed in the table of contents and have issued our report thereon dated September 15, 2025. In accordance with Government Auditing Standards, we have also issued our report dated September 15, 2025, on our consideration of RCEA's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. No reports other than the reports referred to above have been furnished to management.
In connection with our audit, other than the item noted below, nothing came to our attention that caused us to believe that RCEA failed to comply with the terms, covenants, provisions or conditions of their loan, grant and security instruments as set forth in 7 CFR Part 1773, Policy on Audits of Rural Utilities Service Borrowers, §1773.33 and clarified in the RUS policy memorandum dated February 7, 2014, insofar as they relate to accounting matters as enumerated below. However, our audit was not directed primarily toward obtaining knowledge of noncompliance. Accordingly, had we performed additional procedures, other matters may have come to our attention regarding the RCEA's noncompliance with the above-referenced terms, covenants, provisions or conditions of the contractual agreements and regulatory requirements, insofar as they relate to accounting matters. In connection with our audit, other than the findings 2024-001, 2024-002 and 2025-001 noted below, we noted no matters regarding RCEA's accounting and records to indicate that RCEA did not:
• Maintain adequate and effective accounting procedures; • Utilize adequate and fair methods for accumulating and recording labor, material and overhead costs and the distribution of these costs to construction, retirement and maintenance or other expense accounts;
• Reconcile continuing property records to the controlling general ledger plant accounts; • Clear construction accounts and accrue depreciation on completed construction; • Record and properly price the retirement of plant;
• Seek approval of the sale, lease or transfer of capital assets and disposition of proceeds for the sale or lease of plant, material or scrap;
• Maintain adequate control over materials and supplies; Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are members of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Baker Tilly US, LLP is a licensed CPA firm that provides assurance services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and consulting services to their clients and are not licensed CPA firms.
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21 • Prepare accurate and timely Financial and Operating Reports; • See findings 2024-001/2025-001 and 2024-002
• Obtain written RUS approval to enter into any contract for the management, operation or maintenance of the borrowers' system if the contract concerns all or substantially all of the electric system;
• Disclose material related-party transactions in the financial statements, in accordance with requirements for related parties in generally accepted accounting principles; • Record depreciation in accordance with RUS requirements (See RUS Bulletin 183-1, Depreciation Rates and Procedures);
• Comply with the requirements for the detailed schedule of deferred debits and deferred credits; and • Comply with the requirements for the detailed schedule of investments.
This report is intended solely for the information and use of the Board of Directors, management and the RUS and supplemental lenders and is not intended to be and should not be used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited.
Madison, Wisconsin
September 15, 2025
143
Redwood Coast Energy Authority
Schedule of Findings and Responses
June 30, 2025 and 2024
22 Financial Statement Findings Required to Be Reported in Accordance With Government Auditing Standards
Finding 2024-001/2025-001: Material Weakness - Internal Control Over Financial Reporting Criteria: Auditing Standards AU-C 265 requires us to report a material weakness if any of these factors are relevant for RCEA: 1) Material journal entries are detected as part of the financial audit and 2) The auditor prepares the annual financial statements and footnotes.
Condition: We, as your auditors, prepared RCEA's financial statements. In addition, adjusting entries were proposed as part of the audit.
Cause: RCEA does not have sufficient resources to complete RCEA's financial statements.
Effect: Without adequate internal control over financial reporting, the financial statements may not contain all the required disclosures.
Recommendation: We recommend that RCEA evaluate if resources would be available to prepare and review a complete set of financial statements. Additional levels of review may be necessary over the year end general ledger balances and the schedule of expenditures of federal awards to reduce the likelihood of material adjustments during the audit.
Management's Response: RCEA's Finance Manager prepares monthly budget to actual reports for Department managers. The Director of Business Planning and Finance prepares monthly financial reports for the RCEA Board of Directors, including a year-to-date actual report compared to budget.
The Director of Business Planning and Finance also prepares a quarterly Budget Update Report that includes a summary of revenues and expenditures and calls out any significant deviations. The Board takes action to approve the financial and budget reports at its monthly meeting. Due to staffing constraints, we anticipate continued assistance from RCEA's auditors to prepare the complete annual financial statements based on information provided by RCEA staff.
Finding 2024-002: RUS Annual Audit
Criteria: In accordance with Section 1773.3 (c) for Annual Audits of 7 CFR Part 1773, Policy on Audits of Rural Utility Service (RUS) Borrowers, the auditee must furnish a reporting package to RUS within 120 days of the audit date.
Condition: During testing, it was noted that the financial statements as of and for the year ended June 30, 2024, was not submitted by the deadline.
Cause: Without proper review of the RUS requirements, the deadlines will not be met.
Effect: Without the development of an audit timeline, the reporting package may not be submitted on time.
Recommendation: We recommend that RCEA reviews the RUS requirements and develops a timeline and works with their external auditors to ensure that the audit is being completed and the reporting package is submitted on a timely basis.
Management's Response: The Director of Business Planning and Finance will work with RCEA's external auditors to develop an audit timeline to ensure the reporting package is submitted on a timely basis from now on.
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Redwood Coast Energy Authority
2025 & 2024
Financial Statement Audit
Auditor’s Report to Governing Body
September 25, 2025
16 16
•Audit Results •Required
Communication to
Governing Body •Impact of Future Standards •Discussion
AGENDA
17 Our responsibilities
Redwood Coast Energy Authority
As your independent auditor, our responsibilities include:
– Planning and performing the audit to obtain reasonable assurance about whether the basic financial statements are free from material misstatement. Reasonable assurance is a high level of assurance. – Assessing the risks of material misstatement of the basic financial statements, whether due to fraud or error. Included in that assessment is a consideration of RCEA’s internal control over financial reporting. – Performing appropriate procedures based upon our risk assessment. – Evaluating the appropriateness of the accounting policies used and the reasonableness of significant accounting estimates made by management.
– Forming and expressing an opinion based on our audit about whether the basic financial statements prepared by management, with the oversight of the Board of Directors:
– Are free from material misstatement
– Present fairly, in all material respects, and in accordance with accounting principles generally accepted in the United States of America
– Our audit of the basic financial statements does not relieve management or the Board of Directors of their responsibilities. 18 Planned scope and timing
Redwood Coast Energy Authority
Audit focus
Based on our understanding of RCEA and the environment in which you operate, we focused our audit on the following key areas:
– Key transaction cycles
– Areas with significant estimates
– Implementation of new accounting standards
Our areas of audit focus were informed by, among other things, our assessment of materiality. Materiality in the context of our audit was determined based on specific qualitative and quantitative factors combined with our expectations about RCEA's current year results.
19 Key areas of focus and significant findings
Redwood Coast Energy Authority
Other key areas of emphasis
We also focused on other areas that did not meet the definition of a significant risk but were determined to require specific awareness and a unique audit response.
Other key areas of emphasis
Cash and investments Revenues and receivables General disbursements Payroll Financial reporting and required
disclosures
Long-term debt
Capital assets Net position calculations
20 Audit approach and results
Redwood Coast Energy Authority
Audit performed in accordance with Generally Accepted Auditing Standards Audit objective – reasonable assurance that financial statements are free from material misstatement Financial statements of RCEA received an Unmodified Opinion Two material weaknesses were identified: one in the financial statement close process and another in the allowance for doubtful accounts
21 Auditor communication to those charged with governance Redwood Coast Energy Authority
No other audit findings or concerns
Baker Tilly agrees with RCEA’s
accounting policies and disclosures
Auditor
responsibility &
independence
Board
responsibility
Audit adjustments
Accounting
policies and
estimates
22 Future accounting standards update
Redwood Coast Energy Authority
GASB
Statement
Number Description
Potentially
Impacts you
Effective
Date
103 Financial Reporting Model Improvements 6/30/2025
104 Disclosure of Certain Capital Assets 6/30/2026
Discussion…
24 Client Service Team
Jodi Dobson, CPA
Principal
P: +1 (608) 240-2469
E: [email protected]
Ryan Theiler, CPA
Senior Manager
P: +1 (608) 240-2571
E: [email protected]
Baker Tilly US, LLP, trading as Baker Tilly, is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2025 Baker Tilly US, LLP
STAFF REPORT
Agenda Item # 9.1
AGENDA DATE: September 25, 2025
TO: Board of Directors
PREPARED BY: Jocelyn Gwynn, Senior Power Resources Manager SUBJECT: Long-Term Renewables Request for Offers
SUMMARY
In an effort to capture power projects that might be able to take advantage of the sunsetting federal tax credits and pursuant to RCEA’s strategic goals for new or existing renewable power development, staff propose issuing a request for offers (RFO) for long-term Renewable Portfolio Standard (RPS) resources. The full terms and conditions are provided in the attached RFO Protocol and accompanying proforma power purchase agreement (PPA). The following are select terms and conditions that are unique to this RFO.
Eligibility: To be eligible, respondents’ projects need to meet the following criteria:
1) Renewable Portfolio Standard-eligible generation technology, standalone or paired with storage;
2) Able to supply energy and renewable energy certificates at minimum; 3) 100 MW or less;
4) Interconnected or able to be imported to the California Independent System Operator grid.
In addition to these mandatory criteria, the RFO expresses a preference for projects that can deliver resource adequacy, are mature in their development progress, are located within or near Humboldt County, and provide additional community or environmental benefits beyond the climate benefits of renewables.
Evaluation: a team of staff will evaluate responses according to the following weighted scoring criteria:
30 points how well the offer addresses development risks including site control, interconnection, permitting, and equipment procurement
25 points price, net present value and compliance need
20 points respondent experience, qualifications and creditworthiness 15 points how well the offer addresses site-specific environmental impact and safety considerations
10 points location and community benefits
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Documents: Staff will issue standard forms with this solicitation in addition to the RFO Protocol and Proforma PPA. Staff are not asking the Board to review these standard forms, and they are therefore not included as attachments to this report.
• Appendix A Statement of Qualifications Form
• Appendix B Project Details Form
• Appendix C Offer Form
As with most RCEA power solicitations, staff are proposing the Board delegate shortlisting authority to an ad hoc offer review committee to authorize contract negotiations. All final contracts will be brought to the full Board for approval.
ALIGNMENT WITH RCEA’S STRATEGIC PLAN
This solicitation could result in procurement of new power projects that will contribute to the following strategic goals:
• 4.1.2 Minimize Greenhouse Gas Emissions Associated with RCEA’s CCE Program. • 4.1.4 Maximize Renewable Energy Content of RCEA’s CCE Program. • 4.1.8.1 Support Utility Scale Solar Energy Development. • 4.1.10.1 Promote Large-Scale Wind Energy.
• 4.1.11.2 Procure Local Biomass Energy
• 4.1.11.7 Pursue Biogas Development
• 4.1.13.1 Support Existing and New Local Small-scale Hydroelectric Power
EQUITY IMPACTS
As with all RCEA’s power solicitations, the RFO will encourage potential respondents who may qualify as a diverse business enterprise under the CPUC’s Supplier Diversity Program to sign up for certification through the program clearinghouse.
Additionally, respondents will be asked to report any non-energy benefits of their project in relation to Disadvantaged Communities, labor and workforce, and community engagement, and their answers will be factored into the offer evaluation.
FINANCIAL IMPACT
Running the solicitation will not have direct financial impact other than staff and legal time. Staff will review financial information on offers received with the ad hoc offer review committee and will present the financial impacts of individual projects shortlisted through this solicitation when final contracts are brought to the Board for approval.
STAFF RECOMMENDATION
1. Authorize staff to issue the Request for Offers for Long-Term Renewable Portfolio Standard Resources.
2. Establish an ad hoc Board offer review committee and authorize it to take the following actions provided they are consistent with the request for offers: (i) approve shortlisted 146
offers, (ii) replace offers on the shortlist as needed, and (iii) approve continued negotiations with a shortlisted respondent in the event their offer materially changes.
3. Authorize staff to engage with the shortlisted respondents, including execution of exclusivity agreements, collection of shortlist deposits, and negotiation of contract terms, prior to full Board review and approval of resulting contracts.
ATTACHMENTS
RFO Protocol for Long-Term Renewable Portfolio Standard Resources Proforma Power Purchase Agreement
(This agreement can be viewed on https://redwoodenergy.org/board-of-directors/.) 147
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1 RFO-25-401
REQUEST FOR OFFERS
FOR
LONG-TERM RENEWABLES PORTFOLIO
STANDARD RESOURCES
Redwood Coast Energy Authority
www.RedwoodEnergy.org
Issuance: September 30, 2025
Responses Due: October 24, 2025 by 5:00pm PPT
to
[email protected]
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2 CONTENTS
1 Background & Objective.................................................................................................................... 3 2 Offer Criteria........................................................................................................................................ 3
2.1 Mandatory Criteria .................................................................................................................... 3
2.2 Preferred Criteria ...................................................................................................................... 4 3 Submission Details............................................................................................................................. 5
3.1 Offer Submission Instructions................................................................................................. 5
3.2 Solicitation Documents............................................................................................................. 5
3.3 Submission Materials ............................................................................................................... 5
3.4 Supplier Diversity and Labor Practices ................................................................................. 6
3.5 Public Nature of Responses.................................................................................................... 6
3.6 Respondent Communications................................................................................................. 7 4 Schedule.............................................................................................................................................. 7 5 Evaluation and Selection Process ................................................................................................... 7
5.1 Conformity Review.................................................................................................................... 7
5.2 Offer Scoring.............................................................................................................................. 8
5.3 Interviews ................................................................................................................................... 8
5.4 Shortlisting ................................................................................................................................. 8
5.5 Contract Negotiations............................................................................................................... 9
5.6 Disclaimers ..............................................................................................................................10 150
3 1 BACKGROUND & OBJECTIVE
Redwood Coast Energy Authority (“RCEA”) is a local government Joint Powers Authority founded in 2003 whose members are the Blue Lake Rancheria, the Yurok Tribe, the County of Humboldt, the Cities of Arcata, Blue Lake, Eureka, Ferndale, Fortuna, Rio Dell, and Trinidad, and the Humboldt Bay Municipal Water District. RCEA develops and implements sustainable energy initiatives that reduce energy demand, increase energy efficiency, and advance the use of clean, efficient and renewable resources. RCEA has been providing electric power generation service to its member jurisdictions as a community choice aggregator since 2017, and as such is subject to the legislative, regulatory and market requirements imposed on California load serving entities (“LSE”).
RCEA’s Board of Directors has set a goal to procure 100% renewable energy on an annual basis by 2030. Additionally, RCEA’s RePower Comprehensive Action Plan for Energy1 (“Strategic Plan”) calls for the development of new power resources within RCEA’s service area to the extent technically feasible and economically prudent.
RCEA seeks offers for renewable resources that can deliver energy and capacity to the California Independent System Operator (“CAISO”) grid, in furtherance of RCEA’s renewable energy targets and California’s clean energy and reliability goals. Respondents are asked to provide complete offers per the guidelines below. RCEA intends to execute one or more agreements with qualified offerors whose projects are selected and approved by the RCEA Board of Directors.
2 OFFER CRITERIA
2.1 MANDATORY CRITERIA
To be eligible for consideration under this RFO, offers must meet the following requirements.
Technology Type: Must be a California Renewable Portfolio Standard generating resource that is either standalone or paired with energy storage. Standalone energy storage is not eligible for this RFO.
Products: Must be able to supply energy generation and portfolio content category 1 (PCC1) renewable energy certificates (RECs) at minimum.
Size: Project offers must be 100 MW or less. The project may be larger in total size, provided the portion of project output offered to RCEA is within this capacity limit. For 50-100 MW offers, respondents are encouraged to submit multiple offers for smaller offtake quantities alongside the full capacity.
Interconnection: The project must be directly connected, dynamically transferred, or pseudo tied to the CAISO grid.
1 https://redwoodenergy.org/wp-content/uploads/sites/850/2025/09/REpower-2019-Strategic-Plan-250903.pdf 151
4 2.2 PREFERRED CRITERIA
Deliverability: RCEA prefers projects that are seeking and anticipate achieving Full Capacity Deliverability Status and providing resource adequacy (“RA”). Energy-only projects are eligible for this RFO but are not preferred. Deliverability status will be factored into the “Price, net present value and compliance need” scoring criterion.
Development Progress: RCEA prefers projects that have already achieved the following development milestones. Full achievement of, or documentation of progress toward, these milestones will be factored into the “Development risk including site control, interconnection, permitting, and procurement” scoring criterion.
1. Site control secured for the duration of the offered term. Respondents will be required to demonstrate site control prior to executing a purchase agreement with RCEA;
2. Discretionary permits granted from the governmental authority having jurisdiction, including the local fire authority in instances where thermal storage or chemical storage, such as batteries, is being offered;
3. Interconnection agreement fully executed with the transmission and/or distribution operator; and
4. Procurement agreements in place for long lead time equipment, and compatible alternatives identified in the event of supply chain interruptions.
Location: RCEA’s descending order of locational preference is as follows. The location will be factored into the “Location and community benefit” scoring criterion.
1. Humboldt County or Humboldt Local Capacity Area
2. NP-15 (Northern California in CAISO)
3. SP-15 (Southern California in CAISO)
4. Outside of CAISO or California
Community and Environmental Benefits: RCEA prefers projects that offer additional societal, health, economic, water saving, or environmental benefits to their host communities beyond the climate and greenhouse gas reduction benefits. Any community or environmental benefits will be factored into the “Location and community benefit” or “Site-specific environmental impact and safety considerations” scoring criteria as appropriate. Some examples of community and environmental benefits include:
1. Community Benefit Agreements with local organizations in the host community, which could include allocating funds to be managed by local organizations;
2. Workforce development, education, or other community programs in connection with the project;
3. Commitment to maximizing local hiring during construction, operation, and decommissioning phases.
4. Planned environmental impact mitigation or remediation that goes beyond the minimum expected to be required for project permitting.
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5 3 SUBMISSION DETAILS
3.1 OFFER SUBMISSION INSTRUCTIONS
Responses to this RFO are due October 24, 2025 by 5:00 p.m. PPT via email to [email protected]. The subject line of the email accompanying the response should include the phrase “RCEA 2025 RPS RFO”. Respondents are encouraged to be clear and concise, while still providing enough detail for the review team to adequately evaluate the offering.
3.2 SOLICITATION DOCUMENTS
The documents accompanying this solicitation protocol are as follows and are posted on RCEA’s contracting opportunities webpage: https://redwoodenergy.org/contracting/.
Respondents are responsible for reviewing and understanding all terms of this solicitation prior to submitting an offer, including the exclusivity agreement and proforma power purchase agreement (PPA). See section 5.5 below for more information on the PPA negotiation process. • Appendix A Statement of Qualifications (SOQ) Form
• Appendix B Project Details Form
• Appendix C Offer Form
• Appendix D Proforma PPA
• Appendix E Exclusivity Agreement
3.3 SUBMISSION MATERIALS
Submissions will be deemed complete if they include the following materials and are responsive to the instructions below. Submissions will be deemed conforming if they adhere to the mandatory criteria described in Section 2.1.
SOQ Form in PDF or Word format (Appendix A)
Project Details Form in PDF or Word format (Appendix B) Single Offer Form in Excel format (Appendix C)
Project Map in PDF or shapefile format
Statement of Qualifications Form
Respondents are required to submit a statement of qualifications substantially in the form of Appendix A. The respondent must respond to all prompts in the order shown in the SOQ Form.
Additional company information provided in other forms will not be considered as part of the offer package. Only submit one SOQ Form even if multiple projects are being offered.
Project Details Form
Respondents are required to submit qualitative information about the offered project(s) substantially in the form of Appendix B. The respondent must respond to all prompts in the order shown in the Project Details Form. Additional project information provided in other forms will not be considered as part of the offer package. Please submit a separate Project Details Form for each offered project. If multiple unique offers are being submitted for the same facility (e.g. 153
6 different term lengths or different MW capacities), only submit one Project Details Form for that project.
Offer Form
Respondents are required to submit a single Offer Form using the template provided as Appendix C for all the unique offers they are submitting for consideration. The material commercial terms presented in the offer form are not modifiable once the offer is submitted for evaluation. Follow the Instructions tab of the Offer Form and ensure that all required cells are filled in. If providing multiple offers, do not submit a separate Offer Form for each individual project or unique configuration of terms. The instructions included in the template specify how multiple unique offers are to be submitted within one Offer Form.
Project Map
Respondents are required to submit a map of each project they are submitting for consideration showing the site location and key project facilities. The map should include the project boundary, street names or highway names, latitude/longitude, and the route from the facility to the point of interconnection to the electric grid. The project boundaries should reflect the most recent information available.
3.4 SUPPLIER DIVERSITY AND LABOR PRACTICES
Consistent with the California Public Utilities Code and California Public Utilities Commission policy objectives, RCEA collects information regarding supplier diversity and labor practices from project developers and their subcontractors for past, current and/or planned efforts and policies. Pursuant to Public Utilities Code §§ 8281-8286 (through which the CPUC requires RCEA and its commission-regulated subsidiaries and affiliates to submit annual detailed and verifiable plans for increasing women-owned, minority-owned, disabled veteran-owned and LGBT-owned business enterprises' procurement in all categories), respondents that execute a contract with RCEA will be required to complete a supplier diversity questionnaire at the time of execution, and/or periodically at later dates as specified by RCEA.
Respondents that are women, minority, LGBT, and disabled veteran-owned businesses are encouraged to apply for certification by the CPUC’s Supplier Diversity Clearinghouse Program2 .
This certification is voluntary and will not be used as a criterion for evaluation. As required by law in California, RCEA as a public agency does not give preferential treatment based on race, sex, color, ethnicity, or national origin; providing such information as part of the offer package will not impact the selection process or good standing of executed contracts.
3.5 PUBLIC NATURE OF RESPONSES
All responses to this RFO, as well as records of pre- and post-submission communications with RCEA, will become the exclusive property of RCEA, subject to disclosure in accordance with the California Public Records Act (Cal. Government Code §§ 7920.000 et seq). Respondents should limit submission of information or documents that they consider proprietary and that they would not want publicly disclosed and should clearly mark such information or documents as confidential. RCEA will consider limited requests for confidentiality on a case-by-case basis, 2 http://www.thesupplierclearinghouse.com/
154
7 provided that such requests are made at the time of offer submission. All responses will be kept confidential until final contracts for shortlisted projects have been approved or all offers have been rejected.
3.6 RESPONDENT COMMUNICATIONS
Questions or comments from prospective respondents associated with this RFO must be emailed to [email protected] by the deadline listed in the schedule below.
The subject line of the email should be “RCEA 2025 RPS RFO Questions.” RCEA’s responses to the questions received by the deadline will be posted on RCEA’s website by the date listed in the schedule below. RCEA reserves the right to respond to no questions or only a subset of the questions received, or to provide consolidated responses to duplicative questions. RCEA will not hold a respondents’ webinar so written questions are the only method of obtaining clarifications regarding the RFO. RCEA will not respond by other means to questions from prospective respondents before the offer submission deadline. 4 SCHEDULE
The following schedule is subject to change at any time during the solicitation process at the discretion of RCEA. Communications regarding schedule changes will be posted on RCEA’s website.
Step Date
Issuance of RFO September 30, 2025
Questions due October 8, 2025
Q&A posted on RCEA website October 13, 2025
Offer submission deadline October 24, 2025 5:00pm PPT
Respondents notified of shortlist status November 20, 2025 Exclusivity Agreement(s) executed and Shortlist
Deposit(s) posted
December 5, 2025
Contract negotiations and RCEA Board approval of
purchase agreement(s)
December 2025 to March 2026
RCEA will post Q&A and any addenda on its website: https://redwoodenergy.org/contracting/ 5 EVALUATION AND SELECTION PROCESS
An evaluation committee made up of RCEA staff and consultants will review responses to this solicitation, in accordance with the following process.
5.1 CONFORMITY REVIEW
Offers will initially be screened for timely submission, completeness and conformity with the mandatory criteria stated in Section 2.1 and the offer submission requirements in Section 3.
This screening will be on a pass/fail basis and incomplete or non-conforming offers may be rejected at RCEA’s discretion. Each offer that is deemed complete and conforming will then be provided to the evaluation committee for scoring.
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8 5.2 OFFER SCORING
Evaluation will be based on, but not limited to, the weighted scoring criteria listed below.
Responses will be scored by each member of the evaluation committee on a scale of zero to five in each criterion with a five being the best score. The offer’s total points will be calculated according to each criterion’s weight below and the average score assigned by the evaluation committee, out of a maximum of 100 points. One or more of the highest scoring offers may be selected to be recommended to an ad hoc offer review committee made up of members of RCEA’s Board of Directors for shortlisting, at RCEA staff’s discretion.
Weighted Scoring Criteria
30 – Development risk including site control, interconnection, permitting, and equipment procurement
25 – Price, net present value and compliance need
20 – Respondent experience, qualifications, and creditworthiness 15 – Site-specific environmental impact and safety considerations 10 – Community benefits
5.3 INTERVIEWS
Following initial ranking of offers according to the scoring process above, one or more respondents may be offered an interview with the evaluation committee. The interviews are generally intended to clarify information presented in the offer documentation, to help the evaluation committee members assess the offeror’s compatibility with RCEA as a potential business partner, and to confirm the current development status of individual projects. The interviews are not intended to reveal additional or revised information about an offer that would improve the offer’s placement in the initial ranking that resulted from the scoring process.
Interview outcomes may or may not be used as a factor in determining which offers are shortlisted.
Financial Statements
Respondents that are being considered for shortlisting will be asked to provide at least two recent years of financial statements. RCEA prefers audited financials but will accept unaudited financials if the respondent does not have recent audited statements. If the offered project is anticipated to be financed by one or more parent companies, affiliates or fiscal sponsors, please submit financial statements for all such entities in addition to those of the respondent together with an explanation of the relationship between such entities and the respondent.
5.4 SHORTLISTING
Following the evaluation process, successful offers will be presented to the RCEA Board of Directors ad hoc offer review committee for shortlist approval prior to the parties commencing contract negotiations. All respondent(s) will be notified whether their offer has been approved by the Board ad hoc committee for shortlisting. Respondents whose offers are approved for shortlisting will be required to sign RCEA’s standard Exclusivity Agreement (Appendix E) and within five (5) business days submit a shortlist deposit in the amount of $5.00 per kilowatt AC of offered generation capacity, plus $5.00 per kilowatt AC of offered storage where applicable.
Substantive changes to the Exclusivity Agreement will not be considered. 156
9 The shortlist deposit is intended to secure the shortlisted project through the contract negotiation period. The shortlist deposit must be in the form of cash. The respondent is solely responsible for the cost of providing and maintaining such deposit until the Exclusivity Deadline, as defined in Appendix E. The circumstances under which the shortlist deposit will be returned to the respondent or forfeited to RCEA are set forth in Appendix E. Instructions for submitting the shortlist deposit will be provided upon notification of placement on the proposed shortlist.
5.5 CONTRACT NEGOTIATIONS
RCEA has issued a Proforma Power Purchase Agreement (“PPA”) as Appendix D for use under this RFO. Certain transactions may necessitate use of a different agreement, in which case RCEA will issue such proforma contract to shortlisted respondents upon commencement of negotiations. RCEA reserves the right to negotiate modifications to purchase agreements with shortlisted parties to include additional power products not originally offered.
Respondents should not submit redlines to the Proforma PPA as part of their RFO submission, but are expected to have reviewed the Proforma PPA prior to submitting an offer. Upon approval of the shortlist by the Board ad hoc offer review committee, shortlisted respondents will be expected to timely submit proposed changes to the Proforma PPA, and to actively engage in contract negotiations until the parties either come to final agreement or terminate the Exclusivity Agreement. While RCEA will consider limited requests for adjustments and edits to its form agreements, material changes to RCEA’s standard contract terms may result in rejection of the offer.
Upon completion of negotiations, final agreements will be presented to the RCEA Board of Directors for approval. It is expected that agreements will be executed by both parties within one week of approval by the RCEA Board of Directors and before the Exclusivity Deadline (as defined in Appendix E). Respondents will then be expected to timely post development security in accordance with the terms in the agreement.
The RFO will close once purchase agreements for all shortlisted offers are approved and executed, and/or all offers are rejected by RCEA.
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10 5.6 DISCLAIMERS
By participating in RCEA’s RFO process, a respondent acknowledges the following:
1) Respondent has read, understands, and agrees to the terms and conditions set forth in the RFO instructions contained herein.
2) RCEA reserves the right to reject any respondent or offer that does not comply with the requirements identified herein, or to waive irregularities, if any in deciding to shortlist a non-conforming offer.
3) RCEA reserves the right to communicate with individual respondents to ask clarifying questions about their offers prior to determining whether to shortlist an offer. 4) RCEA has no obligation and makes no commitment to (i) enter into a transaction with any respondent, including a respondent with a shortlisted offer, or (ii) be bound by any term proposed by the respondent.
5) RCEA may, at its sole discretion and without notice, modify, suspend, or terminate the RFO without liability to any organization or individual. Such modification or termination shall be made in the form of addenda to this solicitation posted on RCEA’s website. 6) This RFO does not constitute an offer to buy any products or create an obligation for RCEA to enter into an agreement with any party.
7) RCEA shall not be responsible for any of the respondent’s costs incurred to prepare or submit a response, to negotiate or enter into an agreement, or for any other activity related to meeting the requirements established in this solicitation. 8) Respondents are required to follow the supplier ethics standards set forth in Section 2.4 of RCEA’s Purchasing and Procurement Policy3
.
9) The results of this RFO and the information provided therein may be shared by RCEA with other LSEs with prior written approval from respondents whose offers RCEA wishes to share.
3 https://redwoodenergy.org/wp-content/uploads/sites/850/2024/12/Purchasing-and-Procurement-Policy.pdf 158
Request for Offers for Renewables
Portfolio Standard Resources
Presentation to RCEA Board of Directors
September 25, 2025
Jocelyn Gwynn, Senior Power Resources Manager
Objective
• RCEA’s goal for 100% renewable energy starting in 2030. • State goals for renewable energy development and new
generation capacity.
• Capture renewable projects that are taking advantage of sunsetting federal tax credits.
Eligibility
Mandatory Criteria:
• Renewable energy generation, standalone or paired with storage • Can supply energy and renewable energy certificates
• 100 MW or less
•Interconnected or imported to CAISO
Preferred Criteria:
• Can deliver resource adequacy
• Mature in development
• Located within or near Humboldt County
• Can deliver community and/or environmental benefits
Evaluation
Weighted scoring criteria:
• 30 points for development risk including site control, interconnection, permitting, and equipment procurement
• 25 points for price, net present value, and compliance need • 20 points for respondent experience, qualifications, and creditworthiness • 15 points for site-specific environmental impact and safety considerations • 10 points for location and community benefits
RFO Process
Issuance: September 30
Offers Due: October 24
RFO documents:
• Protocol
• Proforma Power Purchase Agreement
• Statement of Qualifications Form (not included in Board packet) • Project Details Form (not included in Board packet)
• Offer Form (not included in Board packet)
• Exclusivity Agreement (not included in Board packet)
Board ad hoc offer review committee to review recommended shortlist mid-November, and contracts brought to the Board by spring 2026
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STAFF REPORT
Agenda Item # 10.1
AGENDA DATE: September 25, 2025
TO: RCEA Board of Directors
FROM: Faith Carlson, Regulatory and Legislative Policy Manager Kyle Groben, Regulatory and Legislative Policy Intern
SUBJECT: Federal Activity
SUMMARY
RCEA has been providing Federal activity reports since May of 2025, these reports generally appear on the consent agenda. This month’s report will be accompanied by a presentation so that staff can update the Board on:
1. Summary of Federal activity to date,
2. Overview of actions specific to offshore wind development, and
3. Staff’s approach to Federal activity monitoring and advocacy.
Executive Branch
There were a handful of recent Presidential Actions that may affect the power sector, federal grantmaking, or transportation sector. See the attachment RCEA-Relevant Presidential Actions for more information.
Efforts have continued towards the implementation of past Presidential Actions in the Executive Branch.
• On August 13, in accordance with the Executive Order “Unleashing American Energy,” the Department of Energy (DOE) announced intent to issue Notices of Funding Opportunities totaling nearly $1 billion to advance and scale mining, processing, and manufacturing technologies across key stages of the critical minerals and materials supply chains. Funding opportunities included support for battery development, such as a critical minerals and materials accelerator, mines and metals capacity expansion, a rare earth demonstration facility, battery materials processing, battery manufacturing, and battery recycling, and critical minerals recovery from industrial wastewater. • Also on August 13, the Secretary of Commerce initiated an investigation to determine the effects on the national security of imports of wind turbines and their parts and components. Six days later, the US Department of Commerce announced the expansion of steel and aluminum tariffs. The expanded list applies a 25-50% tariff to wind turbines and their components.
• On the August 22, the Bureau of Ocean Energy Management issued a Director’s Order to Revolution Wind, LLC, to stop construction to allow time for review pursuant to the 159
This staff report was published 9/22/25.
January 20 Presidential Memorandum “Temporary Withdrawal of All Areas on the Outer Continental Shelf from Offshore Wind Leasing and Review of the Federal Government’s Leasing and Permitting Practices for Wind Projects.” According to Reuters, Revolution Wind was scheduled to be completed next year and was expected to produce enough electricity to power 350,000 homes in Rhode Island and Connecticut. Rhode Island, Connecticut, and Orsted have filed lawsuits in response. • On August 29, the U.S. Department of Transportation Secretary Sean P. Duffy withdrew or terminated a total of $679 million in funding for 12 “doomed” offshore wind projects across America, to ensure funding is prioritized consistent with EO “Restoring America’s Maritime Dominance.” This results in a withdrawal of $426,719,810 and termination of $8,672,986 of funding towards the Humboldt Bay Heavy Lift Marine Terminal Project. • On September 10, in response to EO “Empowering Commonsense Wildfire Prevention and Response,” the Federal Energy Regulatory Commission issued an order directing the North American Electric Reliability Corporation to submit a report of best practices for wildfire mitigation by May 1 of next year.
• On September 12, in accordance with the EOs “Unleashing American Energy,” “Declaring a National Energy Emergency,” “Initial Recessions of Harmful Executive Orders and Actions,” and “Unleashing Prosperity Through Deregulation,” the EPA announced a proposed rule to end the Greenhouse Gas Reporting Program, which would remove reporting requirements for most large facilities, all fuel and industrial gas suppliers, and CO2 injection sites.
Judicial Branch
As of August 16, Attorneys General of Arizona, Colorado, Connecticut, Illinois, Maryland, Michigan, Minnesota, New York, and Washington challenged a July DOE Resource Adequacy Report. The report finds that reliability may be at risk due to Artificial Intelligence load growth, reliance on solar and wind, and fossil fuel plant closures.
On September 5, the petroleum-equivalency formula to calculate electric vehicle efficiency was struck down in a lawsuit led by the Iowa Attorney General and Attorneys General from Arkansas, Florida, Idaho, Kansas, Mississippi, Missouri, Montana, Nebraska, Ohio, Oklahoma, Texas and Utah, alongside the American Free Enterprise Chamber of Commerce.
On September 9, the Supreme Court announced that it would take up a White House appeal related to tariffs. Multiple courts have found that some of this administration’s tariffs were in violation of the law. The Supreme Court expects to hold arguments on the issue in the first week of November.
Legislative Branch
Legislators must enact a comprehensive spending plan for the 2026 fiscal year or adopt a continuing resolution by October 1 to prevent a government shutdown.
In response to past Federal Legislation, specifically the passage of House Resolution 1 (HR 1), on August 29 Governor Gavin Newsom signed executive order N-33-25, which directs the Energy Working Group in the Infrastructure Strike Team to identify and support projects eligible for Inflation Reduction Act tax credits that might be lost because of HR 1, requests that the California Public Utilities Commission, California Independent System Operator, California 160