1 • Subtitle
New SV Clean Energy
PowerPoint Template
Update on Potential Plans for
Return to In-Person Board /
Committee Meetings
Kevin Armstrong, Admin Svcs Mgr
Andrea Pizano, Board Clerk
March 25, 2022
Item 3
PRESENTATION
2 Current State of In-Person Brown-Act Meetings
Brown Act Meetings
including Board and
Committee Meetings
AB361 enacted in Sept.
2021 and in effect until
Jan 1, 2024
Governor’s State of
Emergency currently
still in place, but some
executive orders lifted
• AB361 requires either a statewide State of
Emergency or local social distancing
guidelines to be in effect for relaxed
teleconferencing rules to apply
• Governor Newsom recently rescinded
several Executive Orders relating to the
COVID pandemic, but the overall State of
Emergency remains in place, so relaxed
AB361 requirements remain in effect for
local agencies
Item 3
PRESENTATION
3 Status without State of Emergency
If the State of
Emergency is lifted,
open meetings would
revert to pre-COVID
Brown Act
teleconferencing
requirements
• Pre-COVID Brown Act teleconferencing
requirements include:
• Noticing remote locations in advance
• Making remote locations open and accessible
to the public
Item 3
PRESENTATION
4 Pending Legislation
Several bills at the
State Legislature could
affect Brown Act
teleconferencing
requirements; but none
are considered urgent
legislation
• AB 1944 (Support) – private locations do
not require noticing; public teleconferencing
required
• SB 1100 (Support) – public agencies may
remove disruptive audience members
individually
• AB 2449 (Watch) – public agencies may
relax teleconferencing requirements if
quorum of body is present in one location
Item 3
PRESENTATION
5 Options Available
SVCE Staff is working
to prepare for Hybrid
Brown Act Meetings,
both on- and off-site, to
prepare for a period
under prior Brown Act
requirements, but
before permanent
legislation is enacted
• Cupertino Community Hall – resuming in-person
Meetings in April; SVCE staff to conduct dry run of
hybrid setup in late March / early April
• SVCE Offices – SVCE outfitting conference rooms
for Hybrid Board Committee Meetings
• Public Accessibility may require adjustments to meeting requirements
• Member Agency Locations – SVCE proposes to
reimburse local agencies for reservation fees/staff
time, if BOD members choose to attend remotely
from local facilities
Item 3
PRESENTATION
6 Virtual Attendance
If stricter Brown Act
requirements return,
SVCE will request the
following from Board
members attending
remotely:
• Remote locations must be ADA accessible,
and allow full public participation
• Remote locations must be identified 7 days
in advance for proper noticing
• Noticing requirements exist for both full
Board and Committee meetings
• Remote locations do not need to remain the
same for all meetings
Item 3
PRESENTATION
7 Remote Location Assistance
SVCE Staff will work to
ensure smooth remote
participation by all
Board members, in
coordination with on-site staff
• SVCE staff will cover fees associated with
the use of an off-site location, including
working with member agencies to develop
reimbursement agreements for member
agency staff time needed to open public
facilities for remote attendance
• SVCE staff will do their best to provide the
technical equipment needed for remote
meetings, but will not be able to provide on-site support at remote locations Item 3
PRESENTATION
8 Draft Schedule
SVCE proposes easing
back into hybrid
meetings over the next
2-3 months
• Early April:
• Test Hybrid Meeting Setup with Cupertino staff
• Survey Board Members for Remote Location
Needs / Desires
• May:
• Initial Hybrid Board Meeting at Cupertino
• June:
• Expected completion of SVCE Conference
Room Upgrades – Committee Meetings to
resume in hybrid format
Item 3
PRESENTATION
1 • Subtitle
New SV Clean Energy
PowerPoint Template
Community Energy
Resilience Grants
Update
Zoe Elizabeth
March 25, 2022
Item 4
PRESENTATION
2 Background
• The Board approved a $5M investment in community energy resilience as part of the 2020 Customer Relief and Community Resilience package.
• These funds were combined with an existing allocation of $150K to create a combined total investment of $5.15M.
Item 4
PRESENTATION
3 Today’s Objective
To provide a status update on member agency
grant applications and projects.
Item 4
PRESENTATION
4 Investing Over $5M in Community
Energy Resilience
$5.15M
Investment
$1.15M
Planning
$350K Regional
Planning
$800K
Jurisdiction
Planning Grants
$4M Capital
Project Grants
Item 4
PRESENTATION
5 Funds are allocated based on load.
Jurisdiction Total Allocation Jurisdiction
SUNNYVALE $ 1,327,680
MILPITAS $ 700,702
MOUNTAIN VIEW $ 636,365
County of Santa Clara 412,751 $
GILROY $ 314,031
CUPERTINO $ 255,798
MORGAN HILL $ 243,241
CAMPBELL $ 237,566
LOS GATOS $ 213,842
LOS ALTOS $ 149,521
SARATOGA $ 139,444
LOS ALTOS HILLS $ 50,582
MONTE SERENO $ 18,475
Grand Total $ 4,700,000
• ~20/80 planning grant/capex grant
• City Manager must sign the application
• Planning funds spent by 12/31/2022
• Capex spent by 12/31/2023
Buro Happold available as your planning
consultant
Item 4
PRESENTATION
I
r
l
I
l
I
I
BUROHAPPOLD
ENGINEERING
6 Flexible Requirements
Requirements are designed to support the distinct needs of each jurisdiction.
Planning Grants Support:
• Analysis, outreach, coordination, planning to support energy resilience • Examples: building portfolio audit, site analysis, community outreach, urban heat island reduction strategy, internal coordination, resilient hub planning Capex Grants Support:
• Zero carbon capital projects that reduce the likelihood or the impacts of power outages • Examples: resilient solar, solar + storage, EV truck for back-up, urban cooling, off-grid EV charging, building optimization + solar
Capex projects can be at municipal facilities OR any community facility (e.g. schools) Item 4
PRESENTATION
7 Five agencies have allocated all their funds.
Jurisdiction Project Status Type of Project Funds
Available
Los Altos Hills Construction in
Progress Battery storage $0
Milpitas Construction Complete Battery storage $0
Monte Sereno Capex Grant Approved Battery storage $0
Saratoga Construction
scheduled Traffic light batteries $0
Sunnyvale Construction in
Progress
Battery storage, resilient
EVI $0
Item 4
PRESENTATION
8 Eight agencies have funds remaining.
Jurisdiction Project Status Type of Project Funds Available Campbell Planning Grant Application in
Process $237,566
County of Santa Clara 2 Capex Approved; Funds
Remain
Battery storage,
resilient EVI $190,519
Cupertino Planning Grant Underway RFP support and
analysis $213,165
Gilroy No Application Submitted $314,031
Los Altos No Application Submitted $149,521
Los Gatos Not Submitted $213,842
Morgan Hill Planning Grant Complete RFP support and
analysis $202,701
Mountain View No Application Submitted $636,365
Item 4
PRESENTATION
9 Some challenges have arisen.
We will continue to work with jurisdictions to overcome obstacles and maximize the benefits of grants
• Battery and component costs have risen.
• Most jurisdictions do not have identified resilience priorities. • Some jurisdictions may need additional planning support. • For solar + storage projects, most jurisdictions require additional funds.
• Jurisdictions that don’t leverage planning funds could miss key opportunities.
Item 4
PRESENTATION
10 Next Steps
We are continuing to work with jurisdictions to maximize the benefits of grants • Additional direct outreach and MAWG presentations
• Release decision-support tool
• Conduct educational webinars for member agencies
• Updated application timelines to include a clear deadline • Consider the process for using funds if some funds go unspent Item 4
PRESENTATION