Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority at (408) 721-5301 x1005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II).
Liz Gibbons, Chair
City of Campbell
George Tyson, Vice Chair
Town of Los Altos Hills
Jon Willey
City of Cupertino
Zach Hilton
City of Gilroy
Neysa Fligor
City of Los Altos
Rob Rennie
Town of Los Gatos
Evelyn Chua
City of Milpitas
Javed Ellahie
City of Monte Sereno
Yvonne Martinez Beltran
City of Morgan Hill
Margaret Abe-Koga
City of Mountain View
Tina Walia
City of Saratoga
Larry Klein
City of Sunnyvale
Otto Lee
County of Santa Clara
svcleanenergy.org
333 W El Camino Real
Suite 330
Sunnyvale, CA 94087
Silicon Valley Clean Energy
Audit Committee Meeting
Wednesday, August 31, 2022
10:00 am
Teleconference Meeting
Webinar:
https://svcleanenergy-org.zoom.us/j/87284197529
Or by Telephone (Audio only):
US: +1 669 219-2599
Webinar ID: 872 8419 7529
This meeting will be conducted in accordance with California Government Code Section 54953(e), in consideration of the Coronavirus (COVID-19). All members of the Silicon Valley Clean Energy Audit Committee and staff will participate in this meeting by teleconference.
Members of the public may observe this meeting electronically by accessing the meeting via instructions above. Public Comments can be sent in advance of the meeting via email up to three hours before the meeting begins to Board Clerk Andrea Pizano at [email protected] and will be distributed to the Audit Committee. The public will also have an opportunity to provide comments during the meeting. Members of the public using Zoom may comment during public comment or the applicable agenda item by using the Raise Hand feature and you will be recognized by the Chair. Those using the telephone (audio only) feature should press star 9 on your phones to initiate the “Raise Hand” function in Zoom. You will then be announced, unmuted, and your time to speak will begin.
The public may provide comments on any matter listed on the Agenda. Speakers are customarily limited to 3 minutes each, however, the Committee Chair may increase or decrease the time allotted to each speaker based on the number of speakers, the length of the agenda and the complexity of the subject matter. Speaking time will not be decreased to less than one minute.
If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act (“ADA”) please contact Board Clerk Andrea Pizano at [email protected] prior to the meeting for assistance.
AGENDA
Call to Order
Roll Call
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Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority at (408) 721-5301 x1005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II).
Liz Gibbons, Chair
City of Campbell
George Tyson, Vice Chair
Town of Los Altos Hills
Jon Willey
City of Cupertino
Zach Hilton
City of Gilroy
Neysa Fligor
City of Los Altos
Rob Rennie
Town of Los Gatos
Evelyn Chua
City of Milpitas
Javed Ellahie
City of Monte Sereno
Yvonne Martinez Beltran
City of Morgan Hill
Margaret Abe-Koga
City of Mountain View
Tina Walia
City of Saratoga
Larry Klein
City of Sunnyvale
Otto Lee
County of Santa Clara
svcleanenergy.org
333 W El Camino Real
Suite 330
Sunnyvale, CA 94087
Public Comment on Matters Not Listed on the Agenda
The public may provide comments on any matter not listed on the Agenda provided that it is within the subject matter jurisdiction of SVCE. Speakers are customarily limited to 3 minutes each, however, the Committee Chair may increase or decrease the time allotted to each speaker based on the number of speakers, the length of the agenda and the complexity of the subject matter. Speaking time will not be decreased to less than one minute.
Consent Calendar (Action)
1) Approve Minutes of the March 3, 2022, Audit Committee Meeting Regular Calendar
2) Receive Update on Financial Auditor Request for Proposal Process and Recommend the SVCE Board of Directors Select Recommended Audit Firm (Action)
3) Receive Update on IT Audit and Security Assessments (Discussion) Committee/Staff Remarks
Adjourn
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Silicon Valley Clean Energy
Audit Committee Meeting
Thursday, March 3, 2022
12:00 p.m.
Pursuant to State of California Gov’t Code Section 54953 (e) the meeting was conducted via teleconference.
DRAFT MINUTES
Call to Order
Chair Mekechuk called the meeting to order at 12:01 p.m.
Roll Call
Present:
Chair Bryan Mekechuk, City of Monte Sereno
Alternate Director Sergio Lopez, City of Campbell
Committee member Vickie Rahman, City of Gilroy
Director Margaret Abe-Koga, City of Mountain View
Absent:
None.
Chair Mekechuk noted other attendees present:
Mike Maher, Maher Accountancy
Brett Bradford, Pisenti & Brinker LLP
Jenna Blanchard, Pisenti & Brinker LLP
Amrit Singh, CFO and Director of Administrative Services Girish Balachandran, CEO
All attendees participated via teleconference.
Public Comment on Matters Not Listed on the Agenda
No speakers.
Consent Calendar
MOTION: Committee member Rahman moved and Alternate Director Lopez seconded the motion to approve the Consent Calendar, Items 1a and 1b.
Board Clerk Andrea Pizano opened public comment.
No speakers.
Board Clerk Pizano closed public comment.
Item 1 1 Draft minutes of the March 3, 2022 Audit Committee Meeting rA'\ SILICON VALLEY ~ CLEAN ENERGY
The motion carried unanimously by verbal roll call vote. 1a) Approve Minutes of the August 18, 2021, Audit Committee Meeting 1b) Direction to Staff to Poll Committee Members for Next Meeting Date Regular Calendar
2) Welcome and Audit Committee Overview (Discussion)
Amrit Singh, CFO and Director of Administrative Services, welcomed committee members and presented a PowerPoint with an overview of the committee. The overview included information on the purpose of the committee, information on the financial and IT audits, and meeting timing.
Chair Mekechuk requested information on the process for meeting with Pisenti & Brinker LLP without SVCE management present to discuss the audited financials. Chair Mekechuk proposed the Audit Committee could approve the recommendation of the audit report and financial statements to the Board of Directors, provided that a subsequent conversation between the Chair of the Committee and the independent auditors did not yield a reportable event where the recommendation would change; the committee concurred with the recommendation.
Chair Mekechuk proposed hearing Item 5 before considering Item 4; there were no objections from the committee.
3) Selection of 2022 SVCE Audit Committee Chair and Vice Chair (Action) Board Clerk Pizano introduced the item.
MOTION: Director Abe-Koga moved and Committee member Rahman seconded the motion to nominate Alternate Director Bryan Mekechuk to serve as Chair of the 2022 SVCE Audit Committee.
MOTION: Committee member Rahman moved and Alternate Director Lopez seconded the motion to nominate Director Abe-Koga to serve as Vice Chair of the 2022 SVCE Audit Committee.
Alternate Director Mekechuk and Director Abe-Koga accepted their nominations.
AMENDED MOTION: Director Abe-Koga moved and Committee member Rahman seconded the motion to nominate Alternate Director Bryan Mekechuk to serve as Chair and Director Margaret Abe-Koga to serve as Vice Chair of the 2022 SVCE Audit Committee.
The motion carried unanimously by verbal roll call vote.
Following the vote on Item 3, the committee heard Item 5. 5) IT and Automated Meter Infrastructure (AMI) Audit Update (Discussion) Kevin Armstrong, Administrative Services Manager, presented a PowerPoint presentation outlining three audits:
1) Information Technology Audit, 2) Security Review and Gap Assessment, and 3) Advanced Metering Infrastructure. Senior Management Analyst Nik Zanotto provided additional information on the NIST framework used to improve SVCE’s cybersecurity posture.
Staff responded to committee member questions on the audits presented.
Item 1 2 Draft minutes of the March 3, 2022 Audit Committee Meeting rA'\ SILICON VALLEY ~ CLEAN ENERGY
Chair Mekechuk opened public comment.
No speakers.
Chair Mekechuk closed public comment.
Following Item 5, the committee considered Item 4.
4) Receive Financial Audit Report from Pisenti & Brinker, LLP and Recommend the SVCE Board of Directors Accept the Audit Findings (Action)
Brett Bradford and Jenna Blanchard of Pisenti & Brinker, LLP presented a PowerPoint presentation on the preliminary results of the SVCE financial audit, which was an unmodified opinion and no significant deficiencies in internal control. Bradford and Blanchard provided information on the roles and responsibilities in the audit, an overview of audit procedures, risk assessment, and required board communications.
Bradford, Mike Maher of Maher Accountancy, and SVCE staff responded to questions from committee members on the audit date, and estimate for doubtful accounts.
Chair Mekechuk opened public comment.
No speakers.
Chair Mekechuk closed public comment.
Chair Mekechuk reminded the committee that the opinion was an unqualified audit opinion.
MOTION: Vice Chair Abe-Koga moved and Committee member Rahman seconded the motion to accept the Audit Report and, pending discussion with the Audit Committee Chair and Auditors, recommend the SVCE Board of Directors accept and approve the Audit Report from Pisenti & Brinker LLP.
Chair Mekechuk stated the discussion with the auditors should take place without management present and would occur before the date of the auditor report.
The motion carried unanimously by verbal roll call vote.
Committee/Staff Remarks
No comments.
Adjournment
Chair Mekechuk adjourned the meeting at 1:13 p.m.
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Staff Report – Item 2
Item 2: Receive Update on Financial Auditor Request for Proposal Process and Recommend the SVCE Board of Directors Select Recommended Audit Firm From: Amrit Singh, CFO and Director of Administrative Services Prepared by: Kevin Armstrong, Deputy Director of Administrative Services Date: 8/31/2022
This item will be addressed in the form of a presentation from staff.
ATTACHMENT
The presentation for this item is posted to the SVCE website.
Item 2
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Staff Report – Item 3
Item 3: Receive Update on IT Audit and Security Assessments From: Amrit Singh, CFO and Director of Administrative Services Prepared by: Kevin Armstrong, Deputy Director of Administrative Services Date: 8/31/2022
This item will be addressed in the form of a presentation from staff.
ATTACHMENT
The presentation for this item is posted to the SVCE website.
Item 3
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