Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority at (408) 721-5301 x1005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II).
Liz Gibbons, Chair
City of Campbell
George Tyson, Vice Chair
Town of Los Altos Hills
Jon Willey
City of Cupertino
Zach Hilton
City of Gilroy
Neysa Fligor
City of Los Altos
Rob Rennie
Town of Los Gatos
Evelyn Chua
City of Milpitas
Javed Ellahie
City of Monte Sereno
Yvonne Martinez Beltran
City of Morgan Hill
Margaret Abe-Koga
City of Mountain View
Tina Walia
City of Saratoga
Larry Klein
City of Sunnyvale
Otto Lee
County of Santa Clara
svcleanenergy.org
333 W El Camino Real
Suite 330
Sunnyvale, CA 94087
Silicon Valley Clean Energy
Audit Committee Meeting
Friday, September 30, 2022
11:00 am
Teleconference Meeting
Webinar:
https://svcleanenergy-org.zoom.us/j/86912781549
Or by Telephone (Audio only):
US: +1 669 219-2599
Webinar ID: 869 1278 1549
This meeting will be conducted in accordance with California Government Code Section 54953(e), in consideration of the Coronavirus (COVID-19). All members of the Silicon Valley Clean Energy Audit Committee and staff will participate in this meeting by teleconference.
Members of the public may observe this meeting electronically by accessing the meeting via instructions above. Public Comments can be sent in advance of the meeting via email up to three hours before the meeting begins to Board Clerk Andrea Pizano at [email protected] and will be distributed to the Audit Committee. The public will also have an opportunity to provide comments during the meeting. Members of the public using Zoom may comment during public comment or the applicable agenda item by using the Raise Hand feature and you will be recognized by the Chair. Those using the telephone (audio only) feature should press star 9 on your phones to initiate the “Raise Hand” function in Zoom. You will then be announced, unmuted, and your time to speak will begin.
The public may provide comments on any matter listed on the Agenda. Speakers are customarily limited to 3 minutes each, however, the Committee Chair may increase or decrease the time allotted to each speaker based on the number of speakers, the length of the agenda and the complexity of the subject matter. Speaking time will not be decreased to less than one minute.
If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act (“ADA”) please contact Board Clerk Andrea Pizano at [email protected] prior to the meeting for assistance.
AGENDA
Call to Order
Roll Call
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Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the Clerk for the Authority at (408) 721-5301 x1005. Notification 48 hours prior to the meeting will enable the Authority to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.105 ADA Title II).
Liz Gibbons, Chair
City of Campbell
George Tyson, Vice Chair
Town of Los Altos Hills
Jon Willey
City of Cupertino
Zach Hilton
City of Gilroy
Neysa Fligor
City of Los Altos
Rob Rennie
Town of Los Gatos
Evelyn Chua
City of Milpitas
Javed Ellahie
City of Monte Sereno
Yvonne Martinez Beltran
City of Morgan Hill
Margaret Abe-Koga
City of Mountain View
Tina Walia
City of Saratoga
Larry Klein
City of Sunnyvale
Otto Lee
County of Santa Clara
svcleanenergy.org
333 W El Camino Real
Suite 330
Sunnyvale, CA 94087
Public Comment on Matters Not Listed on the Agenda
The public may provide comments on any matter not listed on the Agenda provided that it is within the subject matter jurisdiction of SVCE. Speakers are customarily limited to 3 minutes each, however, the Committee Chair may increase or decrease the time allotted to each speaker based on the number of speakers, the length of the agenda and the complexity of the subject matter. Speaking time will not be decreased to less than one minute.
Consent Calendar (Action)
1) Approve Minutes of the August 31, 2022, Audit Committee Meeting Regular Calendar
2) SVCE Financial Audit Kick-off: Pisenti & Brinker LLP (Discussion) Committee/Staff Remarks
Adjourn
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Silicon Valley Clean Energy
Audit Committee Meeting
Wednesday, August 31, 2022
10:00 a.m.
Pursuant to State of California Gov’t Code Section 54953 (e) the meeting was conducted via teleconference.
DRAFT MINUTES
Call to Order
Chair Mekechuk called the meeting to order at 10:14 a.m.
Roll Call
Present:
Chair Bryan Mekechuk, City of Monte Sereno
Vice Chair Margaret Abe-Koga, City of Mountain View
Alternate Director Sergio Lopez, City of Campbell
Absent:
Committee member Vickie Rahman, City of Gilroy
All present attendees participated via teleconference.
Public Comment on Matters Not Listed on the Agenda
No speakers.
Consent Calendar
MOTION: Vice Chair Abe-Koga moved and Alternate Director Lopez seconded the motion to approve the Consent Calendar.
Chair Mekechuk opened public comment.
No speakers.
Chair Mekechuk closed public comment.
The motion carried unanimously by verbal roll call vote with Committee member Rahman absent. 1) Approve Minutes of the March 3, 2022, Audit Committee Meeting Item 1 1 Draft Minutes - Aug. 31, 2022 Audit Committee Meeting r ~'\ SILICON VALLEY ~ CLEAN ENERGY
Regular Calendar
2) Receive Update on Financial Auditor Request for Proposal Process and Recommend the SVCE Board of Directors Select Recommended Audit Firm (Action) Kevin Armstrong, Deputy Director of Administrative Services, presented a PowerPoint presentation on the Financial Audit request for proposals (RFP) process and a request for the Audit Committee to recommend to the Board of Directors the selection of Pisenti & Brinker, LLP as the financial auditor for SVCE.
Deputy Director of Administrative Services Armstrong provided information on SVCE’s accounting policy, history of previous audits, an overview of the June 2022 RFP process which included proposals received from four firms, evaluation standards in the selection process and identification of the two shortlisted firms, and staff’s recommendation of the selection of Pisenti & Brinker, LLP. The next steps identified included: presenting an agreement to the Board of Directors at the September 14, 2022 Board of Directors meeting on the consent calendar for an agreement for an initial one-year term, with the option to extend for additional years upon completion of successful engagement; scheduling an Audit Committee kick-off meeting in late September; and after the close of SVCE’s year-end financial processes, commencement of audit work in October 2022.
Deputy Director of Administrative Services responded to committee member questions including how the RFP was solicited, fees and scope of the audit which included the American Institute of Certified Public Accountants (AICPA) and single uniform code audit, and general information on the new lead partner within Pisenti & Brinker, LLP.
The committee provided supportive comments on the selection of Pisenti & Brinker, LLP.
Chair Mekechuk opened public comment.
No speakers.
Chair Mekechuk closed public comment.
MOTION: Vice Chair Abe-Koga moved and Alternate Director Lopez seconded the motion to recommend the SVCE Board of Directors approve an agreement with Pisenti & Brinker, LLP to audit SVCE’s financial statements for fiscal year 2021-22, with an option to extend for additional years.
The motion carried unanimously with Committee member Rahman absent. 3) Receive Update on IT Audit and Security Assessments (Discussion) Deputy Director of Administrative Services Armstrong presented a PowerPoint presentation on SVCE’s IT Audit and security assessment updates. The presentation included an overview of SVCE’s cyber security philosophy, the four technology audits/assessments (Information Technology Audit, Security Assessment, Advanced Metering Infrastructure Audit, and Advanced Metering Infrastructure Annual Data Privacy Report), progress from the 2021-22 cybersecurity audit, current efforts to engage with a Virtual Chief Information Security Officer (VCISO) and development of an upgraded cybersecurity score card.
Committee members thanked staff for their work and proactive approach to cybersecurity.
Chair Mekechuk opened public comment.
No speakers.
Chair Mekechuk closed public comment.
CEO Girish Balachandran commented on staff’s focus on cybersecurity, and the importance of efforts from all staff.
Item 1 2 Draft Minutes - Aug. 31, 2022 Audit Committee Meeting r ~'\ SILICON VALLEY ~ CLEAN ENERGY
Committee/Staff Remarks
Chair Mekechuk complimented staff on the content of the meeting.
CEO Balachandran commented there was consideration of combining the Audit Committee and Finance and Administration Committee and noted staff would discuss with Chair Mekechuk. Chair Mekechuk provided brief initial comments and noted the desire for allowing Audit Committee members to speak with the auditing firm in a more one-on-one setting. Further, Chair Mekechuk opined that the Audit Committee should be independent.
Deputy Director of Administrative Services noted Board Clerk Andrea Pizano would be reaching out to committee members for availability to convene in September.
Adjournment
Chair Mekechuk adjourned the meeting at 10:51 a.m.
Item 1 3 Draft Minutes - Aug. 31, 2022 Audit Committee Meeting r ~'\ SILICON VALLEY ~ CLEAN ENERGY
Staff Report – Item 2
Item 2: SVCE Financial Audit Kick-off: Pisenti & Brinker LLP From: Amrit Singh, CFO and Director of Administrative Services Prepared by: Andrea Pizano, Board Clerk/Executive Assistant Date: 9/30/2022
This item will be addressed in the form of a presentation from financial auditors, Pisenti & Brinker LLP.
ATTACHMENT
The presentation for this item is posted to the SVCE website.
Item 2
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