1 Item 10
VALLEY CLEAN ENERGY ALLIANCE
Staff Report - Item 10
TO: Board of Directors
FROM: Mitch Sears, Interim General Manager
Rebecca Boyles, Director of Customer Care and Marketing SUBJECT: SACOG Grant - Electrify Yolo Project Update
DATE: February 10, 2022
REQUESTED ACTION
Informational item. The purpose of this report is to give an update on the status of the Electrify Yolo (SACOG grant) project.
BACKGROUND
In December 2018, the Sacramento Area Council of Governments (SACOG) authorized the award of a Green Region grant in the amount of $2,912,000, representing the regional “Electrify Yolo” project, with the purpose of installing publicly accessible electric vehicle (EV) charging stations. Originally, only VCE and the City of Davis were involved, and Woodland, Winters and unincorporated Yolo County joined the project prior to submitting the grant application in August 2018. The City of Davis distributed funds to each entity once the Memoranda of Understanding (MOUs) were approved by each jurisdiction. All projects are to be finished by December 31, 2023.
UPDATE
As shown in the attached progress reports each jurisdiction is making progress toward meeting its obligations under the grant. All MOUs were signed (Davis, VCE/Winters, Woodland, unincorporated Yolo County) as of April 2021, and some EV charger installation projects have begun. Staff does note that EV charger installations have been subject to some delays, including impacts from the COVID-19 pandemic and staffing shortages. The City of Woodland is experiencing delays in project implementation due to staffing constraints and was not able to provide a written update as of the writing of this report but anticipates being able to complete the project on time.
VCE Staff is working with each jurisdiction to design banners to be hung at each charging station with logos of all project partners, as well as permanent aluminum signs. Temporary banners will inform members of the public that there will be EV chargers coming soon in that location and aim to increase the public’s brand association with VCE and electric vehicles. Banners have been hung in Winters at the Community Center charging stations, as well as a permanent aluminum sign.
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ATTACHMENTS:
1. VCE SACOG Progress Report Davis – February 2022
2. VCE SACOG Progress Report Winters - February 2022
3. VCE SACOG Progress Report Yolo - February 2022
VALLEY CLEAN ENERGY
SACOG GRANT
PROGRESS REPORT – CITY OF DAVIS FEBRUARY 2022
1. Project Summary
The City of Davis was apportioned $1,912,000 of the total award ($2,912,000) to perform the following:
• Site, design, permit, construct and install Level 2 Chargers in the project area (3 minimum)
• Site, design, permit, construct and install DC Fast Chargers (Level 3) in downtown area within ½ to 5 miles of major freeway corridors (2 minimum) • Purchase Mobile Chargers of the type similar to ‘EV ARC’ solar standalone charging stations (2 minimum)
• Purchase or lease electric vehicle(s) to transport 8 or more people (one minimum) In discussion of the project, the City has divided the effort into “Phase 1” - the minimum action needed to meet the requirements of the grant award, and “Phase 2” for funds that may remain after the miniumums are met, to determine locations for installations based on the siting criteria discussed and approved during “Phase 1” efforts.
2. Project Manager
Stan Gryzcko, Director, Public Works Utilities and Operations
3. Site (s) Description
At this time, locations have been discussed internally and presented to the City’s Natural Resources Commission, however locations have not been formally approved. The following have been discussed:
Location Existing Proposed
City Hall Two dumb pedestal mount
Clipper Creek
Two smart dual-port Level 2
stations and one DCFC
4 th & G Garage Two dumb pedestal mount
Clipper Creek
Two smart dual-port Level 2
stations (wall mount)
E Street Parking Lot Two dumb pedestal mount
Clipper Creek
Two smart dual-port Level 2
stations or one quad-port
station
Amtrak Two dumb pedestal mount
charging stations
One dual-port DCFC
Olive Drive Configured for a DCFC One dual-port DCFC,
potentially a high-speed
150kW charger
4. Description of any material planned changes to the Project.
N/A at this time - of note the City staffperson previously assigned to this project has left City employment and there is a recruitment underway at this time.
VALLEY CLEAN ENERGY
SACOG GRANT
PROGRESS REPORT – CITY OF DAVIS FEBRUARY 2022
5. Table schedule showing progress on achieving each of the Milestones See below.
6. Summary of activities during the previous calendar quarter or month.
The draft recommendations for siting the chargers and the types of chargers to install from the City’s consultant on this project was presented by staff and the consultant to the Natural Resources Commission in November 2021. The team received substantive feedback from the Commission, and are preparing responses to the questions, along with the consultant continuing to work on the lifecycle cost analysis for staff review.
7. Forecast of activities scheduled for the current calendar quarter Once the City has the lifecycle cost analysis and recommendations on the installation and management of chargers, staff will return to the Natural Resources Commission with the recommended locations & methods of installation/management, and answers to the Commission questions from November. Discussion from the NRC, along with any support or alternative suggestions then be presented to City Council to begin the implementation portion of the Phase 1 project, with an outline of the recommended process for Phase 2.
8. Written descriptions about the progress relative to Milestones, including whether the milestone has been met or is on target to meet the Milestones
For the purposes of this report, we will not include milestones, other than the first milestone of completing the feasilibity study. Once the City has made a determination on how best to move forward with installation/purchase of the required chargers/vehicle, additional milestones will be added to show progress towards those actions.
9. List of issues that are reasonably likely to affect Milestones We have run into some issues with PG&E in getting electrical connection information. We also have a shortage of staffing resources with current vacancies. Depending on the outcome of upcoming recrutiments, we may have some additional resourcing necessary to keep the project moving forward.
10. A status report of activities, including a forecast of ongoing activities, information on project performance, and projections for the next twelve (12) months.
In the next year, staff expects completion of the site location report, construction of Phase I installations, completion of Phase II siting (which is partially encompassed in the site location report for Phase I), and prep for construction of Phase II installations.
VALLEY CLEAN ENERGY
SACOG GRANT
PROGRESS REPORT – CITY OF DAVIS FEBRUARY 2022
11. Progress and schedule of all material agreements, contracts, permits, approvals, technical studies, financing agreements, and purchase orders showing the start dates, completion dates, and completion percentages.
For the purposes of this portion of the effort, we have a contract with our consultant to complete this Phase 1 study. There are no other responsive documents to this request at this time.
Dashboard
TABLE 1
Milestone
Description Status % Completion
Estimated
Completion
Date
Notes
Feasibility Report
and Lifecycle Cost
Analysis
Initial draft
reviewed by
Natural
Resources
Commission,
internal work
continues, City
awaiting final
report draft
80%
LINKED: Natural Resources Commission Meeting Documents
- Staff Report
- Frontier Energy Draft Report
318 First Street
Winters, CA 95694
Phone.530.795.4910
Fax. 530.795.4935
COU NCIL ME MBERS
Ha ro ld Anderso n
J esse Lo ren
Pierre Neu
MAYO R
Wa de Co wa n
MAYO R PR O TEM
Bill Biasi
CITY CLERK
Ashley Bussa r t
CITY TRE AS URER
Shelly Gun by
CITY M AN AGER
Ka thleen Sa lg uero Trepa
To Valley Clean Energy,
Please let this letter serve as our February 2022 progress report. The City of Winters is currently working on the project with the contractor Ample Electric. City Staff posted this project on the city website for proposals, contacted four different contractors through email and phone and had just one response which was Ample Electric. Currently the City has spent $79,500 of funds toward the project. (Invoices attached) As of today, all four chargers have been received. The City has decided to go with Blink chargers. Our project consists of two separate locations for the charging stations. One location is the Winters Community Center parking lot located at 201 Railroad Ave, Winters Ca. This location has two Level 2 double chargers replacing existing chargers. The second location is the City parking lot at the corner of First St and Abbey St. This location is a new parking lot that will have one level 2 double charger and one 50kw level 1 fast charger. The progress at this location is being delayed by a Rule 20A project in the alley next to the parking lot that will supply the power for the electricity to the car charging stations. This project is scheduled to be completed by May 2022. Once the power source has been installed with the Rule 20A project we will immediately install the chargers.
Thank you,
Eric Lucero
City of Winters
318 First Street
Winters, CA 95694
Phone.530.795.4910
Fax. 530.795.4935
COU NCIL ME MBERS
Ha ro ld Anderso n
J esse Lo ren
Pierre Neu
MAYO R
Wa de Co wa n
MAYO R PR O TEM
Bill Biasi
CITY CLERK
Ashley Bussa r t
CITY TRE AS URER
Shelly Gun by
CITY M AN AGER
Ka thleen Sa lg uero Trepa
1. Project Summary - Install car charging stations at Community Center and City parking lot.
2. Project Manager – Eric Lucero
3. Site (s) Description – Winter Community Center and city parking lot at First and Abbey.
4. Site information (Maps, Pictures, Etc.)
5. Description of any material planned changes to the Project. - None
6. Table schedule showing progress on achieving each of the Milestones. – See below
7. Summary of activities during the previous calendar quarter or month. - No activities this quarter
8. Forecast of activities scheduled for the current calendar quarter. - No activities planned
9. Written descriptions about the progress relative to Milestones, including whether the milestone has been met or is on target to meet the Milestones – see Attachment C
10. List of issues that are reasonably likely to affect Milestones. – PG&E Rule 20A utilitiy project
Dashboard
Site Selection Contract
Award Permits Installation Testing Go Live
Completed Completed Completed In Progress 50% 50%
TABLE 1
Milestone
Description Status % Completion
Estimated
Completion
Date
Notes
Community
Center charging
stations are
complete and in
operation
Complete 100% 9-23-2021 Chargers have
been in
operation since
September
First & Abbey
Street charging
stations are on
hold waiting for
PG&E Rule 20A
project to
underground
power.
On Hold 10% 6-21-2022 Chargers and
materials have
been purchased
318 First Street
Winters, CA 95694
Phone.530.795.4910
Fax. 530.795.4935
COU NCIL ME MBERS
Ha ro ld Anderso n
J esse Lo ren
Pierre Neu
MAYO R
Wa de Co wa n
MAYO R PR O TEM
Bill Biasi
CITY CLERK
Ashley Bussa r t
CITY TRE AS URER
Shelly Gun by
CITY M AN AGER
Ka thleen Sa lg uero Trepa
Overview of Charger Locations
Winters Community Center Operational Chargers
318 First Street
Winters, CA 95694
Phone.530.795.4910
Fax. 530.795.4935
COU NCIL ME MBERS
Ha ro ld Anderso n
J esse Lo ren
Pierre Neu
MAYO R
Wa de Co wa n
MAYO R PR O TEM
Bill Biasi
CITY CLERK
Ashley Bussa r t
CITY TRE AS URER
Shelly Gun by
CITY M AN AGER
Ka thleen Sa lg uero Trepa
Photo of 1st & Abbey Parking Lot Charger Locations
VALLEY CLEAN ENERGY
SACOG GRANT
PROGRESS REPORT – YOLO COUNTY FEBRUARY 2022
1. Project Summary
Install EV charging stations throught Yolo County that are accessible to the pubic
2. Project Manager
Mike Martinez, IT & Projects Manager, County Of Yolo General Services Department
3. Site (s) Description
Various County owned properties in the cities of Woodland, Davis, and Winters Site 1: 137 N Cottonwood St, Woodland, California 95695 Bauer Building 2-Dual Charging Stations
Site 2: 25 N. Cottonwood Street Woodland, CA 95695 Gonzalez Building 2-Dual Charging Stations
Site 3: 315 E 14th St, Davis, CA 95616 Mary L. Stephens Davis Branch Library 1-Dual Charging Station
4. Site information (Maps, Pictures, Etc.) Attached EV Project Location Map.PDF
5. Summary of activities during the previous calendar quarter or month.
Negoitiated and finalized procurement and contracts for installation and of EV Charging stations for 3 sites.
6. Forecast of activities scheduled for the current calendar quarter Site visits for preliminary design and drawings. Start permitting process
7. List of issues that are reasonably likely to affect Milestones Design and permitting issues may cause delays
Dashboard
Site Selection Contract
Award Permits Installation Testing Go Live
Completed Completed –
for 3 sites
IN PROGRESS
DASHBOARD KEY
Completed IN PROGRESS DELAYED ON HOLD