1 Item 12
VALLEY CLEAN ENERGY ALLIANCE
Staff Report - Item 12
TO: Board of Directors
FROM: Mitch Sears, Executive Officer
Rebecca Boyles, Director of Customer Care and Marketing SUBJECT: SACOG Grant - Electrify Yolo Update
DATE: April 14, 2022
REQUESTED ACTION
Informational item. The purpose of this report is to give an update on the status of the Electrify Yolo (SACOG grant) project.
BACKGROUND
In December 2018, the Sacramento Area Council of Governments (SACOG) authorized the award of a Green Region grant in the amount of $2,912,000, representing the regional “Electrify Yolo” project, with the purpose of installing publicly accessible electric vehicle (EV) charging stations. Originally, only VCE and the City of Davis were involved, and Woodland, Winters and unincorporated Yolo County joined the project prior to submitting the grant application in August 2018. The City of Davis distributed funds to each entity once the Memoranda of Understanding (MOUs) were approved by each jurisdiction. All projects are to be finished by December 31, 2023.
UPDATE
As shown in the attached progress reports each jurisdiction is making progress toward meeting its obligations under the grant. All MOUs were signed (Davis, VCE/Winters, Woodland, unincorporated Yolo County) as of April 2021, and some EV charger installation projects have begun, and some are finished. Staff does note that EV charger installations have been subject to some delays including impacts from the COVID-19 pandemic and staffing shortages.
VCE Staff is working with each jurisdiction to design banners to be hung at each charging station with logos of all project partners, as well as permanent aluminum signs. Temporary banners will inform members of the public that there will be EV chargers coming soon in that location and aim to increase the public’s brand association with VCE and electric vehicles. Banners have been hung in Winters at the Community Center charging stations, as well as a permanent aluminum sign.
ATTACHMENTS:
1. VCE SACOG Progress Report Davis – April 2022
2. VCE SACOG Progress Report Winters - April 2022
3. VCE SACOG Progress Report Yolo - April 2022
4. VCE SACOG Progress Report Woodland – April 2022
VALLEY CLEAN ENERGY
SACOG GRANT
PROGRESS REPORT – CITY OF DAVIS
1. Project Summary
The City of Davis was apportioned $1,912,000 of the total award ($2,912,000) to perform the following:
• Site, design, permit, construct and install Level 2 Chargers in the project area (3 minimum)
• Site, design, permit, construct and install DC Fast Chargers (Level 3) in downtown area within ½ to 5 miles of major freeway corridors (2 minimum) • Purchase Mobile Chargers of the type similar to ‘EV ARC’ solar standalone charging stations (2 minimum)
• Purchase or lease electric vehicle(s) to transport 8 or more people (one minimum) In discussion of the project, the City has divided the effort into “Phase 1” - the minimum action needed to meet the requirements of the grant award, and “Phase 2” for funds that may remain after the miniumums are met, to determine locations for installations based on the siting criteria discussed and approved during “Phase 1” efforts.
2. Project Manager
Stan Gryzcko, Director, Public Works Utilities and Operations
3. Site (s) Description
Internal review and discussions have been ongoing around locations and recommend that were presented to the City’s Natural Resources Commission, however locations have not been formally approved. Further discussions and review have also modified the recommendations for the suggested locations:
Location Existing Original
Recommendation
Revised
Recommendation
City Hall Two dumb pedestal
mount Clipper Creek
Two smart dual-port Level
2 stations and one DCFC
Because this site is
getting an entire
electrical upgrade,
including a back-up
generator, installing
charging stations will be
very low cost. You could
put four dual-port
stations here.
4 th & G Garage Two dumb pedestal
mount Clipper Creek
Two smart dual-port Level
2 stations (wall mount)
No change
E Street Parking Lot Two dumb pedestal
mount Clipper Creek
Two smart dual-port Level
2 stations or one quad-port station
One smart dual-port
Level 2. Conduit won’t
support additional wires.
VALLEY CLEAN ENERGY
SACOG GRANT
PROGRESS REPORT – CITY OF DAVIS
Amtrak Two dumb pedestal
mount charging
stations
One dual-port DCFC Two wall-mount dual
port Level 2
Olive Drive Configured for a
DCFC
One dual-port DCFC,
potentially a high-speed
150kW charger
One dual port DCFC, but
in a different location.
4. Site information (Maps, Pictures, Etc.)
N/A at this time
5. Description of any material planned changes to the Project.
N/A at this time - of note the position originally assigned to manage this project remains vacant, however interviews should begin shortly.
6. Table schedule showing progress on achieving each of the Milestones See below.
7. Summary of activities during the previous calendar quarter or month.
Staff continue to work with the consultant to finalize the lifecycle cost analysis, and review each suggested location in detail. With the site review, modifications were made to the orginal recommendations on installation that have been reviewed by staff. Billing data from PG&E was finally obtained (after some significant delays) so project work on this phase is nearly complete.
8. Forecast of activities scheduled for the current calendar quarter Once the City has the final lifecycle cost analysis and recommendations on the installation and management of chargers, staff will return to the Natural Resources Commission with the recommended locations & methods of installation/management, and answers to the Commission questions from November 2021. Discussion from the NRC, along with any support or alternative suggestions then be presented to City Council to begin the implementation portion of the Phase 1 project, with an outline of the recommended process for Phase 2.
9. Written descriptions about the progress relative to Milestones, including whether the milestone has been met or is on target to meet the Milestones
For the purposes of this report, we will not include milestones, other than the first milestone of completing the feasilibity study. Once the City has made a determination on how best to move forward with installation/purchase of the required chargers/vehicle, additional milestones will be added to show progress towards those actions.
10. List of issues that are reasonably likely to affect Milestones
VALLEY CLEAN ENERGY
SACOG GRANT
PROGRESS REPORT – CITY OF DAVIS
We continue to have a shortage of staffing resources with current vacancies. Depending on the outcome of upcoming recrutiments, we may require additional resourcing to keep the project moving forward.
11. A status report of activities, including a forecast of ongoing activities, information on project performance, and projections for the next twelve (12) months.
In the next year, staff expects completion of the site location report, construction of Phase I installations, completion of Phase II siting (which is partially encompassed in the site location report for Phase I), and prep for construction of Phase II installations.
12. Progress and schedule of all material agreements, contracts, permits, approvals, technical studies, financing agreements, and purchase orders showing the start dates, completion dates, and completion percentages.
For the purposes of this portion of the effort, we have a contract with our consultant to complete this Phase 1 study. There are no other responsive documents to this request at this time.
13. Pictures, in sufficient quantity and of appropriate detail, document the Project's progress.
N/A
14. Workforce Development or Supplier Diversity Reporting (if applicable) N/A
15. Any other documentation to be included for Board Update Dashboard
Site Selection Contract
Award Permits Installation Testing Go Live
N/A
DASHBOARD KEY
Completed IN PROGRESS DELAYED ON HOLD
TABLE 1
Milestone
Description Status % Completion
Estimated
Completion
Date
Notes
VALLEY CLEAN ENERGY
SACOG GRANT
PROGRESS REPORT – CITY OF DAVIS
Feasibility Report
and Lifecycle Cost
Analysis
Initial draft
reviewed by
Natural
Resources
Commission,
internal work
continues, City
awaiting final
report draft
80%
LINKED: Natural Resources Commission Meeting Documents
- Staff Report
- Frontier Energy Draft Report
318 First Street
Winters, CA 95694
Phone.530.795.4910
Fax. 530.795.4935
COU NCIL ME MBERS
Ha ro ld Anderso n
J esse Lo ren
Pierre Neu
MAYO R
Wa de Co wa n
MAYO R PR O TEM
Bill Biasi
CITY CLERK
Ashley Bussa r t
CITY TRE AS URER
Shelly Gun by
CITY M AN AGER
Ka thleen Sa lg uero Trepa
1. Project Summary - Install car charging stations at Community Center and City parking lot.
2. Project Manager – Eric Lucero
3. Site (s) Description – Winter Community Center and city parking lot at First and Abbey.
4. Site information (Maps, Pictures, Etc.) Attached
5. Description of any material planned changes to the Project. - None
6. Table schedule showing progress on achieving each of the Milestones. – See below
7. Summary of activities during the previous calendar quarter or month. - No activities this quarter
8. Forecast of activities scheduled for the current calendar quarter. - No activities planned
9. Written descriptions about the progress relative to Milestones, including whether the milestone has been met or is on target to meet the Milestones
10. List of issues that are reasonably likely to affect Milestones. – PG&E Rule 20A utilitiy project
11. A status report of activities, including a forecast of ongoing activities, information on project performance, and projections for the next twelve (12) months. Attached
12. Progress and schedule of all material agreements, contracts, permits, approvals, technical studies, financing agreements, and purchase orders showing the start dates, completion dates, and completion percentages. Attached
Dashboard
Site Selection Contract
Award Permits Installation Testing Go Live
Completed Completed Completed In Progress 50% 50%
TABLE 1
Milestone
Description Status % Completion
Estimated
Completion
Date
Notes
Community
Center charging
stations are
complete and in
operation
Complete 100% 9-23-2021 Chargers have
been in
operation since
September
First & Abbey
Street charging
stations are on
hold waiting for
On Hold 10% 7-21-2022 Chargers and
materials have
been purchased
318 First Street
Winters, CA 95694
Phone.530.795.4910
Fax. 530.795.4935
COU NCIL ME MBERS
Ha ro ld Anderso n
J esse Lo ren
Pierre Neu
MAYO R
Wa de Co wa n
MAYO R PR O TEM
Bill Biasi
CITY CLERK
Ashley Bussa r t
CITY TRE AS URER
Shelly Gun by
CITY M AN AGER
Ka thleen Sa lg uero Trepa
PG&E Rule 20A
project to
underground
power.
Overview of Charger Locations
Winters Community Center Operational Chargers with permanent aluminum sign and temporary banner
318 First Street
Winters, CA 95694
Phone.530.795.4910
Fax. 530.795.4935
COU NCIL ME MBERS
Ha ro ld Anderso n
J esse Lo ren
Pierre Neu
MAYO R
Wa de Co wa n
MAYO R PR O TEM
Bill Biasi
CITY CLERK
Ashley Bussa r t
CITY TRE AS URER
Shelly Gun by
CITY M AN AGER
Ka thleen Sa lg uero Trepa
Photo of 1st & Abbey Parking Lot Charger Locations
VALLEY CLEAN ENERGY
SACOG GRANT
PROGRESS REPORT – YOLO COUNTY APRIL 2022
1. Project Summary
Install EV charging stations throught Yolo County that are accessible to the pubic
2. Project Manager
Mike Martinez, IT & Projects Manager, County Of Yolo General Services Department
3. Site (s) Description
Various County owned properties in the cities of Woodland, Davis, and Winters • Site 1: 137 N Cottonwood St, Woodland, California 95695 Bauer Building 2-Dual Charging Stations
• Site 2: 25 N. Cottonwood Street Woodland, CA 95695 Gonzalez Building 2-Dual Charging Stations
• Site 3: 315 E 14th St, Davis, CA 95616 Mary L. Stephens Davis Branch Library 1-Dual Charging Station
4. Summary of activities during the previous calendar quarter or month. • Design site walks for Bauer Building, Gonzalez Building, and Davis Branch Library Core Design Team completed on Tuesday, March 15th
• Design team turn around plans in 4-6 weeks.
• Meeting with Winters Joint Unified in late March to discuss plans and discuss any questions or concerns.
• Scheduling pre-permit meeting to discuss process and answer any questions from our contracted vendor.
• All EV charging equipment for Bauer Building, Gonzalez Building, and Davis Branch Library has been procured and delivered.
• Scheduled follow-up conversation for 600A site. Met with contractor in March.
5. Forecast of activities scheduled for the current calendar quarter • Start conversation with Contractor and Department of Community Services for permitting • Follow-up on 600A and Winters Community Library site
6. List of issues that are reasonably likely to affect Milestones Design and permitting issues may cause delays
Dashboard
Site Selection Contract
Award Permits Installation Testing Go Live
Completed Completed –
for 3 sites
IN PROGRESS
DASHBOARD KEY
Completed IN PROGRESS DELAYED ON HOLD
VALLEY CLEAN ENERGY
SACOG GRANT
APRIL 2022 PROGRESS REPORT FOR CITY OF WOODLAND
1. Project Summary
The City of Woodland was apportioned $150,000 to install at minimum two Level 2 EV charging stations in Woodland that are accessible to the public.
2. Project Manager
Rosie Ledesma, Environmental Resource Analyst, Community Development Department
3. Site (s) Description
City of Woodland public parking lot near 430-434 College St, Woodland CA 95695.
4. Site information (Maps, Pictures, Etc.)
See site map attached.
5. Description of any material planned changes to the Project.
N/A
6. Table schedule showing progress on achieving each of the Milestones See Table 1 below.
7. Summary of activities during the previous calendar quarter or month.
Scoped areas within the City for potential station installation. Explored feasibility of installation by Public Works staff. Submitted initial request for PG&E supply upgrade to site.
Received estimates for power source materials and charging stations.
8. Forecast of activities scheduled for the current calendar quarter Re-appropriate funding for grant funds not previously appropriated correctly. Finalize installation plan, location, and budget. Submit formal request for PG&E supply upgrade.
Design engineering plan and inquire about permitting requirements. Begin ordering supplies for initial groundwork.
9. Written descriptions about the progress relative to Milestones, including whether the milestone has been met or is on target to meet the Milestones
We are still in the initial planning stages of the project. Site selection and feasibility is still being reviewed, but should make progress in the next quarter.
10. List of issues that are reasonably likely to affect Milestones Cost of materials continue to increase and may limit proposed implementation plan without potentially securing additional funding sources.
VALLEY CLEAN ENERGY
SACOG GRANT
APRIL 2022 PROGRESS REPORT FOR CITY OF WOODLAND
11. A status report of activities, including a forecast of ongoing activities, information on project performance, and projections for the next twelve (12) months.
N/A
12. Progress and schedule of all material agreements, contracts, permits, approvals, technical studies, financing agreements, and purchase orders showing the start dates, completion dates, and completion percentages.
N/A
13. Pictures, in sufficient quantity and of appropriate detail, document the Project's progress.
N/A
14. Workforce Development or Supplier Diversity Reporting (if applicable) N/A
15. Any other documentation to be included for Board Update Dashboard
Site Selection Contract
Award Permits Installation Testing Go Live
In progress
DASHBOARD KEY
Completed IN PROGRESS DELAYED ON HOLD
TABLE 1
Milestone
Description Status % Completion
Estimated
Completion
Date
Notes
Site selection and
feasibility
In progress 50% April 2022
Power supply
upgrade
In progress 10% September
2022