VCE 2/9/23 Board Meeting Agenda Page 1 of 3
Meeting of the Valley Clean Energy Alliance
Board of Directors
Thursday, February 9, 2023 at 5:30 p.m.
City of Davis Community Chambers
23 Russell Blvd., Davis, CA 95616
A 30 minute reception, open to the public, will begin at 5 p.m.
The February 9, 2023 Board meeting will be in-person. Zoom participation will not be supported or available to the public at this meeting. VCE will, to the best of its ability, provide hybrid and remote options for VCE meeting participants and to the public; however, VCE cannot guarantee these options will be available due to technical limitations outside of our control. For assurance of public comment, VCE encourages in-person and written public comments to be submitted as described below when possible. VCE, to the best of its abilities, will provide participation via the Zoom platform at future meetings.
Pursuant to Assembly Bill 361 (AB 361), legislative bodies may meet remotely without listing the location of each remote attendee, posting agendas at each remote location, or allowing the public to access each location, with the adoption of certain findings. The Board of Directors have found that the local health official recommended measures to promote social distancing and authorized the continuation of remote meetings. On January 31, 2023, Governor Newsom confirmed his previously stated intent to end the state’s COVID-19 State of Emergency effective February 28, 2023, as announced by the Governor on October 17, 2022.
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCEA Board Clerk/Administrative Analyst, at least two (2) working days before the meeting at (530) 446-2754 or [email protected].
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Please note that the numerical order of items is for convenience of reference. Items may be taken out of order on the request of any Board member with the concurrence of the Board. Staff recommendations are advisory to the Board. The Board may take any action it deems appropriate on any item on the agenda even if it varies from the staff recommendation.
Board Members: Tom Stallard (Chair, City of Woodland), Gary Sandy (Vice Chair, Yolo County), Jesse Loren (City of Winters), Will Arnold (City of Davis), Mayra Vega (City of Woodland), Lucas Frerichs (Yolo County), Richard Casavecchia (City of Winters), Bapu Vaitla (City of Davis) VCE 2/9/23 Board Meeting Agenda Page 2 of 3
5:30 p.m. Call to Order
1. Welcome.
2. Board Clerk to Administer Oath of Office to new Board Members (Government Code § 1362)
3. Public Comment: This item is reserved for persons wishing to address the Board on any VCE-related matters that are not otherwise on this meeting agenda or are listed on the Consent portion of the agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, electronically submitted comments should be limited to approximately 300 words. Comments that are longer than 300 words will only be read for two minutes. All electronically submitted comments, whether read in their entirety or not, will be posted to the VCE website within 24 hours of the conclusion of the meeting. See below under PUBLIC PARTICIPATION on how to provide your public comment.
CONSENT AGENDA
4. Authorization to continue remote public meetings as authorized by Assembly Bill 361.
5. Approve January 19, 2023 special Board meeting Minutes.
6. Receive 2023 Long Range Calendar.
7. Receive Financial Updates December 31, 2022 financials (unaudited) financial statements.
8. Receive Legislative update provided by Pacific Policy Group.
9. Receive February 1, 2023 Regulatory update provided by Keyes & Fox.
10. Receive Community Advisory Committee January 26, 2023 meeting summary.
11. Receive SACOG Grant – Electrify Yolo Project update.
12. Receive 2023 Power Charge Indifference Adjustment (PCIA) and Rates update.
13. Approve Employee Handbook updates. (Action)
14. Approve amendment to Polaris agreement regarding the AgFIT dynamic pricing pilot. (Action)
15. Approve First Principles Advisory (FPA) agreement to provide portfolio modeling services to assess increased renewables. (Action)
16. Approve VCE-Redwood Coast Energy Authority (RCEA) Resource Adequacy (RA) swap agreements to satisfy a portion of RCEA’s mid-term reliability requirement. (Action)
REGULAR AGENDA
17. Receive Legislative and Regulatory updates. (Information)
18. Receive and discuss Wholesale Energy Risk Management Policy proposed modifications. (Information/Discussion)
19. Receive annual Strategic Plan update. (Information/Discussion)
20. Board Member and Staff Announcements: Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members of VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
VCE 2/9/23 Board Meeting Agenda Page 3 of 3
21. Adjournment/Announcement: The Board will adjourn to the next regular meeting scheduled for Thursday, March 9, 2023 at 5 p.m.
PUBLIC PARTICIPATION: Public Comments: Public participation for this meeting will be done electronically via e-mail and during the meeting as described below.
Public participation via e-mail: If you have anything that you wish to be distributed to the Board and included in the official record, please e-mail it to VCE staff at [email protected] . If information is received by 3:00 p.m. on the day of the Board meeting it will be e-mailed to the Board members and other staff prior to the meeting. If it is received after 3:00 p.m. the information will be distributed after the meeting, but within 24 hours of the conclusion of the meeting. Written public comments that do not exceed 300 words will be read by the VCE Board Clerk, or other assigned VCE staff, to the Board and the public during the meeting subject to the usual time limit for public comments [two (2) minutes].
General written public comments will be read during Item 3, Public Comment. Written public comment on individual agenda items should include the item number in the “Subject” line for the e-mail and the Clerk will read the comment during the item. Items read cannot exceed 300 words or approximately two (2) minutes in length. All written comments received will be posted to the VCE website.
Verbal public participation during the meeting: If participating during the meeting, please complete a Comment Card and return to the Board Clerk. VCE staff will acknowledge that you have a public comment to make during the item and will call upon you to make your verbal comment.
Public records that relate to any item on the open session agenda for a regular or special Board meeting are available for public review on the VCE website. Records that are distributed to the Board by VCE staff less than 72 hours prior to the meeting will be posted to the VCE website at the same time they are distributed to all members, or a majority of the members of the Board. Questions regarding VCE public records related to the meeting should be directed to Board Clerk Alisa Lembke at (530) 446-2750 or [email protected]. The Valley Clean Energy website is located at:
https://valleycleanenergy.org/board-meetings/.
Accommodations for Persons with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Alisa Lembke, VCE Board Clerk/Administrative Analyst, as soon as possible and preferably at least two (2) working days before the meeting at (530) 446-2754 or [email protected].