1 Item 12
VALLEY CLEAN ENERGY ALLIANCE
Staff Report - Item 12
TO: Board of Directors
FROM: Mitch Sears, Executive Officer
Rebecca Boyles, Director of Customer Care and Marketing Sierra Huffman, Program and Community Engagement Analyst SUBJECT: Contract with Yolo County for the Electrification Retrofit Rebate Outreach Program (ERRO)
DATE: June 15, 2023
RECOMMENDATION
Approve resolution authorizing the Executive Officer and/or his designee to execute and take all actions necessary to implement the contract with Yolo County for the Electrification Retrofit Rebate Outreach Program (ERRO).
BACKGROUND
The Electrification Retrofit Rebate Outreach (ERRO) Program will create a comprehensive outreach program in partnership with Yolo County to encourage low-income households in the unincorporated area to access $1 billion in State electrification rebates, as well as other related electrification retrofit rebates for existing residential homes. Helping these households reduce ongoing energy-related costs by targeting direct outreach to them will have long-term economic as well as potential indoor air quality benefits.
ANALYSIS
Program Details
The ERRO Program is an outreach and technical assistance program designed to identify lower income households who have had difficulty paying their utility bills and provide support for accessing State electrification rebates. Though the Program does not include direct distribution of energy efficiency rebates, VCE will be monitoring for grant opportunities to provide this direct support.
Using Valley Clean Energy’s data on low-income households in the unincorporated area of Yolo County that encountered difficulty paying their energy bills during the COVID-19 pandemic, VCE will work with Yolo County to reach out to these households and/or landlords of multifamily dwellings to connect them with information about electrification rebates, help fill out applications, and help facilitate retrofits if needed.
2 Item 12
This project also includes the development of a system for tracking households which secure electrification rebates by working with the State and other rebate agencies to provide data related to successful rebate applications in the unincorporated area. This project is anticipated to create replicable models for electrification retrofit rebate programs throughout the County, region, and state. The outreach program would provide template outreach materials which other jurisdictions could use to implement similar programs. If approved, VCE’s support of the ERRO Program would commence July 2023 and conclude December 2024. VCE plans to work with its incumbent marketing contractor REACH Strategies to minimize staff impact related to program execution.
FISCAL IMPACT
The ERRO Program would have a net-neutral effect on VCE’s budget, as Yolo County would be providing $100,000 in American Rescue Plan (ARP) funds to VCE for its portion of program execution.
ATTACHMENTS
1. Program Metrics
2. Program Budget
3. Resolution 2023-XXX (including draft Contract)
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Attachment 1: Program Metrics
Performance
Measures
Framework
Outcome
Measure
Data
Collection
Method
Data
Tracking
Frequency
Outcome Link to ARP Narrative
How much did
we do?
Number of
people reached
Survey Quarterly Measure E-2: Reduce Energy Consumption in Existing Residential and Non-Residential
Buildings of the Yolo County Climate Action
Plan
How well did we
do it?
Number of
existing homes
converted to all
electric
Survey Quarterly Measure E-2: Reduce Energy Consumption in Existing Residential and Non-Residential
Buildings of the Yolo County Climate Action
Plan
Is anyone better
off?
Associated
greenhouse gas
reduction
quantification
Survey Quarterly Measure E-2: Reduce Energy Consumption in Existing Residential and Non-Residential
Buildings of the Yolo County Climate Action
Plan
4 Item 12
Attachment 2: Program Budget
Electrification Retrofit
Rebate Outreach Program Funding Sources
Budget Item Total Budget ARP Other Funds
Personnel/Salaries
$
85,000.00
$
85,000.00 $ -
Capital Expenses $ - $ - $ -
Operating Expense
$
10,000.00
$
10,000.00 $ -
Program Supplies
$
5,000.00
$
5,000.00 $ -
Total Direct Cost
$
100,000.00
$
100,000.00 $ -
Less: Capital Expenses,
Rents $ - $ - $ -
Modified Total Direct Cost
$
$100,000.00 $ - $ -
Indirect Cost (10% of
MTDC) $ - $ - $ -
TOTAL
$
100,000.00
$
100,000.00 $ -
Electrification Retrofit
Rebate Outreach Program Quarterly Expenditures (Fiscal Year 2024) Budget Item
Q1 (Jul-Sep
2023)
Q2 (Oct-Dec
2023)
Q3 (Jan-Mar
2024)
Q4 (Apr-Jun
2024)
Personnel/Salaries
$
14,167.00
$
14,167.00
$
14,167.00
$
14,167.00
Capital Expenses $ - $ - $ - $ -
Operating Expense
$
1,667.00
$
1,667.00
$
1,667.00
$
1,667.00
Program Supplies
$
833.00
$
833.00
$
833.00
$
833.00
Indirect Cost (10% of
MTDC) $ - $ - $ - $ -
TOTAL
$
16,667.00
$
16,667.00
$
16,667.00
$
16,667.00
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Electrification Retrofit
Rebate Outreach Program Quarterly Expenditures (Fiscal Year 2025) Budget Item
Q1 (Jul-Sep
2024)
Q2 (Oct-Dec
2024)
Q3 (Jan-Mar
2025)
Q4 (Apr-Jun
2025)
Personnel/Salaries
$
14,166.00
$
14,166.00 $ - $ -
Capital Expenses $ - $ - $ - $ -
Operating Expense
$
1,666.00
$
1,666.00 $ - $ -
Program Supplies
$
834.00
$
834.00 $ - $ -
Indirect Cost (10% of
MTDC) $ - $ - $ - $ -
TOTAL
$
16,666.00
$
16,666.00 $ - $ -
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Attachment 3: Draft ERRO Contract and Resolution 2023-XXX
SUBAWARD INFORMATION
Subrecipient Legal Name: Valley Clean Energy Alliance
Subaward Project Title: Electrification Retrofit Rebate Outreach Rebate Program Subaward/Project Number:
Subaward Project Period: Start: July 1, 2023 End: December 30, 2024 Amount Funded: $ 100,000
Federal Awarding Agency: Department of the Treasury Federal Award Number: N/A CFDA Number: 21.027 CFDA Title: Coronavirus State and Local Fiscal Recovery Funds Attachments: Attachment 1 – Subaward Terms and Conditions Attachment 2 – General Terms and Conditions
Attachment 3A – County Contacts
Attachment 3B – Subrecipient Contacts
Attachment 4 – Reporting Requirements
Attachment 4A – ARP Performance Measures Template
Attachment 5 – Statement of Work
Attachment 6 –Budget Information
Attachment 7 – Insurance Requirements
The County of Yolo hereby awards a subaward, as described above, to Subrecipient. In its performance of subaward work, Subrecipient is an independent entity and not an employee or agent of the County.
SUBRECIPIENT
Signature of Authorized Official: Date Signed:
Authorized Official Name: Mitch Sears
Authorized Official Title: Executive Officer
COUNTY OF YOLO
Signature of Authorized Official: Date Signed:
Authorized Official Name: Ryan Pistochini
Authorized Official Title: Procurement Manager
Signature of County Counsel: Date Signed:
Name: Kimberly Hood, Assistant County Counsel
ATTACHMENT 1 – SUBAWARD TERMS AND CONDITIONS
1. Payment provisions
Subrecipient shall submit invoices not more often than monthly and not less frequently than quarterly for allowable costs incurred for the approved Project. Upon the receipt of proper invoices, the County agrees to process payments in accordance with this Subaward and 2 CFR 200.305. All invoices shall be submitted using Subrecipient’s standard invoice, but at a minimum shall include current and cumulative costs (including cost sharing), Subaward number, and certification, as required in 2 CFR 200.415(a). Invoices that do not reference County’s Subaward number shall be returned to Subrecipient. Invoices and questions concerning invoice receipt or payments shall be directed to the County’s Contact, as shown in Attachment 3A.
A final statement of cumulative costs incurred, including cost sharing, marked “FINAL,” must be submitted to County’s Contact, as shown in Attachment 3A, NOT LATER THAN 60 days after the end date. The final statement of costs shall constitute Subrecipient’s final financial report.
All payments shall be considered provisional and subject to adjustment within the total estimated cost in the event such adjustment is necessary as a result of an adverse audit finding against the Subrecipient. Subrecipient also agrees that it must immediately return to the County any funds expended by the Subrecipient under this Subaward, which are later determined by the Federal government, the State of California, the County, or representatives thereof, not to have been allowable under applicable State of federal laws and regulations.
2. Amendments and Other Changes
Matters concerning the request or negotiation of any changes in the terms, conditions, or amounts cited in this Subaward, and any changes requiring prior approval, should be directed to the other party's Contact, as shown in Attachments 3A and 3B. Any such changes made to this Subaward require the written approval of each party's Authorized Official, as shown in Attachment 3.
The County may issue non-substantive changes to the Project Period and budget unilaterally.
Unilateral modifications shall be considered valid 14 days after receipt unless otherwise indicated by Subrecipient when sent to Subrecipient’s Contact, as shown in Attachment 3B.
3. Termination
Either party may terminate this Subaward with 30 days written notice to the appropriate party’s Contact, as shown in Attachments 3A and 3B. County shall pay Subrecipient for termination costs as allowable under Uniform Guidance, 2 CFR 200, or 45 CFR Part 74 Appendix IX, as applicable.
4. Certification
By signing this Subaward, including the attachments hereto which are hereby incorporated by reference, Subrecipient certifies that it will perform the Statement of Work in accordance with the terms and conditions of this Subaward and the applicable terms of the Federal Award, including the appropriate Terms and Conditions of the Federal Awarding Agency, as referenced in Attachment 1.
The parties further agree that they intend this Subaward to comply with all applicable laws, regulations, and requirements.
5. Certification Regarding Lobbying (2 CFR 200.450)
By signing this Subaward, the Subrecipient Authorized Official certifies, to the best of his/her knowledge and belief, that no Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement in accordance with 2 CFR 200.450.
If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or intending to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Subrecipient shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," to the County.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
6. Civil Rights Compliance
By signing this Subaward, the Subrecipient certifies that it will comply with all legal requirements relating to nondiscrimination and nondiscriminatory use of Federal funds, including that Subrecipient shall not deny benefits or services, or otherwise discriminate on the basis of race, color, national origin (including limited English proficiency), disability, age, or sex (including sexual orientation and gender identity), in accordance with the following authorities: Title VI of the Civil Rights Act of 1964 (Title VI) Public Law 88-352, 42 U.S.C. 2000d-1 et seq., and the Department's implementing regulations, 31 CFR part 22; Section 504 of the Rehabilitation Act of 1973 (Section 504), Public Law 93-112, as amended by Public Law 93-516, 29 U.S.C. 794; Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. 1681 et seq., and the Department's implementing regulations, 31 CFR part 28; Age Discrimination Act of 1975, Public Law 94-135, 42 U.S.C. 6101 et seq., and the Department implementing regulations at 31 CFR part 23.
7. Debarment, Suspension, and Other Responsibility Matters (2 CFR 200.213 and 2 CFR 180) By signing this Subaward, the Subrecipient Authorized Official certifies, to the best of his/her knowledge and belief that neither the Subrecipient nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department or agency, in accordance with 2 CFR 200.213 and 2 CFR 180.
8. Audit and Access to Records
Per 2 CFR 200.501- 200.521, Subrecipient certifies that it will provide notice of any adverse findings which impact this Subaward and will provide access to records as required by parts 2 CFR 200.336, 200.337, and 200.201 as applicable.
Per California Government Code §8546.7, this Subaward is a contract that is subject to the examination and audit of the California State Auditor.
If Subrecipient is not subject to the Single Audit Act, then Subrecipient will provide notice of the completion of any required audits and provide access to such audits upon request.
9. Program for Enhancement of Contractor Employee Protections (41 U.S.C 4712) Subrecipient is hereby notified that they are required to: inform their employees working on any federal award that they are subject to the whistleblower rights and remedies of the pilot program; inform their employees in writing of employee whistleblower protections under 41 U.S.C §4712 in the predominant native language of the workforce; and include such requirements in any agreement made with a subcontractor or subgrantee.
10. Use of Name
Neither party shall use the other party’s name, trademarks, or other logos in any publicity, advertising, or news release without the prior written approval of an authorized representative of that party. The parties agree that each party may use factual information regarding the existence and purpose of the relationship that is the subject of this Subaward for legitimate business purposes, to satisfy any reporting and funding obligations, or as required by applicable law or regulation without written permission from the other party. In any such statement, the relationship of the parties shall be accurately and appropriately described.
11. Flow Down to Subrecipients
The Subrecipient shall require that the language of the certifications above in this Attachment 1 and in Attachment 2 be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
12. Additional Terms and Conditions Incorporated by Reference By signing this Subaward, Subrecipient agrees to the following:
A. To abide by the conditions on activities and restrictions on expenditure of federal funds in appropriations acts that are applicable to this Subaward to the extent those restrictions are pertinent. This includes any recent legislation noted on the Federal Awarding Agency’s website:
https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-funds B. 2 Code of Federal Regulations 200 available at www.ecfr.gov.
C. The Federal Awarding Agency's grants policy guidance, including addenda in effect as of the beginning date of the period of performance or as amended found at:
https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-governments/state-and-local-fiscal-recovery-funds/recipient-compliance-and-reporting-responsibilities D. To abide by the conditions on activities funded by this subaward, the Subrecipient agrees to perform its activities consistent with the Accounting Handbook for Community-Based Organizations and the Contract Administration Manual for Community-Based Organizations, incorporated herein by reference and available at:
https://www.yolocounty.org/business/community-based-organization-cbo-resources
13. Insurance
Subrecipient, at their sole cost and expense, shall obtain and maintain throughout the entire term of this Subaward, the insurance set forth in Attachment 7 attached hereto.
Subrecipient shall not commence services until Subrecipient has submitted all the insurance required and such insurance has been approved by the County. All insurance shall be sent to the County’s Procurement Division at [email protected] for review and approval.
14. Compliance with Economic Sanctions
Pursuant to California State Executive Order N-6-22 (“Executive Order”) imposing economic sanctions against Russia and declaring support of Ukraine, County shall terminate any contract with any individual or entity that is in violation of the Executive Order or that is subject to economic sanctions therein and shall not enter a contract with any such individual or entity while the Executive Order is in effect.
Subrecipient is required to comply with the Executive Order and take steps in response to Russia’s action in Ukraine, including by not limited to, desisting from making new investments in, or engaging in financial transactions with Russia or Russian entities.
ATTACHMENT 2 – GENERAL TERMS AND CONDITIONS
1. Indemnification
To the fullest extent allowed by law, Subrecipient shall defend, indemnify, and hold harmless the County, its officers, officials, employees and agents from any and all claims, demands, liability, damages, cost or expenses (including but not limited to attorney fees) in law or equity that may at any time arise or be asserted based in whole or in part upon this Agreement or the performance or nonperformance of the project(s) described herein for which the funds are being awarded to Subrecipient, except to the extent caused by the sole negligence or willful misconduct of the County, or the County’s officers, agents, or employees. Subrecipient responsibility for such defense and indemnity obligations shall survive the termination or completion of this Subaward for the full period of time allowed by law. The defense and indemnification obligations of this Subaward are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Subaward.
2. Compliance with applicable laws and regulations
Subrecipient shall comply with all applicable laws and regulations, including but not limited to any, which are promulgated to protect the public health, welfare and safety or prevent conflicts of interest. Subrecipient shall defend County and reimburse it for any fines, damages, or costs (including attorney fees) that might be incurred or assessed based upon a claim or determination that Subrecipient has violated any applicable law or regulation.
3. Conflict of Interest
A. Contractor shall comply with the laws and regulations of the State of California and County regarding conflicts of interest, including, but not limited to, Article 4 of Chapter 1, Division 4, Title 1 of the California Government Code, commencing with Section 1090, and Chapter 7 of Title 9 of said Code, commencing with Section 87100 (Political Reform Act), and regulations enacted by the California Fair Political Practices Commission.
B. Subrecipient covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of Subrecipient’s obligations and responsibilities hereunder. Subrecipient further covenants that in the performance of this Subaward, no person having any such interest shall be employed by Subrecipient. This covenant shall remain in force until Subrecipient completes performance of the services required of it under this Subaward.
C. Subrecipient agrees that if any fact comes to its attention that raises any question as to the applicability of any conflict-of-interest law or regulation, Subrecipient will immediately inform the County and provide all information needed to resolve the question.
4. Availability of funds
This Subaward is subject to the County, the State of California and the United States appropriating and approving sufficient funds for the activities required of the Subrecipient pursuant to this Subaward. If the County’s adopted budget and/or its receipts from California and the United States do not contain sufficient funds for this Subaward, the County may terminate this Subaward by giving ten (10) days advance written notice thereof to the Subrecipient, in which even the County shall have no obligation to pay the Subrecipient any further funds or provide other consideration and the Subrecipient shall have no obligation to provide any further services under this Subaward.
5. Default
If Subrecipient fails to perform any part of this Subaward, the County may notify the Subrecipient’s Contact of the default and Subrecipient shall remedy the default within 30 days after notification. If Subrecipient fails to do so, then, in addition to any other remedy that County may have, County may terminate this Subaward and withhold any or all payments otherwise owed to Subrecipient pursuant to this Subaward.
6. Licensure
Subrecipient certifies that they shall hold all applicable licenses and/or certifications required by Subrecipient’s profession and maintain them throughout this Subaward, and that Subrecipient’s performance shall meet the standards of licensure/certification.
7. Independent Contractor
Subrecipient understands that he/she is not an employee of the COUNTY and is not eligible for any employee benefits, including but not limited to unemployment, health/dental insurance, worker’s compensation, vacation, or sick leave.
8. Confidentiality
Subrecipient will hold in confidence all information disclosed to or obtained by Subrecipient which relates to activities under this Subaward and/or to the County plans or activities, except to the extent required by law. All documents and information developed under this Subaward and all work products, reports, and related data and materials shall become the property of the County.
Subrecipient shall deliver all of the foregoing to the County upon completion of the services hereunder, or upon earlier termination of this Subaward. In addition, Subrecipient shall retain all of its own records regarding this Subaward, and the services provided hereunder for a period of not less than five (5) years from the end of the Subaward, and shall make them available to County for audit and discovery purposes.
9. Entire Subaward
This Subaward constitutes the entire agreement of the parties, and no other agreements or representations, oral or written, have been made or relied upon by either party. This Subaward may only be amended as specified in Attachment 1, Section 2, and any other purported amendment shall be of no force or effect. This Subaward, including all attachments, shall be subject to disclosure pursuant to the California Public Records Act.
10. Execution
This Subaward shall be deemed to be executed within the State of California and construed in accordance with and governed by laws of the State of California. Any action or proceeding arising out of this Subaward shall be filed and resolved in a California State court located in Woodland, California.
ATTACHMENT 3A – COUNTY CONTACTS
Legal Name: County of Yolo
Legal Address: 625 Court Street., Room 102
Woodland, CA 95695
Website: www.yolocounty.org
County Contacts
Grant Project Manager: John Rowe, American Rescue Plan Project Manager Email: [email protected] Telephone Number: 530-666-5775 Administrative Contact: John Rowe, American Rescue Plan Project Manager Email: [email protected] Telephone Number: 530-666-5775 COI Contact Email: [email protected]
Financial Contact: Tom Haynes, Interim Chief Financial Officer Email: [email protected] Telephone Number: 530-666-8190 ext. 8162 Email Invoices: ☒ Yes ☐ No Invoice Email (if different): [email protected] Authorized Official: Tonia Murphy, Procurement Manager
Email: [email protected] Telephone Number: 530-406-4830 Administrative and Grant Project Manager Address:
Name: John Rowe, American Rescue Plan Project Manager
Address: County Administrator’s Office
County of Yolo
625 Court Street, Room 202
Woodland, CA 95695
Invoice Address:
Name: Tom Haynes, Assistant Chief Financial Officer
Address: Financial Services
County of Yolo
625 Court Street, Room 102
Woodland, CA 95695
ATTACHMENT 3B – SUBRECIPIENT CONTACTS
Entity’s DUNS Name:
EIN No: Institution Type: Joint Powers Authority
Currently registered in SAM.gov: X Yes ☐ No ☐
UEID:
Subrecipient is performing subaward activities in:
Place of Performance Address:
604 2nd St, Davis, CA 95616
Congressional District: ZipCode+4:
Subrecipient Contacts
Central Email: [email protected]
Website: valleycleanenergy.org
Grant Project Manager: Rebecca Boyles, Director of Customer Care and Marketing Email: [email protected] Telephone Number: 530.446.2753 Administrative Contact: Alisa Lembke, Board Clerk
Email: [email protected] Telephone Number: 530.446.2754 Financial Contact: Edward Burnham, Director of Finance & Internal Operations Email: [email protected] Telephone Number: 530.446.2752 Invoice/Payment Email (if different from Financial Contact):
Authorized Official: Mitch Sears, Executive Officer
Email: [email protected] Telephone Number: 530.446.2750 Legal Address:
Name: Valley Clean Energy Alliance
Address: 604 2nd St, Davis, CA 95616
Administrative Address:
Name: Valley Clean Energy Alliance
Address: 604 2nd St, Davis, CA 95616
Payment Address:
Name: Valley Clean Energy Alliance, c/o Edward Burnham
Address: 604 2nd St, Davis, CA 95616
ATTACHMENT 4 – REPORTS AND COMPLIANCE
Subrecipient agrees to submit the following reports and comply with other requirements as specified below:
Technical
☐ Monthly technical/progress report will be submitted to the County’s Contact within 15 days after the end of the month.
☒ Quarterly technical/progress reports will be submitted to the County’s Contact within 21 days after the end of each project quarter.
☐ Annual technical/progress report will be submitted 30 days before the end of the budget period to the County’s Contact. Such report shall also include a detailed budget for the next budget period and, if applicable, updates to subrecipient key personnel ☒ A Final technical/progress report will be submitted to the County’s Contact within 60 days after the end of the period of performance.
☐ Technical/progress report as may be required by the County’s Contact for the County to satisfy its reporting obligations to the Federal Awarding Agency.
Other
☐ Subrecipient to participate in County-provided technical assistance training within 30 days of contract execution. Subrecipient may not obligate funds under this Subaward until this training is completed.
☐ Property Inventory Report; frequency, type, and submission instructions listed here and only to be used when required by County Federal Award:
Attachment 4A – ARP Performance Measures Template
Project Title: Electrification Retrofit Rebate Outreach Rebate Program Program Lead & Contact Information (phone, email address) Rebecca Boyles, 530-446-2753, [email protected] Program Purpose Statement: Program is designed to conduct outreach to income-qualified electricity customers in Yolo County in order to connect them with existing rebates for home electricity efficiency measures in order to reduce electricity consumption as well as electricity bills.
Expenditure Category
6.1 Government Services
Performance
Measures
Framework
Outcome
Measure
Data
Collection
Method
Data Tracking
Frequency
Outcome Link to ARP Narrative
How much did we
do?
Number of people
reached
Survey Quarterly Measure E-2: Reduce Energy Consumption in Existing Residential and Non-Residential Buildings of the Yolo County Climate Action Plan
How well did we
do it?
Number of existing
homes converted
to all electric
Survey Quarterly Measure E-2: Reduce Energy Consumption in Existing Residential and Non-Residential Buildings of the Yolo County Climate Action Plan
Is anyone better
off?
Associated
greenhouse gas
reduction
quantification
Survey Quarterly Measure E-2: Reduce Energy Consumption in Existing Residential and Non-Residential Buildings of the Yolo County Climate Action Plan
ATTACHMENT 5 – STATEMENT OF WORK
1. Subrecipient shall perform the deliverables, services, and tasks as specified in the statement of work ☒ Below; or ☐ Attached - pages. Subrecipient shall obtain written approval from the County prior to any changes to this statement of work.
Electrification Retrofit Rebate Outreach Program will create a two-year comprehensive outreach program in partnership with Valley Clean Energy to encourage low-income households in the unincorporated area to access $1 billion in State electrification rebates, as well as other related electrification retrofit rebates for existing residential homes. Helping these households reduce ongoing costs by targeting them directly will have long-term economic benefits. The Electrification Retrofit Rebate Outreach Program is specifically an outreach and technical assistance program and does not include the distribution of energy efficiency rebates.
Using Valley Clean Energy’s confidential data on low-income households in the unincorporated area that encountered difficulty paying their energy bills during the COVID-19 pandemic, Valley Clean Energy will work with Yolo County to reach out to these households and/or landlords of multifamily dwellings to connect them with information about electrification rebates, help fill out applications, and help manage retrofits if needed.
This project also includes the development of a system for tracking households which secure electrification rebates by working with the State and other rebate agencies to provide data related to successful rebate applications in the unincorporated area. This project would create replicable models for electrification retrofit rebate programs throughout the County, region, and state. The outreach program would provide template outreach materials which other jurisdictions could use to implement similar programs.
ATTACHMENT 6 – BUDGET INFORMATION
☒ Below or ☐ Attached - _ Page
Electrification Retrofit Rebate
Outreach Program Funding Sources
Budget Item Total Budget ARP Other Funds
Personnel/Salaries $ 85,000.00 $ 85,000.00 $ -
Capital Expenses $ - $ - $ -
Operating Expense $ 10,000.00 $ 10,000.00 $ -
Program Supplies $ 5,000.00 $ 5,000.00 $ -
Total Direct Cost $ 100,000.00 $ 100,000.00 $ -
Less: Capital Expenses, Rents $ - $ - $ -
Modified Total Direct Cost $ $100,000.00 $ - $ -
Indirect Cost (10% of MTDC) $ - $ - $ -
TOTAL $ 100,000.00 $ 100,000.00 $ -
Electrification Retrofit Rebate
Outreach Program Quarterly Expenditures (Fiscal Year 2024) Budget Item
Q1 (Jul-Sep
2023)
Q2 (Oct-Dec
2023)
Q3 (Jan-Mar
2024)
Q4 (Apr-Jun
2024)
Personnel/Salaries $ 14,167.00 $ 14,167.00 $ 14,167.00 $ 14,167.00 Capital Expenses $ - $ - $ - $ -
Operating Expense $ 1,667.00 $ 1,667.00 $ 1,667.00 $ 1,667.00 Program Supplies $ 833.00 $ 833.00 $ 833.00 $ 833.00
Indirect Cost (10% of MTDC) $ - $ - $ - $ -
TOTAL $ 16,667.00 $ 16,667.00 $ 16,667.00 $ 16,667.00
Electrification Retrofit Rebate
Outreach Program Quarterly Expenditures (Fiscal Year 2025) Budget Item
Q1 (Jul-Sep
2024)
Q2 (Oct-Dec
2024)
Q3 (Jan-Mar
2025)
Q4 (Apr-Jun
2025)
Personnel/Salaries $ 14,166.00 $ 14,166.00 $ - $ -
Capital Expenses $ - $ - $ - $ -
Operating Expense $ 1,666.00 $ 1,666.00 $ - $ -
Program Supplies $ 834.00 $ 834.00 $ - $ -
Indirect Cost (10% of MTDC) $ - $ - $ - $ -
TOTAL $ 16,666.00 $ 16,666.00 $ - $ -
ATTACHMENT 7 – INSURANCE REQUIREMENTS
A. During the term of this Subaward, Subrecipient shall at all times maintain, at its expense, the following coverages and requirements. The comprehensive general liability insurance shall include broad form property damage insurance.
1. Minimum Coverages (as applicable) - Insurance coverage shall be with limits not less than the following:
a. Comprehensive General Liability – $1,000,000/occurrence and $2,000,000/aggregate b. Automobile Liability – $1,000,000/occurrence (general) and $500,000/occurrence (property) [include coverage for Hired and Non-owned vehicles.] c. Professional Liability/Malpractice/Errors and Omissions – $1,000,000/occurrence and $2,000,000/aggregate (If any engineer, architect, attorney, accountant, medical professional, psychologist, or other licensed professional performs work under a contract, the Subrecipient must provide this insurance. If not, then this requirement does not apply.)
d. Workers’ Compensation – Statutory Limits/Employers’ Liability - $1,000,000/accident for bodily injury or disease (If no employees, this requirement automatically does not apply.)
2. The County, its officers, agents, employees, and volunteers shall be named as additional insured on all but the workers’ compensation and professional liability coverages. It shall be a requirement under this Subaward that any available insurance proceeds broader than or in excess of the specified minimum Insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Subaward; or (2) the broader coverage and maximum limits of coverage of any Insurance policy or proceeds available to the named Insured; whichever is greater.
a. The Additional Insured coverage under the Subrecipient’s policy shall be “primary and non-contributory” and will not seek contribution from the County’s insurance or self-insurance and shall be at least as broad as CG 20 01 04 13. b. The limits of Insurance required in this Subaward may be satisfied by a combination of primary and umbrella or excess Insurance. Any umbrella or excess Insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the County of Yolo (if agreed to in a written contract or agreement) before the County’s own Insurance or self-insurance shall be called upon to protect it as a named insured.
3. Said policies shall remain in force through the life of this Subaward and, with the exception of professional liability coverage, shall be payable on a “per occurrence” basis unless the County Risk Manager specifically consents in writing to a “claims made” basis. For all “claims made” coverage, in the event that the Subrecipient changes insurance carriers Subrecipient shall purchase “tail” coverage covering the term of this Subaward and not less than three years thereafter. Proof of such “tail” coverage shall be required at any time that the Subrecipient changes to a new carrier prior to receipt of any payments due.
4. The Subrecipient shall declare all aggregate limits on the coverage before commencing performance of this Subaward, and the County’s Risk Manager reserves the right to require higher aggregate limits to ensure that the coverage limits required for this Subaward as set forth above are available throughout the performance of this Subaward.
5. Any deductibles or self-insured retentions must be declared to and are subject to the approval of the County Risk Manager. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied either by the named Insured or Yolo County.
6. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the Director (ten (10) days for delinquent insurance premium payments).
7. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise approved by the County Risk Manager.
8. The policies shall cover all activities of Subrecipient, its officers, employees, agents, and volunteers arising out of or in connection with this Subaward.
9. For any claims relating to this Subaward, the Subrecipient's insurance coverage shall be primary, including as respects the County, its officers, agents, employees, and volunteers.
Any insurance maintained by the County shall apply in excess of, and not contribute with, insurance provided by Subrecipient's liability insurance policy.
10. The insurer shall waive all rights of subrogation against the County, its officers, employees, agents, and volunteers.
B. Prior to commencing services pursuant to this Subaward, Subrecipient shall furnish the County with original endorsements reflecting coverage required by this Subaward. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received by, and are subject to the approval of, the County Risk Manager before work commences. Upon County’s request, Subrecipient shall provide complete, certified copies of all required insurance policies, including endorsements, reflecting the coverage required by these specifications.
C. During the term of this Subaward, Subrecipient shall furnish the County with original endorsements reflecting renewals, changes in insurance companies and any other documents reflecting the maintenance of the required coverage throughout the entire term of this Subaward. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. Upon County’s request, Subrecipient shall provide complete, certified copies of all required insurance policies, including endorsements reflecting the coverage required by these specifications. Yolo County reserves the right to obtain a full certified copy of any Insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.
D. Subrecipient agrees to include with all Subcontractors in their subcontract the same requirements and provisions of this Subaward including the indemnity and Insurance requirements to the extent they apply to the scope of the Subcontractor’s work. Subcontractors hired by Subrecipient agree to be bound to Subrecipient and the County of Yolo in the same manner and to the same extent as Subrecipient is bound to the County of Yolo under the Subaward Documents. Subcontractor further agrees to include these same provisions with any Sub-subcontractor. A copy of the Owner Contract Document Indemnity and Insurance provisions will be furnished to the Subcontractor upon request. The Subrecipient shall require all Subcontractors to provide a valid certificate of insurance and the required endorsements included in the agreement prior to commencement of any work and Subrecipient will provide proof of compliance to the County of Yolo.
E. Subrecipient shall maintain insurance as required by this contract to the fullest amount allowed by law and shall maintain insurance for a minimum of five years following the completion of this project. In the event Subrecipient fails to obtain or maintain completed operations coverage as required by this Subaward, the County at its sole discretion may purchase the coverage required and the cost will be paid by Subrecipient.
Item 12
1 VALLEY CLEAN ENERGY ALLIANCE
RESOLUTION NO. 2023 - ___
A RESOLUTION OF VALLEY CLEAN ENERGY AUTHORIZING THE EXECUTIVE OFFICER’S
APPROVAL AND EXECUTION OF A CONTRACT WITH YOLO COUNTY FOR THE
ELECTRIFICATION RETROFIT REBATE OUTREACH (ERRO) PROGRAM WHEREAS, Valley Clean Energy (“VCE”) was formed as a community choice aggregation agency (“CCA”) on November 16, 2016, Under the Joint Exercise of Power Act, California Government Code sections 6500 et seq., among the County of Yolo, and the Cities of Davis and Woodland, to reduce greenhouse gas emissions, provide electricity, carry out programs to reduce energy consumption, develop local jobs in renewable energy, and promote energy security and rate stability in all of the member jurisdictions. The City of Winters, located in Yolo County, was added as a member of VCE and a party to the JPA in December of 2019; and,
WHEREAS, many low-income households in Valley Clean Energy’s service territory had trouble paying electric bills during the COVID-19 crisis; and,
WHEREAS, VCE has data on households that had trouble paying, and could conduct direct outreach to these households in order to connect them with rebates that could help them to save money on electricity bills; and,
WHEREAS, the Electrification Retrofit Rebate Outreach (ERRO) Program would create a comprehensive outreach program in partnership with Yolo County and Valley Clean Energy to encourage low-income households in the unincorporated area to access a portion of the $1 billion in existing State electrification rebates, as well as other related electrification retrofit rebates for existing residential homes; and,
WHEREAS, The ERRO Program would have a net-neutral effect on VCE’s budget, as Yolo County would be providing $100,000 in American Rescue Plan (ARP) funds to VCE for program execution.
NOW, THEREFORE, the Board of Directors of the Valley Clean Energy Alliance resolves as follows:
1. Authorization for the Executive Officer and/or his designee to execute and take all actions necessary to implement the contract with Yolo County for the Electrification Retrofit Rebate Outreach Program (ERRO).
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Item 12
2 PASSED, APPROVED AND ADOPTED, at a special meeting of Valley Clean Energy, held on the _____ day of _________ 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
Tom Stallard, VCE Chair
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Alisa M. Lembke, VCE Board Secretary