Item 3
1 VALLEY CLEAN ENERGY ALLIANCE
Staff Report – Item 3
TO: Board of Directors
FROM: Alisa Lembke, Board Clerk / Administrative Analyst SUBJECT: Approval of Minutes of June 12, 2025 meeting
DATE: September 11, 2025
RECOMMENDATION
Receive, review and approve the attached June 12, 2025 meeting Minutes.
Attachment: June 12, 2025 meeting Minutes
VCEA Minutes June 12, 2025 Board Meeting Page 1 of 3
MINUTES OF THE VALLEY CLEAN ENERGY ALLIANCE
BOARD OF DIRECTORS MEETING
THURSDAY, JUNE 12, 2025
The Board of Directors of the Valley Clean Energy Alliance duly noticed their regular meeting for Thursday, June 12, 2025 at 5:30 p.m. to be held at City of Davis Community Chambers located at 23 Russell Boulevard, Davis, California 95616. Both Chair Bapu Vaitla and Vice Chair Jesse Loren are absent so Director Tania Garcia-Cadena is chairing the meeting. Director Garcia-Cadena established that there was a quorum present and the meeting began at 5:32 p.m.
Board Members Present: Tania Garcia-Cadena, Shiela Allen, Donna Neville, Richard Casavecchia, Linda Deos (Alternate – City of Davis)
Members Absent: Bapu Vaitla (Chair),Tom Stallard, Lucas Frerichs, Jesse Loren (Vice Chair)
Welcome,
Approval of the
Agenda, Oaths of
Office
Motion made by Director Neville to approve the June 12, 2025 regular meeting Agenda, seconded by Director Deos (Alt.). Motion passed with Directors Vaitla, Stallard, Frerichs and Loren absent.
Public Comment –
General and
Consent Items
Director Garcia-Cadena opened up public comments on general and consent items. There were no written or verbal public comments.
Approval of
Consent Agenda /
Resolution 2025-
007
Motion made by Director Allen to approve the Consent agenda items, seconded by Director Deos (Alt.). Motion passed with Directors Vaitla, Stallard, Frerichs and Loren absent. The following items were:
3. approved April 10, 2025 Board meeting Minutes;
4. received 2025 long range calendar;
5. received Treasurer’s reports: a) March 31, 2025 and b) April 30, 2025;
6. received legislative update provided by Pacific Policy Group;
7. received May 2025 regulatory update dated June 4, 2025 provided by Keyes & Fox;
8. received Community Advisory Committee April 24, 2025 and May 22, 2025 meeting/Strategic Plan Update Workshop meeting summaries;
9. approved CC Power budget amendment; and,
10. approved amendment to the AgFIT Pilot program agreement with PG&E as Resolution 2025-007.
VCEA Minutes June 12, 2025 Board Meeting Page 2 of 3
Item 11: Summer
preparedness
outlook.
(Information)
VCE Chief Executive Officer Mitch Sears and Chief Operating Officer Gordon Samuel introduced this item. Jaclyn Harr of The Energy Authority (TEA) provided an overview of CAISO and CEC reports indicating that the overall Summer outlook is positive. Ms. Harr provided anticipated Summer temperature, precipitation, and hydro power production and reviewed the seasonal water storage, September peak load and resource analysis, and VCE’s readiness for the Summer.
Slide 10 indicates what VCE is doing to be prepared. She reviewed VCE’s Summer energy position by highlighting hedge practices, anticipated power production, and load. The Board and Staff briefly discussed Putah Creek Solar Farm and the solar and storage project within Yolo County.
There were no written public comments.
Verbal public comment: Christine Shewmaker thanked Staff and TEA for providing a Summer forecast and for the plan VCE has in place to handle the anticipated heat. She suggested that VCE share their Summer energy plan with VCE customers.
Item 12: Receive
Mid-year 2025
Financial update.
(Discussion/Action)
Mr. Sears introduced this item and introduced Chief Financial Officer Edward Burnham who proceeded to provide an update on VCE’s mid-year 2025 finances. Mr. Burnham provided VCE’s 2025 rates and budget summary key objectives; reviewed VCE’s reserves, net position, rate comparison, resource adequacy outlook; and, the impacts of market price benchmark (MPB). He provided an overview of 2026 financial impacts and possible options for VCE to mitigate those impacts. Staff recommended maintaining the current rate discounts for all customer classes through the end of 2025. This approach supports stability, customer satisfaction, and VCE’s long-term financial sustainability.
The Board and Staff briefly discussed: load; CPUC proceedings and decisions; rate forecasting; and, VCE’s generation rates and discounts.
There were no written or verbal public comments.
Director Neville made a motion to continue current customer rate discounts of 5% for all and 10% for CARE/FERA customers for the remainder of 2025, seconded by Director Allen. Motion passed by the following vote:
AYES: Allen, Neville, Casavecchia, Deos (Alt.), Garcia-Cadena NOES: None
ABSENT: Vaitla, Stallard, Frerichs, Loren
ABSTAIN: None
VCEA Minutes June 12, 2025 Board Meeting Page 3 of 3
Item 13: Approve
2024 Net Margin
allocation.
(Discussion/Action)
/ Resolution 2025-
008
Mr. Burnham provided a very brief overview of the 2024 Net Margin; and, reviewed the VCE adopted Dividend Program formula, discretionary allocation, and three (3) allocation scenarios. The Board and Staff briefly discussed VCE’s local programs and rate credits. There were no written or verbal public comments.
Motion made by Director Casavecchia to adopt a resolution approving the allocation of the $26.9M 2024 Audited Net Margin between cash reserves, local program reserve (LPR), and Customer Dividends program as follows:
1. $9,106,000 (34%) of Net Margin to operational cash reserves;
2. $12,284,000 (46%) of Net Margin to rate stabilization reserves;
3. $1,624,000 (6%) of Net Margin to the Local Programs Reserve (LPR).
4. $3,856,000 (14%) of Net Margin designated to the Dividends Program in the form Rate Credits.
This motion was seconded by Director Neville. Motion passed as Resolution 2025-008 by the following vote :
AYES: Allen, Neville, Casavecchia, Deos (Alt.), Garcia-Cadena NOES: None
ABSENT: Vaitla, Stallard, Frerichs, Loren
ABSTAIN: None
Item 14:
Reappointment /
appointment of
Members to
Community
Advisory
Committee
(Annual) (Action)
Mr. Sears provided an overview of the Community Advisory Committee (CAC) reappointment/appointment process. Mr. Sears reminded the Board that four (4) jurisdiction seats are up for
reappointment/appointment with three (3) incumbent CAC Members asking to be reappointed and the City of Davis seat having two (2) people for consideration: one (1) incumbent CAC Member and one (1) applicant. Director Garcia-Cadena asked the City of Davis Board Members to make a recommendation to the VCE Board of whom to appoint to the City of Davis seat.
Director Deos (Alt.) informed those present that the City of Davis Board Members talked about it and they are recommending to reappoint incumbent Rahul Athalye to the City of Davis seat. There were no written or verbal public comments.
VCEA Minutes June 12, 2025 Board Meeting Page 4 of 3
Motion made by Director Deos (Alt.) to:
1. reappoint the following for a three (3) year term to expire 2028 (Class 1):
• City of Davis seat – Rahul Athalye
• City of Winters seat – David Springer
• City of Woodland seat – Mark Aulman
• Unincorporated Yolo County seat – Cynthia Rodriguez
2. And, have Staff continue to solicit candidates for vacant unincorporated Yolo County Jurisdiction seat until filled.
This motion was seconded by Director Neville. Motion passed by the following vote :
AYES: Allen, Neville, Casavecchia, Deos (Alt.), Garcia-Cadena NOES: None
ABSENT: Vaitla, Stallard, Frerichs, Loren
ABSTAIN: None
Item 15: Recap of
CalCCA 2025
Annual Conference.
(Information)
VCE Staff and participating Board Members provided their perspectives on attending the CalCCA 2025 Conference held in Orange County.
Director Allen asked that a future Board meeting topic be VCE’s expansion opportunities.
Item 16: Board
Member and Staff
Announcements
Mr. Sears informed those present that VCE is updating their Strategic Plan (SP) and recently held a SP Workshop in Esparto. The second SP Workshop on Thursday, June 26th will be held in Davis. He reminded those present that the CA Honey Festival, which was postponed from early May to Saturday, June 21 will be held in Woodland at the Yolo County Fairgrounds. Lastly, he announced that VCE sent out a survey on VCE’s SP soliciting input on VCE’s major update to the SP.
Announcement /
Adjournment
Director Garcia-Cadena announced that the Board’s next scheduled meeting is Thursday, July 10, 2025 at the City of Woodland Council Chambers located at 300 First Street, Woodland, California 95695.
There being no further business, the meeting was adjourned at 7:02 p.m.
Alisa M. Lembke
VCEA Board Secretary