Item 3
1 VALLEY CLEAN ENERGY ALLIANCE
Staff Report – Item 3
TO: Board of Directors
FROM: Alisa Lembke, Board Clerk / Administrative Analyst SUBJECT: Approval September 11, 2025 meeting Minutes
DATE: October 14, 2025
RECOMMENDATION
Receive, review and approve the attached September 11, 2025 meeting Minutes.
Attachment: September 11, 2025 meeting Minutes
VCEA Minutes September 11, 2025 Board Meeting Page 1 of 3
MINUTES OF THE VALLEY CLEAN ENERGY ALLIANCE
BOARD OF DIRECTORS MEETING
THURSDAY, SEPTEMBER 11, 2025
The Board of Directors of the Valley Clean Energy Alliance duly noticed their regular meeting for Thursday, September 11, 2025 at 5:30 p.m. to be held at City of Woodland Council Chambers located at 300 First Street, Woodland, California 95695. Board Chair Bapu Vaitla established that there was a quorum present and the meeting began at 5:31 p.m.
Board Members Present: Bapu Vaitla (Chair), Tom Stallard, Lucas Frerichs, Tania Garcia-Cadena, Shiela Allen, Donna Neville, Richard Casavecchia Members Absent: Jesse Loren (Vice Chair, attended remotely) Welcome,
Approval of the
Agenda
Board Secretary Alisa Lembke informed those that Vice Chair Jesse Loren was attending remotely, and Director Loren was informed that she could not vote on any items. Motion made by Director Stallard to approve the September 11, 2025 regular meeting Agenda, seconded by Director Garcia-Cadena. Motion passed with Director Loren absent.
Public Comment –
General and
Consent Items
Director Vaitla opened up the public comment period on general and consent items. There were no written or verbal public comments.
Approval of
Consent Agenda /
Resolution 2025-
009
Motion made by Director Frerichs to approve the Consent agenda items, seconded by Director Allen. Motion passed with Director Loren absent. The following items were:
3. approved June 12, 2025 Board meeting Minutes;
4. received 2025 long range calendar;
5. received Treasurer’s reports: A) May 31, 2025, B) June 30, 2025 and C) July 31, 2025;
6. received July/August 2025 regulatory update dated September 3, 2025 provided by Keyes & Fox;
7. received Community Advisory Committee meeting summaries: 1) June 26, 2025 meeting and Strategic Plan Update Workshop; 2) July 24, 2025 meeting; and, 3) August 28, 2025 meeting
8. received Customer participation updated (2nd Quarter 2025);
9. accepted and attested to the accuracy of Valley Clean Energy’s 2024 Power Content Label; and,
VCEA Minutes September 11, 2025 Board Meeting Page 2 of 3
10. approved VCE Capitalization Policy as Resolution 2025-009.
Item 11: Receive
AgFIT (Dynamic
Pricing) Pilot
Program update.
(Information)
VCE Staff Rebecca Kuczynski provided an AgFIT (Dynamic Pricing) Pilot Program update. The Board and Staff discussed: goals and results of the pilot program, savings to those agriculture customers who participated, future and or current programs similar, and rate schedules and differentials.
There were no verbal or written public comments.
Item 12: Board
Member and Staff
Announcements.
VCE Chief Executive Officer Mitch Sears informed those present that VCE Staff has connected with the individual VCE jurisdictions to introduce VCE’s Electric Advisor Service. The goal is to work with each jurisdiction individually to reach their electric objectives and goals.
Mr. Sears informed those present that “Prepay” transactions recognized an approximate $200,000 savings for the month of July 2025 and over the next ten (10) years VCE anticipates saving approximately $14 million.
Mr. Sears provided a brief status of the Power Charge Indifferent Adjustment (PCIA) proceeding and anticipate the 2026 PCIA will be higher than 2025. PCIA projections are being incorporated into VCE’s 2026 preliminary budget.
Mr. Sears informed those present that he took a trip with U.C. Davis to Japan and presented information on dynamic pricing because of VCE’s experience with the AgFIT Pilot Program.
Mr. Sears announced that VCE will have a booth at two local events this coming weekend: Woodland Farmers Market on Saturday (9/13/25) and Winters Farmers Market on Sunday (9/14/25).
Lastly, Mr. Sears informed those present that VCE Staff are working on a large electric load policy, currently being reviewed by the Community Advisory Committee (CAC), and, are monitoring legislative bills.
The Board had no announcements. There were no written or verbal public comments.
VCEA Minutes September 11, 2025 Board Meeting Page 3 of 3 Item 13:
Announcement /
Adjournment
Chair Vaitla announced that the Board’s next scheduled regular meeting is on Thursday, October 9, 2025 at 5:30 p.m. at the City of Davis Community Chambers located at 23 Russell Boulevard, Davis, California 95616. The Board adjourned their regular meeting at 6:00 p.m. to reconvene into the Strategic Plan Workshop after a brief break.
RECONVENED AS STRATEGIC PLAN UPDATE WORKSHOP
Item 1: Public
Comment.
Chair Vaitla began the Strategic Plan Update Workshop at 6:05 p.m. There were no written or verbal public comments.
Item 2: Strategic
Plan Update
Workshop
VCE Chief Executive Officer Mitch Sears introduced this item. VCE Staff provided the background of the Major Update to the Strategic Plan (SP), highlighting the proposed general and administrative updates and Goal 2 (power supply resources) updates; and, the input received from holding two other public workshops and the results of the Customer survey. The Board and Staff discussed and provided input on: affordability, generation energy rates and rate independence, Customer needs, reliability, renewable energy and RECs (Renewable Energy Certificates), carbon free resources, compliance of California’s RPS (Renewable Portfolio Standard), defining success of reaching VCE’s goals, local energy, SP goal flexibility, and municipalization.
After hearing the Board’s input, VCE Staff will revise the Major Update to the Strategic Plan and present a draft Major Update to the Board at their next meeting.
Item 3:
Adjournment of
Workshop
The meeting was adjourned at 7:45 p.m.
Alisa M. Lembke
VCEA Board Secretary