Item 8
1 VALLEY CLEAN ENERGY ALLIANCE
Staff Report – Item 8
TO: Board of Directors
FROM: Edward Burnham, Chief Financial Officer
Alisa Lembke, Board Clerk / Administrative Analyst
SUBJECT: Contract Renewals for calendar year 2026 (Information) DATE: November 13, 2025
RECOMMENDATION
Informational. No action requested.
OVERVIEW
This update provides a summary of contractual agreements between VCE and various consultants that will expire on December 31, 2025. Based on Staff’s review of the performance and contractual terms, Staff plans to execute contractual options to amend agreements mutually agreed in writing and to extend the term of the Agreements additional year(s).
BACKGROUND
This summary replaces VCE’s past approach of providing individual staff reports and copies of the amendment letter(s) to the Board for information to streamline the process. Prior to sending the amendment letter to the consultant, VCE’s CEO and legal counsel reviews each amendment letter. All contract amounts will be included in the proposed 2026 Budget based on the forecasted needed level of support. Table 1 below summarizes the Amendments to the Agreements contract duration and total contract not to exceed amounts.
Table 1 – Annual Contract Renewal Summary
Consultant Current
Expiration
Date
Amendment # New
Expiration
Date
Not to Exceed (NTE) Other
Updates
Automate
Mailing
12/31/2025 Fifth 12/31/2026 No increase to NTE Updated
Exhibit D
Don Dame 12/31/2025 Second 12/31/2026 Increase NTE of
$15,000/ year by
$15,000 = $30,000 for
2025 and 2026
None
Jim Parks 12/31/2025 Fifth 12/31/2026 No increase to NTE None NewGen
Strategies
12/31/2025 One 12/31/2026 No increase to NTE None
Item 8
2 Consultant Current
Expiration
Date
Amendment # New
Expiration
Date
Not to Exceed (NTE) Other
Updates
Pacific Policy
Group
12/31/2025 Two 12/31/2026 Increase NTE by
$66,000
($5,500/month)
None
PFM
Financial
Services
12/31/2025 One 12/31/2026 No increase to NTE None
Fiscal Impact: The not to exceed amounts will be included in the proposed 2026 Operating Budget.