Item 3
1 VALLEY CLEAN ENERGY ALLIANCE
Staff Report – Item 3
TO: Board of Directors
FROM: Alisa Lembke, Board Clerk / Administrative Analyst SUBJECT: Approval November 13, 2025 Board meeting Minutes DATE: December 11, 2025
RECOMMENDATION
Receive, review and approve the attached November 13, 2025 meeting Minutes.
Attachment: November 13, 2025 Board meeting Minutes
VCEA Minutes November 13, 2025 Regular Board Meeting Page 1 of 3
MINUTES OF THE VALLEY CLEAN ENERGY ALLIANCE
BOARD OF DIRECTORS REGULAR MEETING
THURSDAY, NOVEMBER 13, 2025
The Board of Directors of the Valley Clean Energy Alliance duly noticed their regular meeting for Thursday, November 13, 2025 at 5:30 p.m. to be held at City of Woodland Council Chambers located at 300 First Street, Woodland, California 95695. Board Vice Chair Jesse Loren established that there was a quorum present and began the meeting at 5:30 p.m.
Board Members Present: Jesse Loren (Vice Chair), Tom Stallard, Lucas Frerichs, Linda Deos (Alternate, Davis), Richard Casavecchia, Angel Barajas (Alternate, Yolo County), Tania Garcia-Cadena
Members Absent: Bapu Vaitla (Chair), Donna Neville, Sheila Allen Welcome Vice Chair Jesse Loren welcomed everyone. She gave the floor to VCE Chief Executive Officer Mitch Sears who introduced Chad Curran, VCE’s newest employee who is the Director of Power Resources. Mr. Curran introduced himself and provided a brief background.
Public Comment –
General and
Consent Items
Vice Chair Loren opened up public comment on general and consent items. There were no written or verbal public comments.
Approval of the
Agenda and
Consent Agenda
Items
Motion made by Director Garcia-Cadena to approve the Consent agenda items, seconded by Director Frerichs. Motion passed with Vaitla (Chair), Neville, and Allen absent and Director Barajas (Alt.) abstaining from Item 3 – Approval of the October 14, 2025 Special meeting Minutes.
The following items were:
3. approved October 14, 2025 Board Special meeting Minutes;
4. received 2025 long range calendar;
5. received Treasurer’s report September 30, 2025;
6. received October 2025 regulatory update dated November 5, 2025 provided by Keyes & Fox;
7. received Community Advisory Committee October 23, 2025 meeting summary;
8. received report on Contract Renewals for calendar year 2026; and,
9. approved 2026 Legislative and Regulatory Platform.
VCEA Minutes November 13, 2025 Regular Board Meeting Page 2 of 3 Item 10: Receive
2025 Operating
budget update and
2026 preliminary
Operating budget.
(Information /
Discussion)
Mr. Sears introduced this item and VCE Staff Edward Burnham, who provided an overview of the 2025 operating budget and 2026 outlook; key factors in the 2025 operating budget; and, reviewed Retail load (Forecasted versus Actual). Mr. Burnham provided an overview of Power Cost Indifference Adjustment (PCIA) costs, gross revenues, Cost Price Index (CPI), draft 2026 Budget, generation rate scenarios, reserve funding, and, forecasting. Lastly, Mr. Burnham summarized the 2026 preliminary operating budget and the next steps in the budget adoption process.
The Board and Staff discussed numerous items, such as: load forecasting and the effects on rates; budget drivers, PCIA, reserves and revenues; power portfolio and costs; and, generation rate scenarios. There were no verbal or written public comments.
Item 11. Approve
Phase 2 of VCE’s
Electric Vehicle (EV)
Rebate Program
(“Charge Your
Ride”). (Action)
Mr. Sears introduced VCE Staff Rebecca Kuczynski who reviewed VCE’s Electric Vehicle (EV) rebate program background and timeline, stakeholder engagement, and extensive research to arrive at the current design of Phase 2 “Charge your Ride” EV rebate program. Ms.
Kuczynski reviewed the goals, design, program elements, and other considerations of the Charge your Ride program. VCE Staff Mary-Kathryn Rueff reviewed the budget scenarios, the design, successes and challenges of other CCA’s EV programs, and what VCE learned and incorporated into VCE’s EV pilot program design. VCE Staff highlighted that the proposed VCE’s Charge your Ride EV rebate program has incentives for EV vehicle purchases, chargers and maintenance and tech assistance for individual and multi-family unit Customers. Ms. Kuczynski informed those present that Staff are recommending Scenario 2.
The Board and Staff discussed numerous items, such as: differences in electric vehicle chargers; stacked rebates; future program design with the goal of reaching more customers; details of each scenario; how offerings to multi-family buildings would work; purchasing and charging cost considerations and how to engage/reach low income Customers; potential charger location installation issues; and, equity in distributing program incentives to all Customers within VCE’s area. There were no verbal or written public comments.
Director Stallard made a motion to approve Scenario 2 of Phase 2 of Valley Clean Energy’s Electric Vehicle Rebate Pilot Program: Charge Your VCEA Minutes November 13, 2025 Regular Board Meeting Page 3 of 3 Ride and for Staff to take into consideration all that was expressed by the Board, motion seconded by Director Deos (Alt.).
Director Casavecchia made a substitute motion to approve Scenario 3.
There was no second to this motion.
Motion made by Director Stallard and seconded by Director Deos (Alt.) passed by the following vote:
AYES: Stallard, Frerichs, Deos (Alt.), Barajas (Alt.), Garcia-Cadena, Loren
NOES: Casavecchia
ABSENT: Vaitla, Neville, Allen
ABSTAIN: None
Item 12: Board
Member and Staff
Announcements.
There were no Board or Staff announcements.
Item 13:
Announcement /
Adjournment
Vice Chair Loren announced that the Board’s next scheduled regular meeting is Thursday, December 11, 2025 at the City of Davis Community Chambers located at 23 Russell Boulevard, Davis, California 95616.
There being no further business to discuss, Vice Chair Loren adjourned the meeting at 7:08 p.m. to convene into Closed Session.
Public Comment on
Closed Session
Items
Vice Chair Loren announced that the Board will be going into Closed Session and asked if there were any public comment on the Closed Session item. There being no verbal or written public comment, Vice Chair Loren announced that it is anticipated that no reportable action will be taken in Closed Session. Vice Chair Loren convened into Closed Session at 7:08 p.m.
CLOSED SESSION:
Conference with
Legal Counsel –
Anticipated
Litigation
The Board convened into Closed Session at 7:11 p.m. Vice Chair Loren returned and announced that she recused herself from Closed Session at approximately 7:14 p.m. VCE’s Legal Counsel Patrick Enright from Richards, Watson and Gershon announced that Vice Chair Jesse Loren recused herself from Closed Session, that there was nothing to report out, and Closed Session adjourned at 7:21 p.m.
Alisa M. Lembke
VCEA Board Secretary