Item 4
VALLEY CLEAN ENERGY ALLIANCE
Staff Report - Item 4
____________________________________________________________________________________ TO: Board of Directors
FROM: Alisa Lembke, Board Clerk/Administrative Analyst
SUBJECT: Board and Community Advisory Committee 2025 and 2026 Long-Range Calendar DATE: November 13, 2025
Recommendation
Receive and file the 2025 and 2026 Board and Community Advisory Committee long-range calendar listing proposed meeting topics. Please note that the 2025 long-range calendar includes the January 2026 meeting schedule. Please note that meeting locations and topics may change.
Attachment: 2025 Board and CAC long range calendar
12/3//2025
VALLEY CLEAN ENERGY
2025 Meeting Dates and Proposed Topics
Board and Community Advisory Committee (CAC)
(Note: Meeting locations and Topics are subject to change)
MEETING DATE TOPICS ACTION
January 9, 2025
(Cancelled)
Board
(Woodland)
• This meeting was cancelled.
January 23, 2025
NO QUORUM, ITEMS
MOVED TO FEBRUARY
27, 2025 MEETING
Advisory
Committee
(Woodland)
• 2025 CAC Task Group (s) formation (Annual) (R)
• Customer Participation Update (4th Quarter 2024) (O)
• 2024 Year in review: Customer Care & Marketing (Placeholder) (R)
• Strategic Plan (O)
• Discussion/Action
• Discuss/Action
• Information
• Discussion/Action
February 13, 2025 Board
(Davis)
• Oaths of Office for Board Members (Annual - new Members only) (R)
• Election of Officers for 2025 (Annual) (R)
• Customer Participation Update (4th Quarter 2024) (O)
• Receive CAC Year-end Task Group Reports (O)
• 2024 Year-end review: Customer Care & Marketing (O)
• Update to VCE Employee Handbook (Placeholder) (R)
(historically Jan.)
• Prepay (Placeholder) (O)
• Annual Strategic Plan Report (R) (historically Jan.)
• Action
• Nominations
• Information
• Information
• Information
• Action
• Information/Discussion
• Discussion/Action
February 27, 2025 Advisory
Committee
(Davis)
• 2025 CAC Task Group (s) formation (Annual) (R)
• Customer Participation Update (4th Quarter 2024) (O)
• 2024 Year-end review: Customer Care & Marketing
(Placeholder) (R)
• Strategic Plan (O)
• Discussion/Action
• Information
• Information
• Discussion/Action
March 13, 2025 Board
(Woodland)
• This meeting was cancelled.
March 27, 2025 Advisory
Committee
(Woodland)
• Approval of 2025 CAC Task Group “Charges” (R) (historically in Jan.)
• Senate Bill 540 (Pathways Initiative & Regional Organization) • Action
• Information/Discussion
*No meeting unless an urgent matter needs to be addressed April 10, 2025 Board
(Davis)
• Receive Enterprise Risk Management Report (Bi-Annual) (R) • Customer Participation update (1st Quarter 2025) (O)
• Calendar Year 2024 Audited Financial Statements (James Marta & Co.) (placeholder) (R)
• Load Management Standards Update (O)
• Power Charge Indifference Adjustment (PCIA) / Rates Workshop (placeholder) (O)
• VCE Grant activity update (O)
• Information
• Information
• Action
• Information
• Information
• Information
April 24, 2025 Advisory
Committee
(Davis)
• Load Management Standards Update (O)
• 2024 Net Margin Allocation (R)
• Senate Bill 540 (Pathways Initiative & Regional Organization) • Customer Participation update (1st Quarter 2025) (O)
• Introduction to Strategic Plan Major Update Roadmap/Timeline • Information
• Discussion/Action
• Discussion/Action
• Information
• Information
April 28 - 30, 2025 CalCCA Annual
Conference
(Irvine)
VCE Staff and some Board and CAC members attending
May 8, 2025
CANCELLED
Board
(Woodland)
• Meeting cancelled.
May 22, 2025 Advisory
Committee /
Strategic Plan
Workshop
(Esparto)
• Strategic Plan Workshop: Focus: Financial Strength/Rates and Procurement & Power Supply
• Information/Discussion
June 12, 2025 Board
(Davis)
• Re/Appointment of Members to Community Advisory
Committee (Annual) (R)
• Mid-Year 2025 Financial Update (R)
• 2024 Net Margin Allocation (R)
• Summer Preparedness outlook (O)
• Recap of CalCCA April 2025 Annual Conference (O)
• Action
• Information
• Discussion/Action
• Information
• Information
June 26, 2025 Advisory
Committee /
Strategic Plan
Workshop
(UCANR -
Davis)
• Summer Preparedness outlook (O)
• Strategic Plan Workshop: Focus: Customers & Community and Decarbonization and Grid Innovation
• Information
• Information/Discussion
*No meeting unless an urgent matter needs to be addressed July 10, 2025 Board
Woodland
• Meeting cancelled.
July 24, 2025 Advisory
Committee
(Woodland)
• Review preliminary draft Strategic Plan Major Update and Survey Plan (O)
• Power Portfolio Update (O)
• Information/Discussion
• Information
August 14, 2025 Board
(Davis)
• NO MEETING*
August 28, 2025 Advisory
Committee
(Davis)
• Review draft Strategic Plan Major update / Seeking
recommendation to the Board
• Large Load Tariff Design
• Customer Participation Update (2nd Quarter 2025) (O)
• Discussion/Action
• Discussion/Action
• Information
September 11, 2025 Board
(Woodland)
• Certification of 2024 Power Content Label (Annual) (R) • Capitalization Policy (placeholder) (O)
• Customer Participation Update (2nd Quarter 2025) (O)
• AgFIT Pilot Program Update (O)
• Strategic Plan Major Update Workshop (O)
• Action
• Information/Discussion
• Information
• Information
• Discussion/Action
September 25, 2025 Advisory
Committee
(Woodland)
• Large Load Rate Setting Policy
• Discuss forming local energy Task Group
• Discussion/Action
• Discussion
October 9, 2025
Cancelled and
rescheduled to:
Tuesday, October 14th
Special Meeting at
3:30 p.m.
Board
(Davis)
(Woodland)
• Enterprise Risk Management Update (Annual) (R)
• Customer Participation Update (3rd Quarter 2025) (O)
• Legislative End of Session Update (O)
• Adoption of Strategic Plan Major Update (placeholder) (O) • Large Load Rate Setting Policy (O)
• Residential Dynamic Pricing Pilot Program
• Discussion/Action
• Information
• Information
• Discussion/Action
• Discussion/Action
• Discussion/Action
October 23, 2025 Advisory
Committee
(Davis)
• 2024 Power Content Label Outreach (O)
• Customer Participation Update (3rd Quarter 2025) (O)
• Legislative End of Session Update (O)
• 2026 Legislative & Regulatory Platform
• Review Phase 2 of EV Rebate Program (“Charge Your Ride”) / Seeking recommendation to the Board (placeholder)
• Discussion of forming local energy Task Group.
• Information
• Information
• Information
• Action
• Discussion/Action
• Discussion
November 13, 2025 Board
(Woodland)
• 2025 Operating Budget update and 2026 Preliminary Operating Budget (R)
• Approve 2026 Legislative and Regulatory Platform
• Information/Discussion
• Discussion/Action
*No meeting unless an urgent matter needs to be addressed • Phase 2 of EV Rebate Program (“Charge Your Ride”) (O) • Discussion/Action November 27, 2025
November 20, 2025
(rescheduled to
November 20 due to
Thanksgiving holiday
on Nov. 27
th)
Advisory
Committee
(Woodland)
• Review CAC Draft 2025 Task Group Year-end Reports (R) • GHG Free Attributes (R) (placeholder)
• Discussion/Action
• Discussion/Action
December 11, 2025 Board
(Davis)
• Approve 2026 Operating Budget (Annual) and 2026 Customer Rates (R)
• Receive VCE Grant/Program Annual Report (R)
• GHG Free Attributes (R) (placeholder)
• Contract Renewals (R) (placeholder)
• Discussion/Action
• Information
• Discussion/Action
• Action
December 25, 2025
December 18, 2025
(rescheduled to
December 18 due to
Christmas holiday on
Dec. 25th)
Advisory
Committee
(Davis)
• Review and approve CAC Draft 2025 Task Group Year-end Reports (R)
• Formation of 2026 CAC Task Group(s) (Annual) (R)
• Review and discuss draft Local Energy Task Group “Charge” • Power Portfolio Update (R)
• Election of Officers for 2026 (Annual) (R)
• Discussion/Action
• Discussion/Action
• Discussion/Action
• Information
• Nominations
January 8, 2026
CANCELLED
Board
(Woodland)
• Oaths of Office for Board Members (Annual - new Members only) (R) (placeholder)
• Election of Officers for 2026 (Annual) (R) (placeholder) • Customer Participation Update (4th Quarter 2025) (O)
(placeholder)
• 2025 Year-end review. (R) (placeholder)
• VCE Employee Handbook Update (R) (Placeholder)
• Annual Strategic Plan Report (R) (placeholder)
• Action
• Nominations
• Information
• Information
• Action
• Information
January 22, 2026 Advisory
Committee
(Woodland)
• Rates/Budget 2026 Update (O)
• Customer Participation Update (4th Quarter 2025) (O)
• Review and approve 2026 draft Task Group(s) “Charges” (R) • Integrated Resource Plan (IRP) Update (placeholder)
• 2025 Year in review: Customer Care & Marketing (R)
• Information
• Information
• Discussion/Action
• Discussion/Action
• Information
PLEASE NOTE: April 28-30, 2025: CalCCA Annual Conference in Irvine, California
CAC PROPOSED FUTURE TOPICS
Topics and Discussion dates may change as needed
ESTIMATED MEETING DATE(S)
12/3/2025
VALLEY CLEAN ENERGY
2026 Meeting Dates and Proposed Topics
Board and Community Advisory Committee (CAC)
(Note: Meeting locations and Topics are subject to change)
MEETING DATE TOPICS ACTION
January 8, 2026
CANCELLED
Board
(Woodland)
• Oaths of Office for Board Members (Annual - new Members only) (R) (placeholder)
• Election of Officers for 2026 (Annual) (R) (placeholder) • Customer Participation Update (4th Quarter 2025) (O)
(placeholder)
• 2025 Year-end review (R) (placeholder)
• VCE Employee Handbook Update (R) (placeholder)
• Annual Strategic Plan Report (R) (placeholder)
• Action
• Nominations
• Information
• Information
• Action
• Information
January 22, 2026 Advisory
Committee
(Woodland)
• Rates/Budget 2026 Update (O)
• Customer Participation Update (4th Quarter 2025) (O)
• Review and approve 2026 draft CAC Task Group(s) “Charges” (R) • Integrated Resource Plan (IRP) Update (placeholder)
• 2025 Year in review: Customer Care & Marketing (R)
• Information
• Information
• Discussion/Action
• Discussion/Action
• Information
February 12, 2026 Board
(Davis)
• Oaths of Office for Board Members (Annual - new Members only) (R) (placeholder)
• Election of Officers for 2026 (Annual) (R) (placeholder) • Customer Participation Update (4th Quarter 2025) (O)
(placeholder)
• 2025 Year-end review (O) (placeholder)
• VCE Employee Handbook update (R) (placeholder)
• Annual Strategic Plan Report (R) (placeholder)
• Receive CAC 2025 Year-end Task Group Reports (O)
• Integrated Resource Plan (IRP) Update (placeholder)
• Action
• Nominations
• Information
• Information
• Action
• Information
• Information
• Discussion/Action
February 26, 2026 Advisory
Committee
(Davis)
• 2025 Year-end review: Customer Care & Marketing (R)
(placeholder)
• Strategic Plan (O)
• Integrated Resource Plan (IRP) Update (placeholder)
• Information
• Discussion/Action
*No meeting unless an urgent matter needs to be addressed • Discussion/Action
March 12, 2026 Board
(Woodland)
• Integrated Resource Plan (IRP) Update (placeholder) • Discussion/Action March 26, 2026 Advisory
Committee
(Woodland)
• •
April 9, 2026 Board
(Davis)
• Receive Enterprise Risk Management Report (Bi-Annual) (R) • Customer Participation update (1st Quarter 2026) (O)
• Calendar Year 2025 Audited Financial Statements (James Marta & Co.) (placeholder) (R)
• Load Management Standards Update (O)
• Power Charge Indifference Adjustment (PCIA) / Rates Workshop (placeholder) (O)
• Information
• Information
• Action
• Information
• Information
April 23, 2026 Advisory
Committee
(Davis)
• Load Management Standards Update (O)
• 2025 Net Margin Allocation (R)
• Customer Participation update (1st Quarter 2026) (O)
• Information
• Discussion/Action
• Discussion/Action
May 12-14, 2026 CalCCA Annual
Conference
(Sacramento)
VCE Staff and some Board and CAC members attending
May 14, 2026
Cancelled, may be
rescheduled.
Board
(Woodland)
• * No meeting due to CalCCA Annual Conference. A special meeting may be scheduled if an urgent matter needs to be addressed.
May 28, 2026 Advisory
Committee
(Woodland)
• •
June 11, 2026 Board
(Davis)
• Re/Appointment of Members to Community Advisory
Committee (Annual) (R)
• Mid-Year 2026 Financial Update (R)
• 2025 Net Margin Allocation (R)
• Summer Preparedness outlook (O)
• Recap of CalCCA May 2026 Annual Conference (O)
• Action
• Information
• Discussion/Action
• Information
• Information
June 25, 2026 Advisory
Committee
(Davis)
• Summer Preparedness outlook (O) • Information
*No meeting unless an urgent matter needs to be addressed July 9, 2026 Board
(Woodland)
• Customer Participation update (2nd Quarter 2026) (O) • Information July 23, 2026 Advisory
Committee
(Woodland)
• * Tentatively no meeting.
August 13, 2026 Board
(Davis)
• * Tentatively no meeting.
August 27, 2026 Advisory
Committee
(Davis)
• Customer Participation Update (2nd Quarter 2026) (O)
• Power Portfolio Update (O)
• Information
• Information
September 10, 2026 Board
(Woodland)
• Certification of 2025 Power Content Label (Annual) (R) • Action September 24, 2026 Advisory
Committee
(Woodland)
• •
October 8, 2026
Possibly meeting date
conflict with League
of Cities Annual
Conference
Board
(Davis)
• Enterprise Risk Management Update (Annual) (R)
• Customer Participation Update (3rd Quarter 2026) (O)
• Legislative End of Session Update (O)
• Discussion/Action
• Information
• Information
October 22, 2026 Advisory
Committee
(Davis)
• 2025 Power Content Label Outreach (O)
• Customer Participation Update (3rd Quarter 2026) (O)
• Legislative End of Session Update (O)
• 2027 Legislative & Regulatory Platform
• Information
• Information
• Information
• Discussion/Action
November 12, 2026 Board
(Woodland)
• 2027 Preliminary Operating Budget (R)
• Contract Renewals (R) (placeholder)
• Approve 2027 Legislative and Regulatory Platform
• Information/Discussion
• Discussion/Action
• Discussion/Action
November 26, 2026
November 19, 2026
(rescheduled to
November 19 due to
Thanksgiving holiday
on Nov. 26th)
Advisory
Committee
(Woodland)
(Davis)
• Review CAC Draft 2026 Task Group Year-end Reports (R) • GHG Free Attributes (R) (placeholder)
• Discussion/Action
• Discussion/Action
*No meeting unless an urgent matter needs to be addressed December 10, 2026 Board
(Davis)
• Approve 2027 Operating Budget (Annual) and 2027 Customer Rates (R)
• Receive VCE Grant/Program Annual Report (R)
• GHG Free Attributes (R) (placeholder)
• Contract Renewals (R) (placeholder)
• Discussion/Action
• Information
• Discussion/Action
• Action
December 24, 2026
December 17, 2026
(rescheduled to
December 17 due to
Christmas Eve on
Dec. 24th)
Advisory
Committee
(Davis)
• Approve 2026 Task Group Year-end Reports (R)
• Power Portfolio Update (R)
• Election of Officers for 2027 (Annual) (R)
• Discussion/Action
• Information
• Nominations
January 14, 2027 Board
(Woodland)
• Oaths of Office for Board Members (Annual - new Members only) (R)
• Election of Officers for 2027 (Annual) (R)
• Customer Participation Update (4th Quarter 2026) (O)
• 2026 Year in review: Customer Care & Marketing (R)
• Receive 2026 Task Group Year-end Reports (R)
• VCE Employee Handbook Update (R)
• Annual Strategic Plan Report (R)
• Action
• Nominations
• Information
• Information
• Information
• Action
• Information
January 28, 2027 Advisory
Committee
(Woodland)
• Rates/Budget 2027 Update (O)
• Customer Participation Update (4th Quarter 2026) (O)
• Approve 2027 CAC Task Group(s) “Charges” (R)
• Information
• Information
• Discuss/Action
PLEASE NOTE: May 12-14, 2026: CalCCA Annual Conference in Sacramento, California
CAC PROPOSED FUTURE TOPICS
Topics and Discussion dates may change as needed
ESTIMATED MEETING DATE(S)