AGENDA
CITY COUNCIL REGULAR MEETING
CITY OF CERES, CALIFORNIA
City Council Chambers, 2701 Fourth Street
Monday, October 10, 2022 – 6:00 p.m.
Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780
CALL TO ORDER
Mayor Lopez
ROLL CALL
Mayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Vacant (District 2); Mike Kline (District 4)
NOTICE: THIS MEETING WILL BE HELD IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 54 953, SUBDIVISION (e) OF THE RALPH M. BROWN ACT (CALIFORNIA GOVERNMENT CODE SECTION 54950, ET SEQ.), CERES RESOLUTION NO 2022-123, AND THE FEDERAL AMERICANS WITH DISABILITIES ACT. WHILE THIS MEETING WILL BE PHYSICALLY
OPEN TO THE PUBLIC, GIVEN THE STATE OF EMERGENCY REGARDING THE THREAT OF COVID- 19, MEMBERS OF THE PUBLIC MAY ALSO PARTICIPATE AND COMMENT VIA THE APPLICATION, ZOOM.
Click this link to join the webinar:
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Webinar ID: 852 8751 2574; Passcode: 334476; or Dial: (669) 900-6833
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AGENDA
Regular City Council Meeting
October 10, 2022
INVOCATION
Invocation by Pastor Tim Giannosa, Big Valley Grace Church.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Mayor Lopez.
PRESENTATIONS
None
CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes).
While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non-agenda items. Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is not on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are entitled to address the City Council on any agenda item subject to the 5- minute provision.
APPOINTMENTS TO BOARDS/COMMISSIONS
None
CONFLICT OF INTEREST DECLARATION
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration.
Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
1. Clerks Report of Posting. The Ag enda of the October 10 , 2022 City Coun cil Meeting was Posted on Wednesday, October 5, 2022. (City Clerk)
2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)
3. Approval of Minutes for the September 26, 2022 Regular City Council M eeting. (City Clerk)
4. Register of Audited Demand(s) Dated September 21, 2022 through September 28, 2022. (Dias)
AGENDA
Regular City Council Meeting
October 10, 2022
5. Gener
al Correspondence – Information Only
a. Public Health Goals 2022 (Morgan)
6. Re
solution No. 2022-125, Accepting Well 42 Design and Construction Project as Partially Complete and Releasing a Partial Retention Amount to the Contractor. (Waugh)
7. Re
solution No. 2022 -130, Accepting the State of California Office of Traffic and Safety Special Traffic Enforcement Program (STEP) Grant and Approving a Fiscal Year 2022-23 Budget Amendment to Appropriate Funds. (Collins)
8. Re
solution No. 2022- 131, Authorizing the P urchase of a FARO Focus Premium Laser Scanner and Computer. (Collins)
9. Re
solution No. 2022- 132, Approving the Application for State 2023 Active Transportation Program Grant Funds for Improving Connectivity and Access in the City. (Waugh)
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
UNFINISHED BUSINESS
None
PUBLIC HEARING
10. Resolution No. 2022-133, Approving the 2020 Water Shortage Contingency P lan Amendment. (Morgan)
NEW BUSINESS
None
DISCUSSION ITEMS
None
COUNCILMEMBER REFERRALS
Councilmembers request to have an agenda item placed on a future agenda. (Pursuant to Chapter 2 - City Council Meetings, J -8.
City Council Referrals/Determination of Items for Agenda.)
REPORTS
At this time, any Councilmembers or City Staff will make an announcement, or report briefly on his or her activities. • May
or
AGENDA
Regular City Council Meeting
October 10, 2022
• City Council
• City Manager
• City Attorney
• Departments
• County Supervisor
CLOSED SESSION
11. Conference with Legal Counsel – Existing Litigation, Cal. Gov. Code, § 54956.9 Name of Case: Reed v. City of Ceres, Stanislaus County Superior Court Case No.
SC-22-000730
12. Conference with Legal Counsel – Anticipated Litigation , Initiation of L itigation Pursuant to Cal. Gov. Code § 54956.9(d): One (1) potential case
REPORT FROM CLOSED SESSION
ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on October 24, 202 2 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA
Council Agenda:
The City Council agenda is available for public review on the City’s website at www.ci.ceres.ca.us
and posted at the time and places noted above.
Related Materials:
Any writings or documents provided to a majority of the City Council regarding any item
AFFIDAVIT OF POSTING
I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for the Regular City Council Meeting was posted on Wednesday, October 5, 2022, at the following locations in Ceres:
• Community Center Display Case – 2701 Fourth Street
• City Hall Display Case – 2720 2
nd Street
• City Hall Display Case – 2220 Magnolia Street
__________________________________________________________________________________________________________________________________________________________ Fallon Martin, City Clerk
AGENDA
Regular City Council Meeting
October 10, 2022
on this agenda will be made available for public inspection at the City Clerk’s Office at City Hall located at 2220 Magnolia Street, Ceres, CA during normal business hours. Persons with questions concerning any agenda item may call the City Clerk’s Office at (209) 538- 5731.
Notice regarding Americans with Disabilities Act:
In compliance with the Americans with Disabilities Act, if you need special assistance to parti cipate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an alternative format, please contact the city clerk’s office at (209) 538- 5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II)
DRAFT MINUTES
CITY COUNCIL REGULAR MEETING
CITY OF CERES, CALIFORNIA
(via ZOOM and in person)
City Council Chambers, 2701 Fourth Street
Monday, September 26, 2022 – 6:00 p.m.
Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780
CALL TO ORDER
M
ayor Lopez called the September 26, 2022 meeting to order at 6:00 p.m.
ROLL CALL – Present:
Ma
yor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1) and Mike Kline (District 4) Note: District 2 - Vacant
District 1
Councilmember
Casey
District 2
District 4
Councilmember
Kline
District 3
Vice Mayor
Silveira
Mayor Lopez
Present VACANT Present Present Present
INVOCATION
I
nvocation by Pastor Jim Stochl, Harvest Presbyterian Church.
PLEDGE OF ALLEGIANCE
P
ledge of Allegiance was led by Mayor Lopez.
PRESENTATIONS
A. P
resent Certificates related to the Crosstown Showdown Football Game
Mayor Lopez presented certificates to the following individuals:
City Council meeting was conducted in accordance with California Governor Newsom’s Executive Orders N-20-20 and N-35-20 and COVID-19 pandemic protocols. This meeting was open to the public with limited capacity seating.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 26, 2022
• Dan Pangrazio, Assistant Superintendent, Student Support Services Division (Ceres Unified School District)
• John Bussard, Athletic Director (Ceres High School)
• Brett Johnson, Head Football Coach (Ceres High School) • Ceres High School Varsity Football Team
• Greg Magni, Athletic Director (Central Valley High School) • Ceres Lions Club (President, Mike Borges)
Councilmember Kline thanked the school district for putting on the event and the Lions Club for their volunteerism.
B. Golden Valley Health Centers 50th Anniversary Proclamation
Mayor Lopez presented a Proclamation to Tony Weber (CEO), Amy Carroll (Chief of Communications), and Yamilet Valladolid (Director of Government & Community Affairs) with Golden Valley Heath Centers for their 50 th Anniversary.
C. Hispanic Heritage Month Proclamation
Mayor Lopez presented a Proclamation to Nelson Gomez with South Modesto Business United for Hispanic Heritage Month.
CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)
J
ohn Warren spoke regarding an email he sent and thanked Council and staff for their expeditious response.
Mike Angelo thanked City staff for their response to tree growth, beautifying areas around Eastgate, and that speed signs are helping to slow down traffic.
Eric Goman spoke regarding neighborhood watch in the Eastgate community.
Debbie Martinez with We “R” La Raza Parent’s Union thanked the Police Department for their services and Chief Collins for having his door open.
Maria Camarena spoke on behalf of Erika Lopez’s family and their request to meet with Chief Collins.
Rosalinda Vierra spoke regarding violence, drug and gang activity throughout town and the need to have a streets team to help lower crime in town and to increase youth activities.
Gene Yeakley spoke regarding vandalism at City parks and Code Enforcement response times.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 26, 2022
Nereida Hernandez spoke regarding her experience with the Police Department and the need for empathy within the Police Department.
Kimberly Hernandez spoke in support of Erika Lopez’s family.
Nick Maynard spoke regarding Erika Lopez’s family’s request to meet with Chief Collins.
Erica {no last name was provided} spoke regarding the Police Department’s response to Erika Lopez’s family’s concerns.
Abraham Vasquez spoke regarding expectations of the Police Department and who to call during an emergency.
Angela Huerta spoke regarding the response to missing person reports and funding for homelessness.
Amerie De La Torre requested what the Police Department’s protocols are when a report of harassment or a missing person has been made.
Gabriella Ramirez spoke regarding the Police Department’s actions and response to the reports of Erika Lopez and requested information from Chief Collins.
Rosa Navarro spoke regarding how the Police Department would have responded under different circumstances.
Jaime Correa Cortes Sandoval spoke regarding a request of an internal investigation of the Ceres Police Department.
Alvaro Zuniga spoke regarding the need for a restroom at Neel Dog Park , requested an update on a complaint he sent regarding a condemned home on Puma Way, and an email he sent regarding the design of Ochoa Park.
APPOINTMENTS TO BOARDS/COMMISSIONS
N
one
CONFLICT OF INTEREST DECLARATION
N
one
CONSENT CALENDAR
S
taff requested items 9 and 13 be removed from the agenda to be considered at a future council meeting.
Consent Calendar items 11 and 12 were removed by Councilmember Casey.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 26, 2022
Action: Motion by Vice Mayor Silveira , seconded by Councilmember Kline, approving items 1 – 8 and 10. Motion carried 4/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Kline
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes
1. Clerks Report of Posting. The agenda of the September 26, 2022 City Council meeting was posted on Wednesday, September 21, 2022. (City Clerk)
2. Waive Readings. All readings of ordinances and resolutions are waived. (Waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)
3. Approval of Minutes for the September 12, 2022 Regular City Council meeting. (City Clerk)
4. Register of Audited Demand(s) Dated September 7, 2022 through September 14, 2022. (Dias)
5. General Correspondence – Information Only
a. Public Works Monthly Report for August 2022 (Royal) b. Recreation Monthly Report for June – August 2022 (Chavez)
6. Resolution No. 2022 -122, Accepting the CML -5241 (062 & 063) ITS Signal Synchronization, Phases III & IV Project as Complete, Approving the Balancing Contract Change Order, Authorizing the Filing of the Notice of Completion and Retention Release to the Contractor. (Waugh)
7. Resolution No. 2022 -123, Authorizing the City to Continue Teleconferenced Public Meetings Pursuant to Assembly Bill 361 Allowing the City to Continue a Hybrid Virtual Meeting Environment. (City Clerk)
8. Resolution No. 2022 -124, Recommending the Stanislaus County Board of Supervisors Approve the Fiscal Year 2021- 2022 Community Development Block Grant (CDBG) and Emergency Shelter Grant (ESG) Consolidated Annual Performance and Evaluation Report (CAPER). (Hoem)
9. Removed for consideration at a future council meeting.
10. Resolution No. 2022 -126, Adopting and Establishing the Use of an Electronic Signature Policy. (City Clerk)
11. Removed for separate consideration.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 26, 2022
12. Removed for separate consideration.
13. Removed for consideration at a future council meeting.
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Item 11
: Removed for separate consideration by Councilmember Casey
Resolution No. 2022 -127, Approving the Use of American Rescue Plan Act (ARPA) Funds for Additional Audio-Visual Upgrades to the Council Chambers and Authorizing a Budget Amendment. (City Clerk)
Councilmember Casey spoke regarding his concern that staff will come before Council again and ask for additional money.
Vice Mayor Silveira spoke regarding the ARPA funds that were approved for the Clerk’s Office.
Councilmember Kline spoke regarding the quality of the equipment being purchased for the upgrades and the research that went into choosing the equipment.
Staff spoke regarding why additional ARPA funds are being requested for audio-visual upgrades.
Mayor Lopez asked for public comment. The following members of the public spoke:
Gene Yeakley spoke regarding the warranty and maintenance of the equipment.
John Warren spoke regarding sole sourcing the project versus bidding the project.
Eric Goman spoke regarding monitors for the public audience.
Mayor Lopez closed public comment.
Council and staff discussion included sole sourcing projects.
Action: M
otion by Councilmember Kline , seconded by Vice Mayor
Silveira, approving item 11. Motion carried 4/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Kline
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes
Item 1
2: Removed for separate consideration by Councilmember Casey
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 26, 2022
Resolution No. 2022 -128, Authorizing the City Manager to Enter into a Professional Services Contract with Wood Rodgers, Inc. to Perform Professional Planning Services Related to the Preparation of the Copper Trails Master Plan Including the Creation of an Environmental Impact Report in Compliance with the California Environmental Quality Act. (Hoem)
Councilmember Casey spoke regarding the purpose of the contract.
Community Services Director, Christopher Hoem, explained the purpose of the contract and project.
Mayor Lopez asked for public comment. The following members of the public spoke:
John Warren spoke regarding potential annexation of properties near this project , the associated cost of annexing properties, and the cost of staff time.
Mayor Lopez closed public comment.
Council and staff discussion included the funding efforts of this project and how City staff is being paid for their time.
Action: M
otion by Councilmember Casey, seconded by
Councilmember Kline, approving item 12. Motion carried 4/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Kline
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes
UNFINISHED BUSINESS
14. R
esolution No. 2022-84, Approving the Use of American Rescue Plan Act (ARPA) Funds to Lease Security Cameras for Select City Parks and City Yards and Authorizing Staff to Move Forward with the Purchase. (Collins)
Council spoke regarding the monitoring of cameras placed in City parks.
Mayor Lopez asked for public comment. The following members of the public spoke:
Gene Yeakley spoke regarding the possibility of moving cameras from one City park to another.
Alvaro Zuniga spoke regarding the bidding process for this project.
Mayor Lopez closed public comment.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 26, 2022
Council and staff discussion included the placement of cameras in City parks, the cost of the project, and ability to move the location of the cameras.
A
ction: Mot ion by Councilmember Kline , seconded by Vice Mayor Silveira, approving item 14. Motion carried 4/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Kline
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes
PUBLIC HEARING
None
NEW BUSINESS
None
DISCUSSION ITEMS
None
COUNCILMEMBER REFERRALS
None
REPORTS
At this time, any Council members or City Staff will make an announcement or report briefly on his or her activities.
• Mayor
N
one
• Cit
y Council
C
ouncilmember Casey thanked Recreation Manager, Joey Chavez, for coordinating the Veteran’s Banner Program.
• C
ity Manager
N
one
• C
ity Attorney
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 26, 2022
None
• Departments
Director of Engineering Services/City Engineer, Kevin Waugh, spoke regarding surveys related to Ochoa Park and Active Transportation Program grant.
Community Services Director, Christopher Hoem , spoke regarding the Starbucks grand opening and Cold Stone Creamery’s grand opening.
• County Supervisor
None
CLOSED SESSION
N
one
REPORT FROM CLOSED SESSION
N
one
ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on October 10, 2022 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.
T
here being no further business, Mayor Lopez adjourned the meeting at 7:51 p.m.
_____________________________
Javier Lopez, Mayor
____________________________
Fallon Martin, City Clerk
Cons
istent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.
ITEM 3
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Vacant, Dist. 2
Bret Silveira, Dist. 3
Mike Kline, Dist. 4
MEETING DATE: October 10, 2022
TO: Mayor and City Council
FROM: Alex Terrazas, City Manager
CONTACT: Sam Royal, Interim Director of Public Works
[email protected], (209) 538-5617
SUBJECT: Public Health Goals 2022 (Information Only)
RECOMMENDED COUNCIL ACTION:
This is an information only item for City Council to review the 2022 Public Health Goals Report.
I. BACKGROUND:
The City of Ceres Water Division is required by the California Health and Safety Code Title 22 Section 116470 (b), to prepare a brief written report regarding detections of any constituents that exceed a Public Health Goal (PHG). This report is intended to provide information to the public and decision makers in addition to the Annual Water Quality Consumer Confidence Report. The 2022 PHG report documents information regarding drinking water safety and the cost of further reducing contaminant levels to bring them closer to the PHG or if no PHG, the Maximum Contaminant Level Goal (MCLG).
PHGs and MCLGs are non- enforceable goals set by the California Environmental Protection Agency (EPA) Office of Environmental Health Hazard Assessment (OEHHA) and the USEPA. PHGs are set based solely on public health risk considerations. PHGs are often not practically achievable from an economic and technological point of view. None of the practical risk-management factors that are considered by the USEPA or the California Division of Drinking Water (DDW) in setting drinking water standards for Maximum Contaminant Level’s (MCLs) are considered in setting the PHGs. These factors include analytical detection capability, treatment technology availability and costs. Maximum Contaminant Level Goals are the federal equivalent to PHGs. Given that PHGs are not enforceable, they are not required to be met by any public water system. However, both the PHGs and MCLGs are useful tools for regulators when determining enforceable standards such as MCLs, that water suppliers are required to meet.
ITEM 5a
With respect to 1,2,3- Trichloropropane (TCP), which is the most significant water quality problem affecting the City’s groundwater supply, the City has installed Granular Activated Carbon (GAC) treatment to eliminate detectable concentrations of this contaminant from its system on four (4) contaminated wells and is in the process of designing and installing GAC on two (2) wells currently. The cost -recovery from responsible parties has been successful. With respect to naturally occurring constituents that are present in City water at levels above PHGs but below MCLs, such as Arsenic and Uranium, since the health protection benefits of further hypothetical reductions are not clear and may not be quantifiable; there is no action proposed at this time.
II. REAS
ONS FOR RECOMMENDATION:
N/A
III. FI
SCAL IMPACTS:
N/A
IV. E
XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
N/A
V. PO
LICY ALTERNATIVES:
N/A
VI. I
NTERDEPARTMENTAL COORDINATION:
N/A
VII. P
UBLIC PARTICIPATION:
N/A
VIII. EN
VIRONMENTAL REVIEW:
Ex
empt from CEQA requirements.
IX. ST
EPS FOLLOWING APPROVAL:
No ac
tion necessary.
Appr
oved by:______________________________
Alex Terrazas, City Manager
Atta
chments:
1. 2022 Public Health Goals Report
ITEM 5a
City of Ceres
2022 Public Health Goals Report
Prepared by Water Quality Staff
ITEM 5a
Table of Contents
Background 1 What are Public Health Goals (PHGs)? 1 Water Quality Data Considered 1 Guidelines Followed 1 Best Available Treatment Technology and Cost Estimates 2 Constituents Detected that Exceed a PHG or a MCLG 2-5 Cost of Treatment 5
Recommendations for Further Action 6
ITEM 5a
Background
The California Health and Safety Code Title 22 Section 116470 (b) specifies that water utilities serving more than 10,000 connections prepare a brief written report every three years that documents detections of any constituents that exceed a Public Health Goal (PHG) in the preceding three years. This report documents the drinking water contaminants in our water supply found to be above a PHGs, or if no PHG, above the Maximum Contaminant Level Goal (MCLG) during calendar years 2019 through 2021.
State law requires the following information to be disclosed in this report:
➢ Numerical public health risk
➢ Category or type of health risk
➢ Best Available Treatment (BAT) technology
➢ Estimated treatment costs
What are Public Health Goals?
PHGs and MCLGs are non-enforceable goals set by the OEHHA and the USEPA. PHGs are set based solely on public health risk considerations. PHGs are often not practically achievable from an economic and technological point of view. None of the practical risk- management factors that are considered by the USEPA or the California Division of Drinking Water (DDW) in setting drinking water standards for Maximum Contaminant Level’s (MCLs) are considered in setting the PHGs. These factors include analytical detection capability, treatment technology availability and costs. However, both the PHGs and MCLGs are useful tools for regulators when determining enforceable standards such as MCLs, that water suppliers are required to meet.
Water Quality Data Considered
All of the water quality data collected by the City between 2019 and 2021 for the purpose of determining compliance with drinking water standards was reviewed for the 20 22 Public Health Goal report. This data was summarized in the 2019, 2020 and 2021 Annual Consumer Confidence Reports which is accessible by visiting the City’s w ebsite at http://www.ci.ceres.ca.us/169/City-of-Ceres-Water-System-Historical-In or by calling the Public Works Office at (209) 538-5732 and requesting a copy.
Guidelines Followed
The Association of California Water Agencies (ACWA) formed a workgroup which prepared guidelines for water utilities to use in preparing these reports set by the OEHHA.
The ACWA guidelines were updated in 2022 and were utilized in the preparation of this report.
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ITEM 5a
Best Available Treatment Technology and Cost Estimates
Both the USEPA and DDW adopt what are known as Best Available Technologies (BATs), which are the best-known methods of reducing contaminant levels to the MCL.
Costs can be estimated for such technologies. However, since many PHGs and all MCLGs are set much lower than the MCL, it is not alway s possible or feasible to determine what treatment is needed to further reduce a constituent downward to or near the PHG or MCLG, many of which are set at zero. Estimating the costs to reduce a constituent to zero is difficult, if not impossible because it is not possible to verify by analytical means that the level has been lowered to zero. In some cases, installing treatment to try and further reduce very low levels of one constituent may have adverse effects on other aspects of water quality.
Constituents Detected that Exceed a PHG or a MCLG
The following is a discussion o f constituents that were detected in one or more of the calendar years from the City’s drinking water source at levels above the PHG, o r the MCLG. Many contaminants are considered to be carcinogenic and the USEPA’s policy is to set the applicable MCLGs at zero because they consider no amount of these contaminants to be without risk. It is understood by all that zero is an unattainable goal and cannot be measured by the practically available analytical methods . Note that by regulation, OEHHA cannot set a PHG at zero and must calculate a numerical level to address risk, even though it may be unattainable or impossible to measure.
Chemical Units MCL PHG Result Sample
Date
Arsenic mg/L(1) 0.01 0.000004 0.001 2020
Gross Alpha pCi/L 15 0 22.2 2019
Radium 226 pCi/L(2) 5 0.05 0.803 2020
Radium 228 pCi/L(2) 5 0.019 0.717 2020
TCP mg/L 0.000005 0.0000007 .000065 2021
Uranium pCi/L(2) 20 0.43 22.2 2020
(1) Milligrams per liter (mg/L).
(2) Picocuries per liter (pCi/L).
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ITEM 5a
Arsenic
Arsenic is a naturally occurring element in the earth’s crust and is very widely distributed in the environment. High levels of arsenic tend to be found more in groundwater sources than in surface water sources. The demand on groundwater from municipal systems and private drinking water wells may cause water levels to drop and release arsenic from rock formations. Other sources of contaminant in the drinking water include erosion of natural deposits, runoff from orchards, and runoff from glass and elect ronics production waste.
All humans are exposed to microgram quantities of arsenic (inorganic and organic) largely from food and to a lesser degree from drinking water and air.
The MCL for arsenic is 0.010 mg/L (milligrams per liter), with a PHG of 0.000004 (mg/L).
The City has detected arsenic in exceedance of the PHG at (12) t welve wells. The OEHHA has determined that arsenic is a health concern at certain levels of exposure and listed the health risk category as carcinogenicity. The numerical health risk for arsenic above the PHG is 1𝑥10−6 which means one excess cancer case per million people exposed.
Both the USEPA and the DDW list the BATs for removing arsenic to below the MCL as activated alumina, ion exchange, lime softening, coagulation/filtration , electrodialysis, oxidation/filtration and reverse osmosis (RO). The most effective method to consistently remove arsenic to below the MCL is to install RO. Currently the City is treating one well at the point of entry to the distribution system to reduce arsenic levels.
Gross Alpha
The major source of gross alpha particles in drinking water is from the erosion of natural deposits. Certain minerals are radioactive. As radioactive elements decay, gross alpha radiation continues to be released into groundwater as positive ions called cations (for example, radium 226 and 228), negative ions called anions (for example, uranium), or as radiation with no charge.
The MCL for Gross Alpha particles is 15 pCi/L (picocuries per liter), with a PHG of 0 (pCi/L). The City has detected Gross Alpha in exceedance of the PHG only in (1) one well. The OEHHA has determined that Gross Alpha particles is a health concern at certain levels of exposure and listed the health risk category as carcinogenicity. The numerical health risk for Radium 226 above the PHG is 1x 10−3 which means one excess cancer case per million people.
The treatment method for Gross Alpha is similar to the treatments stated above for uranium and radium. Since the City is meeting the MCL requirements, it is not recommended to initiate treatment.
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ITEM 5a
Radium 226 and 228
Radium is a natural occurring radioactive element that is present in rocks and soil in the earth’s crust. Small amount of radium can be found in the groundwater supply. When Radium decays, they form isotopes. The most common isotopes found in the groundwater are Radium 226 and Radium 228. Deep bedrock aquifers used for drinking water sometimes contain levels of radium.
The MCL for Radium 226 is 5 pCi/L (picocuries per liter), with a PHG of 0.05 (pCi/L) and Radium 228 is 5 pCi/L (picocuries per liter), with a PHG of 0.019 (pCi/L). The City has detected Radium 226 in exceedance of both the PHG and MCL at (1) one well. The OEHHA has determined that Radium 226 is a health concern at certain levels of exposure and listed the health risk category as carcinogenicity. The numerical health risk for Radium 226 above the PHG is 1x10−6 which means one excess cancer case per million people.
The most inexpensive treatment method is synthetic zeolite ion exchange similar to home water softeners, which removes roughly 90% of the radium. Other possible treatment methods include lime-soda ash softening and reverse osmosis. Comparatively high start- up and operating costs may make these options impractical for most affected s ystems.
Technologies being tested include an adsorptive media where water is passed through columns for treatment, and oxidation coagulation flocculation-filtration method. Since the City is meeting the MCL requirements, it is not recommended to initiate treatment. 1,2,3- Trichloropropane (TCP)
1,2,3-Trichloropropane (TCP) is not found in nature, it is a man-made chemical that was an impurity in soil fumigants used to control nematodes and sold under the brand names D-D, Telone and Telone II. TCP is a chlorinated hydrocarbon with high chemical stability.
The MCL for TCP is 0.000005 (mg/L), with a PHG of 0.0000007 (mg/L). The City has detected TCP in exceedance of both the PHG and MCL at (3) three wells. The OEHHA has determined that TCP is a health concern at certain levels of exposure and listed the health risk category as carcinogenicity. The numerical health risk for TCP above the PHG is 1x10−6 which means one excess cancer case per million people.
DDW lists GAC as the only BAT available for removing TCP contamination from groundwater. The City has installed GAC treatment for TCP removal to non -detectable levels at several wells and has plans to install GAC treatment at all wells where TCP has been detected, subject to available resources, with the goal of eliminating all TCP exposure in the City’s water system. It is estimated that the cost to install GAC at all ( 3) three sites will cost in excess of 21 million dollars.
4| P a g e
ITEM 5a
Uranium
Uranium is a naturally occurring radioactive element that is ubiquitous in the earth’s crust.
Uranium is found in ground and surface waters due to its natural occurrence in geological formations. Due to its abundance in geological formations , uranium varies from place to place and is a highly variable source of cont amination in drinking water. Since uranium occurs as a trace element it is found in many types of rocks. Other sources of contaminant in the drinking water include phosphate deposits and mine tailings, as well as from run - off of phosphate fertilizers from agricultural land.
The MCL for uranium is 20 pCi/L (picocuries per liter), with a PHG of 0.43 (pCi/L). The City has detected uranium in exceedance of the PHG at (2) two wells. The OEHHA has determined that uranium is a health concern at certain levels of exposure and listed the health risk category as carcinogenicity. The numerical health risk for uranium above the PHG is 1x10−6 which means one excess cancer case per million people.
Both the USEPA and the DDW lists the BATs for removing uranium as ion exchange, reverse osmosis (RO), lime softening, or coagulation/filtration. The most effective method to consistently remove uranium to below the MCL is to install RO treatment at the select sources. Since the City is meeting the MCL requirements, it is not recommended to initiate additional treatment methods, which involves the addition of other chemicals that could raise other water quality issues.
Cost of Treatment
The cost of treatment can depend upon a number of constraints and factors. They include the type of treatment, the number of separate treatment facilities required, if there are multiple contaminants, and whether they can all be removed with one treatment technology or require multiple technologies. In some circumstances and with some contaminants, the money that would be required for these additional treatment processes might provide greater public health protection benefits if spent on other water system operation, surveillance, new well construction, and monitoring programs. With respect to TCP, which is the most significant water quality problem affecting the City’s groundwater supply, the City has installed or is in the process of installing GAC treatment to eliminate detectable concentrations of this contaminant from its system.
5| P a g e
ITEM 5a
Recommendations for Further Action
The levels of constituents identified in this report are already significantly below the health based MCLs established to provide safe drinking water. Further reductions in these levels would require additional costly treatment processes . The ability of these processes to provide significant additional reductions in levels is uncertain. The health protection benefits of these possible reductions are not at al l clear and may not be quantifiable.
Therefore, no action is proposed at this time.
6| P a g e
ITEM 5a
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Vacant, Dist. 2
Bret Silveira, Dist. 3
Mike Kline, Dist. 4
MEETING DATE: October 10, 2022
TO: Mayor and City Council
FROM: Alex Terrazas, City Manager
CONTACT: Sam Royal, Interim Director of Public Works
[email protected], (209) 538-5617
SUBJECT: Resolution No. 2022 -125, Accepting Well 42 Design and Construction Project as Partially Complete and Releasing a Partial Retention Amount to the Contractor
RECOMMENDED COUNCIL ACTION:
Staff recommends the City Council adopt a resolution accepting the Well 42 Design & Construction Project as partially complete in order to release a partial retention amount to the contractor.
I. BACKGROUND:
City Council awarded a contract for the Well 42 (northeast corner of 5 th Street and North Street on the Whitmore Mansion property) project to Conco West, Inc. on January 11, 2021, Resolution No. 2021- 01. The project involved furnishing and installing a complete pump station, associated equipment, and piping.
II. REASONS FOR RECOMMENDATION:
The contractor is justified in receiving a partial retention release. All work has been substantially completed in accordance with the contract proposal with the exclusion of the delivery and installation of the emergency generator equipment. The cost to supply and install the emergency generator is $67,000.00. The reason the emergency generator was not installed was due only to a third- party delay caused by the San Joaquin Valley Air Pollution Control District’s approval process. The delay was not caused by the contractor.
The emergency generator has been ordered and is scheduled for delivery in mid-December 2022. Besides a remaining contract balance of $104,626.55, the contractor’s performance bond will guarantee the City will be reimbursed should the contractor be unable to perform the balance of the contract (e.g., supply the emergency generator).
III. FISCAL IMPACTS:
ITEM 6
Staff is requesting C ouncil approve to release a partial retention in the amount of $35,000.00 to the contractor. The contract was awarded in the amount of $1,410,000.00, plus a 10% contingency for the total amount of $1,551,000.00. The construction total amount spent to date is $1,446,373.45. The remaining balance of $104,626.55 to complete the project is held in account number 527.95. 8005; 5% of the remaining balance will be retained until final completion.
IV. E
XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
N/A
V. PO
LICY ALTERNATIVES:
N/A
VI. I
NTERDEPARTMENTAL COORDINATION:
Upon p
artial acceptance of this work, Public Works Water D ivision will provide ongoing regular maintenance.
VII. P
UBLIC PARTICIPATION:
N/A
VIII. EN
VIRONMENTAL REVIEW:
Al
l environmental work was completed prior to the award of this project.
IX. S
TEPS FOLLOWING APPROVAL:
The F
inance Director to make the accounting entries to release the retention amount and pending delivery date of the emergency generator, the contractor will then complete the work in accordance with the contract proposal and file for notice of completion.
Appr
oved by: ______________________________
Alex Terrazas, City Manager
Atta
chments:
1. Resolution
ITEM 6
RESOLUTION NO. 2022-125
ACCEPTING WELL 42 DESIGN AND CONSTRUCTION PROJECT AS
PARTIALLY COMPLETE AND RELEASING A PARTIAL RETENTION
AMOUNT TO THE CONTRACTOR
THE CITY COUNCIL
City of Ceres
WHEREAS, City Council awarded a contract for the Well 42 project to Conco West Inc. on January 11, 2021 to furnish and install a complete pumping station, associated equipment, and piping; and
WHEREAS, all work has been substantially completed in accordance with the contract proposal pending delivery and installation of the emergency generator equipment; and
WHEREAS, the San Joaquin Valley Air Pollution Control District’s approval process has delayed the contractor from ordering the emergency generator on time to complete construction until mid-December 2022; and
WHEREAS, staff is requesting to acknowledge partial project completion in order to release the retention amount of $35,000.00 to date.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby accept Well 42 Design and Construction Project as partially complete and releasing a partial retention amount to the contractor.
BE IT FURTHER RESOLVED the Finance Director to make the accounting entries to release a partial retention amount.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of October 2022, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
_____________________________
Javier Lopez, Mayor
ATTEST:
_____________________________
Fallon Martin, City Clerk
ITEM 6
ITEM 6
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Vacant, Dist. 2
Bret Silveira, Dist. 3
Mike Kline, Dist. 4
MEETING DATE: October 10, 2022
TO: Mayor and City Council
FROM: Alex Terrazas, City Manager
CONTACT: Richard Collins, Chief of Police
[email protected], (209) 538-5725
SUBJECT:
Resolution No. 2022-130, Accepting the State of California Office of Traffic and Safety Special Traffic Enforcement Program (STEP) Grant and Approving a Fiscal Year 202 2-23 Budget Amendment to Appropriate Funds
RECOMMENDED COUNCIL ACTION:
Staff recommends that City Council accept s the recently approved State of California Office of Traffic and Safety Special Traffic Enforcement Program (STEP) Grant.
This Grant will cover the cost of equipment and overtime associated with DUI Checkpoints, Saturation Patrols, Selective Traffic Enforcement, Distracted Driving Patrols and Night-time Click it or Ticket Patrols.
Staff also recommends City Council approve an amendment to the Fiscal Year 2022-23 budget as set forth in “Exhibit A” and authorize the Director of Finance to record the appro priate accounting entries.
I. BACKG
ROUND:
On April 11, 2022, the City Council authorized an application to the State of California Office of Traffic and Safety for funding of equipment and personnel overtime costs (including the cost of benefits). These costs are associated with the department organizing and manning DUI enforcement operations. DUI enforcement operations include Distracted Driving Patrols, Community Education, Night-time Click it or Ticket Patrols and enforcing traffic violations.
The awarded grant money will provide funding for up to 80, eight (8) hour shifts of overtime (including the cost of benefits) to be used for DUI enforcement operations.
ITEM 7
The original grant application requested funding for both equipment and overtime.
However, only funding for overtime was awarded.
II. RE ASONS FOR RECOMMENDATIO N:
Having funding for overtime will enable Officers to spend more time in the c ommunity for the purpose of enforcement, prevention, and education in traffic safety.
III. F ISCAL IMPACTS :
Ceres Police Department has been awarded $35,000.00 to pay for overtime expenses (including the cost of benefits) incurred during DUI Checkpoints and Saturation Patrols directly related to driving while intoxicated.
The department was also awarded $25,000.00 to pay for overtime expenses (including the cost of benefits) incurred during Selective Enforcement, Distracted Driving Patrols, and Night-time Click it or Ticket Patrols.
There is no fiscal impact to the City. The overtime for Officers will be covered 100% for the life of the grant, which is one year.
IV. E XISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN :
Acceptance of this grant fulfills the strategic plan for Government Operations: “Provide quality services to meet community needs, assuring that the City has…well trained and properly equipped…staff.”
V. P OLICY ALTERNATIVES :
Council could choose to not accept the STEP g rant. If not a ccepted, additional DUI checkpoints, patrols, enforcements and community education would not be feasible.
VI. I
NTERDEPARTMENTAL COORDINATION:
N/A
VII. P
UBLIC PARTICIPATION:
N/A
VIII. EN
VIRONMENTAL REVIEW :
N/A
IX. ST EPS FOLLOWING APPROVAL :
Following Council approval, Ceres Police personnel will move forward with completing the programs specified in the Grant application. The Finance Director will appropriate the funds as noted in the Budget Amendment
ITEM 7
Approv
ed by: ____________________________
Alex Terrazas, City Manager
Attac
hments:
1. Resolution
2. Exhibit A - Budget Amendment
ITEM 7
ITEM 7
RESOLUTION NO. 2022-130
ACCEPTING THE STATE OF CALIFORNIA OFFICE OF
TRAFFIC AND SAFETY SPECIAL TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT AND APPROVING A FISCAL YEAR 2022-23 BUDGET AMENDMENT TO
APPROPRIATE FUNDS
The City Council
City of Ceres
WHEREAS, the Special Traffic Enforcement Program (STEP) Grant will assist law enforcement units in obtaining funds to pay overtime costs associated to DUI Checkpoints, Saturation Patrols and Selective Traffic Enforcement; and
WHEREAS, this overtime will allow Officers to spend more time in the Community for the purpose of enforcement of, prevention and education in Traffic Safety; and
WHEREAS, the Grant award of $60,000.00 for overtime costs is providing funding the Police Department could not cover at this time; and
WHEREAS, there is no additional fiscal impact to the City of Ceres.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby accept the State of California Office of Traffic and Safety Special Traffic Enforcement Program (STEP) Grant and approves a Fiscal Year 202 2-23 b udget amendment to appropriate funds.
PASSED AND ADOPTED by the City of Ceres City Council at a regular meeting thereof held on the 10th day of October 2022, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
_____________________________________
Fallon Martin, City Clerk
ITEM 7
ITEM 7
Exhibit “A”
Budget Amendment No.
Fiscal Year 2022 - 2023
Reference Resolution No. 2022-130, dated October 10, 2022 authorizing appropriations for the State of California Office of Traffic and Safety Special Traffic Enforcement Program Grant as follows:
Appropriations:
Fund Name
Fund
No.
Dept.
No.
Object
No.
Appropriation
Amount
State of California Office of
Traffic Safety Grant-
Personnel Costs-Overtime
100
10 011100
$60,000.00
Requested Appropriation
$60,000.00
2022 – 2023 Current Appropriation
216,000.00 +
Total Appropriation
$276,000.00
Estimated Revenues:
Fund Name
Fund
No.
Type
No.
Object
No.
Estimated
Revenue Amt.
State of California Office of
Traffic Safety Grant
100
10 005644
$60,000.00
Total Estimated Revenue
$60,000.00
2022 – 2023 Current Estimated Revenue
+
Total Estimated Revenue
$60,000.00
Fiscal Impact:
There are no projected fiscal impacts to the city.
ITEM 7
ITEM 7
COUNCIL AGENDA REPORT
MEETING DATE: October 10, 2022
TO: M
ayor and City Council
FR
OM: Alex Terrazas, City Manager
CONT
ACT: Richard Collins, Chief of Police
ri
[email protected], (209) 538 -5725
SUBJ
ECT: Resolution No. 2022-131, Authorizing the Purchase of a FARO Focus Premium Laser Scanner and Computer
RECOMMENDED COUNCIL ACTION:
St
aff recommends Council approve a resolution authorizing the purchase of a FARO Focus Premium Laser Scanner and a computer to run the program in the amount of $49,931.62.
I. BACKGROUND:
The C
eres Police Department Traffic Investigation U nit is currently working with antiquated procedures when investigating major injury and/or fatal traffic collisions called a Static Line. Crash reconstruction is investigative in nature and requires the investigating officer to reverse engineer the elements of a scene to determine the cause of a crash. That includes the physical science and forensics behind the incident.
Our
current procedure, “Static Line, ” forces investigators to run a tape measure down the center of a collision scene and then measure crash debris off that one line to assist them in reconstructing the collision. These types of measurements leave room for human error during a collision investigation. When a case could potentially be prosecuted as murder, inches matter when determining the speeds of the vehicles involved.
Our
current procedure is also very time consuming. In high-traffic, high-volume locations under what can be punishing weather conditions, quickly collecting and cataloging the scene is critical to safety, for preventing evidence loss , and for mitigating the economic losses of closed roadways.
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Vacant, Dist. 2
Bret Silveira, Dist. 3
Mike Kline, Dist. 4
ITEM 8
FARO scanning technology would be used by the Traffic Unit while investigating major injury and/or fatal collisions. It will also be used by the Investigations Bureau to scan and create 3D replicas of the interior and/or exterior of crime scenes.
The technology gathers the evidence quickly and efficiently by creating 3D point clouds of on- scene information that can be uploaded immediately and shared among various team members in the investigative process, be it a collision or a crime scene.
The purchase of this scanner will aid investigators in evidence collection while dramatically reducing investigative time at crime and collision scenes. By quickly capturing every detail of a crime scene, the result will be a reduction in the overtime needed to investigate these events. The result will also be a more thorough investigation and reconstruction of the event that will aid in legal proceedings.
D
ue to its unique software and hardware attributes including its ability to provide high-precision 3D measurement and imaging, FARO Focus Premium Laser Scanners provide state-of-the-art technology that is currently unavailable from any other source.
II. RE
ASONS FOR RECOMMENDATION:
The integration of this scanner is essential to investigate a variety of crime and collision scenes accurately, and efficiently. The purchase of the FARO Scanner is anticipated to fulfill the needs of the Police Department’s crime scene and collision scene investigations for the next 10 years.
III. F
ISCAL IMPACTS :
The budget for Fiscal Year 2022- 23 included $50,000.00 for this purchase (Measure H). The actual cost for the FARO is $ 47,980.88 and the cost for the computer to run the program is $1,950.74 for a total of $49,931.62.
IV. E
XISTING POLICY / RELATIONSHIP TO TH E STRATEGIC PLAN:
N/A
V. P
OLICY ALTERNATIVES :
There are no viable alternatives to upgrading the existing equipment.
VI. I
NTERDEPARTMENTAL COORDINATION:
N/A
VII. P
UBLIC PARTICIPATION:
N/A
ITEM 8
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
Upon
City Council approval staff will make the necessary purchase of the FARO Laser Scanner and computer.
Appr
oved by: _____________________________
Alex Terrazas, City Manager
Atta
chments:
1. Resolution
2. FARO Laser Scanner Systems quote
3. FARO Sole Source letter
4. Computer Quote from IT
ITEM 8
ITEM 8
RESOLUTION NO. 2022-131
AUTHORIZING THE PURCHASE OF A FARO FOCUS
PREMIUM LASER SCANNER AND COMPUTER
The City Council
City of Ceres
WHEREAS, the Ceres Police Traffic Investigation Unit is currently working with antiquated procedures when investigating major injury and/or fatal collisions that allow for a high degree of human error; and
WHEREAS, the purchase of a FARO Focus Premium Laser Scanner was budgeted and approved in the Fiscal Year 2022-23 budget; and
WHEREAS, the purchase of the Faro Scanner will fulfill the department’s needs for the next 10 years.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby authorize the purchase of a FARO Focus Premium Laser Scanner and computer in the amount of $49,931.62.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of October 2022, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
______________________________
Fallon Martin, City Clerk
ITEM 8
ITEM 8
FARC
FARO Technologies, lnc.
250 Technology Park
Lake Mary FL 32746-71 15
Phone No: 407-333-991 I
Fax No: 407-333-4181
Email: [email protected]
Blll To:
Ceres Police Department
2727 3rd St
95307-3219 Ceres, CA
USA
Ship To:
Ceres Police Department
Travis Hudson
2727 3rd Sl
95307-3219 Ceres, CA
USA
Remit to:
FARO Technologies, lnc.
P.O. Box 116908
Atlanta, GA 30368-6908
Quotatlon No:
Quotation Date:
Explratlon Date:
Regional Manager:
Account f,lanager:
Sales Support;
Ship:
Payment Terms:
Dellvery Termr:
L6ad Tlm6:
Tracker Lead Time:
PO Number:
20478900
09t14t2022
10t14t2022
Christopher Taylor
Cynthia Clarke
Standard/Ground
Upon R6ceipt
EXW Ex Works
2-6 Weeks
10-12 Weeks
Contact Person: Travis Hudson
ACCS-PWR4o14
ACCSS8032
FARO Focus Premium USA
Laser Scanner Focus Premium ships
with: 1x Focus Premium scanner
head, 1x Status lndicator, 'lx Quick
Release, 1x Power Block Battery, 1x
Battery Power Dock , 1x Power
Supply, 1x 64GB High-Speed SD
Card and reader, 1x rugged transport
case, 1x calibration certificate, 1x
quick starl guide, manufacturer
warranty
3D_AC_LS_FocusS Battery Power
Block
Power Block battery for Focus laser
scanner and Freestyle.
3D_AC_LS_Standard Carbon Fiber
Tripod
35,541.00
549.00
1,080.00
Item No. Description Otv Amount
LSg-HU
ITEM 8
Quote no. 20478900
FARC
SOFTDOgOO
SOFTLOOO2
ACCSS8063
TR.FZ3.COR
Carbon fiber tripod, super lightweight,
highly stable, low-vibration,
customized for Focus scanners for
perfecl performance and increased
durability.
SCENE
SCENE. New license. lncludes
1-year of slandard maintenance.
License container sold separately.
Single User Hard Lock
Hard lock (USB Dongle) for one
single user license. Software licenses
purchased separately. Can be used
together with FARO SCENE, CAM2,
FARO Zone, As-Buitt, and RevEng
SoftwEre products.
3D-AC-SP-HIGHRES-PANOCAM
High resolution panorama camera for
FARO@ ScanPlan, records 360'
images in high resolution and high
quality, still image resolution 6720 x
3360
FZCorc
Two consecutive day, consisting of
four-hour virtual classroom training.
The FARO Zone 3D Core training is
specifically designed to assist new
users.
5,499.00
189.00
1,323.00
0.00 TR.SCN.POS Laser Scanner Tr. - FARO Fac. - lnc 0.00 Item No. Description Qtv Amount
ITEM 8
FfiRC
Quote no. 20478900
ACCS-0016
"Available only at point of FARO
system sale. lncludes training for 2
Trainees. #Three day course at a
training facility provided by FARO
that discusses FARO Laser Scanner
with FARO Software, setup, and
basic measurements. Classroom
trainings are scheduled on a first
come, first served basis. Classes can
be cancelled within two weeks of the
scheduled date if sufficient
enrollment is not mel. Training days
must be taken together on
consecutive days, and cannot be split
into individualdays."
Panocam Mount
High Speed Color Add-On mount to
connect a high-resolution panoramic
camera with the accessory bay of a
FARO Focus laser. Panoramic
camera not included.
TotalUnit Price
TotalDiscount
Shipping & Handling
Total Taxes
Total USD
477.00
49,620.00
4,962.00-
39.97 3,282.91
47,980.88
Item No. Description I Otv Amount
ITEM 8
ITEM 8
Memorandum
September 29, 2022
To: Finance
Re: Sole Source Letter – FARO
FARO Technologies is the sole developer and manufacturer of the FARO Focus Premium Laser Scanners.
Technology from FARO permits high- precision 3D measurement and imaging. The devices are used for law enforcement, forensics, accident reconstruction, crime scene i nvestigation, arson investigation, post- blast investigation, fire and security pre -planning, bullet trajectory, bloodstain pattern analysis, and augmented/virtual reality applications.
Due to the unique attributes of the FARO software and hardware mentioned above and the fact that they are the only provider of this type of state-of-the-art technology, they are a Sole Source Provider.
Rick Collins
Chief of Police
Rick Collins
Chief of Police
[email protected]
209-538-5726
ITEM 8
ITEM 8
ITEM 8
ITEM 8
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Vacant, Dist. 2
Bret Silveira, Dist. 3
Mike Kline, Dist. 4
MEETING DATE: October 10, 2022
TO: Mayor and City Council
FROM:
Alex Terrazas, City Manager
CONTACT: Kevin Waugh, P.E., Director of Engineering Services / City Engineer [email protected], (209) 538-5775
SUBJECT: Resolution No. 2022 -132, Approving the A pplication for State 2023 Active Transportation Program Grant Funds for Improving Connectivity and Access in the City
RECOMMENDED COUNCIL ACTION:
Staff recommends Council adopt a resolution approving the application submittal for the State 2023 Active Transportation Program (ATP) Grant Funds for Improving Connectivity and Access in the City.
I. BACKGROUND:
The Active Transportation Program is a competitive statewide program created to encourage increased use of active modes of transportation, such as biking and walking.
This Cycle 6 funding is expected to include $650M made up of federal/state funding. Under the Infrastructure Investment and Jobs Acts , additional funding was directed to the ATP .
The recent State’s budget approved by Governor Newsom, provided $1.05 billion in the ATP Cycle 6. This is approximately more than three times the funding in previous cycles.
II. REASONS FOR RECOMMENDATION:
The City’s recently adopted Active Transportation Plan resulted in a comprehensive review of existing and much needed infrastructure in order to improve connectivity and access for the community to actively travel safely and conveniently in the City. The City’s ATP was approved by the City Council on September 27, 2021-Resolution No. 2021-98.
The ATP application will focus on improving walking and biking routes for residents, students, visitors, and recreational users to travel around the city safely and conveniently.
Improving mobility and access for all users will provide healthy living choices and increases community engagement in the places they live in. The project application will focus on ITEM 9
improving pedestrian and bicycling routes connecting several high destination areas in the city such as Downtown, Smyrna Park, Ochoa Park, and River Bluff Park.
The proposed improvements will include new bike lanes and routes, new sidewalk and/or infill, enhanced crossing at intersections, reducing traffic speed measures, wayfinding signs, adding multi-trail improvements, i mproving accessibility, additional striping and signage for safety, bike racks, and safety lighting.
Should the project be awarded, staff will facilitate and initiate the design and construction of the improvements to begin in ye ar 2024. The grant application is due November 18, 2022, with the expected award of funding in spring 2023.
III. FI
SCAL IMPACTS:
Funds
from the Engineering Services Department in the amount of $15,000 will be needed to contract with O’Dell Engineering to develop a conceptual plan to submit as part of the grant. There is no local match required.
IV. E
XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
N/A
V. PO
LICY ALTERNATIVE:
N/A
VI. I
NTERDEPARTMENTAL COORDINATION:
N/A
VII. P
UBLIC PARTICIPATION:
N/A
VIII. EN
VIRONMENTAL REVIEW:
N/A
IX. ST
EPS FOLLOWING APPROVAL:
N/A
Appr
oved by: _____________________________
Alex Terrazas, City Manager
Atta
chments:
1. Resolution
ITEM 9
RESOLUTION NO. 2022-132
APPROVING THE APPLICATION FOR STATE 2023 ACTIVE TRANSPORTATION
PROGRAM GRANT FUNDS FOR IMPROVING CONNECTIVITY AND ACCESS IN
THE CITY
THE CITY COUNCIL
City of Ceres
WHEREAS, the State California Transportation Commission (Commission) has been delegated the responsibility for the administration of the Active Transportation Program (ATP) to encourage increased use of active modes of transportation, such as walking and biking; and
WHEREAS, the ATP is a competitive statewide program with set guidelines that describe the policy, standards, criteria, and procedures for the development, adoption, and management of the ATP; and
WHEREAS, t he 2023 ATP is soliciting project applications which are due by November 18, 2023 to StanCOG; and
WHEREAS, the City has identified a project that will improve active transportation routes and access in the City which include Downtown, Smyrna Park, Ochoa Park, and River Bluff Park.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the application for State 2023 Active Transportation Program Grant Funds for improving connectivity and access in the City.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of October 2022, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
_____________________________
Javier Lopez, Mayor
ATTEST:
_____________________________
Fallon Martin, City Clerk
ITEM 9
ITEM 9
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James C
asey, Dist.1
Vacant, Dist. 2
Bret Silveira, Dist. 3
Mike Kline, Dist. 4
MEE
TING DATE: October 10, 2022
TO:
FRO
M:
CONTA
CT:
SUBJECT:
Mayor and City Council
Alex Terrazas, City Manager
Karen Morgan, Public Works Superintendent
[email protected], (209) 538-5697
Resolution 2022-133, Approving the 2020 Water Shortage
Contingency Plan Amendment
RECOMMENDED COUNCIL ACTION:
Conduct
a public hearing to consider adopting the 2020 Water Shortage Contingency Plan (WSCP) Amendment and approve a resolution adopting the 2020 WSCP Amendment.
I. BACKGROUND:
The City recently adopted the 2020 WSCP on October 25, 2021. The Annual Water Supply and Demand Assessment (AWSDA) was completed on June 29, 2022. The WSCP stated that the AWSDA would need to be adopted by council annually. The newly released guidelines for the AWSDA no longer require council adoption and the WSCP has been amended to reflect this change in requirements. The only requirement is to complete the assessment annually and submit to the Department of Water Resources.
The 2020 WSCP requires those amending or preparing WSCP’s to notify the Cities and Counties, within which the preparer supplies water, at least 60 days prior to the public hearing that the process of amending the WSCP has begun. On July 20, 2022 letters were mailed to Cities, Stanislaus County, and fourteen (14) other interested parties , informing them of the City of Ceres 2020 WSCP Amendment. The WSCP also requires a draft of the WSCP be made available for public review at least two weeks prior to the public hearing.
The City of Ceres released the WSCP A mendment on September 26, 202 2. Since it s release, the WSCP has been available for public review at the following locations:
• City o
f Ceres, City Clerk’s Office (2220 Magnolia Ave., Ceres, CA 95307) • City of Ceres, Public Works Department (2220 Hackett Road, Ceres, CA 95307) • City of Ceres w ebsite ( https://www.ci.ceres.ca.us/169/City-of-Ceres-Water-System- Historical-In)
ITEM 10
A public notice was published in the Ceres Courier on September 21 st, October 5th, and October 12, 2022 informing the public of the hearing and where the Draft 2020 WSCP Amendment is available for viewing.
II. REASONS FOR RECOMMENDATION:
Adopt
ion of a WSCP is required every five years by the State of California Department of Water Resources. The proposed amendment removes the requirement for council to approve and adopt the AWSDA anually.
III. FISCAL IMPACTS:
Should the amended plan not be adopted , the City will be required to adopt the AWSDA annually.
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
Adopt
ion of the WSCP Amendment is in accordance with the first goal of the Strategic Plan to provide for the City’s primary infrastructure needs.
V. POLICY ALTERNATIVES:
Do not ap
prove the 2020 WSCP Amendment and continue to adopt the AWSDA annually.
VI. INTERDEPARTMENTAL COORDINATION:
This
has been a coordinated effort with the Engineering Services and Public Works Departments.
VII. PUBLIC PARTICIPATION:
This
hearing will provide an opportunity for public participation in the WSCP Amendment.
VIII. ENVIRONMENTAL REVIEW:
Water
Shortage Contingency Plans are exempt from CEQA requirements.
IX. STEPS FOLLOWING APPROVAL:
Foll
owing the Public Hearing and Adoption of the final WSCP Amendment, this material will be sent to the state for their review and approval.
Approv
ed by: _______________________________
Alex Terrazas, City Manager
Attac
hments:
1. Resolution 2022-133
ITEM 10
2. Public Notice
3. Amended Final 2020 Water Shortage Contingency Plan
ITEM 10
ITEM 10
RESOLUTION NO. 2022-133
APPROVING THE 2020 WATER SHORTAGE CONTINGENCY PLAN
AMENDMENT
THE CITY COUNCIL
City of Ceres
WHEREAS, t he City adopted t he 2020 Water S hortage Contingency P lan on October 25, 2021; and
WHEREAS, adoption of the Water Shortage Contingency Plan is required every five (5) years; and
WHEREAS, the Water Supply and Demand Assessment was completed on June 29, 2022; and
WHEREAS, adoption of the Water Supply and Demand Assessment is currently required annually; and
WHEREAS, t he City of Ceres released the Water Shortage Contingency Plan Amendment on September 26, 2022 which removes the requirement for council to approve and adopt the Water Supply and Demand Assessment annually; and WHEREAS, the Water Supply and Demand Assessment will now be approved and adopted along with the Water Shortage Contingency Plan every five (5) years.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the 2020 Water Shortage Contingency Plan Amendment.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10th day of October 2022, by the following vote:
AYES: C
ouncilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___
__________________________
Javier Lopez, Mayor
ATTEST:
___
__________________________
Fallon Martin, City Clerk
ITEM 10
ITEM 10
PUBLIC NOTICE
NO
TICE OF PUBLIC HEARING BY THE CITY COUNCIL
OF THE CITY OF CERES
A P
ublic Hearing will be held on MONDAY, October 10, 2022, AT 6:00 P.M., in the City Council Chambers at the Community Center located at 2701 Fourth Street, Ceres CA, to consider the adoption of the Amended 2020 Water Shortage Contingency Plan (2020 WSCP). In accordance with the Urban Water Management Planning Act (California Water Code Sections 10610 – 10657, and 10608).
T
he City of Ceres will release the 2020 WSCP on September 26, 2022. The 2020 WSCP is available for public review and comment through the end of the public hearing described above. The 2020 WSCP can be viewed at the City of Ceres Public Works Department (2220 Hackett Road) or the City of Ceres website (https://www.ci.ceres.ca.us/169/City-of-Ceres-Water-System-Historical-In). For questions or more information on the Draft WSCP please contact Samir Royal, Interim Director of Public Works, City of Ceres Public Works Department at (209) 538-5732.
B
oth verbal and written public comments on the proposed updates to the 2020 WSCP are invited at the public hearing. Written comments may also be provided prior to the public hearing via mailed letter to the City of Ceres, Public Works Department, Attn: Samir Royal, 2220 Hackett Road, Ceres, CA 95307 or e-mailed to [email protected]. Written comments submitted in advance will receive the same attention as comments received at the public hearing. They must be received no later than one hour before the beginning of the Public Hearing on Monday, October 10, 2022 at 6:00 p.m.
The publ
ic hearing will be held to consider and adopt proposed revisions and updates to the 2020 WSCP.
Cha
llenges in court to any of the items identified in this public notice may be limited to only those issues raised at the public hearing described in this notice, or i n writ ten correspondence delivered to the Ceres City Council at, or prior to, the public hearing.
P
ursuant to California Constitution Article III, Sect ion 6, establi shing English as the official language for the State of California, notice is hereby given that all proceedings before the Ceres City Council shall be in English and anyone wishing to address the Council is required to have a translator present who will take an oath to make an accurate translation from any language not English into the English language.
F
allon Martin, City Clerk
PU
BLISHED: September 21, 2022, October 5, 2022, October 12, 2022 ITEM 10
ITEM 10
City of Ceres
Water Shortage Contingency Plan
A
MENDED FINAL
AUGUST 2022
Prepared for:
CITY OF CERES
2720 Second Street
Ceres, CA 95307
P
repared by:
BLACK WATER CONSULTING ENGINEERS , INC.
602 Lyell Drive
Modesto, CA 95356
(209) 322- 18 20
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
i
TABLE OF CONTENTS
1 Introduction .......................................................................................................................................... 1 2 Water Supply Reliability Analysis .......................................................................................................... 1 3 Annual Water Supply and Demand Assessment Procedures ............................................................... 3
3.1 Decision-Making Process .............................................................................................................. 4
3.2 Key Data Inputs and Methodologies ............................................................................................. 4
3.3 Evaluation Criteria ......................................................................................................................... 5
3.4 Water Supply ................................................................................................................................. 5
3.5 Unconstrained Customer Demand ............................................................................................... 5
3.6 Current Year Available Supply ....................................................................................................... 6
3.7 Infrastructure Considerations ....................................................................................................... 6
3.8 Other Factors ................................................................................................................................ 6 4 Six Standard Water Shortage Levels ..................................................................................................... 6 5 Shortage Response Actions .................................................................................................................. 8
5.1 Supply Augmentation Actions ....................................................................................................... 9
5.2 Demand Reduction Actions .......................................................................................................... 9
5.3 Operational Changes ................................................................................................................... 15
5.4 Additional Mandatory Prohibitions ............................................................................................ 15 6 Seismic Risk Assessment and Mitigation Plan .................................................................................... 15 7 Communication Protocols .................................................................................................................. 16 8 Compliance and Enforcement ............................................................................................................ 16 9 Legal Authorities ................................................................................................................................. 17 10 Financial Consequences of WSCP ....................................................................................................... 18 11 Monitoring and Reporting .................................................................................................................. 19 12 Refining ............................................................................................................................................... 19
12.1 Special Water Feature Distinction .............................................................................................. 19
12.2 Plan Adoption, Submittal and Availability .................................................................................. 20
12.2.1 N otice to the Public ............................................................................................................. 20
12.2.2 Public Hearing and Adoption .............................................................................................. 20
12.2.3 Public Hearing ..................................................................................................................... 21
12.2.4 Adoption ............................................................................................................................. 21
12.2.5 Plan Submittal ..................................................................................................................... 21
12.2.6 Submitting a UWMP to Cities and Counties ....................................................................... 21
12.2.7 Public Availability ................................................................................................................ 21
12.2.8 Notification to Public Utilities Commission ........................................................................ 21
12.2.9 Amending an Adopted Water Shortage Contingency Plan ................................................. 22 13 References .......................................................................................................................................... 22
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
ii
LIST OF TABLES
Table 3-1 – Annual Assessment Key Responsibilities ................................................................................... 4 Table 4-1 – WSCP Levels (DWR Table 8-1) .................................................................................................... 7 Table 4-2 – Previous Drought Condition Stages ........................................................................................... 8 Table 5-1 – Supply Augmentation and Other Actions (DWR Table 8-3) ....................................................... 9 Table 5-2 – Demand Reduction Actions (DWR Table 8-2) .......................................................................... 10 Table 5-3 – Historical Water Production Data ............................................................................................ 14 Table 5-4 – Shortage Gap Estimates ........................................................................................................... 14
LIST OF FIGURES
Figure 3-1 Example Annual Assessment and AWSAR Timeline .................................................................... 4
APPENDIC ES
Appendix A – Notices to Public and Public Outreach Efforts Appendix B – City Resolution adopting WSCP
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
iii
LIST OF ACRONYMS AND ABBREVIATIONS
Annual Assessment Annual Water Supply and Demand Assessment AWSAR Annual Water Shortage Assessment Report
City City of Ceres
CMC Ceres Municipal Code
CWC California Water Code
DPRP Drought Preparedness & Response Planning for the City of Ceres DWR California Department of Water Resources
ERP Emergency Response Plan
gpcd gallons per capita per day
MGD million gallons per day
PW Department of Public Works
RSWSP Regional Surface Water Supply Project
SB Senate Bill
SRWA Stanislaus Regional Water Authority
TID Turlock Irrigation District
UWMP Urban Water Management Plan
WSCP Water Shortage Contingency Plan
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
1 1 Introduction
In response to the severe drought of 2012 -2016, legislation was adopted in 2018 mandating that the Urban Water Management Plan ( UWMP) include a Water Shortage Contingency Plan (WSCP) that provides a detailed proposal for assessing water supply availability and response actions to water shortage conditions. Although required to be included with the 2020 UWMP, the WSCP is a stand-alone document and can be amended on its own.
The WSCP is required to include:
• Key attributes of the water supply reliability analysis conducted pursuant to California Water Code (CWC) Section 10632. [CWC Section 10632(a)(1)]
• Six standard water shortage levels corresponding to progressive ranges of up to 10-, 20-, 30-, 40-, and 50-percent shortages and greater than 50-percent shortage. [CWC Section 10632(a)(3)(A)] • Locally appropriate “shortage response actions” for each shortage level, with a corresponding estimate of the extent the action will address the gap between supplies and demands. [ CWC Section 10632(a)(4)]
• Procedures for conducting an A nnual Water Supply and Demand Assessment (Annual Assessment) with prescribed elements. Under CWC 10632.1, urban water suppliers are required to submit, by July 1 of each year, beginning in the year following adoption of the 2020 UWMP, an annual water shortage assessment report (AWSAR) to the California Department of Water Resources (DWR). [CWC Section 10632(a)(2)]
• Communication protocols and procedures to inform customers , the public, and government entities of any current or predicted water shortages and associated response actions. [ CWC Section 10632(a)(5)]
• Monitoring and reporting procedures to assure appropriate data is collected to monitor customer compliance and to respond to any state reporting requirements. [CWC Section 10632(a)(9)] • A re-evaluation and improvement process to assess the functionality of the WSCP and to make appropriate adjustments as warranted. [CWC Section 10632(a)(10)] 2 Water Supply Reliability Analysis
Water Code Section 10632(a)(1)
The analysis of water supply reliability conducted pursuant to Section 10635.
Pursuant to CWC Section 10632(a)(1) , this section examine s the (a) findings related to water system reliability conducted pursuant to CWC Section 10632, and (b) the key issues that may create a shortage condition based on the City’s water asset portfolio. These topics are described in Chapters 6 and 7 of the 2020 UWMP, but are summarized below, recognizing that the WSCP is a stand-alone document.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
2 The City's sole source of drinking water is from the groundwater aquifer underlying the community. The City currently obtains groundwater from 13 wells. The City’s wells pump from a non -adjudicated groundwater basin (Turlock Subbasin) with no limits on pumping.
The City has partnered at the local and state level to diversify the City's water supply portfolio to significantly increase reliability benefits while reducing the City's reliance on groundwater. Locally, the City has partnered with neighboring City of Turlock to form the Stanislaus Regional Water Authority (SRWA) to develop a future water supply plan from Turlock Irrigation District (TID). The City, as a member of the SRWA, has entered into a water sales agreement for delivery of 1,825 MG per year (5 million gallons per day (MGD)) of treated TID surface water from the SRWA Regional Surface Water Supply Project (RSWSP) in mid-2023. The amount delivered to the City is projected to increase to 15 MGD at buildout.
The City’s 2020 UWMP evaluated the long-term (20-year) and near-term (5-year) supply reliability of the City’s water system, including consideration for a normal year, single dry year, and a 5-year dry period.
Constraints on the water supply reliability for the City are primarily water quantity, water quality, and climate change. The 2020 UWMP estimated that the reliability of the City’s water supply is sufficient to meet long -term and near -term demands based on positive impacts from State requirements for sustainable groundwater management and the addition of a surface water supply source starting in 2025.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
3 3 Annual Water Supply and Demand Assessment Procedures
Water Code Section 10632(a)(2)
The procedures used in conducting an annual water supply and demand assessment that include, at a minimum, both of the following:
(A) The written decision-making process that an urban water supplier will use each year to determine its water supply reliability.
(B) The key data inputs and assessment methodology used to evaluate the urban water supplier’s water supply reliability for the current year and one dry year, including all of the following:
(i) Current year unconstrained demand, considering weather, growth, and other influencing factors, such as policies to manage current supplies to meet demand objectives in future years, as applicable. (ii) Current year available supply, considering hydrological and regulatory conditions in the current year and one dry year. The annual supply and demand assessment may consider more than one dry year solely at the discretion of the urban water supplier.
(iii) Existing infrastructure capabilities and plausible constraints. (iv) A defined set of locally applicable evaluation criteria that are consistently relied upon for each annual water supply and demand assessment.
(v) A description and quantification of each source of water supply.
Water Code Section 10632.1.
An urban water supplier shall conduct an annual water supply and demand assessment pursuant to subdivision (a) of Section 10632 and, on or before July 1 of each year, submit an annual water shortage assessment report to the department with information for anticipated shortage, triggered shortage response actions, compliance and enforcement actions, and communication actions consistent with the supplier’s water shortage contingency plan. An urban water supplier that relies on imported water from the State Water Project or the Bureau of Reclamation shall submit its annual water supply and demand assessment within 14 days of receiving its final allocations, or by July 1 of each year, whichever is later.
Beginning in 2022, CWC Section 10632.1 requires the City to conduct an Annual Water Supply and Demand Assessment (Annual Assessment) on or before July 1 of each year and submit an Annual Water Shortage Assessment Report (AWSAR) by July 1 of every year. The purpose of the Annual Assessment and AWSAR is to forecast near-term water supply conditions (for the current year) and ensure appropriate shortage response actions are triggered in a timely manner. This section of the WSCP details the procedures used to prepare the A nnual Assessment. The intent of the procedures is to provide a description of annual timing and steps to complete the document. The Annual Assessment will be a part of the AWSAR.
On April 20, 2022, the DWR finalized the Annual Water Supply and Demand Assessment Guidance (Annual Assessment Guidance) and accompanying tables. The Annual Assessment will be performed annually by the City using the most current version of the Annual Assessment Guidance. The Annual Assessment shall then be used to complete the AWSAR, which will include recomme ndations for triggering shortage response actions consistent with the WSCP.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
4 This section describes methods and processes related to the Annual Assessment. All information provided in this section is subject to guidance from the DWR. If the DWR provides m odified guidance, then the methods used to perform the Annual Assessment shall change accordingly.
3.1 Decision-Making Process
The City Department of Public Works (PW) will be responsible for preparation, obtaining formal approval, and submitting the AWS AR to the DWR . Key responsibilities for preparation of the Annual Assessment and AWSAR are listed in Table 3-1. Early in the process, the key team members will be selected and assigned responsibilities to ensure accurate and timely completion of the documents. The Director of Public Works or their designee shall be responsible for approving the AWSAR and presenting recommended shortage response actions to the City for approval (if applicable).
Table 3-1 – Annual Assessment Key Responsibilities
# Activity
1 Convene Annual Assessment and AWSAR team
2 Information collection and review (see Section 3.2, Key Data Inputs and Methodologies) 3 Prepare draft AWSAR
4 Finalize AWSAR
5 Submit AWSAR to DWR
An example timeline for the decision -making process is provided in Figure 3 -1. Actual dates for each activity may vary, however the Annual Assessment is required to submitted to DWR by July 1 each year, starting in 2022.
Figure 3-1 Example Annual Assessment and AWSAR Timeline
3.2 Key Data Inputs and Methodologies
The following sections describe the key data inputs and methodologies which may be used to evaluate the water system reliability for the current year, while considering that the year to foll ow will be a dry year. To be consistent with the Annual Assessment Guidance, the current year is defined as the twelve- month period which ends on June 30 th, preceding the July 1 st due date of the AWSAR and the year to follow is defined as the subsequent calendar year. If the definition of current year and dry year is changed by the DWR, then the City shall use the updated definitions for its Annual Assessment.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
5 Key data inputs may include, but are not required to include, the following:
• Summary of active water supply sources and their capacities. • Monthly water production data for the previous calendar year. • Available weather data for the previous calendar year and current year. • Population data for the previous calendar year and current year. • Growth projections in terms of land use and/or population for the current year. • Recently completed documents and studies related to the water system and water supply sources.
• Recent regulatory documents.
• Water quality data for the previous calendar year.
• Water system improvements completed in the previous calend ar year and planned for the next two years.
• Information on issues encountered in water system for the previous calendar year. Issues may include exceeding contaminant limits, breaks in pipeline, and decreased well production. • Current and projected hydrological conditions.
• Other data which affects the water system.
Data for additional years prior to the current year may be analyzed as part of the assessment. The data will be used to develop projections for available water supply and unconstrained customer d emands for the current calendar year, considering a dry subsequent year. The criteria used in the calculations should be described and be consistent with the most recently prepared City documents and regulatory requirements.
3.3 Evaluation Criteria
The Annual Assessment will compare the projected water supply and the unconstrained average customer demand. If unconstrained average customer demands are higher than the projected water supply, shortage response actions corresponding to the projected WSCP shortage level should be activated.
3.4 Water Supply
The Annual Assessment will describe and quantify each source of water supply. This shall include descriptive text and methods used to determine the supply values.
3.5 Unconstrained Customer Demand
Unconstrained customer demand for the current year will be developed as part of the Annual Assessment.
The methodology for the calculations will be described in the Annual Assessment . References for the sources and assumptions used should be provided. Unconstrai ned customer demands for subsequent years may be calculated and included.
Various methods could be used to calculate unconstrained customer demand. The method should be consistent with previous City documents, including the 2020 UWMP. If an alternative me thod is used, reasons for the change in approach shall be provided. The most common methods will either involve:
• Population data and projections and a per capita water demand, or ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
6 • Water demand factors for various types of land uses and estimate s for developed areas, by land use type.
The projected unconstrained customer demands are likely to be higher than historical water demands because the City has been implementing shortage response actions that reduce water usage.
3.6 Current Year Available Supply
The current year available supply shall be analyzed as part of the Annual Assessment. The available supply shall consider hydrological and regulatory conditions in the current year and one dry year. The City may, but is not required to, consider more than one dry year.
3.7 Infrastructure Considerations
This section is to include an evaluation of how the infrastructure capabilities and constraints may affect the City’s ability to deliver supplies to meet customer demands in the coming year. Anticipated capital projects that may influence capabilities, such as repairs that may constrain capabilities (e.g., planned treatment plant upgrades, well rehabilitation or replacement) or new projects that may add capacity (e.g., a new groundwater well or system intertie) may be described in the AWSAR.
3.8 Other Factors
Other factors that can influence or disrupt the water supply, along with unique local considerations should be described in the Annual Assessment. These factors may include recent regulatory requirements, documents and studies related to the water system and water supply sources, and weather conditions.
4 Six Standard Water Shortage Levels
Water Code Section 10632(a)(3)
(A) Six standard water shortage levels corresponding to progressive ranges of up to 10, 20, 30, 40, and 50 percent shortages and greater than 50 percent shortage. Urban water suppliers shall define these shortage levels based on the suppliers’ water supply conditions, including percentage reductions in water supply, changes in groundwater levels, changes in surface elevation or level of subsidence, or other changes in hydrological or other local conditions indicative of the water supply available for use.
Shortage levels shall also apply to catastrophic interruption of water supplies, including, but not limited to, a regional power outage, an earthquake, and other potential emergency events.
(B) An urban water supplier with an existing water shortage contingency plan that uses different water shortage levels may comply with the requirement in subparagraph (A) by developing and including a cross-reference relating its existing categories to the six standard water shortage levels.
CWC Section 10632(a)(3) requires water suppliers to define six shortage levels based on the supplier ’s water supply conditions, including percentage reductions in water supply, changes in groundwater levels, changes in surface elevation or level of subsidence, or other changes in hydrological or other local conditions indicative of the water supply available for use. Table 4-1 (DWR Table 8-1) lists the six standard WSCP levels that were introduced for the 2020 UWMP by the DWR. The six standard water shortage levels ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
7 are used in the City’s WSCP instead of the three levels of water supply restrictions listed in the 2015 UWMP to correspond with the changes to the CWC. Table 4-2 shows the supply restriction levels that were adopted in Resolution No. 2014 -27 by the City Council and how they correspond with the six standard water shortage levels.
Table 4-1 – WSCP Levels (DWR Table 8-1)
Shortage
Level
Percent
Shortage Range
Shortage Response Actions
(Narrative description)
1 Up to 10%
Provision of rebates, water surveys, and water usage data to customers; landscape irrigation limitations; timely leak repair re
quirement.
2 Up to 20% Same as Level 1
3 Up to 30%
Increased landscape irrigation limitations; water served upon request at restaurants; vehicle washing limitations; decorative water fe
ature limitations.
4 Up to 40% Same as Level 3
5 Up to 50% Same as Level 3
6 >50%
Prohibit all landscape irrigation; vehicle washing limitations; additional water feature limitations; no new potable water service pe
rmitted.
NOTES:
Submittal Table 8-1
Water Shortage Contingency Plan Levels
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
8 Table 4-2 – Previous Drought Condition Stages
Previous Drought Condition Stages
2020 WSCP Level Shortage Level Stage Stage Title
1 ≤ 10% I Normal
2 10 - 20% I Normal
3 20 - 30% II Critical
4 30 - 40% II Critical
5 40 - 50% II Critical
6 > 50% III Emergency
5 Shortage Response Actions
Water Code Section 10632 (a)(4)
Shortage response actions that align with the defined shortage levels and include, at a minimum, all of the following:
(A) Locally appropriate supply augmentation actions.
(B) Locally appropriate demand reduction actions to adequately respond to shortages.
(C) Locally appropriate operational changes.
(D) Additional, mandatory prohibitions against specific water use practices that are in addition to state- mandated prohibitions and appropriate to the local conditions.
(E) For each action, an estimate of the extent to which the gap between supplies and demand will be reduced by implementation of the action.
CWC Section 10632(a)(4) requires shortage response actions that align with the shortage levels defined in Table 4 -1 (DWR Table 8 -1) and i nclude locally appropriate supply augmentation actions, demand reduction actions, operational changes, and additional mandatory prohibitions against specific water use practices. An estimate of the extent to which the gap between supplies and demand will be reduced by implementation of the actions must be provided.
In 2014, the City adopted a resolution for a program of mandatory prohibitions related to water conservation. The City adopted this ordinance in response to the water shortage emergency associa ted with the drought of 2012 through 2016. The Drought Preparedness & Response Planning for the City of Ceres Public Water System (DPRP) dated February 23, 2016, outlines practices for the City to manage water use demand and evaluates alternative water supply sources. The DPRP includes general provisions, definitions, application of regulations, and water conservation restrictions . The water conservation restrictions are described in more detail in this section.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
9 5.1 Supply Augmentation Actions
The City solely relies on groundwater and does not currently have alternate water sources for normal or emergency conditions. In the future, surface water will be acquired through TID and utilized to lower groundwater usage. This will be done during normal conditions and does not qualify as a supply augmentation action. However, it is likely that in the future, certain groundwater wells will be unused except during a water shortage event. Table 5-1 (DWR Table 8-3) lists the supply augmentation strategies that the City currently uses.
Table 5-1 – Supply Augmentation and Other Actions (DWR Table 8-3)
5.2 Demand Reduction Actions
Increasing demand reduction actions will be enforced with increasing WSCP levels. Table 5-2 (DWR Table 8-2) summarizes demand reduction actions and the WSCP shortage level at which the action will be mandated. The demand reduction actions column was limite d to a drop-down list provided by DWR.
Additional explanation or reference information is listed to provide details specific to the City. Some demand reduction actions listed in the table correspond to operational changes which are described in Section 5.3. Because the City relies solely on groundwater for water supply and to prevent groundwater basin overdraft , the City urges residents to conserve water and is currently enforcing DPRP Stage II demand reduction actions which limits outdoor watering to two days per week.
Shortage Level
Supply Augmentation Methods and
Other Actions by Water Supplier
Drop down list
These are the only categories that will be
accepted by the WUEdata online submittal tool
How much is this going to reduce
the shortage gap? Include units
used (volume type or percentage)
Additional Explanation or Reference
(optional)
1 Expand Public Information Campaign Drought Preparedness & Response Plan Section 12.1.2, 12.2.2, 12.3.2
3 Implement or Modify Drought Rate
Structure or Surcharge Resolution No. 2015-64
Submittal Table 8-3: Supply Augmentation and Other Actions Add additional rows as needed
NOTES:
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
10 Table 5-2 – Demand Reduction Actions (DWR Table 8-2) Submittal Table 8-2: Demand Reduction Actions
Shortage
Level
Demand Reduction Actions
Drop down list
These are the only categories
that will be accepted by the
WUEdata online submittal
tool. Select those that apply.
How much is this going to
reduce the shortage gap?
Include units used (volume
type or percentage)
Additional
Explanation
or Reference
(optional)
Penalty,
Charge, or
Other
Enforcement?
For Retail
Suppliers Only
Drop Down List
Add additional rows as needed
1 Expand Public Information
Campaign
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
No
1 Provide Rebates on
Plumbing Fixtures and
Devices
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
Toilets,
washing
machines,
dishwasher,
and smart
irrigation
controller
No
1 Provide Rebates for Turf
Replacement
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
$1/sf of lawn
removed No
1 Offer Water Use Surveys
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
No
1 Other
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
Water usage
available for
customer
viewing; leak
notifications
available
No
1 Landscape - Limit
landscape irrigation to
specific times
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
No watering
from 12 PM
to 7 PM
Yes
1 Landscape - Limit
landscape irrigation to
specific days
60 gpcd Three days
per week Yes
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
11 Submittal Table 8-2: Demand Reduction Actions
Shortage
Level
Demand Reduction Actions
Drop down list
These are the only categories
that will be accepted by the
WUEdata online submittal
tool. Select those that apply.
How much is this going to
reduce the shortage gap?
Include units used (volume
type or percentage)
Additional
Explanation
or Reference
(optional)
Penalty,
Charge, or
Other
Enforcement?
For Retail
Suppliers Only
Drop Down List
1 Landscape - Restrict or
prohibit runoff from
landscape irrigation
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
Ceres
Municipal
Code: A-1 (b)
Yes
1 Landscape - Prohibit
certain types of landscape
irrigation
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
Ceres
Municipal
Code: A-1 (c)
Yes
1 Other - Require automatic
shut of hoses
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
Ceres
Municipal
Code: A-1 (d)
Yes
1 Other - Prohibit use of
potable water for washing
hard surfaces
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
Ceres
Municipal
Code: A-1 (e)
Yes
1 Other - Customers must
repair leaks, breaks, and
malfunctions in a timely
manner
3-6 gpcd
Within 24
hours of
notification
by City
Yes
1 Decrease Line Flushing
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
No
1 Increase Water Waste
Patrols
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
Yes
3 Landscape - Limit
landscape irrigation to
specific days
20 gpcd Two days per
week Yes
3 CII – Other CII restriction or
prohibition 1.5 gpcd
CII users
required to
remove all
grass
Yes
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
12 Submittal Table 8-2: Demand Reduction Actions
Shortage
Level
Demand Reduction Actions
Drop down list
These are the only categories
that will be accepted by the
WUEdata online submittal
tool. Select those that apply.
How much is this going to
reduce the shortage gap?
Include units used (volume
type or percentage)
Additional
Explanation
or Reference
(optional)
Penalty,
Charge, or
Other
Enforcement?
For Retail
Suppliers Only
Drop Down List
3 Other
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
No outdoor
water is
permitted
with use of a
hose or
shutoff
nozzle
Yes
3 Water Features - Restrict
water use for decorative
water features, such as
fountains
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
Drought
Preparedness
& Response
Plan Section
11.2 Yes
3 CII - Restaurants may only
serve water upon request
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
Drought
Preparedness
& Response
Plan Section
11.1 Yes
3 Landscape - Limit
landscape irrigation to
specific times
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
Sprinklers
can run no
more than 10
minutes per
day
Yes
6 Landscape - Prohibit all
landscape irrigation 20 gpcd
Drought
Preparedness
& Response
Plan Section
11.3 Yes
6 Other - Prohibit vehicle
washing except at facilities
using recycled or
recirculating water
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
High
pressure/low
volume wash
systems are
also
permitted
Yes
6 Other water feature or
swimming pool restriction
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
Prohibit re-
filling of
ornamental
lakes or
ponds
Yes
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
13 Submittal Table 8-2: Demand Reduction Actions
Shortage
Level
Demand Reduction Actions
Drop down list
These are the only categories
that will be accepted by the
WUEdata online submittal
tool. Select those that apply.
How much is this going to
reduce the shortage gap?
Include units used (volume
type or percentage)
Additional
Explanation
or Reference
(optional)
Penalty,
Charge, or
Other
Enforcement?
For Retail
Suppliers Only
Drop Down List
6 Other
Supports other demand
reduction actions. Less than
2 gpcd (1% of baseline
water demand)
No new
potable
water service
provided
No
NOTES: Per Ceres Municipal Code and Corresponding Ordinances
Water use reductions for each demand reduction action included in Table 5 -2 were estimated based on information from water conservation studies and an analysis of historical per capita water production data for the City between 2001 – 2020. Most of the demand reduction is assumed to occur from restrictions on landscape irrigation.
Water use reduction associated with the demand reduction actions for shortage levels 1 and 3 were primarily assigned to limiting landscape irrigation to a t wo-day water schedule and estimated to be the difference between the 2020 target per capita gross water use of 180 gpcd from the SB X7-7 tables in the 2020 UWMP and the average per capita baseline water use of 118 gpcd, achieved between 2016 – 2020.
SB X7-7 refers to the Water Conservation Act of 2009 which required that all California water suppliers increase their water use efficiency, including achieving a 20 percent reduction in urban in per capita water use by December 31, 2020.
Water use reduction associated with reducing landscape irrigation b y one day was estimated by comparing the average water use for the three lowest months of each year with the annual average water use for the year on a per capita basis for 2016 – 2020, and assuming that outdoor water use was occurring two days per week. The overall difference between outdoor water use and baseline water use was divided by two to estimate landscape irrigation water use per day. Tables 5-3 and 5-4 summarize the calculations for estimating the impacts from the demand reduction actions.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
14 Table 5-3 – Historical Water Production Data
Water Pumped (MG)
Year
Month # of days 2016 2017 2018 2019 2020
January 31 108.0 103.4 114.5 112.6 120.2
February 28 103.0 95.3 114.8 98.4 114.5
March 31 113.7 118.9 120.7 116.0 137.2
April 30 142.5 137.7 147.6 154.4 151.1
May 31 194.3 210.7 214.0 182.5 222.1
June 30 229.6 237.8 248.3 212.4 218.8
July 31 245.9 268.0 255.4 233.8 245.7
August 31 227.6 253.7 237.9 230.5 231.5
September 30 203.9 224.4 214.2 197.7 218.4
October 31 176.2 195.7 199.9 172.4 197.8
November 30 125.1 138.8 161.9 131.5 155.9
December 31 110.5 125.1 108.4 116.4 137.9
Total 1,980.3 2,109.5 2,137.5 1,958.5 2,151.1
Population 47,325 47,823 47,915 48,027 48,430
Average water use, gpcd 115 121 122 112 122
5-year average water use, gpcd 118
Baseline water use(lowest 3 months), MG 321.49 317.63 337.70 326.92 372.60 Baseline, gpcd 75 74 78 76 85
5-year baseline water use, gpcd 78
Estimated outdoor water use, gpcd 39 47 44 36 36
5-year average outdoor water use, gpcd 40
Table 5-4 – Shortage Gap Estimates
# Description Value
(1) Average Water Use without Demand Reduction Actions, gpcd (SB X7-7 2020 Target)
180
(2) Average Water Use after Shortage Level 1, 2, and 3 Actions, gpcd (Average water use, 2016-2020)
118
(3) Estimated Reduction in Shortage Gap from Level 1, 2, and 3 Actions, gpcd 62 (4) Average outdoor water use (2-day watering schedule), gpcd 40 (5) Reduction in Shortage Gap by one day reduction in watering schedule, gpcd 20 Notes:
(2) Average Water Use after Shortage Level 1, 2, and 3Actions = Average water use from Table 5-3. (3) Estimated Reduction in Shortage Gap from Level 1 , 2, and 3 Actions = (1) Average Water Use without Demand Reduction Actions - (2) Average Water Use after Shortage Level 1, 2, and 3 Actions. (4) Average outdoor water use (2-day watering schedule) = Average outdoor water use from Table 5-3. (5) Reduction in Shortage Gap by one day reduction in watering schedule = (4) ÷ 2 , rounded.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
15 5.3 Operational Changes
Operational changes to address water shortages will be focused on implementing and enforcing the supply augmentation and demand reduction actions. The following operational changes were listed in Tables 5-1 and 5-2 (DWR Tables 8-2 and 8-3) and assist with reduction of water demands.
• Expand public information campaign.
• Implement or modify drought rate structure or surcharge. • Offer water use surveys.
• Decrease line flushing.
• Increase water waste patrols.
5.4 Additional Mandatory Prohibitions
Additional mandatory prohibitions related to water usage are detailed in Title 13, Chapter 8 of the Ceres Municipal Code (CMC) which includes rules and regulations for the City’s water conservation program. 6 Seismic Risk Assessment and Mitigation Plan
Water Code Section 10632.5
(a) In addition to the requirements of paragraph (3) of subdivision (a) of Section 10632, beginning January 1, 2020, the plan shall include a seismic risk assessment and mitigation plan to assess the vulnerability of each of the various facilities of a water system and mitigate those vulnerabilities.
(b) An urban water supplier shall update the seismic risk assessment and mitigation plan when updating its urban water management plan as required by Section 10621.
(c) An urban water supplier may comply with this section by submitting, pursuant to Section 10644, a copy of the most recent adopted local hazard mitigation plan or multihazard mitigation plan under the federal Disaster Mitigation Act of 2000 (Public Law 106 -390) if the l ocal hazard mitigation plan or multihazard mitigation plan addresses seismic risk.
The City falls under the Stanislaus County Local Hazard Mitigation Plan, which was updated in July 2017.
The plan addresses seismic risk and satisfies the requirement of CWC Section 10632.5(a). A copy of the 2017 Local Hazard Mitigation Plan can be found at this website:
https://www.stanoes.com/lhmp.shtm
Another useful reference for assessing and mitigating seismic risks to the water system is the City’s Emergency Response Plan (ERP). The ERP includes findings of the City’s risk and resilience assessment and describes strategies, resources, plans, and procedures utilities can use to prepare for and respond to an incident, natural or man-made, that threatens life, property, or the environment.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
16 7 Communication Protocols
Water Code Section 10632 (a)(5)
Communication protocols and procedures to inform customers, the public, interested parties, and local, regional, and state governments, regarding, at a minimum, all of the following:
(A) Any current or predicted shortages as determined by the annual water supply and demand assessment described pursuant to Section 10632.1.
(B) Any shortage response actions triggered or anticipated to be triggered by the annual water supply and demand assessment described pursuant to Section 10632.1.
(C) Any other relevant communications
In accordance with CWC 10632(a)(5), the City shall initiate communication procedures to inform customers, the public, interested parties, and local, regional, and state governments when the AW SAR predicts a current or predicted shortage and the shortage response actions that will be triggered or anticipated to be triggered. Communication protocols are included in the DPRP and ERP. 8 Compliance and Enforcement
Water Code Section 10632 (a)(6)
For an urban retail water supplier, customer compliance, enforcement, appeal, and exemption procedures for triggered shortage response actions as determined pursuant to Section 10632.2.
Title 13, Chapter 09 of the CMC describes enforcement, appeal, and exemption procedures for City water code violations which apply to violations of City shortage response actions.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
17 9 Legal Authorities
Water Code Section 10632 (a)(7)
(A) A description of the legal authorities that empower the urban water supplier to implement and enforce its shortage response actions specified in paragraph (4) that may include, but are not limited to, statutory authorities, ordinances, resolutions, and contract provisions.
(B) A statement that an urban water supplier shall declare a water shortage emergency in accordance with Chapter 3 (commencing with Section 350) of Division 1. [see below]
(C) A statement that an urban water supplier shall coordinate with any city or county within which it provides water supply services for the possible proclamation of a local emergency, as defined in Section 8558 of the Government Code.
Water Code Section Division 1, Section 350
Declaration of water shortage emergency condition. The governing body of a distributor of a public water supply, whether publicly or privately owned and including a mutual water company, shall declare a water shortage emergency condition to prevail within the area served by such distributor whenever it finds and determines that the ordinary demands and requirements of water consumers cannot be satisfied without depleting the water supply of th e distributor to the extent that there would be insufficient water for human consumption, sanitation, and fire protection.
Title 13 of the CMC gives the City the authority to implement and enforce its shortage response action s.
When the conditions deem it necessary, the City shall declare a water shortage emergency in accordance with Water Code Chapter 3 (commencing with Section 350) of Division 1 general provision regarding water shortage emergencies. Because the City is also th e water supplier, City staff can coordinate the possible proclamation of a local emergency under California Government Code, California Emergency Services Act (Article 2, Section 8558).
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
18 10 Financial Consequences of WSCP
Water Code Section 10632(a)(8)
A description of the financial consequences of, and responses for, drought conditions, including, but not limited to, all of the following:
(A) A description of potential revenue reductions and expense increases associated with activated shortage response actions described in paragraph (4).
(B) A description of mitigation actions needed to address revenue reductions and expense increases associated with activated shortage response actions described in paragraph (4).
(C) A description of the cost of compliance with Chapter 3.3 (commencing with Section 365) of Division
1. Revenues for the cost of operating the City water system are collected from customer water rates. The City conducted a Water Rate and Connection Fee Update in September 2017 (Water Rate Study) [1]. Based on that study, the City adopted changes to the water service fee rate structure on November 13, 2017 that went into effect for five years, starting on January 1, 2018.
The current pricing structure is comprised of two components. The volumetric charge is based on gallons of water use and has rates for two categories: single-family and non-single family. The volumetric charges have a two-tier conservation pricing structure with targets for each tier that change depending on the season. The second component of the pricing structure is the service charge. This charge accounts for the cost of the meter, operation and maintenance, and other facility costs and is based on the meter size.
When shortage response actions are activated, revenues will be reduced due to reduced consumption.
However, the costs for operating the water system will not correspondingly decrease. There may also be additional costs associated with implementing the shortage response actions and enforcing compliance.
The adopted rates from the Water Rate Study are anticipated to provide the City with sufficient funds for revenue reductions and expense increases associated with activated shortage response actio ns. The Water Rate Study included maintaining operations and capital reserves and was based on a water demand of 10,000 gallons per month for a single -family customer, equating approximately to 90 gpcd (using a household size of 3.66 persons) or 50% of the SB X7-7 2020 target water use.
The cost of compliance with Chapter 3.3 (commencing with Section 365) of Division 1 of the CWC is not projected to be significant b ecause the Water Rate Study was recently completed and assumed a conservative customer water demand and a low customer growth rate of 0.07%.
If needed, the City may implement additional strategies to address decreased revenue from water sales.
These strategies may include use of financial reserves, deferring capital improvement projects, reduc ing current and future operation and maintenance expenses, and conducting a rate study.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
19 11 Monitoring and Reporting
Water Code Section 10632(a)(9)
For an urban retail water supplier, monitoring and reporting requirements and procedures that ensure appropriate data is collected, tracked, and analyzed for purposes of monitoring customer compliance and to meet state reporting requirements.
The City’s water system has water meters on all production sources and customers. The City will use the production meters and customer usage meters to determine actual water use reductions. Monthly water pumping volumes and water billing data analyzed for the previous year will be summarized in the Annual Assessment and will assist with monitoring and reporting the adequacy of the shortage response actions. 12 Refining
Water Code Section 10632 (a)(10)
Reevaluation and improvement procedures for systematically monitoring and evaluating the functionality of the water shortage contingency plan in order to ensure shortage risk tolerance is adequate and appropriate water shortage mitigation strategies are implemented as needed.
The Annual Assessment, including monitoring and reporting procedures, will provide data to determine if the water shortage mitigation strategies are adequate for reducing water demands. If the data indicates that the strategies are n ot adequate or can be reduced, the WSCP should be amended and formally approved as described in Section 12.2.
12.1 Special Water Feature Distinction
Water Code Section 10632 (b)
For purposes of developing the water shortage contingency plan pursuant to subdivision (a), an urban water supplier shall analyze and define water features that are artificially supplied with water, including ponds, lakes, waterfalls, and fountains, separately from swimming pools and spas, as defined in subdivision (a) of Section 115921 of the Health and Safety Code.
In accordance with Water Code Section 10632 (b), swimming pools and spas are considered different from other water features that are artificially supplied with water, including ponds, lakes, waterfalls, and fountains. The City follows the definition of a swimming pool found in the Swimming Pool Safety Act.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
20 12.2 Plan Adoption, Submittal and Availability
12.2.1 Notice to the Public
Water Code Section 10642
…Prior to adopting either [the plan or water shortage contingency plan], the urban water supplier shall make both of the plan and the water shortage contingency plan available for public inspection and shall hold a public hearing or hearings thereon. Prior to any of these hearings, notice of the time and place of the hearing shall be published within the jurisdiction of the publicly owned water supplier pursuant to Section 6066 of the Government Code [see below]. The urban water supplier shall provide notice of the time and place of a hearing to any city or county within which the supplier provides water supplies.
Government Code section 6066
Publication of notice pursuant to this section shall be once a week for two successive weeks. Two publications in a newspaper published once a week or oftener, with at least five days intervening between the respective publication dates not counting such publication dates, are sufficient. The period of notice commences upon the first day of publication and terminates at the end of the fourteenth day, including therein the first day.
The City is committed to encourag ing the active involvement of diverse social, cultural, and economic elements of its citizenry. The City placed a notice in the local news paper stating that its WSCP has been prepared and that a public hearing would be conducted to take testimony from members of the community. A copy of this notification is included in Appendix A. The WSCP was made available for public inspection at the City Public Works Department, located at 2220 Hackett Road, and posted a copy of the WSCP on its website (www.ci.ceres.ca.us),
prior to the public hearing.
12.2.2 Public Hearing and Adoption
Water Code Section 10642
…Prior to adopting either, the [plan or water shortage contingency plan], the urban water supplier shall make both the plan and the water shortage contingency plan available for public inspection and shall hold a public hearing or hearings thereon.
Water Code Section 10608.26
(a) In complying with this part, an urban retail water supplier shall conduct at least one public hearing to accomplish all of the following:
(1) Allow community input regarding the urban retail water supplier’s implementation plan for complying with this part.
(2) Consider the economic impacts of the urban retail water supplier’s implementation plan for complying with this part.
(3) Adopt a method, pursuant to subdivision (b) of Section 10608.20 for determining its urban water use target.
The City has encouraged community and public interest involvement in the WSCP using mailings, public meetings, and web-based communication. Copies of the City’s outreach efforts are included in Appendix A.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
21 12.2.3 Public Hearing
A public hearing was held on October 25 , 2021 at the City Council Chamber. The hearing provided an opportunity for the City’s customers, residents, and employees to learn and ask questions about the current and future water supply of the City.
12.2.4 Adoption
Water Code Section 10642
…After the hearing or hearings, the plan or water shortage contingency plan shall be adopted as prepared or as modified after the hearing.
This WSCP was adopted by the City Council on October 25, 2021. A copy of the adopted resolution is included in Appendix B.
12.2.5 Plan Submittal
A copy of the adopted WSCP will be submitted to DWR electronically using the WUE Data Portal submittal tool.
12.2.6 Submitting a UWMP to Cities and Counties
The 2020 UWMP will be submitted in electronic format to Stanislaus County within 30 days of adoption.
12.2.7 Public Availability
Water Code Section 10632 (a)(c)
The urban water supplier shall make available the water shortage contingency plan prepared pursuant to this article to its customers and any city or county within which it provides water supplies no later than 30 days after adoption of the water shortage contingency plan.
Water Code Section 10645
(a) Not later than 30 days after filing a copy of its plan with the department, the urban water supplier and the department shall make the plan available for public review during normal business hours. (b) Not later than 30 days after filing a copy of its water shortage contingency plan with the department, the urban water supplier and the department shall make the plan available for public review during normal business hours.
Within 30 days of submitting the WSCP to DWR, the adopted WSCP will be available for public review during normal business hours at the City Public Works Department. The City will also post a copy of the adopted WSCP on its website (https://www.ci.ceres.ca.us/).
12.2.8 Notification to Public Utilities Commission
The City is not regulated by the California Public Utilities Commission.
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
22 12.2.9 Amending an Adopted Water Shortage Contingency Plan
Water Code Section 10644 (b)
If an urban water supplier revises its water shortage contingency plan, the supplier shall submit to the department a copy of its water shortage contingency plan prepared…no later than 30 days after adoption, in accordance with protocols for submission and using electronic reporting tools developed by the department.
If the City revises the WSCP, copies of amendments or changes to the plans will be submitted electronically to the DWR through the WUE Data Portal within 30 days of its adoption. 13 References
[1] City of Ceres Water Rate and Connection Fee Update, HF&H Consultants, LLC, September 12, 2017 ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
A
Appendix A
Notices to Public
and Public Outreach Efforts
ITEM 10
City of Ceres
Water Shortage Contingency Plan
August 2022
B
Appendix B
City Resolution Adopting WSCP
ITEM 10