Agenda — Ceres City Council, March 13, 2023

AGENDA

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA

City Council Chambers, 2701 Fourth Street
Monday, March 13, 2023 at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER

Mayor Lopez

ROLL CALL

Mayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.

Martinez (District 4)

INVOCATION

Invocation by Tim Giannosa, Big Valley Grace Community Church.

PLEDGE OF ALLEGIANCE

Pledge of Allegiance led by Mayor Lopez.

Click this link to join the webinar:
https://us02web.zoom.us/j/83379278240?pwd=Q1pybUNXdTN1eFVrWC93YW52ZmNqQT09

Webinar ID: 833 7927 8240; Passcode: 698019; or Dial: (669) 900-6833

REMOTE PUBLIC COMMENT IS ALSO AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING THE CITY CLERK AT [email protected] BEFORE 4:00 PM THE DAY OF THE MEETING. INCLUDE THE AGENDA ITEM NUMBER OR PUBLIC COMMENT PERIOD IN THE SUBJECT LINE OF THE EMAIL. THE CLERK MAY READ WRITTEN COMMENTS INTO THE RECORD, IF SPECIFICALLY REQUESTED TO DO SO AT THE BEGINNING OF YOUR EMAIL. YOUR

WRITTEN COMMENT WILL BE DISTRIBUTED TO THE CITY COUNCIL AND KEPT ON FILE AS PART OF THE OFFICIAL RECORD OF THE COUNCIL MEETING.

*If you have any questions on how to attend virtually or are encountering difficulties connecting to the meeting, please contact the City Clerk at (209) 646-4812 or by email at [email protected].

AGENDA
Regular City Council Meeting
March 13, 2023

Page 2 ends

PRESENTATIONS

A. Stanislaus Arts Council

B. Bridging the Gap

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes).

While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non- agenda items. Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is not on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are entitled to address the City Council on any agenda item subject to the 5-minute provision.

APPOINTMENTS TO BOARDS/COMMISSIONS

None

CONFLICT OF INTEREST DECLARATION

CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration.

Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.

1. Clerks Report of Posting. The agenda of the March 13, 2023 City Council Meeting was Posted on Wednesday, March 8, 2023. (City Clerk)

2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)

3. Approval of Minutes for the February 13, 2023 and February 27, 2023 Regular City Council Meetings. (City Clerk)

4. Register of Audited Demand(s) Dated February 22, 2023 through March 1, 2023. (Dias)

5. Resolution No. 2023-25, Approving a Budget Amendment to Transfer Funds from the AB 109 Board of State and Community Corrections Allocation Fund to the General Fund to Assist Project Resolve with Conducting a County -Wide Survey and to Fund the Ceres Unified School District Lunch Mentoring Program. (Collins)

AGENDA
Regular City Council Meeting
March 13, 2023

Page 3 ends

6. Resolution No. 2023 -26, Approving Acceptance of the Board of State and Community Corrections Officer Wellness and Mental Health Grant Award. (Collins)

7. Resolution No. 2023-27, Authorizing the City Manager to Approve a Purchase Order with Capitol Ford for the Purchase of a Transit Van for the Ceres Police Crisis Negotiation Team. (Royal)

8. Resolution No. 2023-28, Authorizing the City Manager to Approve a Purchase Order with Rush Truck Centers of California, Inc. for Two (2) Prior-Year Approved Fleet Replacement Program Purchases and Approving a Budget Amendment to Appropriate Funds. (Royal)

9. Resolution No. 2023-29, Proclaiming the Termination of the Local Emergency Due to the Novel Coronavirus. (City Attorney)

10. Resolution No. 2023-30, Approving the Stanislaus Urban County Community Development Block Grant (CDBG) Annual Allocation Agreement between Stanislaus County and the City of Ceres for Fiscal Year (FY) 2022-2023. (Hoem)

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

UNFINISHED BUSINESS

PUBLIC HEARING

NEW BUSINESS

11. Resolution No. 2023-31, Nominating a Candidate to the Special City Selection Committee for Appointment to the Governing Board of the San Joaquin Valley Air Pollution Control District – Stanislaus City Seat or Reject all Candidates . (City Manager)

12. Resolution No. 2023-32, Authorizing Amendment No. 13 to the Agreements for Professional Consultant Services between the City of Ceres and NV5 Inc. and Authorizing Budget Amendments for Amendment 12 & 13 for the SR99 Service Road & Mitchell Road Interchange. (Waugh)

DISCUSSION ITEMS

COUNCILMEMBER REFERRALS
Councilmembers request to have an agenda item placed on a future agenda (p ursuant to Chapter 2 - City Council Meetings, J-8. City Council Referrals/Determination of Items for Agenda).

AGENDA
Regular City Council Meeting
March 13, 2023

Page 4 ends

REPORTS
At this time, any Councilmember s or City s taff will make an announcement, or report briefly on his /her activities.

• Mayor
• City Council
• City Manager
• City Attorney
• Departments
• County Supervisor

CLOSED SESSION

13. Liability Claims, Cal. Gov. Code §54956.95
Claimant: Emily Ontoniel Zepeda
Agency Claimed Against: City of Ceres

REPORT FROM CLOSED SESSION

ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on March 27, 2023 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

Council Agenda:

The City Council agenda is available for public review on the City’s website at www.ci.ceres.ca.us
and posted at the time and places noted above.

Related Materials:

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office at City Hall located at 2220 Magnolia Street, Ceres, CA during normal business hours. Persons

AFFIDAVIT OF POSTING

I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for the Regular City Council Meeting was posted on Wednesday, March 8, 2023, at the following locations in Ceres:

• Community Center Display Case – 2701 Fourth Street

__________________________________________________________________________________________________________________________________________________________ Fallon Martin, City Clerk
AGENDA
Regular City Council Meeting
March 13, 2023

Page 5 ends

with questions concerning any agenda item may call the City Clerk’s Office at (209) 538- 5731.

Notice regarding Americans with Disabilities Act:

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an alternative format, please contact the city clerk’s office at (209) 538- 5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II).

Heartland Creative Corps
Grant Program
ITEM A
Arts funding
is coming to
Stanislaus County.

HEARTLAND CREATIVE CORPS
Stanislaus Arts Council is excited to
participate as a partner agency with the
Heartland Creative Corps grant program.

ITEM A
ADMINISTERED BY: FUNDED BY: PARTNER AGENGIES:

ITEM A
$ 1.8 million in grants to create jobs
for our local artists.

ITEM A
Artists, cultural workers, arts
organizations and social se rvice
organizations from any le ve l of
experi ence and di sci pl i ne are
encouraged to appl y.

ITEM A
Up to $1 50,000 in awards for
individuals and up to $300,000 in
awards for organizations.

ITEM A
Supporting
art projects
relative to:

Public health awareness
messages to stop the
spread of COV I D-19
Water/ energy conserv ation,
climate mitigation, &
emergency preparedness
Civic engagement,
including election
participation
Social justice, and
community
engagement
ITEM A
De signe d to
uplift our
communities.

HEARTLAND CREATIVE CORPS
This program is designed to fund projects
that benefit and impact communities
within the bottom quartile of the Healthy
Places Index (HPI). Funding is prioritized
based on artist and project proximity to
these communities.

ITEM A
Time line
PHASE 1: APPL Y FEB 15 - A PR I L 1 4, 2023
GRANTS AWARDED MAY 1, 2 0 2 3
03 02
01 Dates subject to change.

PHASE 2: APPL Y MAY 1 - J U NE 1 6, 2023
GRANTS AWARDED JULY 1, 2 0 2 3
TIME TO CREATE!
COMPLETE PROJECTS BY JULY 1, 2 0 2 4
ITEM A
Le t ' screate together.

EMAIL
info@ stanislausarts.org

W EBS ITE
www.stanislausarts.org

G RAN T PO RTAL
www.heartlandcreativecorps.org
ITEM A
ITEM B
Event Hosts
ITEM B
The event will include networking opportunities,
exclusive workshops led by expert consultants,
and provide valuable information that local
businesses need to grow and succeed!
ITEM B
Event Info
● Date: March 24th
● Time: 9 AM - 1 2 PM
○ Doors open at 8:30 AM
● Location: Ceres Community Center
● Price of admission: Free
● Registration: valleysmallbiz.com/thegap
Who
's invited?
All local business owners and staff, community
members, and future entrepreneurs are
welcome!
ITEM B
ITEM B
Event Vendors
ITEM B
Business Interviews
Mayor Javier Lopez will interview two
local Ceres businesses.
● A Professional Garage Door Service
● 5 Star Auto Sales
ITEM B
“
Event Sponsor
Local Sponsor
ITEM B
Event Hosts
ITEM B
ITEM B

DRAFT MINUTES

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA
(via ZOOM and in person)

City Council Chambers, 2701 Fourth Street
Monday, February 13, 2023 at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER

May
or Lopez called the February 13, 2023 meeting to order at 6:00 p.m.

ROLL CALL

May
or: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra ( District 2); Daniel A.

Martinez (District 4)

District 1
Councilmember
Casey
District 2
Councilmember
Vierra
District 4
Councilmember
Martinez
District 3
Vice Mayor
Silveira
Mayor Lopez
Present Present Present Present Present

INVOCATION

Inv
ocation by Marvin Jacobo, Chief Executive Officer for City Ministry Network.

PLEDGE OF ALLEGIANCE

Pl
edge of Allegiance was led by Mayor Lopez.

PRESENTATIONS

A. Rec
ognize Outgoing Executive Director for the Chamber of Commerce, Renee Ledbetter.

Mayor Lopez presented outgoing Chamber of Commerce Executive Director, Renee Ledbetter with a certificate.

City Council meeting was conducted in accordance with Assembly Bill 361, Ceres Resolution 2023-12 and COVID-19 pandemic protocols. This meeting was open to the public with limited capacity seating.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
February 13, 2023

Page 2 ends

B. Senate Bill 1383 and Compost Presentation.

Public Works Administrative Analyst, Toni Cordell and ReCreate C onsultant, Natalie Lessa, presented on Senate Bill 1383.

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)

B
randy Meyer spoke regarding Love Ceres scheduled for Saturday, April 29, 2023, rehabilitation of the water tower, the Ceres Street Faire scheduled for May 6-7, 2023, and the possibility of including River Bluff Regional Park into the Tuolumne River Regional Park Joint Powers Authority.

John Warren spoke regarding the timeframe of the leaf and limb program.

Gene Yeakley spoke regarding enforcing and amending the City’s ordinances, as well as funding and response of animal services at night.

Maria Castillo spoke regarding noisy animals.

APPOINTMENTS TO BOARDS/COMMISSIONS

C. A
ppointing Two (2) Members to the Measure “H” Citizens’ Oversight Committee

City Clerk Fallon Martin introduced the item.

Mayor Lopez asked for public comment.

Mayor Lopez closed public comment.

Councilmember Vierra provided an overview of the interview process and recommended Randy Cerny be appointed to the term ending June 30, 2025 and Angela Huerta be appointed to the term ending June 30, 2023.

Action: M
otion by Councilmember Martinez , seconded by Vice Mayor Silveira, appointing Randy Cerny to the term ending June 30, 2025 and Angela Huerta to the term ending June 30, 2023. Motion carried 5/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira
Mayor
Lopez
Yes Yes Yes Yes Yes

CONFLICT OF INTEREST DECLARATION

N
one
ITEM 3

DRAFT MINUTES
Regular City Council Meeting
February 13, 2023

Page 3 ends

CONSENT CALENDAR

Action: M otion by Councilmember Martinez, seconded by Councilmember Vierra, approving items 1 - 8. Motion carried 5/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira
Mayor
Lopez
Yes Yes Yes Yes Yes

1. Clerks Report of Posting. The agenda of the February 13, 2023 City Coun cil Meeting was Posted on Wednesday, February 8, 2023. (City Clerk)

3. Register of Audited Demand(s) Dated January 18, 2023 through February 1, 2023. (Dias)

4. Approval of Minutes for the January 9, 2023 Special City Council Meeting and Regular City Council Meeting. (City Clerk)

5. Approval of Minutes for the January 23, 2023 Regular City Council Meeting. (City Clerk)

6. Resolution No. 2023-18, Authorizing the City Manager to Approve a Vendor and Vehicle Change to Purchase Orders Executed Under Resolution 2019-104 as Part of the Fleet Replacement Program. (Royal)

7. Resolution No. 2023-19, Approving Local, Federal, and State Retainer Consultant Services Agreements f or General Civil Engineering, Traffic Engineering, Geotechnical Engineering, Architectural a nd Administrative Services, and Authorizing the City Manager to Execute the Agreements. (Waugh)

8. Resolution No. 2023-20, Authorizing the City Manager to Approve a Contract with Don Pedro Pump Company for the Well 22, Well 32, and Well 41 Rehabilitation Project and Authorizing the City Manager to Approve a Budget Amendment to Appropriate Funds. (Royal)

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

N
one

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
February 13, 2023

Page 4 ends

UNFINISHED BUSINESS

N
one

PUBLIC HEARING

N
one

NEW BUSINESS

9. R
esolution No. 2023-21, Authorizing the City Manager to Enter into a Professional Services Contract with the EMC Planning Group, Inc. to Perform Professional Planning Services Related to the Preparation of the 2024- 2031 Housing Element Update, Including Compliance with the California Environmental Quality Act . (Hoem)

Director of Community Development, Christopher Hoem, introduced the item.

Mayor Lopez asked for public comment.

Maria Castillo inquired on how to obtain more information on the Housing Element.

Mayor Lopez closed public comment.

Council discussion included funding and the history of the previous consultant.

Action: M
otion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving Item 9. Motion carried 5/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira
Mayor
Lopez
Yes Yes Yes Yes Yes

DISCUSSION ITEMS

N
one

COUNCILMEMBER REFERRALS

N
ew Referral:
(Requested by Councilmember Vierra)
Requested a meeting with City Manager to address needs for the unsheltered.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
February 13, 2023

Page 5 ends

REPORTS

•
Mayor

Mayor Lopez spoke regarding the upcoming State of the City Address on March 2 , 2023.

• City Council

Councilmember Vierra spoke regarding the Bridging the Gap event on March 24, 2023, the Stanislaus Economic Partnership event on February 22, 2023, connections made with school principals on behalf of the Ceres Youth Commission, progress on rehabilitating the playground and a small shelter to house homeless, single mothers at Ceres Partnership for Healthy Families.

Councilmember Martinez spoke regarding Ceres Youth Baseball extending online and in-person sign-ups.

• City Manager

City Manager Terrazas spoke regarding the success of the Community Disposal Event.

• City Attorney

Nothing to report.

• Departments

Police Chief Collins reported 4 new police officers were sworn in Monday, March 6, 2023.

• County Supervisor

County Supervisor Channce Condit spoke regarding a parking enforcement issue Councilmember Vierra and he addressed, upcoming meetings with councilmembers, and the public safety’s successful rescue of a kitten at In-Shape Health Club.

• State Representative

Christan Santos, on behalf of Representative John Duarte’s Office , spoke regarding the funds raised with Councilmember Vierra for the Boy Scouts and Cub Scouts.

CLOSED SESSION

10. L iability Claims , Cal. Gov. Code §54956.95
Claimant: Emily Rose Padilla
ITEM 3

DRAFT MINUTES
Regular City Council Meeting
February 13, 2023

Page 6 ends

Agency Claimed Against: City of Ceres

11. P ublic Employee Performance Evaluation, Cal. Gov’t Code §54957(b)(1) Title: City Manager

Mayor Lopez introduced the closed session items.

Mayor Lopez asked for public comment. No one spoke.

Mayor Lopez closed public comment.

REPORT FROM CLOSED SESSION

M
ayor Lopez reported the liability claim was denied with a 5- 0 vote and staff was given direction regarding the Public Employee Performance Evaluation.

ADJOURNMENT

The next regularly scheduled City Council Meeting will be held on Februay 27, 202 3 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

T
here being no further business, Mayor Lopez adjourned the meeting at 9:07 p.m.

_____________________________
Javier Lopez, Mayor

______________________________
By Cristina Aguilar, Deputy City Clerk
for Fallon Martin, City Clerk

Cons
istent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.

ITEM 3

DRAFT MINUTES

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)

City Council Chambers, 2701 Fourth Street
Monday, February 27, 2023 at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER

May
or Lopez called the February 27, 2023 meeting to order at 6:00 p.m.

ROLL CALL – Present:

May
or: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra ( District 2); Daniel A.

Martinez (District 4)

District 1
Councilmember
Casey
District 2
Councilmember
Vierra
District 4
Councilmember
Martinez
District 3
Vice Mayor
Silveira
Mayor Lopez
Present Present Present Present Present

INVOCATION

Inv
ocation by Herb Henry, Valley Christian Center.

PLEDGE OF ALLEGIANCE

Pl
edge of Allegiance was led by Mayor Lopez.

PRESENTATIONS

A. Bl
ack History Month Proclamation.

Mayor Lopez presented Chris Nelson, Sherri Nelson, and Renee Crawford from the NAACP with a proclamation honoring Black History Month.

City Council meeting was conducted in accordance with Assembly Bill 361, Ceres Resolution 2023-12 and COVID-19 pandemic protocols. This meeting was open to the public with limited capacity seating.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
February 27, 2023

Page 2 ends

B. City of Ceres 105th Anniversary.

Mayor Lopez presented the City of Ceres with a proclamation recognizing the City’s 105th anniversary.

Assemblyman Juan Alanis’ representative, Michelle Finch presented the City with a certificate of recognition for the City’s 105
th anniversary.

C. StanRTA Presentation on New Routes.

Stanislaus Regional Transit Authority’s CEO, Adam Barth, presented on StanRTA’s new routes.

D. Code Enforcement Update.

Captain Chris Perry provided an update on the Code Enforcement Division.

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)

G
ene Yeakley spoke regarding a noise complaint received at the February 13, 2023 council meeting.

Maisie Silva with Valley Sierra Small Business Development Center (SBDC) spoke regarding the Bridging the Gap event held on March 24, 2023 from 9:00 a.m. – 12:00 p.m. at the Ceres Community Center.

City Clerk, Fallon Martin, read an email into the record from Manjeet Dosanjh regarding a display from the Ceres Garden Club that will be in the upstairs lobby of the Ceres Community Center on March 16, 2023 from 10:00 a.m. – 12:00 p.m.

City Clerk, Fallon Martin, read an email into the record from Alvaro Franco regarding bicycling and projects listed in the Active Transportation Plan.

APPOINTMENTS TO BOARDS/COMMISSIONS

N
one

CONFLICT OF INTEREST DECLARATION

C
ouncilmember Martinez declared a conflict of interest on Consent item 6 and abstained from voting.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
February 27, 2023

Page 3 ends

CONSENT CALENDAR

Action: M otion by Councilmember Martinez , seconded by Councilmember Vierra , approving items 1-5. Motion carried 5/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira
Mayor
Lopez
Yes Yes Yes Yes Yes

1. Clerks Report of Posting. The agenda of the February 27, 2023 City Council Meeting was Posted on Thursday, February 23, 2023. (City Clerk)

3. Register of Audited Demand(s) Dated February 8, 2023 through February 15, 2023. (Dias)

4. General Correspondence – Information Only
a. Public Works Monthly Report for January 2023. (Royal)

5. Resolution No. 2023-22, Authorizing the City Manager to Approve a Purchase and Sale Agreement for a 5.01- acre Portion of APN 037- 023-002 Property Owned by the Tuolumne River Regional Park Partnership to the City of Modesto. (Royal)

6. Removed for separate consideration.

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

Item 6
: Removed for separate consideration by Councilmember Martinez

Resolution No. 2023 -23, Authorizing the City Manager to Approve a Purchase Order with IC Refrigeration to Replace the Air Conditioning Unit at Fire Station #15. (Royal)

Mayor Lopez asked for public comment. No one spoke.

Mayor Lopez closed public comment.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
February 27, 2023

Page 4 ends

Action: M otion by Vice Mayor Silveira, seconded by Councilmember Vierra, approving item 6. Motion carried 4/0/1 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira
Mayor
Lopez
Yes Yes Abstain Yes Yes

UNFINISHED BUSINESS

N
one

PUBLIC HEARING

N
one

NEW BUSINESS

7. R
esolution No. 2023 -24, Authorizing the City Manager to Approve a Project Agreement with Red, Inc. Architects for the 1921 Rockefeller Drive Tenant Improvement Project and Authorizing the City Manager to Approve a Budget Amendment to Appropriate Funds. (Royal)

Director of Public Works, Sam Royal introduced the item.

Mayor Lopez asked for public comment. No one spoke.

Mayor Lopez closed public comment.

Action: M
otion by Councilmember Martinez , seconded by Vice Mayor Silveira, approving item 7. Motion carried 5/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira
Mayor
Lopez
Yes Yes Yes Yes Yes

DISCUSSION ITEMS

N
one

COUNCILMEMBER REFERRALS

N
ew Referral:
(Requested by Councilmember Martinez)
Requested staff look into sponsoring the Chamber of Commerce’s Legislative Breakfast ITEM 3

DRAFT MINUTES
Regular City Council Meeting
February 27, 2023

Page 5 ends

by providing a room at the Ceres Community Center for the event to be hosted.

New Referral:
(Requested by Councilmember Vierra)
Requested Measure H Citizens’ Oversight Committee terms be extended for two existing committee members (Angela Huerta and Josh Steeley).

New Referral:
(Requested by Councilmember Vierra)
Requested staff create a no fishing ordinance for the pond at Lower River Bluff.

REPORTS

•
Mayor

Mayor Lopez spoke regarding the City’s State of the City occurring March 2, 2023 at 5:00 p.m. at the Ceres Community Center.

• City Council

Councilmember Vierra spoke regarding a ride-along she took with Modesto Fire, a ride- along she has scheduled with the Ceres’ Police Department, and business training.

• City Manager

City Manager, Alex Terrazas, spoke regarding a meet and greet he had with Mayor Lopez and Congressman John Duarte.

• City Attorney

City Attorney, Nubia Goldstein, introduced Fatima Gioletti, the newest member to the White Brenner firm.

• Departments

Nothing to report.

• County Supervisor

Congressman John Duarte’s representative, Christan Santos, spoke regarding the introductory meeting wit h City Manager, Alex Terrazas and Mayor Lopez and Congressman Duarte’s committee assignments.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
February 27, 2023

Page 6 ends

CLOSED SESSION

8. Conference with Legal Counsel – Existing Litigation (Gov. Code, § 54956.9) Name of Case: City of Ceres v. Pena, Stanislaus County Superior Court Case No.

CV-22-000383

REPORT FROM CLOSED SESSION

M
ayor Lopez reported there was no reportable action.

ADJOURNMENT

The next regularly scheduled City Council Meeting will be held on March 13, 2023 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

T
here being no further business, Mayor Lopez adjourned the meeting at 8:01 p.m.

_____________________________
Javier Lopez, Mayor

____________________________
Fallon Martin, City Clerk

Cons
istent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.

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COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: March 13, 2023
TO: Mayor and City Council
FROM: Alex Terrazas, City Manager
CONTACT: Rick Collins, Chief of Police
[email protected], (209) 538-5725
SUBJECT:

Resolution No. 202 3-25, Approving a Budget Amendment t o Transfer Funds from the AB 109 B oard of State and Community Corrections Allocation Fund to the General Fund t o Assist Project Resolve with Conducting a County-Wide Survey and to Fund the Ceres Unified School District Lunch Mentoring Program
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council adopts a resolution approving a Budget Amendment to transfers $10,000 .00 from fund 787.23 5 ( AB109 BSCC Allocation Fund) to 100.10.0 26500 to assist Project Resolve with a Stanislaus County wide survey. The funds will also pay for programs that assist high-risk youth.

I. BACKG
ROUND:

In 2011, the Governor signed AB109 which shifted responsibility of housing inmates from the State to the local level by the decriminalization of certain crimes. The purpose of this funding is to assist local law enforcement with the shifted responsibilities the law created.

Before the end of the AB109 program, each municipality was awarded money annually from the State. The allotments were based on the respective city’s population to help offset costs and issues created by the early release program. The State’s allotment of money t o the City came with specific spending requirements (See Exhibit B).

In fiscal year 2016- 17, the City received $40,000 from the State of California through AB109. Of the $40,000, we have $10,000 remaining in the account. Staff is requesting $3,600 of the remaining $10,000 be used to help fund a county -wide community survey.

Staff believes funding the survey meets the spending requirements set forth in AB 109.

The remaining $6,400 will be used to fund the Ceres Unified School District Lunch Mentoring program which assists high-risk youth.

ITEM 5
The survey is being facilitated through Project Resolve. Established in 2020, Project Resolve is a county-wide network comprised of law enforcement leaders, elected officials, and community members. The group’s overarching goal is to build and sustain trust and strong relationships between law enforcement and community through ongoing testing, learning, and adapting.

The Ceres Unified School District mentor program is open to all High School Juniors and is designed to help the youth involved navigate from High School to postsecondary education or employment. The District recruits community leaders, industry professionals, and tradesmen and women who meet with the youth in the program once a month for lunch.

During the monthly lunch meeting, the mentors focus on professional development, such as interview skills and resume writing in addition to leading team building exercises with the students.

II. RE
ASONS FOR RECOMMENDATIO N:

In late February 2021, Project Resolve conducted i ts first county-wide survey to collect data regarding the feelings and perceptions of law enforcement. The Stanislaus County Sheriff’s Department paid for the first survey. It has now been two years since the first survey and Project Resolve would like to conduct another survey to determine if perceptions have shifted in either a positive or negative way. Project Resolve asked for contributions from participating municipalities, community, and local businesses to fund the survey. Based on population, Ceres’ requested amount is $3,600. Using these funds for this survey meets the AB 109 spending requirements.

Using the remaining $6,400 to fund the CUSD Mentoring Program also meets the AB 109 spending requirements (see Exhibit B).

III. F
ISCAL IMPACTS :

The use of these funds would not have an impact on the general fund since the funds came from the State of California via AB109.

IV. E
XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

The requested action is consistent with the sixth goal of the Strategic Plan for Community Engagement, “Establish strong relationships with all sectors of the community, recognizing its cultural diversity and increase their involvement in creating the future of the City.”

V. P
OLICY ALTERNATIVES :

Staff could use the AB109 funding on different projects than the one requested, but still meet the requirements of the State funding.

VI. I
NTERDEPARTMENTAL COORDINATION:

N/A

VII. P
UBLIC PARTICIPATION:

ITEM 5
N/A

VIII. EN VIRONMENTAL REVIEW:

N/A

IX. ST
EPS F OLLOWING APPROVAL:

The Finance Department will process the attached budget amendment and make the necessary accounting entries for Staff to request the disbursements.

Approved by: __________________________
Alex Terrazas, City Manager

Attachments:

1. Resolution

2. Exhibit A - Budget Amendment

3. Exhibit B - AB 109 Spending Requirements

4. Exhibit C - CUSD Mentor Program Brochure
ITEM 5
ITEM 5
RESOLUTION NO. 2023–25

APPROVING A BUDGET AMENDMENT TO TRANSFER FUNDS
FROM THE AB 109 BOARD OF STATE AND COMMUNITY

CORRECTIONS ALLOCATION FUND TO THE GENERAL FUND TO

ASSIST PROJECT RESOLVE WITH CONDUCTING A COUNTY-WIDE

SURVEY AND TO FUND THE CERES UNIFIED SCHOOL DISTRICT

LUNCH MENTORING PROGRAM

CITY COUNCIL
City of Ceres, California

WHEREAS, the City of Ceres Annual Budget is an action and financial plan of services to be provided to the citizens of Ceres; and

WHEREAS, the transfer of $ 10,000.00 from the AB109 account to the General Fund will assist paying for a county -wide community survey from Project Resolve and also help fund programs that assist high-risk youth; and

WHEREAS, the City Council of the City of Ceres does hereby find that it would be in the best interest of the City to transfer the funds for the purpose of the Project Resolve county-wide community survey and the Ceres Unified School District Lunch Mentoring Program.

NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of Ceres does hereby approve a budget amendment to transfer funds from the AB 109 Board of State and Community Corrections Allocation Fund to the General Fund to assist Project Resolve with conducting a county -wide survey and to fund the Ceres Unified School District Lunch Mentoring Program.

BE IT FURTHER RESOLVED the Fiscal Year 2 022-23 Budget Amendment, as set forth in “Exhibit A,” is attached hereto and incorporated herein by reference, and the Director of Finance is hereby authorized and directed to record the appropriate account entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13
th day of March 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_____________________________
Fallon Martin, City Clerk
ITEM 5
ITEM 5
Exhibit “A”
Budget Amendment No.

Fiscal Year 2022-2023

Reference Resolution No. 2023-25, dated March 13, 2023 authorizing appropriations for AB109 as follows:

Appropriations:

Fund Name Fund No. Dept No. Object
No.

Appropriation
Amount
Community Recreation Service 100 10 026500 $10,000.00
BSCC Allocation 787 00 000235 ($10,000.00)

Requested Appropriation $10,000.00
2022-2023 Current Appropriation +0
Total Appropriation $10,000.00

Estimated Revenues:

Fund Name Fund No. Dept No. Object
No.

Appropriation
Amount
General Fund 100 73 009150 $10,000.00

Total Estimated Revenue $10,000.00
2022 – 2023 Current Estimated Revenue +
Total Estimated Revenue $10,000.00

Fiscal Impact: Transfer for purpose of funding Project Resolve county -wide Community survey and funding the Ceres Unified School District Lunch Mentoring Program.

ITEM 5
ITEM 5
ITEM 5
ITEM 5
Central Valley High School
With one of the largest high school agricultural
programs in the valley,
Central Valley High
School offers state of the
art facilities and
equipment to it’s
students; preparing them
for life after high school
by teaching bankable skills related to the agricul-
tural industry. With over 700 students enrolled in
CTE agriculture programs each year, CVHS is
shaping the workforce of tomorrow.

Ceres High School
A high school with rich agricultural tradition,
Ceres High School is a
leader in preparing students
to transition from good
grades to great wages. With
a fully articulated Animal
Science program and
cutting edge Advanced Ag
Mechanics courses, Ceres
High School produces
students who are better prepared and equipped for
the challenges of working in the agricultural
industry.

Gateway To Industry
22/23
C e r e s U n i f i e d S c h o o l
D i s t r i c t
Central Valley High
4033 S Central Avenue
Ceres, California 95307
C e r e s U n i f i e d
S c h o o l D i s t r i c t
C a r e e r T e c h n i c a l E d u c a t i o n
Kyle Cerny
CVHS/CHS CTE Agriculture Youth Advisor
Phone: 209-556-1900 ex. 5034
Cell: 209-531-3377
Email: [email protected]
Mentor Luncheon
Program
22/23
· August 31st, 2022
· September 28th, 2022
· October 19th, 2022
· November 16th, 2022
· January 11th, 2023
· February 1st, 2023
· March 8th, 2023
· April 5th 2023
M e n t o r L u n c h e o n
D a t e s & T i m e s
Career Technical Education
Agriculture Department
CVHS Instructors
· Clarissa Farinelli
· Micaela Palmer
· Courtney Dayhoff
· Miguel Vazquez
· Austin Paddock
CHS Instructors
· Mardel Runnels
· Brian Mortensen
Ceres High School
2320 Central Avenue
Ceres, California 95307
Exhibit C Exhibit C
ITEM 5
Mentor Program Highlights
· Open to Juniors only
· All meetings in person, lunch is provided
· Meetings will focus on professional
development topics, such as interview skills
and resume writing
· Participate in team building activities and
exercises with mentors
· Participation guarantees priority access to
CUSD’s and E&J Gallo’s Gateway to
Industry Program during Senior year
· Learn what it takes to achieve your
professional goals

Gateway to Industry Highlights
· Open to Seniors only
· 10 week course, one meeting a week
· Participate in team based activities to
increase cooperation between peers
· Tours of Gallo Facilities and Operations
· Food provided at each meeting
· Meetings scheduled for 4pm-5:30pm during
Spring Semester
· Evaluations and training provided by E&J
Gallo Workforce Development Specialist
· Upon completion of program, students are
given opportunity to interview for paid
internship with E&J Gallo
· Interns who are hired are evaluated and
considered for permanent placement with
Gallo
Mentor Program
22/23
Interested in learning about opportunities availa-
ble in the agriculture industry right in your own
backyard? Do you need guidance to navigate the
difficult terrain that is postsecondary education
and employment? Well look no further. With
Ceres Unified School District’s Agriculture
Mentor Luncheon Program, junior students at
both Ceres High School and Central Valley High
School have the opportunity to meet with
industry professionals and tradesmen currently
employed in the agriculture sector.

The district has forged partnerships with
companies of all sizes, some with global reach
like E&J Gallo, to organizations like the USDA
and local tradesmen, tradeswomen and farmers
that help produce the food on our tables.

Gateway To Industry Program
22/23
With so many paths available and goals to
achieve for seniors, sometimes it can get a little
overwhelming. You are not alone. E&J Gallo
wants to help. This 10 week course helps seniors
from both schools prepare for the challenges of
industry when transitioning from high school.

Upon completion, students will have the
opportunity to interview for a paid internship
with E&J Gallo with the possibility of permanent
placement.

C e r e s U n i f i e d
S c h o o l D i s t r i c t
Main Office
2503 Lawrence Street
Ceres, California
95307
Kyle Cerny
CVHS/CHS CTE AG Youth Advisor
(209) 531-3377
(209) 556-1900 ex 5034

· In 18/19, 19/20, 21/22 Gallo hired 20 paid
interns each summer from the District with
options to become permanent
· For more information, please contact the
AG Youth Advisor
Questions or Concerns?
Ask Your AG Youth Advisor!
Along with the student’s various instructors and
mentors, the District employs a full time Youth
Advisor to help guide students to their goals and to
make connections with industry in the community.

The Youth Advisor is on
campus to assist with student
needs related to their education,
career development and
transition to the working world.

With an office conveniently
situated in the Agriculture wing. Students are
welcome to stop by at any time to get help finding
the answers they need. This resource is available to
all students enrolled in an Agricultural courses at
either high school or who are in FFA.

ITEM 5

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: March 13, 2023
TO: Mayor and City Council
FROM: Alex Terrazas, City Manager
CONTACT: Richard Collins, Chief of Police
[email protected], (209) 538-5725
SUBJECT:

Resolution No. 2023 -26, Approving Acceptance of the Board o f State and Community Corrections Officer Wellness a nd Mental Health Grant Award
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council authorize acceptance of the recently received Board of State and Community Corrections Officer Wellness and Mental Health Grant.

I. BACKGROUND:

On December 21, 202 2, the Board of State and Community Corrections sent a memorandum to all eligible law enforcement agencies in the State of California regarding the disbursement of the Officer Wellness and Mental Health grants. These disbursements are being made in accordance with AB 178, Chapter 45, Statutes of 2022, Item 5227-121- 0001 and is available to all city and county law enforcement agencies employing officers as described in Section 830.1 of the Penal Code.

The Officer Wellness grant is for the purpose of improving officer wellness and expanding mental health sources.

There was no grant application process that the Police Department was required to complete to receive this grant.

II. REASONS FOR RECOMMENDATION:

This funding will allow the Police Department to expand the peer support unit with needed training and acquire needed equipment for the department gym. The department has until December 1, 2025 to spend what was awarded.

III. FISCAL IMPACTS:

ITEM 6
There are no fiscal impacts. Ceres Police Department has been awarded $3 2,997.89 (reference Exhibit B, page 7) to be spent on Officer Wellness and Mental Health.

Currently the funds are being held in a Balance Sheet Account (78700.000293) awaiting future use.

IV. EXISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN:

Approval of this Grant acceptance fulfills the strategic plan for Government Operations:
“Provide quality services to meet community needs, assuring that the City has…well trained and properly equipped…staff.”
V. POLICY ALTERNATIVES:

Council could choose to not approve the acceptance of this Grant. If not approved, the funds are required to be returned to the Board of State and Community Corrections.

VI. INTERDEPARTMENTAL COORDINATION:

N/A

VII. PUBLIC PARTICIPATION:

N/A

VIII. ENVIRONMENTAL REVIEW:

N/A

IX. STEPS FOLLOWING APPROVAL:

Following Council approval, Staff will make decisions regarding how the funds will be spent and bring those expenditures before Council for approval.

Approved by: ___________________________
Alex Terrazas, City Manager

Attachments:

1. Resolution

2. Exhibit A - Grant Award Letter

3. Exhibit B - Funding Distribution Schedule

4. Exhibit C - FAQs
ITEM 6
RESOLUTION NO. 2023-26

APPROVING ACCEPTANCE OF THE BOARD OF STATE AND COMMUNITY

CORRECTIONS OFFICER WELLNESS AND MENTAL HEALTH GRANT AWARD

The City Council
City of Ceres

WHEREAS, the State and Community Corrections Officer Wellness and Mental Health Grant has been awarded to the Ceres Police Department for the purpose of improving officer wellness and expanding mental health sources; and

WHEREAS, this grant of $32,997.89 will allow the Police Department to expand the Peer Support unit and purchase needed equipment for the department gym; and

WHEREAS, there is no fiscal impact to the City of Ceres.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve acceptance of the B oard of State and Community Corrections Officer Wellness and Mental Health grant award.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13th day of March 2023 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_____________________________________
Fallon Martin, City Clerk

ITEM 6
ITEM 6
DATE: December 21, 2022
TO: Police Chiefs and Sheriffs
FROM: Linda Penner, Chair
SUBJECT: OFFICER WELLNESS AND MENTAL HEALTH GRANT AWARD I am pleased to let you know that the BSCC has begun processing the Officer Wellness and Mental Health grants, which were included in the Budget Act of 2022. All eligible law enforcement agencies will receive their payment by February 15, 2023. This memorandum provides further information about the purposes of the grant, and requests your assistance in identifying the person in your agency who will be responsible for required data reporting.

This disbursement is being made in accordance with Assembly Bill 178, Chapter 45, Statutes of 2022, Item 5227-121-0001. This funding is available to all city and county law enforcement agencies employing officers described in Section 830.1 of the Penal Code. The Officer Wellness grant is for the purpose of improving officer wellness and expanding mental health sources as follows:

1. Establishing officer wellness units or expanding existing officer wellness units.

2. Establishing peer support units or expanding peer support units.

3. Services provided by a licensed mental health professional, counselor, or other professional that works with law enforcement.

4. Expanding multiagency mutual aid programs focused on officer wellness and mental health.

5. Other programs or services that are evidence based or have a successful track record of enhancing officer wellness.

For further information about this funding and to identify the amount of funding allocated to your agency, please visit the Board of State and Community Corrections’ webpage for the Officer Wellness and Mental Health Grant available at https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/.

Provision 2 of the Budget Act requires each grant recipient to submit an expenditure report and a final impact report no later than December 1, 2025. Additionally, grant recipients will submit a brief annual expenditure report. Reports will be provided to the Commission on Peace Officer Standards and Training (POST). Detailed information regarding reporting requirements and reporting requirement webinars will be sent out in early 2023.

Exhibit A
ITEM 6
Officer Wellness & Mental Health Grant Recipients

Page 2 ends

Please send the name and email address of the individual(s) within your agency who will be responsible for the implementation and reporting requirements for this grant to [email protected] by February 28, 2023 so they may receive additional information regarding detailed reporting requirements, webinars, and deadlines.

If you have any questions regarding this funding distribution, please email [email protected] and a BSCC staff member will respond.

Sincerely,

LINDA PENNER
Chair
Board of State & Community Corrections

ITEM 6

COUNTY AGENCY NAME AWARD AMOUNT
ALAMEDA COUNTY ALAMEDA CO SD/CORONER 709,103.49$
ALAMEDA COUNTY ALAMEDA PD 47,741.62$
ALAMEDA COUNTY ALBANY PD 20,000.00$
ALAMEDA COUNTY BAY AREA RAPID TRANSIT PD 145,331.11$
ALAMEDA COUNTY BERKELEY PD 106,014.48$
ALAMEDA COUNTY EAST BAY REG PARK DPS 37,912.46$
ALAMEDA COUNTY EMERYVILLE PD 28,000.00$
ALAMEDA COUNTY FREMONT PD 117,949.89$
ALAMEDA COUNTY HAYWARD PD 113,737.39$
ALAMEDA COUNTY LIVERMORE PD 63,187.44$
ALAMEDA COUNTY NEWARK PD 34,402.05$
ALAMEDA COUNTY OAKLAND PD 483,032.87$
ALAMEDA COUNTY PIEDMONT PD 15,000.00$
ALAMEDA COUNTY PLEASANTON PD 54,762.45$
ALAMEDA COUNTY SAN LEANDRO PD 49,847.87$
ALAMEDA COUNTY UNION CITY PD 47,039.54$
ALPINE COUNTY ALPINE CO SO 15,000.00$
AMADOR COUNTY AMADOR CO SO/CORONER 32,997.89$
AMADOR COUNTY IONE PD 15,000.00$
AMADOR COUNTY JACKSON PD 15,000.00$
AMADOR COUNTY SUTTER CREEK PD 15,000.00$
BUTTE COUNTY BUTTE CO SO/CORONER 122,162.38$
BUTTE COUNTY CHICO PD 65,293.69$
BUTTE COUNTY GRIDLEY PD 15,000.00$
BUTTE COUNTY OROVILLE PD 15,000.00$
BUTTE COUNTY PARADISE PD 15,000.00$
CALAVERAS COUNTY ANGELS CAMP PD 15,000.00$
CALAVERAS COUNTY CALAVERAS CO SD 40,018.71$
COLUSA COUNTY COLUSA COUNTY SD 25,000.00$
COLUSA COUNTY COLUSA PD 15,000.00$
COLUSA COUNTY WILLIAMS PD 15,000.00$
CONTRA COSTA COUNTY ANTIOCH PD 77,229.09$
CONTRA COSTA COUNTY BRENTWOOD PD 46,337.46$
CONTRA COSTA COUNTY CLAYTON PD 15,000.00$
CONTRA COSTA COUNTY CONCORD PD 93,376.99$
CONTRA COSTA COUNTY CONTRA COSTA CO SO/CORONER 435,993.33$ CONTRA COSTA COUNTY EL CERRITO PD 25,000.00$
CONT
RA COSTA COUNTY HERCULES PD 20,000.00$
CONTRA COSTA COUNTY KENSINGTON PD 15,000.00$
CONTRA COSTA COUNTY MARTINEZ PD 28,000.00$
CONTRA COSTA COUNTY MORAGA PD 15,000.00$
CONTRA COSTA COUNTY OAKLEY PD 28,000.00$
CONTRA COSTA COUNTY PINOLE PD 20,000.00$
CONTRA COSTA COUNTY PITTSBURG PD 62,485.36$
CONTRA COSTA COUNTY PLEASANT HILL PD 30,891.64$
CO
NTRA COSTA COUNTY RICHMOND PD 83,547.84$
CONTRA COSTA COUNTY SAN PABLO PD 37,912.46$
CONTRA COSTA COUNTY SAN RAMON PD 46,337.46$
CONTRA COSTA COUNTY WALNUT CREEK PD 51,252.03$
Officer Wellness and Mental Health Grant Program
Funding Distribution Schedule
December 12, 2022 1
Exhibit B
ITEM 6

COUNTY AGENCY NAME AWARD AMOUNT
DEL NORTE COUNTY CRESCENT CITY PD 15,000.00$
DEL NORTE COUNTY DEL NORTE COUNTY SO 15,000.00$
EL DORADO COUNTY EL DORADO CO SO 117,247.80$
EL DORADO COUNTY PLACERVILLE PD 15,000.00$
EL DORADO COUNTY SOUTH LAKE TAHOE PD 28,000.00$
FRESNO COUNTY CLOVIS PD 73,718.68$
FRESNO COUNTY COALINGA PD 15,000.00$
FRESNO COUNTY FIREBAUGH PD 15,000.00$
FRESNO COUNTY FOWLER PD 15,000.00$
FRESNO COUNTY FRESNO CO SO 288,555.97$
FRESNO COUNTY FRESNO PD 557,453.63$
FRESNO COUNTY HURON PD 15,000.00$
FRESNO COUNTY KERMAN PD 25,000.00$
FRESNO COUNTY KINGSBURG PD 20,000.00$
FRESNO COUNTY MENDOTA PD 15,000.00$
FRESNO COUNTY ORANGE COVE PD 15,000.00$
FRESNO COUNTY PARLIER PD 15,000.00$
FRESNO COUNTY REEDLEY PD 25,000.00$
FRESNO COUNTY SANGER PD 28,000.00$
FRESNO COUNTY SELMA PD 28,000.00$
GLENN COUNTY GLENN CO SO/CORONER 30,891.64$
GLENN COUNTY ORLAND PD 15,000.00$
HUMBOLDT COUNTY ARCATA PD 20,000.00$
HUMBOLDT COUNTY EUREKA PD 28,000.00$
HUMBOLDT COUNTY FERNDALE PD 15,000.00$
HUMBOLDT COUNTY FORTUNA PD 15,000.00$
HUMBOLDT COUNTY HUMBOLDT CO SO 128,481.13$
HUMBOLDT COUNTY RIO DELL PD 15,000.00$
IMPERIAL COUNTY BRAWLEY PD 20,000.00$
IMPERIAL COUNTY CALEXICO PD 20,000.00$
IMPERIAL COUNTY CALIPATRIA PD 15,000.00$
IMPERIAL COUNTY EL CENTRO PD 28,083.31$
IMPERIAL COUNTY IMPERIAL CO SO 63,187.44$
IMPERIAL COUNTY IMPERIAL PD 15,000.00$
IMPERIAL COUNTY WESTMORLAND PD 15,000.00$
INYO COUNTY BISHOP PD 15,000.00$
INYO COUNTY INYO COUNTY SO 28,000.00$
KERN COUNTY ARVIN PD 15,000.00$
KERN COUNTY BAKERSFIELD PD 305,405.96$
KERN COUNTY BEAR VALLEY PD 15,000.00$
KERN COUNTY CALIFORNIA CITY PD 15,000.00$
KERN COUNTY DELANO PD 33,699.97$
KERN COUNTY KERN COUNTY SO 501,989.10$
KERN COUNTY MCFARLAND PD 15,000.00$
KERN COUNTY RIDGECREST PD 25,
000.00$
KERN COUNTY SHAFTER PD 25,000.00$
KERN COUNTY STALLION SPRINGS PD 15,000.00$
KERN COUNTY TAFT PD 15,000.00$
KERN COUNTY TEHACHAPI PD 15,000.00$
KINGS COUNTY AVENAL PD 15,000.00$
KINGS COUNTY CORCORAN PD 15,000.00$
KINGS COUNTY HANFORD PD 42,827.04$
December 12, 2022 2
ITEM 6

COUNTY AGENCY NAME AWARD AMOUNT
KINGS COUNTY KINGS CO SHERIFF'S OFFICE 136,204.04$
KINGS COUNTY LEMOORE PD 28,000.00$
LAKE COUNTY CLEARLAKE PD 20,000.00$
LAKE COUNTY LAKE CO SO 64,591.60$
LAKE COUNTY LAKEPORT PD 15,000.00$
LASSEN COUNTY LASSEN CO SO 38,614.55$
LASSEN COUNTY SUSANVILLE PD 15,000.00$
LOS ANGELES COUNTY ALHAMBRA PD 56,868.70$
LOS ANGELES COUNTY ARCADIA PD 45,635.37$
LOS ANGELES COUNTY AZUSA PD 36,508.30$
LOS ANGELES COUNTY BALDWIN PARK PD 40,720.79$
LOS ANGELES COUNTY BELL GARDENS PD 32,295.80$
LOS ANGELES COUNTY BELL PD 25,000.00$
LOS ANGELES COUNTY BEVERLY HILLS PD 94,781.16$
LOS ANGELES COUNTY BURBANK PD 103,908.23$
LOS ANGELES COUNTY CLAREMONT PD 28,000.00$
LOS ANGELES COUNTY COVINA PD 40,720.79$
LOS ANGELES COUNTY CULVER CITY PD 70,910.35$
LOS ANGELES COUNTY DOWNEY PD 80,037.42$
LOS ANGELES COUNTY EL MONTE PD 75,824.93$
LOS ANGELES COUNTY EL SEGUNDO PD 37,912.46$
LOS ANGELES COUNTY GARDENA PD 60,379.11$
LOS ANGELES COUNTY GLENDALE PD 162,883.18$
LOS ANGELES COUNTY GLENDORA PD 34,402.05$
LOS ANGELES COUNTY HAWTHORNE PD 64,591.60$
LOS ANGELES COUNTY HERMOSA BEACH PD 28,000.00$
LOS ANGELES COUNTY HUNTINGTON PARK PD 37,210.38$
LOS ANGELES COUNTY INGLEWOOD PD 120,056.14$
LOS ANGELES COUNTY IRWINDALE PD 25,000.00$
LOS ANGELES COUNTY LA VERNE PD 28,000.00$
LOS ANGELES COUNTY LONG BEACH PD 520,243.25$
LOS ANGELES COUNTY LOS ANGELES CO SD 6,548,325.00$
LOS ANGELES COUNTY LOS ANGELES PD 6,499,179.21$
LOS ANGELES COUNTY MANHATTAN BEACH PD 40,720.79$
LOS ANGELES COUNTY MONROVIA PD 32,295.80$
LOS ANGELES COUNTY MONTEBELLO PD 47,741.62$
LOS ANGELES COUNTY MONTEREY PARK PD 49,847.87$
LOS ANGELES COUNTY PALOS VERDES ESTATES PD 15,000.00$
LOS ANGELES COUNTY PASADENA PD 152,351.94$
LOS ANGELES COUNTY POMONA PD 105,312.40$
LOS ANGELES COUNTY REDONDO BEACH PD 63,187.44$
LOS ANGELES COUNTY SAN FERNANDO PD 25,000.00$
LOS ANGELES COUNTY SAN GABRIEL PD 32,997.89$
LOS ANGELES COUNTY SAN MARINO PD 25,000.00$
LOS ANGELES COUNTY SANTA MONICA PD 141,
118.62$
LOS ANGELES COUNTY SIERRA MADRE PD 15,000.00$
LOS ANGELES COUNTY SIGNAL HILL PD 28,000.00$
LOS ANGELES COUNTY SOUTH GATE PD 51,954.12$
LOS ANGELES COUNTY SOUTH PASADENA PD 28,000.00$
LOS ANGELES COUNTY TORRANCE PD 141,820.70$
LOS ANGELES COUNTY VERNON PD 30,189.55$
LOS ANGELES COUNTY WEST COVINA PD 65,293.69$
December 12, 2022 3
ITEM 6

COUNTY AGENCY NAME AWARD AMOUNT
LOS ANGELES COUNTY WHITTIER PD 87,058.25$
MADERA COUNTY CHOWCHILLA PD 20,000.00$
MADERA COUNTY MADERA CO SO 75,122.84$
MADERA COUNTY MADERA PD 40,720.79$
MARIN COUNTY BELVEDERE PD 15,000.00$
MARIN COUNTY CENTRAL MARIN POLICE AUTHORITY 28,000.00$
MARIN COUNTY FAIRFAX PD 15,000.00$
MARIN COUNTY MARIN CO SO 132,693.62$
MARIN COUNTY MILL VALLEY PD 20,000.00$
MARIN COUNTY NOVATO PD 39,316.63$
MARIN COUNTY ROSS PD 15,000.00$
MARIN COUNTY SAN RAFAEL PD 44,933.29$
MARIN COUNTY SAUSALITO PD 15,000.00$
MARIN COUNTY TIBURON PD 15,000.00$
MARIPOSA COUNTY MARIPOSA CO SO 44,231.21$
MENDOCINO COUNTY FORT BRAGG PD 15,000.00$
MENDOCINO COUNTY MENDOCINO CO SO 75,824.93$
MENDOCINO COUNTY UKIAH PD 20,000.00$
MENDOCINO COUNTY WILLITS PD 15,000.00$
MERCED COUNTY ATWATER PD 20,000.00$
MERCED COUNTY DOS PALOS PD 15,000.00$
MERCED COUNTY GUSTINE PD 15,000.00$
MERCED COUNTY LIVINGSTON PD 15,000.00$
MERCED COUNTY LOS BANOS PD 30,189.55$
MERCED COUNTY MERCED CO SO 84,249.92$
MERCED COUNTY MERCED PD 65,995.77$
MODOC COUNTY ALTURAS PD 15,000.00$
MODOC COUNTY MODOC CO SO 15,000.00$
MONO COUNTY MAMMOTH LAKES PD 15,000.00$
MONO COUNTY MONO CO SD 20,000.00$
MONTEREY COUNTY CARMEL PD 15,000.00$
MONTEREY COUNTY DEL REY OAKS PD 15,000.00$
MONTEREY COUNTY GONZALES PD 15,000.00$
MONTEREY COUNTY GREENFIELD PD 20,000.00$
MONTEREY COUNTY KING CITY PD 15,000.00$
MONTEREY COUNTY MARINA PD 25,000.00$
MONTEREY COUNTY MONTEREY CO SHERIFF'S OFFICE 196,583.15$ MONTEREY COUNTY MONTEREY PD 32,997.89$
MONTEREY COUNTY PACIFIC GROVE PD 20,000.00$
MONTEREY COUNTY SALINAS PD 96,887.41$
MONTEREY COUNTY SAND CITY PD 15,000.00$
MONTEREY COUNTY SEASIDE PD 25,000.00$
MONTEREY COUNTY SO LEDAD PD 15,000.00$
NAPA COUNTY CALISTOGA PD 15,000.00$
NAPA COUNTY NAPA CO SO 72,314.51$
NAPA COUNTY NAPA PD 44,933.29$
NAPA COUNTY SAINT HELENA PD 15,000.00$
NEVADA COUNTY GRASS VALLEY PD 25,000.00$
NEVADA COUNTY NEVADA CITY PD 15,000.00$
NEVADA COUNTY NEVADA CO SO 42,827.04$

NEVADA COUNTY T
RUCKEE PD 20,000.00$
ORANGE COUNTY ANAHEIM PD 260,472.67$
December 12, 2022 4
ITEM 6

COUNTY AGENCY NAME AWARD AMOUNT
ORANGE COUNTY BREA PD 41,422.88$
ORANGE COUNTY BUENA PARK PD 58,272.86$
ORANGE COUNTY COSTA MESA PD 93,376.99$
ORANGE COUNTY CYPRESS PD 37,210.38$
ORANGE COUNTY FOUNTAIN VALLEY PD 42,827.04$
ORANGE COUNTY FULLERTON PD 79,335.34$
ORANGE COUNTY GARDEN GROVE PD 122,162.38$
ORANGE COUNTY HUNTINGTON BEACH PD 148,841.52$
ORANGE COUNTY IRVINE PD 160,776.93$
ORANGE COUNTY LA HABRA PD 50,549.95$
ORANGE COUNTY LA PALMA PD 20,000.00$
ORANGE COUNTY LAGUNA BEACH PD 34,402.05$
ORANGE COUNTY LOS ALAMITOS PD 15,000.00$
ORANGE COUNTY NEWPORT BEACH PD 94,079.08$
ORANGE COUNTY ORANGE CO SD/CORONER 1,285,513.36$
ORANGE COUNTY ORANGE PD 102,504.07$
ORANGE COUNTY PLACENTIA PD 32,295.80$
ORANGE COUNTY SANTA ANA PD 246,431.01$
ORANGE COUNTY SEAL BEACH PD 28,000.00$
ORANGE COUNTY TUSTIN PD 65,293.69$
ORANGE COUNTY WESTMINSTER PD 57,570.78$
PLACER COUNTY AUBURN PD 15,000.00$
PLACER COUNTY LINCOLN PD 25,000.00$
PLACER COUNTY PLACER COUNTY SO 176,222.75$
PLACER COUNTY ROCKLIN PD 41,422.88$
PLACER COUNTY ROSEVILLE PD 89,866.58$
PLUMAS COUNTY PLUMAS CO SO 25,000.00$
RIVERSIDE COUNTY BANNING PD 28,000.00$
RIVERSIDE COUNTY BEAUMONT PD 35,104.13$
RIVERSIDE COUNTY BLYTHE PD 20,000.00$
RIVERSIDE COUNTY CATHEDRAL CITY PD 34,402.05$
RIVERSIDE COUNTY CORONA PD 104,610.32$
RIVERSIDE COUNTY DESERT HOT SPRINGS PD 25,000.00$
RIVERSIDE COUNTY HEMET PD 48,443.70$
RIVERSIDE COUNTY INDIO PD 44,933.29$
RIVERSIDE COUNTY MENIFEE PD 53,358.28$
RIVERSIDE COUNTY MURRIETA PD 70,910.35$
RIVERSIDE COUNTY PALM SPRINGS PD 68,804.10$
RIVERSIDE COUNTY RIVERSIDE CO SD 1,951,087.72$
RIVERSIDE COUNTY RIVERSIDE PD 245,026.85$
SACRAMENTO COUNTY AMTRAK PD 25,000.00$
SACRAMENTO COUNTY CITRUS HEIGHTS PD 54,762.45$
SACRAMENTO COUNTY ELK GROVE PD 89,866.58$
SACRAMENTO COUNTY FOLSOM PD 51,252.03$
SACRAMENTO COUNTY GALT PD 28,
000.00$
SACRAMENTO COUNTY SACRAMENTO CO SD 902,176.22$
SACRAMENTO COUNTY SACRAMENTO PD 480,926.62$
SAN BENITO COUNTY HOLLISTER PD 28,000.00$
SAN BENITO COUNTY SAN BENITO CO SO 37,912.46$
SAN BERNARDINO COUNTY BARSTOW PD 28,000.00$
SAN BERNARDINO COUNTY CHINO PD 77,931.18$
SAN BERNARDINO COUNTY COLTON PD 37,210.38$
December 12, 2022 5
ITEM 6

COUNTY AGENCY NAME AWARD AMOUNT
SAN BERNARDINO COUNTY FONTANA PD 136,204.04$
SAN BERNARDINO COUNTY MONTCLAIR PD 32,295.80$
SAN BERNARDINO COUNTY ONTARIO PD 193,072.73$
SAN BERNARDINO COUNTY REDLANDS PD 55,464.53$
SAN BERNARDINO COUNTY RIALTO PD 78,633.26$
SAN BERNARDINO COUNTY SAN BERNARDINO CO SD 1,347,296.63$ SAN BERNARDINO COUNTY SAN BERNARDINO PD 172,010.25$
SAN BERNARDINO COUNTY UPLAND PD 45,635.37$
SAN DIEGO COUNTY CARLSBAD PD 84,952.00$
SAN DIEGO COUNTY CHULA VISTA PD 163,585.26$
SAN DIEGO COUNTY CORONADO PD 30,891.64$
SAN DIEGO COUNTY EL CAJON PD 82,845.75$
SAN DIEGO COUNTY ESCONDIDO PD 94,781.16$
SAN DIEGO COUNTY LA MESA PD 42,124.96$
SAN DIEGO COUNTY NATIONAL CITY PD 58,272.86$
SAN DIEGO COUNTY OCEANSIDE PD 142,522.78$
SAN DIEGO COUNTY SAN DIEGO CO SD 1,809,969.10$
SAN DIEGO COUNTY SAN DIEGO PD 1,263,046.71$
SAN FRANCISCO COUNTY SAN FRANCISCO CO SO 536,391.15$
SAN FRANCISCO COUNTY SAN FRANCISCO PD 1,407,675.74$
SAN JOAQUIN COUNTY ESCALON PD 15,000.00$
SAN JOAQUIN COUNTY LODI PD 47,741.62$
SAN JOAQUIN COUNTY MANTECA PD 51,252.03$
SAN JOAQUIN COUNTY RIPON PD 20,000.00$
SAN JOAQUIN COUNTY SAN JOAQUIN CO SO 223,262.29$
SAN JOAQUIN COUNTY STOCKTON PD 275,918.49$
SAN JOAQUIN COUNTY TRACY PD 73,718.68$
SAN LUIS OBISPO COUNTY ARROYO GRANDE PD 20,000.00$
SAN LUIS OBISPO COUNTY ATASCADERO PD 25,000.00$
SAN LUIS OBISPO COUNTY GROVER BEACH PD 20,000.00$
SAN LUIS OBISPO COUNTY MORRO BAY PD 15,000.00$
SAN LUIS OBISPO COUNTY PASO ROBLES PD 28,000.00$
SAN LUIS OBISPO COUNTY PISMO BEACH PD 20,000.00$
SAN LUIS OBISPO COUNTY SAN LUIS OBISPO CO SO 216,943.54$ SAN LUIS OBISPO COUNTY SAN LUIS OBISPO PD 42,124.96$
SAN MATEO COUNTY ATHERTON PD 20,000.00$
SAN MATEO COUNTY BELMONT PD 25,000.00$
SAN
MATEO COUNTY BRISBANE PD 15,000.00$
SAN MATEO COUNTY BROADMOOR PD 15,000.00$
SAN MATEO COUNTY BURLINGAME PD 28,000.00$
SAN MATEO COUNTY COLMA PD 15,000.00$
SAN MATEO COUNTY DALY CITY PD 63,889.52$
SAN MATEO COUNTY EAST PALO ALTO PD 25,000.00$
SAN MATEO COUNTY FOSTER CITY PD 28,000.00$
SAN MATEO COUNTY HILLSBOROUGH PD 25,000.
00$
SAN MATEO COUNTY MENLO PARK PD 28,785.39$
SAN MATEO COUNTY PACIFICA PD 25,000.00$
SAN MATEO COUNTY REDWOOD CITY PD 56,166.61$
SAN MATEO COUNTY SAN BRUNO PD 31,593.72$
SAN MATEO COUNTY SAN MATEO CO SHERIFF'S OFFICE 202,199.81$ SAN MATEO COUNTY SAN MATEO PD 75,122.84$
SAN MATEO COUNTY SOUTH SAN FRANCISCO PD 53,358.28$
December 12, 2022 6
ITEM 6

COUNTY AGENCY NAME AWARD AMOUNT
SANTA BARBARA COUNTY GUADALUPE PD 15,000.00$
SANTA BARBARA COUNTY LOMPOC PD 28,785.39$
SANTA BARBARA COUNTY SANTA BARBARA CO SO 348,233.00$
SANTA BARBARA COUNTY SANTA BARBARA PD 82,143.67$
SANTA BARBARA COUNTY SANTA MARIA PD 83,547.84$
SANTA CLARA COUNTY CAMPBELL PD 30,189.55$
SANTA CLARA COUNTY GILROY PD 43,529.13$
SANTA CLARA COUNTY LOS ALTOS PD 28,000.00$
SANTA CLARA COUNTY LOS GATOS PD 28,000.00$
SANTA CLARA COUNTY MILPITAS PD 60,379.11$
SANTA CLARA COUNTY MORGAN HILL PD 28,000.00$
SANTA CLARA COUNTY MOUNTAIN VIEW PD 57,570.78$
SANTA CLARA COUNTY PALO ALTO PD 47,741.62$
SANTA CLARA COUNTY SAN JOSE PD 758,951.36$
SANTA CLARA COUNTY SANTA CLARA CO SO 841,095.03$
SANTA CLARA COUNTY SANTA CLARA PD 98,291.57$
SANTA CLARA COUNTY SUNNYVALE DPS 139,012.37$
SANTA CRUZ COUNTY CAPITOLA PD 20,000.00$
SANTA CRUZ COUNTY SANTA CRUZ CO SO 101,801.99$
SANTA CRUZ COUNTY SANTA CRUZ PD 50,549.95$
SANTA CRUZ COUNTY SCOTTS VALLEY PD 15,000.00$
SANTA CRUZ COUNTY WATSONVILLE PD 47,039.54$
SHASTA COUNTY ANDERSON PD 15,000.00$
SHASTA COUNTY REDDING PD 72,314.51$
SHASTA COUNTY SHASTA CO SO 82,845.75$
SIERRA COUNTY SIERRA CO SHERIFF'S OFFICE 15,000.00$
SISKIYOU COUNTY ETNA PD 15,000.00$
SISKIYOU COUNTY LAKE SHASTINA DISTRICT PD 15,000.00$
SISKIYOU COUNTY MOUNT SHASTA PD 15,000.00$
SISKIYOU COUNTY SISKIYOU CO SD 45,635.37$
SISKIYOU COUNTY TULELAKE PD 15,000.00$
SISKIYOU COUNTY WEED PD 15,000.00$
SISKIYOU COUNTY YREKA PD 15,000.00$
SOLANO COUNTY BENICIA PD 28,000.00$
SOLANO COUNTY DIXON PD 20,000.00$
SOLANO COUNTY FAIRFIELD PD 82,143.67$
SOLANO COUNTY SOLANO CO SO 120,056.14$
S
OLANO COUNTY SUISUN CITY PD 20,000.00$
SOLANO COUNTY VACAVILLE PD 70,208.27$
SOLANO COUNTY VALLEJO PD 61,783.27$
SONOMA COUNTY CLOVERDALE PD 15,000.00$
SONOMA COUNTY COTATI PD 15,000.00$
SONOMA COUNTY HEALDSBURG PD 15,000.00$
SONOMA COUNTY PETALUMA PD 46,337.46$
SONOMA COUNTY ROHNERT PARK DPS 51,252.
03$
SONOMA COUNTY SANTA ROSA PD 117,247.80$
SONOMA COUNTY SEBASTOPOL PD 15,000.00$
SONOMA COUNTY SONOMA CO SHERIFF'S OFFICE 287,151.81$
STANISLAUS COUNTY CERES DPS 32,997.89$
STANISLAUS COUNTY MODESTO PD 127,779.04$
STANISLAUS COUNTY NEWMAN PD 15,000.00$
STANISLAUS COUNTY OAKDALE PD 20,000.00$
December 12, 2022 7
ITEM 6

COUNTY AGENCY NAME AWARD AMOUNT
STANISLAUS COUNTY STANISLAUS CO SD 369,997.56$
STANISLAUS COUNTY TURLOCK PD 57,570.78$
SUTTER COUNTY SUTTER CO SO 70,910.35$
SUTTER COUNTY YUBA CITY PD 41,422.88$
TEHEMA COUNTY CORNING PD 15,000.00$
TEHEMA COUNTY RED BLUFF PD 20,000.00$
TEHEMA COUNTY TEHAMA CO SO 47,039.54$
TRINITY COUNTY TRINITY COUNTY SO 28,000.00$
TULARE COUNTY DINUBA PD 28,000.00$
TULARE COUNTY EXETER PD 15,000.00$
TULARE COUNTY FARMERSVILLE PD 15,000.00$
TULARE COUNTY LINDSAY DPS 15,000.00$
TULARE COUNTY PORTERVILLE PD 46,337.46$
TULARE COUNTY TULARE CO SO 358,062.16$
TULARE COUNTY TULARE PD 46,337.46$
TULARE COUNTY VISALIA PD 102,504.07$
TULARE COUNTY WOODLAKE PD 15,000.00$
TUOLUMNE COUNTY SONORA PD 15,000.00$
TUOLUMNE COUNTY TUOLUMNE CO SO 65,293.69$
VENTURA COUNTY OXNARD PD 152,351.94$
VENTURA COUNTY PORT HUENEME PD 20,000.00$
VENTURA COUNTY SANTA PAULA PD 25,000.00$
VENTURA COUNTY SIMI VALLEY PD 77,229.09$
VENTURA COUNTY VENTURA CO SO 503,393.27$
VENTURA COUNTY VENTURA PD 95,483.24$
YOLO COUNTY DAVIS PD 39,316.63$
YOLO COUNTY WEST SACRAMENTO PD 47,741.62$
YOLO COUNTY WINTERS PD 15,000.00$
YOLO COUNTY WOODLAND PD 47,039.54$
YOLO COUNTY YOLO CO SHERIFF'S OFFICE 54,060.37$
YUBA COUNTY MARYSVILLE PD 15,000.00$
YUBA COUNTY WHEATLAND PD 15,000.00$
YUBA COUNTY YUBA CO SD 73,016.60$
December 12, 2022 8
ITEM 6
Updated: 02/14/23

Page 1 of 7 ends

1. Wher
e can I find information about the Officer Wellness and Mental Health grant program?
Information is available on the BSCC website, on the Officer Wellness and Mental Health Grant program webpage: https://www.bscc.ca.gov/officer-wellness-and- mental-health-grant-program/.

2. Who is
administering the grant funds?
The BSCC, as established in the Budget Act of 2022 (Assembly Bill 178, Chapter 45, Statutes of 2022, Item 5227-121-0001), will administer the funds allocated for the Officer Wellness and Mental Health grant program.

3. Who is
eligible to receive these funds?
The Officer Wellness and Mental Health grant funding is limited to agencies employing officers described in Penal Code section 830.1 based on a schedule developed by the Department of Finance.
(https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PEN&divi sion=&title=3.&part=2.&chapter=4.5.&article=)

4. How
were eligible agencies notified of this grant award?
On December 21, 2022, a memorandum was sent to all police chiefs and sheriffs from the BSCC Chair, Linda Penner notifying each agency of the grant award. The memo also included the grant criteria and a copy of the funding distribution list.

5. How
many agencies are receiving funds?
There are 394 agencies receiving funds from this grant program.

6. How
much will my agency receive?
All eligible law enforcement agencies will receive a portion of the funds based on the number of eligible officers as described in Penal Code section 830.1. The funding allocation schedule is accessible on the Officer Wellness and Mental Health Grant program webpage and includes the amount each agency will receive. (
https://www.bscc.ca.gov/wp-content/uploads/BSCC-Distribution-Officer-Wellness- 2022-post.pdf)

7. When w
ill these funds be available?
The BSCC will distribute grant funds at the beginning of 2023, no later than February 15, 2023.

8. How w
ill be grant funds be distributed?
Funds for the total amount of the grant award will be issued directly to each eligible law enforcement agency via a warrant (check) from the State Controller’s Office (SCO).

Exhibit C
Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
G
rant Overview
ITEM 6
Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

Page 2 of 7 ends

9. How will we know the check is for this grant?
The paystub of the warrant (check) will reference Officer Wellness or Officer Wellness and Mental Health Grant. In addition, the amount of the warrant will match the award amount specified for the respective agency on the funding distribution schedule. (https://www.bscc.ca.gov/wp-content/uploads/BSCC-Distribution-Officer- Wellness-2022-post.pdf)

10. Are award funds being distributed as a lump sum or on a reimbursement basis?
The awarded funds are being distributed as a lump sum, upfront at the beginning of the grant.

11. What is the grant period or the term of the grant?
The grant period is from July 01, 2022, to December 01, 2025. All grant funds must be expended by the recipient within the grant period.

The technical start date of the grant term aligns with the effective date of Budget Act of 2022 (Assembly Bill 178, Chapter 45, Statutes of 2022) that made appropriations for the 2022-2023 fiscal year.

12. Are there any requirements to participate in this grant program? Yes. Participating agencies must submit a final impact and expenditure report to the BSCC on how the funding was used and a description of the impact of the resources. The BSCC shall provide these reports to the Commission on Peace Officer Standards and Training (POST) and to any designated evaluation entities to assist in their efforts to develop statewide resources and practices related to officer wellness.

See #37 below for more information about reporting requirements. Additional details about the reporting requirements are also available on the BSCC website, on the Officer Wellness and Mental Health Grant program webpage:
https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/. Scroll down to the Reporting Requirements section.

13. Is a formal grant agreement (Standard Agreement, form STD 213) required to be executed before funds can be spent?
No.

14. What is the process for making purchases?
Each grantee should refer to their respective city or county procurement policies and procedures and follow generally accepted accounting principles.

15. What is the last date the funds can be spent?
The last date the agency may spend grant funds is on December 01, 2025, the end of the grant period. It’s also the same date the final report is due. Funds may not be ITEM 6
Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

Page 3 of 7 ends

encumbered on this date for payment on a future date. Final checks or transactions must be issued on or before December 01, 2025.

16. Are these the same funds as those being administered by POST? No. Although the BSCC is working with the Commission on Peace Officer Standards and Training (POST), funding for this grant program is concurrent with, but separate and distinct from wellness funding received and administered by POST.

Grantees are eligible to apply for additional support, guidance, and resources through POST, referred to as the POST Organizational Wellness and Resilience (POWR) program. See #35 below for more details.

Use of Funds

17. What can these funds be used for?
These funds are designed to improve officer wellness and expand mental health sources. Per the statute, the funding may be used for any of the following purposes:
• Establishing or expanding officer wellness units
• Establishing or expanding peer support units
• Services provided by a licensed mental health professional, counselor or other professional that works with law enforcement
• Expanding multiagency mutual aid programs focused on officer wellness and mental health
• Other programs and services that are evidence-based or have a successful track record of enhancing officer wellness

18. The criteria for the use of funds are very broad. Are there any other details that can be provided that give more specific information about these five areas?
The five allowable uses are broad in nature. This was by design so that each grantee could determine how to utilize the funds to best meet the needs of the peace officers within their respective agency.

19. Are officer wellness units and peer support units one in the same with different titles?
Officer wellness units are most often different from peer support units; however, one may be a subcomponent of the other. If that is the case, peer support units or programs would likely be a subcomponent of a comprehensive officer wellness unit.

20. Does the BSCC review the proposed expenditures before they are made to either approve or deny them?
No. The BSCC will provide guidance and technical assistance for grantees, but the BSCC will not approve specific expenditures. If an agency has questions or concerns about the types of expenses that may be applicable or allowable, we ITEM 6
Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

Page 4 of 7 ends

recommend consulting with your city attorney or county counsel to ensure funds are expended in accordance with applicable law(s).

21. What is the definition of “officer wellness”?
“Officer wellness” means the consideration of the physical, emotional, or mental condition or wellbeing of an officer. Officer wellness programs are services or programs that are intended to support or improve the physical, emotional, or mental condition or wellbeing of an officer.

22. Are there resources about programs and services that are evidence-based or have a successful track record of enhancing officer wellness? Yes. Many of the resources listed on the BSCC website, on the Officer Wellness and Mental Health Grant program webpage, contain research information and lessons learned, as well as highlight programs with successful outcomes. (https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/)

23. Can grant funds be used to support non-sworn department or agency staff? No. This grant is restricted to programs and services to support peace officers as defined by Penal Code (PC) section 830.1. (https://codes.findlaw.com/ca/penal- code/pen-sect-830-1/)

24. Does this grant just have to do with mental health? No, this grant is applicable for officer wellness and/or peer support programs or services that deal with physical, emotional, and/or mental health.

25. Is this grant just for training?
No, but it may include training. See #26 below for more details.

26. Can grant funds be spent on training?
Yes. Training may be allowable if the training is for establishing or expanding officer wellness or peer support units or for expanding multiagency mutual aid programs focused on officer wellness and mental health. Training may also be allowable if it is a direct program or services being provided to peace officers by a licensed mental health professional, counselor or other professional that works with law enforcement or if it is a direct program or service that is evidence-based or has a successful track record of enhancing officer wellness.

27. Can this funding be used for staffing costs?
Grant funds may be used for staffing costs for the purpose of establishing or expanding an officer wellness and/or a peer support unit, for expanding multiagency mutual aid programs focused on officer wellness and mental health, or for providing programs and services that are evidence-based or have a successful track record of enhancing officer wellness as long as supplanting does not occur. Grant funds should not be used to backfill for officers receiving services.

ITEM 6
Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

Page 5 of 7 ends

28. Does this grant allow us to purchase equipment for our Officer Wellness Program?
Yes, the purchase of equipment may be an allowable expense as long as it is for establishing or expanding officer wellness or peer support units or if it is for the provision of programs and services that are evidence-based or have a successful track record of enhancing officer wellness.

29. Can these funds be used to replace or add fitness equipment in the gym at our headquarters?
Yes, as long as the fitness equipment is to establish or expand an officer wellness unit or to provide a program or services that is accessible to peace officers defined in PC 830.1 and is evidence-based or has a successful track record of enhancing officer wellness.

30. Can grant funds be used for gym memberships, yoga classes, or wellness activities?
Yes, as long as the gym memberships, yoga classes, or wellness activities are evidence-based or have a successful track record of enhancing officer wellness.

31. Can these grant funds be used to supplant other funds? No, supplanting is strictly prohibited for all BSCC grant funds.

Supplanting is the deliberate reduction in the amount of federal, state, or local funds being appropriated to an existing program or activity because grant funds have been awarded for the same purposes. For additional information, refer to the BSCC Grant Administration Guide:
https://www.bscc.ca.gov/wp-content/uploads/BSCC-Grant-
Admin-Guide-July-2020-Final.pdf.

32. What happens if our agency has not used all the grant funds by the conclusion of the grant, by December 1, 2025?
Any remaining funds at the conclusion of the grant must be returned to the BSCC by 12/31/25. Those unspent funds will then be returned to the state’s general fund.

33. We don’t have an officer wellness unit or program. Are there any resources that would be helpful as we look to establish or expand an officer wellness program?
To get you started, a few resources are available on the BSCC website, on the Officer Wellness and Mental Health Grant program webpage:
https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/ .

34. Where can we go to get guidance on establishing a wellness program specifically for peace officers?
The POST/University of California, San Diego (UCSD) POWR program team is available to provide guidance and programming to support to agencies that receive funding from the BSCC for the Officer Wellness and Mental Health grant. If ITEM 6
Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

Page 6 of 7 ends

interested, POST encourages you to email them for more information:

[email protected]. Also, see #33 above for more resources.

POST Resources

35. Does POST have any resources for officer wellness?
Yes. The Commission on Peace Officer Standards and Training (POST) also received funding for officer wellness, which is being implement concurrent with, but distinct from, the Officer Wellness and Mental Health grant. Grantees are eligible to apply for additional guidance, support, and resources through POST, referred to as the POST Organizational Wellness and Resilience (POWR) Program.

Agencies will not receive any monetary disbursements from the POWR Program.

POWR is designed to provide resources and services to agencies looking to create a wellness program or enhance their current offerings.

Agencies interested in applying for the POWR Program can access the application form on the POST website:
https://post.ca.gov/POST-Organizational-Wellness-and-
Resilience-Program-Application. POWR Program funding is to be used for innovative approaches to officer wellness programming and partnerships with subject matter experts and relevant community-based organizations. This funding shall be disbursed pursuant to the following:
• Optimize the physical, emotional, and mental health of law enforcement professionals
• Emphasize the intersection of officer wellness, procedural justice, and community relations
• Evaluate outcomes based on a framework which includes qualitative, quantitative, or biometric measurements

36. What type of training courses does POST offer for officer wellness? POST offers a variety of training courses for law enforcement professionals.

Available training courses are listed on the POST Organizational Wellness and Resilience webpage: https://post.ca.gov/Wellness
. Available courses can also be
found in the POST course catalog: https://catalog.post.ca.gov/Default.aspx.

Reporting Requirements

37. If my agency receives these funds, what are our reporting responsibilities? Grant recipients are required to submit annual reports and a final report. The BSCC will host webinars in early 2023 to provide detailed instructions on the reporting requirements.

ITEM 6
Officer Wellness and Mental Health Grant Program
Frequently Asked Questions (FAQs)
Updated: 02/14/23

Page 7 of 7 ends

Annual Report: Recipients of the funds will submit a brief, annual expenditure report. Annual reports are due by December 1st of each calendar year – December 01, 2023, and December 01, 2024. The last annual report will be the final report due December 01, 2025.

Final Report: By December 01, 2025, recipients will submit a final impact and expenditure report describing how the funding was used and the impact of the resources on the officers who received the services and/or benefits from the grant funding.

Individuals Responsible for Implementation and Reporting Requirements: By February 28, 2023, please send an email to [email protected] with the contact information of the individual(s) within your agency who will be responsible for implementation and reporting requirements for this grant, so they can be included on the email list for upcoming webinars and reminders related to the Officer Wellness and Mental Health Grant.

Additional details about the reporting requirements are available on the BSCC website, on the Officer Wellness and Mental Health Grant program webpage:
https://www.bscc.ca.gov/officer-wellness-and-mental-health-grant-program/ . Scroll
down to the Reporting Requirements section.

38. Who will be notified about how the agencies spent their grant funds? The information received from the grantees will be provided to the Commission on Peace Officer Standards and Training (POST) and to any designated evaluation entities to assist in their efforts to develop statewide resources and practices related to officer wellness.

Retention of Records

39. What records must be retained for the grant expenditures? For how long? Maintain records and documentation that support all expenditures in accordance with your agency’s document retention policy, but no less than for the duration of the grant period plus three years.

Questions or Technical Assistance

40. Who do I contact if I have questions or require technical assistance related to the Officer Wellness and Mental Health grant?
Please email the [email protected] with your questions or assistance needs and a BSCC staff member will respond to assist you.

ITEM 6
ITEM 6

COUNCIL AGENDA REPORT

Sam Royal, Director of Public Works
[email protected], (209)538-5 717
SUBJECT:

Resolution No. 2023-27, Authorizing the City Manager to Approve a Purchase Order with Capitol Ford for the Purchase of a Transit Van for the Ceres Police Crisis Negotiation Team
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council authorize the City Manager to approve a purchase order with Capitol Ford for the purchase of a transit van for the Ceres Police Crisis Negotiation Team (CNT) and appropriate $72,374.46 from approved ARPA funds for the purchase.

I. BACKG ROUND:

The C NT is comprised of nine (9) negotiators who are highly trained in verbal conflict resolution during critical incidents. This team uses specialized equipment to negotiate with people in times of crisis. The team responds to numerous calls per year , including every SWAT call. The t eam currently operates out of a 1988 Chevy 4200 heavy duty box van that was acquired in 1991 as a military surplus vehicle which was original ly used by the Ceres Fire Department as a fire rescue vehicle. In early 2000 the vehicle was replaced with an updated rescue vehicle for Fire and this vehicle became the SWAT truck. In 2005, the City purchased the Lenco Bear for the SWAT team and the 1988 Chevy was once again passed on to the CNT as their vehicle.

At this time the 1988 Chevy has reached its maximum service life. The vehicle is unreliable and difficult to maintain. The vehicle rarely starts and needs an assortment of expensive new parts to operate efficiently. The vehicle is too large and cumbersome to deploy and a new trend by other police agencies using “sprinter” (transit) vans in this capacity has proven to be a better option.

Vehicles in general are difficult to come by these days , with many overpriced and sold before hitting the dealerships. Staff has been searching for nearly one- year for a transit van similar to the one available; with no avail. Staff has found these types of vehicles are ITEM 7
not even available from the standard state bid process Sourcewell Contract due to limited availability. When finding a vehicle, it is typically sold before staff can proceed with the required City purchasing process.

Capitol Ford does not participate in the State bid Sourcewell process. However, the van being presented for purchase has extra height and length, which is necessary for the purpose of the van in the Police Department. Being that the specs are so particular, and combined with the ongoing shortage and nationwide demand for these types of vehicles this is the only one found available that meets the City’s needs through Fleet’s exhaustive statewide search.

II. RE
ASONS FOR RECOMMENDATION:

The current CNT vehicle has reached the end of its service life. It is no longer reliable nor fiscally feasible to maintain. Council has previously approved $125,000 from ARPA funds to replace and outfit a new CNT vehicle. If staff does not purchase the transit van that is available, there is no telling how long they will continue searching for another opportunity to purchase a similar van as there were no competing bids from other dealerships, Sourcewell or otherwise, that are able to locate inventory, even out of state.

In addition to the purchase price the vehicle will need to have additional equipment installed. Therefore it is being requested that the City Council authorize the use of the remaining $52,625.54 for the needed equipment.

III. F
ISCAL IMPACTS :

The cost of this purchase will be $72,374.46 and will be taken from the $125, 000 ARPA funds that Council awarded to the Police Department in 2022 under account 21910.051100 for the critical incident response vehicle.

IV. E XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

This purchase is in relation to the Government Operations section of the Strategic Plan to “Provide quality services to meet community needs, assuring that the City has helpful, well- trained, properly-equipped and sufficient staff who partners with other public agencies to provide efficient services.”
V. P
OLICY ALTERNATIVES :

Should Council decide not to approve this purchase, there is chance that the current 1988 vehicle will fail at a future time of crisis and staff may not be able to provide timely and efficient crisis and hostage negotiation support for the community.

VI. I
NTERDEPARTMENTAL COORDINATION:

NA
VII. P UBLIC PARTICIPATION:

N/A
ITEM 7
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. ST EPS FOLLOWING APPROVAL :

Upon Council approval, the City Manager shall execute the purchase order.

Approved by: __________________________
Alex Terrazas, City Manager

Attachments:

1. Resolution

2. Quote

ITEM 7
ITEM 7
RESOLUTION NO. 2023-27

AUTHORIZING THE CITY MANAGER TO APPROVE A PURCHASE

ORDER WITH CAPITOL FORD FOR THE PURCHASE OF A TRANSIT

VAN FOR THE CERES POLICE CRISIS NEGOTIATION TEAM

THE CITY COUNCIL
City of Ceres

WHEREAS, the Ceres Police Crisis Negotiation Team (CNT) responds to numerous call per year, including all SWAT calls, to negotiate with people in times of crisis; and

WHEREAS, the CNT currently operates out of a 1988 Chevy box van which has reached its maximum service life, is unreliable, and difficult to maintain; and

WHEREAS, staff has located a Ford Transit van that will suit the needs of the CNT for use during SWAT calls and crisis/hostage negotiations; and

WHEREAS, in 2022 Council approved $125,000 of ARPA funds in account 21910.051100 for the Ceres Police Department to purchase a critical incident response vehicle of which $72,374.46 will be allocated for this purchase.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby authorize the City Manager to approve a purchase ord er with Capitol Ford for the purchase of a transit van for the Ceres Police Crisis Negotiation Team.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13
th day of March 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk

ITEM 7
ITEM 7
ITEM 7
ITEM 7
ITEM 7
ITEM 7
ITEM 7
ITEM 7

COUNCIL AGENDA REPORT

Sam Royal, Director of Public Works
[email protected], (209)538-5 717
SUBJECT:

Resolution No. 2023-28, Authorizing the City Manager to Approve a Purchase Order with Rush Truck Centers of California, Inc. for Two (2) Prior-Year Approved Fleet Replacement Program Purchases and Approving a Budget Amendment to Appropriate Funds
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council authorize the City Manager to approve a purchase order to Rush Truck Centers for two (2) prior-year Fleet Replacement Program purchases and approve a budget amendment to appropriate funds.

I. BACKG ROUND:

In 2021, Council approved the purchases of two (2) Ford F150’s for Fire which were due for scheduled vehicle replacement in the 2021/22 approved budget and purchase order 22200093 was opened. Unfortunately, during that time, the COVID Pandemic began, and supply chain issues had already become problematic. The City received one (1) of the two (2) vehicles under the original bid agreement, however the remaining F150 was unobtainable by the vendor due to the manufacturer ending the production of the specific model and year. The vendor can now supply a 2023 in its place, which comes with price increases to sales tax and model, and the state government discounts being updated and unfortunately reduced. The 2023 replacement vehicle is $52,263.33 which is $8,640.87 more than the initial purchase was quoted. Staff is requesting a budget amendment to appropriate these additional funds to secure and purchase the available vehicle before it is out of stock.

In 2021 Council also approved the replacement and purchase of a van for Facilities which was due for scheduled vehicle replacement and purchase order 22 200325 was opened.

As stated above, due to the ongoing issue with obtaining inventory, by the time the purchase was authorized, the manufacturer had ended production of the 2022 transit van and the vendor asked City staff to hold off on the purchase until they could obtain new ITEM 8
inventory. Unfortunately, no other 2022 vans were located so Fleet has acquired a quote for a 2023 version of the same vehicle. The 2023 transit van is priced at $50,411.27 which is $10,902.59 more than the initial purchase was quoted. Staff is asking for a budget amendment to appropriate these additional funds to secure and purchase the available van before it is out of stock.

II. RE
ASONS FOR RECOMMENDATION:

Staff recommends the proposed budget amendment in order to secure these vehicle replacements before the prices rise yet again for future year models of these vehicles are out of stock . Without these vehicle replacements being fulfilled, the current vehicles risk failure and increasing costs of maintenance.

III. F ISCAL IMPACTS :

Because most of the funds for these purchases are already encumbered in prior -year purchase orders, the additional funds are minimal and are available in the Fleet Vehicle Replacement Program account 61020.051100.

Both initial purchase orders were awarded to Rush Truck Centers and the new 2023 vehicle quotes were provided by them as well. This vendor is a part of the state bid process Sourcewell contract for vehicle procurement, ensuring the City is paying the most reasonable price available. The new purchase order would be awarded to them again to include both vehicles being replaced for a total of $102,674.60. The budget amendment for the combined total of the increase in prices would be for $19,523.46.

IV. E
XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

This purchase is within the Government Operations section of the Strategic Plan to “Provide quality services to meet community needs, assuring that the City has helpful, well- trained, properly equipped and sufficient staff who partners with other public agencies to provide efficient services.”
V. P
OLICY ALTERNATIVES :

Council could decide not to approve the authorization of the budget amendments, leaving staff unable to obtain the vehicles originally approved, and eventually causing staff to spend more on future makes/models when the current vehicles fail due to not having timely replacement.

VI. I
NTERDEPARTMENTAL COORDINATION:

N/A
VII. P UBLIC PARTICIPATION:

N/A
VIII. EN VIRONMENTAL REVIEW :

N/A
ITEM 8
IX. STEPS FOLLOWING APPROVAL:

Upon Council approval, the City Manager shall execute the purchase order and the Finance Director shall make the appropriate accounting entries.

Approved by: __________________________
Alex Terrazas, City Manager

Attachments:

1. Resolution

2. Budget Amendment

3. Current Quotes

4. Prior-year purchase order 22200093

5. Prior-year purchase order 22200325

ITEM 8
ITEM 8
RESOLUTION NO. 2023-28

AUTHORIZING THE CITY MANAGER TO APPROVE A PURCHASE ORDER WITH RUSH TRUCK CENTERS OF CALIFORNIA, INC. FOR TWO (2) PRIOR-

YEAR APPROVED FLEET REPLACEMENT PROGRAM PURCHASES AND

APPROVING A BUDGET AMENDMENT TO APPROPRIATE FUNDS

THE CITY COUNCIL
City of Ceres

WHEREAS, in 2021 City Council approved the replacement of a Ford F150 for Fire and a Ford transit van for Facilities and purchase orders were created in fiscal year 2021/22 totaling $83,151.14; and

WHEREAS, unfortunately during that time, the COVID Pandemic began, and supply chain issues had become problematic; and

WHEREAS, Rush Truck Centers of California, Inc., who hold the purchase orders , was unable and have remained unable to acquire the specific makes, models, and years of the vehicles initially approved due to the manufacturer (Ford) ending production abruptly; and

WHEREAS, staff has located the same vehicles with an increased price due to only having available inventory for 2023 models; and

WHEREAS, using the encumbered amounts from the 2021 purchase orders, a budget amendment will need to be processed to allocate $19,543.46 additional funds for the increase in prices to account 61020.051100 bringing the combined purchase price of the vehicles to $102,674.60.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby authorize the City Manager to approve a purchase order with Rush Truck Centers of California, Inc. for two (2) prior -year approved Fleet Replacement Program purchases and approves a budget amendment to appropriate funds.

BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13
th day of March 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 8
ITEM 8

Exhibit A
Exhibit "A"
Budget Amendment No.

Fiscal Year 2022 - 2023

Reference Resolution No. 2023-28, dated March 13, 2023
authorizing appropriations for Fleet Replacement Program purchases as follows:

Appropriations:

Fund Name Fund
No.

Dept.

No.

Object
No.

Appropriation
Amount
Automotive Equipment 610 20 051100 $19,523.46

Requested Appropriation $19,523.46
2022 - 2023 Current Appropriation $83,151.14
Total Appropriation $102,674.60

Estimated Revenues:

Fund Name Fund
No.

Type
No.

Object
No.

Estimated
Revenue Amt.

Total Estimated Revenue $0.00
2022 - 2023 Current Estimated Revenue $0.00
Total Estimated Revenue $0.00

Fiscal Impact:

N/A
ITEM 8
ITEM 8
ITEM 8
ITEM 8
ITEM 8
ITEM 8
Vendor
Bill To
Fiscal Year
Department
Purchase Order Date
Purchase Order Number
Ship To
VENDOR PHONE NUMBER REQUISITION NUMBERVENDOR NUMBERVENDOR FAX NUMBER DELIVERY REFERENCEBUYER NAME NOTES
ITEM # DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED PRICE GL #:

Approver Name: Approval Date:

Purchase Order
3480
RUSH TRUCK CENTERS OF CALIFORNIA, INC.
1720 HERNDON RD
CERES, CA 95307
22200093

PUBLIC WORKS - ADMIN
06/30/2021

THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES, AND SHIPPING PAPERS.

Instructions

Page 1 of 12021 ends

PUBLIC WORKS
2220 HACKETT ROAD
CERES, CA 95307
PW
City of Ceres
2220 Magnolia Street
Ceres, CA 95307…
209-541-3673 122002693480 Linda Dominguez

2.0000 EACH $43,622.4600 $87,244.92TWO (2) FORD F-150S FOR FIRE DEPARTMENT FY211 61020 - 051100 $87,244.92
Purchase Order Total
Total Ext. Price $87,244.92
$87,244.92
This Purchase order has been approved by the purchasing agent. The Finance audit for this Purchase Order has been completed.

Linda Dominguez 06/22/2021
Purchasing Copy
ITEM 8
ITEM 8
Vendor
Bill To
Fiscal Year
Department
Purchase Order Date
Purchase Order Number
Ship To
VENDOR PHONE NUMBER REQUISITION NUMBERVENDOR NUMBERVENDOR FAX NUMBER DELIVERY REFERENCEBUYER NAME NOTES
ITEM # DESCRIPTION QUANTITY UOM UNIT PRICE EXTENDED PRICE GL #:

Approver Name: Approval Date:

Purchase Order
3480
RUSH TRUCK CENTERS OF CALIFORNIA, INC.
1720 HERNDON RD
CERES, CA 95307

FLEET MAINTENANCE SHOP
3420 HAROLD ST
CERES, CA 95307
SHOP
22200325

EQUIPMENT
09/22/2021

THIS NUMBER MUST APPEAR ON ALL INVOICES,
PACKAGES, AND SHIPPING PAPERS.

Instructions

Page 1 of 12022 ends

FLEET MAINTENANCE SHOP
3420 HAROLD ST
CERES, CA 95307
SHOP
City of Ceres
2220 Magnolia Street
Ceres, CA 95307…
209-541-3673 122003533480 Olga Mendoza

1.0000 EACH $39,528.6800 $39,528.682022 FORD TRANSIT 250 CARGO VAN FACILITIES (REPLACING FACILITIES VEHICLE # 4126207)
1 61020 - 051100 $39,528.68
Purchase Order Total
Total Ext. Price $39,528.68
$39,528.68
This Purchase order has been approved by the purchasing agent. The Finance audit for this Purchase Order has been completed.

Olga Mendoza 09/22/2021
Purchasing Copy
ITEM 8
ITEM 8
{CW126825.3}

COUNCIL AGENDA REPORT

MEETING DATE: March 13, 2023

TO: Mayor and City Council

FROM: Alex Terrazas, City Manager

CONTACT: Nubia Goldstein, City Attorney
[email protected], (916) 468-0946

SUBJECT: Resolution No. 2023 -29, Proclaiming the Termination of the Local Emergency Due to the Novel Coronavirus

RECOMMENDED COUNCIL ACTION:

Consider and approve a resolution to proclaim the termination of the Local Emergency Due to the Novel Coronavirus.

I. BACKGROUND:

On March 4, 2020, the Governor of the State of California proclaimed a State of Emergency due to the presence of and threat posed by the novel coronavirus (“COVID-19”). On March 16, 2020, the City Manager of the City of Ceres proclaimed and declared that a local health emergency existed in the City of Ceres to the presence of and threat posed by COVID -19, which was ratified through resolution by the City Council of the City of Ceres on March 23, 2020. This State of Local Emergency persists until terminated by the City Council, pursuant to Resolution 2020-23 and California Government Code section 8630, subdivision (b).

On February 28, 2023, the Governor of the State of California ended the State of Emergency. COVID-19 no longer presents an actual risk or threat to the public health and welfare in the City of Ceres. Staff recommends that the City Council approve the resolution terminating the State of Local Emergency.

II. REASONS FOR RECOMMENDATION:

N/A

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
ITEM 9
{CW126825.3}
III. FISCAL IMPACTS:

N/A

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A

V. POLICY ALTERNATIVES:

The City Council’s options are:

1. Adopt the Resolution without any changes;

2. Adopt the Resolution with changes and revisions directed to City staff; or

3. Reject the Resolution entirely.

VI. INTERDEPARTMENTAL COORDINATION:

N/A

VII. PUBLIC PARTICIPATION:

N/A

VIII. ENVIRONMENTAL REVIEW:

N/A

IX. STEPS FOLLOWIING APPROVAL:

N/A

Approved by: __________________________
Alex Terrazas, City Manager

Attachments:

1. Resolution No. 2023-29

ITEM 9
{CW126827.3}
RESOLUTION NO. 2023-29

PROCLAIMING THE TERMINATION OF THE LOCAL EMERGENCY DUE TO THE

NOVEL CORONAVIRUS

THE CITY COUNCIL
City of Ceres

WHEREAS, on March 4, 2020, the Governor of the State of California proclaimed a state of Emergency existed in the State of California due to the presence of and threat posed by the novel coronavirus (“COVID-19”); and
WHEREAS, on March 16, 2020, the City Manager of the City of Ceres proclaimed and declared that a local health emergency existed in the City of Ceres due to the presence of and threat posed by COVID-19; and
WHEREAS, on March 23, 2020, the City Council of the City of Ceres ratified said proclamation through Resolution 2020-23; and
WHEREAS, pursuant to Resolution 2020- 23, the proclamation is to remain in effect until the City Council of the City of Ceres declares the existing State of Local Emergency to be terminated; and
WHEREAS, on February 28, 2023, the Governor of the State of California ended the COVID-19 state of Emergency in the State of California; and WHEREAS, pursuant to California Government Code Section 8630, subdivision (d), the City Council of the City of Ceres finds that the present conditions in the City warrant termination of the local emergency, and that the date of this resolution is the earliest possible date to proclaim said termination; and WHEREAS, the City now desires to terminate the proclaimed State of Local Emergency, as the COVID -19 virus no longer presents an actual threat to public health and welfare in the City of Ceres.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Ceres as follows:

Section 1. The Local Emergency proclaimed by the City Manager of the City of Ceres on March 16, 2020, and ratified by the City Council of the City of Ceres on March 23, 2020, is hereby terminated.

ITEM 9
{CW126827.3}
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13th of March 2023, by the following votes:

AYES: Councilmember:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor

ATTEST:

_______________________________
Fallon Martin, City Clerk

ITEM 9
{CW127003.2}

COUNCIL AGENDA REPORT

MEETING DATE: March 13, 2023

TO: Mayor and City Council

FROM: Alex Terrazas, City Manager

CONTACT: Christopher Hoem, Director of Community Development [email protected], (209) 538-577
8 SUBJECT: Resolution No. 2023 -30, Approving the Stanislaus Urban County Community Development Block Grant (CDBG) Annual
Allocation Agreement between Stanislaus County and the City of Ceres for Fiscal Year (FY) 2022-2023

RECOMMENDED COUNCIL ACTION:

Staff recommends Council adopt a Resolution approving the FY 2022-2023 Stanislaus Urban County Community Development Block Grant (CDBG) Annual Allocation Agreement between Stanislaus County and the City of Ceres.

I. BACKG
ROUND:

On April 25, 2022, the City Council adopted Resolution No. 2022-33, which declared the City Council’s concurrence and support of the Stanislaus County FY 2022- 2023 Community Development Block Grant Annual Action Plan (AAP). The AAP is a document wherein Stanislaus County and participating cities within the County join together and assign the County as lead for purposes of applying for CDBG funding of local improvements. The Federal Department of Housing and Urban Development (HUD) reviews and approves the AAP.

On June 27, 2022, the City Council of the City of Ceres approved a Resolution authorizing the City Manager to execute a three- year agreement with Stanislaus County for continued participation in the CDBG program.

As of December 20, 2022, the funds, which are provided for by HUD, have been allocated to Stanislaus County as primary recipient, and the City of Ceres (the “City”) as a subrecipient will need to adopt a Resolution in order to draw down the City’s CDBG allocation for our

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4

ITEM 10
{CW127003.2}
projects that have been included in the AAP. The City intends to use those CDBG program funds for the continued development of infrastructure in qualifying areas of the City. For FY 2022-2023, approximately $244,148 can be utilized for eligible administration and infrastructure improvements for the installation of ramps compliant with the Americans with Disabilities Act (ADA), and related gutter, curb, sidewalk repairs for the Morrow Village project consistent with the CDBG program goals.

The Morrow Village project is a 2022 construction project for the installation of curb, gutter, Americans with Disabilities (ADA) ramps, sidewalk, and sidewalk repairs where needed and required. The project area is bounded by Moffett Road to the west, Mitchell Road to the east, Whitmore Avenue to the south and Garrison Road to the north.

II. RE
ASON FOR RECOMMENDATION:

Funds have been allocated to Stanislaus County and adoption of this Resolution will allow the City to have access to those funds as needed to complete infrastructure projects as noted above.

III. F
ISCAL IMPACTS :

N/A
IV. E XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

N/A
V. P OLICY ALTERNATIVES :

The City Council’s options are:

1. Adopt the Resolution without any changes;

2. Adopt the Resolution with changes and revisions directed to City staff; or

3. Reject the Resolution entirely.

VI. I NTERDEPARTMENTAL COORDINATION:

N/A
VII. P UBLIC PARTICIPATION:

N/A
VIII. EN VIRONMENTAL REVIEW :

N/A
IX. ST EPS FOLLOWING APPROVAL :

N/A
ITEM 10
{CW127003.2}

Approved by: __________________________
Alex Terrazas, City Manager

Attachments:

1. Resolution No. 2023-30

2. Stanislaus Urban Country Community Development Block Gra nt Annual Allocation Agreement
ITEM 10
ITEM 10
{CW127004.2}
RESOLUTION NO. 2023-30

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CERES APPROVING THE

STANISLAUS URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL

ALLOCATION AGREEMENT BETWEEN STANISLAUS COUNTY AND THE CITY OF CERES FOR FISCAL YEAR 2022-2023

THE CITY COUNCIL
City of Ceres

WHEREAS, the Stanislaus Urban County Community Development Block Grant (CDBG) Program Consortium includes the Cities of Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank, Waterford, and the unincorporated areas of Stanislaus County and for which have been granted a total urban county allocation of 2,370,213 for Fiscal Year (FY) 2022-2023; and WHEREAS, the City of Ceres elects to participate in the entitlement process, thereby receiving a portion of the Stanislaus Urban County CDBG entitlement grant to Stanislaus County and participating jurisdictions; and
WHEREAS, the City of Ceres will receive an allocation of Stanislaus Urban County CDBG funds in the amount of approximately $244,148.00 for FY 2022-2023; and WHEREAS, the City Council of the City of Ceres on April 25, 2022, adopted a Resolution in concurrence with the FY 2022-2023 Annual Action Plan activities eligible under the Department of Housing and Urban Development (HUD) guidelines.

NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Ceres does hereby:

1. Approve the Stanislaus Urban County CDBG Annual Allocation Agreement for Fiscal Year 2022-2023 between Stanislaus County and the City of Ceres; and

2. Adopt this Resolution authorizing the City Manager to execute the Stanislaus Urban County Community Development Block Grant Annual Allocati on Agreement for Fiscal Year 2022-2023.

PASSED AND ADOPTED as a Resolution of the City Council of the City of Ceres, California, at a regular meeting of said City Council held on March 13, 2023, by the following votes:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor

ATTEST:

_______________________________
Fallon Martin, City Clerk
ITEM 10
ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Annual Allocation Agreement 1 STANISLAUS URBAN COUNTY

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ALLOCATION

AGREEMENT

This Subrecipient
Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank and Waterford (the 2022.

WITNESSETH

WHEREAS, County of Stanislaus applied for and is qualified to receive an entitlement grant under the Community Development Block Gr rogram for Fiscal Year 2022-2023 (July 1, 2022 to June 30, 2023) in the amount $2,370,213
Community Development Act of 1974; and

WHEREAS, County has received a Community Development Block Grant ("CDBG") from the U.S.

Department of Housing and Urban Development ("HUD") under Title I of the Housing and Community Development Act of 1974, as amended (42 USC 5301 et seq.; the "Act"); and

WHEREAS, pursuant to such grant and to the Board of Supervisors Board Resolution No. 2022-0269 approved on May 24, 2022 (Agenda Item #7.3), County is undertaking certain programs and services necessary for the planning, implementation, or execution of such a Community Development Block Grant Program; and

WHEREAS, COUNTY and CITIES desire to enter into this allocation Agreement for the purpose of designating each Urban County member City as a CDBG subrecipient; and

ban
County

NOW, THEREFORE, the parties hereto do mutually agree as follows:

1. FUNDING PROVISIONS

1.1. The County and each City shall receive an allocation based upon a population and poverty calculation as set forth below:

Jurisdiction Activity Funding
Stanislaus County $ 351,067
Ceres $ 227,745
Hughson $ 171,103
Newman $ 157,558
Oakdale $ 177,022
Patterson $ 190,080
Riverbank $ 152,834
Waterford $ 231,739
TOTAL $ 1,659,148

1.2. The County and each City shall also receive an amount not to exceed twenty percent of the total Fiscal Year 2022-2023 CDBG entitlement funds for eligible general administrative services as defined in 24 CFR Part 570.206, which amount shall be set aside prior to any allocation of funds to the County and Cities under Section 1 of this Agreement.

ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Annual Allocation Agreement 2 (1) An amount not to exceed $474,040 of the available administrative funds shall allocated to the County and each City as follows:

Jurisdiction Administration Funding
Stanislaus County $ 334,219
Ceres $ 16,403
Hughson $ 16,403
Newman $ 16,403
Oakdale $ 16,403
Patterson $ 16,403
Riverbank $ 16,403
Waterford $ 16,403
TOTAL $ 449,040

(2) An amount not to exceed $25,000 of the available administrative funding shall be allocated for Urban County Fair Housing activities, as defined in 24 CFR Part 570.206 (c).

1.3. An amount not to exceed ten percent of the total Fiscal Year 2022-2023 CDBG entitlement funds, $237,025 shall be allocated for eligible public services, as defined in 24 CFR Part 570.201, and related projects under the Urban County CDBG Public Service Grant Program.

1.4. apply for grants available to Urban Counties under applicable law, the County, as lead agency, shall apply for such grants on behalf of that City.

1.5. Activities proposed by the Cities insofar as they are consistent with applicable statutes and regulations, shall be processed for inclusion by County in the Consolidated Plan and Annual Action Plan.

1.6. Each party has the responsibility to ensure its activities comply with the HUD Certified Fiscal Year 2022-2023 Stanislaus Urban County Annual Action Plan.

1.7. Each party agrees to comply with reporting requirements set forth in 2 CFR 200.500 et seq. (formerly OMB A-133) regarding standards for obtaining consistency and uniformity among federal agencies for the audit of states, local governments expending federal awards.

1.8. Each party shall be strictly accountable for all CDBG entitlement funds allocated to that party.

1.9. If the Cities have any unspent CDBG administration funds by June 30, 2023 those funds will be made available to the corresponding City for approved project activities (not including administration) in the next Fiscal Year.

2. SCOPE OF WORK

2.1. General Scope. City shall utilize CDBG funds to deliver its activities as described in the Fiscal Year 2022-2023 Stanislaus Urban County Annual Action Plan, as certified by HUD.

2.2. Term. This Agreement shall be in effect until June 30, 2023, or until all Fiscal Year 2022- 2023 CDBG funds are disbursed to City. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which City remains in control of CDBG funds or other CDBG assets, including program income.

ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Annual Allocation Agreement 3 3. COMPENSATION

3.1. Allocation Amount. City shall be paid through reimbursements the total compensation amount as indicated in sections 1.1 and 1.2 above for CDBG activities and administrative activities respectively.

3.2. Funding Drawdowns. All requests for grant fund drawdowns shall be requested as needed throughout the fiscal year by the City. A final drawdown is due by July 6, 2023. Additional drawdowns may be required and shall be provided as requested by the County.

3.3. Certification of Expenses. In every case, draws will be dispersed to City subject to receipt of a Request for nd certifying that such expenses are in conformance with this Agreement, and that City is entitled to receive the amount requisitioned under the terms of this Agreement.

With each RFF an official authorized to bind ng this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-

Grant fund draw requests will be dispersed upon request provided: (1) The RFF is returned with original authorized signatures; (2) That all requests are accompanied with back-up documentation verifying all requested expenses are specific to carrying out the grant activity scope.

3.4. Authorized Personnel. Person executing this agreement on behalf of City shall notify County in writing of all authorized personnel who shall be empowered to file requests for funds pursuant to this Agreement.

3.5. Salaries. The salaries paid under this Agreement shall be in accordance with the following provision of 2 CFR 200.430 (formerly OMB Circular A-87) and 24 CFR 570.206 Program Administrative Costs. City shall submit time sheets to document expenses for staff. Time sheets shall list the grant specifically and hours spent on the grant noted. Only hours spent on the grant will be paid, based on the hourly rate. If the employee is on salary, salary will be calculated based on the hours worked. If the total number of hours worked is not listed, then hourly rate will be based on an average 40-hour work week.

Fringe benefits, which includes taxes and insurance costs paid by the City on behalf of the staff person working on the grant, but does not include overhead costs, are limited to 20% of total salary costs.

Paid Time-off (PTO), paid to employees during periods of authorized absences from the job, such as vacation leave, sick leave, military leave, and the like, are NOT eligible expenses. Such costs are considered basic costs, not related to specific grant activity, and shall be covered by the City. Overtime or bonuses are not allowable expenses. Expenses related to travel are ineligible, except where gas costs have been incurred directly related to implementation of program activities.

4. USE OF FUNDS

4.1. General Use of Funds. Use of funds received pursuant to this Agreement shall be in accordance with the requirements of the Housing and Community Development Act of 1974 (as amended), 24 CFR Part 570, and other regulations governing the Community Development Block Grant Program, and any amendments or policy revisions thereto which shall become effective during the term of this Agreement.

Further, any funded activity must be designed or so located as to principally benefit low/moderate income persons, aid in the prevention or elimination of slums or blight, or meet urgent community development needs, as defined in the program regulations.

ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Annual Allocation Agreement 4 4.2. Compliance with Local Code. City agrees to implement all activities supported with CDBG grant funds in compliance with all local codes and ordinances, including obtaining all necessary permits for such activities.

4.3. Ineligible Uses of Funds. In the event that City is found to have expended grant funds for ineligible activities, pursuant to 24 CFR 570.207 and 2 CFR 200.420-200.475 (formerly OMB Circular No.

A- vernm ), such funds shall be returned to the
County.

4.4. Program Income. Program income shall be handled in accordance with Section 24 CFR 570.504(c). City shall report to County any income generated by the expenditure of CDBG funds. Such program income may be retained by City to be used for CDBG eligible activities and must be accounted for and kept separately from other funds in compliance with CDBG regulations. County has the responsibility for monitoring and reporting to HUD on the use of program income, thereby requiring appropriate record keeping and reporting by City as may be needed for this purpose.

4.5. Termination of Contract. Pursuant to 2 CFR 200.339, suspension or termination of this Agreement may occur if City materially fails to comply with any term of the grant agreement, or for convenience, as set forth in section 14 below. City may not terminate an Assignment of Proceeds and Grant of Lien without written consent of County. All reports or accounting provided for herein shall be rendered whether or not falling due within the Agreement period.

4.6. Reversion of Assets. Upon grant expiration, termination, or upon City becoming insolvent, City shall transfer to County any grant funds on hand at the time of expiration and any accounts receivable attributable to the use of said grant funds. Any real property under City improved in whole or in part with grant funds (including grant funds provided to City in the form of a loan) shall be utilized in accordance with Section 3.1 General Use of Funds, of this Agreement, as long as needed for that purpose. When such property is no longer needed for the originally authorized purpose set forth in Section 4.1. of this Agreement, County shall obtain disposition instructions from HUD which shall provide for one of the disposition alternatives set forth in 2 CFR 200.311. All returned grant funds or payments, if any, shall be treated by County as program income.

5. PROGRAM ACTIVITY ELIGIBILITY

5.1. General Eligibility. Eligibility of program activities shall be evaluated and documented by City prior to identifying in Annual Action Plan to determine if activities meet the eligibility criteria established under 24 CFR 570.208. Eligibility of program activities, including an evaluation for consistency with an Urban County approved and HUD certified Annual Action Plan, shall be conducted prior to any release of funds by the County.

5.2. Income Standards. City agrees to use the standards, in effect at the time of assistance to determine income eligibility and the verification requirements for entry into the CDBG Program. The method of income eligibility must be determined based on the National Objective being met and scope of CDBG activity to be carried out.

5.3. Eligible Urban County Areas. Program beneficiaries must reside within the income eligible Urban County areas as defined by HUD and Stanislaus County. These areas include the CDBG eligible Census Block Groups within the Cities of Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank, Waterford, and the unincorporated areas of Stanislaus County.

5.4. Environmental Review Record. City is responsible for preparing the environmental review record for any project assisted through this Agreement in compliance with the California Environmental Quality Act, the National Environmental Protection Act, and 24 CFR 58. A copy of any such review shall be ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Annual Allocation Agreement 5 the Responsible Entity, prior to
City entering into a commitment of CDBG funds for the subject activity. The environmental review record shall include, but not be limited to, all documents which have been prepared, circulated, posted, or published to reflect an environmental determination made by the City. CDBG administration funds may be used to cover costs associated with environmental review compliance by the County, if outside consulting services are required to be used by the County. An estimate of costs associated with environmental review compliance shall be provided by the City to the County for review and approval prior to any expenditure.

Any CDBG funding used to cover costs associated with the environmental review record shall be an administrative cost. No activity funds shall be utilized or encumbered until County approval of the environmental record has occurred.

6. DATA COLLECTION, REPORTING AND MAINTENANCE OF RECORDS

6.1. Documentation. Implementation of program activities, including determinations of eligibility, evidence of eligible activity costs, fiscal management, and CDBG contract and subcontract records shall be documented.

6.2. Quarterly/Closeout Reports. City agrees to submit quarterly program status reports to County, in conformance with the requirements of CDBG and 2 CFR 200.301, including an estimate of the number of jobs created and/or retained by CDBG funds as well as any other information that is requested on the date of their monitoring appointment or by the deadline indicated within their monitoring letter. In addition, Organization shall submit, no later than 30 days after the expiration of this Agreement, any required close-out report, in conformance with the requirements of 2 CFR 200.343.

6.3. HUD Sponsored Research. Upon request, City shall participate in HUD-sponsored research and evaluation of CDBG during or after the completion of the program.

6.4. DUNS Number Requirement. City shall maintain an updated and valid DUNS number, which requires registering with Dun and Bradstreet and completing and annually renewing their registration in the Central Contractor Registration (CCR).

6.5. Data Required. City shall maintain activity beneficiary data such as area demographics, number of housing units, and number of people who will benefit from activities funded with grant funds. City also agrees to report the number of jobs created with CDBG funds, if applicable, in the quarterly report to be provided to County.

6.6. General Records. City shall keep and maintain all project records, books, papers and documents for a period of not less than five (5) years after the project terminates and grants County the option of retention of the project records, books, papers and documents. City agrees to keep all necessary books and records, including property, personnel and financial records, in connection with the operations and services performed under this Agreement, and shall document all transactions so that all expenditures may be properly audited. County, HUD, and any authorized representatives shall have access to and the right to examine all records, books, papers or documents related to the project for the purposes of making audit, evaluation, examination, excerpts and transcripts during normal business hours and during the period such records are to be maintained by City. Further, County and HUD shall have the right at all reasonable times to audit, inspect or otherwise evaluate the work performed or being performed under this Agreement.

6.7. Privacy Procedures. City shall develop and implement reasonable procedures to ensure: (1) The confidentiality of records pertaining to all program participants; and addresses will not be made public, except to the extent that this prohibition contradicts a preexisting privacy policy of the City.

ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Annual Allocation Agreement 6 6.8. Audit Provision. City agrees to provide to County, at City's cost, a certified audit performed by an accredited certified public accountant, of all funds received or utilized by City, including the distribution of any CDBG Grant Funds for Fiscal Year 2022-2023 and previous fiscal years. City agrees to provide additional audits upon request.

7. UNIFORM ADMINISTRATIVE REQUIREMENTS

7.1. General Uniform Administrative Requirements. City shall comply with 24 CFR 570.502- Applicability of Uniform Administrative Requirements and the requirements and standards of 2 CFR 200.420-200.475 Considerations for Selected Items of Cost (formerly OMB Circular No. A87 State, Local, and Indian Tribal Governments ).

7.2. Reasonable Grant Costs. The County reserves the right to determine whether or not a request for CDBG grant fund reimbursement is reasonable. A cost is considered to be reasonable if, in its nature or amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the costs. In determining the reasonableness of a given cost, consideration shall be given to: (1) Whether the cost is of a type generally recognized as ordinary and necessary for the operation of the City or the performance of the award; (2) The restraints or requirements imposed by such factors as generally accepted sound business practices, arms length bargaining, federal and state laws and regulations, and terms and conditions of the award; (3) Whether the individuals concerned acted with prudence in the circumstances, considering their responsibilities to the City, its members, employees, and clients, the public at large, and the Federal Government; and (4) Significant deviations from the established practices of the City which may unjustifiably increase the award costs.

7.3. Allocable Grant Costs. The County reserves the right to determine whether or not a request for CDBG grant fund reimbursement is allocable, consistent with applicable federal regulations. A cost is considered to be allocable if it: (1) Is incurred specifically for the award; (2) Benefits both the award and other work and can be distributed in reasonable proportion to the benefits received; or (3) Is necessary to the overall operation of the City, although a direct relationship to any particular cost objective cannot be shown.

8. HOLD HARMLESS AND INDEMNITY AGREEMENT

8.1. General Indemnification. City shall hold the County, its agents, officers, employees, and volunteers, harmless from and save, defend, and indemnify them against any and all claims, losses, liabilities and damages from every cause, including but not limited to Agreement or claims arising directly or indirectly out of any act or omission of City, whether or not the act or omission arises from the sole negligence or other liability of City, or its agents, officers, employees, or volunteers relating to or during the performance of its obligations under this Agreement.

8.2. Liability and Fees. County shall not be responsible or liable for any debts, actions, obligations, negligence, or liabilities committed or incurred by City, its staff or program participants, and City hereby agrees to defend, hold harmless and indemnify County from and against any and all such liabilities for debts and obligations. No draw, however, final or otherwise, shall operate to release City from any obligations under this Agreement.

9. NON-DISCRIMINATION AND EQUAL OPPORTUNITY

9.1. Compliance with Fair Housing and Civil Rights Laws.

(1) During the performance of this Agreement, City and its officers, employees, agents, representatives or subcontractors shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any employee, applicant for employment or person receiving services under ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Annual Allocation Agreement 7 this Agreement because of race, religious creed, color, national origin, ancestry, physical or mental disability including perception of disability, medical condition, genetic information, pregnancy related condition, marital status, gender/sex, sexual orientation, gender identity, gender expression, age (over 40), political affiliation or belief, or military and veteran status.

(2) City shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Agreement.

(3) City shall provide a system by which recipients of service shall have the opportunity to express and have considered their views, grievances, and complain

(4) City agrees to comply with all applicable fair housing, non-discrimination and civil rights requirements including all applicable federal, state and local laws and regulations related to non- discrimination
(b) the California Fair Employment and Housing Act (California Government Code section 12900 et seq.); (c) Title VIII of the Civil Rights Act of 1968 (Fair Housing Act), as amended; (d) California Labor Code sections 1101, 1102 and 1102.1; the Federal Civil Rights Act of 1964 (P.L. 88-352), as amended; (e) Section 504 of the Rehabilitation Act of 1973; (f) Section B of Title I of the Housing and Community Development Act of 1974; (g) Title II of the Americans with Disabilities Act of 1990; (h) Section 24 CFR 5.105 of the Code of Federal Regulations 24 CFR 5.105; (i) all applicable regulations promulgated in the California Code of Regulations or the Code of Federal Regulations.

(5) City agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

(6) City will, in all solicitations or advertisements for employees placed by or on behalf of City, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, handicap, sexual orientation, ancestry, national origin, familial status, or any other basis prohibited by applicable law.

(7) If the procedures that the grantee intends to use to make known the availability of services are unlikely to reach persons of any particular race, color, religion, sex, age, national origin, familial status, or disability who may qualify for such services, then City must establish additional procedures that will ensure that such persons are made aware of the services.

9.2. Equal Participation of Religious Organizations. Under CDBG, religious Organizations retain their independence from federal, state, and local governments, and may continue to carry out their mission, including the definition, practice, and expression of their religious beliefs, provided that they do not use direct CDBG funds to support any inherently religious activities, such as worship, religious instruction, or proselytization. Faith-based organizations may use space in their facilities to provide CDBG-funded services, without removing religious art, icons, scriptures, or other religious symbols. If CDBG funds are to be used to acquire, construct, rehabilitate or renovate a structure which will be used for both grant eligible and inherently religious activities, CDBG funds may not exceed the cost of those portions of the acquisition, construction, or rehabilitation that are attributable to eligible activities. In addition, a CDBG-funded religious City retains its authority over its internal governance, and it may retain religious terms in its City's name, select its board members on a religious basis, and include religious references in its City's mission statements and other governing documents. An organization that participates in the CDBG program shall not, in providing program assistance, discriminate against a program participant or prospective program participant on the basis of religion or religious belief.

ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Annual Allocation Agreement 8 9.3. HUD Section 3 Compliance. City agrees to comply with the rules and regulations set forth under Section 3 of the Housing and Urban Development Act of 1968 (12 USC 1701u), as amended, and the HUD regulations issued pursuant thereto under 24 CFR Part 135. This act requires that, to the greatest extent feasible, opportunities for training and employment be directed to low and very-low income persons, particularly those recipients of government assistance for housing, and to business concerns that provide economic opportunities to low and very-low income persons.

9.4. Americans with Disabilities Act (ADA) of 1990 and Architectural Barriers Act of 1968.

City shall comply with the Architectural Barriers Act of 1968 (42 U.S.C. § 4151, et seq.), which ensures that all federally funded facilities be designed, constructed, or altered to ensure accessibility and use by disabled persons, and the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101, et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines.

9.5. Labor Standards and Davis-Bacon and Related Act Requirements. City shall comply with all applicable federal labor standards, as set forth in section 110(a) of Title I of the Housing and Community Development Act of 1974, as amended (42 U.S.C. 5301, et seq.) and Davis Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5.

9.6. Displacement, Relocation, Acquisition and Replacement of Housing. Consistent with 24 CFR 570.606 Anti-Displacement and Relocation Policy Plan, City shall take all reasonable steps to minimize the displacement of all persons as a result of project activities.

9.7. Eligibility Restrictions. City agrees to comply with applicable eligibility restrictions for certain resident aliens, as set forth in 24 CFR 570.613 and 24 CFR Part 49.

10. CONSTRUCTION CONTRACTS

10.1. Contract Provisions. City and the County agree to include the following contract provisions in any construction contracts utilizing funds received pursuant to this Agreement:

(1) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all construction contracts shall include the equal opportunity clause provided under 41 CFR 60-1.4(b).

(2) Davis-Bacon Act. All prime construction contracts in excess of $2,000 shall include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148). Contractors shall pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must pay wages not less than once a week. City or County shall include a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. City or County shall report all suspected or reported violations to HUD.

(3)
- All construction contracts shall include a provision for -Kickback .C. 3145), as supplemented by Department of
Labor regulations (29 CFR Part 3), prohibiting the contractor from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. City shall report all suspected or reported violations to HUD.

(4) Contract Work Hours and Safety Standards. Any construction contract in excess of $100,000 that involves the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5), which require each contractor to compute the wages of mechanics and laborers on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Annual Allocation Agreement 9 rate of not less than one and a half times the basic rate of pay for hours worked in excess of the standard 40- hour work week. In addition, no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous.

(5) Byrd Anti-Lobbying Amendment. Any construction contract in excess of $100,000 shall require the contractor to file the required Byrd Anti-Lobbying certification, certifying that the contractor will not and has not used federal funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. 1352. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence a federal contract, grant, or award, the contractor shall complete and submit Standard Form-
accordance with its instructions.

10.2. Debarment and Suspension. No contract may be awarded to parties listed on the government-wide exclusions in the System for Award Management, in accordance with the OMB guidelines at 2 CFR 180.

11. CONFLICTS OF INTEREST

11.1. Hatch Act Incorporated. Neither City program nor the funds provided therefore, nor the personnel employed in the administration of the program shall be in any way or to any extent engaged in the conduct of political activities in contravention of the Hatch Act (Chapter 15 of Title 5, United States Code).

11.2. Conflict of Interest. City shall comply with 2 CFR 200.112 (formerly 24 CFR 84.42) and all applicable federal standards of ethical conduct, which prohibit any employee, officer, or agent of City from participating in the selection, award, or administration of a federally funded contract if a real or apparent conflict of interest would be involved. With respect to all other decisions involving the use of CDBG funds, the following restriction shall apply: No person who is an employee, agent, consultant, officer, or elected or appointed official of the City and who exercises or has exercised any functions or responsibilities with respect to assisted activities, or who is in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in any contract, subcontract, or agreement with respect thereto, or the proceeds thereunder, either for himself or herself or for those with whom he or she has family or business ties, during his or her tenure or for one year thereafter.

11.3. Lobbying and Disclosure Requirements. City certifies that no state or federal appropriated funds have been paid, or will be paid for lobbying activities, in contravention of 2 CFR 200.450 or the Byrd Amendment (31 U.S.C. 1352) and its implementing regulations at 24 CFR part 87. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence this Agreement, City shall complete and submit Standard Form-

11.4. Campaign Contribution Disclosure. City certifies that it has complied with the campaign contribution disclosure provisions of the California Levine Act (Government Code § 84308) and has provided the appropriate disclosures to County.

12. DRUG-FREE WORKPLACE

12.1. Drug-free Workplace. City will maintain a drug free workplace and will comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. 701, et
part 21.

ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Annual Allocation Agreement 10 13. ENVIRONMENTAL LAW COMPLIANCE

13.1. Lead Poisoning Prevention Act. City agrees to uphold the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.), as amended by the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851 et seq.) and implementing regulations at 24 CFR part 35, subparts A, B, M, and R.

13.2. Clean Air Act and Federal Water Pollution Control Act. Organization agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended. (33 U.S.C. 1251-1387). Violations must be reported to the federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

13.3 National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) Compliance. Organization shall comply with all applicable standards, orders or regulations issued pursuant to NEPA (42 U.S.C. 4321 et seq.) and/or CEQA (Cal. Pub. Res. Code § 21000 et seq.).

14. TERMINATION OF SERVICES AND REVERSION OF ASSETS

14.1. Termination of Contract and Reversion of Assets. It is expressly understood and agreed that either party shall have the right to terminate this Agreement upon fifteen (15) days written notice to the other party. Such notice shall include the reasons for termination. (1) City may not terminate an Assignment of Proceeds and Grant of Lien without written consent of County. All reports or accounting provided for herein shall be rendered whether or not falling due within the Agreement period. (2) County reserves the right to terminate this Agreement or to reduce the Agreement compensation amount for cause, or if City fails to comply with the terms and conditions of an award, including: (a) Failure of City to file required reports; (b) Failure of City to meet project dates; (c) Expenditure of funds under this Agreement for ineligible activities, services or items; (d) Failure to comply with written notice from County of substandard performance in scope of work under the terms of this Agreement. (3) Should County choose to terminate this Agreement the following steps shall be followed: (a) Written warning to City by County including steps to bring project into compliance with time frame; (b) Notification by County that said project has been determined deficient and that continued support of the project is not providing an adequate level of services to low/moderate income people; (c) Written notification from County that said Agreement is to be terminated and program funds curtailed, withdrawn, or otherwise restricted. (4) Upon expiration or termination of this Agreement, City shall transfer to the County any CDBG funds on hand at the time of expiration or termination and any accounts receivable attributable to the use of CDBG funds.

14.2. Insolvency. If the City becomes insolvent, all unused CDBG funds shall be returned to the County for disposition.

15. GENERAL TERMS AND CONDITIONS

15.1. Other program requirements. City agrees to carry out each activity in compliance with all federal laws and regulations described in subpart K of 24 CFR 570, except that City does not assume County responsibility for initiating the process of reviewing federal financial assistance programs under the provisions of 24 CFR 52.

15.2. Assignment. Without written consent of County, this Agreement is not assignable by City, either in whole or in part.

15.3. Amendment. of Planning and Community Development may amend, revise or supplement the Agreement by Administrative Amendment in order to maintain compliance with applicable laws and regulations upon written notice to the other parties. The Administrative Amendment ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Annual Allocation Agreement 11 shal
delivery to all parties. Amendments which modify the substantive terms of the Agreement shall be approved by the Co evelopment and the City Manager of each of the Cities or his/her designee.

15.4. Provisions Required by Law Deemed Inserted . Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein, and the Agreement shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party, the Agreement shall forthwith be physically amended to make such insertion or correction.

15.5. Construction. Headings or captions to the provisions of this Agreement are solely for the convenience of the parties, are not part of this Agreement, and shall not be used to interpret or determine the validity of this Agreement. Any ambiguity in this Agreement shall not be construed against the drafter, but rather the terms and provisions hereof shall be given a reasonable interpretation as if both parties had in fact drafted this Agreement.

15.6. Integration. This Agreement represents the entire understanding of County and City as to those matters contained herein and supersedes all prior negotiations, representations, or agreements, both written and oral. This Agreement may not be modified or altered except in accordance with section 15.3. or

15.4. 15.7. Notice. Any notice, communication, amendment, addition or deletion to this Agreement, including change of address of either party during the term of this Agreement, which City or County shall be required or may desire to make shall be in writing and may be personally served or, alternatively, sent by prepaid first class mail to the respective parties as follows:

To County: County of Stanislaus
Department of Planning and Community Development
Attention: Deputy Director of Community Development
1010 Tenth Street, Suite 3400
Modesto, CA 95354

To City: See Attachment 1 Stanislaus Urban County Notice Information

15.8. Governing Law and Venue. This Agreement shall be deemed to be made under and shall be governed by and construed in accordance with, the laws of the State of California. Any action brought to enforce the terms or provisions of this Agreement shall have venue in the County of Stanislaus, State of California.

15.9. Authorization. City has authorized the undersigned person signing as officers on behalf of City, to enter into this Agreement on behalf of said City and to bind the same to this Agreement, and, further that said City has authority to enter into this Agreement and that there are no restrictions or prohibitions contained in any article of incorporation or bylaws against entering into this Agreement.

15.10. Certification Regarding Economic Sanctions Pursuant To California State Executive Order N-6-22

(a) City and its subrecipients shall review their investments and contracts to ensure their compliance with economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law (collectively, economic sanctions), and to take actions to support the Ukrainian government and people, including by refraining from new investments in, and financial transactions with, Russian institutions or companies that are headquartered or have their principal place of ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Subrecipient Agreement 12 business in Russia (Russian entities), not transferring technology to Russia or Russian entities, and by directly providing support to the government and people of Ukraine.

(b) County shall terminate any contract with any individual or entity that is in violation of Executive Order N-6-22 or that is subject to economic sanctions therein, and shall not enter a contract with any such individual or entity while the Order is in effect.

(c) For contracts valued at $5 million or more, City and its subrecipients shall provide a written report action in
Ukraine, including but not limited to, desisting from making new investments in, or engaging in financial transactions with Russia or Russian entities, and directly providing support to Ukraine, while the Order is in effect.

15.11 Debarment. City and its subrecipients shall represent and warrant, to the best of their knowledge and belief, that nei
officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity) is presently debarred, suspended, proposed for debarment, voluntarily excluded, or involuntarily excluded from receiving a contract from any federal, state or local government or agency, nor has it been declared ineligible for the award of contracts by any federal, state, or local government or agency, subrecipients shall provide immediate written notice to the County if, at any time City and its subrecipients learns that this representation was erroneous when submitted or has become erroneous by reason of changed circumstances. The representations and warranties above are a material representation of fact upon which reliance was placed when entering into this Agreement. If it is later determined that City and its subrecipients knowingly made a false representation, in addition to other remedies available to County, County may terminate this Agreement.

15.12. Counterparts. This Agreement may be signed in counterparts and shall bind each signatory to the Agreement.

IN WITNESS WHEREOF , the parties have executed this Agreement on the day and year first hereinabove written.

{Signatures begin on the following page.}

ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Subrecipient Agreement 13 COUNTY OF STANISLAUS:

By _____________________________ ________________________ Jody Hayes Dated
Chief Executive Officer
APPROVED AS TO CONTENT:

Angela Freitas, Director
Planning and Community Development Department
By ____________________________
Angela Freitas
Director
APPROVED AS TO FORM:

Thomas E. Boze
County Counsel
By ____________________________
Robert J. Taro
Assistant County Counsel
ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Subrecipient Agreement 14 CITY OF CERES:

By ___________________________ ________________________ Javier Lopez Dated
Mayor
ATTEST:

By ___________________________
Fallon Martin
City Clerk
APPROVED AS TO CONTENT:

By ____________________________
Alex Terrazas
City Manager
APPROVED AS TO FORM:

By ___________________________
Nubia Goldstein
City Attorney
ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Subrecipient Agreement 15 CITY OF HUGHSON:

By ___________________________ ________________________ George Carr Dated
Mayor

ATTEST:

By ___________________________
Ashton Gose
Deputy City Clerk

APPROVED AS TO CONTENT:

By ____________________________
Merry Mayhew
City Manager

APPROVED AS TO FORM:

By ____________________________
Daniel J. Schroeder
City Attorney
ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Subrecipient Agreement 16 CITY OF NEWMAN:

By ___________________________ ________________________ Casey Graham Dated
Mayor

ATTEST:

By ___________________________
Mike Maier
City Clerk

APPROVED AS TO CONTENT:

By ____________________________
Michael E. Holland
City Manager

APPROVED AS TO FORM:

By ____________________________
Nubia Goldstein
City Attorney
ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Subrecipient Agreement 17 CITY OF OAKDALE:

By ___________________________ ________________________ Cherilyn Bairos Dated
Mayor

ATTEST:

By ___________________________
Rouze Roberts
City Clerk

APPROVED AS TO CONTENT:

By ____________________________
Bryan Whitemyer
City Manager

APPROVED AS TO FORM:

By ____________________________
Tom Hallinan
City Attorney
ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Subrecipient Agreement 18 CITY OF PATTERSON:

By ___________________________ ________________________ Dennis McCord Dated
Mayor

ATTEST:

By ___________________________
Aracely Alegre
City Clerk

APPROVED AS TO CONTENT:

By ____________________________
Ken Irwin
City Manager

APPROVED AS TO FORM:

By ____________________________
Tom Hallinan
City Attorney

ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Subrecipient Agreement 19 CITY OF RIVERBANK:

By ___________________________ ________________________ Dated
Mayor

ATTEST:

By ___________________________
Gabriela Hernandez
City Clerk

APPROVED AS TO CONTENT:

By ____________________________

Marisela H. Garcia
City Manager

APPROVED AS TO FORM:

By ___________________________
Tom Hallinan
City Attorney
ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Subrecipient Agreement 20 CITY OF WATERFORD:

By ___________________________ ________________________ Charlie Goeken Dated
Mayor

ATTEST:

By ___________________________
Patricia Krause
City Clerk

APPROVED AS TO CONTENT:

By ____________________________
Michael G. Pitcock
City Manager

APPROVED AS TO FORM:

By ___________________________
Corbett Browning
City Attorney
ITEM 10
FY 2022-2023 Stanislaus Urban County CDBG Subrecipient Agreement 21 Attachment 1
Stanislaus Urban County Notice Information

City of Ceres
Department of Planning and Building
2720 Second Street
Ceres, CA 95307

City of Hughson
Department of Community Development
P.O. Box 9
Hughson, CA 95326

City of Newman
Department of Community Development
P.O. Box 787
Newman, CA 95360

City of Oakdale
Department of Community Development
455 S. Fifth Street
Oakdale, CA 95361

City of Patterson
Department of Community Development
P.O. Box 667
Patterson, CA 95363

City of Riverbank
Department of Economic Development and Housing
6707 3
rd Street
Riverbank, CA 95367

City of Waterford
Office
P.O. Box 199
Waterford, CA 95386

ITEM 10
ITEM 10

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: March 13, 2023
TO: Mayor and City Council
FROM: Alex Terrazas, City Manager
CONTACT: Fallon Martin, City Clerk
[email protected], (209) 538-5731
SUBJECT:

Resolution No. 2023-31, Nominating a Candidate to the Special City Selection Committee for Appointment to the Governing Board of the San Joaquin Valley Air Pollution Control District – Stanislaus City Seat or Reject all Candidates
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council n ominates a candidate to the Governing Board of the San Joaquin Valley Air Pollution Control District’s (District) Governing Board – Stanislaus City Seat or reject all candidates.

I. BACKGROUND:

On March 6, 2023 City staff received notification from the District of the current vacancy on their Governing Board that must be filled by a City representative from a “large” city (population of 100,000 or more) within Stanislaus County. Pursuant to the Health and Safety Code Section 40600.5, appointments to the District Governing Board will be made by the San Joaquin Valley Special City Selection Committee (Committee). According to the procedures adopted by the Committee, the next step in the appointment process is for all cities within Stanislaus County to select a candidate from the applicant(s) having applied for the vacant position. There are a total of two applicants:

• Councilmember David Wright, City of Modesto
• Councilmember Rosa Escutia-Braaton, City of Modesto

The Ceres City Council must hold a vote to either nominate one of the candidates listed above to the Committee for appointment to the District Governing Board, or to reject both candidates.

In order for the City’s vote to be counted towards nomination to the Committee, a copy of Resolution 2023-31 must be submitted to the District by March 23, 2023.

ITEM 11
II. REASONS FOR RECOMMENDATION:

City of Modesto Councilmembers David Wright and Rosa Escutia-Braaton have submitted applications for consideration of appointment and it is recommended that Council adopt a resolution selecting one of the applicants listed above, or reject both candidates.

III. FISCAL IMPACTS:

N/A
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

Reject all candidates that applied for appointment to the District’s Governing Board.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

City staff will provide a signed copy of Resolution 2023-31 to the District no later than March 23, 2023.

Approved by: __________________________
Alex Terrazas, City Manager

Attachments:

1. Resolution

2. Letter from the District

3. Applications (Wright & Escutia-Braaton)
ITEM 11
RESOLUTION NO. 2023-31

NOMINATING A CANDIDATE TO THE SPECIAL CITY SELECTION COMMITTEE FOR

APPOINTMENT TO THE GOVERNING BOARD OF THE SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT – STANISLAUS CITY SEAT OR REJECT ALL

CANDIDATES

THE CITY COUNCIL
City of Ceres

WHEREAS, Health and Safety Code Section 40600.5 created a Special City Selection Committee for the appointment of city members of the San Joaquin Valley Air Pollution Control District (District) Governing Board, and

WHEREAS, the Special City Selection Committee has adopted procedures and a rotation schedule for making their appointments, and based upon the adopted rotation schedule a city council member representing a city with a population of 100,000 or more from Stanislaus County shall be appointed to the District Governing Board, and

WHEREAS, in selecting a nominee for appointment by the Special City Selection Committee to the District Governing Board, the City Council considered the application materials from the eligible candidates, and

WHEREAS, the vote to select a nominee took place as an item on the publicly noticed agenda and was discussed during the normal city council meeting with time for public comment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby:

1) n ominate City of Modesto City Councilmember, David Wright, to the Special City Selection Committee for appointment to the Governing Board of the San Joaquin Valley Air Pollution Control District – Stanislaus City Seat; or

2) n ominate City of Modesto City Councilmember, Rosa Escutia -Braaton, to the Special City Selection Committee for appointment to the Governing Board of the San Joaquin Valley Air Pollution Control District – Stanislaus City Seat; or

3) rejects all candidates who applied to the Governing Board of the San Joaquin Valley Air Pollution Control District – Stanislaus City Seat.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13 th
day of March 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 11
ITEM 11

GOVERNING BOARD
Vito Chiesa, Chair
Supervisor, Stanislaus County
Deborah Lewis, Vice Chair
Councilmember, City of Los Banos
Drew M. Bessinger
Councilmember, City of Clovis
David Couch
Supervisor, Kern County
Robert Macaulay
Supervisor, Madera County
Buddy Mendes
Supervisor, Fresno County
Tania Pacheco-Werner, PhD.

Appointed by Governor
Lloyd Pareira
Supervisor, Merced County
Alvaro Preciado
Mayor, City of Avenal
Robert Rickman
Supervisor, San Joaquin County
Rusty Robinson
Supervisor, Kings County
Alexander C. Sherriffs, M.D.

Appointed by Governor
Amy Shuklian
Supervisor, Tulare County
Vacant
Large City
Vacant
Small City
Samir Sheikh
Executive Director
Air Pollution Control Officer
Northern Region Office
4800 Enterprise Way
Modesto, CA 95356-8718
(209) 557- -6475
Central Region Office
1990 East Gettysburg Avenue
Fresno, CA 93726-0244
(559) 230- -6061
Southern Region Office
34946 Flyover Court
Bakersfield, CA 93308-9725
(661) 392- -5585
www.valleyair.org
March 6, 2023
Fallon Martin City Clerk
2220 Magnolia Street
Ceres, CA 95307
RE: APPOINTMENT TO THE GOVERNING BOARD OF THE SAN

JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT

CITY SEAT
Dear Fallon Martin:

There is currently a vacancy on the San Joaquin Valley Air Pollution Control District (District) Governing Board that must be filled by a Councilmember from a having a population of 100,000 or more, within Stanislaus County.

Pursuant to the Health and Safety Code Section 40600.5, appointments to the District Governing Board will be made by the San Joaquin Valley Special City Selection Committee (Committee). According to the procedures adopted by the Committee, the next step in the appointment process is for all cities within Stanislaus County to select a candidate from the applicants for the vacant position, as follows:

Councilmember David Wright, City of Modesto
Councilmember Rosa Escutia-Braaton, City of Modesto
Your City Council must hold a vote to either nominate one of the applicants listed above to the Committee for appointment to the District Governing Board, or reject all applicants. The vote mu
noticed agenda, and be discussed during your regularly scheduled City Council meeting. Attached is a sample resolution for your consideration. Also attached is plications.
you must return a copy of your City Council Resolution on this matter to the District by March 23, 203, to the following address:

Samir Sheikh
Executive Director/APCO
ITEM 11

APPOINTMENT TO THE GOVERNING BOARD OF THE SAN JOAQUIN VALLEY AIR POLLUTION

CONTROL DISTRICT MODESTO CITY SEAT
March 6, 2023

Page 2 ends

2 Thank you in advance for your timely action on this matter. If you have any questions, please call me at (559) 230-6036.

Sincerely,

Samir Sheikh
Executive Director/APCO

Attachments:

Sample Resolution (1 page)
David Wright Candidate Application (2 pages)
Rosa Escutia-Braaton Candidate Application (2 pages)
ITEM 11
ITEM 11
ITEM 11
ITEM 11
February 24, 2023

To: San Joa

220,000)
’

o
;
o

o ion,

o ;
o

- a

ITEM 11

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
J
ames Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: March 13, 2023
TO: Mayor and City Council
FROM: Alex Terrazas, City Manager
CONTACT: Kevin Waugh, P.E. Director of Engineering Services/City Engineer [email protected], (209) 538-5775
SUBJECT:

Resolution No. 202 3-32, Authorizing Amendment No. 13 t o the Agreements for Professional Consultant Services between the City of Ceres and NV5 Inc. a nd Authorizing Budget Amendments f or Amendment 12 & 13 for the SR99 Service Road & Mitchell Road Interchange
RECOMMENDED COUNCIL ACTION:

S
taff recommends the City Council adopt a resolution authorizing Amendment No. 13 to the Agreement for Professional Consultant Services between the City of Ceres and NV5 Inc. to increase the 95% PS&E Design Budget for the SR99 Service Road / Mitchell Road Interchange of Resolution 2021-11, dated January 25, 2021, by the amount of $629,390.00.

F
urthermore, staff recommends the City Council authorize the budget amendment authorizing the Finance Director to record the appropriate accounting entries for previously approved Amendment No. 12 for Professional Consultant Services for the SR99 Service Road / Mitchell Road Interchange project.

I. BACKGRO UND:

NV5, Inc. (formerly known as Nolte Associates) has been involved with the SR99 Service Road / Mitchell Road Interchange from project initiation . Their current Contract with the City was originally executed in 2006 and was intended to move the Interchange project to the next step. The agreement has been amended twelve (12) times to include additional work items associated with project changed conditions and progress towards final design.

Recent amendments included: Amendment No. 9 (Resolution No. 2018- 065) for the preparation of the 65% Plans, Specifications, and Estimates (PS&E); Amendment No. 10 (Resolution No. 2019-10) for preparation of the Project Approval/Environmental Document (PAED); Amendment No. 1 1 (Resolution No. 2021- 11) for the preparation of t he 95% ITEM 12
PS&E; and Amendment No. 12 (Resolution No. 2022- 115) for increase the 95% PS&E budget.

Proposed Amendment No. 13 is required to reflect recent project changed conditions regarding scope that was not part of the design scope of Amendment No. 12 . The additional design scope required for the 95% PS&E is as follows: (a) Seismic Analysis by Kimley-Horn; (b) Service Road Design Modifications by Kimely -Horn; (c) Service Road Design Modifications by NV5; (d) Proposed Budget for Modesto Fire Department Potential Revisions; (e) Service Road Design Modifications Required, Survey by O’Dell Engineering; (f) Service Road Interchange, Environmental Proposal (additional requested fee); (g) Service Road Interchange, Additional Traffic Studies by Fehr & Peers; and (h) Additional Project Management and Coordination.

II. RE
ASONS FOR RECOMMENDATIO N:

This amendment is necessary to fund design revisions due to Caltrans Seismic Design Criteria update and changed roadway conditions due to the recent construction of the Walmart and Ceres Gateway Center.

Seismic design calculations and modeling are critical to public safety and the longevity of the bridge structure.

III. F
ISCAL IMPACTS :

Currently, $9,565,340 has been approved under contract with NV5 through amendment No. 12. The Budget Amendment for Amendment No. 12 is $399,392. The additional design scope in Amendment No. 13 described in parts (a)-(h) above is estimated to increase the NV5 95% budget by an amount of $629,390. The funding source will be split equally between Measure L Regional Funding and Local Development Impact Fees (Street Funds 251).

IV. E XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

This amendment is in conformance with the first priority of the Strategic Plan to improve the City’s infrastructure and circulation in the region.

V. P OLICY ALTERNATIVES :

The amendment is required to move the project forward.

VI. I NTERDEPARTMENTAL COORDINATION:

Once 95% plans are available the Engineering Department will coordinate with Public Works, Police, Fire and other necessary agencies for conformance and design needs.

VII. P UBLIC PARTICIPATION:

Public participation is not planned during the review of the final design.

ITEM 12

VIII. EN VIRONMENTAL REVIEW :

The environmental documents are included in the Contract with the Consultant and will be processed through the necessary channels.

IX. STEPS FOLLOWING APPROVAL:

City Manager executes Amendment No. 13 and the Finance Director makes the appropriate accounting entries to fund Amendments No. 12 & 13.

Approved by: __________________________
Alex Terrazas, City Manager

Attachments:

1. Resolution

2. Budget Amendment for Amendments No. 12 & 13

3. Amendment 13

4. Reso- 2022-115

5. Amendment 12

6. Original Design Agreement 2006

ITEM 12
ITEM 12
RESOLUTION NO. 2023-32

AUTHORIZING AMENDMENT NO. 13 TO THE AGREEMENTS FOR

PROFESSIONAL CONSULTANT SERVICES BETWEEN THE CITY OF
CERES AND NV5 INC. AND AUTHORIZING BUDGET AMENDMENTS
FOR AMENDMENT 12 & 13 FOR THE SR99 SERVICE ROAD &

MITCHELL ROAD INTERCHANGE

THE CITY COUNCIL
City of Ceres

WHEREAS, the City of Ceres and NV5 (formerly known as Nolte Associates) previously entered into an Agreement entitled “Standard Agreement for Consultant Services” approved May 22, 2006 and executed on June 12, 2006 (the Original Agreement); and

WHEREAS, a Budget Amendment for Amendment No. 12 was inadvertently omitted on Resolution 2022-115; and

WHEREAS, twelve (12) previous amendments to the Agreement were approved to reflect prior Project Changed Conditions and design progress; and

WHEREAS, the additional design scope requested under Amendment No. 13 is not a part of the previous Contract amendments; and

WHEREAS, Proposed Amendment No. 13 is required to reflect recent project changed conditions regarding scope that was not part of the design scope of previous amendments. The additional design scope required for the 95% PS&E is as follows: (a) Seismic Analysis by Kimley-Horn; (b) Service Road Design Modifications by Kimely-Horn; (c) Service Road Design Modifications by NV5; (d) Proposed Budget for Modesto Fire Department Potential Revisions; (e) Service Road Design Modifications Required, Survey by O’Dell Engineering; (f) Service Road Interchange, Environmental Proposal (additional requested fee); (g) Service Road Interchange, Additional Traffic Studies by Fehr & Peers; and (h) Additional Project Management and Coordination; and

WHEREAS, A mendment No, 13 allocates an additional $629,390 to the SR99 Service Road and Mitchell Road Interchange 95% PS&E Design Budget of Resolution 2021-11, dated January 25, 2021; and

WHEREAS, the total compensation due under the terms of the Original Agreement, together with Amendments No. 1- 13, totals the SR99 Service Road and Mitchell Road Interchange project PS&E design costs to approximately $10,194,730 to date.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby authorize Amendment No. 13 to the Agreements for Professional Consultant Services between the City of Ceres and NV5 Inc. and authorizes budget amendments for amendment 12 & 13 for the SR99 Service Road & Mitchell Road Interchange.

ITEM 12
BE IT FURTHER RESOLVED that the City Council does hereby approve the Budget Amendment, and the Finance Director is hereby authorized and directed to record the appropriate accounting entries as shown on the attached Budget Amendment s (exhibit A).

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13th day of March 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 12

Exhibit A
Exhibit "A"
Budget Amendment No.

Fiscal Year 2022 - 2023

Reference Resolution No. 2023-32, dated March 13,2023,
Resolution No. 2022-115, dated August 22, 2022, authorizing appropriations for Budget Adjustments as follows:

Appropriations:

Fund Name Fund
No.

Dept.

No.

Object
No.

Appropriation
Amount
Mitchell/Service Proj. 271 95 1515 $829,086.00
Mitchell/Service Proj. 251 95 1515 $199,696.00

Requested Appropriation $1,028,782.00
2022 - 2023 Current Appropriation $37,069.97
Total Appropriation $ 1,065,851.97

Estimated Revenues:

Fund Name Fund
No.

Type
No.

Object
No.

Estimated
Revenue Amt.

Total Estimated Revenue
2022 - 2023 Current Estimated Revenue
Total Estimated Revenue

Fiscal Impact:

ITEM 12
ITEM 12
AMENDMENT NO. 13

TO THE AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
BETWEEN THE CITY OF CERES AND NVS, Inc. (formerly NOLTE ASSOCIATES) FOR THE MITCHELL/SERVICE/SR 99 INTERCHANGE

This Amendment No. 13 to the Agreement For Professional Consultant Services with NV5, Inc. (formerly Nolte Associates) dated ____________, 2023, is made by and between the City of Ceres, a municipal corporation, "CITY", and NV5, Inc. (formally Nolte Associates), "CONSULTANT", and collectively referred to as the "PARTIES".

RECITALS

A. The "PARTIES" previously entered into an Agreement entitled "Standard Agreement for Consultant Services" approved on May 22, 2006 (the Original Agreement) and executed on June 12, 2006 (the Original Agreement).

B. Previous amendments to the Original Agreement ha ve been made and the parties wish to make a further Amendment No. 13 to provide as stated herein.

C. The parties wish to refine and update the current scope of services to reflect changed project conditions and updated information to complete the Plans, Specifications and Estimates (PS&E) component of the Original Agreement.

The total compensation due under the terms of the Original Agreement, together with Amendments 1-12, is increased by the amount of $629,390 by this Amendment 13.

NOW THEREFORE the PARTIES agree as follows:

1. The "Scope of Services" contained in the Original Agreement, together with Amendments 1- 13, is amended to include the items set forth in EXHIBIT "A", attached hereto.

2. Except as amended as provided herein, all of the remaining terms and conditions of the Original Agreement executed May 22, 2006, shall remain in full force and effect. If any provisions of the Original Agreement executed May 22, 2006, are inconsistent with the provisions of this Amendment No.13, the provisions of this Amendment No. 13 shall control.

3. CITY will provide specific written authorization for each task item consistent with allocated budget for the project and the CONSULTANT shall only then proceed with each task item.

Task Items:
(a) Seismic Analysis by Kimley-Horn
(b) Service Road Design Modifications by Kimely-H
orn
(c) Service Road Design Modifications by NV5
(d) Proposed Budget for Modesto Fire Department Potential Revisions (e) Service Road Design Modifications Required, Survey by O’Dell Engineering (f) Service Road Interchange, Environmental Proposal (additional requested fee) (g) Service Road Interchange, Additional Traffic Studies by Fehr & Peers (h) Additional Project Management and Coordination.

ITEM 12

IN WITNESS WHEREOF, the parties have executed this AMENDMENT NO.13 TO AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES WITH NV5, Inc. (formerly NOLTE ASSOCIATES) on the dates indicated below.

Dated: _______________, 2023

Dated: _________________, 2023
CITY OF CERES, a municipal corporation

By_______________________________
Signature

Alex Terrazas, City Manager
__________________________________
Name and Title

CONSULTANT

By_______________________________
Signature

_________________________________
Name and Title

APPROVED AS TO FORM

__________________________________

CITY ATTORNEY

CONSULTANT’s Federal ID #

__________________________________

ITEM 12

Page | 1

September 15, 2022

Mr. Kevin Waugh, PE
City Engineer
City of Ceres
2220 Magnolia Street
Ceres CA, 95307

Subject: Request for an Amendment (part 2) to SR99 Service Road/Mitchell Road Interchange 95% Design Budget, Resolution No. 2021-11, dated January 25, 2021

Dear Mr. Waugh,
NV5, Inc. is respectfully requesting an amendment to the previously approved budget amendment, Resolution No. 2021-11, dated January 25, 2021, authorizing NV5 to proceed with the Service/Mitchell Interchange Plans and Estimate (PS&E) through 95% completion. This budget amendment request is for the following items that were not part of our original scope of work:

1. Seismic Analysis by Kimley-Horn.

2. Service Road Design Modifications by Kimley-Horn.

3. Service Road Design Modifications by NV5.

4. Proposed Budget for Modesto Fire Department Potential Revisions.

5. Service Road Design Modifications Required, Survey by O’Dell Engineering.

6. Service Road Interchange, Environmental Proposal (additional requested fee)

7. Service Road Interchange, Additional Traffic Studies by Fehr & Peers.

8. Additional Project Management and Coordination
The lane closure charts will be developed for the following anticipated locations:

1. Seismic Analysis by Kimley-Horn:

Caltrans Seismic Design Criteria (SDC) v2.0 requires a new approach to seismic analysis for bridges in Type S2 soils. Following this new approach to seismic analysis is more rigorous and requires more effort than what was captured in the original scope of work and fee.

Route 99/SB Onramp Separation (Bridge No. 38-0176)
SB Onramp Separation is a bridge that will be constructed in three different stages. Each stage needs to be analyzed and designed as a standalone bridge. Seismic analysis will be performed following the latest Caltrans SDC which requires modeling soil springs along all piles for each bent, for each standalone bridge at every stage.

Performing Seismic Analysis includes modeling each stage of the bridge in a Finite Element Software with appropriate mass and stiffness characteristics. Soil springs at each pile wil l be included to capture ITEM 12

Page | 2
appropriate stiffness of the system. Subsequently, an Elastic Dynamic Analysis (EDA) will be performed, iterating as necessary to determine abutment contribution to seismic response and to assure stiffnesses are balanced between ad jacent columns and adjacent bents, for each stage and between adjacent stages.

Models for each bent, for each stage, will be developed by adjusting each bridge frame model and an Inelastic Static Analysis (ISA) or Pushover Analysis will be performed. Moment-Curvature Analysis will be performed at various steps during the Seismic Analysis, iterating as necessary to capture appropriate ductility parameters.

Service Road OC (L) and Service Road OC (R) - (Bridge No. 38-0178L and 38-0178R) Service Road OC (L) and Service Road OC (R) are both two-span bridges with multi-column bents. As part of the independent check, these two bridges need to be checked for seismic loading. Seismic analysis will be performed following the latest Caltrans SDC which requires modelin g soil springs along all piles for each bent.

Performing Seismic Analysis includes modeling bridges in a Finite Element Software with appropriate mass and stiffness characteristics. Soil springs at each pile will be included to capture appropriate stiffness of the system. Subsequently, an Elastic Dynamic Analysis (EDA) will be performed, iterating as necessary to determine abutment contribution to seismic response and to ensure stiffnesses are balanced between adjacent columns. A model for each bent will be developed by adjusting each bridge frame model and an Inelastic Static Analysis (ISA) or Pushover Analysis will be subsequently performed.

Moment-Curvature Analysis will be performed at various steps during the Seismic Analysis, iterating as necessary to capture appropriate ductility parameters. The proposed fee for this work is presented below:

Task

Sr.

Structural
Engineer
$262
Design
Support
$135
Total
Labor Cost
$$
Task 1. Seismic Analysis

1.1. SB Onramp Separation - Stage 1 Seismic Analysis
Model Stage 1 bridge with soil springs 45 0 $11,790.00
Perform Elastic Dynamic Analysis 15 0 $3,930.00
Perform Moment-Curvature Analysis for each column 10 0 $2,620.00 Adjust Stage 1 bridge model & perform Pushover
Analysis for each bent 40 0 $10,480.00

1.2. SB Onramp Separation - Stage 2 Seismic Analysis
Model Stage 2 bridge with soil springs 45 0 $11,790.00
Perform Elastic Dynamic Analysis 15 0 $3,930.00
Perform Moment-Curvature Analysis for each column 10 0 $2,620.00 Adjust Stage 1 bridge model & perform Pushover
Analysis for each bent 40 0 $10,480.00

1.3. SB Onramp Separation - Stage 3 Seismic Analysis
Model Stage 3 bridge with soil springs 45 0 $11,790.00
Perform Elastic Dynamic Analysis 15 0 $3,930.00
Perform Moment-Curvature Analysis for each column 10 0 $2,620.00 ITEM 12

Page | 3
Adjust Stage 1 bridge model & perform Pushover
Analysis for each bent 40 0 $10,480.00

1.4. Service Road OC (L) - Independent Seismic Analysis Model bridge with soil springs 5 50 $8,060.00
Perform Elastic Dynamic Analysis 5 15 $3,335.00
Perform Moment-Curvature Analysis for each column 5 15 $3,335.00 Adjust bridge model & perform Pushover Analysis for
bent 5 40 $6,710.00

1.5. Service Road OC (R) - Independent Seismic Analysis Model bridge with soil springs 5 50 $8,060.00
Perform Elastic Dynamic Analysis 5 15 $3,335.00
Perform Moment-Curvature Analysis for each column 5 15 $3,335.00 Adjust bridge model & perform Pushover Analysis for
bent 5 40 $6,710.00
Total Hours 370 240 $129,340.00
Task 1. Total Labor Cost $96,940 $32,400 $129,340.00
For more information on this request, see Attachment “A”.

2. Service Road Design Modification by Kimley-Horn:

The City has approved the right-in driveway to and signalized intersection at Ceres Gateway parcel. The 65% original Service Road profile conform near to Service Road and Mitchell Rd intersection. The City has requested to revise Service R oad Profile to conform before the Ceres Gateway right -in driveway to minimize the impact to the parcel if possible. Kimley-Horn developed the alterative Service Road profile which helps to minimize the impact to the Ceres Gateway parcel.

However, the alternative profile of Service Road introduced a design exception by conforming sooner which would require a Caltrans approval. Caltrans process would require the design team to submit the Supplemental Design Standard Decision Document (SDSDD) for the approval of non -standard design feature. The profile modification would require the redesign of the proposed MSE Wall 554 and 570, updating the typical section s sheet, Service Road layout, str ipping and signing, stage construction, proposed right -of-way, construction detail sheets (pavement elevation plans), contour grading and updating quantities of roadway excavation, pavement delineation, and pavement structure quantities.

Service Road modification would also require modifying the stage construction design near the Ceres Gateway and Walmart Parcels to match new lane configuration and fit staging into smaller existing footprint.

Re-design of Service Road includes a change in roadway profile ea st of SR 99 that impacts MSE Walls RW554 and RW570. Top of wall profile for MSE walls RW554 and RW570 will need to be updated to follow the change in Service Road profile. MSE walls RW554 and RW570 will be redesigned to incorporate the new design heights based on the updated top of wall profiles.

It is assumed that the new signal to be constructed by the Ceres Gateway project at Service Road and the new driveway intersection will require modification to match with SR99/Mitchell Rd Interchange project proposed lane configuration.

Due to proposed lane configuration, it may be necessary to modify the existing traffic signal at Service Road and Ceres Gateway driveway. The modifications may include modifications to existing detection, locations of existing traffic poles, pull boxes, and conduits. The work includes field verification of existing ITEM 12

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traffic signal equipment and lane geometry, and any necessary coordination with the City. At least 2 plan sheets will be developed with one showing removal and installation of existing electrical equipment and another showing revised pole and conductor schedules. Special provisions will be updated to include any changes due to modification of this traffic signal.

Service Road profile modification would require updating the following items:

• Layout Sheet and Finished Grade Model
• Title Sheet and Typical Section
• Water Pollution Control Sheets
• Stage Construction Plan
• Traffic Handling Plans
• Signing and Stripping Plans
• Signal Modification Plan
• Summary of Quantities
• MSE Wall 554 and 570 Redesign
• Update Proposed Right-of-Way
• Prepare and Submit SDSDD
It is anticipated that 48 plan sheets will require revisions. The proposed fee for this work is presented below:

Task

Project
Manager
$371
Sr.

Roadway
Engineer
$262
Sr.

Structural
Engineer
$262
Electrical
Design
Engineer
$225
Roadway
Engineer
$225
Design
Engineer
$188
Design
Support
$135
KH Total
Labor Cost
$$
Task 1. Service Road Design Modification

1.1. City and
Caltrans
Coordination
16 8 $8,032

1.2. Title
Sheet and
Typical
Section
Sheets
5 6 $1,750

1.3. Update
Service Road
Profile and
FG Model
4 16 60 12 $18,576

1.4. Update
Layout Sheet
and Contour
Grading
8 24 12 $8,228

1.5. Construction
Detail Sheets
12 60 62 $22,794

1.6. WPC
Sheets 12 25 $6,075
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1.7. Stage
Construction
and Traffic
Handling
Plans
12 18 18 $8,514

1.8. Signing
& Stripping
Plan
12 8 24 24 12,696

1.9. Quantities &
Cost Estimate
12 12 10 24 $10,964

1.10. MSE
Wall RW554
Redesign
8 24 20 74 $22,134

1.11. MSE
Wall RW570
Redesign
8 24 20 74 $22,134

1.12. Signal
Modification -
Ceres
Gateway
Driveway
1 8 32 44 $14,127

1.13. Supplemental
DSDD,
Caltrans
submittal and
Coordination
24 60 24 24 $32,376
Total Hours 45 144 48 8 44 297 399 985
Task 1. Total
Labor Cost $16,695 $37,728 $12,576 $1,800 $9,900 $55,836 $53,865 $188,400 For more information on this request, see Attachment “A”.

3. Service Road Design Modification by NV5:

As described in Section 2 above, part of the required Service Road modification will be prepared by NV5.

This is the segment of the local roads that was previously designed by NV5.

The work includes revisions to the proposed street improvements on Service Road between the interchange and the new driveway entrances to the Ceres Gateway and Walmart developments.

Additionally, it will include revision of the proposed Brickit Court roadway entrance to match the newly constructed Walmart development. The proposed drainage systems on Service Road will be revised to direct runoff to the project’s retention basins to prevent discharge to private property. Furthermore, the proposed sanitary sewer an d water relocation plans w ill be revised to avoid conflicts with the newly constructed utilities and private developments.

These revisions assume that NV5 will be provided with updated topographic survey of the new developments, updated right-of-way information, any as-built changes to the private development plans, and any new utility information. NV5 will coordinate with Kimley-Horn on the geometric revisions to Service Road, including the proposed profile grade, lane configuration, stage construction, retaining wall layouts, ITEM 12

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and modifications to the signalized intersection at the Ceres Gateway Center driveway. It is NV5’s understanding that the new conform point for the improvements on Service Road will be approximately 115 feet west of the Ceres Gateway Center driveway intersection, and all new curb, gutter, and sidewalk improvements at the edge of roadway east of this point will remain in place.

The revisions will also provide for reconstruction of the right-in driveway to Ceres Gateway Center to match the proposed grade on Service Road. It is also assumed that any conflicting improvements within the Walmart property will be relocated or reconstructed by the property owner, including adjusting the driveway at the northwest corner of the parcel, re -grading the drainage basin within Walmart property, and relocating the pylon sign at the southwest corner of the parcel, and the redesign for those items is not part of NV5’s scope. No planting or irrigation improvements are included in these revisions, as there is no landscaping work within NV5’s original scope of work.

NV5 has determined that the Service Road modifications will require revision of 42 sheets as specified below:

• Typical Cross Sections - 1 sheet
• Layouts – 2 sheets
• Profiles – 1 sheet
• Construction Details – 3 sheets
• Drainage Plans – 4 sheets
• Drainage Profiles – 4 sheets
• Drainage Quantities – 8 sheets
• Sanitary Sewer Plans – 1 sheet
• Sanitary Sewer Quantities – 1 sheet
• Utility Plans – 5 sheets
• Utility Quantities – 1 sheet
• Pavement Delineation Plans – 2 sheets
• Pavement Delineation Quantities – 3 sheets
• Sign Plans – 2 sheets
• Sign Quantities – 4 sheets

Tasks

Principal
Engineer

($285/Hr.)
Project
Manager

($255/Hr.)
Sr. Roadway
Engineer
($185/Hr.)
Total Labor
Cost
$$

1. Typical Cross Sections 8 $1,480.00

2. Layouts 40 $7,400.00

3. Profile 8 $1,480.00

4. Construction Details 72 $13,320.00

5. Drainage Plans 32 $5,920.00

6. Drainage Profiles 32 $5,920.00

7. Drainage Quantities 32 $5,920.00

8. Sanitary Sewer Plans 20 $3,700.00

9. Sanitary Sewer Quantities 8 $1,480.00

10. Utility Plans 60 $11,100.00

11. Utility Quantities 8 $1,480.00

12. Pavement Delineation Plans 32 $5,920.00

13. Pavement Delineation Quantities 24 $4,440.00
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14. Sign Plan 32 $5,920.00

15. Sign Quantities 32 $5,920.00

16. Coordination with City, KHA, Utility
Owners for Design Revisions
8 32 $7,960.00

17. Update Quantities 24 $4,440.00

18. Update Special Provisions 8 $1,480.00

19. Project Management 37 $9,435.00

20. QA/QC 20 60 $21,000.00
Total Hours 20 105 504 629 Hours
Total Fee $5,700 $26,775 $93,240 $125,715.00

4. Proposed NV5 Budget for Potential Changes from Modesto Fire Department:

The City of Ceres Development Services has requested that NV5 submit the plans for the access roads to Brickit Court and 6 th Street cul-de-sacs to Modesto Fire Department for their review and comments.

Since the Fire Department’s comments are not known at this time, the following budget is proposed to cover the cost of and revisions pending the Modesto Fire Department’s review . If the Fire Department does not require any changes to the existing design, the proposed budget will not be expended. Below is the estimated and proposed fee:

Tasks

Project
Manager
($255/Hr.)

Sr. Roadway
Engineer
($185/Hr.)

Total Labor
Cost
$$

1. Revision of the existing drawings 40 $7,400.00

2. QA/QC 4 5 $1,945.00

3. Project Coordination 3 $765.00
Total Hours 7 45 52 Hours
Total Fee $1,785 $8,325 $10,110.00
This budget is prepared with the assumption the proposed roadway alignment does not change.

5. Service Road Design Modification Required Survey by O’Dell Engineering:

The scope of this work includes field and office surveying to incorporate recently constructed improvements into the project base mapping.

Task 1. Topographic Survey
a. Establish site control for each of the 4 sites using the main project control. b. Provide topographic survey data at the 4 locations shown on Exhibit A on Attachment “B”. • Cross section from lip of gutter to property line for areas on street. • Ground shots along outside of fence line for drainage basin every 25’. • Grid of cross section along street will be 10’.
• All utilities within survey limits to be located.
c. O’Dell Engineering will provide a CAD file with the survey data to incorporate into the existing files already provided to client.
d. Research the new right of way dedications along the Pine Street/El Camino Avenue intersection and along Service Road within the survey limits.

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Deliverables:

Digital copy of the survey base mapping in AutoCAD Civil 3D 2018 format, revised as described above.

O’Dell Engineering – Service Road Modification Survey Proposal Fee Task 1. Topographic Survey $20,000.00
TOTAL SURVEY FEE $20,000.00
For more information on this request, see Attachment “B”.

6. Service Road Interchange Environmental Proposal by ICF (additional requested fee):

Background:

ICF prepared a scope and fee estimate in late 2019 to prepare the second revalidation and permit applications for the SR 99/Service Road/Mitchell Road Interchange improvement project. An optional task to finalize the NEPA document was included. Since that time, there have been some changes in the project area, including the installation of a traffic signal that may affect circulation. Additionally, with changes in agency practices and standards, we anticipate that additional effort will be required for Air Quality and Biology. The tasks listed below include only revisions to the previous scope of work.

Based on input from Fehr & Peers, there will be no substantial changes to traffic operations and a memo or supplemental Traffic Operations Analysis Report (TOAR) can be prepared. We assume that this will not cause Caltrans to “reopen the TOAR” which would require revisions to the CEQA document.

This scope of work is based on the assumption that permitting will be completed by February 2023 (as opposed to December 2021 under the original scope).

Scope of Work
Task 304. Final NEPA Document
Under this task, finalizing the NEPA document is no longer Optional and therefore some time has been added to account for introductory discussion related to the installation of the traffic signal and incorporating the information from the supplemental TOAR into the document.

It is assumed that no more than 5 hard copies of the environmental document will be produced.

Biological Resources
It is anticipated that Caltrans will require an updated species l ist. Since 2019, some butterfly species have been determined candidate species and it may be necessary to add some language addressing them to the Final EA. No significant impacts are anticipated and no USFWS consultation is anticipated, but a discussion may be required.

Air Quality Conformity
Since 5 years have passed since the Draft EA was prepared and the proposed construction year for the project has passed, it is anticipated that it will be necessary to update Air Quality Conformity. Based on knowledge of the project history, ICF assumes that the prior regional and project -level conformity determinations will need to be confirmed and the Air Quality Conformity Analysis (AQCA) prepared.

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Regional Conformity
The Stanislaus Council of Governments’ (StanCOG) draft 2022 Regional Transportation Plan/Sustainable Communities Strategies (RTP) identifies an opening year of 2024 for the SR-99/Mitchell Rd/Service Road interchange project (ID C02). The draft Air Quality Conformity Determination for the 2023 Federal Transportation Improvement Plan (FTIP) and 2022 RTP/SCS indicates that the project was included in regional conformity modeling for the years 2024, 2025, 2026, 2029, 2031, 2037, and 2046. ICF will coordinate with Caltrans and StanCOG to confirm the revised opening year for the project is consistent with the 2022 RTP/SCS, 2023 FTIP, and associated conformity modeling. ICF recommends this coordination occur immediately in case an amendment to RTP/SCS or FTIP is required.

Project-Level Conformity
The project previously underwent Interagency Consultation (IAC) in February 2016 and EPA/Caltrans and FHWA concurred that the project is not a project of air quality concern (POAQC) on February 1, 2016 and February 23, 2016, respectively. ICF will prepare a brief memo describing the new project components.

Citing documentation from the traffic consultant (Fehr & Peers), the memo will document that these new project components would not change any of the analysis or conclusions of the prior POAQC analysis. The memo will be submitted to StanCOG and will request IAC participants concur with the finding that the project is still not a POAQC.

This scope of work assumes the new project components will not change any of the prior traffic analyses (e.g., average daily traffic, truck percentages). Likewise, the scope assumes the prior traffic analysis still provides a valid representation of traffic conditions for the revised opening and design years. Verification from the traffic consultant will be provided. Because the scope assumes all prior traffic data is acceptable, no new analysis will be required, and the memo will be entirely qualitatively. The scope assumes one draft of the memo will be prepared and submitted to StanCOG, and that the IAC participants will re-confirm the project is not a POAQC.

Air Quality Conformity Analysis and Air Quality Study Report Memo ICF will prepare the air quality conformity analysis (AQCA) and FHWA submittal package checklist for the proposed project. The AQCA will include the conformity findings from Tasks 501 and 502. The AQCA will be prepared according to Caltrans’ annotated outline. The AQCA and FHWA checklist will be submitted to Caltrans. This scope of work assumes one draft and one final versions of the AQCA/F HWA checklist will be prepared.

An Air Quality Study Report (AQSR) for the proposed project was previously finalized in 2018. ICF will prepare a brief memo to file describing the new project components, documenting that these new project components would not change any of the analysis or conclusions of previously certified AQSR, and providing the updated regional and project-level conformity findings. The scope assumes one draft of the memo will be prepared and submitted to Caltrans.

Task 305. CEQA Revalidation
This task was initially intended to include NEPA and CEQA revalidation. It has been revised to include CEQA only and has been updated to address not only the construction related road closures and detours, but also the installation of the traffic light. ICF assumes that Fehr & Peers’ traffic memo or supplemental TOAR will serve as a memo addressing traffic.

This scope of work assumes that the construction detour and new sto plight would not result in new or worsened impacts and that no quantitative analysis will be required.

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Task 400. Permitting
Additional time has been added to coordinate the section 1602, LSA, based on recent experience working with CDFW.

Requested Fee:

The fee to complete this work as specified in the scope of work , is estimated to be $118, 885.00 .

However, with the current remaining budget being $72,000.00, the request fee as part of this amendment is $46,885.00. For more information on the estimated budget, see Attachment “C”.

7. Service Road Interchange Additional Traffic Studies by Fehr & Peers:

Scope of Work
The following scope is based on Fehr & Peers’ experience working on the SR 99 / Mitchell Road / Service Road Diverging Diamond Interchange PA/ED, City of Ceres General Plan 2040, and Mitchell Ranch EIR.

1. Construction Year 2028 and Design Year 2048 No Project Traffic Forecasts The 2020 and 2040 forecasts developed for the approved Traffic Operations Analysis will be updated to develop Construction Year 2024 and Design Year 2048 AM and PM peak hour traffic volumes at the following No Project study locations (note that the new signalized intersection for the Ceres Gateway Project is included):

1. Roeding Road / Mitchell Road;

2. Don Pedro Road / Mitchell Road;

3. Service Road / Mitchell Road;

4. Rhode Road / Mitchell Road;

5. NB SR 99 On-Ramp / Mitchell Road;

6. NB SR 99 Off-Ramp / Mitchell Road;

7. SB SR 99 Off-Ramp / Mitchell Road;

8. Moffett Road / Service Road;

9. Moore Road / Service Road;

10. Mitchell Ranch Dwy #1 / Mitchell Road;

11. Mitchell Ranch Dwy #2 / Mitchell Road;

12. Mitchell Ranch Dwy #4 / Service Road;

13. Mitchell Ranch Dwy #3 / Service Road;

14. Ceres Gateway Driveway #1 / Service Road;

15. Ceres Gateway Driveway #2 (new traffic signal) / Service Road; and

16. Lucas Road / Moffett Road.

2. Construction Year 2028 and Design Year 2048 With DDI Project Traffic Forecasts The 2020 and 2040 forecasts developed for the approved Traffic Operations Analysis will be updated to develop Construction Year 2024 and Design Year 2048 AM and PM peak hour traffic volumes at the following With Diverging Diamond Interchange Project study locations (note that the new signalized intersection for the Ceres Gateway Project is included):

1. Southbound SR 99 Ramps / Service Road DDI;

2. Northbound SR 99 Ramps / Service Road DDI;

3. Southbound SR 99 Ramps Right-Turn / Service Road DDI;

4. Southbound SR 99 Ramps Left-Turn / Service Road DDI;

5. Northbound SR 99 Ramps Right-Turn / Service Road DDI; ITEM 12

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6. Northbound SR 99 Ramps Left-Turn / Service Road DDI;

7. Northbound SR 99 Off-Ramp;

8. Southbound SR 9 9Off-Ramp;

9. Northbound SR 99 Ramps / Service Road;

10. Southbound SR 99 Ramps / Service Road;

11. Roeding Road / Mitchell Road;

12. Don Pedro Road / Mitchell Road;

13. Service Road / Mitchell Road;

14. Rhode Road / Mitchell Road;

15. Moffett Road / Service Road;

16. Moore Road / Service Road;

17. Mitchell Ranch Dwy #1 / Mitchell Road;

18. Mitchell Ranch Dwy #2 / Mitchell Road;

19. Mitchell Ranch Dwy #4 / Service Road;

20. Mitchell Ranch Dwy #3 / Service Road;

21. Ceres Gateway Driveway #1 / Service Road;

22. Ceres Gateway Driveway #2 (new traffic signal) / Service Road; and

23. Lucas Road / Moffett Road.

3. Construction Year 2028 and Design Year 2048 Operations Analysis Intersections: Fehr & Peers will analyze the study intersections identified above under Construction Year 2028 and Design Year 2048 (No Project and With DDI Project) AM and PM peak hour conditions using the Synchro/SimTraffic software. The traffic simulation analysis will model the effects of vehicle queues on intersection capacity more accurately than the macroscopic equations provided by the Highway Capacity Manual (HCM). Peak hour factors will be based on the traffic counts. Peak hour delay and level of service will be calculated for each intersection consistent with HCM 6th Edition analysis procedures.

The traffic simulation results will be based on a statistically valid set of 15 multiple runs using different random value seeds a ccording to Caltrans’ Guidelines for Applying Traffic Microsimulation Modeling Software. The Synchro models will be converted to micro -simulation (SimTraffic) to determine existing intersection delay, level of service and 95th percentile queues.

Freeway M ainline and Ramp Junction Analysis : Freeway mainline, on -ramp merge section, off -ramp diverge section, and auxiliary lane analysis will be analyzed using methodologies consistent with the Highway Capacity Manual 6rth Edition, Transportation Research Board , 2017, and contained in the Highway Capacity Software (HCS). Ramp meter analysis will be completed using the 7% ramp meter storage calculation as required by Caltrans Headquarters Traffic Operations.

Results will include average delay, level of service, and estimated 95th percentile queue lengths for each study intersection. The results will be used to verify and/or modify the interchange design (as shown in Attachment 1), that will be necessary to serve the projected growth in the area.

It is assumed that ramp metering will be a design feature at the I-205 / Chrisman Road interchange. The required ramp metering storage will be calculated using the following formula:

Desired Ramp Metering Storage = 0.07 * Design Year Peak Hour Volume Based on Caltrans re quirements, the following network wide performance measures for Design Year 2048 AM and PM peak hour conditions will be analyzed:
• Total Vehicle Hours of Delay;
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• Total Stops;
• Vehicle Hours Travelled;
• Total Fuel Consumption;
• Total Vehicle Emissions; and
• Percent Demand Served

4. Documentation and Meetings
Fehr & Peers will prepare the Draft Technical Report summarizing the results and findings for one round of review and written comments by the City, NV5 and Caltrans. Fehr & Peers has budgeted up to 12 hours to respond to Caltrans comments and prepare the Technical Report. The Final Technical Report will be submitted in both hard copy and electronic format to include all the Word, GIS Figures, Synchro, and HCS analysis files.

Fehr & Peers will attend up to four (4) virtual meetings during the course of the study. This may include a kick-off meeting, internal meetings with NV5 / City, and meetings with Caltrans District 10. This scope of work and corresponding fee is based on a project schedule of four (4) months, beginning in mid - August 2022 and completing the Final Tech nical Report by December 2022. Based on this schedule, Fehr & Peers will complete the Technical Report for a time -and-materials cost of $84,940 as shown in the fee estimate below.

Tasks

Principal
Transp.

Engineer
$330/Hr.

Project
Transp.

Engineer
$155/Hr.

Project
Transp.

Planner
$145/Hr.

GIS
Specialist

$135/Hr.

Document
Specialist

$125/Hr.

Total
Labor
Cost
$$

1. No Project Traffic Forecasts
(CY 2028 and DY 2048)

5 28

52 6

4 $14, 840

2. With DDI Project Traffic
Forecast (CY2028 and DY
2048)

5 28

68 6

4 $17,160

3. Construction Year 2028
and
Design Year 2048
Operations Analysis

12 56

175

15 8

$41,040

4. Documentation and
Meetings 10 17 16 8 14 $11,085
Total Hours 32 129 311 35 30 537
Total Labor $10,560 $19,995 $45,095 $4,725 $3,750 $84,125 Direct Costs (communications, travel, reproduction, etc.) $815 Total Fee $84,940
For more information on this request, see Attachment “D”.

8. Additional Project Management and Coordination by NV5:

The scope of this task includes NV5 (prime consultant) coordination and management of the additional work being performed under items 2, 5, 6 and 7 by Kimley-Horn, O’Dell Engineering, ICF, and Fehr & Peers respectively. The requested fee is estimate to be 7% of their total effort of $340,225.00.

Requested Fee: $24,000
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Requested Amendment Fee Summary:

The table below is the estimated fee for each section for this requested amendment.

Items Fee

1. Seismic Analysis by Kimley-Horn $129,340.00

2. Service Road Design Modification by Kimley-Horn $188,400.00

3. Service Road Design Modification by NV5 $125,715.00

4. Proposed Budget for Potential Changes from Modesto Fire Department $10,110.00

5. Service Road Design Modification Required Survey by O’Dell Engineering $20,000.00

6. Service Road Interchange Environmental Proposal (additional requested fee) $46,885.00

7. Service Road Interchange Additional Traffic Studies $84,940,00

8. Additional Project Management and Coordination $24,000.00 Grand Total Fee $629,390.00
Upon your review of the information provided, should you have any questions or require additional information, please feel free to call me at (760) 580-8159.

We look forward to your response and our continued involvement on this project.

NV5 Inc.

Darab Bouzarjomehri, PE Cynthia Peraza, PE
Senior Project Manager Regional Manager

Attachments:

A - Kimley-Horn Seismic Analysis and Service Road Design Modification Proposal B - O’Dell Engineering Service Road Design Modification Survey Proposal C - ICF Service Road Interchange Environmental Fee summary D - Fehr & Peers Service Road Interchange Environmental Additional Traffic Studies ITEM 12
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Ceres City CouncilMarch 13, 2023

Ceres City Council
March 13, 2023