OF
MINUTES
CITY COUNCIL SPECIAL MEETING
CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)
City Council Chambers, 2701 Fourth Street
Monday, June 12, 2023 at 6:00 p.m.
Mailing Address: Ceres City Hall, 2720 Second Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780
CALL TO ORDER
Mayor Lopez called the June 12, 2023 regular meeting to order at 6:00 p.m.
ROLL CALL - Present:
Mayor: Javier Lopez
Vice Mayor: Brett Silvera (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.
Martinez (District 4)
District 1 District 2 District 4 District 3
Councilmember Councilmember Councilmember Vice Mayor Mayor Lopez Casey Vierra Martinez Silveira
Present Present Present Present Present
INVOCATION
Invocation by Jim Hanna, Ceres Grace Community Church.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Mayor Lopez.
PRESENTATIONS
A. National Public Works Week Proclamation
Public Works Director, Sam Royal, accepted the proclamation.
CITIZEN COMMUNICATIONS to the Council on items which have been described in the notice of this Special Meeting (five minutes)
Shane Parson spoke regarding mobile food vendor permitting and the building inspector for the Community Development Department.
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Special City Council Meeting
June 12, 2023
Marie Joyner spoke regarding the condition of the properties surrounding her property and various areas of the City that need attention due to blight.
Rob Conway spoke regarding the geese at the City's wastewater treatment plant John Warren spoke regarding street vendors, enforcement of street vendors, Flag Day, and a ceremony at the Stanislaus Recovery Center and Prevention Services.
Gene Yeakley spoke regarding the ICSC Conference and grassroots advocacy.
APPOINTMENTS TO BOARDS/COMMISSIONS
A. Appointment to the Ceres Youth Baseball Board Meetings for Calendar Year 2023
City Clerk, Fallon Martin, introduced the item.
Mayor Lopez asked for public comment. No one spoke.
Mayor Lopez closed public comment.
Council and staff discussed having a staff member serve as the alternate member.
Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, appointing the City Manager or his/her designee to attend Ceres Youth Baseball Board Meetings for Calendar Year 2023. Motion carried 5/0/0/0 by the following roll call vote:
Councilmember Councilmember Councilmember Vice Mayor Mayor Casey Vierra Martinez Silveira Lopez
Yes Yes Yes Yes Yes
B. Appointment to Tuolumne River Regional Park Citizens Advisory Committee City Clerk, Fallon Martin, introduced the item.
Mayor Lopez asked for public comment. No one spoke.
Mayor Lopez closed public comment.
Council and staff discussed advertising for the position, when it was last filled, length of the term and where to apply.
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Special City Council Meeting
June 12, 2023
Action: Motion by Councilmember Martinez, seconded by Vice Mayor ilveira, to advertise for the vacancy. Motion carried 4/1/0/0 k le following roll call vote
Councilmember Councilmember Councilmember Vice Mayor Mayor Casey Vierra Martinez Silveira Lopez
Yes No Yes Yes Yes
Action: Motion by Vice Mayor Silveira, seconded by
Councilmember Vierra, to advertise for 30 days. Motion
carried 5/0/0/0 by the following roll call vote:
Councilmember Councilmember Councilmember Vice Mayor Mayor Casey Vierra Martinez Silveira Lopez
Yes Yes Yes Yes Yes
CONFLICT OF INTEREST DECLARATION
None
CONSENT CALENDAR
Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving items 1-3, 5-8, and 10-12. Motion carried 5/0/0/0 by the following roll call vote:
Councilmember Councilmember Councilmember Vice Mayor
Casey Vierra Silveira Mayor Lopez
Martinez
Yes Yes Yes Yes Yes
Clerks Report of Posting. The agenda of the June 12, 2023 City Council Meeting was Posted on Wednesday, June 7, 2023. (City Clerk)
2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)
3. Approval of Minutes. (City Clerk)
a. April 24, 2023 Regular City Council Meeting
b. April 27, 2023 Special City Council Meeting
C. May 8, 2023 Special City Council Meeting
d. May 8, 2023 Regular City Council Meeting
e. June 5, 2023 Special City Council Meeting
4. Removed for separate consideration.
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Special City Council Meeting
June 12, 2023
General Correspondence - Information Only
a. Public Works Monthly Report for April 2023. (Royal)
Resolution No. 2023-63, Authorizing the Purchase of License Plate Readers (LPRs) for the Police Department. (Collins)
Resolution No. 2023-64, Approving the FY 2023-2024 Project List to be Funded with Senate Bill 1 (SB 1): "The Road Repair and Accountability Act of 2017." (Waugh)
8. Resolution No. 2023-65, Rescinding Resolution No. 2023-55 and Authorizing a Construction Management Service Contract Amendment to ICM Group Inc., Authorizing a Budget Amendment, and Authorizing the Interim City Manager to Execute the Amendments. (Waugh)
9. Removed for separate consideration.
10. Resolution No. 2023-67, Authorizing the Interim City Manager to Approve Payment to Don Pedro Pump Company for Emergency Repairs Performed at Well
38. (Royal)
11. Resolution No. 2023-68, Rescinding Resolution No. 2022-11 to Include Specific Language Required by CalRecycle to Authorize the Submittal of Applications for Grants and Payment Programs and Authorizing the City Manager or His/Her Designee to Sign All Necessary Documents. (Royal)
Resolution No. 2023-69, Accepting a $40,000 CalAPP Grant to Improve Building Permit Processing Related to Solar Panels and Authorizes the Director of Community Development to Execute the CalAPP Grant Agreement. (Hoem)
CONSIDERATION OF ITEMS) REMOVED FROM THE CONSENT CALENDAR Item 4 & 9: Removed for separate consideration by Councilmember Casey Register of Audited Demand(s) Dated May 3, 2023 through May 24, 2023. (Dias) Resolution No. 2023-66, Authorizing the Interim City Manager to Approve a Budget Amendment and Contract with Jeremy Damas for Public Works Project Management and Consultation and to Serve as the Chief Operator of the Water System. (Royal)
Councilmember Casey asked for clarification regarding the payment made to Mr. Damas in the register of audited demands and the contract specified in item 9.
Mayor Lopez asked for public comment. The following members of the public spoke:
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Special City Council Meeting
June 12, 2023
John Warren spoke regarding the need of a full-time position versus part-time and the vacancy occurring due to an employee resignation.
Gene Yeakley spoke regarding the ability to terminate the contract with Mr. Damas.
Mayor Lopez closed public comment.
Council and staff discussion included the short-term agreement with Mr. Damas, advertising for a Chief Operator of WaterSystem, time constraints due to the resignation of the Public Works Superintendent, length of contract and ability to terminate the contract.
Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving items 4 and 9. Motion carried 5/0/0/0 by the following roll call vote:
District 1 District 2 District 4 District 3
Councilmember Councilmember Councilmember Vice Mayor Mayor Lopez Casey Vierra Martinez Silveira
Yes Yes Yes Yes Yes
UNFINISHED BUSINESS
None
PUBLIC HEARING
None
NEW BUSINESS
13. Resolution No. 2023-70, Authorizing an Agreement with the Ceres Garden Club for Use of the Parcel Located at 2732 5th Street, Ceres CA and Approving a 90- Day Extension for the Exchange of Real Property Agreement with Parsons Properties, LLC (Resolution 2022-104). (Royal)
Public Works Director, Sam Royal, introduced the item.
Mayor Lopez asked for public comment. No one spoke.
Mayor Lopez closed public comment.
Council and staff discussion included support of the requested extension and the new location of the garden.
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Special City Council Meeting
June 12, 2023
Action: Motion by Vice Mayor Silveira, seconded by Councilmember Martinez, approving item 13. Motion carried 5/0/0/0 by the following roll call vote:
District 1 District 2 District 4 District 3
Councilmember Councilmember Councilmember Vice Mayor Mayor Lopez Casey Vierra Martinez Silveira
Yes Yes Yes Yes Yes
DISCUSSION ITEMS
None
COUNCILMEMBER REFERRALS
14. Audit for FY 2022-2023 to be completed no later than December 31, 2023 and reviewed at the first council meeting in January 2024.
(Requested by Councilmember Casey)
Councilmember Casey introduced items 14, 15 and 16.
Mayor Lopez asked for public comment. No one spoke.
Mayor Lopez closed public comment.
Council consensus to bring the item back on a future agenda for further discussion.
15. Quarterly budget reviews to be presented at council meetings. (Requested by Councilmember Casey)
Mayor Lopez asked for public comment. No one spoke.
Mayor Lopez closed public comment.
Council and staff discussion included feasibility of staff to complete quarterly reports, clarification on the information requested in the report, and whether it is common practice for other organizations.
Council consensus to bring the item back on a future agenda for further discussion.
16. Select a different audit firm every three years and have one selected to complete the FY 2023-2024 audit.
(Requested by Councilmember Casey)
Mayor Lopez asked for public comment.
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Special City Council Meeting
June 12, 2023
John Warren spoke in favor of changing auditors every few years.
Mayor Lopez closed public comment.
Council and staff discussion included City compliance with state regulations and how often it is necessary to change auditors.
Council consensus was not reached. The item will not be brought back on a future agenda.
17. Establish a committee with members of the public and staff to gather input on the process to build a new City Hall with Vice Mayor Silvera being the chair of the committee.
(Requested by Councilmember Casey)
Mayor Lopez asked for public comment.
Dave Pratt spoke regarding funding to build a new City Hall and past funding for the building of the Community Center.
John Warren spoke in favor of an exploratory committee for funding.
Mayor Lopez closed public comment.
Council and staff discussion included the necessary criteria when forming a committee to explore funding for a new City Hall building.
Council consensus to bring the item back on a future agenda for further discussion.
REPORTS
• Mayor
Nothing to report
• City Council
Councilmember Casey spoke regarding the Vice Mayor's efforts in putting together Concerts in the Park.
Vice Mayor Silveira spoke regarding the kick-off of Concerts in the Park being Tuesday, June 13t, and thanked staff for making the gazebo at Whitmore Park much safer.
Councilmember Martinez spoke regarding the Ceres Youth Baseball ceremony on June 13th
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Special City Council Meeting
June 12, 2023
Councilmember Vierra spoke regarding Ceres Partnership family event that was held on June 2na and the retirement of one of their social workers on June 30m, the cancellation of the June 15th Economic Development Action Committee meeting, her participation in a police ride along, pop-up events in county pockets, and the Canadian geese issue.
• City Manager
Nothing to report.
• City Attorney
Nothing to report.
• Departments
Director of Engineering, Kevin Waugh, spoke regarding the start of Morrow Village Phase II Improvements.
• County Supervisor
Nothing to report.
ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on July 10, 2023 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA
There being no further business, Mayor Lopez adjourned the special meeting at 7:32 p.m.
Pare Mayor -
Custin Apul
Cristina Aguilar, Deputy City Clerk
for Fallon Martin, City Clerk
Consistent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/agenda center.