Agenda — Ceres City Council, January 22, 2024 (part 1 of 2)

AGENDA

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA

City Council Chambers, 2701 Fourth Street
Monday, January 22, 2024 at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER

Mayor Lopez

ROLL CALL

Mayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.

Martinez (District 4)

INVOCATION

Invocation by Jeff Thompson, Big Valley Grace Community Church.

Click this link to join the webinar:
https://us02web.zoom.us/j/83860809530?pwd=M3RPMG0zUEFWbm56RTZLSUkwRlNjUT09

Webinar ID: 838 6080 9530; Passcode: 769710; or Dial: (669) 900-6833

PUBLIC COMMENTS VIA ZOOM HAVE BEEN SUSPENDED. PUBLIC COMMENT DURING THE MEETING MUST BE MADE IN-PERSON. MEMBERS OF THE PUBLIC MAY STILL VIEW THE MEETING VIA ZOOM.

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING THE CITY CLERK AT [email protected] BEFORE 4:00 PM THE DAY OF THE MEETING. INCLUDE THE AGENDA ITEM NUMBER OR PUBLIC COMMENT PERIOD IN THE SUBJECT LINE OF THE EMAIL. THE CLERK MAY READ WRITTEN COMMENTS INTO THE RECORD, IF SPECIFICALLY REQUESTED TO DO SO AT THE BEGINNING OF YOUR EMAIL. YOUR

WRITTEN COMMENT WILL BE DISTRIBUTED TO THE CITY COUNCIL AND KEPT ON FILE AS PART OF THE OFFICIAL RECORD OF THE COUNCIL MEETING.

*If you have any questions on how to attend virtually or are encountering difficulties connecting to the meeting, please contact the City Clerk at (209) 646-4812 or by email at [email protected].

AGENDA
Regular City Council Meeting
January 22, 2024

Page 2 ends

PLEDGE OF ALLEGIANCE

Pledge of Allegiance led by Mayor Lopez.

PRESENTATIONS

A. Recognizing Police Chief Rick Collins.

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes).

While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non- agenda items. Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is not on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are entitled to address the City Council on any agenda item subject to the 5-minute provision.

APPOINTMENTS TO BOARDS/COMMISSIONS

None

CONFLICT OF INTEREST DECLARATION

CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration.

Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.

1. Clerks Report of Posting. The agenda of the January 22, 2024 City Council Meeting was Posted on Wednesday, January 17, 2024. (City Clerk)

2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)

3. Approval of Minutes for the January 8, 202 4 Regular City Council Meeting. (City Clerk)

4. Register of Audited Demand(s) Dated December 13, 2023 through January 3, 2024. (Esenwein)

5. General Correspondence – Information Only (Aguirre)
a. Redevelopment and Economic Development Activities

AGENDA
Regular City Council Meeting
January 22, 2024

Page 3 ends

6. Resolution No. 2024 -XXX, Approving a Professional Services Agreement with Alpine Protective Solutions to Provide Private Security Services to Patrol City Parks, Authorizing a Budget Amendment , and Authorizing the City Manager to Execute the Agreement. (Royal)

7. Resolution No. 2024-XXX, Authorizing the City Manager to Approve a Purchase Order with Rush Truck Centers for Four (4) Public Works Fleet Replacement Vehicles and Approving a Budget Amendment to Allocate Funds. (Royal)

8. Resolution No. 2024-XXX, Authorizing the City Manager to Execute an Agreement with Mission Linen & Uniform Services to Provide Uniform Services for the Public Works Department. (Royal)

9. Resolution No. 2024- XXX, Approving the Change of the Ceres Police Department’s Community Service Officer (CSO) Position from Part -Time to a Full- Time Position. (Perry)

10. Resolution No. 2024 -XXX, Approving the Use of American Rescue Plan Act (ARPA) Funds for Costa Fields Upgrades. (Chavez)

11. Resolution No. 2024 -XXX, Approving the Part -Time (Non -Regular) Employee Hourly Pay Rate Schedule, Effective in the Pay Period Beginning February 4, 2024. (Vasquez)

12. Resolution No. 2024 -XXX, Approving an Agreement with NBS for Community Facilities District #3 Annexation Services and Authorizing the City Manager to Execute the Agreement. (Hoem)

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

UNFINISHED BUSINESS

None

PUBLIC HEARING

13. Resolution No. 2024-XXX, Approving an Increase of the Per-Vendor, Per-Day Fee for Flea Market Vendors. (Hoem)

14. Ordinance No. 2024-XXXX, Amending Various Chapters in Title 13 and Title 15 of the Ceres Municipal Code to Adopt to the Most Current Version of the Following Building Codes and Replacing Those Versions Dated 2019 or Prior: California Building Standards Code, California Electrical Code, California Plumbing Code, California Mechanical Code, California Fire Code, California Residential Code, AGENDA
Regular City Council Meeting
January 22, 2024

Page 4 ends

California Green Building Standards Code, California Administrative Code, California Energy Code, and California Historical Building Code. (Hoem)

15. Consider an Appeal of Planning Commission’s Approval of Conditional Use Permit Application Number 23-18 (CUP) – Ajmer Singh Randhawa / Brian Rosenberger, Located at 1200 E. Whitmore Avenue, Ceres (APN: 086-016-077). (Hoem)

NEW BUSINESS

None

DISCUSSION ITEMS

16. City-Wide Garage Sale. (Hoem)

COUNCILMEMBER REFERRALS
Councilmembers request to have an agenda item placed on a future agenda (p ursuant to Chapter 2 - City Council Meetings, J-8. City Council Referrals/Determination of Items for Agenda).

REPORTS
At this time, any Councilmember s or City s taff will make an announcement, or report briefly on his /her activities.

• Mayor
• City Council
• City Manager
• City Attorney
• Departments
• County Supervisor

CLOSED SESSION

17. Conference with Legal Counsel, Cal. Gov’t Code §54956.9(d)(2) “For the purposes of this section, litigation shall be considered pending when any of the following circumstances exist… A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency.” Potential Case(s): (2 cases)

18. Liability Claims, Cal. Gov. Code §54956.95
Claimant: Mr. Rafid Khoshaba and Tow One Inc.

Agency Claimed Against: City of Ceres

19. Conference with Labor Negotiators, Cal Gov’t Code §54957.6(a) Agency Designated Representative: City Manager, Douglas D. Dunford and Human Resources Director, Delilah Vasquez
AGENDA
Regular City Council Meeting
January 22, 2024

Page 5 ends

Employee Organization: Ceres Police Officers’ Association Employee Organization: First Line Supervisors/Confidential Bargaining Group Employee Organization: Laborers’ International Union of North America (LiUNA!) Employee Organization: Mid-Managers Bargaining Group
Employee Organization: Public Safety Managers

REPORT FROM CLOSED SESSION

ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on February 12, 2024 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

Council Agenda:

The City Council agenda is available for public review on the City’s website at www.ci.ceres.ca.us
and posted at the time and places noted above.

Related Materials:

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office at City Hall located at 2220 Magnolia Street, Ceres, CA during normal business hours. Persons with questions concerning any agenda item may call the City Clerk’s Office at (209) 538- 5731.

Notice regarding Americans with Disabilities Act:

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an alternative format, please contact the city clerk’s office at (209) 538- 5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II).

AFFIDAVIT OF POSTING

I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for the Regular City Council Meeting was posted on Wednesday, January 17, 2024, at the following locations in Ceres:

• Community Center Display Case – 2701 Fourth Street

__________________________________________________________________________________________________________________________________________________________ Fallon Martin, City Clerk

DRAFT MINUTES

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)

City Council Chambers, 2701 Fourth Street
Monday, January 8, 2024 at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER

Ma
yor Lopez called the January 8, 2024 meeting to order at 6:00 p.m.

ROLL CALL – Present:

M
ayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.

Martinez (District 4)

District 1
Councilmember
Casey
District 2
Councilmember
Vierra
District 4
Councilmember
Martinez
District 3
Vice Mayor
Silveira
Mayor Lopez
Present Present Present Present Present

INVOCATION

Invocation by Tim Giannosa, Big Valley Grace Community Church.

PLEDGE OF ALLEGIANCE

P
ledge of Allegiance was led by Mayor Lopez.

PRESENTATIONS

N
one

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)

B
randy Meyer spoke regarding the Ceres water tower.

Dave Pratt spoke regarding gophers at the dog park.

Gene Yeakley spoke regarding the Hometown Hero Banner Program.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
January 8, 2024

Page 2 ends

City Clerk, Fallon Martin, read an email into the record from Ravinder Mann regarding the Service Road/Morgan Road medians.

APPOINTMENTS TO BOARDS/COMMISSIONS

A. C
onfirmation of the 2024 Mayoral Appointments to Boards, Commissions, and Committees. (City Clerk)

City Clerk, Fallon Martin, introduced the item.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

Council and staff discussion included changing the recommended appointments to the Concerts in the Park Committee and the Fire Advisory Committee.

Action: Motion by Councilmember Martinez , seconded by Councilmember Vierra , approving the 2024 City Council
Committee Appointments (Attachment A). Motion carried
4/1/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes No Yes

CONFLICT OF INTEREST DECLARATION

N
one

CONSENT CALENDAR

A
ction: Motion by Councilmember Martinez , seconded by
Councilmember Vierra , approving items 1 – 4 and 6 . Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes

1. Clerks Report of Posting. The agenda of the January 8, 2024 City Council Meeting was Posted on Wednesday, January 3, 2024. (City Clerk)

DRAFT MINUTES
Regular City Council Meeting
January 8, 2024

Page 3 ends

3. Approval of Minutes for the December 11, 2023 Regular City Council Meeting. (City Clerk)

4. Register of Audited Dem and(s) Dated November 29, 2023 through December 6, 2023. (Esenwein)

5. Removed for separate consideration.

6. Resolution No. 2024-01, A warding the Construc tion Contract for the Well 22 Granular Activated Carbon (GA C) Treatment Project to Conco Wes t Inc., Authorizing a 10% Contingency, a Budget Amendment, and the City Manager to Execute the Contract. (Waugh)

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR I
tem 5a: Removed for separate consideration by Councilmember Vierra General Correspondence – Information Only (Royal)
a. Public Works Monthly Report for November 2023
C
ouncilmember Vierra spoke regarding the community disposal day.

M
ayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

C
ouncil and staff discussion included the community disposal day and leaf and limb program.

A
ction: Motion by Councilmember Martinez , seconded by
Councilmember Vierra , approving item 5a . Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes

UNFINISHED BUSINESS
None

PUBLIC HEARING
None
ITEM 3

DRAFT MINUTES
Regular City Council Meeting
January 8, 2024

Page 4 ends

NEW BUSINESS

N
one

DISCUSSION ITEMS

N
one

COUNCILMEMBER REFERRALS

7. W
ater Tower Rehab
(Requested by Councilmember Vierra)

Councilmember Vierra introduced the referral.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

Council and staff discussion included the water tower ad hoc committee led by Brandy Meyer.

Council consensus to have this item placed on a future agenda.

REPORTS

•
Mayor

Nothing to report.

• City Council

Councilmember Vierra spoke regarding the Economic Development/Redevelopment Manager and the point-in-time count.

• City Manager

Nothing to report.

• City Attorney

Nothing to report.

• Departments

Nothing to report.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
January 8, 2024

Page 5 ends

• C ounty Supervisor

Nothing to report.

CLOSED SESSION

8. L
iability Claims , Cal. Gov. Code §54956.95
Claimant: Mr. Rafid Khoshaba and Tow One Inc.

Agency Claimed Against: City of Ceres

9. C onference with Labor Negotiators , Cal Gov’t Code §54957.6(a) Agency Designated Representative: City Manager, Douglas D. Dunford and Human Resources Director, Delilah Vasquez
Employee Organization: Ceres Police Officers’ Association Employee Organization: First Line Supervisors/Confidential Bargaining Group Employee Organization: Laborers’ International Union of North America (LiUNA!) Employee Organization: Mid-Managers Bargaining Group
Employee Organization: Public Safety Managers

10. C
onference with Legal Counsel , Cal. Gov’t Code §54956.9(d)(2) “For the purposes of this section, litigation shall be considered pending when any of the following circumstances exist… A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency.” Potential Case(s): (1 case)

Mayor Lopez asked for public comment. The following members of the public spoke:

Mike Borges spoke regarding item #9 and the dispatcher salaries of Ceres Polic e Department.

REPORT FROM CLOSED SESSION

M
ayor Lopez reported the following:
• There was no reportable action for item 8.
• Mayor Lopez reported out that direction was given to staff for item 9. • There was no reportable action for item 10.

ADJOURNMENT

The next regularly scheduled City Council Meeting will be held on January 22, 2024 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
January 8, 2024

Page 6 ends

There being no further business, Mayor Lopez adjourned the meeting at 7:52 p.m.

_____________________________
Javier Lopez, Mayor

____________________________
Fallon Martin, City Clerk

Cons
istent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.

ITEM 3

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 22, 2024
Mayor and City Council TO:

FROM: Doug Dunford, City Manager
CONTACT :

SUBJECT:

Shannon Esenwein, Finance Director
shannon.esenwein@ci .ceres.ca.us , (209) 538-5765
Register of Audited Demand(s) Dated December 13, 2023 through January 3, 2024
RECOMMENDED COUNCIL ACTION:

City Council approve the register of audited demand(s) dated December 13, 2023, December 21, 2023 and January 3, 2024 covering obligations to be paid by general warrants #128552 through #128717 in the amount of $2,330,651 .12.

I. BACKGROUND:

In accordance with Section 37202 of the Government Code of the State of California this is presented herewith a summary of demands against the City of Ceres covering obligations to be paid for the period ending January 3, 2024.

Each demand has been audited and I hereby certify to their accuracy and conformance with the budget. Sufficient funds are available for payment of these demands.

I declare under penalty of perjury that the register of audited demands has been examined by me and to the best of my knowledge and belief is a true, correct and complete listing of claims audited and payable.

Approved by:~ .1.J, 1, ~ ~
Shannon Esenwein, Finance Director
Attachments:

1. Warrant Register December 13, 2023 through January 3, 2024 ITEM 4
ITEM 4
Check#
128552
128553
128554
OF C ---.;;;,;
! '
'ER Wi.

Date
12/13/23
12/13/23
12/13/23
VND# Vendor Name
1039 ADTECHINC
5391 AMAZON CAPITAL SERVICES, INC.
1140 ANIMAL DAMAGE MANAGEMENT INC
Voucher List
City of Ceres
Invoice# PO#
377928
375974
376888
377195
377397
1WGC-HGJP-KDMT
16LX-JGCC-DXCT
1WQJ-CCMY-WJ9N
1 DVR-94NR-WCT3
14N1-CR7Q-4HHX
7125C 22400058
7235C 22400058
Invoice Description
DEC 23 SERVER MONITORING
SEPT 23 SCADA MANAGED BACKUPS FOR PW
OCT 23 SCADA SERVER MONTHLY MONITORING
OCT 23 SCADA MANAGED BACKUPS FOR PW
NOV 23 SCADA SERVER MONTHLY MONITORING

BATTERIES STOCK FLEET

BATTERIES FOR FLEET SHOP

AIR HOSE CONNECTORS FLEET/SHOP

AIR LINE CONNECTORS FOR FLEET/SHOP
TRUCK BED COVER PW DIRECTIONS F150 PICKUP
SEPT 23 PEST CONTROL SERVICES RESO 22-134 FY23-24
OCT 23 PEST CONTROL SERVICES RESO 22-134 FY23-24
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
100.00
225.65
100.00
219.65
100.00
Total : 745.30

33.62 32.50
-6.20

65.17 710,94
Total : 836.03
6,600.00
6,505.00
ITEM 4
"QF
Check# Date VND# Vendor Name
128555 12/13/23 1187 AT&T MOBILITY
128556 12/13/23 1216 AVERA TECHNOLOGIES ,INC.

Voucher List
City of Ceres
Invoice#
7347C
PO# Invoice Description
992499580X12012023
519405
523131
22400058 NOV 23 PEST CONTROL SERVICES RESO 22-134 FY23-24 10/24-11/23/23 MODEMS FOR PD & FIRE VEHICLES
DEC 23 MONTHLY INTERNET SVCS FOR FLEET DEPT
DEC 23 MONTHLY INTERNET FOR PARKS CAMERA
128557 12/13/23 1321 BERTOLOTTI CERES DISPOSAL, INC NOV 2023 NOV 23 GARBAGE BILLING LESS FRANCHISE FEE 128558 12/13/23 1441 CA DEPT OF TRANSPORTATION SL240134 JUL-SEPT 23 TRAFFIC SIGNAL MAINT SHARE OF COST 128559 12/13/23 5753 AMANDA FENTON 2023CAP251 22400037 NOV 23 FEDERAL ADVOCACY & GRANT WRIT ING SVCS 1/9/2024 9:03:24 AM
Amount
6,505.00
Total: 19,610.00
Total:

Total:

87.57 87.57

59.00 49.00
108.00
544,780.99
Total: Si44,780.99
Total:
492.97
492.97
5,600.00
Total: 5,600.00
128560 12/13/23 1640 CITY OF FRESNO RANGE FEE 1/22-
26/23
PULIDO/SAKASEGAWA:TUITION FEE FIREARMS INSTRUCTOR 230.00 1/9/2024 9:03:23 AM
ITEM 4
OF ,.,.. ,,,..

I 'ER W~
Check# Date VND# Vendor Name
128561 12/13/23 1644 CITY OF MODESTO
128562 12/13/23 1644 CITY OF MODESTO
128563 12/13/23 1648 CIVICPLUS, INC
128564 12/13/23 5581 CORE & MAIN LP
128565 12/13/23 5581 CORE & MAIN LP
128566 12/13/23 1693 CORELOGIC SOLUTIONS, LLC
128567 12/13/23 1878 DON'S MOBILE GLASS, INC.

Voucher List
City of Ceres
Invoice# PO#
315721-133356 NOV
23 315721-134894
NOV23
285197
T905166
T906200
Invoice Description
10/23-11/27/23 WTR SVCS FS#2 (19)
10/2-11/28/23 WATER SVCS ROW@ RICHLAND AVE
CITY WEBSITE RENEWAL 1/25/24-1/24/25

REPLACEMENT SERVICE LINES AND FITTINGS/TOOL

SERVICE LINE FOR REPLACEMENT METER WRENCHES
1/9/2024 9:03:24 AM
Amount
Total : 230.00

83.62 Total : 83.62
51 .20
Total : 51.20
15,216.36
Total : 15,216.36
766.87
Total : 766.87
524.21
Total: 524.21
30694683 NOV METRO SCAN ONLINE ACCESS STAN CO DATA,AERIAL,S 371 .50 Total: 371.50
IMOD585114 WINDSHIELD REPAIR ON FACILITIES PICKUP 59.00 1/9/2024 9:03:23 AM
ITEM 4
OF .,,,,,
,4
I
'l!R Wf.

Check# Date VND# Vendor Name
128568 12/13/23 5679 EMC PLANNING GROUP INC.
128569 12/13/23 5612 EMILY SARAH RENEE EIKEBERG
128570 12/13/23 5587 EMTS, INC,
128571 12/13/23 1993 FERGUSON WATERWORKS #1423
128572 12/13/23 2013 FISHER SCIENTIFIC INC
Voucher List
City of Ceres
Invoice# PO#
23-078-8
NOVEMBER 2023
11200413 22400016
1829439
1783231-3
1783231-2
1827962
8229024
Invoice Description
OCT 23 HOUSING ELEMENT UPDATE PROFESSIONAL SVCS
NOV 23 TURN UP WITH EM
NOV 23 CITY ROW & PARKS LANDSCAPE SVCS RESO23-80

VALVE LID & GLUE FOR WWTP
(6) WATER MAIN REPLACEMENT METER BOX WATER
(224) WATER MAIN REPLACEMENT METER BOXES

TAPE AND MEASURE FOR SERVICE TRUCK

LAB SOLUTION BUFFER
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
Total: 59.00
1,421.45
Total : 1,421.45

19.60 Total : 19.60
23,275.00
Total : 23,275.00
279.97
1,253.47
46,795.87
60,36
Total : 48,389.67

59.45 Total : 59.45
ITEM 4
Check#
128573
QF
Date VND # Vendor Name
12/13/23 2050 FRESNO CITY COLLEGE
128574 12/13/23 5419 GARNEY PACIFIC, INC.
128575 12/13/23 5766 GATEWAY CAR WASH & DETAILING
INC
128576 12/13/23 2134 GEOANALYTICAL LABORATORIES
Voucher List
City of Ceres
PO#
1/9/2024 9:03:24 AM
Invoice Description Invoice#

FCC FEE PULIDO/SAKASEGAWA REG FEE FIREARMS INSTRUCTOR CRSE Amount
258.00
9214-25
102
J3K2907
J3L0402
J3K1424
J3K2706
J3K2011
J3K1423
J3K1422
J3K2822
Total: 258.00
22200310 OCT/NOV 23 RIVER BLUFF RESERVOIR TANK/PUMP STATION 1,360.62 11/20-28/23 CAR WASHES FOR PD
NOV 23 WATER SAMPLE ANALYSIS WQP METALS
DEC 23 WATER SAMPLE ANALYSIS DIST 13
NOV 23 WATER SAMPLE ANALYSIS W28 & 38
NOV 23 WATER SAMPLE ANALYSIS W22 URANIUM
NOV 23 WATER SAMPLE ANALYSIS WQP
NOV 23 WATER SAMPLE ANALYSIS W39 & 40
NOV 23 WATER SAMPLE ANALYSIS WELLS
NOV 23 WATER SAMPLE ANALYSIS W28 & 38
1/9/2024 9:03:23 AM
Total: 1,360.62
Total :

35.00 35.00
259.88
520.00
1,748.25

85.00 4,900.00
1,460.25
2,084.45
41 .00
ITEM 4
Check# Date VND# Vendor Name
128577 12/13/23 2136 GEORGE REED, INC.
128578 12/13/23 5459 GOTO PRINTER LLC
128579 12/13/23 2225 GRAINGER
128580 12/13/23 2288 HACH COMPANY INC
128581 12/13/23 5661 KIRKMAN BECK, LLC
Voucher List
City of Ceres
Invoice# PO#
J3K2821
J3K2707
J3J2409
J3J1813
100318748
INV-047289
9912281079
13793840
38236
Invoice Description
NOV 23 WATER SAMPLE ANALYSIS W39 & 40
NOV
23 WATER SAMPLE ANALYSIS DIST 13
OCT23 WATER SAMPLE ANALYSIS WQP
OCT 23 WATER SAMPLE ANALYSIS WQP

2.11 TONS OF ASPHALT FOR CITYWIDE PATCHING
S.ROYAL: BUSINESS CARDS FOR PW DIRECTOR
GATE REMOTES F/S #3

NITRATE ANALYZER SERVICES
TEMP SVCS SECRETARY WE 12/3/23 (R.JOHNSON)
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
41 .00
520.00
11,010,00
11 ,010.00
Total : 33,679.83
199.14
Total : 199.14

56.10 Total: 56.10
170.71
Total: 170.71
3,736.00
Total : 3,736.00
1,269.20
ITEM 4
. F
9---..

Ill~
.
.
.'ER Wt
Check# Date VND# Vendor Name
128582 12/13/23 5282 HUNT & SONS, INC.
128583 12/13/23 2427 INDUSTRIAL ELECTRICAL CO.
128584 12/13/23 5303 JACK DOHENY COMPANIES, INC.
128585 12/13/23 5272 JANA KIRCHERT
128586 12/13/23 2587 MIDWEST MOTOR SUPPLY CO. INC.
128587 12/13/23 5557 MARTIN MARIETTA MATERIALS , INC.

Voucher List
City of Ceres
Invoice# PO#
37688
728805
Invoice Description
TEMP SVCS SECRETARY WE 10/22/23 (A.STEPHENS)
11/1-15/23 FUEL FOR PD ACCT #76081
Pl-070303 22400024 AERATOR 3-1 POWER LEAD REPAIR FY23/24 214062 EXCAVATING TUBE FOR VACCON
084 11/27-12/7/23 GET FIT/ZUMBA GOLD CLASSES
101665718 ELECTRICAL TERMINAL STOCK FOR SHOP/FLEET
41175755 2.11 TONS OF ASPHALT FOR CITYWIDE PATCHING
41133712 1.98 TONS OF ASPHALT FOR CITYWIDE PATCHING
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
1,253.34
Total : 2,522.54
9,889.29
Total: 9,889.29
15,665.00
Total: 15,665.00
1,644.98
Total: 1,644.98
312.00
Total: 312.00
245.40
Total: 245.40
215.64
162.44
ITEM 4
- F .
~
i 'l RWL
Check# Date VND# Vendor Name
128588 12/13/23 1001 DANIEL MARTINEZ
128589 12/13/23 1001 DEHART PLUMBING HEATING & AIR
128590 12/13/23 1001 JUAN P NEVAREZ
128591 12/13/23 1001 LINDA ROSA LORENTE
128592 12/13/23 1001 GLORIA BLAKESLEE
128593 12/13/23 1001 HECTOR PULIDO
128594 12/13/23 1001 JULIO AMADOR
Voucher List
City of Ceres
Invoice# PO#

MARTINEZ XMAS
RFND
BLD23-0573
167190150-114660
167490020-116198
G.BLAKESLEE 1/29-
30 H.PULIDO 1/22-26/24
AMADOR: 1/8-19/24
1/9/2024 9:03:24 AM
Invoice Description Amount
Total: 378.08
12/2/23 CHRISTMAS EVENT SUPPLIES 43.33
Total: 43.33
BLDG PERMIT RFND DEHART - HOMEOWNER CANCELLED JOB 70.00 Totat : 70.00
SMART CONTROLLER REBATE@ 3802 BELLEZA CT 50.00
Total: 50.00
DISHWASHER REBATE @ 2117 HIDDEN OAK LN 75.00
Total: 75.00
G.BLAKESLEE: PER DIEM SEXUAL ASSAULT CRSE 1/29-30 88.50 Total: 88.50
H.PULIDO: LODGING/PER DIEM FIREARMS INSTRUCTOR 893.40
Total: 893.40
J.AMADOR:LODGING/PER DIEM SUPERVISOR CRSE 1/8-19 2,751 .79 1/9/2024 9:03:23 AM
ITEM 4
Check#
128595
128596
128597
128598
OF .,,,,,
I
'ER WY.

Date
12/13/23
12/13/23
12/13/23
12/13/23
VND# Vendor Name
1001 KEVIN SAKASEGAWA
1001 KEVIN SAKASEGAWA
5599 TW ASSOCIATES , LLC
5362 MISSION LINEN SUPPLY
Voucher List
City of Ceres
Invoice# PO#
K.SAKASEGAWA 1/22-
26 K.SAKASEGAWA 1/29-
30 19956PABR
520527549
520104106
520510492
520385912
520588708
520210872
520062433
Invoice Description
K.SAKASEGAWA: PER DIEM FIREARMS INSTRUCTOR CRSE
K.SAKASEGAWA: PER DIEM SEXUAL ASSL T INV 1 /29-30/24
WELL SITES CL2 PUMP-REBUILD KITS & ANALYZER GEL
11/27/23 UNIFORM SVCS FOR WASTEWATER
9/25/23 UNIFORM SERVICES STREETS
DISPOSABLE GLOVES 11/20/23
11/6/23 UNIFORMS SVCS FACILITIES
12/4/23 UNIFORM SVCS STREETS
10/9/23 UNIFORM SVCS STREETS
9/18/23 UNIFORM SVCS STREETS
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
Total : 2,751.79
379.50
Total: 379.50

88.50 Total: 88.50
9,604.88
Total: 9,604.88

64.18 160.51

97.52 47.57
51 .91

43.64 45.70
ITEM 4
Check# Date VND# Vendor Name
128599 12/13/23 2990 MOTOR PARTS DISTRIBUTORS INC
128600 12/13/23 3062 NORTHSTAR CHEMICAL
128601 12/13/23 3088 O'DELL ENGINEERING
Voucher List
City of Ceres
Invoice# PO#
520588705
520478612
520588707
520588706
519292689
519920876
520588692
520588686
STMNT 11/26/23
262311
2198216
Invoice Description
12/4/23 MAT CLEANING SVCS FOR PW ADMIN
11/20/23 UNIFORM SVCS FOR FLEET
12/4/23 UNIFORM SVCS FOR FLEET
12/4/23 UNIFORMS SVCS FOR FACILITIES
5/15/23 UNIFORM SVCS FOR FLEET
S.GUTIERREZ : UNIFORM SETTLEMENT WASTEWATER
12/4/23 UNIFORM SVCS FOR WASTEWATER
12/4/23 UNIFORM SVCS FOR PARKS DEPT

OIL, FILTERS, WIPER BLADES, TIRE SENSOR, FUSES
CL2 WELL TREATMENT FOR SIX STREET WELL #27
SEPT 23 LIONS PLAZA PARCEL MAP REVIEW
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount

10.00 75.52
31 .51

26.48 29.31
250.00

64.18 57.40
Total: 1,055.43
1,195.89
Total: 1,195.89
758.37
Total: 758.37
139.50
ITEM 4
·oF C ... ~ ·-
~ffl
'.fR Wt
Check# Date
128602 12/13/23
128603 12/13/23
128604 12/13/23
VND# Vendor Name
3102 O'REILLY AUTO PARTS
3090 OFFICE TEAM
3100 ONTEL SECURITY, INC.

Voucher List
City of Ceres
Invoice# PO#
4452-368426
4452-367272
4452-368476
4452-367095
62900940
39081
38798-4
38847
38975-1
38975-3
Invoice Description

BATTERIES STOCK

BATTERIES STOCK
BRAKES ON UNIT #10-228-20 POLICE DEPT
BATTERY FOR PICKUP WW DEPT #25-223-22
TEMP SVCS UTILITY CLERK WE 12/1/23 (J.SANTIAGO)
NOV 23 PARKS SECURITY PATROL
10/13/23 SECURITY SVCS CC EVENT LG RM
10/28/23 SECURITY SVCS WHITMORE PARK
11/4/23 SECURITY SVCS CALMB EVENT
11/14/23 SECURITY SVCS CALMB EVENT
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
Total : 139.50

74.69 279.40
169.24
372.84
Total: 896.17
1,386.00
Total: 1,386.00
4,250.00
462.00
369.60
626.16
246.40
Total : 5,954.16
ITEM 4
Check#
128605
128606
128607
128608
128609
128610
128611
OF C
~
ii 'ER Wt.

Date
12/13/23
12/13/23
12/13/23
12/13/23
12/13/23
12/13/23
12/13/23
VND# Vendor Name
3129 PACIFIC GAS & ELECTRIC
5466 POWERGEN, INC.
3265 PRICE FORD OF TURLOCK , INC.
3324 RANDIK PAPER CO.
1004 ALBERT AVILA
3364 REXEL USA, INC.
3495 SAFE T LITE OF MODESTO INC
Voucher List
City of Ceres
Invoice# PO#
NOV2023
23-1809 22400031
29273
29253
221942
63180083
S138162917 .002
394519
Invoice Description
NOV 23 GAS SVCS
BATTERIES FOR WELL 34, 38 & BLAKER RESERVOIR TANK
HEATER HOSE ON UNIT #10-111-20 POLICE DEPT
IGNITION COILS UNIT #10-111-20 POLICE DEPT
COPY PAPER (10) BXS@ $58.259
AVILA P4900 10/7/23 RFND SMYRNA PARK

WWTP SCADA PLC MODULES
(12) ADA SIGNS
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
6,455.69
Total: 6,455.69
2,827.13
Total : 2,827.13
136.82
298.59
Total : 435.41
582.59
Total : 582.59
100.00
Total : 100.00
1,333.62
Total : 1,333.62
206.13
ITEM 4
~" OF c-
~--
~~ .,RR \Vt.

Check# Date VND# Vendor Name
128612 12/13/23 2483 SNS AUTOMATION
Voucher List
City of Ceres
Invoice#
394759
394756
394758
394812
11 2023-2
PO#
128613 12/13/23 3745 STANISLAUS COUNTY AUDITOR-CONT 3648 128614 12/13/23 3808 SWRCB ACCOUNTING OFFICE WD-0232387 128615 12/13/23 3808 SWRCB ACCOUNTING OFFICE WD-0232229 128616 12/13/23 5291 T-MOBILE USA, INC 987694971 NOV 2023 Invoice Description
(5) HANDICAPPED SIGNS
(126) NO PARKING SIGNS/ (5) HANDICAPPED SIGNS
(126) PAPER NO PARKING SIGNS
1/9/2024 9:03:24 AM
Amount

79.77 ROLL OF YELLOW PAVEMENT TAPE/ (74) NO PARKNG SIGNS 146,38

66.60 199.08
Total: 697.96
NOV 23 SCADA SYSTEM INTERGRATION RESO22-05 8,395.00
Total: 8,395.00
ROEDING RD SINK HOLE ENCROACHMENT PERMIT 686.00
Total: 686.00
ANNUAL COLLECTION SYSTEM OPERATING PERMIT FY23/24 3,746.00 Total : 3,746.00
ANNUAL WWTP OPERATING PERMIT FY23/24 26,785.00
Total: 26,785.00
NOV 23 PHONE SVCS 3,623.74
1/9/2024 9:03:23 AM
ITEM 4

OF ,,,-
,A
I 'ER wt
Check# Date VND# Vendor Name
128617 12/13/23 3839 TESCO CONTROLS, LLC
128618 12/13/23 5294 THIRKETTLE CORPORATION
128619 12/13/23 3898 TROY E. SLAYBAUGH
128620 12/13/23 3906 TURLOCK IRRIGATION DISTRICT
128621 12/13/23 3917 U.S. BANK VISA
128622 12/13/23 3334 UBEO WEST, LLC
Voucher List
City of Ceres
Invoice# PO#
0081535-IN
INV0097934
1089
DEC 2023
NOV2023
4338233
433380
Invoice Description
(36) BATTERIES FOR TRAFFIC SIGNAL BBS SYSTEMS

REGISTERS FOR STUCK REPLACEMENT METERS
11 /15-30/23 GRAFFITI ABATEMENT CODE & PARKS
DEC 23 ELECTRICITY SVCS
NOV 23 VISAS**SEE ATTACHMENT FOR DESCRIPTION**
DEC CH,ANNEX ,FIN,PW,F/S 1,PD,REC,WWTP,WTR WTR CP
9/1-11/30/23 CH,ANNEX,FIN,PW,PD,REC,WW ,WTR CPY LSE
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
Total: 3,623.74
7,607.93
Total: 7,607.93
4,591.50
Total: 4,591.50
2,822.00
Total: 2,822.00
100,898.02
Total: 11)0,898.02
39,081.30
Total: 39,081.30
2,237.97
1,507.86
Total: 3,745.83
ITEM 4
Check#
128623
128624
128625
128626
128627
128628
- F -0~
rt~
'ERW£.

Date
12/13/23
12/13/23
12/13/23
12/13/23
12/21/23
12/21/23
VND# Vendor Name
3966 VALLEY TIRE SALES, INC.
5529 VIGILANT SOLUTIONS, LLC
4090 WEST COAST ARBORISTS , INC.
4111 WILLE ELECTRIC SUPPLY, INC.
1028 ACCORD SYSTEMS, LLC
1068 AIRGAS USA, LLC
Voucher List
City of Ceres
Invoice# PO#
103168
54723 RI
207644
207643
S2174807.001
S2174629.001
P0555414
9144485574
9143847699
Invoice Description
(9) TIRES FOR POLICE DEPARTMENT
23-24 INVESTIGATIVE PLATFORM
NOV 23 GRID PRUNE
11/1-15/23 TREE SVC REQUESTS & EMERGENCIES
GFI PLUG FOR F/S #3

WWTP AERATOR MOTOR JUNCTION BOX PARTS
NOV 23 ACA REPORTING FEE

SAFETY GLASSES

TOURCH-TIP AND PARTS
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
1,174.85
Total : 1,174.85
7,750.00
Total : 7,750.00
13,974.80
7,264.45
Total: 21,239.25

18.98 317.58
Total : 336.56
465.92
Total: 465.92
113.79
363.23
ITEM 4
F
-----
~
'RWt.

Check# Date VND# Vendor Name
128629 12/21/23 1098 AL'S CERTIFIED SAFE & LOCK
128630 12/21/23 5391 AMAZON CAPITAL SERVICES, INC.
128631 12/21 /23 1185 AT&T
128632 12/21/23 1289 BEAR ELECTRICAL SOLUTIONS , INC
128633 12/21/23 1456 CALIFORNIA BOILER, INC.

Voucher List
City of Ceres
Invoice# PO#
266321
266294
1YPF-Y31 N-6MW4
000020932616
NOV 2023
20974
20949
10010678
Invoice Description

REPAIR TO ALARM SYSTEM FACILITIES

REPAIR TO ALARM SYSTEM FLEET

OFFICE PRINTER PAPER FLEET
11/7-12/6/23 CH SUPERTRUNK PACBELL T-1 LINE
NOV 23 PHONE SVCS CALNET 3
NOV 23 TRAFFIC SIGNAL RESPONSE
NOV 23 TRAFFIC SIGNAL ROUTINE MAINTENANCE

ANNUAL INSPECTION AJAX BOILER
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
Total : 477.02
141.00
310.88
Total : 451.88

49.84 Total : 49.84
813.58
3,533.15
Total : 4,346.73
2,930.00
3,028.00
Total : 5,958.00
1,287.29
Total : 1,287.29
ITEM 4
-OF
~ -
""~ ........ a ;.J '
-/le: "
~ - (I
'liR. Wi.

Check# Date VND#
128634 12/21/23 1462
128635 12/21/23 1491
128636 12/21/23 1606
128637 12/21/23 1606
128638 12/21/23 1606
128639 12/21/23 1623
128640 12/21 /23 1636
Vendor Name
Voucher List
City of Ceres
Invoice# PO#
CALIFORNIA LANDSCAPE SUPPLY, INC. 83266
CAR WASH PARTNERS , INC. 219121
218805
CHARTER COMMUNICATIONS 0016460120123
CHARTER COMMUNICATIONS 170062001120123
CHARTER COMMUNICATIONS 170060201120123
CHOICE LIGHTING SUPPLY 349314
CITY OF CERES "PETTY CASH" JUL-DEC 23
Invoice Description
1/2 YD CONCRETE FOR SMYRNA PARK IMPROVEMENT
NOV 23 CAR WASHES FOR PD ACCT #12794
NOV 23 CAR WASHES FOR PW ACCT #12605
12/1-31/23 PW CABLE SVCS
12/4-1/3/24 SCADA FIBER OPTIC SVC CONNECTION
12/1-31/23 CABLE SVCS FOR FLEET

REPLACEMENT LIGHT BULBS FOR CCC
JUL-DEC 23 PETTY CASH POLICE DEPARTMENT
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
167.98
Total: 167.98
350.00
190.00
Total : 540.00

39.60 Total : 39.60
360.00
Total : 360.00
109.06
Total : 109.06

71.42 Total : 71.42
113.86
ITEM 4
·oF c_ ~1 ·~
~-" - •. • •
;_, -' '
* , . . " . . .
r'
'£R wt
Check# Date VND# Vendor Name
128641 12/21/23 1644 CITY OF MODESTO
128642 12/21 /23 1657 CNASURETY
128643 12/21/23 1733 CRESCENT SUPPLY
Voucher List
City of Ceres
Invoice# PO#
253025-234516 22400013
OCT23
71628987 FY23/24
069799
069800
069912
069937
069938
069923
069927
401300
Invoice Description
9/30-10/31/23 NORTH CERES SEWER SERVICES FY23/24
2/3/24-2/3/25 CTY CLRK & FIN DIRECTOR SURETY BOND
A.PINON: AMOTOR UNIFORM PANTS
A.PINON : MOTOR UNIFORM· TAILORING
NEW HIRE UNIFORM • MARDIROSIAN

UNIFORM - EXPLORER ARBAUGH

UNIFORM - EXPLORER HARO

MOTOR UNIFORM PANTS - PINON

MOTOR UNIFORM TAILORING - PINON

MOTOR UNIFORM PANTS - PINON
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
Total: 113.86
1:38,507,10
Total: 1 :38,507 .10
105.00
Total: 105.00
-304.85
152.37
640.05
132.78
223.18
141.49

23.93 304.85
Total: 1,313.80
ITEM 4
OF .,,.-
I
'£e. wt
Check# Date VND# Vendor Name
128644 12/21 /23 1757 CSJVRMA
128645 12/21/23 5437 ELEVATOR TECHNOLOGY , INC.
128646 12/21/23 1961 EXPERIAN
128647 12/21 /23 5727 FIRE RISK MANAGEMENT SERVICES
128648 12/21/23 2127 GATE-OR-DOOR INC.
128649 12/21/23 5766 GATEWAY CAR WASH & DETAILING
INC
Voucher List
City of Ceres
Invoice# PO#
RMA 2024-0149 22400007
90960
90961
CD2408008460
JAN 24 MEDNSN
132838
132836
102
103
Invoice Description
3RD QRTR WC & LIAB INSURANCE FY 23/24

ELEVATOR PREVENTIVE MAINTENANCE FOR CCC

ELEVATOR PREVENTIVE MAINTENANCE FOR PD
NOV 23 PRE-EMPLOYMENT CREDIT CHECKS
JAN 24 MEDICALNISION PREMIUMS
OVERHEAD DOOR REPAIR F/S#4 (18)

WWTP GATE REPAIR
11/20-28/23 CAR WASHES FOR PD
12/5-15/23 CAR WASHES FOR PD
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
565,181.00
Total: 565,181.00
135.00
135.00
Total: 270.00

27.00 Total : 27.00
275,432.38
Total : 275,432.38
225.00
245.00
Total : 470.00

35.00 20.00
ITEM 4
Check# Date VND# Vendor Name
128650 12/21/23 2131 GDR ENGINEERING , INC.
128651 12/21/23 5715 GOVINVEST , INC.

Voucher List
City of Ceres
Invoice# PO# Invoice Description
1/9/2024 9:03:24 AM
Total:

Amount

55.00 28478 22300109 SEPT 23 RICHLAND AVE SANITARY SWR REMOVE/RPLC PRO 24,390.00 Total: 24,390.00
2023-5010 11/28/23-11/27/26 COSTING MODULE SUBSCR IPTION 23,190.00 Total: 23,190.00
128652 12/21/23 2246 GROVER LANDSCAPE SERVICES , INC 0320908 22400017 NOV 23 DOWNTOWN BUSINESS LANDSCAPING SVCS FY23/24 1,820.00 128653 12/21/23 5648 ANN HERNER
128654 12/21/23 5661 KIRKMAN BECK, LLC
128655 12/21/23 5282 HUNT & SONS, INC.
2023-40
38338
713029
728804
713030
Total: 1,820.00
22400041 NOV 23 GEN CIP STAFF AUGMENTATION CONSULTING SVCS 15,559.50 TEMP SVCS SECRETARY WE 12/10/23 (R.JOHNSON)
10/16-10/31/23 FUEL FOR PW ACCT #76078
11 /1- 11 /15/23 FUEL FOR PW ACCT #76078
10/16-10-31/23 FUEL FOR PDACCT#76081
1/9/2024 9:03:23 AM
Total: 15,559.50
1,269.20
Total: 1,269.20
10,937.99
7,087.10
10,531.54
ITEM 4
Check#
128656
128657
128658
128659
128660
128661
OF C ..,.--..;;.;
i 'ER wi
Date
12/21 /23
12/21/23
12/21/23
12/21/23
12/21/23
12/21/23
VND# Vendor Name
5282 HUNT & SONS, INC.
2411 1.C. REFRIGERATION SERVICE, INC
2418 IDN-WILCO INC
5685 JEREMY DAMAS
2539 K & D ENTERPRISES INC.
5530 KATHRYN FOSTER
Voucher List
City of Ceres
Invoice# PO#
757556
757557
2435908
2435736
1 0326206-00

12.2023.1 22300103
KD-30782
1491
1/9/2024 9:03:24 AM
Invoice Description Amount
Total: 28,556.63
11/16-30/23 FUEL FOR PW ACCT #76078 6,549.69
11/16-30/23 FUEL FOR PD ACCT #76081 8,161.09
Total: 14,710.78
REPAIR TO WALK IN REFRIGERATOR 521 .31
STREETS HEATER SERVICE 125.00
Total : 646.31
PAD LOCKS 314.53
Total : 314.53
NOV-DEC 23 PW PROJECT MANAGEMENT AND CONSULTATION 6,400.00 Total : 6,400.00
ROAD BASE FOR LEAK SVC LINE REPLACEMENT AT MCNEIL 75.86 Total: 75.86
SUPPLIES FOR ACTIVE SHOOTER TRAINING 130.00
1/9/2024 9:03:23 AM
ITEM 4
oF ,,,.,-
<""'
I
'ERW'c.

Check# Date VND# Vendor Name
128662 12/21/23 2651 LIEBERT CASSIDY WHITMORE
128663 12/21 /23 5557 MARTIN MARIETTA MATERIALS , INC.
128664 12/21 /23 5364 MATTHEW W . LAMPO
128665 12/21/23 1001 JAVIER LOPEZ
128666 12/21 /23 5362 MISSION LINEN SUPPLY
Voucher List
City of Ceres
Invoice# PO#
112023-0546
41264349
2113
2105
J.LOPEZ 1/17-19/24
519876194
520062432
519969432
520104105
Invoice Description
LCW 2024 ANNUAL CONFERENCE 2/8-9/24

3.07 TONS OF ASPHALT FOR CITY WIDE PATCHING

PRE-EMPLOYMENT POLYGRAPH

PRE-EMPLOYMENT POLYGRAPH
J.LOPEZ: PER DIEM/MILEAGE US CONF OF MAYORS
8/14/23 UNIFORM SVCS FOR WASTEWATER
9/18/23 UNIFORM SVCS FOR FLEET
9/4/23 UNIFORM SVCS FOR FLEET
9/25/23 UNIFORM SVCS FOR FLEET
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
Total : 130.00
1,290.00
Total : 1,290.00
239.30
Total : 239.30
450.00
450.00
Total : 900.00
346.21
Total : 346.21

50.54 27.82

48.50 31 .51
ITEM 4
OF , . .,,--
i 'liR Wt.

Check# Date VND# Vendor Name
128667 12/21/23 5693 MIWALL CORPORATION
Voucher List
City of Ceres
Invoice# PO#
520161431
520210871
519508247
520588709
520633360
519521127
520633357
520633358
520633341
520633359
520633336
520633356
1012539
Invoice Description
10/2/23 UNIFORM SVCS FOR FLEET
10/9/23 UNIFORM SVCS FOR FLEET
6/19/23 UNIFORM SVCS FOR WASTEWATER
12/4/23 UNIFORM SVCS FOR WTR/WTR CONSERVATION
12/11/23 UNIFORM SVCS FOR WTR/WTR CONSERVATION
6/19/23 UNIFORM SVCS FOR FACILITIES
12/11/23 UNIFORM SVCS FOR FACILITIES
12/11 /23 UNIFORM SVCS FOR FLEET
12/11/23 UNIFORM SVCS FOR WASTEWATER
12/11/23 UNIFORM SVCS FOR STREETS
12/11/23 UNIFORMS SVCS FOR PARKS
12/11/23 MAT CLEANING SVCS FOR PWADMIN

AMMUNITION
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount

27.82 27.82

88.38 75.82

75.82 156.00

26.48 31 .51

64.18 51 .91

57.40 10.00
Total: 851 .51
5,933.76
ITEM 4
Check# Date VND# Vendor Name
128668 12/21 /23 2943 MODESTO BATTERY CO
128669 12/21/23 5768 MONUMENT ROW
128670 12/21/23 2992 MOTOROLA SOLUTIONS , INC
128671 12/21 /23 3062 NORTHSTAR CHEMICAL
128672 12/21 /23 5583 ODP BUSINESS SOLUTIONS, LLC
128673 12/21/23 3090 OFFICE TEAM
Voucher List
City of Ceres
Invoice# PO#
250928
Invoice Description
(2) BATTERIES FOR TARO MOWER PARKS #40-597-18
1/9/2024 9:03:24 AM
Amount
Total : 5,933.76
355.12
250835 (4) BATTERIES TRFFC SIGNAL BBS SYSTEM WHITMORE/5TH 1,188.76 Total: 1,543.88
1785 22400040 NOV 23 ROW AQUISITION SVCS SERVICE/MITCHELL IC 4,548.75 Total: 4,548.75
8230434482 JAN 24 RADIO MAINTENANCE 1,451.38
Total: 1,451.38
270021 CL2 WELL TREATMENT FOR SIX STREET #27 866.71
Total: 866.71
343761786001 STENO PADS & ENVELOPES 87.06
343310087001 (1) BOX MARKERS & (3) TONER CARTRIDGES 278.13 Total: 365.19
62945112 TEMP SVCS UTILITY CLERK WE 12/8/23 (J.SANTIAGO) 1,152.11 1/9/2024 9:03:23 AM
ITEM 4
Check#
128674
128675
128676
128677
128678
OF ----
~
It
'£R Wt.

Date
12/21/23
12/21 /23
12/21/23
12/21/23
12/21/23
VND# Vendor Name
3100 ONTEL SECURITY , INC.
5471 PACIFIC STORAGE COMPANY
3247 PORAC LEGAL DEFENSE FUND
3248 PORAC-PEACE OFFICERS RESEARCH
ASSOC
3265 PRICE FORD OF TURLOCK, INC.

Voucher List
City of Ceres
Invoice# PO#
38976-2
38976-1
5187807
746648
424463
29664
29422
Invoice Description
11/9/23 SECURITY SVCS CC EVENT LRG RM
11/4/23 SECURITY SVCS CC EVENT LRG RM
DEC 23 PD SHREDDING
JAN-MAR 24 RESERVE OFFICERS LEGAL DEFENSE FUND
JAN-MAR 24 RESERVE OFFICERS DUES
THROTTLE BODY E.G.R ENIGINE EMISSIONS #20-226-09
MOTOR MOUNT INSULATOR FOR POLICE SUV #10-118
1/9/2024 9:03:24 AM
Amount
Total : 1,152.11
246.40
800.80
Total : 1,047.20
128.02
Total: 128.02

96.00 Total: 96.00

48.00 Total : 48.00
338.67
178.82
29465 TIRE PRESSURE MONITOR SENSOR FOR POLICE SUV#0-109 67.97 Total: 585.46
1/9/2024 9:03:23 AM
ITEM 4
Check#
128679
128680
128681
128682
128683
128684
OF C
~
-OJ 'ER. Wt
Date
12/21/23
12/21/23
12/21/23
12/21 /23
12/21/23
12/21/23
VND# Vendor Name
5145 QUADIENT, INC.
3324 RANDIK PAPER CO.
3353 REFRIGERATION SUPPLIES DIST
3734 STAN KANEDO
3760 STANISLAUS FOUNDATION DENTAL

CARE TRUST ACCOUNT
3801 SUNBELT RENTALS, INC.

Voucher List
City of Ceres
Invoice# PO#
60658816
221943
222276
42188705-00
143954
52392
52411
145673806-0001
Invoice Description
1/3-4/2/24 POSTAGE MTR RNTL & ONLINE RATE MAINT

TRASH CAN LINERS

BATH TISSUE

TIE DOWNS

NEW HIRE UNIFORM - CHRIM-MARQUEZ
DEC 23 DENTAL CLAIMS
DEC 23 DENTAL CLAIMS
19" ELECTRICAL SCISSOR LIFT RENTAL FOR CCC
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
173.79
Total: 173.79
1,735.33

37.43 Total: 1,772.76
130.54
Total: 130.54
978.71
Total: 978.71
6,107.86
5,486.10
Total : 11,593.96
683.92
Total: 683.92
ITEM 4
OF C./l,
~ +
ii~
ER Wt..,.~
Check# Date VND#
128685 12/21 /23 3842
128686 12/21/23 5233
128687 12/21/23 5483
128688 12/21/23 4185
128689 12/21/23 3966
128690 12/21 /23 5492
Vendor Name

THE CERES COURIER INC

THE POTTERY PLACE & MORE
TRUEPOINT SOLUTIONS , LLC.

UNITED SITE SERVICES
VALLEY TIRE SALES, INC.

WBCP INC
Voucher List
City of Ceres
Invoice# PO#
355976
355977
355973
10056
23-1421
114-13755535 22300070
103427
6973
Invoice Description
11/1-8/23 LEGAL AD PH NOTICE CC#10-16 PC VACANCY
11/22/23 AD PH NOTICE CC#11-5 VTSM 23-17&CUP 23-18
11/1/23 LEGAL AD HEAL TH & SANITATION ORDINANCE
12/9/23 PENGUIN DISH
OCT-NOV 23 PLANNING RECORD CONFIGURATION SVCS
TEMP FENCING FOR WTR SHOP 1921 ROCKEFLLER DR
(4) TIRES FOR FACILITIES FORD RANGER

CITY MANAGER RECRUITMENT
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
120.00
105.00
120.00
Total : 345.00

35.00 Total: 35.00
1,237.50
Total : 1,237.50
2,683.08
Total: 2,683.08
560.75
Total: 560.75
3,950.16
Total: 3,950.16
ITEM 4
Check#
128691
128692
128693
F ;;;--
6 'ER. Wi.

Date
12/21/23
12/21 /23
01/03/24
VND# Vendor Name
4090 WEST COAST ARBORISTS , INC.
1627 WHITE BRENNER LLP
1039 ADTECHINC
Voucher List
City of Ceres
Invoice# PO#
208092
48950
48951
48952
48953
48954
48955
48956
48957
48958
378256
Invoice Description
11/16-30/23 GRID PRUNE
OCT 23 GENERAL MUNICIPAL LEGAL SVCS
OCT 23 WATER LEGAL SVCS
OCT 23 POLICE LEGAL SVCS
OCT 23 HR LEGAL SVCS
OCT 23 COMM DEV LEGAL SVCS
OCT 23 KASE'S JOURNEY LEGAL SVCS
OCT 23 CANNABIS LEGAL SVCS
OCT 23 PRA LEGAL SVCS
OCT 23 PW LEGAL SVCS
DEC 23 SCADA MANAGED BACKUPS
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
9,461.20
Total: 9,461.20
11,287,80

98.70 740.00
1,028.40
1,640.00
324.10
46,30
560.00
300.00
Total: 16,025.30
224.06
Total : 224.06
ITEM 4
-OF ....---.;;
• --m
'£RWt
Check# Date
128694 01/03/24
128695 01/03/24
128696 01/03/24
128697 01/03/24
128698 01/03/24
128699 01/03/24
VND# Vendor Name
5391 AMAZON CAPITAL SERVICES, INC.
1140 ANIMAL DAMAGE MANAGEMENT INC
1606 CHARTER COMMUNICATIONS
5578 COSTAR REAL TY INFORMATION , INC.
1874 DON PEDRO PUMP
1889 DU-ALL SAFETY, LLC
Voucher List
City of Ceres
Invoice# PO#
167K-7 JHG-NC6C
7465C 22400058
170061001120123
120506741
28812 22400029
24956
24676
24862
Invoice Description

TOD'S SCREWDRIVER SET FOR SHOP/FLEET
DEC 23 PEST CONTROL SERVICES RESO 22-134 FY23-24
12/1-31/23 INTERNET FOR SCADA WW
12/1-31/23 COMM REAL ESTATE DATA BASE
WELL 25 VIDEO SURVEY BOOTHE RD FY23/24
NOV 23 MONTHLY SAFETY TRAINING
AUG 23 MONTHLY SAFETY CONTRACT
OCT 23 MONTHLY SAFETY CONTRACT
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount

83.20 Total: 83.20
6,505.00
Total: 6,505.00
259.96
Total: 259.96
420.00
Total: 420.00
4,920.00
Total: 4,920.00
1,522.50
1,050.00
1,050.00
Total : 3,622.50
ITEM 4
Check#
128700
F~
~
Ill
,
'
ER Wt.

Date VND# Vendor Name
01/03/24 5587 EMTS, INC.
128701 01/03/24 1985 FEDERAL EXPRESS
128702 01/03/24 1991 FERGUSON US HOLDINGS , INC
128703 01/03/24 1993 FERGUSON WATERWORKS #1423
Voucher List
City of Ceres
Invoice#
41768
11200330
11200471
8-320-16436
4732856
4643847
1831044
1830859
1830824
1783231-4
1831429
PO# Invoice Description
22400016 JUL
23 CITY ROW & PARKS LANDSCAPE SVCS RESO23-80
22400016 OCT 23 CITY ROW & PARKS LANDSCAPE SVCS RESO23-80 22400016 DEC 23 CITY ROW & PARKS LANDSCAPE SVCS RESO23-80

SHIPPING FEE FOR POST BATTERY TEST

PLUMBING PARTS

SADDLES FOR IP -TAP
4' MAIN -REPLACEMENT STOCK

SADDLES FOR TAPS ON MAIN
(227) WATER MAIN REPLACEMENT PARTS
MTRLS FOR DF2 BACKFLOW @ SMYRNA PARK IMPRVMNTS
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount
23,275.00
23,275.00
.23,275.00
Total : ·59,825.00
Total :

Total :

26.96 26.96

46.70 233.44
280.14
807.52
628.64
565.61
7,857.60
3,353.10
ITEM 4
Check#
128704
128705
128706
128707
128708
128709
OF C,.~
~
?,· •• ..,,
.·, *
. !:'
- ~ c,% '£RW£. ~
Date VND#
01/03/24 5661
01/03/24 2411
01/03/24 2429
01/03/24 2540
01/03/24 2831
01/03/24 5362
Vendor Name

KIRKMAN BECK, LLC
I.C. REFRIGERATION SERVICE, INC.

INFOSEND, INC.

KACHEL, GUY ROBERT
MCCOY'S INDUSTRIAL TIRE, INC.

MISSION LINEN SUPPLY
Voucher List
City of Ceres
Invoice# PO#
38445
2435801
252518
Invoice Description
TEMP SVCS SECRETARY WE 12/17/23 (R.JOHNSON)

TEST INSPECTION TO HVAC
NOV 23 UB ONLINE MAINT & SUPPORT FEE
1/9/2024 9:03:24 AM
Amount
Total : 13,212.47
1,269.20
Total : 1,269.20
663.62
Total : 663.62
475.00
Total : 475.00
JAN 2024 JAN PLANNING COMMISIONER COMPENSATION RESO#89-183 80.00 Total : 80.00
8253 FOAM FILL FOR TIRE CURBSIDE STREETS SWEEPER 1,040.72 Total : 1,040.72
520483292 11/20/23 UNIFORM SVCS FOR STREETS 147.42
520428754 11/13/23 UNIFORM SVCS FOR STREETS 49.11
520385914 11/6/23 UNIFORM SVCS FOR STREETS 49.11
1/9/2024 9:03:23 AM
ITEM 4
Check#
OF C....Q,
1~ {J'j
I* ' ~ ·- - ~
(.,~
'eRWi. i-:

Date VND# Vendor Name
Voucher List
City of Ceres
Invoice# PO#
520345460
520099639
520428753
520385913
520392975
519227172
520523935
520527567
520342335
520298046
520253736
520210873
520527566
520483291
Invoice Description
10/30/23 UNIFORM SVCS FOR STREETS
9/25/23 UNIFORM SVCS FOR STREETS
11 /13/23 UN I FORM SVCS FOR FLEET
11/6/23 UNIFORM SVCS FOR FLEET
11/6/23 UNIFORM SVCS FOR WASTEWATER
5/1/23 UNIFORM SVCS FOR FACILITIES
11/27/23 UNIFORM SVCS FOR STREETS
11/27/23 UNIFORM SVCS FOR STREETS
10/30/23 UNIFORM SVCS FOR WATER DEPT
10/23/23 UNIFORM SVCS FOR WATER DEPT
10/16/23 UNIFORM SVCS FOR WATER DEPT
10/9/23 UNIFORM SVCS FOR WATER DEPT
11/27/23 UNIFORM SVCS FOR FLEET
11/20/23 UNIFORM SVCS FOR FLEET
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount

99.04 101.09
31 .51
31 .51

48.50 77.00

48.50 51 .91

75.82 73.92
269.61

69.32 31 .51
31 .51
ITEM 4
FC ---..;
-~~- ~ -:;.; - __ .
* .-'l '
oc>·
~l'FIER WL
Check# Date VND# Vendor Name
Voucher List
City of Ceres
Invoice# PO#
520478597
520240012
520527568
520483293
520428755
520385915
520104083
520062410
519969430
520000888
520099650
519889347
520527565
519977500
Invoice Description
11/20/23 UNIFORM SVCS FOR WATER DEPT
10/16/23 UNIFORM SVCS FOR WATER DEPT
11/27/23 UNIFORM SERVICES WATER
11/20/23 UNIFORM SVCS WATER DEPT
11/13/23 UNIFORM SVCS FOR WATER DEPT
11/6/23 UNIFORM SVCS FOR WATER DEPT
9/25/23 UNIFORM SVCS FOR PARKS
9/18/23 UNIFORM SVCS FOR PARKS
9/29/23 UNIFORM SVCS FOR PARKS
9/11/23 UNIFORM SVCS FOR PARKS
9/25/23 UNIFORM SVCS FOR PARKS
8/21/23 UNIFORM SVCS FORWTR/WTR CONSERVATION
11/27/23 UNIFORM SVCS FOR FACILITIES
9/4/23 UNIFORM SVCS FOR WTR/WTR CONSERVATION
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount

97.00 97.00

75.82 75_82

75.82 75.82

67.94 46.78

50.54 61 .00
630.54

62.62 26.48

62.62 ITEM 4
Check# Date VND# Vendor Name
Voucher List
City of Ceres
Invoice# PO#
520048551
520062434
520099651
520104107
520161433
520161432
520099642
520062415
519158631
519767584
519424826
520253734
520298044
520342333
Invoice Description
9/11/23 UNIFORM SVCS FOR WATER DEPT
9/18/23 UNIFORM SVCS FOR WTR/WTR CONSERVATION
9/25/23 UNIFORM SVCS FOR WATER DEPT
9/25/23 UNIFORM SVCS FOR WTR/WTR CONSERVATION
10/2/23 UNIFORM SVCS FOR WTR/WTR CONSERVATION
10/2/23 UNIFORM SVCS FOR STREETS
9/25/23 UNIFORM REPLACEMENT WASTEWATER
9/18/23 UNIFORM SVCS FOR WASTEWATER
4/18/23 UNIFIRM SVCS FOR WATER DEPT
7/26/23 UNIFORM SVCS FOR WATER DEPT
6/5/23 UNIFORM SVCS FOR WTR/WTR CONSERVATION
10/16/23 UNIFORM SVCS FOR FLEET
10/23/23 UNIFORM SVCS FOR FLEET
10/30/23 UNIFORM SVCS FOR FLEET
1/9/2024 9:03:23 AM
1/9/2024 9:03:24 AM
Amount

97.00 50.92
194.00
380.40

69.32 40.58

48.50 46.20
366.00
205.00

67.02 31 .51
31 .51
31 .51
ITEM 4
Check# Date VND# Vendor Name
128710 01/03/24 3039 NBS GOVT FINANCE GRP INC
128711 01/03/24 5392 NVB EQUIPMENT INC.
128712 01/03/24 5583 ODP BUSINESS SOLUTIONS, LLC
128713 01/03/24 5656 OTERO, CERINA M.

Voucher List
City of Ceres
Invoice#
520381682
520342334
520253735
202312-3701
Hl50837
341321295001
JAN 2024
PO#
128714 01/03/24 5107 PRECISION DYNAMICS CORPORATION 9354557120 Invoice Description
11/6/23 UNIFORM SVCS FOR FLEET
10/30/23 UNIFORM SVCS FOR STREETS
10/16/23 UNIFORM SVCS FOR STREETS
ADMIN FEES-1987 LMD QE 3/31/24
A.C. LEAK DECTECTOR KIT-NITROGEN FILL SYSTEM FLEET

OFFICE SUPPLIES FOR ENGINEERING DEPT
1/9/2024 9:03:24 AM
Amount
216.05

49.11 49.11
Total: 4,765.93
3,669.33
Total : 3,669.33
446,95
Total :

Total :

JAN PLANNING COMMISIONER COMPENSATION RESO#89-183
446.95

74.85 74.85

80.00 80.00 Total :

PROXY CARDS FOR CITY EMPLOYEES 1,400.53
Total : 1,400.53
1/9/2024 9:03:23 AM
ITEM 4
Check#
128715
QF
Date VNO # Vendor Name
01/03/24 3341 RAYCO INDUSTRIAL SUPPLY INC
128716 01/03/24 3592 SENSUS USA INC
128717 01/03/24 2483 SNS AUTOMATION
166 Vouchers in this report
Voucher List
City of Ceres
Invoice#
1535516
ZA23022413
PO# Invoice Description

SAM RYNO PLAYGROUND REPAIRS
011724-011625 ANNUAL RNI FEE & ANALYTICS
1/9/2024 9:03:24 AM
Total:

Total :

Amount
449.03
449.03
12 2023-1 DEC 23 SCADA SYSTEM INTERGRATION RESO22-05
:21,319.05
21 ,319.05
8,337.50
Total : 8,337.50
Total vouchers: 2,330,651.12
1/9/2024 9:03:23 AM
ITEM 4
Check
128621
Date
12/13/23

CARD HOLDER CHARGE DESCRIPTION

AARON R OJEDA-MORENO BACK PLATE FOR BLOWER
Vendor Name
U.S. BANK VISA
Invoice Description
NOV23VISAS

ABRAHAM OCHOA JR RING WAX/ FLEET MAINTENANCE, HARDWARE & SCISSORS AL BURKETT ELECTRICAL SAFETY GLOVES, A.BURKETT: CWEA MEMBERSHIP RENEWAL AMERICO R CASTANEDA WD 40, SILICONE, FERRULE FITTINGS, WIRE ROPE, MICS, (4) IPHONE CASES, SCREEN PROTECTORS FOR FACILITIES, 35A FUSES ANDREA MAGDALENO K YOTSUYA: REG FEE HOW TO DELIVER EXCEPTIONAL CUSTOMER SERVICE ONLINE SEMINAR 11/8/23 ANGELICA HERNANDEZ REFRESHMENTS FOR OPEN ENROLLMENT, REFRESHMENTS FOR RMA TRAINING, A.HERNANDEZ : LODGING FOR 48TH ANNUAL CALPELRA 11/14-17/23 ARMANDO HERNANDEZ 1 5 SCH40 FITTINGS, CHEMICAL SPRAY BOTTLES, 1" GALVANIZE FITTINGS FOR SMYRNA BACKFLOW, CONCRETE BAGS, 2" FITTINGS FOR RIVERBLUFFS STORAGE TANK, CL2 FOR RIVERBLUFFS STORAGE TANK, ROPE, HOOK LEATHER GLOVES BOBBY TITUS B TITUS LODGING BACKFLOW TESTER CRSE 11/13-17/23

BRYAN N FERREIRA SNACKS, DRINKS FOR FARO TRNG/SCHOOL
CHRISTOPHER PERRY C.PERRY: DANNER BOOTS FOR DEPARTMENT RANGE AND TRAININGS, C.PERRY PROFESSIONAL WEAR JACKETS

CRISTINA AGUILAR PHONE SCREEN PROTECTOR & PHONE CASE
CRYSTEL AGUILAR C AGUILAR: CPRS MEMBERSHIP RNWL, MISC SPECIAL EVENT - SENIOR HALLOWEEN EVENT, REFUND - ERROR PURCHASE, SUPPLIES FOR SENIOR PROGRAMMING

RETURN, CELL PHONE CASE FOR CITY WORK PHONE

DAVID ADAIR RUST METAL PREP REMOVAL DISC/FLAPPER WHEELS STREETS DEPT DAVID ROCHA A RUIZ: SAFETY BOOTS & CEMENT FOR BBQ AT BARRY GROVE DELILAH VASQUEZ D.VASQUEZ: PARKING AND LODGING FEE FOR 48TH ANNUAL CALPELRA 11/14-17/23, TABLECLOTHS FOR HOLIDAY LUNCHEON DIRK NIEUWENHUIS SAFETY GLASSES. DRINKS FOR ACTIVE SHOOTER TRAINING, APPLE CLOUD STORAGE, DRINKS FOR SECOND ACTIVE SHOOTER TRAINING

DOUGLAS DUNFORD LUNCH MEETING W/CAPITOL ADVOCACY
DYLAN W PALECEK NEW CUBICLE SETUP, PENS, OFFICE SUPPLIES - PW ADMIN, !PHONE CASE PW DEPUTY DIRECTOR, !PHONE SCREEN PROTECTORS - PW ADMIN, OFFICE WATER - WATER DEPT & PW, 11/1-30/23 GPS TRACKING FOR ST SWEEPERS, WTR CONSERVATION VEHICLECOMPUTER SOFTWARE STORES, !PHONE CASE - PW ADMIN ELLEN EDMONDSON PVC PARTS FOR UPGRADES, WELL MAINTENANCE TOOLS . WELL MAINTENACE CAT TRAP, ITEMS FOR WELL MAINTENANCE. E.EDMONDSON: RESCHEDULE TEST

FEE CA-NV AWWA BACKFLOW PREVENTION ASSEMBLY TESTER, TOOLS FOR WELL MAINTENACE

ELYSE DAVIS-CAPOEMAN POST-IT NOTES PW ADMIN, OFFICE SUPPLIES PW ADMIN & FACILITIES, PAPER ORGANIZER PW DEPUTY DIRECTOR, PADFOLIO PW DEPUTY DIRECTOR FALLON MARTIN D.DUNFORD REG FEE 2024 LOCC CITY MANAGERS CONF 2/7-9/24, LUNCH FOR REGIONAL CM MONTHLY MEETING, CALENDAR FOR CITY MNGR AND CLERK'S Invoice
NOV2023
TOTAL
100.31
71 .24
875.09
372.18
199,00
1,952.82
541.85
772,80
21 .04
364.94

19.43 430,28

45.50 162.88
1,200.41
440.63

92.01 324.03
607.82
783.15
977,69
ITEM 4

HANK UNRUH

JOHN BANTA

JOHNNY CARRILLO

JONATHAN FREDERICK

JOSEPH CHAVEZ

JOSHUA CASAS

JULIO AMADOR

KATHLEEN L LEMBURG

KEITH GRIEBEL

KENNETH E VAUGHN

KEVIN HALEY

KHRISNA STITZELL

MARCY PEDERSON

MARK ANDERSON

MATTHEW SCOTT

MATTHEW WILLIAMS

RENEE HOWERTON

RICK COLLINS

ROBERT HERRINGTON

OFFICE, CITY CELL PHONE COVER

ASPHALT RELEASE FLUID, NAILS, SCREWS, PVC FITTINGS, MARKING CRAYONS, CONCRETE FORM BOARDS, FRAMING SQ, PATCH TRUCK HEATER PLUG CORD

IPHONE CASES & SCREEN PROTECTORS, IPAD CASES & SCREEN PROTECTORS, MARKING CRAYONS, MARKERS (PENS), IPHONE CASE AND CHARGERS

ASPHALT FILTER, SCRAPERS, KNIFE BLADES, SILVER ARMED PLUG, ASPHALT PATCH TRUCK CORD, CUTTING FLUID, TAP WRENCH, TAP SET HOLE SAW KIT,

IPHONE SCREEN PROTECTOR, LPR CAMERA ZIP TIES

PHONE CASE FOR NEWT-MOBILE CELL PHONE
HARDWARE - PD, R.ESCAMILLA: SAFETY BOOTS, PULLY AND BELT FOR CORP YARD GATE, CAULKING AND FLASHING - RESERVOIR, BLINDS - F/S#2 (19)

COMPUTER FOR DEPUTY PW DIRECTOR, REPLACEMENT BLUETOOTH HEADSETS AND ADAPTERS, WIRELESS KEYBOARD AND MOUSE FOR FINANCE DIRECTOR RAFFLE PRIZE FOR TRUNK OR TREAT, SUPPLIES FOR TRUNK OR TREAT, J CHAVEZ: CPRS MEMBERSHIP, SUPPLIES AND BANNER FOR CHRISTMAS EVENT J CHAVEZ: REG FEE 2024 CPRS CONNECTIONS CONFERENCE & EXPO 2/27-3/1/24, C.AGUILAR: REG FEE 2024 CPRS CONNECTIONS CONFERENCE & EXPO 2/27-3/1/24 (9) OTTER BOX PHONE CASES, (6) SCREEN PROTECTORS FOR NEW I PHONES, OTTER BOX PHONE CASE FOR NEW I PHONE, B.TITUS: REG FEE BACKFLOW TESTER COURSE 11/13-17/23, (6) IPHONE CHARGER BLOCKS, CHARGING STATION, (2) OTTER BOX PHONE CASES FOR NEW IPHONES

PURCHASE FOOD FOR SUSPECT AFTER AFTER CNT NEGOTIATION

RETURNED TRUNK OR TREAT RAFFLE PRIZE, TRUNK OR TREAT RAFFLE/SUPPLIES, TRUNK OR TREAT STAFF LUNCH, CHRISTMAS EVENT SUPPLIES & DECORATIONS

COOKING CLASS SUPPLIES, CHRISTOMAS EVENT BANNERS, OFFICE SUPPLIES WORK PHONE CASE K.GRIEBEL: DRESS BELT FOR WORK, A.JOHNSON/J.VOSBEIN : RENTAL CAR ASSERTIVE SUPERVISION 10/25-27/23, G.BLAKESLEE/K.SAKASEGAWA : REG FEE SEXUAL ASS UAL T INVESTIGATIONS FOR PATROL CRSE 1/29-30/24

CAMERAS FOR SMYRNA PARK, PHONE COVERS FOR REPLACEMENTS PHONES

RAT TRAPS
SPECIAL TY CRAFT SUPPLIES, CHRISTMAS EVENT SUPPLIES, K STITZELL: CPRS MEMBERSHIP TOLLS AND BRIDGE FEES, A.PINON: BUSINESS CARDS TRAFFIC OFFICER, NATIONAL TACTICAL OFFICERS ASSOCIATION MEMB 23/24, MAGNETIC BOARD REUSEABLE LABELS, IPHONE CASES & PROTECTORS, SHIPPING FEES TO RETURN BROKEN RADIO MIC, C PERRY/T HUDSON: REG FEE CALCHIEFS ANNUAL TRNG 5/19-22/24

TRAFFIC HELMET BADGES
PHONE CHARGERS (10) AND COMPUTER MONITOR

SEALANT FOR MOTOR JUNCTION BOX
BINDER DIVIDERS, POWER TOOLS BATTERIES & BUCKET, CELL CASE & SCREEN PROTECTORS, NOV 23 ACROBAT PRO MONTHLY SUBSCRIPTION, REPLACEMENT

BEACON FOR LIFT STATION, REPLACEMENT FIRE EXTINGUISHERS

EVIDENCE SUPPLIES, R HOWERTON CAPE MEMBERSHIP FEES

AUDIBLE ANNUAL SUBSCRIPTION, WARRANTY FOR HEADPHONES, HEADPHONES FOR AUDIBLE LISTENING, MONTHLY INVESTIGATIVE SERVICE FEES REBAR, WIRE, DOBIE FOR CONCRETE PAD BERRY GROVE PRK, SMALL CORDLESS TOOL FOR RAYS TRUCK, 1/4" POLY CARBONATE GLASS FOR MARQUEE SIGN VARIOUS WRENCHES FOR STAFF TRUCKS PEDRO/RAY, 6" MAIN LINE REPAIR CONCRETE KICKER SMYRNA, BRASS GATE VALVES FOR SMYRNA WATER FAUCET 2,458.35

21.66 519.55
1,907.75
1,974.12
1,656.51

18.15 1,844.50
722.75

67.35 63.37
595.48
2,603.03
296.29

18.95 1,192.51
643.22
550.20
1,129.25
ITEM 4
SCOTT KEYS REESE TRAILER TOW HITCH FACILITIES TRANSIT VAN #41-262-23 & TV. CAMERNCABLE SHANNON ESENWEIN S.ESENWEIN: CSMFO 2024 MEMBERSHIP FEES, S.ESENWEIN: REG FEE CSMFO CONFERENCE 1/30-2/2/24

SHAWN W HESS RAIN COATS, SHIPPING FEES TO RETURN EQUIPTMENT, RAIN BOOTS, PRESSURE WASHER NOZZLE, HOSE SPRAY NOZZLES, GRINDING DISCS & REFLECTORS, KEY TAGS, EPOXY FOR SMARTCOVER ANTENNAS, 2x4'S & NAIL FOR FORMS WWTP, MORTAR FOR CONCRETE HOLES WWTP, PHONE CASE FOR DUTY PHONE, NEW

BACKPACK BLOWER

SHAWN WALKER SANDBAGS FOR STORM SEASON, THERMOSTAT FOR RIVERVIEW LIFT STATION TOOLS FOR NEW STREETS SERVICE TRUCK, BREAKERS FOR STREET LIGHT, KEYS

MADE FOR NEW STREET SWEEPER , PARTS FOR STORM LIFTSTATION WEST PUMP SHIRLEY A VENTURA CELL PHONE COVER FOR CITY PHONE, S.VENTURA : LODGING 48TH ANNUAL CALPELRA CONF 11/14·17/23, ERROR CHARGE, OFFICE SUPPLIES TONI CORDELL WIRELESS MOUSE FOR JESUS CHAVEZ DEPUTY PW DIRECTOR. SUBSCRIPTION FOR ONLINE CERES COURIER, LAPTOP CARRIER FOR JESUS CHAVEZ DEPUTY PW DIRECTOR, NEW !PHONE CASE PROTECTOR FOR SAM ROYAL, NEW !PHONE CASE PROTECTOR FOR TONI CARDELL

TRAVIS HUDSON GRASS CATCH CONTAINER FOR FIRING RANGE LAWN MOWER TRENTON JOHNSON T JOHNSON: COLLEGE DEGREE FEE TUITION PROF DEVELOPMENT, PARTS FOR SURVEILLANCE CAMERAS FOR ILLEGAL DUMPING, PORTABLE PRINTER, PARTS

FOR SURVEILLANCE CAMERAS FOR ILLEGAL DUMPING, LAWN MOWER CUTTING DECK SAFETY COVER

TRINIDAD VIRAMONTES JR ARMORY TOOLS

VERONICA GONZALEZ OFFICE SUPPLIES
VIANEY PELAYO G CHANG: SAFETY BOOTS. A.AGUILERA: SAFETY BOOTS. MATERIALS AND SUPPLIES FOR SMYRNA PARK SKATE PARK PROJECT

ENGINEERING PHONE PROTECTIVE CASE
385.75
650.00
1,481.73
2,059 .31
1,192.99
131.68
707.56
2,969.97
122.40
310.53
431 .29

39.081.30
ITEM 4
ITEM 4

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 22, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Julian Aguirre, Economic Development/Redevelopment Manager [email protected], (209) 538-5773
SUBJECT: Redevelopment & Economic Development Activities RECOMMENDED COUNCIL ACTION:

Information only, no action required.

Overview Summary:

General activity in the Economic Development Department has varied from Dec 11, 2023, to the present. Engaged with twenty -nine businesses in the following areas: Mitchell Shopping Center, Ceres Gateway Center, Whitmore Plaza, and Taylor Plaza. I attended the re-opening ribbon-cutting ceremony at The Floral Cottage and the grand opening of the Performing Arts Building at Central Valley High. I started to initiate contact with brokers for the ICSC event in Monterey. Sent out twenty-four emails to solicit and received eleven responses.

Business Retention and Outreach:
• Engaged with several businesses

1. JS smoke shop

2. Central Valley Business

3. La Monarca Michoacana

4. Fresh Fork

5. Insurance Agency

6. Headquarters Barbershop

7. Salon Mitchell Shopping Center

8. Blue Horse Lounge

9. Popeyes

10. Tractor supply

11. In & Out
ITEM 5a

12. Quick Quack

13. Habit Burger

14. Sub& Deli

15. The UPS Store

16. Boost Mobile

17. Rent A Center

18. Pizza Hut

19. Hot Dogz Grooming

20. Mi Lindo Culiacan

21. Gil Pharmacy

22. Klassy Kuts

23. Indian Sweets

24. Unique Thread

25. Ceres Smoke Shop

26. Panaderia Munguia #2
Common Needs: Being more informed about events within our community, linkage to workforce and assistance with being visible within the community along with safe roads for some.

Business Attraction Efforts:
• Cold emails and introductory phone calls to retailers that may be interested in establishing a business location in Ceres.
• Developer Meetings
o Attended Copper Trails meeting
o Ace Train
Local/Regional Economic Development Events/Workshops/Activities:
• Took a tour of the City with Community Development Director • Working on Bridging the Gap (May 30th)
• Attended Tractor Supply “Grand Opening”

Approved by: ____________________
Douglas D. Dunford
City Manager
ITEM 5a

COUNCIL AGENDA REPORT

CITY COUNCIL

Resolution No. 202 4-XXX, Approving a Professional Services Agreement with Alpine Protective Solutions to Provide Private Security Services to Patrol City Parks , Authorizing a Budget Amendment, and Authori zing the City Manager to Execu te the Agreement
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approve a resolution authorizing a professional services agreement with Alpine Protective Solutions for private security services to patrol city parks through February 1, 2026, and authorizing the City Manager to execute a budget amendment to allocate funds.

I. BACKGROUND:

The City of Ceres has a total of fourteen regional, community, and neighborhood city parks. Several of these parks have public facilities that require daily secured monitoring after hours. Ontel Security Services, Inc. has been providing private security services for the City of Ceres since May 2009. Under the current agreement, the company patrols Smyrna Park, River Bluff Regional Park (Upper & Lower Bluff), Roeding Heights Park, Whitmore Park, Strawberry Fields Park, and Neel Park.

Ontel has maintained an efficient working relationship with various City Departments over the past fourteen years. Ontel has provided excellent support in the safety of the City’s largest parks and community venues. However, due to projected rate increases starting in January 2024, repeated incidents and staffing behavioral issues, the City has decided to terminate their contract effective December 15, 2023.

II. REASONS FOR RECOMMENDATION:

Bid proposals for security services were due on December 13, 2023. Of the seven (7 ) bids received, Alpine Protective Solutions submitted the lowest responsive and ITEM 6
responsible bid in the amount of $4, 320.00 per month. A memo with the detailed comparison of the bid results is attached. See attachment C.

The City Manager requested two (2) additional city parks, Sam Ryno and Independence Park, be added to the list of parks for patrolling. The additional cost of $960.00 brings the total amount to $5,280.00 per month.

III. FISCAL IMPACTS:

The security services for six (6) City parks were included in FY23/24 budget for an amount of $47,000.00 in account 100.40.029900. A budget amendment for a total amount of $17,240.00 is necessary to cover the new contract agreement including the two (2) additional city parks with Alpine Protective Solutions for a total amount of $64, 240.00 annually, and funds can be available in account 100.40.029900.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This will help accomplish the Livable Community section of the Strategic Plan to create a vibrant, safe, attractive, and walkable community.

V. POLICY ALTERNATIVES:

The City Council can choose to direct staff to reject the bids and re- bid the project; or reject the bids and eliminate the security services which leaves City parks vulnerable for vandalism and graffiti.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Following City Council approval, the City Manager shall execute the service agreement with Alpine Protective Solutions and the Finance Director shall record the appropriate accounting entries.

Approved by: ____________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Budget Amendment

3. Attachment C – Bid Summary

4. Attachment D – Contract Agreement
ITEM 6

ATTACHMENT A
RESOLUTION NO. 2024-XXX

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH

ALPINE PROTECTIVE SOLUTIONS TO PROVIDE PRIVATE SECURITY

SERVICES TO PATROL CITY PARKS, AUTHORIZING A BUDGET

AMENDMENT, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, City of Ceres has a total of fourteen regional, community, and neighborhood city parks. Several of these parks have public facilities that require daily secured monitoring after hours; and

WHEREAS, Ontel Security Services, Inc. has been providing private security services for the City of Ceres since May 2009. Under the current agreement, the company patrols Smyrna Park, River Bluff Regional Park (Upper & Lower Bluff), Roeding Heights Park, Whitmore Park, Strawberry Fields Park, and Neel Park; and

WHEREAS, due to rate increases, repeated incidents and staffing behavioral issues with Ontel Security Services, the City has decided to terminate their contract effective December 15, 2023; and

WHEREAS, bid proposals for security services were due on December 13, 2023.

Of the seven (7) bids received, Alpine Protective Solutions submitted the lowest responsive and responsible bid in the amount of $4,320.00 per month; and

WHEREAS, the City Manager requested two additional city parks, Sam Ryno and Independence Park, be added to the list of parks for patrolling for an additional cost of $960.00, for a total amount of $5,280.00 per month; and

WHEREAS, the security services for six (6) City parks were included in FY23/24 budget for an amount of $47,000.00 in account 100.40.029900; and

WHEREAS, a budget amendment for a total amount of $1 7,240.00 is necessary to cover new contract agreement with Alpine Protective Solutions for a total amount of $64,240.00 annually, and funds can be available in account 100.40.029900.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve a professional services agreement with Alpine Protective Solutions to provide private security services to patrol City parks, authorizes a budget amendment, and authorizes the City Manager to execute the agreement.

BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.

ITEM 6

ATTACHMENT A
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 22nd day of January 2024, by the following vote:

AYES: Councilmembers:

NOES Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 6

ATTACHMENT B

Budget Amendment No.

Fiscal Year 2023 - 2024

Reference Resolution No. 2024- , dated January 22, 2024 Approving a Professional Services Agreement with Alpine Protective Solutions Private Security to Patrol City Parks

Appropriations:

Fund Name Fund
No.

Dept.

No.

Object
No.

Appropriation
Amount
Contract Services-Ontel
Security
100 40 029900 $17,240.00

Requested Appropriation $17,240.00
2023 - 2024 Current Appropriation $47,000.00
Total Appropriation $64,240.00

Estimated Revenues:

Fund Name Fund
No.

Type
No.

Object
No.

Estimated
Revenue Amt.

Total Estimated Revenue $0.00
2022 - 2023 Current Estimated Revenue $0.00
Total Estimated Revenue $0.00

Fiscal Impact:

N/A
ITEM 6
ITEM 6

ATTACHMENT C

PUBLIC WORKS DEPARMENT
2220 HACKETT ROAD
CERES, CA 95307-3600
(209) 538-5732

City of Ceres Park Security Services

BID SUMMARY

December 13, 2023, 2:00 p.m.

Security Company Monthly Proposal

1. Alpine Protective Option 1
Monthly Total $4,320.00 Two (2) Additional City Parks Monthly $960.00 Revised Monthly Total $5280.00

2. Safe Rock Option 1
Monthly Total $4697.55

3. Trugard Security Option 1
Monthly Total $6,677.55

4. Platinum Security Option 1
Monthly Total $8,268.00

5. Quality Security Option 1
Monthly Total $8556.00

6. Diligence Security Option 1
Monthly Total Based on 8Hr/day $62Hr. $14,480.00

7. City Guard Security Option 1
Monthly Total $22,987.00

Staff recommends going with the lowest bidder, as this bidder is already serving the City of Ceres Recreation

ITEM 6
ITEM 6

AGREEMENT
FOR

PROFESSIONAL SERVICES

THIS AGREEMENT is made and entered into in the CITY of Ceres, State of
California, this 22nd day of January 2024, by and between the CITY OF CERES, a municipal corporation of the State of California, hereinafter referred to as "CITY", and ALPINE PROTECTIVE SOLUTIONS, hereinafter referred to as "CONTRACTOR" each individually a “Party” or collectively the “Parties”). There are no other parties to this Agreement.

NOW, T HEREFORE, in consideration of this Agreement, and the mutual promises, covenants, and stipulations hereinafter contained, the parties agree as follows:

1. SCOPE OF SERVICES / PLANS AND SPECIFICATIONS
In compliance with all terms and conditions of this Agreement, the CONTRACTOR shall provide the contracted services specified in the “Scope of Services” attached hereto as Exhibit A and incorporated herein by this reference, which services may be referred to herein as the “services” or “work” hereunder. As a material inducement to the CITY entering into this Agreement, CONTRACTOR represents that it is a provider of work and services consistent with the standards of care, diligence and skill ordinarily exercised by contractors in similar circumstances in accordance with sound practices and that CONTRACTOR is experienced in performing the work and services contemplated herein. CONTRACTOR covenants that it will follow sound practices and standards in performing the work and services required hereunder and that all work product will be of good quality, fit for the purpose intended.

2. COMPLIANCE WITH LAW
All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the CITY and any Federal, State, or local governmental agency having jurisdiction in effect at the time service is rendered.

ATTACHMENT D
ITEM 6

3. LICENSES, PERMITS, FEES, & ASSESSMENTS
CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties, and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR’S performance of the services required by this Agreement, and shall indemnify, defend and hold harmless CITY against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against CITY hereunder.

4. FAMILIARITY WITH WORK
By executing this Agreement, CONTRACTOR warrants that
CONTRACTOR: (a) has thoroughly investigated and considered the Scope of Services to be performed; (b) has carefully considered how the services should be performed; and, (c) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the CONTRACTOR discover any latent or unknown conditions which will materially affect the performance of the services hereunder, CONTRACTOR shall immediately inform the CITY of such fact and shall not proceed except at CONTRACTOR’S risk until written instructions are received from the City’s contract officer for this Agreement (“Contract Officer”).

5. FURTHER RESPONSIBILITIES OF PARTIES
Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

ITEM 6

6. ADDITIONAL SERVICES
CITY shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the CONTRACTOR, incorporating therein any adjustment in (i) the contract sum, as set forth in Exhibit B, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the CONTRACTOR. Any change in compensation of ten percent (10%) or less of the Contract Sum, or in the time to perform, may be approved by the Contract Officer. Any greater change, taken either separately or cumulatively must be approved by City Council. It is expressly understood by CONTRACTOR that the provisions of this section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. CONTRACTOR hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than CONTRACTOR anticipates and that CONTRACTOR shall not be entitled to additional compensation, therefore.

7. TERM OF AGREEMENT
This Agreement shall be effective FEBRUARY 1, 2024, and will continue in effect until FEBRUARY 1, 2026, with option of being extended every two (2) years unless terminated earlier in accordance with the provisions of the termination clause in this Agreement.

8. COMMENCEMENT OF WORK
CONTRACTOR shall not undertake any work or incur any costs whatsoever under the terms of this Agreement except upon the prior receipt of a fully executed Purchase Order from the Ceres Department of Finance. Any costs incurred by CONTRACTOR prior to receipt of a purchase order shall be at CONTRACTOR’S expense.

9. COMPENSATION
For the services rendered pursuant to this Agreement, the CONTRACTOR shall be paid the amounts as provided in Exhibit B. The total compensation to CONTRACTOR shall not exceed SIXTY-FOUR THOUSAND, TWO ITEM 6

HUNDRED and FORTY DOLLARS ANNUAL ($64,240.00) unless the Parties mutually agree in writing otherwise.

10. TIME OF ESSENCE
Time is of the essence in the performance of this Agreement.

11. SCHEDULE OF PERFORMANCE
CONTRACTOR shall begin to perform work required by the Scope of Services as provided in Exhibit A, immediately following receipt of a Notice to Proceed from the CITY. In addition to extensions granted under paragraph 12, when requested by the CONTRACTOR, other extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer, if the extension is determined, in the sole discretion of the Contract Officer, to be justified and reasonable.

The Contract Officer’s decision shall be final.

12. FORCE MAJEURE
The time period(s) specified in the Schedule of Performance for performance of the work rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONTRACTOR shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR’S sole remedy being extension of the Agreement pursuant to this Section.

13. OBLIGATIONS OF CONTRACTOR
Throughout the term of this Agreement, CONTRACTOR shall possess, or ITEM 6

secure all licenses, permits, qualifications and approvals legally required to conduct business. CONTRACTOR warrants that he has all of the necessary professional capabilities and experience, as well as all tools, instrumentalities, facilities and other resources necessary to provide CITY with the contracted services contemplated by this Agreement. CONTRACTOR further warrants that he will reasonably follow the current, generally accepted, and professional practices and provide professional advice and recommendations regarding the performance of all work under this Agreement.

14. SUBCONTRACTING
Should the CONTRACTOR elect to engage any subcontractor(s) to perform any portion of the work, CONTRACTOR shall provide the CITY written notice of the name, address, telephone number, and State contractor’s license number of each such subcontractor, together with proof of workers’ compensation coverage for each such contractor. CONTRACTOR shall remain fully responsible for all acts or omissions of said subcontractors, their employees, agents or assigns.

15. INTEREST OF CONTRACTOR
CONTRACTOR warrants that he/it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement.

CONTRACTOR warrants that, in performance of this Agreement, CONTRACTOR shall not employ any person having any such interest. CONTRACTOR agrees to file a Statement of Economic Interests with the CITY Clerk at the start and end of this Agreement if so required at the option of CITY.

16. RECORDS
CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the work required by this Agreement and enable the Contract Officer to evaluate the performance of such work.

The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of four (5) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.

17. AMENDMENTS
ITEM 6

Both parties to this Agreement understand that it may become desirable or necessary during the performance of this Agreement, for CITY or CONTRACTOR to modify the Scope of Services provided for under this Agreement. Any material extension or change in the Scope of Services shall be discussed with CITY and the change and cost shall be memorialized in a written amendment to the original Agreement prior to the performance of the additional work.

Until a change order is so executed, CITY will not be responsible to pay any charges CONTRACTOR may incur in performing such additional services, and CONTRACTOR shall not be required to perform any such additional services.

18. INDEPENDENT CONTRACTOR
All acts of CONTRACTOR, his agents, officers, and employees and all others acting on behalf of CONTRACTOR relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of CITY. CONTRACTOR, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of CITY. CONTRACTOR has no authority or responsibility to exercise any rights or power vested in CITY. No agent, officer, or employee of CITY is to be considered an employee of CONTRACTOR. It is understood by both CONTRACTOR and CITY that this Agreement shall not under any circumstances be construed or considered to create an employer-employee relationship or a joint venture.

CONTRACTOR, his agents, officers and employees are and, at all times during the term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.

CONTRACTOR shall determine the method, details and means of performing the work and services to be provided by CONTRACTOR under this Agreement. CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY'S control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement. CONTRACTOR has control over the manner and means of performing the services under this Agreement.

CONTRACTOR is permitted to provide services to others during the same period service is provided to CITY under this Agreement. If necessary, CONTRACTOR has ITEM 6

the responsibility for employing other persons or firms to assist CONTRACTOR in fulfilling the terms and obligations under this Agreement.

If in the performance of this Agreement any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the CONTRACTOR.

It is understood and agreed that as an independent contractor and not an employee of CITY neither the CONTRACTOR nor CONTRACTOR'S assigned personnel shall have any entitlement as a CITY employee, right to act on behalf of CITY in any capacity whatsoever as an agent, or to bind CITY to any obligation whatsoever.

As an independent contractor, CONTRACTOR hereby indemnifies and holds CITY harmless from any and all claims that may be made against CITY based upon any contention by any third party that an employer-employee relationship exists by reason of this Agreement.

19. NOTICES
Any and all notices permitted or required to be given hereunder shall be deemed duly given and effective (1) upon actual delivery, if delivery is by hand; or (2) five (5) days after delivery into the United States mail if delivery is by postage paid registered or certified (return receipt requested) mail. Each such notice shall be sent to

the parties at the address respectively indicated below or to any other address as the respective parties may designate from time to time in writing.

FOR CONTRACTOR: Name: Alpine Protective Solutions Address: 500 Glass Ln.

Modesto, CA. 95356
Attention: David R. Gorsuch
Phone: (209) 409-8147

FOR CITY: Name: CITY of Ceres
Address: 2220 Hackett Rd
Ceres, CA 95307
Attention: Sam Royal
Phone: (209) 538-5717

20. INSURANCE REQUIREMENTS
Insurance shall be provided as specified in Exhibit C.

ITEM 6

21. TERMINATION OF AGREEMENT
Termination on Occurrence of Stated Events
This Agreement shall terminate automatically on the date on which any of the following events occur: (1) bankruptcy or insolvency of CONTRACTOR, (2) legal dissolution of CONTRACTOR, or (3) death of key principal(s) of CONTRACTOR.

Termination by CITY for Default of CONTRACTOR
Should CONTRACTOR default in the performance of this Agreement or materially breach any of his provisions, at its option CITY may terminate this Agreement by giving written notification to CONTRACTOR. The termination date shall be the effective date of the notice. For the purposes of this section, material breach of this Agreement shall include but not be limited to any of the following: failure to perform required services or duties, willful destruction of CITY'S property by CONTRACTOR, dishonesty, or theft.

Termination by CONTRACTOR for Default of CITY
Should CITY default in the performance of this Agreement or materially breach any of its provisions, at his/its option CONTRACTOR may terminate this Agreement by giving written notice to CITY. The termination date shall be the effective date of the notice. For the purposes of this section, material breach of this Agreement shall include but not be limited to any of the following: failure to pay CONTRACTOR as hereafter provided, willful destruction of CONTRACTOR'S property by CITY, dishonesty, or theft.

Termination by CITY for Lack of Budgeted Funds
CITY may terminate this Agreement effective July 1 of any given year upon CITY'S determination to not appropriate sufficient funds for this Agreement for the ensuing fiscal year. In such event, CITY shall give CONTRACTOR not less than 30 days written notice.

Termination for Failure to Make Agreed-Upon Payments
Should CITY fail to pay CONTRACTOR all or any part of the payments set forth in this Agreement on the date due, at his option CONTRACTOR may terminate this Agreement if the failure is not remedied within thirty (30) days after CONTRACTOR notifies CITY in writing of such failure to pay. The termination date shall be the effective date of the notice.

ITEM 6

Termination by CITY for Change of CONTRACTOR'S Tax Status If CITY determines that CONTRACTOR does not meet the requirements of federal and state tax laws for independent contractor status, CITY may terminate this Agreement by giving written notice to CONTRACTOR. The termination date shall be the effective date of the notice.

Voluntary Termination
The parties may terminate this contract upon mutual written Agreement.

In the Event of Termination
If this Agreement is terminated pursuant to this Paragraph, CONTRACTOR shall cease all his work on the project as of the termination date and shall see to it that his employees, subcontractors, and agents are notified of such termination and cease their work. If CITY so requests, and at CITY'S cost, CONTRACTOR shall provide sufficient oral or written status reports to make CITY reasonably aware of the status of CONTRACTOR’S work on the project.

If the Agreement is terminated pursuant to any of the subsections contained in this paragraph, CITY will pay CONTRACTOR an amount based on the percentage of work completed on the termination date; this percentage shall be determined by CITY in its sole discretion. If the Agreement is terminated pursuant to the subparagraph entitled Termination by CITY for Default of CONTRACTOR, CONTRACTOR understands and agrees that CITY may, in CITY'S sole discretion, refuse to pay CONTRACTOR for that portion of CONTRACTOR'S services which were performed by CONTRACTOR on the project prior to the termination date and which remain unacceptable and/or not useful to CITY as of the termination date.

22. INDEMNITY
CONTRACTOR shall indemnify, defend and hold harmless CITY and its officers, officials and employees from and against all claims, damages, losses and expenses including reasonable attorney fees arising out of the performance of the work described herein, caused in whole or in part by any act or omission of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the CITY.

CONTRACTOR'S obligation to defend, indemnify, and hold CITY, its ITEM 6

agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Agreement for CONTRACTOR to procure and maintain a policy of insurance.

23. ENTIRE AGREEMENT
This Agreement and its exhibits contain the entire understanding between CONTRACTOR and CITY. Additional or new terms contained in this Agreement which vary from CONTRACTOR'S proposal are controlling and are deemed accepted by CONTRACTOR by shipment of any article or other commencement of performance hereunder. All previous proposals, offers and communications relative to this Agreement, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this Agreement. No future waiver of or exception to any of the terms, conditions, and provisions of this Agreement shall be considered valid unless specifically agreed to in writing by all the parties.

24. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

25. WAIVER
The waiver by any party to this Agreement of a breach of any provision hereof shall be in writing and shall not operate or be construed as a waiver of any other or subsequent breach hereof unless specifically stated in writing.

26. AUDIT
CITY'S duly authorized representative shall have access at all reasonable times to all reports, contract records, contract documents, contract files, and personnel necessary to audit and verify CONTRACTOR'S charges to CITY under this Agreement.

CONTRACTOR agrees to retain reports, records, documents, and files related to charges under this Agreement for a period of four (4) years following the date of final payment for CONTRACTOR services. CITY'S representative shall have the right to reproduce any of the aforesaid documents.

27. PAYMENT OF REVAILING WAGES
CONTRACTOR shall pay to all persons performing work under this Agreement the general prevailing rate of per diem wages as determined by the ITEM 6

Department of Industrial Relations of the State of California.

28. WARRANTY
CONTRACTOR does hereby warrant and guarantee for a period of one year from acceptance of the work of improvement by the CITY that the work of improvement will be free of all defects caused by defective work or defective materials.

Should the CITY give written notice to the CONTRACTOR of any defects in the work of improvement within the said one year period, CONTRACTOR shall cause all necessary repairs or replacements to be made without cost to the CITY. Should CONTRACTOR fail to make the required repairs or replacements within thirty (30) days from receipt of notice from the CITY, the CITY may cause the repairs or replacements to be made by contract with a third party or by use of CITY forces. The cost of such repairs or replacements shall be paid by the CONTRACTOR. Should CONTRACTOR fail to make payment for the cost of said repairs or replacements, in addition to the cost of said repairs or replacement CONTRACTOR shall pay the CITY’s actual cost of litigation including at witness fees.

29. NONDISCRIMINATION
During the performance of this Contract, CONTRACTOR and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age (over 40) or set. CONTRACTOR and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Agreement by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

This CONTRACTOR shall include the nondiscrimination and compliance ITEM 6

provisions of this clause in all subcontracts to perform work under the Contract.

30. GOVERNING LAW
This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws or the State of California.

Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Stanislaus, State of California, or any other appropriate court in such county, and CONTRACTOR covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

31. HEADINGS NOT CONTROLLING
Headings used in the Agreement are for reference purposes only and shall not be considered in construing this Agreement.

32. CITY BUSINESS LICENSE
CONTRACTOR will have a CITY of Ceres business license, as required.

33. ATTORNEYS’ FEES
If either party to this Agreement is required to initiate or defend or is made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable if such action is prosecuted to judgment.

IN WITNESS WHEREOF, the parties have executed this Agreement on ITEM 6

the dates indicated below.

Dated , 2024 Dated , 2024
CITY OF CERES, a municipal corporation CONTRACTOR
By By
Douglas D. Dunford, City Manager Signature

David Gorsuch/CEO & President
Typed name/title

APPROVED AS TO FORM CONTRACTOR’S Federal ID#:

Nubia Goldstein, City Attorney

CONTRACTOR’S CA State License
ATTEST Board #:

Fallon Martin, City Clerk
ITEM 6

EXHIBIT C

INSURANCE REQUIREMENTS FOR CONTRACTORS

Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, his agents, representative, employees or subcontractors.

Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Offices (ISO) Commercial General Liability coverage (occurrence Form CG 00 01).

2. Insurance Services Office (ISO) Form CA 00 01 covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance

Minimum Limits of Insurance

Contractor shall maintain limits no less than:

1. General Liability:
(including operations, products
and completed operations)
$5,000,000 per occurrence for bodily injury,
personal injury and property
damage. If Commercial General
Liability insurance or other form
with a general aggregate limit is
used, either the general aggregate
limit shall apply separately to this
project/location or the general
aggregate limit shall be twice the
required occurrence limit.

2. Automobile Liability: $5,000,000 per accident for bodily injury and property damage

3. Workers’ Compensation $1,000,000 Vendor shall maintain Worker’s Compensation
Insurance (Statutory Limits)
and Employer’s Liability
Insurance with limits of at
least one million dollars
($1,000,000).

ITEM 6

4. Employer’s Liability: $1,000,000 Per accident for bodily injury or disease.

If the contractor maintains higher limits than the minimums shown above, the entity shall be entitled to coverage at the higher limits maintained by the contractors.

SPECIFICATIONS FOR COMMON SITUATIONS

Deductibles and Self-Insured Retentions

Any deductibles or self-insured retentions must be declared to and approved by the entity. At the option of the entity, either (a) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the entity, its officers, officials, employees and volunteers or (b) the contractor shall provide a financial guarantee satisfactory to the entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Other Insurance Provisions

The general liability policy is to contain, or be endorsed to contain, the following provisions:

1. The entity, its officers, officials, employees, and volunteers are to be covered as insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided with two endorsement forms: 1) in the form of an additional insured endorsement to the Contractor’s insurance or as a separate owner’s police (CG 20 10 11 85 or its equivalent language) and 2) a CG 20 37 10 01 endorsement form or its equivalent language) and 2) a CG 20 37 10 01 endorsement form or its equivalent language. A later edition of the CG 20 10 form along with the CG 20 37 coverage form will give some protection to the entity for specific locations.

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days ITEM 6

prior written notice by certified mail, return receipt requested, has been given to the entity.

4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code.

Waiver of Subrogation

Contractor hereby agrees to waive subrogation which any insurer of contractor may acquire from contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation.

SPECIFICATIONS FOR COMMON SITUATIONS (continued)

The workers’ compensation policy shall be endorsed to contain a waiver of subrogation in favor of the entity for all work performed by the contractor, its agents, employees, independent contractors and subcontractors.

Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the entity. This is only a recommendation. The entity may decide to accept an insurer with a rating of less than A:VII depending on various circumstances.

It is also recommended that the insurer for the contractor/consultant/vendor/lessee be “admitted” in California. This means that the insurer is licensed to do business in California, is subject to his insurance regulations and contributes to the guarantee fund.

However, there may be situations where a non-admitted insurer will have more financial strength (and the ability to respond to claims) than some admitted insurers. Please contact your broker, legal counsel or BRS when faced with this situation.

Those recommendations are applicable to almost any risk and exposure discussed in this manual.

Verification of Coverage

Contractor shall furnish the entity with copies of original certificates and endorsements, including amendatory endorsements, effecting coverage required by this clause. The endorsements should be on forms provided by the entity or on other than the entity’s forms, provided those endorsements or policies confirm to the requirements. All certificates and endorsements are to be received and approved by the entity before work commences; however, failure to do so shall not operate a waiver of these insurance requirements. The entity reserves the right to require complete, certified ITEM 6

copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

Subcontractors

Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

ITEM 6
ITEM 6

COUNCIL AGENDA REPORT

CITY COUNCIL

Resolution No. 202 4-XXX, Authorizing the City Manager to Approve a Purchase Order with Rush Truck Centers for Four (4) Public Works Fleet Replacement Vehicles and Approving a Budget Amendment to Allocate Funds
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council authorize the City Manager to approve a purchase order with Rush Truck Centers for the purchase of four (4) Publ ic Works F leet replacement vehicles for Water, Wastewater, and Streets in the amount of $258,581.41 and approving a budget amendment in the amount of $206,861 .41 to allocate additional funds needed to complete the purchase.

I. BACKG
ROUND:

Annually, Departments across the City pay into the Fleet Replacement Program Fund.

This fund captures the original purchase price of a vehicle with a 2% inflationary value added annually over a period of the estimated projected years of service of each individual vehicle, which is on a seven to fifteen-year cycle.

Shortly after the pandemic of 2020, Ford Motor Company halted the production and subsequent sale of government priced fleet vehicles. During this time, Public Works was unable to obtain many new fleet style vehicles at a reasonable price and vehicle inventory was severely depleted. Because of this, older vehicles eligible for replacement are still in service and in need of constant repair to continue city operations. Budgeted O&M fiscal year funds are quickly being depleted ahead of schedule due to these costly repairs.

Additionally, one vehicle in the City’s fleet is no longer California Air Resources Board (CARB) compliant, which means the equipment i s in violation of current emission standards for the state of California.

ITEM 7
Ford has now reopened sales orders to government agencies at state bid pricing, which the City of Ceres holds an allotment of twelve vehicles for the remaining calendar model year. Staff recommends replacing four vehicles at this time.

The vehicles needing replacement are described below.

• 2011 F250 for Water, vehicle 35-239-11; $51,720.00 was budgeted in fiscal year 23/24, quoted $68,620.11 for replacement and is currently due for replacement. • 2003 F350 for Water, vehicle 35-220-03; quoted $52,721.08 for replacement and was due for replacement in 2015 but was passed over, due to budget constraints. • 2006 F250 for Streets, vehicle 30-249-06; quoted $68,620.11 for replacement and was due for replacement in 2018 but was passed over, due to budget constraints. • 2008 F250 for Wastewater, vehicle 25-259-08; quoted $68,620.11 for replacement and was due for replacement in 2020 but was passed over , due to budget constraints. This vehicle is no longer CARB compliant and should be retired as soon as possible.

II.

REASONS FOR RECOMMENDATION:

Delaying the replacement of any of these vehicles will surely result in expensive repair costs, as well as a growing disparity between funds available and rising replacement costs.

III. F ISCAL IMPACTS :

Unfortunately, due to inflation, the reimbursement amount is no longer covering the cost of new equipment in most cases. Currently, the Fleet Replacement Fund has funding available for each of these replacements. However, the total amount falls $ 206,861.41 short of the $258,581.41 needed for this expense due to the estimated reimbursement amount assigned upon purchase not accounting for such extreme inflation. Staff has reviewed the available Fleet budget and determined there is sufficient funding available by budget amendment in the amount of $206,861.41 from the Automotive Equipment account 61020.051100 to cover the additional funding needed.

IV. E
XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

This would help accomplish the Government Operations section of the strategic plan to “Provide quality services to meet community needs, assuring that the City has helpful, well trained, properly equipped and sufficient staff who partners with other public agencies to provide efficient services.”
V. P
OLICY ALTERNATIVES :

Should Council decide not to approve these replacements and budget amendment, Fleet will continue paying costly repairs to vehicles as needed, making them a financial liability as opposed to valuable assets. The vehicle that is no longer CARB complaint is at risk of costly fines, from $1,000.00 - $10,000.00 per day due to strict regulations through the state.

ITEM 7
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. P UBLIC PARTICIPATION:

N/A
VIII. EN VIRONMENTAL REVIEW :

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon Council approval, the City Manager shall approve the purchase order and the Finance Director shall make the appropriate accounting entries.

Approved by: ____________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Budget Amendment

3. Attachment C – Rush Truck Centers quotes
ITEM 7
ITEM 7

ATTACHMENT A
RESOLUTION NO. 2024-XXX

AUTHORIZING THE CITY MANAGER TO APPROVE A PURCHASE
ORDER WITH RUSH TRUCK CENTERS FOR FOUR (4) PUBLIC

WORKS FLEET REPLACEMENT VEHICLES AND APPROVING A

BUDGET AMENDMENT TO ALLOCATE FUNDS

THE CITY COUNCIL
City of Ceres

WHEREAS, the Fleet Replacement Program Fund captures monies at a 2% inflationary rate over a period of estimated projected years of service of each vehicle; and

WHEREAS, four vehicles 35-239-11, 35-220-03, 30-249-06, and 25-259-08 for the Water, Streets, and Wastewater Divisions are past due for replacement due to prior year budget constraints and repair costs are becoming exorbitant; and

WHEREAS, production of government priced fleet vehicles was halted due to the COVID-19 pandemic but has recently been reinstated and staff has received quotes totaling $258,581.41; and

WHEREAS, $51,720.00 has been budgeted in fiscal year 23/24 and a budget amendment in the amount of $206,861.41 from 61020.051100 is necessary to complete the purchases.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby authorize the City Manager to approve a purchase order with Rush Truck Centers for four (4) Public Works f leet replacement vehicles and approves a budget amendment to allocate funds.

BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 22
nd day of January 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 7
ITEM 7

AT TACHMENT B
Attachment "B"
Budget Amendment No.

Fiscal Year 2023 - 2024
Reference Resolution No. 2024- , dated January 22, 2024 Authorizing the City Manager to Approve a Purchase Order with Rush Truck Centers for Four Public Works Fleet Replacement Vehicles and Approving a Budget Amendment to Allocate Funds.

Appropriations:

Fund Name Fund
No.

Dept.

No.

Object
No.

Appropriation
Amount
Automotive Equipment 610 20 051100 $206,861.41
Requested Appropriation $206,861.41
2023 - 2024 Current Appropriation $51,720.00
Total Appropriation $258,581.41
Estimated Revenues:

Fund Name Fund
No.

Type
No.

Object
No.

Estimated
Revenue Amt.

Total Estimated Revenue $0.00
2023 - 2024 Current Estimated Revenue $0.00
Total Estimated Revenue $0.00
ITEM 7

Exhibit A

Fiscal Impact:

N/A
ITEM 7

ATTACHMENT C
ITEM 7

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 22, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Sam Royal, Public Works Director
[email protected], 209-538-5717
SUBJECT: Resolution No. 2024-XXX, Authorizing the City Manager to Execute an Agreement with Mission Linen & Uniform Services to Provide Uniform Services for the Public Works Department
RECOMMENDED COUNCIL ACTION:

Staff recommends City Council adopt a resolution approving an agreement with Mission Linen & Uniform Services for the Public Works Department.

I. BACKG ROUND:

Mission Linen & Uniform has provided services since 2021. They provided personalized uniforms for each of the P ublic Works D ivisions. During their three (3) year current contract Mission Linen & Uniform performed services in a satisfactory manner.

Per the Miscellaneous Bargaining Unit’s Memorandum of Understanding (MOU) “Uniforms and services shall be provided by the City along with caps with the City logo”.

Providing uniforms with City logos makes employees instantly recognizable by the public which is beneficial for both employees that are in the field and the resident’s sense of security.

II. RE
ASONS FOR RECOMMENDATIO N:

Request for Proposals were sent out on November 6, 2023, and bids were due on Wednesday, December 6, 2023. Four (4) proposals were received, see bid summary report below.

Bid Summary
Company Weekly Quote

1. Unifirst Corporation Uniforms $300.74 Mats $97.07 Weekly
Total
$397.81
ITEM 8

2. Mission Linen Supply Uniforms $235.79 Mats Included Weekly
Total
$235.79

Staff is recommending Mission Linen & Uniform Services submitting the lowest bid in the amount of $235.79 per week for uniform and floor mat services. All their references and contacts completely checked out and all had a great reference for Mission Linen’s service and coverage.

III. F
ISCAL IMPACTS :

During the three (3) year contract term agreement, the annual cost of uniform and floor mat services is $12,261.08. Sufficient funds have been budgeted and are available in funds 60020.031800, 56725.031800, 255/292/56730.031800, 52735.031800, 52736.031800, 100/29240.031800, and 67941.031800.

IV. E
XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

This is in conformance with the first goal of the Strategic Plan to ensure that the Public Works Department has an adequate uniform service plan.

V. P
OLICY ALTERNATIVES :

The alternative is to go with the other bidder for the uniform services but could potentially cost the Ceres Public Works Department more money with less quality of service.

VI. I
NTERDEPARTMENTAL COORDINATION:

N/A
VII. P UBLIC PARTICIPATION:

N/A
VIII. EN
VIRONMENTAL REVIEW :

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon Council approval the City Manager is to execute the agreement with Mission Linen & Uniform Services.

3. Aramark Uniforms $325.02 Mats $105.72 Weekly
Total
$430.74

4. Cintas Uniforms $864.04 Mats $123.18 Weekly
Total
$987.22
ITEM 8

Approved by: ____________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Agreement
ITEM 8
ITEM 8

ATTACHMENT A
RESOLUTION NO. 2024-XXX

AUTHORIZING THE CITY MANGER TO EXECUTE AN AGREEMENT WITH

MISSION LINEN & UNIFORM SERVICES TO PROVIDE UNIFORM SERVICES FOR THE PUBLIC

WORKS DEPARTMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, Mission Linen & Uniform has provided uniforms and services since 2021; and

WHEREAS, they have provided acceptable services for Public Works staff throughout their current agreement with the City, and no issues have arisen that have not been reasonably resolved; and

WHEREAS, per the Miscellaneous Bargaining Unit’s Memorandum of Understanding (MOU) “Uniforms and services along with baseball caps shall be provided with the City logo”; and

WHEREAS, Request for Proposals were sent out on November 15, 2023 , and bids were due on Wednesday, December 6, 2023; and

WHEREAS, Mission Linen & Uniform submitted the lowest bid in the amount of $235.79 per week; and

WHEREAS, the annual cost of this service is $12,261.08 for a total of three (3) years from funds 60020.0318, 56725.0318, 255/292/56730.0318, 52735.0318, 52736.031800, 100/29240.0318 and 67941.0318.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby authorize the City Manager to execute an agreement with Mission Linen & Uniform Services to provide uniform services for the Public Works Department.

BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 22 nd day of January 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

______________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 8
ITEM 8

ATTACHMENT B

AGREEMENT
FOR

CONSTRUCTION OR SERVICES

THIS AGREEMENT is made and entered into in the CITY of Ceres, State of California, this 22nd day of January 2024, by and between the CITY OF CERES, a municipal corporation of the State of California, hereinafter referred to as "CITY", and Mission Linen & Uniform Service, hereinafter referred to as "CONTRACTOR".

NOW, THEREFORE, in consideration of this Agreement, and the mutual promises, covenants, and stipulations hereinafter contained, the parties agree as follows:

1. SCOPE OF SERVICES / PLANS AND SPECIFICATIONS
In compliance with all terms and conditions of this Agreement, the CONTRACTOR shall provide the contracted services specified in the “Scope of Work” attached hereto as Exhibit “A”, and incorporated herein by this reference, which services may be referred to herein as the “services” or “work” hereunder. As a material inducement to the CITY entering into this Agreement, CONTRACTOR represents that it is a provider of work and services consistent with the standards of care, diligence and skill ordinarily exercised by contractors in similar circumstances in accordance with sound practices and that CONTRACTOR is experienced in performing the work and services contemplated herein. CONTRACTOR covenants that it will follow sound construction practices and standards in performing the work and services required hereunder and that all work product will be of good quality, fit for the purpose intended.

ITEM 8

ATTACHMENT B

4. FAMILIARITY WITH WORK
By executing this Agreement, CONTRACTOR warrants that
CONTRACTOR: (a) has thoroughly investigated and considered the scope of services to be performed; (b) has carefully considered how the services should be performed; and, (c) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the CONTRACTOR discover any latent or unknown conditions which will materially affect the performance of the services hereunder, CONTRACTOR shall immediately inform the CITY of such fact and shall not proceed except at CONTRACTOR’S risk until written instructions are received from the Contract Officer.

ITEM 8

ATTACHMENT B

6. ADDITIONAL SERVICES
CITY shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the CONTRACTOR, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the CONTRACTOR. Any change in compensation of ten percent (10%) or less of the Contract Sum, or in the time to perform, may be approved by the Contract Officer. Any greater change, taken either separately or cumulatively must be approved by the CITY Council. It is expressly understood by CONTRACTOR that the provisions of this section shall not apply to services specifically set forth in the Scope of Work or reasonably contemplated therein. CONTRACTOR hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than CONTRACTOR anticipates and that CONTRACTOR shall not be entitled to additional compensation, therefore.

7. TERM OF AGREEMENT
This Agreement shall be effective January 22, 2024, and will continue in effect until January 22, 2027, unless terminated earlier in accordance with the provisions of the termination clause in this Agreement.

9. COMPENSATION
For the services rendered pursuant to this Agreement, the CONTRACTOR shall be paid as provided in Exhibit “B”. The total compensation to CONTRACTOR shall not exceed TWELVE THOUSAND, TWO HUNDRED SIXTY-ONE DOLLARS, AND EIGHT CENTS ($12,261.08) Annually unless the Parties mutually agree in writing ITEM 8

ATTACHMENT B

otherwise.

10. TIME OF ESSENCE
Time is of the essence in the performance of this Agreement.

11. SCHEDULE OF PERFORMANCE
CONTRACTOR shall begin to perform work required by the Scope of Services, General Building Cleaning Services, immediately following receipt of a Notice to Proceed from the CITY. In addition to extensions granted under paragraph 12, when requested by the CONTRACTOR, other extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer, if the extension is determined, in the sole discretion of the Contract Officer, to be justified and reasonable. The Contract Officer’s decision shall be final.

ITEM 8

ATTACHMENT B

13. OBLIGATIONS OF CONTRACTOR
Throughout the term of this Agreement, CONTRACTOR shall possess, or secure all licenses, permits, qualifications and approvals legally required to conduct business. CONTRACTOR warrants that he has all of the necessary professional capabilities and experience, as well as all tools, instrumentalities, facilities and other resources necessary to provide CITY with the contracted services contemplated by this Agreement. CONTRACTOR further warrants that he will reasonably follow the current, generally accepted, and professional practices and provide professional advice and recommendations regarding the performance of all work under this Agreement.

ITEM 8

ATTACHMENT B

The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of four (4) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.

17. AMENDMENTS
Both parties to this Agreement understand that it may become desirable or necessary during the performance of this Agreement, for CITY or CONTRACTOR to modify the scope of work provided for under this Agreement. Any material extension or change in the scope of work shall be discussed with CITY and the change and cost shall be memorialized in a written amendment to the original contract prior to the performance of the additional work.

CONTRACTOR, his agents, officers and employees are and, at all times during the term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.

ITEM 8

ATTACHMENT B

CONTRACTOR is permitted to provide services to others during the same period service is provided to CITY under this Agreement. If necessary, CONTRACTOR has the responsibility for employing other persons or firms to assist CONTRACTOR in fulfilling the terms and obligations under this Agreement.

ATTACHMENT B

the parties at the address respectively indicated below or to any other address as the respective parties may designate from time to time in writing.

FOR CONTRACTOR: Name: Mission Linen & Uniform Services Address: 136 Coyado Avenue
Modesto, CA 95350

Attention: Anthony Souza
Phone: 209-678-1360

FOR CITY: Name: C ity of Ceres
Address: 2220 Hackett Road
Ceres, CA 95307

Attention: Jesus Jr Chavez
Phone: (209) 538-5697

20. INSURANCE REQUIREMENTS
Insurance shall be provided as specified in Exhibit “C”.

ATTACHMENT B

shall include but not be limited to any of the following: failure to pay CONTRACTOR as hereafter provided, willful destruction of CONTRACTOR'S property by CITY, dishonesty or theft.

Voluntary Termination
The parties may terminate this contract upon mutual written Agreement.

In the Event of Termination
If this Agreement is terminated pursuant to this Paragraph, CONTRACTOR shall cease all his work on the project as of the termination date and shall see to it that his employees, subcontractors and agents are notified of such termination and cease their work. If CITY so requests, and at CITY'S cost, CONTRACTOR shall provide sufficient oral or written status reports to make CITY reasonably aware of the status of CONTRACTOR’S work on the project.

If the Agreement is terminated pursuant to any of the subsections contained in this paragraph, CITY will pay CONTRACTOR an amount based on the ITEM 8

ATTACHMENT B

percentage of work completed on the termination date; this percentage shall be determined by CITY in its sole discretion. If the Agreement is terminated pursuant to the subparagraph entitled Termination by CITY for Default of CONTRACTOR, CONTRACTOR understands and agrees that CITY may, in CITY'S sole discretion, refuse to pay CONTRACTOR for that portion of CONTRACTOR'S services which were performed by CONTRACTOR on the project prior to the termination date and which remain unacceptable and/or not useful to CITY as of the termination date.

CONTRACTOR'S obligation to defend, indemnify, and hold CITY, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Agreement for CONTRACTOR to procure and maintain a policy of insurance.

23. RETENTION
CITY shall retain ten percent (10%) of the contract price until final completion and acceptance of the project. The CITY shall release the retention not later than sixty (60) days after the date of completion of the work of improvement as defined in Public Contract Code, Section 7107. In the event of a dispute between the CITY and the CONTRACTOR the CITY may withhold from the final payment an amount not to exceed 150 percent of the disputed amount.

24. ENTIRE AGREEMENT
This Agreement and its exhibits contain the entire understanding between CONTRACTOR and CITY. Additional or new terms contained in this Agreement which vary from CONTRACTOR'S proposal are controlling and are deemed accepted by ITEM 8

ATTACHMENT B

CONTRACTOR by shipment of any article or other commencement of performance hereunder. All previous proposals, offers and communications relative to this Agreement, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this Agreement. No future waiver of or exception to any of the terms, conditions, and provisions of this Agreement shall be considered valid unless specifically agreed to in writing by all the parties.

25. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

26. WAIVER
The waiver by any party to this Agreement of a breach of any provision hereof shall be in writing and shall not operate or be construed as a waiver of any other or subsequent breach hereof unless specifically stated in writing.

27. AUDIT
CITY'S duly authorized representative shall have access at all reasonable times to all reports, contract records, contract documents, contract files, and personnel necessary to audit and verify CONTRACTOR'S charges to CITY under this Agreement.

28. PAYMENT OF REVAILING WAGES
CONTRACTOR shall pay to all persons performing work under this Agreement the general prevailing rate of per diem wages as determined by the Department of Industrial Relations of the State of California.

29. WARRANTY
CONTRACTOR does hereby warrant and guarantee for a period of one year from acceptance of the work of improvement by the CITY that the work of improvement will be free of all defects caused by defective work or defective materials.

Should the CITY give written notice to the CONTRACTOR of any defects in the work of ITEM 8

ATTACHMENT B

improvement within the said one year period, CONTRACTOR shall cause all necessary repairs or replacements to be made without cost to the CITY. Should CONTRACTOR fail to make the required repairs or replacements within thirty (30) days from receipt of notice from the CITY, the CITY may cause the repairs or replacements to be made by contract with a third party or by use of CITY forces. The cost of such repairs or replacements shall be paid by the CONTRACTOR. Should CONTRACTOR fail to make payment for the cost of said repairs or replacements, in addition to the cost of said repairs or replacement CONTRACTOR shall pay the CITY’s actual cost of litigation including at witness fees.

30. NONDISCRIMINATION
During the performance of this Contract, CONTRACTOR and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age (over 40) or set. CONTRACTOR and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Contract by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

This CONTRACTOR shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Contract.

31. GOVERNING LAW
This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws or the State of California.

Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Stanislaus, State of ITEM 8

ATTACHMENT B

California, or any other appropriate court in such county, and CONTRACTOR covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

32. HEADINGS NOT CONTROLLING
Headings used in the Agreement are for reference purposes only and shall not be considered in construing this Agreement.

33. CITY BUSINESS LICENSE
CONTRACTOR will have a CITY of Ceres business license, as required.

34. ATTORNEYS’ FEES
If either party to this Agreement is required to initiate or defend or is made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees.

ITEM 8

ATTACHMENT B

IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below.

Dated , 2024 Dated , 2024
CITY OF CERES, a municipal corporation Contractor
By By
Douglas D. Dunford, Interim City Manager Mission Linen & Uniform Services

Account Representative
Title

APPROVED AS TO FORM CONTRACTOR’S Federal ID#:

Nubia Goldstein, City Attorney

CONTRACTOR’S CA State License
ATTEST Board #:

Fallon Martin, City Clerk

ITEM 8

ATTACHMENT B

EXHIBIT C

INSURANCE REQUIREMENTS FOR CONTRACTORS

Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, his agents, representative, employees or subcontractors.

Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Offices (ISO) Commercial General Liability coverage (occurrence Form CG 00 01).

2. Insurance Services Office (ISO) Form CA 00 01 covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance

Minimum Limits of Insurance

Contractor shall maintain limits no less than:

1. General Liability:
(including operations, products
and completed operations)
$2,000,000 per occurrence for bodily injury,
personal injury and property
damage. If Commercial General
Liability insurance or other form
with a general aggregate limit is
used, either the general aggregate
limit shall apply separately to this
project/location or the general
aggregate limit shall be twice the
required occurrence limit.

2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage

ITEM 8

ATTACHMENT B

4. Employer’s Liability: $1,000,000 Per accident for bodily injury or disease.

If the contractor maintains higher limits than the minimums shown above, the entity shall be entitled to coverage at the higher limits maintained by the contractors.

SPECIFICATIONS FOR COMMON SITUATIONS

Deductibles and Self-Insured Retentions

Other Insurance Provisions

The general liability policy is to contain, or be endorsed to contain, the following provisions:

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days ITEM 8

ATTACHMENT B

prior written notice by certified mail, return receipt requested, has been given to the entity.

Waiver of Subrogation

SPECIFICATIONS FOR COMMON SITUATIONS (continued)

Acceptability of Insurers

Those recommendations are applicable to almost any risk and exposure discussed in this manual.

Verification of Coverage

ATTACHMENT B

copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

Subcontractors

ITEM 8

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 22, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Chris Perry, Interim Police Chief
[email protected], (209) 538-5743
SUBJECT: Resolution No. 202 4-XXX, Approving the Change of the Ceres Police Department’s Community Service Officer (CSO) Position from Part-Time to a Full-Time Position
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approve changing the Ceres Police Department’s Community Service Officer (CSO) position from a part-time position to a full-time position.

I. BACKG ROUND:

The Ceres Police Department currently has one part -time Community Service Officer position on patrol. In the past few years, the demand for community-oriented policing has increased, creating the need for a full-time Community Service Officer position dedicated to non- emergency and community service tasks. The CSO position aims to enhance community engagement, improve public safety, and provides valuable support to sworn officers.

In addition, t he Community Service Officer ’s role focuses on addressing quality -of-life issues, fostering positive community relationships, and freeing up sworn officers to concentrate on more critical law enforcement responsibilities.

II. RE ASONS FOR RECOMMENDATIO N:

Staffing levels of Ceres Police Officers on patrol are at an all-time low. We currently have 42 sworn officers of the 52 we are allotted. Hiring Police Officers has been difficult due to competing pay scales with nearby organizations and the lack of interested people in this field of work. However, the Community Service Officer position is one way to offset certain police duties. Funding the CSO position can be done at a fraction of the cost of hiring a Police Officer, yet they are able to perform many critical tasks normally assigned to a Patrol Officer.

ITEM 9
The Community Service Officer is responsible for:
• Responding to non-emergency calls, such as minor accidents, noise complaints, and public nuisances.
• Assisting with traffic control during events and emergencies. • Conducting community outreach programs and crime prevention initiatives. • Providing support for crime scene investigations, including evidence collection and processing.

The Community Service Officer position aligns with contemporary law enforcement practices emphasizing community engagement and proactive problem -solving. The position contributes to a safer and more connected community while optimizing the allocation of resources within the Police Department.

III. F ISCAL IMPACTS :

The current FY 2023 -24 budget includes funding for the part -time CSO position in Department 9 – Non-Sworn Personnel. Funding for the full-time position for the remainder of FY 2023- 24, which includes salary and benefits, will be met using the salary cost savings in Department 9.

The estimated cost for the fulltime position is $118,000.00 and will be included in the FY 2024-25 budget for Department 9.

IV. E
XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

A full-time Community Service Officer relates to the city’s current goals of the strategic plan in regards to government operations and community engagement. The position will provide quality services to meet community needs and establish strong relationships with all sectors of the community.

V. P
OLICY ALTERNATIVES :

Approving our current part -time C ommunity Service Officer position to full -time will enhance the level of services provided to the community. If City Council decides to not approve this full-time Community Service Officer position, the Ceres Police Department will continue to operate with our current part-time Community Service Officer position on patrol at its current level of service.

VI. I NTERDEPARTMENTAL COORDINATION:

Coordination with the City of Ceres Finance and Human Resources Departments will be needed to ensure proper pay, benefits, and job classifications are set in place.

VII. P
UBLIC PARTICIPATION:

N/A
VIII. EN VIRONMENTAL REVIEW :

N/A

ITEM 9
IX. STEPS FOLLOWING APPROVAL:

Upon Council approval, the HR department will move forward with processing the appropriate paperwork to switch the current part -time Community Service Officer Patrol position to a full-time position.

Approved by: ____________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Job Description
ITEM 9
ITEM 9

RESOLUTION NO. 2024-XXX

APPROVING THE CHANGE OF THE CERES POLICE DEPARTMENT’S

COMMUNITY SERVICE OFFICER (CSO) POSITION FROM PART-TIME TO A FULL-

TIME POSITION

THE CITY COUNCIL
City of Ceres

WHEREAS, the Ceres Police Departm ent currently has one part -time Community Service officer position; and,

WHEREAS, the demand for community -oriented policing has increased in the past few years; and,

WHEREAS, the staffing levels of Ceres Police Officers is at an all -time low and the Community Service Officer position is a cost-effective way of offsetting certain police duties; and

WHEREAS, the funds for the part -time Community Service Officer position are budgeted in the FY 2023-24 budget and the funding needed for the full -time position for the remainder of FY 2023-24 can be met through salary cost savings in Department 9 – Non-Sworn Personnel; and

WHEREAS, the estimated cost for the fulltime position is $118,000.00 and will be included in the FY 2024-25 budget for Department 9.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the C ity of Ceres does hereby approve the change of the Ceres Police Department ’s Community Service Officer (CSO) Position from part-time to a full-time position.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 22
nd day of January 2024, by the following vote:

AYES: Councilmembers:

NOES: C ouncilmembers:

ABSENT: Councilmembers:

ABSTAIN: C ouncilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

______________________________
Fallon Martin, City Clerk

ATTACHMENT A
ITEM 9
ITEM 9

CITY OF CERES

COMMUNITY SERVICES OFFICER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under general supervision, performs a wide variety of specialized and technical non-sworn law enforcement duties in support of Police Division operations and services including in the areas of patrol, property and evidence, training, juvenile diversion, or other areas as assigned; provides information and assistance to the general public and answers citizen inquiries; and performs a variety of other non- sworn law enforcement, clerical, and administrative functions in support of Police Division services and activities not requiring Peace Officer status.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Perform a variety of specialized and technical non- sworn law enforcement duties in support of the Police Division including in the areas of patrol, property and evidence, training, juvenile diversion, and other areas as assigned.

2. Respond to non- hazardous, non-emergency, and/or cold calls for service in-lieu of a Police Officer; respond to emergency calls including traffic collisions; respond to hazard calls including spills and items in roadway; interview complainants; prepare necessary criminal and non-criminal police reports including traffic, grand/petty theft, ID theft, stolen/recovered vehicles, fraud, lost/stolen property, found property, vandalism/graffiti, and burglary reports; assist other agencies as required.

3. Identify, document, preserve, and collect evidence at crime scenes including from general crimes investigated within the scope of own investigation as well as at major crime scenes in support of other personnel; perform photography duties as requested

4. Dictate and/or write reports in reference to investigations; complete evidence voucher for evidence or property collected; book evidence or property into evidence.

5. Perform a variety of duties to enforce specific sections of the California Vehicle Codes and City of Ceres municipal ordinances; proactively patrol City to enforce parking codes and regulations by issuing warnings or citations as applicable; have vehicles towed as required; advise the general public on laws and regulations affecting parking.

6. Provide traffic control including at potentially hazardous situations, traffic accidents, crime scenes, fires, funerals, special events, and during power outages and weather related incidents.

7. Coordinate the Police Division ’s training functions; research training requirements for all sworn and non-sworn personnel for continuing professional training as well as perishable skills; schedule personnel for Police Officer Standards and Training (POST) and mandated l egislative requirements training; ensure compliance of all personnel on required training as needed by assignments; serve as liaison with local, state, and federal agencies for training opportunities and other requirements; serve as representative for the Police Division for regional training meetings as required by POST with advisement duties to the Regional Training Center; coordinate and schedule in house training; complete payment vouchers and maintain training budget for POST reimbursement/non- POST reimbursement and subsistence and travel; provide management with budget recommendations maintain files and records.

ATTACHMENT B
ITEM 9

CITY OF CERES
Community Services Officer (Continued)

8. Perform a variety of duties associated with the maintenance and control of Police property and evidence throughout the judicial process; empty evidence lockers and process property and evidence including matching property voucher from booking locker to booked property and assigning a barcode label to each property voucher and the corresponding piece of evidence; give each piece of evidence and property a shelf location and record location on voucher form; process evidence as appropriate including to prepare, package, and mail drug envelops, blood/alcohol boxes, and fingerprint evidence to the Department of Justice for processing; process requests for evidence needed for court including to retrieve evidence and properly record the chain of custody; maintain records from intake, through prosecution, to final disposition; purge all Police property and evidence according to stat e and local mandates.

9. Coordinate the juvenile diversion program; review and recommend disposition of all juvenile citations of juvenile offenses committed in the City; route cases to appropriate agency including probation or the Ceres Police Division diversion program; schedule hearing process; conduct juvenile diversion hearings; administer and conduct follow -up for all cases including to monitor and supervise juvenile participation in the program and assist in program completion; coordinate programs and classes given to juvenile offenders to address citation; notify and supervise juvenile work days; impose and collect fines for juvenile vandalism, traffic citations, and restitution; counsel and assist parent in finding programs to assist t hem according to their child’s need; conduct and monitor various diversion programs including to schedule and assist speakers; attend the schools Attendance Review Board.

10. Oversee assigned programs and functions; supervise and assist in coordinating the Volunteers in Public Safety (VIPS) program; assist with other volunteer programs including Reserve and Explorer programs.

11. Provide information and assistance to the general public; answer citizen inquiries and respond to complaints and requests for services from other department staff, the general public, other law enforcement agencies, and other agencies; provide information to violators, the general public, businesses, school communities, and other government agencies regarding codes, laws, and ordinances as well as department services, programs, and practices; give station tours; serve as public information officer.

12. Perform a variety of clerical and administrative functions in support of the Police Division services and activities; provide training to new personnel related to area of assignment; attend committee meetings; assist with special projects as assigned.

13. Process Administrative citations for the City; notify and maintain database; route citation to appropriate personnel.

14. Conduct employment background investigations.

15. Fingerprint citizens for employment and licensing; fingerprint and photograph arrested subjects who have been released by a citation to appear in court.

16. Maintain various logs and records; gather information and prepare routine reports as assigned; enter, input, and retrieve a variety of information using a computer terminal.

17. Perform other duties as assigned.

ITEM 9

CITY OF CERES
Community Services Officer (Continued)

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
• Basic law enforcement theory, principles, and practices and their application to a wide variety of services and programs.
• Standard law enforcement information, communications, and record keeping terminology. • Principles and techniques of traffic control.
• Basic interviewing methods and principles.
• Principles, practices, and safe work methods used in collecting, processing, logging, storing, and safeguarding evidence, property, and materials including hazardous materials • Pertinent federal, state, and local laws, codes, and regulations and department rules, policies, and procedures.
• Self defense principles and practices.
• Safe work methods and safety regulations pertaining to the work including officer safety standards and safe driving principles and practices.
• Modern office procedures, methods, and equipment including computers. • Computer applications such as word processing, spreadsheet, and database applications. • Automated law enforcement information systems and procedures. • Public and agency desk procedures and methods for providing services and information including those related to collecting, maintaining, and releasing information, files, and documents.
• Law enforcement record keeping and records management principles, procedures, techniques, and equipment.
• Research and report writing techniques.
• Methods and techniques used in customer service and public relations. • Methods and techniques of public speaking and instruction. • Principles and practices of record keeping and reporting. • Principles of business letter writing and basic report preparation. • English usage, spelling, grammar, and punctuation.
• Geographic features and locations within the area served. • Standard broadcasting procedures of a police radio system.

Ability to:
• Perform a variety of non-sworn law enforcement activities; exercise independent judgment and work with a minimum of supervision.
• Learn methods and techniques related to basic police functions including those used in patrol, property and evidence, training, juvenile diversion, and related functions and programs. • Understand the organization, operation, and services of the City, the Police Division, and of outside agencies as necessary to assume assigned responsibilities. • Understand, interpret, and apply pertinent federal, state, and local codes, laws, and regulations including vehicle codes, penal codes, and municipal codes. • Understand, interpret, and apply general and specific administrative and departmental policies, procedures, and guidelines.
• Prepare clear, concise, factual, and thorough reports and statements. • Prepare, maintain, file, and index a variety of reports, records, and other written materials. • Direct and control traffic during special events or other emergency situations. • Operate and use modern office equipment including a computer and various software packages. • Operate specialized automated law enforcement information and communication systems ITEM 9

CITY OF CERES
Community Services Officer (Continued)
including public safety computer systems to access and maintain data. • Operate assigned vehicle in a safe manner.
• Use and operate assigned tools and equipment including portable radio, camera, and evidence/fingerprint kit.
• Exercise good judgment in maintaining critical and sensitive information, records, and reports. • Use sound judgment in following and applying appropriate laws, regulations, policies, and procedures.
• Analyze situations and adopt a course of action.
• Exercise tact and judgment in responding to inquiries and resolving complaints and problems. • Remain calm under emergency situations.
• Deal tactfully and courteously with the public and law enforcement personnel. • Respond to requests and inquiries from the general public. • Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Organize and prioritize work assignments.
• Understand and follow oral and written instructions.
• Type and enter data accurately at a speed necessary for successful job performance. • Work varied hours including evenings, weekends, and holidays. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to the completion of the twelfth grade. S pecialized clerical or law enforcement training is highly desirable.

Experience:

One year of increasingly responsible clerical, code enforcement, or related experience that includes a high level of public contact. Prior law enforcement experience is desirable.

License or Certificate:

Possession of an appropriate, valid driver’s license.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Office and field setting; travel from site to site; exposure to inclement weather conditions; some exposure to fumes, airborne particles, and toxic or caustic chemicals; some exposure to moving mechanical parts; extensive public contact; the noise level in the work environment is usually moderate but may be very loud due to sirens, etc.

Physical: Primary functions require sufficient physical ability and mobility to work in an office and field setting; to walk, stand, or sit for prolonged periods of time; occasionally stoop, bend, kneel, crouch, reach, and twist; occasionally climb and balance; regularly push, pull, lift, and/or carry light to moderate weights; frequently lift and/or move moderate to heavy weights; occasionally lift and/or more ITEM 9

CITY OF CERES
Community Services Officer (Continued)
heavy weights; operate law enforcement and general office equipment requiring repetitive hand movement and fine coordination; requires a sense of touch, finger dexterity, and gripping with hands and fingers; ability to operate a vehicle to travel to various locations; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Bargaining Group: Miscellaneous
FLSA Status: Non-Exempt
June, 2007
Johnson & Associates

ACKNOWLEDGMENT
I acknowledge that I have read the job description and requirements for the Community Services Officer position and I certify that I can perform these functions. ______________________________ __________ ______________________________ Applicant Signature Date Witness
*Management has the right to add or change these duties of the position at any time.

ITEM 9
ITEM 9

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 22, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford City Manager
CONTACT: Joey Chavez, Recreation Manager
[email protected], (209) 538-5682
SUBJECT: Resolution No. 2024-XXX, Approving the Use of American Rescue Plan Act (ARPA) Funds for Costa Fields Upgrades
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council adopt a resolution approving an expenditure using ARPA funds for Costa Fields upgrades to the facility.

I. BACKGROUND:

At the April 24, 2023 City Council meeting Council Member Martinez made a referral to appoint someone to attend Ceres Youth Baseball (CYB’s) monthly meetings on a regular basis. Staff recommends council appoint the City Manager or his/her designee to serve the role and act as a liaison between Ceres Youth Baseball (CYB) and City Council.

II. REASONS FOR RECOMMENDATION:

City Staff have attended six CYB board meetings and have discussed several upgrades to the Costa Fields facility. T he list of projects that are recommended by City staff and CYB.
• 70/30 infield mix, till, and grade. Install packing clay at batter boxes/catcher’s box.

Install conditioner and drag/smooth out infield transition. Fertilize outfield grass areas and provide two outfield mowing. One mowing prior to fertilize and the second mowing approx imately ten days after fertilizing and remove weeds and spray fence lines
• Re-Key Costa Fields.
• Park Rules signage
• Facility signage.
• Tree pruning around batting cages.
• upgrading restroom faucets and soap dispensers.

ITEM 10
• Front entrance rod iron fence with rolling gate.

III. FISCAL IMPACTS:

The City Council approved the use of $ 200,000.00 of ARPA funds for the Costa fields upgrades to the facility. Ceres Youth Baseball (CYB) will present facility upgrades to City Council and City Council will approve the APRA funding and upgrades to Costa Fields.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

Approval of this project fulfills the strategic plan for community engagement : Establish strong relationships with all sectors of the community, recognizing it’s culture diversity and increase their involvement in creating the future of this City.

V. POLICY ALTERNATIVES:

The Council can decline to spend ARPA funds for this project.

VI. INTERDEPARTMENTAL COORDINATION:

The City Council suggested the use of these ARPA funds, allowing this project to move forward before next fiscal year.

VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon approval, staff will work with Ceres Youth Baseball to move forward with this project.

Approved by: ____________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Quotes
ITEM 10

ATTACHMENT A
RESOLUTION NO. 2024-XXX

APPROVING THE USE OF AMERICAN RESCUE PLAN ACT (ARPA)

FUNDS FOR COSTA FIELDS UPGRADES

THE CITY COUNCIL
City of Ceres

WHEREAS, the City Council has recognized the need for Costa Fields upgrades to the facility; and

WHEREAS, $200,000.00 of ARPA funds were approved for Costa Fields upgrades to the facility; and

WHEREAS, the City wishes to conduct baseball programs to serve the youth of the community at the facility owned by the City; and

WHEREAS, authorization to proceed with payment to Ceres Youth Baseball requires a resolution adopted by City Council.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the Use of American Rescue Plan Act (ARPA) funds in the amount of $200,000.00 for Costa Fields upgrades.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 22
nd day of January 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 10
ITEM 10

ATTACHMENT B
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ITEM 10
ITEM 10

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 22, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Delilah Vasquez, Director of Human Resources
[email protected], (209) 538-5772
SUBJECT: Resolution No. 202 4-XXX, Approving the Part -Time (Non-Regular) Employee Hourly Pay Rate Schedule , Effective in the Pay Period Beginning February 4, 2024
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approve a resolution approving the Part-Time (Non-Regular) Employee Hourly Pay Rate Schedule effective in the Pay Period Beginning February 4, 2024.

I. BACKG ROUND:

The City of Ceres maintains an hourly pay rate schedule for positions that are not part of our classification plan and are part -time, seasonal, or temporary in nature. These positions receive no benefits other than those required by law, such as sick leave.

The minimum wage in California, effective January 1, 2024, is $16.00/hour for all employers with 26 employees or more. The minimum wage is adjusted annually for inflation based on the national consumer price index for urban wage earners and clerical workers. The City is subject to both the federal and state minimum wage laws. The current Hourly Pay Rate Schedule for one of our Recreation positions is below the current minimum wage law and requires an immediate adjustment. The minimum wage for Fast Food Restaurant workers will increase to $20.00 per hour effective April 1, 2024.

The existing part-time (non-regular) employee hourly pay rate schedule limits the hourly pay rate for Reserve Public Safety Dispatcher and Reserve Police Officer classifications.

Current policy allows a Reserve Public Safety Dispatchers to be hired at Step A which is equivalent to Public Safety Dispatcher I (Grade J46) and the ability to promote to Step B after two years and at least 1,056 hours of service. The Reserve Police Officer are hired at Step A which is equivalent to Police Officer (Grade 36U), promotion to S tep B after 2 years of service and at least 1,056 hours or post advance certificate at hire, and then to Step C after two years of service and at least 1,056 hours.

ITEM 11
The current policy fails to assist in our retention efforts or recognize candidates with a vast amount of public service . Reserve Public Safety Dispatchers and Reserve Police Officer are hard -to-recruit positions because of the testing requirements, background checks, training, and 24- hour staffing needs. Our Police Department relies on our Reserve Police Officers and Reserve Public Safety Dispatchers to ensure we can provide timely service to the community during staffing shortages, reduce overtime, and backfill when vacancies arise.

II. RE ASONS FOR RECOMMENDATIO N:

It is critical that the City remain competitive in the local labor market and attract fully trained and qualified candidates. The City is currently operating a two-step salary system for Reserve Public Safety Dispatcher and three-step salary system for Reserve Police Officers regardless of the years of experience held by the applicant. Recreation operates a three-step salary system as noted in the attached Part -Time (Non-Regular) Employee Hourly Pay Rate Schedule.

We are seeking to amend the existing part-time (non-regular) hourly pay rate schedule to allow appointments at the second through fifth step of the Police Officer (Grade 36U) and Public Safety Dispatch I/II (Grade J46 and J50) Salary Schedule with approval by the Human Resources Director, for candidates with previous public safety dispatcher or law enforcement experience. The applicants’ skills, qualifications, and years of service as a Public Safety Dispatcher or Police Officer will determine the salary step offered at time of appointment as indicated in the attachment.

The Recreation Leader (Rate 1) is set at $0.25 above minimum wage; the pay for Senior Recreation Leader and Events/Facilities Specialist are set with appropriate separation based on comparison of other agencies. These positions do not receive the cost-of-living increases negotiated for our represented classifications.

Implementation of the recommended revisions will align with federal and state laws, increase opportunities, provide more flexibility in offering a competitive salary to highly qualified candidates and assist in managing overtime costs. Hiring Reserve Public Safety Dispatchers and Reserve Police Officers will also reduce the risk of burn- out of our full- time employees who can be mandated to work additional shifts when staffing shortages arise.

Staff will return to council once impacts are better understood to the minimum wage increase for Fast Food workers on April 2024.

III. F
ISCAL IMPACTS :

For Fiscal Year 2023/2024, cost will be covered by existing appropriations in the Recreations and Police Department Budget. The Departments will include costs for future years in its annual budget.

IV. E
XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

N/A

ITEM 11
V. POLICY ALTERNATIVES:

Council may reject all or part of the proposed recommendations.

VI. I NTERDEPARTMENTAL COORDINATION:

This recommendation was developed with the cooperation of Human Resources and the Recreation and Police Department.

VII. P UBLIC PARTICIPATION:

N/A
VIII. EN VIRONMENTAL REVIEW :

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon approval, Staff will update the pay rate schedule and make pay rate adjustments for any current eligible employees to be effective in the Pay Period beginning February 4, 2024.

Approved by: ____________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Recommended Hourly Pay Rate Schedule

3. Attachment C – Current Hourly Pay Rate Schedule
ITEM 11
ITEM 11

ATTACHMENT A
RESOLUTION NO. 2024-XXX

APPROVING THE PART-TIME (NON-REGULAR) EMPLOYEE HOURLY

PAY RATE SCHEDULE, EFFECTIVE IN THE PAY PERIOD BEGINNING FEBRUARY 4, 2024

THE CITY COUNCIL
City of Ceres

WHEREAS, the City of Cres provides recreational programs and services to the residents of Ceres; and

WHEREAS, the City of Ceres must hire Recreational Part -Time (Non -Regular) Positions to provide these programs and services; and

WHEREAS, the City of Ceres part-time (non-Regular) positions must be updated to meet federal and state minimum law requirements; and

WHEREAS, the existing part -time (non -regular) employee hourly rate schedule limits the hourly pay rate for Reserve Public Safety Dispatcher and Reserve Police Officer; and

WHEREAS, the part-time (non-regular) employee hourly pay rate schedule has not been updated to meet current industry changes and legal requirements.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the part-time (non-regular) employee hourly pay rate schedule as provided in Attachment B, effective in the pay period beginning February 4, 2024.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 22
nd day of January 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 11
ITEM 11

ATTACHMENT B

Recreation Rates apply as follows:

• Rate 1; at hire
• Rate 2; after one year/season of service
• Rate 3; after two years/seasons of service

Reserve Public Safety Dispatcher
• Step A: equivalent to Public Safety Dispatcher I (Grade J46) o At hire.
 Eligible for step increase after 1,040 hours.
• Step B: equivalent to Public Safety Dispatcher I (Grade J46) o At least one year of full-time experience as a public safety dispatcher.  Eligible for step increase after 2,080 hours at step B. • Step C: equivalent to Public Safety Dispatcher I (Grade J46) o At least two years of full-time experience as a public safety dispatcher.  Eligible for step increase after 2,080 hours at step C. • Step D: equivalent to Public Safety Dispatcher I (Grade J46) o At least three years of full-time experience as a public safety dispatcher.  Eligible for step increase after 2,080 hours at step D. • Step E: equivalent to Public Safety Dispatcher I (Grade J46) o At least four years of full-time experience as a public safety dispatcher.

Reserve Public Safety Dispatcher
(Previous comparable to a Dispatcher I with the City of Ceres) • Step A: equivalent to Public Safety Dispatcher II (Grade J50) o At least two years full-time experience comparable to that of a Dispatcher I with the City of Ceres.
• Step B: equivalent to Public Safety Dispatcher II (Grade J50) o At least three years full-time experience comparable to that of a Dispatcher I with the City of Ceres.

RECREATION 2024
Rate 1 Rate 2 Rate 3
Class Instructor $26.29 $27.60 $28.98
Events/Facility Specialist $20.31 $21.33 $22.39
Recreation Leader $16.25 $17.06 $17.92
Senior Recreation Leader $18.63 $19.56 $20.54

SEASONAL
Assistant Pool Manager $19.25 $20.21 $21.22
Pool Manager $20.21 $21.22 $22.28
Sports Official $18.46 $19.38 $20.35
Swim Instructor/Lifeguard $17.50 $18.38 $19.29

CITY OF CERES
Part-Time (Non-Regular) Employee
Hourly Pay Rate Schedule
Effective February 4, 2024
ITEM 11
• Step C: equivalent to Public Safety Dispatcher II (Grade J50) o At least four years full-time experience comparable to that of a Dispatcher I with the City of Ceres.
• Step D: equivalent to Public Safety Dispatcher II (Grade J50) o At least five years full-time experience comparable to that of a Dispatcher I with the City of Ceres.
• Step E: equivalent to Public Safety Dispatcher II (Grade J50) o At least six years full-time experience comparable to that of a Dispatcher I with the City of Ceres.

Reserve Police Officer
• Step A: equivalent to Police Officer (Grade 36U)
o Must possess a POST Basic certificate at hire.
 Eligible for step increase after 1,040 hours at Step A. • Step B: equivalent to Police Officer (Grade 36U)
o Must possess a POST Basic certificate at hire: AND
o At least one year of full-time experience as a sworn peace officer under Section 830.1 PC.
 Eligible for step increase after 2,080 hours at step B. • Step C: equivalent to Police Officer (Grade 36U)
o Must possess a POST Basic certificate at hire; AND
o Eligible to possess a Proof of Eligibility (POE) for Intermediate from California Peace Officer Standards and Training under SB 2; AND o At least two years of full-time experience as a sworn peace officer under Section 830.1 PC.
 Eligible for step increase after 2,080 hours at Step C. • Step D: equivalent to Police Officer (Grade 36U)
o Must possess a POST Basic certificate at hire; AND
o Eligible to possess a Proof of Eligibility (POE) for Intermediate from California Peace Officer Standards and Training under SB 2; AND o At least three years of full-time experience as a sworn peace officer under Section 830.1 PC.
 Eligible for step increase after 2,080 hours at Step D. • Step E: equivalent to Police Officer (Grade 36U)
o Must possess a POST Basic certificate at hire; AND
o Eligible to possess a Proof of Eligibility (POE) for Advanced from California Peace Officer Standards and Training under SB 2; AND o At least four years of full-time experience as a sworn peace officer under Section 830.1 PC.
 Eligible for step increase after 2,080 hours at Step E. • Step F: equivalent to Police Officer (Grade 36U)
o Must possess a POST Basic certificate at hire; AND
o Eligible to possess a Proof of Eligibility (POE) for Advanced from California Peace Officer Standards and Training under SB 2; AND o At least five years of full-time experience as a sworn peace officer under Section 830.1 PC.

ITEM 11

Recreation Rates apply as follows:
• Rate 1; at hire
• Rate 2; after one year/season of service
• Rate 3; after two years/seasons of service

Reserve Police Officer
• Step A: equivalent to Police Officer (Grade 36U)
o POST Basic or Intermediate at hire.
• Step B: equivalent to Police Officer (Grade 36U)
o After 2 years and at least 1,056 hours; OR
o Post Advanced at hire.
• Step C: equivalent to Police Officer (Grade 36U)
o After 2 years and at least 1,056 hours.

Reserve Public Safety Dispatcher
• Step A: equivalent to Public Safety Dispatcher I (Grade J46) o At hire.
• Step B: equivalent to Public Safety Dispatcher I (Grade J46) o After two (2) years and at least 1,056 hours.

RECREATION 2023
Rate 1 Rate 2 Rate 3
Class Instructor $26.29 $27.60 $28.98
Events/Facility Specialist $20.31 $21.33 $22.39
Recreation Leader $15.75 $16.54 $17.36
Senior Recreation Leader $17.88 $18.77 $19.71

SEASONAL
Assistant Pool Manager $19.25 $20.21 $21.22
Pool Manager $20.21 $21.22 $22.28
Sports Official $18.46 $19.38 $20.35
Swim Instructor/Lifeguard $17.50 $18.38 $19.29

CITY OF CERES
Part-Time (Non-Regular) Employee
Hourly Pay Rate Schedule
Effective March 27, 2023

ATTACHMENT C
ITEM 11
ITEM 11

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 22, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Christopher Hoem, Director of Community Development [email protected], (209) 538-5778
SUBJECT: Resolution No. 2024-XXX, Approving an Agreement with NBS for Community Facilit ies District #3 Annexation Services and Authorizing the City Manager to Execute the Agreement
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approves the agreement with NBS for Community Facilities District #3 annexation services and authorizes the City Manager to execute the agreement.

I. BACKG ROUND:

Community Facilities District (“CFD”) consulting services were solicited per Ceres Municipal Code 4.07.010, Contracting for professional services in general , which states the following:

Because of their unique nature, it is in the best interest of the public, as allowed by State law, that contracts for professional services such as attorneys, architects, planning consultants, engineers, auditors, financial advisors, election service providers, public relations consultants, real estate agents and brokers, insurance and bond agents and brokers, or other professional or consultant services of a similar nature, be selected on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, negotiated between the parties at fair and reasonable prices.

Contracts for such services are not required to be let to the lowest responsible bidder, nor shall they be subject to the formal purchasing procedures.

The CFD applies a special tax assessment per dwelling unit to fund City services such as police, fire, ambulance, parks, parkways, and open space maintenance services, and administrative expenses.

As part of the required documents for a residential development application to be deemed complete, each applicant is required to provide or fund the ongoing City services ITEM 12
necessary for the general health, welfare, and safety of the proposed development as described in the CFD Resolution(s) and Ordinance(s) by either (1) annexing to the CFD or (2) providing or funding such services in an alternative method acceptable to the City of Ceres.

Also required for a complete application is a signed form by the applicant wherein they agree to pay for the cost of CFD annexation services.

II. RE
ASONS FOR RECOMMENDATIO N:

NBS has historically consulted the City on the formation and annexation activities of the City’s CFD. They are experts in this area of municipal services and have the institutional knowledge of Ceres to effectively assist the City in this regard. It is in the best interest of the City to continue this consulting relationship to efficiently annex new developments into Community Facilities District #3, in particular.

III. F
ISCAL IMPACTS :

Each project applicant pays the cost of CFD annexation services. Additionally, the special taxes that are assessed for each dwelling unit in a residential development that is annexed into the CFD will positively impact the City budget and fund services such as police, fire, ambulance, parks, parkways, and open space maintenance services, and administrative expenses.

IV. E
XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

This effort is in conformance with goal #1.

V. P OLICY ALTERNATIVES :

City Council can choose to direct staff to find other consultants to provide this service.

V I. INTERDEPARTMENTAL COORDINATION:

These services have been coordinated with the Engineering Department.

V II. PUBLIC PARTICIPATION:

Public participation is based on a project-by-project basis. This agreement is for general CFD annexation services . The public is invited to provide comment at the January 22, 2024 City Council meeting.

VIII. EN VIRONMENTAL REVIEW :

N/A
IX. STEPS FOLLOWING APPROVAL:

Execute the agreement with NBS with issuance of a Notice to Proceed.

ITEM 12

Approved by: ____________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Professional Services Agreement

3. Attachment C – Scope of Services

ITEM 12
ITEM 12

ATTACHMENT A
RESOLUTION NO. 2024-XXX

APPROVING AN AGREEMENT WITH NBS FOR COMMUNITY FACILITIES DISTRICT #3 ANNEXATION SERVICES AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, the City of Ceres requires consulting services to administer residential development annexations into Community Facilities District #3 (“CFD”); and

WHEREAS, the CFD applies a special tax assessment per dwelling unit to fund City services such as police, fire, ambulance, parks, parkways, and open space maintenance services, and administrative expenses; and

WHEREAS, NBS has historically consulted the City on the formation of the CFD; and

WHEREAS, NBS provided a scope of services on December 28, 2023 to assist the City with CFD annexations of future residential development projects in the amount of $5,000 per annexation; and

WHEREAS, as part of the required documents for a residential development application to be deemed complete, each applicant is required to provide or fund the ongoing City services necessary for the general health, welfare, and safety of the proposed development as described in the CFD Resolution(s) and Ordinance(s) by either (1) annexing to the CFD or (2) providing or funding such services in an alternative method acceptable to the City of Ceres; and

WHEREAS, as part of the required documents for a residential development application, each applicant agrees to pay the cost of CFD annexation services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve an agreement with NBS for Community Facilities District #3 annexation services and authorizes the City Manager to execute the agreement.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 22
nd day of January 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 12
ITEM 12
1 CITY OF CERES

PROFESSIONAL SERVICES AGREEMENT
This
Agreement is made and entered into by and between the City of Ceres , a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 2220 Magnolia Street, Ceres, California 95307 (“City”), and CONSULTANT, a California corporation with its principal place of business at ADDRESS. (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECI
TALS
A. City is a public agency of the State of California and is in need of professional services for the following project:

PRO
JECT (hereinafter referred to as “the Project”).

B. Cons
ultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the Scope of Services attached hereto as Attachment C.

2. Consultant is a licensed design professional. Compensation. a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the fee set forth in Attachment C. The City will collect this fee amount from each project applicant and then pay Consultant for services. This amount is to cover all related costs, and the City will not pay any additional fees for additional expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. b. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee. An amendment to this Agreement shall be prepared by

ATTACHMENT B
ITEM 12

2 the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

5. Time of Performance.

Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements.

Consultant shall have no responsibility for jobsite safety or security, and Consultant does not have any control or responsibility over the means and methods of the construction contractor or the construction contractor's subcontractors.
b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care
Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill

ATTACHMENT B
ITEM 12

3 ordinarily exercised by members of the profession currently practicing under similar conditions.

Consultant makes no other representations and no warranties, whether express or implied, with respect to its services performed under this Agreement.

9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Consultant
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.

11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Policy
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage

ATTACHMENT B
ITEM 12

4 (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self -insurance in accordance with the provision s of that code, and he/she will comply with such provisions before commencing work under this Agreement.

(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all sub-consultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section.

d. Professional Liability (Errors and Omissions)

ATTACHMENT B
ITEM 12

5 At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.

This insurance shall be written on a policy form coverage specifically designed to protect against negligent acts, errors or omissions of Consultant in the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend.
e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $2 ,000,000 per occurrence / $2,000,000 aggregate for bodily injury, personal injury, and property
damage

Automobile Liability $2 ,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $2 ,000,000 per occurrence
Professional Liability $2 ,000,000 per claim and aggregate (errors and omissions)

(ii) With the exception of Professional Liability, defense costs shall be payable in addition to the limits.
(iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant

ATTACHMENT B
ITEM 12

6 shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims -made policy with a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its sub- consultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.

Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise

ATTACHMENT B
ITEM 12

7 assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Sub-consultant Insurance Requirements. Consultant shall not allow any subcontractors or sub- consultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or sub-consultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular sub- contractors or sub-consultants.

12. Indemnification.
a. CONTRACTOR the fullest extent permitted by law, Consultant shall indemnify and hold the City, its elected and appointed officials, officers, attorneys, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liabilities, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, "Claims') to the extent caused by any negligent acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, consultants in connection with the performance of Consultant's services, the Project or this Agreement, including without limitation the payment of all expert witness fees and reasonable attorney's fees and other related costs and expenses Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or volunteers.

b. Additional Indemnity Obligations. Consultant shall defend, with counsel of City’s choosing and at Consultant’s own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the City, its officials, officers, employees or volunteers. The Parties also acknowledge that this Agreement is subject to California Civil Code 2782.8 as amended and effective January 1, 2018. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City, its officials, officers, employees, agents or volunteers as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of any settlement paid by the City, its officials, officers, employees, agents, designated volunteers or volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for the City's attorney's fees and costs, including expert witness fees. Consultant shall reimburse the City, its officials, officers,

ATTACHMENT B
ITEM 12

8 employees and volunteers, for any and all reasonable legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents and volunteers.

13. California Labor Code Requirements
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall indemnify and hold the City, its officials, officers, employees free and harmless from any claims, liabilities, costs, penalties or interest to the extent caused by negligent failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all sub-consultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of labor and debarment of contractors and subcontractors.

b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all sub -consultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any sub-consultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements.

14. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.

15. [reserved]

16. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Stanislaus, State of California. 17 Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of

ATTACHMENT B
ITEM 12

9 services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
18 Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.

19. Organization
Consultant shall assign NAME as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

20. Limitation of Agreement.

This Agreement is limited to and includes only the work included in the Project described above.

21. Notice

Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY:

City of Ceres
2220 Magnolia Street
Ceres, CA 95307
Attn: City Engineer
CONSULTANT:

and shall be effective upon receipt thereof.

22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

ATTACHMENT B
ITEM 12

10 23. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal.

26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing.

28. Time of Essence
Time is of critical importance for each and every provision of this Agreement.

29. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

30. Prohibited Interests
Consultant represents and confirms that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant represents and confirms that it has not paid nor has it agreed to

ATTACHMENT B
ITEM 12

11 pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this obligation, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF CERES

AND CONSULTANT (NBS)

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF CERES CONSULTANT

By: By:

Douglas D. Dunford
City Manager Its:

Printed Name:

ATTEST:

By:

Fallon Martin
City Clerk

ATTACHMENT B
ITEM 12
ITEM 12
helping communities fund tomorrow
32605 Temecula Parkway, Suite 100
Temecula, CA 92592
Toll free: 800.676.7516
www.nbsgov.com

December 28, 2023
Christopher Hoem
Community Development Director
City of Ceres
2200 Magnolia Street
Ceres, CA 95307
Subject: Agreement to Provide Community Facilities District (“CFD”) Annexation Services Dear Mr. Waugh,
NBS would like to thank you for the opportunity to provide CFD Annexation Services for the City of Ceres (City”) as referenced above. We look forward to continuing our professional relationship.

Please review and upon signing, email one copy to [email protected].

Scope of Services
Annexation to a Services CFD via Unanimous Approval for Property in Future Annexation Area

KICK-OFF MEETING, PROJECT SCHEDULE
NBS will meet with City staff, legal counsel, and other interested parties to:
• Establish lines of communication
• Clarify the specific project goals and criteria that will meet the City’s preference • Identify and resolve any special circumstances regarding the annexation of property to the CFD • Develop project schedules to meet legal requirements and provide for effective interaction of all involved parties
• Establish meeting dates consistent with schedule to achieve project milestones

LOCAL GOALS & POLICIES
NBS will review existing local goals and policies or assist the City in developing local goals and policies for the use of CFDs, as required by the Mello-Roos Community Facilities Act of 1982 (the “Act”).

DATA COLLECTION
NBS will gather and review data relevant to the annexation of property to the CFD. Data will be obtained from various sources, including City records, Assessor’s parcel maps, and County Assessor information.

COST ESTIMATE
NBS will obtain the estimate of project costs and incidental expenses and prepare a total project Cost Estimate.

ATTACHMENT C
ITEM 12

City of Ceres
CFD Annexation Services Page 2

RATE AND METHOD OF APPORTIONMENT
NBS will review the CFD Rate and Method of Apportionment as it relates to the property to be annexed to the CFD.

UNANIMOUS APPROVAL FORM
NBS will prepare and mail the unanimous approval form to all landowner electors within the territory of the proposed annexation to the CFD. Final form of the unanimous approval will be approved by City staff and legal counsel.

ADDITIONAL CFD DOCUMENTS
NBS will prepare the Notice of Special Tax Lien in compliance with the Act. Final form of the Notice of Special Tax Lien will be approved by City staff and legal counsel.

Annexation to a Services CFD via Full Annexation Proceeding

DISTRICT BOUNDARIES
• NBS will make determinations of the property subject to the Special Tax • Establish boundaries for the CFD annexation, giving consideration to both the project area and peripheral lands
• Verify ownership based on last equalized tax roll

COST ESTIMATE
NBS will obtain the estimate of project costs and incidental expenses and prepare a total project Cost Estimate.

ATTACHMENT C
ITEM 12

City of Ceres
CFD Annexation Services Page 3

RATE AND METHOD OF APPORTIONMENT
NBS will review the CFD Rate and Method of Apportionment as it relates to the property to be annexed to the CFD.

MAPPING
NBS will prepare the Boundary Map and related documents and present to the City as required by the Act.

RESOLUTIONS AND ORDINANCE
NBS will prepare the required resolutions and ordinance in accordance with the time schedule. The resolutions and ordinance will comply with the Act. Final form of the resolutions and ordinance will be reviewed and approved by legal counsel and City staff.

INTENT MEETING
NBS will present to City Council and the public regarding the CFD annexation process.

CFD REPORT
Based on the results of the aforementioned reviews, discussions and modifications, NBS will prepare a detailed written report including the Cost Estimate, the Rate and Method of Apportionment and the Boundary Map and present to the City, legal counsel, and property owners. NBS will file the Special Tax Report with the City Clerk.

NOTICES AND BALLOTS
NBS will prepare and mail notices and ballots to all landowner electors within the territory of the proposed annexation to the CFD. The notices and ballots will comply with “Proposition 218, The Right to Vote on Taxes Act”, the Act and all applicable provisions of the Elections Code. Final form of notices and ballots will be approved by City staff and legal counsel.

PUBLIC HEARING
NBS will present all necessary testimony and respond to public comments regarding the district annexation proceedings.

ADDITIONAL CFD DOCUMENTS
NBS will prepare the Notice of Special Tax Lien in compliance with the Act. Final form of the Notice of Special Tax Lien will be approved by City staff and legal counsel.

ATTACHMENT C
ITEM 12

City of Ceres
CFD Annexation Services Page 4

Fees

Annexation to a Services CFD via Unanimous Approval for Property in Future Annexation Area
Consulting Fee Per Annexation ........................................................................................................... $5,000 Total Per Annexation ................................ ................................ ................................ ................. $5,000 Annexation to a Services CFD via Full Annexation Proceeding Consulting Fee Per Annexation ........................................................................................................... $9,500 Estimated Expenses Per Annexation (1) .....................................................................................................500 Total Per Annexation ................................ ................................ ................................ ............... $10,000 (1) See description of expenses below

EXPENSES
Customary out-of-pocket expenses will be billed to the City at actual cost to NBS. These expenses may include, but not be limited to, mailing fulfillment, postage, reproduction, telephone, travel, meals and various third-party charges for data, maps, and recording fees.

ANNUAL FEE INCREASES
Cost of living increases may be applied to the Annexation services listed above on October 1 each year. The COLA would be the actual cost of living increase based on the 12-month change from May to May in the U.S.

Department of Labor, Bureau of Labor Statistics, Consumer Price Index for all urban consumers for the applicable region for the City’s location.

ADDITIONAL SERVICES
The following table shows our current hourly rates. Additional services authorized by the City but not included in the scope of services will be billed at this rate or the then applicable hourly rate.

Title Hourly Rate
Director / Senior Review $250
Associate Director / Engineer $225
Senior Consultant $200
Consultant $175
Project Analyst $150
Project Resource Analyst $130
Clerical / Support $110

ATTACHMENT C
ITEM 12

City of Ceres
CFD Annexation Services Page 5
TERMS
Consulting services will be invoiced monthly. Expenses will be itemized and included in the next regular invoice. Fees for all other services will be invoiced upon completion of the task. If the project is prematurely terminated by either party, NBS shall receive payment for work completed. Payment shall be made within 30 days of submittal of an invoice. If payment is not received within 90 days simple interest will begin to accrue at the rate of 1.5% per month. Either party can cancel this contract with 30 days written notice.

CITY’S RESPONSIBILITIES
The City shall furnish NBS with any pertinent information that is available to City and applicable to the Services. The City shall designate a person to act with authority on its behalf in respect to the Services. The City shall promptly respond to NBS’ requests for reviews and approvals of its work, and to its requests for decisions related to the Services. City understands and agrees that NBS is entitled to rely on all information, data and documents (collectively, “Information”) supplied to NBS by City or any of its agents, contractors or proxies or obtained by NBS from other usual and customary sources including other government sources or proxies as being accurate and correct and NBS will have no obligation to confirm that such Information is correct and that NBS will have no liability to City or any third party if such Information is not correct.

INDEMNIFICATION
NBS shall defend, indemnify and hold harmless City, its officers, employees, officials and agents from and against all claims, demands, losses, liabilities, costs and expenses, including reasonable attorneys’ fees, (collectively “Liabilities”) arising out of or resulting from the negligence or willful misconduct of NBS or a breach by NBS of its obligations under this Agreement, except to the extent such Liabilities are caused by the negligence or willful misconduct of City. NBS will not be liable to the City or anyone who may claim any right due to a relationship with City, for any acts or omissions in the performance of Services under this Agreement, unless those acts or omissions are due to the negligence or willful misconduct of NBS. Except in the case of NBS’ negligence, willful misconduct or breach of its obligations under this Agreement, City shall defend, indemnify and hold harmless NBS, its officers, directors, shareholders, employees and agents from and against all Liabilities to the extent that such Liabilities arise out of NBS performing Services pursuant to the terms of this Agreement, including, without limitation, any Liabilities arising as a result of City or any of its agents or contractors supplying incorrect Information or documentation to NBS. The provisions of this Section shall survive termination of this Agreement.

Please feel free to contact me if you have any questions or need further information.

Best regards,

NBS Government Finance Group, City of Ceres

DBA NBS

Michael Rentner Name

President and CEO 12/28/2023 Title Date Title Date

ATTACHMENT C
ITEM 12
ITEM 12

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 22, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Christopher Hoem, Director of Community Development [email protected], (209) 538-5778
SUBJECT: Resolution No. 2024 -XXXX, Approving an Increase of the Per - Vendor, Per-Day Fee for Flea Market Vendors
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approve an increase of the per-vendor, per-day fee for flea market vendors.

I. BACKG ROUND:

Ceres Municipal Code 5.01.140 states that “All business license and permit fees authorized by the provisions of this chapter shall be set and established or modified from time to time by resolution of the City Council. The resolution shall identify the specific category of business or type of fee authorized by this chapter, state the amount of the fee applicable to each such category, and state the effective date of such fees or tax rates.”

In 1994, the City Council approved a resolution to set a fee for flea market vendors in the amount of one dollar ($1) per day, per space. (See attached Resolution 1994-076.) At the time, this fee primarily affected the Ceres Flea Market located at 1651 E. Whitmore Avenue, which has since closed.

In 2012, El Rematito Flea Market was annexed into the City of Ceres and subsequently obtained an updated Conditional Use Permit in March 2015. (S ee attached Resolution PC 15-06.) One of the conditions of approval, which persists today, is that the applicant “may be required to collect a business license fee (as determined by the Director of Finance) per day, in lieu of individual business licenses and fees…” The fee amount that has been applied to El Rematito Flea Market is the same amount specified in Resolution 1994-076. Since 2015, El Rematito Flea Market has collected business license fees from their flea market vendors and remitted more than $200,000 to the City.

ITEM 13
The current proposal is to increase the flea market vendor business license fee to $2 per- vendor, per-day.

II. RE ASONS FOR RECOMMENDATIO N:

Approving the proposed fee of $2 per-vendor, per-day is in the best interest of the citizens of Ceres and will promote the general welfare of the citizens of Ceres . Furthermore, the owner of El Rematito Flea Market has communicated to City staff through his attorney that the proposed fee increase is acceptable. (See attached letter from Nelson Gomez dated December 1, 2023.)
III. F
ISCAL IMPACTS :

There would be a positive impact to the City budget with the increase in fee revenue.

IV. E
XISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN :

Approval of the fee increase fulfills the strategic plan for Government Operations: “Provide quality services to meet community needs, assuring the City has helpful, well trained and properly equipped and sufficient staff who partners with other public agencies to provide efficient services.”
V. P OLICY ALTERNATIVES :

Council could choose to not approve the proposed fee increase. If not approved, the existing fee of $1 per-vendor, per-day would remain.

VI. INTERDEPARTMENTAL COORDINATION:

The Finance Department and City Attorney were consulted in the development of this proposal.

VII. P UBLIC PARTICIPATION:

The public is invited to comment on this proposal at the City Council meeting on January 22, 2024.

VIII. EN VIRONMENTAL REVIEW :

N/A

IX. ST EPS FOLLOWING APPROVAL:

Following Council approval, the Community Development Department and Finance Department will apply the increased fee to flea market vendors.

ITEM 13

Approved by: _____________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Resolution 1994-076

3. Attachment C – Resolution PC 2015-06

4. Attachment D – Letter from Nelson Gomez dated December 1, 2023

5. Attachment E – Public Hearing Notice
ITEM 13
ITEM 13

RESOLUTION NO. 2024-XXX

APPROVING AN INCREASE OF THE PER-VENDOR, PER-DAY FEE FOR FLEA

MARKET VENDORS

THE CITY COUNCIL
City of Ceres

WHEREAS, Ceres Municipal Code Section 5. 01.140 provides in substance that all business license and permit fees authorized by the provisions of said chapter shall be set and established or modified from time to time by resolution of the City Council; and

WHEREAS, the City Council previously set and established the business license fee for flea market vendors in the amount of “$1 per day per space” via Resolution 1994-076; and

WHEREAS, according to the United States Labor Department ’s Bureau of Labor Statistics, $1 in 1994 is equivalent to approximately $2.07 in 2023; and

WHEREAS, the fee fairly reflects the proportion of business activity carried on by flea market vendors within City limits, and also the City’s costs to administer and regulate flea market vendors and activities occurring within City limits; and

WHEREAS, an updated fee in the amount of $2 per -vendor, per-day is in the best interest of the citizens of Ceres and will promote the general welfare of the Citizens of Ceres; and

WHEREAS, this amount may be amended from time to time by resolution of the City Council.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve an increase of the per-vendor, per-day fee for flea market vendors.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 22
nd day of January 2024, by the following vote:

AYES: Councilmembers:

NOES: C ouncilmembers:

ABSENT: Councilmembers:

ABSTAIN: C ouncilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

______________________________
Fallon Martin, City Clerk

ATTACHMENT A
ITEM 13
ITEM 13
RESOLUTION NO. 94 - 7—
A RESOLUTION AMENDING RESOLUTIONNO. 92-126SETTING AND

ESTABLISHING THE BUSINESSLICENSE FEESAND TAXES FOR HOME

OCCUPATION BUSINESSESAND FLEA MARKET VENDORS

THE CITY COUNCIL
City of Ceres, California
WHEREAS, CeresMunicipalCodeSection5.04.400providesinsubstancethattheCity Councilof theCity of Ceresshallby Resolutionsetandestablishthebusinesslicensefeesandtax rate applicable to Home Occupation Businessesand Flea Market Vendors identified in Chapter

5.04Section5.04.270of theCeresMunicipalCodeafterfirstholdingapublichearingforthat purpose; and,
WHEREAS, theCityCouncilof theCity of Ceresdulyheldapublichearingtoconsider saidmatteratits regularlyscheduledmeetingof May23, 1994, anoticeof saidpublichearing havingbeenduly publishedin accordancewith theprovisionsof CeresMunicipal CodeSection

5. 04. 400; and,
WHEREAS, theCityCouncilof theCityof Ceresdulyconsideredallpublictestimony andcommentoffered at thepublic hearingregarding the appropriate businesslicense fees and tax rate that should be applied to Home Occupation Businessesand Flea Market Vendors; and, WHEREAS, theCityCouncilof theCityof Ceresdoesherebyfind anddeterminethatthe modificationin businesslicensefeesandtax ratesashereinafterproposedarein thebestinterest of thecitizensof Ceresandwill promotethegeneralwelfareof thecitizensof theCity of Ceres.

NOW, THEREFORE, IT ISHEREBYRESOLVEDbytheCityCouncilof theCityof Ceres as follows:

ATTACHMENT B
ITEM 13
Resolution No. 94 - 7 6

1. Thebusinesslicensefeesandtaxesapplicableto HomeOccupationBusinessesand FleaMarketVendorsasauthorizedinChapter5.04oftheCeresMunicipalCode, areherebyset andestablishedin accordancewith the feeand/or tax rateasspecifiedin EXHIBIT " A" - Home OccupationBusinessesandFleaMarketVendors, whichis attachedheretoandincorporatedherein by reference.

2. The business license fees and taxes established pursuant to this Resolution shall become effective for the periods as specified in EXHIBIT " A".

PASSEDANDADOPTEDbytheCeresCityCouncilataregularmeetingthereof held on the 23rd day of May, 1994by thefollowing vote:

AYES: Bradley, Havener, McKay, Risen, Hinton
NOES: None
ABSENT: None

BARBARA HINTON, MAYOR
ATTEST:

K)OEN HUNTER, CITY CLERK

SEAL IMPRESSED

ATTACHMENT B
ITEM 13
EXHIBIT " A"

HOME OCCUPATION BUSINESSES AND FLEA MARKET VENDORS
January 1, 1994

5. 04. 270 Miscellaneous Service or Trade; Flat Rate
Schedule
A. Home Occupation Businesses with less
tham $ 2, 000 gross receipts per calendar
year

1. Annual Registration Fee $ 30

2. Annual Flat Rate Tax $ 30
Note: Quarterlyreportingof grossreceiptsshallbe reportedfor auditing. Registration fee and flat rate tax shall be due and payable by April 1 of the calendar year.

June 1, 1994
B. Ceres Flea Market Vendors

1. Flat Rate per day per space $ 1
Note: Ceres Flea Market operator shall act as the City' s collection agent and remit tax collections weekly to the City of Ceres with a vendor listing.

ATTACHMENT B
ITEM 13
ITEM 13

ATTACHMENT C
ITEM 13

LAW OFFICES OF
NELSON F. GOMEZ
4043 Geer Road Telephone: (209) 566-2300
Hughson, California 95326 Facsimile: (209) 883-8769
December 1, 2023 VIA ELECTRONIC MAIL AND HAND DELIVERY
Christopher Hoem
Director of Community Development
City of Ceres
2220 Magnolia Street
Ceres, California 95307
Re: Application for Amendment to Conditional Use Permit # 13-12 Response City of Ceres Staff Comments
Dear
Mr. Hoem:

I am
writing this letter on behalf of my clients, Quetzal Corporation and Pedro and Candida Marquez. Per our various conversations concerning my clients’ application for an Amendment to CUP # 13-12, I am conveying my clients’ responses to the City of Ceres Staff Comments regarding this application. The responses are:

1. Concerning the amount to be paid by El Rematito to the City of Ceres for a business license fee, my clients are willing to pay the City of Ceres the sum of Two Dollars ($2.00) per vendor per day in lieu of individual business licenses and fees;

2. Concerning the vendors ’ information which is to be collected by El Rematito and provided to the City of Ceres, my clients’ are willing to abide by the requirements of California Business and Professions Code Sections 21660 to 21669.1;

3. Concerning the records which El Rematito is to request from the vendors and maintain o
n premises for inspection by the California Department of Tax and Fee Administration (CDTFA) and also made available to the City of Ceres as needed, my clients are willing to abide by the requirements of CDTFA Publication 111; and,

4. Concerning the specific records to be maintained by El Rematito on its vendors, which can be made available to the City of Ceres upon request, my clients will be maintaining Form CDTFA-410-D for the period of time required by State Law.

ATTACHMENT D
ITEM 13
Letter to Christopher Hoem
December 1, 2023

Page 2 ends

As far
as I am concerned, these are the only comments made by the City of Ceres Staff, which will be made a part of the conditions of the Amendment to CUP # 13-12. If my characterization of the comments is incorrect, or if the City of Ceres Staff has additional comments which
need to be addressed, please notify me at once.

Very
truly yours,
NE
LSON F. GOMEZ
Attorney At Law
NFG:am
Enclosure
cc: Quetzal Corporation
Pedro and Candida Marquez

ATTACHMENT D
ITEM 13

ATTACHMENT E
{CW135078.1}

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN that the City Council of the City of Ceres will conduct a public hearing on Monday, January 22, 2024 beginning at 6:00 p.m., or soon thereafter, at the Ceres Community Center, 2701 Fourth Street, Ceres, C alifornia, to consider the following:

1. A n Appeal of the following Ceres Planning Commission decisions on December 4, 2023 : (a) Approval of a Vesting Tentative Map to subdivide an 8.66- acre parcel located at 1200 E Whitmore Avenue into five (5) commercial lots; and (b) Approval of a Conditional Use Permit to develop a car wash, gas station, and convenience store at the subdivided propert y, also located at 1200 E Whit more Avenue. A mitigated negative declaration was adopted for the project i n accordance with the California Environmental Quality Act. App ellant: Hardeep Gill.

2. A Resolution to increase the per -day administrative fee charged by the City of Ceres for flea market ven dors from $1 to $2. The operator of the flea market would continue to collect the fee from vendors and remit the fees to the City of Ceres.

3. A n Ordinance amending various chapters in Title 13 and Title 15 of the Ceres Municipal Code to adopt to the most current version of the following building codes and replacing those versions dated 2019 or prior: California Building Standards Code, California Electrical Code, California Plumbing Code, California Mechanical Code, California Fire Code , California Residential Code , California Green Building Standards Code, California Administrative Code, Ca lifornia Energy Code, and California Historical Building Code.

Public comment may be submitted by emailing [email protected] by 4 :00 p.m. on the date of the meeting or verbally at the hearing.

The meeting agenda, staff report, and project documents will be publicly available by 6:00 p. m. on Friday, January 19 , 2024 at www.ci.ceres.ca.us and at 2220 Magnolia Street, Ceres during regular business hours.

Any pe rson who challenges thi s action in c ourt may b e limited to raising only those issues that t hey or someone else raised at the public h earing, or in wr itten correspondence delivered to the City of Ceres at, or prior to, the public hearing.

/s/ Fallon Martin, City Clerk

Date Notice Published: January 10, 2024
ITEM 13
ITEM 13

COUNCIL AGENDA REPORT

CITY COUNCIL

Ordinance No. 2024 -XXX, Amending Various Chapters in Title 13 and Title 15 of the Ceres Municipal Code to Adopt to the Most Current Version of the Following Building Codes and Replacing Those Versions Dated 2019 or Prior: California Building Standards Code, California Electrical Code, California Plumbing Code, California Mechanical Code, California Fire Code, California Residential Code, California Green Building Standards Code, California Administrative Code , California Energy Code, and California Historical Building Code
RECOMMENDED COUNCIL ACTION:

Staff recommends Council approve the first reading and introduction of Ordinance No 2024- XXXX, reading by title only, waiving further reading, an ordinance of the City of Ceres amending various chapters of Title 13 and Title 15 of the Ceres Municipal Code to adopt to the most current version of the following building c odes and replacing those versions dated 2019 or prior:

California Building Standards Code, California Electrical Code, California Plumbing Code, California Mechanical Code, California Fire Code, California Residential Code, California Green Building Standards Code, California Administrative Code, California Energy Code, and California Historical Building Code.

I. BACKGROUND:

Various codes related to development and construction are updated on a periodic basis at the State level. These codes deal with the safe and efficient design and construction of the built environment. The most recent amendment to the Ceres Municipal Code that updated the references to these State codes was in March 2020 and it specifically referred to State codes dated 2019. The City has a contract with Stanislaus County to perform building plan review and inspection services. The Stanislaus County Code refers to the 2022 California Building Code and other related 2022 State codes.

ITEM 14
II. REASONS FOR RECOMMENDATION:

In order to be aligned with Stanislaus County and the State of California, this proposed ordinance amends various sections of the Ceres Municipal Code to refer to the most recent State codes instead of specifying State codes with particular dates. This will mitigate the future need to amend the Ceres Municipal Code to update the code references because new State codes will be automatically referenced.

III. FISCAL IMPACTS:

N/A
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

The ordinance presented coincides with strategic goals #4 and #5.

V. POLICY ALTERNATIVES:

As an alternative, the Council could choose to do nothing and continue referring to the 2019 versions of the various State codes.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

The public is invited to provide public comment at the City Council meeting on January 22, 2024 as well as during the meeting of the second reading of the ordinance.

VIII. ENVIRONMENTAL REVIEW:

This proposal is not a project subject to CEQA.

IX. STEPS FOLLOWING APPROVAL:

This ordinance would be presented to the Council at the next available Council meeting for a second reading. Upon passage, 30 days later, the ordinance would become effective.

Approved by: ____________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Ordinance

2. Attachment B – Public Hearing Notice
ITEM 14

ATTACHMENT A

ORDINANCE NO. 2024-XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CERES AMENDING VARIOUS CHAPTERS IN TITLE 13 AND TITLE 15 OF THE CERES MUNICIPAL

CODE TO ADOPT TO THE MOST CURRENT VERSION OF THE FOLLOWING BUILDING CODES AND REPLACING THOSE VERSIONS DATED 2019 OR PRIOR:

CALIFORNIA BUILDING STANDARDS CODE, CALIFORNIA ELECTRICAL CODE,

CALIFORNIA PLUMBING CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA

FIRE CODE, CALIFORNIA RESIDENTIAL CODE, CALIFORNIA GREEN BUILDING

STANDARDS CODE, CALIFORNIA ADMINISTRATIVE CODE, CALIFORNIA

ENERGY CODE, AND CALIFORNIA HISTORICAL BUILDING CODE

WHEREAS, the City Council of the City of Ceres, State of California, has considered a proposal for an ordinance to amend the Ceres Municipal Code to refer to the most recent California State Codes related to construction; and

WHEREAS, on January 22, 2024, the City Council held a public hearing to receive public comments related to the ordinance amendment; and

WHEREAS, in the interests of clarity and to remain current with California State Codes related to construction, the City Council wishes to adopt this ordinance.

NOW, THEREFORE, THE CITY OF CERES CITY COUNCIL DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 8, Water Conservation, of Title 13, Water and Sewer, of the Ceres Municipal Code, is amended to read as follows: See Attached (Exhibit A).

SECTION 2. Title 15, Buildings and Construction, of the Ceres Municipal Code, is amended to read as follows: See Attached (Exhibit B).

SECTION 3. SEVERABILITY. If any section, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

SECTION 4. PUBLICATION AND EFFECTIVE DATE. This ordinance shall become effective thirty (30) days from and after its final passage and adoption, provided it is published in a newspaper of a general circulation at least within fifteen (15) days after its passage or a summary of the Ordinance is published in a newspaper of general circulation at least five (5) days prior to adoption and again at least fifteen (15) days after its passage.

SECTION 5. CERTIFICATION OF COUNCIL ADOPTION AND APPROVAL . This Ordinance was introduced at a regular meeting of the City Council held on the 22nd day of January 2024, and passed and adopted as Ordinance No. 202 4-XXXX at a regular meeting of the City Council held on the 12th day of February 2024, by the following vote:

ITEM 14

ATTACHMENT A

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

APPROVED:

___________________________________
Javier Lopez, Mayor
ATTEST:

________________________________
Fallon Martin, City Clerk

APPROVED AS TO FORM:

_______________________________
Nubia I. Goldstein, City Attorney

ITEM 14
Title 13 ‐ WATER AND SEWER
CHAPTER 08 WATER CONSERVATION
Ceres, California, Municipal Code Created: 2022‐02‐04 16:49:56 [EST] (Supp. No. 1)

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EXHIBIT A
CHAPTER 08 WATER CONSERVATION

13.08.010 Requirements—Green Building Standards Code.

The City's water efficiency and conservation measures are provided in Title 15, Green Building Code, which adopts by reference the 2010 California Green Building Code and its water efficiency and conservation measures. (Ord. No. 2019‐1054 , § 2, 12‐9‐2019)

13.08.020 Rules and regulations.

A. The City shall provide a comprehensive water conservation program through limitations on water usage and through public education. Landscaping systems shall be properly designed, installed, maintained, and operated to prevent the wasting of water. The use of drought‐tolerant landscaping shall be encouraged.

Serving water in restaurants only upon customer request shall be encour aged.

B. Utility customers shall not be permitted to engage in water wasting.

1. Acts constituting water wasting shall include, but shall not be limited to, any of the following acts:
a. Failure to comply with the following schedule when watering lawns, plants, or garden, or using outdoor water for other purposes. In a ccordance with the City's adopted drought preparedness plan, restrictions on the allowable watering days and times may vary in accordance with drought conditions. Typical requirements included in the drought preparedness plan:
(1) No lawn/garden watering, or other outdoor use, will be allowed between 12:00 noon and 7:00 p.m., every da
y.
(2) Dwellings or establishments with odd‐numbered street addresses shall use outdoor water only on Sundays and/or Wednesdays, depending on the drought stage. (3) Dwellings or establishments with even‐numbered street addresses shall use outdoor water only on Tuesdays and Saturdays, depending on the drought stage. (4) No dwelling or establishment may use outdoor water on Mondays unless a determination is made of sp
ecial circumstances by the Director of Public Works or his or her designee. b. Watering lawns or gardens such that excess water leaves the property or area being watered. c. Watering outdoor landscaping while raining.
d. Washing vehicles,
equipment, or boats using an open hose which is not equipped with a shut‐off nozzle.
e. Hosing down driveways, streets, parking lots and building exteriors without the consent of the Director of Public Works or his or her designee except for valid health or safety reasons. f. Having leaky fau
cets or plumbing fixtures on the premises.
g. Operating evaporated coolers which are not equipped with a recirculating pump.

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h. The City of Ceres allows water waivers upon request to the Public Works Department for the following reasons:
(1) Health/safety.
(2) Irrigation: System maintenance, installation, and inspection. (3) Livelihood: Business that depends on water usage.
(Ord. No. 2019‐1054 , § 2, 12‐9‐2019)

ATTACHMENT A
ITEM 14
Ceres, California, Municipal Code
Title 15 BUILDINGS AND CONSTRUCTION
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EXHIBIT B
Title 15
BUILDINGS AND CONSTRUCTION
CHAPTER 01 GENERAL PROVISIONS

15.01.010 Adoption by reference of the California Building Standards Code.

The purpose of this title is to adopt by reference the 2019most recent edition of the California Building Standards Code, title 24—part 1; part 2, volumes I & II; part 2.5; part 3; part 4; part 5; part 6; part 8; part 9; part 10; and part 11 of the California Code of Regulations subject to the definitions, clarifications, and the amendments set forth in this title. The purpose of this title is also to prov ide minimum requirements and standards for the protection of public safety, health, property, and welfare of the City of Ceres. This chapter is adopted under the authority of Government Code section 50022.2 and Health and Safety Code section 18941.5. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.01.020 Mandatory duty of care.

This title is not intended to and shall not be construed or given effect in a manner that imposes upon the City or any officer or employee thereof a mandatory duty of care towards persons and property within or without the City, so as to provide a basis of civil liability for damages, exce pt as otherwise imposed by law. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.01.030 Savings clause.

The provisions of this title shall not affect or impair an act done or right vested or approved or any proceeding, suit or prosecution had or commenced in any cause before such repeal shall take effect; but every such act done, or right vested or accrued, or proceeding, suit or prosecution shall remain in full force an d effect to all intents and purposes as if such ordinance or part thereof so repealed had remained in force. No offense committed and no liability, penalty or forfeiture, either civilly or criminally incurred prior to the time when any such ordinance or part thereof shall be repealed or altered by this M unicipal Code shall be discharged or affected by such repeal or alteration; but prosecutions and suits for such offenses, liabilities, penalties or forfeitures shall be instituted and proceeded with in all respects as if such prior ordinance or part thereof had not been repealed or altered.
(Ord. No. 2020‐1058 , § 1, 3‐23‐20
20)

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15.01.040 Administration.

The most recent edition of the California Building Code, 2019 edition, chapter 1, divisions I and II shall serve as the administrative, organization and enforcement rules and regulations of this title, unless more specific requirements are given in another adopted code.
(Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.01.050 Liability.

This title shall not be construed as imposing upon the City, any liability or responsibility for damage resulting from defective buildings, nor shall the City, or any official or employee thereof, be held as assuming any such liability or responsibility by reason of the inspections authorized thereunder. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020 )
CHAPTER 02 BUILDING CODE

15.02.010 Title.

This chapter shall be known and cited as the "Ceres Building Code" and may hereinafter be referred to as "Ceres Building Code." Chapter, division, part, section, subsection, and appendix numbers used in sections

15.02.010. through 15.02.130 are those of the California Building Code or codes adopted therein by reference. (Ord. No. 2020‐10 58 , § 1, 3‐23‐2020)

15.02.020 Administration.

This chapter is to be administered in accordance with section 15.01.040, Administration, unless more specific requirements are given in this chapter.
(Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.02.030 Enforcement.

Enforcement of the Ceres Building Code shall be in accordance with section 15.02.020, California Building Code Administration, unless more specific requirements are provided in this Municipal Code. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.02.040 Adoption by reference of the California Building Code.

In order to regulate the erection, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, wiring, plumbing, use, height, area, and maintenance of all buildings and structures within the City of Ceres, the 2019 most recent edition of the California Building Code, Title 24, part 2, volumes 1 and 2, published by the International Code Council (ICC), administrative sections, chapter 29, appendices A, C, and I; and amendments, as adopted by the Building Standards Commission of the State of California and codified at title 24, part 2 in the California Code of Regulations, except as specifically repealed or

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amended by ordinance of the City of Ceres, is hereby adopted and made part of this chapter as though set forth in full. A true and correct copy of the 2019 most recent California Building Code as adopted by this section shall be on file in the office of the City of Ceres Building Division for inspection by the public. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.02.050 Section 105.1.1 Annual Permits; deleted.

Section 105.1.1 of the California Building Code is deleted. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.02.060 Section 105.1.2 Annual Permit Record; deleted.

Section 105.1.2 of the California Building Code is deleted. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.02.070 Section 105.3.1 Action on Application; amended.

Section 105.3.1 of the California Building Code is amended to read as follows:

PERMIT ISSUANCE. The application, plans, and specifications filed by an applicant for a permit shall be checked by the Building Official. Such plans may be reviewed by other departments of the City to check compliance with the laws and ordinances u nder their jurisdiction. If the Building Official is satisfied that the work described in an application for a permit and the plans filed therewith conform to the requirements of this Code and other pertinent laws and ordinances, and that the fee established by the City Council has been paid, he or she shall issue a permit
therefor to the applicant.

When the Building Official issues the permit, he or she shall endorse in writing, or stamp, on both sets of plans and specifications, "ACCEPTED FOR CONSTRUCTION." Such approved plans and specifications shall not be changed, modified, or altered without authorization from th e Building Official, and all work shall be done in accordance with the approved plans.

The Building Official may issue a permit for the construction of part of a building or structure before the entire plans and specifications for the entire building or structure have been submitted to be approved, provided adequate infor
mation and detailed statements have been filed complying with all pertinent requirements of the Code. The holder of such permit shall proceed at his or her own risk, without assurance that the permit for the entire building or structure will be granted.

A permit shall not be issued for any new bui lding or structure, or for any building or structure which changes the occupancy as herein defined, when said building is located on property abutting a public road, street, or alley for which improvement standards have been fixed and designated, until additional right of way for the improvement of all roads, streets, or alleys adjoining th e property shall be dedicated and the improvements installed and accepted by the City, except as follows:

A. The first time an addition or new structure is added which is four hundred (400) square feet or less.

B. The City Council, by minute action, has gra nted approval for a second or later addition, or new structure of four hundred (400) square feet or less.

C. Where the existing structure or building has been destroyed by fire or natural disaster.

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On garages or carports of four hundred (400) square feet or less, the dedications and improvements shall be constructed on the full street and/or alley frontage(s) to be used by the vehicle when entering and/or exiting the garage or carport. Where improvements are required pursuant to this section, the Building Official may issue a permit to th
e applicant, if an agreement to dedicate right of way with an approved security is given to insure the construction of improvements, which is accepted by the City Engineer. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.02.080 Grading permit fees.

Grading permit fees shall be set by resolution of the City Council. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.02.090 Section 105.5 of the California Building Code Expiration; amended.

Section 105.5 of the California Building Code is amended to read as follows:

PERMIT EXPIRATION AND EXTENSION: Every permit issued by the Building Official under the provisions of the Code shall expire by limitation and become null and void if the building or work authorized by such permit is not completed within two (2) years from date of issuance. After expiration and before such work can be recommenced, a new permit shall first be obtained to do so, and the fee therefor shall be one‐half the amount required for a new permit for such work, provided no changes have been made or will be made in the original plans an
d specifications for such work; and provided further, that such expiration has not exceeded one year. In order to renew action on a permit after expiration of more than one year, the permit holder shall pay a new full permit fee.

Any permit holder, holding an unex pired permit may, prior to the expiration of such permit, submit a request in writing to the Building Official for an extension of the permit. Upon the timely receipt of such request by the Building Official, the Building Official may grant a one‐year extension of the permit upon the pay ment of the required fee for the extension, which fee shall be established by resolution of the City Council. No permit shall be extended more than twice.
(Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.02.100 Section 109.2 through section 109.4 of the California Building Code Schedule of Permit Fees; amended.

Section 109.2 through section 109.4 of the California Building Code are amended to add:

A. The City Council shall, by resolution, establish the number of permit fees required or authorized by this chapter to be paid to the Building Official. The determination of value or valuation under any of the provisions of the Co de shall be made by the Building Official. The valuation to be used in computing the permit and plan check fee shall be based on the actual, reasonable costs for services provided by the City.

When work for which a permit is required by this Code is started prior to obtaining a permit, a penalty equal to the amount of the permit fee shall be paid in addition to the permit fee but the payment of such penalty and permit fee shall not relieve any persons from fully complying with the requirements of the Code in the execution of the work nor from any other penalties pr escribed herein.

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B. EXPIRATION OF PLAN CHECK: Applications for which no permit is issued within one hundred eighty (180) days following the submission date of application shall expire by limitation, and plans submitted for checking may thereafter be returned to the applicant or destroyed by the Building Official. The Building Official may extend the time for issuance of a permit for a period not exceeding one hundred eighty (180) days, upon written request filed by the applicant, prior to the expiration of the initial one hundred eighty (180) days, showing that circumstances beyond the control of the applicant have prevented action from being taken. In order to renew actio n on an application after expiration, the applicant shall resubmit plans and pay a new plan check fee.

The Building Official may extend the time for issuance of a permit beyond three hundred sixty (360) days from the submission of the application of the permit, provided no changes have be en made or will be made in the original plans and specifications for such work; no changes have been made or will be made in the building codes that are applicable to such work; no changes have been made or will be made in developing plans which would affect such work; an d provided that such extensions will not prevent the addition of new City fees.

C. REINSPECTION FEE: The fee for each reinspection shall be established by resolution of the City Council.

D. FEES TO GOVERNMENTAL AGENCIES: Plan checking fees and permit fees shall not be required for the issuance of bu
ilding permits to governmental agencies.

E. ROUTINE PERMIT PROCEDURE: The Building Official is hereby authorized to establish a system for the issuance of routine permits and collection of routine permit fees and to issue such directives and regulations as are deemed necessary to facilitate and govern the operation and admin istration of such a system.

F. DEPOSITS: A work completion guarantee deposit may be required by the Building Official for demolition or relocation of buildings and where utility connections are requested prior to the completion of any new building or structure. The amount and form of said deposits shall be established, by resolution, by the City Council.
(Ord. No. 20
20‐1058 , § 1, 3‐23‐2020)

15.02.110 Section 109.6 of the California Building Code Refunds; amended.

Section 109.6 of the California Building Code is amended to read as follows:

A. The Building Official may authorize the refunding of any fee paid hereunder which was erroneously paid or collected.

B. The Building Official may authorize the refunding of not more than eighty (80%) of the permit fee paid, when no work has been com
menced under a permit issued in accordance with this Code, and the permit, or any extension thereof, has not expired.

C. The Building Official may authorize the refunding of not more than eighty percent (80%) of the plan review fee paid, when an application for a permit for whic h a plan review fee has been paid is withdrawn or canceled, before any plan reviewing has commenced. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.02.120 Section 111 Certificate of Occupancy; Failure to Comply; Discontinuance of Utility Service; amended.

Section 111.5 is added to the California Building Code to read as follows California Building Code:

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Section 111.5 Discontinuance of Utility Services.

A. Whenever a temporary certificate of occupancy is granted under the authority of this Code prior to final inspection and/or final corrections, the occupant, owner, and contractor shall sign a temporary certificate of occupancy prior to occupying the building, agreeing to make all corrections required and/or listed within thirty (3
0) days of occupancy. If corrections are not completed within thirty (30) days, the Building Official shall have the power to request the immediate discontinuance of all services to the building or structure.

B. If any building or structure is occupied prior to the issuance of a certificate of oc cupancy or temporary certificate of occupancy, the Building Official shall have the power to request the immediate discontinuance of all utility services to the building or structure. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.02.130 Section 112.3 Authority to Disconnect Service Utilities; amended.

Section 112.3 of the California Building Code is amended to read as follows:

Section 112.3 Authority to Disconnect Service Utilities

1. DEFINITION. "Utilities," as used in this section, means the gas, electricity, water, or telephone service served by a public utility

2. AUTHORITY. The Building Official shall have the authority to authorize dis connection of utility service to the building, structure or system regulated by this code in case of an emergency where necessary to eliminate an immediate hazard to life or property, or in the case where such utility connection has been made without the approval required by sections 112.1 and 112.2. The Building Official shall notify the serving utility, and wherever possible the owner and occupant of the building, of the decision to disconnect prior to taking such action under the following conditions:

A. There is an immediate hazard to life or property.

B. Continued use of public utilities present a hazard to life or property .

C. The public interest is served by removing the utilities.

D. The lack of maintenance presents a hazard to life or property.

E. The utilities contribute to the structure being an active nuisance.

F. The structure has been posted "UNSAFE TO OCCUPY," and the disconnection of the utilities will deter illegal
reoccupation of the structure.

G. Modifications have been made to a structure or equipment and said modifications create a hazard to life or property.

H. The connection has been made without approval as required by sections 112.1 or 112.2.

2. NOTICE OF DISCONNECTION.

A. When the Building Offi cial has determined that utilities are to be disconnected, he or she shall notify the owner of the property. The notice shall state the reasons for disconnection and the length of time for the owner to correct.

B. The notice shall be in writing and shall be posted in a conspicuous place up on the property for a period of seven days and be mailed to the property owner as shown on the assessment roll. The mailed notice shall be accompanied by a copy of this chapter.

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3. APPEAL
If the property owner objects to the determination of the Building Official that the condition of the property is such as is described in this section, the property owner may file an appeal of the Building Official's determination pursuant to Chapter 14 of this title. If after all exhausting all appeals available under Cha
pter 14 of this title, the determination of the Building official is upheld, the property owner shall be allowed seven days thereafter to comply after which the Building Official can cause the utilities to be disconnected after providing notice in accordance with this section.

4. DISCONNECTION
If, after giving notice as provid ed by this section, the owner has failed to comply with the notice or has not successfully objected thereto, the building official shall cause the utilities to be disconnected. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)
CHAPTER 03 EXISTING BUILDING CODE

15.03.010 Title.

This chapter shall be known and cited as the "Ceres Existing Building Code" and may hereinafter be referred to as "Ceres Existing Building Code." Chapter, division, part, section, subsection, and appendix numbers used in sections 15.03.010 through 15.03.040 are those of the California Existing Building Code or codes adopted therein by reference.
(Ord. No. 2020‐10
58 , § 1, 3‐23‐2020)

15.03.020 Administration.

This chapter is to be administered in accordance with section 15.01.040, Administration, unless more specific requirements are given in this chapter.
(Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.03.030 Enforcement.

Enforcement of Ceres Existing Building Code shall be in accordance with section 15.02.020, California Building Code Administration, unless more specific requirements are provided in this Municipal Code. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.03.040 Adoption by reference of the California Existing Building Code.

In order to provide minimum standards to safeguard life, limb, health, property, and public welfare by regulating and controlling the design, construction, installation, quality of materials, location, operation, maintenance, and use of existing buildings while reducing the risk of death or injury that may result from the effects of earthquakes on existing unreinforced masonry bearing wall bui ldings within the City of Ceres, the 2019 most recent edition of the California Existing Building Code, title 24, part 10, published by the International Code Council (ICC), in the California Code of Regulations, except as specifically repealed or amended by ordinance of the City of Ceres, is hereby adopted and made part of this chapter as though set forth in full. A true and correct copy of

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the 2019 most recent California Existing Building Code as adopted by this section shall be on file in the office of the City of Ceres Building Division for inspection by the public. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)
CHAPTER 04 SOLAR/PHOTOVOLTAIC POWER

15.04.010 Title.

This chapter shall be known and cited as the "Ceres Solar/Photovoltaic Power Code" and may hereinafter be referred to as "Ceres Solar Code." Chapter, division, part, section, subsection, and appendix numbers used in sections 15.04.010 through 15.04.040 are those of the 2019 most recent edition of the California Residential Code, 2019 California Electrical Code, 2019 California Building Code, 2019 California Fire Code and California State Fire Marshal Solar Photovoltaic Installation Guidelines (the "Solar Photovoltaic Installation Guideline," published April 22, 2008), and codes adopted therein by reference.
(Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.04.020 Administration.

This chapter is to be administered in accordance with section 15.01.040, Administration, unless more specific requirements are given in this chapter.
(Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.04.030 Enforcement.

Enforcement of Ceres Solar Code shall be in accordance with section 15.02.020, California Building Code Administration, unless more specific requirements are provided in this Municipal Code. (Ord. No. 2020‐1058 , § 1, 3‐23‐2020)

15.04.040 Solar/photovoltaic power systems.

A. Where installed. Solar photovoltaic power systems shall comply with the requirements of the 2019 most recent edition of the California Residential Code, 2019 California Electrical Code, 2019 California Building Code, 2019 California Fire Code and California State Fire Marshal Solar Photovoltaic Installation Guidelines (the "Solar Photovoltaic Installation Guideline," published April 22, 2008).

B. The City may impose fees related to Solar/Photovoltaic Power Systems and from time to time amend said fees by resolution.

C. Small residential rooftop solar energy system.

1. The following words and phrases as used in this section are defined as follows:
a. Electronic submittal. The utilization of one or more of the following:
i. E‐mail;
ii. The
internet;
iii. Facsimile.

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b. Small residential rooftop solar energy system. Includes all of the following:
i. A solar energy system that is no larger than ten kilowatts alternating current nameplate rating or 30 kilowatts thermal.
ii. A solar energy system that conforms to all applicable state fire, structural, electrical, and other building codes as adopted or ame nded by the City and paragraph (iii) of subdivision (c) of Civil Code section 714, as such section or subdivision may be amended, renumbered, or redesignated from time to time.
iii. A solar energy system that is installed on a single or duplex family dwelling. iv. A solar panel or module array that does not exceed the maximum legal building height as defined by th
e authority having jurisdiction.
c. Solar energy system. Has the same meaning set forth in paragraphs (1) and (2) of subdivision (a) of Civil Code section 801.5, as such section or subdivision may be amended, renumbered, or redesignate
d from time to time.

2. Government Code section 65850.5 provides that in developing an expedited permitting process, the city, county, or city and county shall adopt a checklist of all requirements with which small rooftop solar energy systems shall comply to be eligible for expedited review. The building official is hereby authorize
d and directed to develop and adopt such checklist.

3. The checklist shall be published on the City's website. The applicant shall submit the permit application and associated documentation to the City's building division either by personal or, if available, electronic submittal together with any required permit processing and inspection fees . In the case of electronic submittal, the electronic signature of the applicant on all forms, applications and other documentation may be used in lieu of a wet signature.

4. Prior to submitting an application, the applicant shall:
a. Verify to the City's reasonable satisfaction through the use of standard engineering evaluation tech
niques that the support structure for the small residential rooftop solar energy system is stable and adequate to transfer all wind, seismic, and dead and live loads associated with the system to the building foundation; and
b. At the applicant's cost, verify to the City's reasonable satisfaction using standar d electrical inspection techniques that the existing electrical system including existing line, load, ground and bonding wiring as well as main panel and subpanel sizes are adequately sized, based on the existing electrical system's current use, to carry all new photovoltaic electrical loads.

5. For a small residential rooftop solar energy system eligible for expe dited review, only one inspection shall be required, which shall be done in a timely manner and may include a consolidated inspection by the Building Inspector and Fire Department designee. If a small residential rooftop solar energy system fails inspection, a subsequent inspection is authorized; however, the s ubsequent inspection need not conform to the requirements of this subsection.

6. An application that satisfies the information requirements in the checklist, as determined by the building official, shall be deemed complete. Upon receipt of an incomplete application, the building official shall issue a written correction notice detailing all deficiencies in th e application and any additional information required to be eligible for expedited permit issuance.

7. Upon confirmation by the building official of the application and supporting documentation being complete and meeting the requirements of the checklist, the building official shall administratively approve the application and issue all required permits or authorizations within one to th ree working days in which the permit application is submitted. Such approval does not authorize an applicant to

ATTACHMENT A
ITEM 14

Created: 2022‐02‐04 16:50:00 [EST]
(Supp. No. 1)

Page 10 of 35 ends

Ceres City CouncilJanuary 22, 2024

Ceres City Council
January 22, 2024