AGENDA
CITY COUNCIL REGULAR MEETING
CITY OF CERES, CALIFORNIA
City Council Chambers, 2701 Fourth Street
Monday, September 9, 2024 at 6:00 p.m.
Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780
CALL TO ORDER
Mayor Lopez
ROLL CALL
Mayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.
Martinez (District 4)
INVOCATION
Invocation by Patrick Davis, Ceres Christian Church.
Click this link to join the webinar:
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If you have any questions on how to attend virtually or are encountering difficulties connecting to the meeting, please contact the City Clerk at [email protected].
AGENDA
Regular City Council Meeting
September 9, 2024
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Mayor Lopez.
PRESENTATIONS
A. Patriot Day Proclamation
B. Hispanic Heritage Month Proclamation
CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes).
While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non -agenda items. Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is no t on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are e ntitled to address the City Council on any agenda item subject to the 5-minute provision.
APPOINTMENTS TO BOARDS/COMMISSIONS
None
CONFLICT OF INTEREST DECLARATION
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration.
Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
1. Clerks Report of Posting. The agenda of the September 9 , 2024 City Coun cil Meeting was Posted on September 4, 2024. (City Clerk)
2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)
3. Approval of Minutes for the August 26 , 2024 Regular City Council Meeting. (City Clerk)
4. Register of Audited Demand (s) Dated August 21, 2024 through August 28, 2024. (Esenwein)
5. Resolution No. 2024-XXX, Approving Amendment No.1 with Environment Control for a Custodial Services Contract for the Ceres Community Center and Authorizing the City Manager to Execute the Contract. (Royal)
AGENDA
Regular City Council Meeting
September 9, 2024
6. Resolution No. 2024-XXX, Approving the Purchase of One Parks Division Ford F350 Fleet Replacement from Rush Truck Center. (Royal)
7. Waiver of Second Reading and Adoption of Ordinance No. 2024 -XXXX, An Ordinance of the City Council of the City of Ceres Amending Title 9, Chapter 16 Parks, Public Property, and Public Facilities of the Ceres Municipal Code to Prevent the Storage or Dumping of Items in Parks and Public Areas. (Perry)
8. Resolution No. 2024 -XXX, Approving a Project Agreement for Professional Consultant Services with GDR Engineering for the Design Services of Well 42-27 Granular Activated Carbon Vessels and Blending Project (New Project String), Approving a Budget Amendment, and Authorizing the City Manager to Execute the Contract. (Beltran)
9. Resolution No. 2024 -XXX, Approving a Letter of Support from the Ceres City Council to Present to San Joaquin Regional Rail Commission for the 2024 Good Jobs Challenge: The Rail Academy of Central California Project. (City Manager)
10. Resolution No. 202 4-XXX, Approving a Letter of Support from the Ceres City Council to Present to San Joaquin Regional Rail Commission for the Railroad Crossing Elimination Program Application for Fiscal Years 2023 and 2024: Stockton Diamond Grade Separation Project. (City Manager)
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
UNFINISHED BUSINESS
None
PUBLIC HEARING
11. Resolution No. 2024-XXX, Establishing the Annual Assessment Levy for the 2024- 2025 Fiscal Year on the Businesses in the Downtown Area Defined in the Ceres Downtown Revitalization Area Board (CDRAB) Annual Report for the Activities and Programs of the Ceres Downtown Revitalization Area for Fiscal Year 2024 -25. (Aguirre)
12. Resolution No. 2024-XXX, Accepting the Consolidated Annual Performance and Evaluation Report (CAPER) for Fiscal Year 2023-2024 Prepared for the Stanislaus Urban County Consortium. (Aguirre)
NEW BUSINESS
13. Resolution No. 202 4-XXX, Approving an Amendment to the Department Head Employment Agreements and Authorizing the City Manager to Execute the Agreements. (Vasquez)
AGENDA
Regular City Council Meeting
September 9, 2024
DISCUSSION ITEMS
None
COUNCILMEMBER REFERRALS
Councilmembers request to have an agenda item placed on a future agenda (pursuant to Chapter 2 - City Council Meetings, J-8. City Council Referrals/Determination of Items for Agenda).
14. Becoming a Sister City
(Requested by Councilmember Martinez)
15. Sponsorship of Hispanic Heritage Month Celebration
(Requested by Councilmember Martinez)
REPORTS
At this time, any Councilmembers or City staff will make an announcement, or report briefly on his /her activities.
• Mayor
• City Council
• City Manager
• City Attorney
• Departments
• County Supervisor
CLOSED SESSION
None
REPORT FROM CLOSED SESSION
None
ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on September 23, 2024 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.
AFFIDAVIT OF POSTING
I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for the Regular City Council Meeting was posted on September 4, 2024, at the following locations in Ceres:
• Community Center Display Case – 2701 Fourth Street
__________________________________________________________________________________________________________________________________________________________ Fallon Martin, City Clerk
AGENDA
Regular City Council Meeting
September 9, 2024
Council Agenda:
The City Council agenda is available for public review on the City’s website at www.ci.ceres.ca.us and posted at the time and places noted above.
Related Materials:
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office at City Hall located at 2220 Magnolia Street, Ceres, CA during normal business hours. Persons with questions concerning any agenda item may call the City Clerk’s Office at (209) 538 - 5731.
Notice regarding Americans with Disabilities Act:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an alternative format, please contact the city clerk’s off ice at (209) 538- 5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II).
DECLARING SEPTEMBER 11, 2024
AS PATRIOT DAY
WHEREAS, the City of Ceres is united with our fellow Americans across the nation in honoring and remembering those who lost their lives in the horrific terrorist attacks on September 11, 2001; and
WHEREAS, we offer our support to families and friends who lost loved ones in the devastating events of this day, and especially our firefighters, police, and first responders who continue to step forward and serve our communities with dedication and vigilance; and
WHEREAS, we commend the firefighters, police, and first responders who courageously risked their lives to rescue those in need, as well as the ordinary citizens and volunteers who selflessly gave their lives to aid their friends and co- workers who were injured or trapped in the Twin Towers and Pentagon; and WHEREAS, the events of September 11, 2001 tested the strength and resolve of our country, they also reminded us of the values set out by our forefathers who saw a vision for the United States that we would live and be free of tyrannical rule, and today we are even more determined than ever that we will not give in to terrorism and threats to the safety and security of the United States; and WHEREAS, the United Sates is unified in our purpose to prevent further tragedies like those experienced on September 11, 2001, and it is right to honor the men and women of our Armed Forces who have fought tirelessly to keep us safe from further attacks on U.S. soil; and
WHEREAS, today we remember the lives that were lost, honor the heroic actions taken by our first responders, and thank the members of our military for their continued service and sacrifice.
NOW THEREFORE, I, Javier Lopez, Mayor of the City of Ceres, on behalf of the City Council, Vice Mayor Bret Silveira, Councilmembers James Casey , Rosalinda L. Vierra, and Daniel A. Martinez, do hereby proclaim September 11, 2024 as Patriot Day in the City of Ceres and encourage citizens to honor the lives of those lost through participation in community service and remembrance ceremonies on this day and throughout the year.
Proclaimed this 9th day of September 2024
___________________________
Javier Lopez, Mayor
ITEM A
ITEM A
RECOGNIZING SEPTEMBER 15th – OCTOBER 15th, 2024 AS
HISPANIC HERITAGE MONTH
WHEREAS, National Hispanic Heritage Month is observed each year from September 15 th to October 15 th to celebrate the histories, cultures, and contributions of those living in America whose ancestors came from Spain, Mexico, the Caribbean, and Central and South America; and WHEREAS, the month includes the independence days of several Latin American countries, including Costa Rica, El Salvador, Guatemala, Honduras, Nicaragua, Mexico, Chile, and Belize; and
WHEREAS, the Latino community is exceptionally diverse and includes indigenous people from throughout the Americas; and
WHEREAS, the Latino community comprises the largest racial or ethnic group in the United States, with the largest population living in California; and WHEREAS, members of the Latino community have made countless contributions to the United States’ economy and culture, serving in all branches of the Armed Forces, as dedicated public servants, and as leaders in education, health care, business and entrepreneurship, and other professions; and WHEREAS, the heritage celebration provides a wonderful opportunity to highlight the diversity of the Latino community and its many and rich contributions to both the United States and California.
NOW THEREFORE, I, Javier Lopez, Mayor of the City of Ceres, on behalf of the City Council, Vice Mayor Bret Silveira, Councilmembers James Casey , Rosalinda L. Vierra, and Daniel A. Martinez, do hereby recognize September 15 – October 15, 2024 as Hispanic Heritage Month in the City of Ceres.
Proclaimed this 9th day of September 2024
___________________________
Javier Lopez, Mayor
ITEM B
ITEM B
DRAFT MINUTES
CITY COUNCIL REGULAR MEETING
CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)
City Council Chambers, 2701 Fourth Street
Monday, August 26, 2024 at 6:00 p.m.
Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780
CALL TO ORDER
Ma
yor Lopez called the August 26, 2024 meeting to order at 6:00 p.m.
ROLL CALL – Present:
M
ayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.
Martinez (District 4)
District 1
Councilmember
Casey
District 2
Councilmember
Vierra
District 4
Councilmember
Martinez
District 3
Vice Mayor
Silveira
Mayor Lopez
Absent Present Present Present Present
INVOCATION
Invocation by Jim Stochl, Harvest Presbyterian Church.
PLEDGE OF ALLEGIANCE
P
ledge of Allegiance was led by Mayor Lopez.
PRESENTATIONS
N
one
CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)
I
smael Ontiveros spoke regarding Ceres Youth Soccer Organization fees and American Rescue Plan Act (ARPA) funds for Ceres Youth Baseball.
Jorge Guerrero spoke regarding American Rescue Plan Act (ARPA) funds for Ceres Youth Baseball.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
August 26, 2024
Shirley Rogers spoke regarding the August 19, 2024 Planning Commission meeting public hearing regarding the proposed Pollo Campero fast food restaurant.
Salvador Puga spoke regarding Ceres Youth Soccer Organization fees and graffiti.
Justin Farkas spoke regarding updates from Assemblyman, Juan Alanis’ office.
Rex Hime spoke regarding community workforce agreements.
Eric Christen spoke regarding community workforce agreements.
APPOINTMENTS TO BOARDS/COMMISSIONS
N
one
CONFLICT OF INTEREST DECLARATION
N
one
CONSENT CALENDAR
1. C
lerks Report of Posting. The agenda of the August 26, 2024 City Council Meeting was Posted on Wednesday, August 21, 2024. (City Clerk)
2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)
3. Approval of Minutes for the July 22, 2024 Regular City Council Meeting. (City Clerk)
4. Approval of Minutes for the August 12, 2024 Regular City Council Meeting. (City Clerk)
5. Approval of Minutes for the August 15, 2024 Special City Council Meeting. (City Clerk)
6. Register of Audited Demand(s) Dated August 7, 2024 through August 14, 2024. (Esenwein)
7. General Correspondence – Information Only
a. Public Works Monthly Report for July 2024 (Royal)
8. Resolution No. 2024 -116, Approving a Three-Year Agreement Amendment with Core Logic Solutions for Access to Aerial Street and Parcel Maps and Authorizing the City Manager to Execute the Agreement. (Perry)
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
August 26, 2024
9. Resolution No. 2024 -117, Approving a Three- Year Memorandum of Understanding with Stanislaus County for the County-Wide Commercially Sexually Exploited Children Protocol and Authorizing the Chief of Police to Execute the Agreement. (Perry)
10. Resolution No. 2024-118, Approving an Outside Services Contract for the Purpose of Hiring Ceres Police Department Officers to Provide a Police Presence at Local Businesses and Organization Events. (Perry)
11. Resolution No. 2024-119, Approving the General Services Agreement for Well 41 Tie-In Pothole Services to Rolfe Construction Inc., Authorizing a 10- Polthole Contingency, and Authorizing the City Manager to Execute the Agreement. (Beltran)
12. Resolution No. 2024 -120, Approving the General Services Agreement for the Whitmore Avenue Rehabilitation Pothole Services Project to Rolfe Construction Inc., Authorizing a 15- Pothole Contingency, and Authorizing the City Manager to Execute the Contract. (Beltran)
13. Resolution No. 2024 -121, Approving the Professional Services Agreement with Dokken Engineering for the Design Services of the Crows Landing Road Rehabilitation Project (New Project String), Approving a Budget Amendment, and Authorizing the City Manager to Execute the Agreement. (Beltran)
14. Resolution No. 2024 -122, Approving the Application to Stanislaus Council of Governments for the Carbon Reduction Program Grant to Reimburse up to 88.53% of the Design and Construction of a Project to be Determined. (Beltran)
15. Resolution No. 2024 -123, Approving the Application to CALTRANS for the Highway Safety Improvement Program Grant to Reimburse up to 100% of the Design and Construction of a Project to be Determined. (Beltran)
16. Resolution No. 2024-124, Approving the Purchase of One Police Department Ford Explorer Fleet Replacement from Rush Truck Center. (Royal)
17. Resolution No. 2024-125, Approving a One (1) Year Agreement with Ceres Youth Soccer Organization for Use of the Ceres River Bluff Regional Park and Authorizing the City Manager to Execute the Agreement. (Chavez)
Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving items 1 – 17. Motion carried 4/0/1/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Absent Yes Yes Yes Yes
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
August 26, 2024
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
N
one
UNFINISHED BUSINESS
N
one
PUBLIC HEARING
18. O
rdinance No. 2024-XXXX, An Ordinance of the City Council of the City of Ceres Amending Title 9, Chapter 16 Parks, Public Property, and Public Facilities of the Ceres Municipal Code to Prevent the Storage or Dumping of Items in Parks and Public Areas. (Perry)
Police Chief, Chris Perry, presented the item.
Mayor Lopez opened the public hearing for public comment. The following members of the public spoke:
Gene Yeakley spoke regarding shopping carts.
John Warren spoke regarding camping in parks.
Mayor Lopez closed the public hearing.
Council and staff discussion included dumping and littering in parks, enforcement, loitering RVs/cars, and camping.
Action: Motion by Vice Mayor Silveira , seconded by Councilmember Martinez, approving item 18. Motion carried 4 /0/1/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Absent Yes Yes Yes Yes
NEW BUSINESS
19. R
esolution No. 2024 -126, Approving the Annual Report of the Ceres Downtown Revitalization Area for Fiscal Year 2024- 25 and Setting a Public Hearing for September 9, 2024 , to Consider Approving the Levy Assessment for C eres Downtown Revitalization Area Activities and Projects. (Aguirre)
Redevelopment & Economic Development Director, Julian Aguirre, presented the item.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
August 26, 2024
Mayor Lopez opened the item for public comment. No one spoke. Mayor Lopez closed public comment.
Council and staff discussion included an analysis of streets that are being improved by the funds, bi-monthly meetings with the businesses, businesses not contributing to the Ceres Downtown Revitalization Area, adding timed parking meters.
Action: Motion by Vice Mayor Silveira, seconded by Councilmember Martinez, approving item 19. Motion carried 4 /0/1/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Absent Yes Yes Yes Yes
DISCUSSION ITEMS
N
one
COUNCILMEMBER REFERRALS
C
ouncilmember Vierra spoke regarding how to reduce graffiti by using a streets team or going through the mural committee.
REPORTS
•
Mayor
Nothing to report.
• City Council
Councilmember Vierra spoke regarding spending and supporting local, attending the California Landscape Supply tour, homeless alliance, safe parking location in Modesto that allows for unsheltered to sleep, community barbeque on Darrah St., school back in session, flashing red lights at Mitchell Rd. & Hatch Rd.
Vice Mayor Silveira spoke regarding his attendance at the Tuolumne River Fest.
Councilmember Martinez spoke regarding Christmas Tree Lane committee meeting, Trunk or Treat, and the 9/11 ceremony at Whitmore Park at 8:30 a.m.
• City Manager
Nothing to report.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
August 26, 2024
• City Attorney
Nothing to report.
• Departments
Police Chief, Chris Perry, spoke regarding graffiti and the street crimes unit.
Fire Chief, Kevin Wise, introduced the new Assistant Fire Chief, Andrew Hunter.
• County Supervisor
Nothing to report.
CLOSED SESSION
None
REPORT FROM CLOSED SESSION
N
one
ADJOURNMENT
The next scheduled City Council Meeting will be held on September 9, 2024, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.
T
here being no further business, Mayor Lopez adjourned the meeting at 6:54 p.m.
______________________________
Javier Lopez, Mayor
______________________________
Fallon Martin, City Clerk
Cons
istent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.
ITEM 3
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: September 09, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Shannon Esenwein, Finance Director
[email protected], (209) 538-5765
SUBJECT: Register of Audited Demand(s) Dated August 21, 2024, through August 28, 2024
RECOMMENDED COUNCIL ACTION:
City Council approve the register of audited demand(s) dated August 21, 2024, through August 28, 2024 covering obligations to be paid by general warrants #130747 through #130860 in the amount of $2,963,019.71.
I. BACKGROUND:
In accordance with Section 37202 of the Government Code of the State of California this is presented herewith a summary of demands against the City of Ceres covering obligations to be paid for the period ending August 28, 2024.
Each demand has been audited and I hereby certify to their accuracy and conformance with the budget. Sufficient funds are available for payment of these demands.
I declare under penalty of perjury that the register of audited demands has been examined by me and to the best of my knowledge and belief is a true, correct and complete listing of claims audited and payable.
II. REASONS FOR RECOMMENDATION:
The Finance Department monitors payments of invoices for accountability, accuracy, and completeness. Budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval. This allows for invoices t o be paid in a timely manner to establish goodwill with merchants and allows for discounts to be taken where applicable.
ITEM 4
III. FISCAL IMPACTS:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2023- 24 and FY 2024-25 budget. There is a $2,963,019.71 fiscal impact for the period of August 21, 2024, through August 28, 2024.
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
N/A
V. POLICY ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
N/A
VII. PUBLIC PARTICIPATION:
N/A
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
N/A
Approved by: ______________________
Douglas D. Dunford,
City Manager
Attachments:
1. Attachment A – Warrant Register August 21,2024 through August 28, 2024
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount AIR FILTER/ POLE SAW 72.02
1QGQ-W1DQ-1K61 STRONG ARM DOOR FOR JOHN DEERE TRACTOR 32.39 130748 08/21/24 5391 AMAZON CAPITAL SERVICES, INC. 144H-9TXJ-9F9N LEGAL AD:PUBLIC HRNG NOTICE CC#7-11 (LLD) 105.00
Total: 105.00
130747 08/21/24 5839 209 MULTIMEDIA CORPORATION 374543
Total: 375.52
130750 08/21/24 1186 AT&T 9219532903 JUL 24 PHONE SVCS - SHORETEL 1,557.66 Total:
Total: 104.41
130749 08/21/24 1177 ASBURY ENVIRONMENTAL
SERVICES
I500-01099950 ANITFREEZE FOR FLEET DEPT. 375.52
22300085 JUN 24 - 2022 WATER MAIN AND SERVICE REPLACEMENT 1,357.50 7045 22400078 RIVER BLUFF TANK CONST SUPPORT RESO24-24 FY23/24 661.50 130752 08/21/24 1343 BLACK WATER CONSULTING
ENGINEERS, INC
7023
1,557.66
130751 08/21/24 1321 BERTOLOTTI CERES DISPOSAL,
INC
JULY 2024 JULY 24 GARBAGE BILLING FRANCHISE FEE 559,530.43 Total: 559,530.43
Total: 208.62
130754 08/21/24 1606 CHARTER COMMUNICATIONS 170060501080124 08/01-31/24 PD CABLE SVCS 261.03 Total:
Total: 2,019.00
130753 08/21/24 1462 CALIFORNIA LANDSCAPE SUPPLY,
INC.
92596 1.25 GAL ROBO PAINT ROYAL BLUE 208.62
261.03
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount FIRE HYDRANT REPLACEMENT 12,021.02
Total: 12,021.02
130756 08/21/24 5581 CORE & MAIN LP U722878
130755 08/21/24 5179 CONCEPT AUTOBODY 15896 BIOHAZARD CLEANUP - UNIT 106 190.00 Total: 190.00
NEW HIRE DIAZ - SHORT SLEEVED SHIRT 107.78
418105 OFFICER JUSTICE - REPLACEMENT PANTS 91.46
NEW HIRE CARTER - CAMPAIGN HAT 192.70
K23886 NEW HIRE DIAZ - CAMPAIGN HAT 192.70
130757 08/21/24 1733 CRESCENT SUPPLY K24405
426329
428135
WHINDSHIELD REPAIR/ CHIP 79.00
Total: 79.00
130758 08/21/24 1878 DON'S MOBILE GLASS, INC. IMOD616872 CAPT. JOHNSON - NAME BAR & PANTS 211.18
Total: 795.82
PM FOR PP 135.00
96668 PM FOR CCC 135.00
130760 08/21/24 5437 ELEVATOR TECHNOLOGY, INC. 96667
JULY 24 MONTHLY SAFETY CONTRACT 1,350.00
Total: 1,350.00
130759 08/21/24 1889 DU-ALL SAFETY, LLC 25559
Total: 8,201.05
130762 08/21/24 5587 EMTS, INC. 11201358 SMYRNA, RIVERBLUFF, ROW MONTHLY MAINTENANCE 24,019.75 Total:
Total: 270.00
130761 08/21/24 5679 EMC PLANNING GROUP INC. 23-078-16 HOUSING ELEMENT UPDATE - JUNE 2024 PROF. SVCS. 8,201.05 24,019.75
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount 130764 08/21/24 2246 GROVER LANDSCAPE SERVICES,
INC
0326785
0326196
130763 08/21/24 5727 FIRE RISK MANAGEMENT
SERVICES
SEPT 24 MED/VSN PREM SEPT 2024 MEDICAL/VISION PREMS & TRUE UP 2024 109,326.06 Total: 109,326.06
DOWNTOWN BUSINESS 4TH ST CLEAN UP 30.61
Total: 3,670.61
22400017 DOWNTOWN BUSINESS LANDSCAPING SVCS FY23/24 1,820.00 0327911 22400017 DOWNTOWN BUSINESS LANDSCAPING SVCS FY23/24 1,820.00 7/16- 31/24 FUEL FOR PW ACCT. 76078 10,033.56
Total: 10,033.56
130766 08/21/24 5816 HUNT & SONS LLC 214832
22400041 MAY/JUN 24 GEN CIP STAFF AUGMENTATION CNSLTNG SVCS 8,832.00 Total: 8,832.00
130765 08/21/24 5648 ANN HERNER 2024-13
24 MID YEAR GENERATOR INSPECTION 250.00
PI-076544 24 MID YEAR GENERATOR INSPECTION 250.00
24 MID YEAR GENERATOR INSPECTION 250.00
PI-076537 24 MID YEAR GENERATOR INSPECTION 250.00
130767 08/21/24 2427 INDUSTRIAL ELECTRICAL CO. PI-076549 PI-076543
PI-076545
PI-076383 SEMI ANNUAL INSPECTION 250.00
Total: 1,750.00
24 MID YEAR GENERATOR INSPECTION 250.00
PI-076546 24 MID YEAR GENERATOR INPECTION 250.00
NEW HIRE CARTER - 2ND HALF OF PSYCH 325.00
Total: 325.00
130769 08/21/24 2501 JOCELYN E. ROLAND, PH.D., ABPP 23143 CCR INSERT JULY 2024 1,601.03
Total: 1,601.03
130768 08/21/24 2429 INFOSEND, INC. 268842
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount 130771 08/21/24 5362 MISSION LINEN SUPPLY 522147511
522147491
522147514
UB 106220150 2512 LESLIE/MISAPPLIED BP PAYMENT 151.00
Total: 151.00
130770 08/21/24 1001 SUNRUN INSTALLATION
SERVICES, INC
36657
8/12/24 UNIFORM SERVICES STREETS 85.60
522147515 8/12/24 UNIFORM SERVICES WATER 67.20
8/12/24 UNIFORM SERVICES PARKS 39.92
522147499 8/12/24 UNIFORM SERVICES WASTEWATER 54.64
8/1/24 MATS FOR PW ADMIN BUILDING 10.00
522147513 8/12/24 UNIFORM SERVICES FLEET 28.70
Total: 176.27
130773 08/21/24 3088 O'DELL ENGINEERING 1240701933 22300091 5/26-6/29/24 OCHOA PARK IMPRVMNTS PH 2 DESIGN SVCS 1,527.50 1240701943 22400054 5/26-6/29/24 PARKS AND RECREATION MASTER PLAN 670.20 1240702208 22300066
Total: 286.06
130772 08/21/24 2937 MITCHELL'S MODESTO HARLEY
DAVIDSON INC
955883 NEW SPEAKER SWITCH FOR POLICE HARLEY 176.27
TONER - CODE ENFORCEMENT 514.02
Total: 514.02
130774 08/21/24 5583 ODP BUSINESS SOLUTIONS, LLC 374631074001 5/26-6/26/24 - SMYRNA PARK IMPROVEMENTS FY22/23 1,801.20 Total: 3,998.90
AUGUST 2024 - PD SHREDDING & 2023 PURGING 260.00
Total: 260.00
130776 08/21/24 5471 PACIFIC STORAGE COMPANY 5222212
JULY 24 GAS SVCS 2,368.04
Total: 2,368.04
130775 08/21/24 3129 PACIFIC GAS & ELECTRIC JUL 2024
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount THERMOSTAT AND SEALS 32.99
36407 A/C PARTS DRYER VALVE POLICE VEH. 81.81
130778 08/21/24 3265 PRICE FORD OF TURLOCK, INC. 36348
ENGLISH EMERGENCY PROTECTIVE ORDERS 1,023.96
Total: 1,023.96
130777 08/21/24 3233 PINNACLE SOLUTIONS INC 209205
Total: 3,192.30
130780 08/21/24 5687 ROBIC REFRIGERATION INC. 0000031267 HVAC SERVICE PD 297.25 Total:
Total: 114.80
130779 08/21/24 3364 REXEL USA, INC. S140120499.001 SCADA CONTROL 3,192.30 130782 08/21/24 3495 SAFE T LITE OF MODESTO INC 399338
399249
297.25
130781 08/21/24 5823 SABLE CAPITAL FWTX, LLC 41055 TEMP SVCS SECRETARY WE 8/11/24 (R.JOHNSON) 1,276.00 Total: 1,276.00
12 TRAFFIC SIGNS 359.22
Total: 1,851.89
24 K-MARKERS 901.51
399332 2 TRAFFICE SIGNS FOR BOYLE AVE. 591.16
AUGUST 2024 DENTAL CLAIMS 5,809.00
Total: 5,809.00
130784 08/21/24 3760 STANISLAUS FOUNDATION
DENTAL CARE TRUST ACCOUNT
53429
RANGE MONITORING - JULY-SEPTEMBER 2024 413.19
Total: 413.19
130783 08/21/24 3707 SONITROL 367743
22400079 JUL 24 OCHOA PARK IMPROV PH II CONST SVCS FY23/24 476,043.55 Total: 476,043.55
130785 08/21/24 5782 STOCKBRIDGE GENERAL
CONTRACTING, INC
APP NO. 6
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount PAINT FOR CITY HALL 1,381.00
3318-4 PAINT FOR CITY HALL 267.71
130786 08/21/24 3848 THE SHERWIN-WILLIAMS CO.
STORE #8149
1811-0
Total: 445.00
130788 08/21/24 1002 HALL, ROY E 36751 UB 106280040 1908 5TH 385.11 Total:
Total: 1,648.71
130787 08/21/24 3901 TRU-TECH ROOFING &
WATERPROFFING
2024-351 WWTP ROOT REPAIR 445.00
130790 08/21/24 3959 VALLEY CRITTER CARE, INC 755586
746360
385.11
130789 08/21/24 4185 UNITED SITE SERVICES 114-13904521 7/1-31/2024 RANGE TOILET RENTAL 279.69 Total: 279.69
K9 VEKO - URGENT CARE EXAM 458.42
Total: 690.42
K9 FIONA - MEDICATION 153.00
770537 K9 VEKO - MEDICATION 79.00
JULY 24 PHONE SVCS 3,044.54
Total: 3,044.54
130792 08/21/24 4016 VERIZON WIRELESS JUL 2024
(1) TIRE FOR DUMP TRUCK 55.00
Total: 55.00
130791 08/21/24 3966 VALLEY TIRE SALES, INC. 108154
DOOR REPAIR 702.96
236211 DOOR REPAIR 120.00
130794 08/28/24 1016 MODESTO A-1 GLASS COMPANY,
INC
236218
COPPER TRAILS MASTER PLAN - PROF. SVCS. MAY 2024 42,819.25 Total: 42,819.25
130793 08/21/24 5681 WOOD RODGERS, INC. 181994
Total: 822.96
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount Total: 343.20
130796 08/28/24 1184 AT&T 233-841-5496 AUG24 8/7-9/6/24 FIRE ALARM SVCS - PHONE LINE 31.57 Total:
130795 08/28/24 1039 ADVANCED TECHNOLOGY
DISTRIBUTORS, INC
383404 AUG 24 SCADA MANAGED BACKUPS 343.20
AUG/ NOV24 QTRLY WWTP ALARM & MONITORING 1,747.95
Total: 1,747.95
130798 08/28/24 1284 BAY ALARM COMPANY 21584019
31.57 130797 08/28/24 1185 AT&T JULY 2024 JUL 24 PHONE SVCS CALNET 4,553.63 Total: 4,553.63
1 YRD OF CONCRETE FOR STORM DRAIN PIPE REPAIR 200.49
92560 SERVICE LINE REPAIR-LEAK 164.73
130800 08/28/24 1462 CALIFORNIA LANDSCAPE SUPPLY,
INC.
93398
HVAC FS 1 829.26
Total: 829.26
130799 08/28/24 5826 PARDY BOUNTHAVONG 0191
Total: 360.00
130802 08/28/24 1606 CHARTER COMMUNICATIONS 170061001080124 AUG 24 INTERNET FOR WATERWORLD 274.64 Total:
Total: 365.22
130801 08/28/24 1606 CHARTER COMMUNICATIONS 170062001080124 AUG 24 FIBER INTERNET FOR SCADA 360.00 SAECHOA: FIREARMS INSTR RANGE FEE 10/7-11/24 115.00
Total: 115.00
130804 08/28/24 1640 CITY OF FRESNO SAECHOA: 10/7-11/24 274.64
130803 08/28/24 5847 CITY CERTIFIED BACKFLOW
PREVENTION, INC.
2504 BACKFLOW WASTEWATER 1,814.90
Total: 1,814.90
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount ANNUAL FLOWMETER CALIBRATION 2,057.20
Total: 2,057.20
130806 08/28/24 1686 COOPER CONTROLS, INC. 105684
AUG 24 TURLOCK SEWER USE CHARGES FY24/25 82,496.48
Total: 82,496.48
130805 08/28/24 1646 CITY OF TURLOCK P000021-001 AUG 24 22500012 WORKERS COMP & LIABILITY 1,424,639.00
Total: 1,424,639.00
130808 08/28/24 1757 CSJVRMA INV0030
8/01-31/24 COMM REAL ESTATE DATABASE 438.90
Total: 438.90
130807 08/28/24 5578 COSTAR REALTY INFORMATION,
INC.
121101630
Total: 192.00
130810 08/28/24 5836 DOKKEN ENGINEERING 46856 22500002 JUL 24 -SR99 SERVICE/MITCHELL INTRCHNGE DESIGN RVW 19,813.50 PRE-EMPLOYMENT FINGERPRINTS 128.00
753854 PRE EMPLOYMENT FINGERPRINTS 64.00
130809 08/28/24 1838 DEPT OF JUSTICE ACCOUNTING
OFFICE CASHIERING UNIT
747132
130812 08/28/24 1991 FERGUSON US HOLDINGS, INC 0005359 BACKLOW-REPLACEMENT WELL 22 720.45 0005360 HYDRANT VALVE REPLACEMENT COLOMBARD RD. 1,372.59 0007155 HYDRANT REPLACEMENT WELL #22
Total: 19,813.50
130811 08/28/24 1889 DU-ALL SAFETY, LLC 25576 DUALL SAFETY TRAINING 1,595.00 Total:
481216 KNIFE SHARPENER KIT 41.25
Total: 5,200.32
781.66
0004659 TUSCANY VILLIAGE REPLACEMENT PARTS 2,284.37
1,595.00
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount SAECHOA: TUITION FIREARMS INSTR 10/7-11/24 129.00
Total: 129.00
130814 08/28/24 2050 FRESNO CITY COLLEGE SAECHOA: 10/7-11/24 CL2 INJECTOR -REBUILD SADDLE WELLS 39-40 455.31
Total: 455.31
130813 08/28/24 1993 FERGUSON WATERWORKS #1423 0005939
JULY 24 WATER SAMPLE ANALYSIS DIST 13 696.15
K4G2412 JULY 24 WATER SAMPLE ANALYSIS W39 &40 1,650.10 JULY 2024 WATER SAMPLE ANALYSIS W39 &40 NITRATE 42.80
K4G3114 JULY 2024 WATER SAMPLE ANALYSIS W16 426.30
130815 08/28/24 2134 GEOANALYTICAL LABORATORIES,
INC
K4G3003
K4G2906
K4G3004
K4G2214
K4H0616
K4H0617
K4H1325
K4H1324
AUG 24 WATER SAMPLE ANALYSIS W22 1,011.65
K4H0615 AUG 24 WATER SAMPLE ANALYSIS W39 &40 1,600.05
JULY 24 WATER SAMPLE ANALYSIS WQP 1,144.50
K4H0504 AUG 24 WATER SAMPLE ANALYSIS DIST 13 696.15
JULY 24 WATER SAMPLE ANALYSIS W22 URANIUM 260.00
K4G2411 JULY 24 WATER SAMPLE ANALYSIS W16 951.30
AUG 24 WATER SAMPLE ANALYSIS W16 42.80
K4H1323 AUG 24 WATER SAMPLE ANALYSIS W16 457.80
AUG 24 WATER SAMPLE ANALYSIS DIST 13 696.15
K4H0614 AUG 24 WATER SAMPLE ANALYSIS W42 47.25
AUG 24 WATER SAMPLE ANALYSIS W28 & 38 1,426.80
K4H0618 AUG 24 WATER SAMPLE ANALYSIS W16 1,018.80
Total: 12,168.60
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount FILL HOSE- HYDRANT TO TANK. 153.82
Total: 513.84
130816 08/28/24 2232 GREEN RUBBER-KENNEDY AG M-512706 FILL HOSE FOR FLUSHING TRUCK 236.20 M-512659 PUC PARTS AND CUTTER 123.82
M-513118
STREETS BLOWER BACKPACK 782.09
Total: 782.09
130818 08/28/24 2399 HUGHSON FARM SUPPLY H501646
FORD DUMP TRUCK P.W 112.47
Total: 112.47
130817 08/28/24 5844 HAIDLEN FORD 5074865
DIESEL EXHAUST FLUID 236.73
482577 DIESEL EXHAUST FLUID 236.73
130819 08/28/24 5282 HUNT & SONS, INC. 969585
417768
276640
529790 PROPANE FOR FLEET 31.33
152844 DELO GREASE FOR PARKS 189.28
STARPLEX HD 2 PARKS 47.32
312917 PROPANE FOR WATER 53.00
PROPANE FOR STREETS 61.91
408882 P66 MULTIPLEX 460 FOR PARKS 52.06
Total: 475.00
130821 08/28/24 2465 JACK HENRY & ASSOCIATES, INC. 4621748 REMIT PLUS ANNUAL LIC FEE & MAINT FY 2024/25 2,085.15 Total:
Total: 908.36
130820 08/28/24 2429 INFOSEND, INC. 268531 JULY 2024 ONLINE MAINT & SUPPORT FEE 475.00 2,085.15
130822 08/28/24 5272 JANA KIRCHERT 102 8/12-22/24 GET FIT/ZUMBA GOLD CLASSES 286.00 Total: 286.00
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount 36 AUGER BAGS FOR WWTP 8,115.86
Total: 8,115.86
130823 08/28/24 2537 JWC ENVIRONMENTAL INC 119686
REIMBUSREMENT FOR FILING FEES AT CLERK-RECORDERS 57.00
Total: 57.00
130825 08/28/24 1001 ANN MONTGOMERY 24-07 CONTRACT SERVICES 789.00
Total: 789.00
130824 08/28/24 2651 LIEBERT CASSIDY WHITMORE 264112
Total: 150.00
130827 08/28/24 1001 OMAR REBELLEDO O.REBELLEDO BOOT REIM FOR O.REBELLEDO PER MOU 2024 250.00 J. THOMAS T1 CERT FEES 70.00
J. THOMAS T1 EXAM J. THOMAS T1 EXAM AND RETEST 80.00
130826 08/28/24 1001 JOHN THOMAS JOHN THOMAS
70.00 130829 08/28/24 1001 PACIFIC GAS AND ELECTRIC
COMPANY
24-6 24-6-WTR METER DEP REFUND - N CENTRAL/PLEASANT AVE 5,000.00 Total: 5,000.00
Total: 250.00
130828 08/28/24 1001 OMAR REBOLLEDO O.REBOLLEDO O. REBOLLEDO D1 CERT FEE 70.00 Total:
SAECHAO:LODGING/PER DIEM FIREARMS INSTR 10/7-11/24 986.88 Total: 986.88
130831 08/28/24 1001 KAO SAECHOA SAECHAO: 10/7-11/24 DISHWASHER REBATE @ 1536 SUNGATE DR 75.00
Total: 75.00
130830 08/28/24 1001 TODD SANDERS 142390090-111245 8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount 8/19/24 MATS FOR PW ADMIN BUILDING 10.00
522147512 8/12/24 UNIFORM SERVICES FACILITIES 69.88
130832 08/28/24 5362 MISSION LINEN SUPPLY 522190115
522190116
522190118
522190101 8/19/24 UNIFORM SERVICES WASTEWATER 54.64
522190119 8/19/24 UNIFORM SERVICES FOR WTR CON/WTR 67.20 8/19/24 UNIFORM SERVICE STREETS 56.32
522190117 8/19/24 UNIFORM SERVICES FLEET 28.70
8/19/24 UNIFORM SERVICES FACILITIES 106.47
522190094 8/19/24 UNIFORM SERVICES PARKS 68.81
Total:
Total: 462.02
130833 08/28/24 3062 NORTHSTAR CHEMICAL 288633 CL2-WELL #41 1,164.28 288957 CL2-WELL #27 868.87
4452-410817 BATTERY FOR RADAR TRAILER 119.24
4452-409964 A/C EXPANSION VALVE 35.40
94.87 4452-410785 AIR DRYER KIT/ AIR BRAKES FOR STREET SWEEPER 92.60 2,033.15
130834 08/28/24 3102 O'REILLY AUTO PARTS 4452-409965 BATTERY FOR POLICE VEH. 259.38 4452-410607 FUEL FILTTER FOR STREET SWEEPER 29.25
4452-410612 ELECTRICAL CONNECTOR/ REAR LIGHTS WATER DEPT.TRUCK AVERY LABELS FOR ECONOMIC DEVELOP. MGR. 58.50
374273078001 SMEAD PROJECT FOLDERS 104.46
130835 08/28/24 5583 ODP BUSINESS SOLUTIONS, LLC 374260881001 4452-410989 BATTERIES FOR STOCK 195.03
Total: 825.77
Total: 162.96
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount Total: 4,700.00
130837 08/28/24 3265 PRICE FORD OF TURLOCK, INC. 36747 HVAC MOTOR ROD FOR F550 VEH #35-267-14 WATER DEPT. 188.44 36751 HVAC HEATER/ A/C PUMP WATER DEPT. 42.00
96566
130836 08/28/24 3131 PACKET FUSION PB16643 MITEL PHONE SYSTEM MAINTAINENCE 2024-2025 4,700.00 SANCHEZ P8164 7/20/24 RFND CC SML RM 600.00
Total: 600.00
130838 08/28/24 1004 MELISSA SANCHEZ 76741628 SPARE KEY REPLACEMENT 201.25
Total: 431.69
Total: 3,143.21
130840 08/28/24 3364 REXEL USA, INC. 5I44227 WRENCH SET/ TOOLS FACILITIES 117.92 5J62658 METER COVER/ SEAL RING SCREWS FOR FACILITIES 108.19 5J23916
COMPOST PROCUREMNT FOR CALRECYCLE GRANT PROJ 1,709.99
00225327/RI COMPOST PROCUREMNT FOR CALRECYCLE GRANT PROJ 1,433.22 130839 08/28/24 5615 RECOLOGY BLOSSOM VALLEY
ORGANICS
00225330/RI
JULY 24 MEDICAL PRE SCREENINGS 244.00
Total: 244.00
130841 08/28/24 3380 RICHARD A. LIND JR. M.D. INC. 27902 MATERIALS FOR FACILITES 48.65
Total: 274.76
130843 08/28/24 3495 SAFE T LITE OF MODESTO INC 399520
399548
TEMP SVCS SECRETARY WE 8/18/24 (R.JOHNSON) 1,276.00
Total: 1,276.00
130842 08/28/24 5823 SABLE CAPITAL FWTX, LLC 41121
1 TRAFFIC SIGN 147.53
Total: 644.54
(2) LANE CLOSED SIGNS FOR STREETS 295.06
399521 (2) CHAINSAW HELMETS/ (3) TRAFFIC SIGNS FOR STREET 201.95 8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount BEVERAGE CONTAINER GRANT/ ABATEMENT MATERIAL/SUPL. 315.00 426230 FOR STOCK P.W BACKPACK BLOWER 1,194.85
130844 08/28/24 3612 SHARPENING SHOP/SHARP AUTO 426157
426229
Total: 2,750.49
130845 08/28/24 3678 SJVAPCD ATTN: FINANCE N164209 WWTP STANTBY GENEERATOR PERMIT FACILITY ID N4970 576.00 BACKPACK BLOWERS PARKD DEPT. 1,194.85
426231 HEDGE TRIMMER STREETS DEPT. 45.79
10,235.00
130847 08/28/24 3736 STANDARD INSURANCE SEP 24 LIFE INS SEP 2024 BASIC/VOLUNTARY LIFE INSURANCE 3,034.10 Total: 3,034.10
Total: 576.00
130846 08/28/24 2483 SNS AUTOMATION 8 2024-1 AUG 24 SCADA SYSTEM INTEGRATION -1 10,235.00 Total:
22400047 BLDG INSPECTION & PLAN CHECK SERVICES FY23/24 7,996.80 Total: 7,996.80
130849 08/28/24 3745 STANISLAUS COUNTY AUDITOR-
CONT
7303
FY23/24 COSTS FOR ACCELA PERMITTING SOFTWARE LIC. 9,964.81 Total: 9,964.81
130848 08/28/24 3743 STANISLAUS COUNTY 7306
Total: 1,444.11
130851 08/28/24 3760 STANISLAUS FOUNDATION
DENTAL CARE TRUST ACCOUNT
53445 AUGUST 2024 DENTAL CLAIMS 425.00
WWTP WEED ABATEMENT 455.18
101219674 ALL PARKS HERBICIDES 988.93
130850 08/28/24 3759 STANISLAUS FARM SUPPLY INC 101216864 1,565.19
Total: 425.00
130852 08/28/24 3848 THE SHERWIN-WILLIAMS CO.
STORE #8149
5833-5 15 GAL OF RED CURB PAINT 1,565.19
Total:
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
Date
Voucher List
City of Ceres
8/28/2024 3:38:25 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount 130853 08/28/24 5483 TRUEPOINT SOLUTIONS, LLC. SI-000732 ON-CALL SUPPORT - MAY 2024 742.50 Total: 742.50
RADIATOR CAP FOR PARKS ,MOWER. 41.46
INV036829 FITTERS FOR LARGE MOWER 128.64
WHEEL/ MOWER PARKS DEPT. 175.98
INV036825 SWITCH, WHEEL, WASHER, BELT, FRONT DECALS 539.16 130854 08/28/24 3905 TURF STAR INC INV035088
INV036830
Total: 1,632.00
130856 08/28/24 5821 VALLEY AIR CONDITIONING
ENGINEERING, INC.
19953-1.CI 22400096 AC REPLACEMENT AT CITY HALL RESO 2024-052 28,196.00 Total:
Total: 885.24
130855 08/28/24 3909 TURLOCK IRRIGATION DISTRICT 30362 TRAFFIC SIGNAL FIBER POLE LEASE 1,632.00 Total: 881.26
130858 08/28/24 5778 VIP AUDIO VISUAL COMPANY INC 3-87764 COUNCIL MEETING TECHINCAL SUPPORT - 7/8/2024 840.00 3-87765 COUNCIL MEETING TECHNICAL SUPPORT 7/22/2024 840.00 28,196.00
130857 08/28/24 3966 VALLEY TIRE SALES, INC. 108514 4 TIRES FOR POLICE SWAT TRAILER 240.74 108489 4 TIRES FOR FACILITIES VEH. 640.52
Total: 1,680.00
130859 08/28/24 4074 WATTCO 64335 REPLACEMENT LENS COVERS FOR PD SEDAN LIGHTBAR 407.02 Total:
Total: 935.28
114 Vouchers in this report Total vouchers: 2,963,019.71 407.02
130860 08/28/24 4112 WILLEY PRINTING CO., INC. 151351 #10 REGULAR ENVELOPES - COMMUNITY DEVELOPMENT 407.49 151326 1500 UB DOOR HANGERS 527.79
8/28/2024 3:38:24 PM
ATTACHMENT A
ITEM 4
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: September 9, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT:
Sam Royal, Director of Public Works
[email protected], (209)538-5717
SUBJECT:
Resolution No. 202 4-XXX, A pproving Amendment No.1 with Environment Control for a Custodial Services Contract for the Ceres Community Center and A uthorizing the City Manager to Execute the Contract
RECOMMENDED COUNCIL ACTION:
Staff recommends City Council approve Amendment No. 1 with Environment Cont rol for a Custodial Services contract for one year in the amount not to exceed $66,183.00 annually, with an option to renew in Fiscal Year 2025-2026.
I. BACKGROUND:
The Environment Control has held the Custodial Services Contract since August 2015 and have proved themselves competent of providing the many varied services their contract requires.
II. REASONS FOR RECOMMENDATION:
Environment Control is currently performing custodial services for the Ceres Community Center. The one- year contract agreement for the amount of $66,183.00 annually will expire on September 30, 2024, with the option to renew for two additional one-year terms.
Staff recommends that Council renew the C ustodial Services contract with Environment Control for an amount not to exceed $66,183.00 annually for Fiscal Year 2024/2025.
III. FISCAL IMPACTS:
This project was included and programmed in the Fiscal Year 2024/25 Contract Services.
Funds are appropriated annually in the approved Recreation Budget 27555.029900.
ITEM 5
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
The Custodial Services agreement is to ensure the community has adequate well - maintained facility to serve the public for special events and other activities.
V. POLICY ALTERNATIVES:
City Council can direct staff to reject the bids and leave the Ceres Community Center without custodial services.
VI. INTERDEPARTMENTAL COORDINATION:
There was coordination between Public Works and Recreation Departments.
VII. PUBLIC PARTICIPATION:
N/A
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
Upon City Council approval, the City Manager will execute the contract and the Finance Director will make the appropriate accounting entries.
Approved by: ____________________
Douglas D. Dunford,
City Manager
Attachments:
1. Attachment A – Resolution
2. Attachment B – Amendment No. 1
3. Attachment C – Contract Agreement
4. Attachment D – Resolution 2023-119
ITEM 5
ATTACHMENT A
RESOLUTION NO. 2024-XXX
APPROVING AMENDMENT NO.1 WITH ENVIRONMENT CONTROL FOR A
CUSTODIAL SERVICES CONTRACT FOR THE CERES COMMUNITY CENTER AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT
THE CITY COUNCIL
City of Ceres
WHEREAS, Environment Control has held the Custodial Services contract since August 2015 and have proved themselves competent of providing the many services the contract requires; and
WHEREAS, the one-year contract agreement will expire on September 30, 2024, with the option to renew for two additional one-year terms; and
WHEREAS, Environment Control submitted a proposal same cost as last year, not to exceed amount of $66,183.00 annually; and
WHEREAS, the cost is included in the 2024 /25 budget for $ 66,183.00 from Recreation Contract Services account 27555.029900; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve Amendment No. 1 with Environment Control for a custodial services contract for the Ceres Community Center and authorizes the City Manager to execute the contract.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 9
th day of September 2024, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
________________________________
Fallon Martin, City Clerk
ITEM 5
ITEM 5
ATTACHMENT B
FIRST AMENDMENT TO AN EXISTING CONTRACT
WITH ENVIRONMENT CONTROL FOR CUSTODIAL SERVICES FOR CERES COMMUNITY CENTER
RECITALS
1. Pursuant to Ceres City Council Resolution No. 2023- 119 the City of Ceres (CITY) and Environment Control (CONTRACTOR) entered into a contract September 11, 202 3, for the provision of providing custodial services for the Ceres Community Center.
2. The term of the September 11, 2023, contract was agreed upon an anticipated completion date ending on September 30, 2024, with a provision to renew for two (2) additional terms of one (1) year each . The CONTRACTOR and CITY have agreed to extend the contract to September 30, 2025, with this Amendment #1 to Term of Agreement.
3. C ompensation for services provided to not exceed the annual limit of $66,183.00 without additional authorization from the City Council.
NOW THEREFORE, the parties agree as follows:
1. Grand total of annual amount not to exceed $66,183.00 according to contract Exhibit B – Compensation.
2. All of the remaining terms and conditions of the contract shall remain unchanged.
3. This Amendment shall become effective only upon its approval by the City Manager of the City of Ceres.
IN WITNESS WHEREOF, the parties have executed this FIRST AMENDMENT TO CONTRACT on the dates indicated below.
Dated: ___________________, 2024 Dated: ___________________, 2024
CITY OF CERES, A Municipal Corporation CONTRACTOR, Environment Control
By: ___________________________ By: ______________________________ Douglas D. Dunford, City Manager Kent Bighom, Environment Control General Manager
APPROVED AS TO FORM:
______________________________
Nubia Goldstein, City Attorney
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COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: September 9, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Sam Royal, Public Works Director
[email protected], (209) 538-5717
SUBJECT: Resolution No. 2024-XXX, Approving the Purchase of One Parks Division Ford F350 Fleet Replacement from Rush Truck Center RECOMMENDED COUNCIL ACTION:
Staff recommends the City Council approve the purchase of one Ford F350 for the Public Works Parks Division fleet replacement from Rush Truck Center.
I. BACKGROUND:
During the annual budget process, the Fleet Replacement fund collects monies from all City Departments for the replacement of aging vehicles. Parks vehicle # 40-286-07 is needing immediate replacement due to strict C.A.R.B emissions compliance expiration. As zero-emission vehicle requirements within ACC II (Advanced Clean Cars II) are designed for new vehicles to reach 100% zero-emission in California by 2035 model year. At present, zero-emission vehicle technologies for heave duty models are not available in the market.
As part of the State of California’s Fleet Equipment Contract pricing (also known as Sourcewell pricing which guarantees the lowest price for vehicle purchases ), the Fleet Division received one quote for 2024 F350 Super Duty vehicle for replacement.
II. REASONS FOR RECOMMENDATION:
Replacement of vehicle #40-286-07 was approved in the FY 2024/25 Fleet Budget. Rush Truck Center, an approved Sourcewell local vendor, provided a proposal for a total amount of $60,751.67. Staff is requesting a purchase order to proceed with the purchase.
III. FISCAL IMPACTS:
The cost of $60,751.67 was approved and programmed in the FY 2024/25 budget in Vehicle Replacement account 61020.051100.
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IV. EXISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN:
Provide quality services to meet community needs, assuring the City has helpful, well trained, properly equipped and sufficient staff who partners with other public agencies to provide efficient services.
V. POLICY ALTERNATIVES:
Should the Council decide not to approve the purchase, staff will not have adequate vehicles necessary to continue providing a high level of support and assistance to the community or continue with daily tasks in a timely manner.
VI. INTERDEPARTMENTAL COORDINATION:
N/A
VII. PUBLIC PARTICIPATION:
N/A
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
Upon approval, the City Manager shall approve the purchase order with Rush Truck Center.
Approved by: ________________________
Douglas D. Dunford,
City Manager
Attachments:
1. Attachment A – Resolution
2. Attachment B – Rush Truck Center Quote (Parks)
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ATTACHMENT A
RESOLUTION NO. 2024-XXX
APPROVING THE PURCHASE OF ONE PARKS DIVISION FORD F350 FLEET
REPLACEMENT FROM RUSH TRUCK CENTER
THE CITY COUNCIL
City of Ceres
WHEREAS, d uring the annual budget process, the Fleet Replacement fund collects monies from all City Departments for the replacement of aging vehicles; and
WHEREAS, Parks truck #40 -286-07 is no longer C.A.R.B . emissions compliant and requires replacement; and
WHEREAS, as part of the State of California’s Fleet Equipment Contract pricing (also known as Sourcewell pricing which guarantees the lowest price for vehicle purchases), the Fleet Division received proposal for the replacement; and
WHEREAS, the replacement cost of $60,751.67 is approved and programmed in the FY 2024/25 budget in Vehicle Replacement account 61020.051100.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby a pprove the purchase of one Parks Division Ford F350 fleet replacement from Rush Truck Center.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 9
th day of September 2024, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
_________________________________
Fallon Martin, City Clerk
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ATTACHMENT B
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Previe brd�r J902 - F6K 4x2 Reg Chas Cab DRW: Order Summary Time of Preview: 03/11/2024 11:16:38 Receipt: 3/11/2024 Dealership Name: Rush Truck Center, Ceres Sales Code : F72919 1 Dealer Rep.
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CITY OF CERES
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AUTO EMERGENCY BRAKE REMOVAL
40 GAL AFT OF AXLE FUEL TNK
410 AMP ALTERNATOR
DUAL BATTERY
360 DUAL WARNING STROBE AMBER
SPECIAL DEALER ACCOUNT ADJUSTM
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ATTACHMENT B
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COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James C
asey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: September 26, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Chris Perry, Police Chief
[email protected], (209) 538-5626
SUBJECT: Waiver of Second Reading and Adoption of Ordinance No. 2024- XXXX, An Ordinance of the City Council of the City of Ceres Amending Title 9, Chapter 16 Parks, Public Property, and Public Facilities of the Ceres Municipal Code to Prevent the Storage or Dumping of Items in Parks and Public Areas
RECOMMENDED COUNCIL ACTION:
Staf
f recommends that the City Council adopts Ordinance No. 2024-XXXX, amending Title 9 , Chapter 16 of the Ceres Municipal Code to prevent the storage or dumping of items in parks and public areas.
I. BACKGROUND:
Cali
fornia is home to roughly one- fourth of the nation’s unhoused population, and homelessness in California continues to rise. Both the lack of affordable housing and insufficient shelter capacity has led many unhoused individuals to reside in public parks or public spaces. With the City’s restrictions on overnight camping in parks, many unhoused individuals will leave the park or public space for the evening but will leave their amassed belongings in the park or public space. This creates a dilemma for Code Enforcement. While the individual is not camping in the area, their “stuff” is often left in a park or public place for days at a time. Currently the Municipal Code does not prohibit individuals from storing or dumping items in a public park and retrieving them at their leisure. The additional language added to Title 8, Chapter 16 will allow Code Enforcement to enforce Title 9 which will now prevent individuals from leaving or storing their personal belongings in a park or public place. The prohibition will also prevent the unhoused individual from bringing these items into the park in the first place, knowing that the items can be seized if they are found in the park.
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II. REASONS FOR RECOMMENDATION:
Code Enforcement has been tasked with helping manage the City’s unhouse population.
Efforts to prevent individuals from taking over public spaces and public parks have been a difficult task for Code Enforcement Officers when the Municipal Code lacks the appropriate prohibitions to prevent the overflow of inappropriate items from lingering in these spaces. This new prohibition on storing or dumping items like bicycles, furniture, appliances, etc., provides Code Enforcement the necessary authority to require that individuals remove these items from the park or not have them there at all. This will help Code Enforcement officers move individuals out of public parks more efficiently and with less resistance.
For these reasons, staff is recommending the requested language change described in the attached Ordinance. Attachment B highlights the minor changes to Title 9, Chapter 16 that make storing or dumping items in public parks or places illegal.
III. F
ISCAL IMPACTS :
The clear and succinct language of the proposed ordinance will save Code Enforcement Officers time and effort when trying to move unhoused individuals out of public parks and places. The time saved on this matter will allow officers to work on more cases and other code-related matters, creating a more efficient use of city funds.
IV. E
XISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN :
N/A
V. P OLICY ALTERNATIVES :
Council could choose to not amend the ordinance or make any other changes suggested by staff.
VI. I NTERDEPARTMENTAL COORDINATION:
N/A
VII. P UBLIC PARTICIPATION:
N/A
VIII. EN VIRONMENTAL REVIEW :
The City Council finds that adoption of this ordinance is exempt from the California Environmental Quality Act (Public Resources Code §§ 21000 et seq., “CEQA,” and 14 Cal. Code Reg. §§ 15000 et seq., “CEQA Guidelines”) under the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment, and in this case it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment (CEQA Guidelines § 15061(b)(3).
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IX. STEPS FOLLOWING APPROVAL:
Following Council approval or denial of the changes to the Municipal Code, staff will implement any changes accordingly.
Approved by: _____________________
Douglas D. Dunford,
City Manager
Attachments:
1. Attachment A – Ordinance
2. Attachment B – Redlined Ordinance
3. Attachment C – Public Hearing Notice
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ATTACHMENT A
ORDINANCE NO. 2024-XXXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CERES AMENDING TITLE 9, CHAPTER 16 PARKS, PUBLIC PROPERTY AND PUBLIC FACILITIES OF
THE CERES MUNICIPAL CODE TO PREVENT THE STORAGE OR DUMPING OF
ITEMS IN PARKS AND PUBLIC AREAS
WHEREAS, Title 9, Chapter 16 parks, public property and public facility set forth the negotiations governing the City’s facilities, parks and other public areas; and
WHEREAS, California is home to roughly one- fourth of the nation’s unhoused population, and homelessness in California to rise; and
WHEREAS, both the lack of affordable housing and insufficient shelter capacity has led many unhoused individuals to reside in public parks or public spaces; and
WHEREAS, many unhoused individuals will leave their amassed belongings in parks and public spaces, thereby necessitating the City to change its current practices in enforcing storage and public dumping regulations; and
WHEREAS, the proposed revisions to the municipal code will allow Code Enforcement to enforce provisions contained in Title 9 to prevent individuals from leaving or storing their personal belongings in a park or public place; and
WHEREAS, notice of this Ordinance change was published such that sufficient notice was given to interested persons of the purpose of the ordinance and the subject matter thereof.
NOW, THEREFORE, THE CITY OF CERES CITY COUNCIL DOES ORDAIN AS FOLLOWS:
SECTION 1. AMENDMENT OF CODE SECTION. Title 9, Chapter 16 of the Ceres Municipal Code is hereby amended to reflect the changes below. Specifically, amendments have been made to Section 9.16.080 and 9.16.100.
Chapter 16- Parks, public Property, and public Facilities
Sections:
9.16.080 Acts prohibited in city parks; infractions.
No person shall do any of the following acts within a City park:
A. Fail to obey all properly posted signs regulating park use; B. Picnic or lunch in a place reserved by others;
C. Bring into any park any material which, if spilled, spread, sprayed or used for marking, will be injurious to humans, turf, plant growth or facilities;
D. Pick the flowers or seeds of any tree or plant;
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ATTACHMENT A
E. Attach any rope, wire or other contrivance to any tree or plant; F. Dig in or otherwise disturb any park area or in any way injure or impair the natural beauty or usefulness of any area;
G. Climb any tree, or walk, stand or sit upon any monument base, fountain, railing, fence or upon any other property not designated, constructed or customarily used for such purposes;
H. Remove or have in his possession any wild animal, bird, or fowl, or the eggs, nest or young of any reptile, wild animal or bird;
I. Except in any dog park, no person having the control or care of any dog shall permit such dog to enter or remain in a park, unless it is led by a leash of suitable strength no more than six feet in length. The person owning, controlling or having custody of such dog shall be jointly and severally responsible for all damages caused by such dog. Such person who has control of a dog or dogs shall be responsible for the pickup and proper disposal of the dog excrement;
J. Make or kindle a fire for any purpose, except at places provided for such purpose, unless prior permission shall be obtained therefor from the Recreation Manager, or leave a fire started by such person, or at such person's direction, or used by such person until such fire is completely extinguished;
K. Play or practice golf or use golf clubs and golf balls in any area of the parks; L. Dump, deposit, or leave any bottle, broken glass, ashes, paper box, can, refuse or trash, except in the receptacles provided for such materials. Where such receptacles are not provided, all such material shall be carried away from the park by the person responsible for its presence and properly disposed of elsewhere;
M. Maintain, use, or consume within a City public park any beverage which is commercially packaged or contained within a glass container. For the purpose of this subsection, glass baby bottles being used for the purpose of feeding infant children shall not be deemed a violation of this subsection.
N. Use skateboards, in-line skates, roller skates, scooters or bicycles within tennis courts, basketball courts, parking areas, covered picnic areas, or baseball complex.
O. Fail to obey the lawful order of any peace officer or City employee authorized to enforce the rules and regulations as set forth herein.
P. Fail to obey all traffic regulations concerning the use of vehicles or caution, stopping, parking and all other signs posted for control or to safeguard life and property.
Q. Park a vehicle in other than an established or designated parking area or use a parking area in a manner not in accordance with the posted directions or the instructions of a designated City representative or peace officer who may be present.
R. Ride any other person on a bicycle, except where the bicycle is built for operation ITEM 7
ATTACHMENT A
by more than one person.
S. No person in a park or on public or private property adjacent to a park shall produce or allow to be produced any loud noise from a radio, stereo, tape deck or other means which noise disturbs the peaceful and quiet enjoyment of any person in a public park or in residential areas adjacent to a public park.
T. It shall be unlawful to use tobacco products of any kind, including, but not limited to, chewing tobacco, cigars, cigarettes, e- cigarettes, cannabis, or cannabis products, in or upon any City park, baseball complex, soccer complex or, within 20 feet of ext erior to the complex, or to discard lighted or unlighted cigars, cigarettes, cannabis, or cannabis products in said areas. After the posting of signs affording reasonable notice to persons of this restriction, any person violating this provision shall be guilty of an infraction, which shall be punishable by a fine of established by resolution of the City Council.
U. Parks and public areas shall not be used for storage or a dumping location for any personal items, including without limitation, car parts, bicycles parts, bicycles, furniture, appliances, generators, propane tanks, or combustible materials.
9.16.100 Acts prohibited in City parks, public property, and public facilities
No person shall do any of the following acts:
A. Willfully mark, paint, deface, disfigure, injure, tamper with, or displace or remove any building, bridge, table, bench, fireplace, railing, paving or paving material, water line or appurtenances, gas pipes, hydrants, stopcock, sewer, basin, construction in any park, or other public property. The parents of any minor committing such acts shall be responsible for all such damages caused by their minor children.
B. Damage, cut, carve, transplant or remove any tree or plant, or injure the bark of any tree.
C. Make or cause to be made any duplicate keys to public facilities rented from the City, or to keep City keys.
D. Sell or offer for sale any alcoholic beverage in a public park, upon "public property" or in "public facilities" as defined in this chapter, except for special events or as provided in section 9.07.020 of this title, and except as authorized pursuant to any administrative rules and regulations adopted by the City Council pursuant to section 9.16.050 of this chapter.
E. Where retention ponds, as defined in section 9.16.01 of this chapter, are established in a public park, including the River Bluff Regional Park lower terrace area, fishing or any act in effort to kill, injure, disturb, capture, or catch fish in the retention pond is prohibited and shall be punishable as an infraction, pursuant to subsection 19.02.030(B).
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ATTACHMENT A
SECTION 2. EFFECTIVE DATE. This ordinance shall take effect 30 days from and after the date of its passage.
SECTION 3. SAVINGS. The provisions of this ordinance shall not affect any proceedings, suit or prosecution heretofore or hereafter commenced under the provisions of the Municipal Code as they existed prior to the effective date of this ordinance. No offense committed and no liability, penalty or forfeiture, either civilly or criminally incurred under the provisions of the Municipal Code as they existed prior to the effective date of this ordinance shall be discharged or affected by the adoption of this ordinance; but prosecutions and suits for such offenses, liabilities, penalties or forfeitures shall be instituted or proceeded with in all respects as if this ordinance had not been adopted.
SECTION 4. PUBLICATION. This Ordinance shall be posted 10 days prior to the public hearing.
SECTION 5. CALIFORNIA ENVIRONMENTAL QUALITY ACT. The City Council finds that adoption of this ordinance is exempt from the California Environmental Quality Act (Public Resources Code §§ 21000 et seq., “CEQA,” and 14 Cal. Code Reg. §§ 15000 et seq., “CEQA Guidelines”) under the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment, and in this case it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment (CEQA Guidelines § 15061(b)(3).
SECTION 6. SEVERABILITY CLAUSE. If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of the ordinance. The Council hereby declares that it would have adopted the ordinance, and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases be declared invalid.
SECTION 7. CERTIFICATION OF COUNCIL ADOPTION AND APPROVAL. This Ordinance was introduced at a meeting of the Ceres City Council held on the 26th day of August 2024, and passed and adopted as Ordinance No. 2024 -XXXX at a regular meeting of the City Council held on the 9th day of September 2024, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________________
Javier Lopez, Mayor
ATTEST:
________________________________
Fallon Martin, City Clerk
ITEM 7
ATTACHMENT A
APPROVED AS TO FORM:
_______________________________
Nubia I. Goldstein, City Attorney
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Ti
tle 9 - PUBLIC PEACE, SAFETY AND MORALS
CHAPTER 16 PARKS, PUBLIC PROPERTY, AND PUBLIC FACILITIES Ceres, California, Municipal Code Created: 2024-01-2 1 14:17:12 [EST] (S
upp. No. 2)
CHAPTER 16 PARKS, PUBLIC PROPERTY, AND PUBLIC FACILITIES
9.16.010 Definitions.
For the purposes of this chapter, unless otherwise apparent from the context, certain words and phrases used in this chapter are defined as follows:
Amplified sound, sound systems, or equipment means any electrical or battery- operated machine or device for the amplification of the human voice, music or any other sound. This definition shall not include standard battery-operated radios, stereos, tape players, or compact disc players, when such equipment is used and operated at a volume level which does not disturb the peaceful and quiet enjoyment of other persons in public parks or of persons residing in residential areas adjacent to the public parks.
This definition shall likewise not include a public address system so long as its use is limited to the making of speeches or announcements, and is not used for the purpose of amplifying music or other sounds.
Director means the Recreation Manager.
Picnicker means a person on an outing or excursion with food usually provided by such person and eaten in the open.
Public facilities means all buildings, structures or improvements owned, maintained, leased or controlled by the City, and designated by the City for use by the public for recreational, social or public service activities.
Public parks means those real properties, together with all improvements located thereon, which are owned and maintained by the City for use by the public as a park.
Public property means all real property owned, maintained, leased or controlled by the City, specifically including, but without limitation, all public streets, sidewalks and rights-of-way.
Retention pond means an artificially formed structure designed to hold water permanently with the capacity to accommodate a limited amount of storm water runoff.
Retention ponds are reservoirs of natural water designed to enhance aesthetic elements of large scale residential, commercial, and industrial developments.
Special community events or activities mean those events or activities which are intended for the benefit of, and may be attended by, the public at large; or, those events or activities which are intended for the benefit of, and will be attended primarily by the membership of, a community-based social, ethnic, or religious organization, which group or organization has been in existence within the City for at least six months prior to making its application for a permit.
ATTACHMENT B
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Created: 2024-01-21 14:17:12 [EST]
(Supp. No. 2)
Vehicle means a wheeled conveyance, whether motor-powered, animal-drawn, or self-propelled, including any trailer in tow of any size, kind or description, except baby carriages, wheelchairs, and vehicles in the service of the City.
9.16.020 Purpose.
The purpose of this chapter is to regulate the use by the public of the City's public parks, property and facilities in order to maximize the enjoyment and use of such parks, property and facilities; minimize the disturbance or interference with the use of surrounding properties and the use of the parks, property or facilities by other members of the public; and, generally protect and safeguard the public's interest in such parks, property and facilities.
9.16.030 Compliance required.
No person shall use, enter, be or remain in any "public park," "public property" or "public facility" as defined in this chapter, unless they comply with all the applicable regulations set forth in this chapter and such administrative rules and regulations as may be established by resolution of the City Council as provided herein.
9.16.040 Permit required for certain activities; procedure.
A. Each person or organization shall secure from the City a permit for use of any public park, public property or public facility where such use involves any of the following uses or activities:
1. persons or groups proposing to erect or maintain a display/sales table, booth or similar structure, in or upon any park, public property or other public facility;
2. persons or groups desiring to reserve a facility or park area for a limited time for their exclusive use;
3. Any person(s) or group desiring to hold a contest, demonstration or exhibit in a park or public facility for which fees will be charged;
4. Overnight camping by youth organizations. Overnight camping by youth organizations for persons 15 years of age and under shall be limited to no more than two consecutive nights. Such youth organizations shall be accompanied by their chaperones. Camping for more than two consecutive nights must be approved by the City Council;
5. The offering of any article of food or drink for sale; or the stationing or placing of any stand, cart or vehicle for the transportation, sale or display of any such article of food or drink in the park or on public property adjacent to such park;
6. The construction or erection of any building or structure of whatever kind, whether permanent or temporary in character, or the running or stringing on any private or public service utility into, upon or across such land;
ATTACHMENT B
ITEM 7
Created: 2024-01-21 14:17:12 [EST]
(Supp. No. 2)
7. The restriction of a portion of any public street and/or sidewalk for exclusive uses such as block parties, fun runs, parades and specific festivals.
B. Applications for such permits shall be submitted upon forms provided by the Recreation Manager and shall be accompanied by such fee as may from time to time be set by resolution of the City Council.
1. The Recreation Manager or designee shall grant or conditionally approve such application, if the Director determines that the application is consistent with the purposes of this chapter as set forth in section 9.16.020. If such finding cannot be made, the application for permit shall be denied.
2. The applicant for a permit, or any interested party, may appeal the decision of the Recreation Manger. The term "interested party" shall mean any person whose interest in the matter is adversely affected by the decision of the Recreation Manager. All requests for appeal shall be made in writing and served upon the City Clerk.
The person appealing the decision of the Recreation Manager may appeal directly to the City Council, in which event the appeal shall be scheduled for the next regular Council meeting which is at least seven days from receipt of the written request for appeal. In the alternative, the person appealing may elect to appeal first to the City Manager, in which event the appeal hearing will be held before the City Manager, or his designee, within ten days of receipt of the written request for appeal. Decisions of the City Manager, or his designee, may be appealed to the City Council. Fees and other administrative rules and regulations regarding such appeals shall be established by resolution of the City Council.
C. It is unlawful for any person to conduct any use or activity for which a permit is required as provided in this chapter without first obtaining such permit.
D. Any permit issued pursuant to this section shall be revoked upon a finding by the Recreation Manager or the manager's designee that the person or organization has failed to comply with any conditions of approval imposed upon the permit issued as provided herein.
9.16.050 Administrative regulations.
In addition to the rules, regulations and restrictions set forth in this chapter, the City Council may, from time to time, pass appropriate resolutions to establish administrative rules and regulations as may be deemed necessary to regulate the use of "public parks," "public property" and "public facilities" as defined herein.
9.16.060 Use of areas in park.
A. The Recreation Manager or designee shall have the authority to regulate the activities in park areas, when necessary, to prevent congestion and to secure the maximum use of the park facilities for the comfort and convenience of all, and may
ATTACHMENT B
ITEM 7
Created: 2024-01-21 14:17:12 [EST]
(Supp. No. 2)
limit the length of time such facilities, including picnic facilities, are used to avoid crowding. Visitors shall comply with any directions given to achieve this end.
B. Individual fireplaces or tables and benches shall be used on the basis of "first come, first serve" except in areas designated by "reservation only."
9.16.070 Closing sections of parks.
Any part of a park may be declared closed to the public for all or specified purposes by the Recreation Manager or the Public Works Director at any time and for any interval of time, either temporarily or at regular intervals.
9.16.080 Acts prohibited in city parks; infractions.
No person shall do any of the following acts within a City park:
A. Fail to obey all properly posted signs regulating park use; B. Picnic or lunch in a place reserved by others;
C. Bring into any park any material which, if spilled, spread, sprayed or used for marking, will be injurious to humans, turf, plant growth or facilities; D. Pick the flowers or seeds of any tree or plant;
E. Attach any rope, wire or other contrivance to any tree or plant; F. Dig in or otherwise disturb any park area or in any way injure or impair the natural beauty or usefulness of any area;
G. Climb any tree, or walk, stand or sit upon any monument base, fountain, railing, fence or upon any other property not designated, constructed or customarily used for such purposes;
H. Remove or have in his possession any wild animal, bird, or fowl, or the eggs, nest or young of any reptile, wild animal or bird;
I. Except in any dog park, no person having the control or care of any dog shall permit such dog to enter or remain in a park, unless it is led by a leash of suitable strength no more than six feet in length. The person owning, controlling or having custody of such dog shall be jointly and severally responsible for all damages caused by such dog. Such person who has control of a dog or dogs shall be responsible for the pickup and proper disposal of the dog excrement;
J. Make or kindle a fire for any purpose, except at places provided for such purpose, unless prior permission shall be obtained therefor from the Recreation Manager, or leave a fire started by such person, or at such person's direction, or used by such person until such fire is completely extinguished;
K. Play or practice golf or use golf clubs and golf balls in any area of the parks;
ATTACHMENT B
ITEM 7
Created: 2024-01-21 14:17:12 [EST]
(Supp. No. 2)
L. Dump, deposit, or leave any bottle, broken glass, ashes, paper box, can, refuse or trash, except in the receptacles provided for such materials. Where such receptacles are not provided, all such material shall be carried away from the park by the person responsible for its presence and properly disposed of elsewhere;
M. Maintain, use, or consume within a City public park any beverage which is commercially packaged or contained within a glass container. For the purpose of this subsection, glass baby bottles being used for the purpose of feeding infant children shall not be deemed a violation of this subsection.
N. Use skateboards, in-line skates, roller skates, scooters or bicycles within tennis courts, basketball courts, parking areas, covered picnic areas, or baseball complex.
O. Fail to obey the lawful order of any peace officer or City employee authorized to enforce the rules and regulations as set forth herein.
P. Fail to obey all traffic regulations concerning the use of vehicles or caution, stopping, parking and all other signs posted for control or to safeguard life and property.
Q. Park a vehicle in other than an established or designated parking area or use a parking area in a manner not in accordance with the posted directions or the instructions of a designated City representative or peace officer who may be present.
R. Ride any other person on a bicycle, except where the bicycle is built for operation by more than one person.
S. No person in a park or on public or private property adjacent to a park shall produce or allow to be produced any loud noise from a radio, stereo, tape deck or other means which noise disturbs the peaceful and quiet enjoyment of any person in a public park or in residential areas adjacent to a public park.
T. It shall be unlawful to use tobacco products of any kind, including, but not limited to, chewing tobacco, cigars, cigarettes, e-cigarettes, cannabis, or cannabis products, in or upon any City park, baseball complex, soccer complex or, within 20 feet of exterior to the complex, or to discard lighted or unlighted cigars, cigarettes, cannabis, or cannabis products in said areas. After the posting of signs affording reasonable notice to persons of this restriction, any person violating this provision shall be guilty of an infraction, which shall be punishable by a fine of established by resolution of the City Council.
U. Parks and public areas shall not be used for storage or a dumping location for any personal items, including without limitation, car parts, bicycles parts, bicycles, furniture, appliances, generators, propane tanks, or combustible materials.
ATTACHMENT B
ITEM 7
Created: 2024-01-21 14:17:12 [EST]
(Supp. No. 2)
9.16.090 Violations.
Violation of any provision of section 9.16.080 shall be punishable as an infraction, with fines assessed established by resolution of the City Council.
9.16.100 Acts prohibited in City parks, public property and public facilities.
No person shall do any of the following acts:
A. Willfully mark, paint, deface, disfigure, injure, tamper with, or displace or remove any building, bridge, table, bench, fireplace, railing, paving or paving material, water line or appurtenances, gas pipes, hydrants, stopcock, sewer, basin, construction in any park, or other public property. The parents of any minor committing such acts shall be responsible for all such damages caused by their minor children.
B. Damage, cut, carve, transplant or remove any tree or plant, or injure the bark of any tree.
C. Make or cause to be made any duplicate keys to public facilities rented from the City, or to keep City keys.
D. Sell or offer for sale any alcoholic beverage in a public park, upon "public property" or in "public facilities" as defined in this chapter, except for special events or as provided in section 9.07.020 of this title, and except as authorized pursuant to any administrative rules and regulations adopted by the City Council pursuant to section 9.16.050 of this chapter.
E. Where retention ponds, as defined in section 9.16.01 of this chapter, are established in a public park, including the River Bluff Regional Park lower terrace area, fishing or any act in effort to kill, injure, disturb, capture, or catch fish in the retention pond is prohibited and shall be punishable as an infraction, pursuant to subsection 19.02.030(B).
9.16.110 Special provisions regarding the use of amplified sound in public parks, public facilities or upon public property.
A. The use of amplified sound, sound systems, or equipment is permitted in public facilities and upon public property, provided a permit for its use is first obtained in accordance with the provisions of section 9.16.040 of this chapter.
B. The use of amplified sound, sound systems, or equipment is prohibited in all public parks, except as provided in subsection C of this section.
C. The use of amplified sound, sound systems, or equipment may be allowed in public parks for special community-related events or activities, provided a permit for its use is first obtained from the Recreation Manager pursuant to the procedure set forth in subsection 9.16.040.A of this chapter.
ATTACHMENT B
ITEM 7
Created: 2024-01-21 14:17:12 [EST]
(Supp. No. 2)
1. When issuing any such permit, the Recreation Manager may impose such conditions or restrictions upon the use of amplified sound, sound systems, or equipment as may be necessary to safeguard and protect the quiet enjoyment of other users of the park and of persons residing in residential areas adjacent to the park. Such conditions may include, but are not limited to, any of the following conditions:
a. Restrictions upon the location and directional positioning of the equipment used for amplification.
b. Restrictions upon the time period or periods during which amplification equipment may be used.
c. Restrictions upon the maximum size, and sound level produced by the amplification equipment.
D. It shall be unlawful for any person to fail to properly obtain a permit as required by this section, or to conduct the use authorized by the permit in violation of any term or condition of the permit.
ATTACHMENT B
ITEM 7
ATTACHMENT C
City of Ceres
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT THE CERES CITY COUNCIL will hold a public hearing in the Council Chambers at 2701 Fourth Street, Ceres, CA, on A ugust 26, 2024 at 6:00 p.m. or as soon as possible thereafter, to receive and consider all evidence and reports relative to adoption of the following Ordinance of the City Council of the City of Ceres amending Title 9, Chapter 16 of the Ceres Municipal Code to limit the public’s ability to store or dump items in City parks and public areas.
Ordinance Summary: A hearing to introduce and waive the first reading of the ordinance amending Title 9, Chapter 16 of the Ceres Municipal Code to limit the public’s ability to store or dump items in City parks and public areas.
All Interested parties are invited to attend said hearing and express opinions or submit evidence for or against proposal as outlined above.
Further information on the above hearing may be obtained or viewed at the office of the City Clerk, City Hall, 2220 Magnolia Street Ceres, CA 95307 or by telephone at (209) 538- 5731.
If a citizen wishes to challenge the nature of the above actions in court, they may be limited to raising only those issues they or someone else raised at the public hearing described in the notice, or in written correspondence delivered to the City of Ceres, at, or prior to the public hearing.
/s/ Fallon Martin, City Clerk
Date Notice Posted: August 14, 2024
ITEM 7
ITEM 7
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: September 9, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Michael R. Beltran II, P.E. Director of Engineering Services/City Engineer [email protected], (209) 538-5775 SUBJECT:
Resolution No. 202 4-XXX, Approving a Project Agreement for Professional Consultant Services with GDR Engineering f or the Design Services of Well 42-27 Granular Activated Carbon Vessels and Blending Project (New Project String), Approving a Budget Amendment, and Authoriz ing the City Manager to Execute the Contract
RECOMMENDED COUNCIL ACTION:
Staff recommends that the City Council adopt a resolution authorizing the Project Agreement for Professional Consultant Services with GDR Engineering for the Design Services of the Well 42- 27 GAC Vessels and Blending (New Project String) p roject in the amount of $ 42,000.00, approving a budget amendment, and authorize the City Manager to execute the contract.
I. BACKGROUND:
The project goal is to blend Wells 42 and 27 and install Granular Activated Carbon Vessels at Well 42 to further treat the domestic water supply from the two wells.
II. REASONS FOR RECOMMENDATION:
Throughout the past few years, the City has made an effort to further treat the domestic water supply wells. This treatment is usually the result of higher than normal levels of nitrates and/or per- and polyfluoroalkyl substances (PFAS). GDR Engineering performed the original design for the Well 42 site.
III. FISCAL IMPACTS:
This project should be given a new project string, a budget amendment is necessary to fund the project in the amount of $100,000.00 added to account numbers 52795.800500 (New Project String). The contract amount for design services is $42,000.00.
ITEM 8
IV. EXISTING POLICY/RELATIONSHIP TO THE STRATEGIC PLAN:
This project is in conformance with the first priority of the Strategic Plan to ensure the community has adequate well-maintained infrastructure.
V. POLICY ALTERNATIVES:
The City Council can choose to direct staff to reject the proposal and re- post the project or reject the proposal and eliminate the project.
VI. INTERDEPARTMENTAL COORDINATION:
The project has been coordinated with the Public Works Department.
VII. PUBLIC PARTICIPATION:
Public participation is not planned during the review of the final design.
VIII. ENVIRONMENTAL REVIEW:
The project is a CEQA Categorical Exemption as per Section 15301 (c) Existing Facilities.
IX. STEPS FOLLOWING APPROVAL:
The City Manager executes t he Professional Services Agreement, and the Finance Director makes the appropriate accounting entries to fund the contract.
Approved by: _____________________
Douglas D. Dunford,
City Manager
Attachments:
1. Attachment A – Resolution
2. Attachment B – Agreement
3. Attachment C – Budget Amendment
ITEM 8
ATTACHMENT A
RESOLUTION NO. 2024-XXX
APPROVING A PROJECT AGREEMENT FOR PROFESSIONAL
CONSULTANT SERVICES WITH GDR ENGINEERING FOR THE
DESIGN SERVICES OF WELL 42-27 GRANULAR ACTIVATED CARBON
VESSELS AND BLENDING PROJECT (NEW PROJECT STRING),
APPROVING A BUDGET AMENDMENT, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONTRACT
THE CITY COUNCIL
City of Ceres
WHEREAS, a GDR Engineering provided a proposal for the project; and
WHEREAS, the project for the for the Well 42- 27 Granular Activated Carbon (GAC) Vessels and Blending p roject should be added in the Capital Improvement Budget in Fiscal Year 2025; and
WHEREAS, the City appropriates, $100,000, account 52795.800500, for the Well 42-27 GAC Vessels and Blending project; and
WHEREAS, the Finance department will create a new project string for the Well 42-27 GAC Vessels and Blending project; and
WHEREAS, a budget amendment in the amount of $1 00,000 will be appropriated to account number 52795.800500 (New Project String); and
WHEREAS, a design fee in the amount of $42,000 has been deemed appropriate for the scope of work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve a project agreement for professional consultant services with GDR Engineering for the design services of Well 42 -27 G ranular Activated C arbon Vessels and Blending Project (new project string), approves a budget amendment, and authorizes the City Manager to execute the agreement.
BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 9th day of September 2024, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ITEM 8
ATTACHMENT A
ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
_________________________________
Fallon Martin, City Clerk
ITEM 8
Co
nsultant – Professional Consultant (2022-23)
PRO
JECT AGREEMENT No. #X
TO
THE MASTER AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES FOR NON-FEDERAL PROJECTS: Civil Engineering
Pr
oviding: General professional consulting services to develop plans, specifications, cost opinion, and expressed in
Exhibit A
Civ
il Engineering Consultant Services
City of Ceres Engineering Services
Well 42-27 GAC Vessels and Blending
Th
is Project Agreement is made this 9th day of September 2024, by and between the City of Ceres, a municipal corporation, hereinafter referred to as “CITY”, and GDR Engineering INC., a professional consulting firm, hereinafter referred to as “CONSULTANT”. CITY and CONSULTANT may collectively be referred to as “Parties” or individually as “Party”. There are no other Parties to this Project Agreement.
RECI
TALS
A. Following a Request for Qualifications ( “RFQ”) process to select qualified professional consulting firms to perform services for the City on an as needed basis for various engineering specialties, the Parties entered into a Master Agreement for Professional Consultant Services for Non-Federal Projects (“Master Agreement”) on February 13 th, 2023.
B. City seeks to hire an independent contractor to perform civil engineering consultant services to assist the City with the Well 42-27 GAC Vessels and Blending, (the “Project”).
C. Consultant has made a proposal to the City to provide such professional engineering services for the Project. A description of the services Consultant proposes to provide is included in the Scope of Services in Exhibit A (“Services”). City desires to retain Consultant to perform the Services, subject to the terms and conditions set forth in this Agreement , the Master Agreement, and the Amendment.
D. The Parties have outlined the schedule or timeline for providing the Services (“Performance Schedule”), which shall be included in Scope of Services in Exhibit A . The final schedule shall be adjusted for a start date no sooner than the Effective Date of this Agreement.
ATTACHMENT B
ITEM 8
PROJECT AGREEMENT NO. X
BETWEEN CITY OF CERES AND
GDR ENGINEERING INC.
E. The Parties have outlined the rates and method of payment to consultant fo r its performance of the Services under this Agreement (“Compensation Schedule”), which shall be included in the Scope of Services in Exhibit A.
NO
W, THEREFORE, in consideration of the promises and covenants set forth below, the Parties agree as follows:
AGREEMENT
Section 1. Reci tals. The recitals set forth above (“Recitals”) are true and correct and are hereby incorporated into and made part of this Agreement by this reference. In the event of any inconsistency between the Recitals and Section 1 through 14 of this Agreement, Sections 1 through 14 shall prevail.
Sect
ion 2. Term. The term of this Agreement shall stay in effect until the satisfactory completion of the Services as further described in Exhibit A.
Section 3. Effective Date. This Agreement shall only become effective once all the Parties have executed the Agreement.
Section 4. Incorporation of Master Agreement. The Parties hereby incorporate all terms, conditions, and exhibits contained in the Master Agreement and the Amendment, subject to the limitation that if there are any inconsistencies between the terms of this Agreement and those contained in the Master Agreement and the Amendment, the terms of this Agreement shall prevail.
Section 5. Serv
ices. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide City the Services described in Exhibit A. Any request for Services not included in Exhibit A will be considered a request for additional or modified Services (“ Modification” or “Modifications”). Consultant shall not perform a Modification nor receive additional compensation for any Modification of the Services unless the Parties agree otherwise in a writing executed by both Parties.
Section 6. Compensation. Ci
ty shall pay Consultant according to the rates and timing set forth in the Compensation Schedule. City’s total compensation to Consultant shall not exceed ($22,575.00) (“Maximum Payment”) unless the Parties mutually agree to a Modification in writing otherwise.
Section 7. No
tice to Proceed. Consultant shall not commence the performance of the Services until it has been given notice by City in accordance with Section 9 of the Master Agreement (“Notice
ATTACHMENT B
ITEM 8
PROJECT AGREEMENT NO. X
BETWEEN CITY OF CERES AND
GDR ENGINEERING INC.
to Proceed”). T he Performance Schedule shall be adjusted for a start date no sooner than the Notice to Proceed or execution of this Agreement, whichever comes later.
Sect
ion 8. Time of Performance. Consultant warrants that it will commence performance of the Services within thirty (30) calendar days of the Notice to Proceed and shall conform to the Performance Schedule. The time of performance is a material term of this Agreement relied on by City in entering into this Agreement.
Section 9. Assurance of Performance. If, at any time, City believes Consultant may not be adequately performing its obligations under this Agreement or may fail to complete the Services as required by this Agreement, City may submit a written request to Consultant for written assurances of performance and a plan to correct observed deficiencies in Consultant's performance. Failure to provide written assurances subsequent to such written request, constitutes grounds to declare a breach under this Agreement.
Section 10. Liability of City. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profi ts or revenue, arising out of or in connection with this Agreement or the Services performed in connection with this Agreement.
Section 11. Ex
hibits. All “Exhibits” referred to below or attached to herein are by this reference incorporated into this Agreement.
Exhibit Designation Ex
hibit Title
Exhibit A: Scope of Services
Section 12. Notices. Any notice or communication required hereunder between City and Consultant must be in writing, and may be given either personally, by electronic mail (“email”) (with original forwarded by regular U.S. Mail), by registered or certified mail (return receipt requested), or by Federal Express, UPS or other similar couriers providing overnight delivery. If personally delivered, a notice or communication shall be deemed to have been given when delivered to the Party to whom it is addressed. If given by email transmission, a notice or communication shall be deemed to have been given and received upon actual receipt of the entire document by the receiving Party’s email server. Notices transmitted by email after 5:00 p.m. on a normal business day, or on a Saturday, Sunday or holiday, shall be deemed to have been given and received on the next normal business day. If given by registered or certified mail, such notice or communication shall be deemed to have been given and received on the first to occur of (i) actual receipt by any of the addressees designated below as the party to whom notices are to be sent, or (ii) five (5) days after a registered or certified letter containing such notice, properly addressed, with postage prepaid, is deposited in the United States mail. If given by Federal Express or similar courier, a notice or communication shall be deemed to have been given and received on the date delivered as shown on
ATTACHMENT B
ITEM 8
PROJECT AGREEMENT NO. X
BETWEEN CITY OF CERES AND
GDR ENGINEERING INC.
a receipt issued by the courier. Any Party hereto may at any time, by giving ten (10) days written notice to the other Party hereto, designate any other address in substitution of the address to which such notice or communication shall be given. Such notices or communications shall be given to the Parties at their addresses set forth below:
If to City: City of Ceres
2220 Magnolia Street
Ceres, California, 95307
Attention: City Clerk
Tel: (209) 538-5611
[email protected]
With courtesy copies to: City of Ceres
2220 Magnolia Street
Ceres, California, 95307
Attention: City Engineer
Tel: (209) 538-5792
[email protected]
and
White Brenner LLP
1414 K Street, 3rd Floor
Sacramento, California 95814
Attention: Nubia I. Goldstein, Esq.
Tel: (916) 468-0950
[email protected]
If to Consultant: GDR ENGINEERING INC.
3525 Mitchell Road
Ceres, California, 95307
Attention: Jason Chapman, P.E.
Tel: (209) 538-3360
[email protected]
Section 13. Modification/Termination. No alteration, amendment, modification, or termination of this Agreement shall be valid unless made in writing and executed by all of the Parties to this Agreement subject to the requirements set forth in the Master Agreement.
Section 14. General Provisions
14.1. Waiver. No covenant, term, or condition or the breach thereof shall be deemed waived, except by written consent of the Party against whom the waiver is claimed, and any waiver
ATTACHMENT B
ITEM 8
PROJECT AGREEMENT NO. X
BETWEEN CITY OF CERES AND
GDR ENGINEERING INC.
of the breach of any covenant, term, or condition shall not be deemed to be a waiver of any preceding or succeeding breach of the same or any other covenant, term, or condition.
14.2. Assignment. No Party to this Agreement shall assign, transfer, or otherwise dispose of this Agreement in whole or in part to any individual, firm, or corporation without the prior written consent of the other Party. Subject to the forgoing provisions, this Agreement shall be binding upon, and inure to the benefit of, the respective successors and assigns of the Parties hereto.
14.3. Authority. All Parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement and the names, titles, and capacities herein stated on behalf of any entities, persons, states, or firms represented or purported to be represented by such entities, persons, states or firms and that all former requirements necessary or required by the state or federal law in order to enter into the Agreement have been fully complied with. Further, by entering into this Agreement, neither Party hereto shall have breached the terms or conditions of any other contract or agreement to which such Party is obligated, which such breach would have a material effect hereon.
14.4 Drafting and Ambiguities . Each Party acknowledges that it has reviewed this Agreement with its own legal counsel, and based upon the advice of that counsel, freely entered into this Agreement. Each Party has participated fully in the review and revision of this Agreement.
Any rule of construction that ambiguities are to be resolved against the drafting party does not apply in interpreting this Agreement.
14.5. Severability. If this Agreement in its entirety is determined by a court to be invalid or unenforceable, this Agreement shall automatically terminate as of the date of final entry of judgment. If any provision of this Agreement shall be determined by a court to be invalid and unenforceable, or if any provision of this Agreement is rendered invalid or unenforceable according to the terms of any federal or state statute, which becomes effective after the Effective Date of this Agreement, the remaining provisions shall continue in full force and effect and shall be construed to give effect to the intent of this Agreement.
14.5. Counterparts. This Agreement may be executed simultaneously and in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument.
13.6. Entire Agreement . This Agreement, together with its specific references, attachments and exhibits, constitutes the entire agreement of the Parties with respect to the subject matters hereof, and supersedes any and all prior negotiations, understanding and agreements with respect hereto, whether oral or written.
14.7. Supersedes Prior Agreement . It is the intention of the Parties hereto that this Agreement shall supersede any prior agreements, discussions, commitments, or representations , whether written, electronic or oral, between the Parties with respect to the subject matter of this Agreement.
ATTACHMENT B
ITEM 8
PROJECT AGREEMENT NO. X
BETWEEN CITY OF CERES AND
GDR ENGINEERING INC.
14.8. Mandatory and Permissive . “Shall” and “will” and “agrees” are mandatory. “May” and “can” are permissive.
14.9. Successors and Assigns. All representations, covenants, and warranties specifically set forth in this Agreement, by or on behalf of, or for the benefit of, any or all of the Parties hereto, shall be binding upon and inure to the benefit of such Party, its successors and assigns.
14.10. Headings. Headings used in this Agreement are for reference purposes only and shall not be considered in construing this Agreement.
14.11. Attorney’s Fees and Costs. If any action at law or in equity not resolved pursuant to Section 24 of this Agreement, including action for declaratory relief, is brought to enforce or interpret provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorney's fees and costs, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which such Party may be entitled.
14.12. Necessary Acts and Further Assurances . The Parties shall at their own cost and expense execute and deliver such further documents and instruments and shall take such other actions as may be reasonably required or appropriate to evidence or carry out the intent and purposes of this Agreement.
14.13. Time is of the Essence. Time is of the essence in this Agreement for each covenant and term of a condition herein.
[SIGNATURES ON FOLLOWING PAGE.]
ATTACHMENT B
ITEM 8
PROJECT AGREEMENT NO. X
BETWEEN CITY OF CERES AND
GDR ENGINEERING INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates indicated below.
Dated: ______________________, 2024
Dated: ______________________, 2024
CITY OF CERES, a municipal corporation
By_______________________________
Signature
Doug, City M
anager
Name and Title
CONSULTANT
By_______________________________
Signature
Jason Chapman, Principal
Name and Title
APPROVED AS TO FORM
__________________________________
Nubia I. Goldstein, City Attorney
ATTACHMENT B
ITEM 8
ITEM 8
Budget Amendment No. Fiscal Year Reference Resolution No . , dated authorizing appropriations for as follows: Appropriations: Fund Name Org. ObjectProject (if appl.)Appropriation AmountRequested Appropriation Current Appropriation Total Appropriation Estimated Revenues: Fund Name Org.ObjectProject (if appl.) Appropriation AmountEstimated Revenue Current Estimated Revenue Total Estimated Revenue Fiscal Impact:
ITEM 8
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: September 9, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Douglas D. Dunford, City Manager
[email protected], (209) 538-5751
SUBJECT:
Resolution No. 2024-XXX, Approving a Letter of Support from the Ceres City Council to Present to San Joaquin Regional Rail Commission for the 2024 Good Jobs Challenge: The Rail Academy of Central California Project
RECOMMENDED COUNCIL ACTION:
Approving the resolution regarding a letter of support from the Ceres City Council for San Joaquin Regional Rail Commission (Rail Commission) for the 2024 Good Jobs Challenge (GJC):
The Rail Academy of Central California (TRACC) Project.
I. BACKG
ROUND:
The rail and transit industries are struggling to attract new talent to replace a workforce that is aging. TRACC addresses our region's current training and accessibility gap.
Sacramento City College (Sac City) has suspended its railroad workforce program in our region, hampering efforts to attract young talent. Many previous Sac City program graduates have successful, well-paying careers with Union Pacific Railroad, Amtrak, and Rail Commission.
TRACC program was developed based on the Federal Railroad Administration-approved original Sac City program while providing students with hands-on training at the Altamont Corridor Express Rail Maintenance Facility (RMF) in Stockton. This modern, 157,000 sq. ft. facility provides students with an unrivaled opportunity to learn the skills they need to succeed and grow within the industry by working on actual equipment. The classroom - style instruction for the TRACC Program is held at Robert J. Cabral Station.
II. RE
ASONS FOR RECOMMENDATIO N:
TRACC creates employment opportunities that will directly enhance our region's economic growth. The Rail Commission’s goal and that of their sectoral partners, the Stockton Unified School District and Sac City, is to provide the youth of Stockton, ITEM 9
California, and the adult learners of the surrounding region with the opportunity to gain marketable skills to position them for success in the rail industry. TRACC represents an innovative strategic partnership between educational, public, and business entities.
A strong national passenger rail system requires a strong workforce. The advancement of TRACC and other similar workforce development opportunities will result in mobility and growth for current employees, and new opportunities for currently unemployed and underemployed workers.
The Project aligns well with the GJC’s objectives and implements strategies that meet employers’ workforce needs, advance the skills and employment prospects of workers and jobseekers, grow regional economies, and increase employment in resilient and good jobs. The Project meets employer needs, produces long- term positive outcomes for workers and their communities. The Project meets the goals of GJC by providing training that leads to placement in good jobs in the rail industry. The Project also addresses S an Joaquin County’s comprehensive economic development strategy and its mutual goals to (1) create transformative job opportunities for residents, (2) develop and maintain an integrated, sustainable, multi-mode transportation system that enables safe and efficient movement of goods and people such as rail and (3) develop and nurture an innovation culture to facilitate technology-based business recruitment and job creation.
The Rail Commission is requesting $1.5 million in grant funding for the TRACC Project.
The requested funding will cover four (4) instructor costs, including salaries and equipment (such as instructor laptops and office supplies), class supplies for onboard instruction (such as railroad radios and railroad flares), personal protective equipment for students of the program (including safety glasses, earplugs, hard hats, safety vests, and work boots), contractual costs (marketing), and costs for the facility and transportation.
The project has direct funding from Sacramento City College’s Strong Workforce Program Legislation award. The Rail Commission has secured a total of approximately $600,000 already for the Project.
III. F
ISCAL IMPACTS :
N/A
IV. E XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :
N/A
V. P OLICY ALTERNATIVES:
N/A
VI. I NTERDEPARTMENTAL COORDINATION:
N/A
VII. P UBLIC PARTICIPATION:
N/A
ITEM 9
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
Staff will prepare the letter of support for the mayor’s signature and deliver to the Rail Commission.
Approved by: ____________________
Douglas D. Dunford,
City Manager
Attachments:
1. Attachment A – Resolution
2. Attachment B – Letter of Support
ITEM 9
ITEM 9
ATTACHMENT A
RESOLUTION NO. 2024-XXX
APPROVING A LETTER OF SUPPORT FROM THE CERES CITY
COUNCIL TO PRESENT TO SAN JOAQUIN REGIONAL RAIL
COMMISSION FOR THE 2024 GOOD JOBS CHALLENGE: THE RAIL
ACADEMY OF CENTRAL CALIFORNIA PROJECT
THE CITY COUNCIL
City of Ceres
WHEREAS, San Joaquin Regional Rail Commission ( Rail Commission ) is requesting a letter of support from the Ceres City Council for the 2024 Good Jobs Challenge (GJC): The Rail Academy of Central California (TRACC) Project; and WHEREAS, TRACC creates employment opportunities that will directly enhance our region's economic growth. The Rail Commission’s goal and that of their sectoral partners, the Stockton Unified School District and Sac City, is to provide the youth of Stockton, California, and the adult learners of the surrounding region with the opportunity to gain marketable skills to position them for success in the rail industry; and WHEREAS, t he advancement of TRACC and other similar workforce development opportunities will result in mobility and growth for current employees, and new opportunities for currently unemployed and underemployed workers; and WHEREAS, the Project also addresses San Joaquin County’s comprehensive economic development strategy and its mutual goals to (1) create transformative job opportunities for residents, (2) develop and maintain an integrated, sustainable, multi - mode transportation system that enables safe and efficient movement of goods and people such as rail and (3) develop and nurture an innovation culture to facilitate technology-based business recruitment and job creation; and WHEREAS, the Rail C ommission is r equesting $1.5 million in grant f unding for the TRACC Project; and
WHEREAS, the requested funding will cover four (4) instructor costs, including salaries and equipment (such as instructor laptops and office supplies), class supplies for onboard instruction (such as railroad radios and railroad flares), personal protective equipment for students of the program (including safety glasses, earplugs, hard hats, safety vests, and work boots), contractual costs (marketing), and costs for the facility and transportation. The project has direct funding from Sacramento City College’s Strong Workforce Program Legislation award.
NOW, THEREFORE , BE IT RESOLVED that the City Council of the City of Ceres hereby approves a letter of support from the Ceres City Council to present to San Joaquin Regional Rail Commission for the 2024 Good Jobs Challenge: The Rail Academy of Central California Project.
PASSE
D AND ADOPTED by the Ceres City Council at a r egular meeting thereof held on the 9th day of September 2024, by the following vote:
ITEM 9
- 2 -
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
________________________________
Fallon Martin, City Clerk
ITEM 9
ATTACHMENT B
CITY OF CERES
2220 Magnolia Street
Ceres, CA 95307
(209) 538-5700
September 10, 2024
Assistant Secretary Alejandra Y. Castillo
U.S. Economic Development Administration
U.S. Department of Commerce
1401 Constitution Avenue. NW
Suite 71014
Washington, DC 20230
SUBJECT: Support for 2024 Good Jobs Challenge (GJC): The Rail Academy of Central California (TRACC) Project
Dear Director Castillo,
On behalf of the City of Ceres, I am writing to express support for the application by San Joaquin Regional Rail Commission (Rail Commission) to the United States Department of Commerce’s (USDOC) Economic Development Administration’s (EDA) Fiscal Year (FY) 2024 Good Jobs Challenge (GJC) grant for The Rail Academy of Central California (TRACC) project (Project).
The rail and transit industries are struggling to attract new talent to replace a workforce that is aging. TRACC addresses our region's current training and accessibility gap.
Sacramento City College (Sac City) has suspended its railroad workforce program in our region, hampering efforts to attract young talent. Many previous Sac City program graduates have successful, well -paying careers with Union Pacific Railroad, Amtrak, and Rail Commission.
TRACC program was developed based on the Federal Railroad Administration- approved original Sac City program while providing students with hands -on training at the Altamont Corridor Express Rail Maintenance Facility (RMF) in Stockton. This modern, 157,000 sq. ft. facility provides students with an unrivaled opportunity to learn the skills they need to succeed and grow within the industry by working on actual equipment. The classroom-style instruction for the TRACC Program is held at Robert J.
Cabral Station.
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist.2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
ITEM 9
TRACC creates employment opportunities that will directly enhance our region's economic growth. The Rail Commission’s goal and that of their sectoral partners, the Stockton Unified School District and Sac City, is to provide the youth of Stockton, California, and the adult learners of the surrounding region with the opportunity to gain marketable skills to position them for success in the rail industry. TRACC represents an innovative strategic partnership between educational, public, and business entities.
A strong national passenger rail system requires a strong workforce. The advancement of TRACC and other similar workforce development opportunities will result in mobility and growth for current employees, and new opportunities for currently unemployed and underemployed workers.
The Project aligns well with the GJC’s objectives and implements strategies that meet employers’ workforce needs, advance the skills and employment prospects of workers and jobseekers, grow regional economies, and increase employment in resilient and good jobs. The Project meets employer needs, produces long- term positive outcomes for workers and their communities. The Project meets the goals of GJC by providing training that leads to placement in good jobs in the rail industry. The Project also addresses San Joaquin County’s comprehensive economic development strategy and its mutual goals to (1) create transformative job opportunities for residents, (2) develop and maintain an integrated, sustainable, multi -mode transportation system that enables safe and efficient movement of goods and people such as rail and (3) develop and nurture an innovation culture to facilitate technology-based business recruitment and job creation.
The Rail Commission is requesting $1.5 million in grant funding for the TRACC Project.
The requested funding will cover four (4) instructor costs, including salaries and equipment (such as instructor laptops and office supplies), class supplies for onboard instruction (such as railroad radios and railroad flares), personal protective equipment for students of the program (including safety glasses, earplugs, hard hats, safety vests, and work boots), contractual costs (marketing), and costs for the facility and transportation. The project has direct funding from Sacramento City College’s Strong Workforce Program Legislation award. The Rail Commission has secured a total of approximately $600,000 already for the Project.
The City of Ceres would like to thank USDOC’s EDA for considering and welcomes the opportunity to support Rail Commission in the pursuit of this Project.
Sincerely,
Javier Lopez
Mayor, City of Ceres
ITEM 9
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James C
asey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: September 9, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Douglas D. Dunford, City Manager
[email protected], (209) 538-5751
SUBJECT:
Resolution No. 2024-XXX, Approving a Letter of Support from the Ceres City Council to Present to San Joaquin Regional Rail Commission for the Railroad Crossing Elimination Program Application for Fiscal Years 2023 and 2024: Stockton Diamond Grade Separation Project
RECOMMENDED COUNCIL ACTION:
Approv
ing the resolution regarding a letter of support from the Ceres City Council for San Joaquin Regional Rail Commission ( Rail Commission) f or the Railroad Crossing Elimination Program Application for Fiscal Years 2023 and 2024: Stockton Diamond Grade Separation Project.
I. BACKGROUND:
The pur
pose of the Project is to eliminate the at grade intersection of the Burlington Northern and Santa Fe (BNSF) Stockton Subdivision and the Union Pacific (UP) Fresno Subdivision located in Stockton, California and to eliminate or bring up to current safety standards at grade intersections of certain local streets identified for inclusion in the Project. The junction of the BNSF and UP tracks, referred to as the “Stockton Diamond,” is the most heavily congested freight bottleneck in California, as well as one of the most congested rail junctions in the nation.
II. REASO
NS FOR RECOMMENDATION:
Completion of the Project is critical for unlocking capacity needed for the “Valley Rail” future expansion of the ACE commuter rail and Amtrak San Joaquins intercity passenger rail service to improve the safety and efficiency of freight mobility in the growing San Joaquin Valley and Northern California Megaregion.
ITEM 10
The Rail Commission is requesting $25 million in grant funding for the Project. The Rail Commission has secured significantly more than the required 20% non-federal matching funding needed to apply for the RCE grant.
This Project aligns with the RCE Program purpose to improve safety and mobility of people and goods. Further, it supports the stated Administration Priorities of safety, equity, and climate and sustainability.
III. FISCAL IMPACTS:
N/A
IV. EX
ISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
N/A
V. POLICY ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
N/A
VII. P
UBLIC PARTICIPATION:
N/A
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
Staff will prepare the letter of support for the mayor’s signature and deliver to the Rail Commission.
Approv
ed by: ____________________
Douglas D. Dunford,
City Manager
Attac
hments:
1. Attachment A – Resolution
2. Attachment B – Letter of Support
ITEM 10
ATTACHMENT A
RESOLUTION NO. 2024-XXX
APPROVING A LETTER OF SUPPORT FROM THE CERES CITY
COUNCIL TO PRESENT TO SAN JOAQUIN REGIONAL RAIL
COMMISSION FOR THE RAILROAD CROSSING ELIMINATION
PROGRAM APPLICATION FOR FISCAL YEARS 2023 AND 2024:
STOCKTON DIAMOND GRADE SEPARATION PROJECT
THE CITY COUNCIL
City of Ceres
W
HEREAS, San Joaquin Regional Rail Commission (R ail Commission ) is requesting a letter of support from the Ceres City Council for the Railroad Crossing Elimination Program Application for Fiscal Years 2023 and 2024: Stockton Diamond Grade Separation Project; and
WHEREAS, the purpose of the Project is to eliminate the at grade intersection of the Burlington Northern and Santa Fe (BNSF) Stockton Subdivision and the Union Pacific (UP) Fresno Subdivision located in Stockton, California and to eliminate or bring up to current safety standards at grade intersections of certain local streets identified for inclusion in the Project; and
WHEREAS, completion of the Project is critical for unlocking capacity needed for the “Valley Rail” future expansion of the ACE commuter rail and Amtrak San Joaquins intercity passenger rail service to improve the safety and efficiency of freight mobility in the growing San Joaquin Valley and Northern California Megaregion; and WHEREAS, The Rail C ommission is r equesting $25 million in grant f unding for t he Project; and
WHEREAS, The Rail C ommission has secu
red si gnificantly more than t he required
20% non-federal matching funding needed to apply for the RCE grant.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres hereby approves a letter of support from the Ceres City Council to present to San Joaquin Regional Rail Commission for the Railroad Crossing Elimination Program Application for Fiscal Years 2023 and 2024: Stockton Diamond Grade Separation Project.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the
9th day of September 2024, by the following vote:
AYES: Councilm
embers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
______________
__________________
Javier Lopez, Mayor
ATTEST:
______________
_________________
Fallon Martin, City Clerk
ITEM 10
ITEM 10
ATTACHMENT B
CITY OF CERES
2220 Magnolia Street
Ceres, CA 95307
(209) 538-5700
S
eptember 10, 2024
T
he Honorable Amit Bose
Administrator
U.S. Department of Transportation
Federal Railroad Administration
1200 New Jersey Avenue, SE
Washington, DC 20590
S
UBJECT: Support of the Railroad Crossing Elimination Program Application for Fiscal Years 2023 and 2024: Stockton Diamond Grade Separation Project D
ear Administrator Bose,
T
he City of Ceres strongly supports the San Joaquin Regional Rail Commission’s (Rail Commission) application to the Federal Railroad Administration (FRA) Railroad Crossing Elimination Program (RCE) for the Fiscal Years 2023 and 2024 for the Stockton Diamond Grade Separation Project (Project).
T
he purpose of the Project is to eliminate the at grade intersection of the Burlington Northern and Santa Fe (BNSF) Stockton Subdivision and the Union Pacific (UP) Fresno Subdivision located in Stockton, California and to eliminate or bring up to current safety standards at grade intersections of certain local streets identified for inclusion in the Project. The junction of the BNSF and UP tracks, referred to as the “Stockton Diamond,” is the most heavily congested freight bottleneck in California, as well as one of the most congested rail junctions in the nation. Completion of the Project is critical for unlocking capacity needed for the “Valley Rail” future expansion of the ACE commuter rail and Amtrak San Joaquins intercity passenger rail service to improve the safety and efficiency of freight mobility in the growing San Joaquin Valley and Northern California Megaregion.
T
he Rail Commission is requesting $25 million in grant funding for the Project. The Rail Commission has secured significantly more than the required 20% non- federal matching funding needed to apply for the RCE grant.
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist.2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
ITEM 10
This Project aligns with the RCE Program purpose to improve safety and mobility of people and goods. Further, it supports the stated Administration Priorities of safety, equity, and climate and sustainability.
The C
ity of Ceres would like to thank the FRA for its consideration and welcomes the opportunity to support the Rail Commission in the pursuit of RCE grant funding to support the Project.
We
urge your careful consideration and review of this important funding request.
Si
ncerely,
Jav
ier Lopez
Mayor, City of Ceres
ITEM 10
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE:
TO:
FROM:
CONTACT:
SUBJECT:
September 9, 2024
Mayor and City Council
Douglas D. Dunford, City Manager
Julian Aguirre, Redevelopment and Economic Development Manger [email protected] (209) 538-5773
Resolution No. 2024- XXX, Establishing the Annual Assessment Levy for the 2024-2025 Fiscal Year on the Businesses in the Downtown Area Defined in the Ceres Downtown Revitalization Area Board (CDRAB) Annual Report for the Activities and Programs of the Ceres Downtown Revitalization Area for Fiscal Year 2024-25 RECOMMENDED COUNCIL ACTION:
Staff recommends the City Council approve Resolution 2024 -xx establishing the Annual Assessment Levy for the 2023-24 Fiscal Year on the businesses in the Downtown Area defined in the CDRAB Annual Report for the Activities and Programs of the Ceres Downtown Revitalization Area Board for the Fiscal Year 2024-25.
I. BACKGROUND:
At its regularly scheduled meeting of August 26, 2024, the City Council approved the Annual Report of the Ceres Downtown Revitalization Area Board for Fiscal Year 2024-25 and set a Public Hearing for September 9 th, 2024, to consider approving the levy of assessment for the Ceres Downtown Revitalization Area for FY 2024-25. The proposed method of assessing businesses located in the CDRAB area for the 2024-25 Fiscal Year will be the same as originally established in 1989 w ith the formation of the Parking and Business Improvement District for the Ceres Downtown Revitalization Area.
It is estimated that the annual assessment will generate approximately $ 7,800.00 As reported to the City Council on August 26, 2024, the proposed activities, and projects for the Ceres Downtown Revitalization Area for the 2024 -25 Fiscal Year, as recommended by the CDRAB Board (Ceres Planning Commission) generally include the provision of electricity to streetlights, maintenance of street trees and landscaping.
ITEM 11
II. REASONS FOR RECOMMENDATION:
The activities and programs initiated and funded by CDRAB are of vital importance to the continued success of revitalization efforts in Downtown Ceres. Collecting the assessments is the only method to fund these projects that keep Downtown clean, well - lit and supports other public and private efforts to promote this important commercial district in Ceres. The revenue also will contribute to a potential promotional and beautification efforts benefiting all Downtown businesses.
III. FISCAL IMPACTS:
The fiscal impact of the proposed levy of assessment is positive to the City, by generating revenue from assessments paid by the businesses located in the boundaries of the Ceres Downtown Revitalization Area. This supplemental and restricted revenue may only be used by the City to fund projects and activities in the CDRA, which contribute to the revitalization of the downtown area and as identified in the CDRAB Annual Report for FY 2024-25.
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
Action on this item furthers the City’s Strategic Plan goal of “Economic Development:
Proactively implement the City Council’s Economic Development Strategic Plan 2013 - 2020 consistent with the Council’s long-term vision and priorities…”. As noted previously, action to approve this Annual Report furthers the progress in implementing the Strategic Plan, as well as the Ceres Downtown Specific Plan policy objectives that will enhance the community’s economic strength and vitality.
V. POLICY ALTERNATIVES:
The Council not to approve the Levy Assessment
VI. INTERDEPARTMENTAL COORDINATION:
N/A
VII. PUBLIC PARTICIPATION:
Public participation has been solicited at a noticed public meeting of the CDRAB on August 19, 2024, and at the City Council Meeting August 26, 2024. Additionally, a formal notice of public hearing for this council meeting dated September 9 th has been duly published in the Ceres Courier, as well as notices mailed to all participating businesses located in the boundaries of the CDRA
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
Following approval of this resolution, staff shall assess businesses located within the revitalization area according to the procedure identified in the Annual Report for Fiscal Year 2024-25.
ITEM 11
Approved by: _____________________
Douglas D. Dunford,
City Manager
Attachments:
1. Attachment A – Resolution
2. Attachment B – CDRAB Annual Report for 2024-25
3. Attachment C – Boundary Map
4. Attachment D – Boundary Legal Description
5. Attachment E – Method of Calculating Assessment
ITEM 11
ITEM 11
AT TACHMENT A
RESOLUTION NO. 2024-XXX
E
STABLISHING THE ANNUAL ASSESSMENT LEVY FOR THE 2024-2025
FISCAL YEAR ON THE BUSINESSES IN THE DOWNTOWN AREA
DEFINED IN THE CERES DOWNTOWN REVITALIZATION AREA BOARD (CDRAB) ANNUAL REPORT FOR THE ACTIVITIES AND PROGRAMS OF
THE CERES DOWNTOWN REVITALIZATION AREA FOR FISCAL YEAR
2024-25
T
HE CITY COUNCIL
City of Ceres
W
HEREAS, the Ceres Downtown Revitalization Area Board has duly prepared and filed with the City Clerk of the City of Ceres its Annual Report for the 2024-25 Fiscal Year, and
W
HEREAS, On August 26, 2024 the City Council of the City of Ceres, Pursuant to Resolution No. 2024- xxx, duly approved the Annual Report of the Ceres Downtown Revitalization Area Board for the 2024-25 Fiscal Year and it further declare its intention to levy and collect assessments within the said Ceres Downtown Revitalization Area for FY 2023-24 as set forth in the Annual Report of the Ceres Downtown Revitalization Area Board; and
W
HEREAS, The City Council of the City of Ceres duly caused a public hearing to be set for Sept 9th, 2024 for the purpose of considering the proposed assessments to be made upon businesses located within the Ceres Downtown Revitalization Area for the 2024-25 Fiscal Year; and
WHEREAS, not ice of sa id public hear ing was dul ly pu blished and given as required by law; and
WHEREAS, at the public hearing held on September 9, 2024, the Ceres Council received all written and oral comments presented regarding the Annual Report and the proposed annual assessment levy; and
WHEREAS, the boundary and legal description of the properties included within the Ceres Downtown Revitalization Area are attached hereto as Attachments C and D; and
WHEREAS, the method of calculation and pr oposed levy of assessments f or businesses with the Ceres Downtown Revitalization Area is Attachment E; and WHEREAS, the Annual Report of the Ceres Downtown Revitalization Board for 2024-25 fiscal year is attached hereto as Attachment B
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres herby establish the annual assessment levy for the 2024-2 025 fiscal year on the businesses in the downtown area defined in the Ceres Downtown Revitalization ITEM 11
Area Board (CDRAB) Annual Report for the activities and programs of the Ceres Downtown Revitalization Area Board for Fiscal Year 2024-25.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 9
th day of September 2024, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
______________________________
Javier Lopez, Mayor
ATTEST:
________________________________
Fallon Martin, City Clerk
ITEM 11
ATTACHMENT B
CERES DOWNTOWN REVITALIZATION AREA BOARD
FISCAL YEAR 2024-25 ANNUAL REPORT
CERES DOWNTOWN REVITALIZATION BOARD
The Ceres downtown Revitalization Area Board (CDRAB) was formed by the City Council on January 23, 1989, to assist business owners, merchants and landowners with the revitalization and promotion of Downtown Ceres.
BOUNDARIES
The boundaries for the Ceres Downtown Revitalization Area are reflected in Exhibit A and described with the attached legal description, Exhibit B. These boundaries generally include the area between 6
th Street to the east, Pine Street to the south, El Camino Avenue to the west and include south- facing properties on Magnolia Street from El Camino Avenue, east to 6 th Street. This area covers approximately ten (10) city blocks and approximately fifty (50) businesses.
IMPROVEMENTS AND ACTIVITIES TO BE PROPOSED FOR FISCAL YEAR 2024-25
The revenue generated from assessments will be used to fund the maintenance of tree grates, landscaping, sidewalks, and the payment of electricity for streetlights. It will also contribute to the potential downtown facade improvement program and the development of a new downtown incentive program. The details of the new program will be determined and presented to the board and City Council.
ESTIMATE OF THE COST OF PROVIDING THE IMPROVEMENTS AND ACTIVITIES FOR FISCAL YEAR 2024-25
The CDRAB proposed budget for Fiscal Year 2024- 25 is approximately $26,281, which funds landscape maintenance, electricity, office supplies and advertising.
SURPLUS OR DEFICIT REVENUES TO BE CARRIED OVER FORM PRIOR FISCAL YEARS
The Ceres Downtown Revitalization Area Board creates a separate stand- alone budget each year. Any unexpended funds from this or prior fiscal years will be returned to the fund balance. All projects and activities proposed to be funded during the upcoming year shall be included in each proposed budget approved by the City Council annually.
METHOD AND BASE OF LEVYING ASSESSMENT
The assessment for Fiscal Year 2024- 25 will replicate the parking and business improvement district assessment as outlined in Exhibit C.
ITEM 11
ATTACHMENT B
EXISTING POLICY
The City Council of the City adopted an ordinance, Chapter 3.36 of the City of Ceres Municipal Code, establishing a downtown parking and improvement area pursuant to the provisions of the Parking and Business Improvement Area Law of 1979. The area was designated as the “Ceres Downtown Revitalization Area” (Ord. 88-708, 1988)
ITEM 11
ATTACHMENT C
ITEM 11
ITEM 11
A TTACHMENT D
CERES DOWNTOWN REVITALIZATION AREA
Legal Description
A
ll that certain real property situated in a portion of the Southeast ¼ of Section 14, Township 4 South, Range 9, Mount Diablo Base and Meridian, City of Ceres, County of Stanislaus, State of California described as follows:
B
EGINNING at the Northwest corner of Lot 13, Block 22, of the CITY OF CERES, as shown on the map file din Volume 11 of maps at page 1, Stanislaus County Records, thence Northerly along the prolongation of the West line of said Lot 13, a distance of 15’ +/- to the true point of beginning; thence Easterly along a line which is 150’ North of the parallel to the centerline of Magnolia Street a distance of 1995’ +/- to the centerline of Sixth Street; thence South along the centerline of Sixth Street a distance of 1840’ +/- to the centerline intersection of Park Street; thence West along the center line of Park Street and its prolongation a distance of 500’ +/- to appoint on the Southerly prolongation of the Westerly right of way line of El Camino Avenue; thence Northwesterly along the Westerly right of way line of El Camino Avenue and its prolongation a distance of 2200’ +/- to a point on the Southerly prolongation of the West property line of said Lot 13; thence North along the West line of said Lot 13 and its prolongation a distance of 210’ +/- to the true point of beginning.
A
dopted by the Ceres City Council August 8, 1988 (resolution 88-156) ITEM 11
ITEM 11
A TTACHMENT E
CERES DOWNTOWN REVITALIZATION AREA
METHOD OF CALCULATING ASSESSMENT
1 Business with gross receipts of less than
$50,000.00 per quarter
$10.00 per month
2 Businesses with gross receipts of $50,000.00
or more per quarter
$ 25.00 per month
3 Businesses with gross receipts of
$200,000.00 or more per quarter
$ 25.00 per month PLUS
one mil (.001) on all gross
receipts over $200.000.00
per quarter
4 Membership fee for banks and savings and
loans
$500.00 per year
5 Gasoline service stations with gasoline sales
of $ 800,000.00 or more per year
$500.00 per year PLUS
$25.00 per month
6 Residential 0.00
7 Home occupation permits Same as #1,2,3 and 4
T
he aggregate or combined receipts shall be used for all businesses owned by the same party or parties and that are located at the same address.
ITEM 11
ITEM 11
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey,
Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: September 9, 2024
TO:
FROM:
CONTACT
:
SUBJECT:
Mayor and City Council
Douglas D. Dunford, Cit y Manager
Julian Aguirre, Redevelopment/Economic Development Manager [email protected], (209) 538-5773
Resolution No.
2024-XXX, Accepting the Consolidated Annual
Performance and Evaluation Report (CAPER) for Fiscal Year 202
3-2024 Prepared fo r the Stanislaus Urban County Consortium RECOMMENDED COUNCIL ACTION:
Staff recommends approval of a resolution for concurrence and support of the Consolidated Annual Performance and Evaluation Report (CAPER) for Fiscal Year (FY) 2023-2024 prepared for the Stanislaus Urban County Consortium.
I. BACKGROUND:
The Stanisl
aus Urban County Consortium, consisting of the cities of Ceres, Hughson, Oakdale, Riverbank, Patterson, Newman, Waterford and the County, receives annual allocations of funds for Community Development Block Grant (CDBG) and Emergency Shelter Grant (ESG) activities. The administering jurisdiction (Stanislaus County) is required to:
1) Prepare a Co
nsolidated Annual Performance Evaluation Report (CAPER); 2) Make the CAPER available for a 15-day public review period; 3) Allow any member of the public who wishes to speak on the matter to do so; 4) Submit the CAPER to the United States Department of Housing and Urban Development (HUD) for review.
The attached D
raft FY 2023-2024 CAPER outlines the projects that were undertaken by the Consortium members as well as various public service agencies that were funded to assist additional persons and households. For FY 2023- 2024, the City of Ceres was allocated $233,793 for CDBG program activities and related administration funds for the Morrow Village curb, gutter and ADA sidewalk infrastructure improvement project.
ITEM 12
The CDBG program has been very effective in providing communities with resources to address a wide range of unique community development needs for low -income persons within Stanislaus County. In Ceres, the program has been utilized over the last several years to provide infrastructure improvements such as: new drainage, curbs, gutters, and sidewalks in predominately low-income census tracts. These infrastructure improvements are based upon the community’s needs and priorities, as outlined in the Stanislaus Urban County Consortium CDBG Annual Action Plan.
II. REASONS FOR RECOMMENDATION
:
HUD requires this action of all Consortium members.
III. FISCAL IMPACTS:
There is no direct fiscal impact for recommending that the Stanislaus County Board of Supervisors approve the FY 2023-2024 CAPER.
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
N/A
V. POLICY ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
N/A
VII. PUBLIC P ARTICIPATION:
The Draft FY 2023-2024 CAPER has been made available for a 15- day public review period from August 16, 2024, to September 10, 2024. Notice of the Stanislaus County Public Hearing and availability of the CAPER document was also posted at the County Planning and Community Development Department.
The public will have the opportunity to speak about the CAPER at an upcoming Stanislaus County Board of Supervisors public hearing. As required by Community Development Block Grant program guidelines, any public comment received will be included in the final CAPER that County staff will submit to HUD by December 1, 2024.
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. ST EPS F OLLOWING APPROVAL:
The City Council’s recommendation on the concurrence and support of the Draft FY 2023- 2024 CAPER will be forwarded to the County Board of Supervisors.
ITEM 12
A
pproved by: ____________________
Douglas D. Dunford,
City Manager
A
ttachments:
1. Attachment A – Resolution
2. Attachment B – Draft FY 2023-2024 CAPER
ITEM 12
ITEM 12
AT TACHMENT A
RESOLUTION NO. 2024-XXX
ACCEPTING THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR FISCAL YEAR FISCAL YEAR 2023-2024 PREPARED FOR
THE STANISLAUS URBAN COUNTY CONSORTIUM
THE CITY COUNCIL
City of Ceres
WHEREAS, the Stanislaus HOME Cons ortium which includes the Stanislaus Urban County, City of Turlock, and the unincorporated ar eas of Stanislaus County, have received and expended HOME funds from the U.S. Departm ent of Housing and Urban Development (HUD) for fiscal year (FY ) 2023-2024; and WHEREAS, the City of Ceres, as a member of the Stanislaus Urban County and the HOME consortium, is required to assis t the County in the CAPE R process to report their project s tatus and to doc ument progress made in accomplishing goals set forth in the Consolidated P lan and Annual Action Plan; and WHEREAS, the Draft CAPER is available for public review from August 16, 2024 to September 10, 2024 to allow the public the opportunity to review and provide comments prior to the public hearing by the Stanislaus County Board of Supervisors on September 10, 2024.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres hereby accepts the Consolidated Annual Performanc e and Evaluation Report (CAPER) for Fiscal Year 2023-2 024 pr epared for the Stanislaus Urban County Consortium.
P
ASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 9th day of September 2024, by the following vote:
AYES:
Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___
___________________________
Javier Lopez, Mayor
ATTEST:
___
_____________________________
Fallon Martin, City Clerk
ITEM 12
DRAFT CAPER 1
OMB Control No: 2506-0117
Fiscal Year 2023-2024
Stanislaus HOME Consortium and Stanislaus Urban
County Consolidated Annual Performance
and Evaluation Report (CAPER)
for U.S. Housing and Urban Development
Entitlement Programs
August 2024
Prepared by:
Stanislaus County
Planning and Community
Development Department
1010 10th Street, Suite 3400
Modesto, CA 95354
ATTACHMENT B
ITEM 12
DRAFT CAPER 2
OMB Control No: 2506-0117
STANISLAUS HOME CONSORTIUM AND STANISLAUS URBAN COUNT Y FISCAL YEAR 202 3-202 4 CAPER
Stanislaus County
Chairman – Mani Grewal
Vice Chairman – Buck Condit
Supervisor Vito Chiesa
Supervisor Terry Withrow
Supervisor Channce Condit
City of Ceres
Mayor Javier Lopez
Vice Mayor Bret Silveira
Councilmember James Casey
Councilmember Rosalinda L. Vierra
Councilmember Daniel A. Martinez
City of Hughson
Mayor George Carr
Mayor Pro Tem Randy Crooker
Councilmember Samuel Rush
Councilmember Julie Ann Strain
Councilmember Alan McFadon
City of Newman
Mayor Casey Graham
Councilmember Laroy McDonald
Councilmember Scott Ball
Councilmember Shane Tomlinson
City of Oakdale
Mayor Cherilyn Bairos
Councilmember Christopher Smith
Councilmember Fred Smith
Councilmember Kayleigh Gilbert
Councilmember Bob Amaral
City of Patterson
Mayor Michael Clauzel
Councilmember Shivaugn Alves
Councilmember Jessica Romero
Councilmember Dominic Farinha
Councilmember Carlos Roque
City of Riverbank
Mayor Richard D. O’Brien
Vice Mayor Leanne Jones Cruz
Councilmember Luis Uribe
Councilmember Rachel Hernandez
Councilmember Darlene Barber-
Martinez
City of Waterford
Mayor Charlie Goeken
Vice Mayor Jill Kitchens
Councilmember Jamie Hilton
Councilmember Christine Harris
Councilmember Elizabeth Talbott
City of Turlock
Mayor Amy Bublak
Councilmember Kevin Bixel
Councilmember Rebecka Monez
Councilmember Cassandra Abram
Councilmember Pam Franco
ITEM 12
DRAFT CAPER 3
OMB Control No: 2506-0117
TABLE OF CONTENTS
INTRODUCTION ............................................................................................................................................................. 5 CR-05 – GOALS AND OUTCOMES ................................................................................................................................... 7 Table 1 - Consolidated Plan Accomplishments - Program Year 4 and Strategic Plan to Date ......................... 9 CR-10 - RACIAL AND ETHNIC COMPOSITION OF FAMILIES ASSISTED .......................................................................... 11 Table 2 - Table of Assistance to Racial and Ethnic Populations by Source of Funds ..................................... 11 Table 2 A - Table of Assistance to Racial and Ethnic Populations by Source of Funds .................................. 12 CR-15 - RESOURCES AND INVESTMENTS 91.520(A) .................................................................................................... 13 Table 3 Resources Made Available ................................................................................................................ 13 Table 4 - Identify the Geographic Distribution and Location of Investments ............................................... 14 CR-20 - AFFORDABLE HOUSING 91.520(B) .................................................................................................................. 16 Table 5 - Number of Households ................................................................................................................... 16 Table 6 - Number of Households Supported ................................................................................................. 17 Table 7 - Number of Persons Served ............................................................................................................. 18 CR-25 - HOMELESS AND OTHER SPECIAL NEEDS 91.220(D, E); 91.320(D, E); 91.520(C) ............................................. 19 CR-30 - Public Housing 91.220(H); 91.320(J) ............................................................................................................... 24 CR-35 - OTHER ACTIONS 91.220(J)-(K); 91.320(I)-(J) ................................................................................................... 25 CR-40 - MONITORING 91.220 AND 91.230 .................................................................................................................. 29 CR-45 - CDBG 91.520(C) ............................................................................................................................................... 31 CR-50 – HOME 24 91.520 (d) ....................................................................................................................................... 32 CR-58 – Section 3 ......................................................................................................................................................... 33 CR-60 - ESG 91.520(G) (ESG RECIPIENTS ONLY) ........................................................................................................... 35 CR-65 - PERSONS ASSISTED ......................................................................................................................................... 38 Table 8 - Household Information for Homeless Prevention Activities .......................................................... 38 Table 9 - Household Information for Rapid Re-Housing Activities ................................................................ 38 Table 10 - Shelter Information ...................................................................................................................... 38 Table 11 - Household Information for Street Outreach ................................................................................ 39 ITEM 12
DRAFT CAPER 4
OMB Control No: 2506-0117
Table12 - Household Information for Persons Served with ESG ................................................................... 39 Table 13 - Gender Information ...................................................................................................................... 39 Table 14 - Age Information ............................................................................................................................ 40 Table 15 - Special Population Served ............................................................................................................ 40 CR-70 – ESG 91.520(G) - ASSISTANCE PROVIDED AND OUTCOMES ............................................................................ 41 Table 16 - Shelter Capacity ............................................................................................................................ 41 ITEM 12
DRAFT CAPER 5
OMB Control No: 2506-0117
PROGRAM YEAR – 4
CONSOLIDATED PLAN 2020-2025
2023-202 4 STANISLAUS HOME CONSORTIUM & STANISLAUS URBAN COUNTY
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
INTRODUCTION
The 2023-2024 Consolidated Annual Performance and Evaluation Report (CAPER) constitutes the fourth reporting period ( the Fiscal Year coverin g July 1, 202 3 to June 30, 202 4) of the Five -Year Consolidated Planning period. Stanislaus County, in partnership with the cities of: Ceres, Hughson, Newman, Oakdale, Patterson, Riverbank, and Waterford form the Stanislaus Urban County (hereafter “Urban County”) for purposes of receiving U.S. Housing and Urban Development (HUD) Community Development Block Grant (CDBG) and Emergency Solutions Grants (ESG) program funds. The Stanislaus Urban County, in partnership with the City of Turlock for the Stanislaus HOME Consortium for purposes of receiving HUD HOME Investment Partnerships (HOME) funding Stanislaus County serves as lead entity for both the Stanislaus HOME Consortium and the Urban County.
HUD requires the Stanislaus HOME Consortium and Urban County to prepare and adopt a five -year Consolidated Plan (Con Plan) and Annual Action Plans to inform HUD on how the allocated grant funds will be used. At the end of each fiscal year, HUD requires this annual CAPER to report the progress made in accomplishing the goals set forth in the Con Plan, also referred to as a Strategic Plan, and Annual Action Plan (AAP). As a recipient of Neighborhood Stabilization Program (NSP) funding in prior fiscal years, the Urban County reports on NSP program income funds still programmed for use. The projects and activities outlined within this CAPER were administered and overseen by the County’s Department of Planning and Community Development.
In Fiscal Year 2023-2024, the Stanislaus HOME Consortium and Urban County continued focusing on effectively administering and implementing CDBG , ESG, HOME, and NSP programs. HUD funded infrastructure projects continued with a mixture of preliminary design, engineering, environmental assessments, and construction activities. Non-profits were awarded CDBG and ESG funding for delivery of public services and emergency shelter operations continued to provide needed services to the communities most vulnerable populations.
The annual HUD Entitlement program funding allocated to the Stanislaus Urban County in Fiscal Year 2023-2024 were:
CDBG $2,335,030
ESG $ 208,317
Total: $2,543,347
ITEM 12
DRAFT CAPER 6
OMB Control No: 2506-0117
The annual HUD Entitlement program funding allocated to the Stanislaus HOME Consortium in Fiscal Year 2023-2024 was:
HOME $1,708,364
Fiscal Year 2023-2024 was the first year of the Stanislaus HOME Consortium, the County utilized the year to establish the foundation for identifying projects and expend funding in accordance with HUD requirements. Staff’s efforts included working with the City of Turlock to coordinate the programming of unallocated City of Turlock/Stanislaus Urban County HOME Consortium funds (both the annual allocation and program income) held by the City of Turlock and bringing on a consultant to assist the County with program administration of the new Consortium.
In addition to the funding listed above, the CAPER also reports on the use of HUD CDBG and ESG Coronavirus Aid, Relief, and Economic Security (CARES) Act funding awarded to the Stanislaus Urban County in Fiscal Years 2019-2020 and 2020 -2021. The CARES Act identified additional funding for the CDBG and ESG programs to prevent, prepare for, and respond to the community impacts of the COVID - 19 pandemic.
HUD’s distribution plan for CDBG and ESG CARES Act funding included multiple rounds: an initial round (CV1) that would allow for quick access to funding necessary to address the immediate crisis resulting from the pandemic and rounds two and three, CV2 and CV3, that would support post -pandemic community recovery. Below are the amounts that the Stanislaus Urban County was awarded for round one CDBG (CV1) and ESG (CV1), round two ESG (CV2), and round three CDBG (CV3) funding:
CDBG Round One (CV1) Allocation: $1,358,994
CDBG Round Three (CV3) Allocation: $1,432,755
Total $2,791,749
ESG Round One (CV1) Allocation: $ 683,103 (Original Award $698,717) ESG Round Two (CV2) Allocation: $3,292,823 (Original Award $3,891,785) Total $3,975,926 (Original Award $4,590,502)*
*$614,576 in ESG CV funding was recaptured by HUD on March 16, 2022 – see discussion in Board Agenda Item 6.1 on September 12, 2023. Board Resolution 2023-0469
CDBG, ESG, NSP, and HOME funds are designed to primarily serve the low-income community as defined by the Area Median Income (AMI) limits per program for Stanislaus County as determined by HUD. Funds are used by the Stanislaus HOME Consortium and Urban County to meet the following goals of the Con Plan:
1. Increase and improve supply of affordable housing
2. Work to end and prevent homelessness
3. Improve infrastructure and public facilities
4. Provide public services
5. Community emergency responses
6. Administration
ITEM 12
DRAFT CAPER 7
OMB Control No: 2506-0117
In Fiscal Year 2023-2024, the Stanislaus HOME Consortium and Urban County continued to collaborate with the Stanislaus Community System of Care (CSOC), the local federally recognized Continuum of Care (CoC), on homeless services and programs. A CoC is an integrated system of care that guides and tracks homeless individuals and households through a comprehensive array of housing and services designed to prevent and end homelessness. Services supported with ESG funding are brought to the local CoC for feedback and to ensure coordination with countywide efforts to address homelessness.
The County’s Department of Planning and Community Development has also served as the Administrative Entity for the local CoC for state ESG (CA-ESG) since 2017. The department works with the CoC to identify service needs and allocates the CA-ESG funding through its annual grant application process that is later described in the CAPER. On average the local CoC area receives approximately $280,000 annually in CA- ESG funding.
This CAPER is presented in the template format generated by HUD which includes a series of questions and answers in relation to specific program funding received by the Stanislaus HOME Consortium and Urban County . The information provided in the CAPER is limited to the specific questions that HUD requires of Stanislaus County as the lead entity and does not address any other federal or state funding received by the members of the Stanislaus HOME Consortium and Urban County. The CAPER is submitted through HUD’s Integrated Disbursement and Information System (IDIS) which limi ts the length of responses to each question.
CR -05 – GOALS AND OUTCOMES
PROGRESS THE JURISDICTION HAS MADE IN CARRYING OUT ITS STRATEGIC PLAN AND ITS ACTION PLAN. 91.520(A)
This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
The priorities identified in the Con Plan are public infrastructure, economic development, affordable housing, public services, and community emergency response to COVID-19. In many neighborhoods and communities throughout the planning area, public infrastructure (sewer, curb, gutter, sidewalk, storm drainage, etc.) is minimal or non -existent, causing this to be a high priority need. All of the Stanislaus Urban County members utilize CDBG funds for infrastructure improvement projects in an effort to improve the quality of life for residents in and around the project areas.
Through the CDBG Public Services Grant (PSG) (CDBG-PSG) program, the Urban County set aside approximately 10% of its annual CDBG allocation for programs that provide services to low to moderate- income households (families or individuals). In Fiscal Year 2023-2024, a total of $233,503 in funding was awarded to nine public service programs to carry -out a number of needed services that included assistance to the homeless and those at risk of becoming homeless. Approximately 3,111 individuals received some form of service , CDBG PSG f unded programs ranging from meal s and shelter for low - income households to emergency food assistance.
Throughout Fiscal Year 2023-2024, the Urban County and the local CoC worked together on strengthening efforts to address and collaborate on homeless issues. Those efforts included working with the CoC and other entitlement jurisdictions to:
ITEM 12
DRAFT CAPER 8
OMB Control No: 2506-0117
• Oversee and monitor programs for federal compliance
• Support the Coordinated Entry System (CES)
• Support the Homeless Management Information System (HMIS) • Update local CES policies and procedures
In Fiscal Year 2020 CDBG CV1 and ESG CV1 were awarded and in 2021 CDBG CV3 and ESG CV2, the second round of CARES funding, were awarded through a competitive grant application process . A total of 12 programs provided by eight service providers were funded CDBG CV funding and four activities by four service providers were funded ESG CV funds, including one shelter rehabilitation project. A total of 377 individuals were assisted with annual ESG funds and a total of 20 additional shelter beds were constructed with ESG CV funds. The outcomes for these CARES funded programs are included in the Fiscal Year 2023- 2024 CAPER.
COMPARISON OF THE PROPOSED VERSUS ACTUAL OUTCOMES FOR EACH OUTCOME MEASURE
SUBMITTED WITH THE CONSOLIDATED PLAN AND EXPLAIN, IF APPLICABLE, WHY PROGRESS WAS NOT MADE TOWARD MEETING GOALS AND OBJECTIVES. 91.520(G)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
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ITEM 12
DRAFT CAPER 9
OMB Control No: 2506-0117
Table 1 – Consolidated Plan Accomplishments – Program Year 4 and Strategic Plan to Date *The Affordable Housing goal is in the FY 2020-2025 Con Plan as a goal for the overall City of Turlock/Stanislaus Urban County HOME Consortium, which was administered by the City of Turlock until July, 1, 2023. All HOME Program funded projects, housing goals and related activities that were funded prior to June 30, 2023 are reported in the City of Turlock’s CAPER and any HOME funded projects after that are reported by the County on behalf of the Stanislaus HOME Consortium.
Consolidated Plan Accomplishments Strategic Plan to Date Program Year 4 Goal Category Source / Amount Indicator Unit of
Measure Expected Actual Percent
Complete Expected Actual Percent
Complete
Administration Other-
Administration
CDBG: $472,339
ESG: $15,623
HOME: $170,836
CDBG CV1: $271,796
CDBG CV3: $286,551
ESG CV1: $54,257.28
ESG CV2: $343,335.32
N/A N/A N/A N/A N/A N/A N/A N/A
Community Emergency
Response Program
Other-
Emergency
Assistance
CDBG CV1: $1,087,198
CDBG CV3: $1,146,204
ESG CV1: $628,846
ESG CV2: $2,838,825
Rapid Re-Housing Households
Assisted 385 35 9% 10 0 0%
Homeless Persons
Overnight Shelter
Persons
Assisted 970 1,631 129.2% 300 377 125.6%
Homeless
Prevention
Persons
Assisted 900 27 2.5 10 4 40%
Other Other 4,361 6,230 97.4% 1,000 1,979 197.9%
Improve Public
Infrastructure
Non-Housing
Community
Development
CDBG: $1,862,691 Infrastructure
Activities
Households
Assisted 7,500 1,061 14.1% 1,500 250 16.6%
Provide Public Services
Homeless Non-
Homeless
Special Needs
CDBG Public Services:
$233,503
Public service
activities other than
Low/Moderate-
Income Housing
Benefit
Persons
Assisted 7,000 10,553 106.3% 3,000 3,111 103.7%
Work to End and
Prevent Homelessness Homeless
ESG: $192,694
Other Other 2,100 1,757 65.7% 305 377 123.6%
*Affordable Housing Affordable
Housing HOME: $1,537,528 N/A N/A N/A N/A N/A N/A N/A N/A ITEM 12
DRAFT CAPER 10
OMB Control No: 2506-0117
ASSESS HOW THE JURISDICTION’S USE OF FUNDS, PARTICULARLY CDBG, ADDRESSES THE
PRIORITIES AND SPECIFIC OBJECTIVES IDENTIFIED IN THE PLAN, GIVING SPECIAL ATTENTION TO THE HIGHEST PRIORITY ACTIVITIES IDENTIFIED.
The Con Plan identifies public infrastructure and facility improvements, affordable housing, community and economic development, public services, homeless services, and community emergency response as the high priority needs. Consistent with these priorities, the following activities were undertaken this past fiscal year:
• Each Urban County member continued with the design, engineering, and construction of various public infrastructure projects contributing to the improvement of neighborhoods. • Continued to fund public service programs through a competitive grant process to assist non- profits that aid low- and moderate-income persons in need of services (i.e., food, shelter, and youth services).
• Continued to oversee awarded grants, to non-profits, that were offered through a competitive process to assist the community to prepare, prevent, and protect its residents, service providers, and businesses from the impact of COVID-19.
• A consultant contract for technical assistance in establishing program policies and procedures and development of a Request for Proposals (RFP) for housing development projects and services was executed and efforts are underway in establishing the program’s administrative foundation.
The following service provider’s expenditures and outcomes are reflected in the CAPER:
CDBG-PSG Program Funded Service Providers (Fiscal Year 2023-2024) Court Appointed Special Advocates of Stanislaus County - Direct Services Project $25,944.77 Center for Human Services - Westside Family Resource Centers Supportive Services $25,944.77 Children’s Crisis Center of Stanislaus County - Guardian House $25,944.77 Children’s Crisis Center of Stanislaus County - Marsha’s House $25,944.77 Children’s Crisis Center of Stanislaus County - Verda’s House $25,944.77 Haven Women’s Center of Stanislaus-Haven Emergency Shelter Program $25,944.77 United Samaritans Foundation - Daily Bread Mobile Lunch Program - Ceres/Keyes $25,944.77 United Samaritans Foundation - Daily Bread Mobile Lunch Program - Hughson $25,944.77 United Samaritans Foundation - Daily Bread Mobile Lunch Program - Westside $25,944.77
2022 ESG Program Funded Service Providers
Center for Human Services - Youth Low Barrier Shelter Program $79,364 Community Housing and Shelter Services - Rental Assistance Program $90,000 We Care Program -Turlock - Emergency Shelter Program $22,645
2023 ESG Program Funded Service Providers
Community Housing and Shelter Services – Rental Assistance Program $88,010.40 We Care Program – Turlock - Emergency Shelter Program $104,683.60
CDBG CV1 Program Funded Service Providers
Cambridge Academies - Enterprise Connection Program $201,731.50 Center for Human Services - Family Resource Center Concrete Support $201,731.50 Children’s Crisis Center - CDBG CARES Program $170,691.50 Family Promise of Greater Modesto - Rent/Utility Assistance Program $201,731.50 ITEM 12
DRAFT CAPER 11
OMB Control No: 2506-0117
Salvation Army - Red Shield - Feed the Need Program $201,731.50 United Samaritans Foundation - Employee Hazard Pay $109,578.50
CDBG CV3 Program Funded Service Providers
Cambridge Academies - HOST House Shelter Program $200,000 Cambridge Academies - Naomi’s House Shelter Program $200,000 Center for Human Services - Family Resource Center Concrete Support $200,000 Community Housing and Shelter Services - Rental Assistance Program $180,000 Haven Women’s Center of Stanislaus-Haven Emergency Shelter Program $166,204 Salvation Army - Red Shield- Feed the Need Program $200,000
ESG CV1 Program Funded Service Providers:
Community Housing and Shelter Services - Rental Assistance $244,615.34 Family Promise of Greater Modesto - Shelter to Solutions $264,615.33 We Care Program – Turlock - Emergency Shelter Program $119,615.33
ESG CV2 Program Funded Service Providers:
United Samaritans Foundation - Shelter Renovation Project $2,500,000 We Care Program - Turlock - Emergency Shelter Program $338,824.86
As the Urban County’s lead entity , county staff administratively supported all of the Urban County members on their path s towards meeting the goals identified by the communit y during the Con Plan process. The competitive grant review process utilized a Grant Review Panel made up of representatives from each of the Urban County ’s members and the CSOC to assure progress towards meeting the Con Plan’s priorities and addressing community needs.
CR -10 – RACIAL AND ETHNIC COMPOSITION OF FAMILIES ASSISTED
DESCRIBE THE FAMILIES ASSISTED (INCLUDING THE RACIAL AND ETHNIC STATUS OF FAMILIES ASSISTED). 91.520(A)
Race/Ethnicity CDBG Percentage ESG Percentage HOME Percentage White 2,765 88.87% 233 61.80% 0 N/A
Black or African American 130 0.41 29 7.69 0 N/A
Asian 52 1.6 5 1.32 0 N/A
American Indian or American
Native 27 0.86 6 1.59 0 N/A
Native Hawaiian or Other Pacific
Islander 9 0.28 2 0.53 0 N/A
Other 128 4.11 102 27.05 0 N/A
Refused to Answer - - - - 0 N/A
Total 3,111 100 377 100 0 N/A
Hispanic 1,786 57.40 98 25.99 0 N/A
Not Hispanic 1,325 42.59 279 74 0 N/A
Table 2 – Table of Assistance to Racial and Ethnic Populations by Source of Funds ITEM 12
DRAFT CAPER 12
OMB Control No: 2506-0117
Race/Ethnicity CDBG CV Percentage ESG CV Percentage
White 1,615 81.60% 233 62.46%
Black or African American 155 7.83 29 7.77
Asian 17 0.85 5 1.34
American Indian or American Native 23 1.16 6 1.60
Native Hawaiian or Other Pacific Islander 14 0.70 2 0.53 Other 155 7.83 98 26.27
Refused to Answer - - - -
Total 1,979 100 373 100
Hispanic 1,415 71.50 94 25.20
Not Hispanic 564 28.49 279 74.79
Table 2 A – Table of Assistance to Racial and Ethnic Populations by Source of Funds
NARRATIVE
The Urban County identifies priority need s and offers services and programs to eligible individuals and households regardless of race and ethnicity. T ables 2 and 2 A above reflect the CDBG-PSG and the ESG programs for Fiscal Year 2023-2024 and is generated by the HUD CAPER template and the information reported reflects demographic information provided by participants and recorded in the HUD Integrated Disbursement and Information System (IDIS) reporting system.
Through CDBG-PSG funds there were several non-profits that addressed the needs of special populations in the Urban County. Of the total 3,111 individuals assisted, approximately 802 individuals with disabilities were assisted with emergency food, shelter, and/or utility assistance. Among the total assisted individuals, there were also 669 female head of households, 109 were veterans, 1,111 were seniors, 305 were domestic violence victims, and 996 were homeless. Of those assisted four were provided with homeless prevention services, 705 were provided case management, and 2,826 were provided emergency food assistance.
Through ESG funds there were several non-profits that assisted homeless persons and families, both the chronically homeless populations and temporarily homeless households, make a transition to permanent housing and independent living. While enrolled in these programs, case managers worked with each household to set goals and work on a housing action plan in order to identify and connect with any needed services such as: Temporary Assistance for Needy Families (TANF), food stamps, Veteran’s benefits, future employment opportunities, etc. Throughout the fiscal year, ESG homeless prevention and rapid re - housing funds placed four homeless individuals into permanent housing with all four being stably housed by the end of the fiscal year. The ESG funded programs assisted a total of 377 individuals throughout the fiscal year.
ESG funds were also used to provide emergency shelter to homeless individuals and households. Clients that showed progress and motivation toward self -sufficiency receive extended case management in conjunction with rapid re-housing assistance funds to assist in the placement of job and permanent housing.
ITEM 12
DRAFT CAPER 13
OMB Control No: 2506-0117
CR -15 – RESOURCES AND INVESTMENTS 91.520(A)
IDENTIFY THE RESOURCES MADE AVAILABLE .
Source of Funds Resources Made Available Amount Expended During Program Year- Program Year 2023
CDBG $2,370,213 $898,058.55
ESG 2023 $207,577 $118,804.50
ESG 2022 $128,213 $128,213
HOME $1,537,528 0
CDBG CV1 $1,358,994 $564,293.37
CDBG CV3 $1,432,755 $678,945.20
ESG CV1 $683,103.28 $683,103.28
ESG CV2 $3,182,160.18 $3,182,160.18
Table 3 – Resources Made Available
NARRATIVE
In Fiscal Year 2023-2024, the annual entitlement CDBG, HOME and ESG funding and CARES Act CDBG and ESG funding, in the amounts identified in Table 3 – Resources Made Available, continued to provide much needed public services in the community and helped to alleviate the impact of COVID -19. Collectively, CDBG and ESG funding assist the Urban County in addressing infrastructure needs and to provide services to the most vulnerable of our community. When other resources are available, Urban County members leverage CDBG funds with local, state, o r other federal funds. In Fiscal Year 202 3-2024, CDBG and ESG activities leveraged $5,539,532.21 and $1,459,484 respectively to support service delivery. There was no HOME funding expended in Fiscal Year 2023-2024 and there is no match or leveraged funding to report.
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ITEM 12
DRAFT CAPER 14
OMB Control No: 2506-0117
IDENTIFY THE GEOGRAPHIC DISTRIBUTION AND LOCATION OF INVESTMENTS
Target Area Planned
Percentage of
Allocation
Actual Percentage
of Allocation
Narrative Description
Ceres 16 16 Infrastructure, Public Services and Economic Development Newman 9 9 Infrastructure, Public Services and Economic Development Oakdale 10 10 Infrastructure, Public Services and Economic Development Patterson 11 11 Infrastructure, Public Services and Economic Development Riverbank 9 9 Infrastructure, Public Services and Economic Development Stanislaus Urban County 20 20 Infrastructure, Public Services and Economic Development Unincorporated Stanislaus County 8 8 Infrastructure, Public Services and Economic Development Waterford 9 9 Infrastructure, Public Services and Economic Development Hughson 8 8 Infrastructure, Public Services and Economic Development Turlock N/A N/A Affordable Housing and Services
Table 4 – Identify the Geographic Distribution and Location of Investments
NARRATIVE
CDBG funding is allocated among all the Urban County’s members based on a population and poverty formula, along with an equitable amount of funding for administration. Stanislaus County, as lead entity, receives a greater percentage of funding for administration. Each member sets their own priority for public infrastructure projects. In many neighborhoods and communities within the Urban County’s planning ar ea, public infrastructure is minimal or non-existent, causing this to be a high priority need. Infrastructure such as sewer, water, curb, gutter, sidewalk, and storm drainage are typical development standards in newer neighborhoods but are non-existent or antiquated in older neighborhoods. The Urban County members each use the majority of their annual CDBG entitlement funds for infrastructure improvement-related projects. CDBG-PSG and ESG funding, annual entitlement and CARES Act awards, are made available for use throughout the entire Urban County planning area. CDBG annual entitlement funding is also used to fund fair housing services throughout the Urban County.
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DRAFT CAPER 15
OMB Control No: 2506-0117
HOME funding is allocated among all the Stanislaus HOME Consortium members based on a population and poverty formula for activities, All members are given the opportunity to propose projects using their HOME allocation, with a requirement that funding for the project(s) must be encumbered for use within six months of the beginning of each fiscal year. Unencumbered funds will be utilized by the County, as lead entity, in delivery of eligible housing programs and projects. Programs and projects will be developed through the release of request for proposal (RFP) for housing rehabilitation services, down payment assistant services, and general affordable housing projects for the entire Stanislaus HOME Consortium.
Stanislaus County will retain an ongoing list of projects, developed from RFP s (to be released to developers, realtors, and with others intereste d in participating in affordable housing development) seeking funding for projects. The project list will be prioritized based on community need, project feasibility (i.e., funding, entitlements, design stage, etc.), and time frame for full implementation.
LEVERAGING
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
LEVERAGING RESOURCES
In Fiscal Year 2023-2024, CDBG and ESG activities leveraged $5,539,532 and $1,459,484 respectively to support service delivery. The source s of leveraged funding included: private donations, other local funding, program income, and in-kind donations. Match was not required of the CARES Act CDBG and ESG funded service providers during the fiscal year, however, awarded agencies were still required to report the amounts were still provided to County staff.
Under the NSP program, the Urban County was provided funding to mitigate the negative effects of high foreclosure rates. The program design took foreclosed and vacant homes that were deteriorating due to neglect, and in turn rehabilitate d the homes utilizing local workers and material suppliers. The homes were then resold to qualified first time homebuyers and the sales proceeds were retained by the Urban County as Program Income (PI); along with the future repayment of first -time down payment assistance provided by the NSP program . NSP PI is available for housing development activities, including the Abandoned and Dangerous Buildings program.
Collectively, the leveraging of resources assists the Urban County in addressing its affordable housing and infrastructure needs; and to provide services to the most vulnerable of our community.
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DRAFT CAPER 16
OMB Control No: 2506-0117
FISCAL YEAR SUMMARY – HOME MATCH
Excess match from prior Federal fiscal year $0
Match contributed during current Federal fiscal year $0 Total match available for current Federal fiscal year (Line 1 plus Line 2) $0 Match Liability for current Federal fiscal year $0
Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) $0
MATCHING
Under the annual entitlement ESG program (federal and state), 50% of the costs related to the projects are reimbursed a nd the remainder of the costs paid by non -ESG match funding sources (i.e. , local unrestricted donations). In this manner, the subrecipient in turn commits their dollar-to-dollar match by paying the remainder of the expenses from non -ESG sources. County staff reviews quarterly ESG statistical tables, narratives, HMIS activity reports, request for funds forms, and budget printouts that identify the total funds used/requested by each grantee during that reporting period. County staff verifies and cross-references the information with IDIS on the quarterly budget activity reports. Monitoring visits are also scheduled quarterly by County staff for each grantee to ensure appropriate expenditure of funds.
As part of the ESG monitoring proces s invoices and accompanying receipts are reviewed for reimbursement eligibility.
The HOME Program requires that a contribution or match of no less than 25 cents for each dollar of HOME funds be spent on affordable housing. HOME housing development projects selected through an RFP process will be subject to meeting the match requirement.
CR -20 – AFFORDABLE HOUSING 91.520(B)
EVALUATION OF THE JURISDICTION ’S PROGRESS IN PROVIDING AFFORDABLE HOUSING,
INCLUDING THE NUMBER AND TYPES OF FAMILIES SERVED, THE NUMBER OF EXTREMELY LOW - INCOME, LOW -INCOME, MODERATE -INCOME, AND MIDDLE -INCOME PERSONS SERVED.
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units 5 0
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 5 0
Table 5 – Number of Households
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One-Year Goal Actual
Number of households supported through
Rental Assistance 0 0
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 5 0
Number of households supported through
Acquisition of Existing Units 0 0
Total 5 0
Table 6 – Number of Households Supported
DISCUSS THE DIFFERENCE BETWEEN GOALS AND OUTCOMES AND PROBLEMS ENCOUNTERED IN MEETING THESE GOALS.
As the first year of the Stanislaus HOME Consortium, efforts were focused on establishing the program foundation which included contracting with a housing services provider to assist with preparing policies and procedures and a Request for Proposals (RFP) for housing development projects and services. Efforts included collaborating with the City of Turlock to develop a joint Request for Proposals (RFP) for housing development and services that recognizes funding from the prior HOME Consortium that are still administered by the City of Turlock. The RFP will be released in Fiscal Year 2024-2025 and will include the HOME allocations for 2023 and 2024.
DISCUSS HOW THESE OUTCOMES WILL IMPACT FUTURE ANNUAL ACTION PLANS.
The Stanislaus HOME Consortium will continue to coordinate at a regional level with the Stanislaus Regional Housing Authority (SRHA), non-profit housing developers, the CSOC (and participating agencies with housing funds), and other entitlement jurisdictions (City of Modesto) to address affordable housing issues as well as hom eless prevention strategies. New sources of funding for the planning and development of affordable housing have been made available at the state level and several planning efforts are underway throughout Stanislaus County to accelerate affordable and market -rate housing in Stanislaus County; however, while the new source of funding will aid the efforts to address affordable housing needs, the high cost of developing affordable housing will remain a challenge in getting actual units developed in the volume needed.
New state funding, however, is becoming increasingly dependent on the state certification of jurisdictions (cities and counties) General Plan Housing Elements. During Fiscal Year 2023 -2024, the members of the Stanislaus HOME Consortium and Urban County un dertook a variety of activities associated with contracting with housing element consultants, preparing, circulating, and seeking state certification of their respective housing elements. In November 2023, Stanislaus County released the Housing Stanislaus report, an Initiative undertaken by the County in collaboration with the nine cities within Stanislaus County and held a Housing Summit focus to highlight the barriers and solutions to increasing housing development throughout Stanislaus County. The Summ it included presentations by state and industry leaders in the areas of housing trusts and missing middle housing.
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With respect to HUD funding, there are simply not enough funds available from the yearly CDBG and HOME allocation or remaining NSP PI to make any significant impact on the Stanislaus HOME Consortium’s affordable housing need. The Urban County will continue to use its annual CDBG allocation to: improve the public infrastructure needed to preserve existing affordable housing and support new affordable housing, and to provide fair housing services to assist with tenant/landlord issues . Moving forward in Fiscal Year 2024 -2025 the HOME Consortium members will combine their 2023 and 2024 HOME allocations to solicit housing development projects through the RFP process.
INCLUDE THE NUMBER OF EXTREMELY LOW -INCOME, LOW -INCOME, AND MODERATE -INCOME
PERSONS SERVED BY EACH ACTIVITY WHERE INFORMATION ON INCOME BY FAMILY SIZE IS REQUIRED TO DETERMINE THE ELIGIBILITY OF THE ACTIVITY.
Number of Persons Served CDBG Actual Percentage HOME Actual Percentage Extremely Low-income 2,559 82% 0 0%
Low-income 549 17% 0 0%
Moderate-income 3 1% 0 0%
Total 3,111 100% 0 0%
Table 7 – Number of Persons Served
NARRATIVE
The Urban County does not use CDBG funds directly for affordable housing development but does provide CDBG-PSG and ESG funding to assist the homeless and those at risk of becoming homeless with housing needs. ESG demographical information for Fiscal Year 2023-2024 is shown in CR- 65 Persons Served.
In Fiscal Year 2023-2024, 3,111 individuals received services from the five non-profit service providers awarded CDBG PSG fund ing and 1,979 individuals received services from the eight non-profit service providers awarded CDBG CV funding. Services received included : emergency food assistance, utility assistance, respite childcare, case management, shelter services, education classes, and resource referrals.
During Fiscal Year 2023-2024, a total of 58 clients with special needs were assisted in obtaining shelter services through ESG funded programs and a total of four individuals were assisted with ESG funds in finding affordable rental housing.
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CR -25 - HOMELESS AND OTHER SPECIAL NEEDS 91.220(D, E); 91.320(D, E);
91.520(C)
EVALUATE THE JURISDICTION’S PROGRESS IN MEETING ITS SPECIFIC OBJECTIVES FOR REDUCING AND ENDING HOMELESSNESS THROUGH:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs.
Throughout Fiscal Year 2023-2024, the Urban County utilized CDBG PSG and ESG funding to implement outreach strategies to assist in addressing the homeless population. The Urban County awarded grants to non -profit homeless service providers to provide : homeless prevention, case management, food, shelter, and rapid re-housing. All grantees are required to actively participate in the CSOC in an effort to enhance the coordinated outreach and engagement efforts to the homeless population. The Urban County continues to be actively involved is involved in the development and planning of the local CSOC's outreach and engagement efforts to identify needs and gaps in services for the homeless. The CSOC has developed a system for coordinated intake, assessment, and referral that fully complies with federal CoC requirements.
In Fiscal Year 2023-2024, ESG funding was provided to non-profit service providers to assist with Homeless Management Information System (HMIS) data entry. During the fiscal year, a total of 373 individuals were sheltered and four individuals obtained housing through ESG funded programs. All Stanislaus Urban County ESG funded non-profits maintain client information in the HMIS system and track the progress of the clients while in the programs. Once out of the programs, progress is difficult to track due to lack of funding to pay for the cost of follow-up.
In addition to federal ESG funding, the County’s has also served as the Administrative Entity for the local Continuum of Care (CoC) for California Emergency Solutions Grants (CA-ESG) funding since 2017. CA-ESG funding administered in Fiscal Year 202 3-2024 included the annual allocation and the continued expenditure of CA-ESG CARES Act funding used throughout Stanislaus County.
Activities undertaken in Fiscal Year 202 3-2024 utilizing CA -ESG CARES Act funding included the final quarter (July 1, 2023 through September 30, 2023) of emergency shelter and street outreach activities, including a youth low barrier shelter with a navigation center that coordinates the needs of homeless and emancipated youth.
The following two programs were funded with CA -ESG CARES Act funding and provided services throughout Stanislaus County:
• Stanislaus County Behavioral Health and Recovery Services (BHRS) Community Program. Through a subcontract with Turning Point Community Program ( TPCP), BHRS provided a comprehensive whole person approach program to assist individuals to access shelter in collaboration with the County’s Access Center and Emergency Shelter (ACES) and other community homeless outreach partners. The program provides the following services for the homeless: rehabilitation support, case management, psychiatric medication outreac h support services, employment and housing assistance, substance use linkage, intervention and supports, and other services and support critical to an individual’s ability to access shelter placement. A total of 748 homeless individuals were assisted during the fiscal year.
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• Stanislaus County Probation Department’s Community Assessment Response and Engagement (CARE) Team. The CARE Team facilitates the identification, assessment, and linkage of homeless clients to housing and supportive services. In addition, case managers broker access to services and community supports and ensure that each client is tracked throughout the entire engagement process for continuity of care. The program consist s of an Outreach Coordinator, three case managers and a licensed nurse.
The case manager positions are filled by three Behavioral Health Specialists. The specialists link homeless clients to community resources and provide case management services. Their duties include linking homeless clients to a primary care physician to facilitate medical appointments and transportation to COVID -19 vaccination sites. They follow up with clients to ensure they receive up to two doses and booster vaccines, if eligible. In addition, they link clients to mental health services and medical services. They also provide support and advocacy for homeless clients, while ensuring they address their level of needs.
The nurse position is filled by a Public Health Nurse. The nurse provides COVID -19 vaccines to homeless individuals in the community, assists with educating the homeless population regarding COVID-19 transmission and prevention. The nurse also conducts rapid COVID -19 tests in the community and assist s with contact tracing regarding homeless individuals. A total of 2,161 homeless individuals were assisted during the fiscal year.
The members of the Stanislaus HOME Consortium and Urban County, through its participation in the CSOC, continues to be engaged in homeless discharge coordination from health care facilities through the Stanislaus County Hospital and Shelter Partners (SCHSP) meetings. Since April 2019, the Hospital Council of Northern California has coordinated SCHSP monthly meetings with representatives from local hospitals, homeless shelters, public agencies, and stakeholder groups to plan for the discharge of homeless individuals fro m health care facilities to comply with SB 1152. The objective has been to create a community standard of care and greater connection and cooperation between discharging and receiving providers of services for the homeless.
Addressing the emergency shelter and transitional housing needs of homeless persons.
Throughout Fiscal Year 2023-2024, t he Urban County provided CDBG -PSG and ESG grant funding to various emergency shelters and housing service providers to address emergency shelter needs of homeless persons and households. A number of the emergency shelter clients subsequently received rapid re-housing assistance and became stably housed.
The Stanislaus HOME Consortium and Urban County have been working in collaboration with the local CoC, currently recognized as the CSOC, for over 23 years to improve services for the homeless and those at risk of homelessness. This collaborative is comprised of the Stanislaus Regional Housing Authority (SRHA), the City of Turlock, the City of Modesto, various County’s Departments (Behavioral Health and Recovery Services [BHRS], Community Services Agency [CSA], and Planning & Community Development), shelter providers, housing and housing counseling services providers, faith-based organizations, and over a dozen housing and supportive service providers.
The HMIS sub-committee of the CSOC, has continued to work diligently throughout the fiscal year to improve the data quality of the current HMIS system. Through ESG funding from the Urban County, Community Housing and Shelter Services (CHSS) has entered non-HUD funded homeless service providers ITEM 12
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client information into the HMIS system. This data allows the C SOC’s homeless data collection to be a much more valuable tool for tracking individuals patterns into and out of homelessness. Improving data quality will allow funding to be prioritized based on trends of homeless populations within Stanislaus County.
The County was able to provide support through ESG CV funds to two shelter facilities, three shelter programs, and the rehabilitation of a shelter facility (We Care Program, Turlock) to provide an additional 20 beds, completed in Fiscal Year 2023-2024. In addition to adding beds, the We Care Program shelter project, also included rehabilitating the dining hall to provide overflow beds during excessive heat and cold weather and to allow the shelter to expand its services as a day navigation center.
In total, CA-ESG CV funds were used during the fiscal year to support operations and services to 11 shelter facilities.
While not funded by the Urban County, t he following are some of the facilities available , and efforts undertaken, during the fiscal year to address the emergency shelter and transitional housing needs of homeless persons countywide:
Access Center Emergency Shelter (ACES)
The Access Center Emergency Shelter (ACES), located in the City of Modesto, is a 182 bed, low - barrier, shelter focused on providing shelter to the most vulnerable unsheltered population by decreasing common barriers to individuals accepting shelter service, such as, pets, partners, and possessions. ACES opened November 26, 2019 and operated by the Salvation Army through an agreement approved by the Board of Supervisors on October 1, 2019. Included in the bed count is a 22-bed dorm area available for those individuals experiencing homelessness that suffer from a significant mental illness. This dorm-style room reduces instances of victimization and increases the efficacy of therapeutic intervention. The County’s Community Assessment Response and Engagement (CARE) Team is also able to use the location to provide case management and shelter to the most vulnerable unsheltered individuals. ACES has also afforded an opportunity for the most vulnerable unsheltered population to be sheltered and connected with case management services, with a strong emphasis on assisting shelter guests to become document ready for entry into the community’s coordinated entry housing continuum. Additionally, Stanislaus County Animal Services Agency partnered with ACES to create a healthy pets program. This program provides pet food, crates, and animal health services to pets residing at ACES. A total of 641 homeless individuals were provided shelter services this fiscal year.
Empire Cold Weather Family Shelter
The Empire Cold Weather Family Shelter , located in the community of Empire, was initiated by the County’s Community Services Agency (CSA) in November 2018 as a partnership with the SRHA.
The target population served are families who are currently being case managed in CSA Housing Support Program (HSP) unit, have used all available temporary shelter nights, are still engaged in the search for permanent housing and have been unsheltered the longest based on date of referral to the HSP program.
CSA works in partnership with Community Housing and Shelter Services (CHSS) for placement of families at the Empire Cold Weather Family Shelter and has an existing contract with CHSS to ITEM 12
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administer, arrange and facilitate temporary housing services to CalWORKs and Welfare-to-Work eligible families. CHSS also provides case management services, which include assisting and educating participants on their income, household budgets, and housin g options; aiding participants in completion of housing applications and landlord outreach; and providing housing search workshops.
The Empire Migrant center consists of 90 dwelling units used for farmworker housing from April to October each year. This project allows CSA to use 22 units during the months of November through March. In Fiscal Year 2023-2024 20 families and 77 individuals were served with case management services. Of the families served, 81% received permanent housing.
Family Housing Facility (FHF)
In November 2019, CSA began leasing a motel, located in Modesto area, to operate a year-round family shelter using the model implemented at the Empire Cold Weather Family Shelter . The property has 23 units and a three-room office space.
CSA works in partnership with CHSS for placement at FHF. CHSS services include primary case management oversight which include : assisting participants with household budget, understanding their income, housing options, completing housing application, landlord outreach and housing search workshops, working with families to remove barriers to self -sufficiency, and connecting families to applicable and relevant community resources.
In Fiscal Year 2023-2024, the FHF program, running at full capacity, served 42 families receiving case management services and employment services/employment connections.
Access Center
On February 3, 2020, the Access Center, a “hub location” for multiple homeless programs and the entry way into the shelter system, opened in the City of Modesto. The Access Center serves as a one-stop hub and physical entry point for individuals at -risk of or currently experiencing homelessness to access a wide range of co -located homelessness services including centralized homeless outreach and engagement; housing assessments and navigation; and homelessness support services and referrals. The Access Cen ter also employs a “meet you where you are” strategy that has specialized homeless outreach workers meet individuals on the street and in homeless encampment areas and encourages individuals to connect to services.
The following partners are co -located at the Access Center : Center for Human Services; Community Housing and Shelter Services; Community Impact Central Valley; Disability Resource Agency for Independent Living; Downtown Streets Team Modesto; Golden Valley Health Centers; Salvation Army - Modesto; Stanislaus County (Behavioral Health and Recovery Services and Community Services Agency); Telecare Corporation; and Turning Point Community Programs.
Homeless Strategic Plan
The Stanislaus Homeless Alliance (SHA) and CSOC have collaborated to update the Plan to Address Homelessness in Stanislaus County, originally prepared in January 2019. In September 2020, the SHA and the CSOC each appointed three members to serve on a work group to spearhead the ITEM 12
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effort. The updated plan, now referred to as the Homeless Strategic Plan, was approved by the CSOC on July 14, 2021 and aims to address the needs of people experiencing homelessness by enhancing community decision -making, supporting organizational and provider capacity , and improving systems coordination. A joint committee made up of members from the CSOC and the SHA has been formed to continue the examination of the plan and begin implementation of the goals outlined in the plan.
The facilities and efforts identified above are ongoing and form a critical piece of the homeless support foundation in Stanislaus County. The Stanislaus Urban County will continue to align its funding strategy with the broader efforts of the CSOC by supporting the service and shelter providers in their efforts to address the emergency shelter and transitional needs of homeless persons.
Helping low -income individuals and families avoid becoming homeless, especially extremely low - income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such a s health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.
Throughout Fiscal Year 2023-2024, the Stanislaus Urban County continued to actively participate in the CSOC to ensure CDBG PSG and ESG funding aligned with countywide efforts to help low-income individuals and families to avoid becoming homeless. CSOC efforts include improving the program planning for homeless fund ing utilization throughout Stanislaus County and working with private hospitals to encourage the incorporation of rental assistance and case management into discharge plann ing. CSOC representatives actively collaborate with the County Sheriff’s Office and the Probation Department to identify services available for recently discharged parolees to help prevent homelessness among that population. Non-profits awarded CDBG PSG and ESG funding are required to participate in the C SOC as part of the effort to ensure alignment with the broader community efforts to address homelessness and to allow for education opportunities on new community programs that can add value to existing programs.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the peri od of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.
The Urban County partnered with CHSS, CHS, and the We Care Program to help homeless individuals and families make a transition to permanent housing and independent living. With the use of ESG grant funds, both the chronically homeless populations and temporarily homeless households were provided the opportunity to be placed into permanent housing. While enrolled in these programs, case managers work with each household to set goals and work on a housing action plan in order to identify and connect with any needed services, such as: Temporary Assistance for Needy Families (TANF), Food Stamps, Vetera n’s Benefits, future employment opportunities, etc. Throughout Fiscal Year 2023-2024, ESG shelter, homeless prevention, and rapid re-housing funds placed 37 homeless individuals into permanent housing.
At the end of the fiscal year, four of those individuals were stably housed.
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Center for Human Services and the We Care Program utilized ESG funds to provide emergency shelter to homeless individuals. Clients that showed progress toward self -sufficiency receive d extended case management in conjunction with rapid re-housing assistance funds to assist in the placement of job and permanent housing placement.
CR -30 - PUBLIC HOUSING 91.220(H); 91.320(J)
ACTIONS TAKEN TO ADDRESS THE NEEDS OF PUBLIC HOUSING .
In California, public housing is administered directly through local Public Housing Authorities (PHAs). The Stanislaus Regional Housing Authority (SRHA) is the largest property manager of multi -family and single household public housing units for the lower income population of Stanislaus County . The SRHA also serves as the administrator of the Housing Authority of the City of Riverbank. The SRHA is committed to providing decent affordable housing to its residents and, in doing so, the SRHA keeps public housing units in favorable conditions so that its residents have a safe and healthy living environment. According to the SRHA 2023 PHA Plan, the SRHA currently operates a combined total of 5,576 units (647 public housing units and 4,929 housing choice vouchers) as the SRHA and a combined total of 90 units (all public housing units) as the Housing Authority of the City of Riverbank. The Housing Authority of the City of Riverbank operates 60 units for seniors and 30 family units for low-income households.
Of 4,929 vouchers in Stanislaus County , 212 vouchers are specifically for homeless veterans ( Veterans Affairs Supportive Housing [VASH] vouchers), 270 vouchers are specifically for reunifying families that are facing homelessness or living in substandard housing with children removed from the home, 380 are project-based vouchers, and 11 are project-based vouchers for a senior complex in the City of Patterson.
The SRHA and the Stanislaus HOME Consortium have a strong relationship and continue to work together towards furthering decent, safe, and affordable housing throughout the community.
ACTIONS TAKEN TO ENCOURAGE PUBLIC HOUSING RESIDENTS TO BECOME MORE INVOLVED IN MANAGEMENT AND PARTICIPATE IN HOMEOWNERSHIP .
The Stanislaus Regional Housing Authority (SRHA) has a Resident Advisory Board (RAB) which is comprised of Public Housing Authority (PHA) and Voucher program participants. Any time there are substantial policy changes (such as prioritization of the wait list, program termination changes, or areas where there is flexibility in establishing program guidelines), this board must be notified and given an opportunity to respond by either supporting and/or rejecting policy changes. The RAB’s determination then goes to the Housing Authority Board of Commissioners (BOC) for consideration of whether to support or reject. In addition, the SRHA is required to have program participants sit on their BOC per regulations.
ACTIONS TAKEN TO PROVIDE ASSISTANCE TO TROUBLED PHAS .
There are no PHA’s operating within the Stanislaus HOME Consortium area that are troubled and/or that have requested assistance.
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CR -35 - OTHER ACTIONS 91.220(J) -(K); 91.320(I) -(J)
ACTIONS TAKEN TO REMOVE OR AMELIORATE THE NEGATIVE EFFECTS OF PUBLIC POLICIES
THAT SERVE AS BARRIERS TO AFFORDABLE HOUSING SUCH AS LAND USE CONTROLS, TAX
POLICIES AFFECTING LAND, ZONING ORDINANCES, BUILDING CODES, FEES AND CHARGES, GROWTH LIMITATIONS, AND POLICIES AFFECTING THE RETURN ON RESIDENTIAL INVESTMENT.
91.220 (J); 91.320 (I)
The Con Plan identifies the following public policies as having the potential to negatively affect affordable housing and residential investment: shortage of affordable housing funding, climate change, environmental protection, growth management, planning and development fees, and prevailing wages.
To address the potential negative effects of these policies, the members of the Stanislaus HOME Consortium strived to consistently review all potential barriers to affordable housing that are within their authority to address (local development standards and development review procedures); to continue to pursue and utilize available funding for mortgage assistance and housing rehabilitation; and to continue to work with, and partner with, housing developers, from the nonprofit and for-profit sectors, to promote the development of affordable housing and special-needs housing.
In Fiscal Year 2023-2024, the members of the Stanislaus HOME Consortium continued to take steps to program various state funding sources aimed at increasing the production of housing. Funding sources include the SB 2 Planning Grant and Permanent Local Housing Allocation (PL HA); and Local Early Action Planning (LEAP). Efforts undertaken with these funding sources included: a countywide initiative to build a shared vision and policy framework for housing in Stanislaus County (Housing Stanislaus), development of Accessory Dwelling Unit (ADU) templates, various housing related ordinance amendments (including ADU ordinances for compliance with state law), and the development and implementation of the state required 6 th Cycle Housing Elements. Other HOME Consortium efforts aimed at increasing housing production include the construction of public sewer infrastructure, review of ADU development fees, and the continuation of owner-occupied housing rehabilitation programs which help to maintaining existing affordable housing stock.
PLHA is an ongoing state funding source that is based on the Stanislaus Urban County’s 2017 CDBG entitlement allocation. As such, the funding is targeted for use in the unincorporated areas of Stanislaus County along with cities of : Ceres, Hughson, Newman, Oakdale, Patterson, and Waterford. The City of Riverbank joined the Stanislaus Urban County in Fiscal Year 2020 -2021 and, as such, is eligible for PLHA funding directly from the state. The City of Turlock, although a member of the HOME Consortium also receives its own PLHA allocation from the state. The Stanislaus County Board of Supervisors adopted five- year plan for PLHA funding provides for the: acquisition/development of permanent supportive housing, development/preservation of ADUs, fiscal incentives, and multi-family rental housing.
ACTIONS TAKEN TO ADDRESS OBSTACLES TO MEETING UNDERSERVED NEEDS. 91.220(K);
91.320(J)
The Urban County continuously tries to identify underserved needs through community and program engagement. CDBG Public Service Grant (PSG) and ESG grants are reviewed and scored based on defined criteria that emphasize: collaboration, prevention focused services, and innovative methods to providing public services. The grant review panel for both CDBG PSG and ESG funding is comprised of one representative from each for Urban County members and a representative from the CoC to ensure needs ITEM 12
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being addressed are reflective of the entire Urban County area and align with efforts being taken by other agencies throughout Stanislaus County.
For Fiscal Year 2023-2024, a total of $233,502 in CDBG-PSG funds were allocated based on a competitive grant process to which public service providers had the opportunity to apply for grants up to $25,000. A total of nine grants were awarded to non-profits to provide services such as: food assistance, emergency shelter, counseling, utility assistance, and tutoring to underserved areas and individuals. CDBG funding in the amount of $25,000 for fair housing services was awarded to Project Sentinel. Over 3,111 individuals received assistance through the CDBG-PSG funded service providers throughout Fiscal Year 2023-2024.
For Fiscal Year 2023-2024, a total of $192,694 in ESG funds were allocated based a competitive grant process. A total of 45% of the grant s awarded went towards emergency shelter programs, 40% went toward homeless prevention and rapid re -housing program, 7.5% went towards funding data entry for the Homeless Management and Information System (HMIS), and the remaining 7.5% went to Stanislaus County for the administration of the ESG program. Over 377 homeless persons, or persons at -risk of becoming homeless, were assisted with overnight shelter, emergency food, and housing stability assistance throughout Fiscal Year 2023-2024.
In addition to the allocation of Fiscal Year 202 3-2024 CDBG and ESG entitlement funding, the remaining Fiscal Year 202 2-2023 ESG entitlement funding contracts along with CDBG CV, and ESG CV contracted funding were used to provide a variety of services aimed at meeting the needs of the underserved. Section CR-15 – Resources and Investments states the amounts expended by all funding sources.
ACTIONS TAKEN TO REDUCE LEAD -BASED PAINT HAZARDS. 91.220(K); 91.320(J)
The Health Services Agency (HSA) of Stanislaus County is the lead agency for the identification, documentation, and prevention of lead poising in Stanislaus County . HSA works with referrals from schools and other agencies to test for lead -based paint hazards. During Fiscal Year 2023-2024, approximately 12 homes were tested and three (3) were found to have contamination. If a housing unit is found to have lead-based paint, the abatement process and consequences of living in a home that is contaminated, is explained to the residents . The Urban County members provide lead-based paint information to all residents that participate in the down payment assistance and/or housing rehabilitation programs. If, during a housing rehabilitation, a housing unit is found to have any lead-based paint issues, information on the dangers of lead-based paint is provided to the property owner and lead abatement is conducted as part of the rehabilitation work. Every effort is made to provide a safe and healthy housing opportunity for clients participating in Stanislaus Urban County funded housing assistance programs.
During Fiscal Year 2023-2024, no activities necessitating the need to test for lead -based paint were undertaken.
ACTIONS TAKEN TO REDUCE THE NUMBER OF POVERTY -LEVEL FAMILIES. 91.220(K); 91.320(J)
To reduce the number of persons living under the poverty level, the Urban County has continued its partnership with other local entitlement jurisdictions, agencies, and the CSOC to provide services and resources to families in need . As well as provid ing a portion of CDBG and ESG funding , through a competitive process, to eligible non-profits that have a proven track record of assisting the homeless on their path towards employment and permanent housing.
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During Fiscal Year 2023-2024, the Urban County allocated a total of $233,502 in CDBG-PSG funds and $192,694 in ESG funds to non -profits for various programs aimed at assisting individuals and families experiencing homelessness or at risk of experiencing homelessness; and to assist low - and moderate- income individuals and families achieve self-sufficiency.
ACTIONS TAKEN TO DEVELOP INSTITUTIONAL STRUCTURE. 91.220(K); 91.320(J)
The strategies identified in the Con Plan for overcoming gaps in the institutional structure and service delivery system for carrying out a strat egy to address priority needs is to : 1) continue to work collaboratively with service and shelter providers to identify and address gaps in the service delivery system; and 2) continue to invest time and resources to strengthen the entire CoC system and not one particular agency or organization.
During the Stanislaus Urban County’s CDBG PSG and ESG program monitoring, agency-to-agency referrals are reviewed to verify that participants receiving services do not experience gaps in services as they strive to reach their goal of independence from the need of public services.
The CoC, locally recognized as the Stanislaus Community System of Care ( CSOC), is a dedicated network of service providers, consumers , and government agencies that work collaboratively to identify where gaps exist and how they can be best addressed. The CSOC continues working to improve coordination among service providers and to further enhance the Coordinated Entry System (CES). The main goal of the CES is to assist service providers with tracking and responding to the needs of individuals that seek services. To date, only a limited number of service providers utilize the HMIS coordinated entry system component to track clients and report program accomplishments.
Building the capacity of non-profits continues to be an important issue for the Urban County and other entitlement jurisdictions (the cities of Modesto and Turlock). The Urban County has partnered with both the cities of Modesto and Turlock to provide technical assistance and trainings to local service providers in the areas of client screening, HMIS data collection, and basic case management requirements.
ACTIONS TAKEN TO ENHANCE COORDINATION BETWEEN PUBLIC AND PRIVATE HOUSING AND SOCIAL SERVICE AGENCIES. 91.220(K); 91.320(J)
The Stanislaus HOME Consortium recognizes it cannot work alone in achieving the goals outlined in the Con Plan. Therefore, the Stanislaus HOME Consortium participates with and coordinates with the following collaboratives and public housing agency in order to better serve and coordinate the needs of the community:
Turlock Community Collaborative
This collaborative was formed to deal with homeless issues facing the Turlock community. The group is comprised of concerned community members, faith -based groups, and government agencies working together to deal with issues concerning the homeless and the community.
Stanislaus Community System of Care (CSOC)
The CSOC, the locally recognized CoC, is a collaborative comprised of local government agencies, shelter providers, housing and housing counseling services providers, faith-based organizations, and over a dozen ITEM 12
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OMB Control No: 2506-0117
housing and supportive service providers . The Stanislaus County’s Community Services Agency ( CSA), serving as the Collaborative Applicant (CA), assists the CSOC to coordinate with service providers, law enforcement, and community members to conduct the County’s annual Homeless Point in Time (PIT) Count. During Fiscal Year 2023-2024, the Stanislaus HOME Consortium continued to participate in efforts to improving the functionality of the CSOC’s HMIS, including the CES component, and to update the CES policies and procedures. Fiscal year efforts have also included working with the C SOC’s CA on the operations of the HMIS in order to meet HUD’s mandate that all ESG program participants are part of and actively entering pertinent universal data elements into the HMIS.
Stanislaus Regional Housing Authority (SRHA)
The SRHA and the Stanislaus HOME Consortium have a strong relationship and continue to work towards furthering decent, safe, and affordable housing throughout the County. The SRHA serves as the administrator for h ousing rehabilitation and Emergency Sewer Lateral Connection program s for HOME Consortium members. The SRHA also serves on several housing and community development related committees alongside HOME Consortium members.
IDENTIFY ACTIONS TAKEN TO OVERCOME THE EFFECTS OF ANY IMPEDIMENTS IDENTIFIED IN THE JURISDICTION ’S ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE. 91.520(A)
In Fiscal Year 2023-2024, Project Sentinel, as the Urban County’s fair housing service provider, responded to a total of 319 calls for landlord/tenant mediation and fair housing information within the Urban County area. A total 5 of fair housing cases and 17 tenant/landlord cases were handled by the agency during the fiscal year. Additionally, Project Sentinel fielded 211 fair housing information and service referral calls, benefiting 934 residents. In addition to fair housing services, HUD entitlement jurisdictions are asked to report on any fair housing investigations that may be conducted during the year in the CAPER. The U.S.
Department of Justice, through their Fair Housing Testing Program, contracts out with fair housing agencies to conduct testing separate from their service agreements with any jurisdiction. Project Sentinel conducted no fair housing tests within the Urban County in Fiscal Year 2023-2024.
Additional Actions Taken to Address Obstacles to Meeting Underserved Needs
Some non-profits and community organizations may not be familiar with the HUD funding grant process and other funding resources that may be available to them. As a result, many organizations and non - profits have not used HUD funds and other types of financial assistance. In Fiscal Year 2023-2024, the Urban County, working collaboratively with agencies familiar with HUD processes, continued to share program and funding information with service providers and grassroots organizations throughout the community to better meet the underserved needs of the community.
An annual Notice of Funding Availability ( NOFA) was announced for the release of CDBG and ESG funds for the Public Service Grant cycle. The NOFA included an announcement of a mandatory Grant Technical Workshop and a timeline for the grant cycle. The NOFA was advertised in the local newspaper , The Modesto Bee , in English and Spanish. An e -mail was sent out to all past and current grantees and applicants that had applied in the last five years. County staff also announced the NOFA at the local CSOC meeting, distributed a reminder, and e-mailed the local CSOC agencies a NOFA announcement. County staff coordinated with Stanislaus Urban County members to distribute the NOFA announcement to service providers working in their respective cities. It is with funds awarded through the NOFA process that the Stanislaus Urban County is able to provide much needed services to underserved communities.
ITEM 12
DRAFT CAPER 29
OMB Control No: 2506-0117
The annual Grant Technical Workshop provides an opportunity for questions and answers. In addition to the workshop, County staff are available via phone, in person , and by e -mail to answer questions throughout the grant application process. Once grant awards are announced, t he County also requires grantees to attend a Grantee Technical Workshop prior to receiving their agreements. In the workshop, the policies, procedures, program regulations, requirements, and obligations of the grant are explained.
All grantees receive the information covered in the workshop via email. During Fiscal Year 2023-2024, all workshops continued to be conducted online due to COVID -19 safety precautions and to allow for enhanced efficiencies in grantee attendance.
Technical assistance is ongoing to those agencies awarded funding and those agencies interested in competing for future funding. Reference, guidance, and support materials are provided upon request and staff is available to addressing inquiries in person, by phone/virtually, or via email. The Stanislaus Urban County is constantly looking for ways to expand service provider capacity and to encourage public and private partnerships and joint ventures between non-profit and for-profit housing developers.
CR -40 - MONITORING 91.220 AND 91.230
EVALUATE THE JURISDICTION’S PROGRESS IN MEETING ITS SPECIFIC OBJECTIVES FOR REDUCING AND ENDING HOMELESSNESS THROUGH:
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long -term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements.
The County regularly monitors progress on activities to ensure compliance with program requirements for all non -profits awarded CDBG -PSG and ESG funds aimed at reducing and ending homelessness .
Funding and service agreements set clear performance measures, reporting procedures, timeliness, and budgets against which goals are measured. County staff regularly monitor compliance with contracting requirements and performance goals through the implem entation and review of quarterly performance reports, reimbur sement requests and desk and on -site monitoring. Due to ongoing COVID-19 precautions, on -site monitoring performed during the fiscal year remained limited and alternative methods, such as video conference calls in combination with desk audits , were utilized to verify and confirm that grant funds are and were used in an eligible and appropriate manner.
For non-profits awarded CDBG-PSG and ESG funds, County staff conducts an initial technical workshop to provide a comprehensive overview of the quarterly reporting, request for funds, and monitoring processes and requirements. County staff is available to awarded agencies during regular business hours to address technical concerns and questions as they arise. Non-profits that reach a certain performance threshold become eligible for bi-annual monitoring reviews in place of the quarterly reviews.
Under the ESG program, County staff reviews quarterly ESG statistical tables, narratives, HMIS activity reports, RFF forms and budget printouts, which identify the total funds used/requested by each grantee during that reporting period. ESG funded agencies are provided with ongoing HMIS system training. As part of the ESG monitoring process , only 50% of the costs related to the project are reimbursed, as the remainder of the costs is paid by non -ESG match funding sources (i.e. , local unrestricted donations). In ITEM 12
DRAFT CAPER 30
OMB Control No: 2506-0117
this manner, the subrecipient in turn ensures that dollar-to-dollar matching requirements are satisfied by paying the remainder of the expenses from non-ESG sources.
CITIZEN PARTICIPATION PLAN . 91.105(D); 91.115(D)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
The following public comment period, community meeting and public hearing information provided in italics is for public notification purposes and will not be included as part of the final CAPER submitted to HUD:
Public comment period: August 16, 2024 to September 10, 2024. Written public comments must be submitted to the Stanislaus County Planning and Community Development Department by 4:30 p.m. on Tuesday, September 10, 2024. Written public comments can be mailed to 1010 10 th Street, Suite # 3400, Modesto, CA 95354 or emailed to [email protected].
As part of the CAPER process the following community meetings are being held:
LIVE MEETING OPTION S
Meeting Date: September 5, 2024 Meeting Time: 12:00 PM Meeting Location: 1010 10th Street, Basement Training Room, Modesto, CA 95354
Meeting Date: September 5, 2024 Meeting Time: 5:30 PM Meeting Location: 1010 10th Street, Basement Training Room, Modesto, CA 95354
VIRTUAL MEETING OPTIONS
Meeting Date: September 4, 2024 Meeting Time: 12:00 PM Meeting
Location:
Via Zoom
Meeting Link: https://us06web.zoom.us/j/85154170533?pwd=2wAb5XzhVaJZDFaghD9om0RbkHaY15.1 Meeting ID: Via Zoom
Join by Phone: +1 669 444 9171 US
Meeting ID: 851 5417 0533 Passcode: 7eGpQS
ITEM 12
DRAFT CAPER 31
OMB Control No: 2506-0117
Meeting Date: September 4, 2024 Meeting Time: 5:30 PM
Meeting Location: Via Zoom
Meeting Link: https://us06web.zoom.us/j/82876600667?pwd=NB8bxaKA5EZVb4lMgqS7MY6oyX6Zh w.1
Meeting ID: Via Zoom
Join by Phone: +1 669 444 9171 US
Meeting ID: 828 7660 0667 Passcode: nMph4y
Meeting Date: September 7, 2024 Meeting Time: 10:00 AM Meeting Location: Via Zoom
Meeting Link: https://us06web.zoom.us/j/84359905634?pwd=LvpHp1FsCZFHcMQhpizU8EH0pUR6a b.1
Meeting ID: Via Zoom
Join by Phone: +1 669 444 9171 US
Meeting ID: 843 5990 5634 Passcode: PZzQOs
A Notice of Public Hearing and Document Availability was released in accordance with the Stanislaus HOME Consortium and Urban County’s Citizen Participation Plan advising residents of the availability of the draft CAPER for a 15-day public review period. The notice was published in both English and Spanish on August 14, 2024 in The Modesto Bee, defining the CAPER review process and how persons, agencies, and interested groups may participate; as well as instructions on how to submit written comments. As part of the public review process, notice of the Draft CAPER was also distributed electronically to the CSOC and to persons registered through the County Planning and Community Development Department ’s Community Development StanAware electronic notification system . The Draft CAPER was also made available for public review via the County’s Planning and Community Development Department website and copies of the Draft CAPER were available for review at the Planning Departments of all the Stanislaus HOME Consortium members.
A public hearing will be held in accordance with the County’s Citizen Participation Plan on September 10, 2024, at 9:00 a.m., at the County Administration Building, 1010 10 th Street, Board Chambers, Modesto, CA 95354. Notice of the meeting and public hearing will be sent out through the County’s StanAware electronic notification system, the C SOC list serve , and will be made available by email to community members that had expressed interest in the CAPER.
CR -45 - CDBG 91.520(C)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
No changes in the Urban County's program objectives occurred during Fiscal Year 2023-2024.
ITEM 12
DRAFT CAPER 32
OMB Control No: 2506-0117
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No.
CR -50 - HOME 24 91.520 (d)
Include the results of on -site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations. Please list those projects that should have been inspected on -site this program year based upon the schedule in 24 CFR 92.504 (d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation.
No inspection results to report this fiscal year. The new HOME Consortium has not funded any projects yet that require inspections.
An assessment of the jurisdiction’s affirmative marketing actions for HOME units. 91.520 (e ) and 92.351 (a )
No marketing actions to assess this fiscal year. No home funds have been used for activities requiring marketing actions. The County will review the marketing plans of HOME-funded projects to be sure that the developed units marketed and if needed continue to market to all diverse populations. The County will also request that project managers annually review their marketing plan and certify when changes are made.
Data on the amount and use of program income for projects, including the number of projects and owner and tenant characteristics?
Not applicable this fiscal year. No program income has been generated by HOME funds to date.
Other actions taken to foster and maintain affordable housing. 24 CFR 91.220 (k )
During Fiscal Year 2022 -2023, the County’s Department of Planning and Community Development and the Department of Behavioral Health and Recovery Services partnered with the SRHA and the City of Modesto on the development of the Central Valley Homes Develop ment Project, an affordable housing project located in the City of Modesto. The project will be completed in Fiscal Year 2024-2025 and consists of 35 units that will be available to seniors and veterans and 15 units that will be made available to individuals in need of behavioral health supportive services. Permanent Local Housing Allocation funding allocated to Stanislaus County will be leveraged with the City’s HOME and CDBG funds, along with No Place Like Home Program, Mental Health Services Act funds, and financing from Farmers and Merchants Bank.
ITEM 12
DRAFT CAPER 33
OMB Control No: 2506-0117
CR -58 – Section 3
TOTAL LABOR HOURS:
CDBG HOME ESG
Total Number of Activities 4 0 0
Total Labor Hours 15,680 0 0
Total Section 3 Hours 0 0 0
Total Targeted Section 3 Worker Hours 0 0 0
QUALITATIVE EFFORTS – NUMBER OF ACTIVITIES BY PROGRAM:
CDBG HOME ESG
Outreach efforts to generate job applicants who are Public Housing. 0 0 0
Outreach efforts to generate job applicants who are Other Funding Targeted Workers. 0 0 0
Direct, on-the job training (including apprenticeships). 0 0 0 Indirect training such as arranging for, contracting for, or paying tuition for, off-site training. 0 0 0
Technical assistance to help Section 3 workers compete for jobs. 0 0 0 Outreach efforts to identify and secure bids from Section 3 business. 4 0 0
Technical assistance to help Section 3 businesses understand and bid on contracts. 4 0 0
Division of contracts into smaller jobs to facilitate participation by Section 3 businesses. 0 0 0
Provided or connected residents with assistance in seeking employment including: drafting resumes, preparing for
interviews, finding job opportunities, connecting residents to job placement services.
0 0 0
Held one or more job fairs. 0 0 0
Provided or connected residents with supportive services that can provide direct services or referrals. 0 0 0
Assisted residents with finding child care. 0 0 0
Assisted residents to apply for or attend community college or a 4 year educational institution. 0 0 0
ITEM 12
DRAFT CAPER 34
OMB Control No: 2506-0117
Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees,
transportation.
0 0 0
Assisted residents to apply for or attend vocational/technical training. 0 0 0
Assisted residents to obtain financial literacy training and/or coaching. 0 0 0
Bonding assistance, guaranties or other efforts to support viable bids from Section 3 businesses. 0 0 0
Provided or connected residents with training on computer use or online technologies. 0 0 0
Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses. 0 0 0 Outreach, engagement or referrals with the state one -stop system, as designed in Section 121 (e ) (2) of the Workforce Innovation and Opportunity Act.
0 0 0
Other. 0 0 0
NARRATIVE
During the 2023-2024 the Urban County had three projects that reported hours as required by Section 3 regulations. The County’s River Trunk Realignment - Gravity System Project , the City of Hughson’s 2nd Street Infrastructure Improvement Project and the City of Waterford’s Western Ave., Pecan Ave., and Dorsey Street Improvements Project. The hours are reflected in the table above. There were no Section 3 hours to report for any HOME or ESG projects this last fiscal year.
[ Space below intentionally left blank. ]
ITEM 12
DRAFT CAPER 35
OMB Control No: 2506-0117
CR -60 - ESG 91.520(G) (ESG RECIPIENTS ONLY)
ESG SUPPLEMENT TO THE CAPER IN E -SNAPS
FOR PAPERWORK REDUCTION ACT
1. RECIPIENT INFORMATION —ALL RECIPIENTS COMPLETE
Basic Grant Information
Recipient Name: STANISLAUS COUNTY
Organizational DUNS Number: 073136772
EIN/TIN Number: 946000540
Identify the Field Office: San Francisco
Identify CoC(s) in which the recipient or
subrecipients will provide ESG
assistance:
Turlock/Modesto/Stanislaus CoC
ESG Contact Name
Prefix: Ms. Suffix: -
First Name: Angela Middle Name: -
Last Name: Freitas Title: Planning and Community
Development Director
ESG Contact Address
Street Address
1:
1010 10th
Street Street Address 2: Suite 3400
City: Modesto State: CA Zip Code: 95354
Phone
Number: (209) 525-6330 Extension: -
Fax Number: (209) 525-5911 Email Address: [email protected]
ESG Secondary Contact
Prefix: Ms. Suffix: -
First Name: Ana Middle Name: -
Last Name: San Nicolas Title: Deputy Director
Phone
Number:
(209) 525-6330 Extension: -
Email: [email protected]
ITEM 12
DRAFT CAPER 36
OMB Control No: 2506-0117
2. REPORTING PERIOD —ALL RECIPIENTS COMPLETE
Program Year Start Date 07/01/2023
Program Year End Date 06/30/2025
3. SUBRECIPIENT FORM – COMPLETE ONE FORM FOR EACH SUBRECIPIENT
Fiscal Year 2023 ESG FUNDS
*Balance remaining as of June 30, 2024.
Subrecipient or Contractor Name: Stanislaus County – Administration City: Modesto State: CA
Zip Code: 95354-0859 DUNS Number: 073136772
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Unit of Government
ESG Subgrant or Contract Award Amount: $15,623 (Administration)
Subrecipient or Contractor Name: Community Housing and Shelter – Rapid Re-Housing Program
City: Modesto State: CA
Zip Code: 95354-3436 DUNS Number: 835658782
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: $83,326 (Rapid Re-Housing) $4,683 (HMIS)
*$88,010.40
Subrecipient or Contractor Name: We Care Program – Turlock – Emergency Shelter Program
City: Turlock State: CA
Zip Code: 95380-5413 DUNS Number: 179569772
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: $100,000 (Shelter) $4,683 (HMIS)
*$1,502.10
Reporting Period
Program Year Start Date: 07/01/2022
Program Year end date: 06/30/2024
Fiscal year 2022 ESG Funds – Year 2 Carry-Over
*Funds remaining.
ITEM 12
DRAFT CAPER 37
OMB Control No: 2506-0117
Subrecipient or Contractor Name: Stanislaus County – Administration City: Modesto State: CA
Zip Code: 95354-0859 DUNS
Number:
073136772
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Unit of Government
ESG Subgrant or Contract Award Amount: $15,568 (Administration) *$0
Subrecipient or Contractor Name: Community Housing and Shelter Services – Rental Assistance Program
City: Modesto State: CA
Zip Code: 95354-3436 DUNS
Number:
835658782
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: $90,000 (Homeless Prevention) *$0
Subrecipient or Contractor Name: Center for Human Services-Youth Low Barrier Shelter City: Modesto State: CA
Zip Code: 95358-5413 DUNS
Number:
179569772
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: $73,078 (Shelter) $6,286 (HMIS)
*$0
Subrecipient or Contractor Name: We Care Program – Turlock – Emergency Shelter Program
City: Turlock State: CA
Zip Code: 95380-5413 DUNS
Number:
179569772
Is subrecipient a victim services provider: No
Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: $16,359 (Shelter) $6,286 (HMIS)
*$0
ITEM 12
DRAFT CAPER 38
OMB Control No: 2506-0117
CR -65 - PERSONS ASSISTED
4. PERSONS S ERVED
4a. Complete for Homelessness Prevention activities.
Number of Persons Total Percentages
Adults 2 50%
Children 2 50%
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 4 100%
Table 8 – Household Information for Homeless Prevention Activities
4b. Complete for Rapid Re-Housing activities
Number of Persons Total Percentages
Adults 0 -
Children 0 -
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 0 -
Table 9 – Household Information for Rapid Re-Housing Activities
4c. Complete for Shelter
Number of Persons Total Percentages
Adults 373 100%
Children 0 -
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 373 100%
Table 10 – Shelter Information
[ Space below intentionally left blank. ]
ITEM 12
DRAFT CAPER 39
OMB Control No: 2506-0117
4d. Street Outreach
Number of Persons Total Percentages
Adults 0 -
Children 0 -
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 0 -
Table 11 – Household Information for Street Outreach
4e. Totals for all Persons Served with ESG
Number of Persons Total Percentages
Adults 375 99.4%
Children 2 0.6%
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 377 100
Table 12 – Household Information for Persons Served with ESG
5. GENDER —COMPLETE FOR ALL ACTIVITIES
Gender Total Percentages
Male 333 88.3%
Female 44 11.6%
Transgender 0 -
Don't Know/Refused/Other 0 -
Gender Non-Confirming 0 -
Missing Information 0 -
Total 377 100
Table 13 – Gender Information
[ Space below intentionally left blank. ]
ITEM 12
DRAFT CAPER 40
OMB Control No: 2506-0117
6. AGE —COMPLETE FOR A LL ACTIVITIES
Age Total Percentage
Under 18 2 0.5%
18-24 189 50.1%
25-61 173 45.8%
62 and Over 13 3.6%
Don't Know/Refused/Other 0 -
Missing Information 0 -
Total 377 100%
Table 14 – Age Information
7. SPECIAL POPULATIONS SERVED —COMPLETE FOR ALL ACTIVITIES
Subpopulation Total Total Persons Served –
Homeless Prevention
Total Persons Served
– Rapid Re-Housing
Total Persons
Served in
Emergency Shelters
Veterans 9 0 0 9
Victims of Domestic Violence 91 1 0 92
Elderly 15 0 0 15
HIV/AIDS 2 0 0 2
Chronically Homeless 116 0 0 116
Persons with Disabilities:
Severely Mentally Ill 113 0 0 113
Chronic Substance Abuse 142 0 0 142
Other Disability 63 0 0 63
Table 15 - Special Population Served
ITEM 12
DRAFT CAPER 41
OMB Control No: 2506-0117
CR -70 – ESG 91.520(G) - ASSISTANCE PROVIDED AND OUTCOMES
8. SHELTER UTILIZATION
Number of New Units - Rehabbed 0
Number of New Units - Conversion 0
Total Number of bed-nights available 26,572
Total Number of bed-nights provided 25,886
Capacity Utilization 97.4%
Table 16 - Shelter Capacity
9. PROJECT OUTCOMES DATA MEASURED UNDER THE PERFORMANCE STANDARDS
DEVELOPED IN CONSULTATION WITH THE COC(S)
The County regularly updates and utilizes a CDBG and ESG program Desk Guide for subrecipients.
This guide was developed and is updated in consultation with the local CoC. The Desk Guide covers both federal and state ESG funds administered by Stanislaus County. Under the CDBG and ESG program, County staff track the progress of individual subrecipients in fulfilling goals and objectives set forth in the Con Plan in order to ensure that programs remain on task. Tracked data is reviewed and entered into the IDIS system on a semiannual basis . If tracked data falls short of the goals and objectives set forth, appropriate adjustments will be made, and notification sent to the respective subrecipients to make them aware of milestones and timeliness needing to be met in order to ensure continued receipt of funding.
The coordinated monitoring process has been established to verify and confirm that grant funds have been used in an eligible and appropriate manner for each and every program funded with CDBG and ESG funds.
County staff reviews quarterly ESG statistical tables, narratives, HMIS activity reports, Request for Funds forms , and budget printouts, which identify the total funds used/requested by each subrecipient during that reporting period. County staff also verifies and cross -references the information on the quar terly budget activity reports. Monitoring visits are also scheduled quarterly by County staff for each grantee to ensure appropriate expenditure of funds. As part of the ESG monitoring process, invoices and accompanying receipts are reviewed for reimbursement eligibility. Once eligibility is confirmed, 50% of the costs related to the project are reimbursed, as the remainder of the costs are paid by a non-ESG match funding sources (i.e. , local unrestricted donations). In this manner, the sub recipient in turn commits their dollar -to-dollar match by paying the remainder of the expenses from non-Federal sources.
ITEM 12
ITEM 12
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: September 9, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Douglas D. Dunford, City Manager
[email protected], (209) 538-5751
SUBJECT: Resolution No. 202 4-XXX, Approving an Amendment to the Department Head Employment Agreement s and Authoriz ing the City Manager to Execute the Agreements
RECOMMENDED COUNCIL ACTION:
Staff recommends the City Council adopt a Resolution approving an Amendment to the Department Head Employment Agreements, as detailed below.
I. BACKGROUND:
The City negotiated successor agreements with council approval on June 24, 2024, and August 12, 2024, with all five labor organizations for a term of one year. The agreements included an increase to the health benefit contributions effective January 1, 2025, and the elimination of the $1,200 annual contribution to a flexible spending account. The $1,200 annual contribution previously applied to a flexible spending account will now be applied to the monthly health benefit contribution plus an additional $30.00 per month for an employee plus one a nd an additional $60.00 per month for employee plus family. The City shall contribute the following amounts toward the combined premiums for medical, dental, and vision on a semi-monthly basis (24 pay period). The City’s contribution shall not exceed the actual premiums, or the contribution amounts listed below , whichever is less.
1. $405 semi -monthly ($810 monthly) for employee enrolled in Employee -Only Medical coverage.
2. $800 semi -monthly ($1,600 monthly) for employee enrolled in Employee + 1 medical coverage.
3. $1,125 semi -monthly ($2,250 monthly) for employee enrolled in Employee + Family (more than one dependent) medical coverage.
In addition, all department heads are eligible to receive fifteen (15) management leave days (120 hours of leave) per fiscal year. All department heads were provided this leave ITEM 13
except for the Human Resources Director. The Human Resources Directors amendment will include the fifteen management leave days offered to all other department heads.
There is no cost associated with this request.
II. REASONS FOR RECOMMENDATION:
Approving the amendment to the department head agreements will provide parity for the city’s contribution to the monthly health benefit contributions of all city staff. There are currently six unrepresented staff that are affected by this recommendation.
III. FISCAL IMPACTS:
The estimated cost to the city is approximately $1,260 for Fiscal Year 2024 -2025.
Funding for this recommendation is included in the Fiscal Year 2024-2025 Budget.
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
Government operations: Provide quality services to meet community needs, assuring that the City has helpful, well trained, properly equipped, and sufficient staff who partner with other public agencies to provide efficient services.
V. POLICY ALTERNATIVES:
Council may reject all or part of the proposed recommendations.
VI. INTERDEPARTMENTAL COORDINATION:
N/A
VII. PUBLIC PARTICIPATION:
N/A
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
Following Council approval, the parties will execute the agreements with an effective date immediately after Council Approval.
Approved by: _____________________
Douglas D. Dunford,
City Manager
Attachments:
1. Attachment A – Resolution
2. Attachment B – Modified Department Head Agreement
ITEM 13
ATTACHMENT A
RESOLUTION NO. 2024-XXX
APPROVING AN AMENDMENT TO THE DEPARTMENT HEAD
EMPLOYMENT AGREEMENTS AND AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AGREEMENTS
THE CITY COUNCIL
City of Ceres
WHEREAS, the City of Ceres increased the City’s monthly health benefit contributions effective January 1, 2025, for all represented staff on June 24, 2024, and August 12, 2024, and eliminated the annual $1,200 flexible spending contribution; and
WHEREAS, The City shall contribute the following amounts toward the combined premiums for medical, dental, and vision on a semi-monthly basis (24 pay periods) and eliminate the $1.200 annual flexible spending contribution. The City’s contribution shall not exceed the actual premiums, or amounts listed, whichever is less. The contributions amount of $405 semi - monthly ($810 monthly) for employee- only, $800 semi- monthly ($1,600 monthly) for employee plus one, and $1,125 semi- monthly ($2,250 monthly) for employee plus family (more than one dependent) medical coverage; and
WHEREAS, the estimated costs to the city is approximately $1,260 for Fiscal Year 2024- 2025 and is included in the Fiscal Year budget; and
WHEREAS, upon further review of the agreements, staff recognized the need to amend the terms related to the health benefits contribution of unrepresented staff for parity of all City staff; and
WHEREAS, upon further review of the agreements, staff recognized the need to amend the Human Resources Directors management leave to fifteen management leave days per fiscal year; and
WHEREAS, staff recommends revising the Department Head Employment Agreements to include the same monthly health benefit contributions offered to represented employees.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve an amendment to the Department Head Employment Agreements and authorizes the City Manager to execute the agreements.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 9
th day of September 2024, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
_________________________________
Fallon Martin, City Clerk
ITEM 13
ITEM 13
ATTACHMENT B
Amendment No. 1 to
EMPLOYMENT AGREEMENT
Director of (Enter Title)
This Amendment No. 1 is made and entered into by and between the City of Ceres, State of California, a municipal corporation, hereinafter called “ EMPLOYER” and (Name of Employee), hereinafter called “EMPLOYEE.”
WITNESSETH
WHEREAS, the EMPLOYER wishes to offer Department Heads the same fringe benefits and other terms consistent with the employees that are supervised by the Department Heads beginning January 1, 2025; and
WHEREAS, the EMPLOYER shall increase the monthly health benefits contribution as listed below and eliminate the other voluntary benefit of $1,200 annually to a flexible spending account; and
WHEREAS, the negotiations with the represented employees in the City are completed; and
NOW THEREFORE, in consideration of the mutual covenants contained herein, the EMPLOYER and EMPLOYEE agree as follows:
1. S
ECTION V I – FRINGE BENEFITS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT shall be amended to read as follows:
B. Health and Welfare Plan
1. EMPLOYEE must enroll in an available City medical plan unless he/she opts out. In order to opt out, the EMPLOYEE must provide the following:
a. Proof that the EMPLOYEE and all individuals for whom EMPLOYEE intends to claim a personal exemption deduction for the taxable year or years that begin or end in or with the EMPLOYER’S plan year to which the opt out applies (“tax family”), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies (“opt out period”); and
b. EMPLOYEE must sign an attestation that EMPLOYEE and his/her tax family have or will have such minimum essential coverage for the opt out period.
EMPLOYEE must provide the attestation every plan year at open enrollment.
2. The EMPLOYER shall contribute the following amounts toward the combined premiums for medical, dental and vision on a semi -monthly basis (24 pay periods).
ITEM 13
ATTACHMENT B
The EMPLOYER’S contribution shall not exceed the actual premiums, or the contribution amounts listed below, whichever is less. EMPLOYEE shall be responsible for the balance of premiums, if any.
a. $405 semi-monthly ($810 monthly) for EMPLOYEE enrolled EMPLOYEE-Only medical coverage.
b. $800 semi-monthly ($1,600 monthly) for EMPLOYEE enrolled in EMPLOYEE + 1 medical coverage.
c. $1,125 semi-monthly ($2,250 monthly) for EMPLOYEE enrolled in EMPLOYEE + Family (more than one dependent) medical coverage.
3. The City shall pay one hundred percent (100%) of the dental and vision premiums for EMPLOYEE who waives medical coverage.
4. EMPLOYEE who waives medical coverage shall receive $100 semi-monthly ($200 monthly) taxable compensation.
5. The City shall continue a Section 125 program for pre -tax deductions for the EMPLOYEE share of medical, dental and vision insurance premiums.
6. Benefits shall stop at the end of the month when City employment is ended for any reason. All coverage, except as required to be offered or extended under federal and state law, shall end.
There is no responsibility on the part of the City to pay, either in money or premiums, any remaining City or EMPLOYEE obligations beyond the month of termination of EMPLOYEE’S employment.
Cash payment for medical waivers will be paid only through the end of the month in which EMPLOYEE’S employment terminated. Such payment will be included in EMPLOYEE’S final pay received from the City.
Any outstanding premiums required to continue benefits through the end of the month of EMPLOYEE’S termination of City employment will be withheld from the final pay received from the City.
The City retains the discretion to select the City plan(s) each year. In the event the City makes changes to the plan selection, EMPLOYEE will receive advance notice and an opportunity to discuss concerns regarding the changes.
2. O ther Voluntary Benefits
This section is stricken in its entirety as part of this Amendment No. 1.
3. M anagement Leave
ITEM 13
ATTACHMENT B
1. EMP
LOYEE is declared as exempt under Fair Labor Standards Act executive exemption guidelines.
2. EMPLO
YEE shall receive fifteen (15) management leave days ( 120 hours of leave) per fiscal year , including the current fiscal year. Management leave must be used during the fiscal year in which it is earned and is not accumulative. Carryover of unused management leave days into the subsequent fiscal year may be allowed only upon prior written approval of the City Manager.
Dat
ed: December ______, 2024 Dated: December ______, 2024 CITY
OF CERES, EMPLOYER
By: ______________________________
______________________________
Douglas D. Dunford, City Manager Name, EMPLOYEE
APPR
OVED AS TO FORM: ATTEST:
______________________________ ______________________________ Nubi
a Goldstein, City Attorney Fallon Martin, City Clerk
(Seal)
Res
o. 2024-xxx
ITEM 13
ITEM 13