Agenda — Ceres City Council, September 23, 2024

AGENDA
Amendment #1
Dated: September 19, 2024

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA

City Council Chambers, 2701 Fourth Street
Monday, September 23, 2024 at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER

Mayor Lopez

ROLL CALL

Mayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.

Martinez (District 4)

INVOCATION

Invocation by Jim Stochl, Harvest Presbyterian Church.

Click this link to join the webinar:
https://us02web.zoom.us/j/84723231912?pwd=NU4DUrvAb7BXbmqkQ6taFWfPVweY4s.1

Webinar ID: 847 2323 1912; Passcode: 299925; or Dial: (669) 900-6833

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING THE CITY CLERK AT [email protected] BEFORE 4:00 PM THE DAY OF THE MEETING. INCLUDE THE AGENDA ITEM NUMBER OR PUBLIC COMMENT PERIOD IN THE SUBJECT LINE OF THE EMAIL. THE CLERK MAY READ WRITTEN COMMENTS INTO THE RECORD, IF SPECIFICALLY REQUESTED TO DO SO AT THE BEGINNING OF YOUR EMAIL. YOUR

WRITTEN COMMENT WILL BE DISTRIBUTED TO THE CITY COUNCIL AND KEPT ON FILE AS PART OF THE OFFICIAL RECORD OF THE COUNCIL MEETING.

If you have any questions on how to attend virtually or are encountering difficulties connecting to the meeting, please contact the City Clerk at [email protected].

AGENDA
Regular City Council Meeting
September 23, 2024

Page 2 ends

PLEDGE OF ALLEGIANCE

Pledge of Allegiance led by Mayor Lopez.

PRESENTATIONS

A. National Fire Prevention Week Proclamation

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes).

While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non -agenda items. Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is no t on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are e ntitled to address the City Council on any agenda item subject to the 5-minute provision.

APPOINTMENTS TO BOARDS/COMMISSIONS

None

CONFLICT OF INTEREST DECLARATION

CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration.

Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.

1. Clerks Report of Posting. The agenda of the September 23, 2024 City Council Meeting was Posted on Wednesday, September 18, 2024. (City Clerk)

2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)

3. Approval of Minutes for the September 9 , 2024 Regular City Council Meeting. (City Clerk)

4. Register of Audited Demand(s) Dated September 4, 2024 through September 11, 2024. (Esenwein)

5. General Correspondence – Information Only
a. Public Works Monthly Report for August 2024 (Royal)

AGENDA
Regular City Council Meeting
September 23, 2024

Page 3 ends

6. Resolution No. 2024 -XXX, Approving the Purchase of New Cubicles in the Engineering Department from Warden’s Office Furniture. (Beltran)

7. Resolution No. 2024-XXX, Approving a Three (3) Year Agreement with Tony Zaia for Use of the Ceres River Bluff Regional Park Concessions and Authorizing the City Manager to Execute the Agreement. (Chavez)

8. Resolution No. 2024-XXX, Approving Amendment #2 to the Professional Services Agreement with EMC Planning Group, Inc. for $18,318 to Perform Planning Services Related to the Continued Preparation of the 2024-2031 Housing Element Update, Including Compliance with the California Envi ronmental Quality Act, Approving a Budget Amendment, and Authorizing the City Manager to Execute the Contract Amendment. (Simvoulakis)

9. Resolution No. 2024 -XXX, Approving an Agreement with Capitol Advocacy Partners for Grant Writing Services and Authorizing the City Manager to Execute the Agreement. (City Manager)

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

UNFINISHED BUSINESS

None

PUBLIC HEARING

None

NEW BUSINESS

None

DISCUSSION ITEMS

None

COUNCILMEMBER REFERRALS
Councilmembers request to have an agenda item placed on a future agenda (pursuant to Chapter 2 - City Council Meetings, J-8. City Council Referrals/Determination of Items for Agenda).

REPORTS
At this time, any Councilmembers or City staff will make an announcement, or report briefly on his /her activities.

AGENDA
Regular City Council Meeting
September 23, 2024

Page 4 ends

• Mayor
• City Council
• City Manager
• City Attorney
• Departments
• County Supervisor

CLOSED SESSION

10. Public Employee Performance Evaluation, Cal. Gov’t Code §54957(b)(1) Title: City Manager

10. Conference with Legal Counsel – Anticipated Litigation , Cal. Gov’t Code §54956.9(d)(2)
“For the purposes of this section, litigation shall be considered pending when any of the following circumstances exist… A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency.” Potential Case(s): 1 case

REPORT FROM CLOSED SESSION

None

ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on October 14, 2024 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

Council Agenda:

The City Council agenda is available for public review on the City’s website at www.ci.ceres.ca.us and posted at the time and places noted above.

AFFIDAVIT OF POSTING

I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for th e Regular City Council Meeting was posted on Wednesday, September 18, 2024, at the following locations in Ceres:

• Community Center Display Case – 2701 Fourth Street

__________________________________________________________________________________________________________________________________________________________ Fallon Martin, City Clerk
AGENDA
Regular City Council Meeting
September 23, 2024

Page 5 ends

Related Materials:

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office at City Hall located at 2220 Magnolia Street, Ceres, CA during normal business hours. Persons with questions concerning any agenda item may call the City Clerk’s Office at (209) 538 - 5731.

Notice regarding Americans with Disabilities Act:

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an alternative format, please contact the city clerk’s off ice at (209) 538- 5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II).

DECLARING OCTOBER 6th – 12th, 2024 AS

NATIONAL FIRE PREVENTION WEEK
WHEREAS, the City of Ceres is committed to ensuring the safety and security of all those living in and visiting our state; and
WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, home fires killed more than 2,700 people in the United States in 2022, according to the National Fire Protection Association® (NFPA®), and fire departments in the United States responded to 360,000 home fires; and
WHEREAS, roughly three out of five fire deaths happen in homes with either no smoke alarms or with no working smoke alarms; and
WHEREAS, working smoke alarms cut the risk of dying in reported home fires almost in half; and
WHEREAS, smoke alarms sense smoke well before you can, alerting you to danger in the event of fire in which you may have as little as 2 minutes to escape safely; and WHEREAS, City of Ceres residents should install smoke alarms in every sleeping room, outside each separate sleeping area, and on every level of the home; and WHEREAS, City of Ceres residents should test smoke alarms at least once a month; and
WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, City of Ceres first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, City of Ceres residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, the 2024 Fire Prevention Week TM theme, “Smoke alarms: Make them work for you.TM,” serves to remind us the importance of having working smoke alarms in the home.

NOW THEREFORE, I, Javier Lopez, Mayor of the City of Ceres, on behalf of the City Council, Vice Mayor Bret Silveira, Councilmembers James Casey, Rosalinda L. Vierra, and Daniel A. Martinez , do hereby declare October 6th – 12 th, 2024 as National Fire Prevention Week in the City of Ceres.

Procl aimed this 23rd day of September 2024
_____
______________________
Javier Lopez, Mayor
ITEM A
ITEM A
DRAF

T MINUTES

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)
City Council Chambers, 2701 Fourth Street
Monday, September 9, 2024 at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER
Ma
yor Lopez called the September 9, 2024 meeting to order at 6:00 p.m.

ROLL CALL – Present:

M
ayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.

Martinez (District 4)
District 1
Councilmember
Casey
District 2
Councilmember
Vierra
District 4
Councilmember
Martinez
District 3
Vice Mayor
Silveira
Mayor Lopez
Present Present Present Present Present

INVOCATION
Invocation by Patrick Davis, Ceres Christian Church.

PLEDGE OF ALLEGIANCE
P
ledge of Allegiance was led by Mayor Lopez.

PRESENTATIONS
A. P
atriot Day Proclamation
A
ssistant Fire Chief, Andrew Hunter, accepted the proclamation.

B. H
ispanic Heritage Month Proclamation
N
elson Gomez with South Modesto Business United accepted the proclamation.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
September 9, 2024

Page 2 ends

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)

D
ave Pratt spoke regarding Ceres Legion Post 491’s Patriot Day ceremony.

Brandy Meyer spoke regarding Ceres Chamber of Commerce upcoming events.

APPOINTMENTS TO BOARDS/COMMISSIONS

N
one

CONFLICT OF INTEREST DECLARATION

N
one

CONSENT CALENDAR

1. C
lerks Report of Posting. The agenda of the September 9, 2024 City Council Meeting was Posted on September 4, 2024. (City Clerk)

3. Approval of Minutes for the August 26, 2024 Regular City Council Meeting. (City Clerk)

4. Removed for separate consideration.

5. Resolution No. 2024-127, Approving Amendment No.1 with Environment Control for a Custodial Services Contract for the Ceres Community Center and Authorizing the City Manager to Execute the Contract. (Royal)

6. Removed for separate consideration.

7. Waiver of Second Reading and Adoption of Ordinance No. 2024 -1086, An Ordinance of the City Council of the City of Ceres Amending Title 9, Chapter 16 Parks, Public Property, and Public Facilities of the Ceres Municipal Code to Prevent the Storage or Dumping of Items in Parks and Public Areas. (Perry)

8. Resolution No. 2024 -129, Approving a Project Agreement for Professional Consultant Services with GDR Engineering for the Design Services of Well 42- 27 Granular Activated Carbon Vessels and Blending Project (New Project String), Approving a Budget Amendment, and Authorizing the City Manager to Execute the Contract. (Beltran)
ITEM 3

DRAFT MINUTES
Regular City Council Meeting
September 9, 2024

Page 3 ends

9. Resolution No. 2024 -130, Approving a Letter of Support from the Ceres City Council to Present to San Joaquin Regional Rail Commission for the 2024 Good Jobs Challenge: The Rail Academy of Central California Project. (City Manager)

10. R
esolution No. 2024 -131, Approving a Letter of Support from the Ceres City Council to Present to San Joaquin Regional Rail Commission for the Railroad Crossing Elimination Program Application for Fiscal Years 2023 and 2024: Stockton Diamond Grade Separation Project. (City Manager)

Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving items 1 – 3, 5, 7 – 10. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

Item 4:

Removed for separate consideration by Councilmember Casey

Councilmember Casey spoke regarding the City’s cell phone carrier.

Mayor Lopez asked for public comment. The following members of the public spoke:

Gene Yeakley spoke regarding staff cell phones and if they are set up correctly.

Mayor Lopez closed public comment.

Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving item 4. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes

Item 6: Removed for separate consideration by Councilmember Casey

Resolution No. 2024 -128, Approving the Purchase of One Parks Division Ford F350 Fleet Replacement from Rush Truck Center. (Royal)

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
September 9, 2024

Page 4 ends

Councilmember Casey spoke regarding where we buy parts for the vehicle and the bidding process.

Mayor Lopez asked for public comment. The following members of the public spoke:

John Warren spoke regarding the warranty.

Mayor Lopez closed public comment.

Council and staff discussion included clean air regulation compliance.

Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving item 6. Motion carried 4/1/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
No Yes Yes Yes Yes

UNFINISHED BUSINESS

N
one

PUBLIC HEARING

11. R
esolution No. 2024-XXX, Establishing the Annual Assessment Levy for the 2024- 2025 Fiscal Year on the Businesses in the Downtown Area Defined in the Ceres Downtown Revitalization Area Board (CDRAB) Annual Report for the Activities and Programs of the Ceres Downtown Revitalization Area for Fiscal Year 2024- 25. (Aguirre)

Redevelopment & Economic Development, Julian Aguirre, presented the item.

Mayor Lopez opened the public hearing for public comment. The following members of the public spoke:

Brandy Meyer spoke regarding more businesses getting involved.

Gene Yeakley spoke regarding consequences if businesses do not participate.

Mayor Lopez closed the public hearing.

Council and staff discussion included businesses benefiting from the funds of the business improvement district (BID), suspend the BID , research how to revitalize the BID, streetlights on Fifth Street, restructuring the BID, allowing for a six-month ITEM 3

DRAFT MINUTES
Regular City Council Meeting
September 9, 2024

Page 5 ends

review prior to suspending the BID, adding streetlights on Fifth Street to the capital improvement project list, Planning Commission approval, BID budget, structure of the BID, and notification of the public hearing.

Resolution failed due to lack of a motion.

12. Resolution No. 2024 -132, Accepting the Consolidated Annual Performance and Evaluation Report (CAPER) for Fiscal Year 2023-2024 Prepared for the Stanislaus Urban County Consortium. (Aguirre)

Redevelopment & Economic Development, Julian Aguirre, presented the item.

Mayor Lopez opened the public hearing for public comment. No one spoke. Mayor Lopez closed the public hearing.

Action: Motion by Vice Mayor Silveira , seconded by Councilmember Martinez, approving item 12. Motion carried 5 /0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes

NEW BUSINESS

13. R
esolution No. 2024 -133, Approving an Amendment to the Department Head Employment Agreements and Authorizing the City Manager to Execute the Agreements. (City Manager)

City Manager, Doug Dunford, presented the item.

Mayor Lopez opened the item for public comment. No one spoke. Mayor Lopez closed public comment.

Action: Motion by Vice Mayor Silveira , seconded by Councilmember Martinez, approving item 13. Motion carried 5 /0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes

DISCUSSION ITEMS

N
one

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
September 9, 2024

Page 6 ends

COUNCILMEMBER REFERRALS

14. B
ecoming a Sister City
(Requested by Councilmember Martinez)

Councilmember Martinez presented the referral.

Mayor Lopez opened the item for public comment. No one spoke. Mayor Lopez closed public comment.

Council and staff discussion included the requirements and cost of becoming/being a sister city.

Council provided consensus for staff to bring back an item on a future agenda (5/0).

15. Sponsorship of Hispanic Heritage Month Celebration
(Requested by Councilmember Martinez)

Mayor Lopez opened the item for public comment. The following members of the public spoke:

Gene Yeakley spoke regarding the celebration of Hispanic Heritage Month across the United States of America and celebrating other cultures.

Tony Madrigal spoke regarding the history of Hispanic Heritage Month and other months that celebrate various cultures.

Shirley Rogers spoke regarding whether the sponsorship included money.

Mayor Lopez closed public comment.

Council and staff discussion included the cost of the sponsorship, if the money was budgeted, and American Rescue Plan Act funds.

Council did not provide consensus (2/3  No = Casey, Vierra, & Silveira).

REPORTS

•
Mayor

Nothing to report.

• City Council

Councilmember Martinez spoke regarding the Ochoa Park grand opening.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
September 9, 2024

Page 7 ends

Vice Mayor Silveira spoke regarding the Ochoa Park grand opening.

Councilmember Vierra spoke regarding the homeless alliance meeting, a homeless person sent from the hospital to the Community Center Cooling Shelter, and shopping local.

Councilmember Casey spoke regarding St. Matthews Mesopotamian Festival, St.

Jude’s Family Festival, American Foundation for Suicide Prevention W alk, weed abatement reporting, and California Admission Day September 9, 1850.

• City Manager

Nothing to report.

• City Attorney

Nothing to report.

• Departments

Police Chief, Chris Perry, spoke regarding the procedure for reporting weed abatement, Code Enforcement’s case at 1952 Hollister Street, and Ceres Police Department’s 2023 Awards Ceremony and Swearing-In of New Officers.

Community Development Director, Lea Simvoulakis, provided a surplus land update.

• County Supervisor

Nothing to report.

CLOSED SESSION

None

REPORT FROM CLOSED SESSION

N
one

ADJOURNMENT

The next scheduled City Council Meeting will be held on September 23, 2024, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
September 9, 2024

Page 8 ends

There being no further business, Mayor Lopez adjourned the meeting at 7:39 p.m.

______________________________
Javier Lopez, Mayor

______________________________
Fallon Martin, City Clerk

Cons
istent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.

ITEM 3

COUNCIL AGENDA REPORT

City Council approve the register of audited demand(s) dated September 04, 2024, through September 11, 2024 covering obligations to be paid by general warrants #130861 through #130959 in the amount of $681,836.01.

I. BACKGROUND:

In accordance with Section 37202 of the Government Code of the State of California this is presented herewith a summary of demands against the City of Ceres covering obligations to be paid for the period ending September 11, 2024.

Each demand has been audited and I hereby certify to their accuracy and conformance with the budget. Sufficient funds are available for payment of these demands.

I declare under penalty of perjury that the register of audited demands has been examined by me and to the best of my knowledge and belief is a true, correct and complete listing of claims audited and payable.

II. REASONS FOR RECOMMENDATION:

The Finance Department monitors payments of invoices for accountability, accuracy, and completeness. Budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval. This allows for invoices t o be paid in a timely manner to establish goodwill with merchants and allows for discounts to be taken where applicable.

ITEM 4
III. FISCAL IMPACTS:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024-25 budget. There is a $ 681,836.01 fiscal impact for the period of September 04 , 2024, through September 11, 2024.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

N/A
Approved by: ___________________
Douglas D. Dunford,
City Manager
Attachments:

1. Warrant Register September 4,2024 through September 11, 2024 ITEM 4
Date
Voucher List
City of Ceres
9/11/2024 4:11:24 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount ANNUAL SUBSCRIPTION NEWSPAPER 52.00
375268 LEGAL AD: PH NOTICE CC#8-2 23-34 VTSM & 24-07 SPA 90.00 130861 09/04/24 5839 209 MULTIMEDIA CORPORATION 8/25/24 61285 373104
Total: 307.00
130862 09/04/24 1082 ALHAMBRA 12203096 082324 AUG 24 LAB ID WATER 79.94 LEGAL AD: PH NOTICE CC#7-2 GARAGE SALE ORDINANCE 90.00
374544 LEGAL AD: PH NOTICE CC#7-12 ORDINANCE 2024-1083 75.00

26.02 130864 09/04/24 1140 ANIMAL DAMAGE MANAGEMENT
INC
8372C 22400058 PEST CONTROL SERVICES RESO 22-134 FY23-24 6,600.00 Total: 6,600.00
Total: 79.94
130863 09/04/24 5391 AMAZON CAPITAL SERVICES, INC. 1CM6-DH9L-14YH WEEDEATER AIR FILTERS 26.02 Total:

Total: 7,491.00
130866 09/04/24 1343 BLACK WATER CONSULTING

ENGINEERS, INC
7090 10331 STORM DRAIN MASTER PLAN FY18 6,935.50
7092 22400075 SDMP CEQA INITIAL STUDY/MITIGATED NEGATIVE DECLARA 4,587.00 TRAFFIC SIGNAL ROUTINE MAINTANANCE 2,521.00
23733 TRAFFIC SIGNAL MAINTENANCE SERVICE-RESPONSE 4,970.00 130865 09/04/24 1289 BEAR ELECTRICAL SOLUTIONS,
INC
23589
493.11
Total: 2,851.74
11,522.50
130867 09/04/24 1462 CALIFORNIA LANDSCAPE SUPPLY,
INC.
93459 PLAYGROUND FIBER 2,201.49
93871 1/2 YD OF CONCRETE FOR STREET SWEEPER WASH OUT 157.14 93965 13/4 YD OF CONCRETE FOR SINKHOLE & SIDEWALK REPAIR Total:
22400037 JUNE 24 FEDERAL ADVOCACY & GRANT WRITING SVCS 25,600.00 Total: 25,600.00
130868 09/04/24 5753 AMANDA FENTON 2024CAP163
9/11/2024 4:11:23 PM
ITEM 4
Date
Voucher List
City of Ceres
9/11/2024 4:11:24 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount LAMPS, VOLT TESTER 152.86
Total: 152.86
130869 09/04/24 1623 CHOICE LIGHTING SUPPLY 353743
Total: 2,560.00
130871 09/04/24 1693 CORELOGIC SOLUTIONS, LLC 30730632 JUL METRO SCAN OLINE ACCESS STAN CO DATE, AERIAL 382.50 WWTP MIDGE ABATEMENT MONTHLY 1,280.00
35847061 WWTP MIDGE ABATEMENT MONTHLY 1,280.00
130870 09/04/24 1649 CLARK PEST CONTROL, INC, 35462702
5,515.25
130873 09/04/24 1991 FERGUSON US HOLDINGS, INC 5333839 PLUMBING PARTS 74.03 5340559 PLUMBING PARTS 33.46
5236330 BACKFLOW REPAIR FIRE STATION
Total: 382.50
130872 09/04/24 1793 DAVID LANGLEY INC. 15316-290 SEPT 24 JANITORIAL SVCS COMM CNTR 5,515.25 Total:

ANNUAL SCO RPT - CITY & CERES FA FY23 2,550.00
Total: 2,550.00
130874 09/04/24 5852 FORVIS MARZARS, LLP 2186699

41.25 Total: 148.74
JULY 24 WATER SAMPLE ANALYSIS WELL BACTI 4,340.10
K4H1915 AUG 24 WATER SAMPLE ANALYSIS DIST 13 696.15
JULY 24 WATER SAMPLE ANALYSIS W28-38 2,139.70
K4G3113 JUULY 24 WATER SALPLE ANALYSIS W16 & 34 941.65 130875 09/04/24 2134 GEOANALYTICAL LABORATORIES,
INC
K4G3112
K4G2413
HAVC FILTERS 76.59
9214591407 HVAC FILTERS 117.22
Total: 8,117.60
130876 09/04/24 2225 GRAINGER 9213908248 HVAC FILTERS 161.53 9205999288 HVAC FILTERS 64.89
9208505496
Total: 420.23
9/11/2024 4:11:23 PM
ITEM 4
Date
Voucher List
City of Ceres
9/11/2024 4:11:24 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount ROCKAFELLER ADDITION TO FIRE HYDRANT-POND 16.50
Total: 222.87
130877 09/04/24 2232 GREEN RUBBER-KENNEDY AG M-511509 WELL 38 TUBING FOR ANALYZER 162.23 M-513379 BUSHINGS AND FITTINGS 44.14
M-512730
SMALL TOOLS, EDGER BLADE 379.89
H501939 2 GAL CYCLE OIL/ 2 SETS OF RIDER PLATES/NUTS 230.00 130879 09/04/24 2399 HUGHSON FARM SUPPLY H500986
H502414
3RD QRT GROUND WATER MONITORING SAMPLING/ANALYSIS 4,750.00 Total: 4,750.00
130878 09/04/24 2307 HAO VAN LE P24001793-COC
FUEL FOR PW 8-15/30-24 ACT #76078 9,069.78
226384 8-15/30-24 FUEL FOR PD ACT #76081 8,010.17
130880 09/04/24 5816 HUNT & SONS LLC 226383
CHAINSAW AND EQUIPTMENTFOR TREES 873.42
Total: 1,483.31
Total:

Total: 17,079.95
130881 09/04/24 5282 HUNT & SONS, INC. 347378 80 SELECTOR B FOR WATER 952.83 562924 PROPANE 59.90
ANNUAL SERVICE 250.00
PI-076540 ANNUAL SERVICE 250.00
130883 09/04/24 2427 INDUSTRIAL ELECTRICAL CO. PI-076539 PI-076541
1,012.73
130882 09/04/24 2419 IEH-JL ANALYTICAL SERV INC. 647179 AUG 24 WATER SAMPLE ANALYSIS W28 &38/ 39 &40 60.00 Total: 60.00
JUL-AUG CHARGES 62.73
Total: 62.73
130884 09/04/24 2465 JACK HENRY & ASSOCIATES, INC. 4621748 JUL-AUG OC ANNUAL SERVICE 250.00
Total: 750.00
NITRILE GLOVES 52.02
Total: 52.02
130885 09/04/24 2529 JORGENSEN & COMPANY, INC 6145116
9/11/2024 4:11:23 PM
ITEM 4
Date
Voucher List
City of Ceres
9/11/2024 4:11:24 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount R. COSTA COM CLASS B LIC. REIMBURSEMENT 98.00
Total: 98.00
130886 09/04/24 1001 ROBERT COSTA ROBERT COSTA 5/13/24 UNIFORM SERVICES WTR/ WTR CONSERVATION 567.08
521631547 5/20/24 UNIFORM SERVICES WTR/ WTR CONSERVATION 113.00 130887 09/04/24 5362 MISSION LINEN SUPPLY 521586445
521542088
522235217
521667265
521145808
522235193
522235216
5/27/24 UNIFORM SERVICES PARKS 52.42
521497894 4/29/24 UNIFORM SERVICES PARKS 50.54
8/26/04 UNIFORM SERVICES STREETS 45.78
522235214 8/26/24 UNIFORM SERVICES ADMIN 10.00
5/6/24 UNIFORM SERVICES WTR/ WTR CONSERVATION 74.50
521454164 4/22/24 UNIFORM SERVICES WTR/WTR CONSERVATION 74.50 8/26/24 UNIFORM SERVICES FLEET 28.70
522235201 8/26/24 UNIFORM SERVICES WASTEWATER 54.64
8/26/24 UNIFORM SERVICES PARKS 40.72
521505682 4/29/24 SH BLKNITXL 10/100 CS 88.76
3/4/24 UNIFORM SERVICES PARKS 54.14
521279246 3/25/24 UNIFORM SERVICES PARKS 205.89
Total: 228.58
130889 09/04/24 3039 NBS GOVT FINANCE GRP INC 202407-2661 ANNEX1TOCFD3 PARCEL2-2LOTSUBDIV. PROF.SVCS.6-24 1,500.00 Total:

Total: 1,460.67
130888 09/04/24 2944 MODESTO COLOR CENTER DXAQ3 RED CURB PAINT 228.58 Total: 193.89
130891 09/04/24 5583 ODP BUSINESS SOLUTIONS, LLC 379083778001 MAILING LABELS, PENS & SHEET PROTECTORS 53.57 379083260001 LEGAL SIZE PROJECT FOLDERS 161.60
1,500.00
130890 09/04/24 3102 O'REILLY AUTO PARTS 4452-412414 DIESEL ADDITIVE D.E.F STOCK FOR WASTEWATER 64.96 4452-412405 BATTERY FOR FACILITIES VAN 128.93
Total: 215.17
9/11/2024 4:11:23 PM
ITEM 4
Date
Voucher List
City of Ceres
9/11/2024 4:11:24 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount 130892 09/04/24 5832 PRIDESTAFF, INC 301769408 TEMP SERVICES (L.GOODMAN) 1,140.80 301771012 TEMP. SERVICES (L.GOODMAN) 1,426.00
WATER FILTERS 154.44
Total: 154.44
130893 09/04/24 3353 REFRIGERATION SUPPLIES DIST 42203270-00 Total: 2,566.80
COUNCIL MTG NAME PLATE A. HUNTER & S. LEDEZMA 56.59
Total: 56.59
130895 09/04/24 5358 TROPHY WORKS, INC. 917599
DUMP TRUCK FORD F650 REGEN 835.78
Total: 835.78
130894 09/04/24 3480 RUSH TRUCK CENTERS OF
CALIFORNIA, INC.
3038521350
PAYROLL MIGRATION 700.00
045-477375 PAYROLL MIGRATION 1,304.00
130897 09/04/24 3915 TYLER TECHNOLOGIES, INC. 045-479902 045-478670
AUG 24 ELECTRICITY SVCS 119,377.87
Total: 119,377.87
130896 09/04/24 3906 TURLOCK IRRIGATION DISTRICT AUG 2024 22400090 AUG 24 - WESTPOINTE SANITARY SSLS REHAB RESO23-98 170,506.62 Total: 170,503.62
130898 09/04/24 3926 UNITED PAVEMENT

MAINTENANCE, INC
PP#2 - 11907
PAYROLL MIGRATION 3,912.00
Total: 5,916.00
WIRE, PANDUIT CABLE MOUNT, STRP FOR LIFT STATION 198.66 Total: 198.66
130900 09/04/24 4111 WILLE ELECTRIC SUPPLY, INC. S2209308.001 22500004 COUNCIL AV UPGRADES AUGUST 2024 28,788.82
Total: 28,788.82
130899 09/04/24 5778 VIP AUDIO VISUAL COMPANY INC 2217
22400095 FY22/23 FINANCIAL AUDITS 26,516.58
Total: 26,516.58
130902 09/06/24 2497 JJACPA, INC. 0491
22500013 WATER DATA REPORT PUBLIC WATER SYSTEM FY24/25 17,127.00 Total: 17,127.00
130901 09/06/24 5684 120 WATER AUDIT, INC 5971
REPAIR LOBBY DOOR AT PD. 1,359.31
Total: 1,359.31
130903 09/11/24 1016 MODESTO A-1 GLASS COMPANY,
INC
236435
9/11/2024 4:11:23 PM
ITEM 4
Date
Voucher List
City of Ceres
9/11/2024 4:11:24 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount 130904 09/11/24 1028 ACCORD SYSTEMS, LLC P0555694
P0555744 AUG 24 ACA REPORTING FEE 480.48
Total: 1,387.36
JUNE 24 ACA REPORTING FEE 453.44
P0555722 JULY 24 ACA REPORTING FEE 453.44
AUG 24 SECURITY PATROL FOR CITY PARKS 5,456.00
Total: 5,456.00
130906 09/11/24 5792 ALPINE PROTECTIVE SOLUTIONS
LLC
09-CITYOFCERES
SEPT 24 SCADA SERVER MONTHLY MONITORING 100.00
Total: 100.00
130905 09/11/24 1039 ADVANCED TECHNOLOGY

DISTRIBUTORS, INC
383551
CHALK/SHARP CONTAINER/WIPES/ HORNET KILLER 544.28
Total: 544.28
130908 09/11/24 5626 ATCO MANUFACTURING CO. I0632614
TEST LEADS FOR MULTI METER 65.01
Total: 65.01
130907 09/11/24 5391 AMAZON CAPITAL SERVICES, INC. 13JG-7RPP-4MW1 PLAYGROUNG FIBER 1,911.19
Total: 1,911.19
130910 09/11/24 1462 CALIFORNIA LANDSCAPE SUPPLY,
INC.
94004
SEPT 24 INTERNET FOR FLEET 59.00
Total: 59.00
130909 09/11/24 1216 AYERA TECHNOLOGIES,INC. 597933
7/22-8/26/24 WTR SVCS F/S #2 85.73
Total: 85.73
130912 09/11/24 1644 CITY OF MODESTO 315721-133356 AUG 24 08/01-08/31/24 INTERNET SVCS FIBER & COPPER 1,578.99
Total: 1,578.99
130911 09/11/24 1606 CHARTER COMMUNICATIONS 237437401080124 Total: 3,367.07
BIENNIAL FIT TESTING - A SQUAD 2,317.07
25639 AUG 24 SAFETY MAINTENANCE CONTRACT 1,050.00
130913 09/11/24 1889 DU-ALL SAFETY, LLC 25591
9/11/2024 4:11:23 PM
ITEM 4
Date
Voucher List
City of Ceres
9/11/2024 4:11:24 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount 130914 09/11/24 1918 EH WACHS CD209430 22500009 REPLACEMENT CONTROLLER FOR VALVE TRUCK 4,255.00 1,287.00
130916 09/11/24 5696 DRENDA D GORNE 20329 100' OF FENCE FOR MITCHELL/BRIDGE REPAIR 566.34 Total: 566.34
Total: 4,255.00
130915 09/11/24 5695 FALANY FENCE COMPANY INC. 15303 WWTP FENCE REPAIRS 1,287.00 Total:

Total: 1,343.95
130918 09/11/24 5715 GOVINVEST, INC. 2023-5011 CONTRACT SERVICES FOR NEGOTIATIONS 20,803.50 AUG 24 WATER SAMPLE ANALYSIS WQP 1,258.95
K4H1916 AUG 24 WATER SAMPLE ANALYSIS W22 URANIUM 85.00 130917 09/11/24 2134 GEOANALYTICAL LABORATORIES,
INC
K4H1515
Total: 162.66
Total: 20,803.50
130919 09/11/24 2232 GREEN RUBBER-KENNEDY AG M-513915 2 CAMLOCKS FOR STREET SWEEPER 82.82 M-512039 3-2"X 8" NIPPLES FOR STREET SWEEPER WASHOUT 79.84 COMPRESSOR FOR POLICE UNIT 10-1011221 1,453.43
Total: 1,453.43
130921 09/11/24 5844 HAIDLEN FORD 5074644
AUG 24 DOWNTOWN MAITENENCE 1,820.00
Total: 1,820.00
130920 09/11/24 2246 GROVER LANDSCAPE SERVICES,
INC
0329906
RUBBER GASKETS/ FLANGE GASKETS 374.86
Total: 374.86
130923 09/11/24 3939 HD SUPPLY, INC INV00450266
AUG 24 MONTHLY LAB ANALYSIS 123.00
Total: 123.00
130922 09/11/24 2307 HAO VAN LE P24002167-COC
BUSHINGS AND FITTINGS 36.29
Total: 36.29
130924 09/11/24 2392 HOWK SYSTEMS, INC. 0180553-IN
9/11/2024 4:11:23 PM
ITEM 4
Date
Voucher List
City of Ceres
9/11/2024 4:11:24 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount RENEWABLE DIESEL LIQUID 1,385.29
237573 8/31/24-9/15/24 FUEL FOR PW ACCT. 76078 8,454.62 130925 09/11/24 5816 HUNT & SONS LLC 197043
216352
PROPANE FOR PARKS 17.85
Total: 17.85
130926 09/11/24 5282 HUNT & SONS, INC. 565152
STAND GENERATOR/ FUEL FIRE DEPT 30.36
Total: 9,870.27
130928 09/11/24 5685 JEREMY DAMAS 07.2024.01

09.2024.1
TOILET TISSUE FOR RIVER BLUFF 201.25
Total: 201.25
130927 09/11/24 5849 IMPERIAL BAG & PAPER CO. LLC 35158209 22500019 PUBLIC WORKS PROJECT MANAGEMENT AND CONSULTATION 3,350.00 Total: 10,350.00
22500019 PUBLIC WORKS PROJECT MANAGEMENT AND CONSULTATION 3,500.00

08.2024.2 22500019 PUBLIC WORKS PROJECT MANAGEMENT AND CONSULTATION 3,500.00 D.DUNFORD-MILEAGE TO CHUCKCHANSI BALL PARK TOUR 121.94
Total: 121.94
130930 09/11/24 1001 DOUGLAS D. DUNFORD MILEAGE

REIMBURSEMEN
WELLNESS GRANT PURCHASES FOR PD 19,288.03
Total: 19,288.03
130929 09/11/24 5828 KW RECOVERY LAB 002
S.LEDEZMA: PER DIEM MUNIS ERP MEETING 9/17/2024 55.50
Total: 55.50
130932 09/11/24 1001 Sonia Ledezma S.LEDEZMA 09/17/2024 L. ROBBINS: PER DIEM MUNIS ERP MEETING 9/17/24 55.50
Total: 55.50
130931 09/11/24 1001 LAUREN ROBBINS L.ROBBINS 09/17/24 ELECTROLYTE CL2 SENSOR 1,497.25
Total: 1,497.25
130934 09/11/24 5599 TW ASSOCIATES, LLC 33899B22476
S ESENWEIN: PER DIEM MUNIS MEETING 9/17/24 55.50
Total: 55.50
130933 09/11/24 1001 SHANNON ESENWEIN S ESENWEIN 9/17/24 9/11/2024 4:11:23 PM
ITEM 4
Date
Voucher List
City of Ceres
9/11/2024 4:11:24 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount

45.78 522278959 9/3/24 UNIFORM SERVICES WASTEWATER 54.64 9/2/24 UNIFORM SERVICES PARKS 40.72
522278976 9/2/24 UNIFORM SERVICES WATER/ WATER CON 102.05 8/26/24 UNIFORM SERVICES WATER 67.20
522278972 MATS FOR PW ADMIN BUILDING 10.00
522235218
522278952
522278975
NEW HARLEY HEATED GRIPS AND WINDSHEILD 500.71
Total: 500.71
130936 09/11/24 2936 MITCHELL PETROLEUM INC 967197
9/2/24 UNIFORM SERVICES FLEET 28.70
Total: 349.09
130935 09/11/24 5362 MISSION LINEN SUPPLY
522278974
9/2/24 UNIFORM SERVICES STREETS
JULY, AUGUST, SEPTEMBER 2024 RADIO MAINTENANCE 4,222.89 Total: 4,222.89
130938 09/11/24 2992 MOTOROLA SOLUTIONS, INC 8230478840 BREAKPADS,PATCHES,CLUTCH,FILTERS,AIR FILTER,SENSOR 3,200.48 Total: 3,200.48
130937 09/11/24 2990 MOTOR PARTS DISTRIBUTORS INC STMNT 8/26/24 Total: 2,157.83
130940 09/11/24 3062 NORTHSTAR CHEMICAL 290336 WELL #41 CL2 1,172.97 290337 WELL # 39&40 CL2 1,086.09
IRRIGATION SPRINKLERS & FITTINGS 676.47
0016649148-001 IRRIGATION VALVES 1,481.36
130939 09/11/24 3060 NORMAC, INC. 0017400853-001
130941 09/11/24 3102 O'REILLY AUTO PARTS 4452-413176 2 BATTIRES FOR MOBILE LIFTS 238.48 4452-413349 DISC BEARINGS 17.52
4452-413353 DISC BEARINGS
Total:
4452-413604 DOOR LATCH FOR POLICE DEPT. 144.27
Total: 476.43

35.05 4452-412417 SPARK PLUGS/ VALVE STEMS 41.11
2,259.06
WELL #42 ANNUAL SERVICE & LOAD TEST 1,414.20
Total: 1,414.20
130943 09/11/24 5466 POWERGEN, INC. 24-1142
DOT RANDOMS 230.00
Total: 230.00
130942 09/11/24 5126 PLEXUS GLOBAL LLC 17631
9/11/2024 4:11:23 PM
ITEM 4
Date
Voucher List
City of Ceres
9/11/2024 4:11:24 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount COOLING SYSTEM OVERFLOW HOSE 68.43
33423 WHEEL LOCK AND BEARING CAP 21.35
1 SPARE WHEEL POLICE EXPLORER 513.11
96220 ENGINE REPLACEMENT FROM DEALER 13,514.85
SHOP RIVETS 31.73
96909 TANK REMOVAL & REPAIR OF SENSOR AND CODE CLEAR 447.57 36967
36901
37209
TEMPORARY SERVICES 1,140.80
301774281 TEMPORARY SERVICES 1,426.00
130945 09/11/24 5832 PRIDESTAFF, INC 301776394
A/C COMPRESSOR AND DRYER 731.09
Total: 15,328.13
130944 09/11/24 3265 PRICE FORD OF TURLOCK, INC.
37110
Total: 600.00
130947 09/11/24 3495 SAFE T LITE OF MODESTO INC 399894 3 TRAFFIC SIGNS 67.35 399634 SIGNS FOR POND 1,835.77
Total: 2,566.80
130946 09/11/24 1004 PATRICIA LEGRANDE 77461730 LEGRANDE P7932 8/10/24 RFND CALMB 600.00 AUG 24 SCADA SYSTEM INTEGRATION -2 10,120.00
Total: 10,120.00
130948 09/11/24 2483 SNS AUTOMATION 8 2024-2
Total: 1,903.12
22400046 JUL 24 - 2023 SEWER MASTER PLAN RESO23-124 FY23/24 16,436.50 Total: 16,436.50
130950 09/11/24 5682 STANTEC CONSULTING SERVICES
INC.
2276192
30 GALLONS OF HERBICIDE FOR WEED CONTROL 845.33
Total: 845.33
130949 09/11/24 3759 STANISLAUS FARM SUPPLY INC 101221351 PAINT FOR FIRE LANE AT SMYRNA PARK 680.00
Total: 680.00
130952 09/11/24 3898 TROY E. SLAYBAUGH 1119
3/4 REGISTERS FOR STUCK SENSUS 4,595.09
Total: 4,595.09
130951 09/11/24 5294 THIRKETTLE CORPORATION INV0103430
PARKS TORO MOWER 278.16
Total: 278.16
130953 09/11/24 3905 TURF STAR INC INV040226
9/11/2024 4:11:23 PM
ITEM 4
Date
Voucher List
City of Ceres
9/11/2024 4:11:24 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount AUG 24 VISAS 33,965.99
Total: 33,965.99
130954 09/11/24 3917 U.S. BANK VISA AUG 24
130956 09/11/24 5239 VALLEY WATER COLLABORATIVE 0524MB
AUG - SEPT 24 CH,ANNEX,FIN,PW,REC,WWTP,WTR DEPT CO 7,082.37 Total: 7,082.37
130955 09/11/24 5800 UBEO WEST LLC 537767477
Total: 435.03

VALLEY WTR COLLA CONTRIBUTION AS REQUIRED BY SWRCB 5,394.18 Total: 5,394.18
09/11/24 4111 WILLE ELECTRIC SUPPLY, INC. S2199965.001
S2213517.001
TRAFFIC HATS 697.00
Total: 697.00
130957 09/11/24 5801 VICTOR GIL 100
AERATOR MOTOR STARIN RELIEF, REDUCER, TAPE 394.99
WELL #41 RADIO TOWER 21.06
S2201265.001 WELL 341 PLE- CONTROL GFR 18.98
Total: 907.10
99 Vouchers in this report Total vouchers: 681,836.01
VEHICLE INSP BOOK COVERS 32.51
151356 2 PART VEH. INSPECTION REPORTS 874.59
130959 09/11/24 4112 WILLEY PRINTING CO., INC. 151357
130958
9/11/2024 4:11:23 PM
ITEM 4
Amount
9/11/2024 4:11:23 PM
ITEM 4

COUNCIL AGENDA REPORT

Information only, no action required.

I. BACKGROUND:

Outlined below are the significant actions performed by the Public Works Department for the month of August 2024.

FACILITY SERVICES:
• Completed 149 Facilities Maintenance work orders including: 98 service requests for electrical/lighting, plumbing repairs, HVAC issues, locksmith tasks, general repairs, and 51 preventive maintenance services.
• Assisted the Ceres Chamber of Commerce with their “Movie Night” event at Whitmore Park, the first of its kind in Ceres. Facilities loaned out the old EV sound system for the reinforced sound.
• Completed an inspection at the Public Safety Building with the Stanislaus County Environmental Recourses for hazardous material, Business Plan and training record. Inspection was satisfactory and building passed inspection. • Meet with the new concessionaire for the River Bluff concession. Inspected, cleaned and organized concession area. New vendor to start September 30, 2024. • Continued clean-up of homeless camps/debris at Independence Park and Roeding Park with the assistance of Code Enforcement.

Maintenance activities performed by one (1) Supervisor, one (1) Senior Facilities Maintenance Worker, two (2) Facility Maintenance Workers, and four (4) Custodians.

ITEM 5
FLEET SERVICES:

Completed 83 work orders.

Fleet, Department 20
• Completed 3 dealer warranties
• Two equipment field repairs
• One call out patrol car repair
• One patrol car tow to fleet for no start dying. Faulty ignition coils Fire, Department 15
• N/a
Police, Department 10
• Unit 112, Explorer, new ac comp. dryer, condenser
• Unit 111 dealer warranty work, water pump
• Unit 101, Ford Taurus repaired from accident, rear end collision. City not at fault.
• Unit 234, K9, new ac compressor.

Streets, Department 30
• 2018 F250 utility truck suffered a catastrophic engine failure, dropped intake valve.

Out of warranty, dealer replaced with new engine.
• Street Sweeper service, foam filled tire, pickup head rebuild.

Water, Department 35
• F550 service truck had a new HVAC evaporator installed

Parks, Department 40
• Service large Toro, newer mower and mow deck tires

Wastewater, Department 25
• VacCon got new fill hoses & drive tires.

Toro mower had side mow deck repairs made, wheels & supporting frame work.

Facilities, Department 41
• Emergency and non-emergency City vehicles and equipment is maintained and repaired by one (1) Supervisor, one (1) Sr. Maintenance Mechanic, and two (2) Maintenance Mechanics.

LANDSCAPE MAINTENANCE:

Completed a total of 298 service requests in the following categories:
• Bike Path Repairs: 0
• City Grounds Maintenance: 18
• Park Landscape and Maintenance: 175
• Parks Landscape chemical usage: 250 gallons Parks / Grounds ITEM 5
• Playground and Equipment Repairs; Several playgrounds parts that were ordered with 120-day lead time for delivery, repair work will follow pending delivery. • Playground and Equipment Inspections: 19
• Right of Way (ROW) Irrigation Repairs: 14 sprinklers • Park Trees: 16 Trimmed
• Tree Customer Requests (Tree or Limb Down, Trims or Removals): 56 Parks sprinklers repaired or replaced:

All wells were serviced, and turbo flush screens cleaned. • Barry Grove – 1 maintenance
• Costa Fields – 0
• Don Pedro – 4 vandalisms
• Independence – 8 vandalisms
• Dog Park – 3 maintenance
• Neel Park – 16 maintenance
• Persephone – 2 maintenances
• Redwood – 3 maintenance
• River Bluff – 5 maintenances
• Riverview – 2 maintenances
• Roeding Heights – 16 maintenance sand in line
• Sam Ryno – 2 maintenance
• Smyrna – 4 sprinklers maintenance
• Strawberry – 1 maintenances
• Whitmore – 1 maintenance
Parks General Maintenance/Repairs:
• Graffiti removal at Sam Ryno (3), Strawberry (2), River Bluff (2), Roeding (3), Ochoa (1) Persephone (2), Smyrna (9), Don Pedro (6) Riverview (1) and Independence Park (1)
• Grid Prune Program Performed by West Coast Arborists (WCA):
• Grid # 3 2020-2021 100% - Completed with 2,343 trees pruned. • Grid # 4 2021-2022 99% - Completed with 2,450 trees pruned. • Grid # 2 2022-2023 Started in July 2023 99% completed. • Grid # 1 2023-2024 Started in October 2023 97% completed. • Grid #5 2024-2025 Started February 2024 40% completed with 32 trees trimmed. • Pending: 247 high risk, 28 removals, and 96 inspect for trims • No updates for July (Grid prune funding request for FY 24/25 was eliminated) • Current tree maintenance is performed by Parks crews during normal work hours Grounds
Rights of Way (ROWs):
• Irrigation controller on Railroad ROW destroyed due vandalism. Using battery pucks for irrigation
ITEM 5
• Faith Home Rd: pending water staff to schedule backflow install. Unlocked all for testing.
• River Road: backflow replacement scheduled with water division. Currently water is shut off at River and Canyon Falls.
• Repaired Controller at San Pedro due to power loss
• Repaired irrigation at Fire Training center on Service Rd., controller to be replaced, two leaks under trees needs to be fixed.
• Roundabout at Pine Street repaired controller and separation valve • Whitmore Mansion / Museum working on irrigation Mowed and sprayed.

City Hall:
• Trimmed and weeded all of City Hall, Fire and Library area. Sprayed all weeds.

Red wood chips added at entrance more added soon.

Parks
City Parks:
• Installed Fibar at Neel, Don Pedro, Persephone, Roeding Heights, Redwood and Riverview
Don Pedro:
• Parts for playground installed climber ropes
Sam Ryno:
• Parts for Spinning chair and Rocking cycle were delivered and in process of assembly to install.
• Adjusted SCADA for Program
Smyrna Park:
• Power washed new area twice.
• Completed installation of water fountain at skate park Costa Fields
• 0
Roeding Park:
• Repaired gate to well due to vandalism. Flushed well full of sand Neel Park reset irrigation for dry spot, overwatering second time at night • Reset SCADA Program
Independence Park:
• Repaired fence vandalized/ removed broken glass
• Repaired well from vandalism, replaced pressure transducer • Fixed fence due to vandalism
Riverview Park:
• Playground 2-5 climbing ladders repaired.

ITEM 5
River Bluff Park:
• Playground area - replaced 6 sprinklers due to vandalism. • Removed damaged entrance fence due to vandalism.
• Adjusted all fields to different ware patterns.
• Trimmed 11 trees down and large limbs were cleaned up. • Disked lower terrace and retention pond areas
• Bush hogged lower terrace for Cross country next month Guillermo Ochoa Park:
• Contractor ongoing with park improvements.
• Irrigation Well, is on SCADA system, all mechanical components installed and tested on SCADA
Lions Park:
• Weed Abatement Performed by Streets Dept.

City Parks Landscaping and Maintenance is performed by one (1) Supervisor, one (1) Sr.

Parks Maintenance Worker, Five (5) Park Maintenance Workers, and none (0) full -time Temporary Maintenance Worker.

SOLID WASTE & RECYCLING:
• Highlights of solid waste and recycling collection by Bertolotti for August 2024 ▪ Residential…………………….… 1178.79 tons
▪ Commercial………………………. 1884.18 tons
▪ Illegal dump/litter abate (code enforcement) 21.09 tons ▪ Illegal dump (Bertolotti) ………. 4.84 tons, 24 locations ▪ Bulky items…………………….… 30.72 tons, 125 locations
▪ Leaf/limb (illegal)...…………….… 15.15 tons
▪ Street Sweep………………….… 60.93 tons
▪ Residential Organics…………… 483.52 tons
▪ Commercial Organics…………. 187.90 tons
▪ Residential Recycle………….… 169.07 tons
▪ Commercial Recycle …………… 5.36 tons
▪ C&D (Construction/Demolition Debris) 39.54 tons ▪ Used oil…………………………… 479 gallons
▪ Used oil filter……………...……… 85

• There were 7 recycle cart contamination violations issued in August. • There were 151 organic cart contamination violations issued in August. • There were 26 leaf & limb program violations issued in August.

Solid Waste Division work is performed by one (1) Administrative Analyst.

STREETS SERVICES:
• Staff responded to a total of 66 customer service requests. • Responded to 241 Underground Service Alerts (USA) markings. • Repaired 143 streetlights.

ITEM 5
• Cleaned 10 storm drain ponds.
• 36 Storm drain ponds sprayed with herbicide
• Repaired sink hole at Moffett and Riverbend
• Repaired sink hole on Mauna Kea Drive
• Repaired sink hole on Industrial Way
• Repaired sink hole on Senimi Cr. at Glasgow Dr.
• Installed waterline and poured concrete pad at Rockefeller storm pond for street sweeper wash out area
City Streets Division maintenance is performed by one (1) Supervisor, two (2) Sr.

Maintenance Workers, (5) Streets Maintenance Operators, one (1) Street Sweeper Operator (1) part time Streets/Code Enforcement Maintenance workers.

WASTEWATER (WWTP):
• Responded to 7 customer service requests and 32 sewer problems, during working hours and after hours.
• Staff responded to 2 Smart Cover alerts & alarms that prevented Sanitary Sewer Overflows (SSO’s).
• There were (0) SSO’s in August which resulted in (0) gallons spilled and recovered. • Serviced or Repaired:
o Lift Stations – 15
o WWTP Equipment – 15
o Main line sewer plugs – 1
o Aerators – 3
• Staff performed weekly landscape maintenance, weed abatement, and levee erosion control.
• Staff performed pond discing and ripping for weed abatement and pond rehabilitation.
• Staff inspected the forced main to Turlock.
• Staff cleaned 17,526 feet of sewer main line.
• Staff CCTV inspected 1,849 feet of sewer main line.
• Staff continues the process of updating the Wastewater Discharge Report (WDR), Sewer Master Plan (SMP), and Sanitary Sewer Management Plan (SSMP). • SCADA Integrator, Jeff Burrows, and Wastewater Staff continued converting lift station and treatment plant controls to the new SCADA system. • Staff continued to work on SCADA integration of WWTP and lift stations. • Staff attended training on Trenching, and Pesticide Application Safety. • CIP project for Westpoint Lift Station Rehabilitation was completed. Sewer flow was bypass pumped. All existing equipment was removed, the entire wet well was epoxy coated to prevent deterioration, and all brand-new pumping equipment was installed. Bypass pumping was removed, and the station went online again. • Staff wired the new lift station pumps and completed control panel & radio installation. Tested pumps, calibrated and programmed controls, set all alarms and safeties. Inspected the finished lift station with the engineering department. All needed changes have been made; the job is complete.

ITEM 5
• Staff completed removal of old SCADA equipment at the treatment plant.

Necessary changes to the treatment plant office building, patching, painting, removal of wiring and bracketry are under way.
• Staff checked & marked 211 USA tickets, which took 31 hours; preventing contractors from damaging City sewer lines.
• Turlock sewer use charge for the month of July was $82,496.48. • Modesto sewer use charge for the month of June was $140,461.41 & July was $144,334.96.
• Effluent Biochemical Oxygen Demand (BOD) 76 mg/L.
• The wastewater treatment plant treated and disposed of 75.26 MG (Million Gallons) of wastewater with an average of 2.43 MGD (Million Gallons per Day).

Ceres Wastewater Treatment Plant and Collections System operations and maintenance are performed by one (1) Supervisor, two (2) Sr. Wastewater Operators, two (2) Operator II, three (2) Operator-in-Training.

One (1) Wastewater OIT did not meet probation requirements and was released from employment. There are three (3) unfilled Wastewater Operator positions.

WATER SYSTEM MAINTENANCE:

Water, Department 35
• August 2024 well production was 93.364 million gallons. • Average water use for August was 3.01 million gallons per day. • Water staff responded to 31 customer service requests. • Water staff responded to 200 Underground Service Alerts (USA) markings. • Meter statistics and repairs:
o Meters in water distribution system: 11,874
o Meters/radios serviced: 165
o Meters replaced: 57
o Meters upgraded from ¾”, 5/8” to 1”: 1
o New meter installations: 0
o Meters tested for accuracy: 0
• Total valves in water distribution system: 4,402 of which 78 were exercised • Blow-offs and hydrants flushed: 49
• Water main leaks: 0
• Service line leaks: 8
• Service lines have been replaced: 3
• Hydrants replaced: 1
• Water quality samples taken: 75
Water Conservation, Department 36
• August 2024 calculated residential gallons used per person per day: 90.85 • Annual average is 68.10 gallons per person per day.
• Responded to 17 water conservation service requests.
• Water portal has 352 residents registered.

ITEM 5
• Issued courtesy notifications: 229
• Performed 0 water audits.
• Delivered 96 water waste warnings and issued 0 water waste fines. Excess consumption fines data was not available from Finance as of the due date of this report.
• Rebates Issued: Dishwasher: 1, Smart Irrigation: 0, ULF Toilets: 0, Washing Machine: 0, and Turf Replacements: 0
Total Rebates YTD: 59
The graph below shows our (well) production numbers for 2020 in blue compared to 2024 (well and surface water production) in purple with the water reduction target of 15% in red. For August 2024, we had an increase of 5.85% from the August 2020 production numbers.

Water system maintenance is performed by one (1) Superintendent, one (1) Supervisor, one (1) Administrative Analyst, two (2) Senior Water Operators, nine (9) Water Distribution Operators, two (2) Field Service Technicians, and one (1) Water Conservation Officer.

Approved by: __________________
Douglas D. Dunford,
City Manager
ITEM 5

COUNCIL AGENDA REPORT

Staff recommends the City Council approve the purchase of new cubicles for the City Hall Annex from Warden’s Office Furniture.

I. BACKG
ROUND:

The City
Hall Annex urgently requires an upgrade to their current setup. Annex side of City Hall is still using outdated cubicles with inefficient layouts, and both power and network cabling need to be redesigned. Additionally, once the old cubicles are removed, the carpets will be thoroughly cleaned, as they have not been fully addressed since the flooding last year.

II. REASONS FOR RECOMMENDATION:

Enhanc
ing the office environment is crucial for boosting staff morale. The employees in the City Hall Annex are dedicated to advancing development, processing plans, and executing capital improvement projects. Currently, many of these staff members are working in makeshift cubicles that lack sufficient space for efficiently analyzing plans and organizing their work. This upgrade focuses solely on improving conditions for these hardworking team members and does not include upgrades for the Directors. We believe it is essential to prioritize the well -being and productivity of our staff with this enhancement.

III. FISCAL IMPACTS:

There ar
e no additional fiscal impacts for FY 2024-25. The amount of the purchase order will be $108,758.26 and is available in current year appropriations.

ITEM 6
IV. EXISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN:

This
is in conformance with the Fifth Priority of the Strategic Plan to ensure we meet the community needs, assuring that the City has helpful, well trained, properly equipped staff.

V. POLICY ALTERNATIVES:

Counc
il could choose to not approve this purchase. If not approved, the funds will remain in the respective accounts above.

VI. INTERDEPARTMENTAL COORDINATION:

This has
been coordinated with the Public Works Department.

VII. P
UBLIC PARTICIPATION:

N/A
VIII. EN
VIRONMENTAL REVIEW:

N/A
IX. ST
EPS FOLLOWING APPROVAL:

Following Council approval, staff will make the purchase.

Appr
oved by: _____________________
Douglas D. Dunford,
City Manager
Atta
chments:

1. Attachment A – Resolution

2. Attachment B – Quote from Warden’s Office Furniture
ITEM 6

ATTACHMENT A
RESOLUTION NO. 202 4-XXX

APPROVING THE PURCHASE OF NEW CUBICLES FOR THE CITY
HALL ANNEX FROM WARDEN’S OFFICE FURNITURE

THE CITY COUNCIL
City of Ceres
WHE
REAS, the funds for the cubicles were programmed in the Budget in Fiscal Year 2025; and
WHE
REAS, a Warden’s Office Furniture is the local company to supply cubicles; and
WHE
REAS, the cost of the cubicles is $108,758.26.

NO
W, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the purchase of new cubicles for the City Hall Annex from Warden’s Office Furniture.

PAS
SED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 23rd day of September 2024, by the following vote:

AYES: Counc
ilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
______
__________________________
Javier Lopez, Mayor
ATTEST:
______
___________________________
Fallon Martin, City Clerk
ITEM 6
ITEM 6
Company: Quote Date:

Name: Quote #:

Email :

Address: Phone #:

City, State: Zip: 95307 Fax #:

Qty Unit Price TOTAL
1 $86,253.64 $86,253.64
1 $14,100.00 $14,100.00
Make PO out to Wardens
SUB TOTAL $100,353.64
Name: Dir ect#: 8.375% $8,404.62
Email:

GRAND TOTAL $108,758.26
Date: Aut horized Signature:
209-758-6721Melissa "Mo" Gascon
Product
WOW
Description
Ceres, Ca
FRI
Electrician will be needed to wire power poles to building 8-10 week ETA
Sales
Tax
[email protected]
M073024AU
538-5775
Ceres Planning dept
Michael Beltran
2220 2nd St
excludes Tear down on separate quote-non taxable labor
msrp $277,245.45
Delivery, assembly, Installation, & removal of packing
9/9/2024
includes moving exisiting rotary files
Lot of Friant to create new cubicle space for City Hall Annex prevailing wages applied
Front of office on separate quote
excluding front area/Office/conf rm, & 2 cubes

PROPOSAL
Notes:

Account Manager:

Acceptance:
50% NON REFUNDABLE DEPOSIT on all factory ordered products. 25% RESTOCKING FEE for in stock product returned.

Customer:
4101 Technology Dr. Modesto, CA 95356
ph 209.529.6321
1 of 1

ATTACHMENT B
ITEM 6
ITEM 6

COUNCIL AGENDA REPORT

Resolution No. 2024-XXX, Approving a Three (3) Year Agreement with Tony Zaia for Use of the Ceres River Bluff Regional Park Concessions and Authorizing the City Manager to Execute the Agreement
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approval of a resolution and agreement with Tony Zaia a concessionaire, to provide concession services at Ceres River Bluff Regional Park.

I. BACKGROUND:

Fr
om September 2021 to July 2024, the City of Ceres maintained an agreement with Elva Gutierrez to provide concession services at Ceres River Bluff Regional Park. With the recent review of operational performance and reassessment of our park management needs, the City of C eres has opted out of continuing the agreement, leaving the concession stand open for bid . The Recreation Department sent out an RFP to several interested parties. Tony Zaia was interviewed by the Recreation Manager and Recreation Supervisor and was determined to be an excellent fit for the location.

II. REASONS FOR RECOMMENDATION:

Tony Zaia has demonstrated that he has the necessary experience in concession services and holds a City of Ceres business license and will obtain liability insurance.

Tony Zaia meets all the City’s requirements.

III. FISCAL IMPACTS:

Tony Zaia will provide all the employees, equipment, food, and beverages at the concession stand. The City will receive 20% of the gross revenues on a monthly basis.

The agreement will commence on October 1, 2024, and end October 1, 2027.

ITEM 7
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

Council could choose to not approve the Contract, leaving the concession building vacant and no revenues collected.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Following Council approval and direction, The City Manager will execute the three- year agreement with Tony Zaila.

Approved by: _____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Concession Agreement

ITEM 7

ATTACHMENT A
RESOLUTION NO. 2024-XXX

APPROVING A THREE (3) YEAR AGREEMENT WITH TONY ZAIA FOR

USE OF THE CERES RIVER BLUFF REGIONAL PARK CONCESSIONS

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, Ceres River Bluff Regional Park has a concession stand to serve various food and beverages for all organized sporting events and City sponsored community events; and

WHEREAS, the contract between Elva Gutierrez and City of Ceres ended and Smokies chose not to extend the contractual agreement; and

WHEREAS, the Recreation Manager interviewed Tony Zaia after receiving his application during the RFP process and it was determined that Tony and his team would be a good fit to provide concession services at CRBRP; and

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve a three (3) year agreement with Tony Zaia for use of the Ceres River Bluff Regional Park Concessions and authorizes the City Manager to execute the agreement.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 23
rd day of September 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 7
ITEM 7

ATTACHMENT B

AGREEMENT FOR CONCESSION SERVICE

THIS AGREEMENT is made this 23rd day of September, 2024 by and between the City of Ceres, California (hereinafter referred to as “CITY”) and Tony Zaia, (hereinafter referred to as “CONTRACTOR”).

Whereas, City has need for concession service at Ceres River Bluff Regional Park, and; Whereas, Contractor has represented itself as duly qualified and experienced to provide such concession service as provided herein,
Now, therefore, the parties hereto mutually agree as follows:

A) EXCLUSIVE PROVIDER:

Except as provided herein, for the term of this Agreement, Contractor shall be the exclusive provider of all food and beverage concession services at Ceres River Bluff Regional Park. a) When special events are scheduled to take place at River Bluff Regional Park in Ceres, California, the City will provide a written 30-Day notice to inform Tony Zaia of any outside vendors and the upcoming event. This notice ensures that everyone is aware of the festivities and can participate accordingly.

B) SCOPE OF SERVICES:

Contractor shall furnish all labor, equipment, and supplies necessary for the provision of concession service at Ceres River Bluff Regional Park Sport Complex.

1. H
ours of Operation
a) Organized Sporting Events and City Sponsored Community Events For all organized sporting events and all City sponsored community events, the Contractor shall open the concession facilities to the public at least thirty (30) minutes prior to the scheduled start of the event and remain open at least fifteen (15) minutes after completion of the event, or 8:00pm, whichever occurs first. The City will give the Contractor at least one (1) week advance notice of the dates and times of all organized sporting events and all City sponsored community events.

b) Weekends
Contractor shall open the concession facilities to the public all weekends during the year from 10:00am to 5:00pm on Saturdays and Sundays, except December 1 st
through January 31st when the fields are closed. The City recognizes that there may be periods of time when the level of use of the park facilities does not warrant the operation of the concession facilities. Therefore, the provision of concession services on the weekends may be adjusted by the Contractor with the written consent of the Recreation Manager (hereinafter referenced as “Manager”)

2. T ype of Food and Beverage
a) At a minimum, Contractor shall provide for sale to the public, the following types of food and beverage items:

ITEM 7

ATTACHMENT B
-Hot dogs, sandwiches, popcorn, nachos, chips, candy, ice cream, microwaveable food, bottled water, canned soda, etc.
b) It is the intent of the parties to be flexible regarding the type of items sold to adjust to seasonal changes, the type of events or activities in the park, and the availability of new or different products. Therefore, in consultation with the Manager, menu items may be deleted or added to fit changing circumstances. However, the Manager must give final approval of such changes.
c) The Contractor shall not offer for sale alcoholic beverages, tobacco products, chewing gum, food items containing shells, such as peanuts, sunflower seeds etc., or any product in a glass container.

C) USE OF FACILITIES / UTILITY EXPENSE:

For the term of this Agreement, Contractor shall have the exclusive right to use the concession facilities and adjacent storage area for the provision of concession services authorized by this Agreement.

During the term of this Agreement, City shall pay for the cost of all utility expense necessary to operate the concession facility, including gas, electricity, water, sewer, and garbage. The Contractor shall be allowed to use the trash dumpsters located in the plaza area near the concession facility for disposal of refuse.

D) EQUIPMENT AND SUPPLIES:

Contractor shall provide, at its sole cost and expense, all equipment and supplies necessary to provide the concession food services required by this Agreement. Such equipment and supplies may be stored and maintained at the concession facility during the term of this Agreement. Contractor shall be solely responsible for any theft, damage, or loss to Contractor’s equipment, inventory of products, or any other items of property stored by the Contractor on the premises.

All equipment supplied by the Contractor shall remain the personal property of Contractor and shall not become a fixture. However, should modification of the interior structure be necessary for the installation of any of Contractor’s equipment, written approval of the Manager must first be obtained.

Further, upon any termination of this Agreement, Contractor may remove its equipment, but must do so without causing damage to the facility. The cost of removal and any repair of the facility caused by the removal shall be at the sole expense of the Contractor. All such repairs must be completed to the satisfaction of the Manager.

E) PERSONNEL:

Contractor shall provide all personnel required for the prompt and efficient provision of concession facility products to the public. The number of employees provided shall be sufficient to avoid unusual or prolonged customer waiting lines.

ITEM 7

ATTACHMENT B
Contractor shall at all times maintain an on-site manager of the concession facility who is at least eighteen (18) years of age. No person under the age of sixteen (16) shall be allowed to work at the concession facility.

All personnel working at the concession facility shall be required to have completed a criminal background check. No persons with a record of conviction of a serious criminal offense shall be allowed to work at the concession facility.

Contractor shall ensure that all of its employees conduct themselves in a courteous manner and that they do not engage in any conduct which is abusive, vulgar, or combative.

Contractor shall be fully and completely responsible for the proper management, control, direction, and supervision of its employees.

F) TERM OF AGREEMENT:

This Agreement shall be for a term of three (3) years, commencing October 1st, 2024, and ending October 1st, 2027.

G) EXTENSION OF TERM:

Unless this Agreement is sooner terminated as provided herein, the City may elect to negotiate an extension of the term of this Agreement upon such terms and conditions that may be mutually agreed upon, without soliciting new proposals. Should the term of this Agreement expire without an extension having been negotiated, its terms and conditions shall continue in full force and effect on a month-to-month basis until an extension of the Agreement is approved, or until either party terminates the Agreement, by giving thirty (30) days written notice of termination.

H) TERMINATION OF AGREEMENT:

1. M
utual Agreement
This Agreement may be terminated at any time by the mutual signed written agreement of the parties.

2. D
efault
Should either party fail to perform any of the material provisions of this Agreement, and should the default continue for longer than thirty (30) days after written notice is given to the defaulting party, the party not in default may terminate this Agreement by giving the other party thirty (30) days written notice of termination of the Agreement.

I) COMPLIANCE WITH LAW AND REGULATIONS:

Contractor during the term of this Agreement shall conduct its activities in full compliance with all applicable federal, state, and local laws and regulations, including, without limitation, the maintenance of a City business license and compliance with State of California and Stanislaus County Health Department regulations affecting in any manner the preparation and sale of food products to the public.

ITEM 7

ATTACHMENT B
J) COMPENSATION:

In consideration of the execution of this exclusive Concession Service Agreement, Contractor agrees to pay the City an amount equal to Twenty percent (20%) of its gross sales derived from the operation of the concession facility. For the purpose of this Agreement, “Gross Sales” is defined as the total sum charged for all items sold at the concession facility without deduction for the payment of taxes or any business-related expenses or cost of operation. Payment shall be made monthly with payment due not later than the tenth (10
th) day of the month, immediately following the month in which the sales were made.

Contractor shall submit with the monthly payment, documentation, as approved by the Manager, verifying the amount of monthly sales.

K) RECORDS/AUDIT:

Contractor shall maintain separate records of its sales from the concession facility. Such records shall be maintained for at least sixty (60) days after termination of this Agreement.

City may, at any time during the term of this Agreement, or within sixty (60) days of the termination of this Agreement, conduct an audit of Contractor’s records for the purpose of documenting the amount of compensation due to the City under this Agreement.

L) CASH REGISTER/RECEIPTS:

For the purpose of keeping a record of its sales at the concession facility, Contractor shall use a cash register(s) or other device approved by the Manager, which creates an accurate permanent record of all sales transactions conducted at the concession facility.

M) REPAIR AND MAINTENANCE:

City will be responsible for the maintenance and repair of the concession facility, except items of damage caused by the Contractor’s negligence. Contractor will pay for all costs arising from such negligence. Contractor shall be responsible for maintaining and repairing the equipment owned by the Contractor. Contractor shall keep such equipment in good operating condition during the term of this Agreement.

N) CLEANING OF CONCESSION FACILITY:

Contractor shall be responsible for the regular cleaning and sanitizing of the interior of the concession stand facility, including the storage area used by the Contractor. The area shall be cleaned and sanitized at the close of each operational period of the concession facility.

O) SECURING FACILITY:

Contractor shall be responsible for securing the concession stand facility at the close of each operational period. All entrance and exit doors and roll down steel doors shall be locked.

For the purpose of protecting Contractor’s supplies and equipment, keys to the locks for the exterior doors and the roll down steel doors shall be distributed only to the following persons:

1. The Contractor
ITEM 7

ATT ACHMENT B

2. The City Manager of Recreation

3. Management Staff of the Department of Public Works, which are presently the Park Supervisor and the Facility Services Supervisor.

P) ASSIGNMENT:

This Agreement may not be assigned to any other person or entity by the Contractor without the prior written consent of the City.

Q) IND
EPENDENT CONTRACTOR:

Neither the City, nor any of its employees shall have any control over the manner, mode, or means by which Contractor, its agents or employees, perform the services required herein.

Except as otherwise set forth herein, City shall have no voice in the selection, discharge supervision, or control of Contractor’s employees, servants, representatives, or agents, or in fixing their compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role.

Contractor shall not, at any time, or in any manner, represent that it, or any of its agents or employees are agents or employees of City. City shall not, in any way, or for any purpose, become or be deemed to be a partner of Contractor in its business or otherwise, or any joint venture or a member of any joint enterprise with Contractor.

R) NO
NDISCRIMINATION:

In connection with the execution of the Agreement, Contractor shall not discriminate against any employee or applicant for employment because of age, race, religion, color, sex, handicap, or national origin. Contractor shall ensure that applicants are employed, and the employees are treated equally during their employment, without regard to their age, race, religion, color, sex, handicap, or national origin. Such actions shall include, but not be limited to, the following: employment, promotions, demotions, or transfer, recruitment or recruitment advertising; layoff or termination; rate of pay or other forms of compensation; and selection for training, including apprenticeship. Contractor shall also comply with the requirement of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) with all applicable regulations, statutes, laws, etc., promulgated pursuant to the civil rights acts of the government of the United States and the State of California now in existence or hereafter enacted. Further, Contractor shall comply with the provisions of Section 1735 of the California Labor Code.

S) I
NDEMNITY AND INSURANCE:

Toni Zaia shall indemnify, and hold harmless CITY, its agents, officers, and employees from and against all claims, damages, losses, expenses, including litigation costs and reasonable attorney's fees, and including but not limited to injury to persons or property o r wrongful death, arising out of the performance of its obligations under this Agreement caused in whole or in part by any negligent act or omission of Toni Zaia, his employees, agents or volunteers, except where caused by the active negligence, sole negligence, or willful misconduct of the CITY. Toni Zaia shall provide proof of insurance satisfactory to the CITY, with general liability ITEM 7

ATT ACHMENT B
limits of at least $2,000,000. Said insurance shall name the CITY, its officers and employees as additional insured’s under said policy.

T) AME
NDMENT, ALTERATION, OR VARIATION:

No amendment, alteration, or variation of the terms or specifications of this Agreement shall be valid unless made in writing and mutually signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.

U) AT
TORNEY FEES:

The prevailing party in any action brought to enforce or construe the terms of this Agreement may recover from the other party its reasonable costs and attorney fees, expended in connection with such action.

Da
ted:______________________________ Dated:____________________________ CI
TY OF CERES, a Municipal Corporation
By
__________________________________ By__________________________________ Douglas D. Dunford, City Manager Tony Zaia, President
ITEM 7
{CW137032.1}

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James
Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: September 23, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Lea C. Simvoulakis, Community Development Director [email protected] , (209) 537-5773
SUBJECT: Resolution 2024-XXX, Approving Amendment #2 to the Professional Services Agreement with EMC Planning Group, Inc. for $18,318 to Perform Planning Services Related to the Continued Preparation of the 2024- 2031 Housing Element Update, Including Compliance with the California Environmental Quality Act , Approving a Budget Amendment, and Authorizing the City
Manager to Execute the Contract Amendment
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council adopt a resolution approving and authorizing the City Manager to execute Amendment #2 to the Professional Services Agreement with EMC Planning Group, Inc. for $18,318 to perform planning services related to the continued preparation of the 2024-2031 Housing Element, including compliance with the California Environmental Quality Act and authorizing a budget amendment.

I. BACKGROUND:

St
ate law requires the City to update its Housing Element by December 31, 2023, to identify programs that can accommodate sufficient housing capacity per the City’s Regional Housing Needs Assessment (RHNA) allocation to the satisfaction of the State Department of Housing and Community Development (HCD) . The City’s draft Housing Element has not received a Letter of Compliance from HCD to date.

Completion of Work to Date
In c
oordination with City staff, EMC Planning Group facilitated and supported City staff in public meetings to inform the community on the preparation and status of the 6th Cycle Housing Element Update. EMC Planning Group facilitated additional outreach efforts including a stakeholder survey and promotional outreach materials.

ITEM 8
{CW137032.1}
On July 17, 2023, EMC Planning Group published the Initial Public Review Draft Housing Element for a 30-day public review period, which ended on August 20, 2023. Throughout this period, EMC Planning Group and City staff reviewed public comments and developed responses.

On August 7 and August 14, 2023, the Planning Commission and City Council, respectively, had the opportunity to review and discuss the direction of the Housing Element. Per the direction of City staff and the City Council, EMC Planning Group revised the draft Housing Element. Revisions addressed public comments and responses to the stakeholder survey. On September 15, 2023, the Initial Draft Housing Element was submitted to HCD for a 90-day review.

On December 19, 2023, EMC Planning Group and City staff reviewed the HCD Findings Letter to determine next steps. City staff and EMC Planning Group met with HCD reviewers on January 25, 2024 to gain clarity on specific comments in the December 14, 2023 HCD Findings Letter.

EMC Planning Group staff completed a number of revisions to the draft housing element.

Revisions to the Housing Element were submitted to HCD on July 1, 2024. On August 14, 2024 City staff and the Consultant team met with HCD for a mid- cycle review of the draft document. At th is meeting, HCD indicated that the City would receive a second comment letter on the Housing Element draft. On August 30, 2024, staff received a second Findings Letter from HCD with items that need to be clarified in the current draft.

The City did not receive a Letter of Compliance as hoped.

Now that edits are necessary to comprehensively respond to the HCD’s Findings Letter, staff needs to allocate additional budget to the agreement with EMC.

II. RE
ASONS FOR RECOMMENDATION:

The attached Resolution would approve and authorize execution of an amendment to the Professional Services Agreement with EMC Planning Group for the preparation of a revised 2024-2031 Housing Element responsive to HCD’s 60-day Findings Letter. Upon execution of the second contract amendment, the consultant will address the findings made by HCD and submit the revised document in a timely manner.

The original contract budget approved on February 23, 2023 for professional services to be performed by EMC Planning Group was $220,000. The cost of the first contract amendment was for an additional $39,178 to address the first Findings letter from HCD .

The second contract amendment is for $18,318 to address the second Findings letter from HCD.

III. F ISCAL IMPACTS :

To date, the City utilized two grants to fund the contract with EMC Planning Group for the 2023-2031 Housing Element Update. The two grants are:

ITEM 8
{CW137032.1}
1) State Housing and Community Development (HCD) Local Early Action Planning (LEAP) Grant in with an award amount of $150,000 ( City Council Resolution No. 2020-91); and
2) Stanislaus Council of Governments (StanCOG) Regional Early Action Program (REAP) Grant with an initial amount of $35,277.88 (City Council Resolution No. 2022-77)) and a remaining $47,846.03 allocated to the City in Jul y 2024 (City Council Resolution No. 2024-98).

The total grant money available to pay for the Housing Element totals $233,123.91. The current cost of the Housing Element is $249,287.96. There is $10,000 left on the prior contract to complete the CEQA work for the document. With the CEQA funds included, the total contract and first amendment costs are $259,278.96. With the additional $18 , 318, the total cost of the project is $277,596.96.

This leaves $44,473.05 in expenses funded by internal funds without possibility of reimbursement currently. When this project began, the City was expecting to receive a total of $125,746.50 in REAP funding, putting the total grant money at $275,746.50.

However, the funding did not come through as expected, leaving the City with a shortfall in grant money. However, StanCOG is expecting to release a new round of funding , REAP 2.0, for Cities in the near future. Ceres is expected to receive $300,000. Any remaining expenses of the Housing Element could potentially be reimburse through the REAP 2.0 package once StanCOG releases the funds to the City.

Staff is requesting that Amendment #2 be paid for with a budget allocation to the following contract services accounts : 10075.029900, 52775.029900, and 56775.029900. Of the requested $18,318, only $3,663 will come from the General Fund. Other revenue sources will cover the remaining $14,655.

IV. E
XISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN :

Planning for the Future: Ensure the City has plans and policies in place to attract and create desirable development, maintain and improve neighborhoods and annex land to achieve a livable community and support a strong economy.

V. P
OLICY ALTERNATIVES :

The Council could elect not to move forward with an amendment to the Professional Services Agreement with EMC Planning Group to complete the City of Ceres 6 th Cycle 2024-2031 Housing Element Update. If that were to occur, the City would have to spend considerable staff time and resources on the project to get it to its final point.

VI. I
NTERDEPARTMENTAL COORDINATION:

N/A
VII. P UBLIC PARTICIPATION:

N/A

ITEM 8
{CW137032.1}
VIII. ENVIRONMENTAL REVIEW:

The neg
otiation or entering into a contract does not fall under the description of a “Project” under the California Environmental Quality Act (CEQA) and therefore this action is not subject to environmental review.

IX. STEPS FOLLOWING APPROVAL:

Upon Co
uncil approval, staff will have EMC Planning Group sign and return the Professional Services Agreement Contract Amendment #2 for the preparation of a revised 2024-2031 Housing Element responsive to HCD’s Findings Letter, received on August 30, 2024, including compliance with the California Environmental Quality Act.

Appr
oved by: _______________________
Douglas D. Dunford,
City Manager
Atta
chments:

1. Attachment A – Resolution

2. Attachment B – Amendment No.2 Professional Services Agreement

3. Attachment C - Budget Amendment Form
ITEM 8

ATTACHMENT A
{CW137033.1}
RES
OLUTION NO. 2024-XXX
APPROVING AMENDMENT #2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH EMC PLANNING GROUP, INC. FOR $18,318 TO PERFORM PLANNING SERVICES RELATED TO THE CONTINUED PREPARATION OF THE 2024-2031

HOUSING ELEMENT UPDATE, INCLUDING COMPLIANCE WITH THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT, APPROVING A BUDGET AMENDMENT, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AMENDMENT THE

CITY COUNCIL
City of Ceres, California
WHE
REAS, a Request for Proposals for the 2024-2031 Housing Element Update was disseminated and a process for selection undertaken; and WHE
REAS, based on the proposals received and evaluated by staff, EMC Planning Group Inc., (Consultant) was chosen to perform professional planning services related to the preparation of the 2024- 2031 Housing Element Update, including compliance with the California Environmental Quality Act (CEQA) , in the amount of $220,000, executed on February 28, 2023; and
WHE
REAS, said work has been undertaken in accordance with the terms and conditions set forth in the Professional Services Contract which includes the scope of services to be provided; and
WHE
REAS, the Initial Draft Housing Element was submitted to Housing and Community Development (HCD) for a 90-day review period on September 15, 2023 and mid-cycle revisions were completed and informally submitted to HCD on December 7, 2023. On December 14, 2023, City staff received a 90- day Findings Letter from HCD detailing necessary revisions to comply with State law; and WHE
REAS, a first contract amendment in the amount of $39,178 was necessary for the preparation of a revised 2024- 2031 Housing Element responsive to HCD’s December 14, 2023 Findings Letter; and
WHE
REAS, a second Draft Housing Element with extensive revisions was submitted to HCD on July 1, 2024 with a mid -cycle review meeting held on August 14, 2024. At that time, HCD informed the consultant and staff that the City would be receiving another Finding Letter. On August 30, 2024, the City received a 60- Day Findings Letter detailing necessary revisions to comply with State law; and WHE
REAS, a second contract amendment in the amount of $18,318 is necessary for the preparation of a revised 2024-2031 Housing Element responsive to HCD’s August 30, 2024 Findings Letter; and
WHE
REAS, staff was not anticipating a second Findings Letter from HCD and did not budget for additional contract services funds during the 2024- 2025 budget process, facilitating the need for a budget amendment to appropriate funds to accounts 10075.029900, 52775.029900, and 56775.029900; and
ITEM 8
- 2 -
WHEREAS, funding for the original contract and the subsequent amendments for the preparation of a revised 2024- 2031 Housing Element will be reimbursable through two grants: ( 1) State HCD Local Early Action Planning (LEAP) Grant in the amount of $150,000, City Council Resolution No. 2020- 91; and ( 2) Stanislaus Council of Governments (StanCOG) Regional Early Action Program (REAP) Grant with an initial amount of $35,277.88 , City Council Resolution No 2022- 77 and then a second REAP instalment of remaining $47,846.03, City Council Resolution 2024- 98, for a total grant amount of $233,123.91; and

WHEREAS, additional funding should be available through REAP 2.0 through StanCOG in the coming months in the amount of $300,000 to cover the remaining costs of the 2024-2031 Housing Element.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve Amendment #2 to the professional services agreement with EMC Planning Group, Inc. for $18,318 to perform planning services related to the continued preparation of the 2024- 2031 Housing Element Update, i ncluding compliance with the California Environmental Quality Act, approves a budget amendment, and authorizes the City Manager to execute the contract amendment.

BE IT FURTHER RESOLVED the City of Cered Finance Director is hereby authorized and directed to record the appropriate accounting entries for the budget appropriation into accounts 10075.029900, 22775.029900, and 56775.029900.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 23
rd day of September 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_____________________________
Javier Lopez, Mayor
ATTEST:

_____________________________
Fallon Martin, City Clerk
ITEM 8

ATTACHMENT B
AMENDMENT NO. 2 TO THE AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES BETWEEN THE CITY OF CERES AND EMC PLANNING GROUP, INC.

FOR 6TH CYCLE HOUSING ELEMENT
This Amendment No. 2 to the Agreement for Professional Consultant Services with EMC Planning Group Inc. dated ___________, 2024 (“Second Amendment”), is made by and between the City of Ceres, a municipal corporation (" CITY"), and EMC PLANNING GROUP INC. (“CONSULTANT"), who may collectively be referred to as the "PARTIES".

RECITALS
A. The PARTIES previously entered into an agr eement entitled “AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES” executed on February 28 , 2023 (“Original Agreement ”), for services related to the CITY’S 6 th Cycle Housing Element.

B. The PARTIES previously entered into an amendment entitled “AMENDMENT NO. 1 t
o THE AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES”
executed on April 8, 2024 (“Amendment No.1”). for services related to the CITY’S 6th Cycle Housing Element.

C. The P ARTIES wish to update the current scope of services contained in the Original Agreement, to allow CONSULTANT to continue providing services for the completion and adoption of the 6th Cycle Housing Element.

D. The additional services authorized under this Second Amendment are further described in Exhibit A attached and incorporated hereto.

E. The total compensation authorized under the terms of the Original Agreement ($220,000.00), the First Amendment ($39,178.00), and the Second Amendment ($18, 318) amounts to a total not to exceed $277,496.00.

NOW THEREFORE the PARTIES agree as follows:

1. The "Scope of Services, Budget, and Schedule" contained in the Original Agreement is hereby amended to include the items set forth in Exhibit A attached and incorporated hereto.

2. The Parties acknowledge and agree that the Recitals stated above are true and correct and are hereby incorporated and made part of this Second Amendment. Except as expressly amended herein, all terms and conditions of the Original Agreement shall remain in full force and effect. In the event of any conflict between the provisions of this Second Amendment and the Original Agreement, this Second Amendment shall control.

ITEM 8

ATTACHMENT B

IN WITNESS WHEREOF, the PARTIES have executed this First Amendment as of the dates indicated below.

Date: _____________________2024 Date: ________________, 2024

CITY C ONSULTANT
City of Ceres, a municipal corporation EMC Planning Group, Inc.

By: ____________________________ By: _________________________ Print: _______________________
Title: _______________________
Douglas D. Dunford, City Manager EMC Planning Group, Inc.

APPROVED AS TO FORM:

____________________________
Nubia I. Goldstein, City Attorney

ATTEST:

____________________________
Fallon Martin, City Clerk

ITEM 8

ATTACHMENT B

EXHIBIT A
Amendment to Scope of Services
ITEM 8
August 22, 2024
Lea Simvoulakis
Community Development Director
City of Ceres
2220 Magnolia Street
Ceres, CA 95307
Re: C eres 6th Cycle Housing Element (2023-2031)
Request for Contract Amendment 23-078
Dear Lea,
This is a request to amend the existing scope and budget for the 6th Cycle Housing Element Update (2023-2031). With this scope and budget amendment, the EMC Planning Group Team will make revisions to the draft housing element in response to Housing and Community Development’s (HCD) 60-day Findings Letter, which the City is slated to receive on August 30, 2024.

Completion of Work to Date
In coordination with City staff, EMC Planning Group facilitated and supported City staff in public meetings to inform the community on the status of the 6th Cycle Housing Element Update. EMC Planning Group facilitated additional outreach efforts including, the development of a dedicated housing element update website (https://engage.emcplanning.com/cereshousingplan), stakeholder survey, and promotional outreach materials.

On July 17, 2023, EMC Planning Group published the Initial Public Review Draft Housing Element for a 30-day public review period, which ended on August 20, 2023. Throughout this period, EMC Planning Group and City staff reviewed public comments and developed responses.

EXHIBIT A
ITEM 8
Lea Simvoulakis, Community Development Director
City of Ceres
August 22, 2024, Page 2
element. Revisions to the draft addressed public comments and responses to the stakeholder survey. On September 15, 2023, the Initial Draft Housing Element was submitted to HCD for a 90-day review.

City staff and EMC Planning Group attended a mid-cycle review with HCD reviewers on November 15, 2023. Mid-cycle revisions were informally submitted to HCD on December 7, 2023. On December 14, 2023, City staff received a 90-day Findings Letter from HCD. On December 19, 2023, EMC Planning Group and City staff reviewed the HCD findings letter to determine next steps. City staff and EMC Planning Group met with HCD reviewers on January 25, 2024 to gain clarity on specific comments in the December 14, 2023 HCD findings letter.

On July 1, 2024, the City submitted a Revised Draft Housing Element to HCD for a 60-day review period. On August 14, 2024, City staff and EMC Planning Group attended a check-in review with HCD reviewers, which revealed additional revisions are necessary. The City is slated to receive a 60-day Findings Letter from HCD on August 30,2024.

EMC Planning Group has worked concertedly to develop a comprehensive draft that is inclusive of new information discovered through ongoing meetings with HCD reviewers.

That said, our goal has remained to provide the City of Ceres a ready to certify housing element.

HCD Requested Revisions for the Housing Element Update
EMC Planning Group will continue to work with City staff, and community stakeholders in making the necessary revisions responsive to the anticipated HCD August 30, 2024 60-Day findings letter. This effort includes one (1) set of revisions and follows the Revised Draft Housing Element submitted to HCD on July 1, 2024.

Scope
Amendments to the current scope are intended to address existing Task 4. The following outlines the proposed revised scope of work according to task. Please note, the scope and budget included with this contract amendment is based on the following assumptions:
 Items identified in the HCD 60-Day Findings Letter for further revision will likely require City staff knowledge and access to resources. EMC Planning Group staff will work in partnership with City staff in order to avoid redundancies and expedite revisions;
 No more than ten (10) written public comment letters would be received during the seven-day public review period for the HCD Revised Draft Housing Element, and these letters would not raise new issues that require additional analysis. Any additional written public comments may require a contract amendment;

EXHIBIT A
ITEM 8
Lea Simvoulakis, Community Development Director
City of Ceres
August 22, 2024, Page 3
 City staff would conduct all required distribution, publication, and noticing tasks associated with release of the Revised Draft Housing Element, publication of notices in a local newspaper, public hearing notices;
 City staff will provide all internal comments on the Revised Draft Housing Element in one consolidated set of comments (electronically); and
 City staff will coordinate with EMC Planning Group to permit EMC staff to submit the Revised Draft Housing Element to HCD.

Task 4 – Revisions to the Housing Element Per HCD 60-Day Findings Letter To complete this task, EMC Planning Group will revise the draft housing element in response to the HCD 60-Day Findings Letter.

Deliverables:
 Attendance at up to two (2) one-hour meetings with HCD reviewers including meeting preparation;
 Attendance at up to three (3) one-hour meetings with City staff, including meeting preparation;
 Coordination with City staff, HCD reviewers, and EMC Planning Group internal team;  Prepare content for City staff to post on City’s Housing Element Update webpage1 to comply with AB 215 seven-day public noticing requirement for revisions to the draft housing element;
 One (1) revision based on comments received during the seven-day public review period (assuming up to 10 written comments);
 One (1) Revised Draft Housing Element – clean version in electronic PDF format and one (1) hard copy;
 One (1) Revised Draft Housing Element – track changes version in electronic PDF format and one (1) hard copy;
 One (1) Revised HCD Site Inventory Table in electronic Excel format (if necessary); and
 One (1) Revisions Matrix detailing responses to HCD comments; and  Management and coordination of the submittal of the Final Housing Element Draft to HCD, both hard copy and electronically.

1 http://www.ci.ceres.ca.us/194/Housing-Element

EXHIBIT A
ITEM 8
Lea Simvoulakis, Community Development Director
City of Ceres
August 22, 2024, Page 4
Optional Tasks
The following tasks are included in the budget as “Optional Tasks.” These tasks are not included in the total budget, but with City staff approval can be added.

Staff Reports and Resolutions
EMC Planning Group is prepared to draft the required staff reports and resolutions for decision-maker recommendations and the adoption of the City’s 6th Cycle Housing Element (2023-2031) once HCD certification is received.

Deliverables:
 One (1) staff report and one (1) resolution for Planning Commission recommendation of the 6th Cycle Housing Element (2023-2031) to the City Council; and  One (1) staff report and one (1) resolution for City Council adoption of the 6th Cycle Housing Element (2023-2031).

Prohousing Designation Application
EMC Planning Group proposes to add this task, if the City would like to continue efforts toward obtaining a Prohousing designation.

To complete this service EMC Planning Group would update the existing application as necessary to prepare for submittal to HCD. This application is closely tied to policies and programs identified in the Housing Element, and therefore may be subject to revisions in accordance with the Housing Element. Once finalized, the application would require a signed resolution and application by the City Council and City Staff prior to submittal to HCD.

Deliverables:
 One (1) Administrative Draft Prohousing Designation Application for City staff review;  One (1) revised application responsive to City staff comments;  One (1) staff report and one (1) resolution for Planning Commission recommendation of the Prohousing Designation to the City Council;
 One (1) staff report and one (1) resolution for City Council adoption of Prohousing Designation;
 One (1) public hearing and presentation to the City Council; and  Submittal of the Final Prohousing Designation Application to HCD.

EXHIBIT A
ITEM 8
Lea Simvoulakis, Community Development Director
City of Ceres
August 22, 2024, Page 5
City staff would conduct all required distribution, publication, and noticing tasks associated with Prohousing Designation.

Timeline
The timeline for the scope of revisions to the housing element is contingent on the timeliness of HCD to respond to revisions. The following table presents an anticipated timeframe to complete the aforementioned revisions to the housing element. Please note the timeline anticipates a timely execution of this amendment and may be impacted if the amendment is authorized after funds in the existing contract are expended.

Task Timeframe
Task 4 Housing Element (Revisions in response to HCD 60-Day Findings Letter, republish draft, and submit to HCD) September 2024 – October 2024

Budget
A spreadsheet is attached presenting the budget for the process. The following table provides an overview of the contract, including this contract amendment request.

Contract Overview
Initial Contract (including contingency) $220,000
Amendment #1 (including contingency) $39,178
Amendment #2 (including contingency and excluding optional tasks) $24,729 Total New Contract Amount After Approval of this Amendment $283,907 We look forward to continue to work with you and City staff on this important planning effort. Please let me know if you have any questions.

Sincerely,

Michael Groves, AICP
Senior Principal
Cc: Anastazia Aziz, AICP, Principal

EXHIBIT A
ITEM 8
Task
Senior Principal Principal Associate Planner Graphics Desktop Publisher Admin/Production Staff Michael Groves/
Teri Wissler Adam Anastazia Aziz Kailon Thompson or
Kylie Pope Matt Papurello Kristina Arden Tiffany Robinson Billing Rate (Per Hour) $250.00 $225.00 $150.00 $95.00 $150.00 $115.00 Task 4 - Housing Element - Revisions in response to HCD 60-Day Findings Letter 6.0 20.0 60.0 12.0 4.0 12.0 114.0 $18,120.00 Subtotal (Hours) 6.0 20.0 60.0 12.0 4.0 12.0 Total Hours Total Cost Subtotal (Cost) $1,500.00 $4,500.00 $9,000.00 $1,140.00 $600.00 $1,380.00 114.0 $18,120.00 Additional Costs
Travel and Production Costs
Administrative Overhead 10%
Total
Total Costs
Optional Tasks
Prohousing Designation Application
Staff Reports and Resolutions
Total
Contingency Fees*
Contingency Fees (35%)
Total
*This contingency is not a part of the total cost, but is strongly recommended to be approved with the contract - to allow as staff discretionary funds to be used throught the term of the contract to seek certification of the Housing Element by HCD. $6,411.30
$6,411.30

$180.00
$18.00
$198.00
$18,318.00

$9,900.00
$2,700.00

$12,600.00
Ceres Housing Element Update (6th Cycle) HCD Revisions
EMC Planning Group Inc.

Total
Hours
Total
Cost

EXHIBIT A
ITEM 8
ITEM 8
Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:

ITEM 8
ITEM 8

COUNCIL AGENDA REPORT

St
aff recommends that Council approve the contract for $5,740 per month to continue a contract with Capitol Advocacy Partners to provide grant writing and federal advocacy services.

I. BACKGRO UND:

Sta
ff has been familiar with the services of Dana DeBeaumont from Capitol Advocacy Partners for writing grants for other police, fire departments and public works departments. Ms. DeBeaumont over the last ten years has written and received numerous substantial grants for central valley cities through the COPS Program and FEMA.

An ex
ample of current grants for the City of Ceres are the following:

1. $2,200,000 American Legion Memorial Hall Renovation

2. $3,600 Bullet Proof Vest Grant

3. $204,933 Tobacco Grant

4. $438,374 School Violence Prevention Grant

5. $76,000 Department of Energy for electric vehicles

6. $40,000 San Joaquin Valley Air Pollution Control District

7. $800,000 Urban Tree Replanting Grant
We
are looking at submitting the following four grants:

1. Of
ficer recruitment and Retention Grant

2. Community Violence Prevention Grant

3. Reconnecting Communities Pilot Grant

4. State and Local Cybersecurity Grant Program
ITEM 9
Capitol Advocacy Partners helps keep the City Manager and Staff current with monitoring, reviewing and actively participating in legislative bills and proposals. They will assist in drafting letters, resolutions and testimony to support the city’s position on key issues .

They will identify and pursue funding opportunities for Ceres. They will assist with drafting and submitting grant applications, coordinating meetings with agency staff and obtaining letters from the state and federal legislat ors. In addition, the City of Ceres will have an increased presence with a voice in Sacramento and Washington D.C.. They will organize meetings with our elected officials in the federal and state governments.

Capital Advocacy Partners has been based in the Washington area for some time and has numerous contacts with the various agencies. They have set up one on one visit s between the Police Chief s and the Executive Director of COPS numerous times during the California Police Chiefs Conferences to help garner support for the grants.

Staff is asking for the Council to renew the current contract with Capitol Advocacy Partners in the amount of $5,740 per month to write Federal Grants and State Grants for the City. The contract includes grant writing and advocacy in Washington DC and Sacramento with various agencies. Briefing to Staff on upcoming and current developments in Washington with changes in the government and what the agencies are looking for.

Staff is asking that the yearly amount be paid through the following departments:

Police $24,000 acct: 10010.029900
Public Works $10,000 acct: 52718.029900
$10,000 acct: 56718.029900
Recreation $24,880 acct: 10055.029901

This will allow each department to fund their respective amounts from their budgets depending upon which grant they chose.

II. RE
ASONS FOR RECOMMENDATIO N:

This will allow the City to increase our opportunities for grants in various departments within the City.

III. F
ISCAL IMPACTS :

The monthly fee would be $5,740 for twelve months for a total of $68, 880 for the year.

This amount has been budgeted in the current fiscal year.

IV. E XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

N/A
V. P OLICY ALTERNATIVES :

N/A

ITEM 9
VI. INTERDEPARTMENTAL COORDINATION:

Staff has coordinated with the police, public works and recreation departments as well as the City Attorney on the preparation of this agenda item.

VII. P UBLIC PARTICIPATION:

N/A
VIII. EN VIRONMENTAL REVIEW :

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon Council approval, s taff will sign the addendum and continue to pursue grants for the City of Ceres.

Approved by: ______________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Capitol Advocacy Partners Contract

ITEM 9
ITEM 9

ATTACHMENT A
RESOLUTION NO. 2024-XXX

APPROVING AN AGREEMENT WITH CAPITOL ADVOCACY

PARTNERS FOR GRANT WRITING SERVICES AND AUTHORIZING

THE CITY MANAGER TO EXECUTE THE AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, Capitol Advocacy Partners helps keep the City Manager and staff up to date on pertinent information during the year of upcoming grant opportunities and discussion in Washington DC as well as Sacramento; and

WHEREAS, Capitol Advocacy Partners has successfully obtained a number of grants for the City of Ceres, including, but not limited to the American Legion Memorial Hall renovation, bullet proof vest grant, school violence prevention grant, and a tobacco grant; and

WHEREAS, staff is requesting the City Council approve an addendum to the contract with Capitol Advocacy Partners to continue assisting with obtaining federal and state grants for the City in the amount of $68,880.00 for twelve months.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres hereby approves an agreement with Capitol Advocacy Partners for Grant Writing Services and authorizes the City Manager to execute the agreement.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 23
rd day of September 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

________________________________
Fallon Martin, City Clerk
ITEM 9
ITEM 9

ATTACHMENT B
Advocacy and Grant Writing Agreement

This agreement is entered into on ______________ ____, 2024, by and between Capitol Advocacy Partners, 600 Pennsylvania Avenue SE, #15048, Washington, DC 20003, hereinafter called “Consultant,” and the City of Ceres, 2220 Magnolia Street, Ceres, California 95307, hereinafter called “City.”
Terms a nd Conditions.

1. Scope of Services. Consultant shall perform advocacy and grant writing services described in Exhibit A, attached Hereto and incorporated herein (the “Work”).

Consultant shall provide all labor, services, equipment, tools, material and supplies necessary to properly perform Work.

2. Professional Ability of Consultant. Consultant shall perform Work diligently and as expeditiously as possible, consistent with the professional skill and care appropriate for the orderly progress of Work. City agrees to diligently respond to Consultant’s request for information as promptly as possible and understands that its response directly impacts Consultant’s ability to conduct Work.

3. Conflict of Interest. Consultant represents and acknowledges that it does not now have and shall not acquire any direct or indirect conflict of interest. The City acknowledges that Consultant may provide similar work for other clients and will not solely represent the City. Should a potential conflict arise, the Consultant agrees to alert the City as soon as known. The parties agree that Consultant is not a designated employee and shall provide Work independent of the control of the City.

4. Consultant Records. Consultant shall keep and maintain all ledgers, books of account, invoices, reports, and other records and documents evidencing or relating to the Work for a minimum of three (3) years from the date of final payment to Consultant under this agreement. City is entitled to inspect records upon request. Consultant agrees that the City is entitled to complete use of all Work product produced under this agreement.

5. Compliance with Law. In performing services on behalf of the City, Consultant shall comply with all applicable laws governing its activities.

6. Insurance. Consultant at its sole cost and expense shall procure and maintain for the duration of this Agreement Professional Liability insurance with the policy endorsed to name City insured against liability. Upon request, the consultant shall provide to the City proof of insurance.

7. City Representative. City shall specify, in writing, any designated representative or representatives who shall be the City’s primary contact in the administration of this contract, as well as who should be included in communications. Doug Dunford serves as the point of contact unless directed otherwise.

8. Term. This agreement shall take effect from the above date and continue for one (1) year, unless terminated by either party with a 60-day written notice.

9. Payment. In exchange for the Work, the City shall pay to Consultant a monthly fee of $5,740 (five thousand, seven hundred forty dollars) per month for 12 ITEM 9

ATTACHMENT B
months, payable 30 days after receipt of invoice. Consultant shall provide invoice for services on the first of each month after services are provided. Grant writing may be added at any time during the contract for advocacy and notification/evaluation services for:

Description of Services Rate
In-house grant writing: narrative less than 10 pages double-spaced. $7,500 flat fee In-house grant writing: narrative 10 to 19 pages double-spaced. $12,500 flat fee In-house grant writing: narrative 20 to 26 pages double-spaced. $19,500 flat fee In-house grant writing: narrative 27 to 36 pages double-spaced. $25,000 flat fee In-house grant writing: narrative 37 to 50 pages double-spaced. $29,500 flat fee In-house grant writing: narrative 51 pages or more double-spaced. Subject to discussion Grant plus-up for application with character limit narratives. $1,500 flat fee Grant writing hourly rate $195.00 per hour

10. Expenses of Consultant conducting business on behalf of the City are included in fee. Supplemental expenses for traveling to the City, at the request of the City, would be billed to City at actual cost. One trip to the City is included in the agreement. Fees paid later than 60 days of invoices subject to a 1.5 percent late fee.

11. The City of Ceres may renew this agreement up to five times annually for an additional 3.5 percent COLA increase each year. Grant writing fees are subject to increase at each renewal. CAP will notify the City of any increase prior to each annual renewal option.

12. Arbitration. Any controversy between the parties regarding the construction or application of this contract, and any claim arising out of this contract or its breach, shall be submitted to arbitration upon the written request of one party after the service of that request on the other party. The cost of the arbitration, including attorney fees incurred by the prevailing party, shall be borne by the losing party.

13. Entire Agreement. This Agreement shall constitute the full and complete agreement between the parties, and shall supersede any prior or contemporaneous oral or written agreements.

By:

Date:

Douglas D. Dunford,
City M anager
City of Ceres

By:

ITEM 9

ATTACHMENT B
Date: August 1, 2024
Dana DeBeaumont
Partner
Capitol Advocacy Partners

Scope o f Work

Assist Ceres with grant research, strategy, and engagement, with grant writing for an additional fee. This may include preparation of program analysis, recommendations on programming and partnerships, preparation of applications, and ongoing communications with officials.

Activities to support grant applications may include:
a. Providing accurate information about grant funding opportunities. Information shall include specifics on each Agency’s funding priorities and objectives, including advice on how to make Ceres’s applications most competitive. b. Scheduling and participating in teleconferences/meetings between Ceres and Agencies, including but not limited to Department of Homeland Security, Department of Justice, Department of Transportation, Department of Labor, Department of Commerce, Department of Agriculture, Department of Homeland Security, Department of Transportation, the Environmental Protection Agency, and select state and local agencies of interest.
c. Building rapport with Program and Agency officials before solicitations are released.
d. Writing grant applications for an additional fee (outlined in agreement). e. Successfully submitting applications before deadlines. f. Drafting letters of support for grant applications and working with City officials to determine support targets.
g. Drafting and securing letters of support from Congressman and California Senators.
h. Engaging in ongoing Federal advocacy on behalf of Ceres with Federal decision-makers throughout application and award periods. i. Providing ongoing updates to City on pending funding opportunities and award notifications. For example, a California Board of State and Community Corrections solicitation is expected to be released today to fund crime reduction and community policing.
j. Participating in follow-up funding activities.

Legislation

Working closely with the City, CAP will assist Ceres in drafting and impacting legislation in the Federal arena. Actions may include:

ITEM 9

ATTACHMENT B
a. Creating and submitting one report language request to support an area of interest to Ceres. If earmarks return, this deliverable would be in the form of an earmark request.
b. Reviewing possible/pending legislation—including appropriation bills and other legislation with a significant financial or policy impact and—to determine potential beneficial or adverse impacts to Ceres, including rural set -asides. As needed, drafting position letters and offering amendments on legislation. c. Developing strategy for proactive involvement in identified policy topics and multi-year legislation. This could include involvement in multi-year transportation legislation, the Water Resources Development Act, Federal tax policy overhaul and Federal regulations governing municipal governments. d. Working with officials, legislators, and Agencies to resolve issues affecting Ceres.

Possible issue areas include public safety, community development, water infrastructure, economic development, and direction of new grant programs. e. Arranging for Ceres representatives to participate in the legislative process, such as preparing written legislative testimony for the record and facilitating meetings and/or written communications with legislators, agency boards and directors. f. Representing Ceres’s interests by meeting and discussing proposed/pending legislation with appropriate parties, such as elected legislators, their staff, Committee staff, and Agency officials.
g. Maintaining direct contact with Members of Congress, their staffs, and Federal Agency leadership and staff, to further implement the vision of the Ceres and ensure that the goals of Federal decision-makers are incorporated.

Meetings and Advocacy Da
ys
Planning, scheduling, participating and executing Central Valley (via teleconference) and Washington appointments for Ceres that include:
a. Documentation – CAP will prepare targeted advocacy materials for each meeting, ensuring that key messages are crafted for each specific meeting.

Examples include project backgrounders, media clippings, funding request summaries, and additional materials that make a clear connection between the project and its ‘fit’ with the funding source or legislative need. b. Client Briefing – CAP will work closely with Ceres on background materials and suggested specific talking points targeted to each meeting. CAP will provide the City with biographies and relevant history on the decision maker or Committee/Department with whom you will be meeting. This history could include past funding programs, area approved projects, committee/department program priorities, with a special focus on the California connection of each decision maker.
c. Decision Maker Pre- Briefing – CAP will send background information to the Federal principal in advance, along with selected biographical information of each Ceres representative scheduled to participate in the meeting. The dialog will not end with the meeting, but CAP will engage in ongoing communications where decision-makers are regularly updated on developments within the City.

ITEM 9

ATTACHMENT B
d. Meeting Staffing and Follow -Up – CAP will attend Federal meetings in DC (and/or participate by phone in Central Valley meetings), taking notes, prompting questions, and providing additional information as necessary. After each meeting CAP will continue communicating with each Federal decision maker and their staffs, providing regular updates on project developments, successes and milestones reached, information that reinforces the need for the project, media clippings, and ultimately keeping the decision maker informed and engaged in Ceres’s priorities. CAP will draft, prepare and deliver thank you notes and follow-up correspondence for all meetings.

CAP will tailor and amend Federal advocacy to reflect the unique priorities of Ceres and adapt strategy as goals change. The long- term goal is a comprehensive approach to integrated Federal advocacy that establishes meaningful, knowledgeable, and lasting relationships on behalf of the City with its Congressional delegation, legislative leadership, Executive Branch, Agencies, and all of their respective staffs.

CAP would adhere to strict ethical guidelines and serve a limited number of municipal clients to ensure that Ceres’s goals receive sufficient attention.

ITEM 9
ITEM 9

Ceres City CouncilSeptember 23, 2024

Ceres City Council
September 23, 2024