AGENDA
CITY COUNCIL REGULAR MEETING
CITY OF CERES, CALIFORNIA
City Council Chambers, 2701 Fourth Street
Monday, October 14, 2024 at 6:00 p.m.
Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780
CALL TO ORDER
Mayor Lopez
ROLL CALL
Mayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.
Martinez (District 4)
INVOCATION
Invocation by Tim Giannosa, Big Valley Grace Community Church.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Mayor Lopez.
Click this link to join the webinar:
https://us02web.zoom.us/j/83218766508?pwd=w7UUskNoBb1L9zBV1UvUQN3k7ayMLx.1 Webinar ID: 832 1876 6508; Passcode: 887849; or Dial: (669) 900-6833
REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING THE CITY CLERK AT [email protected] BEFORE 4:00 PM THE DAY OF THE MEETING. INCLUDE THE AGENDA ITEM NUMBER OR PUBLIC COMMENT PERIOD IN THE SUBJECT LINE OF THE EMAIL. THE CLERK MAY READ WRITTEN COMMENTS INTO THE RECORD, IF SPECIFICALLY REQUESTED TO DO SO AT THE BEGINNING OF YOUR EMAIL. YOUR
WRITTEN COMMENT WILL BE DISTRIBUTED TO THE CITY COUNCIL AND KEPT ON FILE AS PART OF THE OFFICIAL RECORD OF THE COUNCIL MEETING.
If you have any questions on how to attend virtually or are encountering difficulties connecting to the meeting, please contact the City Clerk at [email protected].
AGENDA
Regular City Council Meeting
October 14, 2024
PRESENTATIONS
A. Respiratory Care Week Proclamation
CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes).
While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non -agenda items. Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is no t on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are e ntitled to address the City Council on any agenda item subject to the 5-minute provision.
CONFLICT OF INTEREST DECLARATION
APPOINTMENTS TO BOARDS/COMMISSIONS
B. Planning Commission Appointment
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration.
Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
1. Clerks Report of Posting. The agenda of the October 14, 2024 City Council Meeting was Posted on Wednesday, October 9, 2024. (City Clerk)
2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)
3. Approval of Minutes for the September 23 , 2024 Regular City Council Meeting. (City Clerk)
4. Register if Audited Demand(s) Dated September 18, 2024 through October 2, 2024. (Esenwein)
5. General Correspondence – Information Only
a. Redevelopment & Economic Development Report for July – August 2024 (Aguirre)
6. Resolution No. 2024-XXX, Accepting the Annual Fire Inspection Report for 2023. (Bickle)
AGENDA
Regular City Council Meeting
October 14, 2024
7. Resolution No. 2024 -XXX, Approving the Downtown Revitalization Project (New Project String) and Approving a Budget Amendment. (Beltran)
8. Resolution No. 2024 -XXX, Approving the Purchase of One Wastewater Division Ford F350 with Dump Bed Attachment and One Public Works F 650 Auto Crane Chassis Fleet Replacement from Rush Truck Centers. (Royal)
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
UNFINISHED BUSINESS
None
PUBLIC HEARING
None
NEW BUSINESS
9. Resolution No. 2024 -XXX, Authorizing the City Manager’s Request to Unfreeze Three Police Officer Positions and Approving a Budget Amendment. (City Manager)
DISCUSSION ITEMS
10. Proposed Leaf and Limb Collection Service Addition and Program Information Update. (Royal)
COUNCILMEMBER REFERRALS
Councilmembers request to have an agenda item placed on a future agenda (pursuant to Chapter 2 - City Council Meetings, J-8. City Council Referrals/Determination of Items for Agenda).
11. Removing City Council Stipends, Health Benefits, Training, & Travel (Referred by Councilmember Casey)
REPORTS
At this time, any Councilmembers or City staff will make an announcement, or report briefly on his/her activities.
• Mayor
• City Council
• City Manager
• City Attorney
• Departments
• County Supervisor
AGENDA
Regular City Council Meeting
October 14, 2024
CLOSED SESSION
12. Public Employee Performance Evaluation, Cal. Gov’t Code §54957(b)(1) Title: City Manager
Title: City Attorney
13. Conference with Legal Counsel – Anticipated Litigation , Cal. Gov’t Code §54956.9(d)(2)
“For the purposes of this section, litigation shall be considered pending when any of the following circumstances exist… A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency.” Potential Case: 1 case
14. Conference with Legal Counsel – Existing Litigation , Cal. Gov’t Code §54956.9(d)(1)
“For purposes of this section, litigation shall be considered pending when any of the following circumstances exist… Litigation, to which the local agency is a party, has been initiated formally.” Name of Case: Berlier vs. City of Ceres ; City of Ceres Police Chief, Christopher Perry; Stanislaus County Superior Court Case No. CS-24-007723
REPORT FROM CLOSED SESSION
ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on October 28, 2024 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA .
Council Agenda:
The City Council agenda is available for public review on the City’s website at www.ci.ceres.ca.us and posted at the time and places noted above.
Related Materials:
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office at City
AFFIDAVIT OF POSTING
I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for th e Regular City Council Meeting was posted on Wednesday, October 9, 2024, at the following locations in Ceres:
• Community Center Display Case – 2701 Fourth Street
__________________________________________________________________________________________________________________________________________________________ Fallon Martin, City Clerk
AGENDA
Regular City Council Meeting
October 14, 2024
Hall located at 2220 Magnolia Street, Ceres, CA during normal business hours. Persons with questions concerning any agenda item may call the City Clerk’s Office at (209) 538 - 5731.
Notice regarding Americans with Disabilities Act:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an alternative format, please contact the city clerk’s office at (209) 538 - 5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II).
RECOGNIZING OCTOBER 20 - 26, 2024
AS RESPIRATORY CARE WEEK
WHERE
AS, in 1983 President Ronald Reagan issued a proclamation declaring the last full week in October as National Respiratory Therapy Week ; and
WHERE
AS, doctors, nurses, and respiratory therapists care for patients with breathing difficulties due to chronic conditions like asthma; and WHERE
AS, Respiratory Care Week not only shines a spotlight on efforts to reduce disabling lung conditions like asthma and Chronic Obstructive Pulmonary Disease, also known as COPD, but the week is devoted to panel discussions and special events to help raise public awareness about what they can do to reduce devastating lung conditions; and
WHERE
AS, this week is designed to boost interest on the part of people who might want to become respiratory therapists or other health professionals working in the area of respiratory care; and
WHERE
AS, Respiratory Care Week highlights the information we need to keep us breathing we so we can enjoy a great quality of life.
NOW,
THEREFORE, BE IT RESOLVED I, Javier Lopez, Mayor of the City of Ceres, on behalf of the City Council, Vice Mayor Bret Silveira, Councilmembers James Casey, Rosalinda L. Vierra, and Daniel A. Martinez , do hereby proclaim October 20 – 26, 2024 as Respiratory Care Week.
Pro
claimed this 14th day of October 2024
___________________________
Javier
Lopez, Mayor
ITEM A
ITEM A
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
J
ames Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: October 14, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Lea C. Simvoulakis, Director of Community Development [email protected], (209) 538-5778
SUBJECT: Planning Commission Appointment
RE
COMMENDED COUNCIL ACTION:
S
taff recommends Council concurrence with the subcommittee’s recommendation for a Planning Commission appointment of two four-year terms expiring December 31, 2029.
I. BACKG
ROUND:
The City of Ceres Planning Commission has two vacancies for two full four -year terms expiring December 31, 2029. A subcommittee made up of Mayor Lopez and Councilmember Silveira was selected by the Council at the City Council meeting on August 12, 2024. The subcommittee will have five scheduled interviews with the candidates on October 14, 2024 prior to this City Council meeting. The Council will decide who to appoint to the two open seats for the four-year terms base on the subcommittee’s recommendation.
The following people applied for the appointment and were scheduled for interviews:
- Ruldip “RJ” Jammu
- Dr. Dorie Perez
- Kelly Cerny
- Maninderjit Basra
- Angela Huerta
II. RE
ASONS FOR RECOMMENDATION:
P
er Ceres Municipal Code Section 2.05.020, members of the Planning Commission shall be appointed by the Mayor with the approval of the City Council.
ITEM B
III. FISCAL IMPACTS:
Ther
e are no fiscal impacts associated with the appointment.
IV. E
XISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN:
N/A
V. P
OLICY ALTERNATIVES:
N/A
V
I. INTERDEPARTMENTAL COORDINATION:
N/A
VII. P
UBLIC PARTICIPATION:
N/A
VIII. EN
VIRONMENTAL REVIEW:
N/A
IX. ST
EPS FOLLOWING APPROVAL:
Thes
e appointments will be effective January 1, 2025, and will expire on December 31, 2029. Within 30 days of appointment, the appointee must comply with AB 1234 (Ethics Code) and file a Statement of Economic Interest.
Appr
oved by: _____________________
Douglas D. Dunford,
City Manager
Atta
chments:
1. Attachment A – Planning Commission Applications
ITEM B
DRAFT M
INUTES
CITY COUNCIL REGULAR MEETING
CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)
City Council Chambers, 2701 Fourth Street
Monday, September 23, 2024 at 6:00 p.m.
Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780
CALL TO ORDER
May
or Lopez called the September 23, 2024 meeting to order at 6:00 p.m.
ROLL CALL – Present:
May
or: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.
Martinez (District 4)
District 1
Councilmember
Casey
District 2
Councilmember
Vierra
District 4
Councilmember
Martinez
District 3
Vice Mayor
Silveira
Mayor Lopez
Present Present Present Present Present
INVOCATION
Invocation by Jim Stochl, Harvest Presbyterian Church.
PLEDGE OF ALLEGIANCE
Pl
edge of Allegiance was led by Mayor Lopez.
PRESENTATIONS
A. Nat
ional Fire Prevention Week Proclamation
As
sistant Fire Chief, Andrew Hunter, and members of Modesto Fire Department accepted the proclamation.
CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)
Lourd
es Perez and Joel Rodriguez spoke regarding St. Jude’s Parish Family Festival held October 4 – 6, 2024.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 23, 2024
Katherine Reeves spoke regarding the recalibration of street signals.
Justin Farkas spoke regarding updates from Assemblyman, Juan Alanis’ office.
Antonio Escobedo spoke regarding the ribbon cutting of The Doghouse Taproom, lucha libre on October 12
th at The Doghouse Taproom, and a music event on November 10 th held at River Bluff Park.
APPOINTMENTS TO BOARDS/COMMISSIONS
N
one
CONFLICT OF INTEREST DECLARATION
N
one
CONSENT CALENDAR
1. C
lerks Report of Posting. The agenda of the September 23, 2024 City Council Meeting was Posted on Wednesday, September 18, 2024. (City Clerk)
2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)
3. Approval of Minutes for the September 9, 2024 Regular City Council Meeting. (City Clerk)
4. Removed for separate consideration.
5. Removed for separate consideration.
6. Removed for separate consideration.
7. Removed for separate consideration.
8. Resolution No. 2024-XXX, Approving Amendment #2 to the Professional Services Agreement with EMC Planning Group, Inc. for $18,318 to Perform Planning Services Related to the Continued Preparation of the 2024-2031 Housing Element Update, Including Compliance with the California Environmental Quality Act, Approving a Budget Amendment, and Authorizing the City Manager to Execute the Contract Amendment. (Simvoulakis)
*Item 8 removed by staff for consideration at a future meeting.
9. R
emoved for separate consideration.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 23, 2024
Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving items 1 – 3 . Motion carried 5/0/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Item 4:
Removed for separate consideration by Councilmember Vierra
Register of Audited Demand(s) Dated September 4, 2 024 through September 11, 2024. (Esenwein)
Councilmember Vierra spoke regarding the itemization report.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
Council and staff discussion included questions related to the itemized report.
Action: Motion by Vice Mayor Silveira , seconded by Councilmember Martinez, approving item 4. Motion carried 5/0/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes
Item 5: Removed for separate consideration by Councilmember Casey
General Correspondence – Information Only
a. P ublic Works Monthly Report for August 2024 (Royal)
Councilmember Casey spoke regarding the reimbursement of cleaning up private property and the protocol for notifying the owner of cleaning up the location.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
Council and staff discussion included communication the City Manager had with the property owner.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 23, 2024
Action: Motion by Vice Mayor Silveira , seconded by Councilmember Martinez, approving item 5. Motion carried 5/0/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes
Item 6: Removed for separate consideration by Councilmember Vierra
Resolution No. 2024 -134, Approving the Purchase of New Cubicles in the Engineering Department from Warden’s Office Furniture. (Beltran)
Councilmember Vierra spoke regarding funds for the project and size of the proposed cubicles.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
Council and staff discussion included funds budgeted within the Engineering Department budget, larger workspace, and electrical safety.
Action: Motion by Vice Mayor Silveira , seconded by Councilmember Martinez, approving item 6. Motion carried 5/0/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes
Item 7: R emoved for separate consideration by Councilmember Vierra
Resolution No. 2024-135, Approving a Three (3) Year Agreement with Tony Zaia for Use of the Ceres River Bluff Regional Park Concessions and Authorizing the City Manager to Execute the Agreement. (Chavez)
C
ouncilmember Vierra spoke regarding maximum amount the City is obligated to pay for utilities.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
Council and staff discussion included the contract split and level of use for required utilities for the services provided.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 23, 2024
Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving item 7. Motion carried 4/1/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes No Yes Yes Yes
Item 9: Removed for separate consideration by Councilmember Vierra
Resolution No. 2024 -136, Approving an Agreement with Capitol Advocacy Partners for Grant Writing Services and Authorizing the City Manager to Execute the Agreement. (City Manager)
C
ouncilmember Vierra spoke regarding the cost of services compared to the services received.
Mayor Lopez asked for public comment. The following members of the public spoke:
John Warren spoke regarding additional cost of services beyond the monthly charge.
Mayor Lopez closed public comment.
Council and staff discussion included successful grants received, applications in process and additional costs beyond the monthly service cost.
Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving item 9. Motion carried 3/2/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
No No Yes Yes Yes
UNFINISHED BUSINESS
N
one
PUBLIC HEARING
None
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 23, 2024
NEW BUSINESS
None
DISCUSSION ITEMS
None
COUNCILMEMBER REFERRALS
None
REPORTS
• Mayor
Nothing to report.
• City Council
Councilmember Martinez spoke regarding smoke detectors being available through Modesto Fire’s Fire Prevention Division at (209) 571-5553.
Councilmember Vierra spoke regarding Out of the Darkness Walk promoting suicide prevention on September 28 th, Lumpia Festival on September 28 th, Senior Prom at the Ceres Community Center on September 26 th, Stanislaus Homeless Alliance meeting, Modesto Junior College’s Department of Agriculture is hosting a family open house on October 3 rd, the Kabaddi Tournament, and cameras installed around town performing traffic counts.
Councilmember Casey spoke regarding St. Jude’s Parish Family Festival October 4th – 6th and requesting a budget review.
• City Manager
Nothing to report.
• City Attorney
Nothing to report.
• Departments
Nothing to report.
• County Supervisor
Nothing to report.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
September 23, 2024
CLOSED SESSION
10. Conference with Legal Counsel – Anticipated Litigation , Cal. Gov’t Code §54956.9(d)(2)
“For the purposes of this section, litigation shall be considered pending when any of the following circumstances exist… A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency.” Potential Case(s): 1 case
REPORT FROM CLOSED SESSION
May
or Lopez reported there was no reportable action.
ADJOURNMENT
The next scheduled City Council Meeting will be held on Octo ber 14, 2024, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.
Ther
e being no further business, Mayor Lopez adjourned the meeting at 7:20 p.m. ______
________________________
Javier Lopez, Mayor
______
________________________
Fallon Martin, City Clerk
Consistent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.
ITEM 3
ITEM 3
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James C
asey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: October 14, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Shannon Esenwein, Finance Director
[email protected], (209) 538-5765
SUBJECT: Register of Audited Demand(s) Dated September 18, 2024, through October 2, 2024
RECOMMENDED COUNCIL ACTION:
City Council approve the register of audited demand(s) dated September 18 , 2024, through October 02, 2024 covering obligations to be paid by general warrants #130960 through #131166 in the amount of $3,681,519.87.
I. BACKGROUND:
In accordance with Section 37202 of the Government Code of the State of California this is presented here with a sum mary of demands against the City of Ceres c overing obligations to be paid for the period ending October 02, 2024. Each demand has been audited and I hereby certify to their accuracy and conformance with the budget.
Sufficient funds are available for payment of these demands. I declare under penalty of perjury that the register of audited demands has been examined by me and to the best of my knowledge and belief is a true, correct and complete listing of claims audited and payable.
II. REASONS FOR RECOMMENDATION:
The Finance Department monitors payments of invoices for accountability, accuracy, and completeness. Budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval. This allows for invoices to be paid in a timely manner to establish goodwill with merchants and allows for discounts to be taken where applicable.
III. FISCAL IMPACTS:
The attached listing repr esents the cash disbursements required of normal and usual operations during the per iod. The disbursements are accounted for in the FY 2024-2 5 ITEM 4
budget. There is a $3,681,519.87 fiscal impact for the period of September 18, 2024, through October 02, 2024.
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
N/A
V. POLICY ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
N/A
VII. PUBLIC PARTICIPATION:
N/A
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
N/A
Approved by: ___________________
Douglas D. Dunford,
City Manager
Attachments:
Attachment A – Warrant Register September 18,2024 through October 02, 2024
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
ITEM 4
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: October 14, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Julian Aguirre, Economic Development/Redevelopment Manager [email protected] (209) 538-5773
SUBJECT: Redevelopment & Economic Development Quarterly Report – July, Aug and September 2024 (Information Only)
RECOMMENDED COUNCIL ACTION:
Information only, no action required.
Overview Summary:
The Economic Development Department has increased its business engagement and retention efforts in the community, with a focus on recruitment efforts for vacant buildings in the Downtown area and for vacant lots in the surrounding area. Staff met with several developers and property owners to discuss the development potential of their buildings and lots . Staff attended several meetings with local organizations and volunteered/collaborated with them for their organization’s events.
Business Retention and Outreach:
• Engaged with twenty-two (22) current businesses.
• 36 business licenses issued during the months of July & August • Reached out to 22 new business, which included “Welcome to Ceres” emails, phone calls and/or visits.
• Four businesses closed during this time; 99cent, Big lots, Game Stop and KFC/A&W.
ITEM 5a
Business Attraction Efforts:
• Wrote emails and made cold calls to retailers/brokers and developers that may be interest in establishing a business in Ceres. Cold calls/emails to the following businesses:
o Chick-Fil-A
o Inspire Brands (Sonics)
o Netco Investments
o Applebee’s
o Outback Steak House/Bloomin Brands
o Crave (Hotdog/Hamburger)
o Retail Associates
o Texas Road House
o Lockehouse Group
o Stapleton Group
o Kosmont Development Group
• Met with local businesses to discuss needs from the City. The common need amongst businesses was how to increase sales , how to be more visible in the marketplace, decrease unhoused and unwanted solicitation.
Met with the following businesses:
o Harmand Management
o Ceres Venue
o Tough Beauty
o Eagle Gas
o Flawless
o Farmers Insurance
o Ceres Drug
o Delhart Furniture
o Magnolia Family Dental
o Kemp Hable Inc
o Ceres Beauty Salon
o Gx travel multi service
o Villas Registration
o Rusty Nails
o Viva groceries
o Sequoia Markets
• Developer Meetings
o Met with multiple developers and commercial brokers to discuss commercial development and residential development opportunities within the city of Ceres.
ITEM 5a
Local/Regional Economic Development Events/Workshops/Activities:
o Meetings with
▪ Stapleton Group
▪ EXIT Reality
▪ G-3
▪ Ceres Chamber
▪ Public Relations Officer City of Modesto
▪ Urban County
▪ StanRTA
▪ Turtlecrew production
▪ New Owners of Old Walmart
▪ Commercial Development
▪ SPIE – Stanislaus Partners in Education
o Attended
▪ Community Town Hall Meeting on Affordable Housing
▪ Job Fair at Community Center
▪ National Night Out
▪ Law Enforcement Academy Graduation
▪ Downtown Revitalization Roundtable
▪ 2023 Ceres Police Award Ceremony
▪ Hispanic Heritage Event at El Rematito
Grand Openings / Ribbon cutting
• Ochoa Park
• Dog House Tap Room
Future Development Coming Soon
• Dutch Bro
• Oreilly
• Panda
• 76 Gas Station
• Woodsprings
• Pollo Compero
• Grub Hub (Service Rd)
Approved by: ____________________
Douglas D. Dunford,
City Manager
ITEM 5a
ITEM 5a
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James
Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: October 14, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: David Bickle, Deputy Fire Chief / Fire Marshal [email protected], (209) 571-5553
SUBJECT: Resolution No. 202 4-XXX, Accepting t he Annual Fire Inspection Report for 2023
RECOMMENDED COUNCIL ACTION:
St
aff recommends Council accept the annual fire inspection report for 2023.
I. BACKGROUND:
Cal
ifornia Code of Regulations Title 19 requires specific buildings to be inspected annually. CCR T-19 13146.4(a) states that “Every city or county fire department or district is required to perform an annual inspection pursuant to Sections 13146.2 and 13146.3 shall report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3.” This report is being presented to the Committee to receive approval to forward to City Council as our “administering authority” for acceptance to fulfill this requirement.
Sec
tions 13146.2 and 13146.3 of the California Health and Safety Code require inspection of hotels, motels and apartment buildings and all buildings used as public and private schools, respectively.
II. REASONS FOR RECOMMENDATION:
Each year the state requires annual inspections in three types of occupancies, Hotels , Apartments and Schools (both public and private). In the City of Ceres there are 2 Hotel Occupancies, 2 of which (1 00%) had completed inspections in 2023. There are 20 apartments occupancies, 20 of which (100%) had completed inspections in 2023. There are 30 School Occupancies, 30 of which (100%) had a completed inspection in the 2023/2024 school year.
ITEM 6
III. FISCAL IMPACTS:
No fiscal impact is anticipated.
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
This project is in conformance with the priority of the Strategic Plan to ensure the community has adequate, well-maintained infrastructure.
V. POLICY ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
The Modesto Fire Department, which provides fire protection services to the City of Ceres, has worked to produce and present this report.
VII. PUBLIC PARTICIPATION:
N/A
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
This report shall continue to be completed and made to the governing body on an annual basis.
Appr
oved by: ____________________
Douglas D. Dunford,
City Manager
Atta
chments:
1. Attachment A – Resolution
2. Attachment B – Report of Fire Inspection Statistics
ITEM 6
ATTACHMENT A
RESOLUTION NO. 2024-XXX
ACCEP
TING THE ANNUAL FIRE INSPECTION REPORT FOR 2023
THE
CITY COUNCIL
City of Ceres
WHE
REAS, the California Code of Regulations Title 19 requires specific buildings to be inspected annually. CCR T -19 13146.4(a) states that “Every city or county fire department or district is required to perform an annual inspection pursuant to Sections 13146.2 and 13146.3 shall report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3.”; and
WHE
REAS, this report is being presented to the Council as the “administering authority” to receive acceptance in order fulfill this requirement; and WHE
REAS, each year the state requires annual inspections in three types of occupancies, Hotels, Apartments and Schools (both public and private); and WHE
REAS, in the City of Ceres there are 2 Hotel Occupancies, 2 of which (100%) had completed inspections in 2023. There are 20 apartments occupancies, 20 of which (100%) had completed inspections in 2023. There are 30 School Occupancies, 30 of which (100%) had a completed inspection in the 2023/2024 school year.
NOW,
THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby accept the Annual Fire Inspection Report for 2023.
PAS
SED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 14th day of October, 2024, by the following vote:
AYES: Counc
ilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
______
__________________________
Javier Lopez, Mayor
ATTEST:
______
___________________________
Fallon Martin, City Clerk
ITEM 6
ITEM 6
“PROUDLY SERVING, PROTECTING, AND PARTNERING FOR A SAFER COMMUNITY” Modesto | Ceres | Oakdale | Knights Ferry | Valley Home | Riverbank | Empire | Waterford | La Grange | Turlock | Salida
ATTACHMENT B
MODESTO FIRE
DEPARTMENT
409 12th STREET | MODESTO, CALIFORNIA 95354 | PHONE 209.572.9590 Da
te: October 14, 2024
From: David Bickle, Fire Marshal
Subject: State-Mandated Reporting of Fire Inspections
To t
he Administering Authority:
Bel
ow are the statistics of inspections performed by the Modesto Fire Department for the City of Ceres in 2023:
Hot
els:
Total inventory 2
Inspections completed 2
Percentage completed 100%
Apa
rtments:
Total inventory 20
Inspections completed 20
Percentage completed 100%
Pu
blic and Private Schools:
Total inventory 30
Inspections completed 30
Percentage completed 100%
ITEM 6
ITEM 6
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James
Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: October 14, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Michael R. Beltran II, P.E. Director of Engineering Services/City Engineer [email protected], (209) 538-5775 SUBJECT: Resolution No. 2024-XXX, Approving the Downtown Revitalization Project (New Project String) and Approving a Budget Amendment RECOMMENDED COUNCIL ACTION:
St
aff recommends that the City Council adopt a resolution approving the Downtown Revitalization Project (new project String), appropriate funding from Measure L in the amount of $1,000,000, and approving a budget amendment.
I. BACKGROUND:
At
the September 9, 2024, City Council meeting, direction was given to the engineering department to bring the Downtown Revitalization project back to the City Council for insertion to the Capital Improvement Program. The project goal is to revi talize the downtown corridor on 3rd and 5th Streets, from North Street to El Camino Avenue, North Street, from 3rd to 5th Streets (excluding 4th Street improvements), and Lawrence Street, from El Camino Avenue to 5th Street (excluding 4th Street Improvements). In general, the design will replicate the 4th Street design and improve, sidewalks, access ramps, storm drainage, street lighting, and roadway.
II. REASONS FOR RECOMMENDATION:
At the September 9, 2024, City Council meeting, the CDRAB Levy Assessment for Downtown Business Owners was rejected by the City Council as the downtown corridor had only been improved on 4
th Street. Direction was given to the engineering department to bring the Downtown Revitalization project back to the City Council for insertion to the Capital Improvement Program. Key elements of the project include road rehabilitation, street lighting, sidewalk, access ramps, and positive storm drainage. This project will also improve the visibility of pedestrians and bicyclists and increase safety.
The project will be designed by Engineering Department staff. Additionally, contracts will be given to select firms to perform Geotechnical Engineering and Surveying.
ITEM 7
III. FISCAL IMPACTS:
T
he following funds should be appropriated to the project:
$1,
000,000 – 27195.800500 (Measure L Local)
T
his project should be given a new project string, a budget amendment is necessary to fund the project in the amount of $ 1,000,000 added to account number 27195.800500 (New Project String), covering PS&E (design documents) and a portion of construction.
IV. EXISTING POLICY/RELATIONSHIP TO THE STRATEGIC PLAN:
This project is in conformance with the first priority of the Strategic Plan to ensure the community has adequate well-maintained infrastructure.
V. POLICY ALTERNATIVES:
The City Council can choose to direct staff to reject or modify the addition of the project to the Capital Improvement Program and/or reject or modify the appropriation.
VI. INTERDEPARTMENTAL COORDINATION:
The project has been coordinated with the Public Works Department.
VII. PUBLIC PARTICIPATION:
Public participation is not planned during the review of the final design.
VIII. ENVIRONMENTAL REVIEW:
The project is a CEQA Categorical Exemption as per Section 15301 (c) Existing Facilities.
IX. STEPS FOLLOWING APPROVAL:
The Finance Director makes the appropriate accounting entries to fund the project and agreement(s).
A
pproved by: _____________________
Douglas D. Dunford,
City Manager
A
ttachments:
1. Attachment A – Resolution
2. Attachment B – Budget Amendment
ITEM 7
ATTACHMENT A
RESOLUTION NO. 2024-XXX
APPROVING THE DOWNTOWN REVITALIZATION PROJECT (NEW PROJECT
STRING) AND APPROVING A BUDGET AMENDMENT
THE CITY COUNCIL
City of Ceres
WHE
REAS, the project for the for Downtown Revita lization p roject was not programmed in the Capital Improvement Budget in Fiscal Year 2025; and WHE
REAS, the City appropriates, $1,000,000, account 27195.800500, for the Downtown Revitalization project; and
WHE
REAS, the Finance department will create a new project string for the Downtown Revitalization project; and
WHE
REAS, a budget amendment in the amount of $1,000,000 will be appropriated to account number 27195.800500 (New Project String).
NO
W, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the Downtown Revitalization Project (New Project String) and approves a budget amendment.
BE I
T FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.
PAS
SED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 14th day of October 2024, by the following vote:
AYES: Counc
ilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
______
__________________________
Javier Lopez, Mayor
ATTEST:
______
___________________________
Fallon Martin, City Clerk
ITEM 7
ITEM 7
Budget Amendment No.
Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:
Appropriations:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:
ITEM 7
ATTACHMENT B
ITEM 7
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James C
asey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: October 14, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Sam Royal, Public Works Director
[email protected], (209) 538-5717
SUBJECT: Resolution No. 202 4-XXX, Approving the Purchase of One Wastewater Division Ford F350 with Dump Bed Attachment and One Public Works F650 Auto Crane Chassis Fleet Replacement from Rush Truck Centers
RECOMMENDED COUNCIL ACTION:
Staff recommends the City Council approve the purchase of fleet replacements for one F350 for the Wastewater Division and one F650 Auto Crane chassis for the Public Works Department from Rush Truck Centers.
I. BACKGROUND:
Duri
ng the annual budget process, the Fleet Replacement fund collects monies from all City Departments for the replacement of aging vehicles. Both the Wastewater Division’s vehicle #25-284-07 and Public Works vehicle #20-263-08 have reached their years of service and are no longer C.A.R.B compliant, requiring full replacement. As zero-emission vehicle requirements within ACC II (Advanced Clean Cars II) are designed for new vehicles to reach 100% zero-emission in California by 2035 model year. Currently, zero- emission vehicle technologies for heavy duty models are not available in the market. As part of the State of California’s Fleet Equipment Contract pricing (also known as Sourcewell pricing which guarantees the lowest price for vehicle purchases ), the Fleet Division received quotes for the replacements.
II. REASONS FOR RECOMMENDATION:
Replac
ement of Wastewater F350 vehicle # 25-284-07 for $60,752.00 was approved in the FY 2024/25 Fleet Budget. Rush Truck Centers, an approved Sourcewell local vendor, provided a proposal for an amount of $60,751.67.
Replac
ement of Public Works F650 Auto Crane vehicle #20-263-08 for $151,438.00 was approved in the FY 2024/25 Fleet Budget but replacement will be completed in two ITEM 8
transactions. Staff has determined the auto crane to be in good condition therefore the existing auto crane will be retrofitted to a new F650 Chassis after purchase. Rush Truck Centers provided a proposal for the chassis in the amount of $79,382.00, leaving $72,056.00 available for the auto crane retrofit. Based on quotes received for the retrofit, there will be sufficient funding available for the retrofit once staff is ready for purchase, which will be presented for Council approval at a later date.
St
aff is requesting a purchase order for the total amount of $140,135.00 to proceed with the purchase of the F350 and F650 Auto Crane chassis.
III. FISCAL IMPACTS:
The cost of $140,135.00 was approved and programmed in the FY 2024/25 budget in Vehicle Replacement account 61020.051100.
IV. EXISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN:
Provide quality services to meet community needs, assuring the City has helpful, well trained, properly equipped and sufficient staff who partners with other public agencies to provide efficient services.
V. POLICY ALTERNATIVES:
Shoul
d the Council decide not to approve the purchases, staff will take the vehicles out of service due to being C.A.R.B incompliant and will not have adequate vehicles necessary to continue providing a high level of support and assistance to the community or continue with daily tasks in a timely manner.
VI. INTERDEPARTMENTAL COORDINATION:
N/A
VII. PUBLIC PARTICIPATION:
N/A
V
III. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
Upon approval, the City Manager shall approve the purchase order with Rush Truck Centers.
Appr
oved by: _____________________
Douglas D. Dunford,
City Manager
ITEM 8
Attachments:
1. Attachment A – Resolution
2. Attachment B – Rush Truck Centers quote F350
3. Attachment C – Rush Truck Centers quote F650
ITEM 8
ITEM 8
ATTACHMENT A
RESOLUTION NO. 2024-XXX
APP
ROVING THE PURCHASE OF ONE WASTEWATER DIVISION FORD F350 WITH DUMP BED ATTACHMENT AND ONE PUBLIC WORKS F650 AUTO CRANE
CHASSIS FLEET REPLACEMENT FROM RUSH TRUCK CENTERS
THE CITY COUNCIL
City of Ceres
WHEREAS, during the annua l budge t proce ss, the Flee t Replacemen t fund collects monies from all City Departments for the replacement of aging vehicles; and WHEREAS, Wastewater vehicle #25-284-07 and Public Works vehicle #20-263- 08 have reached their years of service and are no longer C.A.R.B compliant, requiring full replacement; and
WHEREAS, as zero-emission vehicle requirements within ACC II (Advanced Clean Cars II) are designed for new vehicles to reach 100% zero-emission in California by 2035 model year. Currently, zero-emission vehicle technologies for heavy duty models are not available in the market; and
WHEREAS, as part of the State of California’s Fleet Equipment Contract pricing (also known as Sourcewell pricing which guarantees the lowest price for vehicle purchases), the Fleet Division received proposals for the replacements; and WHEREAS, the combined replacemen t co st o f $140,135.00 is approved and programmed in the FY 2024/25 budget in Vehicle Replacement account 61020.051100.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the purchase of one Wastewater Division Ford F350 with dump bed attachment and one Public Works F650 auto c rane chassis fleet
replacement from Rush Truck Centers.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 14th day of October 2024, by the following vote:
AYES: Councilmembers:
NOES: Cou ncilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
_________________________________
Fallon Martin, City Clerk
ITEM 8
ITEM 8
ATTACHMENT B
ITEM 8
ITEM 8
ATTACHMENT C
ITEM 8
ITEM 8
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James C
asey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: October 14, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Douglas D. Dunford, City Manager
[email protected], (209) 538-5751
SUBJECT: Resolution No. 2024-XXX, Authorizing the City Manager’s Request to Unfreeze Three Police Officer Positions and Approving a Budget Amendment
RECOMMENDED COUNCIL ACTION:
Coun
cil to approve the City Manager’s request to unfreeze three police officer positions and appropriate the funding through the use of General Fund Reserves.
I. BACKGROUND:
Staf
f was contacted by Councilmember Martinez regarding the possibility of unfreezing a few police officer positions to help offset the shrinking number of officers patrolling on the streets. Staff conducted a review of our funding and how the request may happen.
In June 2
024 the City Council was presented a Fiscal Year Budget for 2024/2025 that was balanced and included of 10 frozen positions. Those positions consisted of the following positions:
• 5 Pol
ice Officers
• 3 Dispatchers
• 1 Secretary
• 1 Deputy Director of Public Works
As t
he Council recalls the positions were frozen to allow Staff to present to Council funding for possible raises. The Council approved the MOU’s with the respective bargaining units.
The result of those approvals resulted in a roughly 13% raise for the police officers and a 12% raise for the dispatchers.
ITEM 9
II. REASONS FOR RECOMMENDATION:
Since that time, staff has seen an increase in is personnel migrating to other departments and the number of active police officers has drastically fallen.
Staff
is asking Council to unfreeze an additional three positions to help raise the number of officers on the street patrolling. Currently we have approximately three vacancies with a possible four pending.
III. FISCAL IMPACTS:
The unfreezing of three police officers would impact the budget, since these positions are not funded in the current budget. Staff is asking for Council approval to use General
Fund Reserve funding for these positions. Staff is seeking approval from Council to transfer the following monies for General Fund Reserves to our current operating budget:
$654,897.00 for salary and benefits
$45,000.00 for miscellaneous costs
$699,897.00 total monies transferred
Currently the General Fund Reserves Fund is $6.1 million or 21%. This transfer of funds from Reserves would leave an 18% balance or $5.4 million in our reserves after the transfer of $699,897.00 to our current budget.
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
N/A
V. POLICY ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
Staff coordinated with the following departments, Finance, Police and Human Resources.
VII. PUBLIC PARTICIPATION:
N/A
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
The City Manager would direct staff to transfer the funds to the operating budget and direct Staff to unfreeze the 3 police officer positions to fill.
ITEM 9
Appr
oved by: ____________________
Douglas D. Dunford,
City Manager
Atta
chments:
1. Attachment A – Resolution
2. Attachment B – Budget Amendment
ITEM 9
ITEM 9
ATTACHMENT A
RESOLUTION NO. 2024-XXX
AUTHO
RIZING THE CITY MANAGER’S REQUEST TO UNFREEZE THREE
POLICE OFFICER POSITIONS AND APPROVING A BUDGET
AMENDMENT
THE
CITY COUNCIL
City of Ceres
WHE
REAS, staff conducted a review of funding three frozen police officer positions in an effort to help offset the shrinking number of police officers patrolling Ceres; and WHE
REAS, the balanced fiscal year budget for 2024/2025 included 10 frozen positions, of which five were police officer positions; and
WHEREAS, the positions were frozen to allow staff to present Council with offering staff possible raises; and
WHE
REAS, as a result Council approved Memorandum of Understandings to perspective bargaining units where raises of 13% were offered to police officers and 12% for dispatchers; and
WHE
REAS, since that time, there has been an increase of Ceres Police Department personnel migrating to other agencies, which has caused the number of active police officers to drastically decrease; and
WHE
REAS, staff is requesting Council approve the use of approximately $699,897.00 of General Fund Reserves to fund the three police officer positions.
NO
W, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby authorize the City Manager’s request to unfreeze three police officer positions and approves a budget amendment.
BE I
T FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries for the budget appropriation.
PAS
SED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 14th day of October 2024, by the following vote:
AYES: C
ouncilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________
_________________________
Javier Lopez, Mayor
ATTEST:
________
_________________________
Fallon Martin, City Clerk
ITEM 9
ITEM 9
Budget Amendment No.
Fiscal Year
Re
ference Resolution No . , dated authorizing appropriations for as follows:
Appropriations:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:
ATTACHMENT B
ITEM 9
ITEM 9
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
J
ames Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: October 14, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Sam Royal, Public Works Director
[email protected], (209) 538-5717
SUBJECT: Proposed Leaf & Limb Collection Service Addition and Program Information Update
RECOMMENDED COUNCIL ACTION:
Information only, no action required.
I. BACKG
ROUND:
In 2020, Council approved a rate adjustment for garbage service fees to fund the addition of an organics collection service, as mandated by Senate Bill 1383. Concurrently, additional programmatic revisions were made to the franchise agreement with Bertolotti Disposal to reflect the new service structure changes. Among these was the revision of the Leaf & Limb program schedule from year-round to a 3-month seasonal service from October 1
st to January 9 th each year. The basis for the schedule change was primarily due to the addition of the 90-gallon cart organics service, which includes the collection of leaf & limb waste , on an ongoing weekly schedule. Further reasoning was attributed to the cost-savings which helped to off -set the added expenses associated with the new organics service, thereby reducing the adjusted rate increase implemented at that time.
At the July 22, 2024 City Council meeting, staff was directed to explore ways with Bertolotti Disposal to expand the seasonal leaf and limb collection program without impacting service rates and to determine the actual costs of service provision. Staff met with Bertolotti and was informed that the cost to extend the program for an additional three months, through March 31
st of each year, equates to $94,000. Without an alternate funding source, this would likely require increasing service rates, negating Council’s request.
Bertolotti has offered an alternate option that would provide a method for residents to dispose of large amounts of green waste debris (organic material) during the program’s off-season months for seasonal pruning activities in which the 90- gallon organics cart does not provide sufficient space for debris disposal. The service would provide a 2-yard ITEM 10
bin delivered to the customer for a one week duration, solely for the collection of green (yard) waste at a cost to the customer of $45. The actual cost of this service is $100, but the City’s share would be compensated through the illegal disposal fees that were built into the new rate structure implemented in 2020. The program would be administered through Bertolotti as a separate service with the City promoting the program through regular outreach channels, similar to how the Bulky Item collection service is managed.
II. REASONS FOR RECOMMENDATION:
During seasonal pruning activities, the 90-gallon organics cart is often insufficient for large amounts of yard waste and an alternate disposal option is necessary to avoid leaf & limb program violations.
III. FISCAL IMPACTS:
There is no additional cost to promote the additional service as it will be administered by Bertolotti Disposal and no monetary transactions would be facilitated through the City.
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
N/A
V. POLICY ALTERNATIVES:
Council could elect to extend the Leaf & Limb program and fund the additional $94 ,000 service fee s. This is not recommended as it would likely require a rate increase to customers.
VI. INTERDEPARTMENTAL COORDINATION:
Public Works staff worked with Bertolotti Disposal to develop an alternate solution for off - season leaf & limb disposal.
VII. PUBLIC PARTICIPATION:
N/A
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
The leaf & limb collection program begins on October 1st and staff would conduct outreach to inform customers about the new service offering that would be available at the conclusion of the collection season.
Appr
oved by: ______________________
Douglas D. Dunford,
City Manager
ITEM 10