AGENDA
CITY COUNCIL REGULAR MEETING
CITY OF CERES, CALIFORNIA
C
ity Council Chambers, 2701 Fourth Street
Monday, October 28, 2024 at 6:00 p.m.
M
ailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780
CALL TO ORDER
Ma
yor Lopez
ROLL CALL
M
ayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.
Martinez (District 4)
INVOCATION
I
nvocation by Chris Henry, Hope Tree Church.
PLEDGE OF ALLEGIANCE
P
ledge of Allegiance led by Mayor Lopez.
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WRITTEN COMMENT WILL BE DISTRIBUTED TO THE CITY COUNCIL AND KEPT ON FILE AS PART OF THE OFFICIAL RECORD OF THE COUNCIL MEETING.
If you have any questions on how to attend virtually or are encountering difficulties connecting to the meeting, please contact the City Clerk at [email protected].
AGENDA
Regular City Council Meeting
October 28, 2024
PRESENTATIONS
A. Service Award for Johnny Carrillo, Senior Facilities Maintenance Worker
B. Veterans Day Proclamation
CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes).
While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non- agenda items. Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is not on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are entitled to address the City Council on any agenda item subject to the 5-minute provision.
CONFLICT OF INTEREST DECLARATION
APPOINTMENTS TO BOARDS/COMMISSIONS
None
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration.
Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
1. Clerks Report of Posting. The agenda of the October 28, 2024 City Council Meeting was Posted on Tuesday, October 22, 2024. (City Clerk)
2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)
3. Approval of Minutes for the October 14, 2024 Regular City Council M eeting. (City Clerk)
4. Register of Audited Demand(s) Dated October 8, 2024. (Esenwein)
5. General Correspondence – Information Only
a. Public Works Monthly Report for September 2024 (Royal)
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
AGENDA
Regular City Council Meeting
October 28, 2024
UNFINISHED BUSINESS
None
PUBLIC HEARING
None
NEW BUSINESS
None
DISCUSSION ITEMS
None
COUNCILMEMBER REFERRALS
Councilmembers request to have an agenda item placed on a future agenda (p ursuant to Chapter 2 - City Council Meetings, J-8. City Council Referrals/Determination of Items for Agenda).
6. LED Stop Signs Near Schools
(Referred by Mayor Lopez)
REPORTS
At this time, any Councilmember s or City s taff will make an announcement, or report briefly on his /her activities.
• Mayor
• City Council
• City Manager
• City Attorney
• Departments
• County Supervisor
CLOSED SESSION
7. Public Employee Performance Evaluation, Cal. Gov’t Code §54957(b)(1) Title: City Manager
Title: City Attorney
REPORT FROM CLOSED SESSION
AGENDA
Regular City Council Meeting
October 28, 2024
ADJOURNMENT
The next scheduled (Special) City Council Meeting will be held on November 12, 2024 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA .
Council Agenda:
The City Council agenda is available for public review on the City’s website at www.ci.ceres.ca.us
and posted at the time and places noted above.
Related Materials:
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office at City Hall located at 2220 Magnolia Street, Ceres, CA during normal business hours. Persons with questions concerning any agenda item may call the City Clerk’s Office at (209) 538- 5731.
Notice regarding Americans with Disabilities Act:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an alternative format, please contact the city clerk’s office at (209) 538- 5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II).
AFFIDAVIT OF POSTING
I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for the Regular City Council Meeting was posted on Tuesday, October 22, 2024, at the following locations in Ceres:
• Community Center Display Case – 2701 Fourth Street
__________________________________________________________________________________________________________________________________________________________ Fallon Martin, City Clerk
HONORING NOVE
MBER 11, 2024
AS
VETERANS DAY
WHEREAS, the wil
lingness of America’s veterans to serve our country
has earned them our lasting gratitude; and
WHEREAS, the co
ntributions and sacrifices of the individuals who are
serving or have served in the Armed Forces are vital in maintaining our freedoms and way of life; and
WHEREAS, our natio
n’s annual Veterans Day observance we celebrate
and honor the patriots who have fought to protect the democratic ideals that are the foundation of our country; and
WHEREAS, when th
e armistice ending World War I was signed on
November 11, 1918, more than 4.7 million Americans put down their arms and turned to the work of strengthening our nation. The end of that first global conflict was initially commemorated as Armistice Day; and
WHEREAS, in 1954, the c
ongress renamed the day as Veterans Day to
recognize all those who have served in our Armed Forces; and WHEREAS, the the
me for Veterans Day 2024 is “A Legacy of Loyalty and
Service,” highlighting the dedication to honoring those who made personal sacrifices in their commitment to serve.
NOW, THER
EFORE, BE IT RESOLVED I, Javier Lopez, Mayor of the City of Ceres, on behalf of the City Council, Vice Mayor Bret Silveira, Councilmembers James Casey, Rosalinda L. Vierra, and Daniel A. Martinez , do hereby call upon all citizens to commend America’s veterans and observe Monday, November 11, 2024, as Veterans Day.
Proclaimed this 28th day of October 2024
_______
____________________
Javier Lopez, Mayor
ITEM B
ITEM B
DRAF
T MINUTES
CITY COUNCIL REGULAR MEETING
CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)
City Council Chambers, 2701 Fourth Street
Monday, October 14, 2024 at 6:00 p.m.
Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780
CALL TO ORDER
Ma
yor Lopez called the October 14, 2024 meeting to order at 6:00 p.m.
ROLL CALL – Present:
M
ayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.
Martinez (District 4)
District 1
Councilmember
Casey
District 2
Councilmember
Vierra
District 4
Councilmember
Martinez
District 3
Vice Mayor
Silveira
Mayor Lopez
Present Present Present Present Present
INVOCATION
Invocation by Tim Giannosa, Big Valley Grace Community Church.
PLEDGE OF ALLEGIANCE
P
ledge of Allegiance was led by Mayor Lopez.
PRESENTATIONS
A. R
espiratory Care Week Proclamation
T
he following individuals accepted the proclamation:
• Raj Sandhu, Respiratory Care Services Manager at Emanuel Medical Center
• Lori Auw, Cardiopulmonary Services Manager, Memorial Medical Center • Justin Camara, Respiratory Services Manager, Doctors Medical Center ITEM 3
DRAFT MINUTES
Regular City Council Meeting
October 14, 2024
CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)
D
ave Pratt spoke regarding gravel, soil, and standing water at Neel Park.
Amin Vohra spoke regarding the ribbon cutting of Tuscany Village on October 21 st at
10:00 a.m.
Hardeep Gil spoke regarding the groundbreaking ceremony of the Ceres Grub Hub on October 22
nd at 10:00 a.m.
City Clerk, Fallon Martin, read an email into the record from Gin Turnbow regarding a political flyer sent out by Mayor Javier Lopez.
APPOINTMENTS TO BOARDS/COMMISSIONS
B. P
lanning Commission Appointment
Community Development Director, Lea Simvoulakis, presented the item.
Mayor Lopez made a recommendation to the City Council to appoint Dorie Perez and Ruldip (RJ) Jammu to the Planning Commission.
Mayor Lopez asked for public comment. The following members of the public spoke.
Dorie Perez spoke regarding her desire to be involved and thanked the Council for their consideration.
Ruldip (RJ) Jammu spoke regarding being on the Planning Commission once again.
Mayor Lopez closed public comment.
Council and staff discussion included the number of applicants.
Action: Motion by Councilmember Martinez , seconded by Councilmember Vierra, approving the appointment of Dorie Perez and Ruldip (RJ) Jammu to the Ceres Planning
Commission. Motion carried 5/0/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
October 14, 2024
CONFLICT OF INTEREST DECLARATION
N
one
CONSENT CALENDAR
1. C
lerks Report of Posting. The agenda of the October 14, 2024 City Council Meeting was Posted on Wednesday, October 9, 2024. (City Clerk)
2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)
3. Approval of Minutes for the September 23, 2024 Regular City Council Meeting. (City Clerk)
4. Register if Audited Demand(s) Dated September 18, 2024 through October 2, 2024. (Esenwein)
5. General Correspondence – Information Only
a. Redevelopment & Economic Development Report for July – August 2024 (Aguirre)
6. Resolution No. 2024-137, Accepting the Annual Fire Inspection Report for 2023 . (Bickle)
7. Removed for separate consideration.
8. Removed for separate consideration.
A
ction: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving items 1 – 6 . Motion carried 5/0/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR
Item 7:
Removed for separate consideration by Councilmember Vierra
Resolution No. 2024 -138, Approving the Downtown Revitalization Project (New Project String) and Approving a Budget Amendment. (Beltran)
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
October 14, 2024
Councilmember Vierra spoke regarding the involvement of downtown with this project.
Mayor Lopez asked for public comment. The following members of the public spoke.
Brandy Meyer spoke regarding involvement of downtown business owners with improvements, how the improvements impact businesses, and intended use of Measure L funds.
John Warren spoke regarding the use of Measure L funds, projected cost for the project, including construction.
Dave Pratt spoke regarding the cost of the project, fee increases, Mitchell Road and Service Road interchange, ACE train, and a budget deficit.
Mayor Lopez closed public comment.
Council and staff discussion included cost of the construction, funding for construction, Measure L funding, phasing the project, the streets included in the project, public input for projects, how projects are prioritized, and how the project was chosen.
Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving item 7. Motion carried 4/1/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
No Yes Yes Yes Yes
Item 8:
Removed for separate consideration by Councilmember Casey
Resolution No. 2024 -139, Approving the Purchase of One Wastewater Division Ford F350 with Dump Bed Attachment and One Public Works F650 Auto Crane Chassis Fleet Replacement from Rush Truck Centers. (Royal)
C
ouncilmember Casey spoke regarding price comparison with other Ford dealerships.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
Council and staff discussion included the price guarantee the vehicle comes with.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
October 14, 2024
Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving item 8. Motion carried 4/1/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
No Yes Yes Yes Yes
UNFINISHED BUSINESS
N
one
PUBLIC HEARING
None
NEW BUSINESS
9. Resolution No. 2024 -140, Authorizing the City Manager’s Request to Unfreeze Three Police Officer Positions and Approving a Budget Amendment. (City Manager)
City Manager, Doug Dunford, presented the item.
M
ayor Lopez asked for public comment. The following members of the public spoke.
John Warren spoke regarding filling the existing vacant positions before unfreezing the positions.
M
ayor Lopez closed public comment.
Council and staff discussion included requirements for reserves, the number of officers leaving the organization, overtime budget, funding for the Street Crimes Unit, AB 109 funding, and transferring money prior to the completion of an audit.
A
ction: Motion by Vice Mayor Silveira , seconded by Councilmember Martinez, approving item 9. Motion carried 4/1 /0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
No Yes Yes Yes Yes
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
October 14, 2024
DISCUSSION ITEMS
10. Proposed Leaf and Limb Collection Service Addition and Program Information Update. (Royal)
Public Works Director, Sam Royal, will present the item.
Mayor Lopez asked for public comment. The following members of the public spoke.
John Warren spoke in favor of the proposal without having to raise rates and educating the public.
Dave Pratt spoke regarding people not following the solid waste disposal rules and fee per pick-up.
Gene Yeakley spoke regarding educating people and process for citing offenders.
Toni Cordell spoke regarding enforcement
M
ayor Lopez closed public comment.
Council and staff discussion included future solid waste rate increases, size of the bin, illegal dump fines and account, pickup schedule, administration of education and outreach, access to the bin once delivered, and bulky item pickup.
Council provided consensus for staff to negotiate a system with Bertolotti from end of leaf and limb (January 9
th) to beginning of leaf and limb (October 1 st) of each year where the customer can make an appointment with Bertolotti for drop off and pick up of a two- yard bin and the City will subsidize the cost by $55. In addition, staff to bring back how illegal dumping fines can help support the program (4/1
No = Martinez).
COUNCILMEMBER REFERRALS
11. Removing City Council Stipends, Health Benefits, Training, & Travel (Referred by Councilmember Casey)
Councilmember Casey presented the item.
Mayor Lopez asked for public comment. The following members of the public spoke.
John Warren spoke regarding the cost of providing health insurance for councilmembers and that elected officials should not receive the same benefits as staff members.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
October 14, 2024
Shirley Rogers spoke in favor of John Warren’s comments.
M
ayor Lopez closed public comment.
Council and staff discussion included required trainings, hindering the ability of council based on the elected officials social-economic level, and council benefits of other cities.
Council did not reach a consensus on this referral (1/4 No = Vierra, Martinez,
Silveria, Lopez).
REPORTS
• Mayor
Nothing to report.
• City Council
Councilmember Vierra spoke regarding Stanislaus Housing Authority meeting, Tuscany Village ribbon cutting, Christmas Tree Lane parade, and League of California Cities Annual Conference.
Councilmember Martinez spoke regarding Trunk or Treat and the Crosstown Showdown Parade.
Vice Mayor Silveira spoke regarding Crosstown Showdown.
• City Manager
Nothing to report.
• City Attorney
Nothing to report.
• Departments
Nothing to report.
• County Supervisor
Nothing to report.
ITEM 3
DRAFT MINUTES
Regular City Council Meeting
October 14, 2024
CLOSED SESSION
12. Public Employee Performance Evaluation, Cal. Gov’t Code §54957(b)(1) Title: City Manager
Title: City Attorney
13. C onference with Legal Counsel – Anticipated Litigation , Cal. Gov’t Code §54956.9(d)(2)
“For the purposes of this section, litigation shall be considered pending when any of the following circumstances exist… A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency.” Potential Case: 1 case
14. C onference with Legal Counsel – Existing Litigation , Cal. Gov’t Code §54956.9(d)(1)
“For purposes of this section, litigation shall be considered pending when any of the following circumstances exist… Litigation, to which the local agency is a party, has been initiated formally.” Name of Case: Berlier vs. City of Ceres; City of Ceres Police Chief, Christopher Perry; Stanislaus County Superior Court Case No. CS-24-007723
REPORT FROM CLOSED SESSION
M
ayor Lopez reported there was no reportable action.
ADJOURNMENT
The next scheduled City Council Meeting will be held on Octo ber 28, 2024, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.
T
here being no further business, Mayor Lopez adjourned the meeting at 9:17 p.m.
______________________________
Javier Lopez, Mayor
______________________________
Fallon Martin, City Clerk
Cons
istent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.
ITEM 3
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: October 28, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Shannon Esenwein, Finance Director
[email protected], (209) 538-5765
SUBJECT: Register of Audited Demand(s) Dated October 8, 2024 RECOMMENDED COUNCIL ACTION:
City Council approve the register of audited demand(s) dated October 8, 2024 covering obligations to be paid by general warrants # 131167 through # 131207 in the amount of $1,172,162.01.
I. BACKGROUND:
In accordance with Section 37202 of the Government Code of the State of California this is presented here with a summary of demands against the City of Ceres covering obligations to be paid for the period ending October 08, 2024.
Each demand has been audited and I hereby certify to their accuracy and conformance with the budget. Sufficient funds are available for payment of these demands.
I declare under penalty of perjury that the register of audited demands has been examined by me and to the best of my knowledge and belief is a true, correct and complete listing of claims audited and payable.
II. REASONS FOR RECOMMENDATION:
The Finance Department monitors payments of invoices for accountability, accuracy, and completeness. Budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval. This allows for invoices to be paid in a timely manner to establish goodwill with merchants and allows for discounts to be taken where applicable.
ITEM 4
III. FISCAL IMPACTS:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024-25 budget. There is a $1,172,162.01 fiscal impact for the period of October 08, 2024.
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:
N/A
V. POLICY ALTERNATIVES:
N/A
VI. INTERDEPARTMENTAL COORDINATION:
N/A
VII. PUBLIC PARTICIPATION:
N/A
VIII. ENVIRONMENTAL REVIEW:
N/A
IX. STEPS FOLLOWING APPROVAL:
N/A
Approved by: ___________________
Douglas D. Dunford,
City Manager
Attachments:
Attachment A – Warrant Register October 8,2024
ITEM 4
Date
Total: 4,140.89
PD SLOAN PLUMBING VALVES 371.07
0008680 HOT TAP MACHINE WATER DEPT. 3,769.82
131177 10/08/24 1991 FERGUSON US HOLDINGS, INC 5314524
OCT 2024 PLANNING COMMISSION STIPEND 80.00
Total: 80.00
131176 10/08/24 1818 DEL NERO, GARY OCT 24-DEL NERO
OCTOBER 2024 PLANNING COMMISSION STIPEND 80.00
Total: 80.00
131175 10/08/24 5795 CONDIT, GARY MATTHEW OCT 24-CONDIT TOW POLICE VEHICLE UNIT 112 25.00
Total: 25.00
131174 10/08/24 1573 CERES BODY SHOP, INC 46421
22500030 JUL 24 FEDERAL ADVOCACY & GRANT WRITING SVCS 5,600.00 Total: 5,600.00
131173 10/08/24 5753 AMANDA FENTON 2024CAP189
OCHOA PARK PLAQUE 202.75
Total: 202.75
131172 10/08/24 1462 CALIFORNIA LANDSCAPE SUPPLY, INC. 94491 AUG 2024 GARBAGE FRANCHISE FEE LESS WRITE OFFS 558,798.74 Total: 558,798.74
131171 10/08/24 1321 BERTOLOTTI CERES DISPOSAL, INC AUG 2024 08/24-09/23/24 MODEMS FOR PD/FIRE VEHICLES 87.57
Total: 87.57
131170 10/08/24 1187 AT&T MOBILITY 992499580X10012024
22500001 SEPT 24 HATCH RD 18" WTR TRANS LINE CONST PROJ 435,575.00 Total: 435,575.00
131169 10/08/24 5834 ARB INC. PP NO.4
SEPT 3 LAB DI WATER 79.94
Total: 79.94
131168 10/08/24 1082 DS SERVICES OF AMERICA, INC. 12203096 092024 LEGAL AD: PH NOTICE #CC9-4 - PC VACANCY 115.00
Total: 115.00
131167 10/08/24 5839 209 MULTIMEDIA CORPORATION 377643
Voucher List
City of Ceres
10/8/2024 4:09:31 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount 10/8/2024 4:09:31 PM
ITEM 4
Date
Voucher List
City of Ceres
10/8/2024 4:09:31 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount TURF REBATE @ 1704 GINKGO AVE 500.00
Total: 500.00
131187 10/08/24 1001 ROY RIOS 177250080-118084
TOILET REBATE @ 3732 MCINTOSH AVE 75.00
Total: 75.00
131186 10/08/24 1001 AMANDIP ATWAL 167170050-112814
22500029 AUG 24 HATCH RD 18" WTR TRANSMISSION LINE
FY24/25
3,967.50
Total: 3,967.50
131185 10/08/24 2592 KJELDSEN, SINNOCK & NEUDECK, INC. 38706 OCT 2024 PLANNING COMMISSION STIPEND 80.00
Total: 80.00
131184 10/08/24 2540 KACHEL, GUY ROBERT OCT 24-KACHEL
OCT 2024 PLANNING COMMISSION STIPEND 80.00
Total: 80.00
131183 10/08/24 2510 JOHNSON, DAVID J. OCT 24-JOHNSON
ONLINE LAW ENFORCEMENT TRAINING PLATFORM 1,374.16
Total: 1,374.16
131182 10/08/24 5859 JASON LOUIS 1144
9/23-10/3/24 GET FIT/ZUMBA GOLD CLASSES 312.00
Total: 312.00
131181 10/08/24 5272 JANA KIRCHERT 105
HVAC THERMOSTATS 516.00
Total: 516.00
131180 10/08/24 2411 I.C. REFRIGERATION SERVICE, INC. 2025438-IN 9/1-9/15 FUEL FOR PD ACCT 76081 7,868.95
Total: 7,868.95
131179 10/08/24 5816 HUNT & SONS LLC 245164
K4I1117 SEPT 24 WATER SAMPLE ANALYSIS W16 NITRATE 37.80 Total: 7,318.14
K4I1116 SEPT 24 WATER SAMPLE ANALYSIS W16 URANIUM 89.00 K4I1114 SEPT 24 WATER SAMPLE ANALYSIS W28&38 NITRATE 42.80 SEPT 24 WATER SAMPLE ANALYSIS W16 987.30
K4I1611 SEPT 24 WATER SAMPLE ANALYSIS DIST 13 696.15
131178 10/08/24 2134 GEOANALYTICAL LABORATORIES, INC K4I1115 SEPT 24 WATER SAMPLE ANALYSIS W39-40 NITRATE 42.80 K4D0921 APR 24 WATER SAMPLE ANALYSIS ANNUAL WELLS 5,422.29 K4I1721
10/8/2024 4:09:31 PM
ITEM 4
Date
Voucher List
City of Ceres
10/8/2024 4:09:31 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount Total: 1,229.72
2024 HOOPSTERS LEAGUE SHIRTS 950.00
1006900 2024 TRUNK OR TREAT STAFF SHIRTS 279.72
131197 10/08/24 3608 SHANE PARSON 1006901
22500017 SEPT 24 CENTRAL AVE STORM DRAIN RPR PROJ AGRMNT 91,600.00 Total: 91,600.00
131196 10/08/24 4198 ROLFE CONSTRUCTION INC. 24071
SEP 2024 VOL ACCIDENT/ILLNESS/HOSP INDEM
PREMIUMS
1,786.21
Total: 1,786.21
131195 10/08/24 5675 RELIASTAR LIFE INSURANCE
COMPANY
12A6720420
22400074 AUG 24 - WELL 22 GRANULAR ACTIVATED CARBON (GAC) 310.80 Total: 310.80
131194 10/08/24 3277 PROVOST AND PRITCHARD
ENGINEERING, INC
113291
TEMP SVCS SECRETARY WE 9/28/24 (J.JIMENEZ) 1,048.80
Total: 1,048.80
131193 10/08/24 5832 PRIDESTAFF, INC 301793365
OCTOBER 24 PLANNING COMMISSION STIPEND 80.00
Total: 80.00
131192 10/08/24 5656 OTERO, CERINA M. OCT 24-OTERO
COPY PAPER 214.00
Total: 214.00
131191 10/08/24 5583 ODP BUSINESS SOLUTIONS, LLC 380445124001 FILTER, FILTER OIL, BATTERY, & OIL STOCK 442.27
Total: 516.61
Total: 2,149.77
131190 10/08/24 3102 O'REILLY AUTO PARTS 4452-417980 SPARK PLUGS 31.82 4452-418064 SENSOR/DOOR - 2020 POLICE EXPLORER 42.52
4452-418233
Total: 38.70
131189 10/08/24 3039 NBS GOVT FINANCE GRP INC 202409-3100 DISTRICT ADMIN.SVCS.-CFD/SPECIAL TAX 10/24-12/24 2,149.77 9/30/24 UNIFORM SERVICE FLEET 28.70
522454203 MATS FOR PW ADMIN BUILDING 10.00
131188 10/08/24 5362 MISSION LINEN SUPPLY 522454205
10/8/2024 4:09:31 PM
ITEM 4
Date
Voucher List
City of Ceres
10/8/2024 4:09:31 PM
Check # VND # Vendor Name Invoice # PO# Invoice Description Amount 1,172,162.0141 Vouchers in this report Total vouchers:
ELECTRICAL PARTS - FACILITIES 862.70
Total: 862.70
131207 10/08/24 4111 WILLE ELECTRIC SUPPLY, INC. S2216187.001 RANGE TOILET RENTAL 279.69
Total: 279.69
131206 10/08/24 4185 UNITED SITE SERVICES 114-13923473
SEP 24 TYLER REMOTE IMPLEMENTATION 1,304.00
Total: 5,868.00
Total: 8,667.84
131205 10/08/24 3915 TYLER TECHNOLOGIES, INC. 045-483249 AUG 24 MUNIS TRAINING 3,260.00 045-486552 SEP 24 TYLER REMOTE IMPLEMENTATION 1,304.00
045-485815
22500032 LINE STRIPERS & MTRLS, SUPPLIES FOR PARKS DIVISION 4,333.92 34553 22500032 LINE STRIPERS & MTRLS, SUPPLIES FOR PARKS DIVISION 4,333.92 131204 10/08/24 5590 INTELLIGENT MARKING USA INC. 34558 ON-CALL SUPPORT - BUILDING DEPT. - JUNE 2024 412.50
Total: 412.50
131203 10/08/24 5483 TRUEPOINT SOLUTIONS, LLC. SI-000914 BLACK TONER 117.03
Total: 117.03
131202 10/08/24 5674 STAPLES, INC. 40419007
OCT 2024 DENTAL CLAIMS 4,069.80
Total: 4,069.80
131201 10/08/24 3760 STANISLAUS FOUNDATION DENTAL
CARE TRUST ACCOUNT
53581
10/1/24-9/30/25 YRLY COUNTY HEALTH PERMIT COM CNTR 973.00 Total: 973.00
131200 10/08/24 3749 STANISLAUS COUNTY DEPT OF
ENVIRONMENTAL RESOURCES
781370
Total: 14,940.20
Total: 10,120.00
131199 10/08/24 3743 STANISLAUS COUNTY 7309 22500020 BUILDING INSPECTION & PLAN CHECK SERVICES FY24/25 8,629.12 7310 22500020 BUILDING INSPECTION & PLAN CHECK SERVICES FY24/25 6,311.08 131198 10/08/24 2483 SNS AUTOMATION 9 2024-2 SEPT 24 SCADA SYSTEM INTEGRATION -2 10,120.00 10/8/2024 4:09:31 PM
ITEM 4
COUNCIL AGENDA REPORT
CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: October 28, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Sam Royal, Public Works Director
[email protected], (209) 538-5717
SUBJECT: Public Works Monthly Report for September 2024 RECOMMENDED COUNCIL ACTION:
Information only, no action required.
I. BACKGROUND:
Outlined below are the significant actions performed by the Public Works Department for the month of September 2024.
FACILITY SERVICES:
• Completed 150 Facilities Maintenance work orders including: 138 service requests for electrical/lighting, plumbing repairs, HVAC issues, locksmith tasks, general repairs, and 12 preventive maintenance services.
• Assisted the Ceres Chamber of Commerce with their One Table, One Community event on fourth Street, this annual event brought out a large crowd. • Recycled 150lbs of E -Waste with the help of Tri Valley Recycling. Items were gathered by Code Enforcement from City streets, parks and alleys. • Assisted the City Managers Department with the Grand Opening event at Ochoa Park. Facilities provided event set-up and support with the sound system, podium, and chairs.
• Continued clean-up of homeless camps/debris at Independence Park and Roeding Park with the assistance of Code Enforcement.
Maintenance activities performed by one (1) Supervisor, one (1) Senior Facilities Maintenance Worker, two (2) Facility Maintenance Workers, and four (4) Custodians.
ITEM 5
FLEET SERVICES:
Completed 117 work orders.
Fleet, Department 20
• Completed 5 dealer warranties.
• Received in new Schwarze street sweeper, setting up for in service. • Repaired dump bed on small public works F550 dump truck. • 2 utility trailers received new tires.
Fire, Department 15
• Service Westport Fire District fire engine.
Police, Department 10
• Unit #133 (K9) broke down in Reno during a training event. Had veh. towed back to Ceres, at dealership for warranty fuel pump repair.
• Unit #112 still undergoing repairs from PIT maneuver. • Unit #234 was repaired from accident involving a chase, 4 tires -3 wheels-1 hub-4 control arms and shocks.
• Unit F150 was repaired at body shop from minor accident. • 4 dealer recall warranties completed.
Streets, Department 30
• John Deere backhoe serviced.
Water, Department 35
• 4 vehicles serviced.
Parks, Department 40
• Service small Toro mower, tires.
• 3 vehicles serviced.
Wastewater, Department 25
• Field call repair on large John Deere disc tractor.
Facilities, Department 41
• 3 vehicles serviced
Emergency and non-emergency City vehicles and equipment is maintained and repaired by one (1) Supervisor, one (1) Sr. Maintenance Mechanic, and two (2) Maintenance Mechanics.
LANDSCAPE MAINTENANCE:
Completed a total of 306 service requests in the following categories:
• Bike Path Repairs: 0
ITEM 5
• City Grounds Maintenance: 11
• Park Landscape and Maintenance: 224
• Parks Landscape chemical usage: 50 gallons Parks / Grounds • Playground and Equipment Repairs; Several playgrounds parts that were ordered with 120-day lead time for delivery, repair work will follow pending delivery. • Playground and Equipment Inspections: 13
• Right of Way (ROW) Irrigation Repairs: 10 sprinklers • Park Trees: 21 Trimmed 3 removals
• Tree Customer Requests (Tree or Limb Down, Trims or Removals): 48 Parks sprinklers repaired or replaced:
All wells were serviced, and turbo flush screens cleaned. • Barry Grove – 3 maintenances
• Costa Fields – 0
• Don Pedro – 8 vandalisms
• Independence – 2 vandalisms
• Dog Park – 4 maintenances
• Neel Park – 5 maintenances
• Persephone – 1 maintenance
• Redwood – 1 maintenance
• River Bluff – 9 vandalism goals moved across sprinklers. • Riverview – 2 maintenances
• Roeding Heights – 4 maintenances
• Sam Ryno – 1 maintenance
• Smyrna – 3 maintenances
• Strawberry – 2 maintenances
• Whitmore – 1 maintenance
Parks General Maintenance/Repairs:
• Graffiti removal at Sam Ryno (3), Strawberry (2), River Bluff (2), Roeding (3), Ochoa (1) Persephone (2), Smyrna (9), Don Pedro (6) Riverview (1) and Independence Park (1)
• Grid Prune Program Performed by West Coast Arborists (WCA):
• Grid # 3 2020-2021 100% - Completed with 2,343 trees pruned. • Grid # 4 2021-2022 99% - Completed with 2,450 trees pruned. • Grid # 2 2022-2023 Started in July 2023 99% completed. • Grid # 1 2023-2024 Started in October 2023 97% completed. • Grid #5 2024-2025 Started February 2024 40% completed with 32 trees trimmed. • Pending: 247 high risk, 28 removals, and 96 inspect for trims • No updates for July (Grid prune funding request for FY 24/25 was eliminated) • Current tree emergency maintenance is performed by Parks crews during normal work hours.
ITEM 5
Grounds
Rights of Way (ROWs):
• Irrigation controller on Railroad ROW destroyed due vandalism. Using battery pucks for irrigation.
• Faith Home Rd: pending water staff to schedule backflow install. Unlocked all for testing.
• River Road: backflow replacement scheduled with water division. Currently water is shut off at River and Canyon Falls.
• Repaired Controller at San Pedro possible replacement needed. • Repaired irrigation at Fire Training center on Service Rd., controller to be replaced, two leaks under trees needs to be fixed.
• Roundabout at Pine Street sprayed for nut grass.
• Whitmore Mansion / Museum working on irrigation Mowed and sprayed.
City Hall:
• Trimmed and weeded all of City Hall, Fire and Library area. Need to Spray all weeds. Red wood chips added at entrance more added soon.
Parks
City Parks:
• Installed Playground Fibar at Persephone, and Sam Ryno / Still need for River Bluff, Neel and Ochoa.
Don Pedro:
• Parts for playground installed climber ropes.
• Repaired mainline break by well.
Sam Ryno:
• Parts for Spinning chair and Rocking cycle were delivered and in process of assembly to install.
• Adjusted SCADA for Program Comms issues.
Smyrna Park:
• Power washed Lions area twice.
• Mowed around benches to prevent skating across benches.
Costa Fields
• Adjusted well due Ramming irrigation from improper shutdown.
Roeding Park:
• Flushed well full of sand.
Neel Park
• Reset irrigation for dry spot, overwatering second time at night. • Reset SCADA Program
Independence Park:
• Repaired well from vandalism, replaced pressure transducer adjusted SCADA.
ITEM 5
• Fixed fence due to vandalism.
Riverview Park:
• Power washed playground.
River Bluff Park:
• Playground area - replaced 3 sprinklers due to vandalism. • Removed damaged entrance fence due to vandalism.
• Adjusted all fields to different ware patterns.
• Trimmed 3 trees down and large limbs were cleaned up. • Bush hogged lower terrace for Cross country next month. • Cross country every Wednesday
• Kabaddi on fields 4 went well.
• All fields in use all week
• Gate added on fence between River oaks and River Bluff Guillermo Ochoa Park:
• Contractor ongoing with park improvements.
• Irrigation Well, is on SCADA fulltime now.
• Reconditioned volleyball area
• New signs for park rules added and pickle ball rules. • New Park plaque added to entrance.
• New trash cans and bench added near basketball and pickle ball. • One bench and trashcan supplied by Rotary Club.
• Pickleball nets and system damaged.
• Basketball backboard twisted.
• Apical walker damaged.
City Parks Landscaping and Maintenance is performed by one (1) Supervisor, one (1) Sr.
Parks Maintenance Worker, Five (5) Park Maintenance Workers, and none (0) full -time Temporary Maintenance Worker.
SOLID WASTE & RECYCLING:
Highlights of solid waste and recycling collection by Bertolotti for September 2024
▪ Residential…………………….… 1055.44 tons
▪ Commercial………………………. 1580.15 tons
▪ Illegal dump/litter abate (code enforcement) 11.18 tons ▪ Illegal dump (Bertolotti) ………. 3.58 tons, 9 locations ▪ Bulky items…………………….… 32.46 tons, 138 locations
▪ Leaf/limb (illegal)...…………….… 4.74 tons
▪ Street Sweep………………….… 66.33 tons
▪ Residential Organics…………… 470.16 tons
▪ Commercial Organics…………. 171.90 tons
▪ Residential Recycle………….… 195.69 tons
▪ Commercial Recycle …………… 8.01 tons
ITEM 5
▪ C&D (Construction/Demolition Debris) 0 tons ▪ Used oil…………………………… 53 gallons
▪ Used oil filter……………...……… 7
• There were 27 organic cart contamination violations issued in September. • There were 14 leaf & limb program violations issued in September.
Solid Waste Division work is performed by one (1) Administrative Analyst.
STREETS SERVICES:
• Staff responded to a total of 57 customer service requests. • Responded to 189 Underground Service Alerts (USA) markings. • Disc 6 city lots
• Disc 7 storm drain ponds.
• Cleaned 11,370’ of storm drain pipeline.
• Cleaned 14 storm drain DI’s.
• Cleaned 4 French drains.
• Cleaned 39 storm drain lift stations.
• Repaired 2 sink holes.
• Underground traffic signal n/e Central and Don Pedro
• Installed street light pole on Eastgate due to vehicle accident. • Installed street light pole on Aristocrat Drive due to vehicle accident. • Made repairs to LPR camera at Hatch and Herndon.
City Streets Division maintenance is performed by one (1) Supervisor, two (2) Sr.
Maintenance Workers, (5) Streets Maintenance Operators, one (1) Street Sweeper Operator (1) part time Streets/Code Enforcement Maintenance workers.
WASTEWATER (WWTP):
• Responded to 5 customer service requests and 30 sewer problems, during working hours and after hours.
• Staff responded to 4 Smart Cover alerts & alarms that prevented Sanitary Sewer Overflows (SSO’s).
• There was (1) SSO in September which resulted in (30) gallons spilled and recovered.
• Serviced or Repaired:
o Lift Stations – 10
o WWTP Equipment – 22
o Main line sewer plugs – 2
o Aerators – 3
• Staff performed weekly landscape maintenance, weed abatement, and levee erosion control.
• Staff performed pond discing and ripping for weed abatement and pond rehabilitation.
• Staff inspected the forced main to Turlock.
ITEM 5
• Staff cleaned 30,390 feet of sewer main line.
• Staff CCTV inspected 2,836 feet of sewer main line.
• Staff continues the process of updating the Wastewater Discharge Report (WDR), Sewer Master Plan (SMP), and Sanitary Sewer Management Plan (SSMP). • Staff gathered data and attended meetings regarding the Ceres Wastewater Treatment Plant upgrades.
• SCADA Integrator, Jeff Burrows, and Wastewater Staff continued integrating treatment plant controls to the new SCADA system.
• Staff attended training on Leadership, hiring, and diversity. • Staff continues necessary changes to the treatment plant office building, patching, painting, removal of wiring and bracketry.
• Staff installed a repaired lift station pump.
• Staff checked & marked 207 USA tickets, which took 30 hours; preventing contractors from damaging City sewer lines.
• Turlock sewer use charge for the month of August was $84,383.48. • Modesto sewer use charge for the month of August was $146,155.03. • Effluent Biochemical Oxygen Demand (BOD) 127 mg/L.
• The Wastewater Treatment Plant treated and disposed of 73.68 MG (Million Gallons) of wastewater with an average of 2.46 MGD (Million Gallons per Day).
Ceres Wastewater Treatment Plant and Collections System operations and maintenance are performed by one (1) Supervisor, two (2) Sr. Wastewater Operators, two (2) Operator II, three (3) Operator-in-Training.
Please note there are two (2) unfilled Wastewater Operator positions.
WATER SYSTEM MAINTENANCE:
Water, Department 35
• September 2024 well production was 81.985 million gallons. • Average water use for September was 2.73 million gallons per day. • Water staff responded to 29 customer service requests. • Water staff responded to 160 Underground Service Alerts (USA) markings. • Meter statistics and repairs:
o Meters in water distribution system: 11,875
o Meters/radios serviced: 118
o Meters replaced: 26
o Meters upgraded from ¾”, 5/8” to 1”: 4
o New meter installations: 1
o Meters tested for accuracy: 0
• Total valves in water distribution system: 4,402 of which 37 were exercised • Blow-offs and hydrants flushed: 19
• Water main leaks: 0
• Service line leaks: 4
• Service lines have been replaced: 3
• Hydrants replaced: 1
ITEM 5
• Water quality samples taken: 75
Water Conservation, Department 36
• 2024 calculated residential gallons used per person per day: 85.39 • Annual average is 70.17 gallons per person per day.
• Responded to 16 water conservation service requests.
• Water portal has 359 residents registered.
• Issued courtesy notifications: 192
• Performed 1 water audits.
• Delivered 121 water waste warnings and issued 1 water waste fine. Excess consumption fines data for September was not available from Finance as of the due date of this report. There were 215 excess consumption fines issued in August.
• Rebates Issued: Dishwasher: 0, Smart Irrigation: 0, ULF Toilets: 0, Washing Machine: 1, and Turf Replacements: 1
Total Rebates YTD: 61
The graph below shows our (well) production numbers for 2020 in blue compared to 2024 (well and surface water production) in purple with the water reduction target of 15% in red. For September 2024, we had an increase of 0.41% from the September 2020 production numbers.
Water system maintenance is performed by one (1) Superintendent, one (1) Supervisor, one (1) Administrative Analyst, two (2) Senior Water Operators, nine (9) Water ITEM 5
Distribution Operators, two (2) Field Service Technicians, and one (1) Water Conservation Officer.
Approved by: __________________
Douglas D. Dunford,
City Manager
ITEM 5
ITEM 5