Ceres City Council
November 12, 2024

CLIENT INFORMATION
Purchased for: Ceres Police Department
Bill To: Ceres Police Department
Billing Address: /billToAddress/
/billToCity/, /billToState/
/billToZipCode/
/billToCountry/
Billing Contact Name: /billToFirstName/ /billToLastName/ Billing Contact Email: /billToEmail/
Billing Contact Phone: /billToPhone/
Shipping Method:

Contract Contact Name: Douglas D. Dunford
Contract Contact Email:
[email protected]
Supp or t C o n t a c t Na me : / See Billing ContactName / Suppo r t C o n t a c t E ma i l : / sc Ema i l / Support C o n t a c t Phone : / sc Phone /
St a rt d a y o f we e k : / st a rt Da y /

BILLING TERMS

INITIAL TERM RENEWAL TERM PAYMENT TERM PAYMENT METHOD
36 MONTHS 36 MONTHS NET 30 CHECK

ITEM DESCRIPTION PRICE PER UNIT QUANTITY CHARGE TYPE ORDER TOTAL

SCHEDULEANYWHERE LICENSE
(NO API) $39.60 100 RECURRING $3,960.00
SUBTOTAL $3,960.00
TAXES $0.00
GRAND TOTAL $3,960.00

CURRENCY USD
SPECIAL TERMS: YEAR 1 : 100 USERS @ $39.60
YEAR 2 : 100 USERS @ $39.60
YEAR 3 : 100 USERS @ $39.60

SERVICE TERMS & CONDITIONS

ABCDEFGHIJKLMNOPQRSTUVWXYZ TIMECLOCK PLUS,
LLC
1 TIMECLOCK DRIVE
SAN ANGELO, TX 76904
QUOTE # : Q036473
CONTRACT START DATE : 11/ 12/2024
2727 Third Street
Ceres, C A 95307
Marcy Pederso n
[email protected]
209- 5 3 8 - 5 7 2 6

AATTACHMENT B
ITEM 11
[email protected] +1 (325) 223-9500 www.tcpsoftware.com

of 2
TimeClock Plus, LLC ("TCP"), a Delaware limited liability company, will provide Client and its authorized Employees and Users access to the Services during the Initial Service Term in accordance with the complete terms and conditions (collectively the "Licensing Agreement") found at:
https://www.tcpsoftware.com/legal
TCP reserves the right to modify the Licensing Agreement at TCP’s sole discretion provided that changes shall not materially decrease the Services features and functionalities that Client has subscribed to during the then-current term. Should TCP make any modifications to the Licensing Agreement, TCP will post the amended terms on the applicable URL link and will update the "Last Updated Date" within such documents to notify Client of said changes.

This Order Form is entered into as of the Contract Start Date contained herein (the "Effective Date") by and between TimeClock Plus, LLC and the entity named
in the Bill To section herein (the "Client"), and is subject to the Licensing Agreement. In the event of any conflict between the Order Form and the Terms and Conditions (as applicable), the terms of the Order Form shall control.

Client shall pay all fees or charges in accordance with those outlined on the Order Form. Except for cases of TCP breach, all fees are committed and non-cancelable during the term of the agreement.

The individuals executing this Agreement on behalf of each Party represent and warrant to the other Party that they are fully authorized and legally capable of executing this Agreement on behalf of such Party and that such execution is binding upon such Party.

Accepted by:

Client TimeClock Plus, LLC
By: By:

Name:
/clientSignature/
Name:
/tcpSignature/
Title:
clientName/
Title:
/tcpName/
/clientTitle/ /tcpTitle/
Douglas D. Dunford
City Manager
By: _____________________________________________ ____________________ Name: _________________________________________________________________ Title: _________________________________________________________________ Nubia Goldstein
City Attorney
Approved as to Form
By: _________________________________________________________________ Name: _________________________________________________________________ Fallon Martin
Title:
_________________________________________________________________ City Clerk
ITEM 11

COUNCIL AGENDA REPORT
CIT

Y COUNCIL
Javier Lopez, Mayor
James
Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: November 12, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Shannon Esenwein, Finance Director
[email protected], (209) 538-5764
SUBJECT: Resolution No. 2024-XXX, Approving the Use of the Remainder of the American Rescue Plan Act (ARPA) Funding
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council review the American Rescue Plan Act Funding and approve to obligate the remaining ARPA funds.

I. BACKGRO UND:

On March 11, 2021, Congress passed the American Rescue Plan Act of 2021 (ARPA) which established the Coronavirus State and Local Fiscal Recovery Fund (SLFRF). This fund helps local governments, nationwide, with the COVID -19 pandemic recovery assistance and specific types of infrastructure investment.

The City received $11,651,510 through the American Rescue Plan Act . The first installment of $5.8 million was received in July 2021 and the second installment of $5.8 million in July of 2022.

The US Department of Treasury has released its Final Rule with specifics on how the ARPA funds may be utilized. These funds may only be used for the following purposes:
• Repl
acing Lost Public Sector Revenue- The final rule offers a standard allowance for revenue loss of $10 million in lieu of performing a full revenue loss calculation. Ceres elected to take the standard allowance of up to $10 million. Recipients may use that amount for most government services. Government services is defined as services traditionally provided by recipient governments. This expenditure category gives the Council broad latitude to use funds to provide government services with a few restrictions.
• Public Health and Economic Impacts-Recipients can use funds for programs, services or capital expenditures that respond to the public health and negative economic ITEM 12
impact of the pandemic. Funds can be used to address COVID -19 mitigation and prevention.
• Provide Premium Pay for eligible workers performing essential work during the period beginning on January 27, 2020 and lasting until the termination of the national emergency.
• Invest in Water, Sewer and Broadband Infrastructure- Funds may be used to make necessary investments to improve access to clean drinking water, to support vital wastewater and stormwater infrastructure and to expand affordable access to broadband internet.

The US Department of Treasury has also outlined some restrictions to the use of ARPA funds. ARPA funds cannot be used for the following:
• To offset a reduction in net tax revenue resulting from a change in state law. • As a contribution to a pension fund for the purpose of reducing an accrued unfunded liability.
• As payment for debt service and replenishment of rainy day funds.

Treasury established the legal stipulation that ARPA funds can only be utilized for expenses incurred by December 31, 2024, specifying that a cost is deemed incurred if the recipient has taken on an obligation by that date. Treasury defined obligation as an order placed for property and services and entering contracts, subawards, and similar transactions that require payment, which may include certain interagency agreements, including MOUs and under certain circumstances, payroll expense for recipients’ employees.

The Treasury also defined what is not an obligation. The following items are not obligations: an adopted budget or budget amendment, an appropriation of ARPA funds, an executive order, a resolution, a written or oral intention to enter into a contract, a grant or legal authority to enter into a contract, claiming funds under the revenue loss category, moving ARPA funds to the general fund as revenue loss but not further reestablishing an obligation with those funds by December 31, 2024.

On June 18, 2024 the City Council approved the use of $1.5 million in ARPA funds to bridge the funding gap as part of the standard allowance for revenue loss as allowed by the Final Rule of the Treasury. To ensure those funds are fully utilized and to establish an obligation by the December 31, 2024 deadline, staff recommends the items included in the attached budget journal be appropriated for use of ARPA funds . The attached budget journal will allocate expenses for ammunition, grant writer, animal services, graffiti abatement, SR911, security at Smyrna and Riverbluff Park, landscape maintenance, pest control, Civic Rec license, legal, LAFCO, League of CA Cities and Invoice Cloud. All of these costs were previously included in the General Fund budget and will be transferred to the ARPA Fund budget. The revenue transfer to the General Fund that was originally included in the FY25 budget will not occur and staff will enter into contract s, purchase orders, or pay the expenses from the ARPA Fund prior to December 31, 2024.

The purpose of this agenda item is for the Council to provide direction on projects/expenditures and to approve a resolution allocating ARPA funding to those projects.

As of October 2 8, 2024, the City spent a total of $8, 119,502.49 as shown in the table below:

ITEM 12

ARPA projects that are in progress and have funds obligated via a contract, purchase order, or MOU total $2,907,583.51 and are shown in the table below:

ARPA PROJECT
ACTUAL

EXPENDITURES STATUS
A MERICA N LEGION HA LL IMPROVEMENTS 24,753.24 COMPLETE CELL PHONE FORENSIC PRODUCT 19,019.82 COMPLETE CERES STREET FA IRE 15,000.00 COMPLETE
CODE ENFORCEMENT OFFICERS 533,785.26 IN PROGRESS COMMUNITY CENTER TABLES & STORAGE RACKS 51,583.67 COMPLETE COUNCIL CHAMBERS AUDIO AND CAMERA CONTROL UPGRADES 90,149.24 COMPLETE COSTA FIELDS UPGRADES 88,795.43 COMPLETE CRADLEPOINT WIRELESS CONNECTION FOR PATROL CARS 68,493.04 COMPLETE CRITICA L INCIDENT RESPONSE VEHICLE 124,568.00 COMPLETE

DON PEDRO/STRAWBERRY/RIVERBLUFF PARK ADDITIONAL TRAIL AND WAL KWAY S 68,700.00 COMPLETE
ENTERPRISE CLASS WIRELESS INFRASTRUCTURE 15,366.29 COMPLETE FOGGERS AND OTHER PPE 8,802.49 COMPLETE FULL TIME EMPLOYEE A SSIGNED TO RIVERBLUFF PA RK 173,794.68 COMPLETE GRID PRUNE PROGRAM 499,971.38 COMPLETE
HOT AIR BALLOON 20,000.00 COMPLETE
LOWER RIVERBLUFF MAINT & OPERATIONS 18,188.87 COMPLETE LPR FOR 28 INTERSECTIONS 617,841.27 COMPLETE MILITARY BANNER PROGRAM 7,000.00 COMPLETE MOBILE DATE COMPUTERS FOR PATROL CARS 65,000.00 COMPLETE MOBILE DEVICES FOR SOCIA L MEDIA PUBLIC OUTREA CH 7,257.55 COMPLETE OCHOA PARK IRRIGATION, SOD, LANDSCAPE INSTALLATION 2,024,654.49 IN PROGRESS PA YROLL & HR IMPLEMENTA TION 46,840.00 COMPLETE POLICE BUILDING SECURITY SYSTEM 17,710.95 COMPLETE PREMIUM PA Y FOR ELIGIBLE W ORKERS PERFORMING ESSENTIA L W ORK 1,370,384.77 COMPLETE PUBLIC SAFETY CAMERAS 613,741.35 COMPLETE
RECRUITMENT SERVICES 46,038.14 COMPLETE
RELOAD RAD CARD FUNDING 100,000.00 COMPLETE REMODEL COUNCIL DAIS 2,882.76 COMPLETE ROBOT PAINT STRIPER FOR SOCCER FIELDS 120,994.38 IN PROGRESS SMYRNA PARK GRANT MATCH 836,024.63 IN PROGRESS SOUND EQUIPMENT FOR OUTDOOR EVENTS 12,414.35 COMPLETE SPEED TRA ILERS 49,894.30 COMPLETE
UNINTERRUPTED POWER SUPPLY (UPS) AT PD 104,350.00 COMPLETE UPDATE TRAFFIC OPERATIONS CENTER (TOC) EQUIPMENT 72,638.75 IN PROGRESS UPGRA DE CITY GYM FA CILITY 14,819.79 COMPLETE UPGRADE EMS EQUIPMENT ON FIRE ENGINES 89,413.35 COMPLETE UPGRADE POLICE OFFICERS DUTY GEAR STORAGE ROOM 40,000.00 COMPLETE WHITMORE PARK GAZEBO 38,630.25 IN PROGRESS TOTAL EXPENDED 8,119,502.49
ITEM 12

ARPA funds that need to be obligated prior to December 31, 2024 total $624,424.

Staff recommends the following projects for ARPA obligation:

II. REASONS FOR RECOMMENDATION:

Remaining ARPA funds needs to be obligated by December 31, 2024. Approval of these projects will allow the City to encumber and obligate the funds.

III. F ISCAL IMPACTS :

The American Rescue Plan Act provides $11.6 million in funding to help the City recover from the impacts of the COVID -19 pandemic. Funds were received in two installments and will need to be obligated by December 31, 2024 and spent by December 31, 2026.

Additional appropriations in the amount of $6 24,424 will be added for Fiscal Year 2024- 2025.

IV. E XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

Government operations: Provide quality services to meet community needs, ensuring that the City has helpful, well trained, properly equipped staff who partners with the community to provide efficient services.

V. P
OLICY ALTERNATIVES :

ARPA PROJECT OBLIGATED
CODE
ENFORCEMENT OFFICERS 434,014.74
ROBOT PAINT STRIPER FOR SOCCER FIELDS 4,005.62
SMYRNA PARK GRANT MATCH 362,307.90
OCHOA PARK IRRIGATION, SOD, LANDSCAPE INSTALLATION 5,000.00 UPDATE TRAFFIC OPERATIONS CENTER (TOC) EQUIPMENT 27,361.25 WHITMORE PARK GAZEBO 351,405.00
F
Y25 BA LA NCE BUDGET 1,500,000.00
REGULATORY AND USER FEE STUDY 10,000.00
CARD ACCESS SYSTEM UPGRADE 213,489.00
TOTAL OBLIGATED 2,907,583.51

STAFF RECOMMENDATION AMOUNT
PU
BLIC WORKS - GRID PRUNE PROGRAM 250,000.00
PUBLIC W ORKS - EMERGENCY W INTER TREE REMOVA L 50,069.00 POLICE - DISPATCH EQUIPMENT 10,000.00
FINA NCE - UTILITY BILLING A DA A CCESSIBLE COUNTER & CUBICLES 200,000.00 FINANCE - TYLER IMPLEMENTATION & TRAINING FOR VARIOUS MODULES 57,225.00 HR - DEFIBRILLATORS 20,000.00
HR
- WALL MOUNTED FIRST AID KITS 2,000.00
HR - COMPLETION OF THE PA YROLL TYLER IMPLEMENTA TION 19,950.00 COMMUNITY DEVELOPMENT - A CCELA LICENSE 15,180.00
TOTAL 624,424.00
ITEM 12
The Council could choose to not approve the proposed expenditures, choose other expenditures, or choose to return the remaining funds.

VI. I NTERDEPARTMENTAL COORDINATION:

Department submitted potential projects along with estimated costs for those projects.

VII. P UBLIC PARTICIPATION:

N/A
VIII. EN VIRONMENTAL REVIEW :

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon approval, staff will encumber and obligate the remaining ARPA funds prior to December 31, 2024.

Approved by: ____________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Budget Amendment
ITEM 12
ITEM 12

ATTACHMENT A
RESOLUTION NO. 2024-XXX

APPROVING THE USE OF THE REMAINDER OF THE AMERICAN RESCUE PLAN

ACT (ARPA) FUNDING

THE CITY COUNCIL
City of Ceres, California

WHEREAS, the American Rescue Plan Act of 2021 (ARPA) is a $1.9 trillion economic stimulus package passed by Congress and signed by President Biden on March 11, 2021, in response to the ongoing COVID -19 pandemic and associated economic challenges; and

WHEREAS, City of Ceres is the recipient of $11.6 million through the American Rescue Plan Act of 2021 (ARPA) to support local recovery efforts; and

WHEREAS, the City of Ceres received the first installment payment of $5.8 million in July 2021 and the second installment payment in July of 2022; and

WHEREAS, funds must be obligated by December 31, 2024, and expended by December 31, 2026; and

WHEREAS, the Treasury issued Interim Final Rule 2023 to amend the definition of “obligation” as an order placed for property and services and entering into contracts, subawards, and similar transactions that require payment; and

WHEREAS, the funding from the American Rescue Plan Act can be used to replace lost public sector revenue, support public health and economic impacts, provide premium pay to workers performing essential work and invest in water, sewer and broadband infrastructure; and

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the use of the remainer of the American Rescue Plan Act ( ARPA) funding.

BE IT FURT HER RESOLVED the C ity Manager is authorized to enter into agreements, contracts, MOUs or purchase orders to ensure the obligation of funds prior to the December 31, 2024 deadline.

BE IT FURTHER RESOLVED the Director of Finance is hereby authorized and directed to record the appropriate accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a special meeting thereof held on the 12
th day of November 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
ITEM 12
- 2 -
Javier Lopez, Mayor
ATTEST:

_______________________________
Fallon Martin, City Clerk
ITEM 12
Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:

ITEM 12
Expense Type Org/Object Appropriation Amount
Grant Writer 21910.029900 24,000.00
Grant Writer 21955.029901 24,880.00
Grant Writer 10010.029900 (24,000.00)
Grant Writer 10055.029901 (24,880.00)
Ammunition 21910.031600 15,000.00
Ammunition 10010.031600 (15,000.00)
Animal Services Contract 21911.029900 659,680.00
Animal Services Contract 10011.029900 (659,680.00)
Graffiti Abatement 21913.029900 32,000.00
Graffiti Abatement 10013.029900 (32,000.00)
SR911 21915.029900 185,470.00
SR911 10015.029900 (185,470.00)
Security Smyrna/Riverbluff 21940.029900 60,000.00
Security Smyrna/Riverbluff 10040.029900 (60,000.00)
Landscape Maintenance 21940.029900 200,000.00
Landscape Maintenance 10040.029900 (200,000.00)
Pest Control 21940.029900 47,760.00
Pest Control 10040.029900 (47,760.00)
Civic Rec License 21955.029900 10,000.00
Civic Rec License 10055.029900 (10,000.00)
Legal 21960.020900 164,730.00
Legal 10060.020900 (164,730.00)
LAFCO 21960.022200 24,000.00
LAFCO 10060.022200 (24,000.00)
League of CA Cities 21960.022200 17,480.00
League of CA Cities 10060.022200 (17,480.00)
Invoice Cloud 21973.020100 35,000.00
Invoice Cloud 10073.020100 (35,000.00)
Net Change -
PUBLIC WORKS - GRID PRUNE PROGRAM 21940.029900 250,000.00 PUBLIC WORKS - EMERGENCY WINTER TREE REMOVAL 21940.029900 50,069.00 POLICE - DISPATCH EQUIPMENT 21909.030201 10,000.00

FINANCE - UTILITY BILLING ADA ACCESSIBLE COUNTER
& CUBICLES 21995.800500 200,000.00

FINANCE - TYLER IMPLEMENTATION & TRAINING FOR
VARIOUS MODULES 21973.029900 57,225.00
HR - DEFIBRILLATORS 21966.039900 20,000.00
HR - WALL MOUNTED FIRST AID KITS 21966.039900 2,000.00

HR - COMPLETION OF PAYROLL TYLER
IMPLEMENTATION 21966.029900 19,950.00
COMMUNITY DEVELOPMENT - ACCELA LICENSE 21975.029900 15,180.00 Total 624,424.00
ARPA Appropriation Budget Amendment Detail
Additional ARPA Appropriations
ITEM 12

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: November 12, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Douglas D. Dunford, City Manager
[email protected], (209) 538-5751
SUBJECT: Resolution 2024-XXX, Adopting the Updat ed Various User and Regulatory Fees and Charges
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approve a resolution adopting updating and establishing various user and regulatory fees and charges, effective 60 days from adoption.

I. BACKG ROUND:

The City commissioned a user and regulatory fee study which was commenced in FY 2023/24 by ClearSource Financial Consulting (ClearSource). The study provides an up- to-date analysis of the City’s current costs of providing fee -related services. This information can be used by the City Council as it considers potential updates to fees.

The proposed fees are set forth in a comprehensive user and regulatory fee schedule for consideration and adoption by Council resolution. User and regulatory fees are set at the direction of the City Council at the conclusion of a public hearing to consider adoption of any new fees or fee increases.

II. RE
ASONS FOR RECOMMENDATIO N:

The services for which a city imposes a user or regulatory fee typically derive from an individual person or entity’s action, request, or behavior. Therefore, except in cases where there is an overwhelming public benefit generated by a city’s involvement in the individual action, a fee for service ensures that the individual bears most, if not all, of the cost incurred by the City to provide that service. When a fee targets “100% or full cost recovery,” the individual bears the entirety of the cost. When a fee targets less than full cost recovery, another City revenue source – in most cases, the General Fund – subsidizes the individualized activity.

ITEM 13
Industry best practices and California statutes are in harmony: User and regulatory fees should be set according to the estimated reasonable cost of service and should bear a fair and reasonable relationship to the payer’s burdens on, or benefits received from the activities and/or services provided by the City. Additionally, ongoing review and adjustment of fees provides multiple benefits, including:

• Increasing the availability of General Fund revenues to be used for services and activities available to all residents and businesses, such as public safety and parks services.
• Keeping pace with general cost inflation.
• Avoiding fee spikes that are more likely to occur when municipalities leave fees unchanged for a multi-year period.
• Providing fee payers, City Staff, and City policymakers with a pattern of consistency that provides information for forecasting and decision -making purposes.
• Helps meet fee -payer service level expectations by collecting fees to fund the existing level of services provided.
• Encouraging generational equity among fee payers by avoiding long- term stagnation of fees followed by significant fee increases.

Attachment A of this report includes the fee schedule proposed for adoption by the City Council.

Attachment B of this report includes the user and regulatory fee study.

The following are primary outcomes and proposals that may be of particular interest to the City Council as it considers fee adjustments:

• B
uilding Fees
o Building plan review, permit processing and field inspection fees have been restructured to enhance the correlation between services provided and fees collected.
o The proposed fee methodology scales to allow for lower fees for less complex projects and higher fees for more complex projects.
o Establish fixed, consolidated fees for the City’s most common minor permits.

This will allow applicants to easily estimate permit fees and allow staff to efficiently administer the fee calculation and collection process. o Full cost recovery is targeted from proposed fees.

• P l
anning Fees
o Due to the nature of development within California, many projects take a significant amount of resources over a multi -month and potentially multi -year timeframe, depending on project complexity and magnitude. o Full cost recovery is targeted from most proposed fees due to the regulatory nature of the fees and the high level of direct benefit resulting from construction activities including enjoyment of property enhancements, increased property values, and the desire to avoid having other Ceres residents and businesses subsidize an individual's private construction activities. o Current cost recovery varies widely depending on the fee examined (10% - 90%).

ITEM 13
• Engineering Fees
o Engineering and encroachment permit fees are collected to recover the costs associated with improvement plan review, permitting, and construction inspection along with review and inspection of work conducted within the City right-of-way.
o Full cost recovery is targeted from proposed fees.

• R eserved Use / Rental of Ceres Buildings and Facilities o Fees are generally proposed to be adjusted by approximately 18%. This represents regional cost inflation over the most recent five-year period. o If fees are left unchanged in an environment of increasing costs, the City’s cost recovery levels deteriorate.

• F
ire Prevention Fees
o Fire Prevention Fees were most recently adjusted in 2023. The City Council has authorized an annual inflationary adjustment for these fees. No adjustments beyond the pre-authorized annual adjustment are proposed.

• P olice Fees
o Police Fees have been recalibrated to reflect current costs of service and State limits for certain fee -related services. The City’s Police Services are funded predominantly through tax revenues.

• A
dministrative Fees
o Administrative fees have been recalibrated to reflect current costs of service and State limits for certain fee-related services.

• A nnual
Adjustment to Fees
o In order to generally maintain pace with regional cost inflation and/or the City's salary cost inflation, the City should adjust its fees on an annual basis. A commonly used, reasonable inflation index is the annual change in the all - urban Consumer Price Index (CPI) representative of the region.

The proposed fees are intended to comply with applicable federal, state, and local laws including providing confirmation that the proposed fees and charges are not a tax as defined in Article 13C of the California Constitution and that the proposed fees are no more than necessary to cover the reasonable costs of the City’s activities and services addressed in the fees. Additionally, the manner in which the costs are allocated to a payor bear a fair and reasonable relationship to the payor’s burdens on, or benefits received from the activities and services provided by the City.

III. F
ISCAL IMPACTS :

The anticipated General Fund impact of the proposed changes is $200,000 in revenue.

The primary purpose of the adjustments to the City’s fee schedule is to correlate fees to services provided. The City’s current and proposed fees seek to recover the City’s full cost of service for new development within the City and avoid cost recovery deterioration for non-development related fees. Additional revenues expected from proposed changes to fees and charges are intended to offset the cost of providing existing services ITEM 13
associated with those fee -related regulatory functions. Additional fee revenue is not intended to fund new services.

IV. EXI STING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

The proposed user and regulatory fees align to the City’s Livable Community Goals:
• Goal: Establish mechanisms and policies which ensure that impacts of development are paid for by the developer (e.g., off -site infrastructure installed at the time of development).
o R
elationship of proposed fees to the stated goal : The proposed fees target full recovery of development-related permitting and plan review.

•
Goal: Pursue programs that ensure the community has adequate police and fire protection.
o R
elationship of proposed fees to the stated goal : Recovering the cost of fee- related services, increases the availability of General Fund revenues to be used for services and activities available to all residents and businesses, such as public safety services.

•
Goal: Encourage development of housing for all economic levels of the community, including affordable, senior and executive housing.
o R
elationship of proposed fees to the stated goal : Recovering the cost of fee- related services helps meet fee-payer service level expectations by collecting fees to fund the existing level of services provided.

V. POLICY ALTERNATIVES:

Council may choose to:
• Leave user and regulatory fees unchanged; however, the goal of the City Council to establish mechanisms and policies which ensure that impacts of development are paid for by the developer will not be achieved.
• Approve any combination of partial implementations of the proposed changes.

VI. I NTERDEPARTMENTAL COORDINATION:

If the updated schedule is adopted by the City Council, it will serve as the primary repository of City user and regulatory fees. The City’s various departments will begin using updated fees and associated outcomes once the updated schedule of fees becomes effective. Values should be included in all official fee schedules used throughout the City (e.g., departmental pamphlets, counter schedules, and online information).

VII. P
UBLIC PARTICIPATION:

In accordance with California Government Code Section 6062(a), notice of this public hearing was published, and the analysis and proposed fees have been made available to the public.

VIII. EN VIRONMENTAL REVIEW :

The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment ITEM 13
or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The approval of the resolution meets the above criteria and is not subject to CEQA. No additional environmental review is required.

IX. STEPS FOLLOWING APPROVAL:

In order to comply with legislative requirements outlined in Section 66017 of the California Government Code, staff recommends fees become effective December 1, 2024 (i.e., no sooner than 60 days following adoption of the adjusted fees).

Approved by: ____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – User and Regulatory Fee Study

3. Attachment C – Public Hearing Notice
ITEM 13
ITEM 13

ATTACHMENT A
RESOLUTION NO. 2024-XXX

ADOPTING THE UPDATED VARIOUS USER AND REGULATORY

FEES AND CHARGES

THE CITY COUNCIL
City of Ceres

WHEREAS, user and regulatory fees are established by the City Council; and

WHEREAS, the City recently completed a study to identify the cost of providing various user and regulatory fee-related services; and

WHEREAS, the study examined fee- related services provided by the City, the costs reasonably borne by the City in providing those services, the beneficiaries of those services, and the revenues produced by those paying fees and charges for special services; and

WHEREAS, the City Council finds that providing these services is of special benefit to applicants both separate and apart from the general benefit to the public; and therefore, in the interests of fairness to the general public, the City desires to better recover the costs of providing these services from applicants who have sought or require the City 's services by revising its schedule of fees; and

WHEREAS, the City Council hereby finds that the study provides adequate evidence to conclude that the revised fees do not exceed the cost to provide the services for which the fees are charged; and

WHEREAS, the City Council desires that annually the Finance Director may update the fees based on the annual percentage change in the Consumer Price Index All Urban Consumers, San Francisco- Oakland-Hayward, CA (CPI), not to exceed five percent (5%) per year. If the CPI does not change or goes down in a given year, no change shall be made to the fee schedule that year unless an adjustment is made to targeted cost recovery levels or fee study findings indicate that an adjustment is appropriate; and

WHEREAS, in adopting this Resolution, the City Council is taking action only on those fees for the services, programs or products set forth in Exhibit “A” which have been modified from prior resolutions of the City Council. The remaining fees that have not been modified from prior resolutions shall remain in full force and effect; and

WHEREAS, the updated User and Regulatory Fees and Charges shall go into effect 60 days from the adoption.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby adopt the updated various User and Regulatory Fees and Charges.

ITEM 13

ATTACHMENT A
PASSED AND ADOPTED by the Ceres City Council at a special meeting thereof held on the 12th day of November 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk

ITEM 13

ATTACHMENT A

“Exhibit A”
ITEM 13
ITEM 13
Schedule of User and Regulatory Fees

ATTACHMENT B

EXHIBIT A
ITEM 13
Fee Type Page
ADMINISTRATIVE FEES 1
BUSINESS LICENSE APPLICATION FEES 2
BUILDING FEES 3
ENGINEERING AND ENCROACHMENT PERMIT FEES 8
FIRE PREVENTION FEES 12
PLANNING FEES 16
POLICE FEES 19
CERES AMERICAN LEGION MEMORIAL BUILDING (CALMB) RENTAL FEES 20 CERES COMMUNITY CENTER RENTAL FEES 21
as part of the Public Hearing process for setting user and regulatory fees.

City of Ceres
Schedule of User and Regulatory Fees
Note: This Fee Schedule does not include all fees, rates, or charges that may be imposed by the City of Ceres. Examples of excluded items include, but are not limited to, development impact fees, utility rates, and punitive fines and penalties.

Certain items listed in this schedule are shown for reference purposes only, and are not considered

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

ADMINISTRATIVE FEES
# Description Fee Charge Basis Note
Y'rly
CPI
1 Document Copies and Public Record Requests Copies $0.10 per single-sided page N 2 Outside Vendor Copies
(all copy types including maps and large documents)
actual cost each N
3 Maps and Large Document Copies
(copy charge of outside vendor)
actual cost each N
4 Flash Drive / DVD / CD $6 each N
5 Expedited Services actual hourly rate per hour N
6 Campaign Statements and Statements of Economic Interests $0.10 per page [a] N 7 Non-Sufficient Funds / Returned Item Fee $25.00 each [b] N [a] Fees set by State of California (Political Reform Act of 1974). Government Code Section 81008. [b] CA Civil Code Sec 1719.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUSINESS LICENSE APPLICATION FEES
# Description Fee Charge Basis Note
Y'rly
CPI
1 Business License - New Application $50 Fixed Fee Y
2 Business License:
a) Reprint/Duplicate License $15 Fixed Fee N
b) Change of Physical Address $15 Fixed Fee N
c) Name Change Only $15 Fixed Fee N
d) Reopening of Closed Account $50 Fixed Fee Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUILDING FEES
# Description Fee Charge Basis Note
Y'rly
CPI
1 HVAC Change-Out - Residential $175 per permit Y
2 Water Heater Change-Out - Residential $175 per permit Y 3 Residential Re-Roof $263 per permit Y
4 Siding Replacement $175 per permit Y
5 Service Panel Upgrade - Residential $175 per permit Y 6 Battery Backup Storage $175 per permit Y
7 Electric Vehicle Charger $175 per permit Y
8 Generator $175 per permit Y
9 Residential Solar Photovoltaic System - Solar Permit
a) Plan Review
i) Base Fee for 15kW or Less $200 per permit [a],[b] N
ii) Fee for Each Additional kW above 15kW $15 per permit [a],[b] N b) Permit $250 per permit [a],[b] N
10 Commercial Solar Photovoltaic System - Solar Permit
a) Plan Review
i) Base Fee 50kW or Less $444 per permit [a],[b] N
ii) Fee for Each Add'l kW above 50kW up to 250kW $7 per permit [a],[b] N ii) Fee for Each Add'l kW above 250kW $5 per permit [a],[b] N b) Permit $556 per permit [a],[b] N
11 Pool Solar $175 per permit Y
12 Swimming Pool Replaster / Equipment Change-Out $438 per permit Y 13 Swimming Pool Remodel (e.g., Changing Pool Shape,
Adding Cabo Shelf, etc.)
$875 per permit Y
14 Retaining Wall
a) One Type of Retaining Wall Type/Configuration $525 per permit Y b) Each Additional Wall Type/Configuration $263 per permit Y 15 Window / Sliding Glass Door - Retrofit / Repair
a) Up to 5 $175 per permit Y
b) Per Window Over 5 Windows $35 per permit Y
16 Fences Requiring a Building Permit $350 per permit Y 17 Electrical and Irrigation Pedestals per pedestal $263 per permit Y 18 Detached and Attached ADUs $4,375 per permit Y
19 Junior ADUs $2,100 per permit Y
[a] Total fees shall not exceed amounts outlined in California Government Code 66015(a)(1).

A. Fees for Commonly Requested Building Permit Types. Fees shown in this section (Section A.) include all applicable inspection, and plan review fees. Additional permit processing fees apply. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), and Fees Collected on Behalf of Other Agencies (e.g. State of California). [b] The City will not collect additional permit processing fees. Amounts shown are total amount due for permit processing, plan review, and permit.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUILDING FEES
Total Valuation Permit Fee Y'rly CPI
$1 to $2,000 $131.25
$2,001 to $25,000 $131.25 for the first $2,000 plus $13.32 for each add'l $1,000 or fraction thereof, to and including $25,000
N
$25,001 to $50,000 $437.50 for the first $25,000 plus $24.50 for each add'l $1,000 or fraction thereof, to and including $50,000
N
$50,001 to $100,000 $1,050.00 for the first $50,000 plus $14.00 for each add'l $1,000 or fraction thereof, to and including $100,000
N
$100,001 to $500,000 $1,750.00 for the first $100,000 plus $6.13 for each add'l $1,000 or fraction thereof, to and including $500,000
N
$500,001 to $1,000,000 $4,200.00 for the first $500,000 plus $5.60 for each add'l $1,000 or fraction thereof, to and including $1,000,000
N
$1,000,001 and up $7,000.00 for the first $1,000,000 plus $4.20 for each add'l $1,000 or fraction thereof N Determination of Valuation for Fee-Setting Purposes
● Project valuations shall be based on the total value of all construction work, including all finish work, roofing, electrical, plumbing, heating, air conditioning, elevators, fire-extinguishing systems and any other permanent equipment. If, in the opinion of the Building Official, the valuation is underestimated on the application, the permit shall be denied, unless the applicant can show detailed estimates to meet the approval of the Building Official. Final building permit valuation shall be set by the Building Official. For determining project valuations for new construction, the Building Official may use data published by the International Code Council (ICC) (building valuation data table, typically updated in February and August of each year). The final building permit valuation shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.

Note: For construction projects with permit fees calculated using Section B, additional fees apply for permit issuance. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), and Fees Collected on Behalf of Other Agencies (e.g. State of California).

Additional fees apply for plan review, when applicable.

B. Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, and Combined Mechanical, Electrical, and/or Plumbing Permits

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUILDING FEES
# Description Fee Charge Basis Note
Y'rly
CPI
1 Building Plan Check Fees - Building
a) Plan Review Fee, if applicable 70% [a] N
b) Expedited Plan Check - At Application Submittal (when applicable)

1.5x standard plan check fee N
c) Tract Home / Master Plan Construction (Production Units) 20% of standard plan check fee [b] N d) Alternate Materials and Methods Review (per hour) $175 Y e) Excess Plan Review Fee (4th and subsequent) (per hour) $175 Y f) Revisions to an Approved Permit (per hour) $175 Y
g) Deferred Submittal (per hour) $175 Y
C. Building Plan Review Fees
When applicable, plan check fees shall be paid at the time of application for a building permit.

The plan checking fee is in addition to the building permit fee [a] Includes up to three plan checks. The City will bill hourly for additional plan review required. [b] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUILDING FEES
# Description Fee Note
Y'rly
CPI
1 Permit Processing Fee $73 Y
2 Strong Motion Instrumentation (SMI) Fee Calculation [a] a) Residential $0.50 or valuation x .00013 [a] N
b) Commercial $0.50 or valuation x .00028 [a] N
3 Building Standards (SB 1473) Fee Calculation (Valuation) [a] a) $1 - $25,000 $1 [a] N
b) $25,001 - $50,000 $2 [a] N
c) $50,001 - $75,000 $3 [a] N
d) $75,001 - $100,000 $4 [a] N
e) Each Add'l $25,000 or fraction thereof Add $1 [a] N
4 Technology Enhancement Fee (percent of permit fee) 5% [b] N 5 General Plan/Zoning Code Update Fee (percent of building permit fee) 5% [c] N 6 Temporary Certificate of Occupancy Fee $700 Y
7 Permit Extension $0 Y
8 Permit Reactivation Fee
a) Reactivation Fee if All Inspections Have Been Performed and Approved Up to But Not Including Final Inspection
$175 Y
b) Reactivation Fee - All Other Scenarios
i) Permit Expired Up to One Year 50% of Original Base Building Permit Fee N ii) Permit Expired More than One Year 100% of Original Base Building Permit Fee N 9 Permit Reissuance Fee $73 Y
10 Damaged Building Survey (Fire, Flood, Vehicle Damage, Etc.) (per hour) $175 Y Other Fees
11 Phased Inspection Fee (per inspection) $88 Y
12 After Hours Inspection (per hour) (4-hour minimum) $210 Y 13 Re-inspection Fee (2nd Time or More) (each) $88 [d] Y 14 Missed Inspection Fee $88 Y
15 Duplicate Copy of Permit $73 Y
D. Other Fees

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUILDING FEES
# Description Fee Note
Y'rly
CPI
D. Other Fees
16 Duplicate Copy of Certificate of Occupancy $73 Y
17 Fees for Services Not Listed in this Fee Schedule (per 1/2 hour) $88 Y Violation Fees
18 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to
permit fee
N
[b] Fee collected for mechanical, plumbing, electrical, and building permits for new construction and additions. [c] Fee applies to new construction, additions, tenant improvements, and residential remodels requiring building permits. [d] Reinspection fee applies after the first re-inspection. [a] Amounts established by State of California. In the case of discrepancy between this schedule and amounts established by the State, State amounts shall supersede these amounts.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

ENGINEERING AND ENCROACHMENT PERMIT FEES
Proposed Fee Charge Basis Note
Y'rly
CPI
1 Agreements (Licenses and Others) $4,800 Y
2 Lot Line Adjustment $4,800 Y
3 Subdivision/Map Review
a) Tract Maps and Parcel Maps (Base Fee plus Per Lot Fee) i) Base Fee for First Lot, Parcel, or Unit $4,800 Base Fee Y ii) Fee for Second Lot, Parcel, or Unit $2,400 Base Fee Y iii) Fee for Each Additional Lot, Parcel, or Unit $200 Per Lot Y b) CC & R's $1,200 Y
4 Improvement Plan Processing (Greater of a or b)
a) Minimum Fee $2,000 Y
b) Checking (On-site and Off-site) (% of
construction/improvement costs)
3% N
5 Hydrology/Hydraulic Studies
a) Hydrology/Hydraulic Studies (0-20 Acres)
i) Base Fee - For up to 5 Acres $2,000 Base Fee Y
ii) Fee Per Each Add'l Acre or fraction thereof $200 Per Acre Y b) Hydrology/Hydraulic Studies (Over 20 Acres)
i) Base Fee - For up to 20 Acres $4,000 Base Fee Y
ii) Fee Per Each Add'l Acre or fraction thereof $200 Per Acre Y 6 Sewer Studies
a) Sewer Studies (0-20 Acres)
i) Base Fee - For up to 5 Acres $2,000 Base Fee Y
ii) Fee Per Each Add'l Acre or fraction thereof $200 Per Acre Y b) Sewer Studies (Over 20 Acres)
i) Base Fee - For up to 20 Acres $4,000 Base Fee Y
ii) Fee Per Each Add'l Acre or fraction thereof $200 Per Acre Y 7 Development Inspections
a) Improvement Costs up to $100,000
i) Base Fee (% of construction/improvement costs) 4% N
ii) Minimum Fee $320 Y
b) Improvement Costs Over $100,000
i) Base Fee for First $100,000 improvement costs $4,000 Y ii) Fee for Costs in Excess of $100,000 (% of
construction/improvement costs in excess of $100,000)
3% N
Activity Description

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

ENGINEERING AND ENCROACHMENT PERMIT FEES
Proposed Fee Charge Basis Note
Y'rly
CPIActivity Description
8 Easements (Modification / Processing) $2,400 Y
9 General Encroachment Permit
(for Work Expected to Last No More Than Two Days)
a) Base Fee - Up to Two Days $400 Y
b) Each Additional Day Up to Five Days $80 Y
10 General Encroachment Permit
(for Work Expected to Last More Than Five Days)
Deposit to be determined
based on expected
number of days
N
11 Encroachment Permit - Traffic Control Review, if TCP required (per page; per sheet)
a) 1st page; 1st sheet $150 Y
b) Each Additional page/sheet $50 Y
12 Trash Enclosure Review $300 Y
13 Oversize Load Permit
a) Annual $90 N
b) Single Trip $16 N
14 Water Quality Management Plan Review Fees
a) First and Second Review $2,400 Y
b) Subsequent Review $400 Y
15 Engineering Pre/Post Entitlement Review
a) Swimming Pool $200 Y
b) Block Wall $100 Y
c) Fence $100 Y
d) Sign $100 Y
e) Alterations/Additions - Residential $150 Y
f) New Construction - Single Family Residential $400 Y
g) New Construction - 2-4 Residential Units $600 Y
h) New Construction - 5+ Residential Units $1,200 Y
i) New Construction - Non-Residential $800 Y
j) Alterations/Additions - Non-Residential $200 Y
k) Permits / Plan checks not listed above See footnote [a] N 16 Non-Standard Encroachment Agreement $1,000 Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

ENGINEERING AND ENCROACHMENT PERMIT FEES
Proposed Fee Charge Basis Note
Y'rly
CPIActivity Description
17 Donation Receipt and Installation $160 Y
18 NPDES Inspection Fee
a) Tier A - Restaurant/Nursery/NEC $80 per year [b] Y
b) Tier B - Automotive/Retail Gasoline/Grocery $120 per year [b] Y c) Tier C - Industrial (NOI/WDID)/Other Cost $160 per year [b] Y 19 Sidewalk Vendor $160 Y
20 Water Connection Inspection $320 Y
21 Sewer Connection Inspection $360 Y
OTHER
22 Research of Engineering Records $200 per hour Y
23 Miscellaneous Engineering Services $200 per hour Y
24 Excess Plan Review Fee (4th and subsequent) $200 per hour Y 25 Revisions $200 each Y
26 After Hours Inspection (per hour) (2-hour minimum) $192 each Y 27 Re-inspection Fee (2nd Time or More) (each) $80 each Y 28 Missed Inspection Fee $80 each Y
29 Expedited Plan Review Fee 1.5x Regular Fee each [c] N 30 Fees for Services Not Specifically Identified in this Fee Schedule
T&M;
Bill Hourly
N
31 Hourly Rate for Engineering Plan Review and Permit
Processing
$200 per hour Y
32 Engineering Inspector Hourly Rate
a) Engineering Inspector Hourly Rate - Regular Hours $160 per hour Y b) Engineering Inspector Hourly Rate - Night Work $192 per hour; 2-hr min.

Y
33 Third Party Plan Review / Other Agency Costs T&M T&M [d] N

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

ENGINEERING AND ENCROACHMENT PERMIT FEES
Proposed Fee Charge Basis Note
Y'rly
CPIActivity Description
34 Commencing Work Without a Permit or Work Different than Authorized by Permit
2x fees Double fees N
[e] Each deposit and/or fee listed in this schedule is based on the estimated number of hours required to perform a standard service request and the typical cost of services/materials required to perform the requested service. For service requests that are anticipated to require efforts, services, or materials, materially different than those typically required, the Department reserves the right to modify the initial deposit amount and/or use a time and materials billing methodology rather than a fixed fee for service. [a] Engineer/technician to determine hours and applicable fee at time of application. [b] Facilities are inspected every two years, but fees are annualized for administrative purposes. [c] Expedited Plan Review request is subject to City Engineer approval. It is dependent on staff availability and workload. [d] In addition to the fees identified in this schedule, the City will pass-through to the applicant any discrete costs incurred from the use of outside service providers or other agencies required to process the specific application.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

FIRE PREVENTION FEES
Fee Charge Basis Note
Y'rly
CPI
1 Site Plan Review $173 per plan Y
2 Plan Check
a) Complete Building $152 per 1,000 sf Y
b) Shell Building $73 per 1,000 sf Y
c) Tenant Improvement $63 per 1,000 sf Y
d) Plan Check/Inspection, Storage Occupances Only $108 per hour Y e) Deposit to be collected for PC and Inspection $2,098 per 1,000 sf Y f) Fire Alarm System $73 per 1,000 sf Y
g) Sprinkler System $73 per plan Y
3 Engineered/Pre-Enggineered Protection System $236 per plan Y 4 Alternate Materials/Methods Evaluation $598 per plan Y 5 Incomplete or Changed Plans $156 per plan Y
6 Fire Alarm System Test and Inspection $195 per plan Y 7 Fire Sprinkler System Test and Inspection - New Commercial $549 per riser Y 8 Fire Sprinkler System Test and Inspection - New Tenant Improvement
$518 per plan Y
9 Fire Sprinkler System Test and Inspection - Residential $351 per residence Y 10 Spray Booth Installation Permit $648 each Y
Activity Description

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

FIRE PREVENTION FEES
Fee Charge Basis Note
Y'rly
CPIActivity Description
11 Underground Tank Installation
a) First Tank $368 each Y
b) Additional Tanks $37 each Y
12 Underground Tank Removal
a) First Tank $445 each Y
b) Additional Tanks $37 each Y
13 Underground Tank Abandonment/Fill in Place
a) First Tank $362 each Y
b) Additional Tanks $37 each Y
14 Convault Tank Installation
a) First Tank $369 each Y
b) Additional Tanks $31 each Y
15 Field Fire (Water) Flow Test - PAID DIRECTLY TO MODESTO FIRE
$209 each Y
16 Hood and Duct Installation System $363 each Y
17 Medical Gas Installation System $385 each Y
18 On-Site Fire Main Test $510 each Y
19 Re-Inspection (after 2x) $104 per inspection Y
20 After hours inspection (first 3 hours, $74.67/hour after) $230 per inspection Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

FIRE PREVENTION FEES
Fee Charge Basis Note
Y'rly
CPIActivity Description
21 Annual Apartment Inspection
a) 3-20 Units $133 each Y
b) 21-60 Units $321 each Y
c) 61+ Units $475 each Y
22 Care Facility
a) PreInspection (25 or Less) $207 each Y
b) PreInspection (More than 25) $212 each Y
23 High Rise, Annual Inspection $108 per hour Y
24 Hospital Inspection $108 per hour Y
25 Jail, Annual Inspection $108 per hour Y
26 Place of Assembly/Annual Renewal $212 each Y
27 Fire Safety Inspection Request/BUS $246 each Y
28 Fire Code Permit Inspection (OP Permit, Carnival, Haunt, Etc.) +Site Plan Fee
$246 each Y
29 Tent Permit
a) 401 to 1500 sq ft *No permit req'd on tents 400 sq ft or less
$140 each Y
b) 1501 to 15000 sq ft $263 each Y
30 Mobile/Portable Vending Equipment (LPG, Propane) $75 each Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

FIRE PREVENTION FEES
Fee Charge Basis Note
Y'rly
CPIActivity Description
31 Dance Permit, Initial $170 each Y
32 Fireworks Stand $228 each Y
33 Private Refueler Vehicle Permit $137 each Y
34 Explosive Permit $506 each Y
35 False Alarm Fee (for 3 or more calls in 12 months) $255 each Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

PLANNING FEES
Proposed Fee Charge Basis Note
Y'rly
CPI
Application Fees
1 Site Plan Approval
a) Custom Residential $525 Fixed Fee Y
b) Commercial/Industrial (Hearing) $4,200 Fixed Fee Y
c) Amendment - Commercial/Industrial
i) Commercial/Industrial (Hearing) $2,100 Fixed Fee Y
ii) Commercial/Industrial Staff Level $1,050 Fixed Fee Y d) Residential (Hearing) $2,800 Fixed Fee Y
e) Amendment - Residential
i) Residential (Hearing) $1,400 Fixed Fee Y
ii) Residential Staff Level $700 Fixed Fee Y
2 Variance $2,800 Fixed Fee Y
3 Conditional Use Permit
a) Hearing, Major $4,200 Fixed Fee Y
b) Hearing, Minor $2,100 Fixed Fee Y
c) Staff Level-Request for Minor Amendment $1,050 Fixed Fee Y 4 Planned Community Development Plan
a) Planned Community Development Plan $11,200 Fixed Fee Y b) Planned Community Development Plan
Amendment
$5,600 Fixed Fee Y
5 Rezone/Prezone/Planned Community Master Plan $8,400 Fixed Fee Y 6 Tentative Parcel/Tract Maps
a) Tentative Parcel Map 4 or less $3,150 Fixed Fee Y
b) Tentative Tract Map 5 or more $5,600 Fixed Fee Y
c) Tentative Tract/Parcel Map Amendment $1,400 Fixed Fee Y d) Tentative Tract/Parcel Map Time Extension $700 Fixed Fee Y e) Lot Line Adjustment $2,800 Fixed Fee Y
7 Time Extension $700 Fixed Fee Y
8 Sign Permit $175 Fixed Fee Y
Activity Description

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

PLANNING FEES
Proposed Fee Charge Basis Note
Y'rly
CPIActivity Description
9 Development Agreements/Plans [a]
a) Development Agreement $8,400 T&M w/ Initial Deposit [a] Y b) Development Agreement Amendment $4,200 T&M w/ Initial Deposit Y c) Development Plan [c];[d]
i) Specific/Master Plan $11,200 T&M w/ Initial Deposit [a] Y ii) Specific/Master Plan Amendment $5,600 T&M w/ Initial Deposit [a] Y 10 General Plan Amendment $7,000 T&M w/ Initial Deposit [a];[b] Y 11 Annexation $11,200 T&M w/ Initial Deposit Y
12 Zoning Ordinance Text Amendment $7,000 T&M w/ Initial Deposit Y 13 Out of Boundary Service Agreement
a) LAFCO Hearing $2,800 Fixed Fee Y
b) Staff Level $700 Fixed Fee Y
14 Appeal
a) Appeal of Planning Commission Decision $1,000 Fixed Fee Y b) Appeal of Planning Manager Determination $500 Fixed Fee Y 15 Planning Commission Interpretation $700 Fixed Fee Y
Environmental Review Fees [f]
16 Initial Study/Mitigated Negative Declaration $4,200 T&M w/ Initial Deposit [c];[d] Y 17 Environmental Impact Report $8,400 T&M w/ Initial Deposit Y Dept. of Fish and Wildlife Fees [e]
18 Review of Negative Declaration/Mitigated Neg. Dec. See Note Fixed Fee [e] N 19 Review of EIR See Note Fixed Fee [e] N
20 Notice of Exemption See Note Fixed Fee [e] N
21 Notice of Determination See Note Fixed Fee N

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

PLANNING FEES
Proposed Fee Charge Basis Note
Y'rly
CPIActivity Description
Hourly Rates and Fees for Time & Materials Services
and Fees Not Listed in this Fee Schedule
22 In-House Planning Personnel $175 Per Hour Y
23 Attorney Services Time & Materials Billing N
24 All Other Contract Service Providers Time & Materials Billing, plus 15% Admin Fee
N
[a] Deposit required-Burdened hourly rate charged against deposit. [b] Deposit required-Burdened hour rate plus full cost of map service charged against deposit. [c] Deposit required-Burdened hourly rate plus consultant and/or attorney costs charged against deposit. [d] Requires submission of Processing Agreement Form.
[e] Fee set by State of California/Stanislaus County and may be adjusted each year. [f] May require special studies (noise, traffic, air, etc…) – full cost of studies is responsibility of applicant. $10,000 deposit is required so that staff may begin RFP process towards selection of a consultant to complete necessary study. If study is less than deposit, unused balance will be returned. If amount is more than deposit, the applicant will be required to submit the difference prior to commencement of contract.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

POLICE FEES
# Description Fee Charge Basis Note
Y'rly
CPI
1 Police Report $20 Fixed Fee Y
2 Media Reproduction (e.g., photos, video from City
camera)
$20 Fixed Fee Y
3 Clearance Letter $20 Fixed Fee Y
4 Vehicle Release $200 Fixed Fee Y
5 Repossession Receipt $15 Fixed Fee [a] N
6 Outside Agency Citation Sign-Off $10 Fixed Fee Y
7 Live Scan Administrative Fee $25 Fixed Fee [b] Y
8 Police Loud Party Response [c]
a) 1st Response No Charge Fixed Fee N
b) Each Additional Response in 24-hour period $100 Fixed Fee Y 9 Police False Alarm Response [c]
a) 1st False Alarm Response No Charge Fixed Fee N
b) 2nd False Alarm Response No Charge Fixed Fee N
c) 3rd False Alarm Response $100 Fixed Fee Y
d) 4th False Alarm Response $150 Fixed Fee Y
e) 5th and Each Additional False Alarm Response $200 Fixed Fee Y 10 DUI Accident Cost Recovery Fee Actual Cost,
up to $12,000
Fixed Fee [a] N
11 Subpoenas Actual Cost; with $275 per
day initial amount
Fixed Fee N
12 Concealed Weapon Permit
a) Application Fee (Initial and Renewal) See Stanislaus County Sheriff
Fixed Fee [d] N
b) License Fee (Initial and Renewal) See Stanislaus County Sheriff
Fixed Fee [d] N
c) Psychological Testing Actual Cost Fixed Fee [d] N
d) Modification of Permit $10 Fixed Fee [d] N
[a] Fee established by State of California.
[b] Live Scan fee does not include other fees based on level of service needed, including fees collected on behalf of other agencies. [c] Based on number of false alarms in a 365 day period. [d] Fees set to match Stanislaus County Sheriff's Department fees and State authorized fees for similar services.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

CERES AMERICAN LEGION MEMORIAL BUILDING (CALMB) RENTAL
Description
Resident /
Non-Profit Rate
Commercial /
Non-Resident Rate Note
Y'rly
CPI
1 Weekday Rates - Monday - Thursday
a) Hourly $70 $100 Y
b) Half-Day $200 $300 Y
c) Full Day $1,060 $1,180 Y
2 Weekend Rates - Friday / Saturday / Sunday
a) Full Day
i) Friday or Sunday $1,060 $1,180 Y
ii) Saturday $1,115 $1,240 Y
3 Other
a) Administration Fee $45 $45 Y
b) Open Flame / Candle Permit $30 $30 Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

CERES COMMUNITY CENTER RENTAL
Description
Resident /
Non-Profit Rate
Commercial /
Non-Resident Rate Note
Y'rly
CPI
1 Monday - Thursday - Houlry Rates
a) Small Assembly $80 $110 Y
b) Large Assembly $130 $185 Y
c) Kitchen N/A N/A Y
d) Meeting Room $35 $50 Y
e) Conference Room $20 $30 Y
f) Classroom $20 $30 Y
2 Monday - Thursday - Half-Day Rates (4 hours only)
a) Small Assembly $220 $330 Y
b) Large Assembly $375 $555 Y
c) Kitchen $70 $95 Y
d) Meeting Room $100 $150 Y
e) Conference Room $70 $95 Y
f) Classroom $70 $95 Y
3 Friday - Hourly Rates
a) Meeting Room $35 $50 Y
b) Conference Room $30 $35 Y
c) Classroom $30 $35 Y
4 Monday - Friday - Full Day Rates
a) Small Assembly $1,230 $1,370 Y
b) Large Assembly & Kitchen $1,730 $1,795 Y
c) Kitchen $150 $185 Y
5 Saturday - Hourly Rates
a) Meeting Room $35 $50 Y
b) Conference Room $30 $35 Y
c) Classroom $30 $35 Y
6 Saturday - Full Day Rates
a) Small Assembly $1,295 $1,440 Y
b) Large Assembly & Kitchen $2,235 $2,485 Y

ADDITIONAL INFORMATION
7 Damage Deposit (Refundable)
a) Large Assembly & Kitchen $1,000 $1,000 N
b) Small Assembly $600 $600 N
c) Meeting Rooms $100 $100 N

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

CERES COMMUNITY CENTER RENTAL
Description
Resident /
Non-Profit Rate
Commercial /
Non-Resident Rate Note
Y'rly
CPI
8 Optional Add-On Fees
a) Stage 8ft. X 16ft. $75 $75 N
b) Stage 8ft. X 24ft. $100 $100 N
c) Podium $35 $35 N
d) Podium w/Mic $75 $75 N
e) Large TV $75 $75 N
f) Cocktail Table (each) $10 $10 N
g) Open Flame/Candle Permit $25 $25 N
h) Security Admin Fee $40 $40 N
i) Small Assembly AV System (Business) $100 $100 N
j) Large Assembly AV System (Business) $150 $150 N

ATTACHMENT B

EXHIBIT A
ITEM 13
Attachment B

ATTACHMENT B

EXHIBIT A
ITEM 13

CITY OF

USER AND REGULATORY FEE STUDY

DRAFT REPORT | JU LY , 20 24

ATTACHMENT B

EXHIBIT A
ITEM 13

CONTENTS

REPORTING

1 TRANSMITTAL
2 EXECUTIV E SUMMAR Y
5 PROJECT ORIENTA TIO N
9 IMPLEMENTA TION

APPENDICES

I COST OF S ERVICE ANALYSIS

II ILLUS TRATION OF PROPOSED FEE CHANGES

III PROPOSED FEE S CHEDULE

ATTACHMENT B

EXHIBIT A
ITEM 13

July 2024

Attention: Doug Dunford, City Manager
2220 Magnolia Street
Ceres, California 95307

Dear Mr. Dunford:

ClearSource Financial Consulting submits the following report describing the findings of our preparation of a User and Regulatory Fee Study for the City of Ceres.

Please refer to the Executive Summary for the key findings of the analysis. The balance of the report and its appendices provide the necessary documentation to support those outcomes.

Thank you for the opportunity to serve the City on this topic. We are happy to continue discussion on this study as the need arises or consult with you on additional topics.

Sincerely,

ATTACHMENT B

EXHIBIT A
ITEM 13
CLE A RS OU RCE RE PORT T O T H E CI T Y OF CE RE S | 2

EXECUTIVE SUMMARY

STUDY OVERVIEW
The City of Ceres has completed a User and Regulatory Fee Study. California cities regularly conduct these studies to justify fee amounts imposed and to optimize the overall portfolio of revenues available to the municipality to fund its services.

Industry practice and fiscal conditions in the state have led most cities to link cost recovery for services of individual action, cause, or benefit to that same individual through user fee revenue, relieving the agency’s general revenues as much as possible for use toward services of broader community benefit.

USER AND REGULATORY FEES
Cities derive annual revenue from a number of sources. These include, but are not limited to, property taxes, sales taxes, license fees, franchise fees, fines, rents, and user and regulatory fees. User and regulatory fees are intended to cover all, or a portion of, the costs incurred by the City for providing fee -related services an d ac tivities that are not otherwise provided to those not paying th e fee .

California law provides guidance regarding the amounts the City may charge for fee-related services and activities. Specifically, in order to avoid being considered taxes, the fees ch arged shall not exceed th e estim ated reasonable c ost of providing th e services , activities, or materials for which fees are charged.

At its conclusion, this study proposes for City Council review and consideration at public hearing a new Schedule of User and R egulatory Fees for application in Fiscal Year 2024 -2025 and continued update in subsequent years.

COST RECOVERY POLICY AND PRACTICE
Recovering the costs of providing fee-related services directly influences the City’s fiscal health and increases the City’s ability to meet the service level expectations of fee payers.

The services for which the City imposes a user or regulatory fee typically derive from an individual person or entity’s action, request, or behavior. Therefore, except in cases where there is an overwhelming public benefit generated by the City’s involveme nt in the individual action, a fee for servic e en sures that th e individual bears m ost, if not all, of the cost incurred by the City to provide that servic e . When a fee targets “100% or full cost recovery,” the individual is bearing the entirety of the cost. When a fee targets less than full cost recovery, another City revenue source – in most cases, the General Fund – subsidizes the individualized activity.

Generally, fees for service are targeted to full cost rec overy, inclusive of operating, direct, indirec t, and c apital costs, exc ept in cases wh ere the City Counc il cites a public interest in lower fees . The City may also be influenced by market conditions, comparing to municipalities of similar size and service profile.

ATTACHMENT B

EXHIBIT A
ITEM 13
CLE A RS OU RCE RE PORT T O T H E CI T Y OF CE RE S | 3

EXECUTIVE SUMMARY

FINDINGS AND PROPOSED ACTION
During the course of study, information and analysis was generated and is discussed substantively throughout this report and its technical appendices. However, summarized in the following table by broad fee category and highlighted in the subsequent findings statements, are o utcomes and proposals of particular interest to City leaders and policymakers.

PRIMARY OUTCOMES
 BUILDIN G F EES
• Building plan review, permit processing and field inspection fees have been restructured to enhance the correlation between services provided and fees collected. The proposed fee methodology scales to allow for lower fees for less complex projects and higher fees for more complex projects.
• Establish fixed, consolidated fees for the City’s most common minor permits. This will allow applicants to easily estimate permit fees and allow staff to efficiently administer the fee calculation and collection process.
• Full cost recovery is targeted from proposed fees.

 PLANNING F EES
• Due to the nature of development within California, many projects take a significant amount of resources over a multi-month and potentially multi-year timeframe, depending on project complexity and magnitude.
• Full cost recovery is targeted from most proposed fees due to the regulatory nature of the fees and the high level of direct benefit resulting from construction activities including enjoyment of property enhancements, increased property values, and the des ire to avoid having other Ceres residents and businesses subsidize an individual's private construction activities.
• Current cost recovery varies widely depending on the fee examined (10% - 90%).

 ENGINEERIN G F EES
• Engineering and encroachment permit fees are collected to recover the costs associated with improvement plan review, permitting, and construction inspection along with review and inspection of work conducted within the City right-of-way. • Full cost recovery is targeted from proposed fees.

 CERES AM ERICAN LE GION M EM ORIAL BUILDIN G R ENTAL • Fees are generally proposed to be adjusted by approximately 18%. This represents regional cost inflation over the most re cent five y ear perio d. If fees are left unchanged in an environment of increasing costs, the City’s cost recovery levels deteriorate.

ATTACHMENT B

EXHIBIT A
ITEM 13
CLE A RS OU RCE RE PORT T O T H E CI T Y OF CE RE S | 4

EXECUTIVE SUMMARY
 FIRE PREVENITON F EES
• Fire Prevention Fees were most recently adjusted in 2023. The City Council has authorized an annual inflationary adjustment for these fees. No adjustments beyond the pre-authorized annual adjustment are proposed.

 POL ICE FEES
• Police Fees have been recalibrated to reflect current costs of service and State limits for certain fee-related services. The City’s Police Services are funded predominantly through tax revenues.

 ADMINISTR ATIVE F EES
• Administrative fees have been recalibrated to reflect current costs of service and State limits for certain fee-related services.

FISCAL IMPACT
The primary purpose of the adjustments to the City’s fee schedule is to correlate fees to services provided. The City’s current and proposed fees seek to recover the City’s full cost of service for new development within the City and avoid cost recovery deterioration for non-development related fees.

Please continue to the following technical report and appendices for further discussion of this User and Regulatory Fee Study.

ATTACHMENT B

EXHIBIT A
ITEM 13
CLE A RS OU RCE RE PORT T O T H E CI T Y OF CE RE S | 5

PROJECT ORIENTATION

SCOPE OF STUDY
The City of Ceres has completed a User an d Regulatory Fee Study , which represents an external review of prevailing practices and development of a new Schedule of User and Regulatory Fees . ClearSource Financial Consulting has prepared this analysis using FY 2023/24 organizational information and will be available to answer questions as the City proceeds in implementing findings as it chooses.

Key tasks expected by the City from this study included the following:
 Review eligible fee -related services Citywide to establish the reasonable relationship between current fees for service and the underlying costs of service.  Calculate the full cost of service, including estimated Citywide overhead costs.  Recommend fees to be charged for each service.
 Recommend cost recovery strategies and best practices in setting fees, while considering the complexities and demands of responsible programs or departments.  Identify underlying billable rates for cost recovery opportunities and as the basis for user fees.

DIRECT SERVICES UNDER REVIEW

FEE CATEGORIES
 Building – Services include , but are not limited to building plan review, permitting, and inspection for construction and sub-trades.
 Engineering – Services include , but are not limited to, Including and development plan review and inspection, and encroachment permitting.
 Fire Prevention – Review of construction and operations for compliance with Fire Code.  Planning – Services include, but are not limited to, entitlement review, and review for project compliance with the City’s Zoning Code.
 Police – Services include, but are not limited to vehicle releases, fingerprinting, and report delivery.

REASON FOR STUDY
Cities derive annual revenue from a number of sources. These include, but are not limited to, property taxes, sales taxes, franchise fees, fines, rents, and user and regulatory fees. User and regulatory fees are intended to cover all, or a portion of, the costs incurred by a City for providing fee-related services and activities that are not otherwise provided to those not paying the fee.

California cities regularly conduct fee studies to justify fee amounts imposed and to optimize the overall body of revenues available to the municipality to fund its services. Widespread industry practice and fiscal conditions in the state have led most cities to link cost recovery for services of individual action, cause, or benefit to that individual through user fee revenue, relieving the agency’s general revenues for services of broader community benefit.

ATTACHMENT B

EXHIBIT A
ITEM 13
CLE A RS OU RCE RE PORT T O T H E CI T Y OF CE RE S | 6

PROJECT ORIENTATION

PREVAILING GUIDANCE
The objectives of this study, the methodology used to complete the study, and the formulation of outcomes and recommendations for future consideration were significantly influenced by Article 13C of the California Constitution and Section 66014 of the California Government Code.

Article 13C states that the local government bears the burden of proving by a preponderance of the evidence that a levy, charge, or other exaction is not a tax, that the amount is no more than necessary to cover the reasonable costs of the governmental activity, and that the manner in which those costs are allocated to a payer bear a fair or reasonable relationship to the payer’s burdens on, or benefits received from, the governmental activity. Additionally, Article 13C identifies the following as items that are not defined as taxes:
 A charge imposed for a specific benefit conferred or privilege granted directly to the payer that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege.  A charge imposed for a specific government service or product provided directly to the payer that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product.  A charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication th ereof.  A charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property.
 A fine, penalty, or other monetary charge imposed by the judicial branch of government or a local government, as a result of a violation of law.
 A charge imposed as a condition of property development.  Assessments and property-related fees imposed in accordance with the provisions of Article XIII D.

Section 66014(a) of the California Government Code includes the following, “Notwithstanding any other provision of law, when a local agency charges fees for zoning variances; zoning changes; use permits; building inspections; building permits; …the process ing of maps under the provisions of the Subdivision Map Act…; or planning services…; those fees may not exceed the estimated reasonable cost of providing the service for which the fee is charged, unless a question regarding the amount of the fee charged in excess of the estimated reasonable cost of providing the services or materials is submitted to, and approved by, a popular vote of two-thirds of those electors voting on the issue.

The outcomes and recommendations of the study are intended to comply with applicable federal, state, and local laws including providing confirmation that the proposed fees (“charges”) recommended as a result of this study are not taxes as defined in Articl e 13C of the California Constitution and that the proposed fees are no more than necessary to the cover the reasonable costs of the City’s activities and services addressed in the fees. Additionally, this report is intended to show that the manner in whic h the costs are allocated to a payer bear a fair and reasonable relationship to the payer’s burdens on, or benefits received from the activities and services provided by the City.

ATTACHMENT B

EXHIBIT A
ITEM 13
CLE A RS OU RCE RE PORT T O T H E CI T Y OF CE RE S | 7

PROJECT ORIENTATION

METHODOLOGY AND DATA SOURCES
This study calculated the estimated reasonable cost of providing various fee -related services across the City organization. Generally, the estimated reasonable cost of providing the fee-related services and activities examined in this study can be calculated as the product of the composite fully-burdened hourly labor rate of the division responsible for providin g services and the estimated labor time required to process a typical request for service.

The composite fully-burdened hourly rates calculated in this study are based on the estimated annual hours spent providing fee related services, and estimated labor, services and supplies, and Citywide overhead expenditures, sourced as follows:
 Labor expenditures for in -house personnel were based on budgeted salary and benefits expenditures.
 Contract service personnel and other services and supplies related costs were based on current industry market rates for service.
 Citywide overhead cost allocations were developed to assign a reasonable share of central service support to the City’s direct service units.
 Estimated labor time spent providing fee related services were developed based on interviews with City staff and are in-line with typical direct service ratios experienced by the consultant via studies of similar municipalities throughout California. Commonly used industry data also aided in the development of time estimates and proposed fee structures.

Once cost of service levels are identified, the City may use this information to inform targeted cost recovery from fees. Fees set at the cost of service target full cost recovery. Fees set at any amount less than the cost of service target less than full cost recovery.

An illustration of the methods used in this analysis is shown in Exhibit 1.

ATTACHMENT B

EXHIBIT A
ITEM 13
CLE A RS OU RCE RE PORT T O T H E CI T Y OF CE RE S | 8

PROJECT ORIENTATION
EXHIBIT 1 | STEPS IN ANALYZIN G COSTS OF SERVICE AND USER FEES

ATTACHMENT B

EXHIBIT A
ITEM 13
CLE A RS OU RCE RE PORT T O T H E CI T Y OF CE RE S | 9

IMPLEMENTATION

CONSIDERATIONS FOR IMPLEMENTATION
If the City decides to adopt or otherwise utilize outcomes generated through this study, it should:

 Update Systems for Fee Outcom es - Ensure that City staff begin using updated fees and associated outcomes once the updated schedule of fees becomes effective. Values should be included in all official fee schedules used throughout the City (e.g., departmental pamphlets, counter schedules, and online information). Additionally, ensure collections processes are updated, which may include coding in billing systems and training for personnel who handle fees directly with the public.
 Actively M onitor th e Use of F ees - In order to recover accurate and eligible amounts expected, the City should be diligent about tracking time to projects for time and materials billings and ensuring fees are applied in the correct amount and using the correct and intended basis for fixed fee billings.
 Monitor F eedback and Perm it Statistics - Monitor permit and application volume and applicant feedback to determine if fee modifications are resulting in any unanticipated changes in project frequency and to increase the level of detail available for revenue forecasting.
 Annually R eview an d Adjust F ee Values - In order to generally maintain pace with regional cost inflation and/or the City's salary cost inflation, the City should adjust its fees on an annual basis. A commonly used, reasonable inflation index is the annual change in the all-urban Consumer Price Index (CPI) representative of the region.  Periodic ally Perform Comprehen sive An alysis - A comprehensive fee study should be conducted periodically (e.g., every three to five years) to ensure fee levels remain at or below legal limits and are consistent with evolving service practices and local conditions.

ATTACHMENT B

EXHIBIT A
ITEM 13

APPENDIX I

COST OF SERVICE ANALYSIS

ATTACHMENT B

EXHIBIT A
ITEM 13
Cost of Service Analysis

ATTACHMENT B

EXHIBIT A
ITEM 13
Description Page
Building Fees 3
Engineering and Encroachment Permit Fees 11
Planning Fees 16
Police Fees 21
Business License Application Fees 24
City of Ceres
Cost of Service Analysis

ATTACHMENT B

EXHIBIT A
ITEM 13
Cost of Service Analysis
Building Fees

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Cost of Service Calculation - Building Permit and Plan Check Hourly Rate Calculation of Fully-Burdened Hourly Rate
Description
Industry Contract
Service Rate Weight Notes
Plan Check $140 35% [a]
Building Inspection $100 65% [a]
Weighted Average Hourly Rate $114 100%
Description
Fully-Burdened Hourly
Rate Allocation Notes
Contract Share $114 65% [a]
City Share $61 35% [a]
Weighted Average Hourly Rate $175 100%
Notes:
[a] Source: Hourly rates and allocations based on current industry contract service rates and contract service/agency allocations.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Total Hourly Rate Cost of Svc Current Fee Current Est.

Cost
Recovery
Proposed
Cost
Recovery Proposed Fee Note
1 HVAC Change-Out - Residential 1.00 x $175 = $175 varies varies 100% $175 2 Water Heater Change-Out - Residential 1.00 x $175 = $175 varies varies 100% $175 3 Residential Re-Roof 1.50 x $175 = $263 varies varies 100% $263 4 Siding Replacement 1.00 x $175 = $175 varies varies 100% $175 5 Service Panel Upgrade - Residential 1.00 x $175 = $175 varies varies 100% $175 6 Battery Backup Storage 1.00 x $175 = $175 varies varies 100% $175 7 Electric Vehicle Charger 1.00 x $175 = $175 varies varies 100% $175 8 Generator 1.00 x $175 = $175 varies varies 100% $175
9 Residential Solar Photovoltaic System - Solar Permit
a) Plan Review
i) Base Fee for 15kW or Less varies varies $200 [a],[b] ii) Fee for Each Additional kW above 15kW varies varies $15 [a],[b] b) Permit varies varies $250 [a],[b]
10 Commercial Solar Photovoltaic System - Solar Permit
a) Plan Review
i) Base Fee 50kW or Less varies varies $444 [a],[b]
ii) Fee for Each Add'l kW above 50kW up to 250kW varies varies $7 [a],[b] ii) Fee for Each Add'l kW above 250kW varies varies $5 [a],[b] b) Permit varies varies $556 [a],[b]
11 Pool Solar 1.00 x $175 = $175 varies varies 100% $175 12 Swimming Pool Replaster / Equipment Change-Out 2.50 x $175 = $438 varies varies 100% $438 13 Swimming Pool Remodel (e.g., Changing Pool Shape,
Adding Cabo Shelf, etc.)

5.00 x $175 = $875 varies varies 100% $875
14 Retaining Wall
a) One Type of Retaining Wall Type/Configuration 3.00 x $175 = $525 varies varies 100% $525 b) Each Additional Wall Type/Configuration 1.50 x $175 = $263 varies varies 100% $263 15 Window / Sliding Glass Door - Retrofit / Repair
a) Up to 5 1.00 x $175 = $175 varies varies 100% $175
b) Per Window Over 5 Windows 0.20 x $175 = $35 varies varies 100% $35 16 Fences Requiring a Building Permit 2.00 x $175 = $350 varies varies 100% $350

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Total Hourly Rate Cost of Svc Current Fee Current Est.

Cost
Recovery
Proposed
Cost
Recovery Proposed Fee Note
17 Electrical and Irrigation Pedestals per pedestal 1.50 x $175 = $263 varies varies 100% $263 18 Detached and Attached ADUs 25.00 x $175 = $4,375 varies varies 100% $4,375 19 Junior ADUs 12.00 x $175 = $2,100 varies varies 100% $2,100 [a] Total fees shall not exceed amounts outlined in California Government Code 66015(a)(1). [b] The City will not collect additional permit processing fees. Amounts shown are total amount due for permit processing, plan review, and permit.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
Fully-
Burdened
Hourly
Est. Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, and Combined Mechanical, Electrical, and/or Plumbing Permits
1 $1 - $2,000 0.75 x $175 = $131 $131 100%
2 $2,001 - $25,000 0.75 x $175 = $131 $131 100%
3 $25,001 - $50,000 2.50 x $175 = $438 $438 100%
4 $50,001 - $100,000 6.00 x $175 = $1,050 $1,050 100%
5 $100,001 - $500,000 10.00 x $175 = $1,750 $1,750 100% 6 $500,001 - $1,000,000 24.00 x $175 = $4,200 $4,200 100% 7 $1,000,001 - $5,000,000 40.00 x $175 = $7,000 $7,000 100%

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Est. City Staff Labor Hrs
Fully-
Burdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Notes
1 Building Plan Check Fees - Building
a) Plan Review Fee, if applicable 70% 70% 100% [a]
b) Expedited Plan Check - At Application Submittal (when applicable) 1.5x standard plan check fee 1.5x standard plan check fee 100% c) Tract Home / Master Plan Construction (Production Units) 20% 20% of standard plan check fee 100% [b] d) Alternate Materials and Methods Review (per hour) 1.00 x $175 = $175 $175 100% e) Excess Plan Review Fee (4th and subsequent) (per hour) 1.00 x $175 = $175 $175 100% f) Revisions to an Approved Permit (per hour) 1.00 x $175 = $175 $175 100% g) Deferred Submittal (per hour) 1.00 x $175 = $175 $175 100% [a] Includes up to three plan checks. The City will bill hourly for additional plan review required. [b] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
Fully-
Burdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
1 Permit Processing Fee 0.42 x $175 = $73 $73 100%
2 Strong Motion Instrumentation (SMI) Fee Calculation [a] a) Residential $0.50 or valuation x .00013 [a]
b) Commercial $0.50 or valuation x .00028 [a]
3 Building Standards (SB 1473) Fee Calculation (Valuation) [a] a) $1 - $25,000 $1 [a]
b) $25,001 - $50,000 $2 [a]
c) $50,001 - $75,000 $3 [a]
d) $75,001 - $100,000 $4 [a]
e) Each Add'l $25,000 or fraction thereof Add $1 [a]
4 Technology Enhancement Fee (percent of permit fee) 5% [b] 5 General Plan/Zoning Code Update Fee (percent of building permit fee) 5% [c] 6 Temporary Certificate of Occupancy Fee 4.00 x $175 = $700 $700 100% 7 Permit Extension 0.50 x $175 = $88 $0 0%
8 Permit Reactivation Fee
a) Reactivation Fee if All Inspections Have Been Performed and Approved Up to But Not Including Final Inspection

1.00 x $175 = $175 $175 100%
b) Reactivation Fee - All Other Scenarios
i) Permit Expired Up to One Year 50% of Original Base Building Permit Fee ii) Permit Expired More than One Year 100% of Original Base Building Permit Fee 9 Permit Reissuance Fee 0.42 x $175 = $73 $73 100%
10 Damaged Building Survey (Fire, Flood, Vehicle Damage, Etc.) (per hour) 1.00 x $175 = $175 $175 100% Other Fees
11 Phased Inspection Fee (per inspection) 0.50 x $175 = $88 $88 100% 12 After Hours Inspection (per hour) (4-hour minimum) 1.00 x $210 = $210 $210 100% 13 Re-inspection Fee (2nd Time or More) (each) 0.50 x $175 = $88 $88 100% [d]

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Building Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
Fully-
Burdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
14 Missed Inspection Fee 0.50 x $175 = $88 $88 100%
15 Duplicate Copy of Permit 0.42 x $175 = $73 $73 100%
16 Duplicate Copy of Certificate of Occupancy 0.42 x $175 = $73 $73 100% 17 Fees for Services Not Listed in this Fee Schedule (per 1/2 hour) 0.50 x $175 = $88 $88 100% Violation Fees
18 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to
permit fee
[a] Amounts established by State of California. In the case of discrepancy between this schedule and amounts established by the State, State amounts shall supersede these amounts. [b] Fee collected for mechanical, plumbing, electrical, and building permits for new construction and additions. [c] Fee applies to new construction, additions, tenant improvements, and residential remodels requiring building permits. [d] Reinspection fee applies after the first re-inspection.

ATTACHMENT B

EXHIBIT A
ITEM 13
Cost of Service Analysis
Engineering and Encroachment Permit Fees

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
Engineering and Encroachment Permit Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Service Time Hourly Rate Cost of Service Current Fee Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Charge Basis Note
1 Agreements (Licenses and Others) 24.00 x $200 = $4,800 $4,800 100% 2 Lot Line Adjustment 24.00 x $200 = $4,800 $4,800 100% 3 Subdivision/Map Review
a) Tract Maps and Parcel Maps (Base Fee plus Per Lot Fee) i) Base Fee for First Lot, Parcel, or Unit 24.00 x $200 = $4,800 $4,800 100% Base Fee ii) Fee for Second Lot, Parcel, or Unit 12.00 x $200 = $2,400 $2,400 100% Base Fee iii) Fee for Each Additional Lot, Parcel, or Unit 1.00 x $200 = $200 $200 100% Per Lot b) CC & R's 6.00 x $200 = $1,200 $1,200 100%
4 Improvement Plan Processing (Greater of a or b)
a) Minimum Fee 10.00 x $200 = $2,000 $2,000 100%
b) Checking (On-site and Off-site) (% of construction/improvement costs) 3.00% 5 Hydrology/Hydraulic Studies
a) Hydrology/Hydraulic Studies (0-20 Acres)
i) Base Fee - For up to 5 Acres 10.00 x $200 = $2,000 $2,000 100% Base Fee ii) Fee Per Each Add'l Acre or fraction thereof 1.00 x $200 = $200 $200 100% Per Acre b) Hydrology/Hydraulic Studies (Over 20 Acres)
i) Base Fee - For up to 20 Acres 20.00 x $200 = $4,000 $4,000 100% Base Fee ii) Fee Per Each Add'l Acre or fraction thereof 1.00 x $200 = $200 $200 100% Per Acre 6 Sewer Studies
a) Sewer Studies (0-20 Acres)
i) Base Fee - For up to 5 Acres 10.00 x $200 = $2,000 $2,000 100% Base Fee ii) Fee Per Each Add'l Acre or fraction thereof 1.00 x $200 = $200 $200 100% Per Acre b) Sewer Studies (Over 20 Acres)
i) Base Fee - For up to 20 Acres 20.00 x $200 = $4,000 $4,000 100% Base Fee ii) Fee Per Each Add'l Acre or fraction thereof 1.00 x $200 = $200 $200 100% Per Acre

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
Engineering and Encroachment Permit Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Service Time Hourly Rate Cost of Service Current Fee Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Charge Basis Note
7 Development Inspections
a) Improvement Costs up to $100,000
i) Base Fee (% of construction/improvement costs) 4.00% ii) Minimum Fee 2.00 x $160 = $320 $320 100%
b) Improvement Costs Over $100,000
i) Base Fee for First $100,000 improvement costs 25.00 x $160 = $4,000 $4,000 100% ii) Fee for Costs in Excess of $100,000 (% of construction/improvement costs in excess of $100,000)

3.00%
8 Easements (Modification / Processing) 12.00 x $200 = $2,400 $2,400 100% 9 General Encroachment Permit
(for Work Expected to Last No More Than Two Days)

a) Base Fee - Up to Two Days 2.50 x $160 = $400 $400 100% b) Each Additional Day Up to Five Days 0.50 x $160 = $80 $80 100% 10 General Encroachment Permit
(for Work Expected to Last More Than Five Days)
varies x $160 = varies Deposit to be
determined
based on
expected number
of days
100%
11 Encroachment Permit - Traffic Control Review, if TCP required (per page; per sheet)

a) 1st page; 1st sheet 0.75 x $200 = $150 $150 100%
b) Each Additional page/sheet 0.25 x $200 = $50 $50 100% 12 Trash Enclosure Review 1.50 x $200 = $300 $300 100%
13 Oversize Load Permit
a) Annual $90
b) Single Trip $16
14 Water Quality Management Plan Review Fees
a) First and Second Review 12.00 x $200 = $2,400 $2,400 100% b) Subsequent Review 2.00 x $200 = $400 $400 100%

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
Engineering and Encroachment Permit Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Service Time Hourly Rate Cost of Service Current Fee Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Charge Basis Note
15 Engineering Pre/Post Entitlement Review
a) Swimming Pool 1.00 x $200 = $200 $200 100%
b) Block Wall 0.50 x $200 = $100 $100 100%
c) Fence 0.50 x $200 = $100 $100 100%
d) Sign 0.50 x $200 = $100 $100 100%
e) Alterations/Additions - Residential 0.75 x $200 = $150 $150 100% f) New Construction - Single Family Residential 2.00 x $200 = $400 $400 100% g) New Construction - 2-4 Residential Units 3.00 x $200 = $600 $600 100% h) New Construction - 5+ Residential Units 6.00 x $200 = $1,200 $1,200 100% i) New Construction - Non-Residential 4.00 x $200 = $800 $800 100% j) Alterations/Additions - Non-Residential 1.00 x $200 = $200 $200 100% k) Permits / Plan checks not listed above See footnote 100% [a] 16 Non-Standard Encroachment Agreement 5.00 x $200 = $1,000 $1,000 100% 17 Donation Receipt and Installation 2.00 x $160 = $320 $160 50% 18 NPDES Inspection Fee
a) Tier A - Restaurant/Nursery/NEC 1.00 x $160 = $160 $80 per year [b] b) Tier B - Automotive/Retail Gasoline/Grocery 1.50 x $160 = $240 $120 per year [b] c) Tier C - Industrial (NOI/WDID)/Other Cost 2.00 x $160 = $320 $160 per year [b] 19 Sidewalk Vendor 1.00 x $160 = $160 $160 100%
20 Water Connection Inspection 2.00 x $160 = $320 $320 100% 21 Sewer Connection Inspection 2.25 x $160 = $360 $360 100%

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
Engineering and Encroachment Permit Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Service Time Hourly Rate Cost of Service Current Fee Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Charge Basis Note
OTHER
22 Research of Engineering Records 1.00 x $200 = $200 $200 100% per hour 23 Miscellaneous Engineering Services 1.00 x $200 = $200 $200 100% per hour 24 Excess Plan Review Fee (4th and subsequent) 1.00 x $200 = $200 $200 100% per hour 25 Revisions 1.00 x $200 = $200 $200 100% each
26 After Hours Inspection (per hour) (2-hour minimum) 1.00 x $192 = $192 $192 100% each 27 Re-inspection Fee (2nd Time or More) (each) 0.50 x $160 = $80 $80 100% each 28 Missed Inspection Fee 0.50 x $160 = $80 $80 100% each 29 Expedited Plan Review Fee 1.5x Regular Fee each [c] 30 Fees for Services Not Specifically Identified in this Fee Schedule T&M; Bill Hourly

31 Hourly Rate for Engineering Plan Review and Permit Processing 1.00 x $200 = $200 $200 100% per hour 32 Engineering Inspector Hourly Rate
a) Engineering Inspector Hourly Rate - Regular Hours 1.00 x $160 = $160 $160 100% per hour b) Engineering Inspector Hourly Rate - Night Work 1.00 x $192 = $192 $192 100% per hour; 2-hr min.
33 Third Party Plan Review / Other Agency Costs T&M T&M [d] 34 Commencing Work Without a Permit or Work Different than Authorized by Permit
2x fees Double fees

[a] Engineer/technician to determine hours and applicable fee at time of application. [b] Facilities are inspected every two years, but fees are annualized for administrative purposes. [c] Expedited Plan Review request is subject to City Engineer approval. It is dependent on staff availability and workload. [d] In addition to the fees identified in this schedule, the City will pass-through to the applicant any discrete costs incurred from the use of outside service providers or other agencies required to process the specific application. [e] Each deposit and/or fee listed in this schedule is based on the estimated number of hours required to perform a standard service request and the typical cost of services/materials required to perform the requested service. For service requests that are anticipated to require efforts, services, or materials, materially different than those typically required, the Department reserves the right to modify the initial deposit amount and/or use a time and materials billing methodology rather than a fixed fee for service.

ATTACHMENT B

EXHIBIT A
ITEM 13
Cost of Service Analysis
Planning Fees

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Cost of Service Calculation - Planning Hourly Rate
Calculation of Fully-Burdened Hourly Rate
Description
Industry Contract
Service Rate Weight Notes
Current Planning $150 100% [a]
Weighted Average Hourly Rate $150 100%
Description
Fully-Burdened Hourly
Rate Allocation Notes
Current Planning $150 85% [a]
City Share $26 15% [a]
Weighted Average Hourly Rate $176 100%
Rounded for Admin Efficiency $175
Notes:
[a] Source: Hourly rates and allocations based on current industry contract service rates and contract service/agency allocations.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Planning Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. Labor
Hours Hourly Rate Cost of Svc Current Fee
Current Cost
Recovery Proposed Fee Charge Basis
Proposed Cost
Recovery Fee Change Note
Application Fees
1 Site Plan Approval
a) Custom Residential 6.00 $175 x $1,050 $100 10% $525 Fixed Fee 50% $425 b) Commercial/Industrial (Hearing) 24.00 $175 x $4,200 $1,230 29% $4,200 Fixed Fee 100% $2,970 c) Amendment - Commercial/Industrial
i) Commercial/Industrial (Hearing) 12.00 $175 x $2,100 $1,060 50% $2,100 Fixed Fee 100% $1,040 ii) Commercial/Industrial Staff Level 6.00 $175 x $1,050 $670 64% $1,050 Fixed Fee 100% $380 d) Residential (Hearing) 16.00 $175 x $2,800 $920 33% $2,800 Fixed Fee 100% $1,880 e) Amendment - Residential
i) Residential (Hearing) 8.00 $175 x $1,400 $920 66% $1,400 Fixed Fee 100% $480 ii) Residential Staff Level 4.00 $175 x $700 $620 89% $700 Fixed Fee 100% $80 2 Variance 16.00 $175 x $2,800 $1,170 42% $2,800 Fixed Fee 100% $1,630 3 Conditional Use Permit
a) Hearing, Major 24.00 $175 x $4,200 $1,400 33% $4,200 Fixed Fee 100% $2,800 b) Hearing, Minor 12.00 $175 x $2,100 $1,220 58% $2,100 Fixed Fee 100% $880 c) Staff Level-Request for Minor Amendment 6.00 $175 x $1,050 $920 88% $1,050 Fixed Fee 100% $130 4 Planned Community Development Plan
a) Planned Community Development Plan 64.00 $175 x $11,200 $1,500 13% $11,200 Fixed Fee 100% $9,700 b) Planned Community Development Plan
Amendment

32.00 $175 x $5,600 $1,250 22% $5,600 Fixed Fee 100% $4,350 5 Rezone/Prezone/Planned Community Master Plan 48.00 $175 x $8,400 $1,440 17% $8,400 Fixed Fee 100% $6,960 6 Tentative Parcel/Tract Maps
a) Tentative Parcel Map 4 or less 18.00 $175 x $3,150 $1,940 62% $3,150 Fixed Fee 100% $1,210 b) Tentative Tract Map 5 or more 32.00 $175 x $5,600 $2,040 36% $5,600 Fixed Fee 100% $3,560 c) Tentative Tract/Parcel Map Amendment 8.00 $175 x $1,400 $1,250 89% $1,400 Fixed Fee 100% $150 d) Tentative Tract/Parcel Map Time Extension 4.00 $175 x $700 $390 56% $700 Fixed Fee 100% $310 e) Lot Line Adjustment 16.00 $175 x $2,800 $910 33% $2,800 Fixed Fee 100% $1,890

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Planning Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. Labor
Hours Hourly Rate Cost of Svc Current Fee
Current Cost
Recovery Proposed Fee Charge Basis
Proposed Cost
Recovery Fee Change Note
7 Time Extension 4.00 $175 x $700 $650 93% $700 Fixed Fee 100% $50 8 Sign Permit 2.00 $175 x $350 $140 40% $175 Fixed Fee 50% $35 9 Development Agreements/Plans [a]
a) Development Agreement 48.00 $175 x $8,400 $2,000 24% $8,400 T&M w/ Initial Deposit 100% $6,400 [a] b) Development Agreement Amendment 24.00 $175 x $4,200 $2,000 48% $4,200 T&M w/ Initial Deposit 100% $2,200 c) Development Plan [c];[d]
i) Specific/Master Plan 64.00 $175 x $11,200 $2,500 22% $11,200 T&M w/ Initial Deposit 100% $8,700 [a] ii) Specific/Master Plan Amendment 32.00 $175 x $5,600 $1,000 18% $5,600 T&M w/ Initial Deposit 100% $4,600 [a] 10 General Plan Amendment 40.00 $175 x $7,000 $2,000 29% $7,000 T&M w/ Initial Deposit 100% $5,000 [a];[b] 11 Annexation 64.00 $175 x $11,200 $2,000 18% $11,200 T&M w/ Initial Deposit 100% $9,200 12 Zoning Ordinance Text Amendment 40.00 $175 x $7,000 $1,000 14% $7,000 T&M w/ Initial Deposit 100% $6,000 13 Out of Boundary Service Agreement
a) LAFCO Hearing 16.00 $175 x $2,800 $1,000 36% $2,800 Fixed Fee 100% $1,800 b) Staff Level 4.00 $175 x $700 $500 71% $700 Fixed Fee 100% $200 14 Appeal
a) Appeal of Planning Commission Decision 16.00 $175 x $2,800 $630 23% $1,000 Fixed Fee 36% $370 b) Appeal of Planning Manager Determination 16.00 $175 x $2,800 $315 11% $500 Fixed Fee 18% $185 15 Planning Commission Interpretation 4.00 $175 x $700 $500 71% $700 Fixed Fee 100% $200

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Planning Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. Labor
Hours Hourly Rate Cost of Svc Current Fee
Current Cost
Recovery Proposed Fee Charge Basis
Proposed Cost
Recovery Fee Change Note
Environmental Review Fees [f]
16 Initial Study/Mitigated Negative Declaration 24.00 $175 x $4,200 $880 21% $4,200 T&M w/ Initial Deposit 100% $3,320 [c];[d] 17 Environmental Impact Report 48.00 $175 x $8,400 $2,500 30% $8,400 T&M w/ Initial Deposit 100% $5,900 Dept. of Fish and Wildlife Fees [e]
18 Review of Negative Declaration/Mitigated Neg. Dec. $2,917 See Note Fixed Fee [e] 19 Review of EIR $4,051 See Note Fixed Fee [e]
20 Notice of Exemption $57 See Note Fixed Fee [e]
21 Notice of Determination $57 See Note Fixed Fee
Hourly Rates and Fees for Time & Materials Services
and Fees Not Listed in this Fee Schedule22 In-House Planning Personnel 1.00 $175 x $175 $175 Per Hour 100% 23 Attorney Services Time & Materials
Billing
100%
24 All Other Contract Service Providers Time & Materials Billing, plus 15%
Admin Fee
100%
Maintenance Fees
25 Copies of Maps (Black & White) $10
26 CD Copies of Documents/Minutes/Plans $10
27 File Archive/Mirofilming $97
[a] Deposit required-Burdened hourly rate charged against deposit. [b] Deposit required-Burdened hour rate plus full cost of map service charged against deposit. [c] Deposit required-Burdened hourly rate plus consultant and/or attorney costs charged against deposit. [d] Requires submission of Processing Agreement Form.
[e] Fee set by State of California/Stanislaus County and may be adjusted each year. [f] May require special studies (noise, traffic, air, etc…) – full cost of studies is responsibility of applicant. $10,000 deposit is required so that staff may begin RFP process towards selection of a consultant to complete necessary study. If study is less than deposit, unused balance will be returned. If amount is more than deposit, the applicant will be required to submit the difference prior to commencement of contract.

ATTACHMENT B

EXHIBIT A
ITEM 13
Cost of Service Analysis
Police Fees

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Police Fees - Calculation of Estimated Cost of Service
Position Sergeant Sworn Officer Records Spec'lst Notes Top Step $62.48 $48.87 $23.56 [1]
Indirect Cost Rate Factor for Fully Burdened Rate Calculation 3.50 3.50 3.50 [2] Fully-Burdened Hourly Rate $219 $171 $82
Fee Description
Sergeant
(Similar)
Sworn Officer
(Similar)
Records Spec'lst
(Similar) Est. Cost of Svc Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Fee Structure Note
1 Police Report 0.33 = $27 $4 15% $20 73% Fixed Fee
2 Media Reproduction (e.g., photos, video from City camera) 0.33 = $27 $20 73% Fixed Fee 3 Clearance Letter 0.33 = $27 $8 29% $20 73% Fixed Fee
4 Vehicle Release 1.00 0.50 = $212 $170 80% $200 94% Fixed Fee 5 Repossession Receipt $15 $15 Fixed Fee [a]
6 Outside Agency Citation Sign-Off 0.17 = $29 $10 35% $10 35% Fixed Fee 7 Live Scan Administrative Fee 0.33 = $27 $20 73% $25 91% Fixed Fee [b] 8 Police Loud Party Response [c]
a) 1st Response 0.50 0.17 = $99 No Charge 0% Fixed Fee
b) Each Additional Response in 24-hour period 0.08 0.50 0.17 = $117 $100 85% Fixed Fee 9 Police False Alarm Response [c]
a) 1st False Alarm Response 0.50 0.17 = $99 No Charge 0% Fixed Fee b) 2nd False Alarm Response 0.50 0.17 = $99 No Charge 0% Fixed Fee c) 3rd False Alarm Response 0.50 0.17 = $99 $100 34% Fixed Fee d) 4th False Alarm Response 0.08 0.50 0.17 = $117 $150 60% Fixed Fee e) 5th and Each Additional False Alarm Response 0.08 0.50 0.17 = $117 $200 85% Fixed Fee 10 DUI Accident Cost Recovery Fee Actual Cost,
up to $12,000
Fixed Fee [a]
11 Subpoenas Actual Cost; with
$275 per day initial
amount
Fixed Fee
12 Concealed Weapon Permit
a) Application Fee (Initial and Renewal) See Stanislaus County Sheriff
Fixed Fee [d]
b) License Fee (Initial and Renewal) See Stanislaus
County Sheriff
Fixed Fee [d]
c) Psychological Testing Actual Cost Fixed Fee [d]
d) Modification of Permit $10 Fixed Fee [d]

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Police Fees - Calculation of Estimated Cost of Service
Position Sergeant Sworn Officer Records Spec'lst Notes Top Step $62.48 $48.87 $23.56 [1]
Indirect Cost Rate Factor for Fully Burdened Rate Calculation 3.50 3.50 3.50 [2] Fully-Burdened Hourly Rate $219 $171 $82
Fee Description
Sergeant
(Similar)
Sworn Officer
(Similar)
Records Spec'lst
(Similar) Est. Cost of Svc Current Fee
Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Fee Structure Note
[a] Fee established by State of California.
[b] Live Scan fee does not include other fees based on level of service needed, including fees collected on behalf of other agencies. [c] Based on number of false alarms in a 365 day period. [d] Fees set to match Stanislaus County Sheriff's Department fees and State authorized fees for similar services. [1] Based on top step salary schedule for FY 24/25.
[2] Amount intended to serve as reasonable estimate to capture benefit costs, citywide overhead allocation, department administration allocation, services and supplies, and indirect time.

ATTACHMENT B

EXHIBIT A
ITEM 13
Cost of Service Analysis
Business License Application Fees

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres
User and Regulatory Fee Study
Finance Fees - Calculation of Estimated Cost of Service Position Sr. Account Clerk Notes
Top Step $29.51 [1]
Indirect Cost Rate Factor for Fully Burdened Rate Calculation 3.50 [2] Fully-Burdened Hourly Rate $103
Fee Description Account Clerk II Est. Cost of Svc Current Fee Current Cost
Recovery Proposed Fee
Proposed Cost
Recovery Fee Structure Note
1 Business License - New Application 0.50 = $52 $30 58% $50 97% Fixed Fee 2 Business License:
a) Reprint/Duplicate License 0.25 = $26 $15 58% $15 58% Fixed Fee b) Change of Physical Address 0.25 = $26 $15 58% $15 58% Fixed Fee c) Name Change Only 0.25 = $26 $15 58% $15 58% Fixed Fee d) Reopening of Closed Account 0.50 = $52 $35 68% $50 97% Fixed Fee [1] Based on top step salary schedule for FY 24/25.
[2] Amount intended to serve as reasonable estimate to capture benefit costs, citywide overhead allocation, department administration allocation, services and supplies, and indirect time.

ATTACHMENT B

EXHIBIT A
ITEM 13

APPENDIX II

ILLUSTRATION OF

PROPOSED FEE CHANGES

ATTACHMENT B

EXHIBIT A
ITEM 13
Illustration of Current and Proposed Fees
List is not comprehensive - in some service areas, significant fee restructuring is proposed, making impractical to list fees side by side

ATTACHMENT B

EXHIBIT A
ITEM 13
Fee Type Page
BUSINESS LICENSE APPLICATION FEES 3
FIRE PREVENTION FEES 4
PLANNING FEES 8
POLICE FEES 11
CERES AMERICAN LEGION MEMORIAL BUILDING (CALMB) RENTAL FEES 12 CERES COMMUNITY CENTER RENTAL FEES 13
City of Ceres
Illustration of Proposed Fee Changes

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BEFORE AND AFTER ILLUSTRATION - BUSINESS LICENSE APPLICATION FEES Current Fee Proposed Fee Increase/(Decrease) Charge Basis Note 1 Business License - New Application $30 $50 $20 Fixed Fee 2 Business License:
a) Reprint/Duplicate License $15 $15 $0 Fixed Fee
b) Change of Physical Address $15 $15 $0 Fixed Fee
c) Name Change Only $15 $15 $0 Fixed Fee
d) Reopening of Closed Account $35 $50 $15 Fixed Fee
Activity Description

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Increase/(Decrease) Charge Basis Note 1 Site Plan Review $168 $173 $5 per plan
2 Plan Check
a) Complete Building $148 $152 $4 per 1,000 sf
b) Shell Building $71 $73 $2 per 1,000 sf
c) Tenant Improvement $61 $63 $2 per 1,000 sf
d) Plan Check/Inspection, Storage Occupances Only $105 $108 $3 per hour e) Deposit to be collected for PC and Inspection $2,042 $2,098 $56 per 1,000 sf f) Fire Alarm System $71 $73 $2 per 1,000 sf
g) Sprinkler System $71 $73 $2 per plan
3 Engineered/Pre-Enggineered Protection System $230 $236 $6 per plan 4 Alternate Materials/Methods Evaluation $582 $598 $16 per plan 5 Incomplete or Changed Plans $152 $156 $4 per plan
6 Fire Alarm System Test and Inspection $190 $195 $5 per plan 7 Fire Sprinkler System Test and Inspection - New Commercial $534 $549 $15 per riser 8 Fire Sprinkler System Test and Inspection - New Tenant Improvement $504 $518 $14 per plan 9 Fire Sprinkler System Test and Inspection - Residential $342 $351 $9 per residence 10 Spray Booth Installation Permit $631 $648 $17 each
Activity Description

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Increase/(Decrease) Charge Basis NoteActivity Description 11 Underground Tank Installation
a) First Tank $358 $368 $10 each
b) Additional Tanks $36 $37 $1 each
12 Underground Tank Removal
a) First Tank $433 $445 $12 each
b) Additional Tanks $36 $37 $1 each
13 Underground Tank Abandonment/Fill in Place
a) First Tank $352 $362 $10 each
b) Additional Tanks $36 $37 $1 each
14 Convault Tank Installation
a) First Tank $359 $369 $10 each
b) Additional Tanks $30 $31 $1 each
15 Field Fire (Water) Flow Test - PAID DIRECTLY TO MODESTO FIRE $203 $209 $6 each 16 Hood and Duct Installation System $353 $363 $10 each 17 Medical Gas Installation System $375 $385 $10 each
18 On-Site Fire Main Test $496 $510 $14 each
19 Re-Inspection (after 2x) $101 $104 $3 per inspection 20 After hours inspection (first 3 hours, $74.67/hour after) $224 $230 $6 per inspection

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Increase/(Decrease) Charge Basis NoteActivity Description 21 Annual Apartment Inspection
a) 3-20 Units $129 $133 $4 each
b) 21-60 Units $312 $321 $9 each
c) 61+ Units $462 $475 $13 each
22 Care Facility
a) PreInspection (25 or Less) $201 $207 $6 each
b) PreInspection (More than 25) $206 $212 $6 each
23 High Rise, Annual Inspection $105 $108 $3 per hour
24 Hospital Inspection $105 $108 $3 per hour
25 Jail, Annual Inspection $105 $108 $3 per hour
26 Place of Assembly/Annual Renewal $206 $212 $6 each
27 Fire Safety Inspection Request/BUS $239 $246 $7 each 28 Fire Code Permit Inspection (OP Permit, Carnival, Haunt, Etc.) +Site Plan Fee
$239 $246 $7 each
29 Tent Permit
a) 401 to 1500 sq ft *No permit req'd on tents 400 sq ft or less $136 $140 $4 each b) 1501 to 15000 sq ft $256 $263 $7 each
30 Mobile/Portable Vending Equipment (LPG, Propane) $73 $75 $2 each

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BEFORE AND AFTER ILLUSTRATION - FIRE PREVENTION FEES
Current Fee Proposed Fee Increase/(Decrease) Charge Basis NoteActivity Description 31 Dance Permit, Initial $165 $170 $5 each
32 Fireworks Stand $222 $228 $6 each
33 Private Refueler Vehicle Permit $133 $137 $4 each
34 Explosive Permit $492 $506 $14 each
35 False Alarm Fee (for 3 or more calls in 12 months) $248 $255 $7 each

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Current Fee Proposed Fee Increase/(Decrease) Charge Basis Note Application Fees
1 Site Plan Approval
a) Custom Residential $100 $525 $425 Fixed Fee
b) Commercial/Industrial (Hearing) $1,230 $4,200 $2,970 Fixed Fee c) Amendment - Commercial/Industrial
i) Commercial/Industrial (Hearing) $1,060 $2,100 $1,040 Fixed Fee ii) Commercial/Industrial Staff Level $670 $1,050 $380 Fixed Fee d) Residential (Hearing) $920 $2,800 $1,880 Fixed Fee
e) Amendment - Residential
i) Residential (Hearing) $920 $1,400 $480 Fixed Fee
ii) Residential Staff Level $620 $700 $80 Fixed Fee
2 Variance $1,170 $2,800 $1,630 Fixed Fee
3 Conditional Use Permit
a) Hearing, Major $1,400 $4,200 $2,800 Fixed Fee
b) Hearing, Minor $1,220 $2,100 $880 Fixed Fee
c) Staff Level-Request for Minor Amendment $920 $1,050 $130 Fixed Fee 4 Planned Community Development Plan
a) Planned Community Development Plan $1,500 $11,200 $9,700 Fixed Fee b) Planned Community Development Plan Amendment $1,250 $5,600 $4,350 Fixed Fee 5 Rezone/Prezone/Planned Community Master Plan $1,440 $8,400 $6,960 Fixed Fee 6 Tentative Parcel/Tract Maps
a) Tentative Parcel Map 4 or less $1,940 $3,150 $1,210 Fixed Fee b) Tentative Tract Map 5 or more $2,040 $5,600 $3,560 Fixed Fee c) Tentative Tract/Parcel Map Amendment $1,250 $1,400 $150 Fixed Fee d) Tentative Tract/Parcel Map Time Extension $390 $700 $310 Fixed Fee e) Lot Line Adjustment $910 $2,800 $1,890 Fixed Fee
7 Time Extension $650 $700 $50 Fixed Fee
8 Sign Permit $140 $175 $35 Fixed Fee
Activity Description

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Current Fee Proposed Fee Increase/(Decrease) Charge Basis NoteActivity Description 9 Development Agreements/Plans [a]
a) Development Agreement $2,000 $8,400 $6,400 T&M w/ Initial Deposit [a] b) Development Agreement Amendment $2,000 $4,200 $2,200 T&M w/ Initial Deposit c) Development Plan [c];[d]
i) Specific/Master Plan $2,500 $11,200 $8,700 T&M w/ Initial Deposit [a] ii) Specific/Master Plan Amendment $1,000 $5,600 $4,600 T&M w/ Initial Deposit [a] 10 General Plan Amendment $2,000 $7,000 $5,000 T&M w/ Initial Deposit [a];[b] 11 Annexation $2,000 $11,200 $9,200 T&M w/ Initial Deposit 12 Zoning Ordinance Text Amendment $1,000 $7,000 $6,000 T&M w/ Initial Deposit 13 Out of Boundary Service Agreement
a) LAFCO Hearing $1,000 $2,800 $1,800 Fixed Fee
b) Staff Level $500 $700 $200 Fixed Fee
14 Appeal
a) Appeal of Planning Commission Decision $630 $1,000 $370 Fixed Fee b) Appeal of Planning Manager Determination $315 $500 $185 Fixed Fee 15 Planning Commission Interpretation $500 $700 $200 Fixed Fee Environmental Review Fees [f]
16 Initial Study/Mitigated Negative Declaration $880 $4,200 $3,320 T&M w/ Initial Deposit [c];[d] 17 Environmental Impact Report $2,500 $8,400 $5,900 T&M w/ Initial Deposit Dept. of Fish and Wildlife Fees [e]
18 Review of Negative Declaration/Mitigated Neg. Dec. $2,917 See Note Fixed Fee [e] 19 Review of EIR $4,051 See Note Fixed Fee [e]
20 Notice of Exemption $57 See Note Fixed Fee [e]
21 Notice of Determination $57 See Note Fixed Fee

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BEFORE AND AFTER ILLUSTRATION - PLANNING FEES
Current Fee Proposed Fee Increase/(Decrease) Charge Basis NoteActivity Description Hourly Rates and Fees for Time & Materials Services and Fees Not Listed in this Fee Schedule
22 In-House Planning Personnel $175 Per Hour
23 Attorney Services Time & Materials Billing
24 All Other Contract Service Providers Time & Materials Billing, plus 15% Admin Fee
Maintenance Fees
25 Copies of Maps (Black & White) $10
26 CD Copies of Documents/Minutes/Plans $10
27 File Archive/Mirofilming $97
[a] Deposit required-Burdened hourly rate charged against deposit. [b] Deposit required-Burdened hour rate plus full cost of map service charged against deposit. [c] Deposit required-Burdened hourly rate plus consultant and/or attorney costs charged against deposit. [d] Requires submission of Processing Agreement Form.
[e] Fee set by State of California/Stanislaus County and may be adjusted each year. [f] May require special studies (noise, traffic, air, etc…) – full cost of studies is responsibility of applicant. $10,000 deposit is required so that staff may begin RFP process towards selection of a consultant to complete necessary study. If study is less than deposit, unused balance will be returned. If amount is more than deposit, the applicant will be required to submit the difference prior to commencement of contract.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BEFORE AND AFTER ILLUSTRATION - POLICE FEES
Current Fee Proposed Fee Increase/(Decrease) Charge Basis Note 1 Police Report $4 $20 $16 Fixed Fee
2 Media Reproduction (e.g., photos, video from City camera) $20 Fixed Fee 3 Clearance Letter $8 $20 $12 Fixed Fee
4 Vehicle Release $170 $200 $30 Fixed Fee
5 Repossession Receipt $15 $15 $0 Fixed Fee [a]
6 Outside Agency Citation Sign-Off $10 $10 $0 Fixed Fee 7 Live Scan Administrative Fee $20 $25 $5 Fixed Fee [b] 8 Police Loud Party Response [c]
a) 1st Response No Charge Fixed Fee
b) Each Additional Response in 24-hour period $100 Fixed Fee 9 Police False Alarm Response [c]
a) 1st False Alarm Response No Charge Fixed Fee
b) 2nd False Alarm Response No Charge Fixed Fee
c) 3rd False Alarm Response $100 Fixed Fee
d) 4th False Alarm Response $150 Fixed Fee
e) 5th and Each Additional False Alarm Response $200 Fixed Fee 10 DUI Accident Cost Recovery Fee Actual Cost,
up to $12,000
Fixed Fee [a]
11 Subpoenas Actual Cost; with $275 per day
initial amount
Fixed Fee
12 Concealed Weapon Permit
a) Application Fee (Initial and Renewal) See Stanislaus County Sheriff Fixed Fee [d] b) License Fee (Initial and Renewal) See Stanislaus County Sheriff Fixed Fee [d] c) Psychological Testing Actual Cost Fixed Fee [d]
d) Modification of Permit $10 Fixed Fee [d]
[a] Fee established by State of California.
[b] Live Scan fee does not include other fees based on level of service needed, including fees collected on behalf of other agencies. [c] Based on number of false alarms in a 365 day period. [d] Fees set to match Stanislaus County Sheriff's Department fees and State authorized fees for similar services.

Activity Description

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

CERES AMERICAN LEGION MEMORIAL BUILDING (CALMB) RENTAL
Current Proposed Change
Description
Resident / Non-Profit
Rate
Commercial / Non-
Resident Rate
Resident /
Non-Profit Rate
Commercial /
Non-Resident Rate
Increase / (Decrease)
Resident / Non-Profit
Rate
Increase / (Decrease)
Commercial / Non-
Resident Rate Note
1 Weekday Rates - Monday - Thursday
a) Hourly $60 $85 $70 $100 $10 $15
b) Half-Day $170 $255 $200 $300 $30 $45
c) Full Day $898 $998 $1,060 $1,180 $162 $182
2 Weekend Rates - Friday / Saturday / Sunday
a) Full Day
i) Friday or Sunday $898 $998 $1,060 $1,180 $162 $182
ii) Saturday $945 $1,050 $1,115 $1,240 $170 $190
3 Other
a) Administration Fee $40 $40 $45 $45 $5 $5
b) Open Flame / Candle Permit $25 $25 $30 $30 $5 $5

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

CERES COMMUNITY CENTER RENTAL
Current Proposed Change
Description
Resident / Non-Profit
Rate
Commercial / Non-
Resident Rate
Resident /
Non-Profit Rate
Commercial /
Non-Resident Rate
Increase / (Decrease)
Resident / Non-Profit
Rate
Increase / (Decrease)
Commercial / Non-
Resident Rate Note
1 Monday - Thursday - Houlry Rates
a) Small Assembly $66 $94 $80 $110 $14 $16
b) Large Assembly $109 $156 $130 $185 $21 $29
c) Kitchen N/A N/A N/A N/A N/A N/A
d) Meeting Room $29 $41 $35 $50 $6 $9
e) Conference Room $19 $27 $20 $30 $1 $3
f) Classroom $19 $27 $20 $30 $1 $3
2 Monday - Thursday - Half-Day Rates (4 hours only)
a) Small Assembly $188 $281 $220 $330 $32 $49
b) Large Assembly $318 $469 $375 $555 $57 $86
c) Kitchen $58 $79 $70 $95 $12 $16
d) Meeting Room $85 $125 $100 $150 $15 $25
e) Conference Room $58 $79 $70 $95 $12 $16
f) Classroom $58 $79 $70 $95 $12 $16
3 Friday - Hourly Rates
a) Meeting Room $31 $42 $35 $50 $4 $8
b) Conference Room $27 $31 $30 $35 $3 $4
c) Classroom $27 $31 $30 $35 $3 $4
4 Monday - Friday - Full Day Rates
a) Small Assembly $1,044 $1,159 $1,230 $1,370 $186 $211 b) Large Assembly & Kitchen $1,464 $1,521 $1,730 $1,795 $266 $274 c) Kitchen $125 $156 $150 $185 $25 $29
5 Saturday - Hourly Rates
a) Meeting Room $31 $42 $35 $50 $4 $8
b) Conference Room $27 $31 $30 $35 $3 $4
c) Classroom $27 $31 $30 $35 $3 $4
6 Saturday - Full Day Rates
a) Small Assembly $1,099 $1,220 $1,295 $1,440 $196 $220 b) Large Assembly & Kitchen $1,895 $2,105 $2,235 $2,485 $340 $380

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

CERES COMMUNITY CENTER RENTAL
Current Proposed Change
Description
Resident / Non-Profit
Rate
Commercial / Non-
Resident Rate
Resident /
Non-Profit Rate
Commercial /
Non-Resident Rate
Increase / (Decrease)
Resident / Non-Profit
Rate
Increase / (Decrease)
Commercial / Non-
Resident Rate Note

ADDITIONAL INFORMATION
7 Damage Deposit (Refundable)
a) Large Assembly & Kitchen $1,000 $1,000 $1,000 $1,000 $0 $0 b) Small Assembly $600 $600 $600 $600 $0 $0
c) Meeting Rooms $100 $100 $100 $100 $0 $0
8 Optional Add-On Fees
a) Stage 8ft. X 16ft. $75 $75 $75 $75 $0 $0
b) Stage 8ft. X 24ft. $100 $100 $100 $100 $0 $0
c) Podium $35 $35 $35 $35 $0 $0
d) Podium w/Mic $75 $75 $75 $75 $0 $0
e) Large TV $75 $75 $75 $75 $0 $0
f) Cocktail Table (each) $10 $10 $10 $10 $0 $0
g) Open Flame/Candle Permit $25 $25 $25 $25 $0 $0
h) Security Admin Fee $40 $40 $40 $40 $0 $0
i) Small Assembly AV System (Business) $100 $100 $100 $100 $0 $0 j) Large Assembly AV System (Business) $150 $150 $150 $150 $0 $0

ATTACHMENT B

EXHIBIT A
ITEM 13

APPENDIX III

PROPOSED FEE SCHEDULE

ATTACHMENT B

EXHIBIT A
ITEM 13
Schedule of User and Regulatory Fees

ATTACHMENT B

EXHIBIT A
ITEM 13
Fee Type Page
ADMINISTRATIVE FEES 1
BUSINESS LICENSE APPLICATION FEES 2
BUILDING FEES 3
ENGINEERING AND ENCROACHMENT PERMIT FEES 8
FIRE PREVENTION FEES 12
PLANNING FEES 16
POLICE FEES 19
CERES AMERICAN LEGION MEMORIAL BUILDING (CALMB) RENTAL FEES 20 CERES COMMUNITY CENTER RENTAL FEES 21
as part of the Public Hearing process for setting user and regulatory fees.

City of Ceres
Schedule of User and Regulatory Fees
Note: This Fee Schedule does not include all fees, rates, or charges that may be imposed by the City of Ceres. Examples of excluded items include, but are not limited to, development impact fees, utility rates, and punitive fines and penalties.

Certain items listed in this schedule are shown for reference purposes only, and are not considered

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

ADMINISTRATIVE FEES
# Description Fee Charge Basis Note
Y'rly
CPI
1 Document Copies and Public Record Requests Copies $0.10 per single-sided page N 2 Outside Vendor Copies
(all copy types including maps and large documents)
actual cost each N
3 Maps and Large Document Copies
(copy charge of outside vendor)
actual cost each N
4 Flash Drive / DVD / CD $6 each N
5 Expedited Services actual hourly rate per hour N
6 Campaign Statements and Statements of Economic Interests $0.10 per page [a] N 7 Non-Sufficient Funds / Returned Item Fee $25.00 each [b] N [a] Fees set by State of California (Political Reform Act of 1974). Government Code Section 81008. [b] CA Civil Code Sec 1719.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUSINESS LICENSE APPLICATION FEES
# Description Fee Charge Basis Note
Y'rly
CPI
1 Business License - New Application $50 Fixed Fee Y
2 Business License:
a) Reprint/Duplicate License $15 Fixed Fee N
b) Change of Physical Address $15 Fixed Fee N
c) Name Change Only $15 Fixed Fee N
d) Reopening of Closed Account $50 Fixed Fee Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUILDING FEES
# Description Fee Charge Basis Note
Y'rly
CPI
1 HVAC Change-Out - Residential $175 per permit Y
2 Water Heater Change-Out - Residential $175 per permit Y 3 Residential Re-Roof $263 per permit Y
4 Siding Replacement $175 per permit Y
5 Service Panel Upgrade - Residential $175 per permit Y 6 Battery Backup Storage $175 per permit Y
7 Electric Vehicle Charger $175 per permit Y
8 Generator $175 per permit Y
9 Residential Solar Photovoltaic System - Solar Permit
a) Plan Review
i) Base Fee for 15kW or Less $200 per permit [a],[b] N
ii) Fee for Each Additional kW above 15kW $15 per permit [a],[b] N b) Permit $250 per permit [a],[b] N
10 Commercial Solar Photovoltaic System - Solar Permit
a) Plan Review
i) Base Fee 50kW or Less $444 per permit [a],[b] N
ii) Fee for Each Add'l kW above 50kW up to 250kW $7 per permit [a],[b] N ii) Fee for Each Add'l kW above 250kW $5 per permit [a],[b] N b) Permit $556 per permit [a],[b] N
11 Pool Solar $175 per permit Y
12 Swimming Pool Replaster / Equipment Change-Out $438 per permit Y 13 Swimming Pool Remodel (e.g., Changing Pool Shape,
Adding Cabo Shelf, etc.)
$875 per permit Y
14 Retaining Wall
a) One Type of Retaining Wall Type/Configuration $525 per permit Y b) Each Additional Wall Type/Configuration $263 per permit Y 15 Window / Sliding Glass Door - Retrofit / Repair
a) Up to 5 $175 per permit Y
b) Per Window Over 5 Windows $35 per permit Y
16 Fences Requiring a Building Permit $350 per permit Y 17 Electrical and Irrigation Pedestals per pedestal $263 per permit Y 18 Detached and Attached ADUs $4,375 per permit Y
19 Junior ADUs $2,100 per permit Y
[a] Total fees shall not exceed amounts outlined in California Government Code 66015(a)(1).

A. Fees for Commonly Requested Building Permit Types. Fees shown in this section (Section A.) include all applicable inspection, and plan review fees. Additional permit processing fees apply. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), and Fees Collected on Behalf of Other Agencies (e.g. State of California). [b] The City will not collect additional permit processing fees. Amounts shown are total amount due for permit processing, plan review, and permit.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUILDING FEES
Total Valuation Permit Fee Y'rly CPI
$1 to $2,000 $131.25
$2,001 to $25,000 $131.25 for the first $2,000 plus $13.32 for each add'l $1,000 or fraction thereof, to and including $25,000
N
$25,001 to $50,000 $437.50 for the first $25,000 plus $24.50 for each add'l $1,000 or fraction thereof, to and including $50,000
N
$50,001 to $100,000 $1,050.00 for the first $50,000 plus $14.00 for each add'l $1,000 or fraction thereof, to and including $100,000
N
$100,001 to $500,000 $1,750.00 for the first $100,000 plus $6.13 for each add'l $1,000 or fraction thereof, to and including $500,000
N
$500,001 to $1,000,000 $4,200.00 for the first $500,000 plus $5.60 for each add'l $1,000 or fraction thereof, to and including $1,000,000
N
$1,000,001 and up $7,000.00 for the first $1,000,000 plus $4.20 for each add'l $1,000 or fraction thereof N Determination of Valuation for Fee-Setting Purposes
● Project valuations shall be based on the total value of all construction work, including all finish work, roofing, electrical, plumbing, heating, air conditioning, elevators, fire-extinguishing systems and any other permanent equipment. If, in the opinion of the Building Official, the valuation is underestimated on the application, the permit shall be denied, unless the applicant can show detailed estimates to meet the approval of the Building Official. Final building permit valuation shall be set by the Building Official. For determining project valuations for new construction, the Building Official may use data published by the International Code Council (ICC) (building valuation data table, typically updated in February and August of each year). The final building permit valuation shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.

Note: For construction projects with permit fees calculated using Section B, additional fees apply for permit issuance. Additional fees may apply for services provided by other City Departments (e.g. Planning Review), and Fees Collected on Behalf of Other Agencies (e.g. State of California).

Additional fees apply for plan review, when applicable.

B. Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, and Combined Mechanical, Electrical, and/or Plumbing Permits

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUILDING FEES
# Description Fee Charge Basis Note
Y'rly
CPI
1 Building Plan Check Fees - Building
a) Plan Review Fee, if applicable 70% [a] N
b) Expedited Plan Check - At Application Submittal (when applicable)

1.5x standard plan check fee N
c) Tract Home / Master Plan Construction (Production Units) 20% of standard plan check fee [b] N d) Alternate Materials and Methods Review (per hour) $175 Y e) Excess Plan Review Fee (4th and subsequent) (per hour) $175 Y f) Revisions to an Approved Permit (per hour) $175 Y
g) Deferred Submittal (per hour) $175 Y
C. Building Plan Review Fees
When applicable, plan check fees shall be paid at the time of application for a building permit.

The plan checking fee is in addition to the building permit fee [a] Includes up to three plan checks. The City will bill hourly for additional plan review required. [b] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUILDING FEES
# Description Fee Note
Y'rly
CPI
1 Permit Processing Fee $73 Y
2 Strong Motion Instrumentation (SMI) Fee Calculation [a] a) Residential $0.50 or valuation x .00013 [a] N
b) Commercial $0.50 or valuation x .00028 [a] N
3 Building Standards (SB 1473) Fee Calculation (Valuation) [a] a) $1 - $25,000 $1 [a] N
b) $25,001 - $50,000 $2 [a] N
c) $50,001 - $75,000 $3 [a] N
d) $75,001 - $100,000 $4 [a] N
e) Each Add'l $25,000 or fraction thereof Add $1 [a] N
4 Technology Enhancement Fee (percent of permit fee) 5% [b] N 5 General Plan/Zoning Code Update Fee (percent of building permit fee) 5% [c] N 6 Temporary Certificate of Occupancy Fee $700 Y
7 Permit Extension $0 Y
8 Permit Reactivation Fee
a) Reactivation Fee if All Inspections Have Been Performed and Approved Up to But Not Including Final Inspection
$175 Y
b) Reactivation Fee - All Other Scenarios
i) Permit Expired Up to One Year 50% of Original Base Building Permit Fee N ii) Permit Expired More than One Year 100% of Original Base Building Permit Fee N 9 Permit Reissuance Fee $73 Y
10 Damaged Building Survey (Fire, Flood, Vehicle Damage, Etc.) (per hour) $175 Y Other Fees
11 Phased Inspection Fee (per inspection) $88 Y
12 After Hours Inspection (per hour) (4-hour minimum) $210 Y 13 Re-inspection Fee (2nd Time or More) (each) $88 [d] Y 14 Missed Inspection Fee $88 Y
15 Duplicate Copy of Permit $73 Y
D. Other Fees

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

BUILDING FEES
# Description Fee Note
Y'rly
CPI
D. Other Fees
16 Duplicate Copy of Certificate of Occupancy $73 Y
17 Fees for Services Not Listed in this Fee Schedule (per 1/2 hour) $88 Y Violation Fees
18 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to
permit fee
N
[b] Fee collected for mechanical, plumbing, electrical, and building permits for new construction and additions. [c] Fee applies to new construction, additions, tenant improvements, and residential remodels requiring building permits. [d] Reinspection fee applies after the first re-inspection. [a] Amounts established by State of California. In the case of discrepancy between this schedule and amounts established by the State, State amounts shall supersede these amounts.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

ENGINEERING AND ENCROACHMENT PERMIT FEES
Proposed Fee Charge Basis Note
Y'rly
CPI
1 Agreements (Licenses and Others) $4,800 Y
2 Lot Line Adjustment $4,800 Y
3 Subdivision/Map Review
a) Tract Maps and Parcel Maps (Base Fee plus Per Lot Fee) i) Base Fee for First Lot, Parcel, or Unit $4,800 Base Fee Y ii) Fee for Second Lot, Parcel, or Unit $2,400 Base Fee Y iii) Fee for Each Additional Lot, Parcel, or Unit $200 Per Lot Y b) CC & R's $1,200 Y
4 Improvement Plan Processing (Greater of a or b)
a) Minimum Fee $2,000 Y
b) Checking (On-site and Off-site) (% of
construction/improvement costs)
3% N
5 Hydrology/Hydraulic Studies
a) Hydrology/Hydraulic Studies (0-20 Acres)
i) Base Fee - For up to 5 Acres $2,000 Base Fee Y
ii) Fee Per Each Add'l Acre or fraction thereof $200 Per Acre Y b) Hydrology/Hydraulic Studies (Over 20 Acres)
i) Base Fee - For up to 20 Acres $4,000 Base Fee Y
ii) Fee Per Each Add'l Acre or fraction thereof $200 Per Acre Y 6 Sewer Studies
a) Sewer Studies (0-20 Acres)
i) Base Fee - For up to 5 Acres $2,000 Base Fee Y
ii) Fee Per Each Add'l Acre or fraction thereof $200 Per Acre Y b) Sewer Studies (Over 20 Acres)
i) Base Fee - For up to 20 Acres $4,000 Base Fee Y
ii) Fee Per Each Add'l Acre or fraction thereof $200 Per Acre Y 7 Development Inspections
a) Improvement Costs up to $100,000
i) Base Fee (% of construction/improvement costs) 4% N
ii) Minimum Fee $320 Y
b) Improvement Costs Over $100,000
i) Base Fee for First $100,000 improvement costs $4,000 Y ii) Fee for Costs in Excess of $100,000 (% of
construction/improvement costs in excess of $100,000)
3% N
Activity Description

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

ENGINEERING AND ENCROACHMENT PERMIT FEES
Proposed Fee Charge Basis Note
Y'rly
CPIActivity Description
8 Easements (Modification / Processing) $2,400 Y
9 General Encroachment Permit
(for Work Expected to Last No More Than Two Days)
a) Base Fee - Up to Two Days $400 Y
b) Each Additional Day Up to Five Days $80 Y
10 General Encroachment Permit
(for Work Expected to Last More Than Five Days)
Deposit to be determined
based on expected
number of days
N
11 Encroachment Permit - Traffic Control Review, if TCP required (per page; per sheet)
a) 1st page; 1st sheet $150 Y
b) Each Additional page/sheet $50 Y
12 Trash Enclosure Review $300 Y
13 Oversize Load Permit
a) Annual $90 N
b) Single Trip $16 N
14 Water Quality Management Plan Review Fees
a) First and Second Review $2,400 Y
b) Subsequent Review $400 Y
15 Engineering Pre/Post Entitlement Review
a) Swimming Pool $200 Y
b) Block Wall $100 Y
c) Fence $100 Y
d) Sign $100 Y
e) Alterations/Additions - Residential $150 Y
f) New Construction - Single Family Residential $400 Y
g) New Construction - 2-4 Residential Units $600 Y
h) New Construction - 5+ Residential Units $1,200 Y
i) New Construction - Non-Residential $800 Y
j) Alterations/Additions - Non-Residential $200 Y
k) Permits / Plan checks not listed above See footnote [a] N 16 Non-Standard Encroachment Agreement $1,000 Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

ENGINEERING AND ENCROACHMENT PERMIT FEES
Proposed Fee Charge Basis Note
Y'rly
CPIActivity Description
17 Donation Receipt and Installation $160 Y
18 NPDES Inspection Fee
a) Tier A - Restaurant/Nursery/NEC $80 per year [b] Y
b) Tier B - Automotive/Retail Gasoline/Grocery $120 per year [b] Y c) Tier C - Industrial (NOI/WDID)/Other Cost $160 per year [b] Y 19 Sidewalk Vendor $160 Y
20 Water Connection Inspection $320 Y
21 Sewer Connection Inspection $360 Y
OTHER
22 Research of Engineering Records $200 per hour Y
23 Miscellaneous Engineering Services $200 per hour Y
24 Excess Plan Review Fee (4th and subsequent) $200 per hour Y 25 Revisions $200 each Y
26 After Hours Inspection (per hour) (2-hour minimum) $192 each Y 27 Re-inspection Fee (2nd Time or More) (each) $80 each Y 28 Missed Inspection Fee $80 each Y
29 Expedited Plan Review Fee 1.5x Regular Fee each [c] N 30 Fees for Services Not Specifically Identified in this Fee Schedule
T&M;
Bill Hourly
N
31 Hourly Rate for Engineering Plan Review and Permit
Processing
$200 per hour Y
32 Engineering Inspector Hourly Rate
a) Engineering Inspector Hourly Rate - Regular Hours $160 per hour Y b) Engineering Inspector Hourly Rate - Night Work $192 per hour; 2-hr min.

Y
33 Third Party Plan Review / Other Agency Costs T&M T&M [d] N

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

ENGINEERING AND ENCROACHMENT PERMIT FEES
Proposed Fee Charge Basis Note
Y'rly
CPIActivity Description
34 Commencing Work Without a Permit or Work Different than Authorized by Permit
2x fees Double fees N
[e] Each deposit and/or fee listed in this schedule is based on the estimated number of hours required to perform a standard service request and the typical cost of services/materials required to perform the requested service. For service requests that are anticipated to require efforts, services, or materials, materially different than those typically required, the Department reserves the right to modify the initial deposit amount and/or use a time and materials billing methodology rather than a fixed fee for service. [a] Engineer/technician to determine hours and applicable fee at time of application. [b] Facilities are inspected every two years, but fees are annualized for administrative purposes. [c] Expedited Plan Review request is subject to City Engineer approval. It is dependent on staff availability and workload. [d] In addition to the fees identified in this schedule, the City will pass-through to the applicant any discrete costs incurred from the use of outside service providers or other agencies required to process the specific application.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

FIRE PREVENTION FEES
Fee Charge Basis Note
Y'rly
CPI
1 Site Plan Review $173 per plan Y
2 Plan Check
a) Complete Building $152 per 1,000 sf Y
b) Shell Building $73 per 1,000 sf Y
c) Tenant Improvement $63 per 1,000 sf Y
d) Plan Check/Inspection, Storage Occupances Only $108 per hour Y e) Deposit to be collected for PC and Inspection $2,098 per 1,000 sf Y f) Fire Alarm System $73 per 1,000 sf Y
g) Sprinkler System $73 per plan Y
3 Engineered/Pre-Enggineered Protection System $236 per plan Y 4 Alternate Materials/Methods Evaluation $598 per plan Y 5 Incomplete or Changed Plans $156 per plan Y
6 Fire Alarm System Test and Inspection $195 per plan Y 7 Fire Sprinkler System Test and Inspection - New Commercial $549 per riser Y 8 Fire Sprinkler System Test and Inspection - New Tenant Improvement
$518 per plan Y
9 Fire Sprinkler System Test and Inspection - Residential $351 per residence Y 10 Spray Booth Installation Permit $648 each Y
Activity Description

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

FIRE PREVENTION FEES
Fee Charge Basis Note
Y'rly
CPIActivity Description
11 Underground Tank Installation
a) First Tank $368 each Y
b) Additional Tanks $37 each Y
12 Underground Tank Removal
a) First Tank $445 each Y
b) Additional Tanks $37 each Y
13 Underground Tank Abandonment/Fill in Place
a) First Tank $362 each Y
b) Additional Tanks $37 each Y
14 Convault Tank Installation
a) First Tank $369 each Y
b) Additional Tanks $31 each Y
15 Field Fire (Water) Flow Test - PAID DIRECTLY TO MODESTO FIRE
$209 each Y
16 Hood and Duct Installation System $363 each Y
17 Medical Gas Installation System $385 each Y
18 On-Site Fire Main Test $510 each Y
19 Re-Inspection (after 2x) $104 per inspection Y
20 After hours inspection (first 3 hours, $74.67/hour after) $230 per inspection Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

FIRE PREVENTION FEES
Fee Charge Basis Note
Y'rly
CPIActivity Description
21 Annual Apartment Inspection
a) 3-20 Units $133 each Y
b) 21-60 Units $321 each Y
c) 61+ Units $475 each Y
22 Care Facility
a) PreInspection (25 or Less) $207 each Y
b) PreInspection (More than 25) $212 each Y
23 High Rise, Annual Inspection $108 per hour Y
24 Hospital Inspection $108 per hour Y
25 Jail, Annual Inspection $108 per hour Y
26 Place of Assembly/Annual Renewal $212 each Y
27 Fire Safety Inspection Request/BUS $246 each Y
28 Fire Code Permit Inspection (OP Permit, Carnival, Haunt, Etc.) +Site Plan Fee
$246 each Y
29 Tent Permit
a) 401 to 1500 sq ft *No permit req'd on tents 400 sq ft or less
$140 each Y
b) 1501 to 15000 sq ft $263 each Y
30 Mobile/Portable Vending Equipment (LPG, Propane) $75 each Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

FIRE PREVENTION FEES
Fee Charge Basis Note
Y'rly
CPIActivity Description
31 Dance Permit, Initial $170 each Y
32 Fireworks Stand $228 each Y
33 Private Refueler Vehicle Permit $137 each Y
34 Explosive Permit $506 each Y
35 False Alarm Fee (for 3 or more calls in 12 months) $255 each Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

PLANNING FEES
Proposed Fee Charge Basis Note
Y'rly
CPI
Application Fees
1 Site Plan Approval
a) Custom Residential $525 Fixed Fee Y
b) Commercial/Industrial (Hearing) $4,200 Fixed Fee Y
c) Amendment - Commercial/Industrial
i) Commercial/Industrial (Hearing) $2,100 Fixed Fee Y
ii) Commercial/Industrial Staff Level $1,050 Fixed Fee Y d) Residential (Hearing) $2,800 Fixed Fee Y
e) Amendment - Residential
i) Residential (Hearing) $1,400 Fixed Fee Y
ii) Residential Staff Level $700 Fixed Fee Y
2 Variance $2,800 Fixed Fee Y
3 Conditional Use Permit
a) Hearing, Major $4,200 Fixed Fee Y
b) Hearing, Minor $2,100 Fixed Fee Y
c) Staff Level-Request for Minor Amendment $1,050 Fixed Fee Y 4 Planned Community Development Plan
a) Planned Community Development Plan $11,200 Fixed Fee Y b) Planned Community Development Plan
Amendment
$5,600 Fixed Fee Y
5 Rezone/Prezone/Planned Community Master Plan $8,400 Fixed Fee Y 6 Tentative Parcel/Tract Maps
a) Tentative Parcel Map 4 or less $3,150 Fixed Fee Y
b) Tentative Tract Map 5 or more $5,600 Fixed Fee Y
c) Tentative Tract/Parcel Map Amendment $1,400 Fixed Fee Y d) Tentative Tract/Parcel Map Time Extension $700 Fixed Fee Y e) Lot Line Adjustment $2,800 Fixed Fee Y
7 Time Extension $700 Fixed Fee Y
8 Sign Permit $175 Fixed Fee Y
Activity Description

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

PLANNING FEES
Proposed Fee Charge Basis Note
Y'rly
CPIActivity Description
9 Development Agreements/Plans [a]
a) Development Agreement $8,400 T&M w/ Initial Deposit [a] Y b) Development Agreement Amendment $4,200 T&M w/ Initial Deposit Y c) Development Plan [c];[d]
i) Specific/Master Plan $11,200 T&M w/ Initial Deposit [a] Y ii) Specific/Master Plan Amendment $5,600 T&M w/ Initial Deposit [a] Y 10 General Plan Amendment $7,000 T&M w/ Initial Deposit [a];[b] Y 11 Annexation $11,200 T&M w/ Initial Deposit Y
12 Zoning Ordinance Text Amendment $7,000 T&M w/ Initial Deposit Y 13 Out of Boundary Service Agreement
a) LAFCO Hearing $2,800 Fixed Fee Y
b) Staff Level $700 Fixed Fee Y
14 Appeal
a) Appeal of Planning Commission Decision $1,000 Fixed Fee Y b) Appeal of Planning Manager Determination $500 Fixed Fee Y 15 Planning Commission Interpretation $700 Fixed Fee Y
Environmental Review Fees [f]
16 Initial Study/Mitigated Negative Declaration $4,200 T&M w/ Initial Deposit [c];[d] Y 17 Environmental Impact Report $8,400 T&M w/ Initial Deposit Y Dept. of Fish and Wildlife Fees [e]
18 Review of Negative Declaration/Mitigated Neg. Dec. See Note Fixed Fee [e] N 19 Review of EIR See Note Fixed Fee [e] N
20 Notice of Exemption See Note Fixed Fee [e] N
21 Notice of Determination See Note Fixed Fee N

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

PLANNING FEES
Proposed Fee Charge Basis Note
Y'rly
CPIActivity Description
Hourly Rates and Fees for Time & Materials Services
and Fees Not Listed in this Fee Schedule
22 In-House Planning Personnel $175 Per Hour Y
23 Attorney Services Time & Materials Billing N
24 All Other Contract Service Providers Time & Materials Billing, plus 15% Admin Fee
N
[a] Deposit required-Burdened hourly rate charged against deposit. [b] Deposit required-Burdened hour rate plus full cost of map service charged against deposit. [c] Deposit required-Burdened hourly rate plus consultant and/or attorney costs charged against deposit. [d] Requires submission of Processing Agreement Form.
[e] Fee set by State of California/Stanislaus County and may be adjusted each year. [f] May require special studies (noise, traffic, air, etc…) – full cost of studies is responsibility of applicant. $10,000 deposit is required so that staff may begin RFP process towards selection of a consultant to complete necessary study. If study is less than deposit, unused balance will be returned. If amount is more than deposit, the applicant will be required to submit the difference prior to commencement of contract.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

POLICE FEES
# Description Fee Charge Basis Note
Y'rly
CPI
1 Police Report $20 Fixed Fee Y
2 Media Reproduction (e.g., photos, video from City
camera)
$20 Fixed Fee Y
3 Clearance Letter $20 Fixed Fee Y
4 Vehicle Release $200 Fixed Fee Y
5 Repossession Receipt $15 Fixed Fee [a] N
6 Outside Agency Citation Sign-Off $10 Fixed Fee Y
7 Live Scan Administrative Fee $25 Fixed Fee [b] Y
8 Police Loud Party Response [c]
a) 1st Response No Charge Fixed Fee N
b) Each Additional Response in 24-hour period $100 Fixed Fee Y 9 Police False Alarm Response [c]
a) 1st False Alarm Response No Charge Fixed Fee N
b) 2nd False Alarm Response No Charge Fixed Fee N
c) 3rd False Alarm Response $100 Fixed Fee Y
d) 4th False Alarm Response $150 Fixed Fee Y
e) 5th and Each Additional False Alarm Response $200 Fixed Fee Y 10 DUI Accident Cost Recovery Fee Actual Cost,
up to $12,000
Fixed Fee [a] N
11 Subpoenas Actual Cost; with $275 per
day initial amount
Fixed Fee N
12 Concealed Weapon Permit
a) Application Fee (Initial and Renewal) See Stanislaus County Sheriff
Fixed Fee [d] N
b) License Fee (Initial and Renewal) See Stanislaus County Sheriff
Fixed Fee [d] N
c) Psychological Testing Actual Cost Fixed Fee [d] N
d) Modification of Permit $10 Fixed Fee [d] N
[a] Fee established by State of California.
[b] Live Scan fee does not include other fees based on level of service needed, including fees collected on behalf of other agencies. [c] Based on number of false alarms in a 365 day period. [d] Fees set to match Stanislaus County Sheriff's Department fees and State authorized fees for similar services.

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

CERES AMERICAN LEGION MEMORIAL BUILDING (CALMB) RENTAL
Description
Resident /
Non-Profit Rate
Commercial /
Non-Resident Rate Note
Y'rly
CPI
1 Weekday Rates - Monday - Thursday
a) Hourly $70 $100 Y
b) Half-Day $200 $300 Y
c) Full Day $1,060 $1,180 Y
2 Weekend Rates - Friday / Saturday / Sunday
a) Full Day
i) Friday or Sunday $1,060 $1,180 Y
ii) Saturday $1,115 $1,240 Y
3 Other
a) Administration Fee $45 $45 Y
b) Open Flame / Candle Permit $30 $30 Y

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

CERES COMMUNITY CENTER RENTAL
Description
Resident /
Non-Profit Rate
Commercial /
Non-Resident Rate Note
Y'rly
CPI
1 Monday - Thursday - Houlry Rates
a) Small Assembly $80 $110 Y
b) Large Assembly $130 $185 Y
c) Kitchen N/A N/A Y
d) Meeting Room $35 $50 Y
e) Conference Room $20 $30 Y
f) Classroom $20 $30 Y
2 Monday - Thursday - Half-Day Rates (4 hours only)
a) Small Assembly $220 $330 Y
b) Large Assembly $375 $555 Y
c) Kitchen $70 $95 Y
d) Meeting Room $100 $150 Y
e) Conference Room $70 $95 Y
f) Classroom $70 $95 Y
3 Friday - Hourly Rates
a) Meeting Room $35 $50 Y
b) Conference Room $30 $35 Y
c) Classroom $30 $35 Y
4 Monday - Friday - Full Day Rates
a) Small Assembly $1,230 $1,370 Y
b) Large Assembly & Kitchen $1,730 $1,795 Y
c) Kitchen $150 $185 Y
5 Saturday - Hourly Rates
a) Meeting Room $35 $50 Y
b) Conference Room $30 $35 Y
c) Classroom $30 $35 Y
6 Saturday - Full Day Rates
a) Small Assembly $1,295 $1,440 Y
b) Large Assembly & Kitchen $2,235 $2,485 Y

ADDITIONAL INFORMATION
7 Damage Deposit (Refundable)
a) Large Assembly & Kitchen $1,000 $1,000 N
b) Small Assembly $600 $600 N
c) Meeting Rooms $100 $100 N

ATTACHMENT B

EXHIBIT A
ITEM 13
City of Ceres

CERES COMMUNITY CENTER RENTAL
Description
Resident /
Non-Profit Rate
Commercial /
Non-Resident Rate Note
Y'rly
CPI
8 Optional Add-On Fees
a) Stage 8ft. X 16ft. $75 $75 N
b) Stage 8ft. X 24ft. $100 $100 N
c) Podium $35 $35 N
d) Podium w/Mic $75 $75 N
e) Large TV $75 $75 N
f) Cocktail Table (each) $10 $10 N
g) Open Flame/Candle Permit $25 $25 N
h) Security Admin Fee $40 $40 N
i) Small Assembly AV System (Business) $100 $100 N
j) Large Assembly AV System (Business) $150 $150 N

ATTACHMENT B

EXHIBIT A
ITEM 13

ATTACHMENT C
{CW116206.2}
City of Ceres

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN THAT THE CERES CITY COUNCIL will hold a public hearing in the Council Chambers at 2701 Fourth Street, Ceres, CA, on November 12, 2024 at 6:00 p.m. or as soon as possible thereafter, to receive and consider all evidence and reports relative to adoption of a resolution adjusting and adopting various user and regulatory fees

All Interested parties are invited to attend said hearing and express opinions or submit evidence for or against proposal as outlined above.

Further information on the above hearing may be obtained or viewed at the office of the City Clerk, City Hall, 2220 Magnolia Street Ceres, CA 95307 or by telephone at (209) 538-5731.

If a citizen wishes to challenge the nature of the above actions in court, they may be limited to raising only those issues they or someone else raised at the public hearing described in the notice, or in written correspondence delivered to the City of Ceres, at, or prior to the public hearing.

/s/ Fallon Martin, City Clerk

Date Notice Posted: October 30, 2024

ITEM 13
ITEM 13

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: November 12, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford City Manager
CONTACT: Michael R. Beltran II, P.E., Director of Engineering [email protected], (209) 538-5623
SUBJECT: Resolution No. 2024-XXX, Approving of the Five-Year (2024-2028) Capital Improvement Program (CIP) and Integration into the FY25 Budget
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council to adopt a resolution to approve the Five- Year (2024-2028) Capital Improvement Program (CIP) and integrate the CIP into the FY25 Budget.

I. BACKG ROUND:

Each year as part of the budgetary process, the City Council should adopt a five- year Capital Improvement Plan (CIP) pursuant to the California Government Code. Adoption of the CIP requires the City Council to hold a public hearing and adopt a resolution.

As part of this staff report, the resolution with the Five- Year CIP Project List have been attached for the City Council’s approval. During the presentation, a full overview of projects by funding source will be provided. Some of the projects identified and listed in the plan are projects which will be constructed with restricted funds such as development impact fees.

The Planning Commission, on a 3- 1 vote with one commissioner absent, recommended approval of the Five-Year CIP to the City Council. The Planning Commission’s role is to determine whether the individual projects are consistent with the General Plan goals, policies, and principles.

What is a Capital Improvement Program (CIP)?
The CIP is a list of physical improvements that the department heads and City Manager believe the City should fund and build during the five-year period covered by the program.

Projects are considered in light of the General Plan, Public Facility Financing Plan, the City’s overall priorities, the expressed needs of citizens, the merits of each specific ITEM 14
project, financial constraints, and Federal and State restrictions on the use of inter - governmental funds.

Department heads try to minimize expenditures by prioritizing and coordinating multiple projects whenever possible. Also, City Staff tries to minimize the City’s share of construction costs whenever feasible through Federal, State, or County participation.

The CIP is one of the best devices for implementing the General Plan and other goals and policies of the City of Ceres. It can be effective for guiding development, particularly in relation to urban expansion policies.

Benefits of Capital Improvement Programming
• Implements the City’s General Plan (particularly the circulation, land use, and public facilities elements)
• Encourages early review of priorities
• Provides opportunities for coordination among projects with respect to location, function, and timing
• Utilizes public input to assist with sites for needed projects and where advance acquisition should occur
• Provides for long-range financial planning

Ultimately, the City Council is responsible for selection of the Capital Improvement Program projects and their prioritization.

Five Y
ear Capital Improvement Plan FY2024-2028

Attached is the proposed CIP for Fiscal Year 2024-2028 for City Council’s approval. The project list continues to provide a balance of projects city -wide including street improvements, public safety, quality of life, facility maintenance and wastewater system improvements based on the priorities of the City Council. Projects are categorized by funding source, some of which are restricted funds that must be used to increase capacity of infrastructure and for purposes consistent with the specified impact fee.

Below is an overview of several key project categories.

Street Improvement Projects
Several street improvement projects are included with a variety of funding sources such as Measure L, Measure L Regional, SB1, CDBG, HSIP, CMAQ and Impact Fees. City Council approved multiple street rehabilitation and slurry seal projects in this and previous fiscal years, which will be funded through the above-mentioned funds. Funds have been allocated this fiscal year to perform necessary traffic studies as well as associated improvements to address traffic congestion, circulation capacity and public safety. CDBG funds have been programmed to enhance the Morrow Village Subdivision area in the City.

ITEM 14
Public Safety Projects
The Fire Department Training Facility will be receiving a new Fire Training Tower that will benefit the entire region.

Quality of Life Projects
Various funds will be used in upgrading certain portions of parks. Currently, Smyrna Park will be receiving some additional playground equipment and Ochoa Park has new amenities that were paid for with funds in this CIP.

Water System
The Water Master Plan is currently underway and will provide a list of system improvements which will be incorporated into future CIPs. A workshop presenting the Water Master Plan to the City Council is anticipated in the first quarter of the 2025 calendar Year, with an integrated CIP between the Water Wells, Surface Water, and the distribution system. Funds have been programmed over several fiscal years to address these types of projects.

Also included is the design and construction of the 18- inch Surface Water Transmission Main extension on Hatch Road. The design portion of this project is nearly complete, and construction costs are estimated at $5 to $6 million. These projects have been added to the CIP.

Wastewater System
The Wastewater Master Plan is currently underway and will provide a list of system improvements which will be incorporated into future CIPs. A workshop presenting the Wastewater Master Plan to the City Council is anticipated in the first quarter of the 2025 calendar year, with an integrated CIP between the lift stations, collection system and the wastewater treatment plant. The most critical component of the WWTP is the tertiary improvements to the plant that will allow the City to treat all of its wastewater. Currently, the City depend on neighboring cities to treat 1.5 - 2 million gallons per day. Funds have been programmed over several fiscal years to address this issue. These projects have been added to the CIP.

II.

REASONS FOR RECOMMENDATION:

The City has not approved a Five - Year CIP since 2020. The Five – Year CIP should be presented annually to the planning commission for conformance to the General Plan and adopted by the City Council with each City Fiscal Year budget. Additionally, there are statutory requirements that must be met by the City which require the adoption of the CIP.

III. F ISCAL IMPACTS :

The Finance Department has reviewed both the Five-Year CIP. All projects in the 2022 - 2023, 2023 – 2024, and 2024 - 2025 are funded to a certain extent or awaiting grant dollars for construction. For Fiscal Years 2026 and beyond, the numbers provided are estimates and could change.

ITEM 14
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This CIP is in conformance with the Ceres 2035 General Plan and the G oals of the Strategic Plan
V. PO LICY ALTERNATIVES:

City Council can choose to direct staff add, delete, or modify projects within the CIP or reject the CIP in its entirety.

VI. I NTERDEPARTMENTAL COORDINATION:

The Engineering Department has coordinated with the Public Works and Finance Departments.

VII. P UBLIC PARTICIPATION:

There are no committees, public participation events needed or anticipated for this project.

VIII. EN VIRONMENTAL REVIEW :

N/A
IX. STEPS FOLLOWING APPROVAL:

Following approval of this item, the Five- Year CIP, will be integrated into the budget document. The Finance Director will make the appropriate accounting entries.

Approved by: ______________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – 5-Year Capital Improvement Program

3. Attachment C – Notice of Public Hearing

ITEM 14

ATTACHMENT A

RESOLUTION NO. 2024-XXX

APPROVING OF THE FIVE-YEAR (2024-2028) CAPITAL IMPROVEMENT PROGRAM (CIP) AND INTEGRATION INTO THE FY25 BUDGET

CITY COUNCIL
City of Ceres, California

WHEREAS, the Five- Year Capital Improvement Program is approved and adopted into the FY24/25 budget; and

WHEREAS, the dollar figures provided in FY22/23, FY23/24, and FY24/25 have been fully allocated to the projects as shown; and

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the five-year (2024-2028) Capital Improvement Program (CIP) and its integration into the FY24/25 budget.

BE IT FURTHER RESOLVED THAT the Five-Year Capital Improvement Program documents are filed with the Director of Finance of the City of Ceres.

PASSED AND ADOPTED this 12
th day of November 2024, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_____________________________
Javier Lopez, Mayor
ATTEST:

__________________________________
Fallon Martin, City Clerk
ITEM 14
ITEM 14

CAPITAL IMPROVEMENT PROJECT SUMMARY
1 2 3 4 5
2023-2024 2024-2025 2025-2026
(Estimated)
2026-2027
(Estimated)
2027-2028
(Estimated)

GENERAL FUND
Security Improvements General Fund 100 10095-176000 1760 10,162

AMERICAN RESCUE PLAN ACT FUND
Police Building Security System ARPA 219 21995-800500 PD2222 32,289 Upgrade Duty Gear Storage Room APRA 219 21995-800500 PD2224 2,148 Ochoa Park Irrigation, Sod, and Landscape ARPA 219 21995-800500 PW2221 2,056,200 Whitmore Park Gazebo APRA 219 21995-800500 2517 500,000

EASTGATE STORM DRAIN BENEFIT
Lower Riverbluff - Phase 1 ESDB 248 24895-160200 1602 33,321

STREET EXPANSION FUND
Service / Mitchell Interchange Improvements SEF 251 25195-151500 1515 540,257 Service / Mitchell Street Improvements SEF 251 25195-161200 1612 39,872

NEIGHBORHOOD PARKS
Lower Riverbluff - Phase 1 Neighborhood Parks 253 25395-160200 1602 65,168 Park Improvements Neighborhood Parks 253 25395-170500 1705 40,435 Ochoa Park Public Outreach Neighborhood Parks 253 25395-800500 ENG2313 - Smyrna Park Neighborhood Parks 253 25395-800500 PRK2301 3,902 Ochoa Park Irrigation, Sod, and Landscape Neighborhood Parks 253 25395-800500 PW2221 163,900 Phase IVA Design Lower River B Neighborhood Parks 253 25395-501900 5019 6,184

FEDERAL TRANSPORTATION FUNDING
Service / Mitchell Interchange Improvements 268 26895-151500 1515 100,000 Hatch / Eastgate Bike Path ATP 268 26895-800500 ENG2203 290,941 STBG Whitmore, Morgan to Crows Landing STBG 268 26895-800500 ENG2204 527,460 Capital Improvement Projects Carry-over
from 2022-
2023
Potential Funding
Source Total Funded
From
Project
Number
Estimated Cost
Beyond 2027-
2028
Five Year Program - New Funding Projected FY 2023-24 thru 2027-2028 Fund
No. Account No.

PFFP
Program
Number
5-year Capital Improvement Program

ATTACHMENT B
ITEM 14

CAPITAL IMPROVEMENT PROJECT SUMMARY
1 2 3 4 5
202
3-2024 2024-2025 2025-2026
(Estimated)
2026-2027
(Estimated)
2027-2028
(Estimated)
Capital Improvement Projects Carry-over
from 2022-
2023
Potential Funding
Source Total Funded
From
Project
Number
Estimated Cost
Beyond 2027-
2028
Five Year Program - New Funding Projected FY 2023-24 thru 2027-2028 Fund
No. Account No.

PFFP
Program
Number

FEDERAL TRANSPORTATION FUNDING CON'T
CMAQ Bike Lane Corridors (074) CMAQ 268 26895-800500 ENG2226 354,147 HSIP Mitchell Road Corridor Improvements HSIP 268 26895-800500 ENG2228 71,190 391,500 HSIP Signalized Intersection Improvements HSIP 268 26895-800500 ENG2229 118,980 547,380 Smyrna Park CACG 268 26895-800500 PRK2301 32,448 2,436,997 Moffett Road Rehabilitation STBG 268 26895-800500 2407 120,000 Central & Hackett Pedestrian Safety Corridor ATP 268 26895-800500 2519 2,495,000 MEASURE "L" LOCAL ROADS
Service / Mitchell Interchange Improvements Measure L Regional 271 27195-151500 1515 877,564 2,882,642 Morow Village Sidewalk Improvements Measure L 271 27195-800500 ENG2202 154,304 Hatch / Eastgate Bike Path Measure L 271 27195-800500 ENG2203 82,509 7,526 Morgan Road Improvements Measure L 271 27195-800500 ENG2207 150,000 HSIP Mitchell Road Corridor Improvements Measure L 271 27195-800500 ENG2228 22,910 43,500 HSIP Signalized Intersection Improvements Measure L 271 27195-800500 ENG2229 28,220 60,820 General Street Assessment and Planning Measure L 271 27195-800500 ENG2303 189,620 500,000 Traffic and Safety Improvements Measure L 271 27195-800500 2403 200,000 Annual Pavement Rehabilitation Measure L 271 27195-800500 2404 200,000 Pavement Management Program Measure L 271 27195-800500 2405 30,000 Morow Village Sidewalk Improvements Measure L 271 27195-800500 2406 154,304 Moffett Road Rehabilitation Measure L 271 27195-800500 2407 Traffic Operations System Upgrades and Improvements Measure L 271 27195-800500 2414 150,805 5-year Capital Improvement Program

ATTACHMENT B
ITEM 14

CAPITAL IMPROVEMENT PROJECT SUMMARY
1 2 3 4 5
20 23-2024 2024-2025 2025-2026
(Estimated)
2026-2027
(Estimated)
2027-2028
(Estimated)
Capital Improvement Projects Carry-over
from 2022-
2023
Potential Funding
Source Total Funded
From
Project
Number
Estimated Cost
Beyond 2027-
2028
Five Year Program - New Funding Projected FY 2023-24 thru 2027-2028 Fund
No. Account No.

PFFP
Program
Number
MEASURE "L" LOCAL ROADS CON'T
Eastgate Concrete ADA Evaluation Measure L 271 27195-800500 2416 700,000 Traffic Signal Timing Optimization Measure L 271 27195-800500 2418 75,000 Fruitridge Gardens Pavement Resurfacing Measure L 271 27195-800500 2512 372,705 Northridge Heights Pavement Resurfacing Measure L 271 27195-800500 2513 474,595 Peachwood Estates Pavement Resurfacing Measure L 271 27195-800500 2514 Central & Hackett Pedestrian Safety Corridor Measure L 271 27195-800500 2519 117,000 Crows Landing Road Rehabilitation Measure L 272 27195-800501 2520 1,000,000 Richland Avenue Sidewalk Measure L 271 27195-800500 2522 400,000 Downtown Rehabilitation Measure L 271 27195-800500 2528 1,000,000 5,000,000 Transit Center Measure L 271 27195-800500 Future 1,000,000 Richland Avenue Reconstruction, Hatch to Herndon Measure L 271 27195-800500 Future 3,000,000 Central Avenue Reconstruction, Davis to Promenade Measure L 271 27195-800500 Future 2,000,000 Central Avenue Reconstruction, Railroad to Pine Measure L 271 27195-800500 Future 2,000,000 Lu Ran Estates 1&2 Pavement Resurfacing Measure L 271 27195-800500 Future 1,000,000 Lynley Manor 1&2 Pavement Resurfacing Measure L 271 27195-800500 Future 1,200,000 Northridge Pavement Resurfacing Measure L 271 27195-800500 Future 1,500,000

STANCOG NON-MOTORIZED
CMAQ Bike Lane Corridors (074) StanCOG Non-Motor 274 27495-800500 ENG2226 60,884

ROAD MAINTENANCE AND REHABILITATION PROGRAM
STBG Whitmore, Morgan to Crows Landing SB1 277 27795-800500 ENG2204 402,642 Moffett Road Rehabilitation SB1 277 27795-800500 2407 15,547 Crows Landing Road Rehabilitation SB1 277 27795-800500 2520 1,472,501 5-year Capital Improvement Program

ATTACHMENT B
ITEM 14

CAPITAL IMPROVEMENT PROJECT SUMMARY
1 2 3 4 5
20 23-2024 2024-2025 2025-2026
(Estimated)
2026-2027
(Estimated)
2027-2028
(Estimated)
Capital Improvement Projects Carry-over
from 2022-
2023
Potential Funding
Source Total Funded
From
Project
Number
Estimated Cost
Beyond 2027-
2028
Five Year Program - New Funding Projected FY 2023-24 thru 2027-2028 Fund
No. Account No.

PFFP
Program
Number

COMMUNITY DEVELOPMENT BLOCK GRANT
CDBG Project CDBG 291 29195-200400 2004 -
Morrow Village Sidewalk Improvements CDBG 291 29195-800500 2406 246,607

RECREATION FACILITY DEVELOPMENT
Whitmore Park Gazebo RFD 297 29795-800500 2517 - 208,214

SURFACE WATER CAPITAL FUND
Surface Water Treatment Facility SRF WTR 428 42895-800500 WTR2123 -

PUBLIC FACILITY FEES
Update PFF Fees PFF 499 49995-161100 1611 50,000
Security Improvements PFF 499 49995-176000 1760 81,001
PFF Update PFF 499 49995-176300 1763 80,000
Firestation 3 Traning Facility Site Phase 1 PFF 499 49995-200100 2001 26,507 Infrastructure Masterplans and Studies PFF 499 49995-800500 2412 100,000 2023 Nexus Study PFF 499 49995-800500 2413 94,626
Fire Training Facility Phase 2 PFF 499 49995-800500 2521 300,000 100,000 Corp Yard Facility Improvements PFF 499 49995-800500 2523 617,237 100,000 Transit Center Parking Structure PFF 499 49995-800500 Future 13,000,000 Transit Center PFF 499 49995-800500 Future 1,000,000

WATER FUND
General Plan Update and EIR Water 527 52795-150500 1505 31,073 29,066 SCADA System Improvements Water 527 52795-152600 1526 130,493 5-year Capital Improvement Program

ATTACHMENT B
ITEM 14

CAPITAL IMPROVEMENT PROJECT SUMMARY

1 2 3 4 5
2 023-2024 2024-2025 2025-2026
(Estimated)
2026-2027
(Estimated)
2027-2028
(Estimated)
Capital Improvement Projects Carry-over
from 2022-
2023
Potential Funding
Source Total Funded
From
Project
Number
Estimated Cost
Beyond 2027-
2028
Five Year Program - New Funding Projected FY 2023-24 thru 2027-2028 Fund
No. Account No.

PFFP
Program
Number

WATER FUND CON'T
System Improvements Water 527 52795-173900 1739 24,743
Urban Water Management Plan Update Water 527 52795-201100 2011 75,000 Irrigation System Improvements / Water Cons Water 527 52795-201300 2013 30,948 Annual Well Head Treatment FY21 Water 527 52795-800500 WTR2113 1,029,093 Water Conservation System Improvements Water 527 52795-800500 WTR2115 100,000 Well 22 Wellhead Treatment Water 527 52795-800500 WTR2211 1,429,200 2,215,000 Well 35 Wellhead Treatment Water 527 52795-800500 WTR2212 895,100 Paint/Maint Of Balker Reservoir Pum Water 527 52795-800500 WTR2213 250,000 Water Main Replacement- Shushawn Dr Water 527 52795-800500 WTR2307 404,870 Public Works Water Departement Rockefeller Site Water 527 52795-800500 2402 1,800,000 Water Main Hatch Road - Phase 1 Water 527 52795-800500 2409 2,760,000 Well Site Corrosion Repair at Various Locations Water 527 52795-800500 2411 250,000 Infrastructure Masterplans and Studies Water 527 52795-800500 2412 165,000 Well 41 Tie In Water 527 52795-800501 2518 49,500
Corp Yard Facility Improvements Water 527 52795-800500 2523 400,000 6th Street, Parkside, Woodacres Water Mains Water 527 52795-800500 2524 935,894 Water Main Hatch Road - Phase 2 Water 527 52795-800500 2525 1,250,000 Water Main Hatch Road - Phase 3 Water 527 52795-800500 Future 1,250,000 Well 14 Replacement Water 527 52795-800500 Future 4,250,000 Well 23 Replacement Water 527 52795-800500 Future 4,250,000 5-year Capital Improvement Program

ATTACHMENT B
ITEM 14

CAPITAL IMPROVEMENT PROJECT SUMMARY

1 2 3 4 5
2 023-2024 2024-2025 2025-2026
(Estimated)
2026-2027
(Estimated)
2027-2028
(Estimated)
Capital Improvement Projects Carry-over
from 2022-
2023
Potential Funding
Source Total Funded
From
Project
Number
Estimated Cost
Beyond 2027-
2028
Five Year Program - New Funding Projected FY 2023-24 thru 2027-2028 Fund
No. Account No.

PFFP
Program
Number

WATER FUND CON'T
Well 32 Replacement Water 527 52795-800500 Future 4,250,000 SRWA Phase 2 Expansion Water 527 52795-800500 Future 8,000,000 River Bluff Pump Station Expansion Water 527 52795-800500 Future 400,000 1 MG Storage Tank Water 527 52795-800500 Future 2,000,000 1 MG Storage Tank Pump Station Water 527 52795-800500 Future 1,500,000 SRWA South Transmission Main Water 527 52795-800500 Future 6,500,000

WATER QUALITY SINKING FUND
Well Head Treatment WQSF 528 52895-201600 2016 500,000
Well Head Treatment FY21 WQSF 528 52895-800500 WTR2118 500,000 Blaker Pumping Station Improvements WQSF 528 52895-800500 WTR2119 250,000

WATER SUPPLY AND EXTENSION
Water System Improvements WSE 540 54095-201500 2015 200,000 Infrastructure Masterplans and Studies WSE 540 54095-800500 2412 - 165,000 6th Street, Parkside, Woodacres Water Mains WSE 540 54095-800500 2524 164,735 Water Main Hatch Road - Phase 2 WSE 540 54095-800500 2525 1,250,000 Water Main Hatch Road - Phase 3 WSE 540 54095-800500 Future 1,250,000 Well 14 Replacement WSE 540 54095-800500 Future 3,290,000 Well 23 Replacement WSE 540 54095-800500 Future 3,290,000 Well 32 Replacement WSE 540 54095-800500 Future 3,290,000 SRWA Phase 2 Expansion WSE 540 54095-800500 Future 8,000,000 River Bluff Pump Station Expansion WSE 540 54095-800500 Future 400,000 5-year Capital Improvement Program

ATTACHMENT B
ITEM 14

CAPITAL IMPROVEMENT PROJECT SUMMARY

1 2 3 4 5
2 023-2024 2024-2025 2025-2026
(Estimated)
2026-2027
(Estimated)
2027-2028
(Estimated)
Capital Improvement Projects Carry-over
from 2022-
2023
Potential Funding
Source Total Funded
From
Project
Number
Estimated Cost
Beyond 2027-
2028
Five Year Program - New Funding Projected FY 2023-24 thru 2027-2028 Fund
No. Account No.

PFFP
Program
Number
WATER SUPPLY AND EXTENSION CON"T
1 MG Storage Tank WSE 540 54095-800500 Future 2,000,000 1 MG Storage Tank Pump Station WSE 540 54095-800500 Future 1,500,000 SRWA South Transmission Main WSE 540 54095-800500 Future 6,500,000

SEWER MAIN LINE FUND
Infrastructure Masterplans and Studies SML 550 55095-800500 2412 425,000 WWTP Tertiary Improvements SML 550 55095-800500 2510 80,000,000 Crows Landing Road Rehabilitation SML 550 55095-800501 2520 425,000 North Ceres Pump Station and Force Main SML 550 55095-800500 Future 6,500,000 North Ceres 24" Downstream Upsizing SML 550 55095-800500 Future 4,000,000 WWTP Tertiary Effluent SML 550 55095-800500 Future 20,000,000

SEWER SERVICE LINE FUND
Storm Drain Master Plan Sewer 567 56795-132300 1323 121,062 73,384 General Plan Update and EIR Sewer 567 56795-150500 1505 31,073 Upgrade Storm Lift Station Sewer 567 56795-161800 1618 56,782 Install Meter / Valves / Controls Sewer 567 56795-171200 1712 250,000 Plant Upgrades Sewer 567 56795-172600 1726 143,495
Export Pipe Line Maintenance Sewer 567 56795-173100 1731 447,738 Fowler East Lift Station Sewer 567 56795-173300 1733 250,000 Richland Market Lift Station Sewer 567 56795-173500 1735 250,000 WWTP Upgrades Sewer 567 56795-200700 2007 100,000
5-year Capital Improvement Program

ATTACHMENT B
ITEM 14

CAPITAL IMPROVEMENT PROJECT SUMMARY

1 2 3 4 5
2 023-2024 2024-2025 2025-2026
(Estimated)
2026-2027
(Estimated)
2027-2028
(Estimated)
Capital Improvement Projects Carry-over
from 2022-
2023
Potential Funding
Source Total Funded
From
Project
Number
Estimated Cost
Beyond 2027-
2028
Five Year Program - New Funding Projected FY 2023-24 thru 2027-2028 Fund
No. Account No.

PFFP
Program
Number

SEWER SERVICE LINE FUND CON'T
Costa Field L/S Remove/Replacement Wet Well Sewer 567 56795-800500 SWR2311 150,000 1,000,000 WWTP Administration Upgrades and Improvements Sewer 567 56795-800500 2401 125,000 425,000 Moffett Road Rehabilitation Sewer 567 56795-800500 2407 1,550,000 Service Road and Morgan Road Storm Drain Improvements Sewer 567 56795-800500 2408 350,000 Infrastructure Masterplans and Studies Sewer 567 56795-800500 2412 175,000 Richland Sanitary Sewer Sewer 567 56795-800500 2417 2,061,014 Lucchessi Lane Sewer Replacement Sewer 567 56795-800500 2516 1,119,025 Walgreens Lift Station Sewer 567 56795-402800 4028 572,000 Corp Yard Facility Improvements Sewer 567 56795-800500 2523 399,190 Don Pedro Lift Station Improvements Sewer 567 56795-800500 732,859 Roeding Heights Lift Station Improvements Sewer 567 56795-800500 732,859 North Ceres Pump Station and Force Main Sewer 567 56795-800500 Future 6,500,000 North Ceres 24" Downstream Upsizing Sewer 567 56795-800500 Future 4,000,000 WWTP Tertiary Effluent Sewer 567 56795-800500 Future 15,000,000

STANCOG DIAL A RIDE
ACE Station Improvements SDAR 571 57195-174900 1749 7,600

BUILDING MAINTENANCE
Whitmore Park Gazebo Upgrades BLDG 679 67995-200200 2002 75,000 TOTAL: CITY FUNDS 18,456,857 21,731,070 11,454,540 12,200,000 6,500,000 156,290,000 56,130,000 5-year Capital Improvement Program

ATTACHMENT B
ITEM 14

City of Ceres

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN THAT THE CERES CITY COUNCIL will hold a public hearing in the Council Chambers at 2701 Fourth Street, Ceres, CA, on November 12, 2024, at 6:00 p.m. or as soon as possible thereafter, to receive and consider all evidence and reports relative to adoption of a resolution of the City Council of the City of Ceres approving the City of Ceres’ 5-Year Capital Improvement Program.

The Capital Improvement Program is a list of physical improvements the department heads and City Manager believe the City should fund and build during the five-year period covered by the program. Projects are considered in light of the General Plan, Public Facility Financing Plan, the City’s overall priorities, the expressed needs of citizens, the merits of each specific project, financial constraints, and Federal and State restrictions on the use of inter-governmental funds.

All Interested parties are invited to attend said hearing and express opinions or submit evidence for or against proposal as outlined above.

Further information on the above hearing may be obtained or viewed at the office of the City Clerk, City Hall, 2220 Magnolia Street Ceres, CA 95307 or by telephone at (209) 538-5731.

If a citizen wishes to challenge the nature of the above actions in court, they may be limited to raising only those issues they or someone else raised at the public hearing described in the notice, or in written correspondence delivered to the City of Ceres, at, or prior to the public hearing.

/s/ Fallon Martin, City Clerk

Date Notice Posted: October 30, 2024

ATTACHMENT C
ITEM 14
ITEM 14

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Bret Silveira, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: November 12, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Michael R. Beltran II, P.E., Director of Engineering Services/City Engineer [email protected], (209) 538-5775 SUBJECT: Discussion on the Status of the SR99 Service/Mitchell Road Interchange Design Review and Conceptual Alternatives
RECOMMENDED COUNCIL ACTION:

Discussion only, no action required.

I. BACKGROUND:

NV5, Inc. (formerly known as Nolte Associates) has been involved with the SR99 Service Road/Mitchell Road Interchange from project initiation. Their current Contract with the City was originally executed in 2006 and was intended to move the Interchange pr oject to the next step. The agreement has been amended thirteen (13) times to include additional work items associated with project changed conditions and progress towards final design. Recent amendments included: Amendment No. 9 (Resolution No. 2018-065) for the preparation of the 65% Plans, Specifications, and Estimates (PS&E); Amendment No. 10 (Resolution No. 2019- 10) for preparation of the Project Approval/Environmental Document (PAED); Amendment No. 11 (Resolution No. 2021- 11) for the preparation of the 95% PS&E; Amendment No. 12 (Resolution No. 2022 -115) for increase the 95% PS&E budget; and Amendment No. 13 for design modifications and environmental assessment. The total cost of the contract plus amendments is approximately $11,500,000
The cost of th e subject project was approximately $103,000,000. Due to the extended project timeline, the cost has ballooned to approximately $220,000,000 - $250,000,000 according to NV5 estimates. Dokken served as an independent review to the NV5 design.

In analyzing the existing design Dokken estimated that the City could save approximately $25,000,000. Unfortunately, that does not bring the project to a cost that could feasibly be constructed.

ITEM 15
Dokken provided a conceptual alternative that has an approximate cost of $86,000,000 to $105,000,000, excluding right of way acquisitions which is estimated to be $10,000,000 - $15,000,000.

II. REASONS FOR RECOMMENDATION:

N/A
III. FISCAL IMPACTS:

N/A
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This is in conformance with the priority of the Strategic Plan to improve the City’s infrastructure and circulation in the region.

V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

N/A

Approved by: ____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Presentation

ITEM 15

CITY OF CERES
SER
VICE /

MITCHELL

INTERCHANGE

PROJECT

ATTACHMENT A
ITEM 15
AGENDA

Background

C
urrent Project

Potential Project

Recap

Questions

ATTACHMENT A
ITEM 15

1. CONTRACT EXECUTED
A.
2003
B. 2006

2. AMENDMENTS
A. PA/ED
B. BIOLOGICAL
C. DESIGN

3. PROJECT REPORT

4. MEASURE L REGIONAL

5. CEQA REVALIDATION

6. RIGHT OF WAY

7. DESIGN REVIEW

BACKGROUND

ATTACHMENT A
ITEM 15

CURRENT PROJECT
DI

VERGING DIAMOND

INTERCHANGE

ATTACHMENT A
ITEM 15
CURRENT PROJECT –
DI

VERGING DIAMOND

INTERCHANGE

Moving mainline of SR99

Overall costs

Feasibility to Construct

Design Review

ATTACHMENT A
ITEM 15

ATTACHMENT A
ITEM 15

POTENTIAL PROJECT

ATTACHMENT A
ITEM 15

POTENTIAL
PR
OJECT

ATTACHMENT A
ITEM 15

ATTACHMENT A
ITEM 15
RECAP

20+
year project

Feasibility to Construct

Alternatives

ATTACHMENT A
ITEM 15