Agenda — Ceres City Council, January 13, 2025

AGENDA
Amendment #1
Dated: January 9, 2025

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA

City Council Chambers, 2701 Fourth Street
Monday, January 13, 2025 at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER

Mayor Lopez

ROLL CALL

Mayor: Javier Lopez
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Cerina Otero (District 3); Daniel A. Martinez (District 4)

INVOCATION

Invocation by Tim Giannosa, Big Valley Grace Community Church.

Click this link to join the webinar:
https://us02web.zoom.us/j/89973328588?pwd=oFVCR1RvmorObTd3g3qJcqtPtidiG4.1

Webinar ID: 899 7332 8588; Passcode: 844327; or Dial: (669) 900-6833

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING THE CITY CLERK AT [email protected] BEFORE 4:00 PM THE DAY OF THE MEETING. INCLUDE THE AGENDA ITEM NUMBER OR PUBLIC COMMENT PERIOD IN THE SUBJECT LINE OF THE EMAIL. THE CLERK MAY READ WRITTEN COMMENTS INTO THE RECORD, IF SPECIFICALLY REQUESTED TO DO SO AT THE BEGINNING OF YOUR EMAIL. YOUR

WRITTEN COMMENT WILL BE DISTRIBUTED TO THE CITY COUNCIL AND KEPT ON FILE AS PART OF THE OFFICIAL RECORD OF THE COUNCIL MEETING.

If you have any questions on how to attend virtually or are encountering difficulties connecting to the meeting, please contact the City Clerk at [email protected].

AGENDA
Regular City Council Meeting
January 13, 2025

Page 2 ends

PLEDGE OF ALLEGIANCE

Pledge of Allegiance led by Mayor Lopez.

PRESENTATIONS

A. Recognize Outgoing Planning Commissioners Robert Kachel and Gary Del Nero

B. Design-Build Institute of America – National Award of Merit Recipient (Regional Surface Water Supply Project)

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes).

While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non-agenda items. Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is not on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are entitled to address the City Council on any agenda item subject to the 5-minute provision.

CONFLICT OF INTEREST DECLARATION

APPOINTMENTS TO BOARDS/COMMISSIONS

C. Appointment of a Vice Mayor for a Two-Year Term

D. Confirmation of the 2025 Mayoral Appointments to Boards, Commissions, and Committees

CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration.

Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.

1. Clerks Report of Posting. The agenda of the January 13, 2025 City Council Meeting was Posted on Wednesday, January 8, 2025. (City Clerk)

2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)

3. Approval of Minutes for the December 9, 2024 Regular City Council Meeting. (City Clerk)

AGENDA
Regular City Council Meeting
January 13, 2025

Page 3 ends

4. Approval of Minutes for the December 9, 2024 Special City Council Meeting. (City Clerk)

5. Register of Audited Demand (s) Dated November 20, 2024 through December 11, 2024. (Esenwein)

6. Resolution No. 2025-XXX, Approving the General Services Agreement for the Planning and Engineering Security Improvements Project to Artisan Design Group, Inc., Authorizing a 5% Contingency, and Authorizing the City Manager to Execute the Contract. (Beltran)

7. Resolution No. 202 5-XXX, Approving the Donation of K9 Kekoa to the Ceres Police K9 Association and Transferring the Ownership of K9 Kekoa from the Ceres Police K9 Association to the City of Ceres Police Department. (Perry)

8. Resolution No. 2025 -XXX, Approving the Acceptance of the State of California Office of Traffic Safety Special Traffic Enforcement Program (STEP) Grant and Approves a Budget Amendment to Appropriate the Funds. (Perry)

9. Resolution No. 2025-XXX, Approving Payment to Don Pedro Pump Company for Emergency Booster Pump Repairs Performed at Blaker Reservoir Water Tanks . (Royal)

10. General Correspondence – Information Only
a. Public Works Monthly Report for November 2024 (Royal)

11. Resolution No. 2025 -XXX, Approving Amendment 2 for the Memorandum of Understanding with the Stanislaus Council of Governments for the Final Suballocation of the Regional Early Action Planning Grant, Authorizing a Budget Amendment, and Authorizing the City Manager to Execute the Am endment. (Simvoulakis)

12. Resolution No. 202 5-XXX, A pproving a Two (2) Year Agreement with Turlock Youth Sports Foundation f or Organization and Conduct of Adult Basketball and Authorizing the City Manager to Execute the Agreement. (Chavez)

13. Resolution No. 202 5-XXX, A pproving a Two (2) Year Agreement with Turlock Youth Sports Foundation for Organization and Conduct of Youth Basketball Programs and Authorizing the City Manager to Execute the Agreement. (Chavez)

14. Resolution No. 202 5-XXX, Approving the Construction Contract with Paradigm Construction, Inc. for the Wastewater Treatment Plant Administration Building Upgrade, Authorizing a 20% Contingency and Authorizing the City Manager to Execute the Contract. (Royal)

AGENDA
Regular City Council Meeting
January 13, 2025

Page 4 ends

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

UNFINISHED BUSINESS

None

PUBLIC HEARING

None

NEW BUSINESS

None

DISCUSSION ITEMS

15. Consideration of Removal of the Fishing Restriction at the River Bluff Regional Park Lower Terrace Retention Pond. (Royal)

COUNCILMEMBER REFERRALS
Councilmembers request to have an agenda item placed on a future agenda (pursuant to Chapter 2 - City Council Meetings, J-8. City Council Referrals/Determination of Items for Agenda).

None

REPORTS
At this time, any Councilmembers or City staff will make a brief announcement or report on his/her activities.

Each person will be given 3 – 5 minutes as stated in the City Council Rules and Procedures adopted June 2024.

• Mayor
• City Council
• City Manager
• City Attorney
• Departments

CLOSED SESSION

16. Conference with Legal Counsel – Anticipated Litigation , Cal. Gov’t Code §54956.9(d)(2)
“For the purposes of this section, litigation shall be considered pending when any of the following circumstances exist… A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circum stances, there is a significant exposure to litigation against the local agency.” Potential Case: 1 case

AGENDA
Regular City Council Meeting
January 13, 2025

Page 5 ends

17. Conference with Legal Counsel – Existing Litigation , Cal. Gov’t Code §54956.9(d)(1)
“For purposes of this section, litigation shall be considered pending when any of the following circumstances exist… Litigation, to which the local agency is a party, has been initiated formally.” Name of Case: Tom Mitsopoulas vs. City of Ceres; Stanislaus Superior Court Case No. CV-24-009325

18. Liability Claims, Cal. Gov. Code §54956.95
Claimant: Whitmore Stations, Inc./Gurdip Ghag
Agency Claimed Against: City of Ceres

REPORT FROM CLOSED SESSION

ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on January 27, 2025 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

Council Agenda:

The City Council agenda is available for public review on the City’s website at www.ci.ceres.ca.us and posted at the time and places noted above.

Related Materials:

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office at City Hall located at 2220 Magnolia Street, Ceres, CA during normal business hours. Persons with questions concerning any agenda item may call the City Clerk’s Office at (209) 538 - 5731.

Notice regarding Americans with Disabilities Act:

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an alternative format, please contact the city clerk’s office at (209) 538 - 5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II).

AFFIDAVIT OF POSTING

I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for th e Regular City Council Meeting was posted on Wednesday, January 8, 2025, at the following locations in Ceres:

• Community Center Display Case – 2701 Fourth Street

__________________________________________________________________________________________________________________________________________________________ Fallon Martin, City Clerk

Design-Build Institute of
America (DBIA)
National Award of Merit
Recipient
Regional Surface Water Supply
Project
ITEM B
Design Build Construction Highlights
• Final Contract amount $197,255,475
• $185M State Revolving Fund Low Interest Loan
• $38M in Grant Awards
• 55 Change orders
• Construction Change Orders 0.85% of Final Contract Amount • 640,746 Total Project Construction hours
• 42 Month Construction Duration
• Safety Performance
• Total Recordable Incident Rate of 0.94 to the Industry Average of 3.9 • DART rate of 0.31 vs Industry Average of 2.1
ITEM B
ITEM B
ITEM B
ITEM B
ITEM B

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James C
asey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE:

TO:

FROM:

CONTACT:

SUBJECT:

January 13, 2025
Mayor and City Council
Douglas D. Dunford, City Manager
Fallon Martin, City Clerk
[email protected], (209) 538-5731
Appointment of a Vice Mayor for a Two-Year Term
RECOMMENDED COUNCIL ACTION:

City Council to appoint a Vice Mayor for a tw
o-year term.

I. BACKGROUND:

City Council Rules and Procedures , Chapter I, Section F (Vice Mayor Select ion) states,
“The Vice Mayor shall be appointed by the City Council for a two-year term at the first meeting in December. If, in any year in which an election for Mayor or Council takes place, and the first meeting in December occurs prior to the certification of the election results, then action under this section shall be delayed to the next meeting of the City Council, either regular or special.”
Councilmember Silveira was appoi nted to the role of Vice Mayor during the January 9, 2023, City Council meeting for a two-year term, expiring December 2024.

II. REASONS FOR RECOMMENDATION:

City Council Rules and Procedures requires the City Council to appoint a Vice Mayor every two years.

III. FISCAL IMPACTS:

N/A
IV. EXISTING POLICY / RELATION SHIP TO THE STRATEGIC PLAN:

N/A
ITEM C
V. POLICY ALTERNATIVES:

N/A
VI. INT
ERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC
PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. ST
EPS FOLLOWING APPROVAL:

The Vice Mayor appointment would go into effect immediately and the term would expire December 2026.

Approved by: _____________________
Douglas D. Dunford,
City Manager
ITEM C

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 13, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Fallon Martin, City Clerk
[email protected], (209) 538-5731
SUBJECT: Confirmation of the 2025 Mayoral Appointments to Boards, Commissions, and Committees
RECOMMENDED COUNCIL ACTION:

Council concurrence of the 2025 mayoral appointments to boards, commissions, and committees.

I. BACKGROUND:

Each year, the Mayor makes his recommendat ions for appointment to various boards, commissions, and committees. The Mayor made his initial list for committee assignments and will lead the discussion regarding the preferences in terms of assignments. The final list will then be subject to ratification by the Council. The list of 2025 City Council Appointments is attached as Attachment A.

II. REASONS FOR RECOMMENDATION:

City Council Rules and Procedures and Government Code Section 40605 states the Mayor shall make all appointments to boards, co mmissions, and committees. The Council then must ratify, at a public meeting, the Mayor’s appointments.

III. FISCAL IMPACTS:

N/A
IV. EXISTING POLICY / RELATION SHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
ITEM D
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon Council approval, the list will be finalized by the City Clerk and sent to the appropriate agencies.

Approved by: _____________________
Douglas D. Dunford,
City Manager

Attachments:

Attachment A – 2025 City Council Appointments (Recommendations) Attachment B – 2024 City Council Appointments
ITEM D

ATTACHMENT A
2025 CITY COUNCIL COMMITTEE APPOINTMENTS
The Mayor appoints, with the concurrence of Council, representatives to the following intergovernmental and City boards upon which an elected official of Ceres is required or desired:

Committee 2024
Appointments
2025
Recommendations
1 Christmas Festival Martinez
Vierra
Lopez
Martinez
2 City-Schools Committee Lopez
Martinez
Lopez
Otero
3 Concerts in the Park Committee Martinez
Vierra
Lopez
Martinez
4 County-City Selection
Committee (Mayors) Lopez Lopez
5 East Stanislaus Integrated
Regional Water Management
Program (ESIRWSP)
Silveira
Vierra
Lopez
Martinez
6 Executive Committee, Central
Valley Division, League of
California Cities
Lopez Lopez
7 Economic Development
Advisory Committee
Lopez
Redevelopment &
Economic
Development Manager
Otero
Redevelopment &
Economic
Development Manager
8 Stanislaus Elder Abuse
Prevention Alliance (SEAPA) Casey Casey
9 StanCOG Policy Board Lopez
Martinez (alternate)
Lopez
Martinez (alternate)
10 Surface Water Joint Powers
Authority Board (SRWA)
Lopez
Silveira
Vierra (alternate)
Lopez
Otero
Martinez (alternate)
11 Airport Advisory Committee
(City staff member)
Senior Planner
Casey
Senior Planner
Casey
12 San Joaquin Valley Air Pollution
Control District Special
Selection Committee
Vierra Casey

ITEM D

ATTACHMENT A
Committee 2024
Appointments
2025
Recommendations
13 West Turlock Subbasin
Groundwater Sustainability
Agency (JPA)
Silveira
Casey (alternate)
Martinez
Otero
14 Stanislaus Homeless Alliance Casey
Vierra (alternate)
Casey
Lopez
15 Fire Advisory Committee
(contract for service)
Lopez
Martinez
Martinez
Vierra
16 Local Emergency Planning
Committee
Lopez
Martinez
Martinez
Otero
Ap
proved by Council on: _______________
ITEM D
2024 CITY COUNCIL COMMITTEE APPOINTMENTS
The Mayor appoints, with the concurrence of Council, representatives to the following intergovernmental and City boards upon which an elected official of Ceres is required or desired:

Committee 2024
Appointments
1 Christmas Festival Martinez
Vierra
2 City-Schools Committee Mayor Lopez
Martinez
3 Concerts in the Park Committee Martinez
Vierra
4 County-City Selection Committee (Mayors) Mayor Lopez
5 East Stanislaus Integrated Regional Water
Management Program (ESIRWSP)
Silveira
Vierra
6 Executive Committee, Central Valley Division,
League of California Cities Mayor Lopez
7 Economic Development Advisory Committee
Mayor Lopez
Redevelopment & Economic
Development Manager
8 Stanislaus Elder Abuse Prevention Alliance
(SEAPA) Casey
9 StanCOG Policy Board Mayor Lopez
Martinez (alternate)
10 Former Stanislaus-Ceres Redevelopment
Commission Successor Agency City Council
11 Surface Water Joint Powers Authority Board
(SRWA)
Mayor Lopez
Silveira
Vierra (alternate)
12 Airport Advisory Committee
(City staff member)
Senior Planner
Casey (alternate)
13 Tuolumne River Regional Park
Committee
Mayor Lopez
Martinez (alternate)

ATTACHMENT B
ITEM D
Committee 2024
Appointments
14 Whitmore House Preservation Committee N/A
15 Youth Commission N/A
16 West Turlock Subbasin Groundwater Sustainability
Agency (JPA)
Silveira
Casey (alternate)
17 Stanislaus Homeless Alliance Casey
Vierra (alternate)
18 Fire Advisory Committee (contract for service) Mayor Lopez Martinez
19 Former Ceres Redevelopment Agency City Council
Successor Agency City Council
20 Ceres Partnership for Healthy
Children N/A
21 Opportunity Stanislaus Mayor Lopez
22 Local Emergency Planning Committee Mayor Lopez
Martinez
23 San Joaquin Valley Air Pollution Control District
Special Selection Committee Vierra
Approved by Council on: January 8, 2024

ATTACHMENT B
ITEM D

DRAFT MINUTES

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)

City Council Chambers, 2701 Fourth Street
Monday, December 9, 2024 at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER

Mayor Lopez called the December 9, 2024 meeting to order at 6:00 p.m.

ROLL CALL – Present:

Mayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Daniel A.

Martinez (District 4)

District 1
Councilmember
Case
y
District 2
Councilmember
Vierra
District 4
Councilmember
Martinez
District 3
Vice Mayor
Silveira
Mayor Lopez
Present Present Pres ent Present Present

INVOCATION

Invocation by Stan Risen, Big Valley Grace Community Church.

PLEDGE OF ALLEGIANCE

Pledge of Allegiance was led by Mayor Lopez.

PRESENTATIONS

A. Recognize Outgoing Vice Mayor Silveira

Council presented a plaque to Vice Mayor Silveira.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
December 9, 2024

Page 2 ends

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)

Connie & Tony Escobedo made a donation to the Recreation Division on behalf of the Doghouse Taproom.

Rudy Ramos spoke regarding So mar Youth Project and the 4 th Annual Somar Music
Festival.

John Warren thanked staff with Christmas Tr ee Lane and spoke regarding the litter left behind after the parade.

Dave Pratt spoke regarding moving the Christmas festivities from the Community Center to Smyrna Park.

Nelson Gomez spoke regarding South Modesto Business United’s Christmas festivities and thanked Council for attending.

CONFLICT OF INTEREST DECLARATION

None

CONSENT CALENDAR

1. Clerks Report of Posting. The agenda of the December 9, 2024 City Council Meeting was Posted on Wednesday, December 4, 2024. (City Clerk)

2. Waive Readings. All Readings of Or dinances and Resolutions are Waived. (Waive readings in full of all ordinances and re solutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)

3. Approval of Minutes for t he November 25, 2024 Special City Council Meeting. (City Clerk)

4. Approval of Minutes for t he November 25, 2024 Regular City Council Meeting. (City Clerk)

5. Register of Audited De mand(s) Dated November 13, 2024 through November 15, 2024. (Esenwein)

Action: Motion by Councilmember Martinez , seconded by Councilmember Vierra, approving items 1 – 5. Motion carried 5/0/0/0 by the following roll call vote:

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
December 9, 2024

Page 3 ends

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

None

UNFINISHED BUSINESS

None

PUBLIC HEARING

6. Resolution No. 2024-161 , Accepting the Annual Repor t on Development Impact Fees for Fiscal Year 2023/2024 as Requ ired by Government Code Section 66006(b). (Beltran)

Engineering Director/City Engineer, Michael Beltran, introduced the item.

Mayor Lopez opened the public hearing. No one spoke. Mayor Lopez closed the public hearing.

Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving item 6. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Case
y
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes

ELECTION RESULTS

7. Resolution No. 2024-162 , Reciting the Facts of the Consolidated General Municipal Election and Special Municipal Election Held on November 5, 2024 and Declaring the Results and Such Other Matters as Provided by Law. (City Clerk)

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

City Clerk, Fallon Martin, read the election results into the record.

Action: Motion by Councilmember Martinez, seconded by Vice Mayor Silveira, approving item 7. Motion carried 5/0/0/0 by the following roll call vote:

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
December 9, 2024

Page 4 ends

Councilmember
Casey
Councilmember
Vierra
Councilmember
Martinez
Vice Mayor
Silveira Mayor Lopez
Yes Yes Yes Yes Yes

8. Administer Oath of Office to Newly Elected Councilmembers:

Mayor Javier Lopez
Councilmember Cerina Otero (District 3)
Councilmember Daniel A. Martinez (District 4)
City Treasurer Kayla Martinez

City Clerk, Fallon Martin, administered the Oath of Office to the newly elected Mayor, Councilmembers, and City Treasurer.

--- 10-Minute Intermission ---

NEW COUNCIL SEATED

ROLL CALL

Mayor: Javier Lopez
Councilmembers: James Casey (District 1); Rosa linda L. Vierra (District 2); Cerina Otero (District 3); Daniel A. Martinez (District 4)

District 1
Councilmember
Case
y
District 2
Councilmember
Vierra
District 3
Councilmember
Otero
District 4
Councilmember
Martinez
Mayor Lopez
Present Present Present Present Present

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

CONFLICT OF INTEREST DECLARATION

None

APPOINTMENTS TO BOARDS/COMISSIONS

B. Planning Commission Appointment

Community Development Director, Lea Simvoulakis, introduced the item.

Mayor Lopez opened public comment. The following members of the public spoke:

John Warren spoke regarding opening up the recruitment.

Mayor Lopez closed public comment.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
December 9, 2024

Page 5 ends

Council and staff discussion included opening the recruitment up, sub-committee, and improving the communication to the public.

Action: Motion by Councilmember Martinez , seconded by Councilmember Otero , approving a sub-committee
consisting of Councilmember Martinez and Councilmember
Otero and opening up the recruitment. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Case
y
Councilmember
Vierra
Councilmember
Otero
Councilmember
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

NEW BUSINESS

None

DISCUSSION ITEMS

None

COUNCILMEMBER REFERRALS

None

REPORTS

 Mayor

Mayor Lopez spoke regarding the California Transportation Commission Conference.

 City Council

Councilmember Martinez spoke regarding the hiring status of unfrozen positions in the Police Department and thank ed staff for their involv ement with the Christmas festivities.

Councilmember Vierra spoke regarding the hiri ng status of unfrozen positions in the Police Department, Stanislaus County Homele ss Alliance meeting, Christmas Tree Lane, and caroling.

Councilmember Casey spoke regarding the anniversary of Pearl Harbor and the 9 th
day of Advent.

Councilmember Otero thanked the residents and staff for their efforts with Christmas Tree Lane.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
December 9, 2024

Page 6 ends

 City Manager

Nothing to report.

 City Attorney

Nothing to report.

 Departments

Redevelopment and Economic Develo pment Manager, Julian Aguirre, spoke regarding the grand opening of Union 76 and Nick the Greek and the Downtown Revitalization Meeting being held on December 19, 2024.

City Clerk, Fallon Martin, spoke regarding the reception held after the council meeting for the newly elected Mayor, Councilmembers, and City Treasurer.

 County Supervisor

Nothing to report.

CLOSED SESSION

None

REPORT FROM CLOSED SESSION

None

ADJOURNMENT

The next scheduled City Council Meeting will be held on January 13, 2025, at 6:00 p.m. in the City Council Cham bers located in the Community Center at 2701 Fourth Street, Ceres, CA.

There being no further business, Mayor Lopez adjourned the meeting at 7:07 p.m.

______________________________
Javier Lopez, Mayor

______________________________
Fallon Martin, City Clerk

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
December 9, 2024

Page 7 ends

Consistent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.

ITEM 3
ITEM 3

DRAFT MINUTES

CITY COUNCIL SPECIAL MEETING

CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)

City Council Chambers, 2701 Fourth Street
Monday, December 9, 2024 at 5:30 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER

Mayor Lopez called the December 9, 2024 meeting to order at 5:30 p.m.

ROLL CALL – Present:

Mayor: Javier Lopez
Vice Mayor: Bret Silveira (District 3)
Councilmembers: James Casey (District 1); Rosa linda L. Vierra (Distr ict 2); Daniel A.

Martinez (District 4)

District 1
Councilmember
Case
y
District 2
Councilmember
Vierra
District 4
Councilmember
Martinez
District 3
Vice Mayor
Silveira
Mayor Lopez
Present Present Present Absent Present

CITIZEN COMMUNICATIONS to the Council on matters included on the agenda (five minutes)

None

CLOSED SESSION

1. Conference with Legal Counsel – Anticipated Litigation , Cal. Gov’t Code §54956.9(d)(2)
“For the purposes of this section, litigation shall be considered pending when any of the following circumstances exist… A point has been reached wher e, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency.” Potential Case: 1 case

REPORT FROM CLOSED SESSION

Mayor Lopez reported there was no reportable action.

ITEM 4

DRAFT MINUTES
Special City Council Meeting
December 9, 2024

Page 2 ends

ADJOURNMENT

The next scheduled Regular City Council Meeti ng will be held on December 9, 2024, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

There being no further business, Mayor Lopez adjourned the meeting at 5:57 p.m.

______________________________
Javier Lopez, Mayor

______________________________
Fallon Martin, City Clerk

Consistent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.

ITEM 4

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 13, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Shannon Esenwein, Finance Director
[email protected], (209) 538-5765
SUBJECT: Register of Audited Demand(s) Dated November 20, 2024 through December 11, 2024
RECOMMENDED COUNCIL ACTION:

City Council approve the register of audited demand(s) dated November 20, 2024 through December 11, 2024 covering obligations to be paid by general warrants in the amount of $4,123,515.12
I. BACKGROUND:

In accordance with Section 37202 of the Government Code of the State of California this is presented here with a summary of demands against the City of Ceres covering obligations to be paid for the period ending November 20, 2024 through December 11, 2024.

Each demand has been audited and I hereby certify to their accuracy and conformance with the budget. Sufficient funds are available for payment of these demands.

I declare under penalty of perjury that the register of audited demands has been examined by me and to the best of my knowledge and belief is a true, correct and complete listing of claims audited and payable.

II. REASONS FOR RECOMMENDATION:

The Finance Department monitors payments of invoices for accountability, accuracy, and completeness. Budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval. This allows for invoices to be paid in a timely manner to establish goodwill with merchants and allows for discounts to be taken where applicable.

ITEM 5
III. FISCAL IMPACTS:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024- 25 budget. There is a $4,123,515.12 fiscal impact for the period of November 20, 2024 through December 11, 2024.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

N/A

Approved by: _____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Warrant Register November 20, 2024 through December 11, 2024
ITEM 5
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
Total: 219.80
11/20/24 AIRGAS USA, LLC FLASH PROTECTOR FOR SCADA WORK IN WELLS PARKS 903.19 ALARM SERVICES AT RIVERBLUFF 54.95
ALARM SERVICES FOR CITY HALL 54.95
ALARM SERVICES AT PW CORP YARD 54.95
ALARM SERVICES AT COMMUNITY CENTER 54.95
11/20/24 1ST SECURITY & SOUND, INC
ALARM REPAIR FOR COMMUNITY CENTER 837.00
Total: 1,152.00
Total: 903.19
11/20/24 AL'S CERTIFIED SAFE & LOCK ALARM REPAIR FOR PARKS DEPT. 141.00 ALARM REPAIR FOR PW/CORP YARD 174.00
Total: 554.00
11/20/24 AT&T OCT 24 PHONE SVCS CALNET 2,393.24
10/7-11/6/24 CH SUPERTRUNK PAC BELL T-1 LINE 810.76
WASTE OIL, FILTER PICKUP FOR FLEET SHOP 375.00
WASTE OIL PICKUP 179.00
11/20/24 AMERICAN VALLEY WASTE OIL INC
AP WITHHOLDING: AP RETAINAGE 5% 364.58
Total: 364.58
11/20/24 BANNER BANK
3,204.00
11/20/24 AT&T OCT 24 PHONE SVCS - SHORETEL 5,014.54
Total: 5,014.54
Total:
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
OCT24 GARB BILLING FRAN FEE LESS WRITE OFFS 556,976.87
Total: 556,976.87
11/20/24 BERTOLOTTI CERES DISPOSAL, INC
ALARM SYSTEM & MONITORING SYSTEM 12/01/24-02/28/25 1,747.95 Total: 1,747.95
11/20/24 BAY ALARM COMPANY
WATER FILTER, ICE MAKER FOR FACILITIES 499.55
Total: 499.55
11/20/24 PARDY BOUNTHAVONG
WATER SAMPLE ANALYSIS PFAS 1,160.00
Total: 1,160.00
11/20/24 BSK ASSOCIATES
AUG24 FED ADVOCACY GRANT WRITING SVCS &CYBER GRANT 10,100.00 OTC 24 FED ADVOCACY GRANT WRITING SVCS AGRMNT 5,600.00
11/20/24 AMANDA FENTON
CONCRETE FOR STORM DRAIN REPAIR AT HATCH/MOFFETT 178.82 Total: 178.82
11/20/24 CALIFORNIA LANDSCAPE SUPPLY, INC.

FLAT TIRE UNIT 104 INV44974 -25.00
Total: 25.00
Total: 15,700.00
11/20/24 CERES BODY SHOP, INC FLAT TOW - PD EXPLORER 25.00 POLICE TIRE CHANGE UNIT #106 25.00
11/01-30/2024 PD CABLE SVCS 261.03
Total: 261.03
11/20/24 CHARTER COMMUNICATIONS
NOV 24 FIBER INTERNET FOR SCADA 360.00
Total: 360.00
11/20/24 CHARTER COMMUNICATIONS
8/31-9/30/24 NORTH CERES SEWER SRVCS FY24/25 144,785.11 Total: 144,785.11
11/20/24 CITY OF MODESTO
COPLINK SOFTWARE 1,200.00
Total: 1,200.00
11/20/24 CITY OF MODESTO
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
Total: 249,132.75
11/20/24 DEPT OF JUSTICE ACCOUNTING

OFFICE- CASHIERING UNIT
OCTOBER 2024 LIVE SCANS 394.00
SEPT 24 WELL 22 GAC TRTMNT PROJ P23-008 RESO24-001 172,776.50 OCT 24 WELL 22 GAC TRTMNT PROJ P23-008 RESO24-001 76,356.25 11/20/24 CONCO WEST INC.
6-7/24 MORROW VILLAGE SIDEWALK IMPROV PROJ ARGMNT 24,000.00 Total: 24,000.00
11/20/24 GDR ENGINEERING, INC.

Total: 270.00
Total: 394.00
11/20/24 ELEVATOR TECHNOLOGY, INC. PREVENTATIVE MAINTENANCE FOR ELEVATOR AT CCC 135.00 PREVENTATIVE MAINTENANCE FOR PD 135.00
WATER SAMPLE ANALYSIS DRINKING WATER 10/30/24 1,258.95
WATER SAMPLE ANALYSIS WELL 16 10/23/24 1,039.80
11/20/24 GEOANALYTICAL LABORATORIES, INC
WATER SAMPLE ANALYSIS DRINKING WATER 10/23/24 1,650.10
WATER SAMPLE ANALYSIS DRINKING WATER 10/23/24 1,650.10
WATER SAMPLE ANALYSIS DRNKNG WTER NITRATE 10/15/24 42.80 WATER SAMPLE ANALYSIS WELL 16 10/28/24 37.80
WATER SAMPLE ANALYSIS DRNKNG WTR NITRATE 10/15/24 42.80 WATER SAMPLE ANALYSIS WELL 16 10/15/24 37.80
WATER SAMPLE ANALYSIS DRNKNG WTR-NITRATE 10/28/24 42.80 WATER SAMPLE ANALYSIS DRNKNG WTR-NITRATE 10/28/24 42.80 Total: 8,773.00
WATER SAMPLE ANALYSIS DRNKNG WATER BACTIS 10/21/24 696.15 WASTEWATER INFLUENT SAMPLING & ANALYSIS 10/24/24 276.00 WATER SAMPLE ANALYSIS DRNKNG WATER BACTIS 10/28/24 696.15 WATER SAMPLE ANALYSIS DRINKING WATER 10/15/24 1,258.95
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
11/20/24 GOVERNMENT FINANCE OFFICERS

ASSOCIATION (GFOA)
GFOA CONFERENCE 6/09-7/2/25 525.00
136.09
11/20/24 GREEN RUBBER-KENNEDY AG 2" CAP FOR STREET SWEEPER 34.01 Total: 34.01
Total: 525.00
11/20/24 GRAINGER RUBBER MATT FOR RIVER BLUFF - WATER 136.09 Total:

FUEL FOR PD 10/16-31/24 ACCT: 76081 8,447.04
FUEL FOR PW 10/16-31/24 ACCT: 76078 14,215.02
11/20/24 HUNT & SONS LLC
FABRICATION PARTS FOR ANNEX 357.64
Total: 357.64
11/20/24 GREENWOOD'S MACHINE &
FABRICATION INC.

Total: 58.31
11/20/24 I.C. REFRIGERATION SERVICE, INC. ANNUAL HOOD SRVC FOR CERES COMM CNTR 221.67 ANNUAL HOOD SRVC FOR LEGION HALL 175.61
Total: 22,662.06
11/20/24 HUNT & SONS, INC. PROPANE FOR PATCH TRUCK STREETS 58.31 5 BOXES OF PAPER FOR PW ADMIN 288.77
Total: 3,140.06
CUSTODIAL SUPPLIES FOR FACILITIES 1,998.04
CUSTODIAL SUPPLIES FOR FIRE STATION #1 853.25
11/20/24 IMPERIAL BAG & PAPER CO. LLC
ANNUAL HOOD SRVC FOR COSTA FIELDS 163.14
Total: 560.42
Total: 7,411.60
11/20/24 MGT IMPACT SOLUTIONS, LLC FY25 SB90 ANNUAL CLAIMS 1,625.00 OCT24 UB ONLINE MAINT & SUPPORT FEE 475.00
OCT24 UB STMT PROCESSING & POSTAGE 6,936.60
11/20/24 INFOSEND, INC.

50.00 Total: 1,625.00
11/20/24 ALEXANDER TORRES SMART IRRIGATION REBATE @ 820 GRAND CENTRAL DR. 50.00 Total: 12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
11/20/24 AMANDIP ATWAL TOILET REBATE @ 3732 MCINTOSH AVE/2ND ONE 75.00 Total: 75.00
WASHING MACHINE REBATE @ 738 MORALES CT 75.00
Total: 75.00
11/20/24 ANGELA DELVALLE
TOILET REBATE @ 3732 MCINTOSH AVE-3RD ONE 75.00
Total: 75.00
11/20/24 AMANDIP ATWAL
TOILET REBATE @ 1638 RUNNING LN 75.00
Total: 75.00
11/20/24 JANELL HOLLIDAY
B.TITUS REIMBURSEMENT FOR FUEL 11/11/24 66.50
Total: 66.50
11/20/24 BOBBY TITUS
M&IE PERDIEM REIMBURSEMENT 215.00
Total: 215.00
11/20/24 MATTHEW WILLIAMS
TOILET REBATE @ 3504 INLAND CT 75.00
Total: 75.00
11/20/24 LINA HARO
11/04/24 UNIFORM SERVICES STREETS 103.07
11/11/24 UNIFORM SERVICES STREETS 183.57
11/20/24 MISSION LINEN SUPPLY
VIRAMONTES: LODGING/PER DIEM FTO ADM CRSE 12/11-13 674.47 Total: 674.47
11/20/24 TRINIDAD VIRAMONTES
11/04/24 UNIFORM SERVICES FACILITIES 32.88
11/11/24 UNIFROM SERVICES FLEET/SHOP 32.39
11/11/24 UNIFORM SERVICES FOR FACILITIES 83.42
10/28/24 UNIFORM SERVICES FACILITIES 32.88
11/04/24 UNIFORM SERVICES/CLEANING WATER 127.40
11/11/24 UNIFORM SERVICES WATER 267.74
11/11/24 UNIFORM SERVICES PARKS 104.06
10/28/24 UNIFORM SERVICES/CLEANING WATER 232.23
Total: 1,282.26
11/11/24 UNIFORM SERVICES WASTEWATER 72.62
11/11/24 MATS FOR PW ADMIN BLDG 10.00
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
GLOSS PAINT FOR FIRE STATION 2 71.47
GLOSS PAINT FOR RIVER BLUFF 32.98
11/20/24 MODESTO COLOR CENTER PARKS GRAFFITI ABATEMENT FOR DON PEDRO 831.54 PARKS GRAFFITI ABATEMENT - PAINT FOR GRAFFITI 21.75
Total: 247.99
Total: 957.74
11/20/24 MODESTO WINDUSTRIAL CO STAINLESS STEEL NIPPLE STOCK WATER 37.89 BUSHINGS GALV-FITTINGS WATER 210.10
BATTERY CHARGING BANK AND BATTERIES 1,931.24
Total: 1,931.24
11/20/24 MOTOROLA SOLUTIONS, INC
DECEMBER 2024 RADIO MAINTENANCE 1,407.63
Total: 1,407.63
11/20/24 MOTOROLA SOLUTIONS, INC
CL2 - WELL #22 1,043.35
CL2 - WELL #41 1,121.60
11/20/24 NORTHSTAR CHEMICAL
FIRE EXTNGSHR INSPCTN, RECHRGE 1 NEW RPLCMNT EXTNG 715.70 Total: 715.70
11/20/24 TOUCHDOWN FIRE, INC
LOWR/UPPR SSPNSN, FRNT CTRL ARMS POLICE K9 TAHOE 325.82 BATTERY R/R POLICE EXPLORER 10156 228.28
Total: 238.43
11/20/24 O'REILLY AUTO PARTS FUEL FILL PIPE FUSION DTCTVE CAR, BATTERY STCK PD 306.25 LOWER SPNSN FRNT CTRL ARM PD 10109 TAHOE K9 130.32
Total: 2,164.95
11/20/24 NOWDOCS INTERNATIONAL, INC. AP CHECKS STOCK 238.43 276.70
Total: 990.67
11/20/24 ODP BUSINESS SOLUTIONS, LLC TONER 276.70
Total:
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount

90.53 POST-IT NOTES 54.94
11/20/24 ODP BUSINESS SOLUTIONS, LLC TELEPHONE HEADSET 15.38 TONER CARTRIDGE UB PRINTER 238.09

PAPER, MARKERS, PENS, TAPE, GLUE
1,012.98
11/20/24 PRIDESTAFF, INC TEMP SVCS SECRETARY WE 11/9/24 (A.JORDAN) 839.04 Total: 839.04
Total: 398.94
11/20/24 PACIFIC GAS & ELECTRIC OCT 24 GAS SVCS 1,012.98 Total:
9/26/24 SENIOR PROM DONATIONS 90.00
Total: 90.00
11/20/24 AGING AND VETERANS SERVICES,

STANISLAUS COUNTY
FENDER PAINT FOR STREETS DEPT/PATCH TRUCK 280.00
Total: 280.00
11/20/24 RAYMOND R. LOPEZ
Total: 1,075.00
11/20/24 DIANA ZARCO ZARCO P7444 10/12/24 RFND CALMB EVENT 600.00 CARPENTER P7755 10/12/24 RFND CC LRG RM 1,000.00
CARPENTER P7755 10/12/24 RFND CC LRG TV 75.00
11/20/24 BOBBIEANN CARPENTER
AUG 24 MEDICAL PRE-SCREENS 2,313.00
Total: 2,313.00
11/20/24 RICHARD A. LIND JR. M.D. INC.

Total: 10,522.25
Total: 600.00
11/20/24 RECOLOGY BLOSSOM VALLEY

ORGANICS
COMPOST PROCUREMNT FOR CALRECYCLE GRANT PROJ 3,795.38
COMPOST PROCUREMNT FOR CALRECYCLE GRANT PROJ 6,726.87
Total: 723.84
SNAKE DRAIN FOR FIRE STATION 15 361.92
DRAINLINE CLEANING FOR FIRE STATION #1 361.92
11/20/24 ROTOCO, LLC
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
LABELS FOR TANKS 53.94
GLOVES/HEADLIGHT 51.86
11/20/24 SAFE T LITE OF MODESTO INC 2 SHOVELS 118.43
EAR PLUGS, LABELS 94.26
4,600.00
11/20/24 STANISLAUS FOUNDATION DENTAL

CARE TRUST ACCOUNT
NOV 2024 DENTAL CLAIMS DATED 11/14/24 2,724.00
AUG 2024 DENTAL ADMIN FEE 840.00
Total: 318.49
11/20/24 SNS AUTOMATION NOV 24 SCADA SYSTEM INTEGRATION -1 4,600.00 Total:

Total: 153.99
11/20/24 STERICYCLE, INC EVIDENCE BIOHAZARD WASTE DISPOSAL 476.74 Total: 3,564.00
11/20/24 STATE OF CA LOAN#004-11-ECE-ARRA ST LIGHT RPLCMT LOAN PYMNT#25 153.99 102,448.43
11/20/24 UBEO WEST LLC NOV 24 CH,ANNEX,FIN,PW,REC,WWTP,WTR DEPT 2,276.72 Total: 2,276.72
Total: 476.74
11/20/24 TURLOCK IRRIGATION DISTRICT NOV 24 ELECTRICITY SVCS 102,448.43 Total:

OCT 24 PHONE SVCS 3,198.71
Total: 3,198.71
11/20/24 VERIZON WIRELESS
POLICE TIRES STOCK 585.25
Total: 585.25
11/20/24 VALLEY TIRE SALES, INC.

Total: 311.09
11/26/24 1ST SECURITY & SOUND, INC SERVICE CALL FOR ALARM CORP YARD 125.00 SERVICE CALL FOR ALARM CORP YARD 250.00
PIANO HINGE, PANEL, BLT-ON 364.46
CREDIT/RETURN FOR BLT-ON -53.37
11/20/24 WILLE ELECTRIC SUPPLY, INC.

SERVICE CALL TO FOR ALARM CORP YARD 125.00
Total: 500.00 12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
LEGAL AD: PH NOTICE CC#11-2 11-18-24 PC MTG 161.00
Total: 437.00
LEGAL AD: PH NOTICE #CC10-11 CIP PROJECT LIST 115.00
LEGAL AD: PH NOTICE CC#11-03 NOA COPPER TRAILS 161.00
11/26/24 209 MULTIMEDIA CORPORATION
11/9/24 SECURITY SVCS CC LRG RM 297.00
Total: 297.00
11/26/24 ADF PROTECTION SERVICES
CLEAN AND DEODORIZE CARPETS /CITY HALL 375.00
Total: 375.00
11/26/24 DANNY R. MCLROY
SAFETY GLASSES 72.39
Total: 72.39
11/26/24 AIRGAS USA, LLC
NOV 24 SCADA MANAGED BACK-UPS 284.96
Total: 284.96
11/26/24 ADVANCED TECHNOLOGY

DISTRIBUTORS, INC
NOV 24 LAB DI WATER 79.94
Total: 79.94
11/26/24 DS SERVICES OF AMERICA, INC.

ALARM REPAIR AT RIVER BLUFF 572.00
Total: 572.00
11/26/24 AL'S CERTIFIED SAFE & LOCK
ADMIN FEE MAINFESTS FLEET 7.00
Total: 7.00
11/26/24 ASBURY ENVIRONMENTAL SERVICES
AUG 24 HATCH RD 18" WTR TRANS LINE CONST PROJ 351,035.45 Total: 351,035.45
11/26/24 ARB INC.

CELLPHONE TRACKING FOR INVESTIGATION 295.00
Total: 295.00
11/26/24 AT&T
10/13-11/12/2024 CLETS LINE 294.59
Total: 294.59
11/26/24 AT&T
Total: 7,938.75
SEPT 24 2022 WATER MAIN AND SERVICE REPLACEMENT 5,720.00 JUL 24 2022 WATER MAIN AND SERVICE REPLACEMENT 2,218.75 11/26/24 BLACK WATER CONSULTING

ENGINEERS, INC
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
11/26/24 BRIAN ALBONETTI BACKGROUND INVESTIGATIONS 10,057.44 JUL 24 HATCH RD 18" WTR TRANS LINE PROJ #3 15,037.50
Total: 31,019.75
JUN 24 GEOTECH INSP SVCS WELL 22(GAC)AGRMNT#2 674.50
JUL 24 GEOTECH INSP SVCS WELL 22(GAC)AGRMNT#2 1,305.00
Total: 10,057.44
11/26/24 BSK ASSOCIATES SEPT 24 HATCH RD 18" WTR TRANS LINE PROJ #3 9,394.25 OCT 24 GEOTECH INSP SVCS WELL 22(GAC)AGRMNT#2 4,608.50
11/1-11/30 - SCADA INTERNET WATER DEPT. 274.64
Total: 274.64
11/26/24 CHARTER COMMUNICATIONS
11/1-11/31/24 INTERNET SVCS FIBER & COPPER 1,578.99
Total: 1,578.99
11/26/24 CHARTER COMMUNICATIONS
OCT 24 TURLOCK SEWER USE CHARGES 10/1-10/31 59,890.84
Total: 59,890.84
11/26/24 CITY OF TURLOCK
LEDLIGHTS AT SAM RYNO PARK 447.04
Total: 447.04
11/26/24 CHOICE ELECTRIC, INC
11/01/24 - 11/30/24 COMM REAL ESTATE DATABASE 438.90
Total: 438.90
11/26/24 COSTAR REALTY INFORMATION, INC.

NOV 24 WELL 22 GAC TRTMNT PROJ P23-008/RESO24-01 382,457.65 Total: 382,457.65
11/26/24 CONCO WEST INC.

Total: 890.33
11/26/24 DOKKEN ENGINEERING OCT 24 SR99 SERVICE/MITCHELL INTRCHNGE DESIGN RVW 5,481.35 OCT 24 CROWS LANDING RD REHAB PROJ RESO#2024-121 12,464.71 AVA WARNING NOTICES 547.29
CODE ENFORCEMENT COURTESY NOTICE DOOR HANGERS 343.04
11/26/24 DITTOS COPY CENTER, INC.
17,946.06
11/26/24 EMTS, INC. NOVEMBER 24 MONTHLY MAINTENANCE 24,019.75 Total: 24,019.75
Total:
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
MAR 24 FIRE TRAINING TWR PROJ SOIL SAMPLING & LAB 2,306.50 Total: 2,306.50
11/26/24 ENGEO, INC
Total: 137.95
11/26/24 FIRE RISK MANAGEMENT SERVICES DEC 2024 MEDICAL & VISION PREMIUMS 232,071.81 CONCRETE/ METER BOTH RETURNED -1,117.60
2" SERVICE LINE REPLACE MCMILLEN RD. 1,255.55
11/26/24 FERGUSON WATERWORKS #1423
18,665.14
11/26/24 GARTON TRACTOR, INC GARTON TRACTOR FOR REAR SPRAYER 8,545.00 Total: 8,545.00
Total: 232,071.81
11/26/24 GARNEY PACIFIC, INC. SITE IMPROVEMENTS AT RIVER BLUFF RESERVOIR TANK 18,665.14 Total:

NOV 24 WATER SAMPLE ANALYSIS NITRATE WELL 16 37.80
NOV 24 WATER SAMPLE ANALYSIS NITRATE 42.80
11/26/24 GEOANALYTICAL LABORATORIES, INC
GATE REPAIR 225.00
Total: 225.00
11/26/24 GATE-OR-DOOR INC.

Total: 3,401.65
11/26/24 GREEN RUBBER-KENNEDY AG HYDRAULIC HOSE FOR PARKS MOWER 367.29 NOV 24 WATER SAMPLE ANALYSIS 1,600.05
NOV 24 WATER SAMPLE ANALYSIS NITRATE 42.80
NOV 24 WATER QUALITY- BACTIS 696.15
NOV 25 WATER QUALITY WELL 16 982.05
125.00
11/26/24 HOWK SYSTEMS, INC. PLUMBING IN PD 225.41
Total: 225.41
Total: 367.29
11/26/24 HAO VAN LE NOV 24 MONTHLY LAB ANALYSIS 125.00
Total:
11/1-15/24 FUEL FOR PW ACCT. 76078 6,617.04
Total: 6,617.04
11/26/24 HUNT & SONS LLC
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
PROPANE FOR PATCH TRUCK 38.08
Total: 38.08
11/26/24 HUNT & SONS, INC.

CUSTODIAL SUPPLIES 575.81
COPY PAPER FOR WATER DEPT. 288.77
11/26/24 IMPERIAL BAG & PAPER CO. LLC
WATER QUALITY CHECK 60.00
Total: 60.00
11/26/24 IEH-JL ANALYTICAL SERV INC.

Total: 2,956.42
11/26/24 INTERSTATE TRUCK CENTER, LLC RIGHT FRONT FENDER FROM ACCIDENT 3023023 471.72 Total:

Total: 864.58
11/26/24 INTELLISITE, LLC REPLACEMENT CAMERA - VANDALISM 2,956.42 PRE EMPLOYMENT PSYCH - JACOB HENN 500.00
Total: 500.00
11/26/24 JOCELYN E. ROLAND, PH.D., ABPP
471.72
11/26/24 JANA KIRCHERT 11/12-21/24 GET FIT/ZUMBA GOLD CLASSES 286.00 Total: 286.00
FRONT ALIGNMENT POLICE UNIT 10228 114.99
Total: 114.99
11/26/24 LES SCHWAB TIRE CENTER
JUL 24 HATCH RD 18-INCH WTR TRANSMISSION LN FY24 2,728.83 Total: 2,728.83
11/26/24 KJELDSEN, SINNOCK & NEUDECK, INC.

CAGUILAR: 2024 NEW LAW 12/11-13/2024 358.00
Total: 358.00
11/26/24 CRISTINA AGUILAR
BALLOON COORDINATOR SVCS-HOT AIR BALLOON FESTIVAL 1,250.00 Total: 1,250.00
11/26/24 MELANEE JEAN SCARBOROUGH
FMARTIN: 2024 NEW LAW 12/11-13 358.00
Total: 358.00
11/26/24 FALLON MARTIN
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
JEREMY WHITE CLASS B PERMIT 11/15/24 100.06
J.WHITE DOT PHYSICAL EXAM 11-15-24 120.00
11/26/24 JEREMY WHITE
Total: 75.00
11/26/24 MATTHEW VIERRA VIERRA: LODGING/PER DIEM FTO SAC CRSE 12/11-13/24 674.47 Total:

Total: 220.06
11/26/24 MARK GODMAN ENERGY EFFICIENT DISHWASHER@ 1973 BUTCHER AVE 75.00 Total: 42.39
11/26/24 MODESTO COLOR CENTER PAINT FOR FS 3 38.80
674.47
11/26/24 MISSION LINEN SUPPLY 11/18/24 UNIFORM SERVICES FLEET 32.39 11/18/24 MATS FOR PW ADMIN BUILDING 10.00
Total: 33.43
11/26/24 MOTION INDUSTRIES, INC. ARROW BOARD ELECTRIC ACTUATORS X2 1,923.31 Total:

Total: 38.80
11/26/24 MODESTO WINDUSTRIAL CO SAFETY GLASSES 33.43
BATTERY CHARGING BANK AND BATTERIES 2,142.36
Total: 2,142.36
11/26/24 MOTOROLA SOLUTIONS, INC
1,923.31
11/26/24 MOTOROLA SOLUTIONS, INC SECURITY CAMERA SYSTEM FOR PW 36,595.28 Total: 36,595.28
Total: 391.79
11/26/24 ODP BUSINESS SOLUTIONS, LLC MEMO BOOKS 106.86
COPY PAPER & ULTRA FINE SHARPIES 53.52
OIL, BATTERY, BRAKE KIT POLICE UNIT 10-156-20 299.72
RETURNED ITEMS -267.92
HOUSING FITTERS FOR FUEL POLICE UNIT 10-299-12 287.18
PORTABLE PUMP FOR PW UNIT 20-775-10 72.81
11/26/24 O'REILLY AUTO PARTS
160.38Total:
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount

4.65 INDEX CARDS, LAMINATING POUCHES 67.21
11/26/24 ODP BUSINESS SOLUTIONS, LLC TONER, COPY PAPER 392.53 BLACK PENS 59.25

SHARPIES
PD SHREDDING 172.87
Total: 172.87
11/26/24 PACIFIC STORAGE COMPANY
OFFICE SUPPLIES: BINDERS, DIVIDERS & BOXES 76.05
Total: 599.69
COILS,SPARK PLUGS,TIRE PRESSURE POLICE 10-110-20 421.66 Total: 1,296.09
DOOR HANDLES, LATCHES POLICE UNIT 10-111-20 209.56
ENGINE CAM, SHAFTS PHASERS REPLACEMENT 664.87
11/26/24 PRICE FORD OF TURLOCK, INC.

INSPECT AND REPAIR UNEVEN PAVEMENT 22,300.00
Total: 22,300.00
11/26/24 PRECISION EMPRISE LLC
MULLENS P7668 10/26/24 RFND CC LRG RM 850.00
Total: 850.00
11/26/24 JEANETTE MULLENS
LEON P7733 11/9/24 RFND CC LRG RM 703.00
Total: 703.00
11/26/24 GABRIELA LEON
S. MOD BUS. UTD, INC. P7578 10/25/24 RFND LRG RM 960.00 Total: 960.00
11/26/24 SOUTH MODESTO BUSINESS UNITED,
INC.

FLORES P8234 10/26/24 RFND CALMB 600.00
Total: 600.00
11/26/24 JUAN FLORES
Total: 18,816.15
11/26/24 SAN DIEGO POLICE EQUIPMENT CO AMMUNITION 20,449.18 AP WITHHOLDING: AP RETAINAGE 5% 4,512.00
AP WITHHOLDING: AP RETAINAGE 5% 14,304.15
11/26/24 ROLFE CONSTRUCTION INC.
1,672.93
Total: 20,449.18
11/26/24 SHANE PARSON HATS, SAFETY VESTS, EMBROIDERY 1,672.93 Total:
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
11/26/24 SIRCHIE FILTERS FOR EVIDENCE DRYING RACKS 1,166.27 Total: 1,166.27
DEC 2024 BASIC/VOLUNTARY LIFE INS #00 169596 0001 2,895.50 Total: 2,895.50
11/26/24 STANDARD INSURANCE
SECURITY MONITORING AT RANGE 413.19
Total: 413.19
11/26/24 KIMBERLITE CORPORATION
Total: 12,977.43
11/26/24 STANISLAUS FOUNDATION DENTAL

CARE TRUST ACCOUNT
NOV 24 ADMIN FEE 798.00
BUILDING INSPECTION & PLAN CHECK SERVICES FY24/25 2,825.53 BUILDING INSPECTION & PLAN CHECK SERVICES FY24/25 10,151.90 11/26/24 STANISLAUS COUNTY

20.58 11/26/24 T-MOBILE USA, INC CELLPHONE AREA DUMPS FOR INVESTIGATIONS 750.00 Total: 750.00
Total: 798.00
11/26/24 STAPLES, INC. WALL FILE HOLDER 20.58
Total:
11/1-15/2024 GRAFFITI ABATEMENT - CODE AND PARKS 2,108.00 Total: 2,108.00
11/26/24 TROY E. SLAYBAUGH
3/4" REGISTERS & NEW METERS 8,974.97
Total: 8,974.97
11/26/24 THIRKETTLE CORPORATION
COUNCIL MEETING TECHNICAL SUPPORT 9/9/2024 840.00
COUNCIL MEETING TECHNICAL SUPPORT 9/23/2024 840.00
COUNCIL MEETING TECHNICAL SUPPORT 8/12/2024 840.00
COUNCIL MEETING TECHNICAL SUPPORT 8/26/2024 840.00
11/26/24 VIP AUDIO VISUAL COMPANY INC
(2) POLICE PURSUIT TIRES 278.53
Total: 278.53
11/26/24 VALLEY TIRE SALES, INC.

COUNCIL MEETING TECHNICAL SUPPORT 11/12/2024 840.00
Total: 5,880.00
COUNCIL MEETING TECHNICAL SUPPORT 10/14/2024 840.00
COUNCIL MEETING TECHNICAL SUPPORT 10/28/2024 840.00
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
ELECTRICAL TEST LIGHT 79.17
WIRE, CUTTERS, CLAMPS SMALL TOOLS 517.82
11/26/24 WILLE ELECTRIC SUPPLY, INC.

OCT 24 ACA REPORTING FEE 480.48
NOV 24 ACA REPORTING 480.48
12/04/24 ACCORD SYSTEMS, LLC
ITEM RETURN FROM INV. S2224384.001 -175.91
Total: 421.08
Total: 857.95
12/04/24 AL'S CERTIFIED SAFE & LOCK FENCE AND ALARM REPAIR AT SMYRNA PARK 199.00 Total:

Total: 960.96
12/04/24 ADVANCED MOBILITY GROUP OCT 24 ENG/ON-GOING SUPP SVCS CTY TRAFFIC SIGNAL 857.95 140.83
Total: 183.86
199.00
12/04/24 AMAZON CAPITAL SERVICES, INC. SMALL BATTERIES FOR FLEET SHOP 9.55 NEW CARBURETOR TIMMER FOR PARKS 33.48

POLE SAW FOR OILER TANK PARKS
WATER QUALITY SAMPLES 4,805.00
Total: 4,805.00
12/04/24 BSK ASSOCIATES
WATER METER SAVEMART BACKFLOW LOWFLOW METER 1,179.72
Total: 1,179.72
12/04/24 BADGER METER INC.

Total: 620.00
12/04/24 CALIFORNIA LANDSCAPE SUPPLY, INC. STRIPING PAINT - RIVER BLUFF 1,546.93 11 YDS F SAND FOR YARD STOCK 486.39
ANNUAL MEMBERSHIP 2025 500.00
ANNUAL ASSOCIATE MEMBERSHIP - JULIAN AGUIRRE 2025 120.00 12/04/24 CALED-CA ASSN FOR LOCAL

ECONOMIC DEV
2,033.32
12/04/24 AMANDA FENTON NOV 24 FEDERAL ADVOCACY & GRANT SRVCS AGRMT 5,600.00 Total: 5,600.00
Total:
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
DECEMBER 2024 PLANNING COMMISSION STIPEND 80.00
Total: 80.00
12/04/24 CONDIT, GARY MATTHEW
DECEMBER 2024 PLANNING COMMISSION STIPEND 80.00
Total: 80.00
12/04/24 DEL NERO, GARY
DEC 24 JANITORIAL SVCS COMM CNTR 5,515.25
Total: 5,515.25
12/04/24 DAVID LANGLEY INC.

PRESSURE TRANSDUCERS VALVE TRUCK 1,067.50
Total: 1,067.50
12/04/24 EH WACHS
OCT 24 FINGERPRINT APPS 160.00
Total: 160.00
12/04/24 DEPT OF JUSTICE ACCOUNTING

OFFICE CASHIERING UNIT
4 PROBES, 2 SHOVELS 195.76
BREAK-OFF BOLTS FIRE HYDRANT 221.06
Total: 302.12
12/04/24 FERGUSON ENTERPRISES, INC G5- BOX LIDS 1,948.36 G5- LIDS 280.91
CORP STOP WRENCH SERVICE LINE REPLACEMENT TOOLS 251.79
LONG WRENCH HAND SERVICE TRUCK 50.33
12/04/24 FERGUSON ENTERPRISES, INC
WATER QUALITY SAMPLES NITRATE 42.80
WATER QUALITY SAMPLES NITRATE 42.80
Total: 2,646.09
12/04/24 GEOANALYTICAL LABORATORIES, INC INFLUENT WW SAMPLING & ANALYSIS 10/28/24 276.00 WATER QUALITY SAMPLES (REPEAT SAMPLE) 90.00
WATER QUALITY SAMPLES BACTIS 696.15
WATER QUALITY SAMPLE DRINKING WATER 1,600.05
WATER QUALITY SAMPLES WELL 22 105.00
WATER QUALITY SAMPLES WELL 16 37.80
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
WATER QUALITY SAMPLES BACTI'S 696.15
WATER QUALITY SAMPLES DRINKING WATER 3,994.25
Total: 8,394.15
12/04/24 GREEN RUBBER-KENNEDY AG PARTS FOR STREET SWEEPER CLEANOUT 293.54 Total:

WATER QUALITY SAMPLES WELL 41 90.00
WATER QUALITY SAMPLES DRINKING WATER 723.15
DECEMBER 2024 PLANNING COMMISSION STIPEND 80.00
Total: 80.00
12/04/24 KACHEL, GUY ROBERT
293.54
12/04/24 JOHNSON, DAVID J. DECEMBER 2024 PLANNING COMMISSION STIPEND 80.00 Total: 80.00
11/25/24 MATS FOR PW ADMIN BUILDING 10.00
11/18/24 UNIFORM SERVICES WASTEWATER 72.62
12/04/24 MISSION LINEN SUPPLY

1.06 TONS OF ASPHALT FOR CITY WIDE PATCHING 90.83
Total: 90.83
12/04/24 MARTIN MARIETTA MATERIALS, INC.

Total: 566.49
12/04/24 OTERO, CERINA M. DECEMBER 2024 PLANNING COMMISSION STIPEND 80.00 11/18/24 UNIFORM SERVICES FACILITIES 32.88
11/18/24 UNIFORM SERVICES WATER/WTR CON 78.90
11/18/24 UNIFORM SERVICES STREETS 318.57
11/18/24 UNIFORM SERVICES PARKS 53.52
TEMP SVCS SECRETARY WE 11/16/24 (A.JORDAN) 839.04
TEMP SVCS SECRETARY WE 11/23/24 (A.JORDAN) 227.24
12/04/24 PRIDESTAFF, INC
Total: 121.38
Total: 80.00
12/04/24 B F T, LP CUSTODIAL SUPPLIES FOR FACILITIES 287.09 CREDIT OF OVER PAYMENT FROM CHK 131150 -165.71
Total: 1,066.28
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
Total: 150.00
12/04/24 JESSICA RODRIGUEZ RODRIGUEZ P8473 11/2/24 RFND CC SML RM 600.00 Total:
12/04/24 JEANETTE MULLENS MULLENS P7668 10/26/24 RFND CLEANING FEE 150.00 ISLAND/ CURB MARKERS 102.91
RAIN PANTS FOR VINCE 26.63
12/04/24 SAFE T LITE OF MODESTO INC
600.00
12/04/24 RELIASTAR LIFE INSURANCE

COMPANY
NOV 24 ACCIDENT/ILLNESS/HOSPITAL PREMS #0073144-7 1,644.50 Total: 1,644.50
SAFETY JACKETS & EMBROIDERY WW DEPT 703.14
SAFETY JACKETS & EMBROIDERY PARKS DEPT 580.43
Total: 46.29
12/04/24 SHANE PARSON SHIRTS/SWEATSHIRTS & EMBROIDERY WATER DEPT 1,369.29 SAFETY JACKETS & EMBROIDERY STREETS DEPT 671.42
Total: 129.54
12/04/24 SCP POOL DISTRIBUTORS, LLC CL2 BOTTLES - WELL CLEANING 46.29 ANNUAL MS4 STORMWATER PERMIT FEE 7/1/24-6/30/25 18,196.00 Total: 18,196.00
12/04/24 SWRCB ACCOUNTING OFFICE
SWEATSHIRTS & EMBROIDERY FACILITIES DEPT 217.82
Total: 3,542.10
DOOR REPAIR AND PATCH 495.00
Total: 495.00
12/04/24 TRU-TECH ROOFING &

WATERPROFFING PROFESSIONALS
PAINT FOR PD 352.34
Total: 352.34
12/04/24 THE SHERWIN-WILLIAMS CO. STORE
#8149
Total: 6,752.68
12/04/24 WEST YOST & ASSOCIATES OCT 24 WATER MASTER PLAN RESO23-125 FY23/24 55,966.50 1/1-12/31/25 CASH REGISTER INTERFACE SUPPORT 6,100.68
OCT 24 IMPLEMENTATION 652.00
12/04/24 TYLER TECHNOLOGIES, INC.

Total: 55,966.50
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
OCT 24 MOFFETT RD REHAB PROJ AGRMNT/SWR RPLMNT 9,558.48 Total: 20,118.23
12/04/24 WESTWOOD PROFESSIONAL

SERVICES
8/25-9/28 WHITMORE PRK GAZEBO PLNS/SPECS UPGRADE 595.00 OCT 24 WHITMORE AVE REHABILITATION PROJ STPL(075) 9,964.75 Total: 199.80
12/11/24 209 MULTIMEDIA CORPORATION LEGAL AD: PH NOTICE #CC10-13 ANNUAL RPT IMPACT FEE 115.00 ALARM SERVICES FOR PW YARD 49.95
ALARM SERVICES FOR CIT HALL/ ANNEX 49.95
ALARM SERVICES FOR RIVER BLUFF PARK 49.95
ALARM SERVICES FOR COMMUNITY CENTER 49.95
12/11/24 1ST SECURITY & SOUND, INC
OCT 24 TRAFFIC SVCS ALL-WAY STOP WARRANT NO.#1 1,925.00 Total: 1,925.00
12/11/24 ADVANCED MOBILITY GROUP
Total: 200.00
Total: 115.00
12/11/24 ADVANCED TECHNOLOGY

DISTRIBUTORS, INC
NOV24 SCADA SERVER MONTHLY MONITORING 100.00
DEC 24 SCADA SERVER MONTHLY MONITORING 100.00
Total: 673.34
12/11/24 ALPINE PROTECTIVE SOLUTIONS LLC CITY SECURITY SERVICES FOR EIGHT PARKS 5,280.00 NOV 24 ALARM SERVICES 336.67
ALARM MONITORING 336.67
12/11/24 AL'S CERTIFIED SAFE & LOCK
10/20-11/19/24 T-1 LINE FOR CONNECTION FROM CORP 162.81 10/20-11/19/24 PHONE SVCS MULTIPLE LINES 384.05
12/11/24 AT&T
Total: 82.97
Total: 5,280.00
12/11/24 AMAZON CAPITAL SERVICES, INC. SMALL TRAILER WHEELS/ BEARINGS 55.90 HOSE BARB CONNECTOR 27.07
Total: 546.86 12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
108.00
12/11/24 BERTOLOTTI CERES DISPOSAL, INC NOV 2024 GARBAGE BILLING LESS FRANCHISE FEES 558,264.78 Total: 558,264.78
Total:
12/11/24 AYERA TECHNOLOGIES,INC. DEC 24 MONTHLY INTERNET SRVCS PARKS 49.00 DEC 24 MONTHLY INTERNET SRVCS FLEET 59.00
BACKGROUND INVESTIGATIONS - FEASTER MILLER, TREVIN 3,667.00 Total: 3,667.00
12/11/24 BRIAN ALBONETTI
NOV 24 2022 WATER MAIN AND SERVICE REPLACEMENT 4,533.00 Total: 4,533.00
12/11/24 BLACK WATER CONSULTING

ENGINEERS, INC
HEATER REPAIR 432.98
REPLACED CONDENCER AT CCC 7,399.99
12/11/24 PARDY BOUNTHAVONG
NOV 24 HATCH RD 18" WTR TRANS LINE PROJ #3 100.00
Total: 100.00
12/11/24 BSK ASSOCIATES
NOV 24 CAR WASHES FOR POLICE DEPT. ACCT. 12794 275.00
NOV 24 CAR WASHES FOR PW DEPT. ACCT. 12605 285.00
12/11/24 CAR WASH PARTNERS, INC.

INSTALL FRESH AIV INTAKES AT CITY HALL 1,400.00
Total: 9,232.97
Total: 142,112.24
12/11/24 CITY OF MODESTO 10/21-11/25/24 - WTR SVCS F/S #2 85.73 Total:

Total: 560.00
12/11/24 CITY OF MODESTO 9/3-10/31/24 NORTH CERES SEWER SRVCS FY24/25 142,112.24 SJVSQP STORMWATER QUALITY PARTNERSHIP ANNUAL DUES 130.00 Total: 130.00
12/11/24 CITY OF TRACY

85.73 12/11/24 CITY OF MODESTO 10/21-11/25/24 WATER SVCS ROW @ RICHLAND AVE 128.28 Total: 128.28
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
Total: 1.04
12/11/24 EMTS, INC. LANDSCAPE AND JANITORIAL MAINTENANCE FOR PARKS 24,019.75 NEW HIRE UNIFORM -DIAZ (REFUND SS SHIRT) -107.78
UNIFORM FOR EXPLORER ELENA FRANCO 366.82
LT.GODFREY - UNIFORM CREDIT -102.32
NEW HIRE UNIFORM- PERRY (REFUND LS SHIRT) -155.68
12/11/24 CRESCENT SUPPLY
GATE REPAIR 225.00
Total: 225.00
12/11/24 GATE-OR-DOOR INC.

Total: 533.96
Total: 24,019.75
12/11/24 FERGUSON ENTERPRISES, INC OFFICE WATER HEATER REPLACEMENT PARTS 486.69 GASKETS FOR PLUMBING 47.27
TURLOCK EXPORT EFFLUENT ANALYSIS 140.00
NOV 24 MONTHLY ANALYSIS WWTP 115.00
Total: 29,300.00
12/11/24 GEOANALYTICAL LABORATORIES, INC TURLOCK EXPORT EFFLUENT ANALYSIS 140.00 INFLUENT STUDY 276.00
SEPT-OCT 24 WELL 42-27 GAC VESSELS & BLENDING 10,300.00 OCT 24 DOWNTOWN REVITALIZATION PROJ SURVEY SVCS 19,000.00 12/11/24 GDR ENGINEERING, INC.

WATER QUALITY WELL #34 1,258.95
NITRATE TEST WELL 39-40 42.80
BACTI FOR WELL # 41 45.00
NITRATE FOR WELL # 38 42.80
NOV 24 INFLUENT STUDY WWTP 285.00
NITRATE FOR WELL # 16 37.80
Total: 2,383.35
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
RESTROOM SIGNS 61.25
FILTERS/CABNET/ WELLS ANTI SLIP MAT 127.64
12/11/24 GRAINGER AIR FILTERS 203.78
AIR FILTERS 87.92
NOV 24 DOWNTOWN BUSINESS LANDSCAPING SRVS 1,820.00
Total: 1,820.00
12/11/24 GROVER LANDSCAPE SERVICES, INC
Total: 756.81
Total: 480.59
12/11/24 GREEN RUBBER-KENNEDY AG WWTP HOSE & FITTINGS 681.52 BUSHINGS AND PLUMBER TAPE 75.29
PARKS TREE STAKE, CINCH-TIE, WRENCH 1,193.39
Total: 2,959.29
IRRIGATON SPRINKLERS 650.23
PARKS ROTOR IRRIGATION REPAIRS 1,115.67
12/11/24 HERITAGE LANDSCAPE SUPPLY

GROUP, INC
PARKS BROKEN SPRINKLERS 1,048.72
Total: 1,048.72
12/11/24 HERITAGE LANDSCAPE SUPPLY

GROUP, INC
Total: 13,869.45
12/11/24 IKE'S APPLIANCE & ASSOCIATES STOVE REPAIR FS 15 2,584.12 FUEL FOR PW 11-15/30-24 ACT #76078 5,940.27
11/1-11/15/24 FUEL FOR PD ACCT. 76081 7,929.18
12/11/24 HUNT & SONS LLC

21.68 12/11/24 JANA KIRCHERT 11/25 - 12/5/24 GET FIT/ZUMBA GOLD CLASSES 260.00 Total: 260.00
Total: 2,584.12
12/11/24 IMPERIAL BAG & PAPER CO. LLC CUSTODIAL SUPPLIES 21.68 Total:

FEB-JUN 24 HATCH RD 18-IN WATER TRANS LN FY24/25 44,761.25 Total: 44,761.25
12/11/24 KJELDSEN, SINNOCK & NEUDECK, INC.
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
12/13/24 SENIOR LUNCHEON CATERING 1,213.04
Total: 1,213.04
12/11/24 M&G-4 13 INC.

RAY DAVIS WORK BOOTS REIMBURSEMENT 209.65
Total: 209.65
12/11/24 RAY DAVIS
.93 TONS OF ASPHALT FOR CITY WIDE PATCHING 81.02
Total: 81.02
12/11/24 MARTIN MARIETTA MATERIALS, INC.
12/2/24 MATS FOR PW ADMIN BUILDING 10.00
12/09/24 MATS FOR PW ADMIN BUILDING 10.00
12/11/24 MISSION LINEN SUPPLY
NIEUWENHUIS: PER DIEM INTNRL INVS 01/08-10/25 301.00
Total: 301.00
12/11/24 DIRK NIEUWENHUIS
11/25/24 UNIFORM SERVICES PARKS 218.12
11/25/24 UNIFORM SERVICES FLEET 32.39
GLOVES 177.50
12/02/24 UNIFORM SERVICES PARKS 207.49
11/25/24 UNIFORM SERVICES STREETS 118.27
10/28/24 UNIFORM SERVICES PARKS 40.72
11/25/24 UNIFORM SERVICES WASTEWATER 202.00
12/02/24 UNIFORM SERVICES STREETS 55.57
10/21/24 UNIFORM SERVICES WATER 93.37
Total: 1,382.30
12/02/24 UNIFORM SERVICES FACILITIES 32.88
11/25/24 UNIFORM SERVICES WATER 78.90
12/02/24 UNIFORM SERVICES FLEET 72.21
11/25/24 UNIFORM SERVICES FACILITIES 32.88
BRAKE PADS FOR POLICE STOCK 99.87
Total: 99.87
12/11/24 O'REILLY AUTO PARTS
VALVE COR,COOLING FAN,BULBS,FILTERS,WIPERS,BRK PAD 3,307.73 Total: 3,307.73
12/11/24 MOTOR PARTS DISTRIBUTORS INC
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
10/03-12/04/24 PG&E GAS SVCS 5,239.75
Total: 5,239.75
12/11/24 PACIFIC GAS & ELECTRIC
WATER METER REGISTERS STOCK SENSORS REPLACEMENT 2,224.92 Total: 2,224.92
12/11/24 PACE SUPPLY CORP
COMPOST PROCUREMNT FOR CALRECYCLE GRANT PROJ 713.32
Total: 713.32
12/11/24 RECOLOGY BLOSSOM VALLEY

ORGANICS
OCT 24 WELL 22 GRANULAR ACTIVATED CARBON(GAC) RMVL 720.00 Total: 720.00
12/11/24 PROVOST AND PRITCHARD

ENGINEERING, INC
WASTEWATER F350 AND F650 AUTO CRANE VEHICLES 79,382.67
Total: 79,382.67
12/11/24 RUSH TRUCK CENTERS OF
CALIFORNIA, INC.

NOV 24 RICHLAND SANITARY SWR RPLMNT PROJ #2024-86 339,731.78 Total: 339,731.78
12/11/24 ROLFE CONSTRUCTION INC.

NIEUWENHUIS:TUITION INTRL AFF INVS 01/8-10/25 68.00
Total: 68.00
12/11/24 SACRAMENTO REGIONAL PUBLIC

SAFETY TRAINING CENTER
REPLACEMENT CHEMICAL TANK FOR WELL 39& 405 5,045.48
Total: 5,045.48
12/11/24 RYAN HERCO PRODUCTS CORP
NOV 24 SCADA SYSTEM INTEGRATION -2 6,670.00
Total: 6,670.00
12/11/24 SNS AUTOMATION
24/25 ANNUAL PERMIT TO OPERATE GENERATOR PD #N4972 290.00 Total: 290.00
12/11/24 SJVAPCD ATTN: FINANCE
SR 911 DISPATCH SERVICES Q1 38,009.00
SR 911 DISPATCH SERVICES Q2 38,009.00
12/11/24 STANISLAUS COUNTY SHERIFF'S DEPT
COSTA FIELDS FOR FOOD ESTABLISHMENT/ FOOD 725.00
Total: 725.00
12/11/24 STANISLAUS COUNTY DEPT OF

ENVIRONMENTAL RESOURCES
Total: 76,018.00
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Date
Voucher List
City of Ceres
12/12/2024 1:01:28 PM
Vendor Name Invoice Description Amount
Total: 5,847.60
12/11/24 SWRCB ACCOUNTING OFFICE ANNUAL PERMIT FEE OCHOA PRK 7/1/24-6/30/25 835.00 Total:
12/11/24 STANISLAUS FOUNDATION DENTAL

CARE TRUST ACCOUNT
DEC 24 DENTAL CLAIMS 5,847.60
WEED ABATEMENT 606.43
WEED ABATEMENT ROUND UP & CAPSTONE 854.25
12/11/24 RENTOKIL NORTH AMERICA INC
835.00
12/11/24 T-MOBILE USA, INC OCT21- NOV20 2024 T-MOBILE PHONE SVCS 5,941.17 Total: 5,941.17
15,297.24
12/11/24 TROPHY WORKS, INC. PLAQUE - COUNCILMEMBER SILVEIRA 87.09 C. OTERO COUNCILMEMBER NAME PLATE & NAME TAG 39.18
Total:

Total: 1,460.68
12/11/24 TIMECLOCK PLUS 12/11/24-12/10/25 ANNUAL CLOCK EMP/FMLA TRACKING 11,337.24 11/9/24-11/8/25 LICENSE 3,960.00
Total: 1,072.50
12/11/24 TURLOCK IRRIGATION DISTRICT RIVER RD IMPROVEMENT DISTRICT ASSESSMENT FEE 445.44 Total: 126.27
12/11/24 TRUEPOINT SOLUTIONS, LLC. ON-CALL SUPPORT - AUGUST 2024 1,072.50 35,145.30
12/11/24 WEST COAST ARBORISTS, INC. TREE TRIMMING 1,520.45 Total: 1,520.45
Total: 445.44
12/11/24 U.S. BANK VISA NOV 24 VISAS 35,145.30
Total:
4,123,515.12Vouchers in this report Total vouchers:

NON CONTACT TESTER & DUCT SEAL 71.92
Total: 71.92
12/11/24 WILLE ELECTRIC SUPPLY, INC.

JUL 24 MOFFETT RD REHAB PROJ AGRMNT/SWR RPLMNT 12,246.68 Total: 12,246.68
12/11/24 WESTWOOD PROFESSIONAL

SERVICES
12/12/2024 1:01:27 PM
ITEM 5

ATTACHMENT A
Vendor: US BANK VISA
Check Date: 12/11/2024
Invoice No.: Nov-24
Invoice Descritpion: NOV 24 VISAS

CARD HOLDER CHARGE DESCRIPTION TOTAL
KEVIN HALEY USA MARKING PAINT, TRACTOR DISC BOLT, MAILS, RAGS, SCALE REMOVER 355.90

SHAWN WALKER
RENEW COLLECTION SYSTEM MAITENANCE GRADE 1 MEMBERSHIP, KNEE SUPPORT PADS FOR MIKE E STREETS DEPT., LEADER HOSE AND CLAMPS FOR STREETS VACCON EQUIPTMENT TUBES, CHRISTMAS TREE LANE BANNERS MATERIAL, STREETS VACCPON BUNGYS TO HOLD PIPES 665.02

MATTHEW WILLIAMS

WATER REUSE CONFERENCE, LODGING FOR CONFRENCE, ACROBAT PRO MONTHLY, TAXES FOR PURCHASE, POSTAGE FOR OIT APPLICATION, OIT APPLICATION, OIT APPPLICATION FEE, PART PRIMER & PAINT, FUEL FOR CONFRENCE TRAVEL 1,419.01 JONATHAN FREDERICK REPLACEMENT WIRELESS MICE, MONITOR SPEAKER AND USB DOCK FOR COUNCIL CHAMBERS AUDIO 312.07

HANK UNRUH

SIGN FASTENER, BOLTS, SCREWS, WALK BEHIND PAINT SPRAYER REPAIR, PHOTO CELL ADAPTERS, PAINT SPRAYER HOSE, PUMP ARMOUR, SAWZALL BLADES, EPOXY GLUE, PAINT, BRUSHES, REFUND OF OVER CHARGE FROM HOTEL, ROBBIE COSTA CDL TRAINING, ELECTRICAL GFI OUTLETS 2,918.32

TRAVIS HUDSON

DIGITAL SCALE FOR OFFICERS TO USE IN EVIDENCE ROOM, SMALL SAFE TO STORE PEER SUPPORT TEAM MONIES, PARKING FEE AT HOTEL DURING CACEO CONFERENCE, HOTEL QUEEN MARY FEE FOR LODGING DURING CACEO CONFERENCE FOR OFFICER TAYLOR, MARTINEZ, AND LT HUDSON 2,300.19 MARK ANDERSON TABLET STAND, SERVER RACK MOUNT, 10 PACK BATTERIES 136.23

JOHN THOMAS
ELBOW 90, PIPE SCH 40, PILERS, WRENCH 8MM, COMB 8MM, GARDEN VALVE 1/2, NIPPLE SCH80, FILE GARDEN VALVE, FG-MEND PLATE, BUILDER HARDWARE, NIPPLE SCH80 1/2 X3 SCH80 1/2 X3 PUSH ADPTR, ALL PURPOSE SPARYER 2X, SPRAYER PRO, KEYS X8, KNEELING MAT, PUSH ADPTR X4, TRUUEL 50:1 266.09
DYLAN W PALECEK OFFICE WATER - PW AND WATER DEPT, 11/1-30/24 GPS TRACKING FOR STREET SWEEPERS & WTR CONSERVATION VEHICLE 420.18

AMERICO R CASTANEDA

ELECTRICAL/ STREETS, IPHONE CASE FACILITIES, DOOR CLOSER, OTTER BOX LIP FACILITIES, PHOTO CELL/ RVBL, ELECTRICAL / WW, MOUNTING TAPE / CH 386.38
DIRK NIEUWENHUIS CLOUD STORAGE FOR SOCIAL MEDIA TEAM 9.99 TONI CORDELL CERES COURIER SUBCRIPTION, TARP AND TIE DOWNS FOR COMPOST BIN FOR SB1383 LOCAL ASST GRANT ACTIVITIES 357.14 JOSEPH CHAVEZ MILITARY BANNERS 869.00
AARON R OJEDA-MORENO DEGREASER AND FITTINGS 116.50

CRISTINA AGUILAR
10/22-11/21/24 ZOOM MEMBERSHIP SUBSCRIPTION, C. AGUILAR CMC APPLICATION, LUNCH FOR REGIONAL CM MONTHLY MEETING, PROCLAMATION PAPER 225.11

FALLON MARTIN
PROFESSIONAL DEVELOPMENT, REFUND - DAMAGED CHAIR, COUNCIL CHAMBER SUPPLIES, C.OTERO: NEW COUNCIL ACADEMY 1/22-24/25, D.DUNFORD: NEW COUNCIL ACADEMY 1/22-24/25, PROFESSIONAL DEVELOPMENT, PROFESSIONAL DEVELOPMENT, PROFESSIONAL DEVELOPMENT, COUNCIL SUPPLIES 2,644.59

ANGELICA HERNANDEZ

OFFICE SUPPLIES, REFRESHMENTS FOR TRAINING, HALLOWEEN EMPLOYEE RECOGNITION ITEMS, HALLOWEEN EMPLOYEE RECOGNITION COMMITTEE,

MANAGER TRAINING LUNCH, GREETING CARDS FOR EMPLOYEES, REFRESHMENTS FOR ORAL PANEL, PAYROLL TAX FORMS, ORAL PANEL LUNCH, HOLIDAY PARTY SUPPLIES, CALPELRA TRAINING HOTEL STAY 1,784.84 ROBIN R EVANS AIR GUN IMPACT TOOL REPAIR, LIFT ARM BUSHING/ TRACTOR 180.40 RICHARD SUFFECOOL CONCRETE ANCHORS TO REPAIR BARRICADE, SUPPLIES TO REPAIR BARRICADES, BATTERIES FOR VACCON CONTROLLER 256.08 ITEM 5

ATTACHMENT A

ABRAHAM OCHOA JR

DRAIN CLEANER, BUILDERS HARDWARE COSTA FIELDS, SECURITY BIT COSTA FIELDS, PAINT SUPPLY PD, EXTREAM MOUNTING TAPE CC, BATTERY ALKALINE FACILITIES SHOP, INSEC GLUEBOARD CC 207.18

JOSHUA CASAS

SCREEN PROTECTOR AND INK FOR PRINTER, MIGUEL AND BRAD STAY IN LAKE FOREST FOR AVEVA, BRAD, JOSEPH, AND JEFF DISTRIBUTION COURSE, CROSS CONNECTION CONTROL PROGRAM SPECIALIST EXAM 1,916.23

JESSICA PULLIAM

ENVIRONMENTAL RESOURCES TFF CERES MUSIC FEST, OFFICE SUPPLIES, CHRISTMAS EVENT SUPPLIES, CHRISTMAS RAFFLE PRIZE, CHRISTMAS EVENT SIGNS, COOKING CLASS SUPPLIES, CHRISTMAS EVENT DECORATIONS 1,064.04 MICHAEL ESTACIO ASPHALT FOR ROAD PATCHING, ASPHALT FOR ROAD PATCHING, TAMPER TO REPLACE BROKEN ONE 525.06

MARCY PEDERSON

LUNCH FOR POLICE OFFICER ORAL PANEL, INVESTIGATIVE TOOL FOR DETECTIVES, BUSINESS CARDS - DETECTIVE BERLIER, SUPPLIES FOR CITY HOLIDAY PARTY, TOLL EVASION, BUSINESS CARDS - OFFICER CHRIM 800.32

ELLEN EDMONDSON
BULLET HOSES, THUMB CNTROL, RUBBER HOSES., ENGZER PROCHG X2, NONSLIP LINE, 21PC DR SET X2, ELITE TOOL BAG, 10IN SHOP SHEERS, JOHN T, JOSEPH F, RAIN BOOTS, TONYL. RAIN BOOTS, 1 REMOTE CONTROL, 6 REMOTE CONTROLS 2 PACK 981.88 KENNETH E VAUGHN CAMERAS FOR SMYRNA PARK, BOOTS FOR JOSEPH WITT 208.07 JOHNNY CARRILLO DOOR SHEILD -PD, VACCUM FILTERS, KEYS FOR FACILITIES, PAD LOCKS/ LH, DRAIN SERVICE/ RVBL 498.58

SHAWN W HESS
BATTERY FOR LAGOON BOAT, ZIP TIES, WWTP POLE & EPOXY, WD-40, HEAVY DUTY ZIP TIES, HANDGUN, REEL, HOSE FOR SPRAYER, DOOR STOP RUBBER TIPS, DESK CALENDAR, SAFETY GLASS CLEANER, WWTP SUPER GLUE & PRIMER, SECURITY PADLOCK RE-KEY X10, POSTAGE FOR PESTICIDE APPLICATION 1,959.42
CRYSTEL AGUILAR DISCOUNT STORES 124.44
BOBBY TITUS CROSS CONNECTION SPECIALIST TEST 235.00

ROBERT HERRINGTON

PAINT FOR PLAYGROUND IN PARKS, BEARINGS FOR OCHOA PARK PLAYGROUNDS, WHOLSALE INDUST SUPP, EXPANDING FOAM FOR CLIMBER WALL

INDY PARK, REPLACEMENT PUMP IN LINE STRIPER RIVERBLUFF, NEW ALARM WIRE FOR SMYRNA PARK CORP YARD, WELDING HOOD AND SUPPLYS BBQ REPAIRS, KEYS FOR DOG WASTE STATIONS OCHOA PARK 1,204.64

CHRISTOPHER PERRY

WYNDHAM HOTEL IACP CONFERENCE, DRESS SHOES UNIFORM ALLOWANCE, AIRPORT PARKING IACP CONFERENCE, PARKING AT CACEO CONFERENCE, AMAZON PRIME SUBSCRIPTION 2,472.22

RENEE HOWERTON

TERESA TEJEDA'S CAPE MEMBERSHIP FEE, PROPERTY AND EVIDENCE SUPPLIES - GUN STORAGE BOXES, TERESA TEJEDA'S CAPE CONFERENCE REGISTRATION ATTENDANCE FEE 810.28
JEFFREY VARNI HOTEL QUEEN MARY LONG BEACH CA - INVOICE 651.87 DELILAH VASQUEZ CARDS FOR EMPLOYEES, HOTEL FOR CALPELRA TRAINING, HOTEL FOR CALPELRA N.VARGAS AND S.VENTURA 1,790.67 JEFFERY GODFREY STICKERS FOR RECRUITMENT TEAM 177.99
JULIO AMADOR K9 SUPPLIES FOR NEW K9 (KONG, BOWLS, DOGHOUSE, DOG CRATE) 368.95 TAMMIE JOHNSON PARTS FOR HEADSETS 38.00
SAMIR ROYAL LONG TERM PARKING TUCSON AZ. PW SUMMIT, ELECTRIC VEHICLE CHARGING STATION SAC AIRPORT 79.97 TRENTON JOHNSON TELEVISION FOR EVIDENCE / PROPERTY ROOM, HEATER FOR RECORDS 218.99 DAVID ADAIR WORK BOOTS 249.97
SHANNON ESENWEIN S ESENWEIN: PROFESSIONAL DEVELOPMENT REFUND (54.44) JULIAN AGUIRRE CONTINUITY SUBSCRIPTION, REGISTRATION FEE FOR 2025 ICSC MONTEREY CONFERENCE 1,252.25 OSCAR HERNANDEZ 24" PUSHBROOM FOR TRUCK TOOLS 40.07
MICHAEL BELTRAN BOXES FOR OFFICE, BOXES FOR OFFICE 178.15

KEITH GRIEBEL
TUITION: CATO LESS LETHAL INSTR COURSE, TUITION: LESS LETHAL INSTR COURSE 12/5/2024, WORK CLOTHING FROM 5.11 CLOTHING, PROPANE GAS FOR DEPARTMENT BBQ FOR DEPARTMENT FUNCTION 1,247.37
ITEM 5

ATTACHMENT A
JOSE BERBER EVIDENCE BUCKETS & NITRILE GLOVES 34.66
KHRISNA STITZELL SENIOR EVENT SUPPLIES 142.02
LAUREN ROBBINS 4-PACK LABEL MAKER TAPE 16.25
REBECCA JOHNSON MONTHLY PLANNERS FOR PARKS, CALCULATOR, STAMP, DESK ORGANIZER AND STICKY NOTES 82.16 Grand Total 35,145.30
ITEM 5

ATTACHMENT A
ITEM 5

COUNCIL AGENDA REPORT

Resolution No. 2025- XXX, A pproving the General Services Agreement for the Planning and Engineering Security
Improvements Project to Artisan Design Group, Inc., Authorizing a 5% Contingency, and Authorizing the City Manager to Execute the Contract
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council to approve the General Services Agreement for the Planning and Engineering Security Improvements Project to Artisan Design Group, Inc., authorize a 5% contingency, and authorize the City Manager to execute the contract.

I. BA CKGROUND:

The project consists of demolition of the existing countertop and construction of a new counter with bullet proof glass and Kevlar, and a door with electronic hardware.

Ensuring the safety and security of the Planning and Engineering Department is critical for several reasons. Implementing reinforced barriers, such as a secure counter and door with bulletproof glass and Kevlar, is necessary due to the following factors:

Reasons for Enhanced Security:
• Protection from Threats:
o The department s may work on sensitive projects that could attract the attention of individuals with malicious intent.
• Confidentiality of Information:
o Planning and E ngineering often involve proprietary designs, confidential client information, and sensitive project details that must be protected from unauthorized access or theft.
• Safety of Personnel:

ITEM 6
o Employees in these departments may be at risk, especially in environments where tensions could escalate, necessitating measures to protect them from potential violence.
• Business Continuity:
o A secure environment helps ensure that operations can continue smoothly, minimizing disruptions and safeguarding valuable property. • Deterrence of Potential Aggressors:
o The presence of bulletproof glass and Kevlar can act as a deterrent to any potential threats, reducing the likelihood of incidents occurring.

Benefits of Specific Security Features:
• Bulletproof Glass:
o Provides a clear view while offering protection against projectiles, ensuring that personnel can monitor the surroundings without compromising safety. • Kevlar Reinforcements:
o Kevlar materials are designed to absorb and disperse the energy from impacts, providing an added layer of defense against physical attacks. • Controlled Access Points:
o By implementing secure doors and counters, access can be controlled, monitored, and limited to authorized personnel, enhancing overall safety.

Conclusion:

The installation of high-security features in the Planning and Engineering Department is a proactive measure that safeguards both personnel and vital information. By prioritizing safety and security, the City can create a safer working environment that promotes productivity and reduces risks associated with potential threats.

II. REASONS FOR RECOMMENDATION:

The City reached out to five (5) different contractors and received two (2) bids on December 5, 2024. The bids were as follows:

Artisan Design Gorup, Inc. - $86,112.00
Larry Corona Construction, Inc. - $144,000.00
After staff reviewed the bids, Artisan Design Group, Inc. was the lowest responsible bidder at $86,112.00. A 5% contingency of $4,305.60 brings the contract allocation to $90,417.60.

III. F ISCAL IMPACTS:

The project currently has allocations of $10,162. 19 in account 10095.176000 and $81,001.63 in account 49995.176000. These funds will be transferred to a new project number.

IV. EXI STING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This project is in conformance with the Fifth Goal of the Strategic Plan:

ITEM 6
1) Government Operations: Provide quality services to meet community needs, assuring that they City has helpful, well trained, properly equipped and sufficient staff who partners with other public agencies to provide efficient services.

V. PO LICY ALTERNATIVES:

City Council can choose to direct staff to reject the proposal and post the project with a similar or modified scope later or reject the proposal and eliminate the project.

VI. I
NTERDEPARTMENTAL COORDINATION:

The Engineering Services Department has coordinated with the Public Works Department.

VII. PUBL IC PARTICIPATION:

There are no committees or public participation events needed or anticipated for this project.

VIII. ENVI RONMENTAL REVIEW:

The project is CEQA Categorically Exempt per Section 15301 Class 1 (b) (c) Existing Facilities and (d) Restoration of Facilities.

IX. STEPS FOLLOWING APPROVAL:

Following approval of this item, the contract will be signed and executed with Artisan Design Group, Inc. The contractor will then be issued a notice to proceed, and a pre- construction meeting will be held.

Approved by: ______________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Contract
ITEM 6
ITEM 6

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING THE GENERAL SERVICES AGREEMENT FOR THE PLANNING

AND ENGINEERING SECURITY IMPROVEMENTS PROJECT TO ARTISAN DESIGN GROUP, INC., AUTHORIZING A 5% CONTINGENCY, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT

THE CITY COUNCIL
City of Ceres

WHEREAS, the Planning and Engineering Security Improvements Project was included in the Capital Improvement Project list and will be funded by existing accounts 10095.176000 and 49995.176000; and

WHEREAS, proposals for the general services agreement for the Planning and Engineering Security Improvements Project were received on December 5th, 2024; and

WHEREAS, the lowest responsive and responsible bid was received from Artisan Design Group, Inc. in the amount of $86,112.00; and

WHEREAS, a construction contingency in the amount of 5 % or $4,305.60 is necessary and appropriate to accommodate any unforeseen costs, bringing the total construction authorization to $90,417.60.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the general services agreement for the Planning and Engineering Security Improvements Project to Artisan Design Group, Inc., authorizes a 5 % contingency, and authorizes the City Manager to execute the contract.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13
th day of January 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 6
ITEM 6

ATTACHMENT B

GENERAL SERVICES AGREEMENT BETWEEN
THE CITY OF CERES AND ARTISAN DESIGN GROUP, INC. (Contractor)

This agreement for general services (“Agreement”) is entered into on _________________, 2024 (the “Effective Date”) between the City of Ceres (“City”) and Artisan Design Group, Inc., (“Contractor”) (together sometimes referred to as the “Parties”).

Section 1. SERVICES . In accordance with the terms and conditions set forth in this Agreement, Contractor agrees to perform all services described in the proposal dated November 1, 2024, Scope of Work shall a new door with electronic door hardware, front counter cabinetry with bullet proof glass and kevlar. See attached as Exhibit A. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, this Agreement shall prevail.

1.1 Term of Services. This Agreement shall begin upon signature by all Parties and shall end when Contractor completes the work described in Exhibit A, or no later than one (1) year from the date this Agreement was signed by City, which ever is longer, unless the term of the Agreement is otherwise terminated or modified, as provided for herein.

1.2 Standard of Performance. Contractor shall diligently perform all services required in connection with this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Contractor is engaged in the geographical area in which Contractor practices its profession.

1.3 Assignment of Personnel. Contractor shall assign only competent personnel to perform services in connection with this Agreement.

1.4 Termination. City may cancel this Agreement at any time and without cause upon written notification to Contractor. In the event of termination, Contractor shall be entitled to compensation for services satisfactorily completed as of the date of written notice of termination; City, however, may condition payment of such compensation upon Contractor delivering to City documents and records identified in Section 8.1 of this Agreement.

Section 2. COMPENSATION. City hereby agrees to pay Contractor an amount NOT TO EXCEED eighty-six thousand on hundred twelve dollars ($86,112.00) for all work set forth in Exhibit A, and made a part of this Agreement. In the event of a conflict between this Agreement and Contractor’s proposal regarding the amount of compensation, this Agreement shall prevail.

2.1 Invoices. Contractor shall submit invoices once a month during the term of this Agreement, based on the cost for services performed and reimbursable costs incurred prior to the invoice date.

2.2 Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred.

2.3 Payment of Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes.

ITEM 6

General Services Agreement between
CITY OF CERES and ARTISAN DESIGN GROUP, INC. Page 2 of 7

Section 3. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Contractor, at its own cost and expense, shall procure the types and amounts of insurance listed below for the period covered by the Agreement.

3.1 Workers’ Compensation. If Contractor employs any person, Contractor shall maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Contractor with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident.

3.2 Commercial General and Automobile Liability Insurance. Contractor shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than TWO MILLION DOLLARS ($2,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non-owned automobiles. At the sole option of the City, the City shall be named as an additional insured and insurance shall provide primary coverage with respect to the City.

3.3 All Policies Requirements.

3.3.1 Verification of Coverage. Prior to beginning any work under this Agreement, Contractor shall, at the sole option of the City, provide City with (1) certified Certification of Insurance that demonstrates compliance with all applicable insurance provisions contained herein; (2) certified policy endorsements to the general liability policy adding the City of Ceres as an Additional Insured and declaring such insurance primary in regard to work performed pursuant to this Agreement; or (3) upon request by the City, complete certified copies of all policies and/or complete certified copies of all endorsements that demonstrate compliance with this Section 4

3.3.2 Notice of Reduction in or Cancellation of Coverage. A certified endorsement must be attached to all insurance obtained in accordance with this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

Section 4. INDEMNIFICATION AND CONTRACTOR’S RESPONSIBILITIES.

4.1 Contractor shall to the fullest extent allowed by law, with respect to all services performed in connection with this Agreement, indemnify, defend and hold harmless the City and its officials, officers, employees, agents and volunteers from and against any and all claims that arise out of, pertain to or relate to the negligence, recklessness or willful misconduct of the Contractor. Contractor will bear all losses, costs, damages, expense and liability of every kind, nature and description that arise out of, pertain to, or relate to such Claims, ITEM 6

General Services Agreement between
CITY OF CERES and ARTISAN DESIGN GROUP, INC. Page 3 of 7

whether directly or indirectly (“Liabilities”). Such obligations to defend, hold harmless and indemnity the City shall not apply to the extent that such Liabilities are caused by the sole negligence, active negligence, or willful misconduct of the City.

Section 5. STATUS OF CONTRACTOR.

5.1 Independent Contractor. At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent.

Section 6. LEGAL REQUIREMENTS.

6.1 Governing Law. The laws of the State of California shall govern this Agreement.

6.2 Compliance with Applicable Laws. Contractor and any subcontractors shall comply with all laws applicable to the performance of the work in connection with this Agreement.

6.3 Licenses and Permits. Contractor represents and warrants to City that Contractor and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions.

6.4 Nondiscrimination and Equal Opportunity. In compliance with federal, state and local laws, Contractor shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Contractor under this Agreement.

6.5 Work Requiring Payment of Prevailing Wages. In accordance with California Labor Code Section 1771, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which these services are to be performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in the California Labor Code shall be paid to all workers engaged in performing the services under this Agreement.

Section 7. MODIFICATION.

7.1 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties.

7.2 Assignment and Subcontracting. Contractor may not assign this Agreement or any interest therein without the prior written approval of the City. Contractor shall not ITEM 6

General Services Agreement between
CITY OF CERES and ARTISAN DESIGN GROUP, INC. Page 4 of 7

subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the City.

7.3 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Contractor shall survive the termination of this Agreement.

7.4 Options upon Breach by Contractor. If Contractor materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following:

7.4.1 Immediately terminate the Agreement;

7.4.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Contractor in accordance with this Agreement;

7.4.3 Retain a different Contractor to complete the work described in Exhibit A not finished by Contractor; or

7.4.4 Charge Contractor the difference between the costs to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Contractor in accordance with Section 2 if Contractor had completed the work.

Section 8. KEEPING AND STATUS OF RECORDS.

8.1 Records Created as Part of Contractor’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Contractor prepares or obtains in accordance with this Agreement and that relate to the matters covered under the terms of this Agreement shall be the property of the City.

8.2 Contractor’s Books and Records. Contractor shall maintain any and all records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Contractor to this Agreement.

8.3 Confidential Information and Disclosure. During the term of this Agreement, either party (the "Disclosing Party") may disclose confidential, proprietary or trade secret information (the "Information"), to the other party (the "Receiving Party"). The Receiving Party shall hold the Disclosing Party's Information in confidence and shall take all reasonable steps to prevent any unauthorized possession, use, copying, transfer or disclosure of such Information. Contractor understands that the City is a public entity and is subject to the laws that may compel it to disclose information about Contractor’s business.

ITEM 6

General Services Agreement between
CITY OF CERES and ARTISAN DESIGN GROUP, INC. Page 5 of 7

Section 9 MISCELLANEOUS PROVISIONS.

9.1 Attorneys’ Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

9.2 Venue. In the event that either party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Merced or in the United States District Court for the Eastern District of California.

9.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect.

9.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement.

9.5 Contract Administration. This Agreement shall be administered by Sam Royal, who shall act as the City’s representative. All correspondence shall be directed to or through the representative.

9.6 Notices. Any written notice to Contractor shall be sent to:

Contractor Address:

Any written notice to the City shall be sent to:

Michael R. Beltran II, PE
Director of Engineering
2220 Magnolia St.

Ceres, CA. 95307

9.7 Professional Seal. Where applicable in the determination of the City, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation.

9.8 Integration; Incorporation. This Agreement, including all the exhibits attached hereto, represents the entire and integrated agreement between City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. All Exhibits attached hereto are incorporated by reference herein.

ITEM 6

General Services Agreement between
CITY OF CERES and ARTISAN DESIGN GROUP, INC. Page 6 of 7

9.9 Alternative Dispute Resolution. If any dispute arises between the Parties that cannot be settled after engaging in good faith negotiations, City and Contractor agree to resolve the dispute in accordance with the following:

Each party will designate a senior management or executive level representative to negotiate the dispute. Through good faith negotiations, the representatives will attempt to resolve the dispute by any means within their authority. If dispute remains unresolved after fifteen (15) days of good faith negotiations, the Parties shall attempt to resolve the disagreement by mediation through a disinterested third person as mediator selected by both Parties. Mediation will begin within thirty (30) days of the selection of this disinterested third party, and will end fifteen (15) days after commencement. The Parties shall equally bear the costs of any third party in any alternative dispute resolution process.

The alternative dispute resolution process is a material condition to this Agreement and must be exhausted as an administrative remedy prior to either party initiating legal action.

This alternative dispute resolution process is not intended to nor shall be construed to change the time periods for filing a claim or action specified by Government Code Section 900, et. seq.

9.10 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.

The Parties have executed this Agreement as of the date signed by the City.

CITY OF CERES CONTRACTOR

____________________________ ______________________________ Douglas D. Dunford, City Manager Name, Title

Approved as to Form:

____________________________
Nubia Goldstein, City Attorney

ATTEST:

_____________________________________
Fallon Martin, City Clerk
ITEM 6

General Services Agreement between
CITY OF CERES and ARTISAN DESIGN GROUP, INC. Page 7 of 7

EXHIBIT A

SCOPE OF SERVICES

[ATTACH SCOPE OF SERVICES]

ITEM 6
Proposal
Planning & Engineering Security Improvements 11/01/24
2220 Magnolia St
1 of 1 Page # Ceres
Artisan
Construction
& Design
2949 Sunnyfield Drive, Merced, CA 95340
Office: 209.725.2000 Fax: 209.725.2002
License Number 808246
CA 95307
City Of Ceres
2220 Magnolia St
Ceres CA 95307
3007 Project #: Date:

All material is guaranteed to be as specified. All work is to be completed in a professional manner according to standard practices. Any alteration from above specifications involving extra costs will be executed upon written orders, and will become an extra charge over and above this estimate.

All agreements contingent upon strikes, accidents or delays beyond our control. Owners are to carry fire, liability and other necessary insurance.

Our workers are covred by workers compensation insurance This proposal may be withdrawn if not accepted within ________ days.

Acceptance of Proposal:

The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be as ourlined above, or attached.

Acceptance:________________________________ Date:________________________ Item/Cost Code Description Amount
3007 Planning & Engineering Security Improvements
6221.000 Cabinetry 33,120.00
8443.000 Storefronts 44,928.00
8770.000 Electronic Door Harware 8,064.00
Grand Total: 86,112.00
This Proposal includes all prevailing wage labor and materials to:
- Install Kevlar panel lined, commercial cabinetry per clients finish selection (TBD) - Install bulletproof store front class to ceiling height - Install electronic secure entry for entrance
ITEM 6

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 13, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Chris Perry, Chief of Police
[email protected], (209) 538-5725
SUBJECT: Resolution No. 2025-XXX, Approving Acceptance of the State of California Office of Traffic Safety Special Traffic Enforcement Program (STEP) Grant and Approves a Budget Amendment to Appropriate the Funds
RECOMMENDED COUNCIL ACTION:

Staff recommends Council approve the acceptance of the State of California Office of Traffic Safety Special Traffic Enforcement Program (STEP) Grant and Fiscal Year 2025 -25 Budget Amendment to appropriate the funds.

I. BACKGROUND:

On February 12, 2024, the City Council authorized an application to the State of California Office of Traffic and Safety for funding of equipment and personnel overtime costs (including the cost of benefits) associated with the department organizing and manning DUI enforcement operations, participating in Distracted Driving Patrols and Community Education, Night-time Click-it or Ticket Patrols and enforcing traffic violations.

The awarded Grant money provide funding for Traffic Enforcement items associated with DUI Checkpoints. It will also provide up to 80, 8-hour shifts of overtime (including the cost of benefits) to be used for DUI Checkpoints, Saturation Patrols, Selective Traffic Enforcement, Distracted Driving Patrols, Night -time Click it or Ticket Patrols and Community Education
II. REASONS FOR RECOMMENDATION:

Having funding for overtime will enable our officers to spend more time in the community for the purpose of prevention, enforcement, and education in Traffic Safety.

ITEM 8
III. FISCAL IMPACTS:

Ceres Police Department has been awarded $54,451.00 to pay for overtime expenses (including the cost of benefits) incurred during DUI Checkpoints, Saturation Patrols, Selective Enforcement, Distracted Driving Patrols, and Night -time Click it or Ticket Patrols.

An additional $2,738.00 has been awarded for any in -state travel expenses and $2,811.00 has been awarded to DUI Checkpoint supplies. A total of $60,000.00 has been awarded (refer to Attachment B, page 8).

This is a reimbursement Grant and will require the Police Department to pay for the supplies, travel expenses and overtime up -front. Attached Budget Amendment (Attachment B) represents the appropriation and revenue.

Staff will be responsible for submitting the paperwork to request repayment of the incurred expenditures.

There is no fiscal impact to the City. The supplies purchased by the grant will become the property of the City of Ceres and the overtime for officers will be covered 100% for the life of the grant, which is one year.

IV. EXISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN:

Approval of this grant application fulfills the strategic plan for Government Operations:
“Provide quality services to meet community needs, assuring that the City has…well trained and properly equipped…staff.”
V. POLICY ALTERNATIVES:

Council could choose to not approve the acceptance of this Grant funding. If not approved, additional traffic checkpoints, patrols, enforcements and community education would not be feasible.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
ITEM 8
IX. STEPS FOLLOWING APPROVAL:

Following Council approval, Ceres Police personnel will move forward with completing the programs specified in the Grant application. The Finance Director will appropriate the funds as noted in the Budget Amendment.

Approved by: _____________________
Douglas D. Dunford,
City Manager
Attachments:

1. Attachment A: Resolution

2. Attachment B: Budget Amendment

3. Attachment C: STEP Grant Agreement
ITEM 8
ITEM 8

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING THE ACCEPTANCE OF THE STATE OF CALIFORNIA OFFICE OF

TRAFFIC AND SAFETY SPECIAL TRAFFIC ENFORCEMENT PROGRAM (STEP)

GRANT AND APPROVES A BUDGET AMENDMENT TO APPROPRIATE THE FUNDS

The City Council
City of Ceres

WHEREAS, the Special Traffic Enforcement Program (STEP) Grant will assist law enforcement units in obtaining funds to pay for overtime cost s associated with DUI Checkpoints, Saturation Patrols, and Selective Traffic Enforcement; and

WHEREAS, this overtime will allow our Officers to spend more time in the Community for the purpose of prevention, enforcement, and education in Traffic Safety ; and

WHEREAS, the Grant award of $60,00.00 for overtime costs, travel expenses and DUI checkpoint supplies is funding that the Police Department could not cover at this time; and

WHEREAS, there is no additional fiscal impact to the City of Ceres.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the acceptance of the State of California Office of Traffic and Safety Special Traffic Enforcement Program (STEP) Grant and approves a budget amendment to appropriate the funds.

BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13
th day of January 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_____________________________________
Fallon Martin, City Clerk
ITEM 8
ITEM 8
Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:

ITEM 8
ITEM 8
State of California - Office of Traffic Safety

GRANT AGREEMENT

ATTACHMENT C

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Ceres From: 10/01/2024

4. AGENCY UNIT TO ADMINISTER GRANT To: 09/30/2025
Ceres Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $60,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A - Problem Statement, Goals and Objectives and Method of Procedure • Schedule B - Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 - Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A - Certifications and Assurances
• Exhibit B* - OTS Grant Program Manual
• Exhibit C - Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME: Bryan Ferreira ADDRESS: Chris Perry
TITLE: Police Traffic Sergeant Chief of Police
EMAIL: [email protected] [email protected] PHONE: 209-538-5699 209-538-5726
ADDRESS: 2727 3rd St. 2727 3rd Street
Ceres, CA 95307 Ceres, CA 95307
Bgt&llt.�ctit:&. Oct 7, 2024 Cb.ci.�
Ei2/(!f'. "' Oct 29, 2024
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Sonia Ledezma ADDRESS: Barbara Rooney
Deputy Finance Director Director
sonia. ledezma@ci .ceres. ca. us [email protected] 209-538-5770 (916) 509-3030
2220 Magnolia Street 2208 Kausen Drive, Suite 300
Ceres, CA 95307 Elk Grove, CA 95758
Octl7,2024 �-A,,
o/" Nov 1, 2024
(Signature) (Date) (Signature) (Date)
10/7/2024 10:37:19 AM Page 1 of 19
ITEM 8
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

10. PROJECTED EXPENDITURES

FUND CFDA ITEM/APPROPRIATION
402PT-25.1 20.600 0521-0890-101
164AL-25.1 20.608 0521-0890-101
402PT-25 20.600 0521-0890-101
164AL-25 20.608 0521-0890-101
SAM#: SR2CBKJT JLN3

REGISTERED
ADDRESS: 2220 Magnolia Street
CITY: Ceres, California
ZIP+4: 95307-3216
F.Y. CHAPTER STATUTE
2023 12/23 BA/23
2023 12/23 BA/23
2024 22/24 BA/24
2024 22/24 BA/24

AGREEMENT
TOTAL

ATTACHMENT C

PROJECTED

EXPENDITURES
$5,382.00
$7,535.00
$19,618.00
$27,465.00
$60,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
$60,000.00
I CERTIFY upon my own personal knowledge that the budgeted PRIOR AMOUNT ENCUMBERED FOR THIS funds for the current budget year are available for the period and purpose of the expenditure stated above. AGREEMENT
$ 0.00

OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE �,l"-� •' Y lOi� ) 19POI,
Oct 29, 2024 $60,000.00
10/7/2024 10:37:19 AM Page 2 of 19
ITEM 8
State of California - Office of Traffic Safety

GRANT AGREEMENT
Schedule A

1. PROBLEM STATEMENT
-

ATTACHMENT C
As of the year 2021, the City of Ceres has a population of 49,282 and covers approximately eight square miles. Ceres is part of the Modesto metropolitan statistical area, and is located in the San Joaquin Valley along State Route 99, south of Modesto and north of Turlock in Stanislaus County. The City of Ceres has four main thoroughfares leading from one city to another, and there are seven entrances/exits from State Route 99 into the city, causing a consistently substantial amount of vehicular traffic at all times of the day and night. All the fatal crashes in Ceres occurred on one of the four main thoroughfares. The City of Ceres is also a popular weekend and night destination with a thriving downtown area containing multiple bars within one block of one another. Additionally, the City of Ceres has multiple breweries within the city limits.

California State University- Stanislaus is only a short eight miles from the City of Ceres. With CSU Stanislaus being in close proximity, officers are frequently faced with crowded bars and restaurants.

Evenings and weekends result in an increased populace at local bars, restaurants, and breweries. DUI enforcement has never been so important within the City of Ceres. Incidents of motorists found to be driving under the influence have grossly surpassed that of the year 2022. In the year 2022, the Ceres Police Department made 107 DUI arrests, and in 2023 the Ceres Police Department has made 139 DUI arrests, which is a 30% increase in DUI arrests.

The City of Ceres also faces a continually increasing number of traffic complaints for some of the most dangerous driving behaviors to include speeding, stop sign, and school violations.

The City of Ceres has experienced an increase in the number of traffic crashes. In 2022, there were 693 crashes and in 2023 there were 715 crashes, which is a 3% increase. Of the 693 crashes in 2022, 206 were injury crashes. Of the 715 crashes in 2023, 209 of them were injury crashes. Injury crashes increased by 1 %. Alcohol-related injury crashes decreased by 18% from 22 in 2022, to 18 in 2023.

The City of Ceres saw an increase in the number of fatal crashes and fatalities. In 2022, there was one (1) fatal crash resulting in one fatality. In 2023 there were five (5) fatal crashes, with six fatalities which is a 400% increase in fatal car crashes and a 500 % increase in total fatalities. The City of Ceres intends to utilize all enforcement and education efforts to help reduce future crashes. One of the fatal crashes was a DUI fatal crash.

The number of crashes that occurred during nighttime hours (2100-0259) in 2022 was 119, while the number of crashes that occurred during the same timeframe in 2023 was 102, which was a 14% decrease.

This may be attributed to the Ceres Police Department's efforts in directing heavier enforcement to minimize traffic crashes.

Speed remains the top primary crash factor for crashes. In 2022, there were 129 crashes with unsafe speed determined to be the primary crash factor. In 2023, these numbers increased by 2% with 132 crashes with unsafe speed being the primary crash factor. By reducing a driver's speed, it would also reduce other types of crash factors since drivers would obtain additional stopping distances and additional time to react to hazards, thus avoiding crashes.

The city of Ceres has multiple main thoroughfares throughout the city which has a high amount of traffic throughout the city. A new patrol car/SUV would give officers the ability to carry necessary equipment needed for major traffic crash investigations. One of the most recent fatal crashes in the city of Ceres involved a commercial vehicle, specifically a semi-truck. With a new traffic car/SUV, a traffic officer would also be able to store necessary equipment needed to conduct an investigation for a major traffic crash or fatal crash. Currently, traffic officers are forced to go to the traffic garage and load the necessary tools and equipment into a truck and transport it to the scene of the crash. Having the needed equipment readily accessible at all times will create greater efficiency, expedite investigations and thereby allow investigators to return to traffic enforcement services.
10/7/2024 10:37:19 AM Page 3 of 19
ITEM 8

ATTACHMENT C
The city of Ceres is rapidly growing with new businesses, new homes, and plans for new housing developments/sub-divisions, which naturally would lead to a higher population density and more vehicular traffic on the already heavily traversed roadways in Ceres.

Due to the growing population in the city and the increase in traffic crashes and fatalities, the Ceres Police Department plans to expand the traffic division by adding additional officers to the traffic enforcement unit in the near future.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives:

1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.

2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.

3. Develop (by December 31) and/or maintain a "DUI BOLO" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly.

4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety TestinQ (SFST) (minimum 16 hours) POST-certified traininQ.

5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired DrivinQ Enforcement (ARIDE) 16 hour POST-certified traininQ.

6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field traininQ must be completed).

7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." 10/7/2024 10:37:19 AM
Target Number
1 12
12 2
1 1
2

Page 4 of 19 ends

ITEM 8

ATTACHMENT C
OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARI DE-trained.

8. Conduct DUI Saturation Patrol operation(s). 8

9. Conduct Traffic Enforcement operation(s}, including but not limited to, primary 10 crash factor violations.

10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting 3 drivers using hand held cell phones and texting.

11. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in 2 areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers.

12. Conduct Traffic Safety educational presentation(s) with an effort to reach 2 community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.

13. Participate in highly visible collaborative DUI Enforcement operations. 1

14. Participate in highly visible collaborative Traffic Enforcement operations. 1

15. Send law enforcement personnel to DUI Checkpoint Planning and Management 1 training.

3. METHOD OF PROCEDURE
A. Phase 1 - Program Preparation (1st Quarter of Grant Year) • The department will develop operational plans to implement the "best practice" strategies outlined in the objectives section.
• All training needed to implement the program should be conducted in the first quarter . • All grant related purchases needed to implement the program should be made in the first quarter . • In order to develop/maintain the "DUI BOLOs," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements:

Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 - Program Operations (Throughout Grant Year) • The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Requirements
The following requirements are for all grant-related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSNvideo scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Send all Powerpoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
10/7/2024 10:37:19 AM Page 5 of 19
ITEM 8

ATTACHMENT C
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
• If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Press releases, social media posts and alerts on platforms such as NextDoor and Nixie reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with embargoed date and time or with "INTERNAL ONLY: DO NOT RELEASE" message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. • Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant related event or program. Media and program highlights are to be reflected in QPRs. • Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. • For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media A roval Process FAQs on the OTS website. 10/7/2024 10:37:19 AM Page 6 of 19
ITEM 8

ATTACHMENT C
• Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 - Data Collection & Reporting {Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives . • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives .

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
10/7/2024 10:37:19 AM Page 7 of 19
ITEM 8
State of California - Office of Traffic Safety

GRANT AGREEMENT
Schedule B

FUND NUMBER CATALOG

NUMBER (CFDA)
402PT-25 20.600
164AL-25 20.608

COST CATEGORY
A. PERSONNEL COSTS
Straight Time
Overtime
DUI/DL Checkpoints
DUI Saturation Patrols
Collaborative DUI Enforcement
Benefits 164 QT(@ 12.55%
Traffic Enforcement
Distracted Driving
Pedestrian and Bicycle Enforcement
Collaborative Traffic Enforcement
Traffic Safety Educational Presentations
Benefits 402 OT@ 12.55%
Category Sub-Total

8. TRAVEL EXPENSES
In State Travel
Category Sub-Total
C. CONTRACTUAL SERVICES
Category Sub-Total
D. EQUIPMENT
Category Sub-Total
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies
Category Sub-Total
F. INDIRECT COSTS
Category Sub-Total

GRANT TOTAL
10/7/2024 10:37:19 AM

ATTACHMENT C

FUND DESCRIPTION TOTAL AMOUNT
State and Community Highway $25,000.00
Safety
Minimum Penalties for Repeat $35,000.00
Offenders for Driving While
Intoxicated

FUND UNIT COST OR UNITS TOTAL COST TO

NUMBER RATE GRANT
$0.00
164AL-25 $5,700.00 2 $11,400.00
164AL-25 $2,000.00 8 $16,000.00
164AL-25 $1,200.00 1 $1,200.00
164AL-25 $28,600.00 1 $3,589.00
402PT-25 $1,225.00 10 $12,250.00
402PT-25 $1,020.00 3 $3,060.00
402PT-25 $1,020.00 2 $2,040.00
402PT-25 $1,430.00 1 $1,430.00
402PT-25 $500.00 2 $1,000.00
402PT-25 $19,780.00 1 $2,482.00
$54,451.00
402PT-25 $2,738.00 1 $2,738.00
$0.00
$2,738.00
$0.00
$0.00
$0.00
$0.00
164AL-25 $2,811.00 1 $2,811.00
$2,811.00
$0.00
$0.00
$60,000.00

Page 8 of 19 ends

ITEM 8
State of California - Office of Traffic Safety

GRANT AGREEMENT
Schedule 8-1

PERSONNEL COSTS

ATTACHMENT C

BUDGET NARRATIVE
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Benefits 164 OT@ 12.55% - Benefits Breakdown (12.55%):

Workers Comp-4.9%
Medicare-1.45%
Social Security-6.2%
Claimed amounts must reflect actual benefit cost for overtime hours chan::ied to the Qrant.

Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.

Benefits 402 OT@ 12.55% - Benefits Breakdown (12.55%):

Workers Comp-4.9%
Medicare-1.45%
Social Security-6.2%
Claimed amounts must reflect actual benefit cost for overtime hours charged to the grant.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers in Long Beach and The OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.

Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
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ITEM 8
There will be no program income generated from this grant.

ATTACHMENT C
Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
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ITEM 8
State of California - Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

ATTACHMENT C
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
• 23 U.S.C. Chapter 4-Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law I 09-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300-Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200-Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; • 2 CFR part 120 I-Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of /970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U .S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. 610 I et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not); • Titles II and Ill of the Americans with Disabilities Act ( 42 U .S.C. 1213 1-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
• Executive Order I 2898, Federal Actions to Address Environmental Justice in Minority Populations and low-Income Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
• Executive Order I 3166. Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
• Executive Order 13985. Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and • Executive Order I 3988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).

The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and "Regulations," respectively.

GENERAL ASSURANCES
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ITEM 8

ATTACHMENT C
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
"No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA. "
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each "activity," "facility," or "program," as defined in§ 2 I .23(b) and ( e) of 49 CFR part 21 will be (with regard to an "activity") facilitated, or will be (with regard to a "facility") operated, or will be (with regard to a "program") conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
"The {name of Recipient}, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award."

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT Order I 050.2A) in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix 8 of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods ofadministration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review 10/7/2024 10:37:19 AM Page 12 of 19
ITEM 8

ATTACHMENT C
upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalfofthe Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition;
b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will-

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction;
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days ofreceiving notice under subparagraph (c)(2), with respect to any employee who is so convicted-

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee ofa Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 10/7/2024 10:37:19 AM Page 13 of 19
ITEM 8

ATTACHMENT C
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty ofnot less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON ST ATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of2 CFR parts 180 and 1200.

2. The inability ofa person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

PRIMARY TIER COVERED TRANSACTIONS
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ITEM 8

ATTACHMENT C

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (l)(b) ofthis certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. Ifit is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and I 200.

7. A participant in a covered transaction may rely upon a certification ofa prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system ofrecords in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

LOWER TIER COVERED TRANSACTIONS
1 . The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
10/7/2024 10:37:19 AM Page 15 of 19
ITEM 8

ATTACHMENT C

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. 10/7/2024 10:37:19 AM Page 16 of 19
ITEM 8

POLICY ON SEAT BELT USE ATTACHMENT C
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 10/7/2024 10:37:19 AM Page 17 of 19
ITEM 8
.:,uue OT ua1norma - urr,ce OT I ran1c .:,are1y
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C

INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS

1. Each agency is allowed a total of FIVE (5) GEMS Users.

ATTACHMENT C

2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.

3. Complete the form if adding, removing or editing a GEMS user(s).

4. The Grant Director must sign this form and return it with the Grant Agreement.

GRANT DETAILS
Grant Number: PT25149
Agency Name: Ceres Police Department
Grant Title:

Agreement Total:

Selective Traffic Enforcement Program (STEP)
$60,000.00
Authorizing Official: Chris Perry
Fiscal Official: Sonia Ledezma
Grant Director: Bryan Ferreira

I CURRENT GEMS USER(S)

1. Bryan Ferreira
Title: Police Traffic Sergeant
Phone: 209-538-5699
Email: bryan. [email protected]. us

2. Travis Hudson
Title: Sergeant
Phone: (209) 345-4102
Email: [email protected]

3. Frederico Ortiz Jr.

Title: Traffic Officer
Phone: (209) 538-5678
Email: [email protected]

4. Aaron Pinon
Title: Office
Phone: 209-988-7696
Email: [email protected]

5. Krandall Vandagriff
Title: Officer
Phone: 209-613-5739
Email: krandall. [email protected]. us
10/7/2024 10:37:19 AM
Media Contact: No
Media Contact: No
Media Contact: No
Media Contact: No
Media Contact: No

Page 18 of 19 ends

ITEM 8
Complete the below information if adding, removing or editing a GEMS user(s) ATTACHMENT C GEMS User 1
Add/Change 0
Travis Hudson
Name
Email address
GEMS User 2
Add/Change 0
Frederico Ortiz Jr
Name
Email address
GEMS User3
Add/Change 0
Aaron Pinon
Name
Email address
GEMS User4
Add/Change 0
Name
Email address
GEMS User5
Add/Change 0
Name
Email address
Form completed by:

Remove Access [Z)
Remove Access [Z]
Remove Access [Z]
Remove Access D
Remove Access D
&.t;g.fill Tott:.e.ite.
,- :,<CF'•
Add as a media contact? Yes D No□
Job Title
Phone number
Add as a media contact? YesO No□
Job Title
Phone number
Add as a media contact? YesO No□
Job Title
Phone number
Add as a media contact? Yes D No□
Job Title
Phone number
Add as a media contact? YesO No□
Job Title
Phone number
Date: Oct 7, 2024
As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. [', � &t:f!K6; Bryan Ferreira
Signature Name
Oct 7, 2024 Grant Director
Date Title
10/7/2024 10:37:19 AM Page 19 of 19
ITEM 8
Grant Agreement - PT25149

ATTACHMENT C
Final Audit Report 2024-11-01
Created:

By:

Status:

Transaction ID:
2024-10-07
Mikaela Knowtes ([email protected])
Signed
CBJCHBCAABAAbzxrDwVjk_RZytGCmqMF39_5s2HaUfgu
"Grant Agreement - PT25149" History
� Document created by Mikaela Knowles ([email protected]) 2024-10-07 - 5:37:38 PM GMT
g Document emailed to [email protected] for signature 2024-10-07 - 5:37:48 PM GMT
� Email viewed by [email protected]
2024-10-07 - 5:52:26 PM GMT
� Signer [email protected] entered name at signing as Bryan Ferreira 2024-10-07 - 5:54:28 PM GMT
0'G Document e-signed by Bryan Ferreira ([email protected]) Signature Date: 2024-10-07 - 5:54:30 PM GMT - Time Source: server � Document emailed to [email protected] for signature 2024-10-07 - 5:54:37 PM GMT
� Email viewed by [email protected]
2024-10-07 - 5:54:48 PM GMT
0'G Signer [email protected] entered name at signing as Bryan Ferreira 2024-10-07 - 5:56:01 PM GMT
0'o Document e-signed by Bryan Ferreira ([email protected]) Signature Date: 2024-10-07 - 5:56:03 PM GMT - Time Source: server g Document emailed to Sonia Ledezma ([email protected]) for signature 2024-10-07 - 5:56:08 PM GMT
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ITEM 8
0o Document e-signed by Sonia Ledezma ([email protected]) Signature Date: 2024-10-17 - 9:28:36 PM GMT-Time Source: server g, Document emailed to [email protected] for signature 2024-10-17 - 9:28:39 PM GMT
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&0 Signer [email protected] entered name at signing as Chris Perry 2024-10-29 - 10:01 :05 PM GMT
&G Document e-signed by Chris Perry ([email protected]) Signature Date: 2024-10-29 - 10:01:07 PM GMT -Time Source: server C. Document emailed to Carolyn Vu ([email protected]) for signature 2024-10-29 - 10:01:10 PM GMT
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rl Email viewed by Barbara Rooney ([email protected]) 2024-11-01 - 9:41:58 PM GMT
0'0 Document e-signed by Barbara Rooney ([email protected]) Signature Date: 2024-11-01 - 9:42:09 PM GMT -Time Source: server 0 Agreement completed.
2024-11-01 - 9:42:09 PM GMT
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ATTACHMENT C
ITEM 8
ITEM 8

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 13, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Sam Royal, Director of Public Works
[email protected], (209) 538-5717
SUBJECT: Resolution No. 2025- XXX, Approving P ayment to Don Pedro Pump Company for Emergency Booster Pump Repairs Performed at Blaker Reservoir Water Tanks
RECOMMENDED COUNCIL ACTION:

Staff recommends Council to approve payment to Don Pedro Pump Company for Emergency Booster Pump repairs performed at Blaker Reservoir Water Tanks, located at 4029 Blaker Road in the amount of $84,976.14.

I. BACKGROUND:

The reservoir tanks located on Blaker Road have a total storage capacity of 4 million gallons of water. These tanks are operated by a series of booster pumps, which are essential for ensuring the reliable distribution of water to end users. The pumps are particularly crucial during periods of high demand, as they maintain consistent water pressure and flow throughout the system.

II. REASONS FOR RECOMMENDATION:

The City Water System is reliant upon its wells and pumping systems, and it is imperative that all wells are operating to their maximum efficiency as well as the performance of the booster water pumps serving the reservoir tanks located at Blaker Road . It was determined that booster pumps 4 & 5 had to be repaired in a timely manner which constituted this emergency repair. Staff could not afford to wait three (3) to four (4) months for the bidding process, contracts, and approvals to get the work performed. Don Pedro Pump is a locally owned company that provides service to the city under emergency situations as well as continuously being the lowest and most responsible bidder on all well rehabilitation projects.

ITEM 9
III. FISCAL IMPACTS:

The annual well head treatment was programmed in fiscal year FY21/22. Funds are available in account No. 52795.800500, project string WTR2113. A total amount of $84,976.14 will be utilized for this emergency repair work performed by Don Pedro Pump Company. See attachment B.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This The recommended action supports the infrastructure section of the strategic plan, “Ensuring the community has adequate, well-maintained infrastructure that fosters a quality community and strong economy”.

V. POLICY ALTERNATIVES:

The alternative to performing the work to this critical piece of Water infrastructure would have been to not perform these repairs in a timely manner and risk low pressures, the lack of fire protection within the area, as well as jeopardize compliance with the State Water Resources Control Board.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon Council Approval, the City Manager shall approve the payment to Don Pedro Pump.

Approved by: ____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Don Pedro Pump Invoice

ITEM 9

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING PAYMENT TO DON PEDRO PUMP COMPANY FOR

EMERGENCY BOOSTER PUMP REPAIRS PERFORMED AT BLAKER

RESERVOIR WATER TANKS

THE CITY COUNCIL
City of Ceres
WHEREAS, t he reservoir t anks l ocated on B laker R oad have a t otal storage capacity of 4 million gallons of water; and
WHEREAS, these tanks ar e operated by a series of boost er pumps, which are essential for ensuring the reliable distribution of water to end users; and WHEREAS, it was determined that booster pumps 4 & 5 had to be repaired in a timely manner which constituted this emergency repair; and WHEREAS, staff could not afford to wait three (3) to four (4) months for the bidding process, contracts, and approvals to get the work performed; and WHEREAS, Don Pedro Pump is a locally owned company that provides service to the City under emergency situations as well as continuously being the lowest and most responsible bidder on all well rehabilitation projects, provided an emergency bid proposal for a total cost of $84,976.14; and
WHEREAS, this emergency repair work was unplanned, funding is available in the annual well treatment programmed in FY -21/22 for a total amount of $779,093.00, account 52795.800500 (WTR2113).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve payment to Don Pedro Pump Company for emergency booster pump repairs performed at Blaker Reservoir Water Tanks.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13th day of January 2025, by the following vote:

AYE
S: Councilmembers:

NOES Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
_________________________________
Fallon Martin, City Clerk
ITEM 9
ITEM 9

ATTACHMENT B
ITEM 9

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4

MEETING DATE: January 13, 2025

TO: Mayor and City Council

FROM:

Douglas D. Dunford, City Manager

CONTACT: Sam Royal, Public Works Director
[email protected], (209) 538-5717

SUBJECT: Public Works Monthly Report for November 2024

RECOMMENDED COUNCIL ACTION:

Information only, no action required.

I. BACKGROUND:

Outlined below are the significant actions performed by the Public Works Department for the month of November 2024.

FACILITY SERVICES:

 Completed 171 Facilities Maintenance work orders including: 101 service requests for electrical/lighting, plumbing repai rs, HVAC issues, locksmith tasks, general repairs, and 70 preventive maintenance services.
 Requested bids for the replacement of t he fire alarm panel in the Public Safety building. Interested companies are Siemens, Jorgensen, and Simplex. The panel is 40 years old and parts are not available.
 Requested bids for the repl acement of the building auto mation controls for the HVAC system at the Public Safety Building and Ceres Community Center. System is to be expandable to include other city buildings.
 Hired new custodian to fill the va cant position in Facilities.  Continued clean-up of homeless camps/ debris at Independence Park and Roeding Park with the assistance of Code Enforcement.

Maintenance activities performed by one (1 ) Supervisor, one (1) Senior Facilities Maintenance Worker, two (2) Facility Maintenance Workers, and four (4) Custodians.

FLEET SERVICES:

Completed 89 work orders.

Fleet, Department 20
 Completed 5 dealer warranties.
 New Ford F650 cab/chassis arrived.

Fire, Department 15
 N/a

Police, Department 10
 Unit #109 had new graphics inst alled from slight damage.  Unit 110 explorer had minor body damage repaired.
 1 dealer recall warranties completed.

Streets, Department 30
 2 vehicles repaired/serviced.

Water, Department 35
 3 vehicles serviced.

Parks, Department 40
 2 vehicles/equipment serviced.

Wastewater, Department 25
 New tractor mounted sprayer went into service.

Facilities, Department 41
 1 vehicle serviced.

Emergency and non-emergency City vehicles and equipment is maintained and repaired by one (1) Supervisor, one (1) Sr. Maintenance Mechanic, and two (2) Maintenance Mechanics.

LANDSCAPE MAINTENANCE:

Completed a total of 243 service requests in the following categories:
 Bike Path Repairs: 1
 City Grounds Maintenance: 11
 Park Landscape and Maintenance: 157
 Parks Landscape chemical usage: 550 gallons All Parks / Grounds  Playground and Equipment Repairs; Severa l playgrounds parts that were ordered with 120-day lead time for delivery, repair work will follow pending delivery.  Playground and Equipment Inspections: 13
 Right of Way (ROW) Irrigat ion Repairs: 21 sprinklers  Park Trees: 24 Trimmed 5 removals
 Customer Requests Tree or Limb Down, Trims or Removals: 11 Parks sprinklers repaired or replaced:
 Barry Grove – 0
 Costa Fields – 0
 Don Pedro – 6 vandalisms.
 Independence – 2 vandalisms.
 Dog Park – 1 maintenance.
 Neel Park – 14 maintenances.
 Persephone – 0.
 Redwood – 1 maintenance.
 River Bluff – 12 Repairs.
 Riverview – 2 maintenances.
 Roeding Heights – 16 maintenances.
 Sam Ryno – 1 maintenance.
 Smyrna – 3 maintenances.
 Strawberry – 3 maintenances.
 Whitmore – 3 maintenances for Gazabo install.

Parks General Maintenance/Repairs:
 Graffiti removal at Sam Ryno (1), Straw berry (1), River Bluff (2), Roeding (2), Ochoa (1) Persephone (1), Smyrna (4), Don Pedro (1) Riverview (1) and Independence Park (3)
 Grid Prune Program Performed by West Coast Arborists (WCA):
 Grid # 3 2020-2021 100% - Co mpleted with 2,343 trees pruned.  Grid # 4 2021-2022 99% - Comp leted with 2,450 trees pruned.  Grid # 2 2022-2023 Started in July 2023 99% completed.  Grid # 1 2023-2024 Started in October 2023 97% completed.  Grid #5 2024-2025 Started February 2024 40% completed with 32 trees trimmed.
 Pending: 247 high risk, 28 removals, and 96 inspect for trims  No updates for October Grid pr une funding request for FY 24/25 was eliminated.
 Current tree emergency maintenance is performed by Parks crews during normal work hours.
 All wells…
Grounds
Rights of Way (ROWs):
 Two Irrigation valves on San Pedro ROW.
 Faith Home Rd: Pending schedule for backf low installs. Unlocked all for testing.  River Road: backflow replacement schedul ed with water division. Currently water is shut off at River and Canyon Falls.
 Repaired Controller at San P edro, possible replacement needed.  Whitmore Mansion / Museum work ing on irrigation Mowed both sites City Hall:
 Sprayed all weeds/nut grass. Repeated Treatment.
 Cleared shrubs and trees at Fire station.

Parks
City Parks:
 Needed Playground fiber needed fo r River, Bluff, Neel, and Ochoa.  Serviced all wells for winter.
 Cleaned dumpster for wood chips/ com post resident using as dump site. At Community Center.

Don Pedro:
 Repaired well SCADA box.

Sam Ryno:
 Spinning chair repaired and Rocking cycle ready for install.

Smyrna Park:
 Power washed Lions area once.
 Damage to Large slide 5-12 and damage to small slide 2-5.  Damaged toddler swing removed.
 Damage to balance board removed.
 Moved benches back to normal area due to skaters moving with floor jack.  Broken large grill needs repair broken weld.
 Rose garden trimmed.

Costa Fields:
 N/a

Strawberry Fields:
 Repaired well installed a 4inch check valv e, compression coupler and nipple valve.

Reset Scada to changes in well.
 Worked with school district to repair their backflow devise.

Roeding Park:
 Flushed well due to sand sediment.
 Repaired fence at tennis court.

Neel Park
 Reset SCADA Program.

Independence Park:
 Fixed fence due to vandalism. Fence at basin needs repair homeless occupying. between apartment complex and park area.
 Fire started under wall climber repaired made.

Riverview Park:
 N/A.

River Bluff Park:
 Playground area - replaced 2 sprinklers due to vandalism.  Repaired damaged fence at water well due to vandalism.  Trimmed 3 trees and clean up large limbs.
 Bush hogged lower terrace.
 Repaired ruts and sprinklers (8 ) from Ceres Music Festival.  Storm Basin Grate stolen lower bluff.

Guillermo Ochoa Park:
 Added new volleyball net.
 Repaired Carousel and leg elliptic al walker due to abuse. (Monthly)  Pickleball net and post damaged. Reset by contractor.  Basketball backboard twis ted required adjustment.

City Parks Landscaping and Maintenance is performed by one (1) Supervisor, one (1) Sr.

Parks Maintenance Worker, and Five (5) Park Maintenance Workers.

SOLID WASTE & RECYCLING:

 Highlights of solid waste and recycling collection by Bertolotti for November 2024:

 Residential…………………….… 1,163.58 tons
 Commercial………………………. 1,659.29 tons
 Illegal dump/litter abate (code enforcement) 36.34 tons  Illegal dump (Bertolotti) ………. .25 tons, 2 locations  Bulky items…………………….… 43.37 tons, 121 locations
 Leaf/limb ………...…………….… 218.67 tons
 Street Sweep………………….… 30.67 tons
 Residential Organics…………… 418.42 tons
 Commercial Organics…………. 155.74 tons
 Residential Recycle………….… 168.51 tons
 Commercial Recycle …………… 4.58 tons
 C&D (Construction/Demolition Debris) 8.26 tons  Used oil…………………………… 265 gallons
 Used oil filter……………...……… 65
.
 There were 29 leaf & limb program violations issued in November.

 Curbside pickup for Christmas trees is ava ilable to Ceres' solid waste customers on regularly scheduled leaf & limb collection days and routes until January 9th when the seasonal collection program ends. Please Note: No flocked tree s or trees longer than 4' accepted, however trees may be cut to meet the 4’ limit.

 The annual Community Free Disposal Day will be held on Saturday, February 1 st at the River Bluff Regional Sports Complex from 8am to 11:45am. The event is for large appliances/furniture disposal only (no hous ehold trash or organics ) and will also have e- waste and mattress disposal services available. A maximum of 7 waste tires per load only and one truckload per City account allowed. Part icipants must show their ID and City of Ceres utility bill at the gate. This year’s event is not funded thr ough the CalTrans Clean California grant (no longer available) but the waste tire disposal costs are covered through the CalRecycle Waste Tire Disposal grant.

 Starting January 10th, 2025, Bertolotti Disposa l will offer a new service for leaf and limb collection during the off season. Residents can schedule a temporar y collection bin for yard debris collection during the months that the seasonal leaf and limb program is not in operation. Interested residents can contac t Bertolotti at (209) 537-1500 for more information.

Solid Waste Division work is performed by one (1) Administrative Analyst.

STREETS SERVICES:

 Staff responded to a total of 71 customer service requests.  Repaired 10 streetlights.
 Responded to 173 Underground Serv ice Alerts (USA) markings.  Installed Christmas decorations at Whit more/Moffett and Whitmore/Mitchell  Repaired leaking storm drain pipeline at Moffett and Hatch  Replaced storm drain starters at Colleen and Della lift station.  28 DI’s cleaned.
 10,883 feet of storm drain pipeline cleaned
 9 French Drains cleaned.
 9 Dry Wells cleaned.
 Performed 2 excavation for the Water Division

City Streets Division maint enance is performed by one (1) Supervisor, two (2) Sr.

Maintenance Workers, (5) St reets Maintenance Operators, one (1) Street Sweeper Operator (1) part time Streets/Code Enforcement Maintenance workers.

WASTEWATER (WWTP):

 Responded to 7 customer service requests and 42 sewer problems, during working hours and after hours.
 Staff responded to 3 Smart Cover alerts & alarms that prevented Sanitary Sewer Overflows (SSO’s).
 There were (0) SSO’s in November wh ich resulted in (0) gallons spilled and recovered.
 Serviced or Repaired:
o Lift Stations – 15
o WWTP Equipment – 22
o Main line sewer plugs – 0
o Aerators – 14
 Staff performed weekly landscape maintenance, weed abatement, and levee erosion control.
 Staff performed pond discing and ripp ing for weed abatement and pond rehabilitation.
 Staff inspected the forced main to Turlock.
 Staff cleaned 37,919 feet of sewer main line.
 Staff CCTV inspected 2,054 f eet of sewer main line.
 Staff continues the process of updating the Wastewater Discharge Report (WDR), Sewer Master Plan (SMP), and Sanitary Sewer Management Plan (SSMP).  Staff gathered data and at tended meetings & tour s regarding the Ceres Wastewater Treatment Plant upgrades.
 SCADA Integrator, Jeff Burrows, and Wa stewater Staff continued integrating treatment plant controls to the new SCADA system.
 Staff attended training on Electrical Safety & Wastewater Treatment.  Staff continues necessary changes to the tr eatment plant office building, patching, painting, removal of wiring and bracketry.
 Staff repaired a sewer lateral on 9 th Street that was found broken during an excavation for a water repair.
 Staff assisted by the Streets Department repaired a sewer mainline that had failed on Lois south of Hollister.
 Staff assisted Streets Depar tment to remove built up storm water in the Hollister and Lois neighborhood.
 Staff cleaned and maintained all 14 aerators. 3 aerators had repair work performed in place, 1 was removed and is having a new motor installed.  Staff checked & marked 208 USA tickets, which took 30 hours; preventing contractors from damaging City sewer lines.
 Turlock sewer usage charge for t he month of September $57,515.57  Modesto sewer usage charge for the mont h of September has not been received.  Effluent Biochemical Oxygen Demand (BOD) 134 mg/L.
 The Wastewater Treatment Plant treat ed and disposed of 75.88 MG (Million Gallons) of wastewater with an average of 2.45 MGD (Million Gallons per Day).

Ceres Wastewater Treatment Plant and Collections System operations and maintenance are performed by one (1) Supervisor, two (2) Sr. Wastewater Operators, two (2) Operator II, three (3) Operator-in-Training.

Please note there are two (2) unfilled Wastewater Operator positions.

WATER SYSTEM MAINTENANCE:

Water, Department 35

 November 2024 well production was 31.52 million gallons.  Treated Water delivered from SRWA was 108.95 million gallons.  Average water use for October wa s 4.68 million gallons per day.  Water staff responded to 41 customer service requests.  Water staff responded to 95 Underground Service Alerts (USA) markings.  Meter statistics and repairs:
o Meters in water distribution system: 11,877
o Meters/radios serviced: 13
o Meters replaced: 55
o Meters upgraded from ¾”, 5/8” to 1”: 5
o New meter installations: 0
o Meters tested for accuracy: 0
 Total valves in water distribution system: 4,402
 Blow-offs and hydrants flushed: 2.
 Water main leaks: 0
 Service line leaks: 6
 Service lines have been replaced: 2.
 Hydrants replaced: 2.
 Water quality samples taken: 65
Water Conservation, Department 36

 2024 calculated residential gallo ns used per person per day: 72  Annual average is 111 ga llons per person per day.
 Responded to 9 water conservation service requests.
 Water portal has 365 residents registered.
 Issued courtesy notifications: 116
 Performed 1 water audits.
 Delivered 111 water waste warnings and issued 5 water waste fines. Excess consumption fine data for November was not available from Finance as of the due date of this report.
 Rebates Issued: Dishwasher : 1, Smart Irrigation: 1, ULF Toilets: 4, Washing Machine: 1, and Turf Replacements: 0
 Total Rebates YTD: 37

The graph below shows our (well) production numbers for 2020 in blue compared to 2024 (well and surface water production) in purple with t he water reduction target of 15% in red. For November 2024, we had a decrease of 9.85% from the November 2020 production numbers.

Water system maintenance is performed by one (1) Superintendent, one (1) Supervisor, one (1) Administrative Analyst, two (2) S enior Water Operators, nine (9) Water Distribution Operators, tw o (2) Field Service Tec hnicians, and one (1) Water Conservation Officer.

Approved by: __________________
Douglas D. Dunford,
City Manager
0 50
100
150
200
250
300
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec
Million Gallons
Conservation
2024
2020
15% Target

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 13, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Lea C. Simvoulakis, Community Development Director [email protected], (209) 538-5778
SUBJECT:

Resolution No. 2025- XXX, Approving Amendment 2 for the Memorandum of Understanding with the Stanislaus Council of Governments for the Final Suballocation of the Regional Early Action Planning Grant, Authorizing a Budget Amendment, and Authorizing the City Manager to Execute the Amendment
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council enter into a Memorandum of Understanding (MOU) Amendment 2 with the Stanislaus Council of Governments (StanCOG) for the final suballocation of the Regional Early Action Planning (REAP) grant and authorizing a budget amendment.

I. BA
CKGROUND:

In 2019, the California Department of Housing and Community Development (“HCD”) released a Notice of Funding Availability (“NOFA”) for $118,750,000 for the Regional Early Action Planning Grant Program (“REAP”) to C ouncils of G overnments and other regional entities. A San Joaquin Valley (SJV) Working Group was formed, consisting of the eight valley regional governments, which includes the Stanislaus Council of Governments (StanCOG). HCD was authorized to provide up to $18,975,000 of REAP grant funds to the members of the SJV Working Group.

On August 14, 2020, HCD approved an allocation of $10,218,830.75 in grant funds (the “Initial Grant”) to the members of the SJV Working Group. A portion of the Initial Grant was available to the members of the SJV Working Group and the majority of the REAP Funds w ere allocated to the local jurisdictions to assist them in complying with the Regional Housing Needs Allocation (RHNA) numbers. For the initial disbursement, StanCOG received approximately $1,480,000 to distribute to the local cities.

On March 17, 2021, the StanCOG Policy Board approved R esolution 20- 27 which provided the suballocation methodology of funding by percent of population. The City of Ceres’ initial REAP fund ing amount was $35,277.88. The City executed the first MOU ITEM 11
with StanCOG on June 27, 2022. Those funds were put towards the consultant work for the Housing Element update.

On July 2024 a third REAP funding package was made available to the SJV Working Group jurisdictions. Using the same method of apportionment adopted by the StanCOG Policy Board, Ceres received $47,846.03. These funds were put toward the budget for completing the Housing Element Update. The City Council approved Amendment 1 to the MOU to receive these funds at the July 8, 2024 Council meeting.

Staff received an email from the StanCOG Senior Administrative Analyst on Thursday, December 12, 2024 indicating that HCD is still considering additional REAP funding.

Should HCD approve the request and provide additional funding, the City will need to have the attached Amendment 2 to the MOU executed. StanCOG staff stressed that this Amendment is contingent upon StanCOG receiving their requested additional funds from HCD. In order to be prepared to accept the funds StanCOG staff asked City staff to preemptively take the MOU Amendment 2 and required budget appropriation to Council to have the agreement signed and in effect as soon as word is given that the funding came through. In this round of funding, Ceres could potentially receive an additional $44,482.05. These funds will go toward the cost of completing the Housing Element.

II. REA
SONS FOR RECOMMENDATION:

The City of Ceres used all of the already allocated REAP grant funding on the 6th Cycle Housing Element update. Staff will use th is final round of REAP funding to continue to support the Housing Element work and other housing- producing projects. Passing this Resolution will authorize the City Manager to sign the MOU Amendment 2 with StanCOG so that the City can receive the funds for reimbursement of the work already completed.

III. F ISCAL IMPACTS:

The total REAP allocations to date for the City of Ceres is $83,123.91. The additional $44,482.05 of allocated funds would increase the total to $127,605.96. These funds will help offset the $249,188.27 contract amount due to EMC Planning Group to complete the 6 th Cycle Housing Element Update. A budget amendment is needed to appropriate the funds to General Fund Contract Service account 10075 029900.

IV. EXI STING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. PO LICY ALTERNATIVES:

N/A
VI. I NTERDEPARTMENTAL COORDINATION:

This staff report was drafted in coordination with StanCOG and was reviewed by the City Attorney’s Office.

VII. PUBL
IC PARTICIPATION:

N/A
ITEM 11
VIII. ENVIRONMENTAL REVIEW:

The adoption of a resolution regarding entering into an amended MOU with StanCOG is not a project under CEQA and therefore not subject to CEQA.

IX. ST EPS F OLLOWING APPROVAL:

The REAP MOU Amendment 2 shall be executed by the City Manager and submitted to StanCOG so the reimbursement of invoices for work completed can take place.

A
pproved by: ____________________
Douglas D. Dunford,
City Manager
A
ttachments:

1. Attachment A - Resolution

2. Attachment B - StanCOG REAP MOU Amendment 2

3. Attachment C - Budget Amendment Form
ITEM 11
ITEM 11

ATTACHMENT A

RESOLUTION NO. 2025-XXX

APPROVING AMENDMENT 2 FOR THE MEMORANDUM OF

UNDERSTANDING WITH THE STANISLAUS COUNCIL OF

GOVERNMENTS FOR THE FINAL SUBALLOCATION OF THE

REGIONAL EARLY ACTION PLANNING GRANT, AUTHORIZING A

BUDGET AMENDMENT, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE AMENDMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, the Stanislaus Council of Governments (“StanCOG”) is the Regional Transportation Planning Agency (“RTPA”) and Metropolitan Planning Organization (“MPO”) for the Stanislaus region, pursuant to State and Federal designation; and

WHEREAS, pursuant to California Health and Safety Code section 50515.02, the State of California Department of Housing and Community Development (“HCD”) made available $125,000,000 in local government planning support grants to regional entities and working groups as outlined by the statute; and

WHEREAS, in 2019 HCD released a Notice of Funding Availability (“NOFA”) for $118,750,000 for the Regional Early Action Planning (REAP) grant funds to councils of governments and other regional entities with said funds to be released in three packages of funding; and

WHEREAS, pursuant to section 50515.02 of the Health and Safety Code, a San Joaquin Valley Multi Agency Working Group was formed in accordance with subdivision (c), consisting of the Fresno Council of Governments, the Kern Council of Governments, the Kings County Association of Governments, the Madera County Transportation Commission, the Merced County Association of Governments, the San Joaquin Council of Governments, the Stanislaus Council of Governments, and the Tulare County Association of Governments, representing the Counties of Fresno, Kern, Kings, Madera, Merced, San Joaquin, Stanislaus, and Tulare (the “SJV Working Group”); and

WHEREAS, REAP Grant funds were made available to the members of the SJV Working Group in an initial round of funding. The majority of the REAP Funds w ere allocated to the local jurisdictions to assist with the Regional Housing Needs Allocation (“RHNA”) numbers that were developed to update the housing element of the local jurisdictions as well as other planning activities that would increase housing production; and

WHEREAS, StanCOG received approximately $1,480,000 to be distributed to the local agencies; and

WHEREAS, the City of Ceres’ first allocation was in the amount of $35,277.88 to be utilized consistent with the Scope of Work as outlined in the MOU with StanCOG; and ITEM 11

ATTACHMENT A

WHEREAS, the City of Ceres’ third allocation was $47,846.03 to be utilized consistent with the Scope of Work as outlined in the amended MOU with StanCOG; and

WHEREAS, the City of Ceres’ final allocation will be $44,482.05 to be utilized consistent with the Scope of Work as outlined in the MOU Amendment 2 with StanCOG; and

WHEREAS, a budget amendment is needed to appropriate the funds to General Fund Contract Service account 10075 029900.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Ceres, California, as follows:

1. The City Council of the City of Ceres hereby authorizes the City Manager to enter into a Memorandum of Understanding Amendment 2 with StanCOG for the final suballocation of $44, 482.05 in Regional Early Planning Grant funds.

BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries for the REAP grant.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13
th day of January 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 11
1 | Page

Amendment 2 to REAP MOU
AMENDMENT 2

MEMORANDUM OF UNDERSTANDING
between

STANISLAUS COUNCIL OF GOVERNMENTS
and

CITY OF CERES
for

SUBALLOCATION OF REGIONAL EARLY ACTION PLANNING (REAP) FUNDS

THIS AMENDMENT 2 to the Memorandum of Understanding is made and entered into between the Stanislaus Council of Governments (StanCOG) and City of Ceres (“Sub-Recipient”) and is dated November 30, 2024, for reference purposes.

Recitals
A. WHEREAS, StanCOG and Sub-Recipient have entered into that certain Memorandum of Understanding, dated August 17,2022, as amended, with a Scope of Work completion date of June 30, 2023 (the “MOU”).

B. WHEREAS, the MOU identifies HCD will release a third REAP funding package (REAP 3.0) and that an amendment to the MOU would be necessary to allocate that funding to Sub-Recipient.

C. WHEREAS, approximately one-half of the REAP 3.0 funding package has been allocated to sub-recipients via Amendment 1 to the MOU and HCD has indicated additional REAP 3.0 funding may become available for allocation.

D. WHEREAS, the parties desire to further amend the MOU to allocate additional REAP

3.0 funding contingent upon HCD actually disbursing the funding (Contingent REAP 3.0).

NOW, THEREFORE, in consideration of the mutual promises, covenants, terms, and conditions hereinafter contained, the parties hereto agree as follows:

AGREEMENT

1. Section 4, Maximum Contract Amount, is hereby amended to read in full as follows:

4. Maximum Contract Amount
The amount to be paid to Sub-Recipient under this MOU will not exceed Thirty- Five Thousand, Two Hundred Seventy Seven and 88/100 Dollars ($35,277.88), ITEM 11

ATTACHMENT B
2 | Page

Amendment 2 to REAP MOU
which amounts represents Sub-Recipients allocation under HCD’s first funding package, Forty Seven Thousand, Eight Hundred Forty Six and 03/100 Dollars ($47,846.03), which amount represents Sub-Recipients initial allocation under HCD’s REAP 3.0 funding package, and Forty Four Thousand, Four Hundred Eighty Two and 05/100 Dollars ($44,482.05), which amount represents Sub- Recipients Contingent REAP 3.0 allocation under HCD’s third funding package, unless agreed upon in advance by the Parties pursuant to a written amendment signed by the authorized signer for each Party. In no instance will StanCOG be liable for any payments or costs for work in excess of this amount, nor for any unauthorized or ineligible costs. Nor shall StanCOG be liable for any amounts if HCD fails to appropriate funds.

By entering into this Amendment 2, the parties acknowledge and agree that HCD has not committed to disbursing Contingent REAP 3.0 funding to StanCOG or Sub-Recipient. In the event HCD does disburse Contingent REAP 3.0 funding, this Amendment 2 allows StanCOG to disburse and Sub-Recipient to receive the Contingent REAP 3.0 funding in a timely manner.

2. Section 6, Term/Timeline, is hereby amended to read in full as follows:

6. Term/Timeline
The term of this MOU shall begin on the “Effective Date” of this MOU, which shall be the last date of execution of the MOU by the parties hereto. All work identified in the Scope of Work must be completed by November 30, 2024, unless terminated earlier as provided herein. No extensions will be granted to complete the Scope of Work unless authorized by HCD.

3. Except as modified by this Amendment 2, the MOU shall remain unchanged and is in full force and effect.

4. The terms and provisions of this Amendment 2 are incorporated by reference into the MOU as though set forth in full therein.

5. This Amendment 2 may be executed in any number of counterparts with the same effect as if the parties had all signed the same document, and which together shall constitute one and the same instrument.

6. Each party agrees that this Amendment 2 and any other documents to be delivered in connection herewith may be electronically signed, and that any electronic signatures appearing on this Amendment or such other documents are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility.

ITEM 11

ATTACHMENT B
3 | Page

Amendment 2 to REAP MOU
IN WITNESS WHEREOF, this Amendment 2 has been executed by the parties hereto and shall be effective when executed by both parties.

STANISLAUS COUNCIL OF

GOVERNMENTS (STANCOG)

By: _________________________________
Rosa De León Park
Executive Director

Date:

CITY OF CERES

By: _________________________________
Doug Dunford,
City Manager

Date:

APPROVED AS TO FORM:

By: _________________________________
Monica Streeter
General Counsel
APPROVED AS TO FORM:

By: _________________________________
Nubia Goldstein
City Attorney

ITEM 11

ATTACHMENT B
ITEM 11
Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:

ITEM 11
ITEM 11

COUNCIL AGENDA REPORT

CITY COUNCIL

Resolution No. 202 5-XXX, Approving a Two (2) Year Agreement with Turlock Youth Sports Foundation f or Organization and Conduct of A dult Basketball Programs and Authorizing the City Manager to Execute the Agreement
RECOMMENDED COUNCIL ACTION:

Staff recommends that the City Council approve the agreement between the City of Ceres adult basketball and the Turlock Youth Sports Foundation ( TYSF) to allow TYSF to organize and conduct adult basketball programs within the City of Ceres. This agreement designates TY SF as the recognized athletic organization responsible for adult basketball leagues within the city and facilitates the use of CUSD-owned facilities for these programs.

I. BACKG ROUND:

The Turlock Youth Sports Foundation (TYSF), with its extensive experience in organizing and managing adult sports leagues, has consistently demonstrated its ability to run well- organized, safe, and engaging sports programs. TYSF ’s history of successful adult programming, including flag football, basketball, and other recreational activities, showcases their commitment to fostering community involvement and adult development through sports. This background positions TYSF as a trusted partner in providing structured and accessible adult basketball programs for the City of Ceres.

II. RE
ASONS FOR RECOMMENDATIO N:

Turlock Youth Sports Foundation has long been a hub for local sports programs, including adult flag football, in collaboration with the City of Ceres. The Foundation has a proven track record of hosting a variety of recreational and competitive adult sports leagues, contributing significantly to the development of local adult athletes. Through its partnership with the City of Ceres, Turlock Youth Sports Foundation has successfully provided high- quality facilities and programming that serve the needs of the Ceres community.

ITEM 12
III. FISCAL IMPACTS:

In addition to the community benefits, this partnership will also support the City's fiscal health. Under the terms of the agreement, no city funds will be allocated to the operation or management of the basketball programs. Instead, the City will benefit financially through contract-based revenue from TYSF , ensuring a cost -neutral arrangement. This structure allows the City to support adult sports programming and strengthen community engagement while receiving financial compensation, maximizing the use of public facilities without any direct fiscal burden on the City's budget.

IV. E
XISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN :

N/A
V. P OLICY ALTERNATIVES :

N/A
VI. I NTERDEPARTMENTAL COORDINATION:

N/A
VII. P UBLIC PARTICIPATION:

N/A
VIII. EN VIRONMENTAL REVIEW :

N/A
IX. STEPS FOLLOWING APPROVAL:

1. Execution of the Agreement:
a. The City Council formally approves and authorizes the City Manager to sign the agreement with TYSF.
b. Both parties (City of Ceres and TYSF) sign the final contract, making it legally binding.

2. Coordination of Facility Use:
a. The City and TYSF will coordinate the scheduling and use of Ceres Unified School District (CUSD) facilities, ensuring they are available for the adult basketball programs.
b. The City will assist in securing the necessary permissions or agreements with CUSD, if required.

3. Program Planning and Development:
a. C AB will begin the planning phase for the you the adult basketball program, including setting up league structures, registration procedures, and determining coaching and volunteer needs.
b. The City and TYSF will work together to ensure that the facilities meet the needs of the basketball programs, and any logistical requirements are addressed.

4. Promotion and Registration:

ITEM 12
a. TYSF will begin promoting the adult basketball program to the community through various channels such as social media, flyers, local schools, and community organizations.
b. Registration for participants will be opened, and TYSF will manage the intake of participants for the basketball program.

5. Program Launch:
a. The adult basketball programs will commence based on the schedule developed by TYSF. The City will support the opening of the program by ensuring facilities are prepared and ready for use.
b. Ongoing communication between TYSF and the City will ensure the smooth operation of the program.

6. Monitoring and Evaluation:
a. Throughout the course of the program, both parties will monitor the program's progress, address any issues, and ensure that the terms of the agreement are being met.
b. TYSF will submit regular reports to the City on program participation, financial performance, and any issues that may arise.

7. Financial Management:
a. TYSF will manage the funds generated from the adult basketball program, with revenue being directed as outlined in the contract (for example, paying for facility use, administrative costs, etc.).
b. The City will receive the agreed-upon compensation or revenue as specified in the contract.

8. Ongoing Communication and Feedback:
a. Regular meetings between City staff and TYSF representatives will be scheduled to discuss the program’s success, resolve any challenges, and ensure continuous improvement.
b. Feedback from participants, parents, and community members will be collected to gauge satisfaction and identify areas for improvement.

9. Renewal or Modification of Agreement (if applicable):
a. At the conclusion of the program season, both parties will review the agreement and assess whether it should be renewed, modified, or expanded for future programs.
b. Any necessary adjustments to the agreement based on lessons learned during the program's first year can be made before continuing the partnership.

A
pproved by: _____________________
Douglas D. Dunford,
City Manager
A
ttachments:

1. Attachment A – Resolution

2. Attachment B – Turlock Youth Sports Foundation Adult Basketball Agr eement ITEM 12
ITEM 12

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING A TWO-YEAR AGREEMENT WITH TURLOCK YOUTH

SPORTS FOUNDATION FOR THE ORGANIZATION AND CONDUCT

OF ADULT BASKETBALL PROGRAMS AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, the Turlock Youth Sports Foundation (TYS F) has extensive experience in organizing and managing adult sports leagues, including basketball, flag football, and other recreational activities; and

WHEREAS, TYSF has demonstrated its ability to run well -organized, safe, and engaging sports programs that foster community involvement and adult development; and

WHEREAS, the Turlock Youth Sports Foundation has long been a hub for local sports programs, including adult flag football, in collaboration with the City of Ceres; and

WHEREAS, the City of Ceres recognizes the value of adult recreational sports programming and seeks to partner with TYS F to organize and conduct adult basketball programs within the City of Ceres; and

WHEREAS, the proposed agreement will designate TYS F as the recognized athletic organization responsible for adult basketball leagues within the city, including the use of Ceres Unified School District (CUSD)-owned facilities for these programs; and

WHEREAS, the City of Ceres will not allocate city funds to the operation or management of the basketball programs; and

WHEREAS, the City of Ceres will receive contract -based revenue from TYSF , ensuring a cost -neutral arrangement while supporting community engagement and maximizing the use of public facilities.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve a two-year agreement with Turlock Youth Sports Foundation for the organization and conduct of adult basketball programs and authorizes the City Manager to execute the agreement.

Facility Use: The City will coordinate with TYSF to schedule the use of CUSD facilities for the adult basketball programs and assist in securing necessary permissions or agreements with CUSD, as required.

Fiscal Impact: The City will not incur any direct fiscal burden for the operation or management of the basketball programs. The City will receive financial compensation through contract-based revenue from TYSF, ensuring a cost-neutral arrangement.

ITEM 12

ATTACHMENT A
Monitoring and Evaluation: The City and TYSF will continuously monitor the program’s progress and ensure the terms of the agreement are being met, with regular reports submitted by TYSF regarding program participation and financial performance.

Renewal/Modification of Agreement: At the conclusion of the program season, both parties will review the agreement and may renew, modify, or expand the partnership based on lessons learned from the program’s operation.

BE IT FURTHER RESOLVED the City of Ceres City Manager and City Council is hereby authorized and directed to record the appropriate accounting entries take any necessary actions to facilitate the implementation of the adult basketball program and ensure its successful operation.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13
th day of January 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 12

ATTACHMENT B

AGREEMENT BETWEEN THE CITY OF CERES

AND TURLOCK YOUTH SPORTS FOUNDATION

THIS AGREEMENT is made by and between the City of Ceres adult basketball , hereinafter referred to as the "CITY" and TURLOCK YOUTH SPORTS FOUNDATION, hereinafter now referred to as TYSF.

WHEREAS, Turlock Youth Sports Foundation ( TYSF ) wishes to conduct adult basketball programs in Ceres to serve the community through the use of facilities owned by the CITY and

WHEREAS, the CITY wishes to assist the adult basketball program sponsored by TYSF for the benefit of the community,

NOW, THEREFORE, it is mutually agreed by and between the parties as follows:

A. R ESPONSIBILITIES OF THE CITY

That in consideration of TYSF providing adult basketball programs for Ceres, the CITY shall:

1) Designate TYSF as the recognized athletic organization responsible for providing and organizing adult basketball league programs conducted within Ceres.

2) Provide assistance to TYSF regarding Facility Rentals with CUSD, inquiring about dates and times. Commencing on or around depending on the availability within CUSD, Sundays starting March 23rd – April 27th, 2025, and July 27th – September 7th, 2025. Holidays not included for TYSF’s recreational league.

Changes outside of these listed dates will be submitted in writing as agreed upon by both parties. The "Recreational League" is hereby defined as an intraclub league in which any Ceres youth may participate in sports without being de nied the ability to play based on talent. "Competitive League" for definitive purposes is hereby defined as a league where the use of tryouts, invitations, recruiting, or any other similar process that rosters players to any team based on their talent or abilities.

3) Use of City property in the form of additional scoreboards are permitted.

ITEM 12

ATTACHMENT B

4) No CITY property shall be removed from the C ommunity Center without prior approval from the Recreation Manager.

B. R ESPONSIBILITIES OF TYSF

That in consideration of the right granted by the CITY to use CUSD Gym, TYSF shall:

1) Submit a use schedule for C USD by January 31st for the Adult basketball league. TYSF will not sublet any of the gyms reserved under their name at any time.

2) Be responsible for the set up and securing any players equipment or field markers when in use by TYSF.

3) Maintain the CUSD gym in a neat and clean manner. TYSF is responsible for picking up all litter on their designated gym floors at the conclusion of a TYSF sponsored game.

4) TYSF will pay the CITY a 25% per team fee based on the team’s registration costs during every Adult League. Payment is due by the 3 rd week of the league.

5) Cooperate with the CITY and other recognized recreational groups to assist the CITY in funding of needed improvements as deemed appropriate. No existing improvements may be modified, or new improvements constructed by TYSF without written approval from the Public Works Director.

ITEM 12

ATTACHMENT B

C. INSURANCE REQUIREMENTS

Obtain Commercial Liability coverage, which will protect the CITY and TYSF from all liability for death, injury, or property damage arising out of the use of CITY property. The policy shall name the CITY, its officials, officers, employees, and volunteers as additional insured by a separate written endorsement and shall have limits of no less than $ 2 million per occurrence for bodily injury and property damage. TYSF shall provide copies of the insurance policy and endorsements with evidence of coverage at least as broad as the Acord 25 Certificate of Liability Insurance Form. This documentation is to be provided by February 1st of each year this agreement is in effect.

D. INDEMNIFICATION

TYSF shall indemnify, defend and hold harmless the CITY and its officers, officials, employers and volunteers from and against all claims, damages, loses and expenses including attorney fees arising out of the use of the facilities described herein, caused in whole or in part by any negligent act or omission of TYSF , its officers, directors, members or volunteers or anyone directly or indirectly employed by them or anyone for whose acts any of them may be liable.

E. RULES AND REGULATIONS

1) Abide by all rules and regulation of the CUSD gym and this Agreement, as adopted by the CITY Council and as may be amended from time to time.

Violations of rules will result in the following consequences:

1st Violation A written warning advising CAFF of the
violation
2nd Violation $100 fine
3rd Violation $200 fine (and subsequent violations)
2) A violation is any reported and verified breach of the Rules, Rates, Standards and this Agreement. The violations will be cumulative per calendar year. The CITY's Recreation and/or Public Works Department will be the determining agency.

ITEM 12

ATTACHMENT B

F. TERMS OF AGREEMENT

1) The terms of this agreement shall be for a period beginning January 1, 2025, to January 1, 2027. The Parties agree that prior to the expiration of the terms of this Agreement they will meet in good faith to negotiate a new agreement.

The CITY shall have the right to terminate this agreement upon the failure of TYSF to perform the obligations required by the Agreement and/or in the event TYSF no longer provides an adult basketball program for citizens of the CITY. In the event TYSF fails to perform any of its obligations under this agreement, it shall be given thirty (30) days written notice of such failure by the CITY. If the failure to perform is not rectified within thirty (30) days of the service of said notice, the CITY may terminate this Agreement.

IN WITNESS WHEREOF, we have signed this agreement on the date set forth herein above

DATED: DATED:

CITY OF CERES, a municipal corporation Ceres Adult Basketball

By: By:

Doug Dunford Turlock Youth Sports Foundation/CAB City Manager President

APPROVED AS TO FORM:

By:

Nubia Goldstein
City Attorney
ITEM 12

COUNCIL AGENDA REPORT

CITY COUNCIL

Resolution No. 202 5-XXX, Approving a two (2) Y ear Agreement with Turlock Youth Sports Foundation for Organization and Conduct of Y outh Basketball Programs and Authorizing the City Manager to Execute the Agreement
RECOMMENDED COUNCIL ACTION:

Staff recommends that the City Council approve the agreement between the City of Ceres and the Turlock Youth Sports Foundation ( TYSF) to allow Ceres youth basketball p rogram to organize and conduct youth basketball programs within the City of Ceres. This agreement designates TYSF as the recognized athletic organization responsible for youth basketball leagues within the city and facilitates the use of CUSD-owned facilities for these programs.

I. BACKG
ROUND:

The Turlock Youth Sports Foundation (TYSF), with its extensive experience in organizing and managing youth sports leagues, has consistently demonstrated its ability to run well- organized, safe, and engaging sports programs. TYSF ’s history of successful youth programming, including flag football, basketball, and other recreational activities, showcases their commitment to fostering community involvement and youth development through sports. This background positions TYSF as a trusted partner in providing structured and accessible youth basketball programs for the City of Ceres.

II. RE
ASONS FOR RECOMMENDATIO N:

Turlock Youth Sports Foundation has long been a hub for local sports programs, including youth flag football, in collaboration with the City of Ceres. Turlock Youth Sports Foundation has a proven track record of hosting a variety of recreational and competitive youth sports leagues, contributing significantly to the development of local youth athletes.

Through its partnership with the City of Ceres, Turlock Youth Sports Foundation has successfully provided high-quality facilities and programming that serve the needs of the Ceres community.

ITEM 13
III. FISCAL IMPACTS:

In addition to the community benefits, this partnership will also support the City's fiscal health. Under the terms of the agreement, no city funds will be allocated to the operation or management of the basketball programs. Instead, the City will benefit financially through contract-based revenue from TYSF , ensuring a cost -neutral arrangement. This structure allows the City to support youth sports programming and strengthen community engagement while receiving financial compensation, maximizing the use of public facilities without any direct fiscal burden on the City's budget.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. ST EPS F OLLOWING APPROVAL:

2. Coordination of Facility Use:
a. The City and TYSF will coordinate the scheduling and use of Ceres Unified School District (CUSD) facilities, ensuring they are available for the youth basketball programs.
b. The City will assist in securing the necessary permissions or agreements with CUSD, if required.

3. Program Planning and Development:
a. TYSF will begin the planning phase for the youth basketball program, including setting up league structures, registration procedures, and determining coaching and volunteer needs.
b. The City and TYSF will work together to ensure that the facilities meet the needs of the basketball programs, and any logistical requirements are addressed.

4. Promotion and Registration:

ITEM 13
a. TYSF will begin promoting the youth basketball program to the community through various channels such as social media, flyers, local schools, and community organizations.
b. Registration for participants will be opened, and TYSF will manage the intake of participants for the basketball program.

5. Program Launch:
a. The youth basketball programs will commence based on the schedule developed by TYSF. The City will support the opening of the program by ensuring facilities are prepared and ready for use.
b. Ongoing communication between TYSF and the City will ensure the smooth operation of the program.

7. Financial Management:
a. TYSF will manage the funds generated from the youth basketball program, with revenue being directed as outlined in the contract (for example, paying for facility use, administrative costs, etc.).
b. The City will receive the agreed-upon compensation or revenue as specified in the contract.

A
pproved by: _____________________
Douglas D. Dunford,
City Manager
A
ttachments:

1. Attachment A – Resolution

2. Attachment B – Turlock Youth Sports Foundation Basketball Program Agreement ITEM 13
ITEM 13

ATTACHMENT A

RESOLUTION NO. 2025-XXX

APPROVING A TWO (2) YEAR AGREEMENT WITH TURLOCK YOUTH

SPORTS FOUNDATION FOR ORGANIZATION AND CONDUCT OF

YOUTH BASKETBALL PROGRAMS AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, the City of Ceres values the importance of providing recreational programs for youth in the community to promote physical activity, teamwork, and community involvement; and

WHEREAS, the Turlock Youth Sports Foundation ( TYSF) has extensive experience in organizing and managing youth sports leagues, including youth flag football and basketball, and has demonstrated a commitment to delivering safe and engaging sports programs; and

WHEREAS, TYSF has successfully collaborated with the City of Ceres in the past, utilizing City -owned facilities such as Turlock Sports Park and Ceres Unified School District (CUSD) facilities for various youth sports programs, and has shown the ability to efficiently manage these programs; and

WHEREAS, the City Council wishes to enter into an agreement with TYSF to organize and conduct youth basketball programs in the City of Ceres, designating TYSF as the recognized athletic organization for youth basketball leagues; and

WHEREAS, the proposed agreement will designate TYSF as the recognized athletic organization responsible for youth basketball leagues within the city, including the use of Ceres Unified School District (CUSD)-owned facilities for these programs; and

WHEREAS, the agreement with TYSF will ensure no City funds are allocated to the operation or management of the basketball programs, but instead, the City will benefit financially through contract-based revenue, maximizing the use of public facilities at no direct fiscal cost to the City; and

WHEREAS, the partnership will help further the City's goal of offering high-quality recreational opportunities for its youth while supporting community engagement and development.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve a two (2) year agreement with Turlock Youth Sports Foundation for organization and conduct of youth basketball programs and authorizes the City Manager to execute the agreement.

ITEM 13

ATTACHMENT A

The City Manager is authorized and directed to execute the agreement with TYSF on behalf of the City, subject to the terms and conditions set forth in the agreement.

The City Manager is further authorized to take all necessary actions to implement the agreement, including coordination of the use of Ceres Unified School District (CUSD) facilities for the youth basketball programs.

The City Manager will ensure that regular reports are submitted to the City Council regarding the progress of the program, including participant numbers, financial performance, and any issues arising from the program’s operation.

The City Manager is authorized to make any necessary amendments or adjustments to the agreement, subject to the approval of the City Council, should such amendments be needed to improve the program or address unforeseen circumstances.

BE IT FURTHER RESOLVED the City of Ceres City Finance Manager is hereby authorized and directed to record the appropriate accounting entries. to take any necessary actions to facilitate the implementation of the Ceres youth basketball program and ensure its successful operation.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13
th day of January 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 13

ATTACHMENT B

AGREEMENT BETWEEN THE CITY OF CERES

AND TURLOCK YOUTH SPORTS FOUNDATION

THIS AGREEMENT is made by and between the City of Ceres, hereinafter referred to as the "CITY" and TURLOCK YOUTH SPORTS FOUNDATION, hereinafter now referred to as CERES YOUTH BASKETBALL PROGRAM.

WHEREAS, TYSF wishes to conduct youth basketball programs in Ceres to serve the community through the use of facilities owned by CUSD and

WHEREAS, the CITY wishes to assist the youth basketball program sponsored by TYSF for the benefit of the community,

NOW, THEREFORE, it is mutually agreed by and between the parties as follows:

A. R ESPONSIBILITIES OF THE CITY

That in consideration of TYSF providing youth basketball programs for Ceres, the CITY shall:

1) Designate TYSF as the recognized athletic organization responsible for providing and organizing youth basketball league programs conducted within Ceres.

2) Provide assistance to TYSF regarding Facility Rentals with CUSD, inquiring about dates and times. Commencing on or around depending on the availability within CUSD, Saturdays starting June 14th – August 2nd, 2025, and September 27th – November 8 th, 2025. Holidays not included for TYSF recreational league. Changes outside of these listed dates will be submitted in writing as agreed upon by both parties. The "Recreational League" is hereby defined as an intraclub league in which any Ceres youth may participate in sports without being denied the ability to play based on talent. "Competitive League" for definitive purposes is hereby defined as a league where the use of tryouts, invitations, recruiting, or any other similar process that rosters players to any team based on their talent or abilities.

ITEM 13

ATTACHMENT B

3) Use of city property in the form of scoreboards and additional backboards for youth are permitted.

B. R

ESPONSIBILITIES OF TYSF

That in consideration of the right granted by the CITY to use CUSD gym as permitted, TYSF shall:

1) Submit a use schedule for CUSD gym by March 31st for the Recreation League to contact CUSD for availability . TYSF will not sublet any of the gyms reserved under their name at any time.

2) Be responsible for the set up and securing any players equipment or field markers when in use by TYSF.

3) Maintain the CUSD gym in a neat and clean manner. TYSF is responsible for picking up all litter on their designated courts at the conclusion of a TYSF sponsored game.

4) CYSF will pay the CITY a $10. 00 per player fee based on the number of registered players per season for their Recreation Leagues. Player fees are assessed per registered player to help offset the operation associated with TYSF. Payment is due by the 3rd week of the recreational league.

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ATTACHMENT B

C. INSURANCE REQUIREMENTS

Obtain Commercial Liability coverage, which will protect the CITY, CUSD and TYSF from all liability for death, injury, or property damage arising out of the use of CITY property. The policy shall name the CITY, its officials, officers, employees, and volunteers as additional insured by a separate written endorsement and shall have limits of no less than $ 2 million per occurrence for bodily injury and property damage. TYSF shall provide copies of the insurance policy and endorsements with evidence of coverage at least as broad as the Acord 25 Certificate of Liability Insurance Form. This documentation is to be provided by February 1st of each year this agreement is in effect.

D. INDEMNIFICATION

E. RULES AND REGULATIONS

1) Abide by all rules and regulation of the CUSD gym and this Agreement, as adopted by the CITY Council and as may be amended from time to time.

Violations of rules will result in the following consequences:

1st Violation A written warning advising CYFF of the
violation
2nd Violation $100 fine
3rd Violation $200 fine (and subsequent violations)
2) A violation is any reported and verified breach of the Rules, Rates, Standards and this Agreement. The violations will be cumulative per calendar year. The CITY's Recreation and/or Public Works Department will be the determining agency.

ITEM 13

ATTACHMENT B

F. TERMS OF AGREEMENT

The CITY shall have the right to terminate this agreement upon the failure of TYSF to perform the obligations required by the Agreement and/or in the event TYSF no longer provides a youth basketball program for citizens of the CITY. In the event TYSF fails to perform any of its obligations under this agreement, it shall be given thirty (30) days written notice of such failure by the CITY. If the failure to perform is not rectified within thirty (30) days of the service of said notice, the CITY may terminate this Agreement.

IN WITNESS WHEREOF, we have signed this agreement on the date set forth herein above

DATED: DATED:

CITY OF CERES, a municipal corporation Ceres Youth Basketball Program

By: By:

Doug Dunford Turlock Youth Sports Foundation/CYBP City Manager President

APPROVED AS TO FORM:

By:

Nubia Goldstein
City Attorney
ITEM 13

COUNCIL AGENDA REPORT

CITY COUNCIL

Resolution No. 202 5-XXX, Approving the Construction Contract with Paradigm Construction, Inc. for the Wastewater Treatment Plant Administration Building Upgrade, Authorizing a 20% Contingency and Authorizing the City Manager to Execute the Contract
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council award the construction contract for Wastewater Treatment Plant Administration Building Upgrade to Paradigm Construction, Inc. in the amount of $334,923.00, a 20% contingency of $67,000.00, and authorize the City Manager to execute the contract.

I. BACKGROUND:

The administration building of the wastewater treatment plant, constructed in the 197 0s, requires a comprehensive interior upgrade to meet modern standards of functionality, energy efficiency, and employee well -being. This plan outlines the necessary improvements to transform the building’s interior into a more efficient, comfortable, and sustainable space while maintaining its historical integrity and meeting the operational needs of the wastewater treatment facility.

II. REASONS FOR RECOMMENDATION:

Staff advertised a Request for Proposals on September 24, 2024 with bids due November 7, 2024. Of the three (3) bids received, Paradigm Construction, Inc. submitted the lowest responsive and responsi ble bid in the amount of $334 ,923.00. Bid tabulation with the detailed line items of the results is expressed in Attachment B.

III. FISCAL IMPACTS:

This project was included and programmed in Fiscal Y ears 23/24 & 24/25 - Capital Improvement Plan (CIP), sewer funds account number; 56795.800500 (SWR2401) for an amount of $550,000.00.

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The Contract amount of this work is $334,923.00 with a contingency of $67,000.00 is recommended, bringing the total to $401,923.00. The remaining balance to the budgeted amount will be allocated for other sewer system upgrades.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This will help to transform the building’s interior into a more efficient, comfortable, and meeting the operational needs of the wastewater treatment facility.

V. POLICY ALTERNATIVES:

The City Council can choose to direct staff to reject the proposal and publicly post the project with a similar or modified scope later or reject the proposal and eliminate the project.

VI. INTERDEPARTMENTAL COORDINATION:

The Public Works Department has coordinated with the Engineering Services Department.

VII. PUBLIC PARTICIPATION:

There are no committee or public participation events needed or anticipated for this project.

VIII. ENVIRONMENTAL REVIEW:

IX. STEPS FOLLOWING APPROVAL:

Following City Council approval, the City Manager shall execute the construction contract with Paradigm Construction, Inc. The contractor will then be issued a notice to proceed, and pre-construction meeting will be held.

Approved by: ____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Bid Summary

3. Attachment C – Contract Agreement
ITEM 14

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING THE CONSTRUCTION CONTRACT WITH PARADIGM
CONSTRUCTION, INC. FOR THE WASTEWATER TREATMENT PLANT
ADMINISTRATION BUILDING UPGRADE, AUTHORIZING A 20%

CONTINGENCY, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE CONTRACT

THE CITY COUNCIL
City of Ceres
WHEREAS, the administration building of the Wastewater Treatment Plant (WWTP), constructed in the 1970s, requires a comprehensive interior upgrade; and WHEREAS, the necessary improvements to transform the building’s interior into a more efficient, comfortable sustainable space, and meeting the operational needs of the wastewater treatment facility; and
WHEREAS, request for proposals was issued on September 24, 2024 with bids due on November 7, 2024; and
WHEREAS, three (3) bids were received, Paradigm Construction, Inc. submitted the lowest responsive and responsible bid in the amount of $334,923.00; and WHEREAS, a 20% contingency amount of $67,000.00 is recommended for unforeseen construction cost, bring the total amount to $401,923.00; and WHEREAS, this project was included and programmed in Fiscal Years 23/24 & 24/25 - Capital Improvement Plan (CIP), sewer funds account number; 56795.800500 (SWR2401) for an amount of $550,000.00.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the construction contract with Paradigm Construction, Inc. for the Wastewater Treatment Plant Administration Building Upgrade , authorizes a 20% contingency, and authorizes the City Manager to execute the Contract.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 13th day of January 2025, by the following vote:

AYES: Councilmembers:

NOES Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
_________________________________
Fallon Martin, City Clerk
ITEM 14
ITEM 14
City of Ceres
BID

SUMMARY
JOB BID: WWTP Administration Building Upgrade
BI
D DATE: November 07, 2024
BID
S RECEIVED: Three Bidders Submitted Bids

COMPANY BID TOTAL
Paradigm Construction, Inc. Base Bid (Interior Remodel): $288,816.00 Add Alternate (Roofing): $46,107.00
Total Bid: $334,923.00
Larry Corona Construction, Inc. Base Bid (Interior Remodel): $423,000.00 Add Alternate (Roofing): $24,000.00
Total Bid: $447,000.00
Pro-EX Construction, Inc. Base Bid (Interior Remodel): $432,200.00 Add Alternate (Roofing): $249,800.00
Total Bid: $482,000.00

ATTACHMENT B
ITEM 14
ITEM 14

AGREEMENT
FOR

CONSTRUCTION SERVICES
THI
S AGREEMENT is made and entered into in the CITY of Ceres, State of California, this 8th day of November 2024, by and between the CITY OF CERES, a municipal corporation of the State of California, hereinafter referred to as "CITY", and PARADIGM CONSTRUCTION, INC., hereinafter referred to as "CONTRACTOR" each individually a “Party” or collectively the “Parties”). There are no other parties to this Agreement.

NOW, THEREFORE, in consideration of this Agreement, and the mutual promises, covenants, and stipulations hereinafter contained, the parties agree as follows:

1. SCOPE OF SERVICES / PLANS AND SPECIFICATIONS
In compliance with all terms and conditions of this Agreement, the CONTRACTOR shall provide the contracted services specified in the “Scope of Services” attached hereto as Exhibit A and incorporated herein by this reference, which services may be referred to herein as the “services” or “work” hereunder. As a material inducement to the CITY entering into this Agreement, CONTRACTOR represents that it is a provider of work and services consistent with the standards of care, diligence and skill ordinarily exercised by contractors in similar circumstances in accordance with sound practices and that CONTRACTOR is experienced in performing the work and services contemplated herein. CONTRACTOR covenants that it will follow sound practices and standards in performing the work and services required hereunder and that all work product will be of good quality, fit for the purpose intended.

2. COMPLIANCE WITH LAW
All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the CITY and any Federal, State, or local governmental agency having jurisdiction in effect at the time service is rendered.

ATTACHMENT C
ITEM 14

3. LICENSES, PERMITS, FEES, & ASSESSMENTS
CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties, and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR’S performance of the services required by this Agreement, and shall indemnify, defend and hold harmless CITY against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against CITY hereunder.

4. FAMILIARITY WITH WORK
By executing this Agreement, CONTRACTOR warrants that
CONTRACTOR: (a) has thoroughly investigated and considered the Scope of Services to be performed; (b) has carefully considered how the services should be performed; and, (c) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the CONTRACTOR discover any latent or unknown conditions which will materially affect the performance of the services hereunder, CONTRACTOR shall immediately inform the CITY of such fact and shall not proceed except at CONTRACTOR’S risk until written instructions are received from the City’s contract officer for this Agreement (“Contract Officer”).

5. FURTHER RESPONSIBILITIES OF PARTIES
Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

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6. ADDITIONAL SERVICES
CITY shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work or make changes by altering, adding to or deducting from said work. No such extra work may be un dertaken unless a written order is first given by the Contract Officer to the CONTRACTOR, incorporating therein any adjustment in (i) the contract sum, as set forth in Exhibit A, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the
written approval of the CONTRACTOR. Any change in compensation of twenty percent (20%) or less of the Contract Sum, or in the tim e to perform, may be approved by
the Contract Officer. Any greater change, taken either separately or cumulatively must be approved by City Council. It is expressly understood by CONTRACTOR that the provisions of this section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. CONTRACTOR her eby acknowledges that it accepts the risk that the services to be provided pursuant to the S
cope of Services may be more costly or time consuming than CONTRACTOR ant
icipates and that CONTRACTOR shall not be entitled to additional compensation, therefore.

7. TE

RM OF AGREEMENT
This is a one (1) year Agreement shall be effective November 8th, 2024 and will continue in effect until November 8th, 2025, unless terminated earlier in accordance with the provisions of the termination clause in this Agreement.

8. COMMENCEMENT OF WORK
CONTRACTOR shall not undertake any work or incur any costs whatsoever under the terms of this Agreement except upon the prior receipt of a fully executed Purchase Order from the Ceres Department of Finance. Any costs incurred by CONTRACTOR prior to receipt of a purchase order shall be at CONTRACTOR’S expense.

9. COMPENSATION
For the services rendered pursuant to this Agreement, the CONTRACTOR shall be paid the amounts as provided in Exhibit A. The total compensation to CONTRACTOR shall not exceed THREE HUNDRED-THIRTY FOUR THOUSAND, NINE HUNDRED & TWENTY THREE DOLLARS ($ 334,923.00) unless the Parties ITEM 14
mutually agree in writing otherwise.

10. TIME OF ESSENCE
Time is of the essence in the performance of this Agreement.

11. SCHEDULE OF PERFORMANCE
CONTRACTOR shall begin to perform work required by the Scope of Services as provided in Exhibit A, immediately following receipt of a Notice to Proceed from the CITY. In addition to extensions granted under paragraph 12, when requested by the CONTRACTOR, other extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer, if the extension is determined, in the sole discretion of the Contract Officer, to be justified and reasonable.

The Contract Officer’s decision shall be final.

12. FORCE MAJEURE
The time period(s) specified in the Schedule of Performance for performance of the work rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONTRACTOR shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR’S sole remedy being extension of the Agreement pursuant to this Section.

13. OBLIGATIONS OF CONTRACTOR
Throughout the term of this Agreement, CONTRACTOR shall possess, or secure all licenses, permits, qualifications and approvals legally required to conduct ITEM 14
business. CONTRACTOR warrants that he has all of the necessary professional capabilities and experience, as well as all tools, instrumentalities, facilities and other resources necessary to provide CITY with the contracted services contemplated by this Agreement. CONTRACTOR further warrants that he will reasonably follow the current, generally accepted, and professional practices and provide professional advice and recommendations regarding the performance of all work under this Agreement.

14. SUBCONTRACTING
Should the CONTRACTOR elect to engage any subcontractor(s) to perform any portion of the work, CONTRACTOR shall provide the CITY written notice of the name, address, telephone number, and State contractor’s license number of each such subcontractor, together with proof of workers’ compensation coverage for each such contractor. CONTRACTOR shall remain fully responsible for all acts or omissions of said subcontractors, their employees, agents or assigns.

15. INTEREST OF CONTRACTOR
CONTRACTOR warrants that he/it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement.

CONTRACTOR warrants that, in performance of this Agreement, CONTRACTOR shall not employ any person having any such interest. CONTRACTOR agrees to file a Statement of Economic Interests with the CITY Clerk at the start and end of this Agreement if so required at the option of CITY.

16. RECORDS
CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the work required by this Agreement and enable the Contract Officer to evaluate the performance of such work.

The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of four (5) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.

17. AMENDMENTS
Both parties to this Agreement understand that it may become desirable or ITEM 14
necessary during the performance of this Agreement, for CITY or CONTRACTOR to modify the Scope of Services provided for under this Agreement. Any material extension or change in the Scope of Services shall be discussed with CITY and the change and cost shall be memorialized in a written amendment to the original Agreement prior to the performance of the additional work.

Until a change order is so executed, CITY will not be responsible to pay any charges CONTRACTOR may incur in performing such additional services, and CONTRACTOR shall not be required to perform any such additional services.

18. INDEPENDENT CONTRACTOR
All acts of CONTRACTOR, his agents, officers, and employees and all others acting on behalf of CONTRACTOR relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of CITY. CONTRACTOR, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of CITY. CONTRACTOR has no authority or responsibility to exercise any rights or power vested in CITY. No agent, officer, or employee of CITY is to be considered an employee of CONTRACTOR. It is understood by both CONTRACTOR and CITY that this Agreement shall not under any circumstances be construed or considered to create an employer-employee relationship or a joint venture.

CONTRACTOR, his agents, officers and employees are and, at all times during the term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.

CONTRACTOR shall determine the method, details and means of performing the work and services to be provided by CONTRACTOR under this Agreement. CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY'S control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement. CONTRACTOR has control over the manner and means of performing the services under this Agreement.

CONTRACTOR is permitted to provide services to others during the same period service is provided to CITY under this Agreement. If necessary, CONTRACTOR has the responsibility for employing other persons or firms to assist CONTRACTOR in ITEM 14
fulfilling the terms and obligations under this Agreement.

If in the performance of this Agreement any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the CONTRACTOR.

It is understood and agreed that as an independent contractor and not an employee of CITY neither the CONTRACTOR nor CONTRACTOR'S assigned personnel shall have any entitlement as a CITY employee, right to act on behalf of CITY in any capacity whatsoever as an agent, or to bind CITY to any obligation whatsoever.

As an independent contractor, CONTRACTOR hereby indemnifies and holds CITY harmless from any and all claims that may be made against CITY based upon any contention by any third party that an employer-employee relationship exists by reason of this Agreement.

19. NOTICES
Any and all notices permitted or required to be given hereunder shall be deemed duly given and effective (1) upon actual delivery, if delivery is by hand; or (2) five (5) days after delivery into the United States mail if delivery is by postage paid registered or certified (return receipt requested) mail. Each such notice shall be sent to

the parties at the address respectively indicated below or to any other address as the respective parties may designate from time to time in writing.

FOR CONTRACTOR: Name: Paradigm Construction, Inc.

Address: 5272 Jerusalem Ct. Suite D
Modesto, CA 95356
At
tention: Matt Killough
Phone: ( 209) 517-7714
FO
R CITY: Name: CITY of Ceres
Address: 2720 Second St.

Ceres, CA 95307
Attention: Sam Royal
Phone: (209) 538-5717

20. INS

URANCE REQUIREMENTS
Insurance shall be provided as specified in Exhibit B.

ITEM 14

21. TERMINATION OF AGREEMENT
Termination on Occurrence of Stated Events
This Agreement shall terminate automatically on the date on which any of the following events occur: (1) bankruptcy or insolvency of CONTRACTOR, (2) legal dissolution of CONTRACTOR, or (3) death of key principal(s) of CONTRACTOR.

Termination by CITY for Default of CONTRACTOR
Should CONTRACTOR default in the performance of this Agreement or materially breach any of his provisions, at its option CITY may terminate this Agreement by giving written notification to CONTRACTOR. The termination date shall be the effective date of the notice. For the purposes of this section, material breach of this Agreement shall include but not be limited to any of the following: failure to perform required services or duties, willful destruction of CITY'S property by CONTRACTOR, dishonesty, or theft.

Termination by CONTRACTOR for Default of CITY
Should CITY default in the performance of this Agreement or materially breach any of its provisions, at his/its option CONTRACTOR may terminate this Agreement by giving written notice to CITY. The termination date shall be the effective date of the notice. For the purposes of this section, material breach of this Agreement shall include but not be limited to any of the following: failure to pay CONTRACTOR as hereafter provided, willful destruction of CONTRACTOR'S property by CITY, dishonesty, or theft.

Termination by CITY for Lack of Budgeted Funds
CITY may terminate this Agreement effective July 1 of any given year upon CITY'S determination to not appropriate sufficient funds for this Agreement for the ensuing fiscal year. In such event, CITY shall give CONTRACTOR not less than 30 days written notice.

Termination for Failure to Make Agreed-Upon Payments
Should CITY fail to pay CONTRACTOR all or any part of the payments set forth in this Agreement on the date due, at his option CONTRACTOR may terminate this Agreement if the failure is not remedied within thirty (30) days after CONTRACTOR notifies CITY in writing of such failure to pay. The termination date shall be the effective date of the notice.

ITEM 14
Termination by CITY for Change of CONTRACTOR'S Tax Status If CITY determines that CONTRACTOR does not meet the requirements of federal and state tax laws for independent contractor status, CITY may terminate this Agreement by giving written notice to CONTRACTOR. The termination date shall be the effective date of the notice.

Voluntary Termination
The parties may terminate this contract upon mutual written Agreement.

In the Event of Termination
If this Agreement is terminated pursuant to this Paragraph, CONTRACTOR shall cease all his work on the project as of the termination date and shall see to it that his employees, subcontractors, and agents are notified of such termination and cease their work. If CITY so requests, and at CITY'S cost, CONTRACTOR shall provide sufficient oral or written status reports to make CITY reasonably aware of the status of CONTRACTOR’S work on the project.

If the Agreement is terminated pursuant to any of the subsections contained in this paragraph, CITY will pay CONTRACTOR an amount based on the percentage of work completed on the termination date; this percentage shall be determined by CITY in its sole discretion. If the Agreement is terminated pursuant to the subparagraph entitled Termination by CITY for Default of CONTRACTOR, CONTRACTOR understands and agrees that CITY may, in CITY'S sole discretion, refuse to pay CONTRACTOR for that portion of CONTRACTOR'S services which were performed by CONTRACTOR on the project prior to the termination date and which remain unacceptable and/or not useful to CITY as of the termination date.

22. INDEMNITY
CONTRACTOR shall indemnify, defend and hold harmless CITY and its officers, officials and employees from and against all claims, damages, losses and expenses including reasonable attorney fees arising out of the performance of the work described herein, caused in whole or in part by any act or omission of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the CITY.

CONTRACTOR'S obligation to defend, indemnify, and hold CITY, its ITEM 14
agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Agreement for CONTRACTOR to procure and maintain a policy of insurance.

23. ENTIRE AGREEMENT
This Agreement and its exhibits contain the entire understanding between CONTRACTOR and CITY. Additional or new terms contained in this Agreement which vary from CONTRACTOR'S proposal are controlling and are deemed accepted by CONTRACTOR by shipment of any article or other commencement of performance hereunder. All previous proposals, offers and communications relative to this Agreement, whether oral or written, are hereby superseded except to the extent that they have been incorporated into this Agreement. No future waiver of or exception to any of the terms, conditions, and provisions of this Agreement shall be considered valid unless specifically agreed to in writing by all the parties.

24. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

25. WAIVER
The waiver by any party to this Agreement of a breach of any provision hereof shall be in writing and shall not operate or be construed as a waiver of any other or subsequent breach hereof unless specifically stated in writing.

26. AUDIT
CITY'S duly authorized representative shall have access at all reasonable times to all reports, contract records, contract documents, contract files, and personnel necessary to audit and verify CONTRACTOR'S charges to CITY under this Agreement.

CONTRACTOR agrees to retain reports, records, documents, and files related to charges under this Agreement for a period of four (4) years following the date of final payment for CONTRACTOR services. CITY'S representative shall have the right to reproduce any of the aforesaid documents.

27. PAYMENT OF REVAILING WAGES
CONTRACTOR shall pay to all persons performing work under this Agreement the general prevailing rate of per diem wages as determined by the ITEM 14
Department of Industrial Relations of the State of California.

28. WARRANTY
CONTRACTOR does hereby warrant and guarantee for a period of one year from acceptance of the work of improvement by the CITY that the work of improvement will be free of all defects caused by defective work or defective materials.

Should the CITY give written notice to the CONTRACTOR of any defects in the work of improvement within the said one year period, CONTRACTOR shall cause all necessary repairs or replacements to be made without cost to the CITY. Should CONTRACTOR fail to make the required repairs or replacements within thirty (30) days from receipt of notice from the CITY, the CITY may cause the repairs or replacements to be made by contract with a third party or by use of CITY forces. The cost of such repairs or replacements shall be paid by the CONTRACTOR. Should CONTRACTOR fail to make payment for the cost of said repairs or replacements, in addition to the cost of said repairs or replacement CONTRACTOR shall pay the CITY’s actual cost of litigation including at witness fees.

29. NONDISCRIMINATION
During the performance of this Contract, CONTRACTOR and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age (over 40) or set. CONTRACTOR and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Agreement by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

This CONTRACTOR shall include the nondiscrimination and compliance ITEM 14
provisions of this clause in all subcontracts to perform work under the Contract.

30. GO

VERNING LAW
This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws or the State of California.

Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Stanislaus, State of California, or any other appropriate court in such county, and CONTRACTOR covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

31. HEADINGS NOT CONTROLLING
Headings used in the Agreement are for reference purposes only and shall not be considered in construing this Agreement.

32. CITY BUSINESS LICENSE
CONTRACTOR will have a CITY of Ceres business license, as required.

33. ATTORNEYS’ FEES
If either party to this Agreement is required to initiate or defend or is made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable if such action is prosecuted to judgment.

ITEM 14
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below.

Dated , 2 024 Dated , 2024
CITY OF CERES, a municipal corporation CONTRACTOR
By By
Douglas D. Dunford, City Manager Signature
Matt Killough/Pr oject Engineer
APPROVED AS TO FORM CONTRACTOR’S Federal ID#:
46-25 30007
Nubia Goldstein, City Attorney
CONTRACTOR’S CA State License
ATTEST Board #:
9916036650
Fallon Martin, City Clerk
ITEM 14

EXHIBIT B
INS

URANCE REQUIREMENTS FOR CONTRACTORS
Cont
ractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, his agents, representative, employees or subcontractors.

Min
imum Scope of Insurance
Co
verage shall be at least as broad as:

1. Ins
urance Services Offices (ISO) Commercial General Liability coverage (occurrence Form CG 00 01).

2. Insurance Services Office (ISO) Form CA 00 01 covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance
Minimum Limits of Insurance
Cont
ractor shall maintain limits no less than:

1. General Liability:
(including operations, products
and completed operations)
$2,000,000 per occurrence for bodily injury,
personal injury and property
damage. If Commercial General
Liability insurance or other form
with a general aggregate limit is
used, either the general aggregate
limit shall apply separately to this
project/location or the general
aggregate limit shall be twice the
required occurrence limit.

2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage

3. Workers’ Compensation $1,000,000 Vendor shall maintain Worker’s Compensation
Insurance (Statutory Limits)
and Employer’s Liability
Insurance with limits of at
least one million dollars
($1,000,000).

ITEM 14

4. Employer’s Liability: $1,000,000 Per accident for bodily injury or disease.

If the contractor maintains higher limits than the minimums shown above, the entity shall be entitled to coverage at the higher limits maintained by the contractors.

SPECIFICATIONS FOR COMMON SITUATIONS
Deduc
tibles and Self-Insured Retentions
Any
deductibles or self-insured retentions must be declared to and approved by the entity. At the option of the entity, either (a) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the entity, its officers, officials, employees and volunteers or (b) the contractor shall provide a financial guarantee satisfactory to the entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Othe
r Insurance Provisions
The ge
neral liability policy is to contain, or be endorsed to contain, the following provisions:

1. The e
ntity, its officers, officials, employees, and volunteers are to be covered as insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided with two endorsement forms: 1) in the form of an additional insured endorsement to the Contractor’s insurance or as a separate owner’s police (CG 20 10 11 85 or its equivalent language) and 2) a CG 20 37 10 01 endorsement form or its equivalent language) and 2) a CG 20 37 10 01 endorsement form or its equivalent language. A later edition of the CG 20 10 form along with the CG 20 37 coverage form will give some protection to the entity for specific locations.

2. For
any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Ea
ch insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days ITEM 14
prior written notice by certified mail, return receipt requested, has been given to the entity.

4. Cov
erage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code.

Wai
ver of Subrogation
Cont
ractor hereby agrees to waive subrogation which any insurer of contractor may acquire from contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation.

SPECIFICATIONS FOR COMMON SITUATIONS (continued)
The w
orkers’ compensation policy shall be endorsed to contain a waiver of subrogation in favor of the entity for all work performed by the contractor, its agents, employees, independent contractors and subcontractors.

Acceptability of Insurers
Ins
urance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the entity. This is only a recommendation. The entity may decide to accept an insurer with a rating of less than A:VII depending on various circumstances.

It
is also recommended that the insurer for the contractor/consultant/vendor/lessee be “admitted” in California. This means that the insurer is licensed to do business in California, is subject to his insurance regulations and contributes to the guarantee fund.

However, there may be situations where a non-admitted insurer will have more financial strength (and the ability to respond to claims) than some admitted insurers. Please contact your broker, legal counsel or BRS when faced with this situation.

Thos
e recommendations are applicable to almost any risk and exposure discussed in this manual.

Ve
rification of Coverage
Contractor shall furnish the entity with copies of original certificates and endorsements, including amendatory endorsements, effecting coverage required by this clause. The endorsements should be on forms provided by the entity or on other than the entity’s forms, provided those endorsements or policies confirm to the requirements. All certificates and endorsements are to be received and approved by the entity before work commences; however, failure to do so shall not operate a waiver of these insurance requirements. The entity reserves the right to require complete, certified ITEM 14
copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

Subc
ontractors
Cont
ractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

ITEM 14
1 PUBLIC WORKS DEPARTMENT
2220 HACKETT ROAD
CERES, CA 95307-3600
(209) 538-5732
FAX (209) 538-5605
Pub
lic Works Department
Requ
est for Bid
WWTP Administration Building Upgrade
Posted Tuesday, September 24, 2024
Submittals Due Thursday, November 07, 2024
The pur
pose of this Request is to award professional construction agreement to a qualified general contractor, upgrade existing Wastewater Treatment Plant (WWTP) Administration Building located at 4200 Morgan Road in Ceres California. Proposal shall be submitted in bid form within this document.

SCOPE OF SERVICES
This
Scope of work is to upgrade existing WWTP Administration building and Workshop Building. Work to include removal & replacement of exterior window & doors, flooring , lab casework (Base & wall Cabinets) , countertops, lab sink, bathroom vanity & sink, paint walls, ceiling, bathroom partitions, locker, shower stalls, doors and door frames. Removal and install new roof for Admin Building. The contractor is responsible for providing labor, materials and equipment necessary for the proper execution and completion of work.

Inclusion listed below are:

Admin Building
1) Remov e & replace exterior windows and doors.
a) Verify existing exterior windows and doors size.
b) Verify window type (Fixed and/or Operable panels).
c) New exterior windows & doors shall be dual pane glass.

EXHIBIT A
ITEM 14
2 d) All exterior windows & doors frame shall be Aluminum (Color TBD). e) Provide Aluminum trim around new exterior windows & doors as required, including windowsill and door threshold.
f) Furnish & Install exterior door hardware and self-closing door mechanism. 2) Remove & replace existing flooring.
a) Remove and Abate all existing flooring.
b) Prep flooring for moisture vapor barrier application. c) I nstall new VCT tile and rubber base (Color and style TBD). 3) Remove & replace existing Lab Casework including base and wall cabinets , countertop and fixtures.
a) Furnish & Install new Stainless Steel Lab Casework (Base/Wall Cabinets) (Match existing layout).
b) Furnish & Install new Phenolic Resing Countertop (Match existing layout). c) Furnish & Install new Stainless Steel Lab sink & fixtures. 4) Remove & replace new bathroom cabinet, sink & fixtures. 5) Coneal exposed cables on walls.
6) Contractor shall p rep and paint interior dry walls, ceiling, Bathroom stal ls, locker cabinets, wood doors and frames. (Color TBD).
7) Contractor shall prep and epoxy shower stall as required. 8) Bid Alternate: Admin Building - Remove & replace existing roof. a) Field verifies roof condition.
b) Remove top layer of roofing (if required).
c) Furnish and install Firestone 60 mil TPO roofing over existing. d) All membrane walls to be adhered and terminated underneath the existing parapet cap.
e) Details all drains, membrane walls, curbs and pipe penetrations. f) A minimum 20 year labor and material warranty is required.

Workshop Building
1) Remove and replace existing windows.
2) Verify window size.
3) Verify window type (Fixed and/or Operable panels).
4) Windows shall be dual pane glass.
5) Window frame shall be Aluminum (Color TBD).
6) Provide Aluminum trim around new exterior windows and doors as required.

ITEM 14
3 GENERAL INFORMATION

1. The C
ontractor shall be responsible for the skills, methods and actions of all of his/her employees and for all of the work done by the Contractor’s personnel. The Contractor shall work directly with the City’s Public Works Department in determining the quality of the work being performed. The Contractor shall give personal supervision to the work performed and shall be available for consultation.

2. Any
information tha t the city cannot provi de to the contractor that is nece ssary t o properly perform the scope of work is t he responsibility of the contractor to obtain and or develop.

3. N
o interpretation of the meaning of the bid or specifications will be made to any bidder orally. All requests for interpretations and or clarification shall be in the form of an e-mail and outlined in the form of an e-mail. (See notes below for contact information).

4. I
f the work performed does not meet the specifications and repeated requests are made to have the work corrected without satisfaction, the City may enforce a monetary penalty or terminate this contract. Any unsatisfactory issues will be noted as to the time and date of communication to the contractor for correction. Corrections shall be made within three (3) days of notice. Multiple notifications for the same issues and or failure to correct issues may constitute a breach of contract and a failure to correct unsatisfactory performance.

5. T
his i
s a prevailing wage project; It shall be the contractor’s responsibility to make the labor rate determination. It shall also be the contractor’s responsibility to maintain all records for a minimum of five years and meet all reporting requirements from the (DIR) Department of Industrial Relations.

6. A
copy of the City’s Standard Public Works Contract and Insurance requirements has also been posted with this project. Once a contractor is selected, the contract will be executed. The Successful Bidder shall sign the contract and provide a current City of Ceres business license prior to the City Council Award date.

INVOICING:

Inv
oices are due by the 10th for the preceding month. Monthly invoice shall be 1/12 of the total quoted annual pricing.

ITEM 14
4 DELIVERABLES:

1. Al
l references, requests for information or clarification for this project shall be in the form of an e-mail to Matthew [email protected].

2. Res
ponse to all requests for information or clarification will be in the form of addenda.

Addenda shall be posted to the City of Ceres website by date shown below. Any addenda posted must be signed as received and submitted with the full bid packet by the due date.

3. Im
portant Dates:
a) RFP Advertisement Date: Tuesday, September 24, 2024 b) Mandatory Site Walkthrough: Tuesday, October 08, 2024, (10:00 AM, WWTP located at 4200 Morgan Rd.)
c) Requests for Interpretation and Clarification: Thursday, October 24, 2024 d) Addenda Due to Contractors: Thursday, October 31, 2024 e) Bids Due and Opening: Thursday, November 07, 2024 @ 2:00 PM – no formal bid opening will be scheduled. All submitting companies will be notified once a Successful Bidder is selected.
f) Tentative City Council Award Date: Monday, December 09, 2024

4. Bi
d Submission:
a) Proposals can be submitted to the Public Works Department via mail. b) Supply contact information of three references for work currently being performed of equal size.
c) Provide Certificate of Insurance document as noted as Exhibit B of the Standard Public Works (Draft) contract.

5. Bi
ds can be mailed, or hand delivered to:

Sam
Royal
City of Ceres
Public Works Department
2220 Hackett Road
Ceres, CA 95307
[email protected]
ITEM 14
5 CONTRACTOR BID INFORMATION
THE

UNDERSIGNED AFFIRMS THAT IT IS DULY AUTHORIZED TO SUBMIT THIS BID, THAT

THIS BID HAS NOT BEEN PREPARED IN COLLUSION WITH ANY OTHER RESPONDENT,

AND THAT THE CONTENT OF THIS BID HAS NOT BEEN COMMUNICATED TO ANY OTHER RESPONDENT. CITY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.

Name of Company:

Company Address:

Project and Location:

Fed Tax ID#:

City of Ceres Buss. License #:

W-9 (If this is first time doing
business with the City of Ceres)
E-mail information or clarification in
the form of addenda was received?
Dept. of Industrial Relations (DIR) #
($25,00.00 and over) and address if
different than above location:

Name of Project Manager :

Representative's E-mail:

Representative's Phone #:

Certificate of Insurance:

City Council Approval Date
($25,000.00 and over)
ITEM 14
6 Name/Title of Authorized Signer:

Authorized Signature
ITEM 14

EXHIBIT A
ITEM 14
ITEM 14
ITEM 14
ITEM 14
ITEM 14
ITEM 14

EXHIBIT B
ITEM 14

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: January 13, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Sam Royal, Public Works Director
[email protected], (209) 538-5717
SUBJECT: Consideration of Removal of the Fishing Restriction at the River Bluff Regional Park Lower Terrace Retention Pond

RECOMMENDED COUNCIL ACTION:

Direct Staff on possible action at a future Council meeting to remove the fishing restriction at the retention pond.

I. BACKGROUND:

The City of Ceres River Bluff Regional Park Lower Terrace features a retention pond spanning approximately 241,280 square feet. This pond serves dual purposes: managing excess stormwater runoff and providing a refuge area for wildlife habitat. The pond is lined with a PVC geomembrane rubberized liner, constructed from a combination of vinyl compounds, plasticizers, and stabilizers. This liner, installed in 2006, ensures year-round water retention and prevents seepage into the subgrade.

Over time, the liner has become increasingly susceptible to damage from sharp objects, including fishing gear that could puncture its surface. Due to these concerns, and observations of fishing activities in the retention pond, the City Council adopted Ordinance 2023-1074 on April 10, 2023. This ordinance prohibits recreational fishing in the retention pond to prevent damage to the liner and extend its lifespan.

During the October 28, 2023, City Council meeting, several citizens voiced a desire to reinstate fishing at the retention pond, requesting a retraction of Ordinance 2023-1074.

However, any reconsideration of this restriction must account for the potential costs and implications. Repairing or replacing the liner is estimated at $2.25 per square foot, excluding additional expenses such as draining the pond and necessary landscaping maintenance. Moreover, since the retention pond has been designated as a wildlife preservation site by the California Fish and Game Department, modifications may require compliance with additional permitting activities mandated by the State.

ITEM 15
It is worth noting that recreational fishing opportunities are available at the Tuolumne River, accessible from the Lower Terrace dock approximately 250 feet from the retention pond. Citizens can fish from the dock or utilize the ramp for canoe or raft access. While fishing in the retention pond remains restricted, the Lower Terrace site continues to provide ample opportunities for enjoying fishing and outdoor activities along the Tuolumne River.

II. REASONS FOR RECOMMENDATION:

Staff recommends Council uphold Ordinance 2023-1074 and maintain the current Municipal Code restricting fishing activities in the lower terrace retention pond at River Bluff Regional Park.

III. FISCAL IMPACTS:

There is no fiscal impact to maintaining the current Municipal Code and upholding Ordinance 2023-1074. Retracting the fishing restriction, however, could potentially cost approximately $542,880.00 for removal and replacement of the liner excluding pond drainage and landscaping maintenance should any damages to the liner occur in the future.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

Council may elect to retract Ordinance 2023-1074 and remove the fishing restriction at the lower terrace retention pond.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

Public input was received at the October 28th City Council meeting.

VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Council may consider maintaining the current Municipal Code or retracting the fishing restrictions in place at the River Bluff Park Lower Terrace retention pond.

Approved by: ______________________
Douglas D. Dunford,
City Manager
ITEM 15

Ceres City CouncilJanuary 13, 2025

Ceres City Council
January 13, 2025