Ceres City Council
February 10, 2025

AGENDA
Amendment #1
Dated: February 6, 2025

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA
City Council Chambers, 2701 Fourth Street
Monday, February 10, 2025 at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER
Mayor Lopez

ROLL CALL
Mayor: Javier Lopez
Vice Mayor: Daniel A. Martinez (District 4)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Cerina Otero (District 3)
Click this link to join the webinar:
https://us02web.zoom.us/j/86837542414?pwd=3LFaubatvwnCfugyUvvSaVHzxC8kgs.1 Webinar ID: 868 3754 2414; Passcode: 099831; or Dial: (669) 900-6833

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING THE CITY CLERK AT [email protected] BEFORE 4:00 PM THE DAY OF THE MEETING. INCLUDE THE AGENDA ITEM NUMBER OR PUBLIC COMMENT PERIOD IN THE SUBJECT LINE OF THE EMAIL. THE CLERK MAY READ WRITTEN COMMENTS INTO THE RECORD, IF SPECIFICALLY REQUESTED TO DO SO AT THE BEGINNING OF YOUR EMAIL. YOUR

WRITTEN COMMENT WILL BE DISTRIBUTED TO THE CITY COUNCIL AND KEPT ON FILE AS PART OF THE OFFICIAL RECORD OF THE COUNCIL MEETING.

If you have any questions on how to attend virtually or are encountering difficulties connecting to the meeting, please contact the City Clerk at [email protected].

AGENDA
Regular City Council Meeting
February 10, 2025

INVOCATION

Invocation by Jerry Swain, New Vision Christian Center.

PLEDGE OF ALLEGIANCE

Pledge of Allegiance led by Mayor Lopez.

PRESENTATIONS

A. Black History Month Proclamation

B. Website Update Presentation

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes).

While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non-agenda items. Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is not on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are entitled to address the City Council on any agenda item subject to the 5-minute provision.

CONFLICT OF INTEREST DECLARATION

APPOINTMENTS TO BOARDS/COMMISSIONS

C. Planning Commission Appointment

CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration.

Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.

1. Clerks Report of Posting. The agenda of the February 1 0, 2025 City Coun cil Meeting was Posted on Wednesday, February 5, 2025. (City Clerk)

2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)

3. Register of Audited Demand(s) Dated January 15, 2024 through January 22, 2025. (Esenwein)

AGENDA
Regular City Council Meeting
February 10, 2025

4. Consideration to Cancel the Regularly Scheduled City Council Meeting of February 24, 2025. (City Manager)

5. Resolution No. 2025 -XXX, Authorizing the Submission of an Application to the Office of Traffic Safety for a Special Traffic Enforcement Program (STEP) Grant. (Johnson)

6. Resolution No. 2025 -XXX, Accepting the U.S. Department of Justice Program, Bureau of Justice Assistance 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Allocation and Approving a 2024 -25 Budget Amendment to Appropriate the Funds. (Johnson)

7. Resolution No. 2025 -XXX, Approv ing an Agreement with Eide Bailly, LLP to Provide Accounting Consulting Services for the Completion of the Fiscal Year 2023 Financial Audit. (Ledezma)

8. Resolution No. 2025 -XXX, Approving the North Central Avenue Reconstruction Project (New Project String), Approving a Budget Amendment to Appropriate Funds, and Authorizing the City Manager to Execute Consultant Project Agreements up to $50,000 for this Project. (Beltran)

9. Resolution No. 2025 -XXX, Ratification of the General Services Agreement for Emergency Flooring Replacement in the City Hall Annex with Flooring Liquidators. (Beltran)

10. Resolution No. 2025-XXX, Approving the Central Avenue Reconstruction Project (New Project String), Approving a Budget Amendment to Appropriate Funds, and Authorizing the City Manager to Execute Consultant Project Agreements up to $50,000 for this Project. (Beltran)

11. Resolution No. 2025-XXX, Approving the Richland Avenue Reconstruction Project (New Project String), Approving a Budget Amendment to Appropriate Funds, and Authorizing the City Manager to Execute Consultant Project Agreements up to $50,000 for this Project. (Beltran)

12. Resolution No. 2025-XXX, Approving the Professional Services Agreement for a Water and Wastewater Rate Study Update to Willdan Financial Serv ices, Inc., Authorizing a 10% Contingency, and Authorizing the City Manager to Execute the Agreement. (Beltran)

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

UNFINISHED BUSINESS

None

AGENDA
Regular City Council Meeting
February 10, 2025

PUBLIC HEARING

None

NEW BUSINESS

None

DISCUSSION ITEMS

None

COUNCILMEMBER REFERRALS
Councilmembers request to have an agenda item placed on a future agenda (pursuant to Chapter 2 - City Council Meetings, J-8. City Council Referrals/Determination of Items for Agenda).

13. Public Hearing Communication Outreach
(Referred by Councilmember Casey at the January 13, 2025, Regular City Council Meeting)

14. Volunteers for Code Enforcement
(Referred by Vice Mayor Martinez at the January 13, 2025, Regular City Council Meeting)

REPORTS
At this time, any Councilmembers or City staff will make an announcement, or report briefly on his /her activities.

• Mayor
• City Council
• City Manager
• City Attorney
• Departments

CLOSED SESSION

15. Conference with Legal Counsel – Anticipated Litigation , Cal. Gov’t Code §54956.9(d)(2)
“For the purposes of this section, litigation shall be considered pending when any of the following circumstances exist… A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency.” Potential Case: 1 case

AGENDA
Regular City Council Meeting
February 10, 2025

16. Public Employment, Cal. Gov’t Code §54959
Title: Interim Police Chief

17. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: 0 Arthur Way (APN 127-002-047)
Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: Pedro Orozco (Buyer) and Alvena Maryam (Real Estate Agent) Under Negotiations: Price and/or terms of payment

18. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: APN 041-009-001
Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: William and Linda Mineni
Under Negotiations: Price and/or terms of payment

19. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: 943 E Grayson Road (APN 041-007-007)
Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: Marchy Dairy
Under Negotiations: Price and/or terms of payment

20. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: 1367 E Grayson Road (APN 041-009-010)
Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: Sun Meadow LLC
Under Negotiations: Price and/or terms of payment

21. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: APN 041-009-013
Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: Phillip and Linda Yori
Under Negotiations: Price and/or terms of payment

22. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: 4849 Blaker Road (APN 041-009-007)
Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: Woods David Marion
Under Negotiations: Price and/or terms of payment

AGENDA
Regular City Council Meeting
February 10, 2025

23. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: 4869 Blaker Road (APN 041-009-012)
Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: Kelly and Cindi Martin
Under Negotiations: Price and/or terms of payment

24. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: 4925 Blaker Road (APN 041-009-011)
Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: Fernando Diaz
Under Negotiations: Price and/or terms of payment

25. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: 1573 and 1607 E Grayson Road (APN 041-009-005) Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: Cuauhtemoc and Helen Marquez
Under Negotiations: Price and/or terms of payment

26. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: APN 041-009-015
Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: Napa Farms LLC
Under Negotiations: Price and/or terms of payment

27. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: 4737 and 4749 Central Avenue (APN 041-009-003) Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: MCB Farm Holdings LLC
Under Negotiations: Price and/or terms of payment

28. Conference with Real Property Negotiations, Cal Gov’t Code §54956.8 Property: 4916 Central Avenue (APN 041-009-016)
Agency Negotiator: City Manager, Douglas D. Dunford and City Attorney, Nubia I.

Goldstein
Negotiating Parties: Marlin and Cindy Bauman
Under Negotiations: Price and/or terms of payment

REPORT FROM CLOSED SESSION

AGENDA
Regular City Council Meeting
February 10, 2025

ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on February 24, 2025 at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

Council Agenda:

The City Council agenda is available for public review on the City’s website at www.ci.ceres.ca.us and posted at the time and places noted above.

Related Materials:

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office at City Hall located at 2220 Magnolia Street, Ceres, CA during normal business hours. Persons with questions concerning any agenda item may call the City Clerk’s Office at (209) 538 - 5731.

Notice regarding Americans with Disabilities Act:

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an alternative format, please contact the city clerk’s office at (209) 538 - 5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II).

AFFIDAVIT OF POSTING

I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for th e Regular City Council Meeting was posted on Wednesday, February 5, 2025, at the following locations in Ceres:

• Community Center Display Case – 2701 Fourth Street

__________________________________________________________________________________________________________________________________________________________ Fallon Martin, City Clerk

PROLAIMING FEBRUARY 2025 AS

BLACK HISTORY MONTH

THE CITY COUNCIL
City of Ceres
WHEREAS, February is recognized as Black History Month, a time to honor the rich history, culture, and contributions of Black Americans, who have shaped our nation through their resilience, achievements, and enduring spirit; and WHEREAS, during the 1960s, this week -long recognition expanded into Black History Month, intentionally aligning with the February birthdays of Frederick Douglass and Abraham Lincoln to highlight their impact on the fight for freedom and equality; and WHEREAS, in 1986, Congress passed Public Law 99 -244, officially designating February as “National Black (Afro -American) History Month” and encouraging all Americans to honor this vital aspect of our nation’s heritage; and WHEREAS, Black History Month celebrates the contributions of Black Americans throughout all periods of U.S. history; and
WHEREAS, observing Black History Month provides a vital opportunity to deepen our understanding of history, reflect on the ongoing struggle for equality and justice, and celebrate the achievements of those who paved the way for a more inclusive society; and
WHEREAS, we must honor the men and women whose sacrifices and unwavering dedication to civil rights, freedom, and equality continue to inspire generations and enrich American culture.

NOW, THEREFORE , BE IT RESOLVED I, Javier Lopez , Mayor of the City of Ceres, on behalf of the City Council, Vice Mayor Daniel A. Martinez, Councilmembers James Casey, Rosalinda L. Vierra, and Cerina Otero, do hereby proclaim February 2025 as Bla ck History Month. I urge all residents of Ceres to celebrate and draw inspiration from this rich legacy as we strive together toward equality, liberty, and opportunity for all.

Proclaimed this 10th day of February 2025
___________________________
Javier Lopez, Mayor
ITEM A

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
Ja
mes Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Jon Frederick, IT Manager
[email protected], (209) 538-5742
SUBJECT: Website Update Presentation
RECOMMENDED COUNCIL ACTION:

This
item is for information only.

I. BACKGROUND:

The Ci
ty website periodic update will be launched soon, and to comply with State law, the City will be migrating away from the domain name ci.ceres.ca.us to ceres.gov.

II. REASONS FOR RECOMMENDATION:

In order to comply with AB1637 that requires all government communication in California to take place from a domain name ending in .gov, the IT Division made the request to the Federal government to use the ceres.gov domain name, which was approved. In order to improve communications with our citizen, we have begun moving our email address to ceres.gov. The City website will be moved to the new domain name with the launch of our new redesign. All old email addresses and bookmarks to the City website will continue to work, allowing us to make this change without impacting communications.

III. FISCAL IMPACTS:

The website redesign is included in our current services, and the ceres.gov domain is operated by the Federal government, and is provided to the City at no charge. There are no fiscal impacts to this change.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

ITEM A

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

This is an informational only item; no action needs to be taken.

A
pproved by: ____________________
Douglas D. Dunford,
City Manager
A
ttachments:

1. Attachment A – Presentation
ITEM A

A Fresh Look
and Improved
Experience!
ITEM A

Key Feature: Social Media Presence
o Active presence on major platforms:
o Cross-platform integration for a seamless user
experience.
o Consistent branding across platforms for trust and
recognition
ITEM A

Key Feature: New Domain Name ( Ceres.gov )
 Simpler, Memorable, and User-Friendly
 Eliminates communication issues verbally or in print
 Improves user recall and accessibility
ITEM A

Key Feature: Freeze Header for Easy Navigation
 Header stays visible at the top of the page while
scrolling.
 Accessible main menu and search bar at all times.
 Works seamlessly across all devices (desktop,
tablet, mobile).

ITEM A

Key Feature: New visible Large Icons
 Advanced filters for faster, more accurate search results.  Make the site more user-friendly and visually appealing ITEM A

Questions?
 Old ci.ceres.ca.us emails will still work.
 Old links to the site will still work.

ITEM A

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2024
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Lea C. Simvoulakis, Director of Community Development [email protected], (209) 538-5778
SUBJECT: Planning Commission Appointment

RECOMMENDED COUNCIL ACTION:

Staff recommends Council concurrence with the subcommittee’s recommendation for a Planning Commission appointment for one two-year term expiring on December 31, 2026.

I. BACKGROUND:

With the election of Planning Commission Chair Cerina Otero to the City Council, there is now a vacancy on the Ceres Planning Commission. The term for this seat expires on December 31, 2026. A subcommittee made up of Vice Mayor Daniel Martinez and Councilmember Cerena Otero was selected at the December 9, 2024 City Council meeting to interview the candidates. The recruitment period for the Commissioner seat ran from December 18, 2024 through January 21, 2025. S even individuals applied for the single sea t. Interviews were conducted on February 4, 202 5 at City Hall. The following people applied for the appointment and were scheduled for interviews:
• Michael Barnes
• Kelly Cerny
• Ishwar Gill
• Nicholas Maynard
• Bret Silveira
• Iqbal Singh Johal
• John Warren

II. REASONS FOR RECOMMENDATION:

Per Ceres Municipal Code Section 2.05.020, members of the Planning Commission shall be appointed by the Mayor with the approval of the City Council.

ITEM B
III. FISCAL IMPACTS:

There are no fiscal impacts associated with the appointment.

IV. EXISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A

VII. PUBLIC PARTICIPATION:

N/A

VIII. ENVIRONMENTAL REVIEW:

N/A

IX. STEPS FOLLOWING APPROVAL:

Once appointed, the new Commissioner’s term will expire on December 31, 2026. Within 30 days of appointment, the appointee must comply with AB 1234 (Ethics Code) and file a Statement of Economic Interest.

Approved by: _____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Planning Commission Applications

ITEM B
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Ishwar Gill
Ceres 95307
16 16
Ceres 95307
With a diverse professional background, I bring financial expertise from my experience as a Big 4 accounting firm, where I gained a strong foundation in financial analysis and resou the owner and manager of rental investments and real estate development, I developed a property management, zoning, and infrastructure planning. My role as a truck dispatcher f and operational coordination, enabling me to contribute valuable insights into urban plann Bachelors of Science in Business Administration with a concentration in Accounting. (202 I have actively contributed to my community by organizing a toy drive for children, ensuring during the holiday season. Additionally, I volunteer at my local Sikh temple, supporting vario a sense of connection within the community. Each week, I take time to pick up trash around demonstrating my commitment to maintaining a clean and welcoming environment for all.

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Serving o nac i typ lanning commission requires expertise in urban development, zoning,a nd alongside strong financial and analytical skills to assess projects and budgets. Effective com to community improvement and equitable development are essential for making informed de city's future.

Eindveer Hothi (Previous Co-Worker) - (
Sahib Dhaliwal (Friend) -
Yashjot Dhaliwal (Previous Co-Worker) -
1/13/2024
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ITEM B

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Sonia Ledezma, Deputy Finance Director
[email protected], (209) 538-5770
SUBJECT: Register of Audited Demand(s) Dated January 15, 2025 through January 22, 2025
RECOMMENDED COUNCIL ACTION:

City Council approve the register of audited demand(s) dated January 15, 2025 through January 22, 2025 covering obligations to be paid by general warrants in the amount of $2,733,939.14 I. BACKGROUND:

In accordance with Section 37202 of the Government Code of the State of California this is presented here with a summary of demands against the City of Ceres covering obligations to be paid for the period ending January 15, 2025 through January 22, 2025.

Each demand has been audited and I hereby certify to their accuracy and conformance with the budget. Sufficient funds are available for payment of these demands.

I declare under penalty of perjury that the register of audited demands has been examined by me and to the best of my knowledge and belief is a true, correct and complete listing of claims audited and payable.

II. REASONS FOR RECOMMENDATION:

The Finance Department monitors payments of invoices for accountability, accuracy, and completeness. Budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval. This allows for invoices to be paid in a timely manner to establish goodwill with merchants and allows for discounts to be taken where applicable.

III. FISCAL IMPACTS:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2024- 25 budget. There is a $2,733,939.14 fiscal impact for the period of January 15, 2025 through January 22, 2025.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

N/A

Approved by: _____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Warrant Register January 15, 2025 through January 22, 2025 1/23/2025
1 Date
ANNUAL BOILER SERVICE PM FOR OCT 2024 2,737.14
Total: 2,737.14
01/15/25 CALIFORNIA BOILER, INC. 1
0 DEC 24 WELL 22(GAC)AGRMNT#2 GEOTECH SVCS RESO23-19 2,668.75 Total: 2,668.75
01/15/25 BSK ASSOCIATES 0
1 PRE-EMPLOYMENT BACKGROUND - BERRIATUA & CARRENO 4,000.00 Total: 4,000.00
01/15/25 BRIAN ALBONETTI 4
DEC 2024 GARBAGE BILLING LESS FRAN FEE 553,664.22
Total: 553,664.22
01/15/25 BERTOLOTTI CERES DISPOSAL, INC D
E
2,521.00
Total: 5,296.00

59.00 01/15/25 BEAR ELECTRICAL SOLUTIONS, INC 2
5 TRAFFIC SIGNAL MAINTENANCE 1,730.00
2 5
CROWS LANDING & PEDRO MARQUEZ APS REPLACEMENT 1,045.00
2 5

TRAFFIC SIGNAL ROUTINE SERVICE
Total: 3,610.95
01/15/25 AYERA TECHNOLOGIES,INC. 6
3 JAN 25 MONTHLY INTERNET SRVCS FLEET 59.00
Total:
827.83
0 0
11/13-12/12/24 CLETS LINE 294.59

31.57 01/15/25 AT&T D
E
DEC 24 PHONE SVCS CALNET 2,325.72
9 3
11/20-12/19/24 T-1 LINE FOR CONNECTION FROM CORP 162.81 9 3
12/07 - 01/06/25 CH SUPERTRUNK PAC BELL T-1 LINE
Total: 100.00
01/15/25 AT&T 2
3 01/7-02/6/25 FIRE ALARM SVCS - PHONE LINE 31.57
Total:

Total: 199.80
01/15/25 ADVANCED TECHNOLOGY DISTRIBUTORS,
INC
3 8
5 JAN 25 SCADA SERVER MONTHLY MONITORING 100.00
ALARM SERVICES @PUBLIC WORKS YARD 49.95
0 2
ALARM SERVICES @COMMUNITY CENTER 49.95
ALARM SERVICES @RIVERBLUFF 49.95
0 2
ALARM SERVICES @CITY HALL/ANNEX 49.95
01/15/25 1ST SECURITY & SOUND, INC 0
2 0
2 Voucher List
City of Ceres
Vendor Name Invoice Description Amount

ATTACHMENT A
1/23/2025
2 Date
Voucher List
City of Ceres
Vendor Name Invoice Description Amount
JANUARY 2025 MEDICAL/VISION PREMIUMS 270,488.49
Total: 270,488.49
01/15/25 FIRE RISK MANAGEMENT SERVICES J
A
LIVE SCANS - NOVEMBER 130.00
Total: 130.00
01/15/25 DEPT OF JUSTICE ACCOUNTING OFFICE-

CASHIERING UNIT
7 8
4 3
NEW HIRE UNIFORM - HENN - PANTS & LS SHIRT 155.67
Total: 1,111.47
0 7
EXPLORER UNIFORM - ELENA FRANCO 59.85
4 4
NEW HIRE UNIFORM - HATCHER - PANTS & LS SHIRT 240.58
4 3
EXPLORER UNIFORM - ELENA FRANCO 90.36
K
3 EXPLORER UNIFORM - ELENA FRANCO 179.63
NEW HIRE UNIFORM - BLUM - SS SHIRT 76.20
0 7
NEW HIRE UNIFORM - BLUM - TAILORING 27.21
Total: 373.00
01/15/25 CRESCENT SUPPLY 4
4 NEW HIRE UNIFORM - BLUM - LS SHIRT 79.47
K
4 NEW HIRE UNIFORM - BLUM - LS SHIRT 202.50
K
4 Total: 1,563.73
01/15/25 CORELOGIC SOLUTIONS, LLC 3
0 NOV METRO SCAN OLINE ACCESS STAN CO DATE, AERIAL 373.00 2025 ONLINE CODE HOSTING SUBSCRIPTION 630.00
3 1
STANDARD DEPT. HEADER ANNUAL FEE: CERES PW 933.73
01/15/25 CIVICPLUS, INC 3
2 JAN 25 FIRE PROTECTION PREVENTION 663,780.46
Total: 663,780.46
01/15/25 CITY OF MODESTO 1
5 FALL BASKETBALL HOOPSTERS PROGRAM 1,135.87
Total: 1,135.87
01/15/25 CERES UNIFIED SCHOOL DISTRICT 2
5 AMOUNT NOT PAID FROM INVOICE 319173 23.00
Total: 23.00
01/15/25 CERES PIPE & METAL INC 3
1 DEC 24 FEDERAL ADVOCACY & GRANT SRVCS AGRMT 5,600.00
Total: 5,600.00
01/15/25 AMANDA FENTON 2
0 FILL SAND 15 YARDS 663.26
Total: 663.26
01/15/25 CALIFORNIA LANDSCAPE SUPPLY, INC. 9
8 ATTACHMENT A
1/23/2025
3 Date
Voucher List
City of Ceres
Vendor Name Invoice Description Amount
921.25
Total: 5,028.12
01/15/25 INDUSTRIAL ELECTRICAL CO. P
I
SEMI ANNUAL INSPECTION FS 18 921.25
Total:

38.98 3
3 DIESEL FUEL 2,206.16
24,658.66
01/15/25 HUNT & SONS LLC 1
1 DIESEL FUEL 1,394.70
9 6
DIESEL FUEL 1,388.28
7 4
FUEL FOR PD 11/01/24
Total: 615.72
01/15/25 HADRONEX, INC 3
5 SMART COVER PURCHASES, SERVICE, AND REPAIRS 24,658.66 Total:

1.68 TONS OF ASPHALT FOR CITY PATCHING 159.22
1 0

1.11 TONS OF ASPHALT FOR CITY WIDE PATCHING 112.44
Total: 9,826.05
01/15/25 GEORGE REED, INC. 1
0 1.97 TONS OF ASPHALT FOR CITY PATCHING 184.84
1 0

1.68 TONS OF ASPHALT FOR CITY PATCHING 159.22
1 0
DRINKING WATER BACTI'S SAMPLES 696.15
K
4 DRINKING WATER BACTI'S SAMPLES 696.15
SAMPLES FOR WELL 16 37.80
K
4 DRINKING WATER NITRATE SAMPLES 42.80
DRINKING WATER SAMPLES 621.30
K
4 DRINKING WATER NITRATE SAMPLES 42.80
DRINKING WATER NITRATE SAMPLES 42.80
K
4 SAMPLES FOR WELL 16 37.80
SAMPLES FOR WELL 16 982.05
K
4 DRINKING WATER BACTI'S SAMPLES 696.15
DRINKING WATER SAMPLES 1,600.05
K
4 DRINKING WATER SAMPLES 1,191.20
DRINKING WATER SAMPLES 1,258.95
K
4 DRINKING WATER SAMPLES 1,600.05
TURLOCK EXPORT ANALYSIS 12/4/25 140.00
K
4 TRULOCK EXPORT ANALYSIS 12/11/24 140.00
01/15/25 GEOANALYTICAL LABORATORIES, INC K
4 K
4 K
4 K
4 K
4 K
4 K
4 K
4 ATTACHMENT A
1/23/2025
4 Date
Voucher List
City of Ceres
Vendor Name Invoice Description Amount
Total: 1,794.09
Total: 678.28
01/15/25 MOTOR PARTS DISTRIBUTORS INC S
T
OIL,FILTERS,WIPER BLADES,GLOVES,TIRE SENSOR,FUSE 1,794.09 12/30/24 UNIFORM SERVICES WATER/WTR CON 96.44
5 2
1/6/24 UNIFORM SERVICES WATER/WTR CON 78.90
12/23/24 UNOFORM SERVICES FLEET 32.39
5 2
1/6/25 UNIFORM SERVICES FLEET 32.39
1/6/25 UNIFORM SERVICES PARKS 53.30
5 2
12/30/24 UNOFORM SERVICES FLEET 32.39
12/30/24 UNIFORM SERVICES STREETS 88.39
5 2
12/23/24 UNIFORM SERVICES STREETS 48.57
12/23/24 UNIFORM SERVICES WASTEWATER 73.42
5 2
1/6/24 UNIFORM SERVICES STREETS 59.11
1/6/25 MATS FOR PWADMIN BUILDING 10.00
5 2
12/30/24 UNIFORM SERVICES WASTEWATER 72.98
01/15/25 MISSION LINEN SUPPLY 5
2 5
2 5
2 5
2 5
2 5
2 PETERSEN: LODGING/PER DIEM HOMICIDE SCH 2/3-14/25 2,223.90 Total: 2,223.90
01/15/25 BRIAN PETERSEN P E
D.DUNFORD:LOCC CM CONF 2/5-7/2025 800.82
Total: 800.82
01/15/25 DOUG DUNFORD D .

1.01 TONS OF ASPHALT FOR CITY WIDE PATCHING 87.06
Total: 87.06
01/15/25 MARTIN MARIETTA MATERIALS, INC. 4
4 1/31/25 SENIOR LUNCH EVENT 1,049.54
Total: 1,049.54
01/15/25 M&G-4 13 INC. 0
0 ALIGNMENT ON FRONT FOR POLICE UNIT 10-112-21 129.99
Total: 129.99
01/15/25 LES SCHWAB TIRE CENTER 6
7 LEAGUE OF CA CITIES MEMBERSHIP DUES 18,004.00
Total: 18,004.00
01/15/25 LEAGUE OF CALIFORNIA CITIES I
N
PRE-EMPLOYMENT PSYCH - CARRENO 500.00
Total: 500.00
01/15/25 JOCELYN E. ROLAND, PH.D., ABPP 2
3 01/15/25 INFOSEND, INC. 2
7 LSLI PUBLIC NOTIFICATION WATER DEPT. 6,368.52
Total: 6,368.52

ATTACHMENT A
1/23/2025
5 Date
Voucher List
City of Ceres
Vendor Name Invoice Description Amount
1/1-12/31/25 ANNUAL MUSIC LICENSE ACCT #80391 1,217.00
Total: 1,217.00
01/15/25 SESAC RIGHTS MANAGEMENT INC. 1
0 DEC 24 RICHLAND SANITARY SWR RPLMNT PROJ P23-007 240,530.31 Total: 240,530.31
01/15/25 ROLFE CONSTRUCTION INC. 2
4 VASQUEZ P8934 12/20/24 RFND CC SML RM 600.00
Total: 600.00
01/15/25 KARINA VASQUEZ 8 1 12/14-03/13/25 POSTAGE MTR RNTL & ONLINE RATE MAIN 173.79 Total: 173.79
01/15/25 QUADIENT, INC. 6
1 NOV 24 WELL 22 GRANULAR ACTIVATED CARBON(GAC)RMVL 692.50 Total: 692.50
01/15/25 PROVOST AND PRITCHARD ENGINEERING,
INC
1 1
5 RADIATOR TANK TOP. 49.19
Total: 829.09
BODY TRIM MOLDINGS FACILITIES DEPT. 208.22
4 0
FRONT SUSPENTION ARMS 571.68
01/15/25 PRICE FORD OF TURLOCK, INC. 4
0 4
0 6,624.10
01/15/25 PB LOADER CORPORATION I
N
ASPHALT FOR CITY WIDE PATCHING 275 GALLONS 3,384.75
Total: 3,384.75
Total: 486.31
01/15/25 PACIFIC GAS & ELECTRIC 1
2 12/03- 01/02/25 PG&E GAS SVCS 6,624.10
Total:

Total: 553.85
01/15/25 ODP BUSINESS SOLUTIONS, LLC 4
0 TONER 486.31
ENGINE OIL 119.20
4 4
FLUID CAP POLICE DEPT. 11.91
BATTERY FOR FLEET 184.34
4 4
ENGINE OIL STOCK 238.40
01/15/25 O'REILLY AUTO PARTS 4
4 4
4 WW VACCON ENGINE PRESSURE PLATE REPLACEMENT 6,046.22
Total: 6,046.22
01/15/25 MUNICIPAL MAINTENANCE EQUIPMENT INC 0
3 1,407.63
01/15/25 MOTOROLA SOLUTIONS, INC 1
4 LPR ANNUAL RENEWAL FOR COMMERCIAL DATA 7,800.00
Total: 7,800.00
01/15/25 MOTOROLA SOLUTIONS, INC 8
2 RADIO MAINTENANCE - FEBRUARY 2025 1,407.63
Total:

ATTACHMENT A
1/23/2025
6 Date
Voucher List
City of Ceres
Vendor Name Invoice Description Amount
1,103.26
Total: 279.69
01/15/25 WILLEY PRINTING CO., INC. 1
5 COMMUNITY CENTER RENTAL FOLDERS 1,103.26
Total:

Total: 3,363.29
01/15/25 UNITED SITE SERVICES 1
1 DECEMBER 2024 RANGE TOILET RENTAL 279.69
OCT 23 PLAN RVW SR99/SERVICE MITCHELL INT 89.00
9 0
JUL 24 PLAN RVW SR99/SERVICE MITCHELL INT 441.29
MAY 22 PLAN RVW SR99 SERVICE/MITCHELL INT 244.50
9 0
MAR 23 PLAN RVW SR99/SERVICE MITCHELL INT 2,588.50
01/15/25 UNION PACIFIC RAILROAD COMPANY 9
0 9
0 GRAFFITI ABATEMENT - CODE AND PARKS 4,182.00
Total: 4,182.00
01/15/25 TROY E. SLAYBAUGH E
1 DECEMBER 2024 K9 TRAINING 675.00
Total: 675.00
01/15/25 TOP DOG POLICE K9 TRAINING AND

CONSULTING, LLC
2 4
44,635.56
Total: 76,785.56
16,672.50
01/15/25 SWRCB ACCOUNTING OFFICE W
D
COLLECTIONS SYSTEM ANNUAL OPERATING PERMIT 3,945.00
W
D
ANNUAL WWTP OPERATING PERMIT FY2/25 28,205.00
L
W

ANNUAL COMMUNITY WATER SYSTEM FEES
Total: 1,137.94
01/15/25 STOCKBRIDGE GENERAL CONTRACTING,
INC
A
P
DEC 24 OCHOA PARK IMPROV PH II CONST SVCS FY23/24 16,672.50 Total:

Total: 11,123.48
01/15/25 STILES TRUCK BODY & EQUIP, INC 7
1 2 DUMP BED REAR WINDOWS FOR PARKS/WW DUMP TRUCK 1,137.94 DEC 24 DENTAL CLAIMS 1,316.60
5 3
DEC 24 DENTAL CLAIMS 9,806.88
01/15/25 STANISLAUS FOUNDATION DENTAL CARE

TRUST ACCOUNT
5 3
8 JAN 2025 BASIC/VOL LIFE INSURANCE #00-169596-0001 3,040.60 Total: 3,040.60
01/15/25 STANDARD INSURANCE J
A
RENEWAL OF COVERT TRACKER - 4/1/25-3/31/26 2,400.00
Total: 2,400.00
01/15/25 SPECIAL SERVICES GROUP, LLC Q
9 ATTACHMENT A
1/23/2025
7 Date
Voucher List
City of Ceres
Vendor Name Invoice Description Amount
SWAT LEADER SCHOOL - VIERRA, MICHAEL 700.00
Total: 2,090.00
SWAT COMMANDER SCHOOL - BLOUNT, JON 690.00
3 0
SWAT COMMANDER COURSE - HUDSON, TRAVIS 700.00
01/22/25 CALIFORNIA ASSOCIATION OF TACTICAL

OFFICERS
3 0
0 3
0 PROPANE FOR ADMIN BUILDING HEAT 887.64
Total: 887.64
01/22/25 AASIM PROPANE & GAS CORPORATION 0
3 CORE DRILLING COSTA 875.00
Total: 875.00
01/22/25 CAL-WEST CONCRETE CUTTING, INC 3
3 DEC 24 2022 WATER MAIN AND SERVICE REPLACEMENT 9,549.75 Total: 9,549.75
01/22/25 BLACK WATER CONSULTING ENGINEERS,
INC
7 5
0 LAW OFFICE SERVICES FOR LAW SUIT 3,308.25
Total: 3,308.25
01/22/25 BERTRAND, FOX, ELLIOT, OSMAN &

WENZEL LLP
1 2
5 BODY WORN CAMERA ANNUAL RENEWAL 137,813.59
Total: 137,813.59
01/22/25 AXON ENTERPRISE, INC. I
N
5,032.10
01/22/25 AT&T 5
4 CELLPHONE TOWER/AREA SEARCH FOR INVESTIGATIONS 70.00
Total: 70.00
Total: 409.19
01/22/25 AT&T 7
2 DEC 24 PHONE SVCS - SHORETEL 5,032.10
Total:

Total: 707.10
01/22/25 AT&T 9
3 11/20-12/19/24 PHONE SVCS MULTIPLE LINES 409.19
LIGHT BAR FOR WASTEWATER F350 DUMP TRUCK 57.93
1 V
REPL. TOUCH SCREEN DASH CONTROL BOARD/WATER DEPT. 649.17 01/22/25 AMAZON CAPITAL SERVICES, INC. 1
G
DEC 24 LAB DI WATER WW 26.98
Total: 26.98
01/22/25 DS SERVICES OF AMERICA, INC. 1
2 JAN 25 SCADA MANAGED BACK-UPS 265.24
Total: 265.24
01/22/25 ADVANCED TECHNOLOGY DISTRIBUTORS,
INC
3 8
6 01/22/25 209 MULTIMEDIA CORPORATION 3
8 LEGAL AD:PUBLIC HEARING NOTICE CC#12-10 PC VACANCY 276.00 Total: 276.00

ATTACHMENT A
1/23/2025
8 Date
Voucher List
City of Ceres
Vendor Name Invoice Description Amount
4,500.00
Total: 9,999.95
01/22/25 GDR ENGINEERING, INC. 2
9 NOV 24 WELL 42-27 GAC VESSELS & BLENDING ARGMNT#5 4,500.00 Total:

Total: 4,000.00
01/22/25 FOUNTAINHEAD CONTROL ROOMS, INC. 1
2 DISPATCH EQUIPMENT 9,999.95
DEPOSIT FOR FLOORING - PH 1- FINANCE REMODEL 2,000.00
2 -
DEPOSIT - FLOORING - PH 2 - FINANCE REMODEL 2,000.00
01/22/25 FLOORING LIQUIDATORS INC 2
-
PRE-EMPLOYMENT CREDIT CHECK 75.00
Total: 75.00
01/22/25 EXPERIAN 6
0 59.00
01/22/25 DUDEK 2
0 RIVERBLUFF ELDERBERRY VEGETATION MONITORING PROJ 218.75 Total: 218.75
Total: 224.00
01/22/25 DON'S MOBILE GLASS, INC. I
M
WINDSHIELD REPAIR FOR WATER DEPT. TRUCK 59.00
Total:

Total: 117.55
01/22/25 DEPT OF JUSTICE ACCOUNTING OFFICE-

CASHIERING UNIT
7 8
8 DECEMBER 2024 LIVE SCANS 224.00
NEW HIRE UNIFORM - BLUM - PANTS 101.24
0 7
NEW HIRE UNIFORM - HENN - TIE & TIE BAR 16.31
01/22/25 CRESCENT SUPPLY K
4 DEC METRO SCAN OLINE ACCESS STAN CO DATE, AERIAL 416.97 Total: 416.97
01/22/25 CORELOGIC SOLUTIONS, LLC 3
0 360.00
01/22/25 CITY OF TURLOCK P
0 JAN 25 TURLOCK SEWER USE CHARGES 12/1-12/31 60,040.46 Total: 60,040.46
Total: 1,578.99
01/22/25 CHARTER COMMUNICATIONS 1
7 FIBER INTERNET FOR SCADA-WASTEWATER 360.00
Total:

Total: 300.00
01/22/25 CHARTER COMMUNICATIONS 2
3 12/1 TO 12/31/2024 INTERNET SVCS FIBER AND CABLE 1,578.99 EXAM FEE 150.00
E
6 EXAM FEE 150.00
01/22/25 CEP AMERICA CALIFORNIA E
6 ATTACHMENT A
1/23/2025
9 Date
Voucher List
City of Ceres
Vendor Name Invoice Description Amount
2,266.39Total:

Total: 17,494.34
01/22/25 INFOSEND, INC. 2
7 FOG INSERT DEC 2024 1,791.39
2 7
DEC 2024 UB ONLINE MAINT & SUPPORT FEE 475.00
Total: 1,549.24
01/22/25 INDUSTRIAL ELECTRICAL CO. P
I
REPLACEMENT MOTOR WITH MECHANICAL PARTS 17,494.34

60.00 01/22/25 IMPERIAL BAG & PAPER CO. LLC 3
5 CUSTODIAL SUPPLIES 1,388.83
3 5
CUSTODIAL SUPPLIES 160.41
Total: 909.26
01/22/25 IEH-JL ANALYTICAL SERV INC. 6
5 SAMPLES AT WELLS 28/38 AND 39/40 60.00
Total:

Total: 14,644.78
01/22/25 HUNT OIL OF CALIFORNIA 7
6 LATE FEES FOR ACCT 76078 854.92
6 1
PROPANE FOR PATCH TRUCK STREETS DEPT. 54.34
227.92
01/22/25 HUNT & SONS LLC 3
4 FUEL FOR PW ACCT 76078 1/15-31/25 7,883.57
3 3
FUEL FOR PD ACCT 76081 12/15-31/24 6,761.21
Total: 3,028.98
01/22/25 HERITAGE LANDSCAPE SUPPLY GROUP,
INC
0 0
1 MARKING TOOLS FOR IRRIGATION 227.92
Total:

Total: 1,648.15
01/22/25 HACH COMPANY INC 1
4 NITRATE ANALYZER WELL 39-40 3,028.98
GRINDER SHAFTS & BLADES 348.43
5 0
VACUUM SUCTION HOSE FOR STREETS 1,299.72
01/22/25 GRACO INC. 5
0 Total: 292.66
Total: 819.55
01/22/25 GEORGE REED, INC. 1
0 1.99 TONS OF ASPHALT FOR CITY WIDE PATCHING 193.04
1 0
.97 TONS OF ASPLALT FOR CITY WIDE PATCHING 99.62

37.80 K
4 DRINKING WATER NITRATE SAMPLES 42.80
01/22/25 GEOANALYTICAL LABORATORIES, INC K
4 DRINKING WATER NITRATE SAMPLES 42.80
K
4 DRINKING WATER BACTI SAMPLES 696.15
K
4 DRINKING WATER NITRATE SAMPLES WELL 16

ATTACHMENT A
1/23/2025
10 Date
Voucher List
City of Ceres
Vendor Name Invoice Description Amount
SHRED BAGS, PENS, STAPLE REMOVERS 113.18
Total: 113.18
01/22/25 ODP BUSINESS SOLUTIONS, LLC 3
9 BATTERY FLEET DEPT. 361.03
Total: 684.30
Total: 42.93
01/22/25 O'REILLY AUTO PARTS 4
4 2 BATTERIES FOR STOCK 204.07
4 4
ENGINE OILE STOCK 119.20
4 4
Total: 986.21
01/22/25 MODESTO WINDUSTRIAL CO 2
1 GALV-COUPLING REPAIR 42.93
1/13/25 UNIFORM SERVICES FLEET 32.39
5 2
1/13/25 UNIFORM SERVICES WATER/ WTR CON 78.90
1/13/25 UNIFORM SERVICE STREET 48.57
5 2
1/13/25 UNIFORM SERVICES PARKS 137.90
1/13/25 UNIFORM SERVICES WASTEWATER 72.98
5 2
1/13/25 DISPOSABLE NITRILE SAFETY GLOVES 532.49
1/13/25 MATS FOR PW ADMIN BULIDING 10.00
5 2
1/06/24 UNIFORM SERVICES WASTEWATER 72.98
01/22/25 MISSION LINEN SUPPLY 5
2 5
2 5
2 5
2 O. REBOLLEDO REIMBURSEMENT FOR CERTIFICATION FEE 80.00 Total: 80.00
01/22/25 OMAR REBOLLEDO O .

SSMP UPDATE 1,843.75
Total: 1,843.75
01/22/25 KJELDSEN, SINNOCK & NEUDECK, INC. 3
8 ROADBASE FOR LEAK ON WHITMORE 75.86
Total: 75.86
01/22/25 K & D ENTERPRISES INC. K
D
PRE-EMPLOYMENT PSYCH - BERRIATUA 500.00
Total: 500.00
01/22/25 JOCELYN E. ROLAND, PH.D., ABPP 2
3 TIRE MACHINE REPAIR- MOBILE VALUE 837.69
Total: 837.69
01/22/25 JJMS ENTERPRISES INC 3
5 1/6-16/25 GET FIT/ZUMBA GOLD CLASSES 312.00
Total: 312.00
01/22/25 JANA KIRCHERT 1
1 01/22/25 INTERNATIONAL MAILING EQUIPMNT I
N
NEW MACHINE LEASE & MAINTENANCE 5,917.54
Total: 5,917.54

ATTACHMENT A
1/23/2025
11 Date
Voucher List
City of Ceres
Vendor Name Invoice Description Amount
Total: 17,162.94
Total: 87,726.04
01/22/25 TL ENGINEERING 1
5 OCT 24 HSIPSL(076)MEDIAN INSTALLATION RESO23-129 12,695.70 1 5
OCT 24 TRAFFIC SIGNAL IMPRVMNTS HSIPSL-5241(077) 4,467.24 Total: 1,350.00
01/22/25 STANISLAUS COUNTY RECORDER 7
0 COUNCIL GENERAL ELECTION 11/5/24 87,726.04
PRE EMPLOYMENT MEDICAL STRESS TEST -POLICE OFFICER 225.00 9 2
PRE EMPLOYMENT MEDICAL STRESS TEST- POLICE OFFICER 225.00 PRE EMPLOYMENT MEDICAL STRESS TEST - POLICE OFFICE 225.00 9 3
PRE EMPLOYMENT MEDICAL STRESS TEST- POLICE OFFICER 225.00 PRE EMPLOYMENT MEDICAL STRESS TEST - POLICE OFFICE 225.00 9 3
PRE EMPLOYMENT MEDICAL STRESS TEST- POLICE OFFICER 225.00 01/22/25 STANISLAUS CARDIOLOGY 9
3 9
3 9
2 DEC 24 WHITMORE AVE REHAB 15-POTHOLE PROJ AGRMNT 77,000.00 Total: 77,000.00
01/22/25 ROLFE CONSTRUCTION INC. 2
4 DEC 24 ACCIDENT/ILLNESS/HOSPITAL PREMS #0073144-7 1,609.38 Total: 1,609.38
01/22/25 RELIASTAR LIFE INSURANCE COMPANY 1
2 EVINS P8707 12/21/24 RFND CALMB 600.00
Total: 600.00
01/22/25 KAYLA EVINS 8 1 SINGH P8942 1/6/25 RFND CALMB 600.00
Total: 600.00
01/22/25 JAGWINDER SINGH 8 1 COMMUNITY OUTREACH P8113 12/19/24 RFND CC LRG RM 1,000.00 Total: 1,000.00
01/22/25 COMMUNITY OUTREACH 8 1 39.34
01/22/25 CITIZEN CORPORATION 8 1 CITIZEN CORPORATION P8810 12/20/24 RFND CC LRG RM 990.00 Total: 990.00
Total: 178.47
01/22/25 RAY'S RADIO SHOP INC. 6
3 PRESSURE STATIONS WEATHER PROOF 39.34
Total:

Total: 762.16
01/22/25 R&H WHOLESALE SUPPLY, INC 6
2 PAD LOCKS FOR PARKS 178.47
FRONT BUMPER AND BRACKETS 544.06
4 0
A/C FILTERS FOR POLICE EXPLORER 218.10
01/22/25 PRICE FORD OF TURLOCK, INC. 4
0 ATTACHMENT A
1/23/2025
12 Date
Voucher List
City of Ceres
Vendor Name Invoice Description Amount
2,733,939.14Vouchers in this report Total vouchers:

WRT FOR REMOVAL, DISPOSAL, AND REPLACEMENT/URANIUM 137,419.50 Total: 137,419.50
01/22/25 WRT HOLDINGS DELAWARE INC 0
2 COPPER TRAILS MASTER PLAN-PROF.SVCS. THRU 10/31/24 11,600.00 Total: 11,600.00
01/22/25 WOOD RODGERS, INC. 1
8 AERATOR MOTOR STRAIN RELIEF 296.18
Total: 296.18
01/22/25 WILLE ELECTRIC SUPPLY, INC. S
2 ARPA GRID PRUNE PROGRAM FY24/25 24,236.35
Total: 24,236.35
01/22/25 WEST COAST ARBORISTS, INC. 2
2 DEC 5 - JAN 4 2025 PHONE SVCS 3,076.22
Total: 3,076.22
01/22/25 VERIZON WIRELESS D
E
TIRE REPAIR/ REPLACEMENT 55.00
Total: 55.00
01/22/25 VALLEY TIRE SALES, INC. 1
1 JAN 25 CH,ANNEX,FIN,PW,REC,WWTP,WTR DEPT 143.87
Total: 143.87
01/22/25 UBEO WEST LLC 5
4 PROJECT ACCTING REMOTE IMP 1,400.00
Total: 1,400.00
01/22/25 TYLER TECHNOLOGIES, INC. 0
4 DEC 07 - JAN 07 2025 TID ELECTRICITY SVCS 88,125.87
Total: 88,125.87
01/22/25 TURLOCK IRRIGATION DISTRICT D
E

ATTACHMENT A

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Fallon Martin, City Clerk
[email protected], (209) 538-5731
SUBJECT:

Consideration to Cancel the Regularly Scheduled City Council Meeting of February 24, 2025
RECOMMENDED COUNCIL ACTION:

By minute order, cancel the second regularly scheduled City Council meeting of February 24, 2025.

I. BACKGROUND:

Section 2.02.010 of the Ceres Municipal Code specifies the regular meetings of the City Council shall be held on the second and fourth Monday of each month at 6:00 p.m. in the Ceres City Council Chambers.

Staff requests Council to approve the cancellation of the second regular meeting in February as there is a lack of agenda items for Council consideration on February 24, 2025.

Cancellation of this meeting requires an affirmative vote of the City Council. The next regular scheduled City Council meeting would be held on Monday, March 10, 2025.

Should a meeting be necessary before March 10, 2025, a special meeting can be called which requires a 24-hour notice with posting the agenda.

II. REASONS FOR RECOMMENDATION:

Staff recommends the second regular meeting of February be cancelled due to a lack of items that need to be brought before Council for consideration.

III. FISCAL IMPACTS:

There are no fiscal impacts associated with this item.

ITEM 5
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

The City Clerk will post a Notice of Cancellation as prescribed by law, in the locations required by the City of Ceres on the Affidavit of Posting and the City website.

Approved by: ____________________
Douglas D. Dunford,
City Manager
ITEM 5

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James
Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Trenton Johnson, Acting Chief of Police
[email protected], (209) 538-5743
SUBJECT: Re solution No. 20 25-XXX, Authorizing the Submission of an Application to the Office of Traffic Safety for a Special Traffic Enforcement Program (STEP) Grant
RECOMMENDED COUNCIL ACTION:

St
aff recommends Council authorize the submission of an application to the Office of Traffic Safety for a Special Traffic Enforcement Program (STEP) Grant.

I. BACKGRO UND:

The O
ffice of Traffic Safety has created a grant that will provide funding for equipment and personnel overtime costs associated with the department organizing and staffing the following:
• DUI Ch
eckpoints
• DUI Saturation Patrols
• Distracted Driving Patrols
• Night-time Click it or Ticket Patrols
• Enforcing traffic violations, which are the primary causes of collisions, during Selective Traffic Enforcement.

The G
rant will provide funding for Traffic Enforcement items such as a new traffic enforcement/equipment vehicle. It will also provide up to 80, 8- hour shifts of overtime (including the cost of benefits) to be used for DUI Checkpoints, Saturation Patrols, Selective Traffic Enforcement, Distracted Driving Patrols, Night -time Click it or Ticket Patrols and Community Education
ITEM 6
II. REASONS FOR RECOMMENDATION:

Having equipment and funding for overtime will enable our officers to spend more time in the community for the purpose of prevention, enforcement, and education in Traffic Safety.

III. F ISCAL IMPACTS :

Staff is requesting $65,000.00 for the purchase of equipment, and $105,000.00 to pay for overtime expenses (including the cost of benefits) incurred during DUI Checkpoints, Saturation Patrols, Selective Enforcement, Distracted Driving Patrols, and Night -time Click it or Ticket Patrols.

This is a reimbursement grant. Personnel and equipment costs will be paid out of the Traffic Fund and reimbursed by the Office of Traffic Safety. The equipment purchased by the grant will become the property of the City of Ceres and the overtime for officers will be covered 100% for the life of the grant, which is one year.

IV. E
XISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN :

Approval of this g rant application fulfills the strategic plan for Government Operations:
“Provide quality services to meet community needs, assuring that the City has…well trained and properly equipped…staff.”
V. P
OLICY ALTERNATIVES :

Council could choose to not approve the application for this g rant. If not approved, additional traffic checkpoints, patrols, enforcements and community education would not be feasible.

VI. I
NTERDEPARTMENTAL COORDINATION:

N/A

VII. P
UBLIC PARTICIPATION:

N/A

VIII. EN
VIRONMENTAL REVIEW :

N/A
IX. ST EPS FOLLOWING APPROVAL :

Following Council approval, Ceres Police personnel will move forward with completing and submitting the grant application for approval.

Approved by: _____________________
Douglas D. Dunford,
City Manager
ITEM 6

Attachments:

1. Attachment A – Resolution
ITEM 6
ITEM 6

ATTACHMENT A
RESOLUTION NO. 2025-XXX

AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE OFFICE OF

TRAFFIC SAFETY FOR A SPECIAL TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT

The City Council
City of Ceres

WHEREAS, the Selective Traffic Enforcement Program (STEP) Grant will assist law enforcement units in obtaining funds to purchase equipment and pay for overtime cost in association with DUI Checkpoints, Saturation Patrols, illegal street racing and Selective Traffic Enforcement; and

WHEREAS, this equipment and overtime will allow our Officers to spend more time in the Community for the purpose of prevention, enforcement, and education in Traffic Safety; and

WHEREAS, the Grant award of up to $65,00.00 for equipment and $1 04,663.29 for overtime costs is funding that the Police Department could not cover at this time; and

WHEREAS, this is a reimbursement grant and all expenditures will be reimbursed, resulting in no additional fiscal impact to the City of Ceres.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby authorize the submission of an application to the Office of Traffic Safety for a Special Traffic Enforcement Program (STEP) Grant.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on this 10
th day of February 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_____________________________________
Fallon Martin, City Clerk

ITEM 6
ITEM 6

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Trenton Johnson, Acting Chief of Police
[email protected], (209) 538-5743
SUBJECT:

Resolution No. 2025-XXX, Accepting the U.S. Department of Justice Program, Bureau of Justice Assistance 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Allocation and Approving a 2024-2025 Budget Amendment to Appropriate the Funds
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council authorize the acceptance of the U.S. Department of Justice Program, Bureau of Justice Assistance 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) allocation and approve a 2024-25 budget amendment to appropriate the funds.

I. BACKGROUND:

The Police Department applied for the Bureau of Justice Assistance 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) to provide one year of funding for K9 and Critical Response Team training that was reduced or eliminated from the current budget.

II. REASONS FOR RECOMMENDATION:

To ensure that our Negotiators and K9 team members remain fully trained and updated on new issues, procedures and techniques; and in order to continue training our personnel on new requirements, it is imperative that personnel attend the CAHN (California Association of Hostage Negotiators) and WSPCA (Western States Police Canine Association) trainings.

These trainings are not budgeted in the General Fund due to budgetary constraints.

However, the Justice Assistance Grant provides the needed funding to send our K9 and Critical Response Teams to these trainings.

ITEM 7
III. FISCAL IMPACTS:

The total cost of these trainings is estimated to be $14,855.00.00. The grant allocation is $14,614.00. The difference of $241.00.00 will be absorbed by 26210.025800, with no adverse impact.

A budget amendment is required to appropriate the grant funds. See Attachment B.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

Council could choose to not accept the awarded funds. This would result in the cancellation of the CA HN and K9 trainings or in cancelling other needed trainings to accommodate the CAHN and K9 trainings. Cancellation of CAHN, K9 or other department trainings would result in a negative impact to the Police Department.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Following Council approval, City Accounting will appropriate the JAG award money to 26010.022600 and 26010.025800 as outlined in Attachment B.

Approved by: ____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Budget Amendment

3. Attachment C – Certifications and Assurances by the CEO ITEM 7

ATTACHMENT A

RESOLUTION NO. 2025-XXX

ACCEPTING THE U.S. DEPARTMENT OF JUSTICE PROGRAM, BUREAU OF JUSTICE ASSISTANCE 2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) ALLOCATION AND APPROVING A 2024-25 BUDGET AMENDMENT TO

APPROPRIATE THE FUNDS

THE CITY COUNCIL
City of Ceres

WHEREAS, the U.S. Department of Justice administers the Edward Byrne Memorial Justice Assistance Grant (JAG) program to help law enforcement agencies improve or enhance their law enforcement-related programs or projects; and

WHEREAS, the City of Ceres has been awarded $ 14,614.00 through this program; and

WHEREAS, the JAG funds will be utilized to provide one year of funding for training the department’s Critical Response and K9 Teams.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby authorize the acceptance of the U.S. Department of Justice Program, Bureau of Justice Assistance 202 4 Edward Byrne Memorial Justice Assistance Grant (JAG) Allocation and approves a 2024-25 budget amendment to appropriate the funds.

BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of February 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor

ATTEST:

_______________________________
Fallon Martin, City Clerk

ITEM 7
ITEM 7
Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:

ITEM 7

ATTACHMENT B
ITEM 7

___
_ _
U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS
Edward Byrne Memorial Justice Assistance Grant Program FY 2024 Local Solicitation Certifications and Assurances by the Chief Executive of the Applicant Government On behalf of the applicant unit of local government named below, in support of that locality’s application for an award under the FY 2024 Edward Byrne Memorial Justice Assistance Grant (“JAG”) Program, and further to 34 U.S.C. § 10153(a), I certify to the Office of Justice Programs (“OJP”), U.S. Department of Justice (“USDOJ”), that all of the following are true and correct:

1. I am the chief executive of the applicant unit of local government named below, and I have the authority to make the following representations on my own behalf as chief executive and on behalf of the applicant unit of local government. I understand that these representations will be relied upon as material in any OJP decision to make an award, under the application described above, to the applicant unit of local gov ernment.

2. I certify that no federal funds made available by the award (if any) that OJP makes based on the application described above will be used to supplant local funds but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities.

3. I assure that the application described above (and any amendment to that application) was submitted for review to the governing body of the unit of local government (e.g., city council or county commission), or to an organization designated by that governing body, not less than 30 days before the date of this certification.

4. I assure that, before the date of this certification— (a) the application described above (and any amendment to that application) was made public; and (b) an opportunity to comment on that application (or amendment) was provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or established procedure made such an opportunity available.

5. I assure that, for each fiscal year of the award (if any) that OJP makes based on the application described above, the applicant unit of local government will maintain and report such data, records, and information (programmatic and financial), as OJP may reasonably require.

6. I have carefully reviewed 34 U.S.C. § 10153(a)(5), and, with respect to the programs to be funded by the award (if any), I hereby make the certification required by section 10153(a)(5), as to each of the items specified therein.

7. If the applicant named below is not the unit of local government itself, I certify that it is an instrumentality of the unit of local government and is approved to serve as the applicant and recipient of FY 2024 JAG funding on behalf of the unit of local government.
_
Signature of Chief Executive of the Applicant Unit of Date of Certification Local Government
_
Printed Name of Chief Executive Title of Chief Executive _
Name of Applicant Unit of Local Government
Rev. April 19, 2024
Javier Lopez Mayor
Police Department

ATTACHMENT C
ITEM 7
ITEM 7

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Sonia Ledezma, Deputy Finance Director
[email protected], (209) 538-5770
SUBJECT: Resolution No. 202 5-XXX, Approving an Agreement with Eide Bailly, LLP to Provide Accounting Consulting Services for the Completion of the Fiscal Year 2023 Financial Audit
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approve an agreement with Eide Bailly LLP to provide accounting consulting services for the completion of the fiscal year 2023 financial audit.

I. BACKGROUND:

The City of Ceres is required by law to conduct an annual financial audit to ensure transparency and accountability in the management of public funds. The audit for fiscal year 2023 is critical to maintaining the city's compliance with state and federal regulations, as well as providing accurate financial reporting to the public and stakeholders.

Due to the complexity of the city’s financial operations and reporting requirements, the City has determined that specialized accounting consulting services are necessary to assist in the completion of the fiscal year 2023 financial audit. Eide Bailly LLP will provide the necessary expertise to ensure the audit is completed in a timely and accurate manner.

The firm has successfully worked with numerous government entities, providing comprehensive audit services that meet all regulatory stand ards. Their team will work closely with City staff to facilitate and complete the audit process . The approval of this agreement will enable the City to move forward with the audit process and meet the required deadlines for fiscal year 2023.

II. REASONS FOR RECOMMENDATION:

The complexity of the City’s financial records requires specialized accounting assistance.

Eide Bailly LLP’s services will support City staff’s capacity to complete the audit accurately and efficiently, allowing staff to focus on their day-to-day responsibilities.

ITEM 8
III. FISCAL IMPACTS:

The total cost for the accounting consulting services provided by Eide Bailly LLP is estimated at $ 150,000. $50,000 f unding for this service will be drawn from the City’s reserve funds, $50,000 from fund 52773.020100 and $50,000 from fund 56773.02100 .

The expenditure will be allocated as part of the current fiscal year budget, and staff will ensure that the reserve funds are appropriately utilized in accordance with the City's financial policy. A budget amendment is attached to appropriate the funds.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

Direct staff to seek alternative options.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Eide Bailly LLP will provide accounting consulting services for the completion of the fiscal year 2023 financial audit.

Approved by: _____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Budget Amendment

3. Attachment C – Engagement Letter
ITEM 8

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING AN AGREEMENT WITH EIDE BAILLY, LLP TO PROVIDE

ACCOUNTING CONSULTING SERVICES FOR THE COMPLETION OF
THE FISCAL YEAR 2023 FINANCIAL AUDIT.

THE CITY COUNCIL
City of Ceres

WHEREAS, the City of Ceres desires to contract with Eide Bailly LLP to provide accounting consulting services for the completion of the fiscal year 2023 financial audit; and

WHEREAS, the services to be rendered in performing said financial audit of the City financial statements are of a type and complexity requiring services of a professional and technical character and are of a temporary nature; and

WHEREAS, Eide Bailly LLP, has been identified as a qualified provider of these services will perform under the Statements on Standards for Consulting Services issues by the American Institute of Certified Accounts; and

WHEREAS, the staff recommends that the agreement in the amount of $150,000 be approved by the City Council; and

WHEREAS, the City Council has reviewed the terms and conditions of said agreement and finds the approval of the agreement to be in the best interest of the citizens of Ceres.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve an agreement with Eide Bailly, LLP to provide accounting consulting services for the completion of the fiscal year 2023 financial audit.

BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10th day of February 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 8
ITEM 8
Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:

ITEM 8

ATTACHMENT B
ITEM 8
What inspires you, inspires us. | eidebailly.com
10681 Foothill Blvd., Ste. 300 | Rancho Cucamonga, CA 91730-3831 | T 909.466.4410 | F 909.466.4431 | EOE 1 January 22, 2025
Douglas D. Dunford
City Manager
City of Ceres
2220 Magnolia Street
Ceres, CA 95307
This letter outlines the understanding of the terms and objectives of the consulting engagement between Eide Bailly LLP (Eide Bailly/firm) and the City of Ceres, California (you).

Scope of Engagement
We will work with you to provide consulting services in connection with FY 2022/23 accounting:

1. Initial Assessment

2. Bank Reconciliations

3. Year End Close Assistance

4. GASB Statement Implementation Assistance
Our engagement will be performed under the Statements on Standards for Consulting Services issued by the American Institute of Certified Public Accountants (AICPA). We will not provide audit, review, compilation, or financial statement preparation services to any historical or prospective financial information or provide attestation services under the AICPA Statements on Standards for Attestation Engagements and assume no responsibility for any such information.

You will provide us, as promptly as possible, all requested information and documentation reasonably deemed necessary or desirable by us in connection with the engagement. You represent and warrant that all information and documentation provided or to be provided to us is true, correct, and complete, to the best of your knowledge and belief. We are authorized to rely upon such information and documentation without independent investigation or verification.

During the course of the engagement, we will only provide confidential engagement documentation to you via Eide Bailly’s secure portal or other secure methods, and request that you use the same or similar tools in providing information to us. Should you choose not to utilize secure communication applications, you acknowledge that such communication contains a risk of the information being made available to unintended third parties. Similarly, we may communicate with you or your personnel via e-mail or other electronic methods, and you acknowledge that communication in those mediums contains a risk of misdirected or intercepted communications.

ITEM 8

ATTACHMENT C
2 Should you provide us with remote access to your information technology environment, including but not limited to your financial reporting system, you agree to (1) assign unique usernames and passwords for use by our personnel in accessing the system and to provide this information in a secure manner; (2) limit access to “read only” to prevent any unintentional deletion or alteration of your data unless our scope of services requires expanded access to your system and/or files; (3) limit access to the areas of your technology environment necessary to perform the procedures agreed upon; and (4) disable all usernames and passwords provided to us upon the completion of procedures for which access was provided. We agree to only access your technology environment to the extent necessary to perform the identified procedures.

We may use third party service providers and/or affiliated entities (including Eide Bailly Shared Services Private Limited) (collectively, “service providers”) in order to facilitate delivering our services to you. Our use of service providers may require access to client information by the service provider. We will take reasonable precautions to determine that they have the appropriate procedures in place to prevent the unauthorized release of confidential information to others. We will remain responsible for the confidentiality of client information accessed by such service provider and any work performed by such service provider. You acknowledge that your information may be disclosed to such service providers, including those outside the United States.

We agree to retain our work papers for a period of at least eight years from the date of our report.

Timeline
We will begin our work at a time mutually agreeable to City staff and Eide Bailly following acceptance of this engagement agreement. We would expect to have our work completed in a timely fashion by the deadlines established by the City. This expectation assumes the timely receipt of requested information and the cooperation of the parties involved. If delays are experienced in receiving information, the delivery of our work will be delayed accordingly.

Fees
Our fees are based on the amount of time required at various levels of responsibility, plus actual out-of-pocket expenses, including administrative charges. Eide Bailly is conscious of our clients’ desire to achieve results at a reasonable cost, and we are mindful of that when choosing which level of staff to assign to an engagement. We estimate that our fees for the engagement will not exceed $150,000. Actual costs will be dependent on the actual hours required to complete the assigned tasks. If the scope of work is determined to be significantly different than anticipated, we will communicate with you prior to undertaking additional tasks so that there are no surprises. We will notify you immediately of any circumstances we encounter that could significantly affect this initial fee estimate. Invoices are payable upon presentation.

Our work will be billed at the rates shown in the table below.

Staff Level Hourly Rates
Partner $ 383
Director $ 361
Senior Manager $ 328
Manager $ 274
Supervisor $ 243
Senior Associate $ 208
Associate $ 164
ITEM 8

ATTACHMENT C
3 We recognize that clients want to control the cost of multi-year contracts by providing transparency on the front end regarding future rate increases. We adjust our rates on August 1st of each year. On August 1 of each year that you continue your relationship with the firm, the fixed amount and standard rate schedule shown above will be adjusted by the annual change in related labor costs for your area as of the preceding May 1st.

The ability to perform and complete our engagement consistent with the estimated fees included above depends upon the quality of your underlying accounting records and any other information required for the completion of our work, as well as the timeliness of your personnel in providing information and responding to our requests. To assist with this process, we will provide you with a Prepared-by-Client (PBC) request that identifies the information we will require to perform our engagement, as well as a planned timeline for the engagement. A failure to provide this information in an accurate and timely manner may result in an increase in our fees and/or a delay in the completion of our engagement.

We may be requested to make certain engagement documentation available to outside parties, including regulators, pursuant to authority provided by law or regulation or applicable professional standards. If requested, access to such engagement documentation will be provided under the supervision of Eide Bailly LLP’s personnel. Furthermore, upon request, we may provide copies of selected engagement documentation to the outside party, who may intend, or decide, to distribute the copies of information contained therein to others, including other governmental agencies. We will be compensated for any time and expenses, including time and expenses of legal counsel, we may incur in making such engagement documentation available or in conducting or responding to discovery requests or participating as a witness or otherwise in any legal, regulatory, or other proceedings as a result of our Firm’s performance of these services. You and your attorney will receive, if lawful, a copy of every subpoena we are asked to respond to on your behalf and will have the ability to control the extent of the discovery process to control the costs you may incur.

Should our relationship terminate before our work is completed, you will be billed for services to the date of termination. All bills are payable upon receipt. A service charge of 1% per month, which is an annual rate of 12%, will be added to all accounts unpaid 30 days after billing date. If collection action is necessary, expenses and reasonable attorney’s fees will be added to the amount due.

The City of Ceres accepts responsibility for the results of the services being provided and agrees to perform the following functions in connection with this engagement:
 Make all management decisions and perform all management functions.  Designate a competent individual to oversee the services.  Evaluate the adequacy and results of the services performed.  Accept responsibility for the results of the services.  Establish and maintain internal controls, including monitoring ongoing activities.

Eide Bailly LLP has owners that are not licensed as certified public accountants as permitted under Section 5079
of the California Business Code. It is not anticipated that any of the non-licensee owners will be performing services for the City of Ceres.

ITEM 8

ATTACHMENT C
4 MEDIATION
Any disagreement, controversy, or claim arising out of or related to any aspect of our services or relationship with you (hereafter a “Dispute”) shall, as a precondition to litigation in court, first be submitted to mediation. In mediation, the parties attempt to reach an amicable resolution of the Dispute with the aid of an impartial mediator. Mediation shall begin by service of a written demand. The mediator will be selected by mutual agreement. If we cannot agree on a mediator, one shall be designated by the American Arbitration Association (“AAA”). Mediation shall be conducted with the parties in person in Rancho Cucamonga, California. Each party will bear its own costs in the mediation. The fees and expenses of the mediator will be shared equally by the parties. Neither party may commence a lawsuit until the mediator declares an impasse.

LIMITED INDEMNITY
Eide Bailly LLP and its partners, affiliates, officers, and employees (collectively “Eide Bailly”) shall not be responsible for any misstatements in the information provided to us to complete our engagement that we may fail to detect as a result of misrepresentations or concealment of information by any of your owners, directors, officers, or employees. You shall indemnify and hold Eide Bailly harmless from any claims, losses, settlements, judgments, awards, damages, and attorneys’ fees arising from any such misstatement or concealment of information.

If through no fault of Eide Bailly we are named as a party to a dispute between you and a third party, you shall indemnify and hold Eide Bailly harmless against any losses, damages, settlements, judgments, awards, and the costs of litigation (including attorneys’ fees) we incur in connection with the dispute.

Eide Bailly shall not be entitled to indemnification under this agreement unless the services were performed in accordance with professional standards in all material respects.

LIMITATION OF LIABILITY
The exclusive remedy available to you for any alleged loss or damages arising from or related to Eide Bailly’s services or relationship with you shall be the right to pursue claims for actual damages that are directly caused by Eide Bailly’s breach of this agreement or Eide Bailly’s violation of applicable professional standards. In no event shall Eide Bailly’s aggregate liability to you exceed two times fees paid under this agreement, nor shall Eide Bailly ever be liable to you for incidental, consequential, punitive, or exemplary damages, or attorneys’ fees.

TIME LIMITATION
You may not bring any legal proceeding against Eide Bailly unless it is commenced within twenty-four (24) months (“Limitation Period”) after the date when we delivered our report, return, or other deliverable under this agreement to you, regardless of whether we do other services for you or that may relate to the engagement. The Limitation Period applies and begins to run even if you have not suffered any damage or loss, or have not become aware of a possible Dispute.

GOVERNING LAW AND VENUE
Any Dispute between us, including any Dispute related to the engagement contemplated by this agreement, shall be governed by Minnesota law. Any unresolved Dispute shall be submitted to a federal or state court located in Minneapolis, Minnesota.

ITEM 8

ATTACHMENT C
5 ASSIGNMENTS PROHIBITED
You shall not assign, sell, barter, or transfer any legal rights, causes of actions, claims, or disputes you may have against Eide Bailly to any person.

Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement with, the arrangements for our engagement including our respective responsibilities.

We appreciate the opportunity to be of service to you and look forward to working with you and your staff.

Respectfully,
__________________________
Dr. Bradford Rockabrand, CPA
Partner
*******************
********************************************
RESPONSE:

This letter correctly sets forth our understanding.

Acknowledged and agreed on behalf of City of Ceres, California by:

Name: _______________________________________________________________ Title: ________________________________________________________________ Date: ________________________________________________________________ ITEM 8

ATTACHMENT C
ITEM 8

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT:

Michael R. Beltran II, P.E. Director of Engineering Services/City Engineer [email protected], (209) 538-5775 SUBJECT:

Resolution No. 202 5-XXX, Approving the North Central Avenue Reconstruction Project (New Project String), Approving a Budget Amendment to Appropriate Funds, and Authorizing the City Manager to Execute Consultant Project Agreements up to $50,000 for this Project
RECOMMENDED COUNCIL ACTION:

Staff recommends that the City Council adopt a resolution approving the North Central Avenue Reconstruction Project (New Project String), appropriate funding from Measure L in the amount of $150,000, approving a budget amendment and Authorizing the City Manager to Execute Consultant Project Agreements up to $50,000 for this Project.

I. BACKGROUND:

The North Central Avenue Reconstruction Project was programmed in the Capital Improvement Budget in Fiscal Year 2028 . The project proposes to perform pavement rehabilitation on North Central Avenue, from Promenade Lane to approximately 140 linear feet north of Park East Drive, approximately 0.3 mile. The project includes areas of fatigue of the existing pavement, reconstruction of curb ramps to meet ADA compliance, removal and replacement of damaged curb & gutter, pavement markings & striping, and other associated improvements necessary to improve the roadway condition.

II. REASONS FOR RECOMMENDATION:

North Central Avenue from Promenade Lane to Park East Drive has an average Pavement Condition Index (PCI) of 51. The roadway has moderate longitudinal cracking most of the specified roadway and a small portion of the roadway has alligator cracking.

The project will be designed by Engineering Department staff. Additionally, contracts will be given to select firms to perform Geotechnical Engineering and Surveying.

ITEM 9
III. FISCAL IMPACTS:

The following funds should be appropriated to the project:

$150,000 – 27195.800500 (Measure L Local)

This project should be given a new project string, a budget amendment is necessary to fund the project in the amount of $150,000 added to account number 27195.800500 (New Project String), covering PS&E (design documents) and a portion of construction.

IV. EXISTING POLICY/RELATIONSHIP TO THE STRATEGIC PLAN:

This project is in conformance with the F irst Priority of the Strategic Plan to ensure the community has adequate well-maintained infrastructure.

V. POLICY ALTERNATIVES:

The City Council can choose to direct staff to reject or modify the addition of the project to the Capital Improvement Program and/or reject or modify the appropriation.

VI. INTERDEPARTMENTAL COORDINATION:

The project has been coordinated with the Public Works Department.

VII. PUBLIC PARTICIPATION:

Public participation is not planned during the review of the final design.

VIII. ENVIRONMENTAL REVIEW:

The project is a CEQA Categorical Exemption as per Section 15301 (c) Existing Facilities.

IX. STEPS FOLLOWING APPROVAL:

The City Manager executes the Project Agreement (when needed), and the Finance Director makes the appropriate accounting entries to fund the project and agreement(s).

Approved by: _____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Budget Amendment
ITEM 9

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING THE NORTH CENTRAL AVENUE RECONSTRUCTION

PROJECT (NEW PROJECT STRING), APPROVING A BUDGET

AMENDMENT TO APPROPRIATE FUNDS, AND AUTHORIZING THE

CITY MANAGER TO EXECUTE CONSULTANT PROJECT
AGREEMENTS UP TO $50,000 FOR THIS PROJECT

THE CITY COUNCIL
City of Ceres

WHEREAS, the project for the for the North Central Avenue Reconstruction project was programmed in the Capital Improvement Budget in Fiscal Year 2028; and

WHEREAS, the City appropriates, $150,000, in account 27195.800500, for the North Central Avenue Reconstruction Project; and

WHEREAS, the Finance Department will create a new project string for the North Central Avenue Reconstruction Project; and

WHEREAS, a budget amendment in the amount of $150,000 will be appropriated to account number 27195.800500 (New Project String).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the North Central Avenue Reconstruction Project (New Project String), Approves a budget amendment to appropriate funds, and authorizes the City Manager to execute consultant project agreements up to $50,000 for this project.

BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of February 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 9
ITEM 9
Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:

ITEM 9
ITEM 9

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Michael R. Beltran II, P.E., Director of Engineering [email protected], (209) 538-5775
SUBJECT: Resolution No. 202 5-XXX, Ratification of the General Services Agreement for Emergency Flooring Replacement in the City Hall Annex with Flooring Liquidators
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council to ratify the executed General Services Agreement for the Emergency Flooring Replacement in the City Hall Annex with Flooring Liquidators in the amount of $51,974.16.

I. BACKGROUND:

In late 2023, a roof leak in the Community Development Director’s office at the City Hall Annex caused flooding that affected approximately 25% of the building. Public Works responded by using fans to dry the area, which was the extent of the drying efforts. During the City Council meeting on September 23, 2024, the Council approved the purchase of new cubicles for the City Hall Annex area. As preparations were made for the new cubicles, Public Works took the opportunity to shampoo the carpets. During this process, a mildew/mold odor was detected. Out of caution and in consideration of staff safety, it was decided that replacing the flooring would be the best course of action. After obtaining bids for the replacement, flooring contractors recommended laminate vinyl plank flooring as the most cost -effective, durable, and water -resistant option. The Engineering Department solicited bids from three flooring contractors, and Flooring Liquidators provided the lowest bid.

II. REASONS FOR RECOMMENDATION:

Out of caution and in consideration of staff safety, it was decided that replacing the flooring would be the best course of action. After obtaining bids for the replacement, flooring contractors recommended laminate vinyl plank flooring. The Engineering Department, solicited bids from three flooring contractors, and Flooring Liquidators provided the lowest bid.

ITEM 10
III. FISCAL IMPACTS:

The project will need to be funded using $18,000.00 from 52719.029900, $18,000.00 from 56719.029900 and $15,974.16 from 21995.800500 (2531).

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This project is in conformance with the Fifth Goal of the Strategic Plan:

Government Operations: Provide quality services to meet community needs, assuring that they City has helpful, well trained, properly equipped and sufficient staff who partners with other public agencies to provide efficient services.

V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

The Engineering Department has coordinated with the City Manager’s Office, Community Development Department, Police Department, and Public Works Department.

VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

The Contract will be noted as ratified and filed to the proper location.

Approved by: ___________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – General Services Agreement

ITEM 10

ATTACHMENT A
RESOLUTION NO. 2025-XXX

RATIFICATION OF THE GENERAL SERVICES AGREEMENT FOR

EMERGENCY FLOORING REPLACEMENT IN THE CITY HALL ANNEX

WITH FLOORING LIQUIDATORS

THE CITY COUNCIL
City of Ceres

WHEREAS, the City Hall Annex Emergency Flooring Replacement was not included in the Capital Improvement Project list and will be funded by contract services and remaining ARPA funds; and

WHEREAS, proposals for the flooring replacement for the City Hall Annex were received in early December 2024; and

WHEREAS, the lowest responsive and responsible bid was received from Flooring Liquidators in the amount of $51,974.16; and

WHEREAS, accounts 52719.029900 and 56719.029900 each have $18,000.00 in fund balance; and

WHEREAS, account 21995.800500 (2531) has remaining funds in the amount of $15,974.16 and will be used to fund the remaining portion.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby ratify the general services agreement for emergency flooring replacement in the City Hall Annex with Flooring Liquidators.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10th day of February 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 10
ITEM 10
ITEM 10
ITEM 10
ITEM 10
ITEM 10
ITEM 10
ITEM 10
ITEM 10
ITEM 10
ITEM 10
ITEM 10

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Michael R. Beltran II, P.E. Director of Engineering Services/City Engineer [email protected], (209) 538-5775 SUBJECT:

Resolution No. 202 5-XXX, Approving the Central Avenue
Reconstruction Project (New Project String), Approving a Budget Amendment to Appropriate Funds, and Authorizing the City Manager to Execute Consultant Project Agreements up to $50,000 for this Project
RECOMMENDED COUNCIL ACTION:

Staff recommends that the City Council adopt a resolution approving the Reconstruction Project (New Project String), appropriate funding from Measure L in the amount of $50,000 , Water Enterprise Fund In the amount of $50,000, and Sewer Enterprise Fund in the amount of $50,000, approving a budget amendment and Authorizing the City Manager to Execute Consultant Project Agreements up to $50,000 for this project.

I. BACKGROUND:

The Central Avenue Reconstruction Project was programmed in the Capital Improvement Budget in Fiscal Year 2027. The project proposes to perform pavement rehabilitation on Central Avenue, from Railroad Avenue to Pine Street, approximately 0.3 mile. The project includes areas of fatigue of the existing pavement, reconstruction of curb ramps to meet ADA compliance, removal and replacement of damaged curb & gutter, pavement marking & striping, and other associated improvements necessary to improve the r oadway condition. In addition to pavement rehabilitation, the project also includes the upsizing of the sewer main in Central Avenue from Railroad Avenue to the alleyway halfway to West Avenue and an upsizing of the 6-inch water main in Central Avenue from Railroad Avenue to Hackett Road.

II. REASONS FOR RECOMMENDATION:

Central Avenue from Railroad Avenue to Pine Street has an average Pavement Condition Index (PCI) of 24. Currently, the roadway has severe asphalt cracking and structural deficiencies that will only worsen with continued use and future rain events. Delaying ITEM 11
improvements to Central Avenue will impact driver and pedestrian safety and access. The sewer main in Central Avenue will be upsized to meet the needs of the neighborhood and the sewer master plan.

The project will be designed by Engineering Department staff. Additionally, contracts will be given to select firms to perform Geotechnical Engineering and Surveying.

III. FISCAL IMPACTS:

The following funds should be appropriated to the project:

$50,000 – 27195.800500 (Measure L Local)
$50,000 – 52795.800500 (Water Enterprise)
$50,000 – 56795.800500 (Sewer Enterprise)

This project should be given a new project string, a budget amendment is necessary to fund the project in the amount of $150,000 of which $50,000 is added to account number 27195.800500 (New Project String), $50,000 is added to account number 52795.800500 (New Project String), and $50,000 is added to account number 56795.800500 (New Project String), covering Plans Specifications and Estimates (design documents).

IV. EXISTING POLICY/RELATIONSHIP TO THE STRATEGIC PLAN:

This project is in conformance with the First Priority of the Strategic Plan to ensure the community has adequate well-maintained infrastructure.

V. POLICY ALTERNATIVES:

The City Council can choose to direct staff to reject the appropriation and delay the project.

VI. INTERDEPARTMENTAL COORDINATION:

The project has been coordinated with the Public Works Department.

VII. PUBLIC PARTICIPATION:

Public participation is not planned during the review of the final design.

VIII. ENVIRONMENTAL REVIEW:

The project is a CEQA Categorical Exemption as per Section 15301 (c) Existing Facilities.

IX. STEPS FOLLOWING APPROVAL:

The City Manager executes the Project Agreement (when needed), and the Finance Director makes the appropriate accounting entries to fund the project and agreement(s).

ITEM 11
Approved by: _____________________
Douglas D. Dunford,
City Manager
Attachments:

1. Attachment A – Resolution

2. Attachment B – Budget Amendment
ITEM 11
ITEM 11

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING THE CENTRAL AVENUE RECONSTRUCTION PROJECT
(NEW PROJECT STRING), APPROVING A BUDGET AMENDMENT TO

APPROPRIATE FUNDS, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE CONSULTANT PROJECT AGREEMENTS UP TO $50,000 FOR

THIS PROJECT

THE CITY COUNCIL
City of Ceres
WHEREAS, the project for the for the Central Avenue Reconstruction Project was programmed in the Capital Improvement Budget in Fiscal Year 2027; and WHEREAS, the City appropriates, $ 50,000 from account 27195.800500, for the Central Avenue Reconstruction Project; and
WHEREAS, the City appropriates, $ 50,000, account 52795.800500, for the Central Avenue Reconstruction Project; and
WHEREAS, the City appropriates, $50,000, account 56795.800500, for the Central Avenue Reconstruction Project; and
WHEREAS, the Finance department will create a new project string for the Central Avenue Reconstruction Project; and
WHEREAS, a budget amendment in the amount of $150,000 will be appropriated to account numbers 27195.800500 (New Project String), 52795.800500 (New Project String), and 56795.800500 (New Project String).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the Central Avenue Reconstruction Project (New Project String), approves a budget amendment to appropriate funds, and authorizes the City Manager to execute consultant project agreements up to $50,000 for this project.

BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10th day of February 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
_________________________________
Fallon Martin, City Clerk
ITEM 11
ITEM 11
Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:

ITEM 11
ITEM 11

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James
Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Michael R. Beltran II, P.E. Director of Engineering Services/City Engineer [email protected], (209) 538-5775 SUBJECT:

Resolution No. 202 5-XXX, Approving the Richland Avenue Reconstruction Project (New Project String), Approving a Budget Amendment to Appropriate Funds, and Authorizing the City Manager to Execute Consultant Project Agreements up to $50,000 for this Project
RECOMMENDED COUNCIL ACTION:

St
aff recommends that the City Council adopt a resolution approving the Richland Avenue Reconstruction Project (New Project String), appropriate funding from Measure L in the amount of $1 50,000, approving a budget amendment and Authorizing the City Manager to Execute Consultant Project Agreements up to $50,000 for this project.

I. BACKGROUND:

The R
ichland Avenue Reconstruction P roject was programmed in the Capital Improvement Budget in Fiscal Year 2027 . The project proposes to perform pavement rehabilitation on Richland Avenue, from Hatch Road to Herndon Avenue, approximately

0.6 mile. The project includes areas of fatigue of the existing pavement, reconstruction of curb ramps to meet ADA compliance, removal and replacement of damaged curb & gutter, pavement marking & striping, and other associated improvements necessary to improve the roadway condition.

II. REASONS FOR RECOMMENDATION:

Richland Avenue from Hatch Road to Herndon Avenue has an average Pavement Condition Index ( PCI) of 23. Currently, the roadway has severe asphalt cracking and structural deficiencies that will only worsen with continued use and future rain events.

Delaying improvements to Central Avenue will impact driver and pedestrian safety and access.

ITEM 12
The project will be designed by Engineering Department staff. Additionally, contracts will be given to select firms to perform Geotechnical Engineering and Surveying.

III. FISCAL IMPACTS:

The following funds should be appropriated to the project:

$150,000 – 27195.800500 (Measure L Local)

This project should be given a new project string, a budget amendment is necessary to fund the project in the amount of $150,000 added to account number 27195.800500 (New Project String), covering PS&E (design documents) and a portion of construction.

IV. EXISTING POLICY/RELATIONSHIP TO THE STRATEGIC PLAN:

This project is in conformance with the F irst Priority of the Strategic Plan to ensure the community has adequate well-maintained infrastructure.

V. POLICY ALTERNATIVES:

The City Council can choose to direct staff to reject or modify the addition of the project to the Capital Improvement Program and/or reject or modify the appropriation.

VI. INTERDEPARTMENTAL COORDINATION:

The project has been coordinated with the Public Works Department.

VII. PUBLIC PARTICIPATION:

Public participation is not planned during the review of the final design.

VIII. ENVIRONMENTAL REVIEW:

The project is a CEQA Categorical Exemption as per Section 15301 (c) Existing Facilities.

IX. STEPS FOLLOWING APPROVAL:

The City Manager executes the Project Agreement (when needed), and the Finance Director makes the appropriate accounting entries to fund the project and agreement(s).

Approved by: _____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Budget Amendment
ITEM 12

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING THE RICHLAND AVENUE RECONSTRUCTION PROJECT
(NEW PROJECT STRING), APPROVING A BUDGET AMENDMENT TO

APPROPRIATE FUNDS, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE CONSULTANT PROJECT AGREEMENTS UP TO $50,000

FOR THIS PROJECT

THE CITY COUNCIL
City of Ceres

WHEREAS, the project for the for the Richland Avenue Reconstruction project was programmed in the Capital Improvement Budget in Fiscal Year 2025; and

WHEREAS, the City appropriates, $15 0,000, account 27195.800500, for the Richland Avenue Reconstruction project; and

WHEREAS, the Finance department will create a new project string for the Richland Avenue Reconstruction project; and

WHEREAS, a budget amendment in the amount of $150,000 will be appropriated to account number 27195.800500 (New Project String).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the Richland Avenue Reconstruction Project (New Project String), approves a budget amendment to appropriate funds, and authorizes the City Manager to execute consultant project agreements up to $50,000 for this project.

BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of February 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 12
ITEM 12
Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:

ITEM 12

ATTACHMENT B
ITEM 12

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James
Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: February 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Michael R. Beltran II, P.E. Director of Engineering Services/City Engineer [email protected], (209) 538-5775 SUBJECT:

Resolution No. 202 5-XXX, Approving a Professional Services Agreement for a Water and Wastewater Rate Study Update with Willdan Financial Services, Inc., Authorizing a 10% Contingency, and Authorizing the City Manager to Execute the Agreement RECOMMENDED COUNCIL ACTION:

St
aff recommends that the City Council adopt a resolution approving the Professional Services Agreement with Willdan Financial Services for the Water and Wastewater Rate Study Update , authorizing a 10% Contingency, and Authorizing the City Manager to Execute the Agreement.

I. BACKGROUND:

The C
ity of Ceres provides water and wastewater (sewer) services to residential, commercial, industrial, and institutional customers located within the City.

The goal of the study is to ensure that the revenues cover the cost of services, meet the debt coverage and reserve requirements, and provide revenue for capital improvements.

The last rate study was completed in 2008, and the basis of the study was to ensure that the City could cover the cost of services, meet the debt coverage and reserve requirements, and provide revenue for capital improvements The City received three (3) proposals and Willdan Financial Services was selected for the project.

II. REASONS FOR RECOMMENDATION:

The City of Ceres is committed to maintaining critical infrastructure and complying with all applicable laws, rules and regulations to deliver safe, dependable and efficient water and sewer services to our customers. The City strives to maintain the affordability of these services. The City needs to increase rates for water and sewer services in order ITEM 13
to cover rising costs as well as planned capital improvements to the water, sewer and wastewater systems. The proposed water and sewer rates will ensure that the utilities collect sufficient revenue to cover fixed expenses, fund capital improvements throug h revenue bonding, and build up cash reserves to fund ongoing repair and replacement of the water and sewer systems to maintain reliable service in future years.

III. FISCAL IMPACTS:

The following funds have been appropriated and will be used to fund the project:

$29,084 – 52725.021300 (Water Expert and Consultant Services) $29,084 – 56725.021300 (Sewer Expert and Consultant Services) IV. EXISTING POLICY/RELATIONSHIP TO THE STRATEGIC PLAN:

This project is in conformance with the F irst Priority of the Strategic Plan to ensure the community has adequate well-maintained infrastructure.

V. POLICY ALTERNATIVES:

The City Council can choose to direct staff to reject proposal.

VI. INTERDEPARTMENTAL COORDINATION:

The project has been coordinated with the Public Works Department.

VII. PUBLIC PARTICIPATION:

Public participation is not planned during the review of the final design.

VIII. ENVIRONMENTAL REVIEW:

The project is a CEQA Categorical Exemption as per Section 15301 (c) Existing Facilities.

IX. STEPS FOLLOWING APPROVAL:

The City Manager executes the Project Agreement (when needed), and the Finance Director makes the appropriate accounting entries to fund the project and agreement(s).

Approved by: ____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Agreement
ITEM 13

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING THE PROFESSIONAL SERVICES AGREEMENT FOR A WATER AND

WASTEWATER RATE STUDY UPDATE WITH WILLDAN FINANCIAL SERVICES, INC., AUTHORIZING A 10% CONTINGENCY, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, The City of Ceres provides water and wastewater (sewer) services to residential, commercial, industrial, and institutional customers located within the City; and

WHEREAS, the Water and Wastewater Rate Study Update will be funded by existing accounts 52725.021300 and 56725.021300; and

WHEREAS, proposals for the professional services agreement for the Water and Wastewater Rate Study Update were received on January 10, 2025; and

WHEREAS, the selected firm is Willdan Financial Services, Inc. in the amount of $52,880.00; and

WHEREAS, a contingency in the amount of 10% or $5,288.00 is necessary and appropriate to accommodate any unforeseen costs, bringing the total authorization to $58,168.00; and

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the professional services agreement for a water and wastewater rate study update with Willdan Financial Services, Inc., authorizing a 10% contingency, and authorizing the City Manager to execute the agreement.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of February 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 13
ITEM 13
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B

Water and Wastewater Rate Study Update 6

City of Ceres, CA

Work Plan
The following proposed scope of services is intended to capture the goals and objectives of the City. Willdan is confident the following will effectively meet the stated project objectives. A final scope and schedule will be determined following the selection of a consultant and based on further discussions with staff.

Willdan’s work plan will culminate in the successful development of water and sewer projections and rates for five years, an extended ten-year financial plan, and the education of staff and key stakeholders.

Project Initiation
Task 1.1 – Data Collection and Review
Task 1.1.1 – Data Collection. The City will be provided with an initial list of basic data needed to conduct the study. The data request may include, but will not be limited to:
▪ Financial and operating data (budgets, audits,
financial statements, cash balances, etc.);
▪ Customer account and billing data;
▪ Related reports prepared by others
(i.e., Master Plans);
▪ System operating data for the utilities;
▪ Capital improvement programs, fixed asset records;
▪ Bond statements, debt service schedules;
▪ Information related to SRWA charges;
▪ Ordinances, previous rate studies, City codes; and
▪ City financial, debt and reserve policies.

Task 1.1.2 – Data Review. We propose to conduct initial data collection and review prior to the kick-off meeting to allow for a more meaningful discussion to occur. This will allow for our review of data in advance of the meeting so that we can request clarifications or follow -up information as necessary. However, if the City’s preference is to conduct the kick -off prior to collecting data, we will accommodate that request. The data will be reviewed for completeness and to ensure a sufficient understanding of historical utility operations. The data collection and review process will be ongoing throughout the process as the need for additional information arises.

Task 1.2 – Kick-off Meeting and Planning Discussion
Task 1.2.1 – Project Kick-off. Following initial data collection and review, Willdan will conduct a kick -off meeting with City Staff. During this meeting we will discuss goals and objectives of the study, the schedule, constraints, or challenges that may be encountered, stakeholder considerations and objectives, and political concerns. Discussions may center around the following:
▪ Review of previous rate study and existing rate structure and areas where existing rates have been successful and/or specific areas of focus;
▪ Review of service contracts;
▪ Review of recent financial performance for the utilities; ▪ Discussion of anticipated significant events (i.e., loss or gain of any major customers); ▪ Components to incorporate into the updated revenue requirements; such as, capital improvements, debt repayment, reserves, annual repair and replacement, ongoing maintenance, cost of imported water (SRWA charges), etc.; ▪ Strategy and level of effort for outreach and education; ▪ Conduct a detailed review of the data used in the baseline financial forecast; and ▪ Review and resolve (or develop a plan for resolving) data issues and questions.

For further efficiency and collaboration, the kick -off meeting will include a financial policy discussion. This will serve to address and document the City's financial policies for the utilities to be studied.

ITEM 13

ATTACHMENT B

Water and Wastewater Rate Study Update 7

City of Ceres, CA

Topics of discussion may include:
▪ Rate design approaches and alternatives;
▪ Rate policy objectives;
▪ City financial policies;
▪ Reserve options and target levels (operating, debt
service, capital project allocation);
▪ Conservation objectives and rate options;
▪ Capital Improvement Plan (CIP) financing options
– i.e., PAYGO vs. debt vs. grants;
▪ Customer characteristics and classifications; and
▪ Cost of service factors and Proposition 218.

Water and Wastewater Rate Study Update
Task 2.1 –Financial Plan, Revenue Requirements and Rate Determinants The following sub tasks encompass the development of detailed historical customer and system analysis, creation of the comprehensive financial and cost -of-service rate model, formulation of cash flow projections of revenues and expenditures over five - and ten-year periods, and the calculation of the required revenue - including O&M, routine capital, cash financed CIP projects, repayment of existing and/or proposed debt, maintenance of debt service coverage, and operating and capital project reserves - for the water and sewer utilities, all of which will serve as the basis for recommendations for updated rates. The financial and rate model will provide detailed and comprehensive projections that will be used in the development of rates over the initial five-year period, and projections extended out to ten years for internal City planning.

Task 2.1.1 – Historical Billing Data Analysis. The data request document will provide instructions for the development of historical customer billing information. It is anticipated that the billing information will be provided in a format necessary to summarize the water and sewer system accounts and billable flows by customer class for a recent historical period for which audited revenues exist. The customers and flows provide the basis on which operating revenues are derived and are therefore the primary factors utilized in reviewing the user rates and charges. As such, the historical billing data provides an important basis for analyses that will be used to develop assumptions for projecting revenues under existing and/or proposed rates.

Task 2.1.2 – Customer and Flow Projections. The water and sewer system account s and billable flows will be forecasted for a five -year planning period. Such projections will be developed by considering historical growth trends, peak demands, climatological patterns, local economic conditions, potential for adding/losing major utility customers, changes in customer class usage patterns over time, and experienced judgment. The billable flow projections will be based on the projected number of utility accounts and a usage per account analysis to differentiate the historical effects of account growth and increased (decreased) average usage by customer class.

Task 2.1.3 – Projected Revenues Under Existing Rates. Projections of utility system revenues under existing rates for the five-year planning period will be developed for water and sewer, recognizing projected accounts, flow volumes, and usage patterns by customer class (as determined in the billing analysis under the previous tasks).

Task 2.1.4 – Projected Revenue Requirements. Revenue requirements (i.e., system expenditures) will be developed for the utility systems based on an analysis of historical, currently budgeted, and anticipated operating and capital expenditures. The revenue requirements will be projected on a fiscal year cash flow basis, considering expected operational changes, changes in staffing or operating expenditures for new facilities, system growth occurring from new development, anticipated extraordinary expenses, a nd allowances for inflation. The projections will include , but not be limited to, the following:
▪ Operation and maintenance expenses;
▪ Direct and indirect costs utilizing the City’s existing overhead cost allocation model;
▪ Outlay for annual capital additions and replacements; ▪ Debt service and reserve requirements on existing
and anticipated debt instruments; and
▪ Other expenditures and transfers.

Task 2.1.5 – Projected Operating Results Based on Existing Rates. The projected revenues and revenue requirements will be summarized into a five and ten-year cash flow statement providing the projected operating results of the water and sewer systems under the existing rates.

ITEM 13

ATTACHMENT B

Water and Wastewater Rate Study Update 8

City of Ceres, CA

The cash flow statement will be used to estimate annual adjustments in utility revenues necessary to fund operating and capital expenditure requirements, meet existing bond covenant requirements, and maintain prudent utility management practices. The estimated timing and magnitude of future debt issues required, if any, to finance proposed capital improvements will also be shown. Concurrent with the development of the projected operating results, the study will review the general financial health of the uti lity operations and, as necessary, make recommendations for changes in fund balances, reserves, and debt service coverage ratios to maintain financial integrity and a stable bond rating.

The graphic below demonstrates the general rate study methodology and major components of the rate process.

Task 2.2 – Capital Plan Analysis
Task 2.2.1 – Review Capital Improvement Program (CIP) and Asset Replacement Schedules . The City’s existing utility system five-year CIP and asset replacement schedules will be reviewed in conjunction with conversations with City Staff. The objective of such a review is to gain an understanding of the types of projects scheduled; the timing associated with such projects, associated expenditure requirements and the sources of funding each project. Examining the impacts on the financial objectives of the water and sewer utilities, as well as capital projects associated with rehabilitation and replacement of existing facilities, will be a key objective of not only this task but the entire project. The results of the financial plan will also help the City to prioritize projects identified within the CIP.

Task 2.2.2 – Develop Capital Needs Plan. Based on the
findings made in the previous task and the Projected
Operating Results described in Task 2.1.5, a plan will be developed to provide for the anticipated capital
expenditure activities, including debt issuances, relative to the CIP. Such a plan will include consideration for the use of restricted and unrestricted funds, surplus operating reserves, capital recovery fees, and future rate
adjustments. The analysis will also develop a projection of reserve fund balances and level of liquidity.

Task 2. 2.3 – Capital Projects Model. The CIP will drive the future funding options and will directly impact rates.

Therefore, the rate analysis will incorporate the City’s current five -year CIP. The rate model will have the ability to run various CIP funding scenarios and quickly show the estimated impact on utility rates. $0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
2017 2018 2019 2020 2021
Projected Unrestricted Reserves
ITEM 13

ATTACHMENT B

Water and Wastewater Rate Study Update 9

City of Ceres, CA

Provide a system performance report and meter evaluation to determine Non -Revenue Water Loss and Recovery and how this will impact costs and rates. Provide cost scenarios for new equipment, system requirements, energy, and water savings.

Since we are not serving as the financial/municipal advisor to the City for this project, we will rely on information relative to proposed debt or financing structures provided by the City or its designated financial/municipal advisor.

Task 2.3 – Cost-of-Service Allocations
Task 2.3.1 – Functional Cost Allocations. The analysis will allocate the Test Year revenue requirement (i.e. , costs of providing service) to the various cost/rate components that constitute functional classifications of the types of service provided. The functional cost allocations will evaluate such aspects as fixed costs, customer related costs and
volumetric/usage related costs. The evaluation of allocation factors associated wi th applicable costs will be based on existing rate structures applied by the City, meter size, rate structures applied by other comparable utility systems in the region, common industry practice and standard rate-making principals.

Task 2.3.2 – Determination of Revenue Adequacy. Comparisons of revenues under the existing water and sewer rates with the allocated costs of service will be evaluated in order to determine the degree of cost recovery by the various cost components, and to identify areas that may possibly require adjustments to align the revenues from each rate component with the allocated costs.

Task 2.4 – Rate Analysis and Design
Task 2.4.1 – Evaluation of Existing Rate Structure s. The existing rate structure s will be further evaluated for their effectiveness in equitably recovering costs of utility service from each customer class. The City’s current rate structure will be evaluated, and recommendations will be made for potential modifications to the current rates.

As part of the rate design process, Willdan will discuss with departmental staff the current trends and philosophies in utility ratemaking. Based on these discussions, the analysis will develop and recommend a rate design and philosophy that best meets the objectives of the City. The analysis model will be developed in a dynamic manner allowing the City to compare alternative annual incremental/phasing adjustments to achieve funding goals. Basic standards for rate design accepted by the industry are:
▪ Full Cost Recovery – rate revenue should provide sufficient income so that, when combined with other sources of funds, funding requirements for the system are covered including, all current long -term liabilities, debt obligations and future expansion-related and R&R-related capital needed to replace aging and infrastructure. ▪ Fairness and Equity – based on cost responsibility as reflected in cost -of-service allocations, in accordance with industry standards.
▪ Technically Defensible – apply industry proven standards and methodologies to help shield the City from potential legal challenges associated with the proposed utility rates. ▪ Resource Conservation – under conditions of scarcity, the pricing of water as a commodity should promote voluntary conservation, discourage unnecessary service use and extend the availability of supply. ▪ Administrative Efficiency – rates should be understandable to customers and efficiently administered by staff. ▪ Customer Acceptance – customers understand the rates, view them as fair, and consider them to be reasonable compared to other costs and other utilities.
▪ Public Health and Welfare – rates are structured so that essential service usage is encouraged through affordability.

ITEM 13

ATTACHMENT B

Water and Wastewater Rate Study Update 10

City of Ceres, CA

Task 2.4.2 – Rate Structure Alternatives. The rate model will be developed in a dynamic manner such that the Willdan Team and City Staff will be able to analyze “what if” scenarios detailing the financial impacts under each scenario utilizing an iterative dashboard view. Baseline rate structures will be recommended as required to fund the utility systems and consider annual inflationary indexed adjustments to rates as needed to maintain each utility. We will coordinate with City Staff to ensure suggested rate structures are compatible with the City’s utility billing software.

Task 2.4.3 – Projected Operating Results Based on Proposed Rates.

The proposed user rates and/or rate structures will be applied to the projected customers and flows in order to estimate the revenues to be generated from the proposed rates for the Test Year and the subsequent years of the projection period. The projected revenues will consider possible elasticity effects associated with changes in usage characteristics that may occur from revising the rate structure. In addition, similar to the process described in Task 2.1, the five-year forecast will identify annual adjustments in utility system revenues necessary to meet existing bond covenant requirements, prudent management practices, and/or sound capital financing considerations.

Task 2.4.4 – Typical Bill Comparison. Comparisons of typical utility bills under the existing and proposed rates will be developed for each customer class under various levels of usage. The selected customer class usage levels will reflect the results of the billing analysis to better demonstr ate rate impacts on typical customer accounts in each class.

Task 2.4.5 – Neighboring Utility Comparison.

A comparison will be prepared to assess the difference between existing and proposed rates of the City with those of other comparable municipal utility systems within Stanislaus, San Joaquin and Merced Counties.

Preparation of Reports and Proposition 218 Notices
Task 3.1 – Reports and Deliverables
Task 3.1.1 – Preliminary Draft Report. A draft report will be developed to address study findings and proposed recommendations. Contents will also include assumptions relied upon for the projection of customers and usage characteristics, revenue requirements, revenues, operating results, the cost recovery profile for each class, the results of the fully allocated c ost of service analyses and any proposed adjustments to the utility rates. Upon completion, an electronic PDF copy and ten copies of the draft re port will be provided to staff for review. The report and presentations will also include a comparison of the City’s current and proposed water and sewer rates with five other public agencies.

Task 3.1.2 – Final Report. Based on comments received from staff and other participants during the presentation of the Preliminary Draft Report, the Final Report will be revised to incorporate the agreed upon changes. Upon completion, an electronic PDF copy and seven (7) copies of the Final Rate Study Report, as well as the dashboard model spreadsheet will be provided to the City.

Task 3.2 – Proposition 218 Notice Preparation and Mailing Task 3.2.1 – Proposition 218 Notices . Based on our over 25-year history with Proposition 218 compliance, we will assist with the drafting of the notices that will explain:
▪ The purpose of the rates;
▪ The reason for the increases;
▪ How the rates are structured;
▪ The date, time, and place of the public hearing; and
▪ Details on what constitutes the existence of a majority protest, as it relates to the implementation of a
new/increased utility rate structure.

Utility 1
Existing Rates
Utility 2
Utility 3
Utility 4
Proposed Rates
Utility 5
Utility 6
Utility 7
Utility 8
Utility 9
Utility 10
Utility 11
Utility 12
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
Comparison With Other Utility Systems
6,000 Gallons Per Month
Average of Other Utilities
ITEM 13

ATTACHMENT B

Water and Wastewater Rate Study Update 11

City of Ceres, CA

Task 3.2.2 – Proposition 218 Notice Processing. We will develop the materials, create a parcel database of properties subject to the new proposed rates, and coordinate the printing and mailing of the materials in conjunction with a mailing house that we typically work with on these types of projects. The additional cost for these services is estimated at $1.00 per parcel and includes direct costs associated with the mailing. l Communicating Results - Presentations & Meetings
Task 4.1 – Meetings and Presentations
Task 4.1.1 – Project Kick-Off. As detailed in Task 1.2, a kick-off conference call/virtual meeting will be scheduled with City Staff at the start of the project to discuss project requirements, finalize project scheduling/milestones and reporting requirements, and receive overall project direction. This discussion will provide an opportunity to review current utility rates, fees, charges, issues, and deficiencies with staff.

Task 4.1.2 – Interim Project Progress Web Conferences. During the project, and prior to meetings with the City Council, team web conferences will be scheduled to present the progression of the analysis to staff in order to obtain input and feedback associated with any rate adjustments that may be presented. Th ese web meetings will assist in the completion of rate design for the utility systems and guide the development of the draft report.

Task 4.1.3 – Draft Financial Plan Meeting. The results of the Preliminary Financial Plan and Revenue Requirements will be presented at one (1) evening public workshop for comment, feedback, and direction.

Task 4.1.4 – Draft Study/Final Report Meetings/Public Hearing. The draft report will be reviewed with City Staff to discuss findings and recommendations, gather feedback and address questions, then presented to the City Council.

The results of the Final Report will be presented to the City Council during one (1) public City Council meeting, and then again at the Public Hearing required by Proposition 218. Willdan’s project manager will be present to address any questions or concerns raised during the public hearings.

City Staff Support / Responsibilities
Willdan recommends that the City of Ceres assign a key individual as a project manager. As our analysis is developed, the City’s appointed project manager will:
▪ Coordinate responses to informational requests;
▪ Coordinate review of work products; and
▪ Identify appropriate staff members for participation in meetings and facilitate in scheduling.

We will ask for responses to initial information, follow-up requests and comments on reports within five business days or otherwise agreed upon timetable. If there are delays, the project manager will follow up with the parties involved to establish an estimated date for the delivery of information and/or feedback.

To ensure continued progression, the project manager will reconvene with the rest of the team to identify tasks that can be started while waiting for requested data

ITEM 13

ATTACHMENT B

Water and Wastewater Rate Study Update 23

City of Ceres, CA

Hourly Rates
Additional services may be authorized by the City and will be billed at our then -current hourly rates. Our current hourly rates are listed below.

Willdan Financial Services
Hourly Rate Schedule
Position Team Member Hourly Rate
Vice President - Director Chris Fisher $310
Managing Principal Jeff McGarvey $300
Principal Consultant $270
Senior Project Manager $250
Project Manager Michael Cronan $210
Senior Project Analyst $150
Senior Analyst $125
Analyst II $135
Analyst $110

Project Disclaimer
The City of Ceres further represents, acknowledges, and agrees that:
(i) The City uses the services of one or more municipal advisors registered with the U.S. Securities and Exchange Commission (“SEC”) to advise it in connection with municipal financial products and the issuance of municipal securities;
(ii) The City is not looking to Willdan to provide, and City shall not otherwise request or require Willdan to provide, any advice or recommendations with respect to municipal financial products or the issuance of municipal securities (including any advice or recommendations with respect to the structure, timing, terms, and other similar matters concerning such financial products or issues);
(iii) The provisions of this proposal and the services to be provided hereunder as outlined in the scope of services are not intended (and shall not be construed) to constitute or include any municipal advisory services within the meaning of Section 15B of the U.S. Securities Exchange Act of 1934, as amended (the “Exchange Act”), and the rules and regulations adopted thereunder;
(iv) For the avoidance of doubt and without limiting the foregoing, in connection with any revenue projections, cash-flow analyses, feasibility studies and/or other analyses Willdan may provide the City with respect to financial, economic or other matters relating to a prospective, new or existing issuance of municipal securities of the City, (A) any such projections, studies and analyses shall be based upon assumptions, opinions or views (including, without limitation, any assumptions related to revenue growth) established by the City, in conjunction with such of its municipal, financial, legal and other advisers as it deems appropriate; and (B) under no circumstances shall Willdan be asked to provide, nor shall it provide, any advice or recommendations or subjective assumptions, opinions or views with respect to the actual or proposed structure, terms, timing, pricing or other similar matters with respect to any municipal financial products or municipal securities issuances, including any revisions or amen dments thereto; and
(v) Notwithstanding all of the foregoing, the City recognizes that interpretive guidance regarding municipal advisory activities is currently quite limited and is likely to evolve and develop during the term of the potential engagement and, to that end, th e City will work with Willdan throughout the term of the potential Agreement to ensure that the Agreement and the services to be provided by Willdan hereunder, is interpreted by the parties, and if necessary amended, in a manner intended to ensure that the City is not asking Willdan to provide, and Willdan is not in fact providing or required to provide, any municipal advisory services.

ITEM 13

ATTACHMENT B
ITEM 13