Agenda — Ceres City Council, November 10, 2025

AGENDA
Amendment #1
Dated: November 6, 2025

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA
City Council Chambers, 2701 Fourth Street
Monday, November 10, 2025, at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER
Mayor Lopez

ROLL CALL
Mayor: Javier Lopez
Vice Mayor: Daniel A. Martinez (District 4)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Cerina Otero (District 3)

INVOCATION
Invocation by Chris Henry, Hope Tree Church.

Click this link to join the webinar:
https://us02web.zoom.us/j/89494780239?pwd=DomoUykBb3WJpcj8lbWOu7QZ4bfiYp.1 Webinar ID: 894 9478 0239; Passcode: 239647; or Dial: (669) 900-6833

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING THE CITY CLERK AT [email protected] BEFORE 4:00 PM THE DAY OF THE MEETING.

INCLUDE THE AGENDA ITEM NUMBER OR PUBLIC COMMENT PERIOD IN THE SUBJECT LINE OF THE EMAIL. THE CLERK MAY READ WRITTEN COMMENTS INTO THE RECORD, IF SPECIFICALLY REQUESTED TO DO SO AT THE BEGINNING OF YOUR EMAIL. YOUR WRITTEN

COMMENT WILL BE DISTRIBUTED TO THE CITY COUNCIL AND KEPT ON FILE AS PART OF THE OFFICIAL RECORD OF THE COUNCIL MEETING.

If you have any questions on how to attend virtually or are encountering difficulties connecting to the meeting, please contact the City Clerk at [email protected].

AGENDA
Regular City Council Meeting
November 10, 2025

Page 2 ends

PLEDGE OF ALLEGIANCE

Pledge of Allegiance led by the American Legion and Veterans of Foreign Wars.

PRESENTATIONS

A. Veterans Day Proclamation

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes).

While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non-agenda items. Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is not on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are entitled to address the City Council on any agenda item subject to the 5-minute provision.

CONFLICT OF INTEREST DECLARATION

APPOINTMENTS TO BOARDS/COMMISSIONS

B. Planning Commission Interviews and Appointment

CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration.

Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.

1. Clerks Report of Posting. The agenda of the November 10, 2025, City Council Meeting was Posted on Wednesday, November 5, 2025. (City Clerk)

2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)

3. Approval of Minutes for the October 27, 2025, Regular City Council Meeting. (City Clerk)

4. Register of Audited Demand(s) Dated October 15, 2025, through October 22, 2025. (Ledezma)

5a. Resolution No. 2025-XXX, Approving a Three-Year Agreement with the Stanislaus County District Attorney’s Office for their Use of the Police Department Range and Authorizing the City Manager to Execute the Agreement. (Johnson)

AGENDA
Regular City Council Meeting
November 10, 2025

Page 3 ends

5b. Resolution No. 2025-XXX, Approving a Three-Year Agreement with the Stanislaus County Probation Department for their Use of the Police Department Range and Authorizing the City Manager to Execute the Agreement. (Johnson)

5c. Resolution No. 2025-XXX, Approving a Three-Year Agreement with the Stanislaus County District Sheriff’s Department for their Use of the Police Department Range and Authorizing the City Manager to Execute the Agreement. (Johnson)

5d. Resolution No. 2025 -XXX, Approving a Three -Year Agreement with Valley Defense Consulting for their Use of the Police Department Range and Authorizing the City Manager to Execute the Agreement. (Johnson)

6. Resolution No. 2025-XXX, Approving the California Office of Emergency Services (Cal-OES) 911 Award Money Project List to Upgrade the Current Ceres Police Department 911 Dispatch Center and a Fiscal Year 2025-26 Budget Amendment to Appropriate Funds for Reimbursable Purchases. (Johnson)

7. Resolution No. 2025 -XXX, Accept ing the Morgan Road Storm Drain Improvements Project as Complete; and Approving the Balancing Contract Change Order; and Authorizing the Filing of the Notice of Completion; and Authoriz ing the Release of the Remaining Retention to the Contractor. (Beltran)

8. General Correspondence – Information Only
a. Public Works Monthly Report for September 2025 (Royal)

9. Resolution No. 202 5-XXX, Approving an Amendment to the Advanced Metering Infrastructure Agreement with Sensus USA to Include VertexOne Software EULA, Approving a Purchase with Aqua-Metric Sales Company for a VertexOne Customer Water Portal, and Authorizing the City Manager to Ex ecute the Amendment. (Royal)

10. Resolution No. 2025-XXX, Approving the Designation of the City Manager as the Authorized Signer on Behalf of the City Until a Finance Director is Appointed and Bonded. (City Manager)

11. Consideration to Cancel the Regularly Scheduled City Council Meeting of November 24, 2025. (City Manager)

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

UNFINISHED BUSINESS

None

AGENDA
Regular City Council Meeting
November 10, 2025

Page 4 ends

PUBLIC HEARING

12. Ordinance No. 2025-XXXX, An Ordinance of the City Council of the City of Ceres Adding Section 10.05.000 - Definitions, Amending Section 10.05.020 - Regulations for Bicycle Operation, Adding Section 10.05.120 - Organized, Planned or Street Take Over, and Adding Section 10.05.130 - Penalties, of the Ceres Municipal Code. (Johnson)

13. Resolution No. 2025-XXX, Accepting the Annual Report on Development Impact Fees for Fiscal Year 2024/2025 as Required by Government Code Section 66006(b). (Beltran)

NEW BUSINESS

None

DISCUSSION ITEMS

None

COUNCILMEMBER REFERRALS
Councilmembers request to have an agenda item placed on a future agenda (pursuant to Chapter 2 - City Council Meetings, J-8. City Council Referrals/Determination of Items for Agenda).

14. Food Vendor Audits by Code Enforcement and Quarterly Reports on Sales Tax Collected
(Requested by Councilmember Casey at the October 13, 2025, Regular City Council Meeting)

15. Placing the City Treasurer on the 2028 General Municipal Election Ballot (Requested by Councilmember Casey at the October 27, 2025, Regular City Council Meeting)

16. Conducting a Forensic Financial Audit of the City
(Requested by Councilmember Otero at the October 27, 2025, Regular City Council Meeting)

REPORTS
At this time, any Councilmembers or City staff will make an announcement, or report briefly on his /her activities.

• Mayor
• City Council
• City Manager
• City Attorney
• Departments
AGENDA
Regular City Council Meeting
November 10, 2025

Page 5 ends

CLOSED SESSION

17. Public Employee Performance Evaluation, Cal. Gov’t Code §54957(b)(1) Title: City Manager

18. Conference with Legal Counsel – Existing Litigation , Cal Gov’t Code §54956.9 “For purposes of this section, litigation shall be considered pending when any of the following circumstances exist… Litigation, to which the local agency is a party, has been initiated formally.” Name of Case: Rafid Khoshaba and Tow One Inc. vs. City of Ceres, Stanislaus County Superior Court Case Number: CV-24-005948

REPORT FROM CLOSED SESSION

ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on November 24, 2025, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

Council Agenda:

The City Council agenda is available for public review on the City’s website at www.ci.ceres.ca.us and posted at the time and places noted above.

Related Materials:

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office at City Hall located at 2220 Magnolia Street, Ceres, CA during normal business hours. Persons with questions concerning any agenda item may call the City Clerk’s Office at (209) 538 - 5731.

Notice regarding Americans with Disabilities Act:

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an alternative format, please contact the city clerk’s off ice at (209) 538- 5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II).

AFFIDAVIT OF POSTING

I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for th e Regular City Council Meeting was posted on Wednesday, November 5, 2025, at the following locations in Ceres:

• Community Center Display Case – 2701 Fourth Street

__________________________________________________________________________________________________________________________________________________________ Fallon Martin, City Clerk

RECOGNIZING NOVEMBER 11, 2025

AS VETERANS DAY

WHEREAS, each year on November 11th we pause to remember the men and women who throughout history served bravely and selflessly in America’s armed forces, preserving our strength and security as a Nation; and

WHEREAS, these individuals sacrificed a great deal for the cherished causes of freedom and democracy and, as veterans, they deserve and will always have the respect and appreciation of all of our citizens; and

WHEREAS, on Veterans Day, we publicly commemorate the honorable legacy and sacrifices of our veterans – those lost and those who thankfully are with us today; and

WHEREAS, as honored and respected citizens, our veterans have learned the values of service, dedication, and discipline, and know the worth of life and liberty; America has found in our veterans the leadership, courage, and determination needed to overcome all forms of despicable threats to our nation and its people; and

WHEREAS, we owe our veterans a debt of gratitude that can never be fully repaid; on this day set aside in their honor, we take the opportunity to pay tribute to our military veterans for all they have done – and continue to do – to make the world a better and safer place for new generations of Americans who will continue to reap the benefits of such a proud legacy of selfless service.

NOW, THEREFORE, BE IT RESOLVED I, Javier Lopez, Mayor of the City of Ceres, on behalf of the City Council, Vice Mayor Da niel A. Martinez , Councilmembers James Casey, Rosalinda L. Vierra, and Cerina Otero, do hereby proclaim November 11, 2025, as Veterans Day.

Proclaimed this 10
th day of November 2025

___________________________
Javier Lopez, Mayor

ITEM A
ITEM A

COUNCIL AGENDA REPORT

CITY COUNCIL

RECOMMENDED COUNCIL ACTION:

Council concurrence with the recommendation for a Planning Commission appointment of a four-year term, expiring December 31, 2029.

I. BACKGROUND:

There will be one vacancy on the Planning Commission, effective December 31, 2025.

At the October 27, 2025 , meeting, Council elected to conduct open- meeting interviews for the upcoming vacancy.

Staff conducted a recruitment for the vacancy. As part of the recruitment, staff advertised on the City’s website, published a notice in the Ceres Courier on two different occasions, advertised in the Ceres Chamber of Commerce email blast, as well as multiple posts from various departments on social media. The recruitment yielded two applicants:
• Kelly Cerny
• Francisco Mireles

Contact was made with both applicants on October 28, 2025, informing them of the open- meeting interview process and the date they will be held. In addition, an email was sent to both applicants providing them with a link to the agenda packet (which contains the interview questions) and Zoom information. They were both informed they must attend in-person or via Zoom.

II.

REASONS FOR RECOMMENDATION:

The Ceres Municipal Code (section 2.05.020) states , “The members of the Commission shall be appointed by the Mayor with the approval of the City Council and shall serve at the pleasure of the City Council.”
ITEM B
III. FISCAL IMPACTS:

There are no fiscal impacts associated with the appointment.

IV. EXISTING POLICY / RELATIONSHIP TO STRATEGIC PLAN:

N/A

V. POLICY ALTERNATIVES:

The Council could select one of the following options:
1) Appoint one of the applicants to the Planning Commission 2) Reject both applications and conduct another recruitment

If Council selects option two, the Planning Commission appointment will not occur until the next calendar year, potentially resulting in only four Planning Commissioners at Planning Commission meetings.

VI. INTERDEPARTMENTAL COORDINATION:

N/A

VII. PUBLIC PARTICIPATION:

N/A

VIII. ENVIRONMENTAL REVIEW:

N/A

IX. STEPS FOLLOWING APPROVAL:

This appointment will be effective January 1, 2026, and will expire December 31, 2029.

Within 30 days of the appointment, the appointee must comply with AB 1234 (Ethics Code) and file a Statement of Economic Interests (Form 700).

Approved by: ___________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Redacted Applications

2. Attachment B – Interview Questions
ITEM B

ATTACHMENT A
ITEM B

ATTACHMENT B
Last Updated: October 2025

Ceres Planning Commission
Interview Questions

1. What do you feel are your most important qualifications for appointment to the Planning Commission ? Do you have any past or present community/public service experience?

2. Would you be able to make a recommendation on a project that was not popular with a majority of the audience members in attendance?

3. In your opinion, should all commercial buildings look the same or should they have some distinct and recognizable characteristics?

4. What do you hope to accomplish during your time serving on the Planning Commission?

5. Which of following statements would you most likely associate with and why:

“When the economy improves, the City should continue to build new single-family homes.”

“When the economy improves, the City should continue to build new single-family homes but at higher densities to preserve farmland.”
ITEM B
ITEM B

DRAFT MINUTES

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)

City Council Chambers, 2701 Fourth Street
Monday, October 27, 2025, at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER

Ma
yor Lopez called the October 27, 2025, meeting to order at 6:00 p.m.

ROLL CALL – Present:

M
ayor: Javier Lopez
Vice Mayor: Daniel A. Martinez (District 4)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Cerina Otero (District 3)

District 1
Councilmember
Casey
District 2
Councilmember
Vierra
District 3
Councilmember
Otero
District 4
Vice Mayor
Martinez
Mayor Lopez
Present Present Present Present Present

INVOCATION

I
nvocation by Jim Stochl, Harvest Presbyterian Church.

PLEDGE OF ALLEGIANCE

P
ledge of Allegiance led by Gabriela Hernandez, Cesar Chavez Junior High School.

PRESENTATIONS

N
one

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)

N
arinder Bahia provided an update on Senator Marie Alvarado-Gil’s office.

Justin Farkas provided an update on Assemblyman Juan Alanis’ office.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
October 27, 2025

Page 2 ends

Clint Jones spoke regarding Westward Ho mobile home park and rent control.

Darrell Landry spoke regarding Westward Ho mobile home park and rent control.

CONFLICT OF INTEREST DECLARATION

N
one

APPOINTMENTS TO BOARDS/COMMISSIONS

A. P
lanning Commission Appointment Interview Process

City Clerk, Fallon Martin, introduced the item.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

Council and staff discussion included conducting open- meeting interviews, transparency, contingency if only one applicant, and conducting sub- committee interviews when there are multiple applicants.

Action: Motion by Councilmember Otero, seconded by Councilmember Vierra, approving an open-meeting interview process. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

CONSENT CALENDAR

1. C
lerks Report of Posting. The agenda of the October 27, 2025, City Council Meeting was Posted on Wednesday, October 22, 2025. (City Clerk)

3. Approval of Minutes for the October 13, 2025, Regular City Council Meeting. (City Clerk)

4. Register of Audited Demand(s) Dated October 1, 2025, through October 8, 2025. (Esenwein)

5. Removed for separate consideration.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
October 27, 2025

Page 3 ends

6. Resolution No. 2025 -125, Approving the Project Agreement to the Master Agreement for Professional Consultant Services with BSK Associates for Construction Observation and Materials Testing Services for Parkside Estates, Woodacres, and 6
th Street Water Main and Service Replacement (2524) Project in the Amount of $36,777.00, Approving a $10,000 Contingency, and Authorizing the City Manager to Execute the Agreement. (Beltran)

7. Resolution No. 2025-126, Approving a Memorandum of Understanding Between the County of Stanislaus and the City of Ceres Regarding the Stanislaus County Replacement Benefits Plan, Approving a Budget Amendment, and Authorizing the City Manager to Execute the Memorandum of Understanding. (Vasquez)

8. Removed for separate consideration.

9. Resolution No. 2025 -XXX, Approving the Construction Contract for the Hatch Road 18” Water Transmission Main Phase 3 Project (New Project String) to Rolfe Construction, Inc. in the Amount of $1,449,612.00, Approving a 10% Contingency in the Amount of $144,961.00, Approving 10% Construction Support Funds in the Amount of $144,961.00, Totaling $1,739,534.00, Authorizing a New Project String, Authorizing a Budget Transfer, and Authorizing the City Manager to Execute the Contract. (Beltran)
*This item was pulled by staff and not considered by the Ceres City Council.

10. R
emoved for separate consideration.

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving items 1 - 4 and 6 - 7. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

I
tem 5: Removed for separate consideration by Vice Mayor Martinez

Resolution No. 2025 -XXX, Appropriating Additional Funding for HSIPSL- 5241(076) Median Installation at Mitchell Road and Authorizing a Budget Amendment. (Beltran)

Vice Mayor spoke regarding images reflecting the proposed median.

Mayor Lopez asked for public comment. The following members of the public spoke:

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
October 27, 2025

Page 4 ends

Dave Pratt spoke regarding the median drawings and northbound left turns.

John Warren spoke regarding when the project was first presented to council, public outreach, and traffic collisions in the past five years.

Mayor Lopez closed public comment.

Council and staff discussion included number of accidents within the area of the proposed median in the last five years, public outreach to businesses surrounding the proposed median, who requested the project, what funds are paying for the project, purpose of the project, accident data for the past ten years, why the project is coming before council at this time, what happens if council does not approve the use of the grant funds, possibility of moving the funds to a new/different project , modifying the pr oject to not include the median, fire apparatus access, and how much money the City would have to pay back if council denies the project.

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Otero, denying item 5. Motion carried 3/2/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
No No Yes Yes No

Action: Motion by Councilmember Vierra , approving the budgetary amendment and for council to receive an update on community outreach related to the design. Motion failed due to lack of a second.

Action: Motion by Councilmember Casey , seconded by Vice Mayor Martinez, tabling the budgetary amendment subject to a proposal by staff related to a community outreach plan for item 5. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

Item 8: Removed for separate consideration by Councilmember Otero

General Correspondence – Information Only
a. Redevelopment & Economic Development Quarterly Report – July, August and September 2025 (Aguirre)

C
ouncilmember Otero spoke regarding why the City collects data on businesses that are closing and leaving the city, total number of businesses the city has overall, ITEM 3

DRAFT MINUTES
Regular City Council Meeting
October 27, 2025

Page 5 ends

the total number of businesses in the downtown area, and number of new businesses joining the downtown area.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

Council and staff discussion included work the City is doing with downtown businesses.

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Otero, approving item 8. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

Item 10: Removed for separate consideration by Councilmember Otero

Resolution No. 2025 -127, Approving a Retroactive Agreement with the Lew Edwards Group to Provide Planning, Communication and Engagement Services for Quality-of-Life Vision, Approving a Budget Amendment in the Amount of $115,500, and Authorizing the City Manager to Execute the Agreement. (City Manager)

Councilmember Otero spoke regarding the total spent on the contract.

Mayor Lopez asked for public comment. The following members of the public spoke:

Jon Blount spoke in support of the Lew Edwards Group agreement.

Josh Lepper spoke in support of the Lew Edwards Group agreement.

John Warren spoke in support of the Lew Edwards Group agreement, unfunded positions, and the cost of funding the unfunded positions.

Mayor Lopez closed public comment.

Council and staff discussion included May and June invoice total, payment of May and June invoices, the City’s strategic plan, typo in the agreement, why using general fund money for the project, why the money was not budgeted, work the consultant has provided since contracting with them, Community Development Director’s role, what the budget amendment for this item will be used for, Public Information Officer’s role, what work the consultant does with the monthly charge, scope of services, end goal by engaging with the Lew Edwards Group, and options to help the City be fiscally sustainable.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
October 27, 2025

Page 6 ends

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Otero, approving item 10. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

UNFINISHED BUSINESS

N
one

PUBLIC HEARING

11. R
esolution No. 2025-128, Denying the Appeal of Planning Commission’s Approval of Site Plan Approval Application 25- 13 SP and Tentative Parcel Map Application 25-14 TPM and Finding the Project Consistent with the West Landing Specific Plan Environmental Impact Report SCH #2008122087 for the Warehouse 18 and 19 Project Located at 3807 Crows Landing Road in Ceres, CA (APN: 086- 034-004). (City Manager)

Planning Consultant, Lea Simvoulakis, presented the item.

Mayor Lopez opened the public hearing for public comment. The following members of the public spoke:

Charles Evins spoke regarding installation of stop sign, parking, access to B Street, visibility of the foothills, zoning, safety during processions, a median, Ceres staff availability, landscaping, public records request, and requesting council postpone the appeal to have legal counsel available.

Dave Romano spoke regarding annexation of the parcel into the City, West Landing Specific Plan, community meetings, employment , reaching out to neighborhood, zoning, selection of appeal date, and requesting the Council uphold the hearing.

Mayor Lopez closed the public hearing.

Council and staff discussion included appellant’s attorney of record, required permits to conduct a funeral home business, extension requests, CALgreen landscaping requirements, B Street, benefits and jobs the project will bring to the city.

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 11. Motion carried 5/0/0/0 by the following roll call vote:

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
October 27, 2025

Page 7 ends

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

12. Resolution No. 2025-XXX, Accepting the Annual Report on Development Impact Fees for Fiscal Year 2024/2025 as Required by Government Code Section 66006(b). (Beltran)

Mayor Lopez announced this public hearing is being continued to the November 10, 2025, Regular City Council meeting.

Mayor Lopez opened the public hearing and asked for public comment. No one spoke. Mayor Lopez closed the public hearing.

NEW BUSINESS

13. Resolution No. 2025 -129, Accepting the 2022 -2023 City of Ceres Audited Financial Statements and Audit Reports for the Period Ended June 30, 2023. (Esenwein)

Finance Director, Shannon Esenwein, presented the item.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 13. Motion carried 4/1/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
No Yes Yes Yes Yes

DISCUSSION ITEMS

14. R
esolution No. 2025-130, Adopting the Council Donation Policy. (City Manager)

City Manager, Doug Dunford, introduced the item.

Mayor Lopez asked for public comment. The following members of the public spoke:

John Warren requested a donation to the VFW.

Mayor Lopez closed public comment.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
October 27, 2025

Page 8 ends

Council and staff discussion included granting multiple donations to the same organization, how the donation total per person can be split up, timeline from request to award, creating a committee to determine where and who the donations are applied to, June 23, 2025, Regular City Council Meeting, June 23, 2025, Regular City Council Meeting minutes, how much was budgeted, why the budgeted amount is more than what the policy states per councilmember, donating to the Ceres VFW, where the money goes if the budgeted money is not spent, impact on the Recreation Division, creating a committee to determine how the funds are spent, purpose of budgeting such funds, and include W-9, IRS Determination Letter, and event flyer as required documents when submitting the application.

Action: Motion by Vice Mayor Martinez , seconded by Mayor Lopez, approving item 13 with an amendment to the policy where a W-9, IRS Determination Letter, and event flyer must be submitted with the application and each councilmember will be allocated $5,000 each, totaling $25,000.00. Motion carried 3/2/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes No No Yes Yes

COUNCILMEMBER REFERRALS

15. S
taffing Levels & Recruitment Presentation
(Requested by Vice Mayor Martinez at the September 22, 2025, Regular City Council Meeting)

Vice Mayor Martinez presented the item.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

Council and staff discussion included the previous presentation by Human Resources on staffing levels and conducting a workshop in January 2026.

Council provided consensus on conducting a workshop in January 2026.

16. Request to Cancel the November 24, 2025, Regular City Council Meeting. (Requested by Mayor Lopez on October 14, 2025)

Mayor Lopez presented the item.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

ITEM 3

DRAFT MINUTES
Regular City Council Meeting
October 27, 2025

Page 9 ends

Council and staff discussion included conducting the November 24, 2025, Regular City Council Meeting, Councilmember Otero’s absence from the November 24, 2025, Regular City Council Meeting, and allowing staff to have a break and spend time with their families.

Council provided consensus on bringing back an item to cancel the November 24, 2025, Regular City Council Meeting.

REFERRAL REQUESTS

Securing Commercial Garbage Dumpsters
(Requested at the dais by Councilmember Casey on October 27, 2025)

Placing the City Treasurer on the 2028 General Municipal Election (Requested at the dais by Councilmember Casey on October 27, 2025)

Conducting a Forensic Financial Audit of the City
(Requested at the dais by Councilmember Otero on October 27, 2025)

REPORTS

• Mayor

Mayor Lopez spoke regarding the Crosstown Showdown football game and trunk-or treat.

• City Council

Councilmember Vierra spoke regarding trunk -or-treat, Chick -fil-A mobile food truck, grants, Stanislaus County Sherrif’s Open House and Stanislaus Animal Services Agency.

Vice Mayor Martinez spoke regarding trunk -or-treat, congratulated Recreation Manager, Joey Chavez, for being inducted into the San Jose State University’s baseball hall of fame, and the Christmas Tree Lane meeting.

Councilmember Casey spoke regarding trunk-or-treat.

Councilmember Otero spoke regarding trunk -or-treat events, Central Valley athletic booster dinner, and thanked the outgoing Finance Director, Shannon Esenwein.

• City Manager

Nothing to report.

• City Attorney
ITEM 3

DRAFT MINUTES
Regular City Council Meeting
October 27, 2025

Page 10 ends

City Attorney, Nubia Goldstein, introduced a new attorney with White Brenner, Sara h Carrillo.

• Departments

Director of Engineering, Mike Beltran, spoke regarding the Hatch Road project.

Recreation Manager, Joey Chavez, spoke regarding Trunk-or-Treat and the Day of the Dead event.

CLOSED SESSION

17. P
ublic Employee Performance Evaluation, Cal. Gov’t Code §54957(b)(1) Title: City Manager

18. Conference with Legal Counsel – Existing Litigation , Cal Gov’t Code §54956.9 “For purposes of this section, litigation shall be considered pending when any of the following circumstances exist… Litigation, to which the local agency is a party, has been initiated formally.” Name of Case: Ashley Ranuio, Vito Ranuio, Individually and dba The Truck Stop Food Park vs. City of Ceres, Mayor and City Council, Stanislaus County Superior Court Case Number: CV-25-009856

Mayor Lopez introduced Closed Session.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

REPORT FROM CLOSED SESSION

Ma
yor Lopez stated there was no reportable action.

ADJOURNMENT

The next scheduled City Council Meeting will be held on November 10, 2025, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

T
here being no further business, Mayor Lopez adjourned the meeting at 10:27 p.m.

______________________________
Javier Lopez, Mayor

______________________________
Fallon Martin, City Clerk

Consistent with Council Policy, the minutes referenced above are in Action Format . The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.

ITEM 3

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: November 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Sonia Ledezma, Deputy Finance Director
[email protected], (209) 538-5770
SUBJECT: Register of Audited Demand(s) Dated October 15, 2025 , through October 22, 2025
RECOMMENDED COUNCIL ACTION:

City Council approve the register of audited demand(s) dated October 15, 2025, through October 22, 2025, covering obligations to be paid by general warrants in the amount of $2,168,615.21 I. BACKGROUND:

In accordance with Section 37202 of the Government Code of the State of California this is presented here with a summary of demands against the City of Ceres covering obligations to be paid for the period ending October 15, 2025, through October 22, 2025.

Each demand has been audited and I hereby certify to their accuracy and conformance with the budget. Sufficient funds are available for payment of these demands.

I declare under penalty of perjury that the register of audited demands has been examined by me and to the best of my knowledge and belief is a true, correct and complete listing of claims audited and payable.

II. REASONS FOR RECOMMENDATION:

The Finance Department monitors payments of invoices for accountability, accuracy, and completeness. Budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval. This allows for invoices to be paid in a timely manner to establish goodwill with merchants and allows for discounts to be taken where applicable.

III. FISCAL IMPACTS:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2025-26 ITEM 4
budget. There is a $2,168,615.21 fiscal impact for the period of October 15, 2025, through October 22, 2025.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

N/A

Approved by: _____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Warrant Register October 15, 2025, through October 22, 2025 ITEM 4

ATTACHMENT A
10/23/2025
1 Date Vendor Name PO# Invoice Description Amount 22600002 105.00
22600002 105.00
22600002 105.00
22600002 49.95
22600002 49.95
22600002 49.95
22600002 49.95
22600002 49.95
22600002 49.95
22600002 49.95
22600002 49.95
714.60
644.00
644.00
106.20

10.60 116.80
22600004 2,521.00
1,614.50
5,785.00
9,920.50
586,761.50
586,761.50
22600038 5,644.58
22600029 2,266.25
7,910.83
SEPT 25 OBSERV/MATERIALS TESTING RICHLAND SIDEWALK
Total:

Total:
10/15/25 BSK ASSOCIATES SEPT 25 SITE ASSESS HAZARDOUS MATERIAL BIKE LN II Total:
10/15/25 BERTOLOTTI CERES DISPOSAL, INC SEPT 2025 GARBAGE BILLING FRANCHISE FEE 10/15/25 BEAR ELECTRICAL SOLUTIONS, INC THE TRAFFIC SIGNAL MAINTENANCE AND REPAIR SERVICES

TRAFFIC SIGNAL RESPONCE

TRAFFIC SIGNAL RESPONSE
10/15/25 AMAZON CAPITAL SERVICES, INC. GUTTER WIRE TROUGH

PLASTIC KEY TAGS
Total:
10/15/25 209 MULTIMEDIA CORPORATION CC#6-4 PUB HRNG HATCH RD 18" WTR TRANS LINE PH 2 Total:

FIRE AND SECURITY ALARM SERVICES @LEGION HALL
FIRE AND SECURITY ALARM SERVICES @PARKS YARD
FIRE AND SECURITY ALARM SERVICES @COSTA FIELDS
Total:

FIRE AND SECURITY ALARM SERVICES @COMMUNITY CENTER
FIRE AND SECURITY ALARM SERVICES @PW YARD
FIRE AND SECURITY ALARM SERVICES @RIVERBLUFF PARK
FIRE AND SECURITY ALARM SERVICES @CITY HALL/ANNEX
FIRE AND SECURITY ALARM SERVICES @WHITMORE MANSION
10/15/25 1ST SECURITY & SOUND, INC FIRE AND SECURITY ALARM SERVICES @COMM CENTER FIRE FIRE AND SECURITY ALARM SERVICES @ PW-FIRE
FIRE AND SECURITY ALARM SERVICES @MUSEUM/WHITMORE
Voucher List
City of Ceres
ITEM 4

ATTACHMENT A
10/23/2025
2 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres
211.33
183.41
394.74

80.00 80.00
22600052 80,053.60
80,053.60
22600013 606,167.50
606,167.50
22500116 95.00
22500116 1,050.00
22500116 1,435.00
22500116 95.00
22500116 95.00
22500116 95.00
22500116 1,050.00
22500116 1,050.00
4,965.00

80.00 80.00
248,381.46
248,381.46
10/15/25 FIRE RISK MANAGEMENT SERVICES NOVEMBER 2025 MEDICAL/VISION PREMIUMS Total:
10/15/25 DORIS DAKIN PEREZ PLANNING COMMISSION STIPEND OCTOBER 2025 Total:

RADIO ADVERTISING- WATER CONSERVATION CAMPAING

RADIO ADVERTISING- WATER CONSERVATION CAMPAING
Total:

RADIO ADVERTISING- WATER CONSERVATION CAMPAING

RADIO ADVERTISING- WATER CONSERVATION CAMPAING
Total:
10/15/25 CUMULUS MEDIA NEW HOLDINGS, INC RADIO ADVERTISING- WATER CONSERVATION CAMPAING Total:
10/15/25 CSJVRMA W/C LIABILITY INSURANCE FY 25/26 Total:
10/15/25 CONSOLIDATED ENGINEERING, INC. PAVEMENT PRESERVATION PRJT 2512/2513/2514 ½ YD OF CONCRETE FOR SINKHOLE REPAIR ON MULLEN DR.

Total:
10/15/25 CONDIT, GARY MATTHEW PLANNING COMMISSION STIPEND OCTOBER 2025 10/15/25 CALIFORNIA LANDSCAPE SUPPLY, INC. 1 YD OF CONCRETE FOR SINKHOLE REPAIR ON MILLEN DR.

ITEM 4

ATTACHMENT A
10/23/2025
3 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres
696.15
150.00

42.80 42.80
696.15

42.80 42.80
1,396.95
3,110.45
22300043 13,139.70
13,139.70

51.70 51.70
193.39
193.39

80.00 80.00

80.00 80.00
11,000.00
11,000.00
322.00
322.00
1,000.00
1,000.00Total:

Total:
10/15/25 CONNIE VASQUEZ CONNIE VASQUEZ: 2021 CANDIDATE STATEMENT REFUND Total:
10/15/25 ANGELICA HERNANDEZ A.HERNANDEZ CALPELRA 2025 PER DIEM 11-18 TO 11-21 Total:
10/15/25 LUIS SOLER LEADERSHIP CLASS 10/15-10/17
Total:
10/15/25 JOHNSON, DAVID J. PLANNING COMMISSION STIPEND OCTOBER 2025 Total:
10/15/25 JAMMU, RULDIP PLANNING COMMISSION STIPEND OCTOBER 2025 Total:
10/15/25 ISHWAR GILL PLANNING COMMISSION STIPEND OCTOBER 2025 Total:
10/15/25 HUGHSON FARM SUPPLY 4 SCOOP SHOVELS
Total:
10/15/25 GRAINGER FUSES FOR WATER DEPT.

Total:
10/15/25 GOUVEIA ENGINEERING, INC. JULY AUG 2025 PLANNING SERVICES

DRINKING WATER NITRATE SAMPLES

DRINKING WATER BACTI SAMPLES

DRINKING WATER NITRATE SAMPLES

DRINKING WATER NITRATE SAMPLES
10/15/25 GEOANALYTICAL LABORATORIES, INC DRINKING WATER BACTI SAMPLES WELL 22 BACTI SAMPLES

DRINKING WATER NITRATE SAMPLES
ITEM 4

ATTACHMENT A
10/23/2025
4 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres
678.80
678.80
322.00
322.00
1,000.00
1,000.00
322.00
322.00

75.15 44.88
120.03

35.48 35.48
22600024 10,596.25
10,596.25

14.66 14.66
246.49
279.46
525.95
22500109 74.10

74.10 210.54
210.54
140.98

33.53 174.51

SAFETY VEST AND GLOVES
Total:

Total:
10/15/25 SAFE T LITE OF MODESTO INC 180 SIGNS AND 1 MARKING STICK Total:
10/15/25 R&H WHOLESALE SUPPLY, INC PAD LOCKS WELL #22

TONER FOR DETECTIVES
Total:
10/15/25 PROVOST AND PRITCHARD ENGINEERING, INC WELL 22 GRANULAR ACTIVATED CARBON TREATMENT SEPT25 Total:
10/15/25 ODP BUSINESS SOLUTIONS, LLC SHARPIES, PENS, COPY PAPER Total:
10/15/25 ODP BUSINESS SOLUTIONS, LLC STAPLES
Total:
10/15/25 NORTHSTAR ENGINEERING GROUP, INC. NORTH STAR CONSULTANT PLANNING SEP 25 10/6/25 UNIFORM SERVICE STREETS
Total:
10/15/25 MODESTO COLOR CENTER 1 GAL OF BLACK PAINT FOR GRAFFITI COVER UP Total:
10/15/25 MISSION LINEN SUPPLY 10/6/25 UNIFORM SERVICE WASTEWATER Total:
10/15/25 SUSANNE REYES S.REYES CALPELRA 2025 PER DIEM 11-18 TO 11-21 Total:
10/15/25 LAURIE SMITH LAURIE SMITH: 2021 CANDIDATE STATEMENT REIMBURSEME Total:
10/15/25 KARY KEIFER K.KEIFER CALPELRA 2025 PER DIEM 11-18 TO 11-21 10/15/25 JOSEPH CHAVEZ PER DIEM/MILEAGE 11-3 TO 11-7 MGMT SCHOOL ITEM 4

ATTACHMENT A
10/23/2025
5 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres

23.15 23.15
22400039 6,492.07
22400056 846.20
7,338.27
122,304.85
122,304.85
26,987.87
26,987.87

47.67 47.67

34.80 34.80
171.00
171.00

7.81 7.81

96.09 96.09

9.39 9.39
33,919.33
33,919.33

8.78 8.78
188.58
188.58Total:

Total:
10/15/25 RJK INVESTMENTS UB REFUND 9703 Total:
10/15/25 OROZCO, MARICELA UB REFUND 0270 Total:
10/15/25 MHC LIMITED PARTNRSHP MS1440 UB BILL OVERPAYMENT REFUND 0010 Total:
10/15/25 LOPEZ SOTO, RIGOBERTO UB REFUND 3000 Total:
10/15/25 HOOBLER, JANICE UB REFUND 0120 Total:
10/15/25 GAONA, MARCUS DEVIN UB REFUND 0240 Total:
10/15/25 FLOREZ, ESTHER UB REFUND 0290 Total:
10/15/25 ACEVES, EBERARDO MERCADO UB REFUND 0011 Total:
10/15/25 AB PARTNERS LLC UB REFUND 0040 Total:
10/15/25 U.S. BANK VISA SEP 25 VISAS
SEPT 25 HSIPSL(076)MEDIAN INSTALLATION RESO23-129
Total:
10/15/25 TURLOCK IRRIGATION DISTRICT SEP 07 - OCT 7 2025 TID ELECTRICITY SVCS Total:
10/15/25 TL ENGINEERING SEPT 25 TRAFFIC SIGNAL IMPRVMNTS HSIPSL-5241(077) 10/15/25 SCP POOL DISTRIBUTORS, LLC WELL SAMPLES
ITEM 4

ATTACHMENT A
10/23/2025
6 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres
228.50
228.50
3,018.59
3,018.59
279.69
279.69

37.50 132.50
170.00
353.04
353.04

87.78 87.78
22600002 89.95

89.95 92.00

92.00 280.28
280.28
238.41
125.25
137.73

47.13 114.69

21.00 94.20

45.51 823.92

BATTERY JUNCTION BLOCK

TRAILER BRAKE CONTROL SYSTEM
Total:

OUTDOOR BATTERY CHARGER FOR GENERATORS

COAT RACK/SIDE MIRROR MARKER LIGHT REPLACEMENT

PRESSURE GAUGE

GREASE SKIMMER & POLE

EASEMENT TRAILER LIGHTS
Total:
10/22/25 AMAZON CAPITAL SERVICES, INC. BATTERY BACK-UP FOR SCADA Total:
10/22/25 ADVANCED TECHNOLOGY DISTRIBUTORS, INC OCTOBER 25 SCADA MANAGED BACKUPS Total:
10/22/25 209 MULTIMEDIA CORPORATION LEGAL AD: FIRE CODE CC#9-13 Total:
10/22/25 1ST SECURITY & SOUND, INC FIRE AND SECURITY ALARM SERVICES AT ROCKEFELLER Total:
10/15/25 WILLEY PRINTING CO., INC. BUSINESS CARDS FOR ZACK AND ELYSE

INVESTIGATION FEES
Total:
10/15/25 WILLE ELECTRIC SUPPLY, INC. CABLE TAPE @ WELL #22 PANEL Total:
10/15/25 VAN DERMYDEN MAKUS LAW CORPORATION INVESTIGATION FEES Total:
10/15/25 UNITED SITE SERVICES 09/01-30/25 RANGE TOILET RENTAL Total:
10/15/25 ULINE, INC SB1383 LOCAL ASSISTANCE GRANTEQUIPTMENT COMPOST 10/15/25 VALLEYWIDE PROPERTY MANAGEMENT UB REFUND 0020 ITEM 4

ATTACHMENT A
10/23/2025
7 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres

31.54 31.54
162.66

91.14 31.41

31.41 824.80
1,141.42

53.79 53.79
1,145.22
1,145.22
22500145 2,167.50
2,167.50

34.87 34.87
1,700.00
1,700.00
22600008 23,744.00
23,744.00
963.90
963.90
9,384.70
9,384.70
10/22/25 PARDY BOUNTHAVONG REPLACEMENT CLIMATE CONTROL FOR HEADWORKS MOTOR Total:
10/22/25 CA BUILDING STANDARDS COMM JUL 1 - SEP 30 2025 CA BUILDING STANDARDS FEES Total:
10/22/25 BRIGHTVIEW LANDSCAPE SERVICES, INC SEP 2025 LANDSCAPE SERVICES CITY PARKS SEP 2025 Total:
10/22/25 BRIAN ALBONETTI BACKGROUND INVESTIGATIONS Total:
10/22/25 BLUETRITON BRANDS INC DI WATER FOR LAB TESTS Total:
10/22/25 BLACK WATER CONSULTING ENGINEERS, INC 2025 URBAN WATER MANAGEMENT PLAN UPDATE Total:
10/22/25 BAY ALARM COMPANY HEADWORKS CAMERAS MONITORING 11/01-01/31/26 Total:
10/22/25 AVENU GRS, LLC SUTA (SALES & USE TAX AUDIT) APR - JUN 30 2025 Total:
09/06 - 10/05/2025 CALNET SVC
09/07 - 10/06/2025 SUPERTRUNK
Total:
10/22/25 AT&T ATT T-1 LINE 08/20 - 09/19/2025
09/06 - 10/05/2025 CALNET SVC
09/06 - 10/05/2025 CALNET SVC
10/22/25 AT&T 10/07-11/06/25 FIRE ALARM SVC
Total:

ITEM 4

ATTACHMENT A
10/23/2025
8 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres
157.14
200.49
200.49
224.34
782.46
22600042 5,940.90
5,940.90
360.29
360.29

25.00 25.00

50.00 380.00
380.00
276.95
276.95
146,965.45
146,965.45
460.41
460.41

62.05 62.05
551.16
551.16

44.11 59.64
103.75
OFFICE WATER- FOR WATER DEPT.

Total:

Total:
10/22/25 DAIOHS USA INC. OFFICE WATER FOR PW ADMIN BUILDING Total:
10/22/25 CUMMINS CONTRACTING & SUPPLY, INC CEILING TILES & T BAR FOR CCC Total:
10/22/25 CRESCENT SUPPLY ACADEMY RECRUIT UNIFORM - PIRES Total:
10/22/25 COSTAR REALTY INFORMATION, INC. OCTOBER 2025 COMM REAL ESTATE DATABASE Total:
10/22/25 CITY OF MODESTO 8/31-9/30/25 NORTH CERES SEWER SRVCS FY25/26 HOS Total:
10/22/25 CHARTER COMMUNICATIONS WATERWORLD INTERNET 10/1-10/31 FLAT TIRE UNIT#109 PD
Total:
10/22/25 CHARTER COMMUNICATIONS 10/4-11/3/25 INTERNET FOR SCADA WW Total:
10/22/25 CERES BODY SHOP, INC FLAT TIRE UNIT #111 PD Total:
10/22/25 CARLSON SCALE, INC. FLOOR SCALE WELL #28 CONCRETE FOR G5 BOX'S @ SERVICE & MITCHELL
Total:
10/22/25 AMANDA FENTON AUG2025 GRANT WRITING SERVICES 10/22/25 CALIFORNIA LANDSCAPE SUPPLY, INC. ½ YD OF CONCRETE FOR SINKHOLE REPAIR/MILLEN WAY ¾ YD OF CONCRETE RAISED SIDEWALK@WHITMORE/FAIRVIEW
1YD OF CONCRETE FOR SINKHOLE REPAIR/MULLEN WAY
ITEM 4

ATTACHMENT A
10/23/2025
9 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres

32.00 32.00
5,790.00
5,790.00

87.91 87.91
129.38
316.82
446.20
140.67
140.67
3,600.00
3,600.00
22600034 75,010.83
75,010.83
696.15
696.15
1,600.05
894.15
985.50
150.00
145.00
696.15

42.80 42.80

42.80 1,288.95
7,280.50

DRINKING WATER QUALITY SAMPLES
Total:

REPEAT DRINKING WATER BACTI SAMPLES @WELL 22

DRINKING WATER BACTI SAMPLES

DRINKING WATER NITRATE SAMPLES

DRINKING WATER BACTI SAMPLES

DRINKING WATER NITRATE SAMPLES

DRINKING WATER BACTI SAMPLES
WELL 16 NITRATE SAMPLE
DRINKING WATER BACTI SAMPLES WELL 22
Total:
10/22/25 GEOANALYTICAL LABORATORIES, INC DRINKING WATER BACTI SAMPLES Total:
10/22/25 FIRE RISK MANAGEMENT SERVICES SPECIAL ASSESSMENT Total:
10/22/25 FIRSTTWO, INC. OPEN SOURCE PLATFORM FOR CODE 7/1/25-6/30/26

WATER PIPES
Total:
10/22/25 FERGUSON US HOLDINGS, INC PVC FOR STOCK
Total:
10/22/25 FERGUSON US HOLDINGS, INC G5 BOX & LID
Total:
10/22/25 FEDERAL EXPRESS DISPATCHER TEST SHIPMENT Total:
10/22/25 E SOURCE COMPANIES LLC SEPT WATER AUDIT COMPILATION 10/22/25 DEPT OF JUSTICE ACCOUNTING OFFICE FINGERPRINT APPS ITEM 4

ATTACHMENT A
10/23/2025
10 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres
199.68
199.68
1,127.21
473.37
277.17
1,877.75
-3.84

13.23 50.20

59.59 130.00
130.00

59.50 59.50
410.88

76.18 487.06
2,874.67
2,874.67
312.00
312.00
22400095 17,500.00
17,500.00
141.21
141.21
22600044 511.67
22600045 482.83
994.50
SEPT 25 CENTRAL AVE RECON GEO ENG SVCS-AGRMNT#4
Total:

Total:
10/22/25 KLEINFELDER, INC SEPT 25 N CENTRAL RECON GEO TECH ENG SVCS AGRMNT#3 Total:
10/22/25 MIDWEST MOTOR SUPPLY CO. INC. 10 GAUGE WIRE FOR PD CAR Total:
10/22/25 JJACPA, INC. FINANCIAL AUDITS FY22-23
Total:
10/22/25 JANA KIRCHERT 10/6-16/25 GET FIT/ZUMBA GOLD CLASSES

CUSTODIAL SUPPLIES
Total:
10/22/25 INDUSTRIAL ELECTRICAL CO. AERATOR 30HP MOTOR Total:
10/22/25 IMPERIAL BAG & PAPER CO. LLC CUSTODIAL SUPPLIES Total:
10/22/25 HUNT OIL OF CALIFORNIA PROPANE FOR PATCH TRUCK Total:
10/22/25 HAO VAN LE MONTHLY SAMPLE ANALYSIS OCTOBER 10/22/25 GREEN RUBBER-KENNEDY AG CREDIT INV M-525172

HVAC BELTS
VENT CAP @ WELL #22

HVAC FILTERS

HVAC FILTERS
Total:

Total:
10/22/25 GRAINGER REPLACEMENT WEATHER STATION FOR ANNOUNCEMENTS 10/22/25 GEORGE REED, INC. 2.06 TONS OF ASPHALT FOR PATCHING ITEM 4

ATTACHMENT A
10/23/2025
11 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres
918.45
918.45
119.46

91.18 210.64
200.00
200.00
7,830.82
7,830.82

10.00 10.00

54.06 362.93

44.88 204.26

42.40 26.06

26.06 80.71

28.04 69.08
958.48

10.36 10.36

30.59 30.59
2,834.74
2,834.74Total:

Total:
10/22/25 MOTOR PARTS DISTRIBUTORS INC VALVE COR,COOLING FAN,BULBS,FILTERS,WIPERS,BRK PAD Total:
10/22/25 MODESTO WINDUSTRIAL CO PVC CAPS AND FITTINGS 10/13/25 UNIFORM SERVICE WTR/WTR CONSERVATION
Total:
10/22/25 MODESTO STEEL COMPANY, INC FLAT STEEL
10/13/25 UNIFORM SERVICE PARKS
10/6/25 UNIFORM SERVICE FLEET
10/13/25 UNIFORM SERVICE FLEET
10/20/25 UNIFORM SERVICE FLEET
10/6/25 UNIFORM SERVICE FACILITIES
10/20/25 MATS FOR PW ADMIN BUILDING
10/13/25 UNIFORM SERVICE WASTEWATER
10/20/25 UNIFORM SERVICE WASTEWATER
10/13/25 UNIFORM SERVICES STREETS
10/20/25 UNIFORM SERVICE STREETS
Total:
10/22/25 MISSION LINEN SUPPLY 10/13/25 MATS FOR PW ADMIN BUILDING Total:
10/22/25 ROBERTO AREVALO PERMIT 25-64 WATER SVC APP REFUND

1.08 TONS OF ASPHALT FOR PATCHING
Total:
10/22/25 COUNTY OF MERCED LAW ENFORCEMENT TRAINING WORKSHOP - CHIEF JOHNSON Total:
10/22/25 MARTIN MARIETTA MATERIALS, INC. 1.46 TONS OF ASPHALT FOR PATCHING 10/22/25 M&G-4 13 INC. 10/31/25 SENIOR HALLOWEEN EVENT FOOD ITEM 4

ATTACHMENT A
10/23/2025
12 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres
168.56
168.56
117.88

6.02 77.26
292.25
1,362.06
1,855.47
135.00
135.00

73.92 73.92
1,717.88
1,717.88

6.88 36.67

43.55 22500106 9,200.00
9,200.00
973.00
973.00
957.91
697.20
1,655.11
128.04
128.04
9,276.70
9,276.70
10/22/25 THIRKETTLE CORPORATION RADIOS FOR METERS
Total:
10/22/25 THE SHERWIN-WILLIAMS CO. STORE #8149 PAINT FOR FACILITIES Total:
10/22/25 TEMCO MANUFACTURING, LLC LABOR ON ELECTRIC LIFT TRUCK UNIT 20-226-24 BATTERY FOR ELECTRIC LIFT TRUCK UNIT 20-226-24
Total:
10/22/25 STANISLAUS COUNTY 10/1/25-9/30/26 YRLY COUNTY HEALTH PERMIT COM CNTR Total:
10/22/25 SNS AUTOMATION PUBLIC WORKS DEPARTMENT SCADA SYSTEMS INTEGRATION Total:
10/22/25 SAFE T LITE OF MODESTO INC SAFETY GOGGLES

TRAFFIC VEST
Total:
10/22/25 RELIASTAR LIFE INSURANCE COMPANY OCT 25 ACCIDENTAL/ILLNESS/HOSPITAL PREMS Total:
10/22/25 R&H WHOLESALE SUPPLY, INC PAD LOCKS @CCC Total:
10/22/25 PACIFIC STORAGE COMPANY OCTOBER 2025 PD SHREDDING Total:

PG&E SRVCS 09/04 - 10/02/25 2928 5TH ST
PG&E SRVCS 09/03 - 10/01/25 420 SERVICE RD
PG&E SRVCS 09/04 - 10/02/25 2701 4TH ST
PG&E SRVCS 08/02 - 09/25/25 VARIOUS LOCATIONS
Total:

Total:
10/22/25 PACIFIC GAS & ELECTRIC PG&E SRVCS 08/30 - 09/30/25 3101 FOWLER RD 10/22/25 MUNICIPAL MAINTENANCE EQUIPMENT INC FLUSHING TRUCKS HOSE GUIDES ITEM 4

ATTACHMENT A
10/23/2025
13 Date Vendor Name PO# Invoice Description Amount Voucher List
City of Ceres
3,999.00
3,999.00
3,481.01
3,415.98
6,896.99
167.79
167.79
581.82
979.08
836.52
2,397.42

60.00 36.14
180.70
140.00
416.84
17,308.00
17,308.00
2,168,615.21Vouchers in this report Total vouchers:
10/22/25 VELOCITY EHS INC. SAFETY TRAINING & SUBCRIPTION SFTWR 09/16-09/15/26 Total:

INVESTIGATION FEES

INVESTIGATION FEES
Total:

Total:
10/22/25 VAN DERMYDEN MAKUS LAW CORPORATION INVESTIGATION FEES 10/22/25 VALLEY TIRE SALES, INC. 4 TIRES FLEET
4 TIRES FOR FLEET
5 TIRES
10/22/25 VALLEY SANITATION AND RENTAL LLC 9/25/25 NIGHT MARKET PORTABLE RESTROOMS Total:
10/22/25 UNITED ROTARY BRUSH CORPORATION SWEEPER BROOMS

GUTTER BROOMS
Total:
10/22/25 INTELLIGENT MARKING USA INC. PAINT LINE STRIPER FOR PARKS Total:

ITEM 4
Vendor: US BANK VISA
Check Date: 10/15/2025
Invoice No.: Sep-25
Invoice Descritpion: SEP 25 VISAS

CARD HOLDER CHARGE DESCRIPTION TOTAL

HANK UNRUH

IPHONE CASE, SCREEN PROTECTOR, CONCRETE FORMS, CONCRETE HAMMER BITS, CONDUIT, BANDING CLAMPS, SPRAY GUN PARTS (TIPS,

HOSE), SPRAY GUN PARTS/SPRAY FOR TRAILER REPAIRS FLEET, PAINT TRAY, LACQUER TINNER PAINT STRIPPER, MINERAL SPRITS, HANK WORK BOOTS 1,155.51

MARK ANDERSON
REPLACEMENT LOBBY PHONE, (1)VHB TAPE (1)3M HOOK AND LOOP TAPE (2)POWER STRIPS, (1)EXTENSION CORD (3)PHONE CHARGERS, (5) USB HUBS 301.87
JOHN THOMAS DRILL BIT FOR WELL 38 53.61
BRYAN N FERREIRA ECITE PRINTER REPAIR SHIPPING COST 19.95

AMERICO R CASTANEDA

METAL SHELVING/CH, BLINDS/CH, CREDIT/RETURN, VACUUM/CUSTODIAL, TOOLS, DUSTER/CUSTODIAL, MICE TRAPS/ WATER, SMOKE DETECTORS/FS 18, COOLER MOTOR/STOCK, PLUMBING/FLEET, TOOLS, PLUMBING/FLEET, HEATING ELEMENTS/COSTA 2,025.00 DIRK NIEUWENHUIS CLOUD STORAGE FOR PR/SOCIAL MEDIA TEAM 9.99 TONI CORDELL MONTHLY CERES COURIER SUBSCRIPTIONS, BEVERAGE CONTAINER/ LITTER ABATEMENT GRANT SUPPLIES, OFFICE SUPPLIES 293.35 JOSEPH CHAVEZ CPRS CONFERENCE MAR 10 - MAR 13, 2026 (3) REGISTRATIONS, TRUNK OR TREAT ACTIVITY 2,951.71

AARON R OJEDA-MORENO

REPLACEMENT EQUIPMENT JACK, REFUND FOR RETURN, DEGREASER & COUPLING, MARKER, BUCKET, GLASS CLEANER, KNEE PAD, SPRAY NOZZELS & CAR WASH SOAP 403.82
MATTHEW SCOTT ANNUAL WORK BOOTS - SANTANA SEGURA, WIRE FOR PANELS 414.73 ANGELICA HERNANDEZ LODGING FOR CALPELRA CONFERENCE NOV 18 - NOV 21, 2025, OFFICE SUPPLIES 1,006.35 ABRAHAM OCHOA JR FS 19/ TANKLEVERBN, COMMUNITY CENTER/ THREADLCKR, LEGION HALL/ STILL EGDE, FS 18/ SHOWER HOOKS, FS 18/ SEALANT GRAY 218.74 JOSHUA CASAS MKE 12 V BATTERIES, WRENCHES, DRILL KIT, JUMP STARTER, COMPUTER BACKUP BATTERY, GLOVES, ANNUAL SUBSCRIPTION 923.83

JESSICA PULLIAM

NIGHT MARKET KID ACTIVITIES, TRUNK OR TREAT DECORATIONS, OFFICE SUPPLIES, COOKING CLASS SUPPLIES, TRUNK OR TREAT RAFFLE PRIZES, CPRS CONFERENCE MAR 10 - MAR 13, 2026 REGISTRATION, NIGHT MARKET RAFFLE PRIZES, TRUNK OR TREAT SUPPLIES 2,565.99

MARCY PEDERSON

OPEN SOURCE SEARCH ENGINE FOR INVESTIGATIONS, LASER LABELS FOR PRINTING AVA NOTICES, REMAINING BALANCE DUE FOR CANCELLED AT&T ACCOUNT, LASER LABELS FOR PRINTING AVA NOTICES 371.88 ELLEN EDMONDSON BATTERIES FOR TRACER, BREAKROOM CHAIR/ JOHN T, CHAIN TO LOCK HYDRANT METERS 281.98 JOHNNY CARRILLO HARDWARE-CCC, CUSTODIAL SUPPLIES, ELECTRICAL- PD, ELECTRICAL -CITY HALL, ELECTRICAL-ANNEX, TOOLS 149.58 SHAWN W HESS WASHERS & BOLTS, SCREEN BOLTS,CWEA TRAINING DAY SEP 10, 2025, REPLACEMENT SHELVES 451.16 CRYSTEL AGUILAR RECREATION SUPPLIES - SENIORS, SENIOR EVENT, COUNTY SENIOR EVENTS, RECREATION SUPPLIES 1,030.56 SONIA LEDEZMA OFFICE SUPPLIES STAPLES & WIPES, BINDER CLIPS, LABELS FOR STORAGE BOXES, LABELS FOR STORAGE BOXES 116.12 ITEM 4
KHRISNA STITZELL NIGHT MARKET SUPPLIES, TRUNK OR TREAT BANNERS 409.09 SCOTT KEYS WINDOW TINT, GATE OPENER, PUSH PINS 1,688.03 JONATHAN FREDERICK UPGRADES FOR IT MANAGER PC AND RAM UPGRADE FOR IT MANAGER PC - PROF. DEVEL 558.11 MICHAEL ESTACIO BLADES FOR DEMO SAW, BUCKETS FOR TRUCKS, PRUSH BROOM, SPRAYWAY GLASS FOAM, LOCK PIN 327.79

SHAWN WALKER
ELECTRIC PARTS FOR DECORATIVE STREET LIGHTS 4TH STREET, YEARLY WORK BOOTS FOR NEW HIRE JACOB, YEARLY BOOTS FOR NEW HIRE CHRISTIAN CODE ENFORCEMENT, FLASH LIGHTS FOR STREETS VACCON AND STREETS SERVICE TRUCK 499.69 JOHN BANTA DESK CABLE MANAGEMENT 108.30
REBECCA JOHNSON LABELS FOR WATER DEPT. 24.68
KEVIN HALEY ANNUAL WORK BOOTS, LACES, & WATER REPELLENT - KEVIN HALEY 198.08 MATTHEW WILLIAMS LODGING (2) FOR AVEVA CONFERENCE 10/28 - 10/30/2025, STARTER OVERLOADS, CWEA TRAINING 629.71 JEFFREY VARNI CACEO MODULE THREE ACADEMY 10/13 - 10/17/2025 -JACK TAYLOR 550.00 CRISTINA AGUILAR 8/22-9/21/25 ZOOM MEMBERSHIP SUBSCRIPTION, LUNCH FOR REGIONAL CM MONTHLY MEETING 167.39 RICHARD SUFFECOOL BENDER BOARD FOR FLOWER BED @5TH ST, BENDER BOARD TO FRAME UP CONCRETE @ 5TH ST ROUND ABOUT 68.45 ELYSE DAVIS-CAPOEMAN ADAPTERS FOR SCADA COMMUNICATIONS EQUIPMENT, IPAD CASE FOR SCADA COMMS IPAD 53.95 KENNETH E VAUGHN IRRIGATION FITTINGS, RAIN COAT, CHAIN LOCKS. 266.07 AL BURKETT PAINT TRAY LINERS 15.13
RENEE HOWERTON EVIDENCE SUPPLIES 341.80
KEITH GRIEBEL ARMORER COURSE 11/24 - 11/26/2025, RED RANGE SAFETY FLAGS 1,517.14

JEFFERY GODFREY
MANAGEMENT SCHOOL 09/08 - 10/23/25 - FUEL RECEIPT, MANAGEMENT SCHOOL 09/08 - 10/23/25, TRAFFIC UNIT - E CITE PRINTER, WAGNER DEFREITAS - ON LINE DRIVERS SAFETY COURSE, TRAFFIC UNIT - E CITE WARRANTY 2,593.61 JOSE BERBER BULLET CASING MICROSCOPE 332.69
DOUGLAS DUNFORD CALPELRA CONFERENCE REGISTRATION K. KEIFER NOV 18 - NOV 21, 2025 1,225.00 SHANNON ESENWEIN PROFESSIONAL DEVELOPMENT 242.43
SUSANNE REYES S. REYES CALPELRA CONFERENCE REGISTRATION NOV 18 - NOV 21, 2025 425.00 Grand Total 26,987.87
ITEM 4
ITEM 4

COUNCIL AGENDA REPORT

CITY COUNCIL

Trenton Johnson, Police Chief
[email protected], (209) 538-5743

Keith Griebel, Lieutenant
[email protected], (209) 538-5723
SUBJECT:

Resolution No. 2025-XXX, Approving a Three-Year Agreement with the Stanislaus County District Attorney’s Office for their Use of the Police Department Range and Authorizing the City Manager to Execute the Agreement
Resolution No. 2025-XXX, Approving a Three-Year Agreement with the Stanislaus County Probation Department for their Use of the Police Department Range and Authorizing the City Manager to Execute the Agreement
Resolution No. 2025-XXX, Approving a Three-Year Agreement with the Stanislaus County Sheriff’s Department for their Use of the Police Department Range and Authorizing the City Manager to Execute the Agreement
Resolution No. 2025-XXX, Approving a Three-Year Agreement with Valley Defense Consulting for their Use of the Police Department Range and Authorizing the City Manager to Execute the Agreement

RECOMMENDED COUNCIL ACTION:

Staff recommends the C ity Council approve three (3) year agreement s with the Stanislaus County District Attorney’s Office, the Stanislaus County Probation Department , the Stanislaus County Sheriff’s Department and Valley Defense Consulting for their Use of the Police Department Range and authorize the City Manager to execute the agreements.

ITEM 5A - 5D
I. BACKGROUND:

The Ceres Police Department has historically permitted use of its shooting range by outside law enforcement agencies and a select number of private companies. Upon review, our records indicate that the following entities have either been operating without a formal contract or their previous agreements have lapsed:
• Stanislaus County District Attorney’s Office – Began use in 2015 • Stanislaus County Probation Department – Began use in 2014 • Stanislaus County Sheriff’s Department – Began use in 2020 • Valley Defense Consulting – Began use in 2010
To address this issue and ensure proper documentation and accountability, formal contracts have now been created for each of the above- listed agencies and the private company. These agreements will govern future use of the range and clarify terms, responsibilities, and liabilities moving forward.

II. REASONS FOR RECOMMENDATION:

The Ceres Police Department has maintained long- standing informal agreements with the above-mentioned entities regarding their use of the department’s shooting range. To enhance accountability and ensure clarity in the use of departmental resources , formal contracts have been developed for each of these agencies and the private company.

These agreements will formalize existing working relationships that have mutually benefited the Ceres Police Department and the participating organizations.

The implementation of these contracts will help ensure consistent standards for use, improve liability protections, and support continued collaboration between our department and our partner agencies.

III. FISCAL IMPACTS:

The City of Ceres will receive the following revenue from the rental of the Ceres Police Department Shooting Range, the price is set comparable to other shooting ranges with the same amenities or lack thereof:
• Stanislaus County District Attorney’s Office
o $125.00 per day × 1 day per month
o $1,500.00 per year, totaling $4,500.00 over the three-year contract • Stanislaus County Probation Department
o $125.00 per day × 3 days per month
o $4,500.00 per year, totaling $13,500.00 over the three-year contract • Stanislaus County Sheriff’s Department
o $125.00 per day, used on an “as-needed” basis
o Billed annually based on the number of usage days during the previous 12- month period
• Valley Defense Consulting
o $10.00 per student, per day
o In FY 2024–25, this generated $6,740.00 in revenue
o Revenue may vary annually based on student enrollment ITEM 5A - 5D
All revenue generated from these rentals is allocated to a designated account used specifically for range upgrades and equipment improvements.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

Council could choose not to approve these agreements. It would result in a los s of approximately $24,740.00 in revenue over the next three (3) years.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Following Council approval, the paperwork will be routed through the proper workflow at City Hall to obtain the needed signatures to fully execute the contracts.

Approved by: ____________________
Douglas D. Dunford
City Manager

Attachments:

1. Attachment A – Resolution – District Attorney’s Office

2. Attachment B – Resolution – Probation Department

3. Attachment C – Resolution – Sheriff’s Department

4. Attachment D – Resolution – Valley Defense Consulting

5. Attachment E – Contract – District Attorney’s Office

6. Attachment F – Contract – Probation Department

7. Attachment G – Contract – Sheriff’s Department

8. Attachment H – Contract – Valley Defense Consulting

ITEM 5A - 5D
ITEM 5A - 5D

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING A THREE-YEAR AGREEMENT WITH THE STANISLAUS
COUNTY DISTRICT ATTORNEY’S OFFICE FOR THEIR USE OF THE

POLICE DEPARTMENT RANGE AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, the Stanislaus County District Attorney’s Office has been using the Ceres Police Department Range since 2015; and

WHEREAS, Ceres Police Department has had a long- standing informal agreement with the District Attorney’s Office, but has never had a formal contract; and

WHEREAS, accepting a three (3) year contract will formalize an already working agreement that will benefit both agencies.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres hereby approves a three-year agreement with the Stanislaus County District Attorney’s Office for their use of the Police Department range and authorizes the City Manager to execute the agreement.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of November 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor

ATTEST:

________________________________
Fallon Martin, City Clerk

ITEM 5A - 5D
ITEM 5A - 5D

ATTACHMENT B
RESOLUTION NO. 2025-XXX

APPROVING A THREE-YEAR AGREEMENT WITH THE STANISLAUS

COUNTY PROBATION DEPARTMENT FOR THEIR USE OF THE POLICE

DEPARTMENT RANGE AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, the Stanislaus County Probation Department has been using the Ceres Police Department Range since 2014; and

WHEREAS, Ceres Police Department has had a long- standing informal agreement with the Probation Department, but has never had a formal contract; and

WHEREAS, accepting a three (3) year contract will formalize an already working agreement that will benefit both agencies.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres hereby approves a three-year agreement with the Stanislaus County Probation Department for their use of the Police Department range and authorizes the City Manager to execute the agreement.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the November 10, 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor

ATTEST:

________________________________
Fallon Martin, City Clerk

ITEM 5A - 5D
ITEM 5A - 5D

ATTACHMENT C
RESOLUTION NO. 2025-XXX

APPROVING A THREE-YEAR AGREEMENT WITH THE STANISLAUS
COUNTY SHERIFF’S DEPARTMENT FOR THEIR USE OF THE POLICE

DEPARTMENT RANGE AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, the Stanislaus County Sheriff’s Department has been using the Ceres Police Department Range since 2020; and

WHEREAS, Ceres Police Department has had a long- standing informal agreement with the Stanislaus County Sheriff’s Department, but has never had a formal contract; and

WHEREAS, accepting a three (3) year contract will formalize an already working agreement that will benefit both agencies.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres hereby approves a three-year agreement with the Stanislaus County Sheriff’s Department for their use of the Police Department range and authorizes the City Manager to execute the agreement.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of November 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor

ATTEST:

________________________________
Fallon Martin, City Clerk

ITEM 5A - 5D
ITEM 5A - 5D

ATTACHMENT D
RESOLUTION NO. 2025-XXX

APPROVING A THREE-YEAR AGREEMENT WITH VALLEY DEFENSE

CONSULTING FOR THEIR USE OF THE POLICE DEPARTMENT RANGE

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, Valley Defense Consulting has been using the Ceres Police Department Range since 2010; and

WHEREAS, Ceres Police Department has had a long- standing informal agreement with Valley Defense Consulting, but has never had a formal contract; and

WHEREAS, accepting a three (3) year contract will formalize an already working agreement that will benefit both agencies.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres hereby approves a three-year agreement with Valley Defense Consulting for their use of the Police Department range and authorizes the City Manager to execute the agreement.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the November 10, 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor

ATTEST:

________________________________
Fallon Martin, City Clerk

ITEM 5A - 5D
ITEM 5A - 5D
1 ATTACHMENT E

GUN RANGE USE AGREEMENT BETWEEN

THE CITY OF CERES AND THE

STANISLAUS COUNTY DISTRICT
ATTORNEY’S OFFICE

This Agreement (“Agreement”) is made and entered into this 1st day of January, 2026 by and between the City of Ceres (“City”) and Stanislaus County District Attorney’s Office.

Each party in this agreement may be individually referred to as “Party” or “Parties”. There are no other parties to this Agreement.

NOW, THEREFORE, the parties agree as follows:

1. Description of Work

Stanislaus County District Attorney’s Office will conduct firearms training for its Officers at the Ceres Police Department Gun Range located at 4200 Morgan Road, Ceres, CA.

All training activities at the gun range shall be scheduled at least one week in advance through the Ceres Police Department.

Stanislaus County District Attorney’s Office shall provide all labor, equipment, material and supplies required or necessary to conduct its training activities properly and competently. Stanislaus County District Attorney’s Office shall determine the method, details and means of conducting its activities.

2. FEE

The fee for Stanislaus County District Attorney’s Office to use the CPD range is $125.00 per day. The fees for range use will be invoiced to the Stanislaus County District Attorney’s Office on a yearly basis and will be paid directly to the City of Ceres.

3. Compliance with Laws

Each party individually certifies and represents that in the performance of this Agreement, it will comply with all applicable laws, regulations, rules and orders.

4. General Insurance

Stanislaus County District Attorney’s Office shall provide proof of general liability insurance, naming the City of Ceres as an additional insured with General Liability coverage with limits of $2,000,000 per occurrence for bodily injury, personal injury and property damage.

ITEM 5A - 5D
2 ATTACHMENT E

5. Indemnification/Hold Harmless/Release of Liability/Assumption of Risk.

Stanislaus County District Attorney’s Office shall indemnify, defend and hold harmless the City of Ceres (CITY) and its officers, officials and employees from and against all third- party claims, damages, losses and expenses including reasonable attorney fees(Losses”) arising directly out of the use of the shooting range described herein, caused in whole or in part by any negligent act or omission of Stanislaus County District Attorney’s Office, its officers, agents, or employees, or contractors except where caused by the negligence, or willful misconduct of the CITY.

In no event shall Stanislaus County District Attorney’s Office be liable for any consequential, indirect, incidental, punitive, special, or exemplary damages whatsoever, including, but not limited to, damages for loss of profits, business interruption, and the like, incurred by the CITY.

Stanislaus County District Attorney’s Offices’ obligation to defend, indemnify, and hold CITY, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Agreement that Stanislaus County District Attorney’s Office procure and maintain a policy of insurance.

6. Termination

This agreement shall be effective for three (3) years beginning January 1, 2026 and can be renewed at the end of the contract period December 31, 2028. This agreement may be terminated at any time, for any reason, upon written notice by the CITY or Stanislaus County District Attorney’s Office.

7. Entire Agreement

This writing constitutes the entire Agreement between the parties relative to the use of the shooting range specified herein, and no modifications hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to the Agreement.

There are no understandings, agreements, conditions, representations, warranties or promises with respect to the subject matter of this Agreement except those contained in or referred to in this writing.

8. Independent Contractor

It is expressly understood and agreed by the parties hereto that the activities conducted by Stanislaus County District Attorney’s Office pursuant to this Agreement are conducted as an independent contractor. All persons hired by Stanislaus County District Attorney’s Office and performing the work or activities shall be Stanislaus County District Attorney’s Office employees or agents.

ITEM 5A - 5D
3 ATTACHMENT E

9. Notices

All notices, statements, reports, approvals or requests or other communications that are required either expressly or by implication to be given by either party to the other under this Agreement shall be in writing and signed for each party by such officers as each may, from time to time, authorize in writing to so act. All such notices shall be deemed to have been received on the date of delivery if delivered personally or three (3) days after mailing if enclosed in a properly addressed and stamped envelope and deposited in the U.S. Post Office for delivery. Unless and until formally notified otherwise, all notices shall be addressed to the parties at their addresses shown below:

City of Ceres
Ceres Police Department
2727 Third Street
Ceres, CA 95307

Stanislaus County District Attorney’s Office
832 12
th Street #300.

Modesto, CA 95354

10. General Provisions.

Section 1. Modification of Agreement. This Agreement may be supplemented, amended, or modified only by a writing signed by the City and Stanislaus County District Attorney’s Office.

Section 2. Entire Agreement. This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the Parties pertaining to the action and supersedes all other prior or contemporaneous oral or written understandings and agreements of the Parties. No Party has been induced to enter into this Agreement by, nor is any Party relying on, any representation or warranty except those expressly set forth in this Agreement.

Section 3. Agreement is Voluntary. The Parties acknowledge that they have entered into this Agreement voluntarily, on the basis of their own judgment and without coercion, and not in reliance on any promises, representations, or statements made by the other Party other than those contained in this Agreement. This Agreement incorporates the entire understanding of the Parties and recites the sole consideration of the promises and agreements contained within it. The Parties have read this Agreement and are fully aware of its contents and legal effect.

Section 4. Time of Essence. Time is of the essence for this Agreement, and each section contained within this Agreement is made and declared to be a material, necessary, and essential part of this Agreement.

ITEM 5A - 5D
4 ATTACHMENT E

Section 5. Severability of Agreement. If a court or an arbitrator of competent jurisdiction holds any section of this Agreement to be illegal, unenforceable, or invalid for any reason, the validity and enforceability of the remaining sections of this Agreement shall not be affected.

Section 6. Authority. All Parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement, and the names, titles, and capacities herein stated on behalf of any entities, persons, states, or firms represented or purported to be represented by such entities, persons, states, or firms and that all former requirements necessary or required by the state or federal law in order to enter into this Agreement had been fully complied with. Further, by entering into this Agreement, neither p arty hereto shall have breached the terms or conditions of any other contract or agreement to which such Party is obligated, which such breach would have a material effect hereon.

Section

7. Noninterference. No Party will do anything to interfere with or inhibit the ability of the other to comply with their respective obligations under the terms of this Agreement.

Section 8. Ambiguities. Each Party has participated fully in the review and revision of this Agreement. Any rule of construction that ambiguities are to be resolved against the drafting Party does not apply in interpreting this Agreement.

Section 9. Headings. The headings in this Agreement are included for convenience only, and neither affect the construction or interpretation of any section in this Agreement nor affect any of the rights or obligations of the Parties to this Agreement.

Section 10. Necessary Acts and Further Assurances. The Parties shall, at their own cost and expense, execute and deliver such further documents and instruments and shall take such other actions as may be reasonably required or appropriate to evidence or carry out the intent and purposes of this Agreement. The Parties will act in good faith to carry out the intent of this Agreement.

Section 11. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

Section 12.

Venue. Venue for all legal proceedings shall be in the Superior Court of California, in and for the County of Stanislaus.

Section 13. Attorney's Fees and Costs. If any action at law or in equity, including ITEM 5A - 5D
5 ATTACHMENT E

action for declaratory relief, is brought to enforce or interpret sections of this Agreement, the prevailing Party shall be entitled to reasonable attorney's fees and costs, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which such Party may be entitled.

Section 14. Waiver. No covenant, term, or condition, or the breach thereof, shall be deemed waived, except by written consent of the Party against whom the waiver is claimed, and any waiver of the breach of any covenant, term, or condition shall not be deemed to be a waiver of any preceding or succeeding breach of the same or any other covenant, term, or condition.

Section 15. Counterparts. This Agreement may be executed in counterparts and all so executed shall constitute an agreement which shall be binding upon the Parties hereto, notwithstanding that the signatures of all Parties and Parties' designated representatives do not appear on the same page.

IN WITNESS WHEREOF the parties execute this Agreement on the day and year first hereinabove written.

CITY OF CERES STANISLAUS COUNTY

DISTRICT ATTORNEY

Douglas D. Dunford Jeff Laugero Title: City Manager Title: Stanislaus County District Attorney APPROVED AS TO FORM:

Nubia Goldstein
Title: City Attorney
ITEM 5A - 5D
6 ATTACHMENT E

RELEASE OF LIABILITY/ASSUMPTION OF
RISK

In consideration of the use of the City of Ceres shooting range the undersigned does hereby irrevocably and unconditionally waive, release and forever discharge the City of Ceres and any and all of its officers, agents and employees, and all persons acting by, through, under or in concert with any of them from any and all charges, complaints, lawsuits, claims, liabilities, or causes of action, of any nature and on any grounds whatsoever, whether known or unknown, arising out of or in any manner associated with, the use of the shooting range.

It is acknowledged that the use of firearms is an extremely dangerous activity, and with this knowledge, the undersigned does hereby assume all risk of injury arising, in any manner, out of the use of the shooting range. This assumption of risk includes any known or unknown defects that may exist regarding the shooting range and any facilities located thereon.

The undersigned does hereby waive and release all rights under Section 1542 of the California Civil Code which reads as follows:

"A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE

CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER

FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF

KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR."

Dated:

Printed Name

Signature
ITEM 5A - 5D
1 ATTACHMENT F

GUN RANGE USE AGREEMENT BETWEEN

THE CERES POLICE DEPARTMENT AND

THE STANISLAUS COUNTY PROBATION

DEPARTMENT

This Agreement (“Agreement”) is made and entered into this 1ST day of January, 2026 by and between the City of Ceres (CITY) and Stanislaus County Probation Department.

NOW, THEREFORE, the parties agree as follows:

1. Description of Work

Stanislaus County Probation Department will conduct firearms training for its Officers at the Ceres Police Department Gun Range located at 4200 Morgan Road, Ceres, CA.

All training activities at the gun range shall be scheduled at least one week in advance through the Ceres Police Department.

Stanislaus County Probation Department shall provide all labor, equipment, material and supplies required or necessary to conduct its training activities properly and competently.

Stanislaus County Probation Department shall determine the method, details and means of conducting its activities.

2. FEE

The fee for Stanislaus County Probation Department to use the CPD range is $125.00 per day. The fees for range use will be invoiced to the Stanislaus County Probation Department on a yearly basis and will be paid directly to the City of Ceres.

3. Compliance with Laws

Each party individually certifies and represents that in the performance of this Agreement, it will comply with all applicable laws, regulations, rules and orders.

4. General Insurance

Stanislaus County Probation Department shall provide proof of general liability insurance naming the City of Ceres as an additional insured with General Liability coverage with limits of $2,000,000 per occurrence for bodily injury, personal injury and property damage.

ITEM 5A - 5D
2 ATTACHMENT F

5. Indemnification/Hold Harmless/Release of Liability/Assumption of Risk.

Stanislaus County Probation Department shall indemnify, defend and hold harmless the City of Ceres (CITY) and its officers, officials and employees from and against all third- party claims, damages, losses and expenses including reasonable attorney fees (Losses”) arising directly out of the use of the shooting range described herein, caused in whole or in part by any negligent act or omission of Stanislaus County Probation Department, its officers, agents, or employees, or contractors except where caused by the negligence, or willful misconduct of the CITY.

In no event shall Stanislaus County Probation Department be liable for any consequential, indirect, incidental, punitive, special, or exemplary damages whatsoever, including, but not limited to, damages for loss of profits, business interruption, and the like, incurred by Department.

Stanislaus County Probation Department’s obligation to defend, indemnify, and hold CITY, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Agreement that Stanislaus County Probation Department procure and maintain a policy of insurance.

6. Termination

This agreement shall be effective for three (3) years beginning January 1, 2026 and can be renewed at the end of the contract period December 31 , 2028. This agreement may be terminated at any time, for any reason, upon written notice by the CITY or Stanislaus County Probation Department’s

7. Entire Agreement

8. Independent Contractor

It is expressly understood and agreed by the parties hereto that the activities conducted by Stanislaus County Probation Department pursuant to this Agreement are conducted as an independent contractor. All persons hired by Stanislaus County Probation Department and performing the work or activities shall be Stanislaus County Probation Department’s employees or agents.

ITEM 5A - 5D
3 ATTACHMENT F

9. Notices

Ceres Police Department
2727 Third Street
Ceres, CA 95307

Stanislaus County
Probation Department
2215 Blue Gum Ave.

Modesto, CA 95358

10. General Provisions.

Section 1. Modification of Agreement. This Agreement may be supplemented, amended, or modified only by a writing signed by the City and the Stanislaus County Probation Department.

This Agreement incorporates the entire understanding of the Parties and recites the sole consideration of the promises and agreements contained within it. The Parties have read this Agreement and are fully aware of its contents and legal effect.

ITEM 5A - 5D
4 ATTACHMENT F

Section 6. Authority. All Parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement, and the names, titles, and capacities herein stated on behalf of any entities, persons, states, or firms represented or purported to be represented by such entities, persons, states, or firms and that all former requirements necessary or required by the state or federal law in order to enter into this Agreement had been fully complied with. Further, by entering into this Agreement, neither Party hereto shall have breached the terms or conditions of any other contract or agreement to which such Party is obligated, which such breach would have a material effect hereon.

Section

7. Noninterference. No Party will do anything to interfere with or inhibit the ability of the other to comply with their respective obligations under the terms of this Agreement.

Section 11. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

Section 12.

Venue. Venue for all legal proceedings shall be in the Superior Court of California, in and for the County of Stanislaus.

Section 13. Attorney's Fees and Costs. If any action at law or in equity, ITEM 5A - 5D
5 ATTACHMENT F

including action for declaratory relief, is brought to enforce or interpret sections of this Agreement, the prevailing Party shall be entitled to reasonable attorney's fees and costs, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which such Party may be entitled.

IN WITNESS WHEREOF the parties execute this Agreement on the day and year first hereinabove written.

CITY OF CERES STANISLAUS COUNTY

PROBATION DEPARTMENT

Douglas D. Dunford Mark Ferriera
Title: City Manager Title: Chief Probation Officer
APPROVED AS TO FORM:

Nubia Goldstein
Title: City Attorney
ITEM 5A - 5D
6 ATTACHMENT F

RELEASE OF LIABILITY/ASSUMPTION OF
RISK

In consideration of the use of the Ceres Police Department (Police Department) shooting range the undersigned does hereby irrevocably and unconditionally waive, release and forever discharge the City of Ceres and any and all of its officers, agents and employees, and all persons acting by, through, under or in concert with any of them from any and all charges, complaints, lawsuits, claims, liabilities, or causes of action, of any nature and on any grounds whatsoever, whether known or unknown, arising out of or in any manner associated with, the use of the shooting range.

The undersigned does hereby waive and release all rights under Section 1542 of the California Civil Code which reads as follows:

"A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE

CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER

FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF

KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS
OR HER SETTLEMENT WITH THE DEBTOR."

Dated:

Printed Name

Signature
ITEM 5A - 5D
1 ATTACHMENT G

GUN RANGE USE AGREEMENT BETWEEN

THE CITY OF CERES AND THE

STANISLAUS COUNTY SHERIFF

DEPARTMENT

This Agreement (“Agreement”) is made and entered into this 1st day January 2026 by and between the City of Ceres (“City”) and Stanislaus County Sheriff’s Department. Each party in this agreement may be individually referred to as “Party” or “Parties”. There are no other parties to this Agreement.

NOW, THEREFORE, the parties agree as follows:

1. Description of Work

Stanislaus County Sheriff Department will conduct firearms training for its Officers at the Ceres Police Department Gun Range located at 4200 Morgan Road, Ceres, CA.

All training activities at the gun range shall be scheduled at least one week in advance through the Ceres Police Department.

Stanislaus County Sheriff Department shall provide all labor, equipment, material and supplies required or necessary to conduct its training activities properly and competently.

Stanislaus County Sheriff Department shall determine the method, details and means of conducting its activities.

2. FEE

The fee for Stanislaus County Sheriff Department to use the CPD range is $125.00 per day.

The fees for range use will be invoiced to the Stanislaus County Sheriff Department on a yearly basis and will be paid directly to the City of Ceres.

3. Compliance with Laws

Each party individually certifies and represents that in the performance of this Agreement, it will comply with all applicable laws, regulations, rules and orders.

4. General Insurance

Stanislaus County Sheriff Department shall provide proof of general liability insurance, naming the City of Ceres as an additional insured with General Liability coverage with limits of $2,000,000 per occurrence for bodily injury, personal injury and property damage.

ITEM 5A - 5D
2 ATTACHMENT G

5. Indemnification/Hold Harmless/Release of Liability/Assumption of Risk.

Stanislaus County Sheriff’s Department shall indemnify, defend and hold harmless the City of Ceres (CITY) and its officers, officials and employees from and against all third- party claims, damages, losses and expenses including reasonable attorney fees (Losses”) arising directly out of the use of the shooting range described herein, caused in whole or in part by any negligent act or omission of Stanislaus County Sheriff’s Department, its officers, agents, or employees, or contractors except where caused by the negligence, or willful misconduct of the CITY.

In no event shall Stanislaus County Sheriff Department be liable for any consequential, indirect, incidental, punitive, special, or exemplary damages whatsoever, including, but not limited to, damages for loss of profits, business interruption, and the like, incurred by the CITY.

Stanislaus County Sheriff Department’s obligation to defend, indemnify, and hold CITY, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Agreement that Stanislaus County Sheriff Department procure and maintain a policy of insurance.

6. Termination

7. Entire Agreement

8. Independent Contractor

It is expressly understood and agreed by the parties hereto that the activities conducted by Stanislaus County Sheriff Department pursuant to this Agreement are conducted as an independent contractor. All persons hired by Stanislaus County Sheriff Department and performing the work or activities shall be Stanislaus County Sheriff Department’s employees or agents.

ITEM 5A - 5D
3 ATTACHMENT G

9. Notices

City of Ceres
Ceres Police Department
2727 Third Street
Ceres, CA 95307

Stanislaus County Sheriff’s
Department
250 Hackett Rd.

Modesto, CA 95358

10. General Provisions.

Section 1. Modification of Agreement. This Agreement may be supplemented, amended, or modified only by a writing signed by the City and the Stanislaus County Sheriff’s Department.

Section 4. Time of Essence. Time is of the essence for this Agreement, and each section contained within this Agreement is made and declared to be a material, necessary, ITEM 5A - 5D
4 ATTACHMENT G

and essential part of this Agreement.

Section 6. Authority. All Parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement, and the names, titles, and capacities herein stated on behalf of any entities, persons, states, or firms represented or purported to be represented by such entities, persons, states, or firms and that all former requirements necessary or required by the state or federal law in order to enter into this Agreement had been fully complied with. Further, by entering into this Agreement, neither party hereto shall have
breached the terms or conditions of any other contract or agreement to which such Party is obligated, which such breach would have a material effect hereon.

Section

7. Noninterference. No Party will do anything to interfere with or inhibit the ability of the other to comply with their respective obligations under the terms of this Agreement.

Section 11. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

Section 12.

Venue. Venue for all legal proceedings shall be in the Superior Court of California, in and for the County of Stanislaus.

Section 13. Attorney's Fees and Costs. If any action at law or in equity, including ITEM 5A - 5D
5 ATTACHMENT G

IN WITNESS WHEREOF the parties execute this Agreement on the day and year first hereinabove written.

CITY OF CERES STANISLAUS COUNTY

SHERIFF DEPARTMENT

Douglas D. Dunford Jeff Dirkse Title: City Manager Title: Stanislaus County Sheriff APPROVED AS TO FORM:

Nubia Goldstein
Title: City Attorney
ITEM 5A - 5D
6 ATTACHMENT G

RELEASE OF LIABILITY/ASSUMPTION OF
RISK

The undersigned does hereby waive and release all rights under Section 1542 of the California Civil Code which reads as follows:

"A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE

CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER

FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF

KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR."

Dated:

Printed Name

Signature
ITEM 5A - 5D
1 GUN RANGE USE AGREEMENT BETWEEN

THE CERES POLICE DEPARTMENT AND

VALLEY DEFENSE
CONSULTING INC.

This Gun Range Use Agreement (“Agreement”) is made and entered into this 1st day of January, 2026 by and between the City of Ceres (“City”) and Valley Defense Consulting Inc. (“VDC”). Each party in this agreement may be individually referred to as “Pa rty” or “Parties”. Ther are no other parties to this Agreement.

NOW, THEREFORE, the parties agree as follows:

1. Description of Work
VDC will conduct firearms and/or personal protection training for its students and employees at the Ceres Police Department Range located at 42 00 Morgan Road, Ceres, CA, the (“Range”).

All t raining activities a t t he gun ra nge shall be on an “as -needed” ba sis an d s hall be scheduled at least one week in advance through the Ceres Police Range Master.

VDC shall provide all labor, equipment, material and supplies required or necessary to conduct its training activities properly and competently. VDC shall determine the method, details and means of conducting its activities.

2. FEE
The fee for VDC to us e the Range is a $10.00 fe e per student, per day. The fees will be pa
id to the City within thirty (30) days following use of the Range.

3. Compliance with La ws
Each party individually certifies and represents that in the performance of this Agreement, it will comply with all applicable laws, regulations, rules and orders. VDC shall comply with the City’s negotiations pertaining to the use of the Range.

4. General Insurance
VDC shall provide proof of general liability insurance naming the City of Ceres as an additional insured with General Liability cov erage with limits of $ 2,000,000 per oc
currence for bodily injury, personal injury and property damage.

5. Indemnification/Hold Harmless/Release of Liability/Assumption of Risk.

VDC shall indemnify, defend and hold harmless the City a nd its officers, officials and employees from and against all third-party claims, damages, losses and expenses including reasonable attorney fees (“Losses”) arising directly out of the use of the Range described herein, caused in whole or in part by any negligent act or omission of VDC , its officers,

ATTACHMENT H
ITEM 5A - 5D
2 In no event shall V DC. be liable for any consequential, indirect, incidental, punitive, special, or exemplary damages whatsoever, including, but not limited to, damages for loss of profits, business interruption, and the like, incurred by City.

VDC’s. obligation to defend, indemnify, and hold CITY, its agents, officers, and empl
oyees harmless under the provisions of this paragraph is not limited to or restricted by any re
quirement in this Agreement that VDC. procure and maintain a policy of insurance.

6. Termination
This Agreement shall
be effective for three (3) years beginning January 1, 2026 and ending on December 31 , 2028. The Agreement may be extended or modified by mutual written agreement of the parties. This Agreement may be terminated at any time, for any reason, upon written notice by the City or VDC.

7. Entire Agreement
Thi
s writing constitutes the entire Agreement between the Parties relative to the use of the Range specified herein, and no modifications hereof shall be effective unless and until such modification is evidenced by a writing signed by both parties to the Agreement. There are no
understandings, agreements, conditions, representations, warranties or promises with respect to the subject matter of this Agreement except those contained in or referred to in this w
riting.

8. Independent Contr actor
It is expressly understood and agreed by the parties hereto that the activities conducted by VDC pursuant to this Agreement are conducted as an independent contractor. All persons hired by VDC and performing the work or activities shall be VDC, employees or agents.

9. Notices
Al
l notices, statements, reports, approvals or requests or other communications that are required either expressly or by implication to be given by either party to the other under this
Agreement shall be in writing and signed for each party by such officers as each may, from time to time, authorize in writing to so act. All such notices shall be deemed to have been received on the date of delivery if delivered personally or three (3) days after mailing if enclosed in a properly addressed and stamped envelope and deposited in the U.S. Post Office for delivery. Unless and until formally notified otherwise, all notices shall be addre
ssed to the parties at their addresses shown below:

City o
f Ceres
Ceres Police Department
2727 Third Street
Ceres, CA 95307

ATTACHMENT H
agents, or employees, or contractors except where caused by the negligence, or willful misconduct of the Ci ty. VDC shall require all participants to execute a Release of Liability,
Assumption of Risk waiver substantially similar to Exhibit A.

ITEM 5A - 5D

ATTACHMENT H
ITEM 5A - 5D

COUNCIL AGENDA REPORT

CITY COUNCIL

Trenton Johnson, Police Chief
[email protected], (209) 538-5725

Keith Griebel, Lieutenant
[email protected], (209) 538-5723

SUBJECT:

Resolution No. 2025 -XXX, Approving the California Office of Emergency Services (Cal-OES) 911 Award Money Project List to Upgrade the Current Ceres Police Department 911 Dispatch Center and a Fiscal Year 2025-26 Budget Amendment to Appropriate Funds for Reimbursable Purchases
RECOMMENDED COUNCIL ACTION:

Staff recommends that the City Council approve the California Office of Emergency Services (Cal-OES) 911 award money project list to upgrade the current Ceres Police Department 911 Dispatch Center and a fiscal year 2025-26 budget amendment to appropriate funds for reimbursable purchases.

I. BACKGROUND:

Cal-OES provides funding to law enforcement agencies to ensure their 911 Dispatch Centers remain technologically current and fully functional. This funding is part of a statewide effort to support public safety through modernized emergency communications infrastructure.

On October 13, 2025, the City Council approved the acceptance of Cal-OES 911 funding for the purpose of upgrading the Ceres Police Department 911 Dispatch Center. In the staff report presented at that meeting, staff indicated they would return to Council w ith a detailed project list for approval.

The funding for these upgrades is made possible through a 911 tax, which is applied to every California resident’s phone bill. The amount awarded to each agency is based on the size of its 911 Dispatch Center and the volume of 911 calls it receives.

ITEM 6

II. REASONS FOR RECOMMENDATION:

The Ceres Police Department has been awarded $490,000.00 by the Cal-OES to upgrade and modernize the City’s 911 Dispatch Center. Staff has prepared a detailed project list identifying the equipment and infrastructure improvements to be made using these funds.

City Council approval is required before staff can submit the list to Cal -OES for final authorization.

Cal-OES has issued a list of approved vendors who may be paid directly by the State for eligible purchases. Additionally, Cal-OES has provided a list of approved equipment that qualifies for funding. If an agency chooses to purchase eligible equipment from a vendor not on the approved list, it must do so at its own cost initially and then submit receipts to Cal-OES for reimbursement.

It is important to note that Cal -OES funding is limited strictly to equipment and software directly related to 911 call-taking operations. The funds cannot be used for other dispatch center needs such as radio systems or non-emergency phone tree systems.

VESTA On Prem Basic + Add ons = $429,202.55
(911 Call-taking Infrastructure)
HigherGround Voice Recorder = $ 15,396.36
(Captures and stores data from telecommunications
and network interactions)

W
atson Consoles = $ 31.081.45
(Furniture for Emergency Communications)
Total to be paid by Cal-OES directly to the Vendors = $475,680.36 The amount to be paid by C al-OES is $14,319.64 under the awarded amount of $490,000.00. Staff will use this remaining money to purchase approved equipment from vendors not on the approved vendor list. The need to go outside the approved list is due to none of the approved vendors stocking the equipment we need. These items include:
• Dispatch 24/7 adjustable chairs
• Keyboards
• Computer Mice
• Headsets
Staff will purchase the above items and submit the receipts to Cal-OES for reimbursement to the City of Ceres.

III. FISCAL IMPACTS:

Cal-OES has awarded the Ceres Police Department $490,000.00 to be used exclusively for upgrades to the City's 911 Dispatch Center. This funding is not a grant and does not require any matching funds from the City of Ceres. While the award amount is determined by Cal-OES based on call volume and dispatch center size, the Police Department retains the flexibility to select the specific upgrades necessary, provided they fall within the awarded amount and meet Cal-OES eligibility guidelines.

ITEM 6

As part of this project, staff is requesting a General Fund allocation of $14,319.64 to cover the cost of eligible equipment that Cal -OES will not pay for directly due to vendor restrictions. This equipment is still approved for reimbursement by Cal -OES on ce purchased. Therefore, the City will be fully reimbursed, resulting in no net cost to the General Fund.

Please see Attachment B for the proposed budget amendment related to this request.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

Acceptance of these funds fulfills the strategic plan for government operations to provide quality services to meet community needs, assuring that the City has properly equipped staff.

V. POLICY ALTERNATIVES:

Council could choose to not approve the project list to upgrade our 911 Dispatch Center.

Since the City of Ceres does not have adequate budgetary funding to provide these upgrades without the award money from Cal -OES, the needed upgrades to our 911 Dispatch Center would not be able to be completed.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon City Council approval, any of the attachments that require a signature will be routed through the City Clerk’s office for the appropriate signatures allowing staff to move forward with providing their project list to Cal-OES.

Approved by: ______________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution
a. Exhibit A – CALOES Project List

2. Attachment B – Budget Amendment

3. Attachment C – CALOES Award Letter

4. Attachment D – AT&T/Motorola/VESTA Quote Summary
ITEM 6

5. Attachment E – AT&T Scope of Work

6. Attachment F – Higher Ground Quote

7. Attachment G – Watson Consoles Proposal
ITEM 6

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING THE CALIFORNIA OFFICE OF EMERGENCY SERVICES
(CAL-OES) 911 AWARD MONEY PROJECT LIST TO UPGRADE THE
CURRENT CERES POLICE DEPARTMENT 911 DISPATCH CENTER
AND A FISCAL YEAR 2025-26 BUDGET AMENDMENT TO

APPROPRIATE FUNDS FOR REIMBURSABLE PURCHASES

THE CITY COUNCIL
City of Ceres

WHEREAS, Cal-OES (California Office of Emergency Services) 911 provides funding to law enforcement agencies for the purpose of upgrading their 911 Dispatch Center; and

WHEREAS, Cal-OES has awarded $490,00.00 to the Ceres Police Department ; and

WHEREAS, the Ceres Police Department has the freedom to choose how best to upgrade the 911 Dispatch Center and has identified their needs and compiled their project list (see Exhibit A); and

WHEREAS, Cal-OES will pay the cost incurred directly to approved vendors AT&T, HigherGround and Watson Consoles; and

WHEREAS, C al-OES will reimburse the City of Ceres for 100% of the cost of approved equipment from vendors who are not on their approved list, resulting in a net - zero cost to the City; and

WHEREAS, a budget amendment appropriating $14,319.64 to account 10010.039900 is necessary to fund reimbursable purchases.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the Cal-OES (California Office of Emergency Services) 911 award money project list to upgrade the current Ceres Police Department 911 Dispatch Center and a fiscal year 2025- 26 budget amendment to appropriate funds for reimbursable purchases.

BE IT FURTHER RESOLVED that the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of November 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

ITEM 6

ATTACHMENT A
________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk

ITEM 6

EXHIBIT A

Exhibit A
Dispatch Update Project List

VESTA On Prem Basic + Addons = $429,202.55
(911 Call-taking Infrastructure)

HigherGround Voice Recorder = $ 15,396.36
(Captures and stores data from telecommunications
and network interactions)

Watson Consoles = $ 31.081.45
(Furniture for Emergency Communications)

Total paid by Cal-OES directly to the Vendors = $475,680.36

Approved Equipment reimbursed by Cal-OES $ 14,319.64

Total Project Amount $490,000.00

ITEM 6
ITEM 6
Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:

ITEM 6
ITEM 6
Docusign Envelope lD: 2826AC51 -7387-49A6-BCBE-0ADFD62BBD58 GolER\oR
httos://www.caloes.ca -oov/office-of{he-d irector/ooerations/loo is ma naoemenUo u b lic-

NANCY WARD
DrR-ECToR
CaIOES
tolttrot J ofttcrot tLflatrat 3ftrricl
July 21 .2025 Tracking Number: 26178
Lieutenant Keith Griebel
Ceres Police Department
2727 rhtd st.

Ceres. CA 95307
Subject: Customer Premise Equipment (CPE) Fixed Allotment Funding - On Premise Solution
Dear Lieutenant Griebel
The California 9-1-1 Emergency Communications Branch (CA 9-1-1 Branch) has received your Advance Notification for Call Processing Equipment (CPE) Funding letter of intent to replace the 9-1-1 system at your Public Safety Answering Point (PSAP). Acceptance of CPE Allotment funds from the CA 9-1-1 Branch commits your agency to PSAP operations 24 hours-a-day. seven days-a-week, for a minimum of five years. lf PSAP operations are not maintained at that level, the Ceres Police Department may become financially responsible for all subsequent CPE maintenance and 9-1-1 network service charges. Our evaluation of recent 9-1-1 emergency call volume qualifies the Ceres Police Department for a Fixed Allotment of $490,000 to be used to purchase an on premise solution. The Fixed Allotment funding will expire upon expiration/cancellation of the current MPA if your CPE approval process has not been initiated.

The CA 9-'l-1 Branch has implemented a non-mandatory Master Purchase Agreement (MPA) that enables participating vendors to invoice the CA 9-1-1 Branch directly for the purchase of 9-1-1 systems and services. Price lists are available at:
safetv-commu n ications/ca-9-1 -1 -emeroencv-communications-branch/ca-91 1 -services- con cts/
The CA 9-1-1 Branch CPE Funding Policy and Funding Processes are detailed in the 9-1-'l Operations Manual - Chapter lll available at:
h ttps ://www.ca loes. ca.q ov/office-of{h e-d i rector/ ooerations/loq istics-mana emenUpublic- safetv-commu nication s/ca-9- 1 -'1 -emeroencv-commu nications-b ranch/ca-9 I 1 -operations- manual/
Please contact me directly with any questions at [email protected].,.@ or (916) 894-5176.
r'.,,""'"''0#-**
John Diaz, 9-1-1 Advisor
CA 9-1-1 Emergency Communications Branch
60I SEQUOIA PACFIC BLTD, SACRA,\,GNTO, CA 958I I
PUBLIC SAf En CoN,tMLNtcATIoNS
(916) 894-5007 TELEPHONE

ATTACHMENT C
ITEM 6
CaIOES CA 911 Emergency Communications Branch
CA 911 Operations Manual - Chapter lll - Funding
UR[: WWW.caloes.ca.oov/g11
Direct Fundins Process - 9-l-1 Svstem CPE ReDlacement
PSAPs requesting direct funding for a complete 9-1-1 system CPE replacement are required to follow the Direct Funding Process, using the current State 9-1-1 CPE MPA. lnvoices will be billed by the contractor to the CA 9-1-1 Branch for direct payment. PSAP shall only select CPE vendors that are on the 9-1-1 CPE MPA and that have been validated in the CA 9-1-1 Branch lab.

1. PSAP Requests Fundint
The PSAP submits an ADVANCE NOTIFICATION FOR CPE FUNDING form to the CA 9-1-1 Branch no more than one year prior to eligibility date for CPE system replacement (five years from system acceptance date) The form is posted on the CA 9-1-1 Branch website and may be viewed or downloaded from the CA 9-1-1 Branch website.

2. CA 9-1-1 Branch lssues Allotment Letter
lf the PSAP request meets the funding requirements, a "CPE Fixed Allotment Funding Letter" will be provided to the PsAP within three (3) weeKs of the date the ADVANCE NOTIFICATION FOR CPE FUNDING form was received by the CA 9-1-1 Branch and will detail the approved CPE funding fixed allotment amount The letter will also detail the steps the PSAP must follow to obtain final purchase approval from the CA 9-1- 1 Branch.

3. PSAP chooses 9-1-1 CPE System
Once the allotment letter is obtained from the CA 9-1-1 Branch, the PSAP is encouraged to examine the functional differences of available 9-1-1 CPE systems, determine each contractor's ability to meet the PSAPs needs, and obtain multiple offers from contractors for systems with similar functionality. PSAP shall only select CPE vendors that are on the 9-1-1 CPE MPA and that have been validated in the CA 9-1-1 Branch lab.

A copy ofthe State's CPE MPA may be viewed/downloaded from the CA 9-1-1 Branch website/CA 9-1-1 services-contaacts. Prices on the CPE MPA are the maximum allowable. PSAPS may be able to obtain additional price discounts and/or additional services and equipment by obtaining price offers from different contractors. PSAP can compare price quotes against current maximum contract prices for each CPE contractor as shown on the Price Sheets posted

4. Contractor Prepares CPE Statement of Work (SOW) and Price Quote The selected contractor prepares a CPE sOW and price quote detailing all deliverables for the installation The CPE STATEMENT OF WORK document is important because it ensures that both the PSAP and the contractor agree on the elements necessary to meet the needs of the PSAP.

NOTE Coordination for 9-l-1 CPE system moves and/or system replacement that impact 9-1-1 network services must be coordinated with all stakeholders including the PSAP manager, CA 9-1-1 Branch Advisor, equipment contractor, and network provider(s).

5. cA 9-1-1 Branch Advisor Reviews SoW and Price Quote fo. contract comPliance. pSAp sends the price quote and SOW to their 9-1-1 Branch Advisor for review. The Advisor will check the documentation for contract compliance, typos or errors, omissions, and cost workbook compliance. lf the SOW or price quote do not meet MPA requirements, the Advisor will contact the PSAP with recommended corrections within two (2) weeks of date the CA 9-1-L Branch received documentation- FUNDING PROCESS / 9.1-I SYSTEM CPE REPLACEMENT

ATTACHMENT C
ITEM 6

6. PSAP and Ad\risor Prepare and Submit Purchase Approval Package The 9-L-1 Advisor will work with the PSAP in preparing a purchase approval package. The completed purchase approval package must include the following information:
a. Advisor reviewed, MPA compliant statement of Work (SOW), including itemized list of all system elements, and price quote.
b. Completed and signed STD-65. (The CA State 5TD65-Purchase Order will be completed/provided to the PSAP by the 9-1-1 Branch Advisor for signature via Docusign. The STD55 will mirror SOWquote data and following:
i. "Ship to" address: PSAP address where the system will be installed. ii. "Bill to" address: CA 9-1-1 Eranch (for all applicabte system elements approved for funding). iii. Verbiage stating: "The purchase, installation, and maintenance of items identified in this purchase order shall comply exclusively with the terms and conditions of (current 9-1-L CPE MPA) and the attached STATEMENT OF WORK.".
iv. Cost summary for CPE system replacement: including equipment, installation, maintenance, and applicable taxes.
v. Cost summary of any additional contract items PSAP requests to purchase at the same time (i.e., lP Phones, Reader Boards, logger).

The STD65 sholl serve as the legally binding procurement ogreement between the PSAP and the controctor.

7. CA 9-1-1 Branch lssues a Commitment to Fund
The CA 9-1-1 Branch will review all documents. lf all documents meet the funding requirements outlined in this chapter, a COMMITMENTTO FUND (TD288) form detailing the approved amount will be sent to the pSAp within two (2) weeks of the date the CA 9-1-1 Branch receives a complete and accurate signed STD65

8. PSAP Authorizes Contractor to Proceed with Purchase and lnstallation Upon receipt of the approved TD288, PSAP may then authorize the contractor to proceed with purchase and installation. At this time the PSAP must provide the contractor the siSned STD55.

9. PSAP Performs Acceptance TestinB
Acceptance testing must be performed in accordance with contractual provisions. Once a system passes the acceptance testing, PSAP shall submit a signed SYSTEM ACCEPTANCE ANO AUTHORIZATION form (TD-284) to the CA 9-1-1 Branch so that payment can be rendered to the contractor. A copy of the TD-284 form may be viewed/downloaded from the CA 9- 1-1 Branch website or request copy from your 9-1-1 Branch Advisor.

10. Contractor lnvoices the CA 9-1-1 Branch
Upon satisfactory installation of equipment or service and PSAP acceptance, where applicable, the contractor may invoice the CA 9-1-1 Branch. When invoicing the CA 9-1-1 Branch, the contractor must include a breakdown of applicable equipment, labor, taxes, and surcharges. The tracking number from the T0288 form must be noted on vendor invoice. When creating an account name for an invoice, the contractor must use the account naming convention provided by the CA 9-1-1 Branch on the TD-288 form.

FUNDING PROCESS / 9-1.1 SYSTEM CPE REPI-ACEMENT

ATTACHMENT C
ITEM 6

CPE RESIDUAL FUNDS
CaIOES CA 9U Emergency Communications Branch
CA 911 Operations Manual - Chapter lll - Funding
URL: WWW caloes.ca.oov/g11
lf the final cost for a complete 9-1-1 system CPE replacement is less than the PSAP's CPE funding fixed allotment eligibility amount, the remaining amount is referred to as residual funds. These residual funds may be used for the purchase of additional CA 9- 'l -1 Branch approved equipment and services as detailed in the Service/Equipment Approval List for Residual Funds provided in the CA 9-'l-1 Branch Operations Manual, Chapter 3 (Funding).

All quotes and/or POs for use of residual funds must be submitted to the CA 9-1-1 Branch no later than 90 days after CPE system acceptance. TD-288 approved purchases must be invoiced, and where required, a TD-290 Reimbursement Claim must be submitted, within twelve (12) months of system acceptance. For further clarification of this requirement, please contact your assigned CA 9-1-1 Branch Advisor.

Service/Equipment Approval List for Residual Funds
A PSAP may request pre-approval from the CA 9-1-1 Branch to use residual funds from their CPE funding allotment in accordance with requirements outlined in the CPE FUNDING POLICY (found in the CA 9-1-1 Branch Operations Manual, Chapter-3, Funding) to purchase additional 9-1-1 services and/or equipment from the list below where the services and/or equipment will be used within the 9-1-1 communication center (including the 9-1-1 equipment room) and in direct support of the delivery of 9-1- 1 traffic to the 9-1-'1 call taker.

Funding for the items below must be requested at the time of, or during, CPE system replacement.

1. Additional 9-1-1 Call-handling Workstation Position:
(After primary CPE procured)
'l . Desktop or laptop computer;

2. Desktop monitor, minimum 22" - maximum 50";

3. Mouse;

4. Standard Keyboard;

5. Programmable Auxiliary Keypad Dialer;

6. lP Phone Set (only if requested by the PSAP);

7. Workstation Arbitrator;

8. lnstant Recall Recorder;

9. Uninterruptible Power Supply (UPs)A/Vorkstation Positions; (15) minutes;

10. Audio lntegration Device (Headset Box);

ATTACHMENT C
ITEM 6
Back Room Equipment:

1. Redundant UPSs capable of providing backup power to all Contractor supplied backroom equipment for two (2) hours;

2. lnterface to accommodate the delivery of administrativei ring down/etc. calls, with Caller lD where applicable,

3. Capability for third party contractor to collect real time CDR Data via lP connection;

4. Cabling from local demarcation point at the PSAP to PSAPs backroom equipment if necessary;

5. Cabling from backroom equipment to all call handling workstations;

6. Dynamic interface to Computer Aided Dispatch (CAD), on premise Logging Recorder, Radio, Geographical lnformation Systems (GlS), Time Synchronization (Netclock), etc.,

7. Redundant Routers for connectivity to RNSPiPNSP

8. RedundantFirewalls.

9. Additional items from "Cloud/Data Center Based 9-1-1 System" as defined in Chap-3, Funding;

2. GIS services. software, and equipment:

3. Mapping monitors. One (1 ) per workstation and/or one (1) large wall display;

4. Project Management Professional (PMP)/Emergency Number Professional (ENP) Certified Professional Consulting services for 9-1-1 CPE replacement; Furniture. 9-1 -'l call{aker workstations only. No mobile or detached storage.

Dispatcher Chairs. Maximum (3) chairs per workstation;
Headsets,
Logging recorder for 9-1-1 calls;
Temporary relocation of 9-1-'l CPE;
'l 1. lP Phone Handset:
5 6
7 8
I
1 0. Pre-Arrival lnstruction System;

12. Reader Boards

CPE RESIDUAL FUNDS

ATTACHMENT C
ITEM 6
ITEM 6
Quote Summary
.. -:... Ceres PD
� ��
Date: 9/24/2025
AT&T Version: 3.0
Account Manager: Shelby Lewis Motorola VEST A
Phone: (951) 312-3416 Contract Number: 6136-2020
Email: [email protected] Basic-Addons

22.5 9-1-1 CPE Basic Stand-Alone System Cost
A e C D E F G
Line Feature Name Quantity Basic System implementation Monthly Total Extended S- Item# Price Price Maintenance
Price Year Cost
C•[D+E+<P60)1

22.S.3 System• 4 Positions 1 s 122,308.31 s 62,486.36 s 2,758.74 $ 350,319.23

22.8 Applications Peripherals
A e C D E F G
line Feature
Name Quantity Basic System Implementation Monthly Total Extended S- Item# Price Price Maintenance Price Year Cost
c-ro+E+fF•6011
Automatic can Distribution (ACD) Site
Activation functionality including all required

22.8.9 server hardware and software, including a 1 s s s 168.00 $ 10,080.00 license as needed, In the PSAP
back,- or
Host location.

Automatic call Distribution (ACD} functionality
per position/ Aaent Including all required

22.8.10 hardware, software, including a license as 4 $ s s 244.00 $ 58,560.00 needed, training, cabling and any addltlonal
ma terials for Install.

Quote Su-----
Total 5-Year MRC: s 234,164.56
Estimated Sales Tax Rate: 8.375% Total NRC: s 184,794.67 Total Estimated Taxable Amount: s 122,308.31 Total Estimated Sales Tax: s 10,243.32 S-Year Grand Total: $ 429,202.55
Page I of I
Propnetary lnformat1on Not for use or disclosure outside of AT&T and Cl!S".omer e."<cept under
"'nnen consent

ATTACHMENT D
ITEM 6
ITEM 6
Ceres PD
with

SCOPE OF WORK
For
VESTA 9-1-1 On-Prem Call Handling
Project
Ceres pD SOW Date 08J1JL2025
Version 1.0
This Scope of Work and associated Cost Table is valid 120 day from above date' This document is At&t Strictty Proprietary and Confidential and is not to be shared without specific written approval from AT&T.

AT&T
.-^
^\J.\-J,Y

ATTACHMENT E
ITEM 6
Table of Contents

1.1 1.2

1.3 1.4

1.5 't.6

2.0 2.1 SYSTEM Ovenuew.... ... . .

2.2 DEscRrpnoN oF NETwoRK ELEMENTS.................
2,3 I3/Ceu OES ESINET INTEGRATION REQUIREMENTS

2.4 BUILDING MODIFICATIONS .

3.0 9.1.1 TRAFFIC AND DATA FLOWS..,........

7.1 AT&T Respot'tststutttes .....

7.2 AGENCY RESPONSIBILITIES ,.

7.3 Cau OES RESPoNslBlLlrlEs

7.4 PNSP RESPoNS|BILITIES .....

7.5 RNSP REsPoNstBtLlrlES.....

9.0 MAINTENANCE PLAN........... ..""""""""'8

9.1 MATNTENANCE AND REMoTE AccEss SERVIGES CAPABlLlrlEs . .. " " " 8 g.2 PoSr-INSTALLATIoN SUPPoRT LlMlrATloNs... ... . . . " 8 1o.o TRA|N|NG....... ....'.............9

10.1 SupERvrsoF/DtsPATcHER TRAINING .9

10.2 TRAIN|NG DocuMENTATIoN " " "9
APPENDIX A: PSAP COMPLIANCE - SITE CERTIFICATION DOCUMENT 10 APPENOIX B: LANMAN POLICY 11
2 3
3 2
3 6
b
7 7
7 APPENDIX C: DISPATCH AND EOUIPMENT FLOOR PLANS........'... """"""'12 Ceres PD SOW Dale: 08J11L2025
Version 1 0
This Scope of Work and associated Cost Table is valid 't20 day from above date' This document is AT&T Strictly Proprietary and Confidential and is not to be shared without specific written approval from AT&T.

ATTACHMENT E
ITEM 6
APPENDIX D: PRICING & TERMS........ ............14
APPENDIX F: MAINTENANCE PROCEDURES 16
APPENDIX G: SYSTEM ACCEPTANCE CHECKLIST AND AUTHORIZATION CHECKLIST.lT Ceres pD SOW oate: 08JUL2025
Version 1 0
This Scope of Work and associated Cost Table is valid 120 day from above date.

This document is AT&T Strictly Proprietary and Confidential and is not to be shared without specific w tten approval from AT&T.

ATTACHMENT E
ITEM 6
I.O OVERVIEW
'l .1 Statement of Purpose
The purpose of this Statement of Work (SOW) is to describe the responsibilities of AT&T' the California Office of Emergency Services (Cal OES) 9-1-1 Branch. and the Public Safety Answering Point (PSAP) with respect to the scope of work, deliverables, and terms and conditions of the project described herein.

The SOW shall be subject to the terms and conditions of the Master Purchase Agreement # 6136-2020 and line llem # 22.8.9 and 22.8.'10 ACD Bundle (referenced as "Addons" within quote) dated July 16, 2020, by and between AT&T and Ceres PD also known as .PSAP'. ln the event there is a conflict between the terms and conditions of this Sow and the Master Purchase Agreement, the Master Purchase Award shall take precedence. All exhibits, appendices, and attachments are incorporated herein by reference.

Cal OES 9l'1 will be using Master Purchase Agreement # 6136-2020 to purchase Customer Premise Equipment (CPE) and maintenance services. This SOW is not intended to restate the requirements of the Master Purchase Award but instead describes the requirements of the PSAP's essential business needs for a successful Premise-Based Call Handling solution and deployment.

1.2 List of Equipment, Software, ACD Bundles (Addons) and Maintenance Automatic Call Distribution ACD
Eq uipment Description
4 4
AGD Bundle ltems with MRC for id Cal OES for 60 months.

Anal On lcs
C S S pe ity p v Off)rl eU u ISd aact ewu rVtsoo Mn ito qA D tu tas Automatic Abandon Callback It4
Multi le Call Detail Records CDR4
4 Transcri tionffranslation S nish/E lish on On
4 Media Shari o
4 lndoor floo lans aka Motorola Facilities location data o Cloud eme en4
Backroom E ui mento
Rack/Cabinet 7'1
Redundant Call Handlin S stem switches, etc.servers1
FXS Ports (9-1-1 CAMA Trunks)4
FXO Ports Admin analo lines15
0 No SIP lnterface to 8x8 PBX HA Pai will be ana ATA o rtsn 4 2 i3 Network lnterface Ports to Cal OES PNSP Provider
1 F irewall
1 Time S ncS stem lnterface to NG-Provider Network source Ce.es PD SOW
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Position E ut ent
Qty (offl
I
backup (Off)
Qtv

ATTACHMENT E
ITEM 6
4 VESTA 9-1-1 lntelligent Workslations (includes CPU, VESTA backroom interface components, Audio lnterface equipment, keyboard, and mouse) 4 24 Monitor
4 Genovation 48 button keypad
Qtv Optional ltems
Not applicable

1.3 Description of Re-used Equipment
The following equipment has been certified to be compatible with currenl technology and in good condition. This equipment will be reutilized:

1.4 Description of Equipment Provided by the PSAP
Item Descri ron
'1.5 Excluded Equipment List
System components NOT included in the sale:
'1.6 Equipment Removal & DisPosal
Motorola Eouioment
The following existing equipment will be left at the PSAP's building by AT&T:
r Existing 9-1-1 CPE equipment, workstations, and ancillary components o Miscellaneous components not being re-used.

In the event the old equipment must be removed, AT&T technicians will work with the PSAP',s personnel to remove the above equipment. AT&T technicians will place the existing equipment in an area designated by the PSAP AT&T technicians will not remove any existing equipment from Ceres PD's building.

2.0 DESIGN SOLUTION

2.1 System Overview
Item Descri tion
Item Descri on
CDR Printer / ePrinter
lP Admin Phones
CeTeS PD SOW
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Qty

ATTACHMENT E
ITEM 6
VESTA is a Premise-Based, Call Handling solution, and VESTA 9-1-'1, application that efficientty handles incoming calls, texts, TTY (Baudot) and Real-Time Text (RTT). VESTA 9-1-'l receives and routes both emergency and non-emergency calls by either Automated Call Distribution (ACD) or design shared line appearance (non-ACD). VESTA 9-1-'t allows call takers the ability to seamlessly answer and service 9-1-1 calls from Wireless, Wireline, VolP, and multimedia devices. VESTA 9-'l-1 provides detailed location information in a flexible i3 or a legacy Format 04 format as desired and selected by the client.

2.2 Description of Network Elements
For equipment deployed at PSAP, the VESTA 9-1-1 network elements are always deployed redundantly for public safety grade performance. Each piece of the AT&T, Local Area fuetwork (LAN) is redundant at the PSAP. Specifically for the Agency, the following physical LAN Elements are supplied minimally:

2.3 i3lCal OES ESlnet lntegration Requirements
The i3 connection point provides (2) Ethernet ports to the PNSP and RNSP Ethernet handoff. The AT&T demarcation is the Ethernet ports on the AT&T provided on-prem call- Handing equipment.

2.4 Building Modifications
All building modifications are the responsibility of the PSAP. The AT&T Project Manager will work ilosely with the PSAP to determine proper timeline coordination for a smooth system implementation, Please refer to Appendix A for the specific modifications to be performed by the PSAP.

3.0 9-1-1 Traffic and Data Flows
a) Legacy 9-1-1 - For sites that are on the Eslnet without NGCS fu nctionalities; CAMA ' Caieways are deployed in support of the legacy call flow The ingress 9-1-1 calls are delivered to the PSAP via CAMA trunks to the local PSAP' b) Transitional 9-1-1 - For PSAPs where slP AGG NGCS i3 call origination is not t00% complete, GAMA Gateways are deployed in support of the legacy call flow. AT&T provides legacy local CDRs for CAD spill and local logging recorder as serial' . 2 Switches
o 2 Media Gateways
. 2 Power Distribution Units
. 2 UPS (if required)
Network Element (System) Connectivity is over the PNSP and RNSP SIP trunks in accordance with the bal OES requirements specified in "NG9-l-'t Emergency Services I ESlnet - i3 Cloud PSAP lnterconnection Control Document (lCD) for lnteroperability Testing (lOT) and Production".

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ATTACHMENT E
ITEM 6
* 6
aPt c.lc
Gateway Converts CAMA to SIP for delivery of Legacy 9-1-1 to CHS. xxx provides legocy local CDRS Jor CAD spill ond local logging recorder qs seriol, lP, or in other formots depending on UD/Record"r requirements. c) slP and i3 origination - once all lngress for the PSAP is transitioned off of the Legacy Selective Router (LSR), all calls will be delivered over NGCS via PNSP and RNSP ALI (format) spill to cAD and Recorders are not under the control of AT&T. lf cAD or Recorder operational discrepancy arises, PSAP will be responsible to engage the respective vendors to mitigate the issue.
once the NGCS is in place, the cHS server to client relationship is supported over the pNSP and RNSP trunks as defined in "NG9-1-1 Emergency Services I Eslnet - i3 cloud PSAP lnterconnection control Document (lcD) for lnteroperability Testing (loT) and Production".

4.0 CHANGE REOUESTS
Consistent with the terms and conditions of MPA 6136-2020, during the implementation phase, change Requests will be allowed upon approval from the PSAP, CAL OES and AT&T.

During the implementation phase, the PSAP may at any time, by written order, and without notice to AT&T'S sureties, submit a change order to AT&T. lf the change request is feasible; then, within ten (10) working days of receiving a proposed change order, AT&T will submit a written cost estimate, which may include adjustments to the Project Price, Project schedule, statement of work, Acceptance Criteria, or any other obligations of AT&T.

AT&T, PSAP, and/or cAL OES may also decline the change order, depending on the nature of the requested changes.
tt 6
ceres PD SOw
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tT I

ATTACHMENT E
ITEM 6
Change reguests will be tracked by AT&T's Project Manager and communicated to the Cal OES 9-1-1 Advisor.

The PSAP will appoint a single individual as a Project Manager. Change Reguests will be approved in writing by the PSAP Project Manager and CA 9-1-1 Branch. AT&T will not proceed with any work contemplated in any proposed Change Request untilAT&T receives written notification of approval from Cal OES to proceed.

Throughout the Change Request process, the AT&T Project Manager will ensure; . Document / Receive the initial Change Request.
. Provide AT&T reviewed and approved change Request to CA 9-1-1 Branch and/or PSAP.
. Receive the AT&T, PSAP, and CA 9-1-1 Branch approved Change Request. . Managing implementalion of the approved Change Request. . Update documentation, if applicable, for approved Change Request.

See Appendix E Change Request Form

5.0 ACCEPTANCE TESTING

5.1 System Acceptance Overview
AT&T will notify PSAP when equipment and software are installed and ready for acceptance testing. Final system acceptance for this SOW will occur when the standards of performance for the State of California contract have been met.

Upon the successful completion of the 240 consecutive hours of operation following the cutover date, and within five (5) business days, the PSAP shall execute the system Acceptance Checklist and Authoiization Checklist (See Appendix G) and provide signed copies to the CA 9-1-1 Branch and AT&T.

5.2 Moves, Adds, Changes (MAC)
After customer acceptance, any PSAP requested changes will follow the Moves, Adds, changes (herein known as MAC) process, where the PSAP will make a MAC request to AT&T: tf fviAc is accepted by AT&T and if approved by Cal OES (if applicable); then,.AT&T will provide the PSAP a MAC quote including work to be performed. timeline, and cost.

AT&T will coordinate with the PSAP and cal oES (if applicable) and commence the work once AT&T receives the signed MAC quote and a Purchase order (Po) from the PSAP.

The work will be performed on a Time and Materials basis at the prevailing contract rates.

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ATTACHMENT E
ITEM 6

6.0 PROJECT TEAM

6.'l Contactlnformation
[email protected] LewisApplication Sales
Executive
GK Perez9-1-1 Systems
Technlcran
bI314'[email protected]. (262) 707 -9430Bryce JacobySales Engineer keith griebel@ci ce.es ca usKeith Griebel Phone: (209) 538-5723PSAP Manager An AT&T (remote) Project Manager will be assigned for this system implementation. The Project Manager is responsible to plan, organize, control, direct and coordinate people, and material resources throughout the life of the project.

7.0 RESPONSIBILITIES

7.1 AT&T Responsibilities
Delivery of equipment
Security of equipment, until equipment is delivered to customer premise.

Disposal of packaging materials and debris.

Any damage caused by AT&T (or AT&T's subcontractors) to equipment, building, or other property.
lnstallation of backroom equipment in racks/cabinets.

Dressing of all cables.
tt applicible, installation of appropriate cabling from equipment room to all cloud call handling positions.

NENA i3 / ANI/ALI handoff to CAD

7.2 Agency Res Ponsibilities
Equipment Room
- Provide locked, limited access to the equipment room. - Provide space for backroom cabinet / rack as agreed upon and depicted in below drawing.
- nOequite space for working area and for spare paryequipment storage (if applicable). - Furnishing itVAC equipment that will keep the backroom temperature and humidity levels of 72 degrees F+/- 5 and less than 50% relative humidity' - Provide/verify inat each AT&T backroom equipment cabinet/rack has two dedicated redundant NEMA 5-20R circuits. Each circuit is dedicated with its own circuit breaker. - Earth ground for AT&T provided equipment.

Dispatch Room
- iurniture selected by PSAP is compatible with or will be modified by the PSAP to be compatible with, the selected system equipment.

Ceres PO SOW
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=TTlrrir-*''
Phone. (888) 500-49-1 -1
Roh I ta E{nrn
Contacts
Phona

ATTACHMENT E
ITEM 6
Provide/verify that each AT&T dispatch position has one 15 or 20 amp (NEMA 5- 15/20R) breakered circuit dedicated to emergency call{aking with a quad outlet.

Ancillary electrical components such as heaters, lights, and fumiture will not be on this circuit(s).

Provide conduit run from each dispatch position to backroom equipment.

General
- Access to building for AT&T and subcontractors.
- Conduit and coring of walls.
- Adequate power and power outlets and circuit breakers. - PSAP to provide all radio and CAD equipment.
- Security to prevent theft of AT&T provided equipment. - On-going upkeep for room requirements listed.
- Technical expertise from PSAP's other vendor's during planning, installation and cut over.
- The PSAP',s Project Manager will facilitate the resolution of any problem determined with these interdces pertaining to the radio, CAD, recorders, NetClock or other PSAP owned interfaces.
- Full and free access to the 9-1-1 related equipment to provide service (subject to PSAP's security regulations)
Note: The PSAP',s LAN may not share the same LAN Segments as the cloud-based call handling LAN. Cloud-based call handling lP packets must be segregated from CLETS, NCIC, DMV, CWS, and all other PSAP network traffic.

7.3 Cal OES Responsibilities
Project tasks / timeline escalation contact
Change Request reviews and approvals

7.4 PNSPResponsibilities
- Provide AT&T the proper physical hand-off to connect cloud-call Handling at the PSAP to NGCS.
- Provide AT&T NGCS Test and Acceptance Plan and provide resources to work wrth AT&T to verify system operational readiness within the agreed upon project timeline.

7.5 RNSPResponsibilities
- Provide AT&T the proper physical hand-off to connect cloud-call Handling at the PSAP to NGCS.
- Provide AT&T NGCS Test and Acceptance Plan and provide resources to work with AT&T to verify system operational readiness within the agreed upon project timeline.

8.0 INSTALLATIONSCHEDULE
The following table is provided as a guideline only. The official implementation-schedule will be negotiate-d between the PSAP, PNSP, RNSP, Cal OES, and AT&T Project Managers.

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ATTACHMENT E
ITEM 6
Changes to the final agreed upon schedule may be made by mutual consent of AT&T' PNSP' RNSP, Cal OES and the PSAP and must be documented on the "9-1-'l CPE PSAP lmplementation Form".

Pricing is based on installation being performed during AT&T's normal business hours (M-F, 8:00am - 5:00pm, excluding AT&T holidays). lnstallation activities outside of AT&T's normal business hours are available at prevailing after hour tariff.

9.0 MAINTENANCE PLAN

9.1 Maintenance and Remote Access Services Capabilities AT&T on-prem solution complies with the requirements identified in contract 6136-2020, Exhibit 21, TECHNICAL REQUIREMENTS.

PSAP is required to hold CPE service for a minimum of five (5) years. The Contractor shall furnish and replace all evergreen services and parts for a period of five (5) years beginning on the first day following System Acceptance.

The 9-1-1 system is provistoned to allow AT&T (and CPE provider) to remote access into the 9-1-1 syitem in order to identify software and hardware problems and make repairs. ln the event in"t the equipment cannot be repaired remotely, AT&T technicians will be dispatched to the PSAP to facilitate onsite repairs
lf anyone other than AT&T orAT&T sub-contractors performs maintenance or repair of the AT&t provided system, and, as a result, further repair by lT&T.and/or.AT&T subconiraclor(s) isiequired, such further repairs will be made at AT&T's then applicable time and material rates.

9.2 Post-lnstallation Support Limitations
AT&T',s support obligations hereunder will not apply to any AT&T supported product if adjustmeni, repair, or parts replacement is required because of:
. Accident, neglect, tampering, misuse, improper / insufficient grounding, failure of electric powei; failure oi the PSAP and/or others to provide appropriate environmental conditions, relocation of hardware or software, or causes other than ordinary use. . Repair or alteration, or attempted repair or alteration of any AT&T supported product (hardware and/or software) by the PSAP or others
o connection of another machine, device, application, or interface to AT&T supported equipment (hardware and/or software) by the PSAP or others, which has caused damage to AT&T supported equipment.
. Degra-dation of performance to AT&T systems due to non-compliance with the Cuitomer Site Preparation Requirements (excessive heat, humidity, moisture, condensation, dust, EMl, etc.)
.Damageordestructioncausedbynaturalorman-madeactsordisasters. . Degraiation of performance to AT&T systems due to the installation of third-party sodvare applications or Operating System patches, service packs, hot-fixes, or windows services and not specifically certified. approved, and registered by AT&T for use al the site(s) identified herein.

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ATTACHMENT E
ITEM 6
. Support described herein does not include cosmetic repairs, refurbishment, furnishing consumables, supplies or accessories, making accessory changes or adding additional devices or software applications.

AT&T is NOT responsible for the performance of third-party applications/systems. 1O.O TRAINING

10.1 Supervisor/Dispatcher Training
AT&T and/or its subcontractor will provide Call-taker/Dispatcher and Supervisor/System Administrator training for the CPE solution. The training will be done during normal business hours (8 am - 5 pm) Monday through Friday.

10.2 Training Documentation
Training documentation will include Training Workbooks for End-users and Administrators.

Hard copies will be provided during training for each participant. A soft copy in PDF format can be provided to the PSAP Administrator I Trainer personnel as well if desired.

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ATTACHMENT E
ITEM 6
Appendix A: PSAP Compliance - Site Certification Document Ceres PD's Office Compliance - Site Certification Document This Section meets the State contract requirement for AT&T to provide a Site Readiness Checklist to the Agency.

A site survey has been made and site modifications will be needed to meet the following requirements for equipment installataon. The following 6ite modifications must be completed by the PSAP prior to AT&T beginning the installation of the new or upgraded iystem. The completion of all building modifications is the responsibility of the PSAP. ln the event that AT&T attempts to begin installation and subsequently discovers that these modifications have not been met as specified, AT&T may postpone implementalion. A quote will be provided to the PSAP for any additional costs incurred by AT&T because of the postponement. Any additional costs that are incurred for site modifications because of the posiponement will be the responsibility of the PSAP. Work will be rescheduled upon completion of the required modifications
Hazardous Materials
Customer will maintain Customer's location where AT&T is to perform work in a suitable and safe working environment, free of Hazardous Materials. AT&T does not handle, remove or dispose of, nor does AT&T aecept any liability for. any Hazardous Materials at Customer's location. lf AT&T encounters any such Hazardous Materials.

AT&lmay terminate this Statement of Work or suspend performance until Customer removes and cleans up at its expense iazardous Materials in accordance with this Statement of Work and applicable law. For purposes hereof, ,Hazardous Materials" means any substance whose use, transport, storage, handling, disposal, or release is regulated to any law related to pollution, protection of air, water, or soil, or health and safety. 1)
2)
Provide space in existing cabinet as depicted in below drawing (in red) Provide two dedicated NEMA 5-2OR (20 amp) circuits for the AT&T cabinet as depicted in below drawing (in red), if required.
provide one dedicated NEMA 5-1 5/20R (1 5/20 amp) circuit for each 9-1-',1 position, if required.
3)
Ceres PD SOW
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ATTACHMENT E
ITEM 6
Appendix B: LANMAN Policy
AT&T LAN/WAN PSAP Security Policy
It is AT&T's policy to install 9-l-l equipment only in a secure PSAP Local Area Network ("LAN") that is not connected to any other computer network outside of AT&T's control (with the exception of the national Crime lnformation Center network or similar network, but only if such connection is expressly approved in writing by AT&T, which approval will be in AT&T's sole discretion).

AT&T will not install or terminate a PSAP LAN to a flrewall. AT&T will identify the demarcation point for the PSAP LAN, beyond which AT&T is not responsible. ln the event the customer has previously connected or subsequently connects their PSAP LAN to any other computer network or has caused or causes such a connection, contrary to AT&T's PSAP Network Security Policy (which customer acknowledges it has received and read), and the 9-1-1 equipment and/or PSAP LAN is infected or damaged as a result of such connection, then all 9-1- l equipment and/or PSAP LAN warranties, maintenance, and service provisions of this amendment or statement of work will be immediately null and void. Under such circumstances, AT&T will provide repair services for the 9-'1-1 equipment and/or PSAP LAN at Customer's request and time and malerials charges will apply for ail parts and labor required as a result of damage caused by the infection. After all related damlge has been repaired, maintenance and service provisions of this agreemenl will resume.

Customer agrees to indemnify and save AT&T harmless for any damages to or claims by any third party against AT&T that arise in whole or in part from Customer's existing or subsequent connection of the 9-'l -1 equipment and/or PSAP LAN provided hereunder to any computer network outside of AT&T's control.

Ceres PD SOW
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Date:09JUL2025
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ATTACHMENT E
ITEM 6
Appendix C: Dispatch and Equipment Floor Plans

FOOTPRINT OF DISPATCH
A
,o-
,o^
Ceres PD SOW
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Date:09JUL2025
Prepared By: Rob€rt Russo
If, ,
( 'l
n
w

ATTACHMENT E
ITEM 6
adnt
+1-l

FOOTPRINT OF EQUIPMENT ROOM
Concrete Fboa
Dtuwhg not to scoh
Ceres PD SOW
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I
I
w
t-I

ATTACHMENT E
ITEM 6
Appendix D: Pricing & Terms
Please refer to separate document
Ceres PD SOW
Version 1.0 Page 14
Date: 09JUL2025
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ATTACHMENT E
ITEM 6
Appendix E: Change Order Request Form
AI&I Proiecl Ollice
Ghange Request Form: Ceres PD
Change Orders cannot be billed directly to the State without State approval.

The PSAP will be billed and must submit a reimbursement request to the State Originator:

Change Request Definition:

To be com leted b Pro ect Mana er
Change Request #: Date:

System Affected:

Accepted Rejected:

Final AT&T Signoff: Final PSAP Signoff: Date:
lmpact to Overall Project Schedule:

Development Price:

Ceres PD SOW
Ve6ion 1.0 Page 15
Dale: 09Ju12025
Prepared By: Robert Russo
lmpact to System Schedule:

ATTACHMENT E
ITEM 6
Appendix F: Maintenance Procedures
..AT&T"

PROVIDING PRODUCT & SERVICE EXCELLENCE

TROUBLE REPORTING PROCEDURES
The Customer Assistance Bureau (CAB) is the trouble reporting center for our priority Public Safety Agencies. The center is responsible for receiving PSAP reports and electronically relaying the reports to the responsible work groups for resolution,24 hours a day, 365 days a year. The CSB can escalate trouble reports and put you in contact with management personnel responsible for resolving the trouble you have reported.

The Priority Repair Service number is:
(8771500-49-1-1
Due to the complexity of the services, we provide and your own equipment it is essential that you isolate trouble before reporting to AT&7. A few extra minutes to properly identify, isolate and report a trouble can save hours in resolution time. Reporting the wrong trouble or circuit number may cause extended delays in our ability to deploy the appropriate work crew to repair the problem.

When you call in a report, please be ready to provide the following information:

1. Your name and call back telephone number.

2. Address and the location of trouble.

3. Telephone numbers or circuit number in trouble.

4. Nature of the trouble/condition.

5. Application the circuit is used for.

6. Access restrictions we may have to resolve trouble report.

7. Any terminal access problems or arrangements before dispatch.

8. The name of the contact person and their office number is a must! Ceres PD SOW
Version 1.0 Page 16
Dater 09JUL2025
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ATTACHMENT E
ITEM 6
Appendix G: System Acceptance Checklist and Authorization Checklist State of California Governor's Office of Emergency Services (REV 2022) Public Safety Communicalions Blanch

SYSTEM ACCEPTANC E AND AUTHORIZATION FORM
This document shall be used by the PSAP to validate the 9-1-1 system solution (equipment, sofiware and all functlonality) is acceptable.

All veriflcation is to be completed by the PSAP authorized representative.

Requirement
PSAP
Initial
Uninterruptable Power Supply
lntegration Device
Routers
Keyboard
Mouse
Keyboard Arbitrator
Keypad Dialer
Monitor/Thin Client
lP Phone Set (if purchased)
Audio lntegration Device
Peripheral Equipment Connections
Peripheral Equipment lnterfaces (CAD Spill, etc.)
NGg-1-1 Trunk and Admin/Business Line lnterfaces
Basic Telephony Functionality
Audio Quality
9-1-1 Caller lnformation Display
Misroute Reporting
Abandoned Call Detail
lnternal Time Synchronization
Non 9-1-1 Caller LD
Wireless ALI - FCC 94-102 - Phase I and Phase ll
Complete Call Progress Detection
Abandoned Call Redial
Automatic Callback
Supplemental Data (lOT)
Text-to-g-1 - 1/Text-from-9- 1 -1
GIS Display/lnterface
Barge-ln
Ceres PD SOW
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I
I
System ical Requirements
irementsRequPhysica
lnterconnectiv
I
System Features/Functionality

ATTACHMENT E
ITEM 6
lnstant Recall Recorder
Audiofu ideo Logging Recorder
HeadseUHandset I nterface
lnbound/Outbound Volume Control for HeadseUHandset
Call Status lndication (ringing, answered or both)
One Button Transfer
Call Detail Record (CDR)
Minor Discrepancies
Tracking #: _
As the authoized representative of.

Approved Amount: $
(PSAP name),
I hereby acknowledge receipt, installation, and satisfactory pertormance of the seryice and/or equipment. lf minor discrepancies exist, but do not keep the equipment from peiotming in accordance with the contracted terms and conditions, these discrepancies are noted above.

Signature Date
Printed/Typed Name Title
IMMEDIATELY AFTER ACCEPTANCE:

Submit form, signed by the PSAP authorized representative to the Contractor and submit a copy to the CA 9-1-1 Branch
Ceres PD SOW
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I
AUTHORIZED BY;

ATTACHMENT E
ITEM 6
ITEM 6
aata..4
aa
alt
HTGHERGnoU}.D
Ouote Date. October 3, 2025
Customer: Ceres Police Department
Customer Number: 4626
SYSTEIIII REFRESH WTH UPGRADE TO V9
The proposed Highercround Capturegl l solution refresh includes one (1) 4U Recording Chassis with

3.4T8 RAID 1 storage configured for 100o/o recording of:
- 4 Vesta VolP Consoles
- 3 Avtec Scoul Console via VPGate
- 9 Avtec Oulpost End Point Radios via VPGate
- 7 - Unlisted VolP (G.71 1 & non-encrypted)
- Remote installation and Web-Based training are included. - Estimated delivery time is 4 - 6 weeks from receipt of order.

CMAS Contract # 3-19-70-30798
EachItem Exended

1.0 1.0

1.0 23.0

1.0 1.0

8.0 4.0

1.0 1.0
HG{U - Xeoo Sihrer 4509 prccessor, 32GB
RAIrr, 4 TB RA|D1, V,nVz. or ttt2t25
NG Capturegl 1 Core software M ANI/ALI.

Dual Network Card 1000bT Ethernet PCI-E
Reinstall NG Capturegl l Channel License
VolP lnterfuce Surcharge - Capture 9'1'1
Reinstall VolP Port
Reinstall Avtec Mdadda Attachment8
Vesta Metadata lntegration
Remote lnstalHion E Support
Remote Professional Services & Traintng
Shipping
CA Tax 8.375% (HW Only)
$6.970.00 $6,970 00
$1,531.49
$327.96
$47.86
$0.00
s0.00
$0.00
$2,388.16
$105.29
$263 22
$422.00
$1,531 .49
$327.96
s1 ,'100.78
$0.00
s0.00
$0.00
s2,388.16
$842.32
$1,052.88
$442.00
$7 40 77$7 40.77
Total Cost: $r 5,396.36
Print Nam€
Sig n atu re
Title
818.456.1600 . www.higherground.com o 275 E. Hillcrest Drive, Ste. 150 108, Thousand Oaks, CA 91360 [ .,,-(lty

ATTACHMENT F
ITEM 6
ITEM 6
Proposal 1. watson
COrlS{ 1163
Ceres Police Department - Additional Console
Speciried For:

Contact Name:

Phone Number:

Email Address:

City of Ceres Police Department
Keith Griebel
2095385723
Watson Rep Firm:

Watson Sales Rep:

Phone Numbel:

Watson Consoles Northeast
Amanda Hamilton
2704045221
Project Summaty: 1 Mercury Pro Console
New Position lncludes:
90"W pro Worksurface - Height-Adjustable with Depth Adjustment, EnvironmentalControland ln-Dash Power Environmentat Control: Forced Air Heat, Cooling Fans, LED Ambient Lighting and Dimmable LED Task Lighting - ln-Dash Power: 2 Power Outlets
Dual Tier Monitor Array - Height-Adjustable with lndividually Adiustable Monitor Arms: 2 over 4 Technolog/ Bridge Storage to Accommodate up to (3) Mad-Tov'/er PCs (Max Dimensions per Unit 7"W x 15"H x 15.75"D) Technolo, Cabinet Storage to Accommodate up to (2) Full-Tower PCs (Max Height per Unit 2O"H) Personal Storage - Open / Box Stacker Cabinet
Screens - 48"H Fabric
Iech Pott Selec'tion:

TechnotoA/ ports per position - (10) US&A Data I (2) DuaIUSFA+C charging I (2) RJ45/C TO I (21RJLA Phone I (2) 35mm Audio *REQUIRES SELECTION PRIOR To oRDER* (Matching Existing Furniture) Flnlsh Selacdon: Studio Teak Worksurface, Studio Teak Case, Fashion Grey Face, Anchorage Fossil Fabric (Matching Existing Furniture) lrctallauor:

Type of Site - Existing Room
Prelnstallation Site PreP - None
Location - Requires Confirmation
Electrical Source - Wall
Prevailing Wage or Union - Requires Confirmation
Additionrl lnformation - Quote Does Not lnclude Prevailing Wage or Union Requirements' Quote Date: 8i26/2A25 Quote Erplratlon 71/26/2025 Quoto Revislon: OO Walson Account Manageti Kelsey Hoskins watsonconsoles

ATTACHMENT G
ITEM 6
watsonconsoles
Drawings and Flootplans
Terms and Conditions
Payment lerms
Past due ac
h€hest rate
Purchase Orders aod Order Acknowledgments
Order Cancellalions and Changes
watsonccnsoles
h 's necessary that accufale room dimensions and featutes are prcvided to Watson lor space planoingand insrallaton Watson mmmits lrc p.ovidang product symaors that are correc! ro size h b t}|e resPonsbilt/ oi the customer io vefli-v lhai the room dimensbns ahd featules prol'ide( to wa6on aae accurale gder r.o sgbmitting a purchase crdel Ail purchase orders .nusi be accompanied bythe drawing ancl quote $al has been approved for ryraFJiacture Walson quotes are valid 90 da)3 irom the dale ot :ssue
Freight
P lase orders s,,roulo be subfitted vla ematl lo
orCetgffirl'g;com
rrchase orders must include the followinel intomation
I be quoted on a oe. proFct basis consadering des:inat
crder srze and weiEht as well as the cune
onsole frei€ht teiErs are FoB destinatron to all 50
'i€ i email and pfione numbet
rn irEluding installation addrcss aod contact nanE
ono numbet
ncuned by waGon comprymg \
nside delivery. expeditng. redel
ruchs. specitc dtiver requests o
'(
hrg.to jnlormat,(
rth ernail and Pt
utchase order n
rder tolai
nalfinish selacl
Frolgr Claam
W€ ll file dle freight claim on your behalf
Eutto do thai - we ll need your help.

FR6GHT DAI'IAGE: n s the customers responsrbilitt to eram upon receipl note lhe damage or shoftage on the blll of ladll Watson within 24 hours ofdelivery. Failure lo provide ndrce constitutes acceotance of lhe oroduct
CONCEALED DAMAGE: Claims m,.Jst be made by the eustomer In '.liating and with photogaaphs ,rirhin iile i5) busrness dals after delivery. Falture by the customerto make any coocealed dama€le clarm w[hin five r5) business da]s constitutes acceptance oflhe product and a waiver of any appatent damages Stora€le
we understand lhat projects sometimes Face unforeseen oelays lftile request to move an order out is received more than 25 business dals prlot to the acknowledged shrp date, we can Iikely ac.ommodate that request without adc,itjonal cct. {f $e request to move an order out is aeceived less than 25 business dal6 prior to tlle acknowledged ship date, customeas may opt to contrdct sto.aEle with Watson for up to 30 days post€h,p dale Watsofi charges a storage fee of $1 per day per $1,oOO ofthe total ordor involce. The minrmum storage fee is $250. When storage occurs. we will consid"r that the product has been delivered to the customer for all purposes and invoicinEl willoccur- C6ts for storage willbe subsequently invoiced to the customer.

Please note that we can accept only one request to lnove out the ordrsr shlp date- Any additional req uesls for a alelay in shipplngYr'illbe managed via our storage policy terms.

Forc€ f,laleute
Watson shall not be liable for any loss damage. or deky resulting from rbrces beyond fts reasonable contol includingfire. flood, strike or other labor daff cul0. actofGod. or due to any cause beyond its rcasonable conuol. ln the event of an! such c,elay, delivery will be postponed by such lenElh of time as mav be reesofiably neces-sary to accommodate for the delay revFion numbg must rnatch across all pages)
. Requested delivery/ lnstallataon date
Any omission may resuh in the d6lay of pr@essing the order All qgotations. ac*notledgmens. and invoices are subiect to clrra enors ol omlsslons.

Allorde6 and sub6€qu€nt change orde.s must be in wril
issue a writGn actnowledgmenl that incl'ldes estlmated
rg. a
date6. All o!'de$ must shap rthln one year ot submttal- uLEtofteas shou verify the acknowledgmeht for sccuracy. The ack|oitledgment rs t'ie fina agreement between Watson 3nd lhe cu$omer.
onledged orders may not m changeo or ci
lul onor wriRen consefi of watson
Orders for which proc,uctioo has started may not be canaeled. Ordersthal lnclude non'slandard products and non€tandard finishes may not be canceled- ln the event of cancellatbns Fdor to the start of paoductloh, ror standa rd products. the crstome( \ Jr ll be laable fot cancellatioi charges of 25% of the o.der total.

Any approved ordet change will requlre the customer to resubmit the approved firal dra\ryingand quote reffectinE the requested change. An crder change may afiect the delivery date, FjQenses incurred because of order chenges willbe cha€edto the cus1omer
Tareg
Allsales. use. excrse. and other applicable taxes are the purchaser's responsibilrty and will be invoiced to Ihe purchaser. lf purchaser claims an exemption from such taxes. it shail be the purchaser's responsibrlity to furnish an aoDrooiate exemption cenificate at the time the order is placed

ATTACHMENT G
ITEM 6
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EXISTING CONSOLES
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ATTACHMENT G
ITEM 6
Mercury Pro
Data Port Types
a
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watson
'I :t :. "'
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quoro o.t.: a/26/2a26
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us&A+us&A Power
Sp.{'r&{ 0laee c&r Po 5ort
USB{ +USBA Power
5rErrsd r, rd,3o 6t p6 6N
rE: @ r=trltrtir
Right Rear Ports
Monior 1,.r, roG r ld.

Right User Data Ports
LSllpord in r.lLun lrnt !Dti.!, y
0 0 0 0rl
Left Rear Ports
Mon ro, (bl' I[n ..F.r6ro
.d/d ! dod ouo\aBr
Lelt User Oata Ports
0 0 0
00 00
t
,6rS

3.5 Stereo
\,,
USB.A 0
7--.,.
/RIGHT\
I Tectr Cablnet /
\ fC ( ouNI:2 /,'
watson s.les Rop ]
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ATTACHMENT G
ITEM 6
Proposal 1 - Quote
Project: Ceres Police Department - Additional Console
Sold to
Company name: Crly or Ceres Police Deparlment
Contact Person. Keitn GrieDel
Contact Phone: 2095385723
Conlact Fax:

Distrlbutor
Comoanv name: Walson Consoles Norlheasl
Salelpe,:son Amanda Hamilton
Saf esperson Phone: 27 04045221
Salosporson Fax:
watson
11 21
3'141
51til
71 91
l0 1
11 1
't2 1
13 1
14 1
t5 I
16 1
172
18 2
192
20 10
22 1
23 1
HD6H1539101-N
HD6H245118R-G
HO6W3690D
HG6TS9ON
HGA
HGA
HGBS1518S.L
HGBS2418S.R
HGPSOB242018R
HGSOCBKT4sL
HGSOCBKT4SR
HGSR3948F
HGSR5148F
ItGSS9O4SF
HGTB242O24R
HHC1518
TXXTECHAUOIO2S
TXXTEC HOATA2S
IXX]ECHPH25
TXXTECHUSBl5
TXXTECHUSBP{C€
WAKEY.STO
wElrollchcxET
MERCURY PRO HU8. 15'D x 39"W x 18H'. LEFT HANO, NO GROMMET I\TERCURY PRO HUB 24"0 x 51"W x 16H'. RIGHT llAND, WITH GROMI\,1tT MERCURY PRO WORKSURFACE '/{ITH O€PTH ADJUSTMENI 36.0 X 90,.W t ?I.5OH, WITH CONTOUR EDGE, DUAL TIER ARRAY I\,IERCURY TECH BRIOGE, SINGLE SIDEO 12' O X 18I,]. IiOR A gO'W CONSOLE, NO GROI,IMTT

MERCURYARRAY

MERCURY AR'IAY
MERCURY BRIDGE SPACER, 15'D x 18'H SINGLE, LEFT HAND
MRCURY BRIDGE SPACER, 24"D x 18"H SINGLE, RlGllT HANI)
MERCURY PERAON l. SI OXER" OPEN BOr( A'O r. i0fv{ x 10'll, RIGHT HAND I\,1ERCURY OI]TSIOE CORNER BRACKET 4IJ'H
MERCURY OJTEDE CORNER BRACKET, 48"H
MERCURY RETTJRN SCREEN. 39"W x 48'H. ALL FABRIC PANEI
MERCT,R/ REIURN SCREEN. 51.W T 48'H. ALL FASRIC PA{EL
MFRCURY SPINE SCREEN 90"W x 48"11 ALI FABRrc PANFT
MERCURY TECHNOLOGY BASE. 2.D T A}W X 2..TI, RIGI{T HANO MERCURY HUB COVER 15"O x 18"r'l
TECH LINK S,6liaL STEREO,qUoP JACK 8IICK. 25' CORD
TECH LINK, CAI6/ ItJ45 DAIA, BLACK,25'CORD
TECH UIiI( RJII /RJ12 PHONEJACK, BLACK,25'CORD
TECH LINK SINGLE USB A. OATA, BLACK, 15' CORD
TECH UNK, USBA+C, CHARGER, BLACK
IVASIER KEY, STANDARD LOCK (O82OOO)
WATSON @I{T'O{.E8 IIEL@I,IE PACKET
$2,038.50
s2,405.25
$6,349.50
s733.50
5819.00
$1,287.00
s83,00
985.50
$603.00
$36.00
$36.00
$544 50
i576.00
$895.50
$1,246.50
$4s.00
$31.50
$54.00
127.00
$36.00
$126.00
$31.s0
s0.00
$2,038.50
t2,405.25
t6,349.50
$733.50
0819.00
$1,287.00
$63.00
s85.50
0603.00
s36.00
$36.00
1544.50
1676.00
$895.50
t1,246.50
$45.00
$63.00
$108.00
t54.00
t360.00
$252.00
$31.50
t18,832.25
Producrsubroral (s.ll)
Prcduct Surcharge (3 %)
Warson lnstallation
Frcghi
Tot.l (9.11)
Sal6s Taxiciry, srats {8.3E %)
Gr.nd Total (S.ll)
$1E,632.25
9558.97
$7.527.00
$1,960.00
12s,a7a.22
$2,403.23
431,081.45
Da,€ Al25l2A25 Page9/9

ATTACHMENT G
ITEM 6
ITEM 6

COUNCIL AGENDA REPORT

CITY COUNCIL

Resolution No. 202 5-XXX, Accepting the Morgan Road Storm Drain Improvements Project as Complete; and Approv ing the Balancing Contract Change Order; and Authoriz ing the Filing of the Notice of Completion; and Authoriz ing the Release of the Remaining Retention to the Contractor
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council to adopt a Resolution accepting the Morgan Road Stom Drain Improvements Project as complete; approve the Balancing Contract Change Order, authorize the filing of the Notice of Completion and releasing the remaining retention to the Contractor.

I. BACKGROUND:

The existing state of M organ Road was unable to handle peak storm events and contributed to localized flooding. Public Works crews frequently placed pumps to remove water from the roadway and divert stormwater from the basin on Brew Master Drive to the basin on Farm Supply Drive to prevent overcapacity. The Morgan Road Storm Drain Improvement Project was developed to install curb and gutter along Morgan Road and establish positive drainage to ensure consistent stormwater flow.

The project also hydraulically connected to the two existing basins to improve coordination of stormwater and prevent overflow during major storm events. Additional storm drain capacity was incorporated to further reduce flooding risk. These improvements collectively enhance roadway safety, protect adjacent properties, and provide a more reliable stormwater management system for the Morgan Industrial Park.

II. REASONS FOR RECOMMENDATION:

All work has been completed in accordance with the contract, plans, specifications, and to the satisfaction of the City.

III. FISCAL IMPACTS:

ITEM 7
The contract was awarded in the amount of $934,402.00, plus a 10% contingency. The final construction cost for the project was $1,057,348.60 , and a 13 % contingency in the amount of $122,946.60 was used. Additional funds to cover final payment and retention are available in account numbers (2408) 27195.800500 ($22,931.05), and (24 08) 56795.800500 ($22,931.05).

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This project is in conformance with the First Goal of the Strategic Plan:
1) Infrastructure: Ensure that the community has adequate, well -maintained infrastructure that fosters a quality community and supports a strong economy.

This project also conforms with the Fifth Goal to increase the efficiency and effectiveness of Government Operations by eliminating puddling locations on Morgan Road which require Public Works crews to pump these locations during storm events.

V. POLICY ALTERNATIVES:

The City Council can choose to:

1. A pprove the request as recommended by staff; or

2. D eny the request; or

3. Continue to a future City Council Meeting
VI. INTERDEPARTMENTAL COORDINATION:

The Engineering Services Department has coordinated with the Public Works Department, Streets Division.

VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

The project was filed with a Categorical Exemption under section 15301 Class I (b)(c)(d) IX. STEPS FOLLOWING APPROVAL:

The Notice of Completion will be filed, and the 5% retention will be released after 35 days if no claims are filed.

Approved by: _____________________
Douglas D. Dunford,
City Manager

ITEM 7
Attachments:

1. Attachment A - Resolution

2. Attachment B – Notice of Completion

3. Attachment C – Balance Change Order

ITEM 7
ITEM 7

ATTACHMENT A
RESOLUTION NO. 2025-XXX

ACCEPTING THE MORGAN ROAD STORM DRAIN IMPROVEMENTS
PROJECT AS COMPLETE; AND APPROVING THE BALANCING
CONTRACT CHANGE ORDER; AND AUTHORIZING THE FILING OF
THE NOTICE OF COMPLETION; AND AUTHORIZING THE RELEASE

OF THE REMAINING RETENTION TO THE CONTRACTOR

THE CITY COUNCIL
City of Ceres

WHEREAS, Mid Cal Pipeline and Utilities, Inc. has completed all work required pursuant to their contract with the City of Ceres for the Morgan Road Storm Drain Improvement Project; and

WHEREAS, the Director of Engineering has recommended that this project be accepted as complete, and that the contractor, Mid Cal Pipeline and Utilities, Inc., be paid all sums due under the contract; and

WHEREAS, the contract was awarded in the amount of $934,402.00, plus a 10% contingency and the final contract amount is $1,057,348.6 0 and the funds to cover the final payment and retention funds are available in account number (2408) 27195.800500, and (2408) 56795.800500; and

WHEREAS, it appears that the sums due under the contract are reasonable.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby accept the Morgan Road Storm Drain Improvements Project as Complete; and Approve the Balancing Contract Change Order; and Authorize the Filing of the Notice of Completion; and Authorize the Release of the Remaining Retention to the Contractor.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of November 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 7
ITEM 7

ATTACHMENT B
RECORDING REQUESTED BY:

CITY OF CERES

When recorded mail to:

Name: City of Ceres
Fallon Martin
2220 Magnolia St SPACE ABOVE THIS LINE RESERVED
Ceres, CA 95307 FOR RECORDER’S USE ONLY
______________________________________________________________________

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN:

1. On November 12, 2024, the City of Ceres, a Municipal Corporation in the County of Stanislaus, State of California accepted the bid of Mid Cal Pipeline and Utilities, Inc., for the Morgan Road Storm Drain Improvements Project.

2. On July 16, 20 25, the said contract was completed by Mid Cal Pipeline and accepted by the City Council of the City of Ceres at a regular meeting of the City Council held on the 10th day of November 2025.

By: _______________________________
Fallon Martin, City Clerk
City of Ceres

VERIFICATION

I, the undersigned, affirm:

I am the person who signed the foregoing notice. I have read and understand the above notice and know its contents, and the facts stated therein are true and correct to the best of my knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed in the City of Ceres, County of Stanislaus, State of California on this 10th day of November 2025.

By: ________________________________________,
Fallon Martin, City Clerk
ITEM 7
ITEM 7

ATTACHMENT C
1 Bonds, Insurance, Permits, Licenses & Fees LS 1 $ 50,000.00 50,000.00$ 1 0 $ 50,000.00 2 Surveying Services LS 1 $ 11,000.00 11,000.00$ 1 0 $ 11,000.00 3 Public Convenience and Safety LS 1 $ 10,000.00 10,000.00$ 1 0 $ 10,000.00 4 Water Pollution Control LS 1 $ 8,000.00 8,000.00$ 1 0 $ 8,000.00 5 Remove & Dispose Drywell Unit LS 4 $ 1,000.00 4,000.00$ 4 0 $ 4,000.00 6 Adjust Basin Inlet to Grade LS 1 $ 1,500.00 1,500.00$ 1 0 $ 1,500.00 7 Earthwork LS 1,150 $ 45.00 51,750.00$ 1,515 365 $ 68,163.75 8 Hydroseed Basin Area SF 21,450 $ 0.80 17,160.00$ 0 -21450 $ - 9 Existing Manhole Connection LF 3 $ 3,500.00 10,500.00$ 3 0 $ 10,500.00 10 F & I 12" ADS HP Storm Drain EA 81 $ 160.00 12,960.00$ 81 0 $ 12,960.00 11 F & I 18" ADS HP Storm Drain EA 3,165 $ 160.00 506,400.00$ 3,165 0 $ 506,400.00 12 F & I Storm Drain Manhole LF 15 $ 6,000.00 90,000.00$ 15 0 $ 90,000.00 13 F & I Catch Basin LF 10 $ 5,000.00 50,000.00$ 10 0 $ 50,000.00 14 F & I Curb and Gutter LF 3,004 $ 33.00 99,132.00$ 3,329 325 $ 109,857.00 15 Portable Changeable Message Sign LF 3 $ 4,000.00 12,000.00$ 3 0 $ 12,000.00 934,402.00$ 944,380.75$

CONTRACT CHANGE ORDERS
PCO 02 Work Associated With 24" RCP in Conflict LS 0 2,273.84$ 1 1 $ 2,273.84 PCO 03 Extra Work Due to Topo Discrepancies - 3/3/25 LS 0 21,677.76$ 1 1 $ 21,677.76 PCO 05 Extra Work - Regrade Redesigned Curb & Gutter LS 0 39,842.95$ 1 1 $ 39,842.95 PCO 07 Delay Cost - Equipment Only LS 0 2,316.76$ 1 1 $ 2,316.76 PCO 08 Additional Traffic Control LS 0 11,219.05$ 1 1 $ 11,219.05 PCO 09 Additional SWPPP Inspections LS 0 6,930.00$ 1 1 $ 6,930.00 PCO 10 Additional Asphalt LS 0 8,908.89$ 1 1 $ 8,908.89 $ 93,169.25
PCO 01 Remove 18" Pipe Encased in Concrete LS 0 474.08$ -$ 1 1 $ 474.08 PCO 06 Additional Labor (Traffic Control & Dewatering) LS 0 16,158.52$ 1 1 $ 16,158.52 PCO 11 Quantity Adjustment Above Items 7&14 0 $ - PCO 12 Hydroseed Quantity and Scope Adjustment LS 0 3,166.00$ 1 1 $ 3,166.00 $ 19,798.60
TOTAL $ 1,057,348.60
`
10%
13%
Mid Cal Pipeline & Utilities, Inc.
______ None __________________________________________________________ ______ As indicated on the attached letter dated: _____________ BY: DATE:

Contract Change at Unit Prices:
$122,946.60
Total Net Decrease: $0.00
$93,440.20

SUB-TOTAL
$1,057,348.60Final Total:

Contract Change Orders: $112,967.85
CCO 01
ITEM NO.

ITEM DESCRIPTION UNIT OF

MEASURE

ESTIMATED

QUANTITY

CONTRACT

UNIT PRICE

SUB-TOTAL BAL CCO

MORGAN ROAD STORM DRAIN IMPROVEMENT PROJECT
PROJECT NO. P2408
APPROVED: ______________________________________________ Eric Soito, Senior Civil Engineer
ACCEPTANCE BY CONTRACTOR:

I have examined the quantities of contract items and amounts indicated as payment for extra work and deductions on the proposed final estimate, and I agree to accept the total.

Exceptions (Check One)
RECOMMENDED: _________________________________________
$0.00
Total Net Increase:

Used Contingency:

Liquidated Damages/Contractor Claims:
$122,946.60
Approved Contingency:

SUB-TOTAL

CHANGE ORDER
ITEM

ADJUSTED

QUANTIES
TOTAL

BALANCING CONTRACT CHANGE ORDER
November 10, 2025

CONTRACT BID

ITEM TOTAL
ACTUAL

QUANTITIES

ADJUSTED

QUANTITIES

CONTRACT

UNIT PRICE
TOTALITEM DESCRIPTIONITEM NO. ESTIMATED

QUANTITY

UNIT OF

MEASURE
Monday, November 10, 2025
ACTUAL

QUANTITIES
City Council Scheduled Date:

Wednesday, June 18, 2025

CHANGE ORDER
ITEM
ACTUAL

QUANTITIES

ADJUSTED

QUANTIES
TOTAL
SUB-TOTAL CCO 01
$9,978.75
Final Project Completion: Wednesday, July 16, 2025
Date of Substantial Completion:Original Contract Price: $934,402.00

BAL CCO
ITEM NO.

ITEM DESCRIPTION UNIT OF

MEASURE

ESTIMATED

QUANTITY

CONTRACT

UNIT PRICE
ITEM 7
ITEM 7

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4

MEETING DATE: November 10, 2025

TO: Mayor and City Council

FROM:

Douglas D. Dunford, City Manager

CONTACT: Sam Royal, Public Works Director
[email protected], (209) 538-5717

SUBJECT: Public Works Monthly Report for September 2025

RECOMMENDED COUNCIL ACTION:

Information only, no action required.

I. BACKGROUND:

Outlined below are the significant actions performed by the Public Works Department for the month of September 2025.

FACILITY SERVICES:

• Completed 136 Facilities Maintenance work orders including: 81 service requests for electrical/lighting, plumbing repairs, HVAC issues, locksmith tasks, general repairs, and 55 preventive maintenance services.
• The remodel at WWTP Office/Lab is completed and the floors were waxed in both buildings to complete the project
• Met with Cal Air and assisted in installing a new supply air in the Customer Service waiting area at Annex.
• M eet with Stanislaus County Department of Environmental Resources to inspect the Fire Training Center for hazardous materials on Service Road. Reviewed the Business Plan. No violations were found. Passed inspection. • Continued clean-up of homeless camps/debris at Independence Park and Roeding Park with the assistance of Code Enforcement.

Maintenance activities performed by one (1) Supervisor, one (1) Senior Facilities Maintenance Worker, one (1) Facility Maintenance Workers, and four (4) Custodians.

Two vacant positions, one vacant position in Custodial and one in Facilities Maintenance.

ITEM 8

FLEET SERVICES:

Completed 49 work orders.

Fleet, Department 20
• 3 Services
• Replace battery in 20-226-24
• Service Tractor 20-408-10
• Replace Tires on 20-415-16

Fire, Department 15
• N/A

Police, Department 10
• Performed 16 Vehicle repairs
• Service all Fire Extinguishers
• Complete an engine install for unit 228
• Replace tires on SWAT Truck

Streets, Department 30
• Performed 4 Vehicle repairs
• Repair A/C on unit 30-208-12
• Repair A/C on unit 30-266-21
• Replace Tier on Disc 30-418-23

Water, Department 35
• Performed 9 Vehicle Repairs
• Replace tiers on 35-220-24
• Repair Steering components 35-233-18
Parks, Department 40
• Perform 5 vehicle repairs
• Service and repair Hotsy 40-641-21
• Replace brakes on 40-287-21

Wastewater, Department 25
• Perform 5 vehicle repairs
• Service and replace windshield on Toro mower
• Repair A/C on Toro mower
Facilities, Department 41
• 3 vehicle repairs
• Service 41-213-19

ITEM 8

Emergency and non-emergency City vehicles and equipment is maintained and repaired by one (1) Supervisor, two (2) Maintenance Mechanics, one (1) Vacant Senior Fleet mechanic position.

LANDSCAPE MAINTENANCE:

Completed a total of 254 service requests in the following categories:
• Bike Path Repairs: 0
• City Grounds Maintenance: 18
• Park Landscape and Maintenance: 188
• Parks Landscape chemical usage: 4 gallons at CC, CH, River Bluff entrance and round about Pine Street.
• Playground and Equipment Repairs; Several playgrounds parts that were ordered with 120-day lead time for delivery, repair work will follow pending delivery. • Playground and Equipment Inspections: 13
• Right of Way (ROW) Irrigation Repairs: 6 sprinklers
• Park Trees: 12 Trimmed, 1 removal.
• Customer Requests Tree or Limb Down: 16
Parks sprinklers repaired or replaced:
• Barry Grove – 0 maintenances.
• Costa Fields – 0 maintenance.
• Don Pedro – 2 vandalisms.
• Independence – 1 vandalism.
• Ochoa Park -- Sprinkler System upgrades 5000 to 6504
• Dog Park – 0 maintenance.
• Neel Park – 2 maintenances.
• Persephone – 3 maintenances.
• Redwood – 0 maintenance.
• River Bluff – 2 vandalisms.
• Riverview – 0 maintenance.
• Roeding Heights – 2 maintenances.
• Sam Ryno – 1 maintenance.
• Smyrna – 5 vandalisms.
• Strawberry – 0 maintenance.
• Whitmore – 1 vandalism.

Parks General Maintenance/Repairs:
• Graffiti removal at Sam Ryno (2), Strawberry (1), River Bluff (5), Roeding (2), Ochoa (1) Persephone (1), Smyrna (48), Don Pedro (2) Riverview (1) and Independence Park (1) By Parks crew
• Due to budget for FY 25/26 Grid Prune Program Performed by West Coast Arborists (WCA) is on hold.
• WCA Currently handling emergency tree requests only.

ITEM 8

Grounds

Rights of Way (ROWs):
• River Road and Central repaired irrigation. Valves wiring. • Repaired ROW irrigation on Eastgate. Replaced 3 sprinklers • Temp repairs for Irrigation controller on Morgan and Aristocrat.

Parks
City Parks:
• Reduced days of watering in parks, due to cooler weather. • Power washed Don Pedro and Riverview's Playground twice. Smyrna once • Downtown changed two trashcans for concrete one and crosswalk area.

Sam Ryno:
• Pending delivery of Playground 5-12 age slide and 2-5 age toddler swings.

Smyrna Park:
• Prep to finish installing 5 cameras.
• Repaired 10 trees stakes.
• Installed 6 new pad locks, vandalized

Costa Fields:
• No update

Neel Park:
• Removed handrails form playground walkway platfor m, broken swing and tampered with playground nuts and bolts, all due to Vandalism.

Roeding Park:
• Flushed Well due to continuous sand sediment build-ups. • C hanged 6 sprinklers due to sand.

Persephone:
• Replaced playground 5-12 steps to platform.

Independence Park:
• Playground closed due to Fire.
• Fixed fence due to vandalism.

Riverview Park:
• Damaged 5/12 slide entrance area. Replaced with fence. Temp • Waiting on Playground parts for repairs from vandalism.

River Bluff Park:

ITEM 8

• Trimmed 5 park trees.
• Replaced 4 locks vandalism.

Guillermo Ochoa Park:
• Repaired 2 trees and re-stakes.
• Continuous progress of installing 25- 6504 sprinklers for better coverage.

City Parks Landscaping and Maintenance is performed by one (1) Supervisor, one (0) Sr.

Parks Maintenance Worker, and Four (4) Park Maintenance Workers.

SOLID WASTE & RECYCLING:

• Highlights of solid waste and recycling collection by Bertolotti for September 2025:

 Residential…………………….… 1,115.90 tons
 Commercial………………………. 1,733.89 tons
 Illegal dump/litter abate (code enforcement) 8.32 tons  Illegal dump/litter abate (Public Works staff) 4.12 tons, 41 locations  Illegal dump (Bertolotti) ………. 4.55 tons, 19 locations  Bulky items…………………….… 39.85 tons,148 locations
 Bulky recycling………………….. 1.44 tons
 Leaf/limb ………...…………….… 12.50 tons
 Street Sweep………………….… 81.59 tons
 Residential Organics…………… 457.61 tons
 Commercial Organics…………. 156.07 tons
 Residential Recycle………….… 243.77 tons
 Commercial Recycle …………… 4.08 tons
 C&D (Construction/Demolition Debris) 0 tons  Used oil…………………………… 325 gallons
 Used oil filter……………...……… 54
.
• There were 15 residential cart violations issued in September.

• There were 15 leaf & limb illegal disposal (off-season) violations issued in September.

Solid Waste Division work is performed by one (1) Administrative Analyst.

STREETS SERVICES:

• Staff responded to a total of 70 customer service requests. • Staff responded to 208 USA’s.
• Installed 3 Trunk or Treat signs
• Underground street light repair on Foster
ITEM 8
• Responded to 1 location for graffiti
• Responded to 8 locations for tree issues
• Repaired 11 streetlights
• Installed 2 decorative street light poles downtown
• Repoured curb at Fifth and Lawrence
• Cleaned 9 DI’s
• Cleaned 39 storm drain lift stations
• Cleaned 25 storm drain pump lots
• Flushed 1,430” of storm drain pipeline
• Cleaned 37 storm drain exterior ponds

Streets Division maintenance is performed by one (1) Supervisor, two (2) Sr. Maintenance Workers, (6) Streets Maintenance Operators, one (1) Street Sweeper Operator (2) part time Streets/Code Enforcement Maintenance workers. One operator is out on workers comp, and one is out on baby bonding.

WASTEWATER (WRRF):

• Responded to 7 customer service requests and 36 sewer problems, during working hours and after hours.
• Staff responded to 3 Smart Cover alerts & alarms that prevented Sanitary Sewer Overflows (SSO’s).
• Serviced or Repaired:
• Lift Stations – 21
• WWTP Equipment – 23
• Main line sewer plugs – 2
• Aerators – 14
• Staff inspected the forced main to Turlock.
• Staff cleaned 32,707 feet of sewer main line.
• Staff CCTV inspected 8,257 feet of sewer main line.
• Staff continues the process of updating the Wastewater Discharge Report (WDR), and Sewer Master Plan (SMP). Staff collected data, attended meetings & tours regarding the Ceres Water Resource Recovery Facility upgrades. • SCADA Integrator, Jeff Burrows, and Wastewater Staff continued integrating treatment plant controls to the new SCADA system.
• SCADA communications are intermittently suffering due to an unknown outside signal, which is inhibiting the ability for SCADA to communicate with remote sites.

• Public Works staff and Jeff Burrows are working on a viable long- term solution to these communication issues. Loss of alarms at the lift stations could result in Sanitary Sewer Overflows and fines from the state.
• Staff attended training on collections system, pump repair, CPR & First Aid • Staff re-installed repaired Aerator # 3-3, and Headwork Influent Pump #3 • September 8th through September 11th R.H. Borden conducted an Acoustic Sewer Assessment. The assessment covered pipes up to 12in in 1/3 of Ceres Collection System. The assessment graded sewer segments and how much buildup there ITEM 8
was in the associated lines. Manhole inspections and condition grading were also part of the assessment. Wastewater staff were notified immediately of any urgent issues and worked to resolve the issues.

• September 18th RH Borden delivered the results of the study, including an online portal to use that shows the results. Wastewater staff is using the information gathered. They are investigating, and planning repairs to rectify any issues identified

• September 15th Paradigm Construction completed repairs and upgrades to Wastewater Administration building & surrounding buildings. Wastewater staff moved furniture and equipment back into the office.

• September 18th Synagro did a sludge survey of the treatment lagoons at the Ceres Water Resource Recovery Facility (WRRF/treatment plant). Results are pending.

The survey will show approximately how much sludge has accumulated since they were last dredged in 2008. Treatment lagoons must be dredged periodically to remove excess sludge and restore treatment ability & capacity.

• SCADA communications are intermittently suffering due to an unknown outside signal, which is inhibiting the ability for SCADA to communicate with remote sites.

• Facilities Department, Roberto Escamilla, waxed all the new office floors and the breakroom floors. He did excellent work. The floors came out amazing. • Staff checked & marked 221 USA tickets, which took 32 hours; preventing contractors from damaging City sewer lines.
• City of Turlock sewer usage charge for the month of August $74,400.40 • City of Modesto sewer usage charge for the month of August $148,723.16 • Effluent Biochemical Oxygen Demand (BOD) 99 mg/L.
• The Wastewater Treatment Plant treated and disposed of 73.55 MG (Million Gallons) of wastewater with an average of 2.45 MGD (Million Gallons per Day).

Ceres Wastewater Treatment Plant and Collections System operations and maintenance are performed by one (1) Supervisor, two (2) Sr. Wastewater Operators, two (2) Operator II, three (3) Operator-in-Training. Two (2) unfilled Wastewater Operator positions.

WATER SYSTEM MAINTENANCE:

Water, Department 35

• September 2025 well production was 112 million gallons. • Treated Water delivered from SRWA was 125 million gallons. • Average water use for September was 3.74 million gallons per day. • Water staff responded to 24 customer service requests. • Water staff responded to 98 Underground Service Alerts (USA) markings. • Meter statistics and repairs:
• Meters in water distribution system: 11,911
• Meters/radios serviced: 43
• Meters replaced: 31
• Meters upgraded from ¾”, 5/8” to 1”: 10
• New meter installations: 2
ITEM 8
• Meters tested for accuracy: 0
• Total valves in water distribution system: 4,402
• Blow-offs and hydrants flushed: 1
• Water main leaks: 0
• Service line leaks: 3
• Service lines have been replaced: 2
• Hydrants replaced or reset: 2
• Water quality samples taken: 52
Water Conservation, Department 36

• September 2025 calculated residential gallons used per person per day: 87.69 gallons
• Annual average is 73.23 gallons per person per day.
• Responded to 28 water conservation service requests.
• Water portal has 458 residents registered, which is 12 more than the previous month.
• Issued courtesy notifications: 49
• Performed 0 water audits
• Delivered 70 water waste warnings and issued 12 water waste fines. • Rebates Issued: Dishwasher: 0, Smart Irrigation: 1, ULF Toilets: 0, Washing Machine: 1, and Turf Replacements: 0
• Total Rebates YTD: 16

In previous reports, staff has reported water production data compared to a target -use capped total objective of 3,591 million gallons. The state has shifted away from target - based use and moved to what is called objective- based use. Under the “Making Water Conservation a California Way of Life” regulations, urban water suppliers are now mandated to calculate an Urban Water Use Objective (UWUO). The UWUO is a water efficiency target set by the state to help cities and water suppliers use water more wisely.

It tells each agency how much water they should be using based on local conditions like population, climate, and land use. The chart below compares 2025 production data to date with the most recent UWUO.

ITEM 8

Water system maintenance is performed by one (1) Superintendent, one (1) Supervisor, one (1) Administrative Analyst, two (2) Senior Water Operators, nine (9) Water Distribution Operators, two (2) Field Service Technicians, and one (1) Water Conservation Officer. There is currently one vacancy for Water Distribution Operator.

Approved by: __________________
Douglas D. Dunford
City Manager
ITEM 8
ITEM 8

COUNCIL AGENDA REPORT

CITY COUNCIL

Resolution No. 202 5-XXX, Approving a n Amendment to the Advanced Metering Infrastructure Agreement with Sensus USA to Include VertexOne Software EULA, Approving a Purchase with Aqua-Metric Sales Company for a VertexOne Customer Water Portal, and Authorizing the City Manager to Execute the Amendment
RECOMMENDED COUNCIL ACTION:

Staff recommend the City Council approve a n amendment to the Advanced Metering Infrastructure Agreement with Sensus USA to include VertexOne Software EULA, approve a purchase with Aqua- Metric Sales Company for a VertexOne Customer Water Portal in the amount of $28,990.00, and authorize the City Manager to execute both.

I. BACKGROUND:

Water restrictions are not a new concept to the City of Ceres; however, as we move forward the City will continue to grow and adapt new techniques to address water conservation, water quality, and allocations between human and aquatic needs. This is accomplished by a continued promotion of water conservation, a safe and reliable water source, and modern software to track and monitor water production and usage. A customer portal allows the City to manage vital utility applications , which is fundamental to maintaining operational efficiency and providing first-rate customer support.

Since 2010, the City of Ceres has provided a customer interface web portal as a tool to allow residents to view their own water usage information. The current portal is provided by Sensus USA (Sensus) . The City holds an Advanced Metering Infrastructure (AMI) Agreement with Sensus for water meter installation and configuration of network devices for the AMI fixed network. A private VLAN (virtual network) was configured for all devices on the AMI fixed network and the configuration of a TGB (data collector) was installed at the Corporation Yard and Smyrna Park. By aligning both the network and the Sensus portal, the City has been able to ensure a seamless system aiding in meeting our state ITEM 9
mandated water conservation goals and satisfying our customers . On March 31, 2023, Sensus announced the End- of-Sale of the Sensus Analytics customer portal. They honored existing contract provisions, however extensions beyond the term are no longer accepted; the City’s term for the portal ended August 2025. As a courtesy from Sensus, the portal is currently active until transition is achieved, but no maintenance or support requests are to be fulfilled any longer.

In 2024, staff began viewing demonstrations from vendors offering portals similar to the current portal. A top priority was to find a portal solution that could fully integrate with the City’s AMI system. Having a fully integrated platform ensures near real-time data access to view water use almost instantly, improved leak detection and alerts, accurate billi ng, operational efficiency, and improved transparency and trust so customers can see exactly how they use water, whenever they’d like. The alternative would be a platform with manual or batch uploads, where the data is collected by the AMI system but only uploaded periodically, meaning delayed data access for customers and staff , as well as slower detection of leaks, unusual consumption, or system issues.

II. REASONS FOR RECOMMENDATION:

After two demonstrations with VertexOne, staff is confident their VXsmart portal offering is the best fit for staff and customer needs. VertexOne has a longstanding history of focused effort and investment in technology that improves the engagement between a utility and the utility’s customers. The VXsmart customer portal from VertexOne provides baseline and leading-edge features that utilities require to communicate efficiently with customers in an evolving digital age. Integrated together, the Sensus network and VXsmart customer portal is a solution to reduce costs, improve operations, and increase customer satisfaction. Sensus’ smart meters, combined with the VertexOne platform, will allow us to track usage and monitor system performance efficiently. With the integrated tools, we can improve efficiency, enhance customer service, and adapt to industry challenges confidently. VertexOne is also partnered with Invoice Cloud, which the City currently uses for billing. Because of this, customers will only need to log in once to access both bill payment and the customer portal; eliminating the need to sign in at two different locations or manage two separate logins, which customers have found to be confusing in the past.

After implementation, customers should expect to have all the same features with the VXsmart portal as the current one, with an effective and advanced, yet easy to use, interface. Customers will still have the ability to check their usage instantaneously, set alerts for water consumption limits and choose notification methods, compare current use with historical use records, easily navigate between English and Spanish dashboards with one click, and additionally choose the style of graphs used to display their data.

Sensus is a Value-Added Reseller of VertexOne which authorizes them to offer the VXsmart customer portal from VertexOne to water utilities at the best value/cost.

Because of their agreement, in order to transition to the VXsmart portal, the City is only required to amend the AMI agreement to include VertexOne’s software End-User- License-Agreement (EULA). After the amendment is approved, Aqua-Metric Sales Company (Aqua-Metric) will be the reseller of the portal. As a Sensus Authorized Distributor and Value-Added Reseller, Aqua-Metric is also currently the City’s Sensus ITEM 9
Project Manager and sole provider for the purchase of water meters and relative materials and equipment.

III. F
ISCAL IMPACTS:

The amount of $28,990.00 is adequately available in Water Fund 52735.022100.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

The Government Operations section of the Strategic Plan to “provide quality service to meet community needs, assuring that the City is sufficiently staffed, trained and equipped overall.”
V. POLICY ALTERNATIVES:

The City Council can choose to direct staff to consider other portals or cease to provide a water portal for customers.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon City Council approval, the City Manager shall execute the amendment to the Advanced Metering Infrastructure Agreement with Sensus USA to include VertexOne Software EULA and approve a purchase with Aqua- Metric Sales for a VertexOne customer water portal.

A
pproved by: _____________________
Douglas D. Dunford,
City Manager
A
ttachments:

1. Attachment A – Resolution

2. Attachment B – AMI Agreement Amendment

3. Attachment C – Aqua-Metric Sales Company Quote
ITEM 9
ITEM 9

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING AN AMENDMENT TO THE ADVANCED METERING

INFRASTRUCTURE AGREEMENT WITH SENSUS USA TO INCLUDE

VERTEXONE SOFTWARE EULA, APPROVING A PURCHASE WITH

AQUA-METRIC SALES COMPANY FOR A VERTEXONE CUSTOMER

WATER PORTAL, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE AMENDMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, since 2010 the City of Ceres has provided a customer interface web portal as a tool to allow residents to view their own historical and current water usage information; and

WHEREAS, on March 31, 2023, Sensus announced the End-of-Sale of the Sensus Analytics customer portal; and

WHEREAS, after two demonstrations with VertexOne, staff is confident their VXsmart portal offering is the best fit for staff and customer needs; and

WHEREAS, the City holds an Advanced Metering Infrastructure (AMI) Agreement with Sensus for water meter installation and configuration of network devices for the AMI fixed network; and

WHEREAS, Sensus is a Value- Added Reseller of VertexOne which authorizes them to offer the VXsmart customer portal from VertexOne to water utilities at the best value/cost; and

WHEREAS, in order to transition to the VXsmart portal, the City is only required to amend the AMI agreement to include VertexOne’s software End- User-License- Agreement (EULA); and

WHEREAS, as a Sensus Authorized Distributor and Value-Added Reseller, Aqua- Metric Sales Company is currently the City’s Sensus Project Manager and sole provider for the purchase of water meters and relative materials and equipment; and

WHEREAS, after the amendment is approved, Aqua- Metric will be the reseller of the portal; and

WHEREAS, the total cost of $2 8,990.00 is adequately available in Water Fund 52735.022100.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve an amendment to the Advanced Metering Infrastructure agreement with Sensus USA to include VertexOne software EULA, approve a purchase with Aqua- ITEM 9

ATTACHMENT A
Metric Sales Company for a VertexOne customer water portal, and authorizes the City Manager to execute the amendment.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10th day of November 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 9
639 Davis Drive
Morrisville, NC 27560
www.sensus.com
1 SECO

ND AMENDMENT TO THE

ADVANCED METERING INFRASTRUCTURE AGREEMENT
(“Second Amendment”)
Th
is Second Amendment is made on (“Second A mendment Effective Date ”), by a nd between Sensus USA Inc., a corporation of the State of Delaware with offices at 639 Davis Drive, Morrisville , North Carolina 27560 (“Sensus”), and the City of Ceres in the State of California (“Customer”).

WH
EREAS, Sensus and Customer entered into an Advanced Metering Infrastructure ( “AMI”) Agreement on March 6, 2017 (“Original Agreement”) and subsequently modified said Original Agreement in accordance with a First Amendment on August 29, 2024 (collectively, the “Agreement”); and
WH
EREAS, the parties desire to revise the Agreement to add the VertexOne Software EULA to the Agreement.

NOW THEREFORE, in consideration of the mutual covenants, terms, and conditions set forth in this S econd Amendment, the parties mutually covenant and agree to amend the Agreement as follows:

1. De
fined Terms. Any terms used in this Second Amendment as defined terms, and which are not defined herein, shall have the meanings given to those terms in the Agreement.

2. Ver
texOne Software.

A. The
following provision is added as a new Section III(B) in Exhibit A of the Agreement:

Ver
texOne Customer Portal Software.

Sensus shall cause WaterSmart Software, Inc. (“WaterSmart ”) to grant Customer continuing access to the VertexOne SaaS offering , subject to the applicable End User Licensing Agreement (“EULA”) outlined in Exhibit F, but only for so long as Customer is current in its undisputed payments for such services.

B. The attached VertexOne Software EULA is added to the Agreement as a new Exhibit F.

2. En
tire Agreement. The Agreement, as amended by this Second Amendment, constitutes and contains the entire understanding and agreement of the parties. To the extent that the provisions of this Second Amendment are inconsistent with the Agreement, the terms of this Second Amendment shall control. Except as expressly amended or modified in this Second Amendment, all other terms and conditions of the Agreement shall remain in full force and effect and this Second Amendment shall be binding upon the parties.

IN
WITNESS WHEREOF, the parties hereto have caused this Second Amendment to be signed by their respective officers, authorized as of the day and year written above.

SENSUS USA INC. CITY OF CERES
By: _______________________________ By: _______________________________ Name: ____________________________ Name: ____________________________ Title: ______________________________ Title: _____________________________ Date:______________________________ Date:_____________________________

ATTACHMENT B
ITEM 9
Exhibit F
Ver
texOne Software EULA
Cu
stomer/Client agrees to receive, via Sensus USA Inc., the VertexOne Software suite of utility engagement provided by VertexOne Software LLC (“VertexOne”) pursuant to the terms of this VertexOne Exhibit. Sensus USA Inc. and Customer agree that this VertexOne Exhibit shall be attached to and incorporated by reference into the Master Services Agreement between Sensus USA Inc. and Customer.

Ve
rtexOne’s customer engagement and data analytics services are to be provided primarily by utilization of VertexOne’s proprietary software hosted on VertexOne’s computer systems and accessed by authorized users over the Internet. This is a shared cost software utilization model which enables cu stomers to achieve substantial cost savings versus commissioning custom development of software or licensing software for installation and maintenance on customers’ computer systems. Companies like VertexOne are commonly referred to as “SaaS” or “software- as-a-service” providers. Certain supplemental provisions which are customary within the SaaS sector and essential to enabling VertexOne’s SaaS service model and providing substantial cost savings for Customer, are set forth below and incorporated by reference in this Exhibit. Also included below are additional terms applicable to bill payment, leak alert and group messenger services if such services are elected by Customer.

1. Ver
texOne is an independent contractor, and shall not be considered an officer, agent, or employee of Customer.

2. Ver
texOne agrees to perform its services in a timely and professional manner consistent with standards generally and reasonably expected of VertexOne’s water utilities in the United States. VertexOne and its pertinent contractors have and shall maintain an y applicable licenses or authorizations necessary to provide their services to Customer.

3. Ver
texOne agrees to hold harmless, defend and indemnify Customer and its officers, directors, employees and volunteers from and against all claims, damages, losses and expenses including reasonable attorney fees arising out of VertexOne’s services, to the extent caused by any grossly negligent act or omission of VertexOne, any of its subcontractors, and anyone employed by any of them, except if caused by the active negligence, sole negligence, or willful misconduct of Customer.

4. If
Customer elects to make available to its end users optional bill payment services offered by or supported by VertexOne, which may or may not be integrated within VertexOne’s electronic interfaces, Customer acknowledges that such services are provided directly to Customer by a third-party independent contractor. Such services may not be supported by VertexOne until Customer enters into a mutually acceptable commercial agreement directly with such third party which shall govern Customer’s rights and obligations with respect to such services. The indemnity provisions above shall not apply to bill payment services, and any indemnity for such services shall be provided by the referenced third-party provider.

5. Ver
texOne’s reservation of intellectual property rights VertexOne has created, acquired or otherwise currently has rights in, and may, in connection with the performance of this Exhibit or otherwise develop, create, employ, provide, modify, acquire or otherwise obtain rights in various inventions, concepts, ideas, methods, methodologies, procedures, processes, know-how, techniques, models, templates, software, applications, documentation, user interfaces, screen and print designs, source code, object code, databases, algorithms, development framework repositories, system designs, processing techniques, tools, utilities, routines and other property or materials, including without limitation any and all subject matter protected or which may be protected under patent, copyright, mask work, trademark, trade secret, or other laws relating to intellectual property, whether existing now or in the future, whether statutory or common law, in any jurisdiction in the world (“ VertexOne IP”). Customer acknowledges that VertexOne owns and shall own all intellectual property rights in and to deliverables hereunder, the VertexOne IP and derivative works of VertexOne IP (whether independently or jointly conceived), regardless of whether or not incorporated in any print or electronic Water R eports, Customer Portal, Utility Dashboard, or other software or deliverable provided to Customer by VertexOne, and that Customer shall acquire no right or interest in the same.

Cu
stomer hereby grants to VertexOne a royalty-free, worldwide, irrevocable, perpetual license to use and incorporate into its services any such suggestions, enhancement requests, or other feedback provided by Customer.

Su
bject to the foregoing, authorized employees and customers of Customer may during the term access and use the VertexOne SaaS services, print and electronic Water Reports, Customer Portal, Utility Dashboard, Extended Messaging Services, other deliverables provided to Customer by VertexOne , and applicable bill presentment services, each as so specified by the Scope of Work, for purposes of Customer’s customer engagement program, cust omer billing, and for Customer’s internal purposes, so long as Customer is current with respect to its financial and other obligations. Such authorization is limited to Customer’s service territory and is non-exclusive, non-transferable, and non-sublicenseable. If Customer enters into an agreement with a third-party contractor of VertexOne related to bill payment services, the intellectual property provisions of such agreement shall apply with respect to intellectual property owned or controlled by such third party. Any rights not expressly granted herein are reserved by VertexOne and its licensors.

6. Cus
tomer’s cooperation in providing necessary inputs Deliverables to be provided by VertexOne via its proprietary software require certain data from Customer. Customer shall provide VertexOne with those data, records, reports, approvals and other inputs identified for Customer to provide in the Scope of Work or otherwise requested by VertexOne. Customer shall ensure that such inputs are accurate and within Customer’s legal rights to share with VertexOne subject to the confidentiality and other applicable provisions of this Exhibit. Time is of the essence, and Customer shall provide its inputs within the timeframes specified for Customer by the Scope of Work. If bill payment services are included in the Scope of Work, Customer shall cooperate with VertexOne and its applicable third-party partner(s) in timely providing the data, records, reports, approvals and other inputs requested for such services. VertexOne shall not be responsible for delays outside VertexOne’s control, and deadlines for VertexOne’s performance shall be adjusted, if necessary, to accommodate delays by Customer.

7. Th
e parties confidentiality obligations are subject to the following clarification of the parties’ rights and obligations with respect to aggregated and anonymous data.

Customer hereby gives its permission to VertexOne to use and disclose on an anonymous and/or aggregated basis (excluding any personally identifiable information) any data pertaining to Customer end customers and their water consumption, including without limitation derivative data and data combined with the data of other utilities, for purposes of project evaluation and any research, product development, marketing, or other legitimate business purposes. This Section shall survive any termination or expiration of this Exhibit. Each party shall post and comply with its applicable privacy policy.

8. Sof
tware corrections and third-party acts; limitation of liability for SaaS services. In the event that VertexOne’s services fail to meet specifications or other requirements specified by the Scope of Work, Customer shall promptly notify VertexOne and VertexOne shall promptly correct any defect or substitute services, software, or products to achieve the functionality and benefits originally specified. If VertexOne promptly makes such correction or substitution, VertexOne shall have no further liability with respect to said defect(s), notwithstanding any other provision of this Exhibit. All warranties not expressly stated in this Exhibit are disclaimed. Customer understands that Customer’s use of Vertexone’s services provided online may be interrupted by circumstances beyond VertexOne’s control involving third parties, including without limitation computer, telecommunications, network, Internet service provider or hosting facility failures or delays involving hardware, software, networks, or power systems not within Vertexone’s possession or direct control, and network intrusions or denial of service attacks (collectively, “Third Party Acts”). VertexOne shall not be responsible

ATTACHMENT B
ITEM 9

or otherwise liable for any Third-Party Acts, including, without limitation, any delays, failures, or security breaches and damages resulting from or due to any Third-Party Acts, provided that VertexOne has exercised due care. However, in the case of any Third-Party Act which will delay or prevent VERTEXONE from providing online services to Customer, VERTEXONE will promptly notify Customer and assist in mitigating any impact. NEITHER PARTY WILL BE LIAB LE TO THE OTHER, UNDER ANY CLAIM RELATING TO THISEXHIBIT, FOR ANY INDIRECT, INCIDENTAL, EXEMPLARY, SPECIAL, RELIANCE or CONSEQUENTIAL DAMAGES, INCLUDING LOSS OF PROFITS, REVENUE OR LOSS OF DATA, EVEN IF ADVISED OF THE POSSIBILITY OF THESE DAMAGES.

9. Technology and services infrastructure VertexOne as a SaaS provider utilizes the secure cloud hosting platform of a third-party industry leader in cloud computing with state-of-the art security to host the data of all VertexOne customers. VertexOne utilizes a reputable third party VertexOne to perform printing and mailing services when included within the scope of VertexOne’s work. For bill payment services, including credit card, debit card, and ACH payments and authentication, VertexOne works with leading edge, reputable third party specializing in such functions. Since the referenced cloud hosting platform, printing and mailing, bill payment services providers, and certain other performing similar or related functions, are integral components of Vertex One’s technology and services infrastructure used across its pertinent customer base and are not specific to Customer and services under this Exhibit, Customer acknowledges that such utilization or collaboration is not considered subcontracting of VertexOne’s services under this Exhibit.

If Customer elects to make bill payment services available to its end customers, the pertinent end users and Customer assume all risks associated with such services, and no indemnity provisions in favor of Customer shall apply to such services, except in the event of VertexOne’s willful misconduct. In the absence of willful misconduct by VertexOne, Customer’s sole remedies related to bill payment services shall be from the independent third -party provider of such services in accordance with any contract between Customer and such provider. If Customer enters into an agreement with any third -party contractor of VertexOne for any other services ancillary or related to the services provided by VertexOne during the term of this Exhibit, Customer shall first seek and exhaust all remedies from such third-party contractor prior to seeking any remedy from VertexOne with respect to such services.

With respect to all bill payment services, as well as any services provided by independent third-party contractors not in contract with VertexOne, including without limitation any such services which at Customer’s request or direction are integrated by VertexOne into its electronic interfaces for Customer, VertexOne shall not be responsible for services provided by such third parties. In furtherance of the foregoing, Customer shall hold harmless, defend and indemnify VertexOne and its officers, directors, employees, contractors, representatives and volunteers from and against all claims, damages, losses and expenses, including without limitation any statutory damages, penalties, and attorney’s fees, arising out of or relating to such third-party services, except in the event of VertexOne’s willful misconduct.

10. Compliance With Laws VertexOne shall comply with all federal, state and local laws, regulations, regulatory rulings, and ordinances as may be appl icable to the performance of its services under this Exhibit. Customer shall comply with all federal, state and local laws, regulations, regulatory rulings, and ordinances related to this Exhibit, and shall have sole responsibility for securing any necessary regulatory approvals, if any, for this Exhibit and/or the services hereunder.

Customer shall be responsible for obtaining from its end customers any consents and providing any notices, if any are legally required, for the services to be provided by VertexOne hereunder, as well as any bill payment or other third-party services elected by Customer.

11. Extended Messaging Services If Customer elects to utilize VertexOne’s leak alert or group messenger services, certain supplemental legal terms shall apply. These supplemental terms (“Extended Messaging Terms”) are set forth below and shall prevail in the event of any conflict or inconsistency. For avoidance of doubt, the Extended Messaging Terms apply to all VertexOne services involving automated phone calls (conventional and mobile), pre- recorded messages, text messages, and other such bulk communications (including emails outside of VertexOne’s core customer engagement offerings) (collectively, “Extended Messaging Services”). a) Customer shall be solely responsible for the content of any messages or communications to end customers which Customer initiates or authorizes in connection with the Extended Messaging Services, as well as Customer’s selection of any vehicle (ie., conventional phone, mobile phone, text, email) for such messages or communications. VertexOne shall have no responsibility or liability of any kind with respect to messages or communications i nitiated or authorized by Customer or its representatives. In furtherance of the foregoing, Customer shall hold harmless, defend and indemnify VertexOne and its officers, directors, employees, contractors, representatives and volunteers from and against all claims, damages, losses and expenses including without limitation any statutory damages, penalties, and attorney’s fees, arising out of or relating to the Extended Messaging Services or any breach by Customer of this Exhibit including without limitation these Extended Messaging Terms, except in the event of VertexOne’s willful misconduct. For avoidance of doubt, if this Exhibit has other indemnity provisions in favor of Customer such provisions shall not apply to the Extended Messaging Services, except in the event of VertexOne’s willful misconduct. b) If Customer elects to make available to its end customers Extended Messaging Services offered by VertexOne to alert end users of potential leaks or high water usage, the pertinent end users and Customer assume all risks associated with such alerts, and no indemnity provisions in favor of Customer shall apply to such risks (including without limitation any liability claims for failure to alert or inaccurate alerts), except in the event of VertexOne’s willful misconduct. c) With respect to Extended Messaging Services, VertexOne’s role is limited to delivering via its technology platform Customer’s communications through vehicles selected by Customer; accordingly, compliance with applicable laws (which may vary by state and lo cale) is strictly Customer’s responsibility with respect to Extended Messaging Services notwithstanding any provision to the contrary. d) Customer is encouraged to consult legal counsel of its own with respect to this Exhibit and in reference to Federal Communications Commission Declaratory Ruling FCC 16-88 (released August 4, 2016), any Extended Messaging Services, and compliance with applicable federal, state and local laws, regulations and regulatory rulings, and ordinances. Customer shall not rely on VertexOne or VertexOne’s representatives for legal advice or guidance concerning the content or appropriate vehicles (ie., conventional phone, mobile phone, text, email) for communications with Customer end customers. e) In order to provide the Extended Messaging Services at efficient cost and with optimal levels of security and reliability, VertexOne may utilize one or more third party communications technology and communications services providers. Since such providers are utilized across VertexOne’s pertinent customer base and are not specific to Customer and service choices by Customer under this Exhibit , Customer acknowledges that such utilization is not considered subcontracting of VertexOne’s services under this Exhibit.

ATTACHMENT B
ITEM 9

Change Management Policy
Exhibit A

ATTACHMENT B
ITEM 9

www.vertexone.ai

Table of Contents

1 Definitions ......................................................................................................................................... 3 2 Purpose ............................................................................................................................................. 3 3 Change Management Process ............................................................................................................... 3

3.1 Client Change Requests ................................................................................................................ 3

3.2 Product Enhancement Request ...................................................................................................... 3

3.3. VertexOne Recommendations to Change ........................................................................................ 4

3.4 General....................................................................................................................................... 4 4 Costs ................................................................................................................................................ 4

ATTACHMENT B
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1. Definitions
“Change”and Changes” means a change/changes to a Staements of Work, Attachment or Order Form . “Change Request Proposal” means a proposed solution and estimate sent to Client after a request for a Change has been received.

2. Purpose
Where either Party sees the need for a Change, Client may at any time request, and VertexOne may at any time recommend, such Change in accordance with the Change Management Process as set out in this Change Management Policy. Either Party may request further information or reasonable modifications to the Change proposed by the other Party.

3. Change Management Process

3.1. Client Change Requests

3.1.1. Client shall submit a request for a Change in writing using VertexOne’s ticketing system.

3.1.2. When a request for a Change is received from Client, if VertexOne approves of the Change submitted by the Client, VertexOne shall submit a Change Request Proposal, which includes a proposed solution and estimate, as soon as reasonably possible. Client will review the Change Request Proposal. Once agreed upon, Parties will execute theChange Request Proposal. VertexOne shall schedule the approved change upon the execution of the Change Request Proposal by both Parties.

3.2. Product Enhancement Request

3.2.1. A Product Enhancement Request, referred to as a ‘Base product change’ requires development and is not guaranteed to be implemented.

3.2.2. Product Enhancement Requests are submitted through the VertexOne ticketing system by creating a ticket with the category “Enhancement Request” and completing all the required fields. VertexOne shall evaluate the business objectives of the request to assess if it can be achieved through existing functionality or requires product enhancement.

3.2.3. VertexOne will also review the Product Roadmap with Client to ensure that enhancement requests from the Client are not present or planned in future releases.

3.2.4. Any Product Enhancement Request not on the Product Roadmap shall be reviewed by VertexOne for Product Roadmap consideration.

ATTACHMENT B
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3.2.5. Should Client wish to accelerate the timeframe of a Product Enhancement Request, VertexOne shall evaluate the current product roadmap, prioritization, and chargeability.

3.3. VertexOne Recommendations to Change

3.3.1. A recommendation for a Change by VertexOne shall follow the Change Management Process, excluding product changes.

3.3.2. Product changes are exclusive to VertexOne’s determination.

3.4. General

3.4.1. Any request not approved or rejected directly by the Party receiving the request within twenty (20) business days after receipt, shall automatically be deemed rejected.

3.4.2. Any request approved by VertexOne will be reviewed to determine the delivery plan for the approved Change Request. VertexOne has sole discretion to determine when the delivery plan of the Change Request will be delivered.

4. Costs
The costs incurred to prepare and to review a proposed Change Request Proposal shall be borne by the Party requesting the change. Such costs will not be paid by or reimbursed by the other Party.

ATTACHMENT B
ITEM 9

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VERTEXONE DIGITAL IMPLEMENTATION SERVICES
STATEMENT OF WORK (“SOW”)
Contents

1. Project Summary ......................................................................................................................... 6

2. Definitions ................................................................................................................................... 6

3. Change Control Process ............................................................................................................... 6

4. SaaS Services .............................................................................................................................. 6

4.1. Hosting ................................................................................................................................... 6

4.2. VertexOne Software Support .................................................................................................... 7

4.3. Outage and Disaster Recovery Services .................................................................................... 9

4.4. Incident Priority Definitions ...................................................................................................... 9

4.5. Service Levels ........................................................................................................................ 11

4.6. Service Level Agreements Reporting ....................................................................................... 11

ATTACHMENT B
ITEM 9

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PROPRIETARY AND CONFIDENTIAL - This document and the information contained herein is Confidential and Proprietary, contains VertexOne trade secrets, and is not for use by or disclosure to anyone except VertexOne, its affiliates and authorized representatives, and CLIENT, except under written agreement between the parties, or as otherwise required by law.
20240916
Project Summary
This Statement of Work (“SOW”) between VertexOne and CLIENT sets forth the services that VertexOne will provide for the ongoing support of the VertexOne Digital software as part of this SOW between VertexOne and CLIENT.

VertexOne provides this software as a SaaS solution. CLIENT agrees the solution and related configuration options are limited to the generally available features and functionality at the start of implementation.
• CLIENT acknowledges that requests for changes in functionality, features and design of the software will adhere to the VertexOne Product Management Lifecycle and if accepted, shall be available in a future release.
• CLIENT acknowledges that the functionality, features, design and related documentation of the software may evolve over time as part of ongoing improvements and updates.

Definitions
Definitions can be found in the Agreement, unless otherwise defined in this document.

Change Control Process
VertexOne and CLIENT will follow the Change Control Process provided as Exhibit A to this Agreement.

CLIENT agrees that any modifications, including those resulting from 3rd party vendors, that impact the scope, schedule or cost as outlined and agreed upon within this Statement of Work and its supporting documentation will be subject to the Change Control Process, which may result in additional costs.

The project schedule shall be revised by the VertexOne project manager to accommodate any changes and a new, mutually agreed upon schedule shall be approved by CLIENT and VertexOne.

SaaS Services
Hosting
The Hosted Services provided by VertexOne to CLIENT will consist of the following configured Software components and services, as more particularly described in this SOW, the Order Form, and the Agreement:
• VertexOne Software set forth in the Order Form
• Configuration of the Software in accordance with your SOW

ATTACHMENT B
ITEM 9

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PROPRIETARY AND CONFIDENTIAL - This document and the information contained herein is Confidential and Proprietary, contains VertexOne trade secrets, and is not for use by or disclosure to anyone except VertexOne, its affiliates and authorized representatives, and CLIENT, except under written agreement between the parties, or as otherwise required by law.
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• Hosting of the Software
• Application management services
• Disaster recovery and business continuity services

The Hosted Services are provided using a Software as a Service (“SaaS”) software delivery method that provides access to the Software and its functions remotely as a web-based service. In order for VertexOne to provide the Hosted Services in compliance with the Service Levels, VertexOne will perform the following functions:
• Hosted Services – IT Infrastructure Management
• Backup, Recovery & Management
• Performance and Capacity Management
• Database Management
• Security Services
• Network Management
No Client Responsibilities

1. Maintain user permissions per approved processes for provisioning secure access to VertexOne software

2. Wide Area Network connectivity into VertexOne Network if desired.

VertexOne Software Support
Support Services
Within the Management Portal, a chat feature is available for general questions and support.

If the chat agent is not able to resolve your issue/inquiry, a Jira ticket will be submitted on your behalf to our T2 / T3 support team for additional analysis / resolution.

Upon go-live, clients will be provided with Jira Portal Access, this will be used in Hypercare and ongoing support.
• The Jira portal is a website you log into to open, view and manage tickets o Assigning priority to new tickets or modifying priority of existing tickets o This helps Support determine when something is time-sensitive (please review our Service-Level Agreements (SLAs) for guidance on prioritization) o Provides the ability to add details and attachments / screenshots of any errors / issues

ATTACHMENT B
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PROPRIETARY AND CONFIDENTIAL - This document and the information contained herein is Confidential and Proprietary, contains VertexOne trade secrets, and is not for use by or disclosure to anyone except VertexOne, its affiliates and authorized representatives, and CLIENT, except under written agreement between the parties, or as otherwise required by law.
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• Jira Portal is available 24X7, with occasional downtime for maintenance.

CLIENT will be assigned a Client Success Manager (CSM) to help monitor tickets / requests.
• CSMs will be responsible for client communication and act as Primary Liaison to address issues and help support business objectives
• CSMs will manage the routing and handling of requested features and functionality and the feedback loop to clients
• Periodic reviews of the roadmap will be conducted, as well, as Leadership Business Reviews to grow and nurture partnership.

Change Requests
CLIENT Change Requests
CLIENT shall submit a request for a Change in writing using VertexOne’s ticketing system.

When CLIENT requests a Change, VertexOne will respond with a proposal including a solution and estimate. After CLIENT's review and agreement, both Parties will execute the proposal. VertexOne will then schedule the change.

Product Enhancement Request
A Product Enhancement Request, referred to as a ‘Base product change’ requires development and is not guaranteed to be implemented.

Product Enhancement Requests are submitted through the VertexOne ticketing system by creating a ticket with the category “Enhancement Request” and completing all the required fields. VertexOne shall evaluate the business objectives of the request to assess if it can be achieved through existing functionality or requires product enhancement.

VertexOne will also review the Product Roadmap with CLIENT to ensure that enhancement requests from CLIENT are not present or planned in future releases.

Any Product Enhancement Request not on the Product Roadmap shall be reviewed by VertexOne for Product Roadmap consideration.

Should CLIENT wish to accelerate the timeframe of a Product Enhancement Request, VertexOne shall evaluate the current product roadmap, prioritization, and chargeability.

VertexOne Recommendations to Change
A recommendation for a Change by VertexOne shall follow the Change Management Process, excluding product changes.

Product changes are exclusive to VertexOne’s determination.

General
Any request not approved or rejected directly by the Party receiving the request within twenty (20) business days after receipt, shall automatically be deemed rejected.

ATTACHMENT B
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PROPRIETARY AND CONFIDENTIAL - This document and the information contained herein is Confidential and Proprietary, contains VertexOne trade secrets, and is not for use by or disclosure to anyone except VertexOne, its affiliates and authorized representatives, and CLIENT, except under written agreement between the parties, or as otherwise required by law.
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Any request approved by VertexOne will be reviewed to determine the delivery plan for the approved Change Request. VertexOne has sole discretion to determine when the delivery plan of the Change Request will be delivered.

Costs
The costs incurred to prepare and to review a proposed Change Request Proposal shall be borne by the Party requesting the change. Such costs will not be paid by or reimbursed by the other Party.

Outage and Disaster Recovery Services
VertexOne develops and maintains a standard DR Plan for each product and performs an annual Disaster Recovery test to validate the procedures. This DR Plan documents the strategies, personnel, procedures, and resources that will be used to respond to any major outage or long-term business interruption due to a service interruption or declared disaster.

VertexOne provides the following key performance indicator (KPI) targets related to Disaster Recovery Outages.  These KPIs are intended as the operational targets.

KPI KPI Definition KPI Target
Recovery Time Objective
(RTO)
Target time for full capacity
system recovery of VertexOne
hosted solutions.
< 4 hours
Recovery Point Objective
(RPO)
Target age of restoration data
backup.
< 1 hour

Incident Priority Definitions
VertexOne shall provide the Hosted Services in accordance with the following guidelines:

Severity Impact Definition Response
Objectives
Update
Frequency
Priority 1 Emergency
• Business is not operational with
significant performance issues,
financial impact, and/or number of
customers impacted.
• Specifically, critical business function
cannot be performed, a key component
is unavailable or is materially
Technician
Response
Time </ = 1
hour

1 Hour

ATTACHMENT B
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PROPRIETARY AND CONFIDENTIAL - This document and the information contained herein is Confidential and Proprietary, contains VertexOne trade secrets, and is not for use by or disclosure to anyone except VertexOne, its affiliates and authorized representatives, and CLIENT, except under written agreement between the parties, or as otherwise required by law.
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Severity Impact Definition Response
Objectives
Update
Frequency
nonfunctional. There is no immediate
work-around.
• Goes to top of work queue and is top
priority until resolved.

Priority 2 High
• Business is operational but with
degraded performance, major financial
impact, and/or customer impact.
• Specifically, a critical business function
is partially functional or is functional via
a work-around at a limited capacity or
has a defect that creates errors or
anomalous results to customers and/or
financials.

Technician
Response
Time </= 4
business
hours

4 Business
Hours
Priority 3 Medium
• Business is operational but with either
reduced performance, minor financial
impact, and/or customer impact.
• Specifically, a business function has a
slight restriction of function of a non-
critical nature, or a workaround is
required to maintain normal operations,
or a function has a defect which creates
errors or anomalous results.

Technician
Response
Time < 1
business
day

When work
starts and
upon
completion
Priority 4 Low
• The component is fully functional and
may only contain a cosmetic flaw, a
misspelled or cryptic message, or a
documented misinterpretation of
functionality.

Target
Response
Time < 48
business
hours
When work
starts and
upon
completion
Priority 5 Task or Change Request
• Request for change of a new service,
feature, or hardware
Target
Response
Time < 3
business
days
When work
starts and
upon
completion

ATTACHMENT B
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PROPRIETARY AND CONFIDENTIAL - This document and the information contained herein is Confidential and Proprietary, contains VertexOne trade secrets, and is not for use by or disclosure to anyone except VertexOne, its affiliates and authorized representatives, and CLIENT, except under written agreement between the parties, or as otherwise required by law.
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Response Objectives: Measured as the time from which an incident was assigned to VertexOne in the ticketing system until the incident was assigned and work on incident has commenced, as indicated by status on the incident.

Update Frequency: Frequency with which VertexOne communicates updates to CLIENT contact person.

Service Levels
This section describes the Service Levels that VertexOne shall meet during the Term of this Agreement to be provided to CLIENT.

VertexOne shall provide the Hosted Services in accordance with the following Service Levels:

Service
Level #
Service Level Service Level Metric
1 SaaS/Application
Availability

99.5% This metric measures the availability
of the Service. This measurement is
calculated as the total uptime of the
Service excluding Scheduled Down-
time and Disaster scenarios, divided
by the total number of minutes in the
reporting period, expressed as a
percentage.
2 Incident Technician
Average Response
Time

Priority 1 (P1)
Average of P1s
</= 1 hour

This metric measures the technician
response time to a P1 incident. This
measurement is calculated as the
average of P1 incidents during the
reporting period in which they were
responded to within the defined
response time.
3 Incident Technician
Average Response
Time
Priority 2 (P2)
Average of P2s
</= 4 business
hours
This metric measures the technician
response time to a P2 incident. This
measurement is calculated as the
average of P2 incidents during the
reporting period in which they were
responded to within the defined
response time.

ATTACHMENT B
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PROPRIETARY AND CONFIDENTIAL - This document and the information contained herein is Confidential and Proprietary, contains VertexOne trade secrets, and is not for use by or disclosure to anyone except VertexOne, its affiliates and authorized representatives, and CLIENT, except under written agreement between the parties, or as otherwise required by law.
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Service Level Agreements Reporting
VertexOne will provide CLIENT with a dashboard for online viewing of monthly SLAs. Client Success Managers review and discuss any SLA concerns during Operational meetings.

ATTACHMENT B
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ITEM 9
Sales Quote
Proprietary and Confidential Page 1 of 1
Aqua-Metric Sales Company
Steve Kamiyama | Account Manager
4050 Flat Rock Drive | Riverside, CA 92505
Phone: (951) 233-9545 | Facsimile: (951) 637-1500
[email protected]
Quote for: City of Ceres
Attention:

Address:

City, State, ZIP:

Phone:

Email:

Quantity Description Unit Price Line Total
1 VertexOne Annual Account Fee $10,530.00 $10,530.00
1 VertexOne AMI Meter Data Presentman Annual Fee $8,460.00 $8,460.00 1 VertexOne - Sensus Platform Integrations $10,000.00 $10,000.00 Sensus Platform Integrations - Annual Maintenance (Starts in Year 2) $2,000.00 This quote for the product and services named above is subject to the following terms: Subtotal $28,990.00

1. All quotes are subject to the Aqua-Metric Terms of Sale. Shipping & Handling

2. Quote is valid for 90 days Sales Tax

3. Freight allowed on single orders exceeding $20,000.00. Total $28,990.00

4. Net Thirty Days to Pay

5. Returned product may be subject to a 25% restocking fee and within 60 days

6. Sales Tax and/or Freight charges are approximated and may vary on final invoice.

September 17, 2025
TAXES AND FEES. All prices quoted are exclusive of federal taxes, state taxes, municipal taxes, tariffs, duties, and other go vernment-impos e d fees (collectively the “Taxes and Fees”) related to the procurement, installation, and delivery of materials and equipment. C ustomer shall be liable for all applicable Taxes and Fees imposed upon the Goods purchased. Taxes and Fees will be added to each applicable in voice and are the responsibility of the Customer. If Customer is exempt from sales tax, Customer is required to provide all applicable tax exemption

ATTACHMENT C
ITEM 9
ITEM 9

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: November 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Douglas. D. Dunford, City Manager
[email protected], 209-538-5751
SUBJECT: Resolution No. 202 5-XXX, Approving the Designation of the City Manager as the Authorized Signer on Behalf of the City Until a Finance Director is Appointed and Bonded
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council to adopt a Resolution designating the City Manager as an authorized check signer on behalf of the City until a Finance Director is appointed and bonded.

I. BACKGROUND:

Per Ceres Municipal Code section 3.02.060(C), all manually prepared checks must be signed by both the Mayor and the Finance Director. Section 3.02.090 further allows any two of four specified persons which include the Mayor, Vice Mayor, City Treasurer, or Finance Director in order to execute disbursements, provided that at least one is bonded per Government Code 37203.

As of November 8 , 2025, the Finance Director position is vacant. None of the elected officials listed as authorized signers in the Municipal Code a re currently bonded. This creates a compliance issue, as two unbonded individuals cannot lawfully be designated to sign City checks or authorize disbursements.

II. REASONS FOR RECOMMENDATION:

The City Manager is currently overseeing the duties of the Finance Department and is already bonded, making him eligible to serve as an authorized check signer under Government Code Section 37203.

To ensure disbursements are not interrupted, which include s the processing of payroll scheduled for November 14 and the issuance of vendor payments, staff recommends temporarily designating the City Manager as an authorized check signer along with the Mayor.

ITEM 10
This designation is intended as an interim measure only and will remain in effect until a permanent Finance Director is appointed, bonded, and added to the City’s bank accounts to resume financial oversight responsibilities.

III. FISCAL IMPACTS:

There is no fiscal impact associated with this action.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

Direct the City Manager to appoint an interim Finance Director and obtain a bond, therefore restoring the signer authority to the Mayor and Finance Director as required by Ceres Municipal Code Section 3.02.060(C).

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

The City Manager will begin signing City checks and disbursements as needed to ensure timely processing of payroll on November 14 and other financial obligations.

Approved by: _____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution
ITEM 10

ATTACHMENT A
RESOLUTION NO. 2025-XXX

APPROVING THE DESIGNATION OF THE CITY MANAGER AS THE

AUTHORIZED SIGNER ON BEHALF OF THE CITY UNTIL A FINANCE

DIRECTOR IS APPOINTED AND BONDED

THE CITY COUNCIL
City of Ceres

WHEREAS, Ceres Municipal Code Section 3.02.060 (C) provides that all prepared checks must be signed and executed by the Mayor and Finance Director; and

WHEREAS, Ceres Municipal Code Section 3.02.090 further allows any two of the four specified persons which include the Mayor, Vice Mayor City Treasurer or Finance Director, provided that one must be bonded as required by the Government Code Section 37203; and

WHEREAS, the Finance Director position is currently vacant; and

WHEREAS, the City Manager is currently overseeing the duties of the Finance Department and is already bonded making him eligible to serve as the authorized check signer under Government Code Section 37203; and

WHEREAS, the designation is intended until the Finance Director is appointed, bonded and added to the City’s bank accounts to resume financial responsibilities.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the designati on of the City Manager as the authorized sign er on behalf of the City until a Finance Director is appointed and bonded.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10
th day of November 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 10
ITEM 10

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: November 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Douglas D. Dunford, City Manager
[email protected], (209) 538-5751
SUBJECT: Consideration to Cancel the Regularly Scheduled City Council Meeting of November 24, 2025
RECOMMENDED COUNCIL ACTION:

By minute order, cancel the second regularly scheduled City Council meeting of Nov ember 24, 2025.

I. BACKGROUND:

Section 2.02.010 of the Ceres Municipal Code specifies the regular meetings of the City Council shall be held on the second and fourth Monday of each month at 6:00 p.m. in the Ceres City Council Chambers.

At the October 27, 2025, Regular City Council Meeting, Mayor Lopez made a referral request to cancel the November 24, 2025, Regular City Council Meeting. After a discussion amongst council and allowing for public comment, Council provided consensus for staff to bring back an actionable item to cancel said meeting.

Cancellation of this meeting requires an affirmative vote of the City Council. The next regular scheduled City Council meeting w ould be held on Monday, December 8, 2025.

Should a meeting be necessary before December 8, 2025 , a special meeting can be called which requires a 24-hour notice with posting the agenda.

II. REASONS FOR RECOMMENDATION:

This recommendation is coming as a result of Council consensus at the October 27, 2025, Regular City Council Meeting.

III. FISCAL IMPACTS:

There are no fiscal impacts associated with this item.

ITEM 11
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

1. Not to cancel the November 24, 2025, Regular City Council Meeting.

2. H old a Special Meeting in lieu of the cancelled November 24, 2205, Regular City Council Meeting, pending room availability.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

The City Clerk will post a Notice of Cancellation as prescribed by law, in the locations required by the City of Ceres on the Affidavit of Posting and the City website.

Approved by: ____________________
Douglas D. Dunford,
City Manager
ITEM 11

COUNCIL AGENDA REPORT

CITY COUNCIL

Trenton Johnson, Chief of Police
[email protected], (209) 538-5726

David McCann, CSO
[email protected], (209) 538-5700, ext. 1010
SUBJECT:

Ordinance 2025-XXXX, An Ordinance of the City Council of the City of Ceres Adding Section 10.05.000 - Definitions, Amending Section

10.05.020 - Regulations for Bicycle Operation, Adding Section

10.05.120 - Organized, Planned or Street Take Over, and Adding Section 10.05.130 - Penalties, of the Ceres Municipal Code RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approve the first reading and introduction of Ordinance No. 2025-XXXX, reading by title only, waiving further reading, a n Ordinance of the City Council of the City of Ceres adding Section 10.05.00 0 - Definitions, Amending Section 10.05.02 0 - Regulations for Bicycle Operation, Adding Section 10.05.12 0 - Organized, Planned or Street Take Over, and Adding Section 10.05.130 - Penalties, of the Ceres Municipal Code.

I. BACKGROUND:

The proposed changes to this ordinance are in direct response to numerous citizen complaints regarding unsafe bicycling behavior within our community. These concerns have also been observed firsthand by Ceres Police Officers, who have, in many cases, been compelled to intervene to prevent injury or property damage.

The reported and observed unsafe behaviors include riding into oncoming traffic and swerving at the last moment to avoid collisions, as well as general disregard for traffic laws. These actions often violate multiple sections of the California Vehicle Code, such as improper lane usage, failure to stop at stop signs and red lights, and other hazardous maneuvers.

ITEM 12
In light of these ongoing issues, City staff has identified the need to strengthen the Municipal Code provisions related to bicycle use. The goal is to provide law enforcement with clearer authority and appropriate tools to address violations effectively, and to hold not only the riders but also their parents or event organizers accountable when necessary.

These additions also include an educational component that is currently not in place. This provision will allow the Police Department to refer minors under the age of 16, who violate any part of this ordinance or a related Vehicle Code section, to a bicycle operator’s course approved by the Chief of Police
II. REASONS FOR RECOMMENDATION:

The Police Department is recommending these amended and additional ordinances be adopted to strengthen public safety, not only for motorists, but also for pedestrians and those participating in bicycle activities.

III. FISCAL IMPACTS:

The addition of impound fees under Section 10.05.130(D) may result in a modest increase to the City’s General Fund
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

Should Council decide not to approve the additions and amendments to the ordinance, the Police Department will continue to attempt to regulate bicycles using the existing municipal code and California vehicle code.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

The City Council will consider a second reading and adoption of the Ordinance at a later meeting of the City Council.

Approved by: ____________________
Douglas D. Dunford,
City Manager
ITEM 12
Attachments:

1. Attachment A – Ordinance

2. Attachment B – Redline Changes

3. Attachment C – Public Hearing Notice
ITEM 12
ITEM 12

ATTACHMENT A
{CW126823.1}
ORDINANCE NO. 2025-XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CERES ADDING SECTION 10.05.000 – DEFINITIONS, AMENDING SECTION 10.05.020 – REGULATIONS FOR BICYCLE OPERATION, ADDING SECTION 10.05.120 –

ORGANIZED, PLANNED OR STREET TAKE OVER, AND ADDING SECTION

10.05.130 – PENALTIES, OF THE CERES MUNICIPAL CODE

WHEREAS, Staff has received numerous community concerns and complaints regarding unlawful and unsafe bicycle riding in the streets of the City of Ceres; and

WHEREAS, the cyclists are riding their bicycles at vehicles, around vehicles and in-between vehicles; and

WHEREAS, Staff recognized the need to enhance the City Municipal Code regarding bicycles to allow officers to take more appropriate corrective action to hold violators, their parents and any organizers accountable.

NOW, THEREFORE, THE CITY OF CERES CITY COUNCIL DOES ORDAIN AS FOLLOWS:

SECTION 1. Section 10.05.000, Definitions, of Chapter 5, Bicycles, of Title 5, of the Ceres Municipal Code, is added to read as follows:

10.05.000 - Definitions

Bicycle is a device upon which a person may ride, propelled exclusively by human power, except as provided in Section 312.5 of the California Vehicle Code, through a belt, chain, or gears, and having one or more wheels. A person riding a bicycle is subject to the provisions of this code specified in Sections 21200 and 21200.5.

Electric bicycle is a bicycle unless otherwise defined in the California Vehicle Code. This code shall apply to all scooters as well as electric scooter type devices.

SECTION 2. Section 10.05.020, Regulations for bicycle operation, of Chapter 5, Bicycles, of Title 5, of the Ceres Municipal Code, is amended to read as follows:

10.05.020 – Regulations for Bicycle Operation

It shall be unlawful for any person to ride or operate a bicycle in the City in violation of the rules of the road as set forth herein:

A. No person shall operate a bicycle upon a sidewalk within the downtown Business District, or upon any sidewalks in front of schools, stores, or other buildings used for business or for public assembly.

ITEM 12

ATTACHMENT A
{CW126823.1}
B. Whenever a person operates a bicycle upon a sidewalk not expressly prohibited in subsection A, such person shall at all times yield the right -of-way to all pedestrians.

C. No bicycle on any sidewalk shall be used to carry more persons than the number for which it is designed and equipped.

D. Persons operating bicycles upon a sidewalk or other pedestrian facility shall not ride abreast with another bicycle except on paths or parts of public ways set aside for the exclusive use of bicycles.

E. No person shall park a bicycle upon any street, sidewalk, alley, or other public way other than immediately adjacent to the curb or edge of the traveled way or in a rack to support the bicycle or against a building, in such a manner as to afford the least obstruction to both pedestrian and vehicle traffic. When a rack is provided, no person shall park a bicycle, except in such a rack, on an adjacent street, sidewalk, alley or other public way within 200 feet from such rack.

F. No person shall operate a bicycle upon any playground or park or school ground, except on established paths or walkways, without permission of the person having supervision thereof.

G. No person operating a bicycle shall disregard any lawful order of a peace officer or city employee authorized to enforce City municipal codes.

H. It shall be unlawful for any person to willfully or maliciously remove, destroy, mutilate or alter the number of any bicycle frame licensed pursuant to this chapter.

It shall be unlawful for any person to remove, destroy, mutilate or alter any license or registration card during the time when such license or registration card is operative. Provided, however, that nothing in this chapter shall prohibit the stamping of numbers on the frames of bicycles on which no serial number can be found, or on which said number is illegible or insufficient for identification purposes.

I. It shall be unlawful for any person to ride a bicycle at any City sponsored events including but not limited to Street Faire, Christmas Tree Lane, and Sky’s the Limit, and any event where the streets or areas have been closed off for vehicle traffic.

SECTION 3. Section 10.05.120, Organized, Planned or Street Take Over, of Chapter 5, Bicycles, of Title 5, of the Ceres Municipal Code, is added to read as follows:

10.05.120 – Organized, Planned, or Street Take Over

A. It is unlawful for any person to participate in an organized, planned, or spontaneous street takeover event using a bicycle in a manner that demonstrates willful or wanton disregard for the safety of persons or property. This includes, but is not limited to, operating or riding a bicycle in violation of any applicable provision of ITEM 12

ATTACHMENT A
{CW126823.1}
this Code or the California Vehicle Code. A violation of this section shall constitute a misdemeanor pursuant to Chapter 02 of the City Code.

B. The organizer or promoter of an event that violates subsection (a) of this code may be charged with a misdemeanor pursuant to Section 19.02.030(a) of the City Code.

C. Any adult who participates in or encourages a violation of this section may be charged with a misdemeanor pursuant to Section 19.02.030(a) of the City Code.

SECTION 4. Section 10.05.130, Penalties, of Chapter 5, Bicycles, of Title 5, of the Ceres Municipal Code, is added to read as follows:

10.05.130 – Penalties

A. Any violation of this section unless defined otherwise is an infraction pursuant to Section 19.02.030(b) of the City Code.

B. In addition to any other penalties provided by this Code, the Chief of Police or his/her designee is hereby authorized to require any minor less than sixteen (16) years of age who operates a bicycle in violation of any of the Provisions of this Code, or of the California Vehicle Code, to attend a bicycle operator's school to be conducted under the supervision of the Chief of Police or his/her designee. Such school shall be for the purpose of educating the violator regarding proper operation of a bicycle and the provisions of law applicable to bicycles.

C. Any violation of this section can result in the bicycle being impounded by the Police Department for 30 days.

D. Any bicycle impounded by the Police Department within a 365-day period shall be subject to release and storage fees as follows:

1. First Impound - $250.00

2. Second Impound - $500.00

3. Third Impound - $750.00

4. Fourth Impound and any thereafter - $1,000.00

E. Regardless of whether the bicycle has been impounded under subsection D, any person operating a bicycle will be subject to progressive impound fees if they have had other bicycles impounded within the past 365 days.

SECTION 5. SEVERABILITY. If any section, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions thereof.

SECTION 6. PUBLICATION AND EFFECTIVE DATE. This ordinance shall become ITEM 12

ATTACHMENT A
{CW126823.1}
effective thirty (30) days from and after its final passage and adoption, provided it is published in a newspaper of a general circulation at least within fifteen (15) days after its passage or a summary of the Ordinance is published in a newspaper of general circulation at least five (5) days prior to adoption and again at least fifteen (15) days after its passage.

SECTION 7. CERTIFICATION OF COUNCIL ADOPTION AND APPROVAL . This Ordinance was introduced at a regular meeting of the City Council held on the 10 th day of
November 2025, and passed and adopted as Ordinance No. 2025- XXXX at a regular meeting of the City Council held on the 8th day of December 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

APPROVED:

___________________________________
Javier Lopez, Mayor
ATTEST:

________________________________
Fallon Martin, City Clerk

APPROVED AS TO FORM:

________________________________
Nubia I. Goldstein, City Attorney
ITEM 12

ATTACHMENT B
TITLE 10 – VEHICLE AND TRAFFIC CODE
C
HAPTER 05 - BICYCLES

10. 05.000 - Definitions
Bi
cycle is a device upon which a person may ride, propelled exclusively by human power, except as provided in Section 312.5 of the California Vehicle Code, through a belt, chain, or gears, and having one or more wheels. A person riding a bicycle is subject to the provisions of this code specified in Sections 21200 and 21200.5.

E
lectric bicycle is a bicycle unless otherwise defined in the California Vehicle Code. This code shall apply to all scooters as well as electric scooter type devices.

10. 05.020 - Regulations for bicycle operation.

I
t shall be unlawful for any person to ride or operate a bicycle in the City in violation of the rules of the road as set forth herein:

A. No
person shall operate a bicycle upon a sidewalk within the downtown Business District, or upon any sidewalks in front of schools, stores, or other buildings used for business or for public assembly.

B. W
henever a person operates a bicycle upon a sidewalk not expressly prohibited in subsection A, such person shall at all times yield the right-of-way to all pedestrians.

C. No
bicycle on any sidewalk shall be used to carry more persons than the number for which it is designed and equipped.

D. P
ersons operating bicycles upon a sidewalk or other pedestrian facility shall not ride abreast with another bicycle except on paths or parts of public ways set aside for the exclusive use of bicycles.

E. No
person shall park a bicycle upon any street, sidewalk, alley, or other public way other than immediately adjacent to the curb or edge of the traveled way or in a rack to support the bicycle or against a building, in such a manner as to afford the least obstruction to both pedestrian and vehicle traffic. When a rack is provided, no person shall park a bicycle, except in such a rack, on an adjacent street, sidewalk, alley or other public way within 200 feet from such rack.

F. No
person shall operate a bicycle upon any playground or park or school ground, except on established paths or walkways, without permission of the person having supervision thereof.

ITEM 12

ATTACHMENT B
G. No person operating a bicycle shall disregard any lawful order of a peace officer or city employee authorized to enforce City municipal codes.

H. It shall be unlawful for any person to willfully or maliciously remove, destroy, mutilate of alter the number of any bicycle frame licensed pursuant to this chapter. It shall be unlawful for any person to remove, destroy, mutilate or alter any license or registration card during the time when such license or registration card is operative.

Provided, however, that nothing in this chapter shall prohibit the stamping of numbers on the frames of bicycles on which no serial number can be found, or on which said number is illegible or insufficient for identification purposes.

I. It shall be unlawful for any person to ride a bicycle at any City sponsored events including, but not limited to, Street Faire, Christmas Tree Lane, and Sky’s the Limit, and any event where the streets or areas have been closed off for vehicle traffic.

(Ord. No. 2020-1056, § 2, 2-24-2020)

10.05.120 - Organized, Planned, or Street Take Over

B. The organizer or promoter of an event that violates subsection (a) of this code constitutes a misdemeanor pursuant to Chapter 02 of the City Code.

C. Any adult who participates in or encourages a violation of this section constitutes a misdemeanor pursuant to Chapter 02 of the City Code.

10.05.130 - Penalties

A. Any violation of this section unless defined otherwise is an infraction pursuant to Section 19.02.030(b) of the City Code.

B. In addition to any other penalties provided by this Code, the Chief of Police or his designee is hereby authorized to require any minor less than sixteen (16) years of age who operates a bicycle in violation of any of the provisions in this Code, or of the California Vehicle Code, to attend a bicycle operator’s school to be conducted under the supervision of the Chief of Police. Such school shall be for the purpose of educating the violator regarding proper operation of a bicycle and the provisions of law applicable to bicycles.

ITEM 12

ATTACHMENT B
C. Any violation of the section can result in the bicycle being impounded by the Police Department for 30 days.

D. Any bicycle impounded by the Police Department within a 365-day period shall be subject to release and storage fees as follows:

1. First Impound - $250.00

2. Second Impound - $500.00

3. Third Impound - $750.00

4. Fourth Impound and any thereafter - $1,000.00

ITEM 12
ITEM 12
City of Ceres

NOTICE OF PUBLIC HEARING
NO
TICE IS HEREBY GIVEN THAT THE CERES CITY COUNCIL will hold a public hearing in the Council Chambers at 2701 Fourth Street, Ceres, CA on November 10, 2025, at 6:00 p.m. or as soon as possible thereafter, to receive and consider all evidence and reports relative to adoption of the following: An Ordinance of the City Council of the City of Ceres amending and adding to Title 10 – Vehicle and Traffic Code, Chapter 05 – Bicycles, adding Section 10.5.19. 000 – Definitions, amending Section 10.05.020 – Regulations for Bicycle Operation, adding Section 10. 05.120 – Organized, Planned or Street Take Over, and adding Section 10.05.130 – Penalties, of the City of Ceres Municipal Code.

The C
eres City Council will consider an amendment to the Ceres Municipal Code to define bicycles, along with expanding the guidelines for bicycle operation, adding regulations regarding organized, planned or street take over and adding penalties for infractions. This amendment is being proposed in response to ongoing community concerns about public safety, particularly regarding reckless bicycle riding that poses hazards to both pedestrians and vehicle traffic throughout the city.

A
ll interested parties are invited to attend said hearing and express opinions or submit evidence for or against proposal as outlined above.

Fur
ther information on the above hearing may be obtained or viewed at the office of the City Clerk, City Hall, 2220 Magnolia Street Ceres, CA 95307 or by telephone at (209) 538-5731.

I
f a citizen wishes to challenge the nature of the above actions in court, they may be limited to raising only those issues they or someone else raised at the public hearing described in the notice, or in written correspondence delivered to the City of Ceres, at, or prior to the public hearing.
/s
/ Fallon Martin, City Clerk
D
ate Notice Posted:

ITEM 12

ATTACHMENT C
ITEM 12

COUNCIL AGENDA REPORT

CITY COUNCIL

Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: November 10, 2025
TO: Mayor and City Council
FROM: Douglas D. Dunford, City Manager
CONTACT: Michael R. Beltran II, P.E., Director of Engineering [email protected], (209) 538-5775
SUBJECT: Resolution No. 202 5-XXX, Accepting the Annual Report on Development Impact Fees for Fiscal Year 202 4/2025 as Required by Government Code Section 66006(b)
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council to adopt a resolution accepting the Annual Report on Development Impact Fees for Fiscal Year 2024/2025 as required by Government Code Section 66006(b).

I. BACKGROUND:

California Government Code Section 66006 requires an annual accounting of developer impact fees to be made available to the public within 180 days of the City's fiscal year end.

The information must be presented to the City Council at least 15 days after it is made available to the public.

Requirements of the Law

A Development Impact Fee is a monetary exaction other than a tax or special assessment that is charged by a local governmental agency to an applicant in connection with the approval of a development project for the purpose of defraying all or a portion of the cost of public facilities related to the development project. Agencies that collect and utilize Development Impact Fees are required to provide the following information regarding each fund or account established for the collection of impact fees:
• A brief description of the type of fee in the fund;
• The amount of the fee;
• The beginning and ending balance of the account or fund; • The amount of fees collected and the interest earned; • An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement;
• An identification of an approximate date by which the construction of the public ITEM 13
improvement will commence if the public agency determines that sufficient funds have been collected to complete financing of an incomplete public improvement;
• A description of each interfund transfer or loan made from the fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan; and,
• The amount of refunds made of unexpended fees or allocations made pursuant to Government Code section 66001(f).

Additionally, Government Code Section 66001 requires that if the funds have not been spent, the City must make the following required findings, regardless of whether the funds are committed or uncommitted, once every five years:
1) Identify the purpose to which the fee is to be put;
2) Demonstrate a reasonable relationship between the fee and the purpose for which it is charged; and
3) Identify all sources and amounts of funding anticipated to complete financing of incomplete public improvements and the approximate dates on which such funding is expected to be deposited into the appropriate fund.

When sufficient funds have been collected to complete financing of incomplete public improvements and the improvements remain incomplete, the agency is required to identify an approximate date by which construction of the public improvement will be commenced or shall refund to the then current owner(s) of record the unexpended portion of the fee and interest accrued thereon with limited exception.

Major Components of Compliance Report
For purposes of this report, the City is providing information on the following funds:
• General Government
• Police
• Planned Community
• Public Works
• Fire
• Neighborhood Parks
• Water Facility Charge
• Sewer Facility Charge

Below is a summary of accounts with funds remaining unexpended for five years or more after they were collected:

General Government - The five-year remaining unexpended balance for General Government is $129,697.76, which is required for the following project:
• Corp yard Facility Improvements, Transit Center Parking Structure, and Transit Center - To be completed beyond FY 2031
Police - The five-year remaining unexpended balance for Police Facilities is ($306,540.58)
ITEM 13
Planned Community - The five-year remaining unexpended balance for Planned Community is $ 581,634.12, which is required for the following project:
• Corp yard Facility Improvements, Transit Center Parking Structure, and Transit Center - To be completed beyond FY 2031
Public Works - The five-year remaining unexpended balance for Public Works is $1,562,376.41, which is required for the following project:
• Corp yard Facility Improvements - To be completed beyond FY 2031 Fire - The five-year remaining unexpended balance for Fire is $ 304,358.50, which is required for the following project:
• Fire Training Facility Enhancements - To be completed beyond FY 2031 Neighborhood Parks - The five-year remaining unexpended balance for Neighborhood Parks is $ 357,830.36, which is required for the following project:
• Lions Park - To be completed beyond FY 2031
Sewer Main Line - The five-year remaining unexpended balance for Sewer Main Line is $4,825,379.96, which is required for the following project:
• Crows Landing Road Rehabilitation - To be completed beyond FY 2026 • WWTP Tertiary Improvements, North Ceres Pump Station and Force Main, North Ceres 24 Downstream Upsizing, and WWTP Tertiary Effluent - To be completed beyond FY 2031
Water Supply Extension - The five-year remaining unexpended balance for Water Supply Extension is $5,491,579.67, which is required for the following project:
• Hatch Road Water Main Phase 2 - To be completed FY 2026 • Hatch Road Water Main Phase 3 - To be completed FY 2026 Well 14 Replacement, Well 23 Replacement, Well 32 Replacement, SRWA Phase 2 Expansion, River Bluff Pump Station Expansion, 1 Million Gallon Storage Tank, 1 Million Gallon Storage Tank Pump Station, SRWA South Transmission Main – To be completed beyond FY 2031
II. REASONS FOR RECOMMENDATION:

The identified projects above will require additional funding for completion. The City continues to allocate interest on the balances retained. The adoption of the Resolution provides justification for the City to continue to retain the fees discussed earlier in the report, in order to fund the projects for which they were collected.

III. FISCAL IMPACTS:

N/A
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This project is in conformance with the first goal of the Strategic Plan:

ITEM 13
Infrastructure: Ensure that the community has adequate, well-maintained infrastructure that fosters a quality community and supports a strong economy.

V. POLICY ALTERNATIVES:

1. Adopt the resolution as recommended; or,

2. Adopt, subject to conditions other than recommended (identify specific findings and/or conditions amended to be addressed in the motion); or,

3. Deny; or,

4. Refer to staff for reconsideration of specific items (specific items to be addressed in the motion); or,

5. Continue to a future meeting (date and time to be specified in the motion).

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

There are no committees, public participation events needed or anticipated for this project.

VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

N/A

Approved by: _____________________
Douglas D. Dunford,
City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Resolution 2025-077 (Nexus Findings)

3. Attachment C – Presentation

4. Attachment D – Public Hearing Notice

ITEM 13

ATTACHMENT A
RESOLUTION NO. 2025-XXX

ACCEPTING THE ANNUAL REPORT ON DEVELOPMENT IMPACT FEES
FOR FISCAL YEAR 2024/2025 AS REQUIRED BY GOVERNMENT CODE SECTION 66006(b)

THE CITY COUNCIL
City of Ceres

WHEREAS, the California Government Code requires local agencies to make certain information available to the public on an annual basis with respect to imposition of development impact fees; and

WHEREAS, California Government Code Section 66001 further provides that certain findings must be made on an annual basis with respect to any development impact fees collected and remaining unexpended in its fifth year after collection; and

WHEREAS, the City of Ceres imposes development impact fees in connection with approval of development projects; and

WHEREAS, the City Council of the City of Ceres has read and considered the Developer Fees Fiscal Year 2024/2025 Annual Report, and all accompanying attachments.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby resolve, determine, find, and order as follows:

SECTION 1. The City Council accepts the Development Impact Fees Fiscal Year 2024/2025 Annual Report, with attachments, a copy of which is on file in the Office of the City Clerk.

SECTION 2. The City has collected fees for completion of off -site public improvements needed as a result of new development, which will not be expended within five years after deposit. The improvements are described in the 2026- 2030 Capital Improvement Program and include the improvements described below:

Project Name Unexpended Developer Deposit
Balances as of June 30, 2025
General Government $129,697.76
Police ($306,540.58)
Planned Community $581,634.12
Public Works $1,562,376.41
Fire $304,358.50
Neighborhood Parks $357,830.36
Sewer Main Line $4,825,379.96
Water Supply Extension $5,491,579.67
ITEM 13

ATTACHMENT A
SECTION 3. FINDINGS.

The City Council finds, on the basis of the foregoing Recitals, that:

GENERAL GOVERNMENT
(a) Imposition of Development Impact Fees

1. Purpose. The contributions which have been collected for General Government will be partially expended in Fiscal Year 2025/2026. The unspent balance will remain committed for construction of the improvements identified in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is acquisition and construction of General Government facilities including projects and staffing as described in the 2026-2030 Capital Improvement Program; and

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct General Government facilities, which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed General Government facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026- 2030 Capital Improvement Program.
(b) Unexpended Development Impact Fees after Five Years

1. Purpose. The contributions which have been collected for the Corp Yard Facility Improvements, and projects to be determined will remain unexpended in Fiscal Year 2024 /2025 and will remai n committed for construction of the improvements identified in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is for General Government facility infrastructure to support development and meet state requirements, as described in the 2026-2030 Capital Improvement Program; and

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct and upgrade General Government facilities, which improvements will expand services caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed General Government facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026- 2030 Capital Improvement Program.

POLICE
(a) Imposition of Development Impact Fees
ITEM 13

ATTACHMENT A

1. Purpose. The contributions which have been collected for Police will be partially expended in Fiscal Year 2025/2026. The unspent balance will remain committed for construction of the improvements identified in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is construction of Police f acilities to meet public needs required for new growth, and as described in the 2026-2030 Capital Improvement Program; and

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct police facilities, which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed police facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026- 2030 Capital Improvement Program.
(b) Unexpended Development Impact Fees after Five Years

1. Purpose. Portions of contributions which have been collected for Projects to be determined will remain unexpended in fiscal Year 2025/ 2026. The unspent balance will remain committed for construction of the improvements identified above and in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is for police facility infrastructure to support development and meet state requirements and as described in the 2026- 2030 Capital Improvement Program; and

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct and upgrade Police facilities , which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed traffic signal facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026-2030 Capital Improvement Program.

PLANNED COMMUNITY
(a) Imposition of Development Impact Fees

1. Purpose. The contributions which have been collected for Planned Community will remain unexpended in Fiscal Year 2025/2026 and will remain committed for construction of the improvements identified in the adopted 2026-2030 Capital Improvement Program;
ITEM 13

ATTACHMENT A

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is acquisition and construction of Planned Community facilities to meet needs required for new growth, and as described in the 2026-2030 Capital Improvement Program;

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct Planned Community facilities, which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed wastewater facility lines and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026-2030 Capital Improvement Program.
(b) Unexpended Development Impact Fees after Five Years

1. Purpose. The contributions which have been collected for the Corp Yard Facility and Projects to be determined will remain unexpended in Fiscal Year 2025/2026 and will remain committed for construction of the improvements identified above and in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is for wastewater infrastructure to support and maintain development requirements as described in the 2026-2030 Capital Improvement Program; and

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct and upgrade Planned Community facilities, which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed Planned Community facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026-2030 Capital Improvement Program.

PUBLIC WORKS
(a) Imposition of Development Impact Fees

1. Purpose. The contributions which have been collected for Public Works will remain unexpended in Fiscal Year 2025/2026 and will remain committed for construction of the improvements identified in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is acquisition and construction of Public Works facilities to meet facility needs required for new growth, and as described in the 2026-2030 Capital Improvement Program; and
ITEM 13

ATTACHMENT A

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct Public Works facilities , which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed Public Works facility and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026-2030 Capital Improvement Program.
(b) Unexpended Development Impact Fees after Five Years

1. Purpose. The contributions which have been collected for Public Works Corp Yard Facility Improvements and Projects to be determined will remain unexpended in Fiscal Year 2025/2026 and will remain committed for construction of the improvements identified above and in the adopted 2026- 2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is for Public Works infrastructure to support and maintain development requirements as described in the 2026-2030 Capital Improvement Program; and

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct and upgrade Public Works facilities, which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed traffic signal facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026-2030 Capital Improvement Program.

FIRE
(a) Imposition of Development Impact Fees

1. Purpose. The contributions which have been collected for fire facilities will remain unexpended in Fiscal Year 2025/2026 and will remain committed for construction of the improvements identified in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used in the construction of fire facilities to meet fire facility needs required for new growth, and as described in the 2026- 2030 Capital Improvement Program; and

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct the fire training facility , fire training facility enhancements, and projects to be determined, which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed police facility and the approximate dates on which ITEM 13

ATTACHMENT A
such funding is expected to be deposited into the appropriate fund is as stated in the 2026-2030 Capital Improvement Program.
(b) Unexpended Development Impact Fees after Five Years

1. Purpose. The contributions which have been collected for the fire training tower facility, fire training facility enhancements and projects to be determined for growth will remain unexpended in Fiscal Year 2025/2026 and will remain committed for construction of the improvements identified above and in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is to design, develop and build a new police facility as described in the 2026-2030 Capital Improvement Program; and

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct and upgrade fire facilities, which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed fire facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026-2030 Capital Improvement Program.

NEIGHBORHOOD PARKS
(a) Imposition of Development Impact Fees

1. Purpose. The contributions which have been collected for neighborhood park facilities will remain unexpended in Fiscal Year 2025 /2026 and will remain committed for construction of the improvements identified in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used in the construction of neighborhood park facilities to meet neighborhood park facility needs required for new growth, and as described in the 2026-2030 Capital Improvement Program; and

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct the neighborhood park facilities, which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed fire facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026-2030 Capital Improvement Program. (b) Unexpended Development Impact Fees after Five Years

1. Purpose. The contributions which have been collected for the neighborhood park for growth will remain unexpended in Fiscal Year 2025 /2026 and will ITEM 13

ATTACHMENT A
remain committed for construction of the improvements identified above and in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is to design, develop and build new neighborhood park facilities as described in the 2026-2030 Capital Improvement Program; and

3. Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct and upgrade neighborhood park facilities, which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed neighborhood park facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026-2030 Capital Improvement Program.

SEWER MAIN LINE
(a) Imposition of Development Impact Fees

1. Purpose. The contributions which have been collected for Sewer Main Line Fund will be partially expended in Fiscal Year 2025/2026. The unspent balance will remain committed for construction of the improvements identified in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used in the construction and upgrade of new and existing roadway facilities, and as described in the 2026-2030 Capital Improvement Program; and

3. Identity of Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct and upgrade roadway facilities, which improvements will mitigate traffic impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed roadway facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026-2030 Capital Improvement Program. (b) Unexpended Development Impact Fees after Five Years

1. Purpose. The contributions which have been collected for sewer facilities and projects to be determined, will remain unexpended in Fiscal Year 2025/2026 and will remain committed for construction of the improvements identified in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is to design, develop and build new sewer main line facilities as described in the 2026-2030 Capital Improvement Program; and ITEM 13

ATTACHMENT A

3. Identity of Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct and upgrade Crows Landing Road Rehabilitation, WWTP Tertiary Improvements, North Ceres Pump Station and Force Main, North Ceres 24 Downstream Upsizing, WWTP Tertiary Effluent , and projects to be determined which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed sewer main line facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026- 2030 Capital Improvement Program.

WATER SUPPLY EXTENSION
(a) Imposition of Development Impact Fees

1. Purpose. The contributions which have been collected for water supply extension will be partially expended in Fiscal Year 2025/2026. The unspent balance will remain committed for construction of the improvements identified in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used in the construction and upgrade of new and existing water supply facilities, and as described in the 2026-2030 Capital Improvement Program; and

3. Identity of Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct and upgrade water supply facilities, which improvements will mitigate impacts caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed water supply facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026-2030 Capital Improvement Program.
(b) Unexpended Development Impact Fees after Five Years

1. Purpose. The contributions which have been collected for water supply facilities will remain unexpended in Fiscal Year 202 5/2026 and will remain committed for construction of the improvements identified above and in the adopted 2026-2030 Capital Improvement Program;

2. Relationship Between Fee and Purpose. The purpose for which the contributions will be used is to design, develop and build new traffic signal facilities as described in the 2026-2030 Capital Improvement Program;

3. Identity of Sources of Funding and Approximate Date of Deposit. The contributions were collected to construct and upgrade Hatch Road Water Main phases 2 and 3, Well 14, 23, and 32 Replacements, SRWA Phase 2 Expansion, River Bluff Pump Station Expansion, 1 Million Gallon Storage Tank, 1 Million Gallon Storage Tank Pump Station, SRWA South Transmission Main and projects to be determined, which improvements will mitigate impacts ITEM 13

ATTACHMENT A
caused by the new development projects that paid the contributions. Sources and amounts of funding anticipated to complete financing of the proposed water supply facilities and the approximate dates on which such funding is expected to be deposited into the appropriate fund is as stated in the 2026- 2030 Capital Improvement Program.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 10th day of November 2025, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 13
ITEM 13
ITEM 13

ATTACHMENT B
ITEM 13

ATTACHMENT B
CHAPTER 927, STATUTE OF 1987 AB1600 ANNUAL
REPORT

CITY COUNCIL MEETING
NOVEMBER 10, 2025
ITEM 13

ATTACHMENT C
PURPOSE OF AB1600
 Continued need for Public
Improvements
 Substantiates the collection of
future development fees
ITEM 13

ATTACHMENT C

1. BRIEF DESCRIPTION OF THE TYPE OF FEE IN THE FUND

2. THE AMOUNT OF THE FEE

3. THE BEGINNING AND ENDING BALANCE OF THE FUND

4. THE AMOUNT OF FEES COLLECTED AND THE INTEREST EARNED

5. AN AMOUNT IDENTIFICATION FOR EACH PUBLIC IMPROVEMENT

6. IDENTIFICATION OF CONSTRUCTION TIMEFRAME FOR THE

PUBLIC IMPROVEMENT

7. A DESCRIPTION OF EACH INTERFUND TRANSFER OR LOAN
MADE FROM THE FUND; AND,

8. THE AMOUNT OF REFUNDS MADE.

REQUIREMENTS OF

GOVERNMENT
CODE 66006
ITEM 13

ATTACHMENT C

ADDITIONAL

REQUIREMENTS OF

GOVERNMENT
CODE 66006

THE CITY MUST MAKE THE FOLLOWING REQUIRED FINDINGS
A. FUNDS ARE COMMITTED OR UNCOMMITTED
B. IDENTIFY THE PURPOSE TO WHICH THE FEE IS TO BE PUT
C. DEMONSTRATE A REASONABLE

RELATIONSHIP FOR THE PURPOSE OF THE FEE
D. IDENTIFY ALL SOURCES AND AMOUNTS OF FUNDING

ANTICIPATED
E. WHEN SUFFICIENT FUNDS HAVE BEEN COLLECTED

1. THE AGENCY IS REQUIRED TO IDENTIFY A TIMEFRAME

FOR COMPLETION

2. OR SHALL REFUND TO THE THEN CURRENT OWNER(S)
OF RECORD.

ITEM 13

ATTACHMENT C

MAJOR COMPONENTS OF COMPLIANCE REPORT

GENERAL

GOVERNMENT POLICE PLANNED

COMMUNITY PUBLIC WORKS

FIRE NEIGHBORHOOD
PARKS

WATER FACILITY
CHARGE

SEWER FACILITY
CHARGE
ITEM 13

ATTACHMENT C

IDENTIFIED

PROJECTS
Corp Yard
Facility
Improvements
Corp Yard
Facility
Improvements
Park
Improvements
Park
Improvements
Crows Landing
Road
Rehabilitation
Crows Landing
Road
Rehabilitation
ITEM 13

ATTACHMENT C

IDENTIFIED

PROJECTS
SRWA South
Transmission
Main
SRWA South
Transmission
Main
WWTP
T ertiary
Improvements
WWTP
T ertiary
Improvements
North Ceres
Mains and
Pump Station
North Ceres
Mains and
Pump Station
ITEM 13

ATTACHMENT C

IDENTIFIED

PROJECTS
Hatch Road
Water Main
Project Phase
2 and 3
Hatch Road
Water Main
Project Phase
2 and 3
Well 14, 23,
and 32
Replacements
Well 14, 23,
and 32
Replacements
Water Storage
T ank and
Pump Station
Water Storage
T ank and
Pump Station
ITEM 13

ATTACHMENT C

STAFF RECOMMENDATIONS
Accept the Compliance Report
for AB1600 Development Fees
for FY 24/25 and make findings
related to unexpended balances
as required by California
Government Code Section
66001; and,
Adopt Resolution No. 2025-XX
entitled: “Accepting the Annual
Report on Development Impact
Fees for Fiscal Year 2024/2025
as required by Government
Code Section 66006(B)”.

ITEM 13

ATTACHMENT C

COUNCIL ACTION

POSSIBLE CITY COUNCIL ACTIONS
Approve as
recommended
by staff
Refer to staff for
consideration of
specific items
Deny
ITEM 13

ATTACHMENT C

ATTACHMENT D

City of Ceres

NOTICE OF PUBLIC HEARING

NOTICE IS HEREBY GIVEN THAT THE CERES CITY COUNCIL will hold a public hearing in the Council Chambers at 2701 Fourth Street, Ceres, CA, on October 27, 2025, at 6:00 p.m. or as soon as possible thereafter, to receive and consider all evidence and reports relative to adoption of a resolution of the City Council of the City of Ceres Accepting the Annual Report on Development Impact Fees for Fiscal Year 2024/2025 as Required by Government Code Section 66006(b).

California Government Code Section 66006 requires an annual accounting of developer impact fees to be made available to the public within 180 days of the City's fiscal year end. The information must be presented to the City Council at least 15 days after i t is made available to the public.

All interested parties are invited to attend said hearing and express opinions or submit evidence for or against proposal as outlined above.

Further information on the above hearing may be obtained or viewed at the office of the City Clerk, City Hall, 2220 Magnolia Street Ceres, CA 95307 or by telephone at (209) 538-5731.

If a citizen wishes to challenge the nature of the above actions in court, they may be limited to raising only those issues they or someone else raised at the public hearing described in the notice, or in written correspondence delivered to the City of Ceres, at, or prior to the public hearing.

/s/ Fallon Martin, City Clerk

Date Notice Posted: October 15, 2025
ITEM 13
ITEM 13

Ceres City CouncilNovember 10, 2025

Ceres City Council
November 10, 2025