Agenda — Ceres City Council, May 11, 2026 (part 1 of 2)

AGENDA

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA
City Council Chambers, 2701 Fourth Street
Monday, May 11, 2026, at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER
Mayor Lopez

ROLL CALL
Mayor: Javier Lopez
Vice Mayor: Daniel A. Martinez (District 4)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Cerina Otero (District 3)

INVOCATION
Invocation by Dick Conners, Ceres First Baptist Church.

Click this link to join the webinar:
https://us02web.zoom.us/j/83626179434?pwd=VcmtfW5oVJECFd9HpxIpTQ3duB5kmF.1 Webinar ID: 836 2617 9434; Passcode: 017146; or Dial: (669) 900-6833

REMOTE PUBLIC COMMENT IS AVAILABLE FOR THE CITY COUNCIL MEETING BY EMAILING THE CITY CLERK AT [email protected] BEFORE 4:00 PM THE DAY OF THE MEETING.

INCLUDE THE AGENDA ITEM NUMBER OR PUBLIC COMMENT PERIOD IN THE SUBJECT LINE OF THE EMAIL. THE CLERK MAY READ WRITTEN COMMENTS INTO THE RECORD, IF SPECIFICALLY REQUESTED TO DO SO AT THE BEGINNING OF YOUR EMAIL. YOUR WRITTEN

COMMENT WILL BE DISTRIBUTED TO THE CITY COUNCIL AND KEPT ON FILE AS PART OF THE OFFICIAL RECORD OF THE COUNCIL MEETING.

If you have any questions on how to attend virtually or are encountering difficulties connecting to the meeting, please contact the City Clerk at [email protected].

AGENDA
Regular City Council Meeting
May 11, 2026

Page 2 ends

PLEDGE OF ALLEGIANCE

Pledge of Allegiance led by veterans John Warren and Dave Pratt.

PRESENTATIONS

A. Stroke Awareness and Prevention Month Proclamation

B. Mental Health Awareness Week Proclamation

C. National Public Works Week Proclamation

D. Older Americans Month Proclamation

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes).

While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non -agenda items. Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is no t on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are e ntitled to address the City Council on any agenda item subject to the 5-minute provision.

CONFLICT OF INTEREST DECLARATION

APPOINTMENTS TO BOARDS/COMMISSIONS

E. Measure H Citizens Oversight Committee Interviews and Appointments

CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration.

Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.

1. Clerks Report of Posting. The agenda of the May 11, 2026, City Council Meeting was Posted on Wednesday, May 6, 2026. (City Clerk)

2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)

3. Approval of Minutes (City Clerk)
a. April 13, 2026, Regular City Council Meeting
b. April 21, 2026, Special City Council Meeting (Budget Workshop)

AGENDA
Regular City Council Meeting
May 11, 2026

Page 3 ends

4. Register of Audited Demand (s) Dated April 22, 2026 , through April 29, 2026 . (Portillo)

5. Resolution No. 2026 -XXX, Approving the Replacement of the Sensus Flexnet Base Station with Aqua -Metric Sales Company in the Amount of $49,81 9.22. (Casas)

6. Resolution No. 2026 -XXX, Approving a Professional Services Agreement with Black Water Consulting Engineers for the 2026 Risk and Resilience Assessment and Emergency Response Plan Updates in the Amount of $ 25,444.00 and Authorizing the Interim City Manager to Execute the Agreement. (Casas)

7. Resolution No. 2026 -XXX, Approving an Amendment to the Project Agreement to the Master Agreement for Professional Consultant Services with Kle infelder, Inc., for Construction Observation and Materials Testing Services for the Hatch Road 18” Transmission Line P h2 (2525) Project for a New Total Cost of $49,701.60 and Authorizing the Interim City Manager to Execute the Amendment. (Beltran)

8. Resolution No. 2026 -XXX, Approving an Agreement with Ceres Unified School District for Ceres Police Department to Provide School Resource Officers and Law Enforcement Services to the School District and Authorizing the Interim City Manager to Execute the Agreement. (Johnson)

9. General Correspondence – Information Only
a. Public Works Monthly Report for March 2026 (Casas)

10. Resolution No. 2026-XXX, Adopting a List of Projects for Fiscal Year 2026 -2027 Funded by SB 1: The Road Repair and Accountability Act of 2017. (Beltran)

11. Resolution No. 202 6-XXX, Approving a Donation of $1,000 to South Modesto Businesses United (SMBU) as Requested by Mayor Javier Lopez. (Portillo)

12. Resolution No. 202 6-XXX, Approving a Donation of $1,000 to Ceres Rush as Requested by Mayor Javier Lopez. (Portillo)

13. Resolution No. 202 6-XXX, Approving a Donation of $1,000 to Knights of Columbus Council 13104 as Requested by Vice Mayor Daniel A. Martinez. (Portillo)

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

UNFINISHED BUSINESS

None
AGENDA
Regular City Council Meeting
May 11, 2026

Page 4 ends

PUBLIC HEARING

14. City of Ceres Workforce Vacancies, Recruitment and Retention Efforts. (Vasquez)

15. Ordinance No. 2026-XXXX, An Ordinance of the City Council of the City of Ceres Amending Chapter 10.17, Section 10.17.010, Speed Limits, of the Ceres Municipal Code to Reestablish the Prima Facie Speed Limits on Various Street Segments in the City of Ceres Based on the 2026 Engineering and Traffic Survey. (Beltran)

NEW BUSINESS

16. Fiscal Year 2027 Proposed Budget Overview and Council Direction. (Portillo)

DISCUSSION ITEMS

None

COUNCILMEMBER REFERRALS
Councilmembers request to have an agenda item placed on a future agenda (pursuant to Chapter 2 - City Council Meetings, J-8. City Council Referrals/Determination of Items for Agenda).

17. Presentations to Council Before and After Large Events (Requested by Councilmember Otero at the January 12, 2026, Regular City Council Meeting)

REPORTS
At this time, any Councilmembers or City staff will make an announcement, or report briefly on his /her activities.

• Mayor
• City Council
• City Manager
• City Attorney
• Departments

CLOSED SESSION

18. Conference with Legal Counsel – Existing Litigation, Cal. Gov’t Code § 54956.9 Name of Case: Ashley Ranuio et al. v. City of Ceres et al., Stanislaus Superior Court Case Number: CV-25-009856

19. Conference with Legal Counsel – Anticipated Litigation , Cal. Gov’t Code § 54956.9(d)(2)
Potential Case: 1 case

AGENDA
Regular City Council Meeting
May 11, 2026

Page 5 ends

20. Conference with Labor Negotiators, Cal Gov’t Code § 54957.6(a) Agency Designated Representative: Interim City Manager, Steve Williams, and Human Resources Director, Delilah Vasquez
Employee Organization: Laborers’ International Union of North America (LiUNA!)

21. Public Employment, Cal. Gov’t Code § 54957
Title: City Manager

22. Conference with Legal Counsel – Existing Litigation , Cal. Gov’t Code § 54956.9(d)(1)
Name of Case: Matthew Berlier vs. City of Ceres, a public entity; City of Ceres, et.al.; Stanislaus Superior Court Case No. CV-24-007723

REPORT FROM CLOSED SESSION

ADJOURNMENT
The next regularly scheduled City Council Meeting will be held on June 8, 2026, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

Council Agenda:

The City Council agenda is available for public review on the City’s website at www.ci.ceres.ca.us and posted at the time and places noted above.

Related Materials:

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office at City Hall located at 2 220 Magnolia Street, Ceres, CA during normal business hours.

Persons with questions concerning any agenda item may call the City Clerk’s Office at (209) 538-5731.

AFFIDAVIT OF POSTING

I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for the Regular City Council Meeting was posted on Wednesday, May 6, 2026, at the following locations in Ceres:

• Community Center Display Case – 2701 Fourth Street

__________________________________________________________________________________________________________________________________________________________ Fallon Martin, City Clerk

AGENDA
Regular City Council Meeting
May 11, 2026

Page 6 ends

Notice regarding Americans with Disabilities Act:

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an alternative format, please contact the city clerk’s office at (209) 538- 5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II).

AGENDA

REUNIÓN REGULAR DEL CONCEJO MUNICIPAL

CIUDAD DE CERES, CALIFORNIA

Sala del Concejo Municipal, 2701 Fourth Street
Lunes, 11 de mayo de 2026, a las 6:00 p.m.

Dirección de envio: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Teléfono: (209) 538-5700 Fax: (209) 538-5780

LLAMAR AL ORDEN

Alcalde Lopez

PASE DE LISTA

Alcalde: Javier Lopez
Vicealcalde: Daniel A. Martinez (Distrito 4)
Concejales: James Casey (Distri to 1); Rosalinda L. Vierra (Distri to 2); Cerina Otero (Distrito 3)

INVOCACIÓN

Invocación por Dick Conners, Ceres First Baptist Church.

Únete al seminario web de ZOOM para participar en vivo en:
https://us02web.zoom.us/j/83626179434?pwd=VcmtfW5oVJECFd9HpxIpTQ3duB5kmF.1

ID del seminario web: 836 2617 9434; Código de acceso: 017146; or Llame: (669) 900-6833

PARA PARTICIPAR EN LA SESIÓN DEL CONCEJO MUNICIPAL VIA COMMENTARIO PÚBLICO REMOTE ENVÍE UN CORREO ELECTRÓNICO A LA SECRETARIA MUNICIPAL A [email protected] ANTES DE LAS 4:00 P.M. EL DÍA DE LA REUNIÓN. INCLUYA EL NÚMERO DEL PUNTO DEL ORDEN DEL DÍA O MENCIONE "PERÍODO DE COMENTARIOS DEL PÚBLICO" EN EL ASUNTO DEL CORREO ELECTRÓNICO. LA SECRETARIA PODRÁ LEER LOS COMENTARIOS POR ESCRITO DURANTE LA SESIÓN, SI ASÍ LO SOLICITA EXPRESAMENTE AL COMIENZO DE SU CORREO ELECTRÓNICO. SU COMENTARIO ESCRITO SE DISTRIBUIRÁ A LOS MIEMBROS DEL CONCEJO MUNICIPAL Y SE ARCHIVARÁ COMO PARTE DEL ACTA OFICIAL DE LA REUNIÓN.

Si tiene alguna pregunta sobre cómo asistir virtualmente o si tiene dificultades en conectarse a la reunión, comuníquese con la Secretaria Municipal a través de la dirección de correo electrónico [email protected].

AGENDA
Reuniòn Regular Del Consejo Municipal
11de mayo de 2026
Página 2

JURAMENTO A LA BANDERA

Juramento a la bandera dirigido por veteranos John Warren y Dave Pratt.

PRESENTACIONES

A. Proclamación del Mes de Concientización y Prevención del Derrame Cerebral

B. Proclamación de la Semana de Concientización sobre la Salud Mental

C. Proclamación de la Semana Nacional de Obras Públicas

D. Proclamación del Mes de los Estadounidenses de Edad Avanzada

COMENTARIOS PÚBLICOS al Consejo sobre asuntos no incluidos en la agenda (cinco minutos).

El Consejo Municipal da la bienvenida y fomenta la participación en sus reuniones. Las reglas adoptadas permiten un máximo de 5 minutos (Resolución n.° 2007 -106) para la expresión sobre temas no incluidos en la agenda. El público general puede dirigirse aserca de asuntos que esten bajo la jurisdicción del Consejo Municipal y que no es tan incluidos en la agenda que fue publicada; sin embargo, la ley de California prohíbe que el Consejo Municipal tome decisiones sobre cualquier asunto que no esté en la agenda publicada, a menos que el Consejo Municipal lo declare como una emergencia. Cuidadanos tienen el derecho a dirigirse al Consejo Municipal sobre cualquier punto de la agenda, con la limitación de 5 minutos.

DECLARACIÓN DE CONFLICTO DE INTERESES

NOMBRAMIENTOS PARA JUNTAS/COMISIONES

E. Entrevistas y nombramientos del Comité de Supervisión Ciudadana de la Medida H

CALENDARIO DE CONSENTIMIENTO
Todos los asuntos incluidos en el Calendario de Consentimiento se consideran de rutina ordinaria y se aprobarán por una sola moción, a menos que algún Concejal o miembro del público solicite su consideración por separado. Si no, se aceptará la recomendación del personal y se procederá a la votación nominal.

1. Informe de la Secretaria Municipal sobre la publicación de la agenda. La agenda de la Reunión del Concejo Municipal del 11 de mayo de 2026 se publicó el miércoles 6 de mayo de 2026. (Secretaria Municipal)

2. Renuncia procesal de lectura. Renuncia de la lectura de todas las ordenanzas y resoluciones. (Se renuncia la lectura completa de todas las ordenanzas y resoluciones incluidas en la agenda y se declara que los títulos mencionados en la agenda pública se considerarán leídos por título). (Secretaria municipal)

3. Aprobación de la acta (Secretaria Municipal)
AGENDA
Reuniòn Regular Del Consejo Municipal
11de mayo de 2026
Página 3

a. De la Renuión Regular del Consejo Municipal del 13 de abril de 2026 b. De la Renuión Regular del Consejo Municipal del 21 de abril de 2026

4. Registro de demandas de pago del 22 de abril 2026 al 29 de abril de 2026. (Portillo)

5. Resolución Nº 2026-XXX, Aprobación del reemplazo de la estación base Sensus Flexnet con Aqua-Metric Sales Company, por un monto de $49,819.22. (Casas)

6. Resolución Nº 2026-XXX, Aprobación de un Acuerdo de Servicios Profesionales con Black Water Consulting Engineers para la Evaluación de Riesgos y Resiliencia de 2026 y las Actualizaciones del Plan de Respuesta a Emergencias, por un monto de $25,444.00, y autorización al Administrador Municipal Interino para firmar acuerdo. (Casas)

7. Resolución Nº 2026-XXX, Aprobación de una enmienda al Acuerdo del Proyecto, adjunto al Acuerdo Marco de Servicios de Consultoría Profesional con Kleinfelder, Inc., para servicios de supervisión de la construcción y ensayos de materiales para el Proyecto de la Línea de Transmisión de 18 pulgadas en Hatch Road, Fase 2 (2525), por un nuevo costo total de $49,701.60, y autorización al Administrador Municipal Interino para firmar la enmienda. (Beltran)

8. Resolución Nº 2026-XXX, Aprobación de un acuerdo con el Distrito Escolar Unificado de Ceres para que el Departamento de Policía de Ceres proporcione oficiales de recursos escolares y servicios de aplicación de la ley al Distrito Escolar, y autorización al Administrador Municipal Interino para firmar el acuerdo. (Johnson)

9. Correspondencia General – Solo para infomación
a. Informe mensual de Obras Públicas correspondiente a marzo de 2025 . (Royal)

10. Resolución Nº 2026-XXX, Adopción de una lista de proyectos para el año fiscal 2026-2027, financiados por SB 1: Ley de Reparación de Carreteras y Rendición de Cuentas de 2017. (Beltran)

11. Resolución Nº 2026 -XXX, Aprobación de una donación de $1,000 a South Modesto Businesses United (SMBU), solicitado por el alcalde Javie r López. (Portillo)

12. Resolución Nº 2026-XXX, Aprobación de una donación de $1,000 a Ceres Rush, solicitado por el alcalde Javier Lopez. (Portillo)

13. Resolución Nº 2026 -XXX, Aprobación de una donación de $1,000 al Consejo 13104 de los Caballeros de Colón, solicitado por el vicealcalde Daniel A. Martínez. (Portillo)

AGENDA
Reuniòn Regular Del Consejo Municipal
11de mayo de 2026
Página 4

CONSIDERACIÓN DE LOS ASUNTOS RETIRADOS DEL CALENDARIO DE

CONSENTIMIENTO

ASUNTOS PENDIETES

Nada

AUDIENCIA PÚBLICA

14. Vacantes en la fuerza laboral, esfuerzos de reclutamiento y retención de la Ciudad de Ceres. (Vasquez)

15. Ordenanza Nº 2026 -XXXX, Ordenanza del Concejo Municipal de la Ciudad de Ceres que enmienda el Capítulo 10.17, Sección 10.17.010, Límites de Velocidad, del Código Municipal de Ceres, con el fin de restablecer los límites de velocidad Prima Facie en diversos segmentos viales de la Ciudad de Ceres, con base en el Estudio de Ingeniería y Tráfico de 2026. (Beltran)

ASUNTOS NUEVOS

16. Resumen del presupuesto propuesto para el año fiscal 2027 y directrices del Concejo. (Portillo)

TEMAS DE DISCUSIÓN

Nada

RECOMENDACIONES DE LOS CONCEJALES
Los concejales solicitan que se incluya un punto en la agenda de una futura reunión ( en conformidad con el Capítulo 2 - Reuniones del Consejo Municipal, J -8. Recomendaciones/Determinación de puntos para la agenda del Consejo Municipal).

17. Presentaciones al Consejo antes y después de eventos grandes (Solicitado por el concejal Otero en la sesión ordinaria del Consejo Municipal del 12 de enero de 2026)

INFORMES
En este momento, cualquier miembro del Consejo o del personal municipal podrá hacer un anuncio o informar brevemente sobre sus actividades.

• Alcalde
• Consejales
• Administrador Municipal
• Abogada Municipal
• Departmentos
AGENDA
Reuniòn Regular Del Consejo Municipal
11de mayo de 2026
Página 5

SESIÓN A PUERTA CERRADA

18. Consulta con Asesor Jurídico – Litigios Existentes , Código Gubernamental de California § 54956.9
Nombre del caso: Ashley Ranuio et al. c. Ciudad de Ceres et al., Tribunal Superior de Stanislaus, Número de caso: CV-25-009856

19. Conferencia con el asesor legal – Litigio Previsto , Código Gubernamental de California § 54956.9(d)(2)
Caso potencial: 1 caso

20. Conferencia con con negociadores laborales, Código Gubernamental de California §54957.6(a)
Representantes designados de la agencia: Administrador Municipal Interino, Stever Williams y Directora de Recursos Humanos, Delilah Vasquez Organización de empleados: Sindicato Internacional de Trabajadores de América del Norte (LiUNA!)

21. Conferencia Empleo público, Código de Gobierno de California § 54957 Título: Administrador de la Ciudad

22. Consulta con Asesor Jurídico – Litigios Existentes, Código Gubernamental de California § 54956.9(d)(1)
Nombre del caso: Matthew Berlier contra la Ciudad de Ceres, una entidad pública; Ciudad de Ceres, et al.; Tribunal Superior de Stanislaus, Caso N.º CV-24-007723

INFORME DE LA SESIÓN A PUERTA CERRADA

APLAZAMIENTO
La próxima reunión regular del Consejo Municipal será el 8 de junio de 2026, a las 6:00 p.m., en la sala del Consejo Municipal ubicada en el Centro Comunitario, en 2701 Fourth Street, Ceres, CA.

DECLARACIÓN JURADA DE PUBLICACIÓN

Yo, Fallon Martin , Secretaria Municipal de la Ciudad de Ceres, declaro bajo pena de perjurio que la agenda para la Sesiòn Regular del Concejo Municipal fue publicado el miércoles 6 de mayo de 2026 en los siguientes lugares de Ceres:

• Vitrina del Centro Comunitario – 2701 Fourth Street

_________________________________________________________________________________________________________________________________________________________________________ Fallon Martin, Sectretaria Municipal

AGENDA
Reuniòn Regular Del Consejo Municipal
11de mayo de 2026
Página 6

Agenda del Consejo:

La agenda del consejo está disponible para revisión pública en el sitio web de la ciudad en www.ci.ceres.ca.us y se publica en la fecha y los lugares indicados anteriormente.

Materiales relacionados:

Cualquier escrito o documento proporcionado a la mayoría del Consejo Municipal en relación con cualquier punto de esta agenda estará disponible para inspección pública en la Oficina de la Secretaria Municipal, ubicada en el Ayuntamiento, en 2220 Magnolia Street, Ceres, CA, durante el horario commercial normal . Las personas que tengan preguntas sobre cualquier punto de la agenda pueden llamar a la Oficina de la Secretaria Municipal al (209) 538-5731.

Aviso acerca de la Ley de Estadounidenses con Discapacidades:

En conformidad con la Ley para Estadounidenses con
Discapacidades, si necesita asistencia especial para participar en esta reunión o si necesita que la agenda o los documentos incluidos en el paquete de la agenda se le proporcionen en un a forma alternativa, comuníquese con la oficina de la secretaria municipal al (209) 538-5731 con al menos 48 horas en anticipación a la reunión para garantizar que se puedan realizar los arreglos necesarios (28 CFR 35.102-35.104, Título II de la ADA).

PROCLAIMING MAY 2026, AS

STROKE AWARENESS MONTH

THE CITY COUNCIL
City of Ceres
WHEREAS, in 1989, President George H. W. Bush signed the first National Stroke Awareness Month proclamation to promote public awareness and reduce the incidence of stroke in the United States, mentioning the work done by the National Institute of Neurological Disorders and Stroke, the National Stroke Association, and the National Heart Association; and
WHEREAS, a stroke is caused by blocked blood flow to the brain and can affect a person’s speech, movement, memory, and more and is the fifth leading cause of death in the United States, with more than 795,000 strokes occurring every year; and WHEREAS, certain factors increase chances of having a stroke, such as smoking, drinking, high blood pressure, high cholesterol, diabetes, and bad eating habits, and additional factors that may be linked to higher stroke risks include COVID -19, geographic locations, socioeconomic factors, alcohol and drug abuse, and sleep habits; and WHEREAS, up to 80% of strokes may be prevented by living a healthy lifestyle and taking advantage of preventive services such as cardiovascular disease screening, cardiovascular behavioral therapy, alcohol misuse screenings and counseling, diabetes screenings and self-management training, nutrition therapy services and obesity behavioral therapy, and counseling to prevent tobacco use and tobacco-caused disease; and WHEREAS, it is important to know the signs of a stroke, such as weakness in the face, arm, or leg, difficulty breathing, vision loss, dizziness, and a brief loss of consciousness, and by learning and sharing the F.A.S.T. warning signs, you might just save a life from stroke (Face Drooping, Arm Weakness, Speech Difficulty, Time to Call 911).

Proclaimed this 11th day of May 2026
___________________________
Javier Lopez, Mayor
ITEM A

PROCLAIMING MAY 11-17, 2026, AS

MENTAL HEALTH AWARENESS WEEK

THE CITY COUNCIL
City of Ceres
WHEREAS, mental health is essential to everyone’s overall health and wellbeing, and addressing the mental health needs in Ceres of children, youth, adults, seniors, and families is fundamental to having a healthy community; and WHEREAS, all people experience times of difficulty and stress in their lives and, with the prevalence of mental health conditions in our nation, it is important for all members of the community to know that specific tools exist which can be used to better handle challenges and protect one’s health and wellbeing; and WHEREAS, prevention is an effective way to reduce the burden of mental health conditions and, with early and effective treatment, individuals with mental health conditions can recover and lead full, productive lives; and WHEREAS, it is appropriate to recognize the importance of improving the mental health of all our residents, and Ceres is committed to raising awareness about mental health illness; promoting effective community partnerships and collaborations to serve the mental health needs of our community; and increasing access to culturally and linguistically appropriate mental health services.

Proclaimed this 11th day of May 2026
___________________________
Javier Lopez, Mayor
ITEM B

PROCLAIMING MAY 17-23, 2026, AS

NATIONAL PUBLIC WORKS WEEK
“ROOTED IN SERVICE, POWERED BY COMMUNITY”

THE CITY COUNCIL
City of Ceres
WHEREAS, public works professionals focus on infrastructure, facilities, and services that are of vital importance to communities , public health, and well-being of the people of City of Ceres; and
WHEREAS, these infrastructure, facilities, and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers, and employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and
WHEREAS, it is in the public interest for the citizens, civic leaders, and children in City of Ceres to gain knowledge of and maintain an ongoing interest and understanding of the importance of public works and public works programs in their respective communities; and
WHEREAS, the year 2026 marks the 66 th annual National Public Works Week sponsored by the American Public Works Association.

NOW, THEREFORE , BE IT RESOLVED I, Javier Lopez , Mayor of the City of Ceres, on behalf of the City Council, Vice Mayor Daniel A. Martinez, Councilmembers James Casey, Rosalinda L. Vierra, and Cerina Otero, do hereby proclaim May 17-23, 2026, as National Public Works Week . I urge all citizens to join with representatives of the American Public Works Association and government agencies in activities, events, and ceremonies designed to pay tribute to our public works professionals, engineers, managers, and employees, and to recognize the substantial contributions they make to protecting our national health, safety, and advancing quality of life for all.

Proclaimed this 11th day of May 2026
___________________________
Javier Lopez, Mayor
ITEM C

PROCLAIMING MAY 2026, AS

OLDER AMERICANS MONTH

THE CITY COUNCIL
City of Ceres
WHEREAS, Ceres strives to ensure that our community is a great place for people to grow older while thriving within families and their neighborhoods; and WHEREAS, Older Americans Month is a time to recognize older Americans’ contributions, highlight aging trends, and reaffirm our commitment to serving older adults; and
WHEREAS, the 2026 theme for Older Americans Month is “Champion Your Health”; and
WHEREAS, this theme encourages taking an active role in managing your own health, advocating for yourself, accessing preventive care, and making informed decisions that support independence; and
WHEREAS, highlighting the importance of evidence -based approaches, self - management, and community partnerships will empower individuals to lead their healthiest lives.

Proclaimed this 11th day of May 2026
___________________________
Javier Lopez, Mayor
ITEM D

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: May 11, 2026
TO: Mayor and City Council
FROM: Steve Williams, Interim City Manager
CONTACT: Fallon Martin, City Clerk
[email protected], (209) 538-5731
SUBJECT: Measure “H” Citizens’ Oversight Committee Appointments RECOMMENDED COUNCIL ACTION:

Staff recommends City Council conduct the open -meeting Measure H interview process and appoint two members to the Measure “H” Citizens’ Oversight Committee.

I. BACKGROUND:

The Measure “H” Citizens’ Oversight Committee currently has two upcoming vacancies, July 1, 2026. A notice of vacancies was published in the Ceres Courier on March 18 & 25, 2026. The vacancies were also advertised on the City’s website, posted on social media multiple times on various department’s social media pages , as well as advertised on the Ceres Chamber of Commerce email blast . The final filing date to apply was initially Tuesday, March 31, 2026. A total of three applications were received.

Per Ceres Municipal Code (CMC) 3.03.160(B) it states, “ Members of the Citizens’ Oversight Committee shall be appointed by the City Council. Additionally, CMC

3.03.160(B)(2) states, “All applications will be reviewed by the City Council, which will have the authority to make all final decisions on Committee representation, subject to these guidelines.”
At the April 13, 2026, City Council meeting, Council elected to conduct interviews for the current Measure H recruitment via an open meeting.

II. REASONS FOR RECOMMENDATION:

The Ceres Municipal Code specifies the members of the Measure “H” Citizens’ Oversight Committee shall be appointed by the City Council.

The open meeting interview process is explained in the Council Rules and Procedures.

ITEM E

1. Open Meeting Interview Process

a. Applicants must appear at the City Council meeting the appointment is agendized for. The applicant(s) may attend in -person or via Zoom. If the applicant does not appear, they will be disqualified.

b. Interview questions will be included on the application for each board, commission, and committee. City Council will receive all applications and questions as part of the agenda packet. Only personal information will be redacted from the applications, such as phone numbers and addresses.

c. In addition to the questions on the application, Council will receive a pre - determined set of questions, that the applicants will receive beforehand, to ask the applicants during the council meeting the appointment is agendized for.

d. City Council may not ask the applicants additional questions and shall make a selection based on the applicant's application and answers to the pre - determined set of questions asked during the council meeting.

III. FISCAL IMPACTS:

N/A
IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Each appointment will be a three-year term, effective July 1, 2026, through June 30, 2029.

All applicants that are appointed shall comply with the following:
• File a Statement of Economic Interests (Form 700)
• Comply with AB 1234 – Ethics Code

ITEM E

Approved by: _____________________
Steve Williams,
Interim City Manager

Attachments:

1. Attachment A – Redacted Applications

2. Attachment B – Interview Questions
ITEM E
ITEM E

ATTACHMENT A
ITEM E

ATTACHMENT B

Measure “H” Citizens’ Oversight Committee
Interview Questions

QUESTION 1: Councilmember Casey
What is the purpose and goal of Measure “H”?

QUESTION 2: Councilmember Vierra
Should you be chosen, what do you see your role being on the committee?

QUESTION 3: Councilmember Otero
Please tell us about yourself and what you feel best qualifies you to serve on the Measure “H” Citizens’ Oversight Committee.

QUESTION 4: Vice Mayor Martinez
As an advisory committee responsible to make recommendations to the Council, the final decision -making process is held by the Council. Please describe any experience you have in an advisory committee and how you would carry out your duties.

QUESTION 5: Mayor Lopez
Do you have any questions for us relating to the application to be a member of the Measure “H” Citizens’ Oversight Committee?
ITEM E
ITEM E

DRAFT MINUTES

CITY COUNCIL REGULAR MEETING

CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)

City Council Chambers, 2701 Fourth Street
Monday, April 13, 2026, at 6:00 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER

Mayor Lopez called the April 13, 2026, meeting to order at 6:00 p.m.

ROLL CALL – Present:

Mayor: Javier Lopez
Vice Mayor: Daniel A. Martinez (District 4)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Cerina Otero (District 3)

District 1
Councilmember
Casey
District 2
Councilmember
Vierra
District 3
Councilmember
Otero
District 4
Vice Mayor
Martinez
Mayor Lopez
Present Present Present Present Present

INVOCATION

Invocation by Patrick Davis, Ceres Christian Church.

PLEDGE OF ALLEGIANCE

Pledge of Allegiance led by Jonah Panarra, Walter White Elementary School.

PRESENTATIONS

A. Recognizing Brian Petersen for 20 Years of Service

B. Love Stanislaus County Presentation

This item was continued to a future City Council meeting.

ITEM 3a

DRAFT MINUTES
Regular City Council Meeting
April 13, 2026

Page 2 ends

C. Love Ceres Proclamation

Brandy Meyer accepted the proclamation.

D. Arbor Day Proclamation

E. National Public Safety Telecommunicators Week Proclamation

Ceres Police Department dispatchers accepted the proclamation.

CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)

Nasson Sanchez spoke regarding Ceres Youth Baseball and the City of Ceres Recreation Manager.

Andy Hartogh spoke regarding Kase Manufacturing and moving forward with the City.

Matt Johnson spoke regarding Kase Manufacturing.

John Warren spoke regarding Memorial Day events and needing volunteers.

Brandy Meyer spoke regarding Coffee & Conversation and a meeting for underserved businesses.

Galen Guzman spoke regarding a future event at Fairview Park in Modesto, plug -in chargers for electric vehicles, Measure H funds, physical activity, and funding for community development and homelessness.

Drew Ford spoke regarding Kase Manufacturing, reopening for operation, facility tours, and safety protocols.

CONFLICT OF INTEREST DECLARATION

None

APPOINTMENTS TO BOARDS/COMMISSIONS

F. Selecting Interview Format for Upcoming Measure H Citizens’ Oversight Committee Interview

City Clerk, Fallon Martin, introduced the item.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

ITEM 3a

DRAFT MINUTES
Regular City Council Meeting
April 13, 2026

Page 3 ends

Council and staff discussion included open meeting interviews and transparency.

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving Measure H interviews being conducted in an open City Council meeting . Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

CONSENT CALENDAR

1. Clerks Report of Posting. The agenda of the April 13, 2026, City Council Meeting was Posted on Wednesday, April 8, 2026. (City Clerk)

3. Approval of Minutes (City Clerk)
a. March 23, 2026, Regular City Council Meeting
b. March 23, 2026, Special City Council Meeting

4. Register of Audited Demand(s) Dated March 12, 2026, through April 1, 2026 . (Portillo)

5. Resolution No. 2026 -29, Approving a Budget Amendment in the Amount of $29,189.21 for Fiscal Year 2025 -26 to Appropriate COPS (SLESF) Funds to Purchase Radios, Computers and Graphics for Two Previously Purchased Police Vehicles and Approving the Upfitting of Both Previously Purchased Vehicles Using Funds Budgeted in Department 20 (Equipment-Fleet Services). (Johnson)

6. Resolution No. 2026-30, Approving the Construction Contract for the Rockefeller Water Building Improvement Project (2402) to GCJ, Inc. in the Amount of $1,919,989.49, Authorizing a 20% Contingency, Authorizing 10% Construction Support Funds, Authorizing a Budget Amendment, and A uthorizing the City Manager to Execute the Contract. (Beltran)

7. Removed for separate consideration.

8. Waiver of Second Reading and Adoption of Ordinance No. 2026-1095, An Ordinance of the City Council of the City of Ceres Amending Title 5, Business Licenses and Regulation, Chapter 20, Fireworks Sales of the Ceres Municipal Code. (Johnson)
ITEM 3a

DRAFT MINUTES
Regular City Council Meeting
April 13, 2026

Page 4 ends

9a. Waiver of Second Reading and Adoption of Ordinance No. 2026 -1096, An Ordinance of the City Council of the City of Ceres Amending Title 5, Business Licenses and Regulations, Chapter 3, General Permit Procedure, Section 010, General and Title 5, Business Licenses and Regulation, Chapter 22, Cannabis Pilot Program, of the Ceres Municipal Code. (City Attorney)

9b. Waiver of Second Reading and Adoption of Ordinance No. 2026-1097, A Zoning Ordinance Text Amendment of the City Council of the City of Ceres Adding Chapter 44, Cannabis Conditional Use Permits, to Title 18, Zoning, and Amending Sections 18.02.010, 18.13.020, 18.16.040, 18.17.040, 18.18.040, 18.19.040, and

18.20.040, of Title 18, Zoning, of the Ceres Municipal Code. (City Attorney)

10. Removed for separate consideration.

11. General Correspondence – Information Only
a. Public Works Monthly Report for February 2026 (Casas)

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving items 1 – 6, 8, 9a, 9b, and 11. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR

Item 7: Removed for separate consideration by Councilmember Vierra

Resolution No. 2026 -31, Approving Project Agreement No. 5 to the Master Agreement for Professional Consultant Services with Westwood Professional Services, for Design Services for the Building on Active Transportation and Connectivity within the City (New Project String) Project in the Amount of $301,600; Approving the Project to be Added to the Capital Improvement Program; Approving the New Project String; Accepting Active Transportation Program Grant Funding in the Amount of $256,000; Approving a Budget Amendment in the Amount o f $256,000; Approving a Budget Transfer from Project 2408 in the Amount of $19,352.42 and Project 2522 in the Amount of $64,228.33 for a Total of $83,580.75 for Matching Funds ($45,600) and Staff Time ($37,980.75); and Authorizing the City Manager to Execute the Project Agreement No. 5. (Beltran)

Councilmember Vierra spoke regarding the spelling of the consultant’s name.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

ITEM 3a

DRAFT MINUTES
Regular City Council Meeting
April 13, 2026

Page 5 ends

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 7. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes No Yes Yes

Item 10: Removed for separate consideration by Councilmember Vierra

Resolution No. 2026 -XXX, Approving a Budget Amendment in the Amount of $89,991.52 for Fiscal Year 2025-26 to Appropriate Abandoned Vehicle Abatement Funds to Purchase a New Vehicle from Downtown Ford Sacramento Center and Upfitting of Said Vehicle. (Johnson)

Councilmember Vierra inquired on whether staff had met and conferred with the union, if the cost of the contract exceeded the cost of hiring a staff member, time, and experience.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

Council and staff discussion included meet and confer, technology functions of abandoned vehicle abatement vehicles, and postponing the item until meeting and conferring is completed.

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving to table item 10. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

UNFINISHED BUSINESS

None

PUBLIC HEARING

12. Ordinance No. 2026-XXXX, An Ordinance of the City Council of the City Council of the City of Ceres Amending Chapter 10, Tobacco and Smoke Shop Restrictions, to Title 6, Health and Sanitation, of the Ceres Municipal Code. (Johnson) *This public hearing is being continued to a future City Council meeting.

ITEM 3a

DRAFT MINUTES
Regular City Council Meeting
April 13, 2026

Page 6 ends

Mayor Lopez announced this public hearing was being continued to a future Regular City Council Meeting.

Mayor Lopez opened the public hearing for public comment. No one spoke. Mayor Lopez closed the public hearing.

13a. Resolution No. 2026-32, Approving the Certification of the Environmental Impact Report for the Copper Trails Specific Plan and Annexation Project, Adopting the Mitigation Monitoring and Reporting Program, and Adopting the California Environmental Quality Act (CEQA) Findings of Fact, including a Statement of Overriding Considerations. (Beltran)

13b. Resolution No. 2026 -33, Approving an Amendment to the Ceres General Plan Land Use Map to Reflect the Land Uses Contained in the Copper Trails Specific Plan Area and Existing Land Uses in the Pocket Area. (Beltran)

13c. Ordinance No. 2026 -XXXX, Approving the Pre -Zoning for the Copper Trails Specific Plan Area and Pocket Area Located within Unincorporated Stanislaus County, and Amending the City’s Zoning Map Accordingly. (Beltran)

13d. Resolution No. 2026 -34, Adopting the Copper Trails Specific Plan and Associated Public Facilities Financing Plan. (Beltran)

13e. Resolution No. 2026 -35, Authorizing Staff to Make and Execute Any and All Necessary Documents and Applications to the Stanislaus County Local Agency Formation Commission for Annexation of the Copper Trails Specific Plan Area and Pocket Area. (Beltran)

Engineering Director, Mike Beltran, introduced the item.

Mayor Lopez opened the public hearing for public comment. The following members of the public spoke:

Jim Pyatt spoke regarding the history of the project, support of the project, and building more homes.

Dan Nickles spoke regarding cost to the City for widening Service Road, plans, and contractor used to widen Service Road.

Harinder Toor spoke regarding the need for more housing, home prices, taxes and history of the project.

Tim Pittman spoke regarding his opposition of the annexation.

Kristi Britton spoke regarding Ceres Unified School District, mitigation agreement.

ITEM 3a

DRAFT MINUTES
Regular City Council Meeting
April 13, 2026

Page 7 ends

Judy Keys spoke regarding her opposition of the annexation and notifications.

Chris Hughes spoke regarding his support of the project.

Shirley Rogers spoke regarding starter homes and reasonable house sizes.

John Warren spoke regarding funding, time to complete the project, and building homes in West Landing.

Andrea Holmquist spoke regarding veteran homes and the effect of existing properties when widening Service Road.

George Petroulakis spoke regarding Ceres general plan , LAFCO sphere of influence, housing in California and efforts in the project coming together.

Mayor Lopez closed the public hearing.

Staff and council discussion included how fire and police services for the area would be funded, notifying property owners in pocket area, plan to add sidewalks and streetlights in pocket area, public safety coverage, farmland, Williamson Act, number of homes needed in Ceres, CDBG funding for sidewalks, and widening of Service Road.

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 13a. Motion carried 4/1/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
No Yes Yes Yes Yes

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 13b. Motion carried 4/1/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
No Yes Yes Yes Yes

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 13c. Motion carried 4/1/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
No Yes Yes Yes Yes
ITEM 3a

DRAFT MINUTES
Regular City Council Meeting
April 13, 2026

Page 8 ends

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 13d. Motion carried 4/1/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
No Yes Yes Yes Yes

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 13e. Motion carried 4/1/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
No Yes Yes Yes Yes

NEW BUSINESS

14. Resolution No. 2026-36, Accepting the 2023-2024 City of Ceres Audited Financial Statements and Audit Reports for the Period Ended June 30, 2024. (Portillo)

Finance Director, Vanessa Portillo, introduced the item.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

Council and staff discussion included period the audit covered and request for forensic audit.

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 14. Motion carried 4/1/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
No Yes Yes Yes Yes

15. Resolution No. 2026 -37, Approving Revisions to the Council Donation Policy Adopted on October 27, 2025, through Resolution 2025-130. (Johnson)

Acting City Manager, Trenton Johnson, introduced the item.

Mayor Lopez asked for public comment. The following members of the public spoke.

John Warren spoke regarding amending the policy to be 501(c), not 501(c)(3).

ITEM 3a

DRAFT MINUTES
Regular City Council Meeting
April 13, 2026

Page 9 ends

Mayor Lopez closed public comment.

Council and staff discussion included previous donations, event flyer requirement, and events that generate tax dollars that come back to the City.

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 15 allowing eligibility for all 501(c) entities. Motion carried 4/1/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
No Yes Yes Yes Yes

16. Resolution No. 2026-38, Adopting the “Disruption of Remote Participation During Council Meetings Policy” as Required by Senate Bill 707. (City Clerk)

City Clerk, Fallon Martin, introduced the item.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

Council and staff discussion included moving to closed session if there is a disruption in technology.

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 16. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

17. Resolution No. 2026 -39, Appointing Steve Williams as Interim City Manager, Approving the Employment Agreement, and Authorizing the Mayor to Execute the Agreement. (City Attorney)

City Attorney, Nubia Goldstein, introduced the item.

Mayor Lopez asked for public comment. The following members of the public spoke:

Steve Williams introduced himself.

Mayor Lopez closed public comment.

ITEM 3a

DRAFT MINUTES
Regular City Council Meeting
April 13, 2026

Page 10 ends

Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 17 and making the appointment
effective immediately. Motion carried 5/0/0/0 by the following roll call vote:

Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes

DISCUSSION ITEMS

None

COUNCILMEMBER REFERRALS

18. Hourly Parking in Downtown
(Requested by Vice Mayor Martinez at the November 10, 2025, Regular City Council Meeting)

Vice Mayor Martinez introduced the item.

Mayor Lopez asked for public comment. The following members of the public spoke.

Brandy Meyer spoke regarding downtown parking for employees, two-hour parking preference, and opposing meters.

Mayor Lopez closed public comment.

Council and staff discussion included enforcement and parking for employees of downtown businesses.

Council provided consensus on this item.

19. Conduct a Special City Council Meeting on Tuesday, May 26, 2026 (Requested by Councilmember Casey on December 23, 2025)

Councilmember Casey introduced the item.

Mayor Lopez asked for public comment. The following members of the public spoke.

John Warren spoke regarding the number of council meetings in May.

Mayor Lopez closed public comment.

ITEM 3a

DRAFT MINUTES
Regular City Council Meeting
April 13, 2026

Page 11 ends

Council and staff discussion included staff time off, council availability, and future cancelled council meetings.

Council did not provide consensus for this item.

NEW REFERRALS

Hold a Joint City Council and Planning Commission Meeting (Requested by Vice Mayor Daniel Martinez)

REPORTS

• Mayor

Nothing to report.

• City Council

Councilmember Otero spoke regarding Recreation’s Easter event and welcomed Interim City Manager, Steve Williams.

Councilmember Vierra spoke regarding Recreation’s Easter event, welcomed Interim City Manager, Steve Williams, Modesto Junior College’s low cost vaccination clinic, bicycle takeover, effectiveness of the bicycle ordinance, upcoming town hall meeting, Concerts in the Park, multi -cultural event at Caswell Dual Language Academy , Love Ceres, Stanislaus County Board of Supervisor’s recognition of Shirley Rogers, Stanislaus Homeless Alliance, and an event regarding grants and funds on April 16th.

Councilmember Casey spoke regarding the Police Department’s awards ceremony.

• City Manager

Interim City Manager, Steve Williams, appreciates City Council and looks forward to working with the council and staff.

• City Attorney

City Attorney, Nubia Goldstein, welcomed Interim City Manager, Steve Williams.

• Departments

Police Chief, Trenton Johnson, thanked those who attended the Police Department’s awards ceremony.

Redevelopment & Economic Development Manager, Julian Aguirre, spoke regarding the upcoming Annual Action Plan meeting.

ITEM 3a

DRAFT MINUTES
Regular City Council Meeting
April 13, 2026

Page 12 ends

Acting Deputy Public Works Director, Josh Casas, thanked Public Works staff for their efforts during the recent rainy weather.

Assistant Fire Chief, Andrew Hunter, spoke regarding property owners keeping down their vegetation.

CLOSED SESSION

20. Conference with Legal Counsel – Anticipated Litigation , Significant Exposure to Litigation Pursuant to Cal. Gov’t Code § 54956.9(d)(2)
Potential Case: 4 cases

21. Public Employment, Cal. Gov’t Code § 54957
Title: City Manager

Mayor Lopez introduced the item.

Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.

REPORT FROM CLOSED SESSION

Mayor Lopez reported out that direction was provided to staff for Closed Session items 20 – 21.

ADJOURNMENT

The next scheduled City Council Meeting will be held on April 27, 2026, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

There being no further business, Mayor Lopez adjourned the meeting at 10:48 p.m.

______________________________
Javier Lopez, Mayor

______________________________
Fallon Martin, City Clerk

Consistent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.

ITEM 3a

DRAFT MINUTES

CITY COUNCIL SPECIAL MEETING
Budget Workshop

CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)
City Council Chambers, 2701 Fourth Street
Tuesday, April 21, 2026, at 5:30 p.m.

Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780

CALL TO ORDER
Mayor Lopez called the April 21, 2026, meeting to order at 5:30 p.m.

ROLL CALL – Present:

Mayor: Javier Lopez
Vice Mayor: Daniel A. Martinez (District 4)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Cerina Otero (District 3)
District 1
Councilmember
Casey
District 2
Councilmember
Vierra
District 3
Councilmember
Otero
District 4
Vice Mayor
Martinez
Mayor Lopez
Present Present Present Present Present

CITIZEN COMMUNICATIONS
None

NEW BUSINESS

1. Budget Workshop on Draft Fiscal Year (FY) 2027 Proposed Budget (Portillo) Finance Director, Vanessa Portillo, introduced the item.

Mayor Lopez asked for public comment. The following members of the public spoke.

John Warren spoke regarding meeting time, weekend meetings, and fund balance.

Sal Puga spoke regarding health insurance for elected officials and Ceres expanding.

ITEM 3b

DRAFT MINUTES
Special City Council Meeting
Budget Workshop
April 21, 2026

Page 2 ends

Galen Guzman spoke regarding public input, budget workshops, previous budget workshops, police ride-a-long, money for parks, recreation, and youth development, transparency, childcare services during council meetings, salary increases, staffing levels, forensic audit, Measure H, and Spanish translation.

Nelson Gomez spoke regarding the budget deficit, fire contract, service revenue, cannabis revenue, and fire contract flexibility.

Tony Madrigal spoke regarding sales tax, transient occupancy tax, fire contract savings, additional budget meetings, utility user tax, and sales tax ballot measure.

Mayor Lopez closed public comment.

Council and staff discussion included conducting budget workshops earlier in the year, staffing level presentation, City Attorney presence at budget workshops, lack of planning, returned ARPA funding and availability, past referral for a forensic audit, evaluating the council budget, past ref erral for transient occupancy tax committee, AirBnb and vacation rental tax, legal service reduction and fees, police department overtime cost, unfunded positions, services provided and cost savings at the Community Center, Public Works overtime cost, pausing non-critical projects, cost of consulting services compared to cost of hiring personnel, strategic plan update, community involvement, timing of revenue, contracting out the Information Technology Division, Information Technology Division cost, current frozen positions in the Police Department and impact on the General Fund, Community Development Director position, unfreezing police positions, technology in the City of Ceres, flex work schedules, number of shi fts in the Police Department, funding of police cadets, academy, field training, planning consultant costs, grant writing consultant costs, quarterly budget reviews, sales tax collection for street vendors, collection process of various fees that are due to the C ity, public participation, on- call Public Works employees and how they are funded, number of Code Enforcement officers and how they are funded, how outsourcing the Information Technology Division relates to the Police Department, supervisor in Code Enforcement, sales tax report and top business sales tax generators, third party business license company, security company for parks, fire contract cost, general fund list of savings, rising cost of legal for current lawsuits, abandoned vehicle abatement funds, thanked public for attending, additional budget workshops, and city council meeting dates.

ADJOURNMENT
The next scheduled City Council Meeting will be held on April 27, 2026, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.

There being no further business, Mayor Lopez adjourned the meeting at 7:22 p.m.

ITEM 3b

DRAFT MINUTES
Special City Council Meeting
Budget Workshop
April 21, 2026

Page 3 ends

______________________________
Javier Lopez, Mayor
______________________________
Fallon Martin, City Clerk
Consistent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.

ITEM 3b

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: May 11, 2026
TO: Mayor and City Council
FROM: Steve Williams, Interim City Manager
CONTACT: Vanessa Portillo, Director of Finance
[email protected], (209) 538-5764
SUBJECT: Register of Audited Demand(s) Dated April 22, 2026, through April 29, 2026
RECOMMENDED COUNCIL ACTION:

City Council approve the register of audited demand(s) dated April 22, 2026, through April 29, 2026, covering obligations to be paid by general warrants in the amount of $2,617,912.48 I. BACKGROUND:

In accordance with Section 37202 of the Government Code of the State of California this is presented here with a summary of demands against the City of Ceres covering obligations to be paid for the period ending April 22, 2026, through April 29, 2026.

Each demand has been audited and I hereby certify to their accuracy and conformance with the budget. Sufficient funds are available for payment of these demands.

I declare under penalty of perjury that the register of audited demands has been examined by me and to the best of my knowledge and belief is a true, correct and complete listing of claims audited and payable.

II. REASONS FOR RECOMMENDATION:

The Finance Department monitors payments of invoices for accountability, accuracy, and completeness. Budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval. This allows for invoices to be paid in a timely manner to establish goodwill with merchants and allows for discounts to be taken where applicable.

ITEM 4
III. FISCAL IMPACTS:

The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2025-26 budget. There is a $2,617,912.48 fiscal impact for the period of April 22, 2026, through April 29, 2026.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

N/A
Approved by: _____________________
Steven Williams,
Interim City Manager
Attachments:

1. Attachment A – Warrant Register April 22, 2026, through April 29, 2026 ITEM 4

ATTACHMENT A
5/1/2026
1 Date PO# Invoice Description Amount
125.00
125.00
22600083 1,172.50
22600104 9,561.25
10,733.75
395.69
232.49
628.18

30.23 217.71

34.68 282.62
4,318.52
4,318.52
22600058 6,855.00
6,855.00

31.76 31.76

65.29 65.29
5,319.00
5,319.00

88.36 88.36
244.96
244.96
306.11
417.81
723.92

RIVERBLUFF RESERVOIR SERVICE A/C UNITS
Total:

Total:
04/22/26 C AL AIR SOLUTIONS INC. RIVERBLUFF CONCESSION SERVICE A/C Total:
04/22/26 BAY AREA DRIVING SCHOOL, INC. APRIL 25 - FEB 26 VIRTUAL DRIVER'S ED CLASSES Total:
04/22/26 AT &T MOBILITY FEB 24 - MAR 23 2026 MODEMS FOR PD/FIRE VEHICLES Total:
04/22/26 AT &T APR 5 - MAY 4 2025 SHORETEL
Total:
04/22/26 AT &T 02/25/2026 - 03/24/2026 CALNET SVC
Total:
04/22/26 AT &T 04/07 - 05/06/25 FIRE ALARM SVC
Total:
04/22/26 AN IMAL DAMAGE MANAGEMENT INC PEST CONTROL SERVICES FOR CITY BUILDINGS AND PARKS Total:
04/22/26 V ELOCITY TRIPLE AUTOMOTIIVE, INC TRANSMISSION FOR UNIT 228 04/22/26 AM AZON CAPITAL SERVICES, INC. WORK GLOVES

OFFICE FURNACE FILTERS

LAUNDRY DETERGENT (PPE CLEANING)
04/22/26 AL 'S CERTIFIED SAFE & LOCK INSTALL LOCKS ON INTERVIEW ROOMS IN DETECTIVES

PARK PADLOCKS
Total:
04/22/26 AD VANCED MOBILITY GROUP 2/1-28/26 -TRAFFIC SIGNAL PLN RVW MITCHELL/ROEDING 2/1-28/26 - CITY WIDE SPEED STUDY
Total:
04/22/26 2 09 MULTIMEDIA CORPORATION CC#26-056 26-02A LLA & 26-02B SPA Total:

Voucher List
City of Ceres
Vendor Name
ITEM 4

ATTACHMENT A
5/1/2026
2 Date PO# Invoice Description Amount
Voucher List
City of Ceres
Vendor Name
1,606.12
1,606.12
22600042 4,095.14
4,095.14
22600039 58,306.50
58,306.50
967.52
967.52
22600030 669,331.58
669,331.58
128,705.45
128,705.45
608.36
608.36
460.41
460.41
186.17
186.17
251.00
251.00
10,318.80

76.68 10,395.48
3,675.04

24.32 3,699.36
170.89
170.89Total:

FRMS COBRA PREMS MARCH-APRIL 2026
Total:
04/22/26 GEORGE REED, INC. 1.60 TONS OF ASPHALT FOR CITY PATCHING COBRA DENTAL PREMIUMS APRIL 2026
Total:
04/22/26 FIRE RISK MANAGEMENT SERVICES MAY 2026 VISION PREMIUMS Total:
04/22/26 DELTA DENTAL OF CALIFORNIA MAY 2026 DENTAL PREMIUMS Total:
04/22/26 CALIFORNIA WATER ENVIRONMENT ASSOCIATION MEMBERSHIP DUES FOR HANK UNRUH Total:
04/22/26 CRESCENT SUPPLY ACADEMY RECRUIT UNIFORM - MCCLAIN Total:
04/22/26 COSTAR REALTY INFORMATION, INC. COSTAR REALTY INFO APRIL 1 - APRIL 30 2026 Total:
04/22/26 CORELOGIC SOLUTIONS, LLC MAR 1 - MAR 31 2026 METRO SCAN ONLINE ACCESS Total:
04/22/26 CITY OF TURLOCK MAR26 TURLOCK SEWER USE CHARGES 3/1-3/31/26 Total:
04/22/26 CITY OF MODESTO APR 26 CERES FIRE SRVS CONTRACT Total:
04/22/26 CHOICE ELECTRIC, INC LAMPS STOCK
Total:
04/22/26 CDW-G ANNUAL OFFICE 365 RENEWAL
Total:
04/22/26 AMANDA FENTON 3/1-31/2026 GRANT WRITING SERVICES 04/22/26 CALGON CARBON CORPORATION CALGON RUPTURE DISCS (6) ITEM 4

ATTACHMENT A
5/1/2026
3 Date PO# Invoice Description Amount
Voucher List
City of Ceres
Vendor Name
4,750.00
130.00
4,880.00
351.93
351.93
12,704.62
9,232.08
21,936.70
369.09
369.09
3,082.21
3,082.21
561.53
561.53
150,356.97
150,356.97
152.00
152.00
304.00
396.75
245.29
642.04

89.30 89.30

70.17 10.00

70.78 150.95
4/20/26 MATS FOR PW ADMIN BUILDING
4/20/26 UNIFORM SERVICE WASTEWATER
Total:

Total:
04/22/26 MISSION LINEN SUPPLY 4/20/26 UNIFORM SERVICE FLEET APR 27 - APR 28 2026 MEDIATION
Total:
04/22/26 KENNETH VAUGHN REPLACEMENT SCREEN FOR TURF STRIPER TURLOCK EXPORT SAMPLE ANALYSIS MARCH #2
Total:
04/22/26 DELILAH VASQUEZ APR 22 - APR 24 2026 NORCAL HR SPRING CONFERENCE Total:
04/22/26 MICROBAC LABORATORIES, INC TURLOCK EXPORT SAMPLE ANALYSIS #1 Total:
04/22/26 KAISER FOUNDATION HEALTH PLAN, INC KAISER MED PREMS MAY 2026 Total:
04/22/26 INVISIO COMMUNICATIONS, INC COMMUNICATION CABLES FOR SWAT Total:
04/22/26 INDUSTRIAL ELECTRICAL CO. AERATOR GENERATOR REPAIR 4/1-4/15/26 FUEL FOR PD
Total:
04/22/26 IMPERIAL BAG & PAPER CO. LLC LEGION HALL FLOOR FINISH Total:
04/22/26 HUNT & SONS LLC 4/1-4/15/26 FUEL FOR PW
APRIL 26 EFFLUENT ANALYSIS
Total:
04/22/26 VALLEY FARM SUPPLY STORES, INC 10 RAKES, 10 BUCKETS 04/22/26 HAO VAN LE 2ND QUARTER SAMPLING & ANALYSIS ITEM 4

ATTACHMENT A
5/1/2026
4 Date PO# Invoice Description Amount
Voucher List
City of Ceres
Vendor Name
160.69
489.12
649.81
1,150.99
1,150.99
22600094 5,512.50
5,512.50
1,795.20
1,795.20
4,977.03
1,306.36
388.75
6,672.14
165.98
165.98
2,627.56
2,627.56
389.26
389.26
3,819.57
3,819.57
1,870.00
1,870.00
3,058.90
3,058.90
3,000.00
3,000.00
7,875.00
7,875.00Total:

Total:
04/22/26 STEVEN WILLIAMS MAR 31 - APRIL 13 2026 PROFESSIONAL SVCS Total:
04/22/26 STATE CONTROLLER'S OFFICE DEPT ACCOUNTING 07/01/25 - 06/30/26 ANNUAL STREET REPORT Total:
04/22/26 STANDARD INSURANCE MAY 26 BASIC/VOLUNTARY LIFE INSURANCE Total:
04/22/26 JEFF C BURROWS TROUBLE SHOOT & REPAIR-HEADWORKS & AERATOR/EXPORT Total:
04/22/26 SAN DIEGO POLICE EQUIPMENT CO., INC AMMUNITION Total:
04/22/26 SAFE T LITE OF MODESTO INC 2 FUEL CANS
Total:
04/22/26 RELIASTAR LIFE INSURANCE COMPANY APR 26 ACCIDENTAL/ILLNESS/HOSPITAL PREMS Total:
04/22/26 PACIFIC STORAGE COMPANY PD SHREDDING - 4/1/26-4/30/26 04/22/26 PACIFIC GAS & ELECTRIC MAR 2026 PG&E SRVCS VARIOUS LOCATIONS 03/06/2026 - 04/03/2026 PG&E SRVCS 420 SERVICE RD
03/03/2026 - 04/05/2026 PG&E SRVCS 2701 4TH ST
04/22/26 NUTRIEN AG SOLUTIONS, INC FERTILIZER FOR PARKS Total:
04/22/26 NORTHSTAR ENGINEERING GROUP, INC. PROJECT PLANNING MANAGEMENT & REAP 2.0 MARCH 1-31 Total:
04/22/26 MUNIQUIP, LLC PULSAR RADAR LEVEL DETECTOR Total:
04/22/26 MUNICIPAL MAINTENANCE EQUIPMENT INC VACCON STRAINER REPAIR

REPLACEMENT VACCON TUBE
Total:

ITEM 4

ATTACHMENT A
5/1/2026
5 Date PO# Invoice Description Amount
Voucher List
City of Ceres
Vendor Name
115.00
115.00
22600066 6,750.00
6,750.00
1,250.00
1,250.00
110,760.63
110,760.63
22500073 2,608.00
2,608.00
6,266.47
6,266.47
261.90
261.90
2,765.43
2,765.43

69.24 69.24
22300044 4,725.00
3,295.89
8,020.89
161.00
175.00
336.00
624.58
624.58

10.25 10.25Total:

Total:
04/29/26 AIRGAS USA, LLC SAFETY GLASSES
PUBLIC HEARING/NOTICES: CANNABIS ORD AMEND
Total:
04/29/26 A & B TRUCK PARTS, INC STREET SWEEPER UPDATES UNIT 30-518-23 COPPER TRAILS MASTER PLAN 3/1-3/31 2026
Total:
04/29/26 209 MULTIMEDIA CORPORATION PUBLIC HEARINGS/NOTICES: CC#26-050 CANNABIS ZOTA Total:
04/22/26 WOOD RODGERS, INC. PLANNING COPPER TRAILS STAFF SUPPORT 3/1-3/31 2026 Total:
04/22/26 WILLE ELECTRIC SUPPLY, INC. FUSES FOR EXPORT Total:
04/22/26 VERIZON WIRELESS MAR 5 - APR 4 2026 VERIZON SV Total:
04/22/26 VALLEY TIRE SALES, INC. 2 TRACTOR TIRES FOR REPAIR WW Total:
04/22/26 US ARMOR CORPORATION BULLET PROOF VESTS
Total:
04/22/26 TYLER TECHNOLOGIES, INC. MUNIS IMPLEMENTATION Total:
04/22/26 TURLOCK IRRIGATION DISTRICT MAR 7 - APR 7 26 TID Total:
04/22/26 TOM PONTON INDUSTRIES, INC CALIBRATED & CERTIFIED ALL WRRF FLOW METERS Total:
04/22/26 THE LEW EDWARDS GROUP 3/1-3/31/26 PLANNING, COMMUNICATION & ENGAGEMENT 04/22/26 T-MOBILE USA, INC CELLPHONE WARRANT FOR INVESTIGATIONS ITEM 4

ATTACHMENT A
5/1/2026
6 Date PO# Invoice Description Amount
Voucher List
City of Ceres
Vendor Name
171.50

37.71 106.96

31.10 -34.68
312.59
156.45

92.61 837.39
163.76

92.61 216.25

62.26 41.83

64.08 31.91
296.30
156.45

31.91 64.23
2,308.04
265.02
265.02
2,967.25
8,400.00
11,367.25
22500145 2,522.25
22500047 1,230.50
3,752.75
MAR 26 2022 WATER MAIN AND SERVICE REPLACEMENT
Total:

COMMUNITIES CLEAN-UP EVENT
Total:
04/29/26 BLACK WATER CONSULTING ENGINEERS, INC 2025 URBAN WATER MANAGEMENT PLAN UPDATE Total:
04/29/26 BERTOLOTTI CERES DISPOSAL INC TIRE GRANT EXPENSES 03/20/2026 - 04/19/2026 CALNET SVC
Total:
04/29/26 ATCO MANUFACTURING CO. WASP SPRAY
03/20/2026 - 04/19/2026 CALNET SVC
03/20/2026 - 04/19/2026 CALNET SVC
CLETS LINE - 03/13/2026-04/12/2026
03/20/2026 - 04/19/2026 CALNET SVC
03/20/2026 - 04/19/2026 CALNET SVC
03/20/2026 - 04/19/2026 ATT T-1 LINE
03/12/2026 - 04/11/2026 CALNET SVC
03/20/2026 - 04/19/2026 CALNET SVC
03/20/2026 - 04/19/2026 CALNET SVC
03/20/2026 - 04/19/2026 CALNET SVC
04/29/26 AT&T 03/07/2026 - 04/06/2026 CALNET SVCS 03/06/2026 - 04/05/2026 CALNET SVC
03/07/2026 - 04/06/2026 SUPERTRUNK

TRAILER JACK

HIVIS SHIRTS (PPE) NEW HIRES & STOCK

REPLACEMENT BATTERIES FOR LIFT STATION BACK-UP

REFUND NEVER DELIVERED (DETERGENT)
Total:
04/29/26 AMAZON CAPITAL SERVICES, INC. HIVIS SHIRTS (PPE)/ COMPUTER MOUSE ITEM 4

ATTACHMENT A
5/1/2026
7 Date PO# Invoice Description Amount
Voucher List
City of Ceres
Vendor Name
217.40
207.26
243.19
667.85
595.09
595.09
6,496.00
6,496.00
145,397.61
145,397.61
980.42
980.42
693.00
693.00
128.00
128.00
22600027 997,965.50
997,965.50
22600074 3,339.00
3,339.00
1,911.27
409.16
2,320.43

92.36 92.36
1,950.00
1,950.00
22600034 75,010.83
75,010.83
04/29/26 FIRE RISK MANAGEMENT SERVICES JUNE 26 SPECIAL ASSESSMENT Total:
04/29/26 FLY ME FLAG, LLC CITY FLAGS
Total:
04/29/26 FISHER SCIENTIFIC COMPANY, LLC REPLACEMENT DESICCANT FOR INFLUENT AUTO SAMPLER Total:
04/29/26 FERGUSON US HOLDINGS, INC 2 UTILITY BOXES/ 2 UTILITY BOX LIDS FIRESTATION #15 -RECALCULATING PUMP
Total:
04/29/26 EMTS, INC. EMTS TO LANDSCAPE PARTIAL ROW 6 APRIL 26 Total:
04/29/26 DSS COMPANY DEC 25 HATCH RD 18"WTR TRANS LINE PROJ PH 2 (2525) Total:
04/29/26 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE LIVE SCANS - 3/1/26-3/31/26 Total:
04/29/26 CLARK PEST CONTROL, INC, MIDGE ABATEMENT APRIL 2026 Total:
04/29/26 CIVICPLUS, LLC ANNUAL HEADER FEE POLICE DEPT 12/8/25 - 12/7/26 Total:
04/29/26 CITY OF MODESTO 3/1-3/31 NORTH CERES SEWER SRVCS FY25/26 HOS Total:
04/29/26 CHARLOTTE ROSE EWING 2026 SPRING DANCE CLASSES INSTRUCTOR SVCS Total:
04/29/26 AASIM PROPANE & GAS CORPORATION PROPANE FOR BUILDING HEATING Total:

WEED BARRIER RIVERBLUFF RES.
1½ RIVER ROCK @ RIVERBLUFF RES.

Total:
04/29/26 CALIFORNIA LANDSCAPE SUPPLY, INC. ROAD BASE @ WELL#28 ITEM 4

ATTACHMENT A
5/1/2026
8 Date PO# Invoice Description Amount
Voucher List
City of Ceres
Vendor Name
168.74
168.74
223.49
223.49
8,655.78
8,655.78
507.27
189.22
102.36
798.85

21.41 21.41
1,214.48
1,214.48
1,320.00
16,965.63
18,285.63

33.61 13.57

47.18 286.00
286.00
22600037 28,133.35
28,133.35
738.69
110.00
4,546.36
2,624.57
8,019.62
TURLOCK EXPORT SAMPLE ANALYSIS APT #1

WATER QUALITY SAMPLES

WATER QUALITY SAMPLES
Total:

Total:
04/29/26 MICROBAC LABORATORIES, INC WATER QUALITY SAMPLES Total:
04/29/26 KLEINFELDER, INC 12/29-1/25/26 HATCH RD 18"TRANS LN TESTING SVC PH2 TOWELS
Total:
04/29/26 JANA KIRCHERT 4/13-22/26 GET FIT/ZUMBA GOLD CLASSES GENERATOR REPAIR @ FIRESTATION #18
Total:
04/29/26 JACT INC. COUPLING ADAPTER
Total:
04/29/26 INDUSTRIAL ELECTRICAL CO. BLAKER RES. BREAKER REPLACEMENT Total:
04/29/26 IMPERIAL BAG & PAPER CO. LLC JANITORIAL SUPPLIES Total:
04/29/26 HUNT OIL OF CALIFORNIA PROPANE
04/29/26 VALLEY FARM SUPPLY STORES, INC 1 STIHL WEED EATER.

BATTERIES FOR CONTROLLERS

PAINTING SUPPLIES FOR GRAFFITI AT RIVERBLUFF
04/29/26 GRISWOLD INDUSTRIES CLA VALVE REBUILD WELL #22 Total:
04/29/26 GREEN RUBBER-KENNEDY AG HOSE FOR VAC TRUCK Total:
04/29/26 GEORGE REED, INC. 1.52 TONS OF ASPHALT FOR CITY PATCHING Total:

ITEM 4

ATTACHMENT A
5/1/2026
9 Date PO# Invoice Description Amount
Voucher List
City of Ceres
Vendor Name
301.00
301.00
789.07
789.07

50.00 75.00
125.00
461.14
132.70

54.07 66.76
714.67
322.17
322.17
107.62
107.62

86.62 148.40
783.77
209.03
1,227.82
22500135 16,359.21
16,359.21
802.47

33.48 835.95
04/29/26 MUNICIPAL MAINTENANCE EQUIPMENT INC 2-SWIVEL 90 DEG. PIPES FOR UNIT 25-266-19

CCTV SEWER CAMERA SCREWS
Total:
04/29/26 MOTOROLA SOLUTIONS, INC DONATED FUNDS FOR K-9 VEHICLE (LPR'S) Total:

CONNECTORS/ FITTINGS

PD LEAK REPAIR

PVC ADPT/ STOCK
Total:

Total:
04/29/26 MODESTO WINDUSTRIAL CO SEALANT
Total:
04/29/26 MODESTO COLOR CENTER GRAFFITI CLEAN UP SUPPLIES 4/20/26 UNIFORM SERVICE PARKS
Total:
04/29/26 MODESTO BATTERY COMPANY & SUPPLIES, INC. BATTERIES FOR SHOP LIFT 04/29/26 MISSION LINEN SUPPLY 4/20/26 UNIFORM SERVICE WTR/WTR CONSERVATION 4/20/26 UNIFORM SERVICE FACILITIES
4/20/26 UNIFORM SERVICE STREETS
04/29/26 JASON JOLIFF SMART IRRIGATION CONTROLLER REBATE #191 TOILET REBATE #192
Total:
04/29/26 DIRK NIEUWENHUIS NIEUWENHUIS: LODGING/PER DIEM SLI SESS 5 5/21-23 Total:
04/29/26 DIRK NIEUWENHUIS NIEUWENHUIS: PER DIEM SLI SESS 4 4/23-25 Total:

ITEM 4

ATTACHMENT A
5/1/2026
10 Date PO# Invoice Description Amount
Voucher List
City of Ceres
Vendor Name

50.26 223.83
246.59
599.73
1,120.41
371.89
371.89
1,180.00
1,180.00
925.00
925.00
216.52
216.52
372.88
372.88

71.08 71.08
175.00
175.00
214.25
214.25
171.40
171.40
3,056.18
3,056.18
408.73
408.73
2,617,912.48
Total:

Vouchers in this report Total vouchers:

Total:
04/29/26 ULINE, INC GLOVES & (16) VEST - BEVERAGE CONT. GRANT SUPPLIES Total:
04/29/26 TESCO CONTROLS, LLC TRAFFIC SIGNAL BBS BATTERIES FOR EASTGATE Total:
04/29/26 SUN BADGE COMPANY INC REFURBISH & RENUMBER POLICE BADGES Total:
04/29/26 SLAKEY BROTHERS, INC. TORCH -GAS TANK -TAPE Total:
04/29/26 SJVAPCD ATTN: FINANCE 25/26 ANNUAL AIR TOXIC ASSESSMENT FAC ID N4972 Total:
04/29/26 SAFE T LITE OF MODESTO INC DUTY TRUCK EQUIPMENT BROOM FOR AARON Total:
04/29/26 RYAN HERCO PRODUCTS CORP INJECTOR VALVE
Total:
04/29/26 REFRIGERATION SUPPLIES DIST COSTA BALL FIELDS- SWAMP COOLER PADS Total:
04/29/26 CERES ROTARY CLUB CERES ROTARY P10094 2/28/26 RFND CC LRG RM Total:
04/29/26 RAYMOND R. LOPEZ PAINTING OF POLICE VEHICLE 3 BATTERIES AND CORE CHARGE
Total:
04/29/26 PRICE FORD OF TURLOCK, INC. BUMPER PART FOR UNIT 41-21-220 04/29/26 O'REILLY AUTO PARTS FUEL CLEANER & PROTECTANT

BATTERY AND CORE CHARGE

BATTERY AND CORE CHARGE
ITEM 4

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: May 11, 2026
TO: Mayor and City Council
FROM: Steve Williams, Interim City Manager
CONTACT: Joshua Casas, Superintendent of Public Works
[email protected], (209) 538-5613
SUBJECT: Resolution No. 202 6-XXX, Approving the Replacement of the Sensus Flexnet Base Station with Aqua-Metric Sales Company in the Amount of $49,819.22
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approve the replacement of the Sensus Flexnet Base Station with Aqua-Metric Sales Company in the amount of $49,819.22 plus applicable taxes and fees.

I. BACKGROUND:

The City of Ceres (“City”) uses Advanced Metering Infrastructure (AMI) to collect all water meter data and readings. The base station is the central communications hub of the AMI network. All smart meters send their data to this station, and it forwards that information to the City ’s software and SCADA systems. It can even send commands back to the meters when needed. Finance also relies on the AMI data for monthly billing processes.

II. REASONS FOR RECOMMENDATION:

The current base station is 18+ years old and malfunctioning. Without a properly working base station, the water meters cannot transmit data back to SCADA. If the base station were to fail, the City would lose the ability to send commands to the meters, pe rform remote diagnostics, perform firmware updates, ping meters for troubleshooting , or accurately bill residents . Even more importantly, the system alarms would not be received, which would delay response to possible public health and water quality issues requiring immediate action. The current base station is obsolete, and parts are no longer made for repairs, making the full replacement the City’s only option.

The City currently contracts with Sensus USA for the AMI network, and Aqua-Metric Sales Company is our authorized Sensus distribution partner, which allows Aqua -Metric Sales Company to offer the best value/cost of Sensus replacements to the City. Aqua -Metric Sales Company is also the City’s Sensus Project Manager and sole provider for the purchase of water meters and related materials and equipment. Aqua-Metric Sales ITEM 5
Company provided a quote in the amount of forty-nine thousand eight hundred nineteen dollars and twenty -two cents ($49,819.22) to remove and replace the City’s obsolete Sensus Flexnet Base Station with a new Sensus Base Station.

III. FISCAL IMPACTS:

Funding is available in FY 2025/26 W ater Account 52735.029900. These funds do not impact the general fund.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

1. Infrastructure: Ensure that the community has adequate, well -maintained infrastructure (including water, sewer, streets, traffic signals, parks, sidewalks, facilities) that fosters a quality community and supports a strong economy.

V. POLICY ALTERNATIVES:

Should Council decide not to approve the replacement, the City’s AMI network will go dark when the base station completely fails at any given time ; severely affecting staff hours, state required data collection, and customer billing, in addition to water quality and distribution regulatory compliance.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Following approval of this item, Finance will create a purchase order in the amount of $49,819.22 and the vendor will be given notice to proceed.

Approved by: _____________________
Steve Williams,
Interim City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Quote
ITEM 5

ATTACHMENT A
RESOLUTION NO. 2026-XXX

APPROVING THE REPLACEMENT OF THE SENSUS FLEXNET BASE

STATION WITH AQUA-METRIC SALES COMPANY IN THE AMOUNT
OF $49,819.22

THE CITY COUNCIL
City of Ceres

WHEREAS, the City of Ceres (“Ceres”) uses Advanced Metering Infrastructure (AMI) to collect all water meter data and readings; and

WHEREAS, the base station is the central communications hub of the AMI network where all smart meters send their data, and the base station forwards that information to the City’s software and SCADA systems; and

WHEREAS, the City’s current Sensus Flex net base station is 18+ years old, malfunctioning, and outdated beyond repair; and

WHEREAS, parts are no longer made for the City’s Sensus Flex net base station, making a full replacement the City’s only option; and

WHEREAS, without a properly working base station, the City’s AMI network will fail, severely affecting staff hours, state -required data collection, customer billing, and water quality and distribution regulatory compliance; and

WHEREAS, the City currently contracts with Sensus USA for the AMI network; and

WHEREAS, Aqua-Metric Sales Company is the City’s authorized Sensus distribution partner, which allows them to offer the best value/cost to the City; and

WHEREAS, Aqua-Metric Sales Company is also the City’s Sensus Project Manager and sole provider for the purchase of water meters and relative materials and equipment; and

WHEREAS, Aqua-Metric Sales Company quoted the City forty-nine thousand eight hundred nineteen dollars and twenty-two cents ($49,819.22) to remove and replace the City’s Sensus Flexnet Base Station with an Aqua -Metric Sales Company Base Station; and

WHEREAS, the proprietary nature of the Sensus AMI system, compatibility requirements, and the City’s existing infrastructure require the equipment and services to be provided by an authorized Sensus distributor, and competitive bidding would not produce a lower price or equivalent product; and

WHEREAS, funding is available in FY 2025/26 Water Account 52735.029900 in the amount of $49,819.22, plus applicable taxes and fees.

ITEM 5

ATTACHMENT A
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the replacement of the Sensus Flexnet Base Station with Aqua- Metric Sales Company in the amount of $49,819.22, plus applicable taxes and fees.

BE IT FURTHER RESOLVED, that the Finance Department is authorized to issue a purchase order in the amount of $49,819.22 , plus taxes and fees, for the purchase of the replacement Sensus Base Station.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 11th day of May 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 5
Sales Quote
Proprietary and Confidential Page 1 of 1
Aqua-Metric Sales Company
Steve Kamiyama | Account Manager
4050 Flat Rock Drive | Riverside, CA 92505
Phone: (951) 233-9545 | Facsimile: (951) 637-1500
[email protected]
Quote for: City of Ceres
Attention: Elyse Davis-Capoemen
Address:

City, State, ZIP:

Phone:

Email:

Quantity Description Unit Price Line Total
1 420B BaseStation with SMP-900 $40,606.00 $40,606.00
BaseStation Removal and Replacement
Remove existing internals of BaseStation and cabinet
Leave other equipment and AC functioning
Install new 3" pipe for equipment mounting next to existing cabinet Mount new 420 cabinet
Install new jumper from existing coax to new BaseStation Install new AC circuit from existing cabinet as power panel Ground coasx and BaseStation from existing cabinet grounding 1 Labor $1,920.00 $1,920.00
1 Materials $500.00 $500.00
1 Travel and Per Diem $1,975.00 $1,975.00
1 Tariff 2.75% $1,116.67 $1,116.67
This quote for the product and services named above is subject to the following terms: Subtotal $46,117.67

1. All quotes are subject to the Aqua-Metric Terms of Sale. Shipping & Handling

2. Quote is valid for 90 days Sales Tax $3,701.55

3. Freight allowed on single orders exceeding $80,000.00. Total $49,819.22

4. Net Thirty Days to Pay

5. Returned product may be subject to a 25% restocking fee and within 60 days

6. Sales Tax and/or Freight charges are approximated and may vary on final invoice.

April 2, 2026
TAXES AND FEES. All prices quoted are exclusive of federal taxes, state taxes, municipal taxes, tariffs, duties, and other go vernment-impos e d fees (collectively the “Taxes and Fees”) related to the procurement, installation, and delivery of materials and equipment. C ustomer shall be liable for all applicable Taxes and Fees imposed upon the Goods purchased. Taxes and Fees will be added to each applicable in voice and are the responsibility of the Customer. If Customer is exempt from sales tax, Customer is required to provide all applicable tax exemption

ATTACHMENT B
ITEM 5
ITEM 5

COUNCIL AGENDA REPORT

Resolution No. 202 6-XXX, Approving a Professional Services Agreement with Black Water Consulting Engineers for the 2026 Risk and Resilience Assessment and Emergency Response Plan Updates in the Amount of $25,444.00 and Authorizing the Interim City Manager to Execute the Agreement
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approve a professional services agreement with Black Water Consulting Engineers for the 2026 Risk and Resilience Assessment and Emergency Response Plan updates and authorize the Interim City Manager to execute the agreement.

I. BACKGROUND:

The Safe Drinking Water Act (SDWA) section 1433, which was amended by America’s Water Infrastructure Act (AWIA) section 2013, requires community water systems (CWS) serving more than 3,300 people to prepare or revise their Risk and Resilience Assessment (RRA) and Emergency Response Plan (ERP) and to certify to the U.S Environmental Protection Agency (EPA) that this has been completed.

The RRA is an assessment of risk to, and resilience of, our water system . Risk to the system includes malevolent and natural hazards, while resilience of the system includes condition of pipes and conveyances, physical barriers, source water, water collection and intake, pretreatment, treatment, storage and distribution facilities, as well as electronic, computer, and automated systems utilized by the water system. The assessment also evaluates monitoring practices, financial infrastructure, use, storage, a nd handling of chemicals, and operation and maintenance of the system. Upon completing its RRA, each system must then prepare or revise their ERP to incorporate the findings of the RRA.

The ERP includes strategies and resources to improve the resilience of the system; plans and procedures to be implemented in the event of a hazard that threatens the ability of the CWS to deliver safe drinking water ; actions, procedures, and equipment which can ITEM 6
obviate or significantly lessen impact of a malevolent act or natural hazard; and strategies to be used to aid in detection of malevolent or natural hazards that threaten the security of the system.

CWSs must review, revise, and recertify their RRA and ERP to EPA every five (5) years.

For the City of Ceres (“City”), the RRA is due June 30, 2026, and the ERP six (6) months later on December 30, 2026. The 2026 RRA includes new components in development, including capital and operational needs for risk and resilience management for the water system. In order to comply with these additional standards, a qualified engineering firm is required.

II. REASONS FOR RECOMMENDATION:

Staff received two (2) proposals from engineering firms . Black Water Consulting Engineers (“Black Water”) was selected on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required. Black Water also offered the most cost-effective solution for the City’s needs. Black Water’s proposal was for a total cost not to exceed twenty -five thousand four hundred forty-four dollars ($25,444.00).

Black Water has a comprehensive understanding of the requirements set forth by the EPA, SDWA, and AWIA and is well-equipped to ensure timely and compliant completion of the tasks. Black Water completed the City’s 2021 RRA and ERP and is well-equipped to ensure the efficiency and overall success of the 2026 RRA and ERP updates by utilizing familiarity with the staff and our water system.

III. FISCAL IMPACTS:

Funding is available in FY 2025/26 W ater Account 52735.029900 in the amount of $25,444.00. These funds do not impact the general fund.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

V. POLICY ALTERNATIVES:

Should Council decide not to approve the professional services agreement with Black Water, the City will jeopardize its compliance with SDWA section 1433 and AWIA section 2013. If the requirements are not met, the City will face severe fines and penalties, as well as lose eligibility for future state grants and loans.

VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
ITEM 6
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Following approval of this item, the City Manager will execute the agreement, and the vendor will be given notice to proceed.

Approved by: _____________________
Steve Williams,
Interim City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Proposal

3. Attachment C – Agreement
ITEM 6
ITEM 6

ATTACHMENT A
RESOLUTION NO. 2026-XXX

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
BLACK WATER CONSULTING ENGINEERS FOR THE 2026 RISK AND

RESILIENCE ASSESSMENT AND EMERGENCY RESPONSE PLAN
UPDATES IN THE AMOUNT OF $25,444.00 AND AUTHORIZING THE

INTERIM CITY MANAGER TO EXECUTE THE AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, the Safe Drinking Water Act (SDWA) section 1433, which was amended by America’s Water Infrastructure Act (AWIA) section 2013, requires community water systems (CWS) serving more than 3,300 people to prepare or revise their Risk and Resilience Assessment (RRA) and Emergency Response Plan (ERP) and to certify to the U.S Environmental Protection Agency (EPA) that this has been completed every five years; and

WHEREAS, the RRA is an assessment of risk to, and resilience of, our water system; and

WHEREAS, the ERP includes strategies and resources to improve the resilience of the system ; plans and procedures to be implemented in the event of a hazard that threatens the ability of the CWS to deliver safe drinking water ; actions, procedures, and equipment which can obviate or significantly lessen impact of a malevolent act or natural hazard; and strategies to be used to aid in detection of malevolent or natural hazards that threaten the security of the system; and

WHEREAS, for the City of Ceres (“City”), the RRA is due June 30, 2026 , and the ERP six months later on December 30, 2026; and

WHEREAS, staff received two proposals from engineering firms for the 2026 RRA and ERP; and

WHEREAS, Black Water Consulting Engineers (“Black Water”) was selected on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required; and

WHEREAS, Black Water also offered the most cost-effective solution for the City’s needs with a proposal for a total cost not to exceed twenty -five thousand four hundred forty-four dollars ($25,444.00); and

WHEREAS, Black Water has a comprehensive understanding of the requirements set forth by the EPA, SDWA, and AWIA and is well -equipped to ensure timely and compliant completion of the tasks; and

ITEM 6

ATTACHMENT A
WHEREAS, funding is available in FY 2025/26 Water Account 52735.029900 in the amount of $25,444.00, which do not impact the general fund.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve a professional services agreement with Black Water Consulting Engineers for the 2026 Risk and Resilience Assessment and Emergency Response Plan updates in the amount of $25,444.00 and authorizes the Interim City Manager to execute the agreement.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 11th day of May 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 6
MO DESTO | FRE SNO | SAN DIE GO
www.b la ck wat er -en g. co m
April 13, 2026
Joshua Casas, Superintendent of Public Works
c/o: Elyse Davis, Administrative Analyst - Water Resources City of Ceres
[email protected] (VIA:EMAIL)
Subject: Risk and Resilience Assessment and Emergency Response Plan Proposal for Engineering Services
Dear Mr. Casas,
Black Water Consulting Engineers (Black Water/Consultant) appreciates the opportunity to submit this proposal to the City of Ceres (Ceres ) for engineering services to conduct and prepare a Risk and Resilience Assessment (RRA) and Emergency Response Plan (ERP) in accordance with Section 2013 of the America’s Water Infrastructure Act of 2018 (AWIA) and Section 1433(a) of the Safe Drinking Water Act (SDWA) as amended by Section 2013 of the AWIA for the City of Ceres Water System. The assessment may also include an evaluation of capital and operational needs for risk and resilience management for the system.

Black Water is well-equipped to ensure the Project’s efficiency and overall success by utilizing our familiarity with the staff, water system, and having completed the 2021 RRA and ERP . The attached detailed scope of work and estimated fee outline the requested services for the RRA and ERP. Black Water fees will be billed on a time -and- materials basis, not to exceed the budget estimated.

Please do not hesitate to contact us with any questions. Black Water appreciates the opportunity to support this important project.

Sincerely,
Aja Verburg, P.E. - C73020 Bao Cha, E.I.T
Vice President Assistant Project Manager

ATTACHMENT B
ITEM 6

MO DESTO | FRE SNO | SAN DIE GO

www.b la ck wat er -en g. co m

Risk and Resilience Assessment and Emergency Response Plan Proposal for Engineering Services
April 13 , 202 6

SCOPE OF WORK
Task 1 – Project Management , Administration , and Coordination Internal management of the project , including staff scheduling, schedule control, budget, invoicing, project correspondence, document production, review of work, travel, and other general overhead items throughout the duration of the project.

• Project coordination with Client and project stakeholders, including virtual meetings and email/correspondence.
o One (1) virtual kick-off meeting with City staff and review and obtain necessary information to prepare the required RRA and ERP, establish the roles and responsibilities of both the City and Black Water, discuss the RRA and ERP, data requirements, and objectives of the assessment. o Estimated project duration is 10 months. Assume one ( 1) virtual meeting per month , 1 hour duration
• Project coordination with City and regulatory agency, if necessary. • One (1) site visit and meeting with City, system operator, and other project stakeholders to review current site conditions and overall system operation during.
• A structured QA/QC process will be implemented throughout the project duration.

Deliverables: Monthly invoicing, meeting agenda s and minutes, Project Execution Schedule, site visit field report, and general email correspondence.

Task 1 Estimated Fee: $6,166
Task 2 – Prepare Risk and Resilience Assessment
Black Water will prepare and complete the drinking water system RRA and submit the Certificate to the U.S.

Environmental Protection Agency (EPA). The previous 2021 RRA will be used as the baseline document for the 2026 RRA, and new system facilities will be incorporated.

The assessment must include:

• the risk to the system from malevolent acts and natural hazards; • the resilience of the pipes and constructed conveyances, physical barriers, source water, water collection and intake, pretreatment, treatment, storage and distribution facilities, electronic, computer, or other automated systems (including the security of such systems) which are utilized by the system; • the monitoring practices of the system;
• the financial infrastructure of the system;
• the use, storage, or handling of various chemicals by the system; and • the operation and maintenance of the system.

ATTACHMENT B
ITEM 6

| RI SK AN D RESILI ENCE ASSE SSMEN T AND EME RGENCY RE SP ONSE PL AN | 2 The Resilience Assessment Certification must be submitted to the EPA by June 30, 2026.

The following outlines the steps to complete the RRA.

Characterize Utility Assets
• Document mission-critical functions of the Utility
• Determine which assets are most critical, meaning to identify the assets that, if compromised, could result in widespread service interruption, injuries, or significant economic loss • Document existing protective countermeasures on critical assets • Conduct an initial ranking or screening of assets based on consequences to identify the highest priority asset
•
Characterize Threats
• Identify malevolent threats, such as active assailants, workplace violence, terrorism, cyberattack, bomb threat, contamination of the water system, unauthorized entry, etc. • Identify natural hazards, such as tornadoes, hurricanes, flooding, fire, ice storms, earthquakes, etc. • Identify dependency and proximity hazards, such as chemical release, power outage, loss of key suppliers, source water contamination, inability/unwillingness of key employees to come to work, etc. • Evaluate and rank various threat-asset pairs according to the judged magnitude of the resulting consequences
• Select critical threat-asset pairs to be included in more detailed analysis

Consequence Analysis (C) - Level of damage expected if the hazardous event occurs • Identify the consequences of a hazardous event, such as the number of fatalities/serious injuries, financial loss to the utility, time duration of service denial, coverage extent of service denial, and economic loss to society/general public
• Develop worse-reasonable case assumptions for each threat • Record consequence values for each threat-asset pair

Vulnerability Analysis (V) – Likelihood of damage occurring if the hazardous event occurs • Identify the vulnerability of structures, equipment, piping, etc. • Review details of facilities and facility layouts
• Conduct site visits of critical assets to assess vulnerability • Record vulnerability estimates for each threat-asset pair

ATTACHMENT B
ITEM 6

| RI SK AN D RESILI ENCE ASSE SSMEN T AND EME RGENCY RE SP ONSE PL AN | 3 Threat analysis (T) – Likelihood of the hazardous event occurring • Malevolent events
• Likelihood of malevolent events will be based on attractiveness of the region (high profile locations) or facility (visibility of asset) relative to alternate targets • Natural hazards
• Probability of natural hazards will be based on historical records for the specific location of the asset and trends for the future
• Dependency hazards
• Likelihood of dependency hazards will be based on local historical records for frequency, severity, and duration of service denials
• Record threat analysis for each threat-asset pair

Risk and Resilience Analysis (R=C*V*T)
• Calculate risk for each threat-asset pair
• Risk (R) is calculated as product of Consequence (C), Vulnerability (V) and Threat (T) • Calculate resilience level for overall water system

Manage Risk and Resilience
• Define acceptable levels of risk scores
• Identify countermeasures or mitigation options
• Develop cost projections
• Calculate benefit/cost ratio of mitigation options
• Select, prioritize, and implement mitigation options through CIPs, operational improvements, and other approaches

Submit Compliance Certification to EPA (Electronic submission recommended) • Complete certification submission

Deliverables: 2026 Risk and Resilience Assessment and Certification

Task 2 Estimated Fee: $6,202
Task 3 – Emergency Response Plan
Black Water will prepare and complete an ERP that incorporates the findings of the RRA. The ERP shall address all of the ERP criteria as outlined in AWIA Section 2013, as follows:

• Strategies and resources to improve the resilience of the system, including the physical security and cybersecurity of the system
• Plans and procedures that can be implemented, and identification of equipment that can be utilized, in the event of a malevolent act or natural hazard that threatens the ability of the community water system to deliver safe drinking water
• Actions, procedures, and equipment which can obviate or significantly lessen the impact of a malevolent act or natural hazard on the public health and the safety and supply of drinking water provided to communities and individuals, including the development of alternative source water options, relocation of water intakes, and construction of flood protection barriers

ATTACHMENT B
ITEM 6

| RI SK AN D RESILI ENCE ASSE SSMEN T AND EME RGENCY RE SP ONSE PL AN | 4 • Strategies that can be used to aid in the detection of malevolent acts or natural hazards that threaten the security or resilience of the system

Black Water will be complete, certify, and submit the ERP no later than six months after certifying completion of the RRA (December 30, 2026).

Deliverables: 2026 ERP and Certification

Task 3 Estimated Fee: $13,076
TOTAL ESTIMATED FEE: $25,444

Estimated Schedule: Work deliverables and milestones will be completed and submitted by the required due dates, as follows:
• RRA: June 30, 2026
• ERP: December 30, 2026

Exclusions:
• Items not specifically included in the scope of work.

Attachment: Estimated Detailed Fee, 2026 Rate Schedule

ATTACHMENT B
ITEM 6

| RI SK AN D RESILI ENCE ASSE SSMEN T AND EME RGENCY RE SP ONSE PL AN | 5

FEE PROPOSAL

Billing Rates $/hr 302 275 193 155
TASK Task Activity
Principal /
Director
Project
Manager
Assistant
Engineer
Admin
QA/QC
Black Water
Total Hours Black Water Fee
1 Project Management and Administration 8 8 10 26 6,166$ 2 Risk and Resilience Assessment 2 8 16 2 28 6,202$
3 Emergency Response Plan 2 24 24 8 58 13,076$
12 40 40 20 112 $25,444 Notes:

1. All scope items and associated fees are based on the best approximation we can make given the current level of information we have.

2. Black Water will discuss and/or negotiate with the Client any scope or fee item shown on this Proposal.

TOTALS
13-Apr-26
City of Ceres
Risk and Resilience Assessment and Emergency Response Plan Proposal for Engineering Services
Fee Proposal
Level of Effort

ATTACHMENT B
ITEM 6

MO DESTO | FRE SNO | SAN DIE GO

www.b la ck wat er -en g. co m
2026 Rate Schedule

ENGINEERING: Hourly Rate
ENGINEERING INTERN $118.00
ENGINEER TECHNICIAN $181.00
ASSISTANT ENGINEER $193.00
ASSOCIATE ENGINEER $239.00
ASSISTANT PROJECT MANAGER $239.00
PROJECT MANAGER $275.00
DIRECTOR OF ENGINEERING $302.00
PRINCIPAL $302.00

TECHNICAL STAFF:

CAD TECHNICIAN $155.00
SENIOR CAD TECHNICIAN $178.00
SENIOR CAD DESIGNER $213.00

FIELD SERVICES:

CONSTRUCTION INTERN $118.00
CONSTRUCTION ENGINEER $222.00
CONSTRUCTION MANAGER $275.00

OPERATOR SERVICES:

WATER OPERATOR $239.00
DIRECTOR OF OPERATIONS $275.00

ADMINISTRATION:

ADMINISTRATION I $118.00
ADMINISTRATION II $155.00
PROJECT COORDINATOR $181.00

EXPERT WITNESS: $392.00

DIRECT COSTS: COST PLUS 10 PERCENT
SUBCONSULTANTS: COST PLUS 10 PERCENT
MILEAGE: IRS RATE

The above rate schedule is subject to adjustment on July 1, 2026.

ATTACHMENT B
ITEM 6
ITEM 6

ATTACHMENT C

AGREEMENT
FOR

PROFESSIONAL SERVICES

THIS AGREEMENT is made and entered into in the CITY OF CERES, State of California, this 11TH day of MAY 2026, by and between the CITY OF CERES, a municipal corporation of the State of California, hereinafter referred to as "CITY", and BLACK WATER CONSULTING ENGINEERS, hereinafter referred to as "CONTRACTOR." CITY and CONTRACTOR may each individually be referred to as a “Party” or collectively the “Parties”. There are no other parties to this Agreement.

NOW, THEREFORE, in consideration of this Agreement, and the mutual promises, covenants, and stipulations hereinafter contained, the parties agree as follows:

1. SCOPE OF SERVICES / PLANS AND SPECIFICATIONS
In compliance with all terms and conditions of this Agreement, the CONTRACTOR shall provide the contracted services specified in the “Scope of Services” attached hereto as Exhibit A and incorporated herein by this reference, which services may be referred to herein as the “services” or “work” hereunder. As a material inducement to the CITY entering into this Agreement, CONTRACTOR represents that it is a provider of work and services consistent with the standards of care, diligence and skill ordinarily exercised by contractors in similar circumstances in accordance with sound practices and that CONTRACTOR is experienced in performing the work and services contemplated herein. CONTRACTOR covenants that it will follow sound practices and standards in performing the work and services required hereunder and that all work product will be of good quality, fit for the purpose intended.

2. COMPLIANCE WITH LAW
All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the CITY and any Federal, State, or local governmental agency having jurisdiction in effect at the time service is rendered.

ITEM 6

ATTACHMENT C

3. LICENSES, PERMITS, FEES, & ASSESSMENTS
CONTRACTOR shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. CONTRACTOR shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties, and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR’S performance of the services required by this Agreement, and shall indemnify, defend and hold harmless CITY against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against CITY hereunder.

4. FAMILIARITY WITH WORK
By executing this Agreement, CONTRACTOR warrants that
CONTRACTOR: (a) has thoroughly investigated and considered the Scope of Services to be performed; (b) has carefully considered how the services should be performed; and, (c) fully understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the CONTRACTOR discover any latent or unknown conditions which will materially affect the performance of the services hereunder, CONTRACTOR shall immediately inform the CITY of such fact and shall not proceed except at CONTRACTOR’S risk until written instructions are received from the City’s contract officer for this Agreement (“Contract Officer”).

5. FURTHER RESPONSIBILITIES OF PARTIES
Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

ITEM 6

ATTACHMENT C

6. ADDITIONAL SERVICES
CITY shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the CONTRACTOR, incorporating therein any adjustment in (i) the contract sum, as set forth in Exhibit A, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the CONTRACTOR. Any change in compensation of ten percent (10%) or less of the Contract Sum, or in the time to perform, may be approved by the Contract Officer. Any greater change, taken either separately or cumulatively must be approved by City Council. It is expressly understood by CONTRACTOR that the provisions of this section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. CONTRACTOR hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than CONTRACTOR anticipates and that CONTRACTOR shall not be entitled to additional compensation, therefore.

7. TERM OF AGREEMENT
This Agreement shall be effective May 11, 2026, and will continue in effect until December 31, 2026, unless terminated earlier in accordance with the provisions of the termination clause in this Agreement.

8. COMMENCEMENT OF WORK
CONTRACTOR shall not undertake any work or incur any costs whatsoever under the terms of this Agreement except upon the prior receipt of a fully executed Professional Services Agreement from the City of Ceres. Any costs incurred by CONTRACTOR prior to receipt of the agreement shall be at CONTRACTOR’S expense.

9. COMPENSATION
For the services rendered pursuant to this Agreement, the CONTRACTOR shall be paid the amounts as provided in Exhibit A. The total compensation to CONTRACTOR shall not exceed TWENTY-FIVE THOUSAND FOUR HUNDRED FORTY-FOUR DOLLARS ($25,444.00) unless the Parties mutually agree in writing ITEM 6

ATTACHMENT C

otherwise. CITY shall make monthly payments in the amount invoiced by CONTRACTOR within thirty (30) calendar days of receiving such invoice. In the event that an amount of an invoice is in dispute, CITY shall inform CONTRACTOR of the amount and basis for the dispute and may withhold the amount which is in dispute until the dispute has been resolved. CONTRACTOR shall provide CITY with monthly invoices sufficiently evidencing CONTRACTOR’s expenses and completion of the services. All invoices furnished to CITY by CONTRACTOR shall be in a form approved by CITY. The payments specified shall be the only payments made to CONTRACTOR for performance of the services, including compensation for any Modification.

CONTRACTOR shall submit all billings for Services to CITY within forty-five (45) days of the performance of such services. CITY shall issue payment according to CITY’s customary procedures and practices for issuing payments to independent contractors.

10. TIME OF ESSENCE
Time is of the essence in the performance of this Agreement.

11. SCHEDULE OF PERFORMANCE
CONTRACTOR shall begin to perform work required by the Scope of Services as provided in Exhibit A, immediately following receipt of a Notice to Proceed from the CITY. In addition to extensions granted under paragraph 12, when requested by the CONTRACTOR, other extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer, if the extension is determined, in the sole discretion of the Contract Officer, to be justified and reasonable.

The Contract Officer’s decision shall be final.

12. FORCE MAJEURE
The time period(s) specified in the Schedule of Performance for performance of the work rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control of CONTRACTOR and without the fault or negligence of CONTRACTOR, including but not limited to severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY, if the CONTRACTOR shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of ITEM 6

ATTACHMENT C

delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall CONTRACTOR be entitled to recover damages against the CITY for any delay in the performance of this Agreement, however caused, CONTRACTOR’S sole remedy being extension of the Agreement pursuant to this Section.

13. OBLIGATIONS OF CONTRACTOR
Throughout the term of this Agreement, CONTRACTOR shall possess, or secure all licenses, permits, qualifications and approvals legally required to conduct business. CONTRACTOR warrants that he has all of the necessary professional capabilities and experience, as well as all tools, instrumentalities, facilities and other resources necessary to provide CITY with the contracted services contemplated by this Agreement. CONTRACTOR further warrants that he will reasonably follow the current, generally accepted, and professional practices and provide professional advice and recommendations regarding the performance of all work under this Agreement.

14. SUBCONTRACTING
Services under this Agreement shall be performed only by competent personnel under the supervision and direct employment of CONTRACTOR.

CONTRACTOR will conform with CITY’s reasonable requests regarding assignment of personnel, but all personnel, including those assigned at CITY’s request, shall be supervised by CONTRACTOR. CONTRACTOR is prohibited from subcontracting this Agreement or any part of it unless such subcontracting is expressly approved by CITY in writing. Neither Party shall, on the basis of this Agreement, contract on behalf of, or in the name of the other Party. An agreement made in violation of this provision shall confer no rights on any Party and shall be null and void.

15. INTEREST OF CONTRACTOR
CONTRACTOR warrants that he/it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Agreement.

CONTRACTOR warrants that, in performance of this Agreement, CONTRACTOR shall not ITEM 6

ATTACHMENT C

employ any person having any such interest. CONTRACTOR agrees to file a Statement of Economic Interests with the CITY Clerk at the start and end of this Agreement if so required at the option of CITY.

16. RECORDS
CONTRACTOR shall keep, and require subcontractors to keep, such books and records as shall be necessary to document the work required by this Agreement and enable the Contract Officer to evaluate the performance of such work.

The Contract Officer shall have full and free access to such books and records at all times during normal business hours of CITY, including the right to inspect, copy, audit, and make records and transcripts from such records. Such records shall be maintained for a period of five (5) years following completion of the services hereunder, and the CITY shall have access to such records in the event any audit is required.

17. AMENDMENTS
Both parties to this Agreement understand that it may become desirable or necessary during the performance of this Agreement, for CITY or CONTRACTOR to modify the Scope of Services provided for under this Agreement. Any material extension or change in the Scope of Services shall be discussed with CITY and the change and cost shall be memorialized in a written amendment to the original Agreement prior to the performance of the additional work.

Until a change order is so executed, CITY will not be responsible to pay any charges CONTRACTOR may incur in performing such additional services, and CONTRACTOR shall not be required to perform any such additional services.

18. INDEPENDENT CONTRACTOR
All acts of CONTRACTOR, its agents, officers, and employees and all others acting on behalf of CONTRACTOR relating to the performance of this Agreement, shall be performed as independent contractors and not as agents, officers, or employees of CITY. CONTRACTOR, by virtue of this Agreement, has no authority to bind or incur any obligation on behalf of CITY. CONTRACTOR has no authority or responsibility to exercise any rights or power vested in CITY. No agent, officer, or employee of CITY is to be considered an employee of CONTRACTOR. It is understood by both CONTRACTOR and CITY that this Agreement shall not under any circumstances be construed or considered to create an employer-employee relationship ITEM 6

ATTACHMENT C

or a joint venture.

CONTRACTOR, its agents, officers and employees are and, at all times during the term of this Agreement, shall represent and conduct themselves as independent contractors and not as employees of CITY.

CONTRACTOR shall determine the method, details and means of performing the work and services to be provided by CONTRACTOR under this Agreement. CONTRACTOR shall be responsible to CITY only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to CITY'S control with respect to the physical action or activities of the CONTRACTOR in fulfillment of this Agreement. CONTRACTOR has control over the manner and means of performing the services under this Agreement.

CONTRACTOR is permitted to provide services to others during the same period service is provided to CITY under this Agreement. If necessary, CONTRACTOR has the responsibility for employing other persons or firms to assist CONTRACTOR in fulfilling the terms and obligations under this Agreement.

If in the performance of this Agreement any third persons are employed by CONTRACTOR, such persons shall be entirely and exclusively under the direction, supervision, and control of CONTRACTOR. All terms of employment including hours, wages, working conditions, discipline, hiring, and discharging or any other term of employment or requirement of law shall be determined by the CONTRACTOR.

It is understood and agreed that as an independent contractor and not an employee of CITY neither the CONTRACTOR nor CONTRACTOR'S assigned personnel shall have any entitlement as a CITY employee, right to act on behalf of CITY in any capacity whatsoever as an agent, or to bind CITY to any obligation whatsoever.

As an independent contractor, CONTRACTOR hereby indemnifies and holds CITY harmless from any and all claims that may be made against CITY based upon any contention by any third party that an employer-employee relationship exists by reason of this Agreement.

19. NOTICES
Any and all notices permitted or required to be given hereunder shall be deemed duly given and effective (1) upon actual delivery, if delivery is by hand; or (2) five (5) days after delivery into the United States mail if delivery is by postage paid ITEM 6

ATTACHMENT C

registered or certified (return receipt requested) mail. Each such notice shall be sent to the parties at the address respectively indicated below or to any other address as the respective parties may designate from time to time in writing.

FOR CONTRACTOR: Name: ____________________
Address: ____________________
____________________
Attention: ____________________
Phone: ____________________

FOR CITY: Name: CITY of Ceres
Address: 2220 Magnolia St.

Ceres, CA 95307
Attention: CITY MANAGER
Phone: (209) 538-5712

20. INSURANCE REQUIREMENTS
Insurance shall be provided as specified in Exhibit B.

21. TERMINATION OF AGREEMENT
Termination on Occurrence of Stated Events
This Agreement shall terminate automatically on the date on which any of the following events occur: (1) bankruptcy or insolvency of CONTRACTOR, (2) legal dissolution of CONTRACTOR, or (3) death of key principal(s) of CONTRACTOR.

Termination by CITY for Default of CONTRACTOR
Should CONTRACTOR default in the performance of this Agreement or materially breach any of its provisions, at its option CITY may terminate this Agreement by giving written notification to CONTRACTOR. The termination date shall be the effective date of the notice. For the purposes of this section, material breach of this Agreement shall include but not be limited to any of the following: failure to perform required services or duties, willful destruction of CITY'S property by CONTRACTOR, dishonesty, or theft.

Termination by CONTRACTOR for Default of CITY
Should CITY default in the performance of this Agreement or materially breach any of its provisions, at their option CONTRACTOR may terminate this Agreement by giving written notice to CITY. The termination date shall be the effective date of the notice. For the purposes of this section, material breach of this Agreement shall include but not be limited to any of the following: failure to pay CONTRACTOR as ITEM 6

ATTACHMENT C

hereafter provided, willful destruction of CONTRACTOR'S property by CITY, dishonesty, or theft.

Termination by CITY for Lack of Budgeted Funds
CITY may terminate this Agreement effective July 1 of any given year upon CITY'S determination to not appropriate sufficient funds for this Agreement for the ensuing fiscal year. In such event, CITY shall give CONTRACTOR not less than 30 days written notice.

Termination for Failure to Make Agreed-Upon Payments
Should CITY fail to pay CONTRACTOR all or any part of the payments set forth in this Agreement on the date due, at its option CONTRACTOR may terminate this Agreement if the failure is not remedied within thirty (30) days after CONTRACTOR notifies CITY in writing of such failure to pay. The termination date shall be the effective date of the notice.

Termination by CITY for Change of CONTRACTOR'S Tax Status If CITY determines that CONTRACTOR does not meet the requirements of federal and state tax laws for independent CONTRACTOR status, CITY may terminate this Agreement by giving written notice to CONTRACTOR. The termination date shall be the effective date of the notice.

Voluntary Termination
The parties may terminate this contract upon mutual written Agreement.

In the Event of Termination
If this Agreement is terminated pursuant to this Paragraph, CONTRACTOR shall cease all work on the project as of the termination date and shall see to it that its employees, subcontractors, and agents are notified of such termination and cease their work. If CITY so requests, and at CITY'S cost, CONTRACTOR shall provide sufficient oral or written status reports to make CITY reasonably aware of the status of CONTRACTOR’S work on the project.

If the Agreement is terminated pursuant to any of the subsections contained in this paragraph, CITY will pay CONTRACTOR an amount based on the percentage of work completed on the termination date; this percentage shall be determined by CITY in its sole discretion. If the Agreement is terminated pursuant to the subparagraph entitled Termination by CITY for Default of CONTRACTOR, ITEM 6

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CONTRACTOR understands and agrees that CITY may, in CITY'S sole discretion, refuse to pay CONTRACTOR for that portion of CONTRACTOR'S services which were performed by CONTRACTOR on the project prior to the termination date and which remain unacceptable and/or not useful to CITY as of the termination date.

22. INDEMNITY
CONTRACTOR shall indemnify, defend and hold harmless CITY and its officers, officials and employees from and against all claims, damages, losses and expenses including reasonable attorney fees arising out of the performance of the work described herein, caused in whole or in part by any act or omission of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the CITY.

CONTRACTOR'S obligation to defend, indemnify, and hold CITY, its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Agreement for CONTRACTOR to procure and maintain a policy of insurance.

23. ENTIRE AGREEMENT
This Agreement and its exhibits contain the entire understanding between CONTRACTOR and CITY. A l l p r e v i o u s p r o p o s a l s , o f f e r s a n d c o m m u n i c a t i o n s r e l a t i v e t o t h i s A g r e e m e n t , w h e t h e r o r a l o r w r i t t e n , a r e h e r e b y s u p e r s e d e d e x c e p t t o t h e e x t e n t t h a t t h e y h a v e b e e n i n c o r p o r a t e d i n t o t h i s A g r e e m e n t . No future waiver of or exception to any of the terms, conditions, and provisions of this Agreement shall be considered valid unless specifically agreed to in writing by all the parties.

24. PARTIAL INVALIDITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.

25. WAIVER
The waiver by any party to this Agreement of a breach of any provision hereof shall be in writing and shall not operate or be construed as a waiver of any other or subsequent breach hereof unless specifically stated in writing.

ITEM 6

ATTACHMENT C

26. AUDIT
CITY'S duly authorized representative shall have access at all reasonable times to all reports, contract records, contract documents, contract files, and personnel necessary to audit and verify CONTRACTOR'S charges to CITY under this Agreement.

CONTRACTOR agrees to retain reports, records, documents, and files related to charges under this Agreement for a period of five (5) years following the date of final payment for CONTRACTOR services. CITY'S representative shall have the right to reproduce any of the aforesaid documents.

27. PAYMENT OF REVAILING WAGES
CONTRACTOR shall pay to all persons performing work under this Agreement the general prevailing rate of per diem wages as determined by the Department of Industrial Relations of the State of California.

28. NONDISCRIMINATION
During the performance of this Contract, CONTRACTOR and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age (over 40) or sex. CONTRACTOR and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. CONTRACTOR and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, Section 12990 et seq.) and the applicable regulations promulgated hereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations are incorporated into this Agreement by reference and made a part hereof as if set forth in full. CONTRACTOR and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

This CONTRACTOR shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Contract.

29. GOVERNING LAW
This Agreement shall be construed and interpreted both as to validity and ITEM 6

ATTACHMENT C

to performance of the parties in accordance with the laws or the State of California.

Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Stanislaus, State of California, or any other appropriate court in such county, and CONTRACTOR covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

30. HEADINGS NOT CONTROLLING
Headings used in the Agreement are for reference purposes only and shall not be considered in construing this Agreement.

31. CITY BUSINESS LICENSE
CONTRACTOR will have a CITY of Ceres business license, as required.

32. ATTORNEYS’ FEES
If either party to this Agreement is required to initiate or defend or is made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable if such action is prosecuted to judgment.

ITEM 6

ATTACHMENT C

IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below.

Dated , 2026 Dated , 2026
CITY OF CERES, a municipal corporation CONTRACTOR
By By
Steve Williams, Interim City Manager Signature

Typed name/title

Nubia Goldstein, City Attorney

ATTEST

Fallon Martin, City Clerk
ITEM 6

ATTACHMENT C

EXHIBIT B

INSURANCE REQUIREMENTS FOR CONTRACTORS

Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representative, employees or subcontractors.

Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Offices (ISO) Commercial General Liability coverage (occurrence Form CG 00 01).

2. Insurance Services Office (ISO) Form CA 00 01 covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance

Minimum Limits of Insurance

Contractor shall maintain limits no less than:

1. General Liability:
(including operations, products
and completed operations)
$2,000,000 per occurrence for bodily injury,
personal injury and property
damage. If Commercial General
Liability insurance or other form
with a general aggregate limit is
used, either the general aggregate
limit shall apply separately to this
project/location or the general
aggregate limit shall be twice the
required occurrence limit.

2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage

3. Workers’ Compensation $1,000,000 Vendor shall maintain Worker’s Compensation
Insurance (Statutory Limits)
and Employer’s Liability
Insurance with limits of at
least one million dollars
($1,000,000).

ITEM 6

ATTACHMENT C

4. Employer’s Liability: $1,000,000 Per accident for bodily injury or disease.

5. Errors and Omissions
Liability:
$2,000,000 Per claim.

If the contractor maintains higher limits than the minimums shown above, the entity shall be entitled to coverage at the higher limits maintained by the contractors.

SPECIFICATIONS FOR COMMON SITUATIONS

Deductibles and Self-Insured Retentions

Any deductibles or self-insured retentions must be declared to and approved by the entity. At the option of the entity, either (a) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the entity, its officers, officials, employees and volunteers or (b) the contractor shall provide a financial guarantee satisfactory to the entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Other Insurance Provisions

The general liability policy is to contain, or be endorsed to contain, the following provisions:

1. The entity, its officers, officials, employees, and volunteers are to be covered as insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided with two endorsement forms: 1) in the form of an additional insured endorsement to the Contractor’s insurance or as a separate owner’s police (CG 20 10 11 85 or its equivalent language) and 2) a CG 20 37 10 01 endorsement form or its equivalent language) and 2) a CG 20 37 10 01 endorsement form or its equivalent language. A later edition of the CG 20 10 form along with the CG 20 37 coverage form will give some protection to the entity for specific locations.

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days ITEM 6

ATTACHMENT C

prior written notice by certified mail, return receipt requested, has been given to the entity.

4. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code.

Waiver of Subrogation

Contractor hereby agrees to waive subrogation which any insurer of contractor may acquire from contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation.

SPECIFICATIONS FOR COMMON SITUATIONS (continued)

The workers’ compensation policy shall be endorsed to contain a waiver of subrogation in favor of the entity for all work performed by the contractor, its agents, employees, independent contractors and subcontractors.

Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the entity. This is only a recommendation. The entity may decide to accept an insurer with a rating of less than A:VII depending on various circumstances.

It is also recommended that the insurer for the contractor/consultant/vendor/lessee be “admitted” in California. This means that the insurer is licensed to do business in California, is subject to its insurance regulations and contributes to the guarantee fund.

However, there may be situations where a non-admitted insurer will have more financial strength (and the ability to respond to claims) than some admitted insurers. Please contact your broker, legal counsel or BRS when faced with this situation.

Those recommendations are applicable to almost any risk and exposure discussed in this manual.

Verification of Coverage

Contractor shall furnish the entity with copies of original certificates and endorsements, including amendatory endorsements, effecting coverage required by this clause. The endorsements should be on forms provided by the entity or on other than the entity’s forms, provided those endorsements or policies confirm to the requirements. All certificates and endorsements are to be received and approved by the entity before work commences; however, failure to do so shall not operate a waiver of these insurance requirements. The entity reserves the right to require complete, certified ITEM 6

ATTACHMENT C

copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

Subcontractors

Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

ITEM 6
ITEM 6

COUNCIL AGENDA REPORT

Resolution No. 2026-XXX, Approving an Amendment to the Project Agreement to the Master Agreement for Professional Consultant Services with Kleinfelder, Inc., for Construction Observation and Materials Testing Services for the Hatch Road 18” Transmission Line Ph2 (2525) Project for a New Total Cost of $49,701.60 and Authorizing the Interim City Manager to Execute the Amendment RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council adopt a resolution authorizing the execution of a n amendment to the Project Agreement under the Master Agreement for Professional Consultant Services with Kleinfelder, Inc., in the amount of $ 18,000, for Construction Observation and Materials Testing Services for the Hatch Road 18” Transmission Line Phase 2 (Project No. 2525). Approval of this amendment will increase the total project testing cost to $49,701.60.

I. BACKGROUND:

The original Project Agreement for testing services was approved at the August 25, 2025, Council Meeting in the amount of $31,701.06 with a $10,000 contingency. There was more testing required on the project than was originally anticipated to ensure compliance with project specifications. The additional testing requested by the City totaled $18,000 , resulting in a new total cost of $49,701.60.

Phase 2 of the Hatch Road Water Transmission Line project involves the installation of approximately 2,000 linear feet of 18 -inch water transmission main. This extension is a critical component in the build-out of the City’s surface water transmission system and is intended to improve system -wide water circulation and address low pressure issues, particularly in areas north of Hatch Road.

ITEM 7
II. REASONS FOR RECOMMENDATION:

Approval of the amendment is needed to cover the additional construction observation and materials testing services required to ensure specifications for the project are met.

While City staff provide s oversight, supplemental support from a qualified professional firm is essential to perform specialized testing and inspection tasks . Kleinfelder, Inc. provided critical inspections and compaction testing for soils, base, and asphalt during trench backfill operations. The firm also provided support and monitoring during the jack- and-bore process beneath the canal, ensuring compliance with applicable standards and reducing the risk of trench or surface failure.

III. FISCAL IMPACTS:

Sufficient funds are available in the following accounts to fully cover the cost of these services:
• 52795.800500 (2525)
• 54095.800500 (2525)
This project will not require the use of General Fund resources.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This project is in conformance with the first goal of the Strategic Plan:

Infrastructure: Ensure that the community has adequate, well-maintained infrastructure that fosters a quality community and supports a strong economy.

V. POLICY ALTERNATIVES:

The City Council may choose not to approve the resolution. However, the additional construction observation and materials testing services have already been performed to support critical phases of the project. Without approval, the City would be unable to compensate the consultant for work already completed, despite services being necessary to ensure compliance with project specifications.

VI. INTERDEPARTMENTAL COORDINATION:

The Engineering Department has coordinated closely with the Public Works Department, Water Division, to plan and manage this phase of the project.

VII. PUBLIC PARTICIPATION:

No committee meetings or formal public outreach are required for this item.

VIII. ENVIRONMENTAL REVIEW:

This project has been environmentally reviewed and cleared under the approved Environmental Impact Report (EIR) for the overall transmission line project.

ITEM 7
IX. STEPS FOLLOWING APPROVAL:

Upon Council approval, the Interim City Manager will execute the amendment with Kleinfelder, Inc., and staff will proceed with payment of invoices.

Approved by: ____________________
Steve Williams,
Interim City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Agreement

3. Attachment C – Amendment Request
ITEM 7
ITEM 7

ATTACHMENT A
RESOLUTION NO. 2026-XXX

APPROVING AN AMENDMENT TO THE PROJECT AGREEMENT TO

THE MASTER AGREEMENT FOR PROFESSIONAL CONSULTANT
SERVICES WITH KLEINFELDER, INC., FOR CONSTRUCTION

OBSERVATION AND MATERIALS TESTING SERVICES FOR THE
HATCH ROAD 18” TRANSMISSION LINE PH2 (2525) PROJECT FOR A NEW TOTAL COST OF $49,701.60 AND AUTHORIZING THE INTERIM

CITY MANGER TO EXECUTE THE AMENDMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, the City previously entered into a Project Agreement with Kleinfelder, Inc., under the Master Agreement for Professional Consultant Services for construction observation and materials testing services associated with the Hatch Road 18 -Inch Transmission Line Phase 2 Project; and

WHEREAS, the original Project Agreement was approved by the City Council on August 25, 2025, in the amount of $31,701.06 with a $10,000 contingency; and

WHEREAS, additional construction observation and materials testing services were required to ensure the project met applicable specifications and quality standards, including compaction testing, materials verification, and monitoring during the jack -and- bore operation beneath the canal; and

WHEREAS, these additional services, which totaled $18,000, have been completed and were necessary to support the successful and safe installation of the water transmission infrastructure; and

WHEREAS, approval of this amendment will increase the total cost of testing services for the project to $49,701.60; and

WHEREAS, sufficient funding for this work is available in accounts 52795.800500 (2525) and 54095.800500 (2525).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the amendment to the Project Agreement to the Master Agreement for Professional Consultant Services with Kleinfelder, Inc., for construction observation and materials testing services for the Hatch Road 18” Transmission Line Ph2 (2525) project for a new total cost of $49,701.60 and authorizes the Interim City Manager to execute the amendment.

ITEM 7

ATTACHMENT A
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 11th day of May 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 7

ATTACHMENT B

PROJECT AGREEMENT No. 1

TO THE MASTER AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES

FOR CAPITAL PROJECTS

Providing: Construction Observation and Material Testing Services described in Exhibit A

Professional Consultant Services for
City of Ceres Engineering Department
Project – Hatch Road Transmission Line Ph2 (2525)

This Project Agreement is made this 25 th day of August 2025, by and between the City of Ceres, a municipal corporation, hereinafter referred to as “CITY”, and Kleinfelder, Inc., a professional consulting firm, hereinafter referred to as “CONSULTANT”. CITY and CONSULTANT may collectively be referred to as “Parties” or individually as “Party”. There are no other Parties to this Project Agreement.

RECITALS

A. Following a Request for Qualifications (“RFQ”) process to select qualified professional consulting firms to perform services for the City on an as needed basis for various engineering specialties, the Parties entered into a Master Agreement for Professional Consultant Services for Capital Projects (“Master Agreement”) on July 14, 2025.

B. City seeks to hire an independent contractor to perform Construction Observation and Materials Testing services to assist the City with the Hatch Road Transmission Line Ph2 (the “Project”).

C. Consultant has made a proposal to the City to provide such professional engineering services for the Project. A description of the services Consultant proposes to provide is included in the Scope of Services in Exhibit A (“Services”). City desires to retain Consultant to perform the Services, subject to the terms and conditions set forth in this Agreement, the Master Agreement, and the Amendment.

D. The Parties have outlined the schedule or timeline for providing the Services (“Performance Schedule”), which shall be included in Scope of Services in Exhibit A. The final schedule shall be adjusted for a start date no sooner than the Effective Date of this Agreement.

E. The Parties have outlined the rates and method of payment to consultant for its performance of the Services under this Agreement (“Compensation Schedule”), which shall be included in the Scope of Services in Exhibit A.

ITEM 7
PROJECT AGREEMENT NO. 1

BETWEEN CITY OF CERES AND
KLEINFELDER, INC.

Page 2 ends

NO
W, THEREFORE, in consideration of the promises and covenants set forth below, the Parties agree as follows:

AGREEMENT
Section 1. Recitals. The recitals set forth above (“Recitals”) are true and correct and are hereby incorporated into and made part of this Agreement by this reference. In the event of any inconsistency between the Recitals and Section 1 through 14 of this Agreement, Sections 1 through 14 shall prevail.

Section 2. Term. The term of this Agreement shall stay in effect until the satisfactory completion of the Services as further described in Exhibit A.

Section 3. Effective Date. This Agreement shall only become effective once all the Parties have executed the Agreement.

Section 4. Incorporation of Master Agreement. The Parties hereby incorporate all terms, conditions, and exhibits contained in the Master Agreement and the Amendment, subject to the limitation that if there are any inconsistencies between the terms of this Agreement and those contained in the Master Agreement and the Amendment, the terms of this Agreement shall prevail.

Section 5. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide City the Services described in Exhibit A. Any request for Services not included in Exhibit A will be considered a request for additional or modified Services (“Modification” or “Modifications”). Consultant shall not perform a Modification nor receive additional compensation for any Modification of the Services unless the Parties agree otherwise in a writing executed by both Parties.

Section 6. Compensation. City shall pay Consultant according to the rates and timing set forth in the Master Agreement. City’s total compensation to Consultant shall be on a time and materials, not to exceed sum of $31,701.06 (“Maximum Payment”) unless the Parties mutually agree to a Modification in writing otherwise.

Section 7. Notice to Proceed. Consultant shall not commence the performance of the Services until it has been given notice by City in accordance with Section 9 of the Master Agreement (“Notice to Proceed”). The Performance Schedule shall be adjusted for a start

ATTACHMENT B
ITEM 7

PROJECT AGREEMENT NO. 1

BETWEEN CITY OF CERES AND
KLEINFELDER, INC.

Page 3 ends

d
ate no sooner than the Notice to Proceed or execution of this Agreement, whichever comes later.

Section 8. Time of Performance. Consultant warrants that it will commence performance of the Services within thirty (30) calendar days of the Notice to Proceed and shall conform to the Performance Schedule. The time of performance is a material term of this Agreement relied on by City in entering into this Agreement.

Section 9. Assurance of Performance. If, at any time, City believes Consultant may not be adequately performing its obligations under this Agreement or may fail to complete the Services as required by this Agreement, City may submit a written request to Consultant for written assurances of performance and a plan to correct observed deficiencies in Consultant's performance. Failure to provide written assurances subsequent to such written request, constitutes grounds to declare a breach under this Agreement.

Section 10. Liability of City. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed in connection with this Agreement.

Section 11. Exhibits. All “Exhibits” referred to below or attached to herein are by this reference incorporated into this Agreement.

Exhibit Designation Exhibit Title
Exhibit A: Scope of Services

Section 12. Notices. Any notice or communication required hereunder between City and Consultant must be in writing, and may be given either personally, by electronic mail (“email”) (with original forwarded by regular U.S. Mail), by registered or certified mail (return receipt requested), or by Federal Express, UPS or other similar couriers providing overnight delivery. If personally delivered, a notice or communication shall be deemed to have been given when delivered to the Party to whom it is addressed. If given by email transmission, a notice or communication shall be deemed to have been given and received upon actual receipt of the entire document by the receiving Party’s email server. Notices transmitted by email after 5:00 p.m. on a normal business day, or on a Saturday, Sunday or holiday, shall be deemed to have been given and received on the next normal business day. If given by registered or certified mail, such notice or communication shall be deemed to have been given and received on the first to occur of (i) actual receipt by any of the addressees designated below as the party to whom notices are to be sent, or (ii) five (5) days after a registered or certified letter containing such notice, properly addressed, with

ATTACHMENT B
ITEM 7

PROJECT AGREEMENT NO. 1

BETWEEN CITY OF CERES AND
KLEINFELDER, INC.

Page 4 ends

p
ostage prepaid, is deposited in the United States mail. If given by Federal Express or similar courier, a notice or communication shall be deemed to have been given and received on the date delivered as shown on a receipt issued by the courier. Any Party hereto may at any time, by giving ten (10) days written notice to the other Party hereto, designate any other address in substitution of the address to which such notice or communication shall be given. Such notices or communications shall be given to the Parties at their addresses set forth below:

If to City: City of Ceres
2220 Magnolia Street
Ceres, California, 95307
Attention: City Clerk
Tel: (209) 538-5611
cityclerk@ ceres.gov

With courtesy copies to: City of Ceres
2220 Magnolia Street
Ceres, California, 95307
Attention: City Engineer
Tel: (209) 538-5792
[email protected]

and White Brenner LLP
1414 K Street, 3rd Floor
Sacramento, California 95814
Attention: Nubia I. Goldstein, Esq.

Tel: (916) 468-0950
[email protected]

If to Consultant: KLEINFELDER, INC.
3649 W. Holland Ave, Suite 105
Fresno, California, 93722
Attention: Stephen Plauson, P.E.

Tel: (559) 406-0750
[email protected]

Section 13. Modification/Termination. No alteration, amendment, modification, or termination of this Agreement shall be valid unless made in writing and executed by all of the Parties to this Agreement subject to the requirements set forth in the Master Agreement.

ATTACHMENT B
ITEM 7

PROJECT AGREEMENT NO. 1

BETWEEN CITY OF CERES AND
KLEINFELDER, INC.

Page 5 ends

S
ection 14. General Provisions

14.1. Waiver. No covenant, term, or condition or the breach thereof shall be deemed waived, except by written consent of the Party against whom the waiver is claimed, and any waiver of the breach of any covenant, term, or condition shall not be deemed to be a waiver of any preceding or succeeding breach of the same or any other covenant, term, or condition.

14.2. Assignment. No Party to this Agreement shall assign, transfer, or otherwise dispose of this Agreement in whole or in part to any individual, firm, or corporation without the prior written consent of the other Party. Subject to the forgoing provisions, this Agreement shall be binding upon, and inure to the benefit of, the respective successors and assigns of the Parties hereto.

14.3. Authority. All Parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement and the names, titles, and capacities herein stated on behalf of any entities, persons, states, or firms represented or purported to be represented by such entities, persons, states or firms and that all former requirements necessary or required by the state or federal law in order to enter into the Agreement have been fully complied with. Further, by entering into this Agreement, neither Party hereto shall have breached the terms or conditions of any other contract or agreement to which such Party is obligated, which such breach would have a material effect hereon.

14.4 Drafting and Ambiguities. Each Party acknowledges that it has reviewed this Agreement with its own legal counsel, and based upon the advice of that counsel, freely entered into this Agreement. Each Party has participated fully in the review and revision of this Agreement. Any rule of construction that ambiguities are to be resolved against the drafting party does not apply in interpreting this Agreement.

14.5. Severability. If this Agreement in its entirety is determined by a court to be invalid or unenforceable, this Agreement shall automatically terminate as of the date of final entry of judgment. If any provision of this Agreement shall be determined by a court to be invalid and unenforceable, or if any provision of this Agreement is rendered invalid or unenforceable according to the terms of any federal or state statute, which becomes effective after the Effective Date of this Agreement, the remaining provisions shall continue in full force and effect and shall be construed to give effect to the intent of this Agreement.

14.5. Counterparts. This Agreement may be executed simultaneously and in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument.

13.6. Entire Agreement. This Agreement, together with its specific references, attachments and exhibits, constitutes the entire agreement of the Parties with respect to

ATTACHMENT B
ITEM 7

PROJECT AGREEMENT NO. 1

BETWEEN CITY OF CERES AND
KLEINFELDER, INC.

Page 6 ends

t
he subject matters hereof, and supersedes any and all prior negotiations, understanding and agreements with respect hereto, whether oral or written.

14.7. Supersedes Prior Agreement. It is the intention of the Parties hereto that this Agreement shall supersede any prior agreements, discussions, commitments, or representations, whether written, electronic or oral, between the Parties with respect to the subject matter of this Agreement.

14.8. Mandatory and Permissive. “Shall” and “will” and “agrees” are mandatory. “May” and “can” are permissive.

14.9. Successors and Assigns. All representations, covenants, and warranties specifically set forth in this Agreement, by or on behalf of, or for the benefit of, any or all of the Parties hereto, shall be binding upon and inure to the benefit of such Party, its successors and assigns.

14.10. Headings. Headings used in this Agreement are for reference purposes only and shall not be considered in construing this Agreement.

14.11. Attorney’s Fees and Costs. If any action at law or in equity not resolved pursuant to Section 24 of this Agreement, including action for declaratory relief, is brought to enforce or interpret provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorney's fees and costs, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which such Party may be entitled.

14.12. Necessary Acts and Further Assurances. The Parties shall at their own cost and expense execute and deliver such further documents and instruments and shall take such other actions as may be reasonably required or appropriate to evidence or carry out the intent and purposes of this Agreement.

14.13. Time is of the Essence. Time is of the essence in this Agreement for each covenant and term of a condition herein.

[SIGNATURES ON FOLLOWING PAGE.]

ATTACHMENT B
ITEM 7
PROJECT AGREEMENT NO. 1

BETWEEN CITY OF CERES AND
KLEINFELDER, INC.

Page 7 ends

IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates indicated below.

Dated: ______________________, 2026 Dated: ______________________, 2026
CITY OF CERES, a municipal corporation
By____________________________
Signature
Steve Williams, Interim City Manager
Name and Title

CONSULTANT
B
y_____________________________
Signature
St
ephen Plauson, Principal
Name and Title
AP

PROVED AS TO FORM
_______________________________
Nubia I. Goldstein, City Attorney

ATTACHMENT B
ITEM 7
LOCALMKT.WEOH/STO25P184738R1 Page 1 of 7 July 24, 2025
© 2025 Kleinfelder Revised July 25, 2025
KLEINFELDER 2001 Arch-Airport Road, Suite 100, Stockton, CA 95206 p | 209.948.1345 f | 209.234.4700

July 24, 2025
Revised July 25, 2025

Michael Beltran
Director of Engineering
2220 Magnolia Street
Ceres CA, 95307
[email protected]>
Subject: Proposal to provide Materials Testing and Inspection Services Hatch Road 18 in. Water Transmission Line Project

Dear Michael Beltran:

Kleinfelder is pleased to present this proposal to provide construction materials testing and inspection services for the subject project per the current on-call agreement between the city of Ceres and Kleinfelder Inc. The purpose of our services will be to provide the City of Ceres (or your representative) and your design professionals with field data and information to assess conformance with the project plans and specifications. We welcome the opportunity to be part of the Project Team. The following proposal presents: our understanding of the project, the scope of services we anticipate providing, our assumptions, fee estimate, authorization, and our limitations.

PROJECT UNDERSTANDING

We understand that the project will consist of Construction Materials Testing (CoMET) services during construction of the Hatch Road Water Transmission Line Project in Ceres California. Kleinfelder understands that the project will consist of the following items.

• Approximately two thousand fifteen (2015) lineal feet of 18-inch water main piping replacement per the project plans and specifications including approximately two hundred (200) lineal feet of Jack and Bore pipe installation.
• Removal and replacement of raised center medians disturbed by construction activities.

The project falls under the jurisdiction of the City of Ceres Engineering Department.

Our understanding of the project is based on our experience with similar projects in the same jurisdiction and a cursory review of the following documents provided by the City of Ceres Engineering Department:

• Email correspondence, Subject Line: “request for cost proposal” dated July 22, 2025 • Project plans titled “Hatch Road 18” transmission Line Project” dated May 29, 2025. • Geotechnical Engineering Report-Crawford & Associates. Dated December 2023

If the project understanding is different than described, please contact us so we can adjust our scope.

ATTACHMENT B
ITEM 7
LOCALMKT.WEOH/STO25P184738R1 Page 2 of 7 July 24, 2025
© 2025 Kleinfelder Revised July 25, 2025
KLEINFELDER 2001 Arch-Airport Road, Suite 100, Stockton, CA 95206 p | 209.948.1345 f | 209.234.4700

SCOPE OF SERVICES

The scope of services for this project was based on information provided by Michael Beltran representing the City of Ceres Engineering Department. The estimated durations, quantities and services should be considered approximate and subject to change based on the contractor’s actual methodology and schedule. Kleinfelder will provide a Project Manager to coordinate and provide oversight of our field personnel for our services. The Project Manager and main point of contact assigned to this project is anticipated to be Lance Young. The Project Manager will receive support from Kayla Barrera, our dispatcher, and Johan Jacobsen, our CoMET Program Manager. Kleinfelder will staff the project from our Stockton California office with inspectors and technicians appropriately qualified to perform inspection services on each element of work being observed, tested, or inspected. The following lists the anticipated scope of services and proposed team members to be provided by Kleinfelder:

GEOTECHNICAL OBSERVATION AND TESTING (Reporting Role Only)

Although Kleinfelder is proposing to perform soils related testing and inspection for this project this will be in a testing and reporting role only.

Utility Trench Backfill Compaction Testing

Kleinfelder will provide a field representative to test that the compaction of fill required to backfill utility excavations and raise site grades to proposed subgrade elevations is carried out in general accordance with the contract drawings and project specifications. This service will be performed by qualified personnel using nuclear, moisture-density gauges or alternative methods as deemed appropriate.

Specific items included with this service are outlined below.

• Visual observation and laboratory testing of fill materials for suitability and compliance with specifications.
• Observation and documentation of the compaction procedure, and performance of in-place density tests using a nuclear, moisture-density gauge to verify the specified percent compaction. • Laboratory testing will be performed to determine the moisture-density relationship of fill materials for subsequent use in compaction control, as required. • Laboratory soils testing and field compaction testing will be performed in accordance with the project specifications under the direction of a professional engineer, licensed in the state of California.
• Upon completion of backfill activities, we will prepare a letter summarizing backfill activities, laboratory testing performed, and field density testing results as well as a test location plot map.

Asphalt Concrete Testing

Our services will include field density testing during the placement of asphalt concrete pavement. Batch tickets will be verified for conformance to the project plans and samples will be obtained at the project site and delivered to our laboratory for testing if requested by the City of Ceres. Field sampling and testing services will include nuclear density testing, sampling of mixtures used, coring of in-place compacted asphalt concrete (if requested by jurisdiction), and preparation of daily summary reports of our field activities. Batch plant inspection can be performed at the discretion of the jurisdiction, but due to the minimal amount of tonnage anticipated, has not been included in our Fee scope at this time.

ATTACHMENT B
ITEM 7
LOCALMKT.WEOH/STO25P184738R1 Page 3 of 7 July 24, 2025
© 2025 Kleinfelder Revised July 25, 2025
KLEINFELDER 2001 Arch-Airport Road, Suite 100, Stockton, CA 95206 p | 209.948.1345 f | 209.234.4700 Geotechnical Observation and Testing

Our Senior Project Manager will review the daily progress reports during utility trench backfill operations. Items found in non-compliance with the project requirements will be brought to the immediate attention of the general contractor, designated design professionals, and your responsible representative.

Laboratory Testing Services

Laboratory testing will be performed in conjunction with the field-testing and observation described above in accordance with the plans, specifications, and local jurisdictional requirements to evaluate that the materials comply with project requirements and are suitable for their intended use:

PROJECT MANAGEMENT & REPORTS

Project Management

The project manager, or a qualified representative, will review the daily progress reports during construction. Our team will bring items found in non-conformance with the project requirements to the immediate attention of the general contractor’s construction superintendent, designated design professionals, and/or your responsible representative. During the project, the Senior Project Manager will conduct periodic field visits as needed. When the project is completed, we will provide a final summary report to document the conducted inspection services.

Preconstruction Meeting & Report / Plan Review

A Kleinfelder representative will attend a preconstruction conference to review the project requirements and testing guidelines. The budget allows for one two-hour meeting at the project site. In preparation for the meeting, the project manager will perform a review of the project plans, specifications, and contractor schedule.

Reports

Kleinfelder’s project manager will oversee the field staff assigned to the project to oversee that our services are provided in a manner that meets the standard of care. Kleinfelder’s qualified field staff will prepare daily field and testing reports detailing work items observed. A copy of these reports will be provided after the reports have been reviewed and approved by our project manager. Items found in non-conformance with the project requirements will be brought to the attention of the contractor and the City of Ceres’s responsible representative upon discovery. Our manager will also be available to attend project meetings as necessary or as requested throughout the project life.

ESTIMATED FEES

Based on the scope of services provided, we have developed a tentative budget estimate of $31,701.60 (Attachment A). Should the construction schedule require a lesser or greater amount of service than that estimated herein, the cost for construction testing services would vary accordingly. A detailed summary of our estimated fees is presented in Attachment A, for your review.

ATTACHMENT B
ITEM 7
LOCALMKT.WEOH/STO25P184738R1 Page 4 of 7 July 24, 2025
© 2025 Kleinfelder Revised July 25, 2025
KLEINFELDER 2001 Arch-Airport Road, Suite 100, Stockton, CA 95206 p | 209.948.1345 f | 209.234.4700 We propose our services be compensated on a time-and-expense basis.

While we are diligent in our review of the project schedule and plans, deviations may occur once the project begins. The actual cost of our services will depend on the contractor's efficiency, actual schedule and progress, as well as the impact of weather and work stoppages. These occurrences are beyond our control. Our total fees may fluctuate depending on the quality and performance of the construction materials used, the contractor’s approach and scheduling of construction sequences, jurisdictional requirements, other unknown events, and work force.

Kleinfelder will attempt to coordinate our services with the contractor’s site superintendent or your designated representative to efficiently service the project. The fees above do not anticipate overtime work on the project. If overtime is required, the overtime work rates are charged 1.5 higher than the rates listed in Table 1. Overtime is defined as work on the project by a single person, exceeding 8-hours per day, weekends, night shifts, and/or holidays. Overtime may significantly impact our testing and inspection budget for the project. Please be aware that contractor scheduling and performance are the primary cause for overtime. Efficient contractor performance and scheduling minimize additional testing and inspection time, resulting in lower total fees. When conditions arise that are beyond our control, were unknown at the time this proposal was prepared, unanticipated based on the available information, or differ significantly from the assumptions shown below, we may need to revise our scope of work and estimated fees to complete the project. If this occurs, we will contact you for authorization before exceeding the project budget.

ASSUMPTIONS AND EXCLUSIONS

Based on information available during our preparation of this proposal, the following assumptions apply:

• Kleinfelder will provide services on a part-time and continual basis as scheduled by the City of Ceres’s responsible representative.
• Designated representatives will coordinate, and schedule inspections and testing needs a minimum of 24 hours in advance.
• Hourly Rates shall be escalated annually on January 1 of each calendar year, starting 12/31/26.Labor escalation Rate to be 3%.
• Kleinfelder assumes that the work to be inspected and/or tested by will be reasonably ready for inspections and/or testing and that the Contractor’s quality control procedures will be completed prior to our Kleinfelder representative’s scheduled arrival. • The basis for determination of conformance will be the approved construction documents. • Contractor will ensure that proper submittals of material compliance will be provided to eliminate qualification testing by Kleinfelder.
• Reinspection and/or testing of nonconforming work is excluded from this proposal. If required, Kleinfelder will provide these services on a time and expenses basis to our Client. • It is anticipated that work will be conducted during standard construction hours (6AM – 4PM).

Services performed outside of these hours are billed as overtime. • There is no overtime, night, or weekend work anticipated during construction for our staff. If overtime, night, or weekend work is required, we will bill this time at our overtime work rates which are 1.5 higher than the rates listed in Attachment A. • Our services will be invoiced based on hourly increments.

ATTACHMENT B
ITEM 7
LOCALMKT.WEOH/STO25P184738R1 Page 5 of 7 July 24, 2025
© 2025 Kleinfelder Revised July 25, 2025
KLEINFELDER 2001 Arch-Airport Road, Suite 100, Stockton, CA 95206 p | 209.948.1345 f | 209.234.4700 • Our estimate was based on a standard 40-hour work week. • This proposal excludes the cost of any equipment (i.e. scaffolds, scissor lifts, telescopic booms, ladders, shoring, etc.) required to gain access to inspection or sampling of materials areas. • Parking for our personnel is anticipated to be provided on-site. • Information gathered by Kleinfelder for this project is considered confidential and will be released only with written authorization by the Client or as required by law. • Observations and testing not specifically mentioned in this proposal will be the responsibility of others or may be negotiated prior to the time of service. • Requests for additional laboratory testing, including re-tests performed as the result of initial failing results are outside of the scope of services outlined and will be charged to the client based on the standard billing rates.
• We have assumed the proper submittals of material compliance (for trench sands, aggregate and asphalt) will be submitted to eliminate qualification testing by us. • It should be noted our services will not include: supervision, direction, or acceptance of the contractor's work; interpretation or modification of the project plans or specifications; submittal of test results or reports to any regulatory agency (unless specifically requested by the Client in writing); or job site safety.
• It should be noted that the fee rates, shown in Attachment A, are inclusive of labor costs and standard equipment charges. Equipment that is non-standard (coring equipment, rebar locators, floor flatness equipment, etc.), will be invoiced on a per-unit use basis, in accordance with our current fee schedule.
• Mileage charges will be invoiced at a rate of $0.70 per mile. Our services will be invoiced on a portal-to-portal basis from our Stockton California office. Services requested and not listed in this proposal may be provided and will be charged in accordance with our current Fee Schedule. • The fees above do not anticipate overtime work on the project. If overtime is required, the overtime work rates are charged 1.5 higher than the rates listed in Attachment A. Overtime is defined as “work on the project by a single person, exceeding 8-hours per day, weekends, night shifts, and/or holidays. Overtime may significantly impact our testing and inspection budget for the project. Please be aware that contractor scheduling and performance are the primary cause for overtime. Efficient contractor performance and scheduling minimize additional testing and inspection time, resulting in lower total fees.
• Due to the limited amount (tonnage) of asphaltic concrete placement, batch plant inspection will not be provided. Plant supplied maximum density will be verified by ASTM D 2041.

This proposal may be subject to modification on receipt of an updated construction schedule, plans, and/or specifications for the project or should additional staff or equipment be required to meet adjustments to the contractors schedule or convenience.

AUTHORIZATION

These services will be performed in accordance with the existing on-call agreement between Kleinfelder and the City of Ceres. Please indicate your approval of the proposal by signing the attached proposal and returning it to our office. A fully executed copy will be returned to you. Any modifications of the attached language must be accepted by both parties and may result in an increase in scope and compensation. Acceptance of the proposal indicates the Client’s review and understanding of the scope of services and budget.

ATTACHMENT B
ITEM 7
LOCALMKT.WEOH/STO25P184738R1 Page 6 of 7 July 24, 2025
© 2025 Kleinfelder Revised July 25, 2025
KLEINFELDER 2001 Arch-Airport Road, Suite 100, Stockton, CA 95206 p | 209.948.1345 f | 209.234.4700 These services will be performed in accordance with the existing agreement between The City of Ceres and Kleinfelder, dated July 14, 2025. We understand that you will provide a task authorization as our notice to proceed. Acceptance of the proposal indicates Client’s review and understanding of the scope of services.

LIMITATIONS

Our work will be performed in a manner consistent with that level of care and skill ordinarily exercised by other members of Kleinfelder’s profession practicing in the same locality, under similar conditions and at the date the services are provided. Our conclusions, opinions, and recommendations will be based on a limited number of observations and data. It is possible that conditions could vary between or beyond the data evaluated. Kleinfelder makes no guarantee or warranty, express or implied, regarding the services, communication (oral or written), report, opinion, or instrument of service provided.

This proposal was prepared specifically for the client and its designated representatives and may not be provided to others without Kleinfelder’s express permission. This proposal will remain valid for 30-days unless a longer period is specifically required by the RFP in which case that time frame will apply. If a signed agreement is not received by that time, we may need to review the proposal scope, assumptions, and associated fees for performance of our services and issue a revised proposal.

Materials testing and observation services provided by Kleinfelder will be performed in accordance with generally accepted procedures practiced within the project area at the time of our services. Even with diligent monitoring, construction defects may occur. In all cases the contractor is solely responsible for the direction and quality of the work, adherence to plans and specifications, and repair of defects regardless of when they are found.

The fees presented in this proposal are based on prompt payment for services presented in Kleinfelder’s standard invoicing format. Additional charges will be applied for specialized invoicing and/or if backup documentation is needed. These special services will be charged on a time and expense basis. Late fees will be charged if payment is not received in accordance with terms contained in our contract.

The safety of our employees is of paramount concern to Kleinfelder. You will be notified if the location of your project represents a potential safety concern to our employees. Unsafe conditions for field work will require a modification of our estimated scope of work and associated fees. We will advise you of the additional costs necessary to mitigate these unanticipated conditions, if applicable.

Kleinfelder is committed to providing quality service to our clients, commensurate with their wants, needs, and desired level of risk. If a portion of this proposal does not meet your needs, or if those needs have changed, Kleinfelder will consider appropriate modifications, subject to the standards of care to which we adhere as professionals. Modifications such as changes in scope, methodology, scheduling, and contract terms and conditions may result in changes to the risks assumed by the client, as well as adjustments to our fees.

ATTACHMENT B
ITEM 7
LOCALMKT.WEOH/STO25P184738R1 Page 7 of 7 July 24, 2025
© 2025 Kleinfelder Revised July 25, 2025
KLEINFELDER 2001 Arch-Airport Road, Suite 100, Stockton, CA 95206 p | 209.948.1345 f | 209.234.4700

CLOSURE

We appreciate the opportunity to present our proposal for concrete testing services for this project and look forward to its forthcoming success. If you have questions regarding this proposal, our services and fees or if additional information is required, please contact our office.

Sincerely,

KLEINFELDER, INC.

Lance Young Johan Jacobsen
Sr. Project Manager CoMET Program Manager

Attachments: Attachment A – Fee Estimate

ATTACHMENT B
ITEM 7
Special Inspection and Construction Materials Testing
Number of Visits Hours each visit Total Rate Cost
(days) (hours) (hours)
Soils Inspector - Soils Observation and Testing Services 22 4 88 $210.00 $18,480.00 Travel (PW) 22 1.5 33 $210.00 $6,930.00
Number of trips
Miles per day
22 61.4 $0.70 $859.60
Mileage
ESTIMATED SUBTOTAL $26,269.60
Soils and Asphaltic Concrete Laboratory Testing Total Rate Cost (each)
Modified Proctor, 4" Mold 2 $305.00 $610.00
Modified Proctor, 6" Mold 1 $305.00 $305.00
Sieve Analysis, % Finer than 200 Sieve 1 $115.00 $115.00 Sand Equivalency 1 $190.00 $190.00
Maximum Theoretical Specific Gravity 1 $210.00 $210.00
ESTIMATED SUBTOTAL $1,430.00
Project Management, Administration and Quality Assurance Number of Weeks Hours each week Rate Cost (weeks) (hours)
Project Manager - Project Management/Review 6 1.5 9 $263.00 $2,367.00 Assistant Project Manager - Project Controls 6 1 6 $110.00 $660.00 Administrator - Dispatch/Field Coordination/Word Processing/Misc. 6 0.5 3 $75.00 $225.00 Final Inspection Report 1 $750.00 $750.00
ESTIMATED SUBTOTAL $4,002.00
ESTIMATED TOTAL FEE $31,701.60

ATTACHMENT A
Special Inspection and Construction Materials Testing
Hatch Road WL Transmission Project
Ceres, CA.

FEE ESTIMATE
Copyright 2018 Kleinfelder 1

ATTACHMENT B
ITEM 7
ITEM 7

Page 1 of 2 ends

© 2026 Kleinfelder
KLEINFELDER 2001 Arch Airport Road, Suite 100, Stockton, CA 95206 p | 209.948.1345 March 31, 2026
Kleinfelder Project No.: 26002075.001A
City of Ceres
2220 Magnolia Street
Ceres, CA 95307
Attention: Mr. Eric Soito- Senior Civil Engineer
SUBJECT: Contract Amendment Request No. 2 (Project Agreement No. 1) Construction Observation and Testing Services
Hatch Road 18” Water Transmission Line Project
Hatch Road
Ceres, CA 95307
Dear Mr. Soito:

Kleinfelder is presenting this Contract Change Order (CCO) Request N o. 2 for additional fees for construction materials and special inspection (CoMET) services for th e Hatch Road 18” Water Transmission Line project in Ceres California. The change order request is for the added inspection hours and laboratory testing services that were incurred to complete the project’s original scope of work.

Our original proposal anticipated 88 hours of field inspection based on initial estimates provided, but finished at a total of 184.75 hours of field inspection. Kleinfelder’s current authorized budget is $31,701.60
A summary of Kleinfelder fees is presented below for your review:

Original Contract Amount $31,701.60
Contract Change Order No. 1 $2,.000.00
Contract Change Order No. 2 $16,000.00
New Estimated Budget $49, 701.60

AUTHORIZATION
Kleinfelder’s services were performed in accordance with the original client master services agreement dated July 14, 2025. And project agreement No. 1. We will proceed with the authorized scope presented herein upon receipt of an executed copy of this Change Orders Request.

Provisions outlined in the Master Services Agreement between Kleinfelder and the City of Ceres apply to the fees outlined in this request for additional funds Please notify Kleinfelder immediately if you have any questions regarding the scope of work in this change order so that we may promptly respond.

LIMITATIONS

ATTACHMENT C
ITEM 7
26000350.001A/STO25O187173 Page 2 of 2 September 25, 2025 © 2025 Kleinfelder
KLEINFELDER 2001 Arch Airport Road, Suite 100, Stockton, CA 95206 p | 209.948.1345 Our work will be performed in a manner consistent with that level of care and skill ordinarily exercised by other members of Kleinfelder’s profession practicing in the same locality, under similar conditions and at the date the services are provided. Our conclusions, opinions and recommendations will be based on a limited number of observations and data. It is possible that conditions could vary between or beyond the data evaluated. Kleinfelder makes no guarantee or warranty, express or implied, regarding the services, communication (oral or written), report, opinion, or instrument of service provided.

Even with diligent monitoring, construction defects may occur. In all cases the contractor is solely responsible for the direction and quality of the work, adherence to plans and specifications, and repair of defects.

Kleinfelder appreciates the opportunity of providing ass istance to you on this project. If you have questions or require additional information, please contact the undersigned at (209) 948-4301 Respectfully submitted,
KLEINFELDER, INC.

Lance Young
Project Manager
CLIENT: KLEINFELDER:

By: _________________________________ By: ___________________________________ R. Lance Young Printed Name:

Sr. Project Manager Title:

Address:
2001 Arch Airport Rd., Ste 100
Stockton CA 95206 Address:

ATTACHMENT C
ITEM 7

COUNCIL AGENDA REPORT

Resolution No. 2026 -XXX, A pproving an Agreement with Ceres Unified School District for Ceres Police Department to Provide School Resource Officers and Law Enforcement Services to the School District and Authorizing the Interim City Manager to Execute the Agreement
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council authorize the continuation of a School Resource Officer Agreement with Ceres Unified School District for the School Resource Officers (SROs) to provide Law Enforcement Services to the School District.

I. BACKGROUND:

It is the mutual desire of the Ceres Unified School District ( “School District” or “District”) and the City of Ceres Police Department to continue their successful partnership surrounding the assignment of SROs. The existing Agreement with the Ceres Unified School District Board of Trustees fully funds the salaries of three (3) police officers to provide law enforcement services, campus supervisor training, in -service training, consulting with site staff and District administrators , and to serve as the liaison between the Ceres Police Department and Ceres Unified School District.

The officers will work at school sites to develop relationships with students, be visible, and actively engage students before and after school.

This three-year (3-year) agreement begins on July 1, 2026, and runs through June 30, 2029.

ITEM 8
II. REASONS FOR RECOMMENDATION:

The program provides a positive law enforcement presence at the Ceres Unified School District schools and assists in positive youth development. It also provides and reinforces crime prevention which enhances campus safety resulting in greater community safety.

III. FISCAL IMPACTS:

This agreement will provide funding for the salaries of the three (3) SRO positions, and the District will reimburse the City 100% of the total cost of these salaries.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

The partnership between the Ceres Police Department and the Ceres Unified School District holds with the City’s Strategic Plan regarding Community Engagement: “Establish strong relationships with all sectors of the community….” V. POLICY ALTERNATIVES:

Council could choose to not approve this contract, which would result in the School District having no School Resource Officer presence at their schools.

VI. INTERDEPARTMENTAL COORDINATION:

The City of Ceres Finance Department (payroll section) provided updated costs for the salaries of three (3) SRO positions. 100% of the salary cost for three (3) SROs is reflected in this Agreement.

VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon Council approval, the agreement will be executed by the Interim City Manager and Ceres Unified School District.

Approved by: _____________________
Steve Williams,
Interim City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – 2026-2029 SRO MOU
a. Exhibit A: Scope of Services
b. Exhibit B: Insurance Requirements
ITEM 8

ATTACHMENT A

RESOLUTION NO. 2026-XXX

APPROVING AN AGREEMENT WITH CERES UNIFIED SCHOOL

DISTRICT FOR CERES POLICE DEPARTMENT TO PROVIDE SCHOOL

RESOURCE OFFICERS AND LAW ENFORCEMENT SERVICES TO

THE SCHOOL DISTRICT AND AUTHORIZING THE INTERIM CITY

MANAGER TO EXECUTE THE AGREEMENT

THE CITY COUNCIL
City of Ceres

WHEREAS, the Ceres Unified School District (“School District” or “District” and the City of Ceres (“City”) desire to continue the provision of School Resource Officers to provide law enforcement services to the School District by executing a new School Resource Officer Agreement; and

WHEREAS, the agreement is for a three -year (3-year) period, from July 1, 202 6, through June 30, 2029, for three (3) School Resource Officer salaries, which will be paid 100% by the District; and

WHEREAS, the City Council has reviewed the terms and conditions of the School Resource Officer Agreement and finds that the approval of the Agreement is in the best interest of both the City and the School District.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve an agreement with Ceres Unified School District for Ceres Police Department to provide school resource officers and law enforcement services to the school district and authorizes the Interim City Manager to execute the agreement.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 11th day of May 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 8
ITEM 8

CITY OF CERES

AGREEMENT BETWEEN THE CITY OF CERES AND

THE CERES UNIFIED SCHOOL DISTRICT

FOR SCHOOL RESOURCE OFFICER SERVICES
Thi
s Agreement is entered into on this 1st day of July, 2026, ("Agreement") by and between the City of Ceres, a California municipal corporation ("City"), and the Ceres Unified School District, located at 2503 Lawrence Street, Ceres, CA 95307 ("District"). City and District may be referred to herein as a " Party" or collectively as the "Parties ". There are no other parties to this Agreement.

RECITALS
The following recitals are a substantive portion of this Agreement.

A. Dis
trict intends to provide increased safety at its public schools by utilizing Ceres Police Department Officers as School Resource Officers (“SRO”).

B. Th
e City desires to accommodate District's request for police services.

C. It is
not the intent of the Parties for the District to delegate to the City its duty to protect its students from foreseeable dangers.

D. Th
e Parties understand the District has broader legal authority to set and enforce rules than the City and its officers.

E. The
Parties understand student privacy rights limit the City's and SROs' access to District information, which may limit the City's and officers’ ability to perceive a potential threat.

F. Th
e Parties anticipate the SRO duties and travel between campuses will take the officer off-campus and result in the lack of the presence of an officer and marked vehicle during such times.

G. The
Parties acknowledge there is no viable legal theory on which a claim and/or cause of action could arise out of the absence of the assigned officer and/or the patrol vehicle at a school. Therefore, the Parties agree that absence of the assigned officer and/or the patrol vehicle at a school shall not be considered a substantial cause of an act or omission giving rise to a claim and/or cause of action against the City or the assigned officer.

NOW
, THEREFORE, in consideration of the recitals, covenants, terms, and conditions in this Agreement, the Parties agree:

ATTACHMENT B
ITEM 8

AGREEMENT
SE
CTION 1. SCOPE OF SERVICES. City's assigned police SRO shall perform the Services described in Exhibit "A" in accordance with the terms and conditions contained in this Agreement. Exhibit "A" is attached to this Agreement and incorporated herein as though fully set forth. Each SRO shall be the City's employee and shall be subject to the City's administration, supervision, and control, except as such administration, supervision, and control is subject to the terms and conditions of this Agreement.

SEC
TION 2. TERM. The term of this Agreement shall be from July 1, 2026, through June 30, 2029, unless terminated earlier pursuant to Section 10 of this Agreement, by either party providing thirty (30) days' written notice.

SE
CTION 3. DUTY SCHEDULE, DUTIES AND ASSIGNMENTS.

I. Dut
y Schedule
a. The SROs shall be on duty a minimum of forty (40) hours per week with a regular workweek being some combination of 4 or 5 workdays, Monday through Friday. b. The SROs shall be on duty one hundred eighty (180) student instruction days plus six (6) registration days for a total of one hundred eighty- six (186) duty days. Per Ceres Police MOU, Officers are entitled to sick leave and vacation leave time off. c. The SROs shall arrive at the assigned school site thirty (30) minutes prior to the beginning of the student instructional day and may leave school after their assigned ten (10) hour shift has ended, except when meeting professional responsibilities. If an officer works a schedule that changes the normal arrival time or length of shift this would be mutually agreed upon between the City and District.

The
SRO schedule shall be from 0700 to 1700 hours. This allows SROs adequate time for donning/doffing, to attend pertinent briefings, and to conduct other SRO functions such as traffic enforcement before and after school.
d. During the duty day, the SROs shall be allowed a thirty (30) minute period for lunch. e. The SROs will be assigned as the primary officers to provide afternoon and/or evening security at District events, and/or to pursue criminal investigations of school -related crimes.
f. The SROs shall target their vacations when students are not in session and obtain prior approval of vacation time from both the City and the District. g. Specific SROs duty hours at a particular school shall be set by mutual agreement between City and the District's Coordinator of Child Welfare and Attendance. The SROs' schedule may be reviewed by both City and District management to determine

ATTACHMENT B
ITEM 8
if adjustments are needed. Any adjustments will be completed in accordance with the Ceres Police Officers Association's MOU with the City of Ceres. h. It is understood and agreed that time spent by the SROs attending court regarding juvenile and/or criminal cases arising from their employment as an SRO, shall be considered as hours worked under this Agreement.
i. Upon C
ity's written request, the District shall also consider authorizing an SRO to work an alternative work schedule in order to permit an SRO to participate in other special duties and to attend special training required by the City. j. In t
he event of an emergency, City may order an SRO to leave the assigned District duty location during normal duty hours to perform other services for the City. The time spent performing emergency services for the City shall not be considered hours worked under this Agreement. In such an event, the quarterly compensation paid by the District to City shall be reduced by the number of hours the SRO did not provide service to the District, or the hours shall be made up in a manner determined by mutual agreement of the parties.

II. D
uties
a. As a peace officer and an employee of City, the SRO shall be required to perform those duties required by the City.
b. In addition, the SROs' District -specific duties include, but are not limited to, the following:

1. To pr
otect lives and property for the citizens and District students.

2. To pr
ovide law enforcement expertise to the District's administrators.

3. To pr
ovide information and knowledge gained as a result of gang and drug information received through law enforcement training to District administrators.

4. To
receive information from District administrators regarding student discipline under the Education Code and District Board Policies and Administrative Regulations.

5. To r
eceive information from District administrators regarding the occurrence of a crime or likelihood of the occurrence of a crime being committed on, or adjacent to, District property. To enforce federal, state and local criminal laws and ordinances, and to assist District officials with the enforcement of District Board Policies and Administrative Regulations regarding student conduct.

6. To
investigate criminal activity committed on, or adjacent to, District property.

ATTACHMENT B
ITEM 8

7. To counsel District students in special situations, such as students suspected of engaging in criminal misconduct, when requested by the principal or the principal's designee.

8. To a
nswer questions that students may have about California criminal or juvenile laws.

9. To a
ssist other law enforcement officers with outside investigations concerning students attending the school(s) to which the SRO is assigned.

10. Subj
ect to provisions in S ection 4, provide security for special District events or functions, at the request of the principal or the Coordinator of Child Welfare and Attendance in conjunction with the City.

11. SR
Os will conduct presentations within the scope of their duties to school staff upon request.

12. To pr
ovide information to the principal regarding the evaluation of campus supervisors.

13. To m
ake classroom presentations to students as directed, including making regular visits to elementary schools in the District on a mutually agreed upon schedule.

14. To a
ct as the designee of the campus administrator in maintaining the physical presence of the assigned; to provide a safe environment as to law enforcement matters and school code violations. This includes buildings, grounds, parking lots, lockers, and other public school property.

15. It w
ill be the responsibility of the SRO to report all crimes originating on campus. Information on cases that are worked off campus by the police department or other agencies involving students on a campus served by an SRO will be provided to the SRO, but the SRO will not normally be actively involved in off campus investigations.

16. To pr
ovide traffic enforcement around school sites during morning and after school hours.
c. In collaboration with a designated District administrator, each SRO shall provide training to the Campus Supervision Team and train all District Campus Supervisors in the following procedures:

1. Supervision coverage/beat, to ensure the SRO and Campus Supervisors are visible on campus during breaks, lunch hour, before and after school.

2. Gang and drug awareness.

ATTACHMENT B
ITEM 8

3. Group surveillance techniques and strategies.

4. Methods of approaching students and non-students in various situations.

5. Methods of avoiding stereotyping, including race, dress, peer groups etc.

6. Emergency strategies and procedures.

7. Techniques on how to respond quickly, efficiently, while maintaining control of normal responsibilities.

8. Coordination and supervision of athletic events and extracurricular activities.

9. Responding and interacting with the community in an appropriate professional manner (focus on prevention not reaction).
d. In collaboration with the principal, each SRO shall determine the appropriate number of officers needed at school events and make the arrangements with the police department.
e. Each SRO shall develop appropriate professional relationships with students; be visible and actively engage with students, including before and after school. f. The SRO will not be involved in ordinary school discipline, UNLESS it pertains to preventing a potential disruption and/or climate that places students at risk of harm.

Disciplining students is a school district's responsibility, and only when the principal and the SRO agree that the SRO's assistance is needed to maintain a safe and proper school environment, would the principal request SRO involvement. g. The SRO is first and foremost a law enforcement officer. This fact must be constantly reinforced.
h. Access to Education Records.

1. School officials shall allow SROs to inspect and copy any public records maintained by the school to the extent allowed by law.

2. If some information in a student's record is needed in an emergency to protect the health or safety of the student or other individuals, school officials may disclose to the SRO that information which is needed to respond to the emergency situation based on the seriousness of the threat to someone's health or safety; the need of the information to meet the emergency situation and the extent to which time is of the essence.

ATTACHMENT B
ITEM 8

3. If confidential student record's information is needed by an SRO but no emergency situation exists, the information may be released only as allowed by law.

III. Assignments
a. City shall assign three (3) SROs to the District. Assignments to specific school sites shall be at the discretion of the District and are subject to change during the course of the contract if mutually agreed upon by the City and the District. b. Absence from SRO Assignment

1. In the event an SRO is absent from work, the SRO shall notify both the City's designated supervisor and the District's Coordinator of Child Welfare and Attendance [or principal of Ceres, Central Valley, Argus High School, Blaker Kinser, Mae Hensley or Cesar Chavez depending on assignment].

2. In the event an SRO is absent due to illness, injury or disability for a period after ten (10) consecutive workdays, City shall employ, and/or assign, another of its peace officers as SRO to assume and perform the duties of the SRO who is absent from duty. City and the District shall determine whether it is necessary to interview and select another peace officer to serve as SRO.

IV. Communication
a. In the performance of their duties, each SRO shall coordinate and communicate with the Principal or the Principal's' designee of the school to which the SRO is assigned.

However, each SRO shall be expected to follow City's standard operating procedures and use professional discretion in the areas of investigation, interrogation, search, and arrest procedures.

V. Dress Code
a. SROs are expected to wear a "Plain Clothes" uniform, as defined in Section 4, provided by the City.
b. Each SRO shall be armed and wear standard police issued equipment, including body armor, at all times while on duty. City retains authority to direct an SRO to wear a department issued uniform for specific duties unrelated to normal school functions, such as known planned demonstrations within the city limits of Ceres, and after school functions where a law enforcement presence is required.

VI. Supplies and Equipment
a. City shall provide each SRO with the following equipment:

1. Po
lice Vehicles.

ATTACHMENT B
ITEM 8
i. Ci
ty shall provide a standard patrol vehicle for each SRO. ii. In a
ddition, City shall:

A. Ma
intain the motor vehicles assigned to each SRO.

B. Pu
rchase gasoline, oil, replacement tires, and other expenses associated with the operation of each motor vehicle.

C. Ma
intain comprehensive general auto liability insurance on each motor vehicle in an amount as is currently provided through the Central San Joaquin Valley Risk Management Authority.

2. Weapons and Ammunition
i. Ci
ty shall provide the standard issued weapon and rounds of ammunition for each SRO.

3. Office Supplies
i. Ci
ty shall provide each SRO with the usual and customary office supplies and forms required in the performance of their duties.

4. SRO School Site Office
i. Th
e District shall provide each SRO their own office at their primary school sites (Ceres High School, Central Valley High School, Cesar Chaves Junior High, Blaker Kinser Junior High, Mae Hensley Junior High, and Argus and Endeavor High School). SRO offices are necessary for the storage of specialized equipment and to provide a private space to conduct private and confidential interviews.

VII. Training/City Meetings
a. City may require each SRO to attend the City's training and briefing sessions. b. SRO shall attend the City's Police Division Training for all peace officers, which includes but not limited to: CPR, First Aid, Range, and Driving Awareness. c. Police Division Training is usually scheduled every six to eight weeks and is approximately eight hours. These sessions will be held at the direction of the City's Administrative Sergeant.
d. An SRO, upon receiving prior written approval from the District and the City, may attend appropriate in-service training sessions, or professional development courses, in which the subject matter is related to specific SRO duties, such as gang awareness

ATTACHMENT B
ITEM 8
training. District and City shall determine financial responsibility prior to approving the SRO's attendance.
e. City shall be financially responsible for paying for each SRO's mandated training sessions, which are not related to specific SRO duties. Examples of mandated training sessions include, but are not limited to, in-service firearm training, etc.

SE
CTION 4. COMPENSATION AND REIMBURSEMENT.

I. Salary and Benefits
a. City agrees to provide and to pay each SRO's salary and employment benefits in accordance with the City's applicable salary schedules and employment practices in effect. Salary and employment benefits include, but are not necessarily limited to: sick leave, annual leave, retirement compensation, disability salary continuation, workers compensation, unemployment compensation, life insurance, dental insurance, and medical/hospitalization insurance.

II. Overtime
a. If the officer is assigned to work in excess of 40 hours or required to perform additional services for the District as approved by the Police Chief, the District shall pay the additional compensation.
b. The District agrees that it will prepare an estimate of expected overtime hours that would be required for the school year.
c. The District understands that under the existing Police Officer Association's MOU with the City, the work schedule of the SROs cannot be interrupted during the day without the payment of overtime. Therefore, should the District, need the services of the SROs for special events occurring after their regular workday, it may request such services from the Police Chief or its designee.

1. All such requests shall be made in writing or by e-mail and shall state the purpose for which SROs are needed.

2. The
Police Chief or designee shall have sole discretion to authorize or deny the requested overtime services of the SROs.

3. Addi
tional Services shall mean any work that is determined by City to be necessary for the proper implementation of Services, but not included within the Scope of Services described in Exhibit "A".

ATTACHMENT B
ITEM 8
III. District Compensation and Reimbursement
a. For performance of the Services described in Exhibit “A,” the District shall compensate City at the rate of 100% of the actual salary costs of each SRO pursuant to the terms of this Agreement based upon a 40- hour week and any overtime worked in connection with the performance of the Services.

IV. Cell Phone
a. 100% of
the monthly cell phone bills for each of the SROs.

V. Uniform
a. The
full cost of providing each SRO with two (2) "Plain Clothes" uniforms consisting of two (2) Basic Drill Uniform pants and two (2) Polo shirts with badge holder or an embroidered badge on the left chest side and a name tag placed or embroidered on the right chest side.
b. Th
e District shall determine the color of the Polo shirts and pants. These will be replaced on an as needed basis.

VI. Vehicles
a. The
City will provide the SRO a standard patrol vehicle and cover all maintenance costs associated with it.

VII. Withdrawal of Officer
a. In t
he event City withdraws an SRO, District shall compensate City for actual hours worked at 100% of the actual payroll costs of withdrawn SRO pursuant to the terms of this Agreement, based upon a 40-hour week. This sum shall not include the payment of overtime.

SE
CTION 5. INVOICES.

Ci
ty will bill District quarterly, in arrears, beginning October 1, 2026, and District shall remit payment within thirty (30) days.

SE
CTION 6. SELECTION. EMPLOYMENT AND OVERSIGHT OF OFFICERS.

Ci
ty, in its sole discretion, shall have the power and authority to hire, discharge and discipline an SRO. City shall retain control over supervision, wages and other terms and conditions of employment of the officers providing the Services under this Agreement. The Parties acknowledge that such officers are held to the requirements of the law and City policies and procedures. The District shall assist City with evaluation of the officers, however, the City shall have the responsibility to evaluate, manage, and supervise the officers. The District shall immediately notify

ATTACHMENT B
ITEM 8
City of any concerns regarding the performance of the assigned officer, including, but not limited to, adherence to the Duty Schedule and quality of Services.

I. Selection of Officers
a. Whenever it becomes necessary for City to select an SRO, City shall use its best efforts to work diligently to employ a peace officer whose communication skills, temperament and leadership abilities are most closely aligned with District needs. b. The City and the District shall mutually agree upon the number of representatives to serve on an interview panel to interview SRO applicants and to determine suitability for assignment to a vacant school site.
c. As part of the SRO selection process the city shall disclose all current collateral duties of each applicant which the District should take into consideration when making their selection.
d. Each SRO shall be subject to the City's personnel policies and practices.

II. Incentive Pay
a. In order to attract and retain a qualified peace officer to serve as an SRO, City shall provide a 5% pay incentive above the City's salary schedule for the peace officers serving as SROs.

III. Officer Evaluations
a. Prior to the end of each school year, City shall evaluate each SRO. b. The evaluation shall consider each SRO's working relationship with District Administrators.
c. City shall contact and request information from the CVHS, CHS, Argus/Endeavor, Blaker-Kinser, Mae Hensley or Cesar Chavez principals, primary assistant principals, the Coordinator of Child Welfare and Attendance, and other District Administrators, as necessary.
d. The SRO's evaluation is part of a police officer's personnel record. As such, it is a confidential record which cannot be released or viewed by third parties, including District personnel.
e. The City will give due consideration to the input and comments of District officials, provided such input and comments are substantiated and not simply opinion or conjecture.

ATTACHMENT B
ITEM 8
f. It is understood that the City retains final authority to evaluate the performance of the SROs.

IV. Supervision of Officers
a. As stated, each SRO shall be the City's employee. Each SRO shall follow the chain of command as set forth in the City's applicable Policies and Procedure Manual.

SE
CTION 7. COMPLIANCE WITH LAWS.

Th
e Parties shall keep themselves informed of and in compliance with all federal, state and local laws, ordinances, regulations, and orders that may affect in any manner performance of the Services or those engaged to perform Services under this Agreement.

SE
CTION 8. INDEMNITY.

A. The
District shall indemnify, defend, and hold harmless the City, its officers, elected and appointed officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost s) of every nature arising out of or in connection with the assigned officer's performance of work or his or her failure to comply with any of its obligations contained in the Agreement, except such loss or damage which was caused by the active negligence by the City, or the gross or willful misconduct of the assigned officer.

B. Th
e City shall indemnify, defend, and hold harmless the District, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost s) of every nature arising out of the active negligence by the City or the gross or willful misconduct of the assigned officer during the performance of work hereunder.

C. If th
e District rejects a tender of defense by the City and/or the assigned officer under this Agreement, and it is later determined that the City and/or the officer breached no duty of care and/or was immune from liability, the District shall reimburse the City and/or officer for any and all litigation expenses (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost). A duty of care or immunity determination may be made by a jury or a court, including a declaratory relief determination by a court after the City and/or officer settles a liability claim, with or without participation by the District.

The
Parties acknowledge that it is not the intent of the Agreement to create a duty of care by the City or its assigned officer that they would not owe in the absence of the Agreement. The Agreement does not create an affirmative duty of care (including, w ithout limitation, a duty to protect, a duty to deter and/or a duty to intervene) by the City or the assigned officer and the absence of the assigned officer and/or the patrol vehicle is not a material breach of this Agreement.

The Parties further acknowledge that by entering into this Agreement neither the City nor its

ATTACHMENT B
ITEM 8
assigned officer intends to waive any immunities to which they would be entitled in the absence of the Agreement.

SE
CTION 9. INSURANCE.

A. Di
strict, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit "B". Exhibit "B" is attached to this Agreement and incorporated herein as though full y set forth. District and its contractors, if any, shall obtain a policy endorsement naming City as an additional insured under any general liability policy or policies.

B. Ci
ty, at its sole cost and expense, shall obtain and maintain, in full force and effect during the term of this Agreement, the insurance coverage described in Exhibit "B". Exhibit "B" is attached to this Agreement and incorporated herein as though fully set forth. City and its contractors, if any, shall obtain a policy endorsement naming District as an additional insured under any liability policy or policies.

C. Al
l insurance coverage required hereunder shall be provided through carriers with AM Best's Key Rating Guide ratings of A-: VII or higher which are licensed or authorized to transact insurance business in the State of California. Any and all contractors of City retained to perform Services under this Agreement will obtain and maintain, in full force and effect during the term of this Agreement, identical insurance coverage, naming City as an additional insured under such policies as required above.

D. Ce
rtificates evidencing such insurance shall be filed with City concurrently with the execution of this Agreement. The certificates will be subject to the approval of City's attorney and will contain an endorsement stating that the insurance is primary coverage and will not be canceled, or materially reduced in coverage or limits, by the insurer except after filing with the City attorney thirty (30) days prior written notice of the cancellation or modification (except for non -payment of premium, in which case ten (10) days' notice is required.

E. If
the insurer cancels or modifies the insurance and provides less than thirty (30) days' notice to District, it shall provide the City Manager written notice of the cancellation or modification within two (2) business days of the District's receipt of such notice. District shall be responsible for ensuring that current certificates evidencing the insurance are provided to City Manager during the entire term of this Agreement.

F. The
procuring of such required policy or policies of insurance will not be construed to limit the District's liability hereunder nor to fulfill the indemnification provisions of this Agreement.

Notwithstanding the policy or policies of insurance, the District will be obligated for the full and total amount of any damage, injury, or loss caused by or directly arising as a result of the Services performed under this Agreement, including such damage, injury, or loss arising after the Agreement is terminated or the term has expired.

ATTACHMENT B
ITEM 8
SECTION 10. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES.

A. The
Parties understand that staffing and/or operational demands may require City to withdraw the SRO for other duties and agree that City may do so at its discretion at any time. If the City withdraws pursuant to this Section, it will notify the District as soon as practical.

B. Ei
ther Party may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving thirty (30) days prior written notice thereof to the other Party. Upon receipt of such notice, City will immediately discontinue its performance of the Services.

C. Upon s
uch suspension or termination by either Party, City will be paid for the Services rendered or materials delivered to District in accordance with the Scope of Services on or before the effective date (i.e., 30 days after giving notice) of suspension or termination. The following Sections will survive any expiration or termination of this Agreement: 4, 5, 8 and 9.

D. No
payment, partial payment, acceptance, or partial acceptance by City will operate as a waiver on the part of City of any of its rights under this Agreement.

SECTION 11. NOTICES.

All notices hereunder will be given i n writing and mailed, postage pre paid, by certified mail, addressed as fol lows:

To City:

Ceres Police Department
Trenton Johnson, Chief
2727 Third St reet
Ceres, CA 95307
209-538-5743
With a copy to:

Ceres Police Department
Dirk Nieuwenhuis, Administrative Sergeant
2727 Third St reet
Ceres, CA 95307
209-538-5719
To Dis
trict:

Ceres Unified School Di strict
Alfonso Navarro, Director of Child Welfare and Attendance 2503 Lawrence Street Ceres, CA 95307
209-556-1542

ATTACHMENT B
ITEM 8
SECTION 12. CONFLICT OF INTEREST.

Bo
th Parties certify that they will comply with all laws applicable to governmental agencies and related conflicts of interest. If the City determines the District is a "Consultant" as that term is defined by the Regulations of the Fair Political Practices Commission, District shall be required and agrees to file the appropriate financial disclosure documents required by the City of Ceres Municipal Code and the Political Reform Act.

SE
CTION 13. NONDISCRIMINATION.

As set forth in City of Ceres Personnel Rule Section 2.1, District certifies that in the performance of this Agreement, it shall not discriminate in the employment of any person because of race, color, gender, age, religion, disability, national origin, ancestry, sexual orientation, housing status, marital status, familial status, weight or height of such person. District acknowledges that it has read and understands the provisions of Section 2.1 of the City of Ceres Personnel Rules relating to nondiscrimination r equirements and the penalties for violation thereof, and agrees to meet all requirements of Section 2.1 pertaining to nondiscrimination in employment.

SECTION 14. PERSONAL INFORMATION.

If, pursuant to this Agreement with District, City shares with District personal information as defined in California Civil Code Section 1798.81.5(d) about a California resident ("Personal Information"), District shall maintain reasonable and appropriate security procedures to protect that personal information, and shall inform City immediately upon learning that there has been a breach in the security of the system or in the security of the personal information. District shall not use personal information for direct marketing purposes without City's express written consent.

Similarly, City shall maintain reasonable and appropriate security procedures to protect personal information pertaining to District students.

SECTION 15. CONTROLLING LAW.

This Agreement, its validity, the construction of its terms, and the interpretation of rights and duties of the Parties hereto, shall be governed and construed under the laws of the State of California. In the event that an action is brought, the Parties agree that trial of such action will be vested exclusively in the state courts of California in the County of Stanislaus, State of California.

SECTION 16. PREV AILING PARTY.

The prevailing Party in any action brought to enforce the provisions of this Agreement may recover its reasonable costs and attorneys' fees expended in connection with that action. The prevailing Party shall be entitled to recover an amount equal to the fair market value of legal services provided by attorneys employed by it as well as any attorneys' fees paid to third parties.

SECTION 17. SEVERABILITY.

If any part hereof is illegal or invalid for any reason, such illegality or invalidity shall not affect the validity of the remainder of this Agreement.

ATTACHMENT B
ITEM 8
SECTION 18. INTEGRATION OF PRIOR TERMS AND CONDITIONS.

This Agreement, including all recitals and Exhibits constitutes the entire agreement of the Parties.

This Agreement may be amended or modified only by the mutual written agreement of the Parties.

This Agreement is invalid unless approved by the legislative body of each Party, although it may be executed by an authorized agent of each Party. An authorized agent of the City shall be a person specifically authorized by the legislative body of the City to execute this Agreement, at the level of City Manager, City Attorney or equivalent.

IN
WITNESS WHEREOF , the Parties hereto have by their duly authorized representatives executed this Agreement on the date first above written.

CIT

Y OF CERES CERES UNIFIED SCHOOL DISTRICT
_____________________________________
__________________________________
Steve Williams, Interim City Manager Dr. Amy Peterman, Superintendent APP
ROVED AS TO FORM:
__________________________________
N
ubia Goldstein, City Attorney
ATTES
T:
__________________________________
F
allon Martin, City Clerk
Attachments:

EXHIBIT “A” - SCOPE OF WORK
EXHIBIT “B” - INSURANCE REQUIREMENTS

ATTACHMENT B
ITEM 8
EXHIBIT "A"

SCOPE OF

SERVICES
The City/District School Resource Officer shall perform the following Services:

1. Campus Community Policing, The School Resource Officer (SRO) shall assist the District in making the grounds and adjacent grounds safe from criminal activity.

2. Truancy Issues . The SRO shall assist the District in resolving truancy issues, including attending Student Attendance Review Board (SARB) meetings, and Truancy Mediation Meetings with District Attorney; other duties may include providing information on criminal consequences of truancy.

3. Comply With Legal Reporting Requirements . The SRO shall assist the District in complying with legal reporting requirements, including completing the Monthly Report on the Detention of Minors form for the California Board of State and Community Corrections and completing the Annual Survey of Law Enforcement Facilities.

4. After Hours Community Policing . The SRO shall assist the District in providing security, directing traffic and interacting with students and the community at activities such as football games, school dances, etc.

ATTACHMENT B
ITEM 8
EXHIBIT "B" INSURANCE REQUIREMENTS
CERES UNIFIED SCHOOL DISTRICT (District), AT THEIR SOLE EXPENSE, SHALL

FOR THE TERM OF THE CONTRACT OBTAIN AND MAINTAIN INSURANCE IN

THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY COMPANIES WITH AM BEST'S KEY RATING OF A-:VII, OR HIGHER,

LICENSED OR AUTHORIZED TO TRANSACT INSURANCE BUSINESS IN THE ST A TE OF CALIFORNIA.

A WARD IS CONTINGENT ON COMPLIANCE WITH CITY'S INS URAN CE

REQUIREMENTS, AS SPECIFIED, BELOW

TYPE OF COVERAGE MINIMUM TYPE MINIMUM LIMITS

EACH AGGREGATE

OCCURRENCE

WORKER'S STATUTORY

COMPENSATION
EMPLOYER'S $1,000,000

LIABILITY
COMMERCIAL Coverage must be $5,000,000 $10,000,000
at least as broad GENERAL as ISO CG 00 0 I LIABILITY, and must include INCLUDING property damage, PERSONAL INJURY, BROAD bodily injury and
FORM PROPERTY personal injmy
DAMAGE coverage and
INCLUDING sexual abuse
SEXUAL ABUSE molestation
MOLESTATION coverage.

COVERAGE
AUTOMOBILE District shall
LIABILITY, provide auto $5,000,000 $10,000,000
INCLUDING ALL liability coverage
OWNED, HIRED, for owned, non---
NON-OWNED owned, and hired
autos using ISO
Business Auto
Coverage form
CA 00 01, or the
exact equivalent,
with a limit of no
less than
$5,000,000 per
accident.

ATTACHMENT B
ITEM 8
. PROFESSIONAL

LIABILITY,

INCLUDING,

ERRORS AND

OMISSIONS,

MALPRACTICE
(WHEN

APPLICABLE), AND

NEGLIGENT

PERFORMANCE

EMPLOYMENT

PRACTICES

LIABILTY,

INCLUDING

COVERAGE FOR

THIRD-PARTY
CLAIMS

ALL DAMAGES
Include coverage for
any claim brought
against the City by or
on behalf of any third
party claiming actual
or alleged
discrimination, sexual
harassment or violation
of third party's civil
rights.
$1,000,000
$1,000,000

DISTRICT, AT ITS SOLE COST AND EXPENSE, SHALL OBTAIN AND

MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM

OF ANY RES UL TANT AGREEMENT, THE INSURANCE COVERAGE HEREIN

DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS SUBCONSULTANTS,

IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS' COMPENSATION,

EMPLOYER'S LIABILITY AND PROFESSIONAL INSURANCE, NAMING AS

ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, EMPLOYEES, AND VOLUNTEERS.

ATTACHMENT B
ITEM 8
I. INSURANCE COVERAGE MUST INCLUDE:

II.

A. A PROVISION FOR A WRITTEN THIRTY DAY ADVANCE NOTICE (TEN

DAYS NOTICE FOR CANCELLATION DUE TO NON-PAYMENT OF

PREMIUM) TO CITY OF CERES CHANGE IN COVERAGE OR OF
COVERAGE CANCELLATION; AND
B. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING

INSURANCE COVERAGE FOR CONTRACTOR'S AGREEMENT TO
INDEMNIFY CITY.

DISTRICT MUST SUBMIT CERTIFICATES(S) OF
EVIDENCING REQUIRED COVERAGE.

INSURANCE
III. ENDORSEMENT PROVISIONS, WITH RESPECT TO
THE INSURANCEAFFORDED TO "ADDITIONAL INSUREDS"
A. PRIMARY COVERAGE: WITH RESPECT TO CLAIMS ARISING OUT OF

THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS

AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL

TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY
OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.

B. CROSS LIABILITY: THE NAMING OF MORE THAN ONE PERSON, FIRM,

OR CORPORATION AS INSUREDS UNDER THE POLICY SHALL NOT,

FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE

INSURED AGAINST ANOTHER, BUT THIS ENDORSEMENT, AND THE

NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOT AL LIABILITY OF THE COMP ANY UNDER THIS POLICY.

ATTACHMENT B
ITEM 8
ITEM 8

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: May 11, 2026
TO: Mayor and City Council
FROM: Steve Williams, Interim City Manager
CONTACT: Joshua Casas, Superintendent of Public Works [email protected], (209) 538-5613
SUBJECT: Public Works Monthly Report for March 2026
RECOMMENDED COUNCIL ACTION:

Information only, no action required.

I. BACKGROUND:

Outlined below are the significant actions performed by the Public Works Department for the month of March 2026.

FACILITY SERVICES:
• Completed 126 Facilities Maintenance orders including: 42 service requests for electrical/lighting, plumbing repairs, HVAC issues, locksmith tasks, general repairs, and 84 preventive maintenance services.
• Police Department, repaired A/C chiller
• Fire Station #19, repaired compressor per Hartford Steam Boiler Inspection • Fire Station #18, repaired the generator after extensive mechanical issues • Community Center, repaired grease interceptor with assistance of WWTP • Fire Station #18, repaired Grease interceptor with assistance of WWTP • Serviced all facility A/C units
• Custodians cleaned and disinfected all city facilities, including trash and litter pick up in all parks
• Continued clean -up homeless camps at Independence Park and Roeding Park with the assistance of Code Enforcement.

Maintenance activities performed by (1) Supervisor, two (2) Facility Maintenance Workers, and three (3) Custodians. One (1) Custodian is out sick this month . There is one (1) Vacant Senior Facility Maintenance Worker and one (1) Vacant Custodian.

ITEM 9
FLEET SERVICES:

Completed 101 work orders.

Fleet, Department 20
• 3 Services

Fire, Department 15
• N/A

Police, Department 10
• Performed 38 Vehicle repairs
• Replace control module on Traffic motorcycle
• Install body cam activator in Traffic vehicle
• Replace axle on unit 10-111-20
• Replace radiator and fan on unit 10-105-17

Streets, Department 30
• Performed 23 Vehicle repairs
• Perform 90-day inspection and service on vacuum truck unit 30-266-21 • Replace drive shaft and belts on vacuum truck unit 30-266-21 • Repair flat tire on Street Sweepers

Water, Department 35
• Performed 10 Vehicle Repairs
• Repair engine on Ditch Witch vacuum
• Repair HVAC on unit 35-730-20
Parks, Department 40
• Perform 11 vehicle repairs
• Replace hydraulic hoses on Toro mower unit 40-641-23
• Repair mower blade on unit 40-640-12

Wastewater, Department 25
• Perform 8 vehicle repairs
• Service and repair a/c on unit 25-268-14
• Repair oil leak on unit 25-417-15

Facilities, Department 41
• 6 vehicle repairs
• 3 services

Emergency and non -emergency City vehicles and equipment are maintained and repaired by one (1) Supervisor and two (2) Maintenance Mechanics . There is one (1) Vacant Senior Fleet mechanic position.

ITEM 9
LANDSCAPE MAINTENANCE:

Completed a total of 219 service requests in the following categories:
• Bike Path Repairs: 1
• City Grounds Maintenance: 14
• Park Landscape and Maintenance: 149
• Parks Landscape chemical usage: 50 gallons used
• Playground and Equipment Repairs; requesting PolyMenders to repair some slides.
• Playground and Equipment Inspections: 13 plus 1 repair. • Right of Way (ROW) Irrigation Repairs: 31 sprinklers. 1 valve • Park Trees: 4 Trimmed, by parks crews.
• Customer Requests Tree or Limb Down: 6
Parks sprinklers repaired or replaced:
• Barry Grove – 1 maintenance
• Costa Fields – 0 maintenance. Reviewed Scada with them • Don Pedro – 1 vandalism.
• Independence – 3 vandalisms.
• Ochoa Park – 25 maintenances. Removed 25 5000s added 12 6504 Need to adjust all when well is running properly.
• Dog Park – 0 maintenance.
• Neel Park – 2 maintenances.
• Persephone – 2 maintenances.
• Redwood – 0 maintenance.
• River Bluff – 8 maintenances.
• Riverview – 1 maintenance.
• Roeding Heights – 3 maintenances.
• Sam Ryno – 1 maintenance.
• Smyrna – 8 maintenances.
• Strawberry – 1 maintenance.
• Whitmore – 3 vandalisms.

Parks General Maintenance/Repairs:
• Graffiti removal at Sam Ryno (2), Strawberry (2), River Bluff (1), Roeding (2), Ochoa (1) Persephone (3), Smyrna (3), Don Pedro (1) Riverview (2) and Independence Park (2) Whitmore (2) By Parks crew
• WCA Currently handling emergency tree requests.
• Grid Prune Program is on hold due to FY 25-26 budget
Grounds

Rights of Way (ROWs):
• All ROW irrigation is turned on as inspections are being made.

ITEM 9
Parks
City Parks:
• Treated River Bluff weeds along roadside and ramp area.

Sam Ryno:
• Sidecar motorcycle being rebuilt.

Smyrna Park:
• 10 trees stakes repaired.
• Playground swept fiber in low areas.

Costa Fields:
• No Update

Neel Park:
• Replaced bolts and straps on two swings

Roeding Park:
• Continue Flushing irrigation w ell due to sand sediment. Filter unit is at the Corp Yard and ready to install.
• Changed 7 sprinkler heads due to sand.

Persephone:
• No update

Independence Park:
• Playground closed due to Fire. Pending insurance claims for reimbursement. • Fixed fence due to vandalism.
• Removed Unhoused daily with Codes help

Riverview Park:
• Damaged 5/12 slide entrance area. Replaced with temporary fence.

River Bluff Park:
• Repaired gate at entrance to lower area, due to vandalism 1 times • Trimmed 7 trees.
• 3 goals vandalized.

Guillermo Ochoa Park:
• Continue installing 21-6504 more sprinklers for better coverage. • Changed 25 and added 12 6504 sprinklers.
• Still experiencing SCADA communication issues.

City Parks Landscaping and Maintenance is performed by one (1) Supervisor, one (1) Sr.

Parks Maintenance Worker, and Five (5) Park Maintenance Workers.

ITEM 9
SOLID WASTE & RECYCLING:

• Highlights of solid waste and recycling collection by Bertolotti for March 2026:

▪ Residential…………………….… 1,188.84 tons
▪ Commercial………………………. 1,730.77 tons
▪ Illegal dump/litter abate (code enforcement) 44.46 tons ▪ Illegal dump/litter abate (Public Works staff) 3.62 tons 32 locations ▪ Illegal dump (Bertolotti) ………. 2.26 tons, 7 locations ▪ Bulky items…………………….… 31.50 tons, 168 locations
▪ Bulky recycling………………….. 1.60 tons
▪ Leaf/limb ………...…………….… 56.34 tons
▪ Street Sweep………………….… 101.07 tons
▪ Residential Organics…………… 501.10 tons
▪ Commercial Organics…………. 124.57 tons
▪ Residential Recycle………….… 171.53 tons
▪ Commercial Recycle …………… 120.81 tons
▪ C&D (Construction/Demolition Debris) 46.58 tons ▪ Used oil…………………………… 332 gallons
▪ Used oil filter……………...……… 75

• There were 29 residential and commercial cart violations issued in March.

• There were 68 Leaf & Limb Program violations issued in March by Public Works staff.

• There were 3 requests for the off -season residential leaf & limb collection service offered by Bertolotti Disposal in March.

Solid Waste Division work is performed by one (1) Administrative Analyst.

STREETS SERVICES:

• Staff responded to 79 customer service requests
• Staff responded to 488 USA’s
• Replaced raised sidewalk at 1842 Herndon Road
• Eliminated 18 sidewalk trip hazards
• Repaired sinkhole on El Rosal
• Patched 989 potholes
• Disced 10 city lots
• Repaired 7 streetlights including 2 underground repairs • Responded to 10 locations for blight and graffiti removal • Disposed of 7,279 pounds of blight

Streets Division maintenance is performed by one (1) Supervisor, two (2) Sr. Maintenance Workers, (6) Streets Maintenance Operators , and one (1) Street Sweeper Operator (2) part time Streets/Code Enforcement Maintenance workers.

ITEM 9
WASTEWATER (WRRF):

• Responded to 7 customer service requests and 46 sewer problems, during working hours and after hours.
• Staff responded to 2 Smart Cover alerts & alarms that prevented Sanitary Sewer Overflows (SSO’s).
• Serviced or Repaired:
• Lift Stations – 18
• WWTP Equipment – 26
• Main line sewer plugs – 0
• Aerators – 13
• Staff inspected the forced main to Turlock.
• Staff cleaned 51,355 feet of sewer main line.
• Staff CCTV inspected 4,794 feet of sewer main line.
• Staff continues the process of updating the Wastewater Discharge Report (WDR), and Sewer Master Plan (SMP). Staff collected data, attended meetings regarding the Ceres Water Resource Recovery Facility upgrades.
• Staff are working on repairing and upgrading the headwork freshwater system.

This system is used to clean the equipment and facilities. • Staff are putting together projects to rebuild the main headworks screening unit and replacing the media in the Bio-filter.
• Staff is putting together critical parts list and working on procurement of back-up parts. For use in case of critical part failures. This list and these back-up parts are for parts that are not readily available, are custom, or have long lead times. • Wastewater Infiltration flow meter at the Ceres Water Resource Recovery Facility had new shielded wire installed and is now working properly. • Howk Systems installed the repaired Upper Pond 30hp pump. This pump moves treated wastewater from the treatment lagoons, up to the upper ponds. • Water department completed a repair on the freshwater system in the wastewater treatment plant yard. Streets Department patched the asphalt. • Street Department patched several bad areas on Blaker Rd alongside the treatment plant.
• All 90-day collection system trouble spots were cleaned. • All aerators were cleaned, those that required grease were greased. • 1st & 2nd interviews were conducted for Wastewater operator applicants. • City of Turlock sewer usage charge for the month of February $109,122.63 • City of Modesto sewer usage charge for the month of February $139,420.33 • Effluent Biochemical Oxygen Demand (BOD) 63 mg/L.
• The Wastewater Treatment Plant treated and disposed of 74.74 MG (Million Gallons) of wastewater with an average of 2.41 MGD (Million Gallons per Day).

Ceres Wastewater Treatment Plant and Collections System operations and maintenance are performed by one (1) Supervisor, two (2) Sr. Wastewater Operators, two (2) Operator II, three (3) Operator I. Two (2) unfilled Wastewater Operator positions.

ITEM 9
WATER SYSTEM MAINTENANCE:

Water, Department 35

• March 2026, well production was 65 million gallons.
• Treated Water delivered from SRWA was 90 million gallons. • Average daily water use for March was 2.09 million gallons per day. • Water staff responded to 20 customer service requests. • Water staff responded to 147 Underground Service Alerts (USA) markings. • Meter statistics and repairs:
• Meters in water distribution system: 11,917
• Meters/radios serviced: 187
• Meters replaced: 47
• Meters upgraded from ¾”, 5/8” to 1”: 28
• Total valves in water distribution system: 4,402
• Blow-offs and hydrants flushed: 68
• Service line leaks: 4
• Service lines replaced: 3
• Hydrants replaced or reset: 1
• Water quality samples taken: 52

The 6 th Street watermain replacement is still underway, as is the transmission line extension on Hatch Road.

Water Conservation, Department 36

• March 2026 calculated residential gallons used per person per day: 65.5 gallons • Annual average is 73.5 gallons per person per day
• Responded to 15 water conservation service requests
• Water portal has 491 residents registered, which is 2 more than the previous month • Issued courtesy notifications: 38
• Performed 0 water audits
• Delivered 21 water waste warnings and issued 2 water waste fines. • Rebates Issued: Dishwasher: 1, Smart Irrigation: 0, ULF Toilets: 2, Washing Machine: 0, and Turf Replacements: 1
• Total Rebates FYTD: 31

In previous reports, staff have reported water production data compared to a target - use capped total objective of 3,591 million gallons. The state has shifted away from target-based use and moved to what is called objective-based use. Under the “Making Water Conservation a California Way of Life” regulations, urban water suppliers are now mandated to calculate an Urban Water Use Objective (UWUO). The UWUO is a water efficiency target set by the state to help cities and water suppliers use water more wisely. It tells each agency how much water they should be using based on local ITEM 9
conditions like population, climate, and land use. The chart below compares 2026 production data to date with the most recent UWUO.

Water system maintenance is performed by one (1) Superintendent, one (1) Supervisor, one (1) Administrative Analyst, two (2) Senior Water Operators, nine (9) Water Distribution Operators, two (2) Field Service Technicians, and one (1) Water Conservation Officer.

Approved by: __________________
Steve Williams,
Interim City Manager
ITEM 9

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: May 11, 2026
TO: Mayor and City Council
FROM: Steve Williams, Interim City Manager
CONTACT: Michael R. Beltran II, P.E., Director of Engineering / City Engineer [email protected], (209) 538-5775
SUBJECT: Resolution No. 202 6-XXX, Adopting a List of Projects for Fiscal Year 202 6-2027 Funded by SB 1: The Road Repair and
Accountability Act of 2017
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council approve the Resolution adopting the FY 2026-2027 project list to be funded by Senate Bill 1 (SB1), “The Road Repair and Accountability Act of 2017.” I. BACKGROUND:

On April 28, 2017, the Governor signed Senate Bill (SB) 1, which is known as the Road Repair and Accountability Act of 2017. The primary focus of that Bill is to address basic road maintenance, rehabilitation, and critical safety needs on both the state highways and local streets and road systems. One of the criteria for funding requires cities to submit an approved project list to the California Transportation Commission. The proposed project list must be adopted by Council and included in the FY 202 6-27 budget to be eligible for funding.

Beginning November 1, 2017, the State Controller’s Office will deposit various portions of SB1 funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). These funds will be distributed to the State, Counties and Cities in monthly installments. Ceres is estimated to receive $1,409,380 for FY 2026-27 to expend on local projects, listed in Attachment A.

Attachment A identifies the project title, location, estimated start date, estimated completion date and life expectancies of the improvements.

II. REASONS FOR RECOMMENDATION:

SB1 requires that cities identify projects and incorporate projects into budget prior to receiving SB1 funding.

ITEM 10
III. FISCAL IMPACTS:

It is estimated that the City will receive and expend approximately $ 1,409,380 in SB1 funding in FY 2026-27.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This project is in conformance with the First Goal of the Strategic Plan:
1) Infrastructure: Ensure that the community has adequate, well -maintained infrastructure that fosters a quality community and supports a strong economy.

V. POLICY ALTERNATIVES:

Council approval of the project list is required prior to consideration and approval by the California Transportation Commission. The City Council can choose to not approve SB1 funding for these projects. This is not recommended as the intended projects would then be underfunded.

VI. INTERDEPARTMENTAL COORDINATION:

This project has been coordinated with the Public Works Department.

VII. PUBLIC PARTICIPATION:

There were no outreach meetings for this funding.

VIII. ENVIRONMENTAL REVIEW:

This project is a CEQA Categorical Exemption as per Section 15301(c) Existing Facilities.

IX. STEPS FOLLOWING APPROVAL:

Submit project requirements for SB1 funding and incorporate into FY 2026-27 budget.

Approved by: _____________________
Steve Williams,
Interim City Manager
Attachments:

1. Attachment A – Resolution
ITEM 10

ATTACHMENT A
RESOLUTION NO. 2026-XXX

ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi -modal transportation funding shortfalls statewide; and

WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and

WHEREAS, the City of Ceres (“ City”) must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedu le for the project’s completion, and the estimated useful life of the improvement; and

WHEREAS, the City will receive an estimated $ 1,409,380.00 in RMRA funding in Fiscal Year 2026-27 from SB 1; and

WHEREAS, this is the tenth year in which the City is receiving SB 1 funding and will enable the City/County to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and

WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and

WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and

WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate three (3) streets and add active transportation infrastructure throughout the City this year and many similar projects into the future; and

WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “at-risk” condition, and SB1 revenue will help the City increase the overall quality of our road system and will bring our streets and roads into a “good” condition over the next decade; and

ITEM 10

ATTACHMENT A
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure, with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting -edge technology, materials and practices, will have significant positive co-benefits to the City, neighboring cities and regionally.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Ceres, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funded in part or solely with Fiscal Year 2026-27 Road Maintenance and Rehabilitation Account revenues:

Each NEW Project Proposed MUST Include:

Project Title: Richland Avenue Reconstruction
Project Description: Reconstruction of Pavement Section, Sidewalks and Curb Ramps
Project Location: Herndon Avenue to Hatch Road
Estimated Project Schedule: Start (07/26)– Completion (04/27) based on the component being funded with RMRA funds
Estimated Project Useful Life: 20 years

3. The following previously proposed and adopted projects may also utilize Fiscal Year 20 26-27 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in th is adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Project Title: Crows Landing Road Rehabilitation
Project Description: Reconstruction of Pavement Section, construction of new sidewalks and curb ramps
Project Location: Service Road to Whitmore Avenue
Estimated Project Schedule: Start (01/25) – Completion (12/26) based on the component being funded with RMRA funds
Estimated Project Useful Life: 20 years

Project Title: Whitmore Ave Pavement Rehabilitation
Project Description: Pavement, curb ramp, and sidewalk reconstruction Project Location: Crows Landing Road to Morgan Road
Estimated Project Schedule: Start (12/23) – Completion (12/26) based on the component being funded with RMRA funds
Estimated Project Useful Life: 10-15 years

Project Title: Moffett Road Rehabilitation
ITEM 10

ATTACHMENT A
Project Description: Overlay/reconstruction of Pavement, curb ramps, and sidewalks
Project Location: Whitmore Avenue to Hatch Road
Estimated Project Schedule: Start (08/23) – Completion (12/26) based on the component being funded with RMRA funds
Estimated Project Useful Life: 10-15 years
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 11th day of May 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
__________________________
Javier Lopez, Mayor
ATTEST:
_____________________________
Fallon Martin, City Clerk
ITEM 10
ITEM 10

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: May 11, 2026
TO: Mayor and City Council
FROM: Steve Williams, Interim City Manager
CONTACT: Vanessa L Portillo, Finance Director
[email protected], (209) 538-5764
SUBJECT: Resolution No. 2026-XXX, Approving a Donation of $1,000 to South Modesto Businesses United (SMBU) as Requested by Mayor
Javier Lopez
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council adopt a Resolution authorizing the $1,000 donation to South Modesto Businesses United (SMBU) as requested by Mayor, Javier Lopez, in accordance with the City Council approved Council Donation Policy
I. BACKGROUND:

On October 27, 2025, the City Council adopted a Council Donation Policy establishing guidelines and procedures for Councilmember -directed contributions to nonprofit organizations. The policy authorizes each Councilmember to designate up to $5,000 per fiscal year to eligible nonprofit organizations that serve a public purpose and provide a benefit to the community.

On April 13, 2026, the City Council approved updates to the policy. These revisions allow donations to be awarded in increments of $1,000, up to a maximum of $5,000 per request.

The updates also expand eligibility to include all organizations classified as 501(c) entities and require that event flyers be submitted as part of the donation request, if applicable.

II. REASONS FOR RECOMMENDATION:

Mayor Javier Lopez has requested that $1,000 of their annual allocated donation be awarded to South Modest Businesses United (SMBU) . Staff has reviewed the request and verified that:
• The organization qualifies as an eligible nonprofit under the Council Donation Policy
ITEM 11
• The organization’s mission and activities serve a public purpose • The requested donation amount does not exceed the $5,000 annual limit • Donation Award Agreement has been submitted
The donation will benefit the community by expanding access to free, inclusive programs that strengthen families, support local small businesses, and promote cultural pride and civic engagement. In addition, the organization provides computer classes to im prove digital literacy and offers workforce -focused programming designed to help Ceres residents develop job-ready skills and enhance their overall quality of life.

III. FISCAL IMPACTS:

The $ 1,000 donation will be funded through the Council Donation budget, which was approved as part of the Fiscal Year 2025/2026 Adopted Budget. There is no additional fiscal impact to the City.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon City Council approval, the Finance Department will process and issue the $ 1,000 donation payment to South Modesto Businesses United (SMBU) in accordance with the City’s Council Donation Policy.

Approved by: ___________________
Steve Williams,
Interim City Manager
Attachments:

1. Attachment A – Resolution

2. Attachment B – Donation Award Agreement
ITEM 11

ATTACHMENT A
RESOLUTION NO. 2026-XXX
APPROVING A DONATION OF $1,000 TO SOUTH

MODESTO BUSINESSES UNITED (SMBU) AS REQUESTED BY MAYOR

JAVIER LOPEZ

THE CITY COUNCIL
City of Ceres
WHEREAS, on October 27, 2025, the City Council adopted a Council Donation Policy establishing guidelines and a process by which each Councilmember may designate up to $5,000 per fiscal year to be donated to an eligible nonprofit organization that serves a public purpose and provides a benefit to the community; and
WHEREAS, on April 13, 2026, the City Council approved updates to the Council Donation Policy allowing donations to be awarded in increments of $1,000, up to a maximum of $5,000 per request; expanding eligibility to include all organizations classified as 501(c) entities; and requiring that event flyers be submitted as part of the donation request, if applicable; and
WHEREAS, Mayor Javier Lopez has requested South Modesto Businesses United (SMBU) to receive a $1,000 donation from his allocated amount for Fiscal Year 2025/2026; and
WHEREAS, staff has reviewed the request and verified that South Modesto Businesses United (SMBU) qualifies as an eligible nonprofit organization under the Council Donation Policy, serves a public purpose, and has submitted the required Donation Award Agreement; and
WHEREAS, the donation will support the community by increasing access to free, inclusive programs that strengthens families, support local small businesses, and promote cultural pride and civic engagement. They also offer computer classes for digital literacy; and WHEREAS, sufficient funds are available in the Mayor Donation budget approved as part of the Fiscal Year 2025/2026 Adopted Budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve a donation of a $1,000 to South Modesto Businesses United (SMBU) as requested by Mayor Javier Lopez.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 11th day of May 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
_________________________________
Fallon Martin, City Clerk
ITEM 11
ITEM 11
Please Return To:

Finance Office
2220 Magnolia St.

Ceres, CA 95307
209.538.5757

DONATION AWARD AGREEMENT
Name of Organization: South Modesto Businesses United (SMBU) Organization’s Address (same as W9 form): 4043 Geer Road City: Modesto State: CA Zip Code: 95326 _ Contact Person: __Tony Madrigal_______________________________________________ Contact Person’s Phone Number: ________________________________ Contact Person’s Email Address: ____________________
Tax ID of Non-Profit Receiving Donation: __27-1935094____________________________ Total Amount Awarded: ___$1,000___ ________________________________ The City of Ceres hereby awards $1,000 to South Modesto Businesses United (SMBU) to be used for the following approved public purpose, which benefits the Ceres community as follows:

South Modesto Businesses United (SMBU) to support free community cultural events open to all residents, including the Día del Niño celebration, Cinco de Mayo Parade, Mexican Independence Day celebration, and the Christmas Posada Toy Giveaway and Food Basket Distribution. In addition, funds support free Spanish-language digital literacy classes available to the public. These programs benefit the Ceres community by increasing access to inclusive community events that strengthen families, support local small businesses, and promote cultural pride and civic engagement.

Furthermore, SMBU’s digital literacy and workforce-focused programming helps Ceres residents build job-ready skills, improve employability, and connect to economic advancement opportunities, enhancing overall quality of life.

Organization understands it must use the funds awarded as approved by the City of Ceres because public monies can only be used for public purposes. Should the City become aware Organization failed to adhere to the Donation Policy, it may elect to seek reimbursement of funds using lawful means, including filing a small claims action in Superior Court. By accepting this award, Organization and its representatives warrant it will use the funds as approved by and in accordance with the City of Ceres Donation policy.
________________________Tony Madrigal, Executive Director____ _4/15/26________ Signature of Organization Representative (name and title) Date Last Updated: 10/06/2025

ATTACHMENT B
ITEM 11
ITEM 11

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: May 11, 2026
TO: Mayor and City Council
FROM: Steve Williams, Interim City Manager
CONTACT: Vanessa L Portillo, Finance Director
[email protected], (209) 538-5764
SUBJECT: Resolution No. 2026-XXX, Approving a Donation of $1,000 to Ceres Rush as Requested by the Mayor Javier Lopez
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council adopt a Resolution authorizing the $1,000 donation to Ceres Rush as requested by the Mayor , Javier Lopez, in accordance with the City Council approved Council Donation Policy
I. BACKGROUND:

On April 13, 2026, the City Council approved updates to the policy. These revisions allow donations to be awarded in increments of $1,000, up to a maximum of $5,000 per request.

The updates also expand eligibility to include all organizations classified as 501(c) entities and require that event flyers be submitted as part of the donation request, if applicable II. REASONS FOR RECOMMENDATION:

Mayor Javier Lopez has requested that $1,000 of their annual allocated donation be awarded to Ceres Rush. Staff has reviewed the request and verified that:
• The organization qualifies as an eligible nonprofit under the Council Donation Policy
• The organization’s mission and activities serve a public purpose • The requested donation amount does not exceed the $5,000 annual limit ITEM 12
• Donation Award Agreement has been submitted
The donation will support the community by providing the youth soccer funds to purchase equipment and offer training and development of young soccer players.

III. FISCAL IMPACTS:

The $ 1,000 donation will be funded through the Council Donation budget, which was approved as part of the Fiscal Year 2025/2026 Adopted Budget. There is no additional fiscal impact to the City.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon City Council approval, the Finance Department will process and issue the $1,000 donation payment to Ceres Rush in accordance with the City’s Council Donation Policy.

Approved by: _____________________
Steve Williams,
Interim City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Donation Award Agreement

ITEM 12

ATTACHMENT A
RESOLUTION NO. 2026-XXX

APPROVING A DONATION OF $1,000 TO CERES RUSH AS REQUESTED

BY MAYOR JAVIER LOPEZ

THE CITY COUNCIL
City of Ceres

WHEREAS, on October 27, 2025, the City Council adopted a Council Donation Policy establishing guidelines and procedures for Councilmember-directed contributions to nonprofit organizations. The policy authorizes each Councilmember to designate up to $5,000 per fiscal year to eligible nonprofit organizations that serve a public purpose and provide a benefit to the community; and

WHEREAS, on April 13, 2026, the City Council approved updates to the Council Donation Policy allowing donations to be awarded in increments of $1,000, up to a maximum of $5,000 per request; expanding eligibility to include all organizations classified as 501(c) entities; and requiring that event flyers be submitted as part of the donation request, if applicable; and

WHEREAS, Mayor Javier Lopez has designated Ceres Rush to receive a $ 1,000 donation from his allocated amount for Fiscal Year 2025/2026; and

WHEREAS, staff has reviewed the request and verified that Ceres Rush as an eligible nonprofit organization under the Donation Policy, serves a public purpose, and has submitted the required Donation Award Agreement; and

WHEREAS, the donation will support the community by providing the youth soccer funds to purchase equipment and offer training and development of young soccer players ; and

WHEREAS, sufficient funds are available in the Mayor Donation budget approved as part of the Fiscal Year 2025/2026 Adopted Budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the donation of $1,000 to Ceres Rush as requested by Mayor Javier Lopez.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 11th day of May 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

________________________________
Javier Lopez, Mayor
ATTEST:

_________________________________
Fallon Martin, City Clerk
ITEM 12
ITEM 12
ITEM 12
ITEM 12

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: May 11, 2026
TO: Mayor and City Council
FROM: Steve Williams, Interim City Manager
CONTACT: Vanessa L Portillo, Finance Director
[email protected], (209) 538-5764
SUBJECT: Resolution No. 202 6-XXX, Approving a Donation of $1,000 to Knights of Columbus Council 13104 as Requested by Vice Mayor Daniel A. Martinez
RECOMMENDED COUNCIL ACTION:

Staff recommends the City Council adopt a Resolution authoriz ing the $ 1,000 donation to Knights of Columbus Council 13104 as requested by Vice Mayor , Daniel A. Martinez , in accordance with the City Council approved Council Donation Policy I. BACKGROUND:

On October 27, 2025, the City Council adopted a Donation Policy establishing guidelines and procedures for Councilmember-directed contributions to nonprofit organizations. The policy authorizes each Councilmember to designate up to $5,000 per fiscal year to eligible nonprofit organizations that serve a public purpose and provide a benefit to the community.

On April 13, 2026, the City Council approved updates to the policy. These revisions allow donations to be awarded in increments of $1,000, up to a maximum of $5,000 per request.

The updates also expand eligibility to include all organizations classified as 501(c) entities and require that event flyers be submitted as part of the donation request, if applicable.

II. REASONS FOR RECOMMENDATION:

Vice Mayor Daniel A. Martinez has requested that $1,000 of their annual allocated donation be awarded to Knights of Columbus Council 13104. Staff has reviewed the request and verified that:
• The organization qualifies as an eligible nonprofit under the Council Donation Policy
ITEM 13
• The organization’s mission and activities serve a public purpose • The requested donation amount does not exceed the $5,000 annual limit • Donation Award Agreement has been submitted
The donation will support the community by providing funds to purchase food and supplies, support facility and equipment needs, and conduct community outreach to ensure broad participation, particularly among seniors, families, and residents on fixed incomes.

III. FISCAL IMPACTS:

The $ 1,000 donation will be funded through the Council Donation budget, which was approved as part of the Fiscal Year 2025/2026 Adopted Budget. There is no additional fiscal impact to the City.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

N/A
V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

N/A
VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

Upon City Council approval, the Finance Department will process and issue the $ 1,000 donation payment to Knights of Columbus Council 13104 in accordance with the City’s Council Donation Policy.

Approved by: _____________________
Steve Williams,
Interim City Manager

Attachments:

1. Attachment A – Resolution

2. Attachment B – Donation Award Agreement
ITEM 13

ATTACHMENT A
RESOLUTION NO. 2026-XXX
APPROVING A DONATION OF $1,000 TO KNIGHTS OF COLUMBUS
COUNCIL 13104 AS REQUESTED BY VICE MAYOR DANIEL A. MARTINEZ

THE CITY COUNCIL
City of Ceres
WHEREAS, on October 27, 2025, the City Council adopted a Council Donation Policy establishing guidelines and procedures for Councilmember -directed contributions to nonprofit organizations. The policy authorizes each Councilmember to designate up to $5,000 per fiscal year to eligible nonprofit organizations that serve a public purpose and provide a benefit to the community; and
WHEREAS, on April 13, 2026, the City Council approved updates to the Council Donation Policy allowing donations to be awarded in increments of $1,000, up to a maximum of $5,000 per request; expanding eligibility to include all organizations classified as 501(c) entities; and requiring that event flyers be submitted as part of the donation request, if applicable; and WHEREAS, Vice Mayor Daniel A. Martinez has designated Knights of Columbus Council 13104 to receive a $1,000 donation from his allocated amount for Fiscal Year 2025/2026; and WHEREAS, staff has reviewed the request and verified that Knights of Columbus Council 13104 as an eligible nonprofit organization under the Council Donation Policy, serves a public purpose, and has submitted the required Donation Award Agreement; and WHEREAS, the donation will support the community by providing funds to purchase food and supplies, support facility and equipment needs, and conduct community outreach to ensure broad participation, particularly among seniors, families, and residents on fixed incomes; and WHEREAS, sufficient funds are available in the Council Donation budget approved as part of the Fiscal Year 2025/2026 Adopted Budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve a donation of $1,000 to Knights of Columbus Council 13104 as requested by Vice Mayor Daniel A. Martinez.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 11th day of May 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
___________________________________
Javier Lopez, Mayor
ATTEST:
__________________________________
Fallon Martin, City Clerk
ITEM 13
ITEM 13
Last Updated: 10/06/2025
Please Return To
:

Finance Office
2220 Magnolia St.

Ceres, CA 95307
209.538.5757

DONATION AWARD AGREEMENT
Name of Organization: ____________________________________________________ Organization’s Address (same as W9 form): __________________ __________________ City: ________________________ State: ______ Zip Code: ___ _____________ Contact Person: ___________________ _______________________________________ Contact Person’s Phone Number: _________________ ______________ Tax ID of Non-Profit Recei ving Donation: ______________________________________ Total Amount Awarded: ________ __________________________________________ The City of Ceres hereby awards $______________ _to ________________ to be used for the following approved public purpose, which benefits the Ceres community as follows:
_______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ Organization understands it must use the funds awarded as approved by the City of Ceres because publi
c monies can only be used for public purposes. Should the City become aware Organization failed to adhere to the Donation Policy, it may elect to seek reimbursement of funds using lawful means, including filing a small claims action in Superior Court. By accepting this award, Organization and its representatives warrant it will use the funds as approved by and in accordance with the City of Ceres Donation policy.
_______________________________________________ ____________________ Signature of Organization Representative (name and title) Date Knights of Columbus Council 13104
3824 Mitchell Rd, Ceres, CA 95307
Ceres
CA
95307
Frank Borrelli
46-0496940
1,000.00
Knights of Columbus
See Attached
4/27/2026
1,000.00

ATTACHMENT B
ITEM 13
Grant Justiﬁcation – City of Ceres Community Grant Request Event: Knights of Columbus Fish Fry Dinner – Lenten Community Meal Date: March 13, 2026
Amount Requested: $1,000

1. How will the donation be used?
The requested $1,000 donation will be used to support the costs of hosting a community Fish Fry Dinner during the Lenten season and other community events. Speciﬁcally, funds will be allocated to:
• Food and Supplies: Purchase of ﬁsh, side dishes, beverages, and disposable service items (plates, utensils, napkins).
• Facility and Equipment Support: Rental or maintenance costs for kitchen equipment, tables, chairs, and sanitation supplies to ensure a safe and accessible event.
• Community Outreach: Printing ﬂyers, signage, and outreach materials to invite residents throughout Ceres, including seniors, families, and individuals who may not otherwise have access to affordable community meals and clothes. • Volunteer Support Costs: Modest logistical expenses for volunteers (safety supplies, coordination materials).

All funds will be used directly for the event, and no funds will be used for private proﬁt. Any proceeds raised beyond costs will be donated to local charitable programs and community assistance efforts.

2. How does the donation primarily serve a public purpose? The Fish Fry Dinner is designed as a public, community-wide event open to all residents of Ceres regardless of religious affiliation. The primary public purposes include:
• Community Building: Providing a shared community continuing to gather clothes and food that fosters social connection, especially for seniors, families, and individuals who may experience isolation.
• Affordable Access to Meals: Offering a low-cost or donation-based meal and clothes that supports food security for residents, particularly those on ﬁxed incomes.
• Volunteerism and Civic Engagement: Engaging local volunteers in planning, cooking, and serving, strengthening civic participation and service culture in Ceres.

ATTACHMENT B
ITEM 13
• Charitable Outreach: Surplus funds from the event are directed to local charitable initiatives that beneﬁt Ceres residents.

The events are non-commercial and nonproﬁt in nature, and it aligns with the City’s goals of enhancing community cohesion, supporting residents in need, and promoting volunteerism.

3. What is the beneﬁt to the Ceres community?
The Fish Fry Dinner provides several direct and measurable beneﬁts to the Ceres community:
• Inclusive Community Event: The dinner is open to the general public and will be promoted throughout the city, offering a welcoming environment for residents of all backgrounds.
• Support for Seniors and Families: Many attendees are seniors on ﬁxed incomes and families seeking affordable community activities. The event provides both social interaction and an economical meal option.
• Economic and Social Value: Local suppliers and vendors will be used where possible, and the event brings residents together, strengthening neighborhood connections and local pride.
• Charitable Impact: Any proceeds support local charitable and outreach programs that directly assist Ceres residents, multiplying the impact of the City’s investment. • Public Safety and Well-Being: Organized community gatherings encourage positive engagement and provide a safe, structured environment for residents to connect.

Overall, the event contributes to a stronger, healthier, and more connected Ceres community.

The Knights of Columbus Council at St. Jude Parish has a long history of service and volunteerism in Ceres. This Fish Fry Dinner and other events continues that tradition by providing an inclusive, affordable, and community-building event for residents. Support from the City of Ceres will directly enhance the quality and reach of this public event and ensure it beneﬁts the broadest segment of the community.

ATTACHMENT B
ITEM 13
ITEM 13

COUNCIL AGENDA REPORT

CITY COUNCIL
Javier Lopez, Mayor
James Casey, Dist.1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
MEETING DATE: May 11, 2026
TO: Mayor and City Council
FROM: Steve Williams, Interim City Manager
CONTACT: Delilah Vasquez, Human Resources Director
[email protected], (209) 538-5772
SUBJECT: City of C eres Workforce V acancies, Recruitment and Retention Efforts
RECOMMENDED COUNCIL ACTION:

Staff recommends that the City Council receive the presentation for information purposes during the public hearing at which the City of Ceres (“City”) will report on workforce vacancies, recruitment, and retention efforts.

I. BACKGROUND:

Assembly Bill (AB) 2561 address es job vacancies in local government, which can adversely affect the delivery of public services and increase employee workload. AB 2561 added section 3502.3 to the Government Code, effective January 1, 2025. Among other requirements, the law requires public agencies to conduct a public hearing at least once per fiscal year, prior to adoption of the next fiscal year’s budget, to present the status of vacancies, recruitment, and retention efforts . The agency must also identify any policies, procedures, and r ecruitment activities that may lead to obstacles in the hiring process.

Additionally, if vacancies equal or exceed 20% of the total number of authorized full-time positions within a single bargaining unit, the recognized employee organization may request additional information outlined in Government Code section 3502.3.

Government Code section 3502.3 also entitles the recognized employee organizations for a bargaining unit to make a presentation before the governing bo dy during the same public hearing wherein the agency presents its annual report of vacancies and recruitment and retention efforts.

ITEM 14

The City currently has five (5) bargaining groups, and a total of 1611 authorized regular full-time positions. As of December 31, 2025, the vacancy rate by group is as follows:

Table 1: Vacancy Rate by Bargaining Group as of December 31, 2025.

City of Ceres Bargaining Group Position Count Vacancy Rate First Line Supervisor 17 29.41%
Mid Managers 6 0%
Miscellaneous 86 13.95%
Police Officers’ Association 43 16.28%
Public Safety Mid Managers 3 0%
Unrepresented Department Heads 5 60%
Unrepresented City Manager 1 0%

The Human Resources Department recognizes recruitment involves identifying, attracting, and selecting the most qualified candidate s, while retention focuses on maintaining employee engagement, satisfaction, and long -term commitment to the organization.

To support recruitment and retention efforts, the City Council approved several initiatives, including the lateral transfer incentive policy, accelerating vacation accruals, and front- loading of vacation and sick leave for hard-to-fill positions. These strategies help reduce training time and costs while ensuring continuity in essential City services.

Additionally, the City Council authorized a 5% longevity pay for bargaining units to recognize institutional knowledge and reduce employee turnover in the first full pay period of July 2025.

Recruitment and retention of police officers remains a significant challenge at the local, state, and federal levels. In response, the City engaged in good faith negotiations with the Police Officer’s Association and successfully reached a four-year successor agreement.

This agreement reflects a shared commitment to strengthening recruitment and retention efforts while continuing to support personnel and the community.

As a result of these efforts, the Police Officer’s Association vacancy rate dropped from

22.22% on December 31, 2024, to 16.8% on December 31, 2025 , and continues to decline.

II. REASONS FOR RECOMMENDATION:

Staff recommends that the City Council receive this informational report to comply with Government Code section 3502.3, enacted through AB 2561 and effective January 1, 2025.

The public hearing promotes transparency regarding workforce challenges, supports community engagement, and informs decision-making as part of the upcoming fiscal year budget process. It also provides an opportunity to identify and address internal policies or procedures that may contribute to hiring obstacles, consistent with the law’s intent to

1 This number does not include the City Council – one (1) Mayor, one (1) Vice Mayor, and three (3) Council Members, and one (1) City Treasurer position.

ITEM 14

strengthen public service delivery and reduce workload impacts caused by staffing shortages.

III. FISCAL IMPACTS:

There is no direct fiscal impact associated with conducting the public hearing required under Government Code section 3502.3.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

Government operations: Provide quality services to meet community needs, assuring the City is helpful, possess a skilled and well -qualified workforce, properly equipped, and sufficient staff who partner with other public agencies to provide efficient services.

V. POLICY ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

N/A
VII. PUBLIC PARTICIPATION:

The presentation was properly noticed for the May 11, 2026, City Council Public Hearing.

VIII. ENVIRONMENTAL REVIEW:

N/A
IX. STEPS FOLLOWING APPROVAL:

No further action required once council accepts the report.

Approved by: _____________________
Steve Williams,
Interim City Manager

Attachments:

1. Attachment A – Presentation
ITEM 14
ITEM 14
Presented by Delilah Vasquez, Human Resources Director
AB 2561 Presentation on the City of Ceres
Vacancies and Retention Efforts

ATTACHMENT A
ITEM 14

R E C O M M E N D A T I O N

1. Adopt a Resolution entitled, City of Ceres Workforce Vacancies, Recruitment and Retention Efforts

2. Conduct a public hearing regarding the City of Ceres Workforce Vacancies, Recruitment, and Retention Efforts presentation.

ATTACHMENT A
ITEM 14
B R I E F O V E R V I E W O F A B 2 5 6 1
Vacancies, Recruitment & Retention
Annual Public Hearing
Identify Hiring Obstacles

ATTACHMENT A
ITEM 14

R E C R U I T M E N T P R O C E S S O V E R V I E W
A S O F M A R C H 3 1 , 2 0 2 5
Recruitment
RequisitionVacancy Job Posting
Pre-Employment
Process
Candidate
Interviews
Application
Screening
Conditional Job
Offer Job Placement

ATTACHMENT A
ITEM 14
2 0 2 4 Y E A R E N D V A C A N C Y R A T E
Bargaining Group Budgeted Positions Vacancy Rate
First Line Supervisor 15 0%
Mid Managers 7 0%
Miscellaneous 90 6.75%
Police Officer’s Association 45 27.78%
Public Safety Mid Managers 4 0%
Unrepresented Department Heads 6 0%
TOTALS 168

ATTACHMENT A
ITEM 14
2 0 2 4 R E C R U I T M E N T E F F O R T S
54 Vacant
Positions
41 Job Postings
1,594
Applications
Received
49 Vacancies
Filled
• Median time to fill vacancies: 68 days
• Percentage of vacancies filled with internal candidates: 18.52%

ATTACHMENT A
ITEM 14
2 0 2 4 V A C A N C Y D A T A
Vacancy Reason # of Vacancies
Voluntary Separation 30
Internal Promotion 10
Newly Budgeted Position 3
Retirement, Termination 10
Total 53
Retention rate = 78.57%

ATTACHMENT A
ITEM 14

R E C R U I T M E N T & R E T E N T I O N S T R A T E G I E S Hiring Incentives Employee Recognition
Programs
Work-Life BalanceTargeted Recruitment
Strategies
Longevity Pay Professional Development

ATTACHMENT A
ITEM 14

Q U E S T I O N S

ATTACHMENT A
ITEM 14
ITEM 14

COUNCIL AGENDA REPORT

Ordinance No. 2026-XXX, An Ordinance of the City Council of the City of Ceres Amending Chapter 10.17, Section 10.17.010, Speed Limits, of the Ceres Municipal Code to Reestablish the Prima Facie Speed Limits on Various Street Segments in the City of Ceres Based on the 2026 Engineering and Traffic Survey
RECOMMENDED COUNCIL ACTION:

Staff recommends that the City Council:

1. Conduct a public hearing; and

2. Introduce the first reading of an ordinance reestablishing the prima facie speed limits on various streets within the City of Ceres based on the 2026 Engineering and Traffic Survey.

I. BACKGROUND:

Sections 22357 and 22358 of the California Vehicle Code (CVC) authorize local agencies to establish prima facie speed limits based on an Engineering and Traffic Survey (ETS).

Additionally, section 40802 of the CVC requires that speed limits be supported by a current ETS in order for radar enforcement to be legally valid.

The City of Ceres completed a comprehensive Engineering and Traffic Survey in 2026, prepared by Advanced Mobility Group, evaluating 43 street segments throughout the City.

The survey included analysis of:
• Prevailing speeds (85th percentile)
• Traffic volumes (ADT)
• Collision history
• Roadway characteristics
• Adjacent land uses
The ETS was conducted in accordance with the California Vehicle Code and the California Manual on Uniform Traffic Control Devices (CA MUTCD).

ITEM 15
Based on the results of the survey, all evaluated street segments were determined to have appropriate existing speed limits, and no changes to speed limits are recommended.

The study consistently supports maintaining the existing posted speed limits based on prevailing speed data and roadway conditions.

Although no changes are proposed, adoption of an updated ordinance is required to ensure continued compliance with State law and to maintain the City’s ability to enforce speed limits using radar.

II. REASONS FOR RECOMMENDATION:

The recommended ordinance is necessary to:

• Maintain compliance with California Vehicle Code requirements • Ensure continued radar enforceability of speed limits • Reflect current engineering and traffic conditions
• Promote safe and orderly traffic flow
Failure to adopt an updated ordinance supported by a current ETS may result in the inability to enforce speed limits using radar, which could adversely affect public safety.

III. FISCAL IMPACTS:

None.

IV. EXISTING POLICY / RELATIONSHIP TO THE STRATEGIC PLAN:

This action supports the City’s Strategic Plan by promoting:
1) Public safety
2) Efficient transportation systems
3) A safe, walkable, and livable community
4) Establishing appropriate speed limits contributes directly to traffic safety and quality of life for residents.

V. POLICY ALTERNATIVES:

The City Council may choose not to adopt the ordinance. However, this would:
• Eliminate the City’s ability to use radar enforcement • Reduce enforceability of speed limits
• Increase safety and liability risks
VI. INTERDEPARTMENTAL COORDINATION:

This project has been coordinated with:
• Public Works Department
• Engineering Division
• Police Department
ITEM 15
All departments support the recommended speed limit updates and implementation strategy
VII. PUBLIC PARTICIPATION:

The Engineering and Traffic Survey process is technical in nature and does not require formal public outreach. However, the City Council meeting provides an opportunity for public comment prior to adoption.

VIII. ENVIRONMENTAL REVIEW:

This action is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), as it can be seen with certainty that the activity will not have a significant effect on the environment.

IX. STEPS FOLLOWING APPROVAL:

Following City Council approval:
• The ordinance will be adopted at second reading.
• The ordinance will take effect thirty (30) days after adoption. • Speed limits remain posted as currently established.
• Radar enforcement remains legally valid.

Approved by: _____________________
Steve Williams,
Interim City Manager

Attachments:

1. Attachment A – Ordinance

2. Attachment B – Ceres ETS Study

3. Attachment C – Public Hearing Notice

4. Attachment D – Municipal Code Redline Changes

ITEM 15
ITEM 15

ATTACHMENT A
{CW126823.1}
ORDINANCE NO. 2026-XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CERES AMENDING CHAPTER 10.17, SECTION 10.17.010, SPEED LIMITS, OF THE CERES MUNICIPAL

CODE TO REESTABLISH THE PRIMA FACIE SPEED LIMITS ON VARIOUS STREET SEGMENTS IN THE CITY OF CERES BASED ON THE 2026 ENGINEERING

AND TRAFFIC SURVEY

WHEREAS, sections 22357 and 22358 of the California Vehicle Code authorize local authorities, upon the basis of an Engineering and Traffic Survey, to establish or reestablish prima facie speed limits on streets within their jurisdiction; and

WHEREAS, section 40802 of the California Vehicle Code requires that speed limits be justified by a current Engineering and Traffic Survey in order to permit enforcement through radar or other electronic means; and

WHEREAS, the City of Ceres has completed a comprehensive Engineering and Traffic Survey in 2026, prepared in accordance with Section 627 of the California Vehicle Code and the California Manual on Uniform Traffic Control Devices; and

WHEREAS, the Engineering and Traffic Survey evaluated prevailing speeds, traffic volumes, collision history, roadway conditions, and adjacent land uses for multiple street segments throughout the City; and

WHEREAS, the Engineering and Traffic Survey determined that the existing posted speed limits on the evaluated street segments are appropriate and should be maintained; and

WHEREAS, it is necessary to reestablish the prima facie speed limits by ordinance based upon said Engineering and Traffic Survey in order to ensure continued enforceability of such speed limits, including enforcement by radar.

NOW, THEREFORE, THE CITY OF CERES CITY COUNCIL DOES ORDAIN AS FOLLOWS:

SECTION 1. Ceres Municipal Code, Chapter 10.17, Section 10.17.010, Speed Limits, is hereby amended to read as follows:

10.17.010 - Speed limits

The speed limits established in this section shall not be revised except upon the basis of an engineering and traffic survey and adopted by the City Council. The speed limits listed herein were adopted pursuant to Ordinance No. 2026-XXXX.

Upon the basis of an e ngineering and traffic survey, the prima facie speed limits on the following City streets are reestablished, listed in alphabetical order as follows:

ITEM 15

ATTACHMENT A
{CW126823.1}

1. Aristocrat Dr, Morgan Rd to Malik Dr – 25 mph

2. Blaker Rd, Whitmore Ave to Service Rd – 30 mph

3. Boothe Rd, Hatch Rd to Whitmore Ave – 35 mph

4. Central Ave, Whitmore Pl to El Camino – 25 mph

5. Central Ave, Whitmore Ave to Calcagno – 35 mph

6. Central Ave, Calcagno to Hatch Rd – 35 mph

7. Central Ave, Hatch Rd to River Rd – 35 mph

8. Central Ave, Railroad Ave to Pine St – 35 mph

9. Central Ave, Pine St to Service Rd – 35 mph

10. Eastgate Blvd, Hatch Rd to Whitmore Ave – 40 mph

11. El Camino, Whitmore Ave to Pine St – 35 mph

12. El Camino, Pine St to Don Pedro Rd – 45 mph

13. Evans Rd, Herndon Rd to Richland Ave – 30 mph

14. Evans Rd, Richland Rd to Central Ave – 35 mph

15. Faith Home Rd, Hatch Rd to Whitmore Ave – 55 mph

16. Hatch Rd, SR 99 to Central Ave – 45 mph

17. Hatch Rd, Central Ave to Mitchell Rd – 45 mph

18. Hatch Rd, Mitchell Rd to Boothe Rd – 50 mph

19. Hatch Rd, Boothe Rd to Faith Home Rd – 55 mph

20. Herndon Rd, Whitmore Pl to Hatch Rd – 45 mph

21. Herndon Rd, River Rd to Joyce Ave – 30 mph

22. Malik Dr, Hackett Rd to north end – 25 mph

23. Mitchell Rd, SR 99 to River Rd – 40 mph

24. Moffet Rd, Hatch Rd to Whitmore Ave – 35 mph

25. Moffet Rd, River Rd to Hatch Rd – 35 mph

26. Morgan Rd, north City limits to Whitmore Ave – 45 mph

27. Morgan Rd, Whitmore Ave to Service Rd – 45 mph

28. Railroad Ave, Whitmore Ave to Central Ave – 45 mph

29. Railroad Ave, Central Ave to Industrial Way – 45 mph

30. Richland Ave, River Rd to Hatch Rd – 35 mph

31. Richland Ave, Hatch Rd to Herndon Rd – 35 mph

32. River Rd, Mitchell Rd to Moffet Rd – 35 mph

33. River Rd, Moffet Rd to Central Ave – 40 mph

34. River Rd, Central Ave to Herndon Rd – 35 mph

35. Rockefeller Dr, Whitmore Ave to Morgan Rd – 40 mph

36. Rohde Rd, Mitchell Rd to Moore Rd – 45 mph

37. Service Rd, Central Ave to east City limits – 45 mph

38. Service Rd, Crows Landing Rd to Morgan Rd – 50 mph

39. Service Rd, Morgan Rd to Central Ave – 50 mph

40. Whitmore Ave, Morgan Rd to Blaker Rd – 45 mph

41. Whitmore Ave, Blaker Rd to Mitchell Rd – 35 mph

42. Whitmore Ave, Mitchell Rd to east City limits – 45 mph

43. Whitmore Ave, Morgan Rd to west City limits – 45 mph

ITEM 15

ATTACHMENT A
{CW126823.1}
SECTION 2. The Public Works Director or designee is authorized and directed to ensure that appropriate signs are in place giving notice of the prima facie speed limits established herein.

SECTION 3. This ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), as it can be seen with certainty that it will not have a significant effect on the environment.

SECTION 4. SEVERABILITY. If any section, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, a nd such holding shall not affect the validity of the remaining portions thereof.

SECTION 5. PUBLICATION AND EFFECTIVE DATE. This ordinance shall become effective thirty (30) days from and after its final passage and adoption, provided it is published in a newspaper of a general circulation at least within fifteen (15) days after its passage or a summary of the Ordinance is published in a newspaper of general circulation at least five (5) days prior to adoption and again at least fifteen (15) days after its passage.

SECTION 6. CERTIFICATION OF COUNCIL ADOPTION AND APPROVAL . This Ordinance was introduced at a regular meeting of the City Council held on the 11th day of May 2026, and passed and adopted as Ordinance No. 202 6-XXXX at a regular meeting of the City Council held on the 8th day of June 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

APPROVED:

___________________________________
Javier Lopez, Mayor
ATTEST:

________________________________
Fallon Martin, City Clerk

APPROVED AS TO FORM:

_______________________________
Nubia I. Goldstein, City Attorney
ITEM 15
ITEM 15
Advanced Mobility Group | 3003 Oak Road, Suite 100, Walnut Creek, Ca. | P: 925.322.9921 Redefining Mobility.

To: Michael Beltran, PE
Director of Engineering / City Engineer
City of Ceres
From: Christopher Thnay, PE, AICP
Email: [email protected] Date: April 13, 2026 Reference: City of Ceres 2026 Engineering & Traffic Survey Report I. Introduction
The purpose of this technical memorandum is to present the results of Traffic and Engineering Surveys conducted in 2026 by and for the City of Ceres. The surveys were conducted to establish safe and reasonable speed limits. The findings of this report will enable the City to justify radar enforcement of speed limits in these roadways, as indicated in Section 40802 of the California Vehicle Code. Segments of the following City streets were investigated:
1 Aristocrat Morgan Rd to Malik Dr 23 Moffet Rd River Rd to Hatch Rd 2 Blaker Rd Whitmore Ave to Service Rd 24 Morgan Rd north city limits to Whitmore Ave 3 Boothe Rd Hatch Rd to Whitmore Ave 25 Morgan Rd Whitmore Ave to Service Rd 4 Central Ave Whitmore Ave to El Camino 26 Railroad Ave Whitmore Ave to Central Ave 5 Central Ave Whitmore Ave to Calcagno 27 Railroad Ave Central Ave to Industrial Way 6 Central Ave Calcagno to Hatch Rd 28 Richland Ave River Rd to Hatch Rd 7 Central Ave Hatch Rd to River Rd 29 Richland Ave Hatch Rd to Herndon Rd 8 Central Ave Railroad Ave to Pine St 30 River Rd Mitchell Rd to Moffet Rd 9 Central Ave Pine St to Service Rd 31 River Rd Moffet Rd to Central Ave 10 El Camino Whitmore Ave to Pine St 32 River Rd Central Ave to Herndon Ave 11 E l
Camino Pine St to Don Pedro Rd 33 Rockefeller Dr Whitmore Ave to Morgan Ave 12 Evans Rd Herndon Rd to Richland Ave 34 Service Rd Central Ave to east City limits 13 Evans Rd Richland Ave to Central Ave 35 Service Rd Crows Landing to Morgan Rd 14 Hatch Rd SR 99 to Central Ave 36 Service Rd Morgan Rd to Central Ave 15 Hatch Rd Central Ave to Mitchell Rd 37 Whitmore Ave Morgan Rd to Blaker Rd 16 Hatch Rd Mitchell Rd to Boothe Rd 38 Whitmore Ave Blaker Rd to Mitchell Rd 17 Hatch Rd Boothe Rd to Faith Home Rd 39 Whitmore Ave Mitchell Rd to east City limits 18 Herndon Rd Whitmore Ave to Hatch Rd 40 Whitmore Ave Morgan Rd to west City limits 19 Herndon Rd River Rd to Joyce Ave 41 Eastgate Blvd Hatch Rd to Whitmore Ave 20 Malik Dr Hackett to north end 42 Faith Home Rd Hatch Rd to Whitmore Ave 21 Mitchell Rd SR 99 to River Rd 43 Rohde Rd Mitchell Rd to Moore Rd 22 Moffet Rd Hatch Rd to Whitmore Ave
Rdwy
No. Road Name Segment Rdwy
No. Road Name Segment

ATTACHMENT B
ITEM 15

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Ceres City CouncilMay 11, 2026

Ceres City Council
May 11, 2026