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AGENDA
Amendment No. 1
Dated: July 23, 2026
CITY COUNCIL REGULAR MEETING
CITY OF CERES, CALIFORNIA
City Council Chambers, 2701 Fourth Street
Monday, July 27, 2026 at 6:00 PM
Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 | Fax: (209) 538-5780
Call to Order
Mayor Lopez
Roll Call
Mayor: Javier Lopez
Vice Mayor: Daniel A. Martinez
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Cerina Otero (District 3) Invocation
Invocation by Jerry Swain, New Vision Christian Center
AGENDA
Regular City Council Meeting
July 27, 2026
Pledge of Allegiance
A. Presentations
1. Health Center Week Proclamation
Citizen Communications
While the City Council welcomes and encourages participation in City Council meetings, adopted rules allow no more than 5 minutes (Resolution No. 2007-106) for expression of non-agenda items.
Matters under the jurisdiction of the City Council, and not on the posted agenda, may be addressed by the general public; however, California law prohibits the City Council from taking action on any matter which is not on the posted agenda unless it is determined to be an emergency by the City Council. Citizens are entitled to address the City Council on any agenda item subject to the 5-minute provision.
Conflict of Interest Declaration
B. Appointments to Boards/Commissions
C. Consent Calendar
All matters listed on the consent calendar are considered routine in nature and will be enacted by a single motion unless otherwise requested by an individual Councilmember or public for special consideration. Otherwise, the recommendation of staff will be accepted and acted upon by roll call vote.
1. Clerks Report of Posting. The agenda of the July 27, 2026, City Council Meeting was Posted on Wednesday, July 22, 2026.
2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title).
3. Approval of Minutes for the July 13, 2026, Regular City Council Meeting. (Fallon Martin)
4. Register of Audited Demand(s) Dated July 1, 2026, through July 15, 2026 (Vanessa Portillo)
5. Resolution - Approving a Professional Services Agreement with AM Signal for the Citywide Intelligent Transportation System (ITS) Modernization Project Including Miovision Traffic Detection Technology and Avigilon Public Safety Cameras in the Amount of $1,995,022.88, Authorizing a 20% Contingency in the Amount of $399,004.58, Authorizing a Budget Amendment in the Amount of $828,165.16, Authorizing the Transfer of Funds from Completed Projects in the Amount of $365,862.30, and Authorizing the Interim City Manager to Execute the Agreement (Michael Beltran)
6. Resolution - Approving Amendment No. 1 to the Master Agreement for Professional Consultant Services for Capital Projects with Consor North America Inc. and Authorizing the Interim City Manager to Execute the Amendment (Michael Beltran)
AGENDA
Regular City Council Meeting
July 27, 2026
7. Resolution - Approving Project Agreement No. 5 to the Master Agreement for Professional Consultant Services with Consor North America for the Well 45 Water Supply Project in the Amount of $626,745.00 and Authorizing the Interim City Manager to Execute the Agreement (Michael Beltran)
8. Resolution - Approving a Budget Amendment for the Purchase of a New Vehicle from Rush Truck Center and Upfitting of the New AVA Vehicle (Trenton Johnson)
9. Resolution - Approving an Agreement for Time & Attendance Services with UKG in the Amount of $20,961 and Authorizing the Interim City Manager to Execute the Agreement (Delilah Vasquez)
10. Resolution - Approving a Three-Year Joint Powers Agreement (JPA) with Stanislaus Special Investigations Unit (SIU) for the Purpose of Enforcing Drug Laws and Investigating Violent Crimes in Stanislaus County and Authorizing the Interim City Manager to Execute the Joint Powers Agreement (Trenton Johnson)
11. Resolution - Authorizing the Unfreezing of One (1) Full-Time Equivalent (FTE) Police Sergeant Position and Freezing One (1) Full-Time Equivalent Police Officer Position within the Police Department Budget and Position Allocation Roster (Trenton Johnson)
12. Resolution - Approving the Waiver of all City Fees Associated with National Night Out Events and Authorizing the Interim City Manager to Implement the Fee Waiver (Trenton Johnson)
13. Resolution - Accepting Proposition 64 Grant Funds, Approving a Budget Amendment, and Authorizing the Interim City Manager to Execute the Grant Documents (Trenton Johnson, Travis Hudson)
Consideration of Item(s) Removed from the Consent Calendar D. Unfinished Business
E. Public Hearing
1. Ordinance - An Ordinance of the City Council of the City of Ceres Approving the Amendments to the Ceres Municipal Code to Implement the 2023-2031 Housing Element Resolution - Approving the Adoption of the Water and Sewer Service Priority Allocation for Lower-Income Affordable Housing Policy (Julian Aguirre, Lea Simvoulakis) F. New Business
1. Resolution - Approving a Professional Services Agreement with Musco Sports Lighting, LLC for the George Costa Fields Lighting Enhancement Project in the Amount of $248,552.84, Approving a 10% Construction Contingency in the Amount of $24,855.28, Approving a Budget Amendment in the Total Amount of $273,408.12 from Fund 679, and Authorizing the Interim City Manager to Execute the Professional Services Agreement (Michael Beltran)
AGENDA
Regular City Council Meeting
July 27, 2026
2. Resolution - Ordering the Levy and Collection of Special Taxes for Fiscal Year 2026/27 within the City of Ceres Community Facilities District No. 1 (Public Services) (Michael Beltran)
3. Resolution - Ordering the Levy and Collection of Special Taxes for Fiscal Year 2026/27 within the City of Ceres Community Facilities District No. 2 (Public Services) (Michael Beltran)
4. Resolution - Accepting Proposition 64 Grant Funds, Approving a Budget Amendment, and Authorizing the Interim City Manager to Execute the Grant Documents (Trenton Johnson, Travis Hudson)
G. Discussion Items
1. Direction Regarding the Proposed Annexation of the Ceres Fire Protection District into the Stanislaus Consolidated Fire Protection District (Andrew Hunter) H. Councilmember Referrals
Councilmembers request to have an agenda item placed on a future agenda (pursuant to Chapter 2 - City Council Meetings, J-8. City Council Referrals/Determination of Items for Agenda).
1. Arts Culture Commission
(Requested by Mayor Lopez on July 13, 2026)
2. Save Our Roads Initiative
(Requested by Mayor Lopez on July 13, 2026)
3. Parks for All Program
(Requested by Mayor Lopez on July 13, 2026)
4. Home Buyers Assistance
(Requested by Mayor Lopez on July 13, 2026)
5. Town Hall Meetings
(Requested by Mayor Lopez on July 13, 2026)
I. Reports
At this time, any Councilmembers or City staff will make an announcement, or report briefly on his/her activities.
● Mayor
● City Council
● City Manager
● City Attorney
AGENDA
Regular City Council Meeting
July 27, 2026
● Departments
J. Closed Session
1. Conference with Real Property Negotiators, Gov. Code, § 54956.8 Property: APN: 127-016-014
Agency Negotiation: Interim City Manager, Steve Williams, and City Attorney, Nubia Goldstein
Negotiating Parties: Judicial Council of California
Under Negotiation: Price and terms of payment
2. Public Employee Appointment, Cal. Gov’t Code § 54957(b)(1) Title: City Manager
K. Report from Closed Session
Adjournment
The next regularly scheduled City Council Meeting will be held on August 10, 2026, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.
AFFIDAVIT OF POSTING
I, Fallon Martin, City Clerk, for the City of Ceres, declare under penalty of perjury that the foregoing agenda for the Regular City Council Meeting was posted on July 22, 2026, at the following locations in Ceres:
• Community Center Display Case - 2701 Fourth Street
________________________________________
Fallon Martin, City Clerk
Council Agenda:
The City Council agenda is available for public review on the City’s website (www.ci.ceres.ca.us) and posted at the time and places noted above.
Related Materials:
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office at City Hall located at 2220 Magnolia Street, Ceres, CA during normal business hours. Persons with questions concerning any agenda item may call the City Clerk’s Office at (209) 538-5731.
Notice regarding Americans with Disabilities Act:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting or if you need the agenda and/or the documents in the agenda packet provided in an
AGENDA
Regular City Council Meeting
July 27, 2026
alternative format, please contact the City Clerk’s office at (209) 538-5731 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102-35.104 ADA TITLE II).
PROCLAIMING AUGUST 2 – 8, 2026, AS
NATIONAL HEALTH CENTER WEEK
THE CITY COUNCIL
City of Ceres
WHEREAS, as the nation’s largest primary care network, Community Health Centers serve more than 52 million Americans through over 17,000 service delivery sites across the country, providing care to one in every seven people in the United States; and WHEREAS, Community Health Centers provide care regardless of a patient's insurance status or ability to pay, helping ensure that all individuals have access to essential health services; and
WHEREAS, Community Health Centers continue to advance innovative models of care through telehealth, integrated behavioral health services, school-based care, mobile health programs, and team-based approaches that improve access, quality, and health outcomes; and WHEREAS, Community Health Centers develop and integrate a wide range of services beyond primary care, including nutrition, oral health, vision, behavioral health, and pharmacy services, ensuring patients receive comprehensive care that supports their overall well-being; and
WHEREAS, Golden Valley Health Centers, founded in 1972, is a trusted safety-net provider serving the Central Valley through 50 locations across Merced, San Joaquin, and Stanislaus Counties; and
WHEREAS, Community Health Centers are on the front lines of emerging health care challenges, serving veterans, responding to behavioral health and substance use needs, and providing care during public health emergencies and natural disasters, including through more than 1,200 mobile health units operating nationwide; and WHEREAS, National Health Center Week provides an opportunity to recognize and celebrate America’s more than 1,500 Community Health Center organizations and their over 17,000 service delivery sites, including more than 4,400 school-based health centers, and to honor the staff, patients, board members, volunteers, and community partners who contribute to their success.
NOW, THEREFORE, BE IT RESOLVED I, Javier Lopez, Mayor of the City of Ceres, on behalf of the City Council, Vice Mayor Daniel A. Martinez, Councilmembers James Casey, Rosalinda L. Vierra, and Cerina Otero, do hereby proclaim the week of August 2 – 8, 2026, as National Health Center Week. I encourage all Americans to participate in this week by visiting their local health center and celebrating the vital partnership between America’s Community Health Centers and the communities they serve.
Proclaimed this 27th day of July 2026
____________________________
Javier Lopez, Mayor
DRAFT MINUTES
CITY COUNCIL REGULAR MEETING
CITY OF CERES, CALIFORNIA
(via ZOOM and in-person)
City Council Chambers, 2701 Fourth Street
Monday, July 13, 2026, at 6:00 p.m.
Mailing Address: Ceres City Hall, 2220 Magnolia Street, Ceres, CA 95307-3292 Phone: (209) 538-5700 Fax: (209) 538-5780
CALL TO ORDER
Mayor Lopez called the July 13, 2026, meeting to order at 6:00 p.m.
ROLL CALL – Present:
Mayor: Javier Lopez
Vice Mayor: Daniel A. Martinez (District 4)
Councilmembers: James Casey (District 1); Rosalinda L. Vierra (District 2); Cerina Otero (District 3)
District 1
Councilmember
Casey
District 2
Councilmember
Vierra
District 3
Councilmember
Otero
District 4
Vice Mayor
Martinez
Mayor Lopez
Present Present Present Present Present
INVOCATION
Invocation by Conner La Rosa, Valley Grace Community Church.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Pete Samaniego.
PRESENTATIONS
A. StanRTA Presentation
Adam Barth and Angela Swanson with StanRTA gave the presentation.
CITIZEN COMMUNICATIONS to the Council on matters not included on the agenda (five minutes)
Burl Condit spoke regarding flock cameras.
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
Linda Ryno spoke regarding the condition of the parks in Ceres, tasks related to parks, budget cuts, budget amendment, and the sales tax ballot measure.
Brandy Meyer spoke regarding Ceres Night with the Modesto Roadsters, Lil Papa’s grand opening, One Table One Community, and the upcoming golf tournament.
Doug Hemingway spoke regarding speeding, parking, and permit parking around Smyrna Park.
Nasson Sanchez spoke regarding philanthropy, National Night Out, and fees for permits.
CONFLICT OF INTEREST DECLARATION
None
APPOINTMENTS TO BOARDS/COMMISSIONS
B. Measure H Citizens Oversight Committee Interviews and Appointment City Clerk, Fallon Martin, introduced the item.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
Council conducted Measure H Citizens’ Oversight Committee interviews.
Council and staff discussion included thanking the applicants.
Action: Motion by Councilmember Otero, seconded by Vice Mayor Martinez, approving the appointment of John Fayad to the Measure H Citizens’ Oversight Committee. Motion carried 3/2/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes No Yes Yes No
C. Council Designation of a Voting Delegate and Alternate Delegate to Represent the City of Ceres at the League of California Cities’ 2026 Annual Conference City Clerk, Fallon Martin, introduced the item.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
Council and staff discussion included who is attending the conference.
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
Council consensus to designate Mayor Lopez as the voting delegate with Vice Mayor Martinez and Councilmember Otero as the alternate voting delegates at the League of California Cities’ 2026 Annual Conference.
CONSENT CALENDAR
1. Clerks Report of Posting. The agenda of the July 13, 2026, City Council Meeting was Posted on Wednesday, July 8, 2026. (City Clerk)
2. Waive Readings. All Readings of Ordinances and Resolutions are Waived. (Waive readings in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title). (City Clerk)
3. Approval of Minutes for the June 22, 2026, Regular City Council Meeting. (City Clerk)
4. Removed for separate consideration.
5. Resolution No. 2026-80, Approving a Professional Services Agreement with RH Borden and Company LLC for Phase 2 of the Sewer Line Rapid Assessment in the Amount of $109,014.54 and Authorizing the Interim City Manager to Execute the Contract. (Casas)
6. Removed for separate consideration.
7. Removed for separate consideration.
8. Resolution No. 2026-83, Approving an Agreement with Valley Grace Community Church, Inc. for the Use of the Ceres Community Center and Authorizing the Interim City Manager to Execute the Agreement. (Chavez)
9. Removed for separate consideration.
Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving items 1 – 3, 5, & 8. Motion carried 5/0/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
CONSIDERATION OF ITEM(S) REMOVED FROM THE CONSENT CALENDAR Item 4: Removed for separate consideration by Councilmember Otero Register of Audited Demand(s) Dated June 11, 2026, through June 30, 2026. (Portillo)
Councilmember Otero inquired about the Valley Water Collaborative and BrightView Landscape Services payment.
Mayor Lopez asked for public comment. The following members of the public spoke:
Galen Guzman spoke regarding telephone service provider, cost for grant writer, janitorial supplies, janitorial services, transparency of voucher list, condensed agenda packet, PG&E, public records requests, payment for lawsuits against the City, and Alpine Protective Solutions agreement.
Mayor Lopez closed public comment.
Council and staff discussion included Valley Water Collaborative, withholding payment for services, confirmation of work completed, contract language, and payment for June 2026.
Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 4. Motion carried 4/1/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
No Yes Yes Yes Yes
Item 6: Removed for separate consideration by Galen Guzman Resolution No. 2026-81, Declaring City-Owned Parcel 039-062-067 as Exempt Surplus Land Pursuant to Government Code Section 54221(f)(B) of the Surplus Land Act and Authorizing the Interim City Manager to Conduct Negotiations for the Disposition of the Exempt Surplus Parcel. (Aguirre)
Galen Guzman spoke regarding a typo, the purpose of selling land, and public records requests.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 6. Motion carried 5/0/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes
Item 7: Removed for separate consideration by Galen Guzman Resolution No. 2026-82, Approving Amendment No. 1 to the Professional Services Agreement with Gouveia Engineering for Planning Services in the Amount of $50,000.00 and Authorizing the Interim City Manager to Execute the Amendment. (Aguirre)
Galen Guzman spoke regarding a typo.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
Action: Motion by Vice Mayor Martinez, seconded by Councilmember Vierra, approving item 7. Motion carried 4/1/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
No Yes Yes Yes Yes
Item 9: Removed for separate consideration by Mayor Lopez Resolution No. 2026-84, Declaring an Intention to Levy and Collect Assessments for the 1987 Landscaping and Lighting District for Fiscal Year 2026-27, Approving the Fiscal Year 2026-27 Engineer’s Report, and Establishing August 10, 2026, as a Public Hearing for the Levy of the Annual Assessments. (Beltran) Engineering Director, Mike Beltran, introduced the item.
Mayor Lopez asked for public comment. The following members of the public spoke:
Galen Guzman spoke regarding a typo, Consumer Price Index (CPI), contract approval, why CPI numbers from March 2026 were selected, contracting out, allocating money in-house to perform landscape services, and adopt-a-park application.
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
Andres Ruiz spoke regarding Eastgate neighborhood and deterioration of Eastgate landscape.
Mayor Lopez closed public comment.
Council and staff discussion included the amount of money collected this fiscal year, services and areas funded, geographic areas, BrightView Landscape Services, how citizens ensure they received the benefits of the assessment, assessment increase, accountability, oversight, funds for each district, long-term plan, solar, short-term plan, what is being approved with this agenda item.
Action: Motion by Vice Mayor Martinez, seconded by Mayor Lopez, approving item 9. Motion carried 5/0/0/0 by the following roll call vote:
Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes
UNFINISHED BUSINESS
None
PUBLIC HEARING
None
NEW BUSINESS
10. Resolution No. 2026-85, Ratifying the Measure H Expenditure Plan for Fiscal Year 2027 Beginning July 1, 2026, and Ending June 30, 2027. (Portillo) Finance Director, Vanessa Portillo, introduced the item.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
Council and staff discussion included how this happened, amending the resolution, amending the budget, and future budget process.
Action: Motion by Councilmember Otero, seconded by
Councilmember Vierra, approving item 10 and including a breakdown of what Measure H funds are supporting in Fiscal Year 2027. Motion carried 5/0/0/0 by the following roll call vote:
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
Councilmember
Casey
Councilmember
Vierra
Councilmember
Otero
Vice Mayor
Martinez Mayor Lopez
Yes Yes Yes Yes Yes
DISCUSSION ITEMS
11. Discussion Regarding Planning Commissions’ Request for City Council to Adopt an Interim Urgency Ordinance Establishing a Temporary Moratorium on New Gas Stations and Car Wash Facilities within the City of Ceres. (Aguirre) Redevelopment & Economic Development Manager, Julian Aguirre, introduced the item.
Mayor Lopez asked for public comment. The following members of the public spoke:
Dave Pratt spoke regarding the amount of gas stations and car washes, food trucks, and auditing taxes collected from food trucks.
Galen Guzman spoke regarding pending gas station projects, in support of the moratorium, and amount of gas stations currently in the city.
John Warren spoke regarding whether the Planning Commission voted on this item and need for a planning commission.
Shirley Rogers spoke in support of a temporary moratorium and need for EV charging stations.
Mayor Lopez closed public comment.
Council and staff discussion included Planning Commission action, number of gas station/matrix, number of gas stations and car washes currently in the city, number of gas stations with EV chargers, moratorium in the Cities of Lodi and Manteca, and council to determine/approve staff time to prepare an item for Planning Commission.
Council provided consensus to not commit staff time to prepare an item to go before the Planning Commission.
COUNCILMEMBER REFERRALS
12. Creation of a Citizens Financial Oversight and Audit Committee (Requested by Councilmember Otero on March 24, 2026)
Councilmember Otero introduced the referral.
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
Council provided consensus on this item.
13. Installing K-Rails at the Ceres Cemetery
(Requested by Councilmember Casey at the April 6, 2026, Regular City Council Meeting)
Councilmember Casey introduced the referral.
Mayor Lopez asked for public comment. The following members of the public spoke:
Shirley Rogers spoke regarding who would pay for the installation.
John Warren spoke regarding the responsibility of installing K-Rails and negative impacts of installing K-Rails.
Mayor Lopez closed public comment.
Council and staff discussion included meeting with City staff and cemetery staff, how quickly things are expedited, process of this referral, and City liability.
Council provided consensus on this item.
14. Joint City Council and Planning Commission Meeting
(Requested by Vice Mayor Martinez at the April 13, 2026, Regular City Council Meeting)
Vice Mayor Martinez introduced the referral.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
Council provided consensus on this item.
15. Amending the Ceres Municipal Code to Eliminate City Council’s Healthcare Benefits and Reduce the City Council Stipend by 50%
(Requested by Councilmember Otero at the May 11, 2026, Regular City Council Meeting)
Councilmember Otero introduced the referral.
Mayor Lopez asked for public comment. The following members of the public spoke:
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
Sue Reynolds spoke in support of this referral.
Mayor Lopez closed public comment.
Council and staff discussion included when the compensation was last adjusted, reduction in number of future candidates due to expenses while in council seat t, state law, and budget cuts.
Council did not provide consensus on this item.
16. Evaluate Strategies of Amending the Zoning Code to Diversify Business Types (Requested by Councilmember Otero at the May 11, 2026, Regular City Council Meeting)
Councilmember Otero introduced the referral.
Mayor Lopez asked for public comment. The following members of the public spoke:
Shirley Rogers spoke regarding potential chicken restaurant not coming to Ceres.
Mayor Lopez closed public comment.
Council and staff discussion included the ICSC Conference, incoming businesses, and working with prospective businesses.
Council did not provide consensus on this item.
17. Form a Budget Committee with a Member from Each Council District (Requested by Councilmember Casey at the May 11, 2026, Regular City Council Meeting)
Councilmember Casey introduced the referral.
Mayor Lopez asked for public comment. The following members of the public spoke:
Galen Guzman spoke in support of the referral, citizen engagement, community needs, budget process, budget workshops, beautifying Ceres, and completion of financial audits.
John Warren spoke in support of the referral, and responsibilities of a budget committee.
Mayor Lopez closed public comment.
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
Council and staff discussion included merging this referral with the referral listed as item 12, quarterly financial report, including a committee member from each district, and next steps for this referral if consensus is provided.
Council provided consensus on merging this referral with the referral listed as item
12. 18. Reduce the Speed Limit by 5 MPH:
• Eastgate Blvd. (Hatch Rd. to Whitmore Ave.)
• Boothe Rd. (Hatch Rd. to Whitmore Ave.)
• Moffet Rd. (Hatch Rd. to Whitmore Ave.)
• Moffet Rd. (River Rd. to Hatch Rd.)
(Requested by Councilmember Otero on May 13, 2026)
Councilmember Otero introduced the referral.
Mayor Lopez asked for public comment. The following members of the public spoke:
Dave Pratt spoke regarding speeding regardless of speed limit.
John Warren spoke in support of lowering the speed limit and City Engineer authorization.
Shirley Rogers spoke regarding the cost to change signage.
Mayor Lopez closed public comment.
Council and staff discussion included speeding behavior, cost of lowering the speed limit, inclusive of all councilmembers’ request, amending the contract, increasing the compensation of the contract, AB 43 compliance, speed limit mandates for 2031, engineer’s report, and liability.
Council did not provide consensus on this item.
19. Report on Watering Days & Increase to Three Watering Days per Week (Requested by Vice Mayor Martinez at the June 22, 2026, Regular City Council Meeting)
Vice Mayor Martinez introduced the referral.
Mayor Lopez asked for public comment. The following members of the public spoke:
Dave Pratt spoke regarding water bill cost and water waste.
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
John Warren spoke regarding limit of gallons of water per customer per month.
Shirley Rogers spoke regarding the cost to change signage.
Mayor Lopez closed public comment.
Council and staff discussion included last time this was discussed, water use efficiency objectives, water allotment, fines or penalties from the state, drought conditions, and water supply for new development.
Council provided consensus on this item.
20. Safety around Smyrna Park
(Requested by Vice Mayor Martinez at the June 22, 2026, Regular City Council Meeting)
Vice Mayor Martinez introduced the referral.
Mayor Lopez asked for public comment. The following members of the public spoke:
John Warren spoke regarding criminal activity and trash in the City parks.
Shirley Rogers spoke regarding trash in the City parks, garbage receptacles, and homelessness.
Mayor Lopez closed public comment.
Council and staff discussion included Active Transportation and HSIP Projects, cost of upgrades, and cameras at Smyrna Park.
Council provided consensus on this item.
21. Review 2021 CARES Act Audit & RAD Funding
(Requested by Councilmember Otero at the June 22, 2026, Regular City Council Meeting)
Councilmember Otero introduced the referral.
Mayor Lopez asked for public comment. The following members of the public spoke:
Galen Guzman spoke regarding grants and contribution revenue, single year audit, City Council obligation, public records request, forensic audit, Civil Grand Jury, turnover rate, and Measure L quarterly audits.
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
Mayor Lopez closed public comment.
Council provided consensus on this item.
22. Locate Resolution on General Fund Reserve Percentage (Requested by Mayor Lopez at the June 22, 2026, Regular City Council Meeting) Mayor Lopez introduced the referral.
Mayor Lopez asked for public comment. The following members of the public spoke:
Dave Pratt spoke regarding the reserve percentage being raised, Covid, cost of living, food trucks, and cost of doing business.
Mayor Lopez closed public comment.
Council and staff discussion included historic reserve percentage, timeline of when it changed, Government Finance Officers Associations recommendation, past budget and study discussions, step percentage, recordation of general fund reserve percentage, and comparing what other cities do.
Council provided consensus on this item.
REPORTS
• Mayor
Nothing to report.
• City Council
Vice Mayor Martinez spoke regarding Concerts in the Park and a group of community members who cleaned up the rose garden at Smyrna Park.
Councilmember Vierra spoke regarding adopt-a-park, Point in Time Count, and Concerts in the Park.
• City Manager
Nothing to report.
• City Attorney
Nothing to report.
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
• Departments
Police Chief, Trenton Johnson, spoke regarding tobacco enforcement update, National Night Out, 4th of July efforts, golf cart and low speed vehicles in Ceres, Lazy Wheels, and Coffee with the Chief.
Engineering Director, Mike Beltran, spoke regarding the shut down on Richland Ave., and a grant application.
Public Works Superintendent, Josh Casas, spoke regarding notices sent to customers.
CLOSED SESSION
23. Public Employee Appointment, Cal. Gov’t Code § 54957(b)(1) Title: City Manager
24. Conference with Legal Counsel – Existing Litigation, Cal. Gov’t Code § 54956.9 Name of Case: Ashley Ranuio et al. v. City of Ceres et al., Stanislaus Superior Court Case Number: CV-25-009856
25. Conference with Legal Counsel – Anticipated Litigation, Cal. Gov’t Code § 54956.9(d)(2)
Potential Case: 1 case
Mayor Lopez introduced the item.
Mayor Lopez asked for public comment. No one spoke. Mayor Lopez closed public comment.
REPORT FROM CLOSED SESSION
Mayor Lopez reported out from Closed Session the following information:
23. Direction was provided to staff.
24. A settlement has been reached with a vote of 4/0/0/1 (one abstention).
25. Direction was provided to staff.
ADJOURNMENT
The next scheduled City Council Meeting will be held on July 27, 2026, at 6:00 p.m. in the City Council Chambers located in the Community Center at 2701 Fourth Street, Ceres, CA.
DRAFT MINUTES
Regular City Council Meeting
July 13, 2026
There being no further business, Mayor Lopez adjourned the meeting at 11:43 p.m. ______________________________
Javier Lopez, Mayor
______________________________
Fallon Martin, City Clerk
Consistent with Council Policy, the minutes referenced above are in Action Format. The complete recording of the meeting can be viewed at http://www.ci.ceres.ca.us/ agenda center.
COUNCIL AGENDA REPORT
City Council
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
Meeting Date: July 27, 2026
To: Mayor and City Council
From: Steve Williams, Interim City Manager
Contact: Vanessa Portillo, Finance Director, [email protected] Subject: Register of Audited Demand(s) Dated July 1, 2026, through July 15, 2026
Recommended Council Action:
City Council approve the register of audited demand(s) dated July 1, 2026, through July 15, 2026, covering obligations to be paid by general warrants in the amount of $1,164,733.22.
Background:
In accordance with Section 37202 of the Government Code of the State of California this is presented here with a summary of demands against the City of Ceres covering obligations to be paid for the period ending July 1, 2026, through July 15, 2026.
Each demand has been audited and I hereby certify to their accuracy and conformance with the budget. Sufficient funds are available for payment of these demands.
I declare under penalty of perjury that the register of audited demands has been examined by me and to the best of my knowledge and belief is a true, correct and complete listing of claims audited and payable.
Reasons for Recommendation:
The Finance Department monitors payments of invoices for accountability, accuracy, and completeness. Budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval. This allows for invoices to be paid in a timely manner to establish goodwill with merchants and allows for discounts
to be taken where applicable.
Fiscal Impacts:
The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are accounted for in the FY 2026-27 budget. There is a $1,164,733.22 fiscal impact for the period of July 1, 2026, through July 15, 2026.
Existing Policy / Relationship to the Strategic Plan:
N/A
Policy Alternatives:
N/A
Interdepartmental Coordination
N/A
Public Participation:
N/A
Environmental Review:
N/A
Steps Following Approval:
N/A
Attachments:
1. WARRANT REGISTER 7.1 TO 7.15.26 AND PURCHASE CARD
ATTACHMENT A
7/16/2026
1 Date PO# Invoice Description Amount
52.00 52.00
497.12
497.12
22500005 8,375.00
22600104 21,655.00
30,030.00
63.94 1,398.79
47.20 1,509.93
88.36 88.36
5,154.32
2,698.54
2,698.54
2,698.54
5,397.08
2,465.53
21,112.55
9,670.11
9,670.11
2,482.60
154.76
2,637.36
16,006.99
16,006.99
25.00 25.00
201.09
Total: 201.09
Total:
07/09/26 CITY OF CERES "PETTY CASH" JUL 2025 - JUN 2026 PETTY CASH - FINANCE Total:
07/09/26 CERES BODY SHOP, INC FLAT TIRE FOR PD UNIT 106 BADGE 956 FILL DIRT @ HACKETT & SERVICE LINE LEAK REPAIR
Total:
07/09/26 CELLEBRITE USA, INC. SOFTWARE TO UNLOCK ANDROID PHONES-7/1/26-6/30/27 Total:
07/09/26 CALIFORNIA LANDSCAPE SUPPLY, INC. ROCK FOR PLANTERS AROUND OFFICES Total:
07/09/26 CAL AIR SOLUTIONS INC. COMMUNITY CENTER ICE MACHINE 1 STREET LIGHT POLE
STREET LIGHT POLE
STREE LIGHT POLE
2 STREET LIGHT POLES
7 STREET LIGHT FIXTURES
Total:
07/09/26 AZCO SUPPLY, INC. DOWNTOWN STREETLIGHT POLE & FIXTURE REPLACEMENT Total:
07/09/26 AT&T MOBILITY 05/24 - 6/23/26 MODEMS FOR PD/FIRE VEHICLES 07/09/26 AMAZON CAPITAL SERVICES, INC. MEASURING TAPE FOR MANHOLES
WIRE STRIPPERS, ELECTRICAL TESTERS
EAR PLUGS & HOSE WASHERS
07/09/26 ADVANCED MOBILITY GROUP 5/1-31/26 - TRAFFIC ENG/ON-GOING SUPP SVCS 5/1-31/26 - CITY WIDE SPEED STUDY
Total:
Total:
07/09/26 209 MULTIMEDIA CORPORATION 7/1/26-6/30/27 ANNUAL SUBSCRIPTION Total:
Voucher List
City of Ceres
07/09/26 ACCORD SYSTEMS, LLC JUNE 26 ACA REPORTING FEE
ATTACHMENT A
7/16/2026
2 Date PO# Invoice Description Amount
Voucher List
City of Ceres
88.59 88.59
4,187.40
4,187.40
2,000.00
2,000.00
4,000.00
80.00 80.00
22600092 28,592.52
22600107 63,578.03
92,170.55
8,500.00
8,500.00
54.05 29.82
83.87 80.00
80.00 16.75
564.70
673.01
66.98 1,321.44
963.43
439.04
654.69
673.64
1,084.48
3,815.28
5 FLANGES @ ROCKEFELLER
COUPLER/ STOCK
Total:
07/09/26 FERGUSON US HOLDINGS, INC CLEAN OUT BOXES & LIDS, VALVE SOCKETS
VALVE LIDS PARKS
PLUMBING REPAIRS
PIPE CUTTER, REP BCD
PROBE, PUMP, GASKET
CL2- TEST STRIPS
Total:
Total:
07/09/26 FERGUSON US HOLDINGS, INC WIRE BURSH
OFFICE WATER - WATER DEPT
Total:
07/09/26 DORIS DAKIN PEREZ D. PEREZ PC STIPEND 7/1-7/31/2026 Total:
07/09/26 DAIOHS USA INC. OFFICE WATER - PW
5/1-31/26 - N.CERES SWR SERV.AREA PUMP & SWR
Total:
07/09/26 GREGORY TAWNEY K9 TRAIN THE TRAINER COURSE
Total:
07/09/26 CONSOR NORTH AMERICA, INC. 5/1-31/26 - SERVICE RD BRIDGE OVER CERES CANAL
CLASS B TRAINING & EXAM FOR MICHAEL GAMEZ
Total:
07/09/26 CONDIT, GARY MATTHEW G. CONDIT PC STIPEND 7/1-7/31/2026 Total:
07/09/26 COMMERCIAL TRUCK DRIVING SCHOOL CLASS B TRAINING & EXAM FOR CHRISTIAN MARTINEZ Total:
07/09/26 CIVICPLUS, LLC NEXTREQUEST 7/1/26-6/30/27
07/09/26 CITY OF MODESTO 06/01 - 06/30/2026 WTR SVCS F/S 2
ATTACHMENT A
7/16/2026
3 Date PO# Invoice Description Amount
Voucher List
City of Ceres
650.55
650.55
80.00 80.00
22600118 353,212.76
353,212.76
22600106 2,360.00
2,360.00
156.62
156.62
4,884.00
4,884.00
1,234.51
1,234.51
794.24
2,012.20
2,036.45
368.58
1,302.98
571.02
1,728.66
55.62 8,869.75
109.95
109.95
365.04
365.04
1,104.70
1,104.70
10,272.95
Total: 10,272.95
Total:
07/09/26 HUNT & SONS LLC 6/15-6/30/26 FUEL FOR PW
Total:
07/09/26 VALLEY FARM SUPPLY STORES, INC SMALL TOOLS
Total:
07/09/26 HD SUPPLY, INC NITRATE TEST STRIPS
Total:
07/09/26 GREEN RUBBER-KENNEDY AG SSVALVE, ADAPT, SAW BLADES 71 STREET LIGHT FUSES
251 STREET LIGHT FUSES
110 STREET LIGHT FUSES
333 STREET LIGHT FUSES
FILTER FOR ANALYZER @ WELL #22
07/09/26 GRAINGER 153 STREET LIGHT FUSES
83 STREET LIGHT FUSE HOLDERS
84 STREET LIGHT FUSE HOLDERS
07/09/26 GRACO INC. 2 SETS OF SIDEWALK/ PAVEMENT GRINDER TEETH Total:
07/09/26 GOGOVAPPS CODE ENFORCEMENT SUBSCRIPTION - 7/1/26 - 6/30/27 Total:
07/09/26 GEORGE REED, INC. 1.52 TONS OF ASPHALT FOR PATCHING Total:
07/09/26 GDR ENGINEERING, INC. MAY 26 MORROW VILLAGE PH3 SIDEWALK IMPROV(2406)#1 Total:
07/09/26 GCJ, INC. JUN 26 ROCKEFELLER WTR BLDG IMPROV AGRMNT(2402) Total:
07/09/26 FRANCISCO MIRELES JR F. MIRELES PC STIPEND 7/1-7/31/2026 Total:
07/09/26 FRANCCITA P. HIPOLITO 5/1/26 SENIOR EVENT CINCO DE MAYO FOOD Total:
ATTACHMENT A
7/16/2026
4 Date PO# Invoice Description Amount
Voucher List
City of Ceres
410.84
410.84
660.00
660.00
1,660.00
1,660.00
56.07 85.69
17.25 97.06
8.62 47.51
24.80 25.87
362.87
80.00 80.00
13,000.00
13,000.00
840.62
840.62
770.80
770.80
2,100.84
2,100.84
07/09/26 KEVIN GALLENKAMP GALLENKAMP: LODGING/PER DIEM K9 INSTR 7/28-8/3 Total:
07/09/26 DIRK NIEUWENHUIS NIEUWENHUIS: SLI MOD 7 7/22-25/26 Total:
07/09/26 MICROBAC LABORATORIES, INC WATER QUALITY SAMPLES Total:
07/09/26 JOCELYN E. ROLAND PH.D., ABPP, INC PSYCHOLOGICAL SERVICES RETAINER - 7/1/26-6/30/27 Total:
07/09/26 JAMMU, RULDIP R. JAMMU PC STIPEND 7/1-7/31/2026 Total:
ZIP TIES
OIL , LUBE
Total:
TEE, ADAPTER, TUBE @ WELL 38
CL2TEST STRIPS
THERMOMETER
SCREWS
WIRE PIN, WRENCH
Total:
07/09/26 JACT INC. GARDEN HOSES
Total:
07/09/26 INSOURCE SOFTWARE SOLUTIONS, INC. WIN-911 FOR SCADA ANNUAL LICENSE Total:
07/09/26 INDUSTRIAL ELECTRICAL CO. TROUBLE SHOOT GEN AUTOMATIC TRANSFER SWITCH 07/09/26 HUNT EQUIPMENT, LLC FS #15 PUMP NOZZLE SWIVEL REPAIR
ATTACHMENT A
7/16/2026
5 Date PO# Invoice Description Amount
Voucher List
City of Ceres
78.54 55.11
53.78 34.29
689.60
81.38 992.70
1,849.92
4,160.00
6,009.92
1,220.59
20,844.55
8,694.50
30,759.64
214.00
214.00
428.00
2,201.23
2,201.23
1,395.28
1,395.28
629.60
411.35
-267.83
773.12
109.47
109.47
96.00 96.00
48.00 48.00
07/09/26 PORAC-PEACE OFFICERS RESEARCH ASSOC RESERVE OFFICERS - DUES - 7/1/26 - 9/30/26 Total:
07/09/26 PORAC LEGAL DEFENSE FUND RESERVE OFFICERS - LEGAL DEFENSE Total:
07/09/26 PACIFIC GAS & ELECTRIC PG&E SRVCS 3101 FOWLER RD 6/3-7/1/26 Total:
2 BATTERIES
BATTERY RETURN
Total:
Total:
07/09/26 O'REILLY AUTO PARTS OIL FOR FLEET
Total:
07/09/26 NORTHSTAR CHEMICAL CL2 FOR WELL #22
POLICE DEPARTMENT ELEVATOR PERMIT
Total:
07/09/26 NBS GOVT FINANCE GRP INC PROFSERV CFD1/CFD2 JULY 1- SEPT 30 2026 Total:
07/09/26 NATIONAL ELEVATOR INSPECTION SERVICES INC COMMUNITY CENTER ELEVATOR PERMIT 07/09/26 MUNIQUIP, LLC 2 STORMDRAIN MOISTURE RELAYS
REPLACE STORMDRAIN PUMP FOR RIVERVIEW LIFT STATION
STORMDRAIN CONTROLLERS & LEVEL TRANSDUCERS
07/09/26 MOTOROLA SOLUTIONS, INC LPR DEVICE & USER LICENSES - 7/1/26-6/30/27 LPR LICENSES - 7/1/26-6/30/27
Total:
6/29/26 UNIFORM SERVICE FLEET
6/29/26 UNIFORM SERVICE FACILITIES
6/29/26 UNIFORM SERVICE WTR/WTR CONSERVATION
Total:
07/09/26 MISSION LINEN SUPPLY 6/29/26 UNIFORM SERVICE WASTEWATER 6/29/26 UNIFORM SERVICE STREETS
6/29/26 UNIFORM SERVICE PARKS
ATTACHMENT A
7/16/2026
6 Date PO# Invoice Description Amount
Voucher List
City of Ceres
2.63 161.21
163.84
951.79
628.88
1,580.67
1,000.00
1,000.00
80.00 80.00
500.00
500.00
738.08
738.08
382.95
217.91
600.86
1,219.00
1,219.00
500.00
500.00
1,221.40
1,221.40
93.00 93.00
2,946.45
2,946.45
3,056.18
3,056.18
22600132 44,686.77
44,686.77
07/09/26 THIRKETTLE CORPORATION REPLACEMENT OF THE SENSUS FLEXNET BASE STATION Total:
07/09/26 TESCO CONTROLS, LLC TRAFFIC SIGNAL BBS BATTERIES Total:
07/09/26 RENTOKIL NORTH AMERICA INC CAPSTONE FOR WEED ABATEMWNT Total:
07/09/26 STAPLES, INC. OFFICE SUPPLIES -WATER
Total:
07/09/26 SITEONE LANDSCAPE SUPPLY, LLC PARKS IRRIGATION Total:
07/09/26 SHELLA JOINER 7/14/26 CONCERTS IN THE PARK BAND Total:
07/09/26 SHARP ELECTRONICS CORPORATION JULY 26 STANDARD PYMT 8 COPIERS 1 PRI Total:
07/09/26 SHANE PARSON SAFTEY VESTS EMBROIDERED
WATER RESISTANT JACKET
Total:
07/09/26 SAFE T LITE OF MODESTO INC SIGNS, POSTS. USA & MARKING PAINT Total:
07/09/26 RUDY RAMOS 7/7/26 CONCERTS IN THE PARK BAND
Total:
07/09/26 ROBERT R GOBBLE JR R. GOBBLE PC STIPEND 7/1-7/31/2026 Total:
07/09/26 FRED ESPINO ESPINO P9816 5/9/26 RFND CC LRG RM Total:
07/09/26 RAYCO INDUSTRIAL SUPPLY INC GRINDER, SCREWS, WRENCHES, SMALL TOOLS
LEVEL, PIPE CUTTER, GRINDER
Total:
07/09/26 PRICE FORD OF TURLOCK, INC. REPAIR PATCH FOR FLEET DEPT.
PEDAL FOR BRAKES UNIT 40-232-23
Total:
ATTACHMENT A
7/16/2026
7 Date PO# Invoice Description Amount
Voucher List
City of Ceres
63,782.98
10,061.90
73,844.88
288.01
288.01
22400048 4,215.53
4,215.53
22600093 12,524.94
22500043 7,476.82
20,001.76
618.64
618.64
225.00
1,440.00
1,665.00
500.00
500.00
65.25 65.25
589,584.33
589,584.33
296.30
296.30
4,681.80
4,681.80
51.12 51.12
22600021 5,342.75
5,342.75
07/15/26 EIDE BAILLY LLP JUNE 26 ACCOUNTING CONSULTING SERVICES FY 25 AUDIT Total:
07/15/26 DELTA DENTAL OF CALIFORNIA COBRA DENTAL PREMIUMS MULTIPLE MONTHS Total:
07/15/26 CALIFORNIA SURVEYING & DRAFTING SUPPLY INC 7/2/26-7/1/27 - HP DRAFTING PLOTTER/INK & PARTS Total:
07/15/26 CA STATE DEPT OF CONSERVATION SMI QUARTERLY FEES QE 6/30/2026 Total:
07/15/26 BERTOLOTTI CERES DISPOSAL, INC JUNE 2026 GARBAGE BILLING FRANCHISE FEE Total:
07/15/26 AT&T 05/25 - 06/24/2026 CALNET SVC
Total:
07/15/26 ANTONIO ESCOBEDO 6/9-7/7/26 SOUND SYSTEM TECH CONCERTS IN THE PARK Total:
07/15/26 209 MULTIMEDIA CORPORATION PUBLIC HEARINGS/NOTICES CC#26-111 HOUSING ELEMENT LEGAL AD 7/8/26 NOTICE OF ELECTION #26-109
Total:
07/09/26 WILLE ELECTRIC SUPPLY, INC. ELECRTICAL SUPPLIES WIRE, LUBE, CUTTERS Total:
07/09/26 WESTWOOD PROFESSIONAL SERVICES 5/3-30/26 - MORROW VILLAGE SIDEWALK PH3 NEPA 5/3-30/26 - CENTRAL & HACKETT CORRIDOR PED
Total:
07/09/26 WESTWOOD PROFESSIONAL SERVICES 5/3-30/26 - WHITMORE AVE REHABILITATION Total:
07/09/26 VALLEY TIRE SALES, INC. REPLACEMENT VACUUM TRUCK TIRE Total:
07/09/26 TYLER TECHNOLOGIES, INC. MUNIS SUPPORT 8/3/26-8/2/2027 TYLER DISASTER RECOVERY 7/17/26-7/16/27
Total:
ATTACHMENT A
7/16/2026
8 Date PO# Invoice Description Amount
Voucher List
City of Ceres
135.00
135.00
270.00
7,200.00
7,200.00
119.31
119.31
6,415.81
6,415.81
494.00
494.00
8,405.27
8,405.27
19.60 55.11
74.71 22600094 4,471.25
4,471.25
58.24 58.24
322.47
322.47
750.00
750.00
1,075.00
1,075.00
2,129.45
2,129.45
314.00
624.00
938.00
07/15/26 SJVAPCD GEN PERMIT WELL 41 FAC ID N8878 9/1/26-8/31/27 GEN PERMIT WELL 39/40 FAC ID N8824 9/1/26-8/31/27
Total:
07/15/26 RECOLOGY BLOSSOM VALLEY ORGANICS COMPOST PROCUREMENT FOR CALRECYCLE GRANT PROJ Total:
07/15/26 MARICELA MURILLO MURILLO P9465 5/30/26 RFND CC LRG RM Total:
07/15/26 HARWINDER KAUR KAUR P10737 9/10/26 RFND CANCEL CC LRG RM Total:
07/15/26 PACIFIC GAS & ELECTRIC 06/05-07/03/26 PG&E SRVCS 2701 4TH ST Total:
07/15/26 ODP BUSINESS SOLUTIONS, LLC CARD STOCK & MOUNTING TAPE Total:
07/15/26 NORTHSTAR ENGINEERING GROUP, INC. PLANNING SERVICES REAP2.0 JUNE 1 - JUNE 30 Total:
07/15/26 MISSION LINEN SUPPLY 7/6/26 UNIFORM SVCS FOR FACILITIES 7/6/26 UNIFORM SVCS FOR STREETS
Total:
07/15/26 LEXISNEXIS CLAIMS SOLUTIONS INC 6/1/26-5/31/27 ONLINE REPORTING ANNUAL LICENSE Total:
07/15/26 JANA KIRCHERT 6/29-7/9/26 GET FIT/ZUMBA GOLD/AQUAFIT CLASSES Total:
07/15/26 INFOSEND, INC. JUN 2026 UB STMT PROCESSING MAIL PREP & POSTAGE Total:
07/15/26 GEORGE REED, INC. 1.06 TONS OF ASPHALT FOR PATCHING Total:
07/15/26 FIRSTTWO, INC. ANNUAL SUBSCRIPTION FEE - 7/1/26-6/30/27 Total:
07/15/26 ELEVATOR TECHNOLOGY, INC. COMMUNITY CENTER ELEVATOR SERVICE
POLICE DEPARTMENT ELEVATOR SERVICE
Total:
ATTACHMENT A
7/16/2026
9 Date PO# Invoice Description Amount
Voucher List
City of Ceres
31,284.72
31,284.72
1,167.10
1,161.60
1,134.10
3,462.80
96,228.20
96,228.20
22600019 750.00
750.00
83.15 83.15
21,828.62
21,828.62
279.69
279.69
75.00 75.00
8,751.37
8,751.37
10,030.92
425.58
780.23
5,603.47
1,170.34
5/1–5/31/26 WATER LEGAL SERVICES
5/1–5/31/26 SEWER LEGAL SERVICES
5/1–5/31/26 CONTRACTS LEGAL SERVICES
5/1–5/31/26 REAL ESTATE/LAND USE LEGAL SERVICES
Total:
07/15/26 WHITE BRENNER LLP 5/1–5/31/26 GEN MUNI LEGAL SERVICES Total:
07/15/26 THE WARDEN'S OFFICE INC. PRINT ROOM STORAGE/ CABINETS/ TABLE TOPS Total:
07/15/26 VERIZON WIRELESS PHONE WARRANT
Total:
07/15/26 UNITED SITE SERVICES RANGE TOILET RENTAL - 6/1/26-6/30/26 Total:
07/15/26 U.S. BANK VISA JUNE 26 VISAS
Total:
07/15/26 M AND D FAMILY ENDEAVORS, INC K9 FOOD - GALLENKAMP & FIONA - 6/1/26-6/30/26 Total:
07/15/26 TOP DOG POLICE K9 TRAINING AND CONSULTING K9 MONTHLY TRAINING - 6/1/26-6/30/26 Total:
07/15/26 SUTTER HEALTH ALLIANCE AUGUST 2026 MEDICAL PREMIUMS 07/15/26 SUMMIT UNIFORMS, LLC NEW OFFICER UNIFORM - DIAZ
NEW OFFICER UNIFORM - MADSEN
NEW HIRE UNIFORM - D. IBARRA
07/15/26 STANISLAUS COUNTY AUDITOR-CONT FY26-27 LAFCO ANNUAL FEES Total:
ATTACHMENT A
7/16/2026
10 Date PO# Invoice Description Amount
Voucher List
City of Ceres
10,351.73
10,502.44
150.68
1,099.42
390.12
673.84
2,645.63
5,742.34
49,566.74
Total vouchers: 1,646,733.22
5/1–5/31/26 WHITMORE RANCH LEGAL SERVICES
5/1–5/31/26 LITIGATION LEGAL SERVICES
Total:
5/1–5/31/26 RANUIO LEGAL SERVICES
5/1–5/31/26 HR LEGAL SERVICES
5/1–5/31/26 KASE'S JOURNEY LEGAL SERVICES
5/1–5/31/26 CANNABIS LEGAL SERVICES
5/1–5/31/26 CODE ENF LEGAL SERVICES
5/1–5/31/26 MAVERIK LEGAL SERVICES
Vendor: US BANK VISA
Check Date: 7/15/2026
Invoice No.: Jun-26
Invoice Descritpion: JUNE 26 VISAS
CARD HOLDER CHARGE DESCRIPTION TOTAL
FALLON MARTIN
LUNCH FOR CM/CEO MEETING, D.MARTINEZ: LOCC ANNUAL CONF REGISTRATION 9/23-25/2026, J.LOPEZ: LOCC ANNUAL CONF REGISTRATION 9/23-25/2026, PROF DEV - J.LOPEZ, D.MARTINEZ, R.VIERRA 2,329.30
ANGELICA HERNANDEZ
ERC BBQ DECORATIONS, REFRESHMENTS FOR ORAL PANEL, ERC BBQ SUPPLIES, ERC BBQ PRIZES AND GIFTS, DOT SERVICES, ERC BBQ ANNIVERSARY GIFT 1,824.83
JOSHUA CASAS
BOLTS FOR DOOR REPAIRS OF PARKS SHEDS, TOOLS FOR CUTTING SHED, METAL SIDING FOR PARKS, LUMBER FOR
REPAIRS TO PARKS SHED- BREAK-IN, LUMBER AND DECK SCREWS, BITS, BLADES FOR PARKS SHED REPAIR, REFRIGERATOR FPR ROCKEFELLER WATER DEPT., MILWAUKEE BATTERIES TRANSFER PUMP RADIO, SCADA SIP PHONE LINE, LUNCH FOR ORAL PANEL- ADMIN ANALYST 2,926.04
JESSICA PULLIAM
OFFICE & JANITORIAL SUPPLIES, CONCERTS IN THE PARK REPLACEMENT BANNER, COOKING CLASS SUPPLIES, SENIOR EVENT SUPPLIES 430.35
MARCY PEDERSON
FASTRAK REPLENISHMENT, ZIP BAGS FOR AVA CITATIONS, PHONE CASE FOR CITY PHONE, OPEN SOURCE DATA PLATFORM FOR INVESTIGATIONS, CR2450 BATTERIES, SOCIAL MEDIA PLATFORM, DATE STAMP FOR RECORDS, EVIDENCE BAGS 802.58
JOHNNY CARRILLO TOOL EXTENTION POLE, DRINKING FOUNTIAN FILTERS @ PD, OFFICE SUPPLIES 605.95
SONIA LEDEZMA
FILE FOLDERS, HIGHLIGHTERS, WRITING PADS, PAPER CLIPS , BINDER CLIPS, AIR DUSTERS FOR ELECTRONICS, EE RECOGNITION LUNCH, WIRELESS HEADSET UB 1,536.21
TRENTON JOHNSON TV FOR BRIEFING ROOM AND BREAK ROOM 987.35
MICHAEL BELTRAN
EV CHARGING (FLEET ACCT), EV CHARGER, PRESSURE GAUGE, PARKING FOR MEETING WITH STANISLAUS COUNTY, DATE STAMP, AIR DUSTER CLEANER, OFFICE SUPPLY - CHAIR FOR NEW EMPLOYEE, OFFICE SUPPLIES 2,941.66 SCOTT KEYS ANNUAL BOOT ALLOWANCE R EVANS 250.00
JONATHAN FREDERICK PD SOFTWARE 368.18
TRAVIS HUDSON PLAUD DESCRIPTION FOR DETECTIVE PRIETO 89.99
BOBBY TITUS
T-1 CLASS FOR ALEJANDRO TRUJILLO, CROSS CONNECTION SPECIALIST CLASS (BOBBY), STEEL TOE BOOTS FOR JEFF ARNOLD 1,850.00
MATTHEW WILLIAMS
CWEA ANNUAL RENEWAL, SAFETY GLASSES & CABLE CLAMPS, CSM GRADE 2 RENEWAL, POSTAGE FOR TURLOCK DISCHARGE PERMIT APP, SCREEN PRINTING FOR 20 TSHIRTS, CONCRETE, GROUT, WEED TRIMMER LINE,
WASTEWATER OPERATOR MANUALS, DI WATER FOR LAB ANALYSIS, TRENCHING SHOVELS, CONCRETE FOR IRRIGATION LINE THRUST BLOCKS 1,578.04
CRISTINA AGUILAR 4/22-5/21/26 ZOOM MEMBERSHIP SUBSCRIPTION 48.00 KENNETH E VAUGHN MATERIALS TO REPAIR SHEDS FROM BREAK IN @ SMYRNA, FANS FOR WELLS 615.72 AL BURKETT STREETS ORAL PANEL LUNCH, CELL PHONE CASE 220.08
JEFFERY GODFREY
COFFEE FOR SWAT CNT CALL OUT, TRAFFIC MOTORCYCLE HELMETS, TRAFFIC HELMET SHIPPING, LEADERSHIP TRAINING - GALLENKAMP, GODFREY UNIFORM ALLOWANCE 2,570.03 VANESSA PORTILLO FY24 AUDIT BOOK BINDING SERVICE, GFOA 2026 CONFERENCE CANCELLATION (234.23) ANDREA MAGDALENO LUNCH FOR INTERVIEW PANEL-SR. ACCT. CLERK 88.54 Grand Total 21,828.62
COUNCIL AGENDA REPORT
City Council
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
Meeting Date: July 27, 2026
To: Mayor and City Council
From: Steve Williams, Interim City Manager
Contact: Michael Beltran, City Engineer, [email protected] Subject: Resolution - Approving a Professional Services Agreement with AM Signal for the Citywide Intelligent Transportation System (ITS) Modernization Project Including Miovision Traffic Detection Technology and Avigilon Public Safety Cameras in the Amount of $1,995,022.88, Authorizing a 20% Contingency in the Amount of $399,004.58, Authorizing a Budget Amendment in the Amount of $828,165.16, Authorizing the Transfer of Funds from Completed Projects in the Amount of $365,862.30, and Authorizing the Interim City Manager to Execute the Agreement
Recommended Council Action:
Adopt a Resolution approving a Professional Services Agreement with AM Signal for the Citywide Intelligent Transportation System (ITS) Modernization Project Including Miovision Traffic Detection Technology and Avigilon Public Safety Cameras in the amount of $1,995,022.88, Authorizing a 20% contingency in the amount of $399,004.58, authorizing a Budget Amendment in the amount of $828,165.16, and authorizing the transfer of funds from completed projects in the amount of $365,862.30, and authorizing the Interim City Manager to execute the agreement
Background:
The City of Ceres operates and maintains 39 signalized intersections that serve as critical components of the City's transportation network. Many elements of the City's traffic signal system have been in service for years and consist of varying technologies, manufacturers, and operational capabilities. As infrastructure aged, the City developed a traffic signal system comprised of multiple controller types, various communication systems, inductive loop detectors, aging video detection systems, and limited traffic monitoring capabilities.
Recognizing the need to modernize the City's transportation infrastructure, the City Council has taken several significant steps over the past several years to establish a
modern Intelligent Transportation System (ITS) network.
The City Council previously approved:
• Replacement of existing traffic signal controllers with new Swarco McCain Flex 2 Advanced Transportation Controllers.
• Installation of upgraded communications switches and network infrastructure to improve connectivity and communication between signalized intersections. • A citywide signal timing and synchronization project being performed by Advanced Mobility Group (AMG) to develop new timing plans and coordinate traffic signal operations along major corridors throughout the City.
Together, these improvements establish the foundation for a modern transportation management system. However, to fully realize the benefits of the new controllers, communications infrastructure, and signal synchronization efforts, the City must also modernize its traffic detection and intersection monitoring capabilities.
The proposed project represents the final major component of the City's traffic signal modernization effort and will provide advanced traffic detection and real-time intersection monitoring throughout the transportation network.
The proposed project consists of two integrated components:
• Installation of Miovision advanced video detection systems at all 39 signalized intersections.
• Installation of Avigilon high-definition CCTV cameras at 20 key intersections throughout the City.
Traffic Detection Modernization
Traffic detection is one of the most critical components of traffic signal operations.
Detection systems identify vehicles, bicycles, and pedestrians and communicate that information to traffic signal controllers to determine signal timing and phasing decisions.
The City's current detection infrastructure consists of a combination of inductive loop detectors, multiple generations of video detection equipment, and intersections operating with varying levels of detection capability. This lack of standardization has resulted in inconsistent performance, increased maintenance requirements, and limitations in the City's ability to collect traffic data and optimize operations.
To identify the most appropriate long-term solution, City staff conducted an evaluation of several advanced traffic detection platforms currently utilized throughout California and the United States. Systems evaluated included Miovision, NoTraffic, DERQ, and Iteris.
The evaluation focused on:
• Detection accuracy and reliability.
• Vehicle, bicycle, and pedestrian detection capabilities. • Integration with the City's new Swarco McCain Flex 2 controllers. • Compatibility with the City's upgraded communications network. • Data collection and analytics capabilities.
• Maintenance requirements.
• Vendor support.
• Long-term scalability.
• Overall lifecycle cost and value to the City.
Based on this evaluation, staff determined that the Miovision platform provides the best overall combination of functionality, reliability, maintainability, and value for the City of Ceres.
The proposed Miovision deployment will establish a standardized traffic detection platform at all 39 signalized intersections and provide:
• High-accuracy vehicle detection.
• Enhanced bicycle and pedestrian detection.
• Advanced traffic analytics and reporting.
• Remote monitoring and diagnostics.
• Reduced maintenance requirements.
• Elimination of recurring loop detector failures.
• Improved traffic signal responsiveness.
• Consistent equipment and software throughout the City. • Future compatibility with Intelligent Transportation System technologies.
Public Safety and Traffic Monitoring
The project also includes installation of Avigilon CCTV cameras at 20 strategically selected intersections throughout the City.
The camera network will provide real-time visibility of traffic conditions and support traffic operations, incident response, emergency management, special event operations, roadway safety analysis, and public safety coordination.
The proposed CCTV system is intended to provide operational awareness and monitoring capabilities and is not intended for automated traffic enforcement purposes.
The camera network will allow authorized City personnel to remotely monitor traffic conditions, assess incidents, identify operational issues, and improve coordination between City departments and emergency response agencies.
Integration with Previously Approved Improvements
The project is designed to work in conjunction with the improvements previously approved by the City Council.
The new Swarco McCain Flex 2 controllers will serve as the operational platform for the City's traffic signal system.
The upgraded communications switches and network infrastructure will provide reliable connectivity between intersections and allow for centralized monitoring and management.
Advanced Mobility Group (AMG) is currently developing and implementing new signal timing plans and coordinated operations along the City's major corridors. The new timing plans will synchronize traffic signals and improve traffic progression throughout the community.
The addition of Miovision detection technology will provide the real-time traffic information necessary for the new timing plans to operate efficiently and adapt to changing traffic conditions.
Similarly, the Avigilon CCTV network will provide visibility into field operations and allow City staff to monitor corridor performance, identify traffic issues, and respond to incidents more effectively.
Together, these improvements will create a fully integrated traffic management system that combines modern controllers, advanced detection, upgraded communications infrastructure, coordinated timing plans, and real-time monitoring capabilities.
Procurement Method
Staff evaluated several advanced traffic detection technologies, including Miovision, NoTraffic, DERQ, and Iteris, to determine the most appropriate solution for the City's Traffic Signal Modernization and Intelligent Transportation System (ITS) Project.
Following this evaluation, staff determined that the Miovision platform best meets the City's operational, maintenance, and long-term transportation management objectives.
AM Signal is an authorized provider and integrator of Miovision technology. Staff also reviewed available cooperative purchasing options and determined that the pricing offered by AM Signal, LLC is lower than pricing available through Sourcewell cooperative purchasing contracts. Based on the technology evaluation, favorable pricing, and the City's desire to establish a standardized citywide traffic management platform, staff recommends approval of the agreement with AM Signal, LLC.
Contract Amount
AM Signal submitted a proposal in the amount of $1,900,021.79 for the installation and integration of Miovision advanced traffic detection systems and Avigilon CCTV cameras as part of the City's Traffic Signal Modernization and Intelligent Transportation System (ITS) Project.
Staff is requesting approval of a contract amount not to exceed $1,995,022.88. The requested contract amount exceeds the quoted amount by $95,001.09.
The additional authorization is being requested to account for anticipated freight and shipping costs that were not included in the vendor's proposal, as well as potential manufacturer pricing adjustments for camera equipment and associated technology components that may occur between project approval and procurement.
Given the size and complexity of the project, staff believes it is prudent to establish a contract amount that provides sufficient flexibility to accommodate these costs without requiring future contract amendments for routine procurement-related adjustments.
Any unused portion of the authorized contract amount will remain unexpended and available for reallocation upon project completion.
Staff recommends approval of the contract amount of $1,995,022.88 to ensure adequate funding is available for complete project implementation.
Reasons for Recommendation:
The City's existing traffic detection infrastructure consists of multiple aging technologies that have resulted in inconsistent performance, increased maintenance requirements, and limited operational capabilities. Staff evaluated several advanced traffic detection solutions, including Miovision, NoTraffic, and Iteris, DERQ, and determined that Miovision provides the best overall combination of reliability, functionality, scalability, maintainability, and value for the City of Ceres.
The project will establish a standardized traffic detection platform at all 39 signalized intersections while simultaneously implementing a citywide CCTV monitoring network at 20 key intersections utilizing Avigilon camera technology. Together, these improvements will modernize the City's transportation infrastructure, improve traffic operations, enhance public safety capabilities, and provide valuable data and monitoring tools to support future transportation planning and emergency response efforts.The Miovision detection system and Avigilon CCTV network will establish a modern transportation management platform capable of supporting both current and future operational needs.
The proposed project will provide the following benefits:
• Standardization of traffic detection technology at all 39 signalized intersections. • Improved traffic signal performance and operational efficiency. • Enhanced vehicle, bicycle, and pedestrian detection.
• Reduced maintenance costs and equipment obsolescence. • Elimination of recurring loop detector replacement requirements. • Improved traffic data collection and analytics.
• Real-time monitoring of 20 key intersections.
• Enhanced incident detection and response capabilities. • Increased situational awareness during emergencies.
• Improved coordination between Engineering, Public Works, Police, Fire, and emergency responders.
• Support for future Intelligent Transportation System initiatives.
Fiscal Impacts:
The total authorized project budget is $1,995,022.88.
The project will be funded through Measure L Account No. 27195.800500(XXXX).
To assist in funding the project, budget transfers from completed transportation projects are proposed as follows:
Project Account Transfer
Amount
27195.800500(2414) $66,180.34
27195.800500(2418) $429.49
27195.800500(2512) $26,348.40
27195.800500(2513) $123,749.48
27195.800500(2514) $149,154.59
Total Transfers $365,862.30
A budget amendment in the amount of $828,165.16 will also be required within Measure L Account No. 27195.800500 to provide sufficient appropriations for project implementation.
No General Fund monies are proposed for this project.
Existing Policy / Relationship to the Strategic Plan:
The proposed Citywide Traffic Signal Modernization and Intelligent Transportation System (ITS) Project supports the following City Council Strategic Plan Goals:
Goal No. 1 – Infrastructure
The proposed project directly supports this goal through the modernization of the City's traffic signal infrastructure. The project includes implementation of Miovision advanced traffic detection systems at all 39 signalized intersections, installation of Avigilon CCTV cameras at 20 key intersections, integration with the City's new Swarco McCain Flex 2
controllers, upgraded communications infrastructure, and coordinated signal operations.
These improvements will enhance reliability, reduce maintenance requirements, improve traffic operations, and extend the useful life of critical transportation assets.
Goal No. 2 – Livable Community
The project supports a safer and more livable community through improved traffic operations, enhanced vehicle, bicycle, and pedestrian detection, reduced traffic congestion, and improved intersection safety. The installation of CCTV monitoring at key intersections will also enhance situational awareness and support incident response efforts, contributing to a safer community for residents, visitors, motorists, bicyclists, and pedestrians.
Goal No. 5 – Government Operations
The project enhances the City's ability to provide efficient services by establishing a standardized citywide traffic management platform. The new detection systems, monitoring capabilities, communications infrastructure, and coordinated signal operations will provide City staff with modern tools to effectively manage traffic operations, monitor roadway conditions, respond to incidents, and make data-driven decisions. The project also reflects the collaborative efforts of Engineering, Public Works, Police Department personnel, and outside consultants working together to improve service delivery and operational efficiency.
Policy Alternatives:
1. Approve Staff Recommendation (Recommended)Approve the agreement with AM Signal for the installation and integration of Miovision advanced video detection systems at all 39 signalized intersections and Avigilon CCTV cameras at 20 key intersections throughout the City.
This alternative completes the City's Traffic Signal Modernization and Intelligent Transportation System (ITS) Program by integrating the previously approved Swarco McCain Flex 2 controllers, communications network upgrades, and AMG signal synchronization project into a fully functional and coordinated traffic management system.
This alternative will provide:
• Standardized traffic detection at all signalized intersections. • Enhanced bicycle, pedestrian, and vehicle detection.
• Real-time traffic monitoring capabilities.
• Improved traffic signal operations and corridor synchronization. • Reduced maintenance costs associated with aging detection infrastructure. • Improved traffic analytics and performance monitoring.
• Enhanced incident response and public safety coordination. • Maximum return on the City's previous investments in controllers, communications infrastructure, and signal timing improvements.
Staff recommends this alternative.
2. Approve a Reduced Scope Project
Approve installation of Miovision detection systems at selected intersections and reduce the number of Avigilon CCTV camera locations.
This alternative would reduce initial project costs; however, it would limit the effectiveness of the City's modernization efforts by creating gaps in traffic detection coverage and intersection monitoring capabilities. A reduced deployment would also diminish the benefits associated with the new signal controllers, communications infrastructure, and corridor synchronization improvements.
Staff does not recommend this alternative because it would delay full implementation of a standardized citywide traffic management system and likely increase future costs associated with phased deployment.
3. Delay the Project
Direct staff to postpone implementation until a future budget cycle or until additional grant funding becomes available.
This alternative would defer project expenditures; however, it would also delay the operational benefits associated with the City's previously approved traffic signal modernization investments. The City would continue operating with aging and inconsistent detection technologies while limiting the effectiveness of the new controllers, communications infrastructure, and corridor timing plans currently being implemented.
Staff does not recommend this alternative.
4. Take No Action
Do not approve the agreement and continue operating the existing traffic detection and monitoring systems.
Under this alternative, the City would continue relying on a combination of aging loop detectors, various generations of video detection equipment, and limited traffic monitoring capabilities. The City would not realize the full benefits of the previously approved controller upgrades, communications improvements, and signal synchronization efforts.
This alternative would likely result in continued maintenance challenges, increased operational inefficiencies, reduced traffic data collection capabilities, and missed opportunities to improve traffic operations and public safety monitoring.
Staff does not recommend this alternative.
Interdepartmental Coordination
This project has been developed through coordination between the Engineering Department, Public Works Department, and Police Department.
Engineering staff evaluated available traffic detection technologies and analyzed operational, maintenance, and system integration requirements.
Public Works staff participated in the review process and support implementation of a standardized citywide detection platform that reduces maintenance complexity and improves system reliability.
The Police Department participated in discussions regarding the deployment of Avigilon CCTV cameras and supports the project as a tool to improve situational awareness, incident response, traffic monitoring, and emergency management capabilities.
All participating departments support the proposed project and agree that completion of the modernization effort will provide significant transportation, operational, and public safety benefits for the City of Ceres.
Public Participation:
N/A
Environmental Review:
The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Existing Facilities, which applies to the operation, repair, maintenance, permitting, leasing, licensing, and minor alteration of existing public facilities involving negligible or no expansion of existing use.
Steps Following Approval:
Upon City Council approval of the agreement with AM Signal, staff will proceed with implementation of the Citywide Traffic Signal Modernization and Intelligent Transportation System (ITS) Project. The Interim City Manager will execute the agreement with AM Signal and staff will authorize commencement of project activities.
Attachments:
1. Attachment A - Resolution
2. Attachment B - Agreement
3. Attachment C - Exhibit A to Agreement
4. Attachment D - Budget Amendment
ATTACHMENT A
RESOLUTION NO. 2026-XXX
APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH AM
SIGNAL FOR THE CITYWIDE INTELLIGENT TRANSPORTATION
SYSTEM (ITS) MODERNIZATION PROJECT INCLUDING MIOVISION
TRAFFIC DETECTION TECHNOLOGY AND AVIGILON PUBLIC
SAFETY CAMERAS IN THE AMOUNT OF $1,995,022.88,
AUTHORIZING A 20% CONTINGENCY IN THE AMOUNT OF
$399,004.58, AUTHORIZING A BUDGET AMENDMENT IN THE
AMOUNT OF $828,165.16, AUTHORIZING THE TRANSFER OF FUNDS FROM COMPLETED PROJECTS IN THE AMOUNT OF $365,862.30,
AND AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE THE
AGREEMENT
THE CITY COUNCIL
City of Ceres
WHEREAS, the City of Ceres owns, operates, and maintains 39 signalized intersections throughout the City; and
WHEREAS, the City Council has previously approved the replacement of existing traffic signal controllers with Swarco McCain Flex 2 Advanced Transportation Controllers, the installation of upgraded communications switches and network infrastructure, and the implementation of citywide traffic signal synchronization and timing improvements by Advanced Mobility Group (AMG); and
WHEREAS, the City desires to complete the final phase of the Traffic Signal Modernization and Intelligent Transportation System (ITS) Project through the installation of Miovision advanced traffic detection systems at all 39 signalized intersections and Avigilon closed-circuit television (CCTV) cameras at 20 key intersections throughout the City; and
WHEREAS, City staff evaluated multiple advanced traffic detection technologies, including Miovision, NoTraffic, and Iteris, and determined that the Miovision platform provides the best overall combination of performance, reliability, maintainability, scalability, and value for the City of Ceres; and
WHEREAS, the proposed project will improve traffic signal operations, enhance vehicle, bicycle, and pedestrian detection, provide real-time traffic monitoring capabilities, improve corridor synchronization efforts, reduce maintenance requirements, and enhance public safety coordination and incident response; and WHEREAS, AM Signal submitted a proposal in the amount of One Million Nine Hundred Thousand Twenty-One Dollars and Seventy-Nine Cents ($1,900,021.79) for the installation and integration of the proposed improvements; and WHEREAS, staff recommends approval of a contract amount not to exceed One Million Nine Hundred Ninety-Five Thousand Twenty-Two Dollars and Eighty-Eight Cents ($1,995,022.88) to account for freight costs, equipment price adjustments, and related procurement expenses associated with project implementation; and
ATTACHMENT A
WHEREAS, funding for the project will be provided through Measure L Account No. 27195.800500(XXXX), budget transfers from completed transportation projects, and a related budget amendment; and
WHEREAS, staff evaluated multiple advanced traffic detection technologies, including Miovision, NoTraffic, and Iteris, and determined that the Miovision platform best meets the City's operational, maintenance, and long-term transportation management objectives; and
WHEREAS, AM Signal is an authorized provider and integrator of Miovision technology, and staff determined that the pricing offered by AM Signal, LLC is favorable to the City and supports the City's objective of establishing a standardized citywide traffic management platform; and
WHEREAS, the City Council finds that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres hereby approves of a Professional Services Agreement with AM Signal for the Citywide Intelligent Transportation System (ITS) Modernization Project including Miovision Traffic Detection Technology and Avigilon Public Safety Cameras in the amount of $1,995,022.88, authorizes a 20% contingency in the amount of $399,004.58, authorizes a budget amendment in the amount of $828,165.16, authorizes the transfer of funds from completed projects in the amount of $365,862.30, and authorizes the Interim City Manager to execute the agreement
BE IT FURTHER RESOLVED the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 27th day of July 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
_________________________________
Fallon Martin, City Clerk
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
PROFESSIONAL SERVICES AGREEMENT
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this ____ day of ___________, 2026 (the “Effective Date”), by and between the City of Ceres, a California municipal corporation (“City”), and AM Signal, a California corporation (“Professional”). City and Professional may herein be referred to individually as a “Party” and collectively as the “Parties.” There are no other parties to this Agreement.
RECITALS
A. City seeks to hire an independent contractor to perform Citywide Intelligent Transportation System (ITS) Modernization Project Including Miovision Traffic Detection Technology and Avigilon Public Safety Cameras services for the City (the “Project”).
B. Professional has submitted a proposal to City to provide such professional services.
A description of the services Professional proposes to provide (“Services”) is attached hereto as Exhibit A: Services. City desires to retain Professional to perform the Services, subject to the terms and conditions set forth in this Agreement.
C. The Parties have outlined the rates and method of payment to Professional for its performance of the Services under this Agreement, which shall be included in the Scope of Services in Exhibit A.
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the Parties agree as follows:
AGREEMENT
Section 1. Recitals. The recitals set forth above (“Recitals”) are true and correct and are hereby incorporated into and made part of this Agreement by this reference. In the event of any inconsistency between the Recitals and Sections 1 through 31 of this Agreement, Section 1 through 31 shall prevail.
Section 2. Term. The term of this Agreement shall be one (1) year and will commence on the date of execution by the City Manager, and terminate one (1) year later. (“Term”) unless the Term is extended or the Agreement is terminated earlier pursuant to this Agreement.
Section 3. Extension of Agreement. City may elect to extend this Agreement for one (1) additional year, on the same terms and conditions, upon issuing an “Election to Extend Agreement” letter executed by the City Manager to Professional thirty (30) days prior to the expiration of this Agreement.
Section 4. Work.
4.1. Services. Subject to the terms and conditions set forth in this Agreement, Professional shall provide City the Services described in Exhibit A. If any conflicts exist between
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
the terms of this Agreement and Exhibit A, the terms of this Agreement shall control. Any request for Services not included in Exhibit A will be considered a request for additional or modified Services (“Modification” or “Modifications”). Professional shall not receive additional compensation for any Modification of the Services unless the Parties agree otherwise in a writing executed by both Parties.
4.2. City Requested Modification of Services. City may, by written order, authorize Modifications to the Services described in Exhibit A. If such Modifications cause an increase in the cost or time required for performance of Professional’s Services, the Parties shall enter into a written amendment to this Agreement to adjust the Services and the rates to be paid to Professional.
The Services shall not be revised unless City and Professional mutually agree to a written amendment to this Agreement reflecting such revisions, additional compensation, time for performance, or such other terms or conditions mutually agreed upon by the Parties.
4.3. Professional Requested Modification in Services. Professional shall not be compensated for work outside the Services described in this Agreement, unless, prior to the commencement of the Services:
(a) Professional provides City with written notice that specific work requested by City or required to complete the Project is outside the agreed upon Services. Such notice shall:
(i) be supported by substantial evidence that the work is outside the Services; and (ii) set forth the Professional’s proposed course of action for completing the work and a specific request for City to approve the Modification to the Services; and
(b) City agrees that the work requires a Modification;
(c) The Parties execute a written amendment to this Agreement describing any Modification. Compensation for any additional Services shall not exceed 20% of the original compensation granted by this agreement .
Section 5. Compensation.
5.1. Amount, Time, and Manner of Payment for Professional Services. City shall pay Professional according to the costs and timing set forth in Exhibit A. City’s total compensation to Professional shall not exceed one million nine hundred ninety five thousand twenty two Dollars and eighty eight cents ($1,995,022.88) (“Maximum Payment”) unless the Parties mutually agree in writing otherwise. Professional hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Professional anticipates and that Professional shall not be entitled to additional compensation unless agreed otherwise by the Parties.
5.2. Subsequent Payments. City shall make monthly payments in the amount invoiced by Professional within thirty (30) calendar days of receiving such invoice. In the event that an amount of an invoice is in dispute, City shall inform Professional of the amount and basis for the dispute and may withhold the amount which is in dispute until the dispute has been resolved.
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
5.3. Invoices. Professional shall provide City with monthly invoices sufficiently evidencing Professional’s expenses and completion of the Services. All invoices furnished to City by Professional shall be in a form approved by City. The payments specified shall be the only payments made to Professional for performance of the Services, including compensation for any Modification. Professional shall submit all billings for Services to City within forty-five (45) days of the performance of such Services. City shall issue payment according to City’s customary procedures and practices for issuing payments to independent contractors.
5.4. Reimbursement. City shall pay Professional for reimbursable expenses specified in Exhibit A incurred related to Professional’s performance of the Services. Such reimbursable costs shall be invoiced and billed to City on a monthly basis, provided that in no event shall reimbursable expenses exceed zero Dollars ($0).
Section 6. Notice to Proceed. Professional shall not commence the performance of the Services until it has been given notice by City (“Notice to Proceed”).
Section 7 Time of Performance. Professional will commence performance of the Services within thirty (30) calendar days of the date the Notice to Proceed. The time of performance is a material term of this Agreement relied on by City in entering into this Agreement.
Section 8. Professional’s Resources. Professional shall, at its sole cost and expense, furnish all facilities, equipment, materials, information, personnel, and administrative assistance which may be required to perform its obligations under this Agreement, with the exception of items of City assistance specified in Exhibit A.
Section 9. Duties of City. In order to permit Professional to render the services required hereunder, City shall, at its expense and in a timely manner: (a) Provide such information as Professional may reasonably require to undertake or perform the Services; (b) Promptly review any and all documents and materials submitted to City by Professional in order to avoid unreasonable delays in Professional’s performance of the Services; and (c) Promptly notify Professional of any fault or defect in the performance of Professional’s services hereunder.
Section 10. Time and Personnel Devoted to Services. Professional shall devote such time and personnel to the performance of this Agreement, as is necessary to perform the Services in compliance with this Agreement.
Section 11. Performance by Qualified Personnel; No Subcontracting. Services under this Agreement shall be performed only by competent personnel under the supervision and direct employment of Professional. Professional will conform with City’s reasonable requests regarding assignment of personnel, but all personnel, including those assigned at City’s request, shall be supervised by Professional. Professional is prohibited from subcontracting this Agreement or any part of it unless such subcontracting is expressly approved by City in writing. Neither Party shall, on the basis of this Agreement, contract on behalf of, or in the name of the other Party. An agreement made in violation of this provision shall confer no rights on any Party and shall be null and void.
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
Section 12. Representations of Professional. City relies upon the following representations by Professional in entering into this Agreement:
12.1. Qualifications. Professional represents that it is qualified to perform the Services provided in Exhibit A and that it possesses the necessary licenses and permits required to perform the Services or will obtain such licenses or permits prior to the time such licenses or permits are required. Professional shall also ensure that all subcontractors are similarly licensed and qualified.
Professional represents and warrants to City that Professional shall, at Professional's sole cost and expense, keep in effect or obtain at all times during the Term of this Agreement, any licenses, permits, and approvals which are legally required for Professional to practice Professional's profession at the time the Services are rendered.
12.2. Professional Performance. Professional represents that all Services under this Agreement shall be performed in a manner consistent with the professional skill and care ordinarily provided by consultants practicing in the same or similar locality under the same or similar circumstances. Professional shall perform its services as expeditiously as is consistent with such professional skill and care and as necessary for the orderly progress of the Project. Professional agrees that, if a Service is not so performed, in addition to all of its obligations under this Agreement and at law, Professional shall re-perform or replace unsatisfactory Service at no additional expense to City.
12.3. No Waiver of Claims. The granting of any progress payment by City, or the receipt thereof by Professional, or any inspection, review, approval or oral statement by any representative of City, or state certification shall not, in any way, waive, limit, or replace any certification or approval procedures normally required or lessen the liability of Professional to re-perform or replace unsatisfactory Service, including, but not limited to, cases where the unsatisfactory character of such Service may not have been apparent or detected at the time of such payment, inspection, review or approval.
12.4. City’s Remedies are Cumulative. Nothing in this Section shall constitute a waiver or limitation of any right or remedy, whether in equity or at law, which City or Professional may have under this Agreement or any applicable law. All rights and remedies of City, whether under this Agreement or applicable law, shall be cumulative.
12.5. No Conflict of Interest. Professional represents that no conflict of interest will be created under state or federal law by entering into or in carrying out this Agreement.
Section 13. Conformity with Law and Safety. Professional shall observe and comply with all applicable laws, ordinances, codes, regulations, and permits of governmental agencies, including federal, state, municipal and local governing bodies having jurisdiction over any or all of the scope of Services, including all provisions of the Occupational Safety and Health Act of 1979 as amended, all California Occupational Safety and Health Regulations, the California Building Code, the Americans with Disabilities Act, any copyright, patent, or trademark law, and all other applicable federal, state, municipal and local safety regulations, appropriate trade association safety standards, and appropriate equipment manufacturer instructions. All Services performed by Professional must be in accordance with these laws, ordinances, codes, and regulations, including
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
the administrative policies and guidelines of City pertaining to the work. Professional’s failure to comply with any laws, ordinances, codes, or regulations applicable to the performance of the Services hereunder shall constitute a breach of contract. In cases where standards conflict, the standard providing the highest degree of protection shall prevail.
If a death, serious personal injury, or substantial property damage occurs in connection with the performance of this Agreement, Professional shall immediately notify City Manager by telephone. If any accident occurs in connection with this Agreement, Professional shall promptly submit a written report to City, in such form as City may require. This report shall include the following information: (a) Name and address of the injured or deceased person(s); (b) Name and address of Professional's subcontractor, if any; (c) Name and address of Professional's liability insurance carrier; and (d) A detailed description of the accident, including whether any of City's equipment, tools or materials were involved.
If a release of a hazardous material, substance, or waste occurs in connection with the performance of this Agreement, Professional shall immediately notify City Manager.
Section 14. Confidentiality. Professional understands and agrees that, in the performance of Services under this Agreement or in the contemplation thereof, Professional may have access to private or confidential information that may be owned or controlled by City and that such information may contain proprietary or confidential details, the disclosure of which to third parties may be damaging to City (“Confidential Information”).
Professional shall not, either during or after the Term, disclose to any third party any Confidential Information without the prior written consent of City. If City gives Professional written authorization to make any such disclosure, Professional shall do so only within the limits and to the extent of that authorization. Professional may be directed or advised by the City’s General Counsel on various matters relating to the performance of the Services on the Project or on other matters pertaining to the Project and, in such event, Professional agrees that it will treat all communications between itself, its employees and its subcontractors as being communications which are within the attorney-client privilege.
Notwithstanding the foregoing, Professional may disclose Confidential Information required to be disclosed under law, provided that, prior to disclosure, Professional shall first give notice to City and make a reasonable effort to obtain a protective order requiring that City’s Confidential Information not be disclosed. This exception is limited to the extent disclosure is required under law.
Section 15. Ownership of Work Product. Any and all work, artwork, copy, posters, billboards, photographs, videotapes, audiotapes, systems designs, software, reports, designs, specifications, drawings, diagrams, surveys, source codes, professional or technical information or data, photographs, notes, letters, emails or any original works of authorship created by Professional or its subcontractors or subcontractors in connection with Services performed under this Agreement (“Products”) shall be works for hire as defined under Title 17 of the United States Code, and all copyrights in such works are the property of City. In the event it is ever determined that any Product created by Professional or its subcontractors, or subcontractors under this
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
Agreement, are not works for hire under U.S. law, Professional hereby assigns all copyrights to such Products to City. With the prior written approval of City’s point of contact for the Project, Professional may retain and use copies of such Products for reference and as documentation of its experience and capabilities.
All Products shall become the property of City irrespective of where located or stored, and Professional agrees to deliver all such documents and information to City, without charge and in whatever form it exists, on the completion of the Professional's Services hereunder. Professional shall have no ownership interest in such Products.
All work product of Professional under this Agreement, including written information which City will cause to be distributed for either internal or public circulation, including both preliminary and final drafts, shall be delivered to City in both printed and electronic form, or as may be specified in Exhibit A.
Upon the conclusion of the Term or in the event of Termination of this Agreement, Professional agrees, at its expense and in a timely manner, to return to City all documents, drawings, photographs and other written or graphic material, however produced, that it received from City, its contractors, or agents, in connection with the performance of its Services under this Agreement. All materials shall be returned in the same condition as received.
Section 16. Assignment Prohibited. No Party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempt or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
Section 17. Excusable Delays; Notice to Other Party of Delay. Professional shall not be in breach of this Agreement in the event that performance of Services is temporarily interrupted or discontinued due to a “Force Majeure” event which is defined as: riots, wars, sabotage, civil disturbances, insurrections, explosion, natural disasters such as floods, earthquakes, landslides, fires, strikes, lockouts and other labor disturbances or other catastrophic events, which are beyond the reasonable control of Professional. Force Majeure does not include: (a) Professional’s financial inability to perform; (b) Professional’s failure to obtain any necessary permits or licenses from other governmental agencies; or (c) Professional’s failure to obtain the right to use the facilities of any public utility where such failure is due solely to the acts or omissions of the Professional.
Section 18. Suspension of Services by City. City reserves the right to suspend Professional's Services under this Agreement when City determines that it is necessary to do so. When possible, City shall give Professional notice of such suspension and Professional shall, upon receipt of said notice, suspend all Services except any Services, the completion of which is authorized by the notice given by City. If the Services are suspended by City for more than sixty (60) consecutive days, for reasons other than the fault of the Professional, the Professional shall be compensated for Services performed prior to notice of such suspension. When the Project is resumed, the Professional's compensation shall be equitably adjusted by City to provide for expenses incurred by the interruption of the Services. In this regard, Professional shall furnish to City such financial information that, in the judgment of the City Manager, is necessary to determine the reasonable value of the Services rendered by Professional during the period when Services were suspended.
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
Section 19. Termination of Work by City for Its Convenience. City shall have the right to terminate this Agreement at any time for its convenience by giving notice of such termination to Professional (“Termination”). In the event City shall give such notice of termination, Professional shall cease rendering Services upon receipt of said notice given as required in this Agreement. If City terminates this Agreement:
(a) Professional shall deliver copies of all Products prepared by it pursuant to this Agreement.
(b) If City terminates this Agreement for convenience before City issues the Notice to Proceed to Professional or before Professional commences any Services hereunder, whichever last occurs, City shall not be obligated to make any payment to Professional. If City terminates this Agreement after City has issued the Notice to Proceed to Professional and after Professional has commenced performance under this Agreement, City shall pay Professional the reasonable value of the Services rendered by Professional pursuant to this Agreement prior to termination of this Agreement. City shall not in any manner be liable for Professional's actual or projected lost profits had Professional completed the Services. Professional shall furnish to City such financial information that, in the judgment of the City Manager, is necessary to determine the reasonable value of the Services rendered by Professional prior to termination. (c) Except as provided in this Agreement, in no event shall City be liable for costs incurred by or on behalf of Professional after the date of the notice of termination. (d) Notwithstanding this Section, this Agreement may be terminated by City for cause based on the loss or suspension of any licenses, permits or registrations required for the continued provision of the Services, or Professional’s malfeasance. Termination of the Agreement for cause as set forth in this Section shall relieve City from compensating Professional.
Section 20. Assurance of Performance. If, at any time, City believes Professional may not be adequately performing its obligations under this Agreement or may fail to complete the Services as required by this Agreement, City may submit a written request to Professional for written assurances of performance and a plan to correct observed deficiencies in Professional's performance. Failure to provide written assurances subsequent to such written request, constitutes grounds to declare a breach under this Agreement.
Section 21. Cancellation for Breach by Either Party. Should either Party fail to substantially perform its obligations in accordance with the provisions of this Agreement, the other Party shall thereupon have the right to cancel the Agreement by giving written notice and specifying the effective date of such cancellation. If City cancels this Agreement for breach and it is subsequently determined that Professional did not fail to substantially perform its obligations in accordance with this Agreement, then cancellation for breach by City shall be deemed, and treated, as termination for convenience.
Neither Party waives the right to recover damages against the other for breach of this Agreement, including any amount necessary to compensate City for all detriment proximately
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
caused by Professional's failure to perform its obligations hereunder or which in the ordinary course of things would be likely to result therefrom. City reserves the right to offset such damages against any payments owed to Professional.
City shall not in any manner be liable for Professional's actual or projected lost profits had Professional completed the Services required by this Agreement.
Section 22. Arbitration of Disputes. All claims, disputes and other matters in question between City and Professional arising out of, or relating to this Agreement or the breach thereof, including claims of Professional for extra compensation for Services related to the Project, shall be decided by arbitration before a single arbitrator in accordance with the provisions of Sections 1281 to 1284.2 of the California Code of Civil Procedure (the “Arbitration Laws”) unless the Parties mutually agree otherwise. The provisions of Section 1283.05 of the Arbitration Laws apply to any arbitration proceeding except as otherwise provided in this Agreement. The arbitrator shall have authority to decide all issues between the Parties including, but not limited to, claims for extras, delay and liquidated damages, if any, provided for in this Agreement, matters involving defects in the work product of the Professional, rights to payment, and whether the necessary procedures for arbitration have been followed. The award rendered by the arbitrator shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof.
Notice of the demand for arbitration shall be filed in writing with the other Party. The demand for arbitration shall be made within a reasonable time after the claim, dispute or other matter in question has arisen, and in no event shall it be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations.
The Parties shall jointly appoint an arbitrator within fifteen (15) calendar days of the date of giving the notice of the demand for arbitration. If the Parties are unable to jointly agree upon the appointment of an arbitrator within said fifteen (15) calendar day period, and do not agree in writing to extend said period for a fixed period, then either Party may seek to have the arbitrator appointed by the Superior Court of Stanislaus County in accordance with the Arbitration Laws.
If any proceeding is brought to contest the right to arbitrate and it is determined that such right exists, the losing Party shall pay all costs and attorneys' fees incurred by the prevailing party.
In addition to the other rules of law which may be applicable to any arbitration hereunder, the following shall apply:
(a) Promptly upon the filing of the arbitration each Party shall be required to set forth in writing and to serve upon each other Party a detailed statement of its contentions of fact and law.
(b) All parties to the arbitration shall be entitled to the discovery procedures as provided in Section 1283.05 of the California Code of Civil Procedure.
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
(c) The arbitration shall be commenced and conducted as expeditiously as possible consistent with affording reasonable discovery as provided herein. (d) These additional rules shall be implemented and applied by the arbitrator.
The costs of arbitration shall be borne by the Parties as determined by the arbitrator, but each Party shall bear its own attorney's fees associated with the dispute with the other Party and to the arbitration.
Section 23. Insurance Coverage. During the Term, the Professional shall maintain in full force and effect policies of insurance set forth herein, which shall be placed with insurers with a current A M Best’s rating of no less than A VII and will provide City with written proof of said insurance.
Professional shall maintain coverage as follows:
23.1. General Liability. Professional shall carry general liability insurance in the amount of Two Million Dollars ($2,000,000.00) per occurrence for bodily injury, personal injury, and property damage. If commercial general liability insurance or another form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Project or the general aggregate shall be Two Million Dollars ($2,000,000.00).
23.2. Workers’ Compensation Insurance and Employer's Liability. Professional shall carry workers’ compensation insurance as required by the State of California under the Labor Code. Professional shall also carry employer’s liability insurance in the amount of One Million Dollars ($1,000,000.00) per accident, with a One Million Dollar ($1,000,000.00) policy limit for bodily injury by disease, and a One Million Dollar ($1,000,000.00) limit for each employee’s bodily injury by disease.
23.3. Errors and Omissions Liability. Professional shall carry errors and omissions liability insurance in the amount of no less than Two Million Dollars ($2,000,000.00) per claim or greater if appropriate for the Professional's profession. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, elected and appointed councils, commissions, directors, officers, employees, agents, and representatives (“City’s Agents”); or the Professional shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claims administration and defense expenses.
23.4. Commercial Automobile Liability. Professional shall carry commercial automobile liability insurance in the amount of One Million Dollars ($1,000,000) or greater per occurrence for owned, leased, hired, and borrowed automobiles.
23.5. Waiver of Subrogation. With the exception of errors and omissions liability insurance, Professional hereby agrees to waive subrogation which any insurer of Professional may acquire from Professional by virtue of the payment of any loss. The commercial general liability policy and workers’ compensation policy shall be endorsed to contain a waiver of subrogation in favor of City for all work performed by Professional, its agents, employees, independent
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
contractors, and subcontractors. Professional agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation.
Section 24. Additional Insurance Requirements. Within five (5) days of the commencement of the Term, Professional shall provide City with certificates of insurance for all of the policies required under this Agreement (“Certificates”), excluding the required workers’ compensation insurance. Such Certificates shall be kept current for the Term of the Agreement and Professional shall be responsible for providing updated copies and notifying City if a policy is cancelled, suspended, reduced, or voided. With the exception of the workers’ compensation and errors and omissions liability insurance, all of the insurance policies required in this Agreement shall:
(a) Provide that the policy will not be cancelled, allowed to expire, or materially reduced in coverage without at least thirty (30) days’ prior written notice to City of such cancellation, expiration, or reduction and each policy shall be endorsed to state such; (b) Name City, and City’s Agents as additional insureds with respect to liability arising out of Services, work, or operations performed by or on behalf of Professional; (c) Cover products and completed operations of Professional, premises owned, occupied, or used by the Professional, or automobiles owned, leased, or hired or borrowed by the Professional; contain no special limitations on the scope of protection afforded to City; (d) Be primary with respect to any insurance or self-insurance programs covering City or City’s Agents and any insurance or self-insurance maintained by City or City’s Agents shall be in excess of Professional’s insurance and shall not contribute to it; (e) Contain standard separation of insured provisions; and (f) State that any failure to comply with reporting or other provisions of the policy including breaches of warranties shall not affect the coverage provided to City.
Section 25. Indemnification by Professional. To the fullest extent permitted by law (including, without limitation, California Civil Code sections 2782 and 2782.8), Professional shall defend with legal counsel reasonably acceptable to City, indemnify and hold harmless the City and City’s Agents from and against any and all claims, loss, cost, damage, injury (including, without limitation, injury to or death of an employee of Professional or its subcontractors), expense and liability of every kind, nature and description that arise out of, pertain to or relate to acts or omissions of Professional, or any direct or indirect subcontractor, employee, contractor, representative or agent of Professional, or anyone that Professional controls (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify City and City’s Agents shall not apply to the extent that such Liabilities are caused in whole by the sole negligence, active negligence, or willful misconduct of City or City’s Agents, but shall apply to all other Liabilities.
With respect to third-party claims against the Professional, the Professional waives any and all rights of any type of express or implied indemnity against City and City’s Agents.
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
Section 26. Liability of City. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect, or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed in connection with this Agreement.
Section 27. Independent Contractor. At all times during the Term, Professional shall be deemed to be an independent contractor and shall be wholly responsible for the manner in which Professional performs the Services required under this Agreement. Professional shall be liable for its acts and omissions and those of its employees, contractors, subcontractors, representatives, volunteers, and its agents. Nothing contained herein shall be construed as creating an employment, agency, or partnership relationship between City and Professional. City shall have the right to control Professional only insofar as the result of Professional’s Services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Professional accomplishes Services rendered pursuant to this Agreement.
Section 28. Professional Not Agent. Except as City may specify in writing, Professional shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Professional shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
Section 29. Payment of Taxes and Other Expenses. Payment of any taxes, including California sales and use taxes, levied upon this Agreement, the transaction, or the Services or goods delivered pursuant hereto, shall be the obligation of Professional.
Section 30. Notices. Any notice or communication required hereunder between City and Professional must be in writing, and may be given either personally, by registered or certified mail (return receipt requested), or by Federal Express, UPS or other similar couriers providing overnight delivery. If personally delivered, a notice shall be deemed to have been given when delivered to the Party to whom it is addressed. Notices given by registered or certified mail shall be deemed to have been given and received on the first to occur of (a) actual receipt by any of the addressees designated below as the party to whom notices are to be sent, (b) on the date delivered as shown on a receipt issued by the courier, or (c) five (5) days after a registered or certified letter containing such notice, properly addressed, with postage prepaid, is deposited in the United States mail. If given by Federal Express or similar courier, a notice or communication shall be deemed to have been given and received on the date delivered as shown on a receipt issued by the courier. Any Party hereto may at any time, by giving ten (10) days written notice to the other Party hereto, designate any other address in substitution of the address to which such notice or communication shall be given. Such notices or communications shall be given to the Parties at the addresses in this paragraph set forth below:
If to City: City of Ceres
Attn: City Manager
2220 Magnolia Street
Ceres, California 95307
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
With courtesy copies to: White Brenner LLP
Attn: Nubia I. Goldstein
1608 T Street
Sacramento, CA 95811
If to Professional: AM Signal
Attn: Joseph Lubliner
7257 S Revere Parkway, Suite 400
Centennial, CO 80112
Section 31. General Provisions.
A. Modification. No alteration, modification, or termination of this Agreement shall be valid unless made in writing and executed by all Parties.
B. Waiver. No covenant, term, or condition or the breach thereof shall be deemed waived, except by written consent of the Party against whom the waiver is claimed, and any waiver of the breach of any covenant, term, or condition shall not be deemed to be a waiver of any preceding or succeeding breach of the same or any other covenant, term, or condition.
C. Assignment. No Party shall assign, transfer, or otherwise dispose of this Agreement in whole or in part to any individual, firm, or corporation without the prior written consent of the other Party. Subject to the forgoing provisions, this Agreement shall be binding upon, and inure to the benefit of, the respective successors and assigns of the Parties.
D. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of California.
E. Venue. Venue for all legal proceedings shall be in the Superior Court of California for the County of Stanislaus.
F. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall be deemed a single agreement.
G. Severability. If this Agreement in its entirety is determined by a court to be invalid or unenforceable, this Agreement shall automatically terminate as of the date of final entry of judgment. If any provision of this Agreement shall be determined by a court to be invalid and unenforceable, or if any provision of this Agreement is rendered invalid or unenforceable according to the terms of any federal or state statute, which becomes effective after the execution of this Agreement by any Party, the remaining provisions shall continue in full force and effect and shall be construed to give effect to the intent of this Agreement.
H. Audit. City shall have access at all reasonable times to all reports, contract records, contract documents, contract files, and personnel necessary to audit and verify Professional’s charges to City under this Agreement.
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
I. Entire Agreement. This Agreement sets forth the entire understanding between the Parties as to the subject matter of this Agreement and merges all prior discussions, negotiations, proposal letters or other promises, whether oral or in writing.
J. Supersedes Prior Agreement. It is the intention of the Parties hereto that this Agreement shall supersede any prior agreements, discussions, commitments, or representations, whether written, electronic or oral, between the Parties with respect to the subject matter of this Agreement.
K. Headings Not Controlling. Headings used in this Agreement are for reference purposes only and shall not be considered in construing this Agreement.
L. Successors and Assigns. All representations, covenants, and warranties specifically set forth in this Agreement, by or on behalf of, or for the benefit of, any or all of the Parties hereto, shall be binding upon and inure to the benefit of such Party, its successors and assigns.
M. Interpretation. As used herein, any gender includes each other gender, the singular includes the plural and vice versa.
N. Mandatory and Permissive. “Shall” and “will” and “agrees” are mandatory. “May” and “can” are permissive.
O. Attorney’s Fees and Costs. If any action at law or in equity, including action for declaratory relief, is brought to enforce or interpret provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorney's fees and costs, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which such Party may be entitled.
P. Time is of the Essence. Time is of the essence in this Agreement for each covenant and term of a condition herein.
Q. Authority. All Parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement and the names, titles, and capacities herein stated on behalf of any entities, persons, states, or firms represented or purported to be represented by such entities, persons, states or firms and that all former requirements necessary or required by the state or federal law in order to enter into the Agreement have been fully complied with. Further, by entering into this Agreement, neither Party hereto shall have breached the terms or conditions of any other contract or agreement to which such Party is obligated, which such breach would have a material effect hereon.
R. Drafting and Ambiguities. Each Party acknowledges that it has reviewed this Agreement with its own legal counsel, and based upon the advice of that counsel, freely entered into this Agreement. Each Party has participated fully in the review and revision of this
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
Agreement. Any rule of construction that ambiguities are to be resolved against the drafting party does not apply in interpreting this Agreement.
[Signatures on Following Page]
ATTACHMENT B
PROFESSIONAL SERVICES AGREEMENT
City of Ceres and AM Signal
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the last day and date below written.
CITY:
CITY OF CERES, a California municipal
corporation
By:
Douglas D. Dunford, City Manager
Date:
PROFESSIONAL:
AM Signal, a California corporation
By:
Name:
Date:
Approved as to Form:
Nubia I. Goldstein, City Attorney
ATTACHMENT B
EXHIBIT A
Services
AM Signal, LLC
7257 S Revere Pkwy
Centennial, CO 80112
Ph: 720-348-6925 Fx: 720-348-6950
Estimate
Estimate #
16989
Bill To Ship To
Date
6/5/2026
Primary Sales Rep
Marci La Perle
Expires
8/27/2026
FOB
destination
SO Type Contract # Terms
Standard
Freight Options
Freight Not Included - Charge Freight
Notes
Shipping not included
06/17/2026
Item #
1 2
Quantity
39 39
Units Item
MIO Core DCM (NA)
– Non-Discrete
MIO Detection Plus
Bundle
Description
Miovision Core DCM (NA) - Miovision
Core wireless connectivity, telemetry
and sensor platform with Detection and
Counts Hardware Module (DCM).
SDLC Outputs = non discrete detection
** Requires the MIO Video Detection
Software License with all cameras if it is
to be deployed in the field for detection.
**
This is a combination of the Miovision
Detection and Miovision Counts at a
reduced price.
Miovision Detection: Reliable and
Rate
11,538.00
9,360.00
Amount
449,982.00
365,040.00
Tax
Yes
Yes
AM Signal, LLC
7257 S Revere Pkwy
Centennial, CO 80112
Ph: 720-348-6925 Fx: 720-348-6950
Estimate
Estimate #
16989
Date
6/5/2026
Item #
3 4
Quantity
43 37
Units Item
MIO SmartView 360
Camera V1.1 Heated
Bell Only (S)
MIO SmartView
Camera Approach
Advanced Detection (S)
Description
accurate presence and pulse detection to
control, identify and handle traffic
demand. Provides multimodal detection
and supports up to six cameras for live
video streaming.
Miovision Counts: Uses computer vision
to classify and count different types of
road users, with data accessible for up to
365 days both locally and in the cloud.
Classifications include: TMCs (turning
movement counts), rolling 365 day
counts (lights, articulated trucks, single
unit trucks, buses, bikes, pedestrians).
Continuous multimodal traffic counts
with cloud-based count storage,
dashboard, reporting tools, API,
configuration, and software updates.
SmartView 360 Degree Camera V1.1
with Heated Bell Only, – NO MOUNT
The Miovision SmartView Approach is a
per-Approach Camera adding Advance
Detection Capability. (May require the
optional PoE Switch)
** If applicable, use the PoE Switch for
Advanced Detection. **
Rate
2,125.00
2,000.00
Amount
91,375.00
74,000.00
Tax
Yes
Yes
AM Signal, LLC
7257 S Revere Pkwy
Centennial, CO 80112
Ph: 720-348-6925 Fx: 720-348-6950
Estimate
Estimate #
16989
Date
6/5/2026
Item #
5 6
7 8
9 10
11 Quantity
39 43
39 75
39 1
1 Units
Ea
Ea
Ea
Ea
Item
MIO Mini USB to 25
Pin C12S Male
THD Mio Universal
Camera Mount with
Cable Clamp
MIO Core Rack Mount
Shelf
Catv-5e 350 MHz
5AEFLD Cable w/Gel
Core (500ft)
Turn-On Support
Miscellaneous - Other
Charge For Sale
Miscellaneous - Other
Description
** Requires the MIO Video Detection
Software License with all cameras if it is
to be deployed in the field for detection.
**
Mini USB to 25 Pin C12S Male,
(Harting), Straight Cable for CORE
DCM, 6 FT, Black
Canbrac Universal w/ 48inch Cable
“Candy Cane” 1.5 inch Pipe
CORE Rack Mount Shelf, 19“.
Compatible with CORE DCM in a
TEES/33x Cabinet.
Catv-5e 350 MHz Poly Jacket Data
Cable, Gel Core, 4 Pair Solid, 24AWG,
Outdoor DB, Temp Rating -40°C to 75°C
Turn on and Configuration of Miovision
equipment
F&I 20 Avigilon CCTV Cameras at 20
Labor and Installation of all signal
Rate
162.44
305.43
285.90
357.09
400.00
436,000.00
265,000.00
Amount
6,335.16
13,133.49
11,150.10
26,781.75
15,600.00
436,000.00
265,000.00
Tax
Yes
Yes
Yes
Yes
Yes
Yes
AM Signal, LLC
7257 S Revere Pkwy
Centennial, CO 80112
Ph: 720-348-6925 Fx: 720-348-6950
Estimate
Estimate #
16989
Date
6/5/2026
Item # Quantity Units Item
Charge For Sale
Description
equipment at 39 intersections - Provided
by Bear Electrical Solutions
Rate Amount Tax
Subtotal
Shipping Cost (Best Way)
Total Tax (CA_CERES 8.375%)
Total
1,754,397.50
0.00 145,624.29
$1,900,021.79
16989
Quote valid for 30 days. Restock fees may apply for returned materials.
Seller reserves the right to make an equitable adjustment by providing Buyer with new unit pricing if the Buyer’s Purchase Order includes a variation in the quantity of any item from the time it was quoted on the Seller’s Estimate.
Pursuant to C.R.S. §5-2-212, AM Signal may impose a processing surcharge in an amount not to exceed 2% of the total payment by use of a credit or charge card.
Budget Amendment No.
Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:
Appropriations:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:
D
Budget Amendment No.
Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:
Appropriations:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:
D
Budget Amendment No.
Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:
Appropriations:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:
D
COUNCIL AGENDA REPORT
City Council
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
Meeting Date: July 27, 2026
To: Mayor and City Council
From: Steve Williams, Interim City Manager
Contact: Michael Beltran, City Engineer, [email protected] Subject: Resolution - Approving Amendment No. 1 to the Master Agreement for Professional Consultant Services for Capital Projects with Consor North America Inc. and Authorizing the Interim City Manager to Execute the Amendment
Recommended Council Action:
Staff recommends the City Council adopt Resolution No. 2026-XXX approving Amendment No. 1 to the Master Agreement for Professional Consultant Services for Capital Projects with Consor North America Inc. and authorizing the Interim City Manager to execute the amendment.
Background:
On July 14, 2025, the City Council approved a Master Agreement for Professional Consultant Services for Capital Projects with Consor North America Inc. to provide civil engineering, surveying, and related professional services on an as-needed basis in support of the City’s Capital Improvement Program (CIP).
Since execution of the agreement, Consor North America Inc. has successfully provided engineering and technical services on numerous City projects. The firm has assisted the City with planning, design, project management, construction support, grant-funded projects, and other engineering-related services necessary to advance critical infrastructure improvements throughout the community.
The original agreement established a cumulative compensation limit of $1,500,000 for all projects assigned under the Master Agreement. Due to the number and scope of projects assigned to Consor, the remaining contract capacity is insufficient to accommodate anticipated engineering needs through the remainder of the agreement term.
Amendment No. 1 increases the total compensation limit under the Master Agreement
from $1,500,000 to $3,000,000. No other terms, conditions, or provisions of the agreement are modified.
Reasons for Recommendation:
1. Maintain Continuity of Professional Services. Consor has established familiarity with the City’s infrastructure systems, standards, and ongoing capital projects.
Increasing the contract capacity allows the City to continue utilizing this institutional knowledge without interruption.
2. Support Delivery of Capital Improvement Projects. The City continues to implement an aggressive Capital Improvement Program that requires professional engineering support. Additional contract authority will ensure adequate consultant resources remain available.
3. Cost-Effective Use of Existing Procurement. Consor was selected through a qualifications-based procurement process and already has an executed Master Agreement with the City. Increasing the contract limit avoids the administrative costs and delays associated with procuring a replacement consultant.
4. Flexibility to Address Emerging Project Needs. The amendment provides sufficient capacity to address unforeseen engineering needs, grant opportunities, emergency projects, and workload fluctuations while maintaining project schedules.
5. No Change to Scope or Rates. The amendment only increases the cumulative contract compensation limit. All existing terms, conditions, insurance requirements, and approved billing rates remain unchanged.
Fiscal Impacts:
Approval of Amendment No. 1 will increase the cumulative compensation limit under the Master Agreement with Consor North America Inc. from $1,500,000 to $3,000,000.
No funds are being appropriated through this action. Consultant services will continue to be funded through individual Capital Improvement Program project budgets, utility enterprise funds, development-funded projects, grants, or other approved funding sources as applicable.
There is no direct impact to the General Fund associated with this amendment.
Existing Policy / Relationship to the Strategic Plan:
This item is consistent with the following Strategic Plan goals:
1. Infrastructure – Ensure that the community has adequate, well-maintained infrastructure that fosters a quality community and supports a strong economy.
2. Planning for the Future – Ensure the City has plans and policies in place to attract and create desirable development, maintain and improve neighborhoods, and support long-term community growth.
Policy Alternatives:
• Approve Amendment No. 1 as recommended by staff.
• Deny Amendment No. 1 and direct staff to procure additional engineering services through a new qualifications-based selection process. • Provide alternative direction to staff.
Interdepartmental Coordination
This item has been coordinated with the Engineering Department, Finance Department, and City Attorney's Office.
Public Participation:
There was no public outreach associated with this administrative contract amendment.
Environmental Review:
The proposed action is not a project pursuant to the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15378 because it involves administrative and fiscal activities that will not result in a direct or indirect physical change to the environment.
Steps Following Approval:
• The Interim City Manager will execute Amendment No. 1. • The Engineering Department will continue utilizing Consor North America Inc. on an as-needed basis in accordance with the Master Agreement. • Future project-specific task orders will continue to be issued in accordance with the provisions of the agreement and City purchasing policies.
Attachments:
1. Attachment A - Resolution
2. Attachment B - Amendment #1
3. Attachment C - Agreement
ATTACHMENT A
RESOLUTION NO. 2026-XXX
APPROVING AMENDMENT NO. 1 TO THE MASTER AGREEMENT FOR
PROFESSIONAL CONSULTANT SERVICES FOR CAPITAL PROJECTS WITH CONSOR NORTH AMERICA INC. AND AUTHORIZING THE INTERIM CITY MANAGER TO
EXECUTE THE AMENDMENT
THE CITY COUNCIL
City of Ceres
WHEREAS, on July 14, 2025, the City Council approved a Master Agreement for Professional Consultant Services for Capital Projects with Consor North America Inc. to provide civil engineering, surveying, and related professional services on an as-needed basis; and
WHEREAS, Consor North America Inc. has successfully provided professional engineering services on numerous Capital Improvement Program projects and other City infrastructure initiatives; and
WHEREAS, the original Master Agreement established a cumulative compensation limit of One Million Five Hundred Thousand Dollars ($1,500,000); and WHEREAS due to the number, complexity, and ongoing nature of projects assigned to Consor North America Inc., additional contract capacity is necessary to continue providing engineering services through the remaining term of the agreement; and WHEREAS, Amendment No. 1 increases the cumulative compensation limit of the Master Agreement from One Million Five Hundred Thousand Dollars ($1,500,000) to Three Million Dollars ($3,000,000); and
WHEREAS, all other terms and conditions of the Master Agreement shall remain unchanged and in full force and effect; and
WHEREAS, funding for consultant services will continue to be provided through individual Capital Improvement Program project budgets, utility enterprise funds, grantfunded projects, development-funded projects, or other approved funding sources, as applicable.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve Amendment No. 1 to the Master Agreement for Professional Consultant Services for Capital Projects with Consor North America Inc. and authorizes the Interim City Manager to execute the amendment.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 27th day of July 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
ATTACHMENT A
_________________________________
Javier Lopez, Mayor
ATTEST:
________________________________
Fallon Martin, City Clerk
AMENDMENT NO. 1
TO MASTER AGREEMENT FOR PROFESSIONAL
CONSULTANT SERVICES FOR CAPITAL PROJECTS
WITH
CONSOR NORTH AMERICA INC.
This Amendment No. 1 to the Master Agreement For Professional Consultant Services for Capital Projects with Consor North America Inc., is made by and between the City of Ceres, a municipal corporation, “CITY”, and Consor North America Inc., “CONSULTANT”, and collectively referred to as the “PARTIES”.
RECITALS
A. The CITY conducted a Request for Qualification (RFQ) process in April 2025 to select consultants for Civil Engineering Services. Through the competitive RFQ process, Consultant was selected to continue in the oncall services role.
B. The “PARTIES” previously entered into a Master Agreement for Professional Consultant Services for Capital Projects, dated July 14, 2025, for professional engineering services on an as needed basis for various projects.
NOW THEREFORE the PARTIES agree as follows:
1. Section 10. Project Compensation of the Master Agreement is now three million ($3,000,000.00).
IN WITNESS WHEREOF, the parties have executed this AMENDMENT NO. 1
TO MASTER AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES FOR CAPITAL PROJECTS WITH CONSOR NORTH AMERICA INC., on the dates indicated below.
Dated: ______________________, 2026 Dated: ______________________, 2026 CITY OF CERES, a municipal corporation
By________________________________
Signature
Steve Williams, Interim City Manager_
Name and Title
CONSULTANT
By_______________________________
Signature
_________________________________
Name and Title
APPROVED AS TO FORM
__________________________________
CITY ATTORNEY
CONSULTANT’s Federal ID #
__________________________________
ATTEST:
_____________________________________
Fallon Martin, City Clerk
COUNCIL AGENDA REPORT
City Council
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
Meeting Date: July 27, 2026
To: Mayor and City Council
From: Steve Williams, Interim City Manager
Contact: Michael Beltran, City Engineer, [email protected] Subject: Resolution - Approving Project Agreement No. 5 to the Master Agreement for Professional Consultant Services with Consor North America for the Well 45 Water Supply Project in the Amount of $626,745.00 and Authorizing the Interim City Manager to Execute the Agreement
Recommended Council Action:
Staff recommends that the City Council adopt a Resolution approving Project Agreement No. 5 to the Master Agreement for Professional Consultant Services with Consor North America for the Well 45 Water Supply Project in the amount of $626,745.00 and authorizing the Interim City Manager to execute the agreement.
Background:
The City of Ceres continues to evaluate long-term water supply improvements necessary to maintain reliable potable water service and address water quality concerns within the City's groundwater system.
Well 35 currently experiences elevated nitrate concentrations and reduced production capacity. To improve water supply reliability and water quality, the City has identified a potential replacement well site located northwest of the terminus of Pedro Marquez Road. The proposed project will include evaluation of groundwater conditions, drilling and testing of a test well, and preparation of plans and specifications for a new municipal production well and associated site improvements.
The project will begin with the drilling and evaluation of a test well to determine groundwater production capabilities, water quality characteristics, and optimal well construction depths. If the test well demonstrates favorable conditions, the project will proceed with engineering design of a new production well, pumping facilities, electrical systems, instrumentation and controls, site improvements, and associated infrastructure.
Consor North America, through its subconsultants Ardurra, NorthStar Engineering Group, and Crawford & Associates, will provide project management, test well planning and oversight, surveying, geotechnical investigations, preliminary engineering, and final design services necessary to advance the project through completion of final plans and bid documents. The proposed agreement amount is $626,745. The project scope includes project management, test well planning and construction oversight, utility coordination, pavement design, surveying, geotechnical investigations, preparation of a Preliminary Design Report, and completion of 30%, 60%, 90%, 100%, and final bidready design documents.
In addition to the design of the new municipal production well, the project will also include the engineering design for the widening and extension of El Rematito (Pedro Marquez Avenue) to provide permanent public access to the future well site.
The roadway improvements will include surveying, right-of-way mapping, legal descriptions, roadway geometric design, drainage, stormwater control, utility coordination, and preparation of complete plans, specifications, and estimates for construction.
Reasons for Recommendation:
Approval of the proposed Project Agreement with Consor North America is recommended for the following reasons:
1. Improves Long-Term Water Supply Reliability
The proposed project will provide the City with an additional reliable groundwater source capable of supporting current and future water demands. Development of a new municipal production well will improve system redundancy and reduce the risk of service interruptions associated with aging infrastructure and declining well performance.
2. Addresses Existing Water Quality Concerns
Well 35 has experienced nitrate concentrations exceeding regulatory standards and reduced production capabilities. The proposed test well program will evaluate groundwater quality at greater depths and determine whether improved water quality conditions exist that can support a replacement production well.
3. Provides Critical Information for Future Water System Planning The test well investigation and hydrogeologic analysis will provide valuable information regarding groundwater conditions, aquifer characteristics, production capacity, and long-term water supply opportunities. This information will assist the City in future capital planning efforts and water system management decisions.
4. Supports Regulatory Compliance
The project will assist the City in maintaining compliance with state drinking water regulations by developing a water source capable of meeting water quality standards while providing reliable production capacity for the City's distribution system.
5. Enhances Operational Efficiency and System Reliability The project will include modern pumping equipment, electrical systems, instrumentation, controls, and SCADA integration that will improve operational efficiency, monitoring capabilities, and system reliability.
6. Advances a Priority Water Infrastructure Project
The proposed agreement will allow the City to move forward with the engineering and design phases of a critical water infrastructure improvement project. Completion of the design effort will position the City to pursue future construction funding opportunities and implement the project in a timely manner.
7. The proposed roadway improvements along El Rematito (Pedro Marquez Avenue) will provide permanent public access to the future municipal well site, improve long-term maintenance access, and facilitate future development consistent with the City's circulation and infrastructure plans.
Fiscal Impacts:
Approval of the recommended action will authorize execution of Project Agreement No. 5 with Consor North America in the amount of $626,745.00 for engineering, hydrogeologic, surveying, geotechnical, and design services associated with the Well 45 Water Supply Project.
Funding for the project was included in the Fiscal Year 2026-27 adopted budget and is available within the Water Enterprise Fund Capital Improvement Program budget (52795.800500).
No budget amendment is required.
No impact to the General Fund is anticipated.
Existing Policy / Relationship to the Strategic Plan:
This project is in conformance with the First Goal of the Strategic Plan:
1. Infrastructure: Ensure that the community has adequate, well-maintained infrastructure that fosters a quality community and supports a strong economy.
2. Public Safety: Provides reliable potable water service and supports fire protection capabilities through a dependable municipal water supply.
The proposed project will improve the City's potable water infrastructure, increase water supply reliability, and support long-term service demands for existing and future
residents and businesses.
Policy Alternatives:
The City Council can choose to:
1. Approve the request as recommended by staff; or
2. Deny the request, which would delay development of a replacement municipal water supply source; or
3. Continue the item to a future City Council meeting for additional information.
Interdepartmental Coordination
The Engineering Department coordinated this item with the Water Division and Finance Department.
Public Participation:
N/A
Environmental Review:
The proposed agreement is for engineering, planning, hydrogeologic investigation, and design services. Environmental review for the project will be completed in accordance with the California Environmental Quality Act (CEQA) prior to construction.
Steps Following Approval:
Upon approval the Interim City Manager will execute Project Agreement No. 5 with Consor North America.
Attachments:
1. Attachment A - Resolution
2. Attachment B - Agreement
3. Attachment C - Exhibit A to Agreement
ATTACHMENT A
RESOLUTION NO. 2026-XXX
APPROVING PROJECT AGREEMENT NO. 5 TO THE MASTER
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES WITH
CONSOR NORTH AMERICA FOR THE WELL 45 WATER SUPPLY
PROJECT IN THE AMOUNT OF $626,745.00 AND AUTHORIZING THE
INTERIM CITY MANAGER TO EXECUTE THE AGREEMENT
THE CITY COUNCIL
City of Ceres
WHEREAS, the City of Ceres is committed to maintaining a reliable, safe, and sustainable potable water system for the benefit of its residents and businesses; and WHEREAS, the City has identified the need to develop a new municipal groundwater production well at a site located northwest of the terminus of Pedro Marquez Road to improve water supply reliability and address existing water quality and production concerns associated with Well 35; and
WHEREAS, the proposed Well 45 Water Supply Project will include test well drilling and evaluation, hydrogeologic investigations, surveying, geotechnical investigations, preliminary engineering, and preparation of final plans, specifications, and bid documents for construction of a new municipal production well and associated facilities; and
WHEREAS, Consor North America is a qualified firm under the City's Master Agreement for Professional Consultant Services and has submitted a proposal to provide professional engineering and related services for the Well 45 Water Supply Project; and
WHEREAS, the proposed scope of work includes project management, test well planning and oversight, utility coordination, surveying, geotechnical investigations, preparation of a Preliminary Design Report, and completion of final construction documents; and
WHEREAS, the project also includes engineering design for the widening and extension of El Rematito (Pedro Marquez Avenue) to provide permanent access to the future municipal production well site, including surveying, right-of-way mapping, roadway design, drainage improvements, utility coordination, and preparation of final construction documents; and
WHEREAS, staff recommends approval of Project Agreement No. 5 to the Master Agreement for Professional Consultant Services with Consor North America in the notto-exceed amount of six hundred twenty six thousand seven hundred forty five dollars ($626,745.00); and
WHEREAS, funding for the Well 45 Water Supply Project was included in the Fiscal Year 2026-27 adopted budget within the Water Enterprise Fund Capital
ATTACHMENT A
Improvement Program and no budget amendment is required; and WHEREAS, this project does not require the use of General Fund resources.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres hereby approve Project Agreement No. 5 to the Master Agreement for Professional Consultant Services with Consor North America for the Well 45 Water Supply Project in the amount of $626,745.00 and authorizes the Interim City Manager to execute the agreement.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 27th day of July 2026, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
_________________________________
Fallon Martin, City Clerk
ATTACHMENT B
PROJECT AGREEMENT No. 5
TO THE MASTER AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
FOR CAPITAL PROJECTS
Professional Consultant Services for
City of Ceres Engineering Department
Project – Well 45
This Project Agreement is made this 27th day of July 2026, by and between the City of Ceres, a municipal corporation, hereinafter referred to as “CITY”, and Consor North America, a professional consulting firm, hereinafter referred to as “CONSULTANT”.
CITY and CONSULTANT may collectively be referred to as “Parties” or individually as “Party”. There are no other Parties to this Project Agreement.
RECITALS
A. Following a Request for Qualifications (“RFQ”) process to select qualified professional consulting firms to perform services for the City on an as needed basis for various engineering specialties, the Parties entered into a Master Agreement for Professional Consultant Services for Capital Projects (“Master Agreement”) on July 14, 2025.
B. City seeks to hire an independent contractor to perform design services to assist the City with new Well Site 45 (the “Project”).
C. Consultant has made a proposal to the City to provide such professional engineering services for the Project. A description of the services Consultant proposes to provide is included in the Scope of Services in Exhibit A (“Services”). City desires to retain Consultant to perform the Services, subject to the terms and conditions set forth in this Agreement, the Master Agreement, and the Amendment.
D. The Parties have outlined the schedule or timeline for providing the Services (“Performance Schedule”), which shall be included in Scope of Services in Exhibit A. The final schedule shall be adjusted for a start date no sooner than the Effective Date of this Agreement.
E. The Parties have outlined the rates and method of payment to consultant for its performance of the Services under the Master Agreement.
NOW, THEREFORE, in consideration of the promises and covenants set forth below, the Parties agree as follows:
PROJECT AGREEMENT NO. 5
BETWEEN CITY OF CERES AND
CONSOR NORTH AMERICA
AGREEMENT
Section 1. Recitals. The recitals set forth above (“Recitals”) are true and correct and are hereby incorporated into and made part of this Agreement by this reference. In the event of any inconsistency between the Recitals and Section 1 through 14 of this Agreement, Sections 1 through 14 shall prevail.
Section 2. Term. The term of this Agreement shall stay in effect until the satisfactory completion of the Services as further described in Exhibit A.
Section 3. Effective Date. This Agreement shall only become effective once all the Parties have executed the Agreement.
Section 4. Incorporation of Master Agreement. The Parties hereby incorporate all terms, conditions, and exhibits contained in the Master Agreement and the Amendment, subject to the limitation that if there are any inconsistencies between the terms of this Agreement and those contained in the Master Agreement and the Amendment, the terms of this Agreement shall prevail.
Section 5. Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide City the Services described in Exhibit A. Any request for Services not included in Exhibit A will be considered a request for additional or modified Services (“Modification” or “Modifications”). Consultant shall not perform a Modification nor receive additional compensation for any Modification of the Services unless the Parties agree otherwise in a writing executed by both Parties.
Section 6. Compensation. City shall pay Consultant according to the rates and timing set forth in the Master Agreement. City’s total compensation to Consultant shall be on a time and materials, not to exceed sum of six hundred twenty six thousand seven hundred forty five ($626,745) dollars (“Maximum Payment”) unless the Parties mutually agree to a Modification in writing otherwise.
Section 7. Notice to Proceed. Consultant shall not commence the performance of the Services until it has been given notice by City in accordance with Section 9 of the Master Agreement (“Notice to Proceed”). The Performance Schedule shall be adjusted for a start date no sooner than the Notice to Proceed or execution of this Agreement, whichever comes later.
Section 8. Time of Performance. Consultant warrants that it will commence performance of the Services within thirty (30) calendar days of the Notice to Proceed and
PROJECT AGREEMENT NO. 5
BETWEEN CITY OF CERES AND
CONSOR NORTH AMERICA
shall conform to the Performance Schedule. The time of performance is a material term of this Agreement relied on by City in entering into this Agreement.
Section 9. Assurance of Performance. If, at any time, City believes Consultant may not be adequately performing its obligations under this Agreement or may fail to complete the Services as required by this Agreement, City may submit a written request to Consultant for written assurances of performance and a plan to correct observed deficiencies in Consultant's performance. Failure to provide written assurances subsequent to such written request, constitutes grounds to declare a breach under this Agreement.
Section 10. Liability of City. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement or the Services performed in connection with this Agreement.
Section 11. Exhibits. All “Exhibits” referred to below or attached to herein are by this reference incorporated into this Agreement.
Exhibit Designation Exhibit Title
Exhibit A: Scope of Services
Section 12. Notices. Any notice or communication required hereunder between City and Consultant must be in writing, and may be given either personally, by electronic mail (“email”) (with original forwarded by regular U.S. Mail), by registered or certified mail (return receipt requested), or by Federal Express, UPS or other similar couriers providing overnight delivery. If personally delivered, a notice or communication shall be deemed to have been given when delivered to the Party to whom it is addressed. If given by email transmission, a notice or communication shall be deemed to have been given and received upon actual receipt of the entire document by the receiving Party’s email server. Notices transmitted by email after 5:00 p.m. on a normal business day, or on a Saturday, Sunday or holiday, shall be deemed to have been given and received on the next normal business day. If given by registered or certified mail, such notice or communication shall be deemed to have been given and received on the first to occur of (i) actual receipt by any of the addressees designated below as the party to whom notices are to be sent, or (ii) five (5) days after a registered or certified letter containing such notice, properly addressed, with postage prepaid, is deposited in the United States mail. If given by Federal Express or similar courier, a notice or communication shall be deemed to have been given and received on the date delivered as shown on a receipt issued by the courier. Any Party hereto may at any time, by giving ten (10) days written notice to the other Party hereto, designate any other address in substitution of the address to which such notice or
PROJECT AGREEMENT NO. 5
BETWEEN CITY OF CERES AND
CONSOR NORTH AMERICA
communication shall be given. Such notices or communications shall be given to the Parties at their addresses set forth below:
If to City: City of Ceres
2220 Magnolia Street
Ceres, California, 95307
Attention: City Clerk
Tel: (209) 538-5611
[email protected]
With courtesy copies to: City of Ceres
2220 Magnolia Street
Ceres, California, 95307
Attention: City Engineer
Tel: (209) 538-5792
[email protected]
and White Brenner LLP
1414 K Street, 3rd Floor
Sacramento, California 95814
Attention: Nubia I. Goldstein, Esq.
Tel: (916) 468-0950
[email protected]
If to Consultant: Consor North America
2868 Prospect Park Drive, Suite 250
Rancho Cordova, California, 95670
Attention: R. Brent Lemon, PE, PMP, Executive VP
Tel: (916) 368-9181
[email protected]
Section 13. Modification/Termination. No alteration, amendment, modification, or termination of this Agreement shall be valid unless made in writing and executed by all of the Parties to this Agreement subject to the requirements set forth in the Master Agreement.
Section 14. General Provisions
14.1. Waiver. No covenant, term, or condition or the breach thereof shall be deemed waived, except by written consent of the Party against whom the waiver is claimed, and any waiver of the breach of any covenant, term, or condition shall not be
PROJECT AGREEMENT NO. 5
BETWEEN CITY OF CERES AND
CONSOR NORTH AMERICA
deemed to be a waiver of any preceding or succeeding breach of the same or any other covenant, term, or condition.
14.2. Assignment. No Party to this Agreement shall assign, transfer, or otherwise dispose of this Agreement in whole or in part to any individual, firm, or corporation without the prior written consent of the other Party. Subject to the forgoing provisions, this Agreement shall be binding upon, and inure to the benefit of, the respective successors and assigns of the Parties hereto.
14.3. Authority. All Parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement and the names, titles, and capacities herein stated on behalf of any entities, persons, states, or firms represented or purported to be represented by such entities, persons, states or firms and that all former requirements necessary or required by the state or federal law in order to enter into the Agreement have been fully complied with. Further, by entering into this Agreement, neither Party hereto shall have breached the terms or conditions of any other contract or agreement to which such Party is obligated, which such breach would have a material effect hereon.
14.4 Drafting and Ambiguities. Each Party acknowledges that it has reviewed this Agreement with its own legal counsel, and based upon the advice of that counsel, freely entered into this Agreement. Each Party has participated fully in the review and revision of this Agreement. Any rule of construction that ambiguities are to be resolved against the drafting party does not apply in interpreting this Agreement.
14.5. Severability. If this Agreement in its entirety is determined by a court to be invalid or unenforceable, this Agreement shall automatically terminate as of the date of final entry of judgment. If any provision of this Agreement shall be determined by a court to be invalid and unenforceable, or if any provision of this Agreement is rendered invalid or unenforceable according to the terms of any federal or state statute, which becomes effective after the Effective Date of this Agreement, the remaining provisions shall continue in full force and effect and shall be construed to give effect to the intent of this Agreement.
14.5. Counterparts. This Agreement may be executed simultaneously and in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument.
13.6. Entire Agreement. This Agreement, together with its specific references, attachments and exhibits, constitutes the entire agreement of the Parties with respect to the subject matters hereof, and supersedes any and all prior negotiations, understanding and agreements with respect hereto, whether oral or written.
14.7. Supersedes Prior Agreement. It is the intention of the Parties hereto that this Agreement shall supersede any prior agreements, discussions, commitments, or
PROJECT AGREEMENT NO. 5
BETWEEN CITY OF CERES AND
CONSOR NORTH AMERICA
representations, whether written, electronic or oral, between the Parties with respect to the subject matter of this Agreement.
14.8. Mandatory and Permissive. “Shall” and “will” and “agrees” are mandatory. “May” and “can” are permissive.
14.9. Successors and Assigns. All representations, covenants, and warranties specifically set forth in this Agreement, by or on behalf of, or for the benefit of, any or all of the Parties hereto, shall be binding upon and inure to the benefit of such Party, its successors and assigns.
14.10. Headings. Headings used in this Agreement are for reference purposes only and shall not be considered in construing this Agreement.
14.11. Attorney’s Fees and Costs. If any action at law or in equity not resolved pursuant to Section 24 of this Agreement, including action for declaratory relief, is brought to enforce or interpret provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorney's fees and costs, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which such Party may be entitled.
14.12. Necessary Acts and Further Assurances. The Parties shall at their own cost and expense execute and deliver such further documents and instruments and shall take such other actions as may be reasonably required or appropriate to evidence or carry out the intent and purposes of this Agreement.
14.13. Time is of the Essence. Time is of the essence in this Agreement for each covenant and term of a condition herein.
[SIGNATURES ON FOLLOWING PAGE.]
PROJECT AGREEMENT NO. 5
BETWEEN CITY OF CERES AND
CONSOR NORTH AMERICA
IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates indicated below.
Dated: ______________________, 2026 Dated: ______________________, 2026 CITY OF CERES, a municipal corporation
By____________________________
Signature
Steve Williams, Interim City Manager
Name and Title
CONSULTANT
By_____________________________
Signature
Brent Lemon, PE, Vice President
Name and Title
APPROVED AS TO FORM
_______________________________
Nubia I. Goldstein, City Attorney
2868 Prospect Park Drive, Suite 250
Rancho Cordova, CA 95670
P: 916.368.9181
City of Ceres July 20, 2026
2220 Magnolia Street
Ceres, CA 95307
Attn: Michael Beltran, PE, City Engineer
RE: Scope/Cost Proposal for Well 45 Drilling and Equipping Design Improvements and Roadway Widening and Extension of El Rematito (Pedro Marquez Ave.) Dear Mr. Beltran,
It is our pleasure to submit Consor North America, Inc.’s (Consor) Scope/Cost Proposal for the above-referenced project. To complete the full scope of work for the Well 45 Drilling and Equipping Design Improvements and Roadway Widening and Extension of El Rematito (Pedro Marquez Ave.) will include support from our subconsultant partners MKN(Ardurra), NorthStar, and Crawford & Associates.
The list of services to be completed with this task order are as follows:
Task Group 1: Project Management and Administration.
Task Group 2: Test Well.
Task Group 3: Preliminary Engineering (to include Utility Coordination, Data Collection, Electrical Instrumentation and Control, Surveys and Mapping, Geotechnical Studies, Preliminary Design Report, and 30% Design for both well and roadway design).
Task Group 4: Detailed Design (to include 60% Design, 90% Design, 100% Design, and Final Design and Bid Set of both well and roadway design)
Our team's updated cost to complete, including the roadway design work, is $ 626,745.
The team is available and ready to begin work immediately upon contract execution and notice to proceed.
The schedule to complete Task 2.1 is approximately within 8 weeks. Subsequent tasks will be scheduled based on contractor schedules and following site selection. We anticipate Task Group 3 to take approximately 6 months to complete.
Please note the Task Order contract signatory for Consor will be:
R. Brent Lemon, PE, Executive Vice President
Sincerely,
Consor North America, Inc.
Mike Sanchez, PE, Project Manager
E: [email protected]
P: 916.761.5728
Attachments: Consor Scope of Work for Roadway Design of El Rematito (Pedro Marquez Ave.) Team Cost Proposal
MKN(an Ardurra Company) - Letter proposal with Scope of Work and Fee for Well 45 tasks
Scope of Work - El Rematito (Pedro Marquez Ave.)
The Consor team’s approach to the El Rematito (Pedro Marquez Ave.) roadway design portion of the project is outlined in the following proposed scope of work.
Task 1 – Project Management
Consor will be responsible for directing the design team during development and execution of the project as well as communication with City staff. This task includes deliverable development tracking, Quality Assurance, and project progress and budget reporting.
Consor will lead the following project management tasks:
One kick-off meeting held via teleconference after notice to proceed. The kick-off meeting will be to introduce the project team, set project schedule, clarify scope of work, and define roles and responsibilities of the various team members. Consor will provide meeting agenda and minutes. Project Development Team (PDT) and coordination meetings via teleconference to coordinate between the City and the design team. Consor will provide meeting agendas and notes as needed. Monthly invoices, progress reports, and look-ahead summaries. Develop project schedule and update as needed.
One site visit attended by the City and up to two staff from Consor. This meeting will be to verify site conditions and discuss project constraints and design goals.
Task 1 Assumptions
The scope assumes there will be a total of 12 project meetings attended by up to two Consor staff. Project duration will require a total of 24 invoices be prepared over the course of the project. City will provide existing aerial map data, maps, drawings, specifications, or other information that Consor will need to perform their duties.
City will complete required request for authorization (RFA) and program funding forms (e.g. 6A, 6D, etc.). City will be performing right-of-way and environmental clearance, and permitting services for this project aside from those noted in this scope of work (ROW surveys).
Task 1 Deliverables
Kick-off and PDT meeting minutes/notes
Project invoices and progress reports
Master schedule and updates
Task 3.4.2 – Topographic and Boundary Survey by NorthStar for El Rematito (Pedro Marquez Ave.)
Record Research
NorthStar will perform record research at Stanislaus County to locate recorded control maps, right-of-way maps, records of survey, corner records, and other official maps of records.
Record Calculations
NorthStar will calculate record right-of-way lines and property lines located within the project limits at El Rematito in accordance with record maps, record deeds, and documents as required to calculate field search positions for existing right-of-way monuments, street survey monuments, and parcel corner monuments.
Right-of-Way and Control Field Survey
NorthStar will perform a Topographic and Right-of-Way Survey to provide design control and right-of-way mapping for the project. Set horizontal and vertical control points for project mapping in accordance with City of Ceres horizontal and vertical control requirements. All surveying and mapping shall be in compliance with the provisions of the Professional Land Surveyors Act, Sections 8700 to 8805 Business and Professions Code; the provisions of the California Coordinate System, Sections 8801 to 8819 of the Public Resources Code; and any other applicable code in the State of California. The horizontal datum will be based on the North American Datum 1983 (NAD 83). The vertical datum shall be based on the North American Vertical Datum of 1988 (NAVD 88). Perform a field survey to search and locate existing survey monuments and physical evidence required to establish existing rights-of-way and property lines at those locations where any portion of the project infringes upon the required setback limits or lies within 50 feet of project improvements, work areas, storage, and staging areas. Perform calculations for the right-ofways based on the found monumentation and lines of occupation located with the field survey.
Topographic Survey
NorthStar will perform a detailed field survey of the existing El Rematito roadway from Crows Landing Road west to the southwest portion of APN 056-055-031 for the proposed well site, physical improvements, structures, visible utilities, and drainage features. All work and files will be based on project coordinate control in accordance with City of Ceres requirements for the preparation of documents and maps. Topographic Field Survey will locate existing site improvements and visible utilities including, but not limited to, trees, ground shots, El Rematito roadway cross-sections, driveways, walkways, striping, utilities, fencing, structures, utility poles, and other miscellaneous visible features. Cross-sections will be taken at 50 foot intervals along El Rematito Roadway. Consultant will coordinate and provide access during the field surveys.
Prepare an electronic Topographic Drawing in 2020 AutoCAD Civil 3D format. The electronic Topographic file will include line work, symbols, surface model, 1-foot contours, and all Survey points. All text and blocks will be sized appropriately for 20 scale final drawings. Deliverables will include a 24”x36” drawing signed and stamped by a California Licensed Land Surveyor, plotted at 1”=20 scale, and a copy of the electronic drawing in AutoCAD format, and all survey points in an .asc or .csv file.
Task 3.4.2 Assumptions
The horizontal datum will be based on the North American Datum 1983 (NAD 83). The vertical datum shall be based on the North American Vertical Datum of 1988 (NAVD 88).
City will coordinate with property owners to gain "right of entry" during the field surveys.
Task 3.4.2 Deliverables
Site Map Including topographic & boundary survey noted above including plottable easements and property boundary information in AutoCAD DWG format and in stamped PDF.
Task 3.4.3 – Legal Descriptions and Plats by NorthStar for El Rematito (Pedro Marquez Ave.)
Preliminary Title Reports
The City of Ceres is to provide current preliminary title reports for APN 056-055-031, Stanislaus County Records.
Acquisition Calculations
NorthStar will Calculate record right-of-way lines and property lines located within the project limits at El Rematito in accordance with current deed, record maps, record deeds, and documents as required to calculate field search positions for existing right-ofway monuments, street survey monuments, and parcel corner monuments. Calculate the proposed acquisitions and prepare closures for the acquisition areas.
Legal Descriptions and Plats
NorthStar will prepare and provide two (2) wet stamped and signed legal descriptions and plats.
Exclusions
1. Services required for the preparation of legal descriptions or other Surveying or Engineering Services not specified in this Scope of Work.
2. Utility Locating and Pothole Surveys.
3. Staking of Acquisitions.
Task 3.4.3 Deliverables
Two (2) wet stamped and signed legal descriptions and plats.
Task 3.7 – 30% Design for El Rematito (Pedro Marquez Ave.) Task 3.7.1 – Design Criteria Memo
Consor will review available information regarding the existing El Rematito (inspection reports, as-built drawings, etc.) and develop a Design Criteria Memorandum document to summarize the minimum design standards and identify project constraints.
The design standards will be based on the AASHTO Greenbook. Consor will prepare the Design Criteria Memo for the City’s review and comment. One round of comments will be incorporated, and the final Design Criteria will be signed by the Project Engineer. The Design Criteria Memo will be the basis for the alternatives that will be considered for roadway geometry.
Task 3.7.2 – 30% Design
Consor will prepare preliminary typical cross sections, roadway plan and profile for the widening and extension of El Rematito (Pedro Marquez Ave.) to an approximate length of 1,250 feet. 30% Plans and Estimate will be sent to the City for review and comment.
Task 3.7 Assumptions
The widening and extension of El Rematito (Pedro Marquez Ave.) will be based on providing one (1) eastbound lane and two (2) westbound lanes and accommodation of landscape strips and mult-use paths.
Task 3.7 Deliverables
Draft and Final Design Criteria Memo (PDF)
30% Plans (GAD) and Estimate (PDF)
Task 4 – Final Design for El Rematito (Pedro Marquez Ave.) Task 4.1 – 60% Design
Consor will design the roadway based on the City approved Geometric Approval Drawings and completed in accordance with design criteria based on City Standards, AASHTO’s Greenbook, Caltrans Highway Design Manual (HDM), and Caltrans Standard Specifications. Final grading and drainage details will be developed as well as new/existing roadway conformance details, as required. Design cross-sections will be developed at approximately 20-foot intervals.
A 60% package of unchecked road plans and estimate will be submitted to the Cy for review. It is assumed that the package will have the following sheets (total of 17):
Roadway
o Title Sheet
o Typical Cross Sections
o Project Control
o Demolition Plan
o Layout (2 - based on scale of 1"=20')
o Profile and Superelevation Diagram
o Construction Details (2)
o Erosion Control Plan
o Contour Grading Plan
o Drainage Plan & Profile (shown with utilities)
o Drainage Details
o Construction Area Signs
o Pavement Delineation and Sign Plan
o Summary of Quantities (2)
Consor will prepare a Stormwater Control Plan in compliance with local MS4 permit requirements. Consor will provide project information for use in supporting the completion of the NPDES Construction General Permit application on the State Water Resources Control Board website (SMARTS) by the contractor. The PS&E will incorporate the appropriate temporary BMPs for water pollution control during construction.
Consor will provide exhibits and project information to support permitting requirements.
Task 4.2 – 90% Design
After City comments on 60% plans have been received, Consor will perform an independent check of the roadway design. This involves a completely independent analysis of the project by an engineer that has not been involved in the design. Consor will revise the plans based on independent check comment resolution and independent check comment and resolution will be documented.
Consor will update the 60% quantities and a set of check quantities will be created as part of the QC process to verify accuracy.
Consor will create an updated cost estimate based on the revised quantities.
Project special provisions will be developed based on Caltrans Standard Specifications and Standard Special Provisions (SSPs) template. Due to frequency of Caltrans Standard Specifications and Plan updates, Consor will coordinate with the City on which
version to use before preparing special provisions. The City will provide its boilerplate specifications for Consor to combine the technical special provisions. A construction working day schedule will be developed using MS project to determine the number of working days for the construction contract.
Consor will submit the 90% Plans, Specifications, and Estimate to the City along with comment responses to the City’s 60% Plan and Estimate comments.
Task 4.3 – 100% Design
Consor will incorporate 90% comments from the City into the plans, specifications, and estimate. A senior level engineer at Consor will perform a QA/QC review of the entire draft PS&E package for uniformity, compatibility, and constructability. The review will include comparing the well plans with the roadway plans for conflicts or inconsistencies and to ensure that the final design is in accordance with all environmental documents, permit requirements, hydraulic reports, and foundation recommendations. Consor will update the PS&E package to address QC comments.
Consor will provide the City the signed and stamped 100% PS&E package, 90% comment responses, signed and stamped calculations, construction roadway cross sections (25’ intervals). Consor will prepare an expedite PS&E package to address any minor comments on the 100% PS&E package.
Task 4.3 Assumptions
Assume that the special provisions will be updated one time due to change in version of Caltrans Standard Specifications they are based on.
Task 4.5 – Utility Support
Consor has assumed up to 10 hours for utility coordination effort to support utility conflict determination and support the City's utility coordination. City of Ceres to lead Utility Coordination efforts.
Task 4.5 Assumptions
No utility field meetings are included.
If required, utility relocation design will be performed by utility owner. If required, relocation of utilities will be performed by others prior to the contractor mobilizing the site. Survey staking for utility relocation is not included. No federal funding will be utilized for utility relocation. If required, City will prepare utility agreements or reports of investigation (ROI).
Task 4.6 – Construction Support
Consor has assumed up to 24 hours of Consor staff time to provide construction support assistance.
City of Ceres will be responsible for receiving contractor inquiries and providing all responses to questions received during the bidding period. During the advertising and bidding phase, assistance from Consor will involve providing clarification or answering questions received from prospective bidders, attendance at pre-bid meeting, and assistance in preparing addendum, if necessary.
This assistance could include design revisions if City of Ceres deems it necessary.
Consor to provide support to the City by responding to requests for information and reviewing submittals and shop drawings which engineer of record would be responsible to review. Consor will attend up to two (2) field meetings during construction.
Construction management will be provided by the City of Ceres or a firm selected by the City of Ceres to provide construction management services. Others will be responsible for inspection, materials testing, processing payment requests, etc.
Consor will provide to the City of Ceres or a construction management firm, selected by the City of Ceres, all engineering records, survey information and data, cross sections, design memorandums, record of meetings conducted with area residents and
business owners, and other information required to construct the Project. If questions arise during construction over the intent of the design, Consor and appropriate design team members will respond to such questions in a timely fashion. Consor will review, comment, and make recommendations on the construction contractor's shop drawing submittals.
Task 4.6 Assumptions
Up to two (2) field review meetings attended by up to two Consor staff are assumed. Consultant will provide bidding and construction design support on an as needed basis. 24 hours of effort by Consor have been assumed, including field review meetings. If effort exceeds this amount, an amendment will be needed.
Task 4 Deliverables
60% Plans and Estimate (PDF)
Stormwater Control Plan (SWCP) (PDF)
90% Plans, Specifications, and Estimate (PDF)
60% Comment Responses (PDF/Excel)
Signed and Stamped 100% Plans, Specifications, and Estimate (PDF) 90% Comment Responses (PDF/Excel)
Construction Cross Sections (PDF)
Stormwater Pollution Prevention Plan
Signed and Stamped Expedite PS&E Package (PDF)
Schedule
Consor assumes the following schedule:
NTP – July 27th, 2026
Topographic Survey - September 2026
30% Design - November 2026
60% Design and schedule of future PS&E deliverables to be coordinated with well project delivery schedule
QSR
5,300 SF
MAJOR
141,684 SF
GARDEN CENTER
30,360 SF
EL REMATITO
QSR
3,600 SF
Cost Proposal
Project Number: D251984CA.05 Task No. TASKS Principal Engineer Project Coordinator Senior Engineer Professional Engineer Engineering Designer CAD Technician Consor Total Hours Consor Total Labor Dollars NLF + Escalation Task Cost Task Hours MKN (Ardurra) [Water] NorthStar [Surey] Crawford [Geotech] Subconsultant Subtotal MAS PrCo SeEn PrEn EnDe CADt Direct Labor
No. Initial Hourly Rate $93.01 $46.00 $87.02 $61.82 $45.28 $41.50 Key Personnel Yes No No No No No
Prevailing Wage No Yes No No Yes Yes
OT Eligible No Yes No No No Yes
0 $0 $0 $0
1.0 Project Management
0 $0 $0 $41,503 180 $12,834 $12,834
1.1 Project Management
100 60 160 $12,061 $35,958 $14,040 $14,040
1.2 QA/QC Coordination 20 20 $1,860 $5,546 $0
0 $0 $0 $0
2.0 Test Well 0 $0 $0 $0 0 $0
2.1 Test Well Planning 0 $0 $0 $16,256 $16,256
2.2 Test Well Bid Support 0 $0 $0 $7,796 $7,796
2.3 Test Well Construction Oversight 0 $0 $0 $23,848 $23,848 0 $0 $0 $0
3.0 Preliminary Engineering 0 $0 $0 $20,916 144 $0
3.1 Utility Coordination 0 $0 $0 $5,032 $5,032
3.2 Data Collection 0 $0 $0 $4,662 $4,662
3.3 Electrical, Instrumentation and Control 0 $0 $0 $4,320 $4,320
3.4 Surveys and Mapping 0 $0 $0 $0
3.4.1 Well Survey 0 $0 $0 $2,348 $16,500 $18,848
3.4.2 Topo and Boundary for El Rematito 0 $0 $0 $10,857 $10,857
3.4.3 2 Legal Descriptions and Plats for El
Rematito 0 $0 $0 $4,588 $4,588
3.5 Geotechnical Studies and Documentation 0 $0 $0 $2,348 $20,000 $22,348
3.6 Preliminary Design Report 0 $0 $0 $21,093 $21,093
3.7 30% Design 8 16 80 40 144 $7,016 $20,916 $32,308 $32,308 0 $0 $0 $0
4.0 Detailed Design 0 $0 $0 $98,300 580 $0
4.1 60% Design 16 16 40 100 80 252 $13,201 $39,357 $51,390 $51,390
4.2 90% Design 8 40 24 80 24 176 $10,327 $30,788 $142,070 $142,070
4.3 100% Design 4 24 16 40 16 100 $5,925 $17,664 $34,120 $34,120
4.4 Final Design/Bid Set 2 8 8 18 $1,043 $3,109 $23,535 $23,535
4.5 Utility Support 10 10 $618 $1,843 $0
4.6 Construction Support 12 12 24 $1,858 $5,539 $0
0 $0 $0 $0
0 $0 $0 $0
Start Subtotal - Hours 170 60 80 126 308 160 904 $53,908.69 $160,720 $160,720 904 0 Anticipated Salary Increases $0.00
Other Direct Costs 580 $580 $15,500 15,500
Total Cost $15,812 $2,760 $6,962 $7,789 $13,946 $6,640 $53,909 $53,909 $161,300 $413,500 $31,945 $20,000 $0 $465,445 $626,745
Note: Invoices will be based upon actual Consor hourly rates plus overhead at 171.03% plus prorated portion of fixed fee. Subconsultant and Direct Costs will be billed at actual cost.
The overhead rate (ICR) shall remain fixed for the contract duration or until both parties to modify the rate in writing.
Project Name: Well 45 Replacement
Total
Cost and Budget Sheet - City of Ceres -Well 45 Replace - 260716_rev1.xlsm Project 1 Hrs 7/16/2026
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Note: Mark-ups are Not Allowed
Project:
Consultant
Project No. Date 7/17/2026
DIRECT LABOR
Classification/Title Initials Initial Hourly
Rate Range Total
Principal Engineer * MAS $ 93.01 $80 - $170 $ 15,811.53 Project Coordinator ** # PrCo $ 46.00 $40 - $60 $ 2,760.00 Senior Engineer SeEn $ 87.02 $55 - $125 $ 6,961.60
Professional Engineer PrEn $ 61.82 $45 - $100 $ 7,789.32 0 $ - $ - $ -
Subtotal: $ 53,908.69
LABOR COSTS
a) Subtotal Direct Labor Costs $ 53,908.69
b) Anticipated Salary Increases (see page 2 for calculation) $ - c) Total Direct Labor Costs [(a) + (b)] $ 53,908.69
INDIRECT COSTS
e) Total Fringe Benefits [(c) x (d)] $ -
g) Overhead [(c) x (f)] $ 92,200.03
i) Gen & Admin [(c) x (h)] $ -
j) Total Indirect Costs [(e) + (g) + (i)] $ 92,200.03
FIXED FEE k) TOTAL FIXED FEE [(c) + (j)] x fixed fee 10.00%] $ 14,610.87 l) CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Unit Unit Cost Total
Miles $ 0.725 $ 580.00
Day $ 200.00 $ -
EA $ - $ -
EA $ - $ -
$ -
EA $ -
EA $ -
EA $ -
EA $ -
EA $ -
EA $ -
$ -
$ 580.00
m) SUBCONSULTANTS’ COSTS (Add additional pages if necessary) MKN (Ardurra) [Water] $ 413,500.00
NorthStar [Surey] $ 31,945.00
Crawford [Geotech] $ 20,000.00
m) TOTAL SUBCONSULTANTS’ COSTS $ 465,445.00
n) Total Other Direct Costs INCLUDING SUBCONSULTANTS [(l)+(m)] $ 466,025.00 TOTAL COST [(c) + (j) + (k) + (n)] $ 626,744.59
NOTES:
Hours
170
60 80
126
Exhibit 10-H1 Cost Proposal Page 1 of 3
Cost-Plus-Fixed Fee or lump sum or Firm Fixed Price contracts (Design, Engineering and Environmental Studies)
D251984CA.05
Consor North America, Inc.
Contract No. Contract No
Well 45 Replacement
Name
Sanchez, Michael
Project Coordinator
Senior Engineer
Professional Engineer
0 904
d) Fringe Benefits (Rate: 0.00%):
f) Overhead (Rate: 171.03%):
h) General and Administrative (Rate: 0.00%):
Description of Item Quantity
800
81/2 X 11 Reproduction
2. The cost proposal format shall not be amended. Indirect cost rates shall remain fixed for the life of the contract.
3. Anticipated salary increases calculation (page 2) must accompany. 11 X 17 Reproduction
l) TOTAL OTHER DIRECT COSTS
Newsletters (Translation and printing)
Title Report
Miscellaneous
1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
Mileage Costs
Permit Fees
Vendor Reproduction
5. Employees considered"Non-Exempt" are marked with a "#" and are eligible for overtime (1.5X for overtime and 2.0X for double overtime) as applicable.
0 Mounting Boards for Presentations
Vellum
4. "Range" shown for initial salary at time of cost submittal. This is subject to escalation.
Per Diem/Hotel
Equipment Rental and Supplies
Prime Consultant Subconsultant 2nd Tier Subconsultant
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Total Hours per Cost
Proposal
Avg Hourly
Rate 5 Year Contract Duration
904 = $59.63 Year 1 Avg Hourly Rate
Avg Hourly Rate Proposed Escalation
Year 1 $59.63 + 0% = $59.63 Year 2 Avg Hourly Rate
Year 2 $59.63 + 6% = $63.21 Year 3 Avg Hourly Rate
Year 3 $63.21 + 3% = $65.11 Year 4 Avg Hourly Rate
Year 4 $65.11 + 3% = $67.06 Year 5 Avg Hourly Rate
Estimated % Completed
Each Year
Total Hours per Cost
Proposal
Total Hours
per Year
Year 1 100.00% * 904 = 904 Estimated Hours Year 1
Year 2 0.00% * 904 = 0 Estimated Hours Year 2
Year 3 0.00% * 904 = 0 Estimated Hours Year 3
Year 4 0.00% * 904 = 0 Estimated Hours Year 4
Year 5 0.00% * 904 = 0 Estimated Hours Year 5
Total Total = 904
Avg Hourly Rate Estimated hours
(calculated above) (calculated above)
Year 1 $59.63 * 904 = $53,908.69 Estimated Hours Year 1 Year 2 $59.63 * 0 = $0.00 Estimated Hours Year 2
Year 3 $63.21 * 0 = $0.00 Estimated Hours Year 3
Year 4 $65.11 * 0 = $0.00 Estimated Hours Year 4
Year 5 $67.06 * 0 = $0.00 Estimated Hours Year 5
Total Direct Labor Cost with Escalation = $53,908.69
Direct Labor Subtotal before Escalation = $ 53,908.69
Estimated total of Direct Labor Salary Transfer to Page 1 Increase = $0.00
NOTES:
Cost per
Year
2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
4. Calculations for anticipated salary escalation must be provided.
Exhibit 10-H1 Cost Proposal Page 2 of 3
Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts (Calculations for Anticipated Salary Increases)
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours)
3. Calculate estimated hours per year (Multiply estimate % each year by total hours)
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Direct Labor Subtotal per
Cost Proposal
$ 53,908.69
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours)
1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:
1. Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. Title 23 United States Code Section 112 - Letting of Contracts
4. 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures
5. 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
6. 48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) Prime Consultant or Subconsultant Certifying:
Name: Title *:
Signature : Date of Certification (mm/dd/yyyy): 7/17/2026 Email: [email protected]
Address: 2868 Prospect Park Dr, Suite 250, Rancho Cordova, CA 95670 List services the consultant is providing under the proposed contract:
Exhibit 10-H1 Cost Proposal Page 3 of 3
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Phone Number:
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
Project Management, Administration and Contract Management Services Roadway Design for Widening and Extension of El Rematito (Pedro Marquez Ave.) Test Well: Planning, Bid Support, and Test Well Construction Oversight Replacement Well: Preliminary Engineering
Replacement Well: Detailed Design
District Manager
916.368.9181
Jason Jurrens, P.E.
2515 VENTURE OAKS WAY, SUITE 120 | SACRAMENTO, CA 95833 | 279.202.1209 | www.ardurra.com May 5, 2026
Michael Beltran, Director of Engineering
City of Ceres
(Submitted Electronically)
Re: Proposal for Well 45 Drilling and Equipping Design Improvements Dear Michael,
Michael K. Nunley & Associates, LLP, an Ardurra Group, Inc. company (Ardurra), has prepared this proposal to perform engineering services for the Well 45 Drilling and Equipping Design Improvements Project as part of the master agreement between the City of Ceres and Consor North America, Inc. (Consor). Ardurra understands that the City of Ceres (City) Well 45 currently experiences nitrate concentrations over the maximum contaminant level (MCL) and has a relatively low production rate. The City has expressed interest in drilling a test well at the Well 45 site to see if production can be increased and water quality improved at lower depths. If results are favorable, the City would like to drill a new production well.
The Well 45 site is constrained and there is not enough room for a test well, the existing production well, and new production well. Ardurra has prepared the enclosed scope of work assuming a test well will be drilled at the Well 45 site and a new production well will be drilled at another nearby site. Due to the unknown nature of the future production well site, Task Groups 3 and 4 are preliminary and budgetary in nature and may be revised following site selection.
Ardurra proposes to perform the following services.
Scope of Work
TASK GROUP 1 Project Management and Administration
TASK 1.1 Project Management
Ardurra will conduct overall project management including supervision of in‐house staff, planning and monitoring of contract budget and schedule, and coordination with the City and the Ardurra project team.
CITY OF CERES
PROPOSAL FOR WELL 45 | 2
Ardurra will submit monthly project status reports summarizing schedule progress, budget, and documenting decisions and changes.
Ardurra will host bi-weekly project status meetings to discuss project progress and challenges and design review meetings following each design submittal. Meeting agendas and minutes will be submitted for each meeting.
TASK 1.2 Quality Management
Ardurra will perform quality control reviews on all deliverables prior to submitting them to the City. A qualified senior level engineer who is not involved in the day-to-day effort will perform an independent review of each submittal.
TASK GROUP 2 Test Well
TASK 2.1 Test Well Planning
Ardurra will collect existing well records from the City and review local geology from publicly available sources to adequately plan test well sizing, depths, and screening intervals. Ardurra will prepare figures, diagrams, and technical specifications for the test well. The figures, diagrams, and technical specifications will include the drilling methods, depths, size of hole and conductor casing (if needed), sampling methods to identify and isolate the water bearing areas, packer methods, downhole camera logging, water quality sampling protocol, pump testing protocol, and cleanup requirements. Ardurra will incorporate the City’s standard front-end documents. These items will be packaged into a Request for Bids (RFB) to facilitate contractor bidding.
Ardurra will submit the Draft RFB to the City for review and comment. Comments will be addressed and a Final RFB will be prepared for bidding.
TASK 2.2 Test Well Bid Support
Ardurra will support the City’s bidding and procurement process by attending a pre-bid site walk, responding to contractor questions, and preparing addenda as necessary.
TASK 2.3 Test Well Construction Oversight
Ardurra will provide construction support during the test well drilling including the following: contractor oversight for conformance with specifications, logging drill cuttings, collecting water samples, and transporting and paying for lab analytical testing. Ardurra anticipates collecting 5 water samples from the test well for laboratory analyses. Analyses are anticipated to include TDS, nitrate, general minerals, and radiological compounds. One additional sample will be collected and analyzed for a full Title 22 suite of constituents. The results of the test well drilling and water quality testing will be summarized in a brief technical memorandum (TM) with recommendations on the permanent well design including the recommended well pumping capacity, well and pump depths, intervals for the blank and perforated casing, gravel pack, annular seal, slot size, and gravel gradation.
CITY OF CERES
PROPOSAL FOR WELL 45 | 3
TASK GROUP 3 Preliminary Engineering
TASK 3.1 Utility Coordination
Ardurra will perform a field investigation of the existing project site and areas immediately adjacent to the site. Ardurra will document aboveground features identified and look for other obstructions that may conflict with site improvements or well construction. Ardurra will contact local utility purveyors to obtain as-built drawings or plats for existing utilities located within the project limits. Ardurra will also use 4Map utility mapping services to obtain screening-level information on existing utilities.
Based on the information provided by the utility companies and the surveying efforts described in Task
3.4, Ardurra will develop a utility basemap for use in the design plans with utilities depicted to level C or D per ASCE 38-02.
TASK 3.2 Data Collection
At least one (1) week prior to the kickoff meeting, Ardurra will prepare and submit an information request to the City to gather relevant information. Anticipated data request items for each well site will include, but are not limited to:
• Well site record drawings
• Distribution system record drawings
• Historical geotechnical and geological reports
• Historical hydraulic modeling efforts
• Historical SCADA data
• Equipment preferences
TASK 3.3 Electrical, Instrumentation and Control
Ardurra will coordinate with the City to confirm power supply and infrastructure needs, assess and integrate existing electrical and instrumentation systems.
TASK 3.4 Surveys and Mapping
Consor’s subconsultant, NorthStar Engineering Group (NorthStar), will perform a topographic survey of the project site and adjacent roadway. The survey will include surface contours and a surface model developed in Autodesk Civil 3D. NorthStar will also collect record maps and information on parcel monuments to depict existing property lines adjacent to or within the project boundary. The record boundary will not constitute a full boundary survey, nor will it be a fully resolved boundary and excludes setting of monuments or filing maps/corner records.
CITY OF CERES
PROPOSAL FOR WELL 45 | 4
TASK 3.5 Geotechnical Studies and Documentation
Consor’s subconsultant, Crawford & Associates, Inc. (Crawford), will perform a geotechnical investigation of the project sites to assist with site preparation, structural foundations, earthwork procedures, compaction requirements, and design constraints. Crawford will drill a total of up to five (5) exploratory boreholes to a depth of 10-15 feet for soil sample collections. Samples will be collected from the borings and analyzed in a laboratory for their physical properties. Crawford will then prepare a geotechnical engineering recommendations report based on the findings.
TASK 3.6 Preliminary Design Report
Ardurra will prepare a Preliminary Design Report (PDR) summarizing data collection and analysis efforts, supporting studies such as surveying (Task 3.4) and geotechnical studies (Task 3.5), and design direction and decisions. The report will state the design criteria and project constraints, present preliminary facility sizing and layout information, and include budgetary capital and operational cost opinions. The report will present the following information:
• Executive Summary
• Project background, historical water quality, and historical production rates • Test well and hydrogeological findings
• Production well design criteria
• Description of piping, valving, and water control equipment • Evaluation and sizing of pumping equipment
• Description of electrical requirements including site lighting and security • Description of SCADA and control systems
• Description of walkways, driveways, surfacing, walls, and miscellaneous construction needs • Identification of site constraints and the most appropriate mitigation measures • Impacts to the City distribution system and operations • Identification of overhead and underground utilities and restrictions (i.e., power, communication, water, and sewer utilities)
• Engineer’s estimate of probable construction, operations, and maintenance costs • Design and construction schedule, lead times for equipment and phasing options • Evaluation of associated and stakeholder permitting requirements • Design and Construction Schedule, Next Steps and Outstanding Issues • Appendices
o Appendix A: Draft 30% Plan Set
o Appendix B: Anticipated List of Drawings
CITY OF CERES
PROPOSAL FOR WELL 45 | 5
o Appendix C: Anticipated List of Project Specifications o Appendix D: Geotechnical Site Investigations of Well 16 (Crawford) TASK 3.7 30% Design
Ardurra will prepare draft 30% construction plans, a list of anticipated future design drawings and specifications (for subsequent submittals) for the construction of the treatment infrastructure at the new production well. The City will review the contents of the 30% plan set and anticipated drawings and specifications lists and provide comments for incorporation into subsequent submittals. The following design components are anticipated to be included in the draft 30% plan set:
• Cover sheet, legends, notes
• Proposed site plan and hydraulic profile
• Preliminary demolition and site preparation plans
• Preliminary civil site improvement plans
It is currently anticipated that the City will construct the new production well and associated improvements under a single set of plans and specifications.
TASK GROUP 4 Detailed Design
TASK 4.1 60% Design
Ardurra will prepare 60% construction plans; specifications components including bid proposal items and quantities, explanation of bid items, and technical specifications; and an engineer’s cost opinion for the construction of the new production well. Technical specifications will be developed in CSI format and plans will be prepared in AutoCAD and Plant 3D. The City will review the contents of each submittal and provide comments for incorporation into subsequent submittals. The following design components are anticipated to be included in the plans and specifications for construction:
• Cover sheet, legends, notes
• Site plan and hydraulic profile
• Detailed demolition and site preparation plans
• Detailed civil site improvements
• Electrical service and distribution
• Instrumentation layout and process and instrumentation diagram (P&ID) TASK 4.2 90% Design
Ardurra will incorporate the City’s 60% review comments and develop the 90% plans, specification components, and estimates to the 90% design level. In addition to addressing City comments, Ardurra will advance the plan set(s) to include dedicated design detail sheets and any standard final stamped and
CITY OF CERES
PROPOSAL FOR WELL 45 | 6
signed structural calculations and Title 24 energy and lighting calculations. The City will provide its standard front-end bidding documents and Ardurra will assemble the bid package by incorporating the bid proposal items and quantities, explanation of bid items, and technical specifications into the City’s standard front-end bidding documents.
If required, Ardurra will submit original signed and stamped 90% plans, structural calculations, and Title 24 energy and lighting calculations to the City to obtain approval for building permits. Ardurra assumes the City will be responsible for coordinating with the Division of Drinking Water and assumes the City will coordinate and pay for all permitting and plan check fees.
TASK 4.3 100% Design
Ardurra will incorporate 90% review comments from the City, DDW, and other agencies, and develop the 100% plans, specification components, and estimates. If required, Ardurra will complete the City Building Department’s typical back check process to obtain building permits.
TASK 4.4 Final Design/Bid Set
Ardurra will incorporate 100% review comments from the City, DDW, and other agencies, and develop the final plans, specification components, and estimates that will be used for bidding. While it is assumed that the City will prepare the bulk of the front-end documents, Ardurra will coordinate critical items (bid schedules, technical project information, etc.) with City staff prior to bid.
Fee Estimate
Ardurra proposes to complete Task Groups 1 and 2 on a time and materials basis with a budget not to exceed $89,774, based on the 2026 Ardurra fee schedule, included as Exhibit A. Ardurra proposes to complete Task Groups 3 and 4 on a preliminary time and materials basis with a budget not to exceed $360,226 that may be revised following production well site selection. The total initial not to exceed fee is $450,000. The estimated level of effort is provided as Exhibit B.
Schedule
Ardurra proposes to complete Task 2.1 within 8 weeks of a signed notice to proceed. Subsequent tasks will be scheduled based on contractor schedules and following site selection. Ardurra preliminarily anticipates Task Group 3 to take approximately 6 months to complete.
CITY OF CERES
PROPOSAL FOR WELL 45 | 7
Closing
We would like to express our thanks to the City for the opportunity to work on this project. Should you have any questions or wish to discuss any of the information presented herein, please do not hesitate to contact me at 916.880.6211 or [email protected].
Sincerely,
Brian McCauley, PE Henry Liang, PE
Project Manager Principal
Enclosures:
A. 2026 Ardurra Fee Schedule
B. Level of Effort
Exhibit A
2026 Ardurra Fee Schedule
CATEGORY POSITION HOURLY RATE
Communications
and
Administrative
Administrative Assistant $119
Strategic Communications Coordinator $127
Strategic Communications Specialist $154
Designers and
Technicians
CAD Technician I $144
CAD Design Technician II $166
Senior Designer $185
Planning
Assistant Planner I $147
Assistant Planner II $168
GIS Specialist $182
Planner I $198
Planner II $215
Senior Planner $226
Engineers
Engineering Technician $108
Assistant Engineer I $147
Assistant Engineer II $168
Project Engineer I $198
Project Engineer II $215
Senior Engineer I $232
Senior Engineer II $251
Senior Engineer III $259
Principal Engineer $270
Principal Electrical Engineer $270
Project
Management
Project Manager $243
Senior Project Manager $280
Project Director $303
Senior Project Director $323
Construction
Management
Services
Scheduler $188
*** Construction Inspector $210
Assistant Resident Engineer $210
Resident Engineer $223
Construction Manager $243
Principal Construction Manager $286
The foregoing Billing Rate Schedule is effective through December 31, 2026 and will be adjusted each year after at a rate of 2 to 5%.
DIRECT PROJECT EXPENSES
OutsideReproduction Cost + 10%
Subcontracted or Subconsultant Services Cost + 10%
Travel & Subsistence (other than mileage) Cost
Auto Mileage Current IRS Rate
*** 40 hrs per week assumed; part-time rates can be provided upon request Rates also subject to prevailing wage mandatory increases during a calendar year 2026 FEE SCHEDULE
Exhibit B
Level of Effort
Project Director
Principal Electrical Engineer
Principal Engineer
Senior Engineer II
Project Engineer II
Assistant Engineer II
Senior Designer
Administrative Assistant
Total Hours (MKN)
Labor (MKN)
ODCs (MKN)
Lab Serives
Survey (NorthStar)
Geotech (Crawford)
Non-Labor Costs
Total Fee
Hourly Rates 303 270 270 251 215 168 185 119
Task Group 100: Project Management and Administration
Task 101 Project Management 9 36 9 54 $ 12,834 $ - $ - $ - $ - $ - $ 12,834Task 102 Quality Management 52 52 $ 14,040 $ - $ - $ - $ - $ - $ 14,040 Subtotal 9 0 52 36 0 0 0 9 106 26,874$ -$ -$ -$ -$ -$ 26,874$ Task Group 200: Test Well
Task 201 Test Well Planning 8 40 16 16 80 $ 16,256 $ - $ - $ - $ - $ - $ 16,256Task 202 Test Well Bid Support 12 16 8 36 $ 7,796 $ - $ - $ - $ - $ - $ 7,796Task 203 Test Well Construction Oversight 4 100 8 112 $ 23,848 $ 4,000 $ 11,000 $ - $ - $ 15,000 $ 38,848 Subtotal 0 0 0 24 156 32 16 0 228 47,900$ 4,000$ 11,000$ -$ -$ 15,000$ 62,900$ Task Group 300: Preliminary Engineering
Task 301 Utility Coordination 8 18 26 $ 5,032 $ 500 $ - $ - $ - $ 500 $ 5,532Task 302 Data Collection 2 4 2 16 24 $ 4,662 $ - $ - $ - $ - $ - $ 4,662Task 303 Electrical, Instrumentation and Control 16 16 $ 4,320 $ - $ - $ - $ - $ - $ 4,320Task 304 Surveys and Mapping 4 8 12 $ 2,348 $ - $ - $ 16,500 $ - $ 16,500 $ 18,848Task 305 Geotechnical Studies and Documentation 4 8 12 $ 2,348 $ - $ - $ - $ 20,000 $ 20,000 $ 22,348Task 306 Preliminary Design Report 16 25 18 40 99 $ 21,093 $ - $ - $ - $ - $ - $ 21,093Task 307 30% Design 12 32 4 32 80 160 $ 32,308 $ - $ - $ - $ - $ - $ 32,308 Subtotal 0 46 0 77 24 122 80 0 349 72,111$ 500$ -$ 16,500$ 20,000$ 37,000$ 109,111$ Task Group 400: Detailed Design
Task 401 60% Design 26 30 4 60 140 260 $ 51,390 $ - $ - $ - $ - $ - $ 51,390Task 402 90% Design 36 150 12 240 280 718 $ 142,070 $ - $ - $ - $ - $ - $ 142,070Task 403 100% Design 10 30 4 60 70 174 $ 34,120 $ - $ - $ - $ - $ - $ 34,120Task 404 Final Design/Bid Set 5 15 2 30 70 122 $ 23,535 $ - $ - $ - $ - $ - $ 23,535 Subtotal 0 77 0 225 22 390 560 0 1274 251,115$ -$ -$ -$ -$ -$ 251,115$ TOTAL BUDGET 9 123 52 362 202 544 656 9 1957 398,000$ 4,500$ 11,000$ 16,500$ 20,000$ 52,000$ 450,000$
COUNCIL AGENDA REPORT
City Council
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
Meeting Date: July 27, 2026
To: Mayor and City Council
From: Steve Williams, Interim City Manager
Contact: Trenton Johnson, Police Chief, [email protected] Subject: Resolution - Approving a Budget Amendment for the Purchase of a New Vehicle from Rush Truck Center and Upfitting of the New AVA Vehicle
Recommended Council Action:
Staff recommends that the City Council approve a budget amendment for the purchase of a new vehicle from Rush Truck Center and upfitting of the new AVA Vehicle.
Background:
The AVA (Abandoned Vehicle Abatement) unit has needed a replacement vehicle for several years. The unit is currently operating a 2013 Ford F-150 with approximately 100,000 miles. The vehicle has exceeded its optimal service life and has become increasingly expensive to maintain, with repair costs expected to continue to rise. Additionally, it lacks modern vehicle safety features such as a backup camera and lane-departure or lane-assist indicators. The vehicle has been involved in several minor collisions that may have been preventable if these safety features were present.
The in-vehicle CAD computer and police radio are outdated and in need of replacement. Portions of the vehicle are beginning to show signs of rust, and it is not fuel-efficient. The existing emergency lightbar is worn and no longer provides the level of visibility offered by newer systems.
Furthermore, the vehicle is not equipped with Parking Enforcement License Plate Reader (LPR) equipment, limiting the unit’s operational efficiency.
This Staff Report was originally brought to Council on April 13, 2026, but was pulled pending meet and confer with the Miscellaneous Bargaining Group regarding the reassignment of the upfitting from Fleet to an outside vendor. Human Resources met with the representatives for the Miscellaneous Bargaining Group and the issue has been resolved satisfactorily, allowing this Staff Report to be brought before Council again for their approval.
Reasons for Recommendation:
The current 2013 Ford F-150 AVA vehicle has exceeded its useful lifespan within the fleet and has become increasingly expensive to maintain, with ongoing repair costs expected to continue. The proposed replacement vehicle has been identified as a Ford Ranger pickup, which is smaller and more versatile than the Ford F-150 and offers improved fuel efficiency.
The new vehicle will be equipped with an updated police radio and a laptop-based CAD computer.
It will also be outfitted with a License Plate Reader (LPR) system specifically designed for parking enforcement. This LPR system will allow AVA officers to track and geolocate vehicles and will automatically scan license plates to notify officers when a vehicle’s registration is expired.
Overall, the new vehicle will utilize modern technology to improve enforcement efficiency, accuracy, and officer safety, and with the new vehicle graphics, it will proudly display our department Core Values of Pride, Integrity and Excellence.
Fiscal Impacts:
The total cost for the purchase and upfitting of the new AVA vehicle is $89,644.30. Funding for this vehicle will be provided through the AVA Fund (Stanislaus Council Of Governments – StanCOG), which is restricted to expenditures related to Abandoned Vehicle Abatement operations. A Fiscal Year 2026-2027 budget amendment is required for the purchase and upfitting to account number 29509.051100. This budget amendment will have no General Fund impact. $38,240.71 Ford Ranger Pickup (See Attachment C)
$10,387.54 - Vehicle upfitting to including emergency lights, console, computer mount, toolbox (See Attachment D)
$24,912.88 - LPR (license plate reader) installation and 1-year service contract. (See Attachment E)
$8,673.63 - Police radio (See Attachment F)
$6,087.91 - CAD computer (See Attachment G)
$522.63 - Vehicle graphics (See Attachment H)
Existing Policy / Relationship to the Strategic Plan:
Approval of this AVA Vehicle purchase and upfitting fulfills the strategic plan for Government Operations to “Provide quality services to meet community needs, assuring that the City has…properly equipped…staff.”
Policy Alternatives:
Council could choose not to approve this service agreement. AVA Officers will continue to use their assigned vehicle but will experience significant downtime due to repairs and maintenance.
Interdepartmental Coordination
N/A
Public Participation:
N/A
Environmental Review:
N/A
Steps Following Approval:
Following Council approval, the Motorola Radio Quote will be routed through the City Clerk’s office for the appropriate signatures, and the Finance Director will implement the Budget Amendment.
Attachments:
1. Attachment A - Resolution
2. Attachment B - Budget Amendment
3. Attachment C - Truck Quote
4. Attachment D - Jay's Tires Upfitting Quote
5. Attachment E - Motorola LPR Quote
6. Attachment F - Motorola Radio Quote
7. Attachment G - Computer Quote
8. Attachment H - Graphics Quote
9. Attachment I - Jay's Tires Executed Agreement
ATTACHMENT A
RESOLUTION NO. 2026-XXX
APPROVING A BUDGET AMENDMENT FOR THE PURCHASE OF A NEW VEHICLE
FROM RUSH TRUCK CENTER AND UPFITTING OF THE NEW AVA VEHICLE
THE CITY COUNCIL
City of Ceres
WHEREAS, the Police Department’s AVA Unit currently drives a 2013 Ford F150 that has exceeded its optimal service life and has become increasingly expensive to maintain; and
WHEREAS, the cost to purchase and upfit a new AVA vehicle will be $89,644.30 and can be fully funded Abandoned Vehicle Abatement funds; and
WHEREAS, a Fiscal Year 2026-27 budget amendment is necessary to appropriate the funds to account number 29509.051100 for this expenditure.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres hereby approves a budget amendment for the purchase of a new vehicle from Rush Truck Center and upfitting of the new AVA vehicle.
BE IT FURTHER RESOLVED that the City of Ceres Finance Director is hereby authorized and directed to record the appropriate accounting entries.
PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 27th day of July 2026 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
________________________________
Javier Lopez, Mayor
ATTEST:
______________________________
Fallon Martin, City Clerk
Budget Amendment No.
Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:
Appropriations:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:
Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Estimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:
Customer Proposal Letter
Signature Printed Name Date
Signature Printed Name / Title Date
Signature Printed Name Date
Note: The above Customer Proposal is a quotation only. Sale terms subject to approval of Sales Manager of Dealer.
DISCLAIMER: Any order based on this Proposal is subject to Customer executing Dealer’s standard form Retail Sales Order and other required documents incorporating the above terms. Any documentary fees, FET, state tax, title, registration and license fees subject to adjustment and change. This Proposal is based upon Dealer’s current and expected inventory, which is subject to change. Dealer is not obligated to retain any specific vehicles in stock, nor maintain any specific inventory levels. Dealer shall not be obligated to fulfill Proposal in event quoted vehicle(s) is not in stock or available within requested delivery schedule. Manufacturer has reserved the right to change the price to Dealer of any vehicle not currently in Dealer’s stock, without notice to Dealer. If a vehicle identified in this Proposal is not currently in Rush’s stock at the time an order is placed by the Customer, Dealer reserves the right to change the vehicle price at any time to reflect any price increases imposed by the Manufacturer. Dealer shall not be liable for any delay in providing or inability to provide Quoted Vehicle(s). Above listed Trade Value based upon current appraisal of Trade Vehicle(s). Dealer may adjust Trade Value of Trade Vehicle(s) to reflect changes in condition and/or mileage of Trade Vehicle(s) between date of current appraisal and acceptance of the Trade Vehicle by Customer. (1)
Includes subscription period for # of specified months. (2) Customer’s use of RushCare Service is governed by the RushCare User Agreement located at https://www.rushtruckcenters.com/rushcareuseragreement. (3) Customer’s use of Telematics Services is governed by separate 3rd party license terms and Rush is not liable for the Telematic Service. (4) Gap Coverage is provided and administered by an independent 3rd party provider under a separate contract directly between Customer and the 3rd party provider.
$ 34,913.33 $ 34,913.33 $ 0.00 $ 34,913.33 $ 34,913.33
1720 Herndon Rd
Ceres, CA 95307-4421
(209) 857-7400 Rush Medium-Duty Truck Centers of California, Inc. dba Rush Truck Center, Ceres City of Ceres
2720 Second Street
Ceres, CA 95307-3216 2026 Ford Ranger TBD TBD $ 2,951.63 $ 2,951.63 $ 80.00 $ 80.00 $ 37.00 $ 250.00 $ 250.00 $ 8.75 $ 8.75 $ 38,240.71 $ 38,240.71 12/31/2026 Joshua Garcia Documentary Fee Electronic Filing Administration Fee Tire Recycling Program $ 37.00 $ 38,240.71 $ 38,240.71 Additional Vehicle Details: SOURCEWELL CONTRACT #032824-RTG MSRP $35,445 - 1.5% SOURCEWELL DISCOUNT ($531.68) Thank you for trusting us with your business. Please review the proposal below, and if you approve, sign and return to us at your convenience. We look forward to working with you and will continue to do our best to earn your trust now and in the future. VEHICLE INFORMATION Year Make Model Stock # Serial # Quantity Truck Price per Unit F.E.T. (Factory & Dealer Paid) Net Sales Price Optional Extended Warranty(ies) State Sales Tax Total Total Sales Price Trade Allowance (see DISCLAIMER Below) Deposit / Down Payment Unpaid Balance Due on Delivery Sales Representative Purchaser Accepted by Sales Manager
or General Manager Quote good until
ATTACHMENT C
Preview Order Order Summary Time of Preview: 07/07/2026 14:39:18 Receipt: NA Dealership Name: Rush Truck Center, Ceres Sales Code : F72919
DESCRIPTION MSRP
R4B0 RANGER 4X2 CRW CAB XL $33550
.128.7 INCH WHEELBASE $0
TOTAL BASE VEHICLE $33550
OXFORD WHITE $0
CLOTH SEATS $0
EBONY INTERIOR TRIM $0
EQUIPMENT GROUP 100A $0
.XL SERIES $0
.2.3L ECOBOOST ENGINE $0
.10-SPEED AUTO TRANSMISSION $0
255/70 R17 A/T TIRE $0
JOB #3 ORDER $0
DESCRIPTION MSRP
50 STATE EMISSIONS $0
STX APPEARANCE PACKAGE $0
.FOG LAMPS $0
FORD FLEET SPECIAL ADJUSTMENT $0
CA NEW MTR VEHICLE BOARD FEES $0
SPECIAL DEALER ACCOUNT ADJUSTM $0
SPECIAL FLEET ACCOUNT CREDIT $0
FUEL CHARGE $0
NET INVOICE FLEET OPTION (B4A) $0
PRICED DORA $0
ADVERTISING ASSESSMENT $0
DESTINATION & DELIVERY $1895
MSRP
TOTAL BASE AND OPTIONS $35445
DISCOUNTS NA
TOTAL $35445
ORDERING FIN: QC512 END USER FIN: QC512
Customer Signature
Customer Name: Customer Email:
Customer Address:
Customer Phone:
Date
This order has not been submitted to the order bank.
This is not an invoice.
J999 - R4B - Ranger 4x2 Crw Cab XL:
Dealer Rep. Joshua Garcia
Customer Name Ceres
Type Fleet
Priority Code K4
Vehicle Line RangerNA
Model Year 2026
Order Code J999
Price Level 635
ATTACHMENT C
WO # 1-19723
Date 01 /15/26
Jays Tires
2940 Geer Rd
Turlock, CA 95382
209-668-1286
Emp: 1-5 CW / 1-2 Admin
In Jan 15, 2026 8:03 AM Contact: 209-538-5715
Sold To:
CERES POLICE DEPARTMENT
2727 THIRD ST
CERES CA 95307
Business Phone: 209-538-5715
****WORK ORDER****
Ship To: Unit#: AVA
Vehicle: 25 FORD RANGER XL T
Licen se:
Mileage: In: 0 Out: 0
Vin#:
PO#:
BAR ID: ARD00232020
EPA ID: 1529855-01
Sa1esm,3n Mechanic Part# QTY Description Parts Labor FET Total 5 42 1.00 . RX8FFFF JUSTICE 50" LIGHTBAR
5 42 2.00 . VTX609A AMBER LED FRONT
5 42 1.00 . STPKT104 LIGHTBAR STRAP KIT
5 42 1.00 . VTX609K RIA LED REAR
5 42 1.00 . VTX609M B/A LED REAR
5 42 1.00 . CCP9 LIGHTBAR CONTROLLER
5 42 1.00 . CEM8 EXPANSION MODULE
5 42 1.00 . ARGES2 REMOTE SPOTLIGHT
5 42 1.00 . ARGES FENDER MOUNT CUSTOM
5 42 1.00 . ARGES CONTROL HEAD
5 42 1.00 . MINI HARNESS / SHOP SUPPLIES
5 42 1.00 . 6CKT FUSE BOX
5 42 1.00 . 7615 BSS TIMER
5 42 1.00 . BSS CKT BRK 100A
5 42 1.00 . SHIPPING
5 42 1.00 . WEATHERGUARD 137-5-04 TOOL BOX
5 42 1.00 . PKG-PSM-1005-T COMPUTER MOUNT
5 22 24.00 . LABOR - UNDERCAR
Signature:
2,099.00 0.00
103.95 0.00
31.00 0.00
113.95 0.00
113.95 0.00
383.20 0.00
166.20 0.00
684.00 0.00
72.00 0.00
258.75 0.00
350.00 0.00
54.13 0.00
133.52 0.00
54.08 0.00
0.00 125.00
1,178.00 0.00
786.20 0.00
0.00 125.00
Parts:
Labor:
Subtotal:
Sales Tax:
Total:
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
2,099.00
207.90
31.00 113.95
113.95
383.20
166.20
684.00
72.00 258.75
350.00
54.13 133.52
54.08 125.00
1,178.00
786.20
3,000.00
6,685.88
3,125.00
0.00 9,810.88
576.66
$10,387.54
ATTACHMENT D
QUOTE-3422615
CERES POLICE DEPT, CITY OF
(1) L5M & Parking Enforcement
12/10/2025
The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote (“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola.
MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved.
ATTACHMENT E
12/10/2025
CERES POLICE DEPT, CITY OF
2220 MAGNOLIA ST
CERES, CA 95307
RE: Motorola Quote for (1) L5M & Parking Enforcement
Dear David McCann,
Motorola Solutions is pleased to present CERES POLICE DEPT, CITY OF with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs.
This information is provided to assist you in your evaluation process. Our goal is to provide CERES POLICE DEPT, CITY OF with the best products and services available in the communications industry. Please direct any questions to Kayla Zibricky at [email protected].
We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote.
Sincerely,
Kayla Zibricky
QUOTE-3422615
ATTACHMENT E
Billing Address:
CERES POLICE DEPT, CITY OF
2220 MAGNOLIA ST
CERES, CA 95307
US
Quote Date:12/10/2025
Expiration Date:02/08/2026
Quote Created By:
Kayla Zibricky
Kayla.Zibricky@
motorolasolutions.com
End Customer:
CERES POLICE DEPT, CITY OF
David McCann
[email protected]
209-595-6068
Summary:
Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents.
Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms.
Line
#
Item Number Description Qty Term List Price Sale Price Ext. Sale Price L5M Mobile System
Purchase
1 CDMS-HWW MOBILE LPR CAMERA KIT
EXTENDED HARDWARE
WARRANTY - VALID FROM
STANDARD WARRANTY
EXPIRATION
3 4 YEARS $1,680.00 $1,092.00 $3,276.00
2 VS-DLF-01 DEVICE LICENSE FEE 3 1 YEAR $474.96 $308.72 $926.16 3 VSB-54039 CDM-3-233-L5M 8 12 12
L5M CAM W VLP
1 $12,000.00 $7,800.00 $7,800.00
4 VSD-39941 VS-LBB-FS-VBAR-02-CVSFEDSIG V-BAR BRKT
4CAMS 1PAIR L/R REVC
2 $1,050.00 $682.50 $1,365.00
5 VSM-44901 CAM-MNT-FLAT-ASSY-SET
FLAT CAM MNT SET
1 $150.00 $97.50 $97.50
Investigative LPR
Applications
6 VS-VME-HS SOFTWARE,VEHICLEMANA
GER ENTERPRISE HOSTED
SUBSCRIPTION*
1 5 YEAR $3,750.00 $2,437.50 $2,437.50
QUOTE-3422615
(1) L5M & Parking Enforcement
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
ATTACHMENT E
Line
#
Item Number Description Qty Term List Price Sale Price Ext. Sale Price 7 VS-CLIENTPORTAL-H VIGILANT HOSTED/
MANAGED CENTRALIZED
LPR SERVER VIA CLIENT
PORTAL FOR PARKING*
1 $0.00 $0.00 $0.00
LPR Integrations and
Parking
8 VS-VPS-PT-01 PARKING ENFORCEMENT
SYSTEM TOOLKIT - SAAS
1 5 YEAR $4,999.80 $3,249.87 $3,249.87
9 VS-VPS-PI-INT PARKING INTEGRATION -
ANNUAL FEE - SAAS
1 5 YEAR $4,999.80 $3,249.87 $3,249.87
10 ACC-SFT-ENBL ACCOUNT/SOFTWARE
ENABLEMENT
1 $330.00 $214.50 $214.50
Subtotal $22,616.40
Estimated Tax $2,296.48
Grand Total $24,912.88(USD)
QUOTE-3422615
(1) L5M & Parking Enforcement
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
ATTACHMENT E
Pricing Summary
Payment Term Upfront Sale Price
Upfront Costs*
$9,477.00
Upfront Subscription Fee
L5M Mobile System Purchase Annually $1,745.16
Investigative LPR Applications Annually $487.50
LPR Integrations and Parking Annually $1,299.95
Sub Total: $13,009.61
Payment Term Sale Price Annual Sale Price
Year 2 Subscription Fee
L5M Mobile System Purchase Annually $819.00 $819.00
Investigative LPR Applications Annually $487.50 $487.50 LPR Integrations and Parking Annually $1,299.95 $1,299.95 Year 3 Subscription Fee
L5M Mobile System Purchase Annually $819.00 $819.00
Investigative LPR Applications Annually $487.50 $487.50 LPR Integrations and Parking Annually $1,299.95 $1,299.95 Year 4 Subscription Fee
L5M Mobile System Purchase Annually $819.00 $819.00
Investigative LPR Applications Annually $487.50 $487.50 LPR Integrations and Parking Annually $1,299.95 $1,299.95 Year 5 Subscription Fee
Investigative LPR Applications Annually $487.50 $487.50 LPR Integrations and Parking Annually $1,299.95 $1,299.95 Sub Total: $9,606.79
Grand Total System Price (Inclusive of Upfront and Annual Costs) $22,616.40 *Upfront costs include the cost of Hardware, Accessories and Implementation, where applicable.
QUOTE-3422615
(1) L5M & Parking Enforcement
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
ATTACHMENT E
Notes:
● The Pricing Summary is a breakdown of costs and does not reflect the frequency at which you will be invoiced. ● Additional information is required for one or more items on the quote for an order. ● This quote contains items with approved price exceptions applied against them.
QUOTE-3422615
(1) L5M & Parking Enforcement
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
ATTACHMENT E
QUOTE-3423504
CERES, CITY OF
APX8500 PD
12/10/2025
The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote (“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola.
MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved.
ATTACHMENT F
12/10/2025
CERES, CITY OF
2220 MAGNOLIA ST
FINANCE DEPARTMENT
CERES, CA 95307
RE: Motorola Quote for APX8500 PD
Dear Dave McCann,
Motorola Solutions is pleased to present CERES, CITY OF with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs.
This information is provided to assist you in your evaluation process. Our goal is to provide CERES, CITY OF with the best products and services available in the communications industry. Please direct any questions to Nathan Tran at [email protected].
We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote.
Sincerely,
Nathan Tran
Motorola Solutions Manufacturer's Representative
QUOTE-3423504
ATTACHMENT F
Billing Address:
CERES, CITY OF
2220 MAGNOLIA ST
FINANCE DEPARTMENT
CERES, CA 95307
US
Quote Date:12/10/2025
Expiration Date:02/08/2026
Quote Created By:
Nathan Tran
[email protected]
End Customer:
CERES, CITY OF
Dave McCann
[email protected]
209-595-6068
Line # Item Number Description Qty List Price Sale Price Ext. Sale Price APX™ 8500
1 M37TSS9PW1CN APX8500 ALL BAND MP
MOBILE
1 $6,558.00 $4,787.34 $4,787.34
1a GA00250AA ADD: GNSS/BT-WIFI THRU
MNT ANT, 17FT LOW LOSS
PFP-100A/240, QMA
1 $118.00 $86.14 $86.14
1b HA00694AA ADD: 7Y ESSENTIAL SERVICE
HTM
1 $604.80 $604.80 $604.80
1c GA01513AB ADD: ALL BAND MOBILE
ANTENNA (7/8/V/U)
1 $112.00 $81.76 $81.76
1d G51AT SOFTWARE LICENSE
ENH:SMARTZONE
1 $1,766.00 $1,289.18 $1,289.18
1e GA05508AA DEL: DELETE VHF BAND 1 -$800.00 -$584.00 -$584.00 1f GA05509AA DEL: DELETE UHF BAND 1 -$800.00 -$584.00 -$584.00 1g B18CR ADD: AUXILIARY SPKR 7.5
WATT APX
1 $71.00 $51.83 $51.83
1h G843AH ADD: AES ENCRYPTION AND
ADP
1 $560.00 $408.80 $408.80
1i G444AH ADD: APX CONTROL HEAD
SOFTWARE
1 $0.00 $0.00 $0.00
1j G67EH ADD: REMOTE MOUNT E5 MP 1 $350.00 $255.50 $255.50 1k GA01517AA DEL: NO J600 ADAPTER CABLE
NEEDED
1 $0.00 $0.00 $0.00
1l G806BL SOFTWARE LICENSE ENH:
ASTRO DIGITAL CAI OP APX
1 $607.00 $443.11 $443.11
QUOTE-3423504
APX8500 PD
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
ATTACHMENT F
Line # Item Number Description Qty List Price Sale Price Ext. Sale Price 1m GA01670AA ADD: APX E5 CONTROL HEAD 1 $767.00 $559.91 $559.91 1n W22BA ADD: STD PALM
MICROPHONE APX
1 $85.00 $62.05 $62.05
1o QA09113AB ADD: BASELINE RELEASE SW 1 $0.00 $0.00 $0.00 1p W969BG SOFTWARE LICENSE ENH:
MULTIKEY OPERATION
1 $388.00 $283.24 $283.24
1q G361AH SOFTWARE LICENSE ENH: P25
TRUNKING SOFTWARE APX
1 $353.00 $257.69 $257.69
Subtotal $8,003.35
Estimated Tax $670.28
Grand Total $8,673.63(USD)
Notes:
QUOTE-3423504
APX8500 PD
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.
Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800
ATTACHMENT F
Purchase Order Checklist NA OM
Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this)
PO Number/ Contract Number
PO Date
Vendor = Motorola Solutions, Inc.
Payment (Billing) Terms/ State Contract Number
Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address
Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO )
PO Amount must be equal to or greater than Order Total
Non-Editable Format (Word/ Excel templates cannot be accepted) Tax Exemption Status
Signatures (As required)
NOTE: When an email order is submitted a confirmation is sent from Motorola AutoNotify referencing a case number.
Once checklist is complete, order still must go through Order Validation/Credit Approval
ATTACHMENT F
7/13/2026 Quote Number 2601214
Ceres Police Department
Customer PO Number
TOTAL
Subtotal
Sales Tax (8.375%) _________________________________________ Approved by Date
STEPFORD, INC.
1160 Industrial Road, Unit 9
San Carlos, CA 94070
650-598-9990 Office
650-598-0179 Fax
[email protected]
www.Stepford.com
QUOTE FOR
LABOR & MATERIALS
Item Qty Part Number Description Unit Price Total
ST
Requestor: Mark Anderson
GETAC S510 Laptop
CUSTOM SKUS - NON-RETURANBLE
Quote Expire Date: 08/07/2026
COG GETAC
S510 - Intel Core Ultra 7 155U Processor + Thunderbolt 4 x 2, 15.6 in + Windows Hello Webcam, Microsoft Windows 11 Pro x64 with 16GB RAM + TAA, 256GB PCIe SSD (Main storage, user swappable), Sunlight Readable (Full HD LCD + Touchscreen + Stylus), US KBD + US Power Cord, Membrane Backlit KBD, WIFI + BT + 5G Sub-6 w/ dedicated GPS + Passthrough, Battery x 2, RS232 + VGA Port + 2nd LAN (RJ45), 3 Year Limited Warranty MSRP 4371.00
1.0 15721768 3,995.00 3,995.00T
COG - SW GETAC
Bumper to Bumper + Extended Warranty- S series Laptop (Year 1,2,3,4 & 5) - Getac, Rugged (S Series), Bumper-to-Bumper+Extended Warranty, 5, Years
MSRP 699.00
1.0 4167221 675.00 675.00
COG GETAC
S510 - Havis, PKG-DS-GTC-1412-3-BW, Vehicle Dock, with Tri Pass-through, with power supply mounting bracket, with screen support (include 120w bare wire vehicle adapter)
MSRP 1554.00
1.0 15111595 995.00 995.00T
15 inches ... CA State Recycling Fee: 15 inches or more, less than 35 inches 5.00 5.00 Freightcom Freight Costs to be determined at time of order 0.00 0.00T
ATTACHMENT G
7/13/2026 Quote Number 2601214
Ceres Police Department
Customer PO Number
TOTAL
Subtotal
Sales Tax (8.375%) _________________________________________ Approved by Date
STEPFORD, INC.
1160 Industrial Road, Unit 9
San Carlos, CA 94070
650-598-9990 Office
650-598-0179 Fax
[email protected]
www.Stepford.com
QUOTE FOR
LABOR & MATERIALS
Item Qty Part Number Description Unit Price Total
Disclaimer The information contained in this document, fax or email and any attachments in any form is strictly confidential and is for the use of the intended recipient. Any use, dissemination, distribution, or reproduction of any part of this email or any attachment is prohibited. If you are not the intended recipient, please notify STEPFORD, Inc. at (650)598-9990 or by email at [email protected] and delete and/or destroy all copies including attachments.
0.00 0.00
The information contained herein is confidential and is provided for the sole use of the customer named above. Distribution or transmission of this information to any third party is expressly prohibited without the consent of STEPFORD, Inc. $6,087.91
$5,670.00
$417.91
ATTACHMENT G
SIGNS AND BANNERS EXPRESS
521 WINMOORE WY SUITE E
MODESTO, CA 95358
Bill To:
CERES POLICE
Ship To:
Number:
Date: February 18, 2026
Description Rate Tax Amount
Project
Estimate
E110
FORD RANGER GRAPHICS(VEHICLE ABATEMENT)
BLACK GRAPHIS PREMIUM 3M FILM
480.00 480.00
$480.00
42.63 $522.63
Sub-Total
State Tax 8.88% on 480.00
Total
ATTACHMENT G
ATTACHMENT I
PROFESSIONAL SERVICES AGREEME�T
THIS PROFESSlONAL SERVICES AGREE:WENT ( .. Agreernenr··) is made and entered into this 23rd da) of March. 2026 (the ··Effective Date .. ) . by and bet""een the City of Ceres.
a California municipal corporation ("•City .
. ). and .la) ·s Tires. a California corporation
(--Professional"·). Cit) and Professional may herein be referred to individually as a --Party .. and collectively as the --Parties.'· There are no other parties to this Agreement.
RECITALS
A. City seeks to hire an independent contractor to perform vehicle build out services for the City of Ceres Police Department (the --Project .. ) B. Professional has submitted a proposal to Cit) to provide such professional services.
A description of the services Professiona I proposes to provide (--services .. ) is attached hereto as Exhibit A: Services. City desires to retain Professional to perfom1 the Services. subject to the terms and conditions set forth in this Agreement.
C. The Parties have outlined the rates and method of payment to Professional for its performance of the Sen ices under this Agreement. \,\hich shall be included in the Scope of Services in Exhibit A.
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth belov,, the Patties agree as follO\\S:
AGREEMENT
Section 1. Recitals. The recitals set forth above (--Recitals .. ) are true and correct and are hereby incorporated into and made part of· this Agreement by this reference. In the event of an) inconsistency between the Recitals and Sections I through 32 of this Agreement. Section I through 32 shall pre,ail.
Section 2. Term. The term of this Agreement shall be three years and will commence on March 23. 2026. and terminate on March 22. 2029 ( .
. Term .. ) unless the Term is extended or
the Agreement is terminated earlier pursuant to this Agreement.
Section 3. Extension of Agreement. City may elect to extend this Agreement for two (2) additional years, on the same tenns and conditions. upon issuing an --Election to Extend Agreement"· letter executed by the City Manager to Professional thirty (30) days prior to the expiration of this Agreement.
PROFESSIO:--;AL SERVICES AGREEMENT
City of Ceres and Jay·s Tires
Page I of 18
ATTACHMENT I
Section -t Work.
-U. CONTRACTOR shall furnish all labor. materials. equipment. fuel. tools. licenses. bonds and insurance necessar;, to perform and complete the required \\Ork as specilieJ belo\., and in strict accordance \\ ith the conditions of the complete agreement.
CONTR.\CTOR shall do and perform the \.\.Ork contemplated hercb: in a good \.\Orkman-like manner under the direction of and to the satisfaction of the Cl rY repn:sentati,e.
CO l'RACTOR shal I maintain proper insurance \\ ith the CITY for the duration of the .\GREE\IE:--:T.
CO� rRACTOR shall maintain a CITY business license for the duration of the :\ G R F E \ tr:"- I
CONTRACTOR shall l'urnish said sci"\. ices at the folio\.\. ing AGREE\tll::NT rates.
STA OARD ORDER PARTS 1
Minimum Discount Off List Price
SPEC[AL ORDER PARTS2
\Iinimum Discount Off List Price
LABOR RA TES (per hour)
AGREE�ll::NT PRICI'.'-G
Pickup/Deli\. ery!Travel $125.00
Custom Bo, Fabrication S 125.00
La\\ Enforcement Small Vehicle Lptitting Strip-Outs $125. 00 Shop Rate $125.00
Fabrication S 125.00
\lobileSenice Sl25.00
Vehicle Dm\. n/Emcrgency $ I 25.00
1 ·\1,111durd-Or,/,.,- !'art, r,li:r, 10 pan, rn,111 rnanufodur,r, liir "hl,m the c11111ractllr i, ,1 licen,c<l n:,..:lkr. '
- --\1
>,'ct<1/ Urda l'.1rt1 · r,li:r, h> parh fn,111 manul,1L·tur,r, t,,r 11hllm the ,·ontra,mr i, !.!ill :t lict:11'cd re,dkr. -t.2. Services. Subject to the terms and conditiom set forth in this Agreement.
Professional ::.hall pro\ ide Cit.' the Sen ices described in Exhibit A. I fan) conflict exist bet\,een the terms of this Agreement and Exhibit A. the terms of this Agreement shall control. An) request for Sen ices not incluc.led in Exhibit A \\ ill be considered a request for additional or modi tied Sen ices ( .
. \tlodification·· or ··Modilications··). Professional shall not recei, e additional compensation for an) Modification of the Services unless the Parties agree otherv,ise in a ,Hiting executed b: both Parties.
-t.3. City Requested Modification of Services. Cit: ma). b: \.\ritten order. authorize Modifications to the Ser\'ices dc:scribed in Exhibit A. If such Modifications cause an increase in the cost or time required for performance of Professional"s Sen ices. the Parties shall enter into a \.\ ritten amendment to this Agreement to adjust the Sen ices and the rates to be paid to Professional.
PROFE-.SSIO\.-\L �ER\'ICl:S .·\GREE\IE\:T
Cit:,, of Ceres and Ja:, ·� I ires
ATTACHMENT I
rl1e Sen, ices shall not be re\ iscd unless Cit) and Professional mutual!) agree to a ,Hitten amendment to this Agreement rellecting such revisions. additional comrcnsation. time for rerfonn::rnce. or such other terms or conditions mutual!) agreed upon b: the Parties. �A. Professional Requested \'lodification 111 Services. Profes ·ional --;hall not be compensated !'or \\Ork outside the Sen ices described 111 this Agreement. unless. prior to the commencement of the Sen ices:
(a) Professional rrovides Cit) \\ ith "ritten notice that specitic \\Ork requested b: Cit:, or required to complete the Project is oubiue the agreed uron Sen ices. Such notice shall:
( i) be supported by substantial evidence that the "ork is outs idc the Ser, ices: and (ii) set forth the Profes<,ional"s propo-,cd course or action for comrleting the \\nr"- ant.la specilic request for Cit:
to appro, e the :Vlodi lication to the �en ice-,: and
(b) Cit: agrees that the \\Ork requires a \lodilication:
(c) The Parties execute a" ritten amendment to this Agreement describing an:
Moditication. Compensation for an) additional Sen ices shall not e\.ceed One hundred t\\enl) fr,e Dollars (S 125.00) per hour.
Section 5. Com pcnsation.
5.1. Amount, Time. and Manner of Payment for Professional Scn'iccs. Cit) shall ra) Professional acrnrding 10 the rates and timing set forth in E"Xhibit A. Cit)·-, total compensation to Professional shall not exceed thirl) thousand Dollars ($30.000.00) (··Maximum Pa) ment . .
) per
, ehicle unless the Parties mutuall: agree in \Hi ting othern ise. Professinnal hcreb: m:kno" kdges that it accept:-- the risk that the sen ices to be prO\ ided rursuant to the Scope nf Sen ices ma: be more costl: or time consuming than Professional anticipates and that Professional shall not be entitled to additional rnrnpcnsation unless agreed other\\ ise b: the Parties.
5.2. Subsequent Pa�·mcnts. Cit) shall make monthl: rayments in the amount imoiced b) Professional ,, ithin thirt) (30) calend,ir da)S ot' recci, ing such imoice. In the e, ent that an amount of an im oicc is in dispute. Cit) shall inform Professional of the amount and basis for the dispute and ma: \.\ithhold the amount ,,hich is in dispute until the dispute has been resohed.
5.3. lnYoices. Professional shall pro\ ide Cit) "ith rnonthl) im oices sufticientl) evidencing Professional·s expense:-- and completion of the Sen ices. All invoices furnished to Cit) b) Professional shall be in a form appro, ed b: Cit:. The pa) rnents specified shall be the onl) ra: mcnts made to Professional for performance of the Services. including compensntion tor an:
Modification. Professional shall submit al I bi II ing� for Ser\ ices to Cit) \,\ ith in forty-Ii ve (--l-5) days or the rerformance of such Sen ices. Cit) shall issue pa) ment according LO Cit) ·s custumar:
procedures and practices for issuing pa) mt?nts to independent contractors.
5.-t. Reimbursement. Cit: shall pa) Professional for reimbursable expenses specitied 111 Exhibit A incurred related to Professional's performance 01· the Services. Such reimbursable PROH�SSIO'--\L SER\ ICES -\GRED-IE'. T
Cii:,, of Ceres and Ja:,, -� Tires
Page J of 18
ATTACHMENT I
costs shall be im oiced and billed to Cit:;- on a month I: basis. pro, ided that in no eH:nt shall reimbursable expenses exceed thirt) thousand Dollars ($30.000.00) per ,chicle.
Section 6. �otice to Proceed. Protessional shall not commence the performance of the Scrv ices unti I it has been gi \ en notice b) City ("·Notice to Proceed··).
Section 7 Time of Performance. Prolessional \\ ill commence performance of the Sen ices vv ithin seven (7) calendar days of the date the Notice to Proceed. The time of performance is a material Lenn of this Agreement relied on b: Cit:, in entering into this Agreement.
Section 8. Professional's Resources. Professional shall. at its sole cost and expense. furnish all lacilitie!,. equipment. materials. information. personnel. and administrati, e assistance \\ hich ma) be required to perform its obligation!, under this Agreement.\\ ith the e".ception of items or Cit: assistance specified in Exhibit A.
Section 9. Duties of City. In order to permit Profe�sional to render the services required hereunder. Cit) shall. at its expense and in a time! :, manner: (a) Pro, ide such information as Professional ma: rcasonabl:, require to undertah.e or perform thl' Sen ice:,: (b) Prompt!) revie\\ an: and all documents and materials submitted to Cit::, by Professional in order to avoid unreasonable dela: s in Protessional·s performance of the Sen ices: and (c) Prompt I: not if:
Protessional of an:;- fault or defect in thlc' performance of Professional·s sen ices hereunder.
Section 10. Time and Personnel DeYote<l to ScrYices. Professional shall deHllC such time and personnel to the performance or this Agreement. as is necessar::- to perform the Sen ices in compliance ,, ith this Agreement.
Section 11. Performance by Qualified Personnel; No Subcontracting. Sen ices under this Agreement shall be performed onl:, b:;- competent personnel under the supen i-;ion and direct emplo: rnent of Professional. Prol'c.:ssional \\ ill conform \\ ith Cit:,·� reasonable requests regarding assignment of personnel. but all personnel. including those assigned at Cit) ·s request. shall be suren ised b: Prokssional. Professional is prohibited f rom subcontracting this Agreemem or an:
part of it unless such subcontracting is express I) appro\ ed b: Cit:;- in "riting. :"-Jeither Part:;- shall. on the basis of this Agreement. contract on behalf of. or in the name of the other Party. An agreement made in , iolation of this pro\ is ion shall confer no rights on an: Part: and shall be null and void.
Section 12. Representations of Professional. Cit: relies upon the folio,, ing represemations b) Professional in entering into this Agreement:
12.1. Qualifications. Professional represents that it is qualified to perform the en ices provided in Exhibit A and that it possesses the necessary licenses and permits required to perform the Sen ices or ,, ill obtain such licenses or permits prior to the time such licenses or permits arc required. Professional shall also ensure that all subcontractors are similar!:;- licensed and qualified.
Professional represents and warrants to City that Professional shall. at Prolessional's sole cost and expense. h.eep in eftect or obtain at all times during the Term or this Agreement. an: licenses.
PROFES�I0'-.:-\1. SERVICES :-\GREE\IE"T
Cit} of Ceres and Ja) ·s Tire,
Page -t of 18
ATTACHMENT I
rermits. and approvals ""hich arc: legally required for Professional to practice Professional's profcs�ion at the time the Sen ices are rendered.
12.2. Professional Performance. Professional represents that all Sen-ices under this 1\greement shall be performed in a nrnnner consistent \\ ith the professional skill and care ordinaril) pro" ided b;- consultants rracticing in the same or similar local it:-, under the same or similar circumstanl..'.es. Professional shall perform its sen ices as e:--peditiousl: as is consistent \\ ith such professional skill and care and as neccssar) ror the orderly progress or the Project. Professional agree� that. if a Sen ice is not ::,o perfom1ed. in addition to all of its obligation� under this Agreement and at la""· Professional shall re-perform or replace unsatisfactory Ser\. ice at no additional expc:nsc to Cit).
12.3. '.'Jo Waiver of Claims. The granting ofan) rrogre'>s payment b: Cit). or the receipt thereof b: Professional. or an: in�rection. re\ ie\\ . arrroval or oral statement b:-, an: representatiYe of Cit:-,. or state certification shall not. in an:, v\ a). v,ai\ c. limit. or rerlace an:-, ce11ification or appr\n al procedure::, normal I: required or lessen the: liabilit) ot' Prote�sional to re-perform or replace unsatisfacto1') Sen, ice. including. but not limited to. cases \\ here the unsatisfactor) character or such Sen ice ma;- not ha\ e been apparent or detected at the time of sul..'.h pa) ment. inspel..'.tion. re\ ie\\ or appro, al.
12.-1. City's Remedies are CumulatiYe. 01othing in this Section shall constitute a \,ai\ er or limitation of any right or remedy. \\ hether in equit) or at la\\ . \\ hich City or Professional ma:
ha\e under this Agreement or an::- aprlicabk la\\ . ,\II right:-. and remedies of Cit;-. \\hether under this Agreement or applicable la,\. shall be cumulati\ e.
12.5. No Conflict of Interest. Prore�sional represents that no conflict of interest \\ ill be created under state or federal la\\ b:, entering into or in carr;-ing out this Agreement.
Section 13. Conformi�· with Law and Safety. Professional shall observe and comply ,vith all applicable l,l\\ s. ordinances. codes. regulations. and permits of go\ ernrnental agencies. including federal. state. municipal and local governing bodies havingjurisdiction O\ er an) or all of the scope of Ser\ ices. including all pro\ isions of the Occupational Safct;- and Health Act of 1979 as amended. all California Occupational Safet) and I lealth Regulations. the California Building Code. the American::,\\ ith Disabilities /\ct. an) cop:- right. patent. or trademark law. and all other applicable federal. state. municiral and local safct) regulations. appropriate trade association safet) standards. and appropriate equipment rnanu facturer instructions. All Sen ices performed by Professional must be in accordance"' ith the�e la\\ s. ordinances. codes. and regulations. including the administrative policies and guidelines of City pertaining to the vvork. Professional· s failure to
compl) \\ ith an;- lm\S. ordinances. codes. or regulations applicable to the performance or the Services hereunder shall consti lute a breach of contract. In cases ,vhere standards conflict. the standard pro\ id ing the highest degree of protection sh al I pre\ ai I.
If a death. serious personal injury. or substantial rropert) damage occurs in connection \\ ith the performance or this Agreement. Protessional shall irnmediatel) notif'::- Cit) t\lanager b) telephone. l r any accident occurs in connection v, ith this Agreement. Prolessional shal I prompt!) submit a ,, ritten report to Cit;-. in such form as Cit: ma;- require. This report shall include the PROFESSIO'-: \L SERVICES ,\GREE\IE'-:T
Cit) of Ceres and Ja� ·s Tires
Page S of 18
ATTACHMENT I
l'ollo\, ing in formation: (a) >lame and address or the injured or deceased person( s ): ( b) >lame anJ address or Prolcssional's subcontractor. if an:: (c) ame and address or Professional's liabilit) insurance carrier: and ( d) A deta i leJ description of the accident. inc luJ ing "hethcr an: l)I. Cit: 's equipment. tools or materials \\ae im olved.
II' a rckase or a hazardous material. substance. or "aste occurs in connection "ith the performance or this Agreement. Professional shall immediate I) not if': Cit: Manager.
Section 1-t. Contact by Professional with Project Owner or Project Applicant. L'nlcss other\, ise set fnrth in the Sen ices. neither Professional nor Professional\ subcontractors shall direct I) contact the o,, na or the propert) im oh ed in the Project or an: pan:- ,\ho is the arplicant for the Project (""Interested Part) .. ). or an employee or contractor or an Interested Part). on an:
matter relating to the Project " ithout the prior consent of Cit). In nn C\ent shall Prokssional take an) in-..tructions or Jircctions from an Interested Pan: on an: mallcr pertaining to the Professional's Services to be performed for Cit) unJer this Agreement.
Section 15. Confidentiality
. Professional understands and agrees that. in the performance or Sen ices under this ,\greement or in the contcmplatilrn thereof. Professional ma:- have access to rri,ate or conlidential information that ma: be o\\ned or controlled b: Cit) and that such information may contain proprietary or confidential details. the disclosure or\,hich to third parties ma, be damaging to Cit) (--Confidential Information··).
Professional shall not. either during 0r after the l"crm. disclose to an: third part:- an:
Confidential lnlonnatinn \\ithout the prior \\ritten consent of Cit). If Cit) gi,cs Professional \Hitten authoril'.ation to make an) such disclosure. Professional shall do so onl: "ithin the limits and to the e:-.tent of that authorization. Prokssional ma:- be directed or ad, ised b: the Cit: ·s Ceneral Counsel on , arious matters relating to the performance or the Services l)ll the Project or on other matters pertaining to the Project and. in such event. Profcs-;ional agrees that it \\ ill treat all communications bet,,een itsclL its emplo:ces and its subcontractors as being communications vvhich an: within the allorney-client pri, ilege.
Not" ithstanding the l�lregoing. Prolessional ma: disclose Confidential Information required to be disclosed under lav,. provided that. prior to disclosure. Prot'cssional shall first give notice to Cit: and make a reasonable effon to obtain a protecti\e order requiring that Cit: ·s Confidential Information not be disclosed. rl1is c,ception is limited to the extent disclL)sure is requircJ under Im\.
Section 16. Ownership of Work Product. Any and all v,ork. art,vork. copy. posters. bi I I boards. photographs. videotapes. audiotapes. S) -;terns designs. soft" are. reports. designs. specifications. drawings. diagrams. surve) s. source codes. professional or technical information or data. photographs. notes. letters. emails or an: original \\Orks or authorship created b) Professional or its subcontractors or subcontractors in connection " ith Sen ices performed under this Agreement c·Proclucts .. ) shall be \\Orks lor hire as defined under Title 17 of the United States Code. and all cop:-rights in such ,,orks are the propert) of Cit:. In the e,ent it is e,er determined that an) Product created b: Professional or its subcontractors. or subcontractnrs under this Agreement. arc not v.nrks for hire under U.S. Im,. Protessional hcrcb) assigns all copyrights to PROFESSIO\:.-\L SERYICl:S .-\GREE\IE:--. T
City ofCacs and Ja:-, ·s Tires
ATTACHMENT I
such Products 10 Cit). With the prior ,Hitten appro, al of Cit)· s point of contact for the Project.
Professional ma: retain and use copies of such Products for reference and as documentation of its e,perit:"nce and l.'.apabi I it ies.
/\ 11 Products sha 11 become the propt:"rt) of Cit: irrespective or,, here located or stored. and Profes,iona I agrees to de Ii, er a 11 such documents and in format ion to Cit). ,, ithout charge and in "' hatevcr form it exists. on the completion or the Professional's Sen ices hereunder. Prol"cssional shall ha, e no cm nership interest in such Products.
A 11 ,, ork product of Professiona I under th is Agreement. including \Hi tten in formation ,, h ich Cit: "ill cause to be distributed for either internal or public circulation. including both preliminar:
and final drafts. shall be deli, ered to Cit) in both printed and electronic form. or as ma) be specified in Exhibit A.
l ipon the conclusion of the Tenn or in the e, ent or Termination of thic; Agreement.
Profes:_..ional agret:"s. at its e,pense and in a timel:- manner. to rt'tum 10 Cit: all document:,. <lra\\ ings. photographs and other \Hit1cn or graphic material. ho,,\.'\ er produced. that it recei, ed from Cit:,-. its contractors. or agents. in connection ,, ith the performance of its Ser, ices under thi:, .\greemt'nt. /\II materials shall he returned in the same condition as recei, ed.
Section 17. .\ssignmcnt Prohibited. -:\o Part:,- tn this ,.\grt:"ement ma:,- assign am right or ohligati\ll1 pursuant to this \greement. An: attempt or purported assignment of an) right or obligatilln pursuant t11 this Agreement shall be void and of no effect.
Section 18. Excusable Delays: �otice to Other Par� of Delay·. Professional shall not be in breach or thi� :\greemcnt in th\.' e, t:'llt that performance of Sen ices is temporaril:,- interrupted or discontinued due to a ··Foret' \la_jeur\.'·· e,ent ,, hich is defined as: riots. ,,ars. sabotage. ci, il di-;turbanees. insurrections. e,plosion. natural disasters such as lloods. earthquakes. landslides.
Ii res. strikes. lockouts and other labor disturbances or other catastrorhic e, t'nts. ,, hich arc be) ond the rea-;onabk control or Prol"e-;sional. Force i\lajeur\.' does not include: (a) Professional"s linancial inabilit:,- to perform: (b) Prol"cssional"s lailurt' to obtain an:, necessar:,- permits or licenses f rom
other go\ernmental agencies: or (c) Professional"s failure to obtain the right to US\.' the facilities or an) public utilit::, whcrt' such failure i-; due sole!) to the acts or omissions or the Professional.
Section 19. Suspension of Services by City. Cit) resencs the right to suspend Profe�sional's Sen ice-; under this Agreement ,,·hen Cit: determines that it is necessar� to do so. When possible.
City shall gi, e Professional notice or such suspension and Professional shall. upon receipt of said notice. suspend all Services c,cept any Services. th\.' completion of \vhich is authorizt'd by the notice gi, en b: Cit). If the St'nices art:" suspended b) Cit: for more than si:,.;.t: (60) consecuti, e da)S. for reasons other than th\.' fault of the Professional. the Professional shall be compensated for Sen ices performed prior to notice of such suspt'nsion. When the Project is resumed. th\.' Professional's compensation :,hall be equitabl: ad_justed b) Cit::, to pro, idc for e:--penses incurred b: the interruption orthe Ser, ices. In this regard. Professional shall furnish to Cit) such linancial information that. in th\.' _judgment or the Cit) Manager. is nccessar::, to detcnnint' the reasonable \ alue of the Sen ices rendered b::, Professional during the pt'riod ,, hen Ser, ices ,, ere suspended.
PROFESSIO:\.-\L SERVICl:S .-\GREE\IE:S:-1
City of Ceres and Jay· s Tires
ATTACHMENT I
Section 20. Termination of Work by City for Its Connnience. Cit: shall ha\ e the right to terminate thi-; Agreement at an: time for its com enience b:, gi, ing notice or such termination to Profcs:sional ( .
. Termination··). In the e,cnt Cit) shall give such notice or termination. Professional shall cease remlering Ser, ices upon receipt of said notice given as required in this Agreement. If Cit: tenninate:,, this Agreement:
(a) Professional shall deli,er copies of all Products prepared b:, it pursuant to this .\grecment.
(b) If Cit::, terminate-, this Agreement for conH:nience before Cit) issues the Notice to Proceed to Profe:ssional or before Professional commences an: Sen ices hereunder.\\ hiche\ er last occurs. Cit: shall not be obligated to make an) pa1rnem to Professional. If Cit: terminates this Agreement a lkr Cit: ha:,, issued the Nl)tice to Proceed to Profes'>ional and after Professional has commenced performance under this .\grcement. Cit:, shall pay Professional the reasonable , alue of the Sen ices rendered b: Protessional pursuant to thi-, .\greement prior to termination of this Agreement. Cit::, shall not in an::, manner be liable for Prolcssional's actual or projected lost prnfits had Professional completed the Sen ices. Prok:,,sional :,,hall furnish to ( it) :such financial information that. in the judgment of the Cit) i\lanager. i-, nece:ssar: to determine the reas,,nable value of the Services n:ndered b:- Professional prior to tcr111ination. (c) E:-..cept as prO\ ided in this Agreement. in no e, cnt shall Cit) be liable for ClbtS incurred b: or on behal r of Prolcssional alter the date or the notice or ter111 i nation. (d) '-<ot,, ithc;tanding thi-. Section. this Agreement ma: be terminated b:, Cit:, for cause based on the loss or suspension of an: licenses. permits or registrations required for the continued pro, i-.;ion of the Sen ict.:s. or Prolessional"s malfeasance. Tcnnination of the Agreement for cause as set forth in this Section shall relie, e City f
r
om compensating Professional.
Section 21. Assurance of Performance. If. at an: time. Cit: belie, cs Professional 111a: nnt be adequate!::, performing its obligations under thi-; ,1\greement or ma) fail to complete the Sen ices as required b) this Agreement. City 1ml) submit a \\Titten request to Professional for ,Hitten assurances 01· performance and a plan to correct ob:-.en ed deticiencies in Professional's performance. Failure to pro, ide ,, ritten assurances subsequent to :,,ueh \\ritten reque-,t. constitutes e:rounds to declare a breach under this /u:ree111cnt. - � Section 22. Cancellation for Breach by Either Par�·. Should either Part: fail tl) substantial!:
perform its obligations in accordance,, ith the provisions or this Agreement. the other Pat1) shall thereupon h;;ne the right to cancel the Agreement b) gi, ing \Hitten notice and specifying the effecti\c' date of such cancellation. If Cit) cancels this Agreement for breach and it is subsequent I:
determined that Professional did not fail to substantial!) perform its obligations in accordance,, ith this Agreement. then cancellation for breach b: Cit: shall be deemed. and treated. as termination for com enience.
Neither Pany ,\ai,es the right to reco,er damages against the other for breach of this Agreement. including an:, amount necessar: to compensate Cit:, for all detriment pro:--;imately caused b: Professional's failure to perform its obligations hereunder or \\ hich in the ordinary PROFESSIO�.\L SER\'IC[S .\GREE\IL'-. T
Cit! of Ceres and Ja� ·, fires
ATTACHMENT I
course or thinus \,Ould be likeh lo result therefr
.._ ., om. Cit\
.,
resenes the rir!ht -- to offset such damaues .._
against an: pa) ments O\\ ed to Proles-,ional.
Cit) shall not in any manner be liable for Professional's actual or projected lost profits had Professional compktcd the Services required b) this Agreement.
Section 23. Dispu tc Resolution. In the e\ ent of an: cl ispute bet\\ een the Parties to th i" Agreement. the Parties agree to first negotiate in good faith tO\\ard a resolution \\ ith panicipation b) representatives or each part) holding sufficient authority to resohe the dispute. If such dispute cannut be resolved \\ ithin fifteen ( 15) business da)'s. the dispute shall be submitted to mediation as a condition precedent to initiating rormal litigation.
Section H. Insurance Con'ragc. During the I ern1. the Professional shall maintain in full l'orcc and cl'lect policies or insurance set forth herein.\\ hich shall be placed \\ ith insurers\\ ith a current AM lkst·s rating ol'nll less than;\ VII and ,,ill rrm ide Cit) \,\ ith ,Hillen prool'nfsaid insurance.
Prnfcs�ional shall rnaintain C0\ eragc as follo,,s:
2-U. General Liability. Protessional -,hall carr: gcneral liabilit: in ... urance in the amount of T\\O :
V
lillion Dollars C52.000.000.00) rer occurrence for bodily injur). personal injur:. and propert) darnage. If commercial general liabilit) insurance or another form ,,ith a general aggregate limit is used. either the general aggregate limit shall appl) separate!) w this Project or the general aggregate -;hall be T\\o \ti Ilion Dollars (S2.000.000.00).
H.2. Workers' Compensation Insurance and Employer's Liability . Protessional
shall catT) ,\orkers· compensation insurance as required b) the State of California under the Labor Code. Professional shall abn carr:- employer·s liabilit) insurance in the amount or One Million Dollar-, ($1.000.000.00) per accident. \\ ith a One \ti Ilion Dollar ($1.000.000.00) j)l)lic:- limit l'or bod ii: injur:- by disease. and a One i\lillion Dollar (S 1.000.000.00) limit for each employcc·s bodih injur: b) disease.
2-l.3. En-ors and Omissions Liability. Professional shall carry errors and omissions liabilit) insurance in the amount nrno less than l\\-o Million Dollars ($2.000.000.00) per claim or greater ii' appropriate for the Profe::-.sional's profession. An: deductibles or self-in�ured retentions must be declared to and appro\ ed b: Cit). At the option of the Cit). either the insurer shall reduce or eliminate such deductibles or self-insured retentions \\ ith resrect to the Cit) . elected and
arrointed councils. commissions. directors. officers. emplo:-ees. agents. and representati\ cs c·Cit) ·s Agents .. ): or the Professional shall prcl\ ide a financial guarantee satisl::1cltX) to the Cit:
guaranteeing pa:- ment or losses and related il1\ estigations. claims administration and defense expenses.
2-l.4. Commercial Automobile Liability
. Professional shall carry commercial
automobile liabilit)- insurance in the amount of One Million Dollars ($1.000.000) or greater per occurrence for O\\ ned. leased. hi red. and borTO\\ ed automobi lcs. 2-l.5. Waiver of Subrogation. \\'ith the exception or errors and om1ss1ons liabilit) insurance. Prolessional hereb) agrees to \,\ai\·e subrogation \\hich an) insurer or Protessional ma) PROFESSIO�,-\L SER\ IC.TS AGREE\tlF.'.T
Cit� of Ceres and Ja� · s Tire,
ATTACHMENT I
acquire from Professional by virtue of the pa) ment of any loss. The commercial general I iabi I ity policy and \\Orkers· compensation policy shall be endorsed to contain a vvaiver of subrogation in favor of City for all work performed by Professional. its agents. employees. independent contractors. and subcontractors. Professional agrees to obtain any endorsement that may be necessary to affect this vvaiver of subrogation.
Section 25. Additional Insurance Requirements. Within five (5) days of the commencement of the Term. Professional shall provide City with ce1tificates of insurance for all of the policies required under this Agreement ( .. Certificates .. ). excluding the required workers· compensation insurance. Such Certificates shall be kept current for the Term of the Agreement and Professional shall be responsible for providing updated copies and notify ing City if a policy is cancelled.
suspended. reduced. or voided. With the exception of the vvorkers· compensation and errors and omissions liability insurance. all of the insurance policies required in this Agreement shall:
(a) PrO\ ide that the policy will not be cancelled. allo\ved to expire. or material I) reduced in coverage vvithout at least thirt:, (30) days· prior written notice to Cit) of such cancellation. expiration. or reduction and each pol icy shal I be endorsed to state such:
(b) Name City. and City"s Agents as additional insureds \\ ith respect to liabilit) arising out of Services. work. or operations performed by or on behalf of Professional:
( c) Co\ er products and completed operations of Professional. premises O\\ ned. occupied. or used by the Professional. or automobiles owned. leased. or hired or borrowed b1 the Professional: contain no special limitations on the scope of protection afforded to City (d) Be primary v.ith respect to an) insurance or self:-insurance programs CO\ering Cit)' or Cit) ·s Agents and any insurance or self-insurance maintained b) Cit) or City"s Agents shall be in excess of Professional"s insurance and shall not contribute to it:
(e) Contain standard separation of insured provisions: and (t) State that an1 failure to comply \Vith reporting or other provisions of the policy including breaches of v.arranties shall not affect the coverage provided to City.
Section 26. Indemnification by Professional. To the fullest extent permitted by la\v (including. without limitation. California Civil Code sections 2782 and 2782.8). Professional shall defend v\ith legal counsel reasonably acceptable to City. indemnify and hold harmless the City and City·s Agents from and against any and all claims. loss. cost. damage. injury (including. ,\ithout limitation. injury to or death of an employee of Professional or its subcontractors). expense and liability of every kind. nature and description that arise out of. pertain to or relate to acts or omissions of Professional. or any direct or indirect subcontractor. employee. contractor. representative or agent of Professional. or anyone that Professional controls (collectively ·•Liabilities.. ). Such obligations to defend. hold harmless and indemnify City and City·s Agents shall not apply to the extent that such Liabilities are caused in whole b) the sole negligence. active negligence. or willful misconduct of City or City"s Agents. but shall apply to all other Liabilities.
PROFESSIO'sAL. SER\'ICES AGREEMEl\T
City of Ceres and Jay·s Tires
ATTACHMENT I
With respect to third-party claims against the Professional. the Professional vvaives an: and all rights of any type of express or implied indemnity against City and City·s Agents.
Section 27. Liability of City. 1 otv\ithstanding any other provision of this Agreement, in no event shall City be liable. regardless of whether any claim is based on contract or tort. for any special. consequential. indirect. or incidental damages. including. but not limited to. lost profits or revenue. arising out of or in connection \\ith this Agreement or the Services performed in connection vvith this Agreement.
Section 28. Independent Contractor. At all times during the Term. Professional shall be deemed to be an independent contractor and shall be\\ holly responsible for the manner in which Professional performs the Services required under this Agreement. Professional shall be liable for its acts and omissions and those of its employees. contractors. subcontractors. representati,es. volunteers. and its agents. Nothing contained herein shall be construed as creating an employment. agency. or partnership relationship betv,een Cit) and Professional. City shall ha,e the right to control Professional on!) insofar as the result of Professional" s Services rendered pursuant to this Agreement: hovvever. City shall not ha,·e the right to control the means b) v\ hich Professional accomplishes Services rendered pursuant to this Agreement.
Section 29. Professional Not Agent. Except as City ma) specify in \-Hiting. Professional shall have no authority. express or implied. to act on behalf of City in any capacity '"hatsoever as an agent. Professional shall haH: no authority. express or implied. pursuant to this Agreement to bind City to any obligation whatsoe, er.
Section 30. Payment of Taxes and Other Expenses. Payment of an) taxes. including California sales and use taxes. levied upon this Agreement. the transaction. or the Ser\-ices or goods delivered pursuant hereto. shall be the obi igation of Professional.
Section 31. Notices. ;\ny notice or communication required hereunder bet,,een City and Professional must be in writing. and may be given either personally. by registered or certified mail ( return receipt requested). or by Federal Ex press. UPS or other sim i Jar couriers providing overnight delivery. If personally delivered. a notice shall be deemed to ha,e been given \\hen delivered to the Party to v,hom it is addressed. \Jotices given by registered or certified mail shall be deemed to have been given and received on the first to occur of (a) actual receipt by any of the addressees designated below as the pa11y to "" horn notices are to be sent. (b) on the date de! ivered as shov,n on a receipt issued by the courier. or (c) five (5) days alter a registered or certified letter containing such notice. properly addressed. v\ith postage prepaid. is deposited in the United States mail. If gi,en by Federal Express or similar courier, a notice or communication shall be deemed to have been given and received on the date delivered as shO\rn on a receipt issued by the courier. Any Pa11y hereto may at any time. by giving ten ( I 0) days written notice to the other Party hereto. designate any other address in substitution or the address to "' hich such notice or communication shall be given. Such notices or communications shall be given to the Pa11ies at the addresses in this paragraph set fo11h below:
If to City: City of Ceres
PROFESSIO�AL SERVICES r\GREEi'vlEi\T
City of Ceres and Jay·s Tires