Agenda packet — Ceres City Council, September 28, 2026 (part 4 of 4)

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Unconfined Compressive Strength: Strength determined from ASTM D1633, Method A, using a 7-day oven cure per CT 373 H(2), (3). For curing only, test specimen must by tightly wrapped with two layers of plastic with minimum thickness of 4-mil, seal all seams with duct tape to prevent moisture loss.

Submittals Products
At least 20 days prior to work, submit product data and certificates of compliance for all materials proposed under this section.

Mix Design
The Contractor shall submit a mix design to optimize the cement content or adjust materials. Any proposed mix design must be submitted for approval at least 20 days before the start of work. The mix design process should be consistent with construction procedure (e.g. 30 to 60 minute period between initial mixing and compaction). Each mix design submittal must be signed and sealed by a civil or geotechnical engineer who is registered in the State of California.

Each mix design submittal must include:

1. Area represented by sample by stationing

2. Gradation of mixture before addition of cement

3. Cement content percentage by dry weight

4. Maximum dry density and optimum moisture of FDR-C mix

5. Mixing moisture and relative compaction of test specimens

6. Unconfined compressive strength of test specimens (3 minimum)

7. Completed test results, with time at start of mixing, compaction, oven-curing and compression testing and any worksheets, photographs and graphs Quality Control and Assurance Quality Assurance

1. The Owner will employ and pay for the services of an independent testing laboratory to perform testing to verify compliance with the contract documents.

2. Daily testing of the constructed materials and work of the Contractor will be made during construction

3. Cement application rate, mixing uniformity, mixing depth, moisture and relative compaction tests will be made at locations determined by the Owner’s representative. When tests indicated the specified requirements have not been achieved or work has not been performed within the allowable time, that portion of the work shall be reworked until the specified requirements have been attained.

4. Relative compaction will be determined based on dry density using the maximum dry density at optimum moisture content determined by ASTM D1557. Compacted field in-place density and moisture will be determined by ASTM D6938. Mixing moisture, and nuclear gauge or direct source heating (ASTM D4959) moisture content corrections will be made periodically by ASTM D2216.

5. The uniformity of the mix and mixing depth will be confirmed by visual observation

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and sprayed phenolphthalein alcohol indicator solution.

Field Quality Control, Sampling and Testing

1. The Owner will retain the services of an independent testing agency to perform field quality control testing.

2. The testing agency shall perform sampling and testing, as a minimum, in accordance with the following table. Additional testing may be performed as necessitated by field conditions or as determined by the Owner’s representative.

Quality Control Testing Requirements
Quality
Characteristic
Tested
Method
Minimum
Frequency
Sampling
Location
Water
Sulfates (ppm) CT 417a
1 per source Source
Water
Chlorides (ppm) CT 422a
1 per source Source
Maximum Dry Density
(pcf) ASTM D1557b, c, f
60,000 ft2 Loose Completed Mix
In-Place Dry Density
(pcf) ASTM D6938d
7,500 ft2 Compacted Mix
In-Place Dry Moisture
(%) ASTM D6938d
7,500 ft2 Compacted Mix
Moisture Bias (%) ASTM D2216e
Weekly ASTM D6938 and
Composite Moisture
Composite Mix Moisture
(%)
ASTM D2216 b, f
or ASTM D4959 15,000 ft2
Loose Completed Mix
Cement
Application (lbs/ft2
) Drop Pang
60,000 ft2 Working Spread
Mix Thickness
Verification (in) Phenolphthaleinh,i 15,000 ft2
Loose Completed Mix
Mix Uniformity Visual and
Phenolphthaeleini
15,000 ft2 Loose Completed Mix
a Only required for non-potable water sources
b Sample immediately after mixing is completed
c Test to be completed within 2 hours of sampling
d If lift thickness exceeds 1-foot, at least one-third of tests shall be a depth of 0.5 foot to designated treatment depth

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e For bias to nuclear gauge, test at beginning of each work week on sample obtained from ASTM D6938 test location. For bias to direct heat source, test on composite sample of loose mix f Direct heat source must have temperature control to allow for repeatable procedure g At least one test per day
h Initial thickness verification to be taken in loose mix and at the same location in compacted mix to provide correlation for required loose mix thickness to result in specified compacted mix thickness. At least one comparison between loose and compacted mix thickness shall be made at the beginning of each work week or with any change to mixing and/or compaction procedures. i At least two per day (one beginning of shift and one at mid-shift), thickness and uniformity at same location.

Acceptance Criteria
FDR Acceptance shall be based on:

1. Compliance with the quality characteristics shown in the following table FDR-C Acceptance Criteria
Quality Characteristic Requirement
Cement Application (lb/ft2) Mix Design (-5%, +10%)
Relative Compaction (min) 95%
Moisture Content (min) 4% above optimum
Thickness (ft) Design (-0.05’, +0.10’)

2. Visual inspection of the following:

2.1 Uniformity of soil/cement mix

2.2 Segregation, raveling or loose material

2.3 Uniform surface texture and consistency

3. Finish grade ±0.05 foot of design and within 0.05 foot of bottom edge of a 12-foot straight edge.

MATERIALS
Cement
Cement must be normal Type II/V portland cement for general use as specified in ASTM C150.

Water
If available, potable water shall be used for mixing the FDR-C. The Engineer shall be notified if a water source other than potable water is to be used. Water, other than potable water, shall:

1. Contain no more than 500 ppm chlorides as Cl and no more than 1000 ppm sulfates as SO4.

2. Not contain an amount of impurities that will cause a reduction in the strength of the FDR- C.

Prior to approval of a non-potable water source, a mix design shall be submitted which utilizes the non-potable water source.

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Supplemental Aggregate/Soil
Any aggregate or soil proposed to supplement the on-site asphalt concrete, aggregate base, aggregate subbase, or subgrade within the specified treatment depth shall be free of organics or deleterious matter. A mix design shall be provided, which utilized the supplemental materials in the same proportion to on-site materials proposed for construction.

Cure Seal
Curing seal shall comply with Section 94 of the Caltrans Standard Specification for asphaltic emulsions Grade SS1h or CSS1h.

CONSTRUCTION
General
Do not start FDR-C activities if the ambient air temperature is below 40ºF or if the road or ground surface is below 35ºF. If the ambient air temperature drops below 40ºF during the FDRC activities, the Contractor may only complete compaction and finishing of FDR-C already mixed.

Deliver cement in full loads unless it is the last load of the work shift.

FDR-C treatment shall be to the design depth below the specified subgrade elevation.

Treatment shall extend to the outer edge of the proposed pavement, unless otherwise specified on the approved plans or directed by the Owner’s representative.

Utility Preparation
Prior to mixing, positively identify the horizontal and vertical location of utilities within the proposed FDR-C area. At a minimum, pothole each utility at the crossing with the proposed or existing lip of gutter and at 100-foot intervals for lines running parallel to the roadway. Any conflicts with existing utilities and a theoretical surface 18 inches below the bottom of the FDRC limits shall be reported to the Engineer immediately and prior to the mixing process.

Coordinating the relocation of any utilities as a result of these findings, as deemed necessary by the Engineer, shall be the responsibility of the Contractor.

Frames, covers, grates of existing sewer/storm drain manholes, water valve boxes and other utility boxes shall be lowered or raised to final grade of finished asphalt in accordance with the provisions in Section 71-5.013B, “Frames, Covers, Grates, and Manholes,” of the State Standard Specifications. The use of raising devices will not be permitted.

This shall include removal and protection of the existing water valve boxes and sewer frames and covers, and concrete collars. Grade adjustments shall be made in accordance with the City of Ceres Standard Designs S-1, W-2, or requirements of the governing utility owner. Contractor shall replace any water utility boxes and/or sewer frame and covers that are damaged during the construction to current City Standards. Contractor shall coordinate all work with the governing utility company.

Upon completion of placement of final pavement on the street, all utility covers (sewer/storm drain manhole, water valve, other utility manhole, and detector handhole covers, etc.) shall be clean and free of any hot mix asphalt and shall seat securely in their frames.

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At all times, the Contractor must maintain access to water valves. When the water valves are adjusted below grade, the Contractor shall provide swing ties, located outside the FDR-C section, identifying the exact location of the water valves. If requested by the Engineer, Owner or the City Water Department Specialist, the Contractor shall expose the valve for service.

Surface/Treatment Zone Preparation
Before FDR-C activities start, prepare the surface and treatment zone by:

1. Existing asphalt shall be sawcut to provide a smooth transition.

Nothing herein shall be construed as relieving the Contractor of his responsibility for final clean up as provided in Section 4-1.13, “Cleanup,” of the State Standard Specifications.

2. Clear foreign matter including vegetation.

3. Remove standing water.

4. Referencing the profile and cross slope.

5. Marking the proposed longitudinal cut lines on the existing pavement as follows:

5.1 Cut lines must coincide with points where the existing cross slope changes, approximately at the centerline and edge of traveled way

5.2 Cut lines must indicate the sequence of the cuts

6. The FDR-C material to be treated shall be essentially free of irreducible particles greater than 6 inches in maximum dimension, contain less than about 10% irreducible particles greater than 3 inches in maximum dimensions and be determined by the Contractor to be satisfactory to not damage the mixer.

7. Provide a rough grade within ±0.1 foot of the specified finish subgrade elevation.

8. Clear and dispose of any vegetation, debris or other deleterious matter from any area used to store excess material.

Pulverizing
Do not pulverize more material than can be mixed with cement, uniformly moisture conditioned, compacted and finish graded within one work shift. Any excess grindings shall be delivered to the City of Ceres Wastewater Treatment Plant
No unpulverized material shall be left in-place. The 1st cut width must be the full width of the pulverizing drum. Subsequent cuts must overlap previous cuts at least 4 inches, but not more than 12 inches.

Where the pulverizing drum stops in a longitudinal cut, the position of the drum shall be marked and a subsequent cut on that longitudinal alignment shall start at least 2 feet behind the mark.

If the pulverization encounters unstable conditions, notify the Engineer. The Engineer, with the Contractor’s assistance, will determine the extent of the problem area and the correction measures to be taken.

Applying Cement

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Cement shall be applied in dry form.

Cement shall be uniformly spread over the work area. For bidding purposes only the preliminary spread rate is 8.0 pounds/square foot, which is based on an assumed dry soil weight of 134.3 pcf and a mix design of 4% cement. Contractor shall verify dry soil weight and mix design prior to construction.

Spreader speed shall be controlled based on the pan test speed to maintain an application rate of

7.5 to 8.5 pounds/square foot.

The design for the FDR-C subbase shall be between 350psi – 450psi prior to paving with HMA.

The spread area should not exceed the area which can be initially mixed, uniformly moisture conditioned and compacted within 2 hours.

Mixing
The FDR-C material shall be uniformly mixed at least twice to the specified treatment depth. Mix until the mixture is visibly uniform with no streaks or pockets of cement. The mixed material shall have a uniform color reaction with sprayed phenolphthalein alcohol indicator for the full specified treatment depth.

Water must be injected through the mixer. The injection rate of mixing water must be sufficient to produce a workable FDR-C material moisture content that is at least 4% above the optimum moisture content determined by ASTM D1557. A composite sample from 5 random locations shall be taken after initial mixing and tested under ASTM D2216 or D4959 (calibrated to ASTM D2216) to confirm the moisture prior to compaction.

Mixing shall occur in a series of parallel lanes of convenient width and length. Mixing of adjoining lanes shall overlap the previous lane by at least 4 inches, but not more than 1 foot, to provide continuity. Where the mixing drum stops at the end of a lane, the position of the drum shall be marked and a subsequent lane on that longitudinal alignment shall start at least 2 feet behind the mark.

Compaction
Begin compaction within 0.5 hour of initial mixing.

Compact using equipment capable of uniform compaction throughout the thickness of the treated zone. For treatment depths greater than 0.65 feet, use an open hub/ring wheel compactor (e.g. Rex 760). Complete compaction with non-vibrating steel drum rollers or pneumatic-tired rollers. Compact to at least 95% relative compaction.

Use other compaction methods, as necessary, in areas not accessible to heavy equipment (e.g. around manholes or drain inlets).

The total time from final mixing of the pulverized material with cement to completion of compaction shall not exceed 2 hours.

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Finishing Grading
Maintain the moisture of the FDR-C surface at, or above, the optimum moisture throughout the entire finish grading operation.

The finish grade of the FDR-C surface shall be ±0.05 foot of the specified subgrade elevation and within ±0.05 foot of the bottom edge of a 12-foot straight edge laid in directions parallel and perpendicular with the centerline.

If the FDR-C surface is above the allowable tolerance, trim, remove and dispose of excess material.

If the FDR-C surface is below the allowable tolerance, or is damaged prior to placing HMA, the low or damaged area shall be repaired with minor HMA. Any necessary leveling HMA is considered part of the FDR-C bid item and no separate payment will be made.

The finish FDR-C surface shall be free of ruts, bumps, indentations, segregation, raveling and any loose materials and shall be rolled with at least one complete coverage of a non-vibrating smoothdrum or pneumatic tired roller.

Finish grading shall be completed within 2 hours of completion of FDR-C compaction.

Curing
Curing shall consist of a water cure or curing seal. Curing shall begin the same day as finish grading.

Water curing shall keep the finished FDR-C surface at, or above, the optimum moisture content until paving with HMA begins.

Curing seal shall be applied to the finished FDR-C surface in conformance with Section 94 of the California Standard Specifications. Apply the curing seal:

1. At a rate of 0.1 to 0.2 gallon per square yard

2. When the ambient temperature is above 40ºF and rising Microcracking
During the period from 48 to 72 hours after completion of compaction, microcrack the FDR-C surface by applying 3 single passes with a 12-ton vibratory smooth steel drum roller at maximum amplitude traveling from 2 to 3 mph.

Traffic
Traffic may be placed onto the finished FDR-C surface after final grading. Any damage prior to placing HMA shall be repaired with minor HMA.

Measurement & Payment
The contract price paid per square foot for “FDR Process (18”)” includes full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in constructing the Full Depth Reclamation Cement, including utility work or leveling HMA as

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described in this section, complete in place, as shown on the plans, as specified in the Standard Specifications and these special provisions, and as directed by the Engineer.

INSTALL STORM DRAIN
Polyvinyl chloride (PVC) pipe and fittings of 12-inch and 18-inch diameter for mains conforming to ASTM D3034-81 may be used under this standard with installation conforming to ASTM recommended practice D2321; ASTM D3034-81 and D2321. PVC storm drain pipe shall conform to ASTM D3034/F679, SDR 26, and shall be subject to the applicable City Standards for trenching and backfill and the modifications below:

1. Elastomeric gasket joints are required (ASTM F477).

2. A minimum SDR value of 26 is required for all PVC storm drain pipe.

3. The storm drain main shall be shown to conform to specifications by a mandrel test, after subgrade and base compaction, and before streets are paved.

4. Maximum allowable deflections for installed PVC pipe is 5 percent of average inside diameter as follows:

Nominal SDR-26
Average
Minimum Mandrel
Diameter
12-inch 11.737 11.15
18-inch 17.261 16.866

5. The contractor shall take the necessary precautions required to prevent excavated or other foreign material from getting into the pipe during the laying operation. At all times, when laying operations are not in progress, at the close of the day’s work, or whenever the workmen are absent from the job, close and block the open end of the last section of pipe placed to prevent entry of foreign material or creep of the gasketed joints.

6. Stub outs from manholes or inlets for future connection by others shall be plugged or closed off with temporary plugs.

7. The contractor shall take all precautions necessary to prevent the “uplift” or floating of the line prior to the completion of the backfilling operation.

8. A standard pipe joint shall be located no more than 1.5 feet from the outside edge of the structure or manhole on each pipe connection to a structure or manhole.

9. PVC pipe is only allowed where storm drain will carry flow from residential developments.

Neither PVC pipe, nor any other flexible pipe accepted by City for particular applications, shall be utilized in horizontal and/or vertical curve sections. These types of pipe are only allowed where entire length, between two manholes, is straight.

This item shall include trench excavation, bedding, setting of the new pipe, stub outs, caps, connections to existing storm drain main and manholes, testing, backfill, compaction, and all conditions described on the plans, and in the applicable City of Ceres Standards. Connections to existing pipe of dissimilar materials shall be done using C-594 sewer repair couplings with stainless steel shear rings, manufacturer’s recommendations, or an approved alternative method.

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Payment for “Install Storm Drain” shall be for the installation of “18” Storm Drain,” and “12” Storm Drain,” at the contract unit price as set forth in the proposal and shall include all labor, materials, tools, equipment, and all work necessary for the completion of this item.

REMOVE AND INSTALL NEW STORM DRAIN INLET
The work shall consist of removing the existing inlet, including the concrete base. Removed materials that are not to be salvaged or reused and surplus excavated material shall become the property of the Contractor and shall be disposed of as provided in Section 14-10, "Solid Waste Disposal and Recycling," of the State Specifications.

Surplus material shall become the property of the Contractor and shall be disposed of at the Contractor's expense outside the right-of-way.

The Contractor shall install "Storm Drian Inlet" in accordance with the details contained in the plans and shall conform to (or match) existing flowlines and these Special Provisions. This item shall include subgrade preparation, base material, compaction, and all conditions described in the applicable City of Ceres Standards.
"Storm Drain Inlet" shall be Portland cement concrete and have a 28 day compressive strength of 3,000 pounds per square inch with a 1 inch maximum aggregate size. This item shall be installed in accordance with the Plans, these Special Provisions, and to the satisfaction of the Engineer.

Existing pipe to remain shall be preserved and connected to the new catch basin.

Payment for "Remove and Install Storm Drain Inlet," and “Install Storm Drain Inlet,” shall be at the contract unit price as set forth in the proposal and shall include all labor, materials, tools, equipment, excavation, backfill, compaction and all work necessary for the completion of this item.

INSTALL STORM DRAIN MANHOLE
The Contractor shall install standard manholes in accordance with the current City of Ceres Standard SD-3 (Storm Drain Manhole Detail), the Plans, and these Special Provisions. Details on these plans supersede the standard details.

This item shall include trench excavation, bedding, backfill, compaction, and all conditions described in the applicable City of Ceres Standard Designs.

Payment for "Install Storm Drain Manhole," shall be at the contract unit price as set forth in the proposal and shall include all labor, materials, tools, equipment, excavation, backfill, compaction and all work necessary for the completion of this item.

MANHOLE TIE-IN
The Contractor shall perform the manhole tie-in in accordance to the detail as shown on the Plans, and these Special Provisions.

Payment for “Manhole Tie-In,” shall be included with “Install Storm Drain” and shall include all labor, materials, tools, equipment and all work necessary for the completion of this item.

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INSTALL STRIPING/MARKERS

STRIPING
Thermoplastic traffic stripes (traffic lines) and pavement markings shall be applied in conformance with the provisions in Section 84, "Markings," of the State Standard Specifications and these special provisions.

Thermoplastic material shall be free of lead and chromium, and shall conform to the requirements in State Specification PTH-02ALKYD.

Retroreflectivity of the thermoplastic traffic stripes and pavement markings shall conform to the requirements in ASTM Designation: D 6359-99. White thermoplastic traffic stripes and pavement markings shall have a minimum initial retroreflectivity of 250 mcd m-2 lx-1. Yellow thermoplastic traffic stripes and pavement markings shall have a minimum initial retroreflectivity of 150 mcd m-2 lx1. Green thermoplastic pavement markings shall have a minimum initial retroreflectivity of 75 mcd m2 lx-1.

Where striping joins existing striping, as shown on the plans, the Contractor shall begin and end the transition from the existing striping pattern into or from the new striping pattern a sufficient distance to ensure continuity of the striping pattern.

Thermoplastic material for traffic stripes shall be applied at a minimum rate of 0.2 lb/ft. The minimum application rate is based on a solid stripe of 4 inches in width.

Thermoplastic traffic stripes shall be applied at the minimum thickness and application rate as specified below. The minimum application rate is based on a solid stripe of 4 inches in width.

Minimum Stripe Thickness
(inch)
Minimum Application Rate
(lb/ft)

0.079 0.27

0.098 0.34
Thermoplastic traffic stripes and pavement markings shall be free of runs, bubbles, craters, drag marks, stretch marks, and debris.

PAVEMENT MARKERS
Pavement markers shall conform to the provisions in Section 81-3, "Pavement Markers," of the State Standard Specifications, and these Special Provisions.

Submittals shall include a certificate of compliance for each type of pavement marker used.

At the option of the Contractor, a hot-melt bituminous adhesive may be used to cement the markers to the pavement, instead of the Rapid Set Type or Standard Set Type adhesive specified in said Section 81-3.03 "Construction," of the State Standard Specifications. The bituminous adhesive material, if used, shall conform to the following:

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Specification Test Method ASTM REQUIREMENT
Flash Point, COC, degrees F D 92 550 minimum
Softening Point, degrees F D 36 200 minimum
Brookfield Viscosity, 400 degrees F D 2196 7,500cP maximum Penetration, 100g, 5 sec, 77 deg D 5 10 – 20 dmm
Filler Content, % by weight
(Insoluble in 1,1,1 Trichloroethane)
D 2371 50 - 75
Filler material used in bituminous adhesive shall be Type PC, Grade III Calcium Carbonate conforming to the requirements of ASTM Designation D 1199, and shall conform to the following fineness:

Sieve Size Percent Passing
No. 100 100
No. 200 95
No. 325 75
Bituminous adhesive shall have a maximum safe heating temperature that allows for application of the adhesive within the temperature range specified for application. Bituminous adhesive shall not be heated above the maximum safe heating temperature recommended by the manufacturer.

Bituminous adhesive shall be indirectly heated in an applicator with continuous agitation. The adhesive shall be applied at a temperature between 375 degrees F and 425 degrees F. Markers shall be placed immediately after application of the adhesive. Placement of markers using bituminous adhesive shall conform to the requirements for placing markers in said Section 85- 1.03, "Construction," of the State Standard Specifications except as follows:

Markers shall not be placed when the pavement or air temperature is 50 degrees F or less; Blast cleaning of clean, new asphalt pavement surfaces will not be required.

When bituminous adhesive is used for pavement marker placement, traffic control during placement operations shall conform either to the requirements of “Traffic Control System for Lane Closure” or “Traffic Control for Traffic Striping” of these Special Provisions.

Where applicable, the Type G one-way clear reflective pavement marker, shown on Detail 34 of Standard Plan A20-B, shall be a Type H one-way yellow reflective pavement marker. The other pavement markers shown on Detail 34 shall be Type D two-way yellow reflective pavement markers.

The width of the reflective pavement markers, shown on Standard Plan A20-C, is revised to 4.7 inches +/- 0.125 inches. The width of the Type 1 and Type 2 pavement marker recesses, shown on Standard Plan A20-C, is revised to 5 3/16 inches +/- 1/8 inch.

Fire hydrant markers shall conform to the provisions in Section 81-3, “Pavement Markers” of the State Specifications, the Plans, and these Special Provisions. Pavement markers shall be blue (2- way) reflective Stimsonite Model No. 88AB or approved equal.

Payment for Item, “Install Striping/Markers,” shall be for the installation of “Traffic Stripes Pavement Markings & Reflective Posts” and “Blue Reflectorized Pavement Marker,” and paid at the contract

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lump sum price in the proposal and shall include all labor, materials, tools, equipment and all work necessary for the completion of this item.

INSTALL STREETLIGHT
The Contractor shall furnish and install streetlights at the locations shown on the Plans and in accordance with the applicable City of Ceres Standards, the Plans, the most current Caltrans Standard Specifications, and the manufacturer's recommendations.

Streetlight poles shall be installed on reinforced concrete foundations as detailed on the Plans.

Foundations shall include anchor bolts, anchor bolt templates, conduit, grounding, and all other appurtenances necessary for a complete installation.

Streetlight poles and mast arms shall be hot-dip galvanized steel unless otherwise shown on the Plans.

Payment for "Install Streetlight" shall be at the contract unit price set forth in the Proposal and shall include furnishing and installing streetlight poles, foundations, anchor bolts, conduit, conductors, grounding, pull boxes, wiring, connection to the existing City streetlight system as shown on the Plans, excavation, trenching, backfill, compaction, testing, and all labor, materials, tools, equipment, and incidentals necessary to complete the work as shown on the Plans and as specified.

INSTALL LUMINAIRES
The Contractor shall furnish and install luminaires at the locations shown on the Plans and in accordance with the applicable City of Ceres Standards, the Plans, the most current Caltrans Standard Specifications, and the manufacturer's recommendations.

The Contractor shall remove existing luminaires and furnish and install new luminaires as shown on the Plans. New luminaires shall be LED type and shall be the specified model and configuration listed below, including all required mounting hardware, wiring, connections, photoelectric controls, and appurtenances necessary for a complete and operational installation.

Luminaire types shall be as follows:
• Luminaire Type A: LEOTEK KC1-36A-MCV-40K7-T2R-GY-P8-WL-RWG • Luminaire Type B: LEOTEK KC1-36A-MV-40K7-T3R-GY-P10-WL-RWG • Luminaire Type C: LEOTEK KC1-36A-MV-40K7-T2F-GY-P10-WL-RWG Payment for "Install Luminaire Type A," "Install Luminaire Type B," and "Install Luminaire Type C" shall be at the respective contract unit price set forth in the Proposal and shall include removal and disposal of existing luminaires, furnishing and installing new luminaires, mounting hardware, wiring, connections to existing streetlight infrastructure, testing, and all labor, materials, tools, equipment, and incidentals necessary to complete the work as shown on the Plans and as specified.

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INSTALL PULL BOX
The Contractor shall furnish and install pull boxes at the locations shown on the Plans and in accordance with the applicable City of Ceres Standards, the Plans, the most current Caltrans Standard Specifications, and the manufacturer's recommendations.

Pull boxes shall be Caltrans No. 5 pull boxes unless otherwise shown on the Plans and shall include all required covers, frames, grounding, conduit connections, fittings, and appurtenances necessary for a complete installation. Pull boxes shall be installed flush with finished grade unless otherwise shown on the Plans. The Contractor shall provide excavation, bedding, backfill, and compaction in accordance with the Plans and applicable specifications.

All conduit entries shall be properly installed and sealed to prevent damage to conductors and allow for future maintenance. Pull boxes shall be installed plumb, level, and accessible for operation and maintenance. The Contractor shall coordinate pull box locations with other improvements and adjust locations as necessary to avoid conflicts.

Payment for "Install Pull Box" shall be at the contract unit price set forth in the Proposal and shall include furnishing and installing Caltrans No. 5 pull boxes, covers, frames, excavation, conduit connections, fittings, grounding, backfill, compaction, testing, and all labor, materials, tools, equipment, and incidentals necessary to complete the work as shown on the Plans and as specified.

INSTALL SIGN
The Contractor shall furnish and install new traffic signs, sign posts, and sign foundations at the locations shown on the Plans.

Nothing herein shall be construed as relieving the Contractor of the responsibility for final cleanup as provided in Section 4-1.13, "Cleanup," of the most current edition of the State Standard Specifications.

All surplus materials removed as part of this work shall become the property of the Contractor and shall be disposed of outside the project limits in accordance with all applicable regulations.

Installation shall conform to the City of Ceres Standards, the California Manual on Uniform Traffic Control Devices (CA MUTCD), the most current Caltrans Standard Specifications and Standard Plans, and all applicable Caltrans Traffic Operations Policy Directives (TOPDs).

Retroreflective sign sheeting shall comply with Caltrans Traffic Operations Policy Directive (TOPD) No. 14-02, Revision 1, Implementation of Retroreflective Sheeting.

Payment for "Install Sign" shall be at the contract unit price set forth in the Proposal and shall include furnishing and installing all traffic signs, sign posts, sign foundations, mounting hardware, and appurtenances shown on the Signing and Striping Sheets of the Plans, including all labor, materials, tools, equipment, traffic control, disposal of surplus materials, and all incidental work necessary to complete the work as shown on the Plans and as specified.

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ADJUST EXISTING UTILITY STRUCTURE TO GRADE
The Contractor shall adjust existing utility structures to grade at the locations shown on the Plans or as directed by the Engineer. Work shall include, but not be limited to, adjusting water valve boxes, utility pull boxes, water meter boxes, light pole bases, and other existing utility structures that are affected by the proposed improvements.

Adjustment shall include removal, raising, lowering, resetting, or reconstructing the existing structure as necessary to conform to the proposed finished grade and cross-section. The Contractor shall provide all necessary adjustment rings, extensions, risers, concrete, mortar, hardware, and other materials required to complete the work.

Existing utility structures shall be adjusted so that frames, covers, lids, and access points are flush with the finished surface unless otherwise shown on the Plans. Adjustments within sidewalks, accessible routes, or other pedestrian areas shall be constructed to provide a smooth, stable, and flush surface and shall comply with applicable ADA requirements.

For light pole bases, the Contractor shall adjust the existing base as necessary to conform to the proposed finished grade while maintaining the existing pole in a plumb and stable condition.

Electrical connections, conduits, grounding, and other appurtenances shall be protected during construction.

The Contractor shall coordinate all work with the applicable utility owners and shall notify the Engineer immediately if an existing utility structure cannot be adjusted as shown without modification to the existing facility.

All work shall be performed without damage to existing utility structures, covers, frames, poles, conduits, utilities, or appurtenant facilities. Damaged facilities resulting from the Contractor's operations shall be repaired or replaced at the Contractor's expense to the satisfaction of the Engineer and utility owner.

Existing structures shall be cleaned of debris and adjusted to the final grade before placement of the adjacent pavement, concrete, sidewalk, or other improvements.

Payment for “Adjust Existing Utility Structures to Grade” shall be at the contract unit price set forth in the Proposal and shall include adjusting existing water valve boxes, utility pull boxes, water meter boxes, light pole bases, and other utility structures to the proposed finished grade, including all labor, materials, tools, equipment, excavation, adjustment rings and extensions, concrete, mortar, restoration, and all incidental work necessary to complete the work as shown on the Plans and as specified.

RESTORATION
The Contractor shall restore all areas adjacent to the construction area and areas affected during construction to their preconstruction condition. Specifically included in this item are all concrete and asphalt pavement, signs, concrete curb and gutter, curb drains, driveway and alley approach,

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sidewalk, pavement markings, landscaping, and irrigation, fencing and all items damaged during construction. Where grass is to be replaced, only sod is allowed, no seeding.

Any existing improvements or facilities damaged during construction shall be repaired or replaced by the Contractor at no additional cost to the City. Replacement materials and installation methods shall conform to the current City of Ceres Standards and Details, applicable specifications, and the approval of the Engineer.

The Contractor shall also make modifications to any existing landscape irrigation systems affected by the construction to ensure systems remain functional. Contractor shall make the modifications using the same type of materials as the existing system, or materials as approved by the Engineer.

Contractor shall remove sidewalk formwork, cleanup and backfill with soil and re-sod to match existing landscaping.

Payment for "Restoration," shall be at the lump sum price paid as set forth in the proposal and shall include all labor, materials, tools, equipment, compaction, repairs, replacement, and all work necessary for the completion of this item.

RELOCATE AIR RELEASE VALVE
The Contractor shall relocate the existing air release valve to the location shown on the Plans, behind the back of walk. The existing valve shall be removed, preserved for reuse, and reconnected with new piping, fittings, and appurtenances as necessary. The relocated valve shall be installed in accordance with the Plans and applicable City standards.

The Contractor shall coordinate any required water shutdowns with the City and shall protect the existing water system during the work. Damaged components that cannot be reused shall be replaced with new components approved by the City.

Relocate Air Release Valve shall be measured and paid for at the contract unit price per each (EA).

Payment shall include removal, relocation, reconnection, new piping and fittings, excavation, backfill, compaction, restoration, testing, and all work necessary for the completion of this item.

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2536

IMPROVEMENT PLAN

CERES, CALIFORNIA

RICHLAND AVENUE RECONSTRUCTION

LOCATION MAP
LEGEND

CONTACT INFORMATION

COVER SHEET
SITE
LOCATION 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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CIVIL IMPROVEMENT LIMITS
0 300' 600'
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7-30-2026

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CONSTRUCTION NOTES:

NOTES 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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DETAILS 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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LUMINAIRE PER SIGNAGE AND
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STOP BAR
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3 BIKE LANE MARKINGS 4 GREEN PAVEMENT WITH DOTTED LINES 5 TYPICAL RETAINING CURB 6 FIRE HYDRANT MARKER DETAIL

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CITY STANDARD DETAILS 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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CITY STANDARD DETAILS 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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CONSTRUCTION SHEETS

EL ROSAL
AVENUE
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1824

MEMORIAL

DRIVE HERNDON AVE
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RANCHO
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LEGEND

CONSTRUCTION SHEETS
EVANS
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CONSTRUCTION SHEETS

RICHARD
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1707 ZONA BELLA
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HATCH ROAD
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CONSTRUCTION SHEETS

GIDDINGS
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CONSTRUCTION SHEETS
1820 1816 1812 1808
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DRIVEWAY GRADING DETAILS 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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CONSTRUCTION SHEETS
1757 1749
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CONSTRUCTION SHEETS
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1713 1707 1692
1691
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CONSTRUCTION SHEETS
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DRIVEWAY GRADING DETAILS 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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1610 1562
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CONSTRUCTION SHEETS
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1536 1524 1700
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1554
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N DRIVEWAY GRADING
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LEGEND

CONSTRUCTION SHEETS

ZONA BELLA
LANE 1704 1714 1703

ZONA BELLA
LANE 1704 1714 1703
ZONA BELLA DRIVEWAY DETAIL 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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LEGEND

DEMOLITION SHEET NOTES
NOTES
1849
1700

MEMORIAL
DRIVE

HERNDON AVE
1808
1841
1824 1820 1816 1812
1849
1700

EL ROSAL
AVENUE
RANCHO
DRIVE
DEMOLITION PLAN STA 1+00 TO 9+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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RICHLAND AVENUE
RICHLAND AVENUE SEE BELOW FOR CONTINUATION SEE ABOVE FOR CONTINUATION SEE SHEET C2.2 FOR CONTINUATION

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1771 1767 1763
1757
1813
1692 1693
1841 1805
EVANS
ROAD
EVANS
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RANCHO
DRIVE
1763 1759 1755 1751 1716 1712
1711
1749 1757
LEGEND

DEMOLITION SHEET NOTES
NOTES
DEMOLITION PLAN STA 9+00 TO 17+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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ATTACHMENT C

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LEGEND

DEMOLITION SHEET NOTES
NOTES
1700 1707 1704
1712
1691
1679 1673 1667
1707 1692
1711
1713

ZONA BELLA

RICHARD LANE
WAY

RICHARD
WAY
1703 1640 1636 1628 1624 1632

ZONA BELLA
LANE
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CONTINUATION

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GIDDINGS
STREET
DARBY
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LEGEND

DEMOLITION SHEET NOTES
NOTES
DEMOLITION PLAN STA 25+00 TO 33+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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HATCH ROAD

HATCH ROAD
LEGEND

DEMOLITION SHEET NOTES
NOTES

ZONA BELLA
LANE
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1 DRIVEWAY AND SIDEWALK DEMO
0 10' 20'
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SEE SHEET C2.3 FOR CONTINUATION

ATTACHMENT C

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1849
1700

MEMORIAL
DRIVE

HERNDON AVE
LEGEND

CONSTRUCTION SHEETS
1808
1841
1824 1820 1816 1812
1849
1700

EL ROSAL
AVENUE
RANCHO
DRIVE
GRADING PLAN STA 1+00 TO 9+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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DRIVE
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1711
1749 1757
LEGEND

CONSTRUCTION SHEETS
GRADING PLAN STA 9+00 TO 17+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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ATTACHMENT C

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LEGEND

CONSTRUCTION SHEETS
1700 1707 1704
1712
1691
1679 1673 1667
1707 1692
1711
1713

ZONA BELLA

RICHARD LANE
WAY

RICHARD
WAY
1703 1640 1636 1628 1624 1632

ZONA BELLA
LANE
GRADING PLAN STA 17+00 TO 25+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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CONSTRUCTION SHEETS
GRADING PLAN STA 25+00 TO 33+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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HATCH ROAD

HATCH ROAD LEGEND

CONSTRUCTION SHEETS
GRADING PLAN STA 33+00 TO 35+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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1849
1700

MEMORIAL
DRIVE

HERNDON AVE

PLAN & PROFILE NOTES

PROPOSED SURFACE

EXISTING SURFACE
PLAN AND PROFILE STA 1+00 TO 5+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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PLAN & PROFILE NOTES
1808
1841
1824 1820 1816 1812
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1700

EL ROSAL
AVENUE
RANCHO
DRIVE

PROPOSED SURFACE

EXISTING SURFACE
PLAN AND PROFILE STA 5+00 TO 9+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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LEGEND

SIGNAGE & STRIPING SHEET NOTES

SIGNAGE & STRIPING SHEET NOTES
1849
1700

MEMORIAL
DRIVE

HERNDON AVE
1808
1841
1824 1820 1816 1812
1849
1700

EL ROSAL
AVENUE
RANCHO
DRIVE
SIGNAGE AND STRIPING STA 1+00 TO 9+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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EVANS
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DRIVE
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1711
1749 1757
LEGEND

SIGNAGE & STRIPING SHEET NOTES

SIGNAGE & STRIPING SHEET NOTES
SIGNAGE AND STRIPING STA 9+00 TO 17+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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ATTACHMENT C

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LEGEND

SIGNAGE & STRIPING SHEET NOTES

SIGNAGE & STRIPING SHEET NOTES
1700 1707 1704
1712
1691
1679 1673 1667
1707 1692
1711
1713

ZONA BELLA

RICHARD LANE
WAY

RICHARD
WAY
1703 1640 1636 1628 1624 1632

ZONA BELLA
LANE
SIGNAGE AND STRIPING STA 17+00 TO 25+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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RICHLAND AVENUE
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SIGNAGE & STRIPING SHEET NOTES

SIGNAGE & STRIPING SHEET NOTES
SIGNAGE AND STRIPING STA 25+00 TO 33+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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BEFORE

TWO DAYS
nderground ervice lert
1 ( 800 ) 642 - 2444 U S A U S A
SHEET TITLE 0 20' 40'
SCALE: 1" = 20' 0 20' 40'
SCALE: 1" = 20'

RICHLAND AVENUE
RICHLAND AVENUE SEE BELOW FOR CONTINUATION SEE ABOVE FOR CONTINUATION SEE SHEET C5.5 FOR CONTINUATION SEE SHEET C5.3 FOR CONTINUATION

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HATCH ROAD

HATCH ROAD LEGEND

SIGNAGE & STRIPING SHEET NOTES

SIGNAGE & STRIPING SHEET NOTES
SIGNAGE AND STRIPING STA 33+00 TO 35+00 33 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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BEFORE

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1 ( 800 ) 642 - 2444
U S A
U
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A

SHEET TITLE
0 20' 40'
SCALE: 1" = 20'
RICHLAND AVENUE SEE SHEET C5.4 FOR CONTINUATION

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1849
1700

MEMORIAL
DRIVE

HERNDON AVE
LEGEND
1841
1824 1820 1816 1812 1808
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1700

EL ROSAL
AVENUE
RANCHO
DRIVE 37 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

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BEFORE

TWO DAYS
nderground ervice lert
1 ( 800 ) 642 - 2444 U S A U S A
SHEET TITLE 0 20' 40'
SCALE: 1" = 20'
RICHLAND AVENUE SEE BELOW FOR CONTINUATION 0 20' 40'
SCALE: 1" = 20'

RICHLAND AVENUE SEE ABOVE FOR CONTINUATION

LOCATION MAP
SITE

LOCATION
POTHOLE PLAN STA 1+00 TO 9+00

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37 ENGINEERING DEPARTMENT "Together We Achieve" City of Ceres 2220 Magnolia Street (209) 538-5792 Call : TOLL FREE

YOU DIG
BEFORE

TWO DAYS
nderground ervice lert
1 ( 800 ) 642 - 2444 U S A U S A

SHEET TITLE
POTHOLE NOTES: 1 POTHOLE DETAIL

POTHOLE PLAN

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EXHIBIT “C” -

SPECIAL CONDITIONS
ARTICLE 1. BONDS
Within ten (10) calendar days from the date the Contractor is notified of award of the Contract, the Contractor shall deliver to the City four identical counterparts of the Performance Bond and Payment Bond on the forms supplied by the City and included as Exhibit “F” to the Contract. Failure to do so may, in the sole discretion of City, result in the forfeiture of Contractor’s bid security. The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, authorized to do business as such in the State of California and satisfactory to the City. The Performance Bond and the Payment Bond shall be for one hundred percent (100%) of the Total Contract Price.

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EXHIBIT “D” -

CERTIFICATION
LABOR CODE - SECTION 1861
I, the undersigned Contractor, am aware of the provisions of Section 3700, et seq., of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of the Code, and I, the undersigned Contractor, agree to and will comply with such provisions before commencing the performance of the Work on this Contract.
_______________________________
[INSERT CONTRACTOR NAME]
By: _________________________
Signature
_________________________
Name (Print)
_________________________
Title (Print)

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EXHIBIT “E” -

PUBLIC WORKS CONTRACTOR REGISTRATION

CERTIFICATION
Pursuant to Labor Code Sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/PublicWorks/PublicWorks.html for additional information.

No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.

Contractor hereby certifies that it is aware of the registration requirements set forth in Labor Code Sections 1725.5 and 1771.1 and is currently registered as a contractor with the Department of Industrial Relations. 1
Name of Contractor: _________________________
DIR Registration Number: _________________________
DIR Registration Expiration:_________________________
Small Project Exemption: _____ Yes or _____ No
Unless Contractor is exempt pursuant to the small project exemption, Contractor further acknowledges:
• Contractor shall maintain a current DIR registration for the duration of the project. • Contractor shall include the requirements of Labor Code Sections 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project. • Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive.

Name of Contractor__________________________
Signature__________________________
Name and Title__________________________
Dated__________________________
1 If the Project is exempt from the contractor registration requirements pursuant to the small project exemption under Labor Code Sections 1725.5 and 1771.1, please mark “Yes” in response to “Small Project Exemption.”

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EXHIBIT “F” -

PAYMENT AND PERFORMANCE BONDS

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PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Ceres (hereinafter referred to as “City”) has awarded to United Pavement Maintenance, Inc., (hereinafter referred to as the “Contractor”) an agreement for Richland Avenue Reconstruction (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ____/____/______, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, United Pavement Maintenance, Inc., the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of THREE MILLION ONE HUNDRED FIFTY-FIVE

THOUSAND TWO HUNDRED FOURTEEN DOLLARS AND SIXTY-FIVE CENTS ($3,155,214.64), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officers and agents, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship, Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.

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Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
(1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
(2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
(3) Permit the City to complete the Project in any manner consistent with local, California and federal law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project, including but not limited to the provisions of Sections 2819 and 2845 of the California Civil Code.

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IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20___).
(Corporate Seal)
Contractor/ Principal
By
Title

(Corporate Seal) Surety
By
Attorney-in-Fact
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached.
(Attach Attorney-in-Fact Certificate) Title
The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety) ___________________________________________ ___________________________________________
___________________________________________
(Name and Address of Agent or ___________________________________________ Representative for service of
process in California, if different ___________________________________________ from above)
___________________________________________
(Telephone number of Surety and ___________________________________________ Agent or Representative for service
of process in California)
NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto

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Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual
 Corporate Officer
Title(s) Title or Type of Document
 Partner(s)  Limited
 General Number of Pages
 Attorney-In-Fact
 Trustee(s)
 Guardian/Conservator Date of Document
 Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

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Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

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RESERVE PAGE FOR POWER OF ATTORNEY

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PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS That
WHEREAS, the City of Ceres (hereinafter designated as the “City”), by action taken or a resolution passed ____________ ___, 20___ has awarded to United Pavement Maintenance Inc, hereinafter designated as the “Principal,” a contract for the work described as follows:

Richland Avenue Reconstruction (the “Project”); and
WHEREAS, the work to be performed by the Principal is more particularly set forth in the Contract Documents for the Project dated ____________ ___, 20___ (“Contract Documents”), the terms and conditions of which are expressly incorporated by reference; and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of THREE MILLION ONE HUNDRED FIFTYFIVE THOUSAND TWO HUNDRED FOURTEEN DOLLARS AND SIXTY-FIVE CENTS ($3,155,214.64) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified.

This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission of the

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contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned and the provisions of Sections 2819 and 2845 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20___.
(Corporate Seal)
Contractor/ Principal
By
Title

(Corporate Seal) Surety
By
Attorney-in-Fact
Title
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the Surety to do so much be attached hereto.

NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.

ATTACHMENT C

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Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

ATTACHMENT C

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Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

ATTACHMENT C

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RESERVE PAGE FOR POWER OF ATTORNEY

ATTACHMENT C

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APPENDIX

ATTACHMENT C

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CITY OF CERES STANDARD DESIGNS

THE FOLLOWING STANDARDS ARE FOR REFERENCE ONLY

REFER TO THE CITY OF CERES WEBSITE FOR THE COMPLETE LISTING OF STANDARD

DETAILS
https://www.ci.ceres.ca.us/DocumentCenter/View/2214/Approved-2018-Standard-Specificationsand-Design

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STATE GENERAL PREVAILING WAGE RATES
General prevailing wage determination
Made by the Director of Industrial Relations
Pursuant to California Labor Code part 7,
Chapter 1, article 2, Sections 1770, 1773, and 1773.1
__________________________________________________
State of California Department of Industrial Relations Website:
http://www.dir.ca.gov/OPRL/PWD/index.htm

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REGULATION VIII – FUGITIVE PM10 PROHIBITIONS

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ATTACHMENT C

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ATTACHMENT C

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1 ATTACHMENT C

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COUNCIL AGENDA REPORT
City Council
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
Meeting Date: September 28, 2026
To: Mayor and City Council
From: Steve Williams, Interim City Manager
Contact: Trenton Johnson, Police Chief, [email protected] Subject: Resolution
Approving a Five-Year Fleet 3 Basic In-Car Camera Contract with Axon Enterprise, Inc. in the Amount of $16,434.85. to be Purchased with Traffic Safety Funds, Authorizing the Interim City Manager to Execute the Agreement, and Authorizing the Finance Director to Implement the Budget Amendment
Recommended Council Action:

Staff recommends the City Council approve a five-year Fleet 3 Basic in-car camera contract with Axon Enterprise, Inc. to be purchased with Traffic Safety funds, authorize the Interim City Manager to execute the contract, and authorize the Finance Director to implement the Budget Amendment.

Background:

In August 2016, the Ceres Police Department entered into an agreement with Axon Enterprise, Inc. (Axon) for the implementation of body-worn cameras (BWC) and the Axon Evidence digital evidence management system. Since its implementation, the Axon platform has become an invaluable component of the department's commitment to transparency, accountability, officer safety, and the professional delivery of police services.

Body-worn camera footage has enhanced criminal investigations, improved the quality of evidence presented during prosecutions, resolved citizen complaints more efficiently, and provided a valuable training resource for department personnel. Additionally, Axon's cloud-based evidence management system has eliminated the need for the City to purchase, maintain, and continually expand costly on-site digital storage infrastructure, significantly reducing the workload on Information Technology staff while ensuring secure, CJIS-compliant storage of digital evidence.

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Reasons for Recommendation:

To further enhance these capabilities, the Police Department proposes the installation of Axon Fleet 3 Basic in-car camera systems in two newly upfitted patrol vehicles. The Fleet 3 system integrates seamlessly with the department's existing Axon body-worn camera and evidence management platform, creating a unified digital evidence ecosystem that automatically synchronizes and stores all video evidence within Axon Evidence.

Each Fleet 3 Basic system includes two high-definition cameras:
• A forward-facing camera that records activity through the vehicle's windshield, documenting traffic enforcement, vehicle pursuits, pedestrian contacts, collisions, and other incidents occurring in front of the patrol vehicle. • A rear compartment camera that records the prisoner transport area, documenting detainee behavior during transport while protecting both the prisoner and officers from false allegations of misconduct, injury, or property damage.

The addition of in-car cameras provides several operational and risk management benefits that extend beyond those offered by body-worn cameras alone. Because bodyworn cameras may have limited fields of view or become obstructed during dynamic incidents, an in-car camera provides a stable, wide-angle perspective that captures critical events from the patrol vehicle's vantage point. This additional perspective often proves invaluable during investigations involving use of force, vehicle pursuits, officerinvolved collisions, arrests, and citizen complaints.

The purchase of the Axon Fleet 3 Basic systems represents a strategic investment in officer safety, public transparency, digital evidence collection, risk management, and the continued modernization of the Police Department's technology infrastructure. By expanding the department's existing Axon platform, the City will enhance accountability while leveraging an established system that has successfully served the Ceres Police Department for a decade.

Fiscal Impacts:

The total cost for this contract is $16,434.85.

The Traffic Safety Fund (25810) currently has a fund balance of $118,000.00. This fund balance will allow us to pay for the full five-year contract upfront. Paying for the contract in full does not affect the services provided by AXON. This budget amendment can be done with no fiscal impact to the General Fund.

Existing Policy / Relationship to the Strategic Plan:

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Approving this contract aligns with one of the goals of the Strategic Plan: to “provide quality services to meet community needs, assuring that the City is helpful, well trained, properly equipped, and sufficient staff who partners with other public agencies to provide efficient services.”
Policy Alternatives:

The City Council could not authorize this contract of $16,434.85. Officers would continue to patrol without this important tool documenting events.

Interdepartmental Coordination
N/A
Public Participation:

N/A
Environmental Review:

N/A
Steps Following Approval:

Upon City Council approval, staff will prepare the five-year Contract for the Interim City Manager to execute and the Finance Director will implement the Budget Amendment.

Attachments:

Attachment A - Resolution
Attachment B - Agreement
Attachment C - Quote
Attachment D - Budget Amendment

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ATTACHMENT A

RESOLUTION
APPROVING A FIVE-YEAR FLEET 3 BASIC IN-CAR CAMERA CONTRACT WITH AXON ENTERPRISE, INC. IN THE AMOUNT OF $16,434.85. TO BE PURCHASED

WITH TRAFFIC SAFETY FUNDS, AUTHORIZING THE INTERIM CITY MANAGER TO

EXECUTE THE AGREEMENT, AND AUTHORIZING THE FINANCE DIRECTOR TO

IMPLEMENT THE BUDGET AMENDMENT

THE CITY COUNCIL
City of Ceres
WHEREAS, the Axon platform has become an invaluable component of the Police Department’s commitment to transparency, accountability, officer safety and the professional delivery of police services; and
WHEREAS, the addition of in-car cameras will further enhance the technology available to our officers by seamlessly integrating with the current Axon body-worn camera and evidence management platform; and
WHEREAS, the addition of in-car cameras also provides several operational and risk management benefits that extend beyond those offered by body-worn cameras alone; and
WHEREAS, the cost for the five-year contract is $16,434.85 and can be paid upfront using Traffic Funds (25810.029900), which currently has a fund balance of over $118,000.00; and
WHEREAS, this payment results in no fiscal impact to the General Fund, and the upfront payment does not affect the services provided by Axon during the five-year contract.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve a five-year Fleet 3 Basic in-car camera contract with Axon Enterprise, Inc. in the amount of $16,434.85 to be purchased with Traffic Safety funds, and authorizes the Interim City Manager to execute the contract.

BE IT FURTHER RESOLVED that the City Council of the City of Ceres authorizes the Finance Director to record the accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 28th day of September 2026, by the following vote:

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AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

APPROVED:

ATTEST:
________________________________
Javier Lopez, Mayor
___________________________________
Fallon Martin, City Clerk

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Master Services and Purchasing Agreement
Version: 1.0
Release Date: July 2026 Page 1
This Master Services and Purchasing Agreement ("Agreement") is between Axon Enterprise, Inc. ("Axon"), and the Customer listed below or, if no Customer is listed below, the Customer on the Quote (as defined below) ("Customer").

This Agreement is effective as of the later of the (a) last signature date on this Agreement or (b) date of acceptance of the Quote ("Effective Date"). Axon and Customer are each a "Party" and collectively "Parties". This Agreement governs Customer’s purchase and use of the Axon Devices and Services detailed in the Quote. It is the intent of the Parties that this Agreement will govern all subsequent purchases by Customer for the same Axon Devices and Services in the Quote, and all such subsequent quotes accepted by Customer shall be also incorporated into this Agreement by reference as a Quote. The Parties agree as follows:

1. Definitions.

1.1. "Axon Cloud Services" means the cloud-based, hosted, subscription services provided and operated by Axon and made accessible to Customer over the internet or other network, including associated storage, processing, analytics, digital evidence management, data retention, artificial intelligence features, integrations, and related functionality. Cloud Services include Updates and enhancements provided during the Subscription Term and is accessed, not installed or transferred. This does not include third-party SaaS products.

1.2. "Axon Device" means all hardware provided by Axon under this Agreement. Axon-manufactured Devices are a subset of Axon Devices.

1.3. “MSRP” means manufacturer’s suggested retail price, or the standalone price of the individual Axon Device at the time of sale. For multiple Axon Devices that may be combined as a single offering on a Quote, MSRP is the standalone price of all individual components.

1.4. "Quote" means an offer to sell and is only valid for devices and services on the offer at the specified prices.

Any inconsistent or supplemental terms within Customer’s purchase order in response to a Quote will be void. Orders are subject to prior credit approval. Changes in the deployment estimated ship date may change charges in the Quote. Shipping dates are estimates only. Axon is not responsible for typographical errors in any Quote by Axon, and Axon reserves the right to cancel any orders resulting from such errors.

1.5. "Services" means all services provided by Axon under this Agreement, including Software, Axon Cloud Services, and professional services.

2. Term. This Agreement begins on the Effective Date and continues until all subscriptions hereunder have expired or have been terminated ("Term"). All subscriptions begin on the date stated in the Quote and end upon completion of program or the subscription stated in the Quote ("Subscription Term").

3. Payment. Axon invoices for Axon Devices upon shipment, or on the date specified within the invoicing plan in the Quote. Payment is due net 30 days from the invoice date. Axon invoices for Axon Cloud Services on an upfront annual basis prior to the beginning of the Subscription Term and upon the anniversary of the Subscription Term.

Payment obligations are non-cancelable. Unless otherwise prohibited by law, Customer will pay interest on all past-due sums at the lower of one-and-a-half percent (1.5%) per month or the highest rate allowed by law.

Customer will pay invoices without setoff, deduction, or withholding. If Axon sends a past due account to collections, Customer is responsible for collection and attorneys’ fees. Axon may charge additional fees if Customer exceeds the permitted use purchased. Axon will notify Customer of additional charges as soon as reasonably practicable.

4. Taxes. Customer is responsible for sales and other taxes associated with the order unless Customer provides Axon a valid tax exemption certificate.

5. Returns. All sales are final. Axon does not allow refunds or exchanges, except warranty returns or as provided by state or federal law.

6. Online Support Platforms. Use of Axon's online support platforms (e.g., Axon Academy and MyAxon) are governed by the Axon Online Support Platforms Terms of Use Appendix available at www.axon.com/sales-termsand-conditions.

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7. Third-Party Hardware, Software and Services. Use of hardware, software, or services of any third-party products are governed by the terms, if any, entered into between Customer and the respective third-party provider or the applicable terms and conditions located at www.axon.com/sales-terms-and-conditions.

8. Statement of Work; Scope Changes. Certain Axon Devices and Services may require a Statement of Work that details Axon’s Service deliverables ("SOW"). Axon is only responsible for the performance of Services described in the SOW, Quote, or under this Agreement. All other services are out of scope unless mutually agreed to in a signed change order. Changes may require an equitable adjustment in fees or schedule. Any applicable SOW is incorporated into this Agreement by reference.

9. Design Changes. Axon may make design or feature changes to any Axon Device or Service without notifying Customer or making the same change to Axon Devices and Services previously purchased by Customer.

10. Combined Offerings. Some offerings in a Quote combine existing and pre-released Axon Devices or Services.

Some offerings may not be available at the time of Customer’s purchase. Axon will not provide a refund, credit, or additional discount beyond what is in the Quote due to delay of availability or Customer’s choice not to utilize any portion of a combined offering.

11. Insurance. Axon will maintain General Liability, Workers’ Compensation, and Automobile Liability insurance.

Upon request, Axon will supply certificates of insurance.

12. Security. Axon will implement and maintain commercially reasonable and appropriate security measures to secure Customer data against accidental or unlawful loss, access or disclosure.

13. IP Rights. Axon and to the extent applicable, Axon’s licensors, own and reserve all rights, titles, and interest in and to the Axon’s intellectual property, including but not limited to, Axon-manufactured Devices, Services, documentation, designs, improvements, analytics, derivative works, improvements, and suggestions to Axon, including all related intellectual property rights (including ownership of all trade secrets and copyrights pertaining thereto), regardless of the form or media in which the original or copies may exist. Customer will not cause any Axon proprietary rights to be violated.

14. IP Indemnification. Axon will indemnify Customer against all claims, losses, and reasonable expenses from any third-party claim alleging that the use of Axon-manufactured Devices and/or Axon Services (“Axon Products”) infringes or misappropriates the third-party’s intellectual property rights. Customer must promptly provide Axon with written notice of such claim, tender to Axon the defense or settlement of such claim at Axon’s expense and cooperate fully with Axon in the defense or settlement of such claim. Axon’s IP indemnification obligations do not apply to claims based on (a) modification of Axon Products by Customer or a third-party not approved by Axon; (b) use of Axon Products in combination with hardware or services not approved by Axon; (c) use of Axon Products other than as permitted in this Agreement; or (d) use of Axon Products that is not the most current software release provided by Axon.

15. LIMITATIONS. AXON’S CUMULATIVE LIABILITY TO ANY PARTY FOR ANY LOSS OR DAMAGE

RESULTING FROM ANY CLAIM, DEMAND, OR ACTION ARISING OUT OF OR RELATING TO THIS

AGREEMENT WILL NOT EXCEED THE PURCHASE PRICE PAID TO AXON FOR THE AXON DEVICE, OR IF FOR SERVICES, THE AMOUNT PAID FOR SUCH SERVICES OVER THE TWELVE (12) MONTHS PRECEDING THE CLAIM. NEITHER PARTY WILL BE LIABLE FOR SPECIAL, INDIRECT, INCIDENTAL,

PUNITIVE OR CONSEQUENTIAL DAMAGES, HOWEVER CAUSED, WHETHER FOR BREACH OF WARRANTY OR CONTRACT, NEGLIGENCE, STRICT LIABILITY, TORT OR ANY OTHER LEGAL THEORY.

16. Termination.

16.1.For Breach. A Party may terminate this Agreement for cause if it provides thirty (30) days written notice of the breach to the other Party, and the breach remains uncured thirty (30) days after receipt of the written notice. If Customer terminates this Agreement due to Axon’s uncured breach, Axon will refund prepaid amounts on a prorated basis based on the effective date of termination.

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16.2.By Customer. If sufficient funds are not appropriated or otherwise legally available to pay the fees, Customer may terminate this Agreement. Customer will deliver notice of termination under this section as soon as reasonably practicable.

16.3.Effect of Termination. Upon termination of this Agreement, Customer rights immediately terminate.

Customer remains responsible for all fees incurred before the effective date of termination. If Customer purchases Axon Devices for less than the MSRP and this Agreement terminates before the end of the Subscription Term, Axon will invoice Customer the difference between the MSRP for Axon Devices procured, including any Spare Axon Devices, and amounts paid towards those Axon Devices. Only if terminating for non-appropriation, Customer may avoid the MSRP fee by returning Axon Devices to Axon within thirty (30) days of termination. For TASER purchases, this includes returning the TASER Device, rechargeable battery, holster, dock, core, training suits, and unused cartridges to Axon.

17. Confidentiality. "Confidential Information" means nonpublic information designated as confidential or, given the nature of the information or circumstances surrounding disclosure, that should reasonably be understood to be confidential. Each Party will take reasonable measures to avoid disclosure, dissemination, or unauthorized use of the other Party’s Confidential Information. Unless required by law, neither Party will disclose the other Party’s Confidential Information during the Term and for five (5) years thereafter. To the extent permissible by law, Axon pricing is Confidential Information and competition sensitive. If Customer receives a public records request to disclose Axon Confidential Information, to the extent allowed by law, Customer will provide notice to Axon before disclosure. Axon may publicly announce information related to this Agreement.

18. Compliance with Laws.

18.1.Laws. Each Party will comply and maintain compliance with all applicable federal, provincial, state, and local laws, including without limitation, import and export control laws and regulations as well as firearm regulations and the Gun Control Act of 1968, if applicable.

18.2.Controlled Products. Customer acknowledges that Axon Devices, Software, and Services are subject to U.S. and international export control laws, including the U.S. Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR). Customer represents and warrants that neither it nor any End User is a "Restricted Person," meaning any individual or entity that (1) is subject to U.S. sanctions or trade restrictions, (2) appears on any U.S. government restricted party list, (3) engages in prohibited weapons proliferation activities, or (4) is owned or controlled by, or acting on behalf of, such persons or entities. Customer must promptly notify Axon of any change in status, and Axon may terminate this Agreement if Customer or any End User becomes a Restricted Person or violates export laws.

19. General.

19.1.Force Majeure. Neither Party will be liable for any delay or failure to perform due to a cause beyond a Party’s reasonable control.

19.2.Independent Contractors. The Parties are independent contractors. Neither Party has the authority to bind the other. This Agreement does not create a partnership, franchise, joint venture, fiduciary, or employment relationship between the Parties.

19.3.Third-Party Beneficiaries. There are no third-party beneficiaries under this Agreement.

19.4.Non-Discrimination. Neither Party nor its employees will discriminate against any person based on race; religion; creed; color; sex; gender identity and expression; pregnancy; childbirth; breastfeeding; medical conditions related to pregnancy, childbirth, or breastfeeding; sexual orientation; marital status; age; national origin; ancestry; genetic information; disability; veteran status; or any class protected by local, state, or federal law.

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19.5.Assignment. Neither Party may assign this Agreement without the other Party’s prior written consent. Axon may assign this Agreement, its rights, or obligations without consent: (a) to an affiliate or subsidiary; or (b) for purposes of financing, merger, acquisition, corporate reorganization, or sale of all or substantially all its assets. This Agreement is binding upon the Parties respective successors and assigns.

19.6.Waiver. No waiver or delay by either Party in exercising any right under this Agreement constitutes a waiver of that right.

19.7.Severability. If a court of competent jurisdiction holds any portion of this Agreement invalid or unenforceable, the remaining portions of this Agreement will remain in effect.

19.8.Survival. The following sections will survive termination: Payment, Axon Device Warnings, IP Rights, IP Indemnification, Limitations, Confidentiality, and any other sections detailed in the survival sections of the attachments.

19.9.Governing Law. The laws of the country, state, province, or municipality where Customer is physically located, without reference to conflict of law rules, govern this Agreement and any dispute arising from it. The United Nations Convention for the International Sale of Goods does not apply to this Agreement. The Parties expressly agree that either Party may appear for and attend all matters, remotely via teleconference or videoconference at the party's discretion, to the extent allowable by court.

19.10. Notices. All notices must be in English. Notices posted on Customer’s Axon Evidence site are effective upon posting. Notices by email are effective on the sent date of the email. Notices by personal delivery are effective immediately. Notices to Customer shall be provided to the address on file with Axon. Notices to Axon shall be provided to Axon Enterprise, Inc. Attn: Legal, 17800 North 85th Street, Scottsdale, Arizona 85255 with a copy to [email protected].

19.11. Entire Agreement. This Agreement, the Appendices, including any applicable Appendices not attached herein for the products and services purchased, which are incorporated by reference and located in the Master Purchasing and Services Agreement located at https://www.axon.com/sales-terms-and-conditions, Quote(s) and any SOW(s), represent the entire agreement between the Parties. This Agreement supersedes all prior agreements or understandings, whether written or verbal, regarding the subject matter of this Agreement. This Agreement may only be modified or amended in a writing signed by the Parties.

Each Party, by and through its respective representative authorized to execute this Agreement, has duly executed and delivered this Agreement as of the date of signature.

AXON: CUSTOMER:

Axon Enterprise, Inc.

Signature: Signature:

Name: Name:

Title: Title:

Date: Date:

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Software and Cloud Services Terms of Use Appendix
I. General

1. Definitions

1.1. "Customer Content" means all data, files, and content uploaded into, ingested by, created in, or generated through Customer's use of Axon Cloud Services within Customer's tenant. This includes media/multimedia, recordings, reports, alerts, messages, videos, chats, and materials provided by the Customer, as well as Personal Data of users and data from applications connected to the solution. Customer Content excludes Non-Content Data, Dedrone Data, Third Party Content, and Third Party Services.

1.2. “Data Controller” means the natural or legal person, public authority, or any other body which alone or jointly with others determines the purposes and means of the processing of Personal Data.

1.3. “Data Processor” means a natural or legal person, public authority or any other body which processes Personal Data on behalf of the Data Controller.

1.4. “End User” means Customer or Customer’s employees, consultants, agents or contractors who are granted access to the Axon Cloud Services or Software in support of Customer’s internal business or operations.

1.5. "Evidence" is media or multimedia uploaded into Axon Evidence as 'evidence' by Customer. Evidence is a subset of Customer Content.

1.6. “Firmware” means the embedded software code installed on and operating within Axon Device, that enables the Axon Device’s core functionality, control, communication, or security. Firmware is a subset of Software.

1.7. "Non-Content Data" is data, configuration, and usage information about Customer’s Axon Cloud Services tenant, Axon Devices, client software, and users, that is transmitted or generated when using Axon Devices.

Non-Content Data includes data about users captured during account management and customer support activities. Non-Content Data does not include Customer Content.

1.8. “Personal Data" means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

1.9. "Processing" means any operation or set of operations which is performed on data or on sets of data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

1.10. "Sensitive Personal Data" means Personal Data that reveals an individual’s health, racial or ethnic origin, sexual orientation, disability, religious or philosophical beliefs, or trade union membership.

1.11. “Software” means application software, programs, mobile or desktop applications, or other executable code provided to Customer for installation, download or use as defined in this Agreement but excludes Axon Cloud Services.

2. Customer Owns Customer Content. Customer retains all rights, title and interest, including all intellectual property rights, in and to Customer Content. Customer is solely responsible for uploading, sharing, managing and deleting Customer Content. Customer Content is not considered Axon's business records, and except as set out below, Axon obtains no interest in Customer Content.

2.1. Axon Access and Use of Customer Content.

Customer grants Axon a limited, non-exclusive right to access, process, store, transmit, and otherwise use Customer Content solely for the following purposes: providing, operating, maintaining, supporting, and securing the Axon Devices and Services; performing troubleshooting, diagnostics, system monitoring, maintenance, and incident response; and enforcing this Agreement and Axon policies governing use of the Axon Devices and Services. Unless otherwise agreed to by the Parties in writing, Axon shall not access or use Customer Content any reason except as expressly authorized in this Agreement.

3. Security. Axon implements appropriate technical and organizational security measures designed to prevent unauthorized access, use or disclosure of Customer Data and will maintain a comprehensive information security program to protect Axon Cloud Services and Customer Content. For Axon's digital evidence or records management systems, Axon agrees to comply with the Federal Bureau of Investigation Criminal Justice Information Services Security Addendum.

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4. Restrictions. Customer shall not, and shall not permit any third party to: (i) modify, translate, adapt, tamper with, repair, or create derivative works of the Axon intellectual property; (ii) reverse engineer, decompile, disassemble, or attempt to derive the source code; (iii) copy any Axon intellectual property, except as expressly permitted in writing; (iv) resell, rent, lease, loan, sublicense, distribute, or otherwise commercially exploit Axon intellectual property; (v) access or use Axon intellectual property to build a competing product or service or to copy features, functions, or graphics; (vi) remove, alter, or obscure any proprietary notices; (vii) access or use Axon Software or Cloud Services with the intent to gain unauthorized access, avoid incurring fees or exceeding usage limits or quotas; (viii) use trade secret information contained in Axon Software, except as expressly permitted in this Agreement; (ix) use Axon Devices, Software or Cloud Services to store or transmit infringing, libelous, or other unlawful or tortious material; material in violation of third-party privacy rights; or malicious code; or (x) use Axon Devices, Software or Cloud Services in order to monitor the availability, security, performance, or functionality of the of such products or for any other benchmarking or competitive purposes other than as authorized in this Agreement; scrape, build databases, or otherwise create permanent copies of such content, or keep cached copies longer than permitted by the cache header; or misrepresent the source or ownership of Axon Services.

5. Suspension. Axon may immediately suspend Customer’s or any End User’s access to any portion of the Axon Devices or Services upon notice if Axon reasonably determines that: (i) Customer’s or an End User’s use poses a security risk to Axon systems, other customers, or third parties; (ii) Customer fails to pay applicable fees; (iii) Customer or its End User’s use violates applicable law or regulation; (iv) such use may subject Axon or its affiliates to liability; or (v) such use is fraudulent or abusive. Customer remains responsible for all fees incurred through the period of suspension. Suspension does not terminate this Agreement unless Axon elects to terminate in accordance with the Termination provisions.

6. Warranty and Disclaimer. AXON WARRANTS THAT ALL AXON SOFTWARE AND AXON CLOUD

SERVICES, WHEN USED IN ACCORDANCE WITH APPLICABLE AXON DOCUMENTATION, WILL OPERATE IN ALL MATERIAL RESPECTS WITH THE DOCUMENTATION. EXCEPT AS EXPRESSLY STATED HEREIN, SOFTWARE, SERVICES OR CLOUD SERVICES ARE PROVIDED "AS IS," WITHOUT ANY

WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT OR UNINTERRUPTED OR ERROR-FREE USE. CUSTOMER AGREES AXON HAS NO

RESPONSIBILITY OR LIABILITY FOR ANY THIRD-PARTY SERVICES OR PRODUCTS USED BY THE CUSTOMER IN CONJUNCTION WITH AXON’S PRODUCTS OR SERVICES.

7. Updates. Axon may make available updates and error corrections ("Updates") to any Axon Software, Firmware, or Cloud Service product. Axon will provide Updates electronically via the Internet or media as determined by Axon. An "Upgrade" includes new versions of Axon products that (i) enhance features and functionality, as solely determined by Axon; and/or (ii) provide additional features or perform additional functions. Upgrades exclude new products that Axon introduces and markets as distinct products or applications. During the Customer’s Term, Axon will provide Update and Upgrade releases to the Customer on an if-and-when available basis.

8. Customer Responsibilities. Customer is responsible for (a) ensuring Customer owns Customer Content or has the necessary rights to use Customer Content (b) ensuring no Customer Content or Customer End User’s use of Customer Content, or Axon Software, Firmware, or Cloud Service products violates this Agreement or applicable laws, including acquiring and maintaining required consents; (c) maintaining necessary computer equipment and Internet connections for use of the Axon Software, Firmware, or Cloud Service products and any Updates thereto and (d) verifying the accuracy of any auto generated or AI-generated reports. If Customer becomes aware of any violation of this Agreement by an End User, Customer will immediately terminate that End User’s access to the Axon Software, Firmware, or Cloud Service products.

8.1. Passwords. Customer will also maintain the security of End User usernames and passwords and access by End Users to Customer Content. Customer is responsible for ensuring the configuration and utilization of the Axon Software, or Cloud Service products meet applicable Customer regulations and standards. Customer may not sell, transfer, or sublicense access to any other entity or person. If Customer provides access to unauthorized third-parties, Axon may assess additional fees along with suspending Customer’s access.

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Customer shall contact Axon immediately if an unauthorized party may be using Customer’s account or Customer Content, or if account information is lost or stolen.

9. YouTube. To the extent Customer uses the Axon Cloud Services to interact with YouTube®, such use may be governed by the YouTube Terms of Service, available at https://www.youtube.com/static?template=terms.

10. Roles of the Parties. To the extent that Customer is the Data Controller of Personal Data, Axon is its Data Processor. To the extent that Customer is a Data Processor of Personal Data, Axon is its subprocessor.

Notwithstanding the foregoing, to the extent any usage data (including query logs and metadata) and/or operations data (including billing and support data) in connection with Customer’s use of the Services (collectively “Usage and Operations Data”) is considered Personal Data, Axon is an independent Data Controller and shall Process such data in accordance with the Agreement and applicable data protection laws to develop, improve, support, and operate its products and services. For the avoidance of doubt, Axon will not disclose any Usage and Operations Data that includes Confidential Information with a third party except (a) in accordance with the relevant confidentiality provisions in the Agreement, or (b) to the extent the Usage and Operations Data is, in accordance with applicable data protection laws, anonymized, de-identified, and/or aggregated such that it can no longer directly or indirectly identify Customer or any particular individual.

11. After Termination. Axon will not delete Customer Content for ninety (90) days following termination. Axon Cloud Services will not be functional during these ninety (90) days other than the ability to retrieve Customer Content.

Customer will not incur additional fees if Customer downloads Customer Content from Axon Cloud Services during this time. Axon has no obligation to maintain or provide Customer Content after these ninety (90) days and will thereafter, unless legally prohibited, delete all Customer Content. Upon request, Axon will provide written proof that Axon successfully deleted and fully removed all Customer Content from Axon Cloud Services.

12. Post-Termination Assistance. Axon will provide Customer with the same post-termination data retrieval assistance that Axon generally makes available to all customers. Requests for Axon to provide additional assistance in downloading or transferring Customer Content, including requests for Axon’s data egress service, will result in additional fees and Axon will not warrant or guarantee data integrity or readability in the external system.

13. U.S. Government Rights.

13.1.If Customer is a U.S. Federal department or using Axon Cloud Services or Software on behalf of a U.S.

Federal department, Axon Cloud Services, Software, or Software Documentation are provided as a "commercial item," "commercial computer software," "commercial computer software documentation," and "technical data", as defined in the Federal Acquisition Regulation (“FAR”) and Defense Federal Acquisition Regulation Supplement (“DFARS”). If Customer is using Axon Cloud Services or Software on behalf of the U.S. Government and these terms are inconsistent in any respect with federal law, Customer will immediately discontinue use of Axon Cloud Services.

13.2.Use, duplication or disclosure by the U.S. Government is subject to restrictions as set forth in DFAR 255.227-7013(c)(1)(ii) et. Seq. or 252.211-7015, or FAR 52.227-19(a)-(d), as applicable, or similar clauses in the NASA FAR Supplement.

14. Export Controls. None of the Software, Software Documentation, or underlying information, may be downloaded or otherwise exported, directly or indirectly, without the prior written consent, if required, of the office of Export Administration of the United States, Department of Commerce, nor to any country to which the U.S. has embargoed goods, to any person on the U.S. Treasury Department’s Specially Designated Nationals or Blocked Persons List, or the U.S. Department of Commerce’s Denied Persons List.

15. Survival. Upon any termination of this Agreement, the following sections in this Appendix will survive: Customer Owns Customer Content, Restrictions, Export Controls, Privacy, Storage, Disclaimer, and Customer Responsibilities.

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II. Axon Cloud Services

1. General. The following apply to all Axon Cloud Services unless otherwise provided in the Product Specific Terms and Conditions Section:

1.1. Access. Upon Axon granting Customer a subscription to Axon Cloud Services, Customer may access and use Axon Cloud Services to store and manage Customer Content. Customer may not exceed the total number of End Users specified in the Quote. Axon Air requires an Axon Evidence subscription for each drone operator. For Axon Evidence access granted solely for TASER, Customer may access and use Axon Evidence only to store and manage TASER CEW data ("TASER Data") and Customer may not upload nonTASER Data to Axon Evidence.

1.2. Privacy. Customer’s use of Axon Cloud Services is subject to the Axon Cloud Services Privacy Notice, a current version of which is available at https://www.axon.com/legal/cloud-services-privacy-policy.

1.3. Storage.

1.3.1. Unlimited Axon Device Storage. For Axon Unlimited Device Storage subscriptions, Customer may store unlimited data in Customer's Axon Evidence account only if the Axon Device data is shared to Customer through Axon Evidence from a partner agency using Axon Evidence, or the data originates from Axon Capture or an Axon Device.

1.3.2.Third-Party Unlimited Storage. For Third-Party Unlimited Storage the following restrictions apply: (i) it may only be used in conjunction with a valid Axon Evidence user license; (ii) is limited to data of the law enforcement Customer that purchased the Third-Party Unlimited Storage and the Axon Evidence End User; (iii) Customer is prohibited from storing data for other customers or law enforcement agencies; and (iv) Customer may only upload and store data that is directly related to (1) the investigation of, or the prosecution or defense of a crime, (2) common law enforcement activities, or (3) any Customer Content created by Axon Devices or Axon Evidence.

1.3.3. A-la-Carte Storage. If Customer purchases a-la-carte storage and Customer exceeds the purchased storage amounts, Axon may charge Customer additional fees for exceeding purchased storage amounts.

1.3.4. Retention Policy. Customer must categorize and set a retention period for all Customer Content in accordance with applicable law and Customer policies within 30 days of upload. The retention policy can be from thirty (30) days to ninety-nine (99) years. Only 10% of Customer Content may be set at 99 years.

1.3.5. Restrictions. Customer may not save live-streamed video, continuous video feeds, including from CCTV systems, fixed surveillance cameras, third-party camera systems, or any other camera (including an Axon Device) or monitoring system, even if such content is ingested, integrated, or accessed through Axon Evidence (“Streaming Video”) under the Axon Unlimited Storage Subscription. Customer may save clips of the Streaming Video under the Unlimited Storage Plan.

1.3.6. Archival Storage. Axon may place Customer Content in to archived storage if: (i) Customer Content has not viewed or accessed for six (6) months, or (ii) Customer Content has not been categorized within thirty (30) days of upload. Customer Content in archival storage will not have immediate availability and may take up to twenty-four (24) hours to access.

1.3.7.Location of Storage. Axon may transfer Customer Content to third-party subcontractors for storage. If Customer is located in the United States, Canada, or Australia, Axon will ensure all Customer Content stored in Axon Cloud Services remains in the country where Customer is located. Axon will determine the locations of data centers for storage of Customer in accordance with the Agreement.

1.4. Axon Cloud Services Warranty. AXON DISCLAIMS ANY WARRANTIES OR RESPONSIBILITY FOR

DATA CORRUPTION OR ERRORS BEFORE CUSTOMER UPLOADS DATA TO AXON CLOUD

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SERVICES. SERVICE OFFERINGS WILL BE SUBJECT TO THE AXON CLOUD SERVICES SERVICE

LEVEL AGREEMENT, A CURRENT VERSION OF WHICH IS AVAILABLE AT HTTPS://WWW.AXON.COM/PRODUCTS/AXON-EVIDENCE/SLA.

2. Cloud Services- Product Specific Terms and Conditions. Notwithstanding any other provision in the Agreement, the following terms and conditions apply to the specific Axon Cloud Services purchased:

2.1. FUSUS.

2.1.1. Axon Fleet LTE Requirements. Axon FUSUS is only available and usable with a compatible Fleet system configured with LTE modem and service. Customer is responsible for providing LTE service for the modem. Coverage and availability of LTE service is subject to Customer’s LTE carrier.

2.2. LTE Networks. Partner networks are made available as-is and the carrier makes no warranties or representations as to the availability or quality of roaming service provided by carrier partners, and the carrier will not be liable in any capacity for any errors, outages, or failures of carrier partner networks.

Customer expressly understands and agrees that it has no contractual relationship whatsoever with the underlying wireless service provider or its affiliates or contractors when LTE service is provided by Axon and Customer is not a third-party beneficiary of any agreement between Axon and the underlying carrier.

III. Software

1. Software - General

1.1. Licenses.

1.1.1.Software License. Subject to Customer’s compliance with this Agreement (including the Quote) and any applicable documentation, and payment of applicable fees, Axon grants Customer a nonexclusive, non-transferable, revocable, limited, non-sublicensable, royalty-free license during the applicable Subscription Term to install, use, and display the Axon Software solely for Customer’s internal purposes and solely for data communication with Axon Devices or Cloud Services for the number and type of licenses purchased.

1.1.2.Firmware License. Subject to Customer’s compliance with this Agreement and payment of applicable fees, Axon grants Customer a non-exclusive, non-transferable, non-sublicensable, royaltyfree, perpetual limited license to use the Axon Firmware solely on Axon Devices.

1.2. Actions Required Upon Termination. Upon termination of the license associated with this Agreement, Customer agrees to destroy all copies of the Software and other text and/or graphical documentation, whether in electronic or printed format, that describes the features, functions and operation of the Software that is provided by Axon to Customer ("Software Documentation") or return such copies to Axon.

Regarding any copies of media containing regular backups of Customer's computer or computer system, Customer agrees not to access such media for the purpose of recovering the Software or online Software Documentation.

IV. Axon Application Programming Interface (“API”)

1. General

1.1. Definitions.

1.1.1. "Active Channel" means a third-party system that is continuously communicating with an Axon Digital Evidence Management System.

1.1.2. "API Client" means the software that acts as the interface between Customer’s computer and the server, which is already developed or to be developed by Customer.

1.1.3. “API Content” All content related to API Service, excluding Customer Content or Customer’s API Client Content, is considered Axon’s API Content, including: (i) the design, structure and naming of API Service fields in all responses and requests; (ii) the resources available within API Service for which

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Customer takes actions on, such as Evidence, cases, users, or reports; (iii) the structure of and relationship of API Service resources; and (iv) the design of API Service, in any part or as a whole.

1.1.4. "API Interface" means software implemented by Customer to configure Customer’s independent API Client software to operate in conjunction with the API Service for Customer’s authorized Use.

1.1.5. "Axon Digital Evidence Management System" means Axon Evidence or Axon Evidence Local, as specified in the Channel Services Statement of Work.

1.1.6. "Axon Evidence Partner API, API or Axon API" (collectively "API Service") means Axon’s API which provides a programmatic means to access data in Customer’s Axon Evidence account or integrate Customer’s Axon Evidence account with other systems.

1.1.7. "Inactive Channel" means a third-party system that will have a one-time communication to an Axon Digital Evidence Management System.

1.1.8. "Use" means any operation on Customer’s data enabled by the supported API functionality.

1.2. Purpose and License.

1.2.1. Customer may use API Service and data made available through API Service, in connection with an API Client developed by Customer. Axon may monitor Customer’s use of API Service to ensure quality, improve Axon Devices and Services, and verify compliance with this Agreement. Customer agrees to not interfere with such monitoring or obscure from Axon Customer’s use of API Service. Customer will not use API Service for commercial use.

1.2.2.Axon grants Customer a non-exclusive, non-transferable, non-sublicensable, worldwide, revocable right and license during the Term to use API Service, solely for Customer’s Use in connection with Customer’s API Client.

1.3. Limitations. Axon reserves the right to set limitations on Customer’s use of the API Service, such as a quota on operations, to ensure stability and availability of Axon’s API. Axon will use reasonable efforts to accommodate use beyond the designated limits.

1.4. Configuration. Customer will work independently to configure Customer’s API Client with API Service for Customer’s applicable Use. Customer will be required to provide certain information (such as identification or contact details) as part of the registration. Registration information provided to Axon must be accurate.

Customer will inform Axon promptly of any updates. Upon Customer’s registration, Axon will provide documentation outlining API Service information.

1.5. API Updates. Axon may update or modify the API Service from time to time ("API Update"). Customer is required to implement and use the most current version of API Service and to make any applicable changes to Customer’s API Client required as a result of such API Update. API Updates may adversely affect how Customer’s API Client accesses or communicates with API Service or the API Interface. Each API Client must contain means for Customer to update API Client to the most current version of API Service. Axon will provide support for one (1) year following the release of an API Update for all depreciated API Service versions.

ATTACHMENT B

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Master Services and Purchasing Agreement
Version: 1.0
Release Date: July 2026 Page 11
Schedule 1 to Software and Cloud Services Terms of Use Appendix Axon Customer Experience Improvement Program Appendix
The ACEIP is designed to accelerate Axon’s development of technology, such as building and supporting automated features, aiming to increase safety within communities and efficiency in public safety. Axon may make limited use of Customer Content from participating customers to develop, improve, and support current and future Axon products (collectively, “ACEIP Purposes”). ACEIP has 2 modes of participation, Basic and Custom. Customer is enrolled in ACEIP Basic by default. If Customer does not want to participate in ACEIP Basic, ACEIP Custom, or both, Customer can revoke its consent at any time via email to [email protected].

1. Axon Obligations

1.1 ACEIP Basic
When Axon uses Customer Content for ACEIP Purposes, Axon will:
• Use Customer Content only for ACEIP Purposes.
• Prohibit direct human access to Customer Content, including by Axon personnel and subprocessors, except as needed to perform or validate deletion.
• Retain Customer Content only as long as needed to create Transformed Content (defined below) and validate the transformations.
• Apply privacy-preserving transformations that remove identifying information appropriate to the use case (“Transformed Content”). AI model weights and similar insights that do not contain Customer Content are Transformed Content. Transformed Content is not Customer Content. • Retain and permit direct human access to Transformed Content for ACEIP Purposes. • Maintain security, privacy, and data governance programs as described in the Software and Cloud Services Terms of Use Appendix, and apply them to ACEIP.

1.2 Transparency Portal Publication
Before activating a use case, Axon will publish it on the Axon Transparency Portal (https://www.axon.com/aceipenterprise), including the product development purpose, data types involved, and privacy-preserving techniques used.

Axon will also notify ACEIP participants when the Transparency Portal is updated with a new or materially changed use case. Fifteen (15) calendar days after notification, Axon may activate the use case for all Basic participants.

1.3 Opt Out
Customer may opt out of ACEIP Basic at any time via [email protected]. Axon endeavors to implement opt outs within fifteen (15) calendar days. Transformations of Customer Content cease when Axon implements the opt out. Axon may retain Transformed Content created before it implemented the opt out request.

2. ACEIP Custom
Custom use cases may be governed by separate written terms between Axon and Customer. Those terms will control that use case. Please direct inquiries regarding Customer participation to [email protected].

ATTACHMENT B

Page 725 of 795 ends

Master Services and Purchasing Agreement
Version: 1.0
Release Date: July 2026 Page 12
Axon Device Appendix
I. General. The following terms and conditions apply to any purchase, deployment, and use of Axon-manufactured Devices or third-party hardware products provided under the Agreement.

1. Warnings. See www.axon.com/legal for the most current Axon Device warnings.

2. Customer Responsibilities. Customer is responsible for (a) Customer’s use of Axon Devices; (b) Customer or a Customer-authorized user’s breach of this Agreement or violation of applicable law; (c) disputes between Customer and a third-party over Customer’s use of Axon Devices; and (d) secure and sustainable destruction and disposal of Axon Devices at Customer’s cost in accordance with applicable law or regulations.

3. Installation. In certain circumstances, Axon may use a third party authorized and trained by Axon to install products. Axon will not be liable for the failure of any Axon hardware to operate per specifications if such failure results from installation not performed by, or as directed by Axon or Axon’s third party installer.

4. Shipping. Axon may make partial shipments and ship Axon Devices from multiple locations. All shipments are EXW (Incoterms 2020) via common carrier. Title and risk of loss pass to Customer upon Axon’s delivery to the common carrier. Customer is responsible for any shipping charges in the Quote.

II. General Warranty.

1. Axon Limited Warranty. Axon warrants that Axon-manufactured Devices, except for TASER devices (see below for TASER warranty), are free from defects in workmanship and materials for one (1) year from the date of Customer’s receipt, except Signal Sidearm which Axon warrants for thirty (30) months from Customer’s receipt, and Axon-manufactured accessories which Axon warrants for ninety (90) days from Customer’s receipt (“Limited Warranty”).

2. General Warranty Terms. The following apply to all Axon-manufactured Devices excluding TASER weapons:

2.1. Extended Warranty. If the Quote includes an extended warranty, the extended warranty coverage period begins upon the expiration of the Limited Warranty. The maximum warranty period for an individual Axon Device will be five (5) years including the initial Limited Warranty.

2.2. Claims. If Axon receives a valid warranty claim for an Axon-manufactured Device during the warranty term, Axon’s sole responsibility is to repair or replace the Axon-manufactured Device with the same or like Axonmanufactured Device, at Axon’s option. A replacement Axon-manufactured Device will be new or like new.

Axon will warrant the replacement Axon-manufactured Device for the longer of (a) the remaining warranty of the original Axon-manufactured Device or (b) ninety (90) days from the date of repair or replacement.

If Customer exchanges an Axon-manufactured Device or part, the replacement item becomes Customer’s property, and the replaced item becomes Axon’s property. Before delivering an Axon-manufactured Device for service, Customer must upload Axon-manufactured Device data to Axon Evidence or download it and retain a copy. Axon is not responsible for any loss of software, data, or other information contained in storage media or any part of the Axon-manufactured Device sent to Axon for service.

3. Spare Axon Devices. At Axon's reasonable discretion, Axon may provide Customer a predetermined number of spare Axon Devices detailed in the Quote ("Spare Axon Devices"). Spare Axon Devices are intended to replace broken or non-functioning units while Customer submits the broken or non-functioning units through Axon’s warranty return process. Axon will repair or replace the unit with a replacement Device. Axon assumes no liability or obligation in the event Customer does not utilize Spare Axon Devices for the intended purpose.

4. Limitations and Disclaimer.

4.1.1.LIMITATION. AXON’S WARRANTY EXCLUDES DAMAGE RELATED TO: (A) FAILURE TO FOLLOW AXON DEVICE USE INSTRUCTIONS; (B) AXON DEVICES USED WITH EQUIPMENT NOT

ATTACHMENT B

Page 726 of 795 ends

Master Services and Purchasing Agreement
Version: 1.0
Release Date: July 2026 Page 13
MANUFACTURED OR RECOMMENDED BY AXON; (C) ABUSE, MISUSE, OR INTENTIONAL DAMAGE TO AXON DEVICE; (D) FORCE MAJEURE; (E) AXON DEVICES REPAIRED OR MODIFIED BY PERSONS OTHER THAN AXON WITHOUT AXON’S WRITTEN PERMISSION; OR (F) AXON DEVICES WITH A DEFACED OR REMOVED SERIAL NUMBER. AXON’S WARRANTY WILL BE VOID IF CUSTOMER RESELLS AXON DEVICES.

4.1.2. DISCLAIMER. AXON DEVICES AND SERVICES THAT ARE NOT MANUFACTURED, PUBLISHED OR PERFORMED BY AXON ("THIRD-PARTY PRODUCTS") ARE NOT COVERED BY AXON’S

WARRANTY AND ARE ONLY SUBJECT TO THE WARRANTIES OF THE THIRD-PARTY PROVIDER OR MANUFACTURER.

4.1.3.EXCLUSIVE WARRANTY. TO THE EXTENT PERMITTED BY LAW, THE WARRANTIES AND REMEDIES IN THE AGREEMENT ARE EXCLUSIVE. AXON DISCLAIMS ALL OTHER WARRANTIES, REMEDIES, AND CONDITIONS, WHETHER ORAL, WRITTEN, STATUTORY, OR IMPLIED. IF

STATUTORY OR IMPLIED WARRANTIES CANNOT BE LAWFULLY DISCLAIMED, THEN SUCH

WARRANTIES ARE LIMITED TO THE DURATION OF THE WARRANTY DESCRIBED ABOVE AND BY THE PROVISIONS IN THIS AGREEMENT. CUSTOMER CONFIRMS AND AGREES THAT, IN

DECIDING WHETHER TO SIGN THIS AGREEMENT, CUSTOMER HAS NOT RELIED ON ANY

STATEMENT OR REPRESENTATION BY AXON OR ANYONE ACTING ON BEHALF OF AXON RELATED TO THE SUBJECT MATTER OF THIS AGREEMENT THAT IS NOT IN THIS AGREEMENT.

ATTACHMENT B

Page 727 of 795 ends

Master Services and Purchasing Agreement
Version: 1.0
Release Date: July 2026 Page 14
Miscellaneous Clauses Appendix

1. Axon Aid. Upon mutual agreement between Axon and Customer, Axon may provide certain products and services to Customer as a charitable donation under the Axon Aid program. In such event, Customer expressly waives and releases any and all claims, now known or hereafter known, against Axon and its officers, directors, employees, agents, contractors, affiliates, successors, and assigns (collectively, "Releasees"), including but not limited to, on account of injury, death, property damage, or loss of data, arising out of or attributable to the Axon Aid program whether arising out of the negligence of any Releasees or otherwise, and forever releases and discharges all Releasees from liability under such claims. Customer expressly allows Axon to publicly announce its participation in Axon Aid and use its name in marketing materials. Axon may terminate the Axon Aid program without cause immediately upon notice to the Customer.

2. Free Trial.

2.1. Trial Period and License. At any time during the Term, the Parties may agree to a free trial of Axon Devices and Services new to the Customer (“Trial Products”) for a designated period (“Trial Period”) as reflected in a quote (“Trial Quote”). During the Trial Period, Axon grants Customer a nonexclusive, nontransferable, revocable license to use the Trial Products solely for Customer’s internal evaluation. Trial Products may include Axon beta software or firmware and may be subject to additional terms. Axon may limit the number of Trial Products and may supply refurbished Trial Products. ALL TRIAL PRODUCTS, ARE PROVIDED “AS IS” AND TO THE EXTENT NOT PROHIBITED BY LAW, AXON DISCLAIMS ALL LIABILITY REGARDLESS OF THE CLAIM.

2.2. Trial Quote Termination. Upon at least ten (10) business days’ prior written notice to Axon at any time prior to the end of the Trial Period, Customer may, as its sole option, terminate the free Trial Period and underlying Trial Quote associated with the Trial Products for convenience. Customer’s rights to the Trial Products will immediately terminate at the end of the Trial Period, and Customer will return any Trial Products hardware to Axon within ten (10) days after the effective date of such termination or expiration at the end of the Trial Period. Customer will return all Trial Products (excluding used CEW cartridges) in good working condition, minus normal wear and tear. If any individual component of the Trial Products is not returned, Axon may invoice Customer the MSRP of any of the unreturned items or damaged Trial Products, and Customer agrees to pay the invoice along with any applicable taxes and shipping. Axon may charge Customer if there is damage beyond normal wear and tear. Any Customer Content shall be stored and returned pursuant to the Software and Cloud Services Terms of Use Appendix.

3. Axon Event Offer Terms. If the Quote includes the provision of, or Axon otherwise offers, ticket(s), travel and/or accommodation for select events hosted by Axon (“Axon Event”), the following terms and conditions shall apply:

3.1. General. Subject to the terms and conditions specified below and those in the Agreement, Axon may provide Customer with one or more offers to fund Axon Event ticket(s), travel and/or accommodation for Customer-selected employee(s) to attend one or more Axon Events. By entering into the Agreement, Customer warrants that it is appropriate and permissible for Customer to receive the referenced Axon Event offer(s) based on Customer’s understanding of the terms and conditions outlined in this Axon Event Offer Appendix.

3.2. Attendee/Employee Selection. Customer shall have sole and absolute discretion to select the Customer employee(s) eligible to receive the ticket(s), travel and/or accommodation that is the subject of any Axon Event offer(s).

3.3. Compliance. It is the intent of Axon that any and all Axon Event offers comply with all applicable laws, regulations and ethics rules regarding contributions, including gifts and donations. Axon’s provision of ticket(s), travel and/or accommodation for the applicable Axon Event to Customer is intended for the use and benefit of Customer in furtherance of its goals, and not the personal use or benefit of any official or employee of Customer. Axon makes this offer without seeking promises or favoritism for Axon in any bidding arrangements. Further, no exclusivity will be expected by either party in consideration for the offer. Axon makes the offer with the understanding that it will not, as a result of such offer, be prohibited from any

ATTACHMENT B

Page 728 of 795 ends

Master Services and Purchasing Agreement
Version: 1.0
Release Date: July 2026 Page 15
procurement opportunities or be subject to any reporting requirements. If Customer’s local jurisdiction requires Customer to report or disclose the fair market value of the benefits provided by Axon, Customer shall promptly contact Axon to obtain such information, and Axon shall provide the information necessary to facilitate Customer's compliance with such reporting requirements.

3.4. Assignability. Customer may not sell, transfer, or assign Axon Event ticket(s), travel and/or accommodation provided under the Agreement.

3.5. Availability. The provision of all offers of Axon Event ticket(s), travel and/or accommodation is subject to availability of funds and resources. Axon has no obligation to provide Axon Event ticket(s), travel and/or accommodation.

3.6. Revocation of Offer. Axon reserves the right at any time to rescind the offer of Axon Event ticket(s), travel and/or accommodation to Customer if Customer or its selected employees fail to meet the prescribed conditions or if changes in circumstances render the provision of such benefits impractical, inadvisable, or in violation of any applicable laws, regulations, and ethics rules regarding contributions, including gifts and donations.

ATTACHMENT B

Page 729 of 795 ends

Axon Enterprise, Inc.
17800 N 85th St, Scottsdale, Arizona 85255, United States VAT: 86-0741227
Domestic: (800) 978-2737 | International: +1 800.978.2737 Q-890570-001 Acct: 115621
Issued Aug 27, 2026
Expires Aug 31, 2026
Payment Terms N30
Mode of Delivery AUTO-GND
Ceres Dept. of Public Safety - CA Currency: USD

CUSTOMER DETAILS

SHIP TO
Ceres Dept. of Public Safety - CA
2727 3rd St
Ceres, CA
95307-3219
USA

BILL TO
Ceres Dept. of Public Safety - CA
2727 3rd St
Ceres, CA
95307-3219
USA

SALES REPRESENTATIVE
Kyle Panasewicz
Phone: (480) 905-2071
Email: [email protected]

PRIMARY CONTACT
Jeffery Godfrey
Phone: (209) 538-5713
Email: [email protected]

QUOTE SUMMARY
Program Length 60 Months
Contract Start Oct 1, 2026
Contract End Sep 30, 2031

TOTAL CONTRACT
Net Total $16,000.80
Est. Tax $434.05
Total Contract Value $16,434.85

DISCOUNT SUMMARY
List Price $17,769.84
Total Savings $1,769.04
Avg. Savings / Year $353.81

PAYMENT SUMMARY
DATE SUBTOTAL EST. TAX TOTAL
Sep 1, 2026 $3,200.16 $86.81 $3,286.97
Sep 1, 2027 $3,200.16 $86.81 $3,286.97
Sep 1, 2028 $3,200.16 $86.81 $3,286.97
Sep 1, 2029 $3,200.16 $86.81 $3,286.97
Sep 1, 2030 $3,200.16 $86.81 $3,286.97
Total $16,000.80 $434.05 $16,434.85

SUMMARY PRICING FOR TERM

ITEM DESCRIPTION QTY TERM
(START)
UNBUNDLED LIST PRICE NET PRICE SUBTOTAL EST. TAX TOTAL
FLEET
Fleet3B Fleet 3 Basic 2 60
(10/2026)
$148.09 $166.82 $133.34 $16,000.80 $434.05 $16,434.85
SUBTOTAL EST. TAX TOTAL
Total $16,000.80 $434.05 $16,434.85
Axon Enterprise, Inc. Doc ID: d615a5fb2f44 Tax estimates are approximate and subject to change at time of invoicing.

Q-890570-001 • Page 1 of 3

ATTACHMENT C

Page 730 of 795 ends

Ceres Dept. of Public Safety - CA Q-890570-001 Generated Aug 27, 2026

DELIVERY SCHEDULE
ESTIMATED SHIPPING DATE: Sep 1, 2026
Shipping Location: 2727 3rd St, Ceres, CA, 95307-3219, USA

HARDWARE QTY
Axon Fleet 3 - Standard 2 Camera Kit 2
Axon Signal Vehicle 2

SERVICES QTY
Axon Fleet 3 - Deployment Per Vehicle - Not Oversized 2

WARRANTIES QTY
Axon Fleet 3 - Ext Warranty - 2 Camera Kit 2
Axon Signal - Ext Warranty - Signal Vehicle 2
ESTIMATED SHIPPING DATE: Oct 1, 2026
Shipping Location: 2727 3rd St, Ceres, CA, 95307-3219, USA

SOFTWARE QTY
Axon Evidence - Fleet Vehicle License 2
Axon Evidence - Storage - Fleet 1 Camera Unlimited 4
Axon Enterprise, Inc. Doc ID: d615a5fb2f44 Tax estimates are approximate and subject to change at time of invoicing.

Q-890570-001 • Page 2 of 3

ATTACHMENT C

Page 731 of 795 ends

Ceres Dept. of Public Safety - CA Q-890570-001 Generated Aug 27, 2026

TERMS & CONDITIONS
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

STANDARD TERMS AND CONDITIONS
Axon Master Services and Purchasing Agreement:

This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https:// www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.

ACEIP:

The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.

Acceptance of Terms:

Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.

EXCEPTIONS TO STANDARD TERMS AND CONDITIONS
Rewrite Estimates
Estimated Amounts and Contract Terminations. Any amounts stated as due under existing or terminated contracts — including contract transfer balances carried forward to new or pending contracts — are estimates based on payments received as of the calculation date. These estimates may be adjusted if new contracts are not executed on the anticipated dates or if expected payments are not made.

Refresh Shipment Timing
Technology Assurance Plan (TAP) Refresh Prior to Renewal. For Customers with expiring agreements that include TAP refresh rights, Axon may, in its discretion, ship refresh hardware under the existing contract while renewal or replacement agreements are in progress. Any such shipments will be deemed made under the terms of the existing contract until the new contract is fully executed, after which any applicable updates, fees, or adjustments will apply.

Shipment Timing
Shipment Variance . Estimated shipment dates are provided for planning purposes only and are not guarantees. Axon may ship hardware before or after the estimated shipment date, and failure to meet an estimated shipment date will not, by itself, constitute a breach, provided Axon uses commercially reasonable efforts to meet estimated shipment dates.

Signature Date Signed
8/27/2026
Axon Enterprise, Inc. Doc ID: d615a5fb2f44 Tax estimates are approximate and subject to change at time of invoicing.

Q-890570-001 • Page 3 of 3

ATTACHMENT C

Page 732 of 795 ends

Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
$GGLWLRQDOEstimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:
$77$&+0(17D
2026-
2026-27
2026- September 28, 2026,
Purchase of two (2) in-car cameras.

Traffic Fund 25810 029900 $ 16,434.85
$ 16,434.85

0.00 $ 16,434.85
$ 0.00

0.00 $ 0.00
Funding for the purchase of two (2) in-car cameras provided through the Traffic Fund, via fund balance.

Page 733 of 795 ends

COUNCIL AGENDA REPORT
City Council
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
Meeting Date: September 28, 2026
To: Mayor and City Council
From: Steve Williams, Interim City Manager
Contact: Trenton Johnson, Police Chief, [email protected] Subject: Resolution
Approving a Five-Year Statement of Work with Cotality, a CoreLogic Company in the Amount of $506.38 Per Month, Subject to the Existing Master Services Agreement and Licensing Addendum from 2022 for Access to their Property Intelligence Product using the Araya Platform for Aerial Street and Parcel Maps; and Authorizing the Interim City Manager to Execute the Statement of Work
Recommended Council Action:

Staff recommends the City Council adopt the resolution authorizing the Interim City Manager to approve a five-year Statement of Work with Cotality, a CoreLogic Company in the amount of $506.38 per month, subject to the existing Master Services Agreement and Licensing addendum from 2022 for access to their Property Intelligence Product using the Araya Platform for aerial street and parcel maps.

Background:

CoreLogic is a California-based company that has been providing real estate data and property analytics software to the public since 2010. City of Ceres staff have been using CoreLogic software since 2020. This software allows Staff in Code Enforcement, Finance and Community Development to access aerial street and parcel maps during the course of their work.

In 2022, CoreLogic’s software changed from MetroScan to RealQuest. In 2026, CoreLogic rebranded themselves to Cotality, a CoreLogic Company. The old product, MetroScan, was disbanded and replaced with a new product, Property Intelligence using the Araya Platform. To gain access to the new platform requires the City of Ceres to enter into a new contract with Cotality, a CoreLogic Company.

Page 734 of 795 ends

Reasons for Recommendation:

Property Intelligence now incorporates AI technology into the product search engine.

Users can look up individual property details (building permits, hazard risks, property research and parcel verification) using an address, owner’s name or Assessor’s Parcel Number (APN). This information is vital to the work done by our Code Enforcement, Finance, and Community Development departments.

Staff was able to review the new platform and provide feedback. The overall assessment was positive, and they are confident the new product will add greater value to their work.

Fiscal Impacts:

The funding to pay the monthly charge is included in the FY2026/27 Budget in the following accounts:
• Code Enforcement: 10013.029900
• Finance: 52773.029900, 56773.029900 and 58773.029900
• Community Development: 10075.029900
The average monthly cost that is billed to the City by CoreLogic is $506.38. This amount is split between the accounts listed above and is based on the usage by each department. The percentage split between accounts changes each month.

While CoreLogic has been rebranded to Cotality, a CoreLogic Company, there will be no change to the processing of the monthly payments — they will continue to be made payable and submitted to CoreLogic.

Wording has been added to the SOW to allow for cancellation at any time with a 30-day written notice should sufficient funds not be appropriated or otherwise made available to continue the Services.

Existing Policy / Relationship to the Strategic Plan:

Approval of this new contract aligns with the City’s Strategic Plan to “Provide quality services to meet community needs, assuring that the City has helpful, well trained, properly equipped and sufficient staff who partners with other public agencies to provide efficient services.”
Policy Alternatives:

Council could choose not to approve this new contract. Staff would be required to look for a new product and platform to meet their needs.

Interdepartmental Coordination

Page 735 of 795 ends

Staff in Code Enforcement, Finance and Community Development were notified of the product change and given the opportunity to review the new product and offer feedback.

Public Participation:

N/A
Environmental Review:

N/A
Steps Following Approval:

Upon City Council approval, the Statement of Work will be routed through the City Clerk’s office for the appropriate signatures.

Attachments:

Attachment A - Resolution
Attachment B - Scope of Work

Page 736 of 795 ends

ATTACHMENT A

RESOLUTION

APPROVING A FIVE-YEAR STATEMENT OF WORK WITH COTALITY, A CORELOGIC COMPANY IN THE AMOUNT OF $506.38 PER MONTH, SUBJECT TO

THE EXISTING MASTER SERVICES AGREEMENT AND LICENSING ADDENDUM FROM 2022 FOR ACCESS TO THEIR PROPERTY INTELLIGENCE PRODUCT USING THE ARAYA PLATFORM FOR AERIAL STREET AND PARCEL MAPS; AND

AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE THE STATEMENT OF WORK

THE CITY COUNCIL
City of Ceres
WHEREAS, Code Enforcement, Community Development and Finance all have the need to have access to aerial street and parcel maps in the course of their work; and
WHEREAS, the City has had an agreement with CoreLogic Solutions since 2020 to provide this needed software; and

WHEREAS, the City has previously signed agreements with CoreLogic for their products and now seeks to sign a five-year agreement for their new product; and WHEREAS, the cost for the software program, Property Intelligence has been included in the FY 2026-27 budgets for Code Enforcement, Community Development and Finance; and
WHEREAS, the monthly cost is split between Code Enforcement, Community Development and Finance based on each department’s usage the previous month; and WHEREAS, CoreLogic has added wording to the SOW allowing the City to give a 30 day written notice to cancel services if sufficient funding has not been appropriated or otherwise made available to continue the Services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres hereby approves a five-year statement of work with Cotality, a CoreLogic Company in the amount of $506.38, subject to the existing Master Services Agreement and Licensing addendum from 2022 for access to their property intelligence product using the Araya Platform for aerial street and parcel maps and authorizes the Interim City Manager to execute the statement of work.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 28h day of September 2026, by the following vote:

Page 737 of 795 ends

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

APPROVED:

ATTEST:
________________________________
Javier Lopez, Mayor
___________________________________
Fallon Martin, City Clerk

Page 738 of 795 ends

Docusign Envelope lD: 9D61DE45-268E-8EC9-83E9-966AFA720F64 #spt*ltlv
Sl trE\rE\T ot- \VoRr<
(ARAYA Pt,Al'l.oRv)
This Stalement of Work ("SOW") is between Corelogic Solutions, LLC ("Corelogic") and City of Ceres ("Customer") (collectively, the "Parties." or individually, a "Pafty"). This SOW is subject to the Master Services Agreement dared April 14,2022 utd the Licensing Addendum dated April 14,2022 between the Parties (the "Licensing Addendum"), and all subsequent amendments, exhibits, or attachments thereto (collectively, the "Agreement"). This SOW supersedes and replaces the existing Statement of Work SR000459677101 for Risk Analysis Services between Customer and CoreLogic dated August 1,2022. This SOW is effective as ofOctober l, 2026 ("SOw Effective Date"). The Parties agree as follows:
l. SERVICES: Corelogic shall provide Customer with the selected Services below. The specific terms associated with each ofthe Services are contained in the applicable Services Exhibit attached hereto. In the event ofa conflict b€twsen a Services Exhibit and this SOW. the Services Exhibit shall control.

Solutions Services Additional Information
Araya for Property
Analysis a Proper!v Intelligence
IfCustomer had access to RealQuesl Services immediately prior to the SOW Ilffective Date. Customer will relain access to lhe RealQuest Services for at least sixry (60) days after the SOW Effecti\e Datr, at'ter u hich Corel,ogic ma) terminate Customer's access to the RealQuest Services at any time without f'urlher notice.

II- ADDIfl oN..\1. FtrE .4-lir) DELIVERy INToRvATIo\
A. Anourl and Morthly Fees. Certain Services may be payable annually ("Arnual Fe€s") or monthly ('.Monthly Fees"). Applicable Annual Fees or Monthly Fees will be indicated in the Services Exhibit. All Fees identified as Annual Fees shall be invoiced on or about the SOW Effective Date and annually thereafter.

All Fees identified as Monthly Fees shall be invoiced monthly in arears B. Overage Fees. Cenain Services available through Araya may include Overage Fees. Overage Fees are in addition to Subscription and/or Minimum Fees (as applicable). Overage Fees will be invoiced monthly in anears when incuned. Unused transactions included within Subscription and/or Minimum Fees do not carryover towards satisfying the Subscription and-ior Minimum Fees, Overage Fees, or any other Fees for any other month or year.

III. SOW TER\r a.-D RE\f\rAL; The initial term ofthis SOw shall commence on October l, 2026, and shall end on September 30,2027 ("lnitial Term"). The first renewal term ofthis SOW shall commence on October l, 2027, and shall end on September 30, 2028 ('First Renewal Term"). The second renewal telm of this SOW shall commence on October l. 2028, and shall end on September 30,2029 ("Second Renewal Term"). The third renewal term ofthis SOW shall commence on October 1,2029, and shall end on Septembfl 30, 2030 ("Third Renewal Term"). The fourth renewal term of this SOW shall commence on October l, 2030 and shall end on September 30. 2O3l ("Fourth Renewal Term"). Thereaffer, the term shall not renew unless mutually agreed upon by the Parties in writing. The City may terminate this SOW without penalty upon 30 days'written notice if sufficient funds are not appropriaied or olherwise made available to continue the Services.

IV. EXECU TIoN: This SOW may be executed in any number of counterparts, each of which is deemed an original, and all taken together constitute one and the same instrumenl. If this SOW is executed in counterpans, nq signatory is bound until all Parties have duly executed this SOW and all Parties have received a fully executed SOW. The Parties acknowledge that any signature transmitted by facsimile or e-mail (in .pdf, tif, jpeg, or a similar format), or a phorocopy ofsuch transmission, is deemed to constitute the original signature ofsuch Party to this SOW. The individuals signing below represent that they are authorized to do so by and on behalf oflhe Party for whom they are signing.

ISIGNATURE PAGf, FOLLOWSI
00162736 0 Exes.iable RS 8 20 26
20260521
I'age lof l
I
2010-001 I 8972.0-TCLv6l I 2024-2
Confiddltial

ATTACHMENT B

Page 739 of 795 ends

Docusign Envelope ID: 9D61DE45-26BE-8EC9-83E9-966AFA720F6A ({;:��-cotality
, .... _... lt11e-lhUt1nt:c btlylttKll>t1u1lfl::ii
THE PARTIES HAVE READ, UNDERSTOOD A 10 AGREED TO THE TERMS AND CONDITIONS OF THIS SOW.

CITY OF CERES ("CUSTOMER")
By:

Authorized Signature
Name:

Title:

Date:

Address: 2220 Magnolia Street
Ceres, California 95307
00162736 0 Executable RS 8.20.26
20260521

CORELOGIC SOLUTIONS, LLC
("CORE LOGIC")
By:
ame:

Title:

Date:

Authorized Signature
Donna Zhao
VP, Product Management · Pl Portals Product Manage
8/19/2026
Address: 40 Pacifica, Suite 900
Irvine, California 926 I 8

Page 2 of 3 ends

Confidenual

ATTACHMENT B

Page 740 of 795 ends

Docusign Envelope lD: 9D61OE45-268E-8EC9-83Eg966AFA720F6A ,i 1cotalitv
PRoPf,RT\ I\TELLICE\CT] SERVICES EXI IIBIT
I. Sf,RvICEsAND FEES: CoreLogic shall provide Customer with the Services listed below via Araya, CoreLogic's secure password-protected intemet site, afler Customer completes the onboarding process. Customer shall pay to CorcLogic the Fees set fo(h below for the selected Package:
tr Property Intelligence Natioowide Pro PIus Package - $506.38 per month* ( l{onthly Subscription Fee)
l)escriDtion l'roduct Code Ilonthh AUotment Overage Price Addresses PIPROPA I20 $5.(X)
Credils PIPROPC 30 $6.25
Unloch Period
Davs Unlocked I Da\ s
* The monthly fees specifred above shall remain fixed Jor the enlire fire-year term and shall not be subiect to any annuallee increases during the letm ofthis SOW.
ll. PIRMITTED APPLICATIoNS: The Services shall beused solely for the applications specified below.

A, Customer's Use - Non-valuation Senices
l - Internel llse.

Customer may use the Services for its intemal governmental business purposes, including properry research, address and parcel verification, code enforcement, financial. planning, community development, and other Iawful municipal purposes.
00162716.0 Executable RS 8 20 26
20160521
Page I oll 2010-001I8972 G rCLv6l I2024-2
Confidenlial

ATTACHMENT B

Page 741 of 795 ends

COUNCIL AGENDA REPORT
City Council
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
Meeting Date: September 28, 2026
To: Mayor and City Council
From: Steve Williams, Interim City Manager
Contact: Trenton Johnson, Police Chief, [email protected] Subject: Resolution
Authorizing the Interim City Manager to Approve the Purchase of Ten (10) Department Firearms, Lights and Holsters in the Amount of $14,530.45 and Approving a Fiscal Year 2026-27 Budget Amendment to Appropriate COPS (SLESF) Funds
Recommended Council Action:

Staff recommends the City Council authorize the Interim City Manager to approve the purchase of ten (10) department firearms, lights and holsters in the amount of $14,530.45 and a Fiscal Year 2026-27 Budget Amendment to appropriate COPS (SLESF) funds to pay for these purchases.

Background:

The Ceres Police Department maintains department-issued firearms for sworn personnel. As part of the Department's ongoing equipment upgrade and standardization efforts, staff have identified the need to purchase ten (10) additional department firearms.

The proposed firearms are Smith & Wesson M&P 9mm pistols with 4.25-inch barrels.

The M&P platform provides the Department with a standardized duty firearm that is appropriate for law enforcement service and is compatible with existing training and operational requirements. This firearm also comes with a red dot optic which comes from the manufacturer.

To ensure the firearms are properly equipped for duty use, each firearm will also be outfitted with a weapon-mounted flashlight and a Level III retention duty holster. Both items will help with the overall safety of the officers and community.

Page 742 of 795 ends

Reasons for Recommendation:

The purchase will provide the department with ten (10) standardized duty firearms and the necessary supporting equipment to place the firearms into service. The purchase of these ten firearms adds to the firearms purchased during FY 2025-26, bringing us to twenty (20) updated firearms for the department. This allows twenty (20) out of our fortyseven (47) sworn officers to have updated, standardized firearms.

The Streamlight TLR-1 HL-X weapon-mounted flashlight provides officers with an integrated illumination capability while maintaining the officer's ability to operate the firearm with both hands. The weapon-mounted lights will be paired with Safariland Level III retention holsters, providing an appropriate level of retention for patrol operations and reducing the risk of an officer's firearm being taken during an encounter.

Standardizing the firearm, flashlight, and holster platforms also provides operational and training benefits by allowing officers to train and work with consistent equipment.

Fiscal Impacts:

Funding for the purchase of these firearms, weapon mounted flashlights, and holsters will be provided through the COPS (SLESF) Fund which currently has a fund balance of $120,000.00. Approval of this item will require a budget amendment to appropriate $14,530.45 to account 29610.039900. Sufficient fund balance is available in the COPS (SLESF) Fund to support this amendment. No General Fund monies will be required.

The total cost of the proposed purchase is $14,530.45, broken down as follows:
• $10,736.72 for ten Smith & Wesson M&P 9mm department firearms including red dot optic and tax.
• $3,793.73 for ten Streamlight TLR-1 HL-X weapon-mounted flashlights and ten Safariland Level III holsters, including tax and shipping.

Existing Policy / Relationship to the Strategic Plan:

Approval of the purchase of these firearms, weapon mounted lights, and holsters fulfills the strategic plan for Government Operations: “Provide quality services to meet community needs, assuring that the City has…properly equipped…staff.” Policy Alternatives:

Council could choose not to approve the purchase of these firearms and additional equipment. Some of the staff would not have the newest department issued firearms.

Interdepartmental Coordination
N/A

Page 743 of 795 ends

Public Participation:

N/A
Environmental Review:

N/A
Steps Following Approval:

Upon City Council approval, the Finance Director will implement the Budget Amendment and staff will move forward with the purchase of the firearms, lights and holsters.

Attachments:

Attachment A - Resolution
Attachment B - Quote for Guns
Attachment C - Quote for Lights & Holsters
Attachment D - Gun Purchase - Budget Amendment

Page 744 of 795 ends

ATTACHMENT A

RESOLUTION

AUTHORIZING THE INTERIM CITY MANAGER TO APPROVE THE PURCHASE OF TEN (10) DEPARTMENT FIREARMS, LIGHTS AND HOLSTERS IN THE AMOUNT OF $14,530.45 AND APPROVING A FISCAL YEAR 2026-27 BUDGET AMENDMENT

TO APPROPRIATE COPS (SLESF) FUNDS

THE CITY COUNCIL
City of Ceres
WHEREAS, the Ceres Police Department maintains firearms for all of its officers; and
WHEREAS, Staff have identified the need to purchase ten (10) additional firearms, lights and holsters which will allow for distribution of a standardized firearm to an additional ten (10) officers; and
WHEREAS, there is a sufficient fund balance in the COPS (SLESF) Fund to fully pay for the guns and equipment, resulting in no fiscal impact to the General Fund.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby authorizes the Interim City Manager to approve the purchase of ten (10) department firearms, lights and holsters in the amount of $14,530.45 and approves a Fiscal Year 2026-27 Budget Amendment to appropriate COPS (SLESF) funds.

BE IT FURTHER RESOLVED that the City Council of the City of Ceres authorizes the Finance Director to record the accounting entries.

PASSED AND ADOPTED by the Ceres City Council at a regular meeting thereof held on the 28th day of September 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

APPROVED:

ATTEST:
________________________________
Javier Lopez, Mayor
___________________________________
Fallon Martin, City Clerk

Page 745 of 795 ends

Page 746 of 795 ends

QUOTE#

O R D E R

SHIP DATE

Q U O T E
PAGE

SOLD SHIP
TO TO
JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT.

QTY. UOM
ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE

COMMENT
TERMS
766129 1
A.S.A.P.

CERES CITY OF CERES POLICE DEPARTMENT
FINANCE DEPARTMENT 2727 3RD ST
2720 2ND STREET
CERES CA 95307 CERES CA 95307
209-538-5707
N/A 08/24/26 004412 A JASON DAVIS F-2D FOB ORIGIN
10 14087 990.70 EA 9,907.00
S&W MP2 9MM 4.25" 17R BLK ACRO .00
1 XFET .00 EA .00
THIS ITEM FET OUT .00
IMPORTANT NOTICES:

This quotation is based on the issuance of a department purchase order and F.E.T. form.

ATF or the manufacturer may require additional
forms. Sample forms may be found at:
http://www.ProForceonline.com/forms.html
Standard Terms are Net 30 days. If department policy does not allow for partial shipments and payments, separate
purchase orders for each item will be necessary.

Standard manufacturer's warranty applies to all department This quote is valid for 15 days, pending credit approval.

The shortened validity period is due to recent economic shifts and the potential for new tariffs, which may impact pricing and availability. All items are subject to
manufacturer availability and potential price changes.

For updated pricing after the expiration date, please
contact or sales representative or our support center at (800) 367-5855.

ATTACHMENT B

Page 747 of 795 ends

QUOTE#

O R D E R

SHIP DATE

Q U O T E
PAGE

SOLD SHIP
TO TO
JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT.

QTY. UOM
ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE

COMMENT
TERMS
766129 2
A.S.A.P.

CERES CITY OF CERES POLICE DEPARTMENT
FINANCE DEPARTMENT 2727 3RD ST
2720 2ND STREET
CERES CA 95307 CERES CA 95307
209-538-5707
N/A 08/24/26 004412 A JASON DAVIS F-2D FOB ORIGIN
ProForce Law Enforcement agrees to defend, indemnify and hold harmless its customers from claims for personal
injury or property damages, to the extent arising from the negligent acts or omissions of ProForce Law Enforcement or its employees, agents or independent contractors.

ORDERING INSTRUCTIONS: Please reply to your sales represen- tative in writing to process this order or send an email to [email protected]. For orders over $5,000, a PO or signed quote is required to process the order.

Returned items are subject to 20% restocking fee. All sales are final on non-stocked/special order items
IMPORTANT: To order from this quotation, please sign below.

Printed Name: ____________________________________________ -
Date: ___________________________ P.O.:___________________ -
Signature: _______________________________________________ SALES AMOUNT 9,907.00

FOR MATTHEW VIERRA

BY JOHN GALL
[email protected] 8.375% SALES TAX 829.72
SUB TOTAL 10,736.72
DUE NET 30 DAYS

ATTACHMENT B

Page 748 of 795 ends

1088 N FIRST STREET
SAN JOSE CA 95112 Date Aug-24-2026
TEL: 408 294-2677 • FAX 408 294-6444
EMAIL: [email protected]
CUST#
QTY. PRICE TOTAL
10 186.36 1863.60
10 161.85 1618.50

0.00 0.00

0.00 0.00
$3,482.10
Notes: 8.375%
291.63

20.00 $3,793.73

LC ACTION POLICE SUPPLY

SUBTOTAL
SALES TAX %

SALES TAX

SHIPPING
TERMS
Daniella Escobedo
F.O.B.

TOTAL
EST. DELIVERY
STREAMLIGHT TLR-1 HL-X USB (2) SL-B9 batteries & USB-C- Black 69501

DESCRIPTION
Net 45
SAFARILAND 6360RDS LVL3 DUTY HOLSTER
To:

MATTHEW VIERRA

CERES POLICE DEPT
PHONE: 209-538-5712
EMAIL: [email protected]

QUOTED BY

QUOTATION

ATTACHMENT C

Page 749 of 795 ends

Budget Amendment No.

Fiscal Year
Reference Resolution No . , dated authorizing appropriations for as follows:

Appropriations:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
Requested Appropriation
Current Appropriation
Total Appropriation
Estimated Revenues:

Fund Name Org. Object Project
(if appl.)
Appropriation
Amount
$GGLWLRQDOEstimated Revenue
Current Estimated Revenue
Total Estimated Revenue
Fiscal Impact:
$77$&+0(17'
2026-
2026-27
2026- September 28, 2026,
purchase of ten (10) firearms, lights and holsters.

SLESF 29610 039900 $ 14,530.45
$ 14,530.45

0.00 $ 14,530.45
$ 0.00

0.00 $ 0.00
Funding for the purchase of ten (10) firearms, lights and holsters will be provided through the COPS (SLESF) Fund, via fund balance.

Page 750 of 795 ends

Adopt a resolution approving the City of Ceres Donation Acceptance Policy and authorizing the Interim City Manager to implement and administer the policy.

Background:

The City periodically receives offers of donations from individuals, businesses, nonprofit organizations, contractors, vendors, developers, and other entities. Donations may include cash, equipment, materials, property, services, labor, sponsorships, or other items of value.

A citywide policy provides a consistent framework for determining when donations may be accepted administratively and when City Council approval is appropriate. The proposed policy is intended to support legitimate public purposes while protecting the integrity and independence of City operations and decision-making.

Reasons for Recommendation:

The proposed Donation Acceptance Policy establishes standards for the review, acceptance, administration, documentation, and acknowledgment of donations made to the City. The policy allows donations that serve a legitimate public purpose, are consistent with City goals and operational needs, do not create an actual or perceived conflict of interest, do not improperly obligate the City to future expenditures, and do not compromise procurement, contracting, regulatory, or enforcement responsibilities.

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Acceptance authority.

The policy authorizes the City Manager to accept donations valued at up to $10,000 when the donation does not require a budget amendment, does not create ongoing expenditures beyond available appropriations, is not subject to significant restrictions or conditions, and otherwise complies with the policy. Donations exceeding $10,000, involving real property, requiring a donation agreement, creating substantial ongoing costs, containing significant restrictions, or otherwise warranting Council consideration require City Council approval.

Donations involving entities doing business with the City.

The policy establishes heightened scrutiny for donations from current or prospective contractors and vendors, developers with active applications, regulated businesses, and persons or entities seeking discretionary City approval. In addition, a donation from a donor with a pending bid, proposal, contract, application, claim, permit, regulatory review, enforcement matter, or other proceeding before the City requires City Council approval. The policy further provides that such donations may not affect or appear to affect a City decision, result in preferential treatment, or be conditioned on a contract, permit, entitlement, or other approval.

Documentation and transparency.

Donations valued above $500 must be documented in writing and include, when practical, the donor, description and estimated value of the donation, intended purpose, restrictions or conditions, and a statement that the donation creates no obligation on the part of the City. The City Manager must periodically report administratively accepted donations to the City Council and provide an annual summary of donations accepted under the policy.

City control of donated property.

Unless otherwise authorized by the City Council, accepted property becomes City property. The City retains authority to use, relocate, modify, maintain, dispose of, or discontinue use of donated property in the City's best interests. Donor recognition may be provided, but recognition may not constitute advertising, endorsement, or preferential treatment.

The proposed policy also expressly preserves the City's discretion to decline any donation that creates legal liability or operational burdens, exceeds available resources, interferes with City authority or operations, promotes commercial products, political positions, or religious activity, creates an appearance of undue influence, or is otherwise contrary to the public interest.

Page 752 of 795 ends

Fiscal Impacts:

There is no direct fiscal impact associated with adoption of the policy. Individual donations may provide financial or operational benefits to the City. The policy is designed to identify and avoid donations that would create unapproved expenditures, substantial ongoing costs, or other financial obligations. Any donation requiring a budget amendment or City Council appropriation would be presented to the City Council as required.

Existing Policy / Relationship to the Strategic Plan:

N/A
Policy Alternatives:

The Council could decide on one of the options below:
1) Adopt the resolution approving the Donation Acceptance Policy as proposed. 2) Adopt the resolution with modifications to the proposed policy. 3) Direct staff to return with revisions or additional information. 4) Take no action
Interdepartmental Coordination
Staff collaborated with the City Attorney and Finance in developing this resolution.

Public Participation:

Public notice of this item has been provided in accordance with the Brown Act.

Members of the public will have an opportunity to address the City Council during the meeting.

Environmental Review:

N/A
Steps Following Approval:

The City Manager will implement the policy, and staff will begin using the policy to guide acceptance of donations effective September 29, 2026.

Attachments:

Attachment A - Resolution
Attachment B - Donation Policy
Attachment C - Donation Acceptance Form

Page 753 of 795 ends

ATTACHMENT A

RESOLUTION

APPROVING THE CITY OF CERES DONATION ACCEPTANCE POLICY AND

AUTHORIZING THE INTERIM CITY MANAGER TO IMPLEMENT AND ADMINISTER

THE POLICY

THE CITY COUNCIL
City of Ceres
WHEREAS, the City of Ceres periodically receives offers of donations from individuals, businesses, nonprofit organizations, governmental agencies, contractors, vendors, developers, and other entities; and
WHEREAS, such donations may include money, equipment, materials, property, services, labor, sponsorships, or other items of value intended to support municipal programs, services, facilities, and other public purposes; and WHEREAS, the City Council desires to establish a consistent citywide process for the review, acceptance, administration, documentation, and acknowledgment of donations made to the City; and
WHEREAS, the proposed Donation Acceptance Policy establishes standards intended to ensure that accepted donations serve a legitimate public purpose, are consistent with City goals and operational needs, comply with applicable law, and do not compromise the integrity or independence of City operations and decision-making; and
WHEREAS, the proposed policy authorizes the City Manager to accept qualifying donations with an estimated value of up to $10,000 and requires City Council approval for donations exceeding $10,000, donations involving real property, donations requiring an agreement, donations involving specified pending matters before the City, and donations with significant restrictions, conditions, or ongoing costs; and WHEREAS, the proposed policy provides heightened scrutiny for donations offered by current or prospective contractors and vendors, developers with active applications, regulated entities, and other persons or entities seeking discretionary approval from the City; and
WHEREAS, the City Council finds that adoption of the Donation Acceptance Policy will promote consistency, transparency, accountability, and public confidence in the City's acceptance and administration of donations.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve the City of Ceres Donation Acceptance Policy and authorizes the

Page 754 of 795 ends

Interim City Manager to implement and administer the policy.

PASSED AND ADOPTED by the City Council of the City of Ceres at a regular meeting held on the 28th day of September 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

APPROVED:

ATTEST:
________________________________
Javier Lopez, Mayor
___________________________________
Fallon Martin, City Clerk

Page 755 of 795 ends

CITY OF CERES

DONATION ACCEPTANCE POLICY

Page 1 of 4 ends

Attachment B

PURPOSE
The purpose of this policy is to establish a consistent process for the review, acceptance, administration, and acknowledgment of donations made to the City of Ceres (“City”). The City welcomes donations in accordance with this policy that support municipal programs, services, facilities, and other public purposes while maintaining public confidence in the integrity and independence of City operations and decisionmaking.

POLICY STATEMENT
The City may accept donations of money, equipment, materials, property, services, or other items of value when such donations:
• Serve a legitimate public purpose;
• Are consistent with the City's mission, goals, and operational needs; • Do not create an actual or perceived conflict of interest or otherwise violate Government Code section 1090, the Political Reform Act, or other applicable conflict-of-interest laws;
• Do not obligate the City to future expenditures beyond those approved by the City Council;
• Do not compromise the City's procurement, contracting, regulatory, or enforcement responsibilities; and
• Comply with applicable federal, state, and local laws.

DEFINITIONS
Donation means any gift, grant, bequest, contribution, sponsorship, equipment, service, labor, real property, personal property, or other item of value offered to the City without expectation of goods, services, or other compensation.

Donor means any individual, business, corporation, nonprofit organization, governmental agency, contractor, vendor, developer, or other entity offering a donation to the City.

AUTHORITY TO ACCEPT DONATIONS
City Manager
The City Manager may accept donations with an estimated value of up to $10,000 when:
• The donation does not require a budget amendment;
• The donation does not require ongoing City expenditures exceeding available appropriations;
• The donation is not accompanied by significant restrictions or conditions; and • The donation otherwise complies with this policy.

The City Manager shall provide periodic reports to the City Council regarding donations accepted administratively.

Page 756 of 795 ends

CITY OF CERES

DONATION ACCEPTANCE POLICY

Page 2 of 4 ends

Attachment B
City Council
The City Council approval is required for acceptance of:
• Donations with an estimated value exceeding $10,000;
• Donations involving real property or interests in real property; • Donations requiring a donation agreement;
• Donations involving a donor with a pending bid, proposal, contract, application, claim, permit, regulatory review, enforcement matter, or other proceeding before the City;
• Donations that require substantial ongoing maintenance or operational costs; • Donations containing significant restrictions or conditions; or • Donations that the City Manager determines warrant City Council consideration.

DONATIONS FROM VENDORS, CONTRACTORS, DEVELOPERS, AND

REGULATED ENTITIES
The City shall exercise heightened scrutiny when reviewing donations offered by:
• Current City contractors or vendors;
• Prospective bidders or proposers;
• Developers with active applications before the City;
• Businesses subject to ongoing regulatory review or enforcement; or • Any person or entity seeking discretionary approval from the City.

Such donations may be accepted only when:
• The donation serves a legitimate public purpose;
• Acceptance does not affect or appear to affect any City decision; • The donor receives no preferential treatment;
• The donation is not conditioned upon the award, renewal, extension, or modification of any contract, permit, entitlement, or approval; and • The City Attorney, when requested by the City Manager, determines that acceptance is legally appropriate.

RESTRICTED DONATIONS
The City may decline donations that:
• Require expenditures that exceed available resources; • Create legal liabilities or operational burdens;
• Are inconsistent with City policies or priorities;
• Contain conditions that interfere with municipal operations or the City’s authority or discretion;
• Promote commercial products, political position, or religious activity; • Create an appearance of undue influence; or
• Are otherwise determined to be contrary to the public interest.

DONATION DOCUMENTATION

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CITY OF CERES

DONATION ACCEPTANCE POLICY

Page 3 of 4 ends

Attachment B
All donations with an estimated value exceeding $500 shall be documented in writing and include, when practical:
• Name of donor;
• Contact information for donor;
• Description of donation;
• Estimated value;
• Intended purpose;
• Any restrictions or conditions; and
• A statement that the donation does not create any obligation on the part of the City.

The City may require donors to execute a donation agreement in a form approved by the City Attorney.

OWNERSHIP AND CONTROL
Upon acceptance, donated property shall become the property of the City unless otherwise authorized by the City Council.

The City reserves the right to use, relocate, modify, maintain, dispose of, or discontinue use of donated property as determined to be in the best interests of the City.

ACKNOWLEDGMENT
The City may acknowledge donors through letters of appreciation, public recognition, plaques, or other appropriate means.

Recognition shall not constitute advertising, endorsement, or preferential treatment.

FINANCIAL ADMINISTRATION
Cash donations shall be deposited and accounted for in accordance with City financial policies and applicable accounting standards.

Donated assets shall be inventoried and recorded when required by City procedures.

ANNUAL REPORTING
The City Manager shall provide the City Council with an annual summary of donations accepted under this policy, including donor names, descriptions, estimated values, intended purposes, and any restrictions or conditions.

RESERVATION OF RIGHTS
Nothing in this policy shall obligate the City to accept any donation. No donation shall be considered accepted until all approvals required by this policy have been obtained. The City reserves the right to decline any donation when acceptance is determined to be inconsistent with the public interest or the purposes of this policy.

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CITY OF CERES

DONATION ACCEPTANCE POLICY

Page 4 of 4 ends

Attachment B

EFFECTIVE DATE
This policy shall become effective upon adoption by resolution of the City Council.

Page 759 of 795 ends

Page 1 of 3 ends

CITY OF CERES

DONATION CONSIDERATION AND ACCEPTANCE FORM
For Staff Initiation, Review, and Approval

1. REQUEST INFORMATION
Requesting Department: ____________________________________________________________ Staff Contact / Title: ____________________________________________________________ Date Submitted: ______________________ Proposed Acceptance Date: _______________________

2. DONOR INFORMATION
Donor Name: ____________________________________________________________ Organization / Entity: ____________________________________________________________ Contact Information: ____________________________________________________________ Donor Type: ☐ Individual ☐ Business ☐ Nonprofit ☐ Government ☐ Current Vendor/Contractor ☐ Prospective Bidder/Proposer ☐ Developer/Applicant ☐ Regulated Entity ☐ Other: __________

3. DONATION INFORMATION
Type of Donation: ☐ Cash ☐ Equipment ☐ Materials ☐ Property ☐ Services/Labor ☐ Sponsorship ☐ Other: __________
Description: ______________________________________________________________________ ______________________________________________________________________ Estimated Value: $________________________
Intended Public Purpose: ______________________________________________________________________ ______________________________________________________________________ Restrictions / Conditions: ☐ None ☐ Yes - describe below ______________________________________________________________________ Ongoing City Cost: ☐ None ☐ Within existing appropriation ☐ Requires additional funding Estimated annual/ongoing cost, if any: $________________________ Attachment C

Page 760 of 795 ends

Page 2 of 3 ends

4. STAFF POLICY REVIEW
Staff shall complete the following before routing for approval. Check each applicable determination:
☐ The donation serves a legitimate public purpose.
☐ The donation is consistent with City mission, goals, priorities, and operational needs. ☐ The donation complies with applicable federal, state, and local law. ☐ The donation does not create an actual or perceived conflict of interest. ☐ The donation does not compromise City procurement, contracting, regulatory, or enforcement responsibilities. ☐ The donation does not obligate the City to future expenditures beyond approved appropriations. ☐ The donation does not contain significant restrictions or conditions that interfere with City operations or discretion. ☐ The donor will receive no preferential treatment, advertising, endorsement, or other improper benefit.

Pending City matter involving donor: ☐ No ☐ Yes
If yes, identify the bid, proposal, contract, application, claim, permit, regulatory review, enforcement matter, or other proceeding:
_____________________________________________________________________________________________________ City Attorney review requested: ☐ No ☐ Yes Date: ____________ Determination/Comments: _______________________________________________________________________________

5. REQUIRED APPROVAL LEVEL
☐ CITY MANAGER ADMINISTRATIVE APPROVAL - Estimated value is $10,000 or less; no budget amendment is required; ongoing expenditures do not exceed available appropriations; no significant restrictions or conditions apply; and no other circumstance requires City Council approval.
☐ CITY COUNCIL APPROVAL REQUIRED - Check all that apply:
☐ Estimated value exceeds $10,000.
☐ Donation involves real property or an interest in real property. ☐ Donation requires a donation agreement.
☐ Donor has a pending bid, proposal, contract, application, claim, permit, regulatory review, enforcement matter, or other proceeding before the City.
☐ Donation requires substantial ongoing maintenance or operational costs. ☐ Donation contains significant restrictions or conditions. ☐ City Manager has determined City Council consideration is warranted.

6. CITY MANAGER DETERMINATION
☐ APPROVED - I determine that the donation satisfies the conditions for administrative acceptance under the City's Donation Acceptance Policy.
☐ ROUTE TO CITY COUNCIL - City Council approval is required or appropriate under the policy. ☐ DECLINED - Acceptance is not in the City's best interests or does not satisfy the policy.

City Manager: ________________________________________
Signature / Date: ________________________________________ ________________________ Comments / Conditions: ______________________________________________________________________ ______________________________________________________________________

7. CITY COUNCIL ACTION - COMPLETE IF COUNCIL APPROVAL IS REQUIRED Attachment C

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Council Meeting Date: ____________________________
Resolution Number: Resolution No. __________________________ Council Action: ☐ Approved ☐ Approved with Conditions ☐ Not Approved Conditions / Notes: ______________________________________________________________________ ______________________________________________________________________

8. FINAL ADMINISTRATIVE RECORD
Donation Accepted Date: ____________________________
Finance / Asset Record: ☐ Not Applicable ☐ Completed Date: ______________ Acknowledgment Sent: ☐ Not Applicable ☐ Completed Date: ______________ Policy Reporting: ☐ Include in periodic Council report ☐ Include in annual donation summary Note: No donation is accepted until all approvals required by the City of Ceres Donation Acceptance Policy have been obtained. Attach supporting documentation, including donor correspondence, valuation information, restrictions or conditions, donation agreements, legal review, and Council action, as applicable.

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COUNCIL AGENDA REPORT
City Council
Javier Lopez, Mayor
James Casey, Dist. 1
Rosalinda L. Vierra, Dist. 2
Cerina Otero, Dist. 3
Daniel A. Martinez, Dist. 4
Meeting Date: September 28, 2026
To: Mayor and City Council
From: Steve Williams, Interim City Manager
Contact: Joshua Casas, Public Works Superintendent, [email protected] Subject: Resolution
Approving Amendment No. 1 to the Agreement for Construction or Services with Environment Control for Custodial Services at the City of Ceres Community Center and Authorizing the Interim City Manager to Execute the Amendment
Recommended Council Action:

Staff recommends that the City Council approve the First Amendment to the Agreement For Construction or Services with Environment Control for Custodial Services at the City of Ceres Community Center.

Background:

The Ceres Community Center is a 27,000-square-foot multi-use facility constructed in 2009. It features a variety of spaces including assembly halls, classrooms, meeting rooms, and a commercial kitchen. These areas accommodate a wide range of uses such as seminars, recreation programs, and private rentals for weddings, birthdays, anniversaries, large meetings, and other special events. Since August 2015, Environment Control has been contracted to provide custodial services for the Community Center, supporting the upkeep and cleanliness of the facility to ensure it remains welcoming and functional for all users.

Reasons for Recommendation:

Environment Control has provided custodial services at the Ceres Community Center since the beginning of the current Agreement for Construction or Services dated September 8, 2025 (the "Agreement"), and has continued to perform the required services throughout the contract term. Staff recommends continuing the existing Agreement to maintain consistency in custodial services and avoid an interruption in service at the Community Center.

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The current Agreement provides the City with the option to extend the Agreement for two additional one-year terms. The proposed amendment represents the first one-year extension of the Agreement. Exercising the available extension allows the City to continue utilizing Environment Control's services without conducting a new competitive bidding process at this time.

Staff recommends approval of the First Amendment to the Agreement with Environment Control for custodial services at the Ceres Community Center and authorization for the Interim City Manager to execute the amendment.

Fiscal Impacts:

Funding for custodial services at the Ceres Community Center has been included in the adopted FY 2026/27 Recreation budget. The allocated amount, listed under account 27555.029900, is $75,000.00, which is sufficient to cover the recommended contract cost.

Existing Policy / Relationship to the Strategic Plan:

To ensure the community has access to well-maintained public facilities and infrastructure. Providing ongoing custodial services at the Ceres Community Center helps maintain the quality, cleanliness, and usability of the facility, consistent with the City’s commitment to delivering safe, welcoming, and functional spaces for residents and visitors.

Policy Alternatives:

City Council may direct staff not to extend the current Agreement. This action would leave the Ceres Community Center without contracted custodial services, which may impact the facility’s operations, cleanliness, and availability for public use.

City Council could choose to direct staff to issue a new RFP in an effort to solicit additional proposals, which may delay securing custodial services and potentially disrupt scheduled events and programs.

Interdepartmental Coordination
Public Participation:

There was coordination between the Public Works and Recreation Departments.

Environmental Review:

Steps Following Approval:

Following City Council approval, the Interim City Manager will execute the amendment with Environment Control, and the contractor will continue services on October 1, 2026.

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Attachments:

Attachment A - Resolution
Attachment B - Amendment
Attachment C - Agreement

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ATTACHMENT A

RESOLUTION
APPROVING AMENDMENT NO. 1 TO THE AGREEMENT FOR CONSTRUCTION OR

SERVICES WITH ENVIRONMENT CONTROL FOR CUSTODIAL SERVICES AT THE

CITY OF CERES COMMUNITY CENTER AND AUTHORIZING THE INTERIM CITY

MANAGER TO EXECUTE THE AMENDMENT

THE CITY COUNCIL
City of Ceres
WHEREAS, the Ceres Community Center is a 27,000-square-foot multi-use facility constructed in 2009 that provides assembly halls, classrooms, meeting rooms, a commercial kitchen, and other spaces used for public programs, private rentals, meetings, and special events; and
WHEREAS, since August 2015, Environment Control has provided custodial services at the Ceres Community Center to maintain the cleanliness, functionality, and overall condition of the facility for residents, visitors, and facility users; and WHEREAS, Environment Control has performed the required custodial services throughout the term of the current Agreement for Construction or Services ("Agreement"), and the City desires to continue these services to maintain consistency and avoid an interruption in custodial services at the Community Center; and WHEREAS, the Agreement provides the City with the option to extend the agreement for two additional one-year terms, and the First Amendment will exercise the first one-year extension; and
WHEREAS, the City desires to renew the Agreement for an additional one-year term to September 30, 2027, for a total compensation amount not to exceed Sixty-Nine Thousand Three Hundred Sixty-Four Dollars ($69,364.00); and WHEREAS, funding for custodial services at the Ceres Community Center is included in the adopted Fiscal Year 2026/27 Recreation budget under Account No. 27555.029900, with an allocation of $75,000.00, which is sufficient to fund the recommended contract extension;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ceres does hereby approve Amendment No. 1 to the Agreement for Construction or Services with Environment Control for Custodial Services at the Ceres Community Center for a one (1) year term to September 30, 2027, in an amount not to exceed Sixty-Nine Thousand Three Hundred Sixty-Four Dollars ($69,364.00) and authorize the Interim City Manager to execute the amendment.

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PASSED AND ADOPTED by the City Council of the City of Ceres at a regular meeting held on the 28th of September 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

APPROVED:

ATTEST:
________________________________
Javier Lopez, Mayor
___________________________________
Fallon Martin, City Clerk

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ATTACHMENT B

FIRST AMENDMENT TO AGREEMENT FOR CONSTRUCTION OR SERVICES

WITH ENVIRONMENT CONTROL FOR CUSTODIAL SERVICES FOR CERES COMMUNITY CENTER
This First Amendment to the Agreement for Construction or Services (“Amendment”) is made and entered into on this 28th day of September 2026 (the “Effective Date”), by and between the CITY OF CERES, a California municipal corporation (“CITY”), and ENVIRONMENT CONTROL, a California Corporation (“CONTRACTOR”). City and Contractor may individually be referred to herein as a “Party” or collectively as the “Parties.” There are no other parties to this Amendment.

RECITALS

1. Pursuant to Ceres City Council Resolution No. 2025-105, the CITY and CONTRACTOR entered into an Agreement for Construction or Services (“Agreement”) on September 9, 2025, for the provision of custodial services for the Ceres Community Center.

2. The Agreement is for a one (1) year term concluding September 30, 2026, with an option to renew for two (2) additional terms of one (1) year each.

3. CITY desires to renew the Agreement for an additional one (1) year term for total compensation not to exceed Sixty-Nine Thousand Three Hundred Sixty-Four Dollars ($69,364.00).

4. Section 17 of the Agreement authorizes written amendments to the Agreement.

5. The CONTRACTOR and CITY now desire to extend the Agreement for one (1) term of one (1) year to September 30, 2027,for a compensation amount not to exceed$69,364.00 without additional authorization from the City Council.

NOW THEREFORE, in consideration of the foregoing, the mutual agreement of the Parties hereto, and the terms and conditions set forth below, the Parties agree as follow:

AGREEMENT

1. Unless stated otherwise in this Amendment, the terms used in this Amendment shall be defined as provided in the Agreement, and the Agreement is incorporated herein by this reference. The Parties acknowledge and agree to the truthfulness of the foregoing Recitals, which are hereby incorporated and made part of this Amendment. In the event of any inconsistencies between the Recitals and Sections contained herein, these Sections shall prevail.

2. This Amendment modifies the Agreement only to the extent expressly provided herein and does not constitute an amendment or modification of any other provision of the Agreement. Except as expressly amended by this Amendment, all terms and conditions of the Agreement shall remain in full force and effect. In the event of any conflict between the terms of the Agreement and this Amendment, the terms of this Amendment shall prevail.

3. CITY and CONTRACTOR hereby agree to renew the Agreement for an additional period of one (1) year (the “Extended Term”), terminating on September 30, 2027, upon the terms and conditions contained in the Agreement.

4. For and during the Extended Term, CONTRACTOR’s compensation shall not exceed

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Sixty-Nine Thousand Three Hundred Sixty-Four Dollars ($69,364.00) according to the Agreement.

5. This Amendment may be executed in one or more counterparts and shall be binding upon the Parties, notwithstanding that the signatures of all Parties do not appear on the same page.

6. This Amendment together with the Agreement contains all the agreements and understandings made between the Parties with respect to the subject matter hereof. No prior or contemporaneous oral or written understandings or representations other than as set forth herein shall be enforceable against either Party.

7. All Parties to this Amendment warrant and represent that they have the power and legal authority to enter into this Amendment.

8. This Amendment shall become effective only upon its approval by the Interim City Manager of the City of Ceres.

IN WITNESS WHEREOF, the parties have executed this FIRST AMENDMENT TO CONTRACT on the dates indicated below.

Dated: , 2026 Dated: , 2026
CITY OF CERES, A Municipal Corporation CONTRACTOR, Environment Control By: By:

Steve Williams, Interim City Manager Kent Bighom, Environment Control General Manager
APPROVED AS TO FORM:

Nubia Goldstein, City Attorney

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ATTACHMENT C
Item 7

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ATTACHMENT C
Item 7

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ATTACHMENT C
Item 7

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ATTACHMENT C
Item 7

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ATTACHMENT C
Item 7

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Staff recommend the City Council discuss the potential of implementing the First Time Homebuyer Assistance Program.

Background:

The First Time Homebuyers Program (FTHB) is to assist low-and moderate-income first-time homebuyers with the purchase of a home. The home buying process can be overwhelming, especially to the inexperienced first-time homebuyer.

To maximize the effectiveness of the FTHB program as a vehicle for enhancing affordability, borrowers pay no current principal or interest on the City's mortgage during the deferment period, also known as a silent second mortgage.

To be eligible to receive HOME funds, individual households shall be low-income households when considering the gross annual income of all household residents 18 years old or older. (income equal to or less than 80% of area median income as adjusted for household size)
In the past, we have had several FTHB programs that have been able to assist several residents. Two specific HOME programs were in 2007 and 2010 that helped support individuals in new housing units.

The City held the program in-house with staff administering the program and was responsible for maintaining records and completing quarterly and annual reports.

Reasons for Recommendation:

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The First Time Home Buyer Assistance (FTHB) program is designed to seek new and creative ways to make home ownership a reality for income-eligible households. The FTHB would be either a partnership with the City of Turlock or the reuse of funds from previous programs the City has held.

Most income-eligible households would not qualify for a mortgage large enough to purchase a house. The FTHB program would provide funds to help make up the difference between the value of the primary loan, for which an income-eligible applicant qualifies, and the purchase price. Essentially, the funds are used to boost the applicant's down payment and are recorded as a silent second mortgage with a very low interest rate.

Fiscal Impacts:
in 1999, the Urban County entitlement jurisdiction for the purpose of the Community Development Block Grant (CDBG) entered into an intergovernmental agreement for the Federal Home Investment Partnerships (HOME) program. HOME is one of several funding sources providing assistance to eligible borrowers under this program.

Currently, the city of Turlock has HOME funding for FTHB, and an MOU or subrecipient agreement would need to be established for service areas and to comply with all applicable HOME program requirements.

With limited staffing, the program would require one full-time clerical support staff member who would be responsible for processing applications, data entry, and providing quarterly and annual reports.

The city does not have a loan officer on site, and therefore the underwriting process would need to be contracted out to a 3rd party agency.

The Urban County representative who monitors HOME would reimburse the city up to $4,000 in support services for work linked to FTHB. The city may be able to use the reuse funds and allocate approximately 10% towards administrative costs.

Existing Policy / Relationship to the Strategic Plan:

Establish strong relationships with all sectors of the community, recognizing its cultural diversity, and increase community involvement.

Policy Alternatives:

The City Council could choose not to participate.

If the Council chooses to participate, the city would need to adopt policies and procedures created by the City of Turlock, create a loan committee, and establish an MOU with the City of Turlock.

Interdepartmental Coordination

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N/A
Public Participation:

The City would hold community meetings to present the requirements for the program.

Provide a Social Media post to place on the City website.

Environmental Review:

N/A
Steps Following Approval:

Council may direct staff to prepare a staff report, submit a memorandum of understanding with the partner city, contract with third party underwriting and provide the policy and procedure of the First Time Homebuyer Program.

Attachments:

None

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Ceres City CouncilSeptember 28, 2026

Ceres City Council
September 28, 2026